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Home My WebLink AboutCSA #5CITY OF SEBASTIAN, FLORIDA WORK AUTHORIZATION FORM CONSULTANT SERVICE AGREEMENT (CSA) KIMLEY-HORN AND ASSOCIATES, INC 1777 MAIN STREET, SUITE 200 SARASOTA, FL 34236 Work Authorization No: CSA-#5 Prolect Tithe: Code Assessment Phase 2—Mixed Lee, Heavy Industrial, RM-10, and revised perking standards IT IS AGREED to undertake the f doming work In accordance with the provisions of the KIMLEY-HORN AND ASSOCIATES, INC., Master Agreement entided Non -Exclusive Agreement for Continuing Professional Planning and Landscape Architect Consulting Services Dated January 25, 2018. Description of Assignment: 10mley-Horn and Associates, Inc (Consultant) will provide Uie scope of services Identified In Atlechmem A, specifically Phase 2. The work/project will include: 1. Pricina Description Quantity Can Priced Unit TOTALS I I I I CODE PROVISIONS (Mixed UN, Hssvy Industrial, 1 50,000 50,000 RM-10 and Revised Perkhgl I I 2. Dellverebles Provided to the Cliv fsumya.gj m. ete.) Dseery2 on QuuNty I e. (r'(�fie esrHnenlpP��ae�pN1rr� spl�pfAs to etltlttbnal code( alone 1 b. FA a Heavv Industrial. f(M-10. Perkin code oruv sbns 1 Basic of CompensetionfPerlod of Services: The above referenced description for CSA # will be performed for a fee in the amount of 4>. AGREED: VENDOR: CITY 0 SE rmlelTUepper,V1 y V Date: 1 r' i ([. / dfaul E: Cade Date; Vrc pmwent 10misy-Hom and Associates, Inc City Manager Iarene VADams, MMC, City Clem Appmved as on" t for agenda oy the only: an AIfOn ey cF a�n.\ A� HOME OFPELICANISLAND CITY COUNCIL AGENDA TRANSMITTAL Council Meeting Date: February23, 2022 Agenda Item Title: Kimley--Horn and Associates, Inc. CSA#5 Land Development Code Revisions - Phase II Recommendation: Approve CSA#5 in accordance with Attachment A: Scope of Services Phase 2 dated February 15, 2022 Background: Kimley-Horn and Associates, Inc. (KHA) were selected from our existing library of continuing consultants to provide Phase 1 and Phase 2 services for the update of the Land Development Code in conformance with the Comprehensive Plan 2040. KHA has a Master Agreement with the City of Sebastian entitled Non -Exclusive Agreement for Continuing Professional Plannina and Landscape Architect Consulting Services Dated January 25.2018. KHA was awarded CSA#4 for Phase I services in September 2021 for Code Assessment and formulation of Incentives/Transfer of Development Rights Program. KHA will provide additional services in compliance with the scope of services identified in Attachment A, specifically Phase 2 (Phase 1 is provided for reference purposes only and not provided as part of this CSA). The work/project will include: Code Assessment Matrices for additional code provisions; draft code standards and graphics for Mixed Use, Heavy Industrial, RM-10, and Parking. If Aeenda Item Reautres Expenditure of Funds: Budgeted Amount: S50,000.00 Total Cost: $50,000.00 Funds to Be Utilized for Appropriation: General Fund Attachments: 1. CSA #5 2. Attachment A: Scope of Services Phase 2 Administrative Services Departmen eview, City Attorney Review: Procurement Division Re w, it appiicsbie' /s Cat Manager Authorization: Date: CITY OF SEBASTIAN, FLORIDA WORK AUTHORIZATION FORM CONSULTANT SERVICE AGREEMENT (CSA) KIMLEY-HORN AND ASSOCIATES, INC 1777 MAIN STREET, SUITE 200 SARASOTA, FL 34236 Work Authorization No: CSA - #5 Prolact Title: Code Assessment Phase 2 —Mixed Use, Heavy Industrial, RM-10, and revised parking standards IT IS AGREED to undertake the following work in accordance with the provisions of the KIMLEY-HORN AND ASSOCIATES, INC., Master Agreement entitled Nm Exclusive Agreement for Continuing Professional Planning and Landscape Architect Consulting Services Dated January 25, 2g18. Description of Assignment- KIMey-Hom and Associates, Inc (Consultant) will provide the scope of services identified in Attachment A. specifically Phase 2. The worktpro)ect will Include: 1. Pdclnc Description Clus"I ty Contracted Unit TOTALS Prim CODE PROVISIONS (Mixed Use, Heavy Industrial, 1 50,0013 50,000 RM-10 and Revised Perldnc) 2. Deliverables Provided to the City (surveys lane. etc.) N ONmUty I a. ('fde}�.�sesNpant Pfnuqhp�riIqq�� Deps(e�FiH/5�c to additional cadenryvisions 7 I I b. Mixed Use. Heavy Induahlel. �M-10. Parkins code orowsio 1 I Basle of CompeneatonfPerlod of Services: The above referenced description for CSA # will be performed far a fee in the amount of >. AGREED: VEND'OR1 CITY OF SEBASTIAN: B: o rvapPer,� .Y V : Date: 41 22 Paul E. Carlisle Daft. Vico-Preaidem tamley-Horn and Associates, Inc City Manager Attest Approved ae to Form and Content for Reliance by the City of Sebastian only. Jeanette Williams, MMC, City Clerk Manny Afidn Jr„ Esq., CRY Attorney Kimley»)Horn FAA CM:M14:1 ff3 Scope of Services City of Sebastian, luly27, 2021, Revised August 26, 2021 Revised February 15, 2022 Page 1 Pursuant to the provisions contained in the Master Services Agreement between City of Sebastian and Kimley-Hom and Associates, Inc. ('Kimley-Horn' or the 'Consultant'), we are pleased to submit this Scope of Services (the 'Scope of Services') to the City of Sebastian (the 'City' or "Client") to provide professional consulting services to assist with the update of limited portions of the City's Zoning Code as noted below. The following details the scope of services for the Code update. Note, revisions as identified below are understood to include revisions based on the consolidated comments provided by the City staff to the Consultant and do not include minor revisions, clarifications of questions or grammatical revisionsredits. CSA 04: PHASE 1 — CODE ASSESSMENT AND TRANSFER OF DEVELOPMENT RIGHTS (Lump Sum: $15,000) — Note: PHASE 1 Is provided for reference only TASK 1.1: ISSUE IDENTIFICATION Kimley-Horn will Initiate the process through an initial project orientation meeting with City staff (Note, if is understood this initial meeting will be provided by MS Teams, Zoom or similar). Klmley-Horn will meet one time with staff to discuss communication protocols, project approach, Code considerations, schedule, and deliverables. The project orientation will be planned within no more than two weeks of notice to proceed (NTP). Kimley-Horn will coordinate with staff to obtain available information, including records of previous planning and development -related applications and variances, including GIS/zoning data. Kimley-Horn will review the City's existing Zoning Code and prepare a brief summary (written evokiationrmatrlx) Including review based on the City's recently adopted Comprehensive Plan specific to the items below: • A written evaluation of the current Zoning Code and Land Development Regulations specific to the proposed Mixed Use provisions; • A written evaluation of the current Transfer of Development Rights (TDRs) including possible incentives; • A written evaluation of the current Industrial Zoning, RM-10 Zoning and Parking Standards. • Recommendations based upon the consistency analysis and recommended best practices from similar communities based on the items listed above. Kimley-Horn will review the matrix with City staff via a teleconference call. TASK .2: TRANSFER OF DEVELOPMENT RIGHTS/INCENTIVE PROGRAM A. Kimley-Horn will coordinate an initial conference call with City staff one (1) time as a Project Kick - OH, assumed to be the same meeting as the meeting in Task 1. B. Using the information prepared above, Kimley-Horn will prepare a summary technical memorandum outlining the approach to the City's recommended TDR program AND INCENTIVES consistent with the Comprehensive Plan policies. It is understood no valuation or property analysis is provided as part of this code research and development. 7yrr"m r"ml 1 fiT Main Street, Suite You, sarasora, ru a423o r7 "' ""rzrl� City of Sebastion, July 27, 2021, Iftleyl Horn Revised August 26, 2021 Revised February 15, 2022 Page 2 C. Kimley-Horn will prepare a draft set of TDR standards based on the technical memorandum prepared previously. The draft will identify the form, contents, and structure of the updated TDR Code provisions for review and comment by the City. Due to the nature of the code provisions, no graphics or illustrative items will be prepared- D. Kimley-Horn will revise the draft standards up to two (2) limes based on client directed comments. CSA kS: PHASE 2 — CODE DEVELOPMENT (Lump Sum: $50,000) TASK2.1: CODEPROVISIONS TASK 2.1 builds off of the previous tasks and begins creating the respective Codes (Mixed Use, Heavy Industrial, RM-10 and revised parking standards) and related provisions. The Draft document will be provided to City Staff for review and comment including general provisions, districts, and uses and development and design standards. It is understood City Staff will consolidate all comments and provide one (1) set of comments to Kimley-Horn for revision. A. Kimley-Horn will prepare the preliminary draft implementing regulatory standards in a discussion format. Specifically, Kimley-Horn will prepare a draft set of district development standards based on the recently adopted Comprehensive Plan policies that will Include regulatory standards specific to Mixed Use, Heavy Industrial, RM-10 and Parking Standards. As part of this assignment, we will provide preliminary Illustrative graphics based on ! including graphics previously prepared by Kimley-Horn for other communities as part of similar Code preparations. The graphics are understood to be general and not specific to one property or project within the City. The Mixed Use, Heavy Industrial and RM-10 are understood to include the following for each district: • Bulk development standards addressing lot and site layout based on the development standards recommended in the district standards including a list of permitted and prohibited uses; • Standards for parking lot, signage, landscape buffers and generalized building design standards (speck to the Mixed Use code provisions); • Up to four (4) Landscape buffer types that may be used for the City's respective zoning districts. The Parking standards are understood to Include recommended parking ratesfratios for the City's list of uses Including opportunities for an alternative parking plan; also includes standards for parking lot design (i.e., Interior landscaping and perimeter buffering; no engineering or similar is proposed). B. Klmley-Horn will complete the Draft document, including graphics, and provide to City staff for review and comment. It Is understood City staff will consolidate all comments and provide one set of comments to Kimley-Horn for revision- Kimley-Horn will revise the Draft documents up to two (2) times based on City staff comments. It is understood based on previous discussions with the City staff that staff will schedule, attend, and summarize any neighborhood and community outreach events, stakeholder workshops, public rIORIIb0111'� 1777 Main Street, Suite 200, Sarasota, FL 34236 Kimley»)Horn City of Sebastian, July 27, 2021, Revised August 26, 2021 Revised February 13, 1022 Page 3 hearings or similar. Kimley-Hour's services are limited to the development of the Code and refinement based on City directed comments. Additional Services Any services not specifically provided for in the above scope will be considered additional services and can be performed at our then current hourly rates. Additional services we can provide Include, but are not IlmRed to, the following: • Meetings, workshops, public hearings and similar beyond those Identified above. Depending on the nature of the meetings, workshops and or public hearings, additional Items in this category typically range between $1,500 - $2,500 per meeting. • Post Code adoption Comprehensive Plan /Land Use Plan amendments (scope and fee to be provided post adoption based on the agreed upon amendments). • GIS information creation, analysis or manipulation of data, or the creation of infrastructure Information from non-GIS sources (i.e., conversion from hard cepiestpdf). It Is understood the City's zoning map and related Information is parcel based and not polygon based (not tied to parcels). • Additional revisions beyond those referenced in the above scope of services. Due to the nature of revisions, a typical range for revisions Is not possible to provide. Consultant can provide a detailed scope and fee for a specific revision upon request by the City. • Any additional Community Planning, urban design, economic and engineering studies and Codes other than prescribed in this scope. Development of design and or architectural standards. Development of User's Administrative Manual. Additional reproduction needs for draftffinal documents referenced in the above scope of services. COVID-19 Due to the evemhanging circumstances surrounding the COVID-19 Virus, situations may arise during the performance of this Agreement that affect evallabllky of resources and staff of Kimley-Han, the Client, other consultants, and public agencies. There could be changes In anticipated delivery times, Jurisdictional approvals, and project costs. Kimley-Horn will exercise reasonable efforts to overcome the challenges presented by current circumstances, but Kimley-Hom will not be liable to Client for any delays, expenses, losses, or damages of any kind arising out of the Impact of the COVID-19 Virus. Fee and Expenses Kimley-Horn will perform the services In PHASE 1 identified above for the lump sum fee of $15,000. PHASE 2 identified above for the lump sum fee of $50,000 is provided for reference purposes only at this time and is not being authorized by the City as part of this agreement. Meetings are identified as TBD and are understood not to exceed the fees identified above for each meeting. ,Idmley-hom:com 11777 Main Street, Suite 200, Sarasota, FL 34236 Kimley*Horn City of Sebastian, July 27, 2021, Revised August 26, 2021 Revised February 15, 2022 Page 4 GWaMe11ngTrop m%Clly & Sabastlan12021%TASK 01_07202021SebasOan_WW Use DISWV Cotle_ MW mace SKK-dmx 1777 Main Street, Suite 200, Sarasota, FL 34236