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HomeMy WebLinkAbout04-25-2022 PR AgendaalvL-T SERAST,N HOME OF PELICAN ISLAND 1225 MAIN STREET. SEBASTIAN, FLORIDA 32958 TELEPHONE (772) 228-7052 FAX (772) 228-7077 T�(�AEGENDA TIAN PARKS & RECREATION ASEtfDRY COMMITTEE MONDAY. APRIL 2517H. 2022 6:00 PM 1) CALL TO ORDER 2) PLEDGE OF ALLEGIANCE 3) ROLL CALL 4) MEETING CHAIR MAKE ANNOUNCEMENTS 5) AGENDA MODIFICATIONS Modifications and additions require unanimous vote of members. Deletions do not apply. 6) APPROVAL OF MINUTES: Meeting Minutes from February 28th, 2022 7) UNFINISHED BUSINESS: Item A: Community Member Recognition Program 8) PUBLIC INPUT 9) NEW BUSINESS: 10)STAFF MATTERS Item A: Current Project(s) Update Item C: Upcoming events at Riverview Park 11) BOARD OR COMMITTEE MEMBER MATTERS 12) ITEMS FOR THE NEXT AGENDA AND DATE: May 23r°, 2022 13) ADJOURN ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECTED ANY MATTER CONSIDERED AT THIS MEETING (OR HEARING) WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE MATA VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THETESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (286.0105 F.S.) IN COMPLIANCE WITH THE AMERICANS WITH D MBILINS ACT (ADA), ANYONE WHO NEEDS ASPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THECITVs ADA COORDINATOR AT 589-5330 AT OF 48 HOURS IN ADVANCE Of THIS MEETING. HOWEVER, THE PUBLIC 6 ADVISED TO CHECK THE CITY WESSITE FOR UP-TbDATE INFORMATION ON ANY CHANGES TO THE MANNER IN WHICH THE MEETING WILL BE HELD AND THE LOCATION. alnf SEBAIST.N _, HOME OF PELICAN ISLAND PARKS & RECREATION ADVISORY COMMITTEE AGENDA TRANSMITTAL FORM Board Meetina Date: April 25", 2022 Agenda Item Title: Meeting Minutes from February 28th, 2022 Recommendation: Approval of Meeting Minutes from the February 28th, 2022 meeting Background: If Anenda Item Reouires Expenditure of Funds: Total Cost: N/A Attachments: Parks & Recreation Advisory Committee Minutes of Regular Meeting on February 28th, 2022 PARKS AND RECREATION ADVISORY COMMITTEE MINUTES OF REGULAR MEETING FEBRUARY 28, 2022 Call to Order -- Vice -Chairperson Denise called the meeting to order at 6:00 p.m. II. Pledge of Alleaiance was recited by all. III. Roll Call Present Mr. Mauro (a) Ms. Drumheller (a) Mr. Danise Ms. White Mr. Renzi Ms. Webster — Late Arrival Not Present Mr. Agudelo -- Excused Also Present Mr. Brian Benton, Leisure Services Director Mr. Joseph Perez, AV Technical Assistant Ms. Janet Graham, Technical Writer IV. Meetina Chair Makes Announcements -- None V. Aaenda Modifications Mr. Mauro proposed an agenda modification under New Business. He recommends changing the word "rules" to 'Yule" on the sign listing the rules for the Pickleball Court Complex. Ms. Drumheller opined that, since it is an agenda item and is a discussion about pickleball court rules, she would like to see any of the rules up for discussion versus just one. She does not think the wording needs to be changed. VI. ADoroval of Minutes — Minutes from December 20, 2021 Mr. Danise asked if all the Committee members have had a chance to review the Minutes from December 20, 2021. All indicated they had. Mr. Denise called for a motion. A motion approving the Minutes of December 20, 2021 as presented was made by Ms. PARKS AND RECREATION ADVISORY COMMITTEE PAGE 2 MINUTES OF REGULAR MEETING OF FEBRUARY 28, 2022 Drumheller, seconded by Ms. White, and approved unanimously via voice vote. VII. Unfinished Business A. Community Member Recognition Program Mr. Benton reviewed what has been discussed pertaining to this program in prior meetings. Tonight, staff is presenting the Committee with a draft form of a nomination form. He is asking for feedback on this form. Ms. White asked regarding Item No. 4 whether this item includes City employees. Mr. Benton stated it would not include City employees. It Is strictly a volunteer program. Ms. White asked, if a City employee performed activities outside of his/her employment with the City, could that person be nominated. Mr. Benton answered, if someone has gone above and beyond their City duties, such as the little league program, tackle football, etc., outside of his/her normal working hours and committed a lot of time and effort to it, he suggested that might be considered on an individual basis. Ms. Drumheller also asked regarding No. 4 on the second page of the form where it states, "To what extent has this individual's efforts been previously recognized by the community?" she does not care about that. She suggested that, If there is someone totally involved in the community and has done a lot of volunteering in relation to Parks & Recreation and worked with kids, etc., and they have been recognized by another group such as the Lions Club, etc., she would like to strike this question. The other members of the Board agreed. Mr. Benton stated that, if there is tentative approval tonight on the form, staff will bring it back for final approval at the next meeting as well as finalizing a process of how we are going to move forward with this. Then after the next meeting we could notice it and, depending on which time frame we choose, we can look to recognize someone around the July 41h parade, or we can take it to the Christmas parade situation. The judging committee will all be discussed at the next meeting. That committee could Involve staff, one member of this Committee, and then possibly one or more members of the community. There being no further discussion, Mr. Danise called for public input on this agenda item only. There being no further discussion or public input, Mr. Denise called for a motion. A motion approving the form after deleting Question No. 4 on the second page of the form was made by Ms. Drumheller, seconded by Mr. Renzi, and approved unanimously via voice vote. PARKS AND RECREATION ADVISORY COMMITTEE PAGE 3 MINUTES OF REGULAR MEETING OF FEBRUARY 28, 2022 Vill. Public Input Daniel Abrahao, Director of Shark Tennis Program, and Francis Papineau, Mental Game Coach, both Sebastian residents, spoke on proposing a formal tennis program in Sebastian. It would be named the Shark Tennis Program. Both gave their histories within the sport of tennis (SEE ATTACHED). This program would be in partnership with the WIN International Tennis Academy that Is based out of Brazil. There was extended discussion among the two gentlemen and the Committee members. After much discussion, Mr. Benton stated that this subject is very preliminary. Once it is formally proposed to the Committee and the Committee makes their recommendation of yes or no, it would then have to go to City Council and a formal contractual obligation would need to be written if approved by City Council. A motion was made by Ms. Drumheller to invite these gentlemen back to our next meeting, put them on the agenda for further questions/comments as well as public comment. The motion was seconded by Mr. Renzi and was approved unanimously via voice vote. Ms. White suggested that Input from City staff will be needed regarding the courts and their usage. John Drawe and Lawrence Boswell, Sebastian — addressed the Committee regarding the boat ramp area. They both use sailboats, and they are quite different for a launch area than power boats. They presented a letter to the Committee members describing a proposal for an additional launch area for sailboats (SEE ATTACHED). There was an extended discussion regarding this subject, part of which described allowing the sailboat users to drive over the grass and the sidewalk to the water where they would launch their sailboats. Mr. Benton stated the people who use that launch area now are not permitted to drive across the sidewalk. He stated he has spoken to Mr. Boswell on this subject. He Is awaiting some information he has requested regarding the Riverview Park area. There will be no changing of signage at this point. If the Committee wants these gentlemen to come back at the next meeting as an agenda item, he will have more information at that time. If he finds out that this proposal Is feasible, he will have it on the agenda at the next meeting; if it is not to be approved, these gentlemen will be informed. IX. New Business A. Picklebali Court Rules Discussion Mr. Benton stated this is an item brought up by Mr. Mauro, and he asked for Mr. Mauro's Input. Mr. Mauro presented a photograph of the Rules and Regulations at the Sebastian Pickleball Complex (SEE ATTACHED). He is suggesting a change where it states the PARKS AND RECREATION ADVISORY COMMITTEE PAGE 4 MINUTES OF REGULAR MEETING OF FEBRUARY 28, 2022 play be limited to one hour while others are waiting. He would like to see it state that play be limited to one game while others are waiting. There was extended discussion by the Committee members on this subject. Mr. Danise asked Mr. Benton for his input. Mr. Benton stated that this has been an ongoing subject for a couple months. He has personally met with five groups who play pickleball at the courts. He has done much thinking and research regarding the rules at the courts. He agrees that the one -hour limit has been misused. One group had misinterpreted the one -hour rule, and they asked for clarification, which he provided. He would like to set up an open meeting at the pickleball courts and have an in-depth discussion with everyone, explaining the rules, explaining the process, explaining how people need to be courteous towards one another. There was a protracted discussion among Committee members and Mr. Benton. Mr. Denise called for public input. Eileen Hanley, Sebastian — stated the bottom line is respect, inclusion and not exclusion. People need to be courteous and be thankful for what the City has provided. Marguerite Abercrombie — spoke regarding Mr. Mauro's comments. For the most part, she has not witnessed problems with getting on the courts. She does not think there are ever 40 to 50 people waiting for courts. She admits that since January there have been some people waiting in the morning, probably not more than 15 minutes, and her group has been yelled at. She suggested that the wording on the list of rules should remain the same. She thinks that the situation has been blown out of proportion. Holly Dill, Roseland Road — disagreed from the standpoint of there being just a few days where the courts are being used heavily. She has been there when there have been 10-25 people waiting to play. She questioned what is wrong with the rule saying, "Please limit play to one game when others are waiting." Jane Saragno — has been playing on the courts since their inception. These past couple of months things have gotten out of hand. There have been people almost bullying others to get off the courts. She agrees that people should work together to get along. She has talked to Mr. Benton about the situation. She belongs to a small group who play, and sometimes she feels her group is being overrun by the group that comes on Mondays, Wednesdays, and Fridays. She stated that Mr. Benton can see from the cameras that there are not 40 or 50 people waiting to use the courts. She is unclear as to when the one hour of play is up. Mr. Benton said that the hour begins from the moment the first person steps on a court, and he gave examples of how the one hour is defined. Ms. Sarafino said that her group was actually not doing It correctly. PARKS AND RECREATION ADVISORY COMMITTEE PAGE 5 MINUTES OF REGULAR MEETING OF FEBRUARY 28, 2022 Mr. Mauro clarified that when he mentioned earlier that 32 people can be playing, and 40 to 50 people are there. There are not 40 to 50 people waiting. There is a total of 40 to 50 people. There may be 4 to 10 people waiting. He also wanted to clarify that he does not have a group. He does not care whom he plays with. Ms. White suggested letting the one -hour rule stand and see if the situation can be worked out among the people playing pickleball. If It cannot be worked out, then It can be brought back to be further addressed. Ms. Webster feels that everyone should get along, and she thinks it is okay to leave the rule as it is. Ms. Drumheller agreed that the rule should be left as it is. Mr. Renzi wonders why everyone wants to play pickleball in the morning. Mr. Danise called for a motion on this Item. A motion leaving the one -hour rule as it is for the pickleball courts was made by Ms. Webster and seconded by Ms. Drumheller. By voice vote, the ayes were four and the nays were one. The ayes have it, and the motion passes. X. Staff Matters A. Current Projects Update George Street Park Playground Installation -- is scheduled to begin tomorrow. He met with the contractor, and the installation will begin tomorrow. Blossom Playground — was delivered to the Installation company. However, the poles were the wrong color. So the installation company Is waiting to receive new poles from the playground manufacturer in order to set up a tentative installation date for that playground. He is aware that there has been nothing there for quite a while. He is pushing the installation company as much as he can. Baseball Dugout Construction — Is back to advancing . That is a project that we have done in-house. There is only one man working on the project, and if he gets pulled away to go somewhere else, that slows things down. Both of the dugouts should be completed within the next month. PARKS AND RECREATION ADVISORY COMMITTEE PAGE 6 MINUTES OF REGULAR MEETING OF FEBRUARY 28, 2022 Yacht Club Seawall Project — is moving along, and he anticipates completion within the next month. Ms. White suggested having a ribbon -cutting event for that project. He invited everyone to go by the Bryant Court Park and Filbert Street Park. The City went through this winter and at Filbert Street they cleared the pathways in that park on the north side. At Bryant Court, in the middle of that park there is a large, wooded area that had some heavy undergrowth. City staff went through and cleaned it up. There are still a few things to be cleaned up there, but that park is looking much better. B. Easter Egg Hunt It is scheduled for Friday night, April 15 h. It was tried on a Friday night last year, and it seemed to go really well. The proceedings will start at 5:30 p.m. There will be a visit with the Easter Bunny, and then everything will be in place for the egg hunt to start at approximately 6:45 or 7:00 p.m. That exact time will be posted on the flyers. The Police Department will have the movie night showing immediately after the Easter Egg Hunt. Ms. White suggested that there should be a section for older people. She has felt this way for a few years. Mr. Benton said he will consider it. C. Upcoming Events In Riverview Park Chamber of Commerce "Concert in the Park" this coming Friday from 5:30 to 8:00 p.m. 2. Sebastian Craft Club will have a 2-day event on March 121h and 13th. Both days they start at 10:00 a.m. and go to 2:00 p.m. 3. Shrimpfest and Craft Brew Hullabaloo will take place from Friday, March 18' , from 2:00 to 8:00 p.m., Saturday, March 19�, from 10:00 a.m. to 8:00 p.m., and Sunday, March 20'h, 10:00 a.m. to 5:00 p.m. Ms. Webster added that the Craft Brew Hullabaloo is on Saturday, beginning at 1:00 p.m. XI. Board or Committee Member Matters Ms. White said the new fountain at Easy Street Park is lit, and it is beautiful. Regarding the property by the old motel on Indian River Drive, she asked if the motel Is tom down, what will the City use that property for. Ms. White also brought up the situation at the restroom needing some attention over near Crab E Bill's. She would like to see a sign posted there with contact Information if something needs attention. Ms. White asked if PARKS AND RECREATION ADVISORY COMMITTEE PAGE 7 MINUTES OF REGULAR MEETING OF FEBRUARY 28, 2022 there will be sidewalks installed at the railroad crossings. Mr. Benton said yes, but he is not sure when that will happen. Ms. Webster asked what the situation Is with the old Mobil Gas Station. Mr. Benton said he thinks there was a permit given for demolition, and he thinks It is being rebuilt. Ms. Webster also asked about the closure of CR 512 east and west. Mr. Benton said they closed them down a little later than had been anticipated. They had announced the closure at 7:00 a.m., and it was a little bit later when they closed it. Xil. Items for the Next Aaenda and Date: March 28th. 2022 XIII. Ad ourn There being no further business, Mr. Denise adjourned the meeting at 7:40 p.m. z John Danise, Vice Chairperson jg Date: CnvOF SEBAS HOME OF PELICAN ISLAND PARKS & RECREATION ADVISORY COMMITTEE AGENDA TRANSMITTAL FORM Board Meetinq Date: April 25' , 2022 Aqenda Item Title: Community Member Recognition Program Recommendation: Review and Finalize the DRAFT Parks and Recreation Volunteer Nomination Form. Also discuss a timeline for implementing the program for 2022. Backaround: The Committee has discussed at numerous meetings their desire to develop a Volunteer Recognition Program. Based on input at the December and February meetings staff has developed is requesting the Committee to Finalize the Nomination form. If Agenda Item Reauires Exoenditure of Funds: Total Cost: n/a Attachments: DRAFT Volunteer of the Year Nomination Form mN SEA TIAN HOME OF PELICAN ISLAND 2022 PARKS AND RECREATION VOLUNTEER OF THE YEAR NOMINATION FORM DEADLINE FOR APPLICATIONS:.........., 2022 The City of Sebastian's Parks and Recreation Volunteer of the Year is awarded to an individual who is seen as a leader within the community, and displays leadership, while offeringthe community a great amount of service, and acting as a role model. The nominee must meet the following criteria: 1. Must be an individual, not a couple or a group. 2. Must not be on the judging committee. 3. Must be actively Involved in community organizations and/or events in the City of Sebastian. 4. Must have performed service(s) within the past 24 months to the Sebastian community on a voluntary basis, above and beyond what may be required as part of his/her employment. S. Nominees will be assessed in terms of the following: (a) whether his/her contribution was outstanding (i.e., notable beyond expectations); (b) voluntary (i.e., no direct or indirect monetary or material gain); (c) beneficial to the community (i.e., the City of Sebastian) and/or (d) of significant personal effort (i.e., concentrated or sustained over time) NOMINATION FOR VOLUNTEER OF THE YEAR (Nomination should relate mainly to outstanding service undertaken by the individual who brings distinction and quality to everyday life in Sebastian) 1. Name of Nominee 2. Nominee's Phone Number 3. Nominee's Email 4. Your Name 5. Your Phone Number 6. Your Email COMMUNITY CONTRIBUTIONS (Please complete all questions with less than 250 words total) 1. What contributions has this individual made to the community that is beyond the scope of normal civic responsibilities? (significant accomplishments whether past or present) 2. What impact on the community did this individual's activities make? How has this person made a difference? (quality, scale and duration of the benefit to the community) 3. Discuss the time and energy this person has devoted to community projects/efforts. (nature of the challenges faced and overcome by this individual) Thank you for your nomination! Deadline to submit is .........., 2022.