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Home My WebLink AboutCO #5 - Change in Contract AmountOftal S HOME OF PLUCAN ISLAND CITY OF SEBASTIAN CHANGE ORDER FORM CHANGE ORDER M: 5 PROJECT NAME: City of5ebastian Hangar D PURCHASE ORDER M: 9489 PROJECTM: A1952 CONTRACTOR: Ahrens Companies CONTACT NAME: Richard Ahrens ADDRESS: 1461 Kinetic Road CONTRACT DATE: 15 April 2021 Lake Party FL 33403-1911 By the signature affixed below, both the City and the Contractor agree to the changes as stipulated herein. Upon proper execution of this document, the Contractor is hereby notified to commence work. All changes slated below are hereby incorporated and made a pan of the Contract identified above, and all the terms and conditions of said Contract arc enjoined and in full force while executing the change(s) stipulated as follows: DESCRIPTION: This change order is issued to cover material escelalion costs, additional insurance fees, and bond fees. This increase was approved by City Council on April 13, 2022. At CONTRACT PRICE PRIOR TO THIS CHANGE SL192.195.66 NET INCREASE I DECREASE) RESULTING FROM THIS CHANGE S ♦34.5111110 NEW CONTRACT PRICE INCLUDING THIS CHANGE ORDER S13Ma4166 B) CONTRACT TIME PRIOR TO THIS CHANGE (NUMBER OF DAYS) NIA NET INCREASE(DECREASE) RESULTING FROM THIS CHANGE INUMBER OF DAYS) NIA NEW COMPLETION DATE INCLUDING THIS CHANGE NIA AGREED: CONTRACTOR: CITYYO SSEEEBBAA IIIAA/ry, Dale• 4/� 1� I Dale. Authorized S" ignaturre ,XulhorIzed City Manager Anorovols By City of Sebastian Staff City Manager Aulhorlraelon - cumulative amount less than 15% or contract price or S15,000 single change order. -_ City Council Authorir Lion -cumulative amount exceeds IS% or the contract price or $15,000 single change order. (Meeting Date 09 13 91 ) CITY OF AST N Clfy tier / �C Date R oleet Manager % sto engiaeeriug Procurement ManagerAdf.istoopurchadng %, City Attorney Services nto budget w CIOAOarner euo leyl anette Illiems, City Clerk - AHRENS COMPANIES 1461 Kinetic Road Lake Park. FL 33403-1911 Ph:(561) 839-2822 F.(561) 863�9007 Change Order Project: 21-000037 CITY OF SEBASTIAN HANGAR D 402 AIRPORT DRIVE FAST SEBASTIAN, FL 32958 To Contractor: AHRENS COMPANIES 1461 Kinetic Road Lake Park, FL 33403-1011 The Contract Is changed as follows: MATERIAL ESCALATIONS Change Order: 5 Data: 1/2612022 Rol-11 a- $34.548.00 RECEIPT OFAPPROVED CHANGE ORDER IS REQUIRED BY 3/14122 IN ORDER FOR AHRENS COMPANIESTO ISSUE REQUIRED CHANGE ORDERS AND SCHEDULE THE W ORK. ONCE THE CHANGE ORDER 15 APPROVEDAND RECEIVED BY AHRENS COMPANIES, THE START DATE WILL BE ESTABLISHED AND COMPLETION DAYS AS STATED BELOW . IF CHANGE ORDER IS RECEIVED AFTER THIS DATE, NOTIFICATION WILL BE PROVIDED ON POTENTIAL CONSTRUCTION SCHEDULE IMPACT AND CHARGES FOR ADDITIONAL GENERAL CONDITIONS. The original Contract Amount was Net change by previously authorized Change Orders The ContractAmounl prior to this Change Order was The Contract will be changed by this Change Order in the amount of The maw, Contract Amount including this Charge Order will be The Contract Time will be N/A. The date of Substantial Completion as of the data of this Change Order therefore Is NOT VAUD UNTIL SIGNED BY THE CONTRACTOR AND OWNER AHRENS COMPANIES CONTRACTOR 1461 Kinetic Road Lake Park,, FL33403.1911 (Sara 'rv)L3r Richard C. Ahrens, CEO/President By 112WO22 R ram.11 I a. )— Date $1,964.187.00 $.638,504.67 $1.325.682.33 $34.548.110 $1,360,230.33 IF NOT SIGNED WRHIN 30 DAYS OWNER �/I Paul E. /Carlisle By Y/,U2Z DBIe AHRENS COMPANIES 1461 Kinetic Road Lake Pads, FL 334034911 Ph:(561) 839,2622 To: SCOTT BAKER CRY OF SEBASTIAN 1225 Math Street Sebastlan, FL 32958 Description: MATERIAL ESCALATIONS 1 Change Request I Number. 5 Date: 12622 4Z Job: 21-000037 CITY OF SEBASTIAN HANGAR D Phone: We ere pleased to otter the following spectf1mg ns and Pricing to make the followng changes: RECEIPT OF APPROVED CHANGE ORDER IS REQUIRED BY 311422 IN ORDER FOR AHRENS COMPANIES TO ISSUE REQUIRED CHANGE ORDERS AND SCHEDULE THE WORK. ONCE THE CHANGE ORDER IS APPROVED AND RECEIVED BY AHRENS COMPANIES, THE START DATE WILL BE ESTABLISHED AND COMPLETION DAYS AS STATED BELOW . IF CHANGE ORDER IS RECEIVED AFTER THIS DATE. NOTIFICATION WILL BE PROVIDED ON POTENTIAL CONSTRUCTION SCHEDULE IMPACT AND CHARGES FOR ADDITIONAL GENERAL CONDITIONS Desc ptim Pd. MATERIAL ESCALATION COSTS PER ATTACHED SPREADSHEET 535.95t.26 PROJECT MANAGER- NO CHARGE PER RICHARD C. AHRENS PROJECT ADMINISTRATOR - NO CHARGE PER RICHARO C. AHRENS 15%AHRENS COMPANIES FEE - WAIVED ON THIS CHANGE ORDER PER RICHARD C. AHRENS 1.33%INSURANCE FEE S4MIS 2%BOND FEE S72&59 CREDIT FOR CITY DIRT - 670 YARDS C 33.011RARD 54.610.00 Subloul: $34,513.00 Total: 334,648.00 The schedule vAll be N/A. If you have any questions, please contact me at (561)063-9004. Submitted by: MICHELE BALL-VAUGHN Approved by: _ AHRENS ENTERPRISES, INC. Dale: Y 1'/A ^ _ Page 1 of 1 Sebastian Airport Hangar D Material Escalation Cost / March 2021- September 2022 Increase Material Cost amountto 1 " w, Company 3116/21 10/1/2021 client Comments Concrete David Mann I White Cap Rebar $11,318.30 $17,914,75 $6,596.45 Titan Florida Concrete $48,020.00 $52,185.00 $4,165.00 Sprinkler Delta West Coast Winsupply Fabrication Material $ 7,306.34 $12,103.49 $4,797.15 West Coast Winsupply Loose Material $ 2,864.81 $ 3,585.12 $ 720.32 IElectrical Taurus I Peninsular Distributors Base Electrical $25,094.26 $26,604.26 $1,510.00 I Sesco Lighting Lighting $21,189.00 $23,625.19 5`2,436.19 I A.B. Fire Fire Alarm $ 9,436.00 $10,385.00 S 949.00 (Drywall Phoenix Drywall Materials Drywall / Metals $ 5,200.82 $ 8,780.44 $3,579.62 DryWell Robert Scarborough Well Materials Piping $ 5,394.22 $ 9,047.46 $3,653.24 Fencing Action Fence Fencing Materials Fencing $11,214.04 $18,758.34 $7,544.30 1 Paving Timothy Rose INITIALS CONTRACTOR OWNER: TBD 0111 SEELASTM HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL Council Meetina Date: April 13, 2022 Agenda Item Title: Approve Ahrens Companies Change Order #5 allowing for increased material costs associated with the construction of Hangar at Sebastian Municipal Airport; and authorize the City Manager to execute the related documents. Recommendation: Staff recommends approval of Ahrens Companies Change Order #5 in the amount of $34,548.00 for unforeseen increases in material costs associated with the construction of Hangar 'D' at Sebastian Municipal Airport; and authorization for the City Manager to execute the related documents. Backaround: The history of construction of Hangar 'D' involved a 'false start' using the design -build firm of Johnson-Laux in February 2020. Johnson Laux was unable to design the building within the allowable $2.25M budget. The project was then offered to Ahrens Companies, the second -in -line design -build firm evaluated under RFQ 19-04, and approved by City Council on April 14, 2021. Construction costs have increased appreciably in the past year and have exceeded Ahrens forecast of material cost. They are requesting $34,548.00 in reimbursements to cover those higher costs. Ahrens has foregone all project management and overhead costs associated with these materials. This Ada Item GETS the f1 9804 M pen dlture of Funds of Funds COST INCREASE: $ 34,548.00 representing a 1.8% increase Source of Funds: Airport Reserves Attachments: 1. Ahrens Change Order #5 2. List of affected materials and their price increases Administrative Services Department Review: City Attorney Review: Procurement Division Review, if applicable: City Manager Authorization: Date: ��Zti i