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02092000
SEBASTIAN CITY COUNCIL MINUTES REGULAR MEETING WEDNESDAY, FEBRUARY 9, 2000 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 2. 3. 4. Mayor Neuberger called the Regular Meeting to order at 7:00 p.m. The Pledge of Allegiance was recited. There was a moment of silence. [~OLL CALl. City (~ou~cil Pr. ese.~: Mayor Chuck Neuberger Mr. Joe Barczyk Mr. Walter Barnes Mr, Ben A. Bishop Mr. Edward J. Majcher, Jr. St.afl Present~ City Manager, Terrence Moore City Attorney, Rich Stringer City Clerk, Kathryn O'Halloran Chief of Police, Randy White Public Works Director, Terry Hill City Engineer, Martha Campbell Finance Director, Mark Mason Park Superintendent, Chris McCarthy Deputy City Clerk, Sally Maio Regular City Council Meeting February 9, 2000 Page Two 00.033 00.034 10. AGE. Np.AJ~OD)F. IC~TIONS (AODITIQNS/~NDJOI~ OI~L, ET[ONS] Items not off ~e wfittefl agenda may be added only upon a majority vote of City CouncE members (R.99-21) None. P[~)~:I.~I~/tT~qNs, ~JNOqNC.EME~TS AND/OR !~I~ES_E_NTATIONS A. Proglemat[on.- National V'[s~n9 Nu~sf~ ~s~ocjal;ion (VNA). Week - 2./13,/00 - 2/19/00 Mayor Neuberger mad and presented the proclamation to Margot Kornicks. Dr. Ronald Thomas arrived at this time and gave the invocation. B. City H~II R, enovstion ~;tat[Js I~eport. Prese~tajtion I~y I~ngineedng S,taff (Engineering T. rqnsmittal The City Engineer gave a presentation on/the proposed City Hall renovation. Discussion took place on funding sources It was suggested that it be determined whE discussion took place on the value of the codes. ATTORNEY II.Ti'ERS including the possibility of seeking historical grants. ther or not there is asbestos in the building; and uilding versus the renovation cost relative to building Reported that Citywide rezoning and text amendme0t ordinances would not be ready for Council for a first hearing until March 8, and asked if Council was comfortable with one hearing before the election and one hearing after the eleclion. It was the consensus of City Council to schedule the hearings this way. It was the consensus of Council to request a recommendation on Code Enforcement fees from the Code Enfomement Board, CITY None. cJ'rY COUNCIl. A. lYk. 8~r~s None. 2 Regular City Council Meeting February 9, 2000 Page Three B. Mr. Bishop Asked whether staff needed direction on the city hall renovation and the City Manager said staff is ready to move forward with some planning and will come back to Council for funding direction. TAPE I - SIDE II (7:45 p.rn.) C. Mr. IVJlajcher None. D. M~yor Neuberger · Requested Council consensus for official recognition of individual police officers. · Discussed the atrocious condition of the alleyway, said he had received no report from staff, had contacted the Property Appraiser and received a report on value of properties on south side of Fellsmere Road. The City Manager responded that improvements are being considered in the capital improvement program for the alleyway. E. Mr. Barczyk None. 11. CONSENT AGENDA All items on ~he consent agenda am considered mu~ne and w~ be enacted by one motion. There wi8 be no separate ~fscussion cf consent agenda items unlesa a member of City Counc~ se requests; in which event, the item wi~ be removed and acted upon A. Approval of Minutes - 1/26/00 Regular Meeting 00.035 B. Approve White Use of Community Center in Accordance with R-98-43 for A/B - 2./19/2000 - 5 pm to 11 pm - DOB Verified - Secu~ffy Paid (City Clerk Transmittal 1/31/00, R-98-43 Excerpt, Application) The City Manager read the consent agenda. Mr. Barnes removed item B. MOTION by Bishop/Majcher "1'11 move to approve item A." ROLL CALL: Mayor Neuberger Mr. Barczyk Mr. Barnes Mr. Bishop Mr. Majcher MOTION CARRIED 5-0 - aye - aye - aye - aye - aye Regular City Council Meeting February 9, 2000 Page Four Mr. Barnes questioned proof of age and the City Clerk said it was vedfied by the office. MOTION by Barnes/Bishop '1'11 make a motion to approve item B." ROLL CALL: Mr. Barczyk - aye Mr. Barnes - aye Mr. Bishop - aye Mr. Majcher - aye Mayor Neuberger - aye MOTION CARRIED 5-O 00.019A 12. PUBUC HEARING A. Ordinance No, O-00-01 -Travel Policy {Finance Director Transmittal 1/31/2000. Amended O-0q-01) AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY. FLORIDA, AMENDING CODE OF ORDINANCES CHAPTER 2 TO ESTABLISH A CiTY-WIDE TRAVEL POLICY; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE, The City Attorney read Ordinance No. O-00-01 by title. Mayor Neuberger opened the public hearing at 7:52 p.m. and the Finance Director gave a brief presentation. Discussion took place on the proposed advance for City Council members. It was noted that whatever funds were not used would go back into the City's coffers. Tut Connelly, Sebastian, addressed City Council. Ray Coniglio, 941 Carnation Drive, SebaStian, addressed City Council. Mayor Neuberger closed the public hearing at 8:01 p.m. 00.020 MOTION by Barnes/Bishop " "1'11 move to approve Ordinance 0-00-01." ROLL CALL: Mr. Barnes I - aye Mr. Bishop I - aye Mr, Majcher ~ - aye Mayor Neuberge~r - aye Mr. Barczyk - aye MOTION CARRIED 5-0 i / Or(~inance No. O-00-02 - Facilities at ConStruction Sites (City Attorney Transmittal 2/3/00, O-00-0~ AN ORDINANCE OF THE CiTY OF SEBASTIAN, INDiAN RIVER COUNTY, FLORIDA, AMENDING CODE OF ORDINANCES CHAPTER 26 TO REGULATE FACILITIES AT CONSTRUCTION SITE; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABIUTY; PROVIDING FOR AN EFFECTIVE DATE, 4 Regular City Council Meeting February 9, 2000 Page Five Mayor Neuberger opened the public hearing at 8:02 p.m. and the City Attorney read Ordinance No. 0-00-02 by title. The City Attorney briefly reviewed the amendments. Chris Schlitt, owner of Reliable Poly-Jon, said it is virtually impossible to get to the back of the lots or even 5 to 10 feet in from the property line to maintain the facilities. He said they can be anchored against wind but not vandalism. Sal Neglia, 461 Georgia Boulevard, Sebastian, addressed Council. Mayor Neuberger closed the public headng at 8:16 p.m. Discussion took place on contractors providing a level area on the lot out of the right-of-way, and placement further than ten feet away from water. The City Attorney advised amendment to read as follows: 'It shall be a condition of every building permit that any temporary sanitary facility such as portable toilets located at a construcUon site shall not be placed within a public right-of-way, or within ten feet of a waterway or drainage improvement." The distance from a drainage ditch was left at ten feet. MOTION by Bishop/Barczyk 'I'd move to adopt Ordinance 0-00-02 as amended." ROLL CALL: Mr. Bishop - aye Mr. Majcher - aye Mayor Neuberger - aye Mr. Barczyk - aye Mr. Barnes - aye MOTION CARRIED 5-0 13. INTRODUCTION OF NEW BUSINESS FROM THE PUBLIC Item that has occurred or was discovered within the previous six months which is not otherwise on the agenda - sign- up required - limit of ten minutes for each speaker Herb Sturm, 549 Saunders Street, Sebastian, discussed the City Manager's evaluations and TAPE II - SiDE I (8:30 p.m.) employment agreement. Tut Connelly, Sebastian, discussed Jay Bennett. Regular City Council Meeting February 9, 2000 Page Six 00.006 00.036/ 99.131 00.037 14. 15. 16. CO~IMn'TI~E REPORTS/RECOMMENDATIONS I~oard of Adjustment 1. Interviev~. Unless Waived. qnd Apooint Alternate Member with Une~ired Terq] to Expire 6/2002 (City Clerk Transmittal ~1/2000. one Application. Member Ust. Ad) City Council interviewed Harry Mamhalli MOTION by Neuberger/Barczyk "1 would like to nominate Harry Marshall to be seated on the Board of Adjustment as the alternate member in the unexpired term to expire 6/2002." ROLL CALL: Mayor Neuberger Mr. Barczyk Mr. Bames Mr. Bishop Mr. Majcher - aye ~ aye - aye - aye - aye MOTION CARRIED 5-0 OLD BUSINESS A. Authorize Staffto Revise and Rebid Police Department Painting (PLtblic Works TrarJsmittal ?J2/00) The City Manager advised that this was only a status report since it had been before Council previously and that staffwill rebid the project. City Council concurred. Mayor Neuberger called recess at 8:47 members were presenL NEW BUSINESS A. City Manaoer CoQ~Diled Performance El and reconvened the meeting at 9:03 p.m. All ,aluations (Qity Mapager Transmittal 2/2/2000. HR Memq) The City Attorney advised that there is nething that prohibits Council from giving an increase at this or any time. : City Council discussion followed on the I~roper method for evaluation and salary increase; and whether or not an increase was deserved at this time. The following individuals addressed City Council: Sal Neglia, Sebastian - opposed to incre~ase at this time Tut Connelly, Sebastian - opposed to inqrease at this time Herbert Sturm, Sebastian - opposed to irlcrease Further discussion continued on Mr. Moo~re's accomplishments and weaknesses. Regular City Council Meeting February 9, 2000 Page Seven Terry Hill, Public Works Director, noted all employees get an increase after six months with a satisfactory evaluation. TAPE II - SIDE II (9:30 p.m,) MOTION by Bishop/Barnes '1 would move at this point based on the criteria that I have that we give Mr. Moore a 4.5% pay increase retro to his six month anniversary which would be 1/7/2000." The City Attorney cited Mr. Moore's agreement language whereby Council will again evaluate Mr. Moore in six months at his one year anniversary and consider a raise and then evaluate him again one year from his first anniversary. ROLL CALL: Mr. Barczyk - aye Mr. Barnes - aye Mr. Bishop - aye Mr. Majcher - nay Mayor Neuberger - nay MOTION CARRIED 3-2 (Majcher, Neuberger - nay) 00.019B Resolutiqn No. R-00-03 - Travel Pqlicy in AccoJrdance with Ordinance No. O-00-01 (Firt~nce Oirector. R-00-03, Tl'avel Policy) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING A TRAVEL POLICY PURSUANT TO CITY CODE SECTION 2-78 AS AMENDED. The City Attorney read Resolution No. R-00-03 by title and noted that a scriveners error' whereby reference to Section DD should read Section W. MOTION by Barnes/Majcher '1 move to adopt Resolution R-00-03 establishing a travel policy." ROLL CALL: Mr. Barnes - aye Mr. Bishop - aye Mr. Majcher - aye Mayor Neuberger - aye Mr. Barczyk - aye MOTION CARRIED 5-0 00.029 Resolutiqn Ne. R-00-08 - Collier C~ub Final Plat Phase lB - Re~)eals R-00-06 (Engineering Transmittal 1/7,7/00, R-00.-08, Re~i~ed Plat_Page Under Separate Cover) A RESOLUTION OF THE CRY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, APPROVING THE FINAL PLAT FOR A SUBDMSION KNOWN AS COLLIER CLUB PHASE I(B); PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR EFFECTIVE DATE. The City Attorney read Resolution No. R-00-08 by title and explained that the previously approved plat had a specitic revision date, but the plat submitted for signing had a revision on the dedication page, although nothing technically had changed. 7 Regular City Council Meeting February 9, 2000 Page Eight 00.038 D. 0O.039 E. MOTION by Barnes/Neuberger "1 make a motion to adopt Resolution R-00-08." ROLL CALL: Mr. Bishop - aye Mr. Majcher - aye Mayor Neuberger - aye Mr. Bamzyk - aye Mr. Barnes - aye MOTION CARRIED 5-0 Resoluti{)n No. 1~,00-09- PI.at Vacation !of Portion of Sebasljan Hiahlands Unit 1~ (City Attorney Trartsrnittal 2~00. R-00-09. Legal NotiCes, ~a~pplication) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, VACATING A PORTION OFA PLAT KNOWN AS UNiT 16 SEBASTIAN HIGHLANDS; PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE. The City Attorney read Resolution No. R-oo-09 by title. MOTION by Barnes/Majcher '1 move to adopt Resolution R-00-09." ROLL CALL: Mr. Majcher - aye Mayor Neuberger - aye Mr. Barczyk - aye Mr. Barnes - aye Mr. Bishop - aye MOTION CARRIED 5-0 · ~,p9rove Purchase of Gravely Mower frq~m Ariens Company - State Contract Price - $5.196.75 (Public Works Transmittal 1/10/00. Stat~ Contract Price Listl) The Parks Superintendent addressed C~uncil. MOTION by Bishop/Barnes " '1 would move to approve the p[~rchase of a Gravely mower from Ariens Company at the state contract price in ~e amount of $5,!96.75." ROLL CALL: Mayor Neuberg~er - aye Mr. Barczyk - aye Mr. Barnes i - aye Mr. Bishop - aye Mr. Majcher - aye MOTION CARRIED 5-0 Regular City Council Meeting February 9, 2000 Page Nine 00.040 F. T[affic Speed Monitoring Tra~le~ - Appropriate $1.600, Waive Bidding Procedu[es a@d Authodz_e City Manager to Purchase[Mobile Traffic Monjt.or from Traffic ProductsLInc. In th~ Amount of $11.600_]rlcluding Shipping Costs (Police DeptLTran~r~l.Z/l~o00.3 Quotes) Chief White addressed Council. Tut Connelly, Sebastian, objected to the purchase. MOTION by Barnes/Bishop '1'11 make a motion to approve the purchase of the Traffic Speed Monitoring Trailer for $11,600 and the additional appropriation that's required of $1,600." ROLL CALL: Mr. Barczyk - aye Mr. Barnes - aye Mr. Bishop - aye Mr. Majcher - aye Mayor Neuberger - nay MOTION CARRIED 4-1 (Neuberger - nay) 00,041 G. ~Approve Purchase ofJo_hn Deere Tracto[ and Cutter Attachment from John Deere Governmental ~eles in the Amount o~[ $38.996.29 (PuJ~lic Works Transmittal 2/2/00, Florida_~tate Contract P.ri(~e p/oposal a~d Pictures_.) The Parks Superintendent addressed Council. MOTION by Majcher/Barcz~k ~1 make a motion to move to approve the purchase of a John Deere Tractor and cutter attachment from John Deere Governmental Sales for a total amount of $36,996.29." ROLL CALL: Mt. Barnes -aye Mr. Bishop -aye Mr. M~cher - aye Mayor Neuberger - aye Mr. Barczyk - aye MOTION CARRIED 5-0 00.042 H. First Reading of Ordinance No. O-00-04 Amending Fiscal Year 2000 General Fund. Capital Projects. Golff Course and_AirPort Budgets (.l~j~ance Director Transmittal 2/3/00.0-00-04, 1st Quarter Budaet Review Memo, 1st Quarter Income ,~tatementL Projegt Status ReportsL Investment ~umn~J3/) AN ORDINANCE OFTHE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY. FLORIDA, ADOPTING AN AMENDED BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1. 1999 AND ENDING SEPTEMBER 30, 2000 AS PROVIDED FOR IN EXHIBIT'A'; PROVIDING FOR SEVERABILiTY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. Regular City Council Meeting February 9, 2000 Page Ten The ~City Attorney read Ordinance No. 0-00-04 by title and the Finance Director reviewed the amendments. TAPE III - SIDE I (10:17 p.m.) i MOTION by Barczyk/Majcher ~ 'The recommended action is td move to approve Ordinance 0-00-04, amending the fiscal year 2000 budget for the General fund, iCap~l Projects funds, Golf Course fund, and Airport fund and set public hearing for February 23, 2000." ROLL CALL: Mr. Bishop Mr. Majcher Mayor Neuberger Mr. Barczyk Mr. Barnes - aye - aye - aye - aye - aye MOTION CARRIED 5-0 The City Manager thanked City Council ifor their input and for the opportunity to serve the City of Sebastian. 17. Being no further business, Mayor Neuberger adj~Ourned the Regular Meeting at 10:27 p.m. Approved at the ,1999, Regular City Council Meeting. Chucki Neuberger Mayor Kathryn M. O'Halloran, CMC/AAE City Clerk l0 THE FOLLOW'~N.~ 1'5 A LTST OF ACI"~ON5 TAKEN ANb/OR bTRECT~ON5 ~TVEN AT THE 2/9/2000 REGULAR MEET]:N~ All Follow-up Correspondence should be copied to the file end any file to go in the vault should hove its backup material put in chronological order 00.033 ~rodam~Ltion - NotionaJ Visiting Nurses Association.CVNA)Week- 2/13/Q0 -_?-119100 - Accepting - presented 00.034 City Hall Renoyg)'ien 5tntus ReportPresentation by Engineering 5toff - presentation create file end file vault - C~TY PROPERTY ApRr_ey~l. of/~inutes - 1126100 Regular Meetij~g - approved sign, seal - place in book with any specified backup 00,035 Apprgye White Use of Comm~jnity Center in A~;cordonce with R-98-43 for A/B - letter to White file YC/CC ascertain the PW and Pb aware of use 00.019A Ordinance No, O-00-0L- Travel Poli~ - adopted sign, seal - copy to file, counter, each dept. obtain ard language on disk from Mark end e-mail to MCC blueback original - file vault - 00 ORI~ ORb file backup in vault - O00RD BACKUP update \wp-ord\o-00 as to adopted date 00,020 Ordi~nce, No. O-00-02 - Facilities at Cons~uction Sites - adopted os amended obtain amended ordinance from Attorney - hove signed and sealed sign, seal * copy to file, counter, Building, &rowth Management obtain ord language on disk from Attorney and e-mail to MCC blueback original - file vault - 00 OR1:& ORb file backup in vault - 00 ORb BACKUP update \wp-ord\o-O0 as to adopted dote 00.036 00.037 O0.O19B 00.029 00.038 Board of A~justment l~nterview. Unless Waived. and AppoiqtAIternQte Member with Une~ired Tecta to Expire 6/2002 - Haeey Marshall appointed copy minutes to file letter to ??w/appropriate backup update board h~ndbook and distribute pages file vault - BOARDS/COMM'TTTEE5 Authorize Staff to Revise and R_ebid Police bepartment Painting 99.131 - staff eepoet only - s~ff will eebid copy minutes to file file pending credenza City Mangger Ce~ltl~iled Performance I~valuations - 4.5% salaey ineeease appeoved copy minutes to Terrance Moore agreement file in vault - AGREEMENTS - Miscellaneous ResQlution No. R-OQ-03 - Travel Policy in Accordance with Qrdinanc¢ No. O-O0-OJ -.adopted sign, seal - copy to file, counter, each 'department blue back original - file vault - O00R:I~ RES create file and file in vault - POLiCiES/PROCEDURE5 - note location in RE~5 BACKUP update \wp-res~-O0 as to adopted date Resolution No. R-O0-O~ -Collier Club ~i~tal Plat Phase ]~B - Repeals R-O0-06 - adopted sign, seal res - copy to file, counter, Ehgr., &rowth Management, Building blue back original - note that it rapeal~ R-O0-06 on blueback - file vault - O0 OR]~G RES file backup in vault - PUDS/SUBbZV~$]~ON5 - Collier Club - note its location .in RE5 BACKUP update \wp-res\r-O0 as to adopted d~te make arrangements for signature of plat - record Resolution NQ~R-O0-O~ - Plat Vac~tio~ of Portion of Sebastian Highlands Unit 16 - adopted sign, seal res - copy to file, counter, E~gr., Growth Management, Building, Finance record original resolution when returned blue back original- file!vault - O0 OR]:& RES file backup in vault - O0 RES BACKUP update \wp-res\r-O0 as to adopted date ask City Attorney if there is any oth~ followup required on this item 2 00.039 ~prove Purchase of Gravely Mower from Arien~ Company - 5tote Contract Price - $5]96.75 - approved copy minutes to file file F]:NAKICE - 00 Bids/Purchases Trafflci¢ Speed Monitori~tg Trailer - Appr0priat¢ $1.600. Waive Bidding Procedures and ~utherize_City ManAger to Purchase Mobile Traffic Monitor from Traffic Products. ]:nc. the Amount Of $1t,600 l:ncluding 5hipping Costa - approved copy minutes ?o file file F]:NANCE - 00 Bids/Purchases Al~prove Purchase of John beere Tractor and Cu~ter Attachment from ,Tohn beer~, Governmental 5ales in the Amount of $36.996.29 - approved copy minutes to file file FZNANCE - 00 Bids/Purchases 00.042 Eita-t Reg~Ji~ of OrdLnance No. 0-00-04 Amending Fiscal Year 2000 Oeneral Fund. Capitol I~g~ects, Golf Course. and Airport Budgets - Approved on 1st ~eading - set ph for 2/23/00 if approved on 1st reading advertise legal notices on 2/11/00 for 2/23/00 if not approved on 1st reading - notify PJ Thursday morning to stop legal ad file pending credenza 3 CITY COUNCIL MEETING DATE: ITEM NO. ROLL CALL 1 Mayor Neubergex Mr. Barczyk Mr. Barnes Mr. Bishop Mr. Majcher MOTION SECOND ITEM NO. ROLL CALL Mr. Barczyk Mr. Barnes Mr. Bishop // Mr. Majcher Mayor Neuberger ITEM NO. ,/q/~ ROLL C,~L./I Mr. Barnes /' Mr. Bishop /' Mr. Majc~er / Mayor Neubcrger / Mr. Barczyk / ITEM NO. , d~ .0 ROLL CALL 4 Mr. Bishop Mr. Majcher ~" Mayor Neuberge~ Mr. Barczyk ~"~ Mr. Barnes ITEM NO. ROLL C~I~ 5 Mr. Majcher Mayor Neuberger Mr. Barczyk Mr. Barnes Mr. Bishop MOTION MOTION --~/ , MOTION SECOND SECOND SECOND CITY COUNCIL MEETING DATE: ITEM NO. O0 ~ MOTION/I/~~.,_,SECOND ROLL CALL 1 Mayor Neuberger_ Mr. Barczyk Mr. Barnes Mr. Bishop Mr. Majcher ITEM NO. ~ RQIJ~ CALI~ 2 Mr. Barczyk ' .,/ Mr. Barnes Mr. Bishop Mr. Majcher Mayor Neuberger/V' SECOND 1TEM NO. O/~ ROLI~ CA!,L 3 Mr. Barnes Mr. Bishop Mr. Majcher Mayor Neuberger Mr. Barczyk MOTION .~.~ ITEM NO. 0~ ROLL CALL 4 Mr. Bishop Mr. Majcher Mayor Neuberger Mr. Barczyk Mr. Barnes MOTION SECOND~-.~t-z' ITEM NO. 03 ~ ROLL CALL_f Mr. Majcher /' Mayor Neuberger J Mr. Barezyk j Mr. Barnes v// Mr. Bishop / MOTION SECOND CITY COUNCIL MEETING DATE: ITEM NO. ~.~ q MOTION ROLL CALL_L Mayor Neuberger Mr. Barczyk Mr. Barnes Mr. Bishop Mr. Majcher ITEM NO. ROLL CALL, Mr. Barczyk Mr. Barnes Mr. Bishop Mr. Majcher Mayor Neuberger/~/ MOTION SECOND SECOND iTEM NO. ROLL CALL3 Mr. Barnes Mr. Bishop Mr. Majcher ~'' Mayor Neuberser~/' Mr. Barczyk/ MOTION ITEM NO. Oy~ ROLL CALL_4 Mr. Bishop /' Mr. Majcher / Mayor Neuberser,,// Mr. Barczyk Y Mr. Barnes ~ MOXIO SECOND ITEM NO. ROLL CALL5 Mr. Majcher Mayor Neuberger Mr. Barczyk Mr. Barnes Mr. Bishop MOTION SECOND SEBASTIAN CITY COUNCIL MINUTES REGULAR MEETING WEDNESDAY, FEBRUARY 9, 2000 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 2. 3. 4. Mayor Neuberger called the Regular Meeting to order at 7:00 p.m. The Pledge of Allegiance was recited. Invocation was given by Dr. Ronald D. Thomas, Sr., Sebastian United Methodist Church. ROLl. CALL City Coup~¢il Pmse[~t: Mayor Chuck Neuberger Mr. Joe Barczyk Mr. Walter Barnes Mr. Ben A. Bishop Mr. Edward J. Majcher, Jr. Staff Pre~ent:. City Manager, Terrence Moore City Attorney, Rich Stringer City Clerk, Kathryn O'Halloran Chief of Police, Randy White Public Works Director, Terry Hill City Engineer, Martha Campbell Deputy City Clerk, Sally Maio AGI~]~p.A_MODIFICATIONS (ADDITIONS AND/OR DF~ETIONS) Items not on ~he written agenda may be added only upon a majorib/ vote of City Counc~7 members (R-99-21) 00.033 00.034 PRO(;:I.P, MATIONS. ANNOUNCEMENTS AND/OR PRESENTATIONS A. Proclamation - National Vising Nurses Association (VNA) Week - 2/13/00 - 2/1~10q Mayor Neuberger read and presented the proclamation to Margot Kornicks. B. ~ Hall Renovatign Status R~port Presentatioq bY Engineering Staff (Engineednq Transmittal 2/3100) Engineering staff gave a presentation on proposed City Hall renovation. CITY MANAGER MATTER~ 9. CITY ~LERK MA~ERS 10. C[~J~ COUN_ClL MATI'ER$ A. Mr, Barnes /V/ C. Mr, Majcher Do E. Mr. Barczyk 00.035 11. CONSENT AGE,IDA All iten~ on the comsent agenda are considered routine and w~ be enacted by one mo#on. There wffl be no separate discussion of consent agenda itenl~ unless a nlember of City Counc~ so request~ in which event, the item wi~ be removed and acted upon separately. A. Approval of Minutes - 1/26/00 Regular Meeting Approve White Use of Community Center in Accordance with R-98-43 for A/B * 2/19/2000 - 5 pm to 11 pm - DOB Verified - Security Paid (City Clerk Transmittal 1/31/00, R~98-43 Excerpt, Applicalion) The City Manager read the consent agenda. MOTION by I move to appove the consent agenda. 4 12. 00.019A pUBUC HEARIN~ Procedures for puldlc haarin{~s: (R.99-21) · Mayor Opens Hee~fng · A~tomey Reads Ordinance or Resdiution · StsffPresentaRm · Pub~ Input. Urnit of Ten Minutes Per Speaker · Staff Summation · Mayer Closes Has,lng · Count7 Action Anyone Wishing to Speak is Asked to Sign Up before the Meeting, When Caled go to the Podium and State His or Her Name for the Record Or~li[~ance No, O-00-01 - Travel Policy (Finao¢_e Director Transm~t 1/31/2000~ Amended 0-00-01) AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AMENDING CODE OF ORDINANCES CHAPTER 2 TO ESTABLISH A CITY-WIDE TRAVEL POLICY; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. The City Attorney mad Ordinance No. O-00-01 by title. Mayor Neuberger opened the public hearing at Mayor Neuberger closed the public hearing at MOTION by I move to adopt Ordinance O-00-01 amending Code of Ordinances Chapter 2 to establish City-wide travel policy. 00.020 OrcJjga~nce No. 0-00-02 - F~Lcilifie~ at Construction Sites (City Atto.r.n__~y Transmittal 2/3/00.0-00-02,) AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AMENDING CODE OF ORDINANCES CHAPTER 26 TO REGULATE FACILITIES AT CONSTRUCTION SITE; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABIMTY; PROVIDING FOR AN EFFECTIVE DATE. The City Attorney mad Ordinance No. 0-00-02 by title. Mayor Neuberger opened the public hearing at Mayor Neuberger closed the public headng at MOTION by I move to adopt Ordinance 0-00-02. 13. INTRODUCTION OF NEW BUSINES~ FROM THE PUBLIC Item that has occurred or wes discovered within the previous six months which is not otherwise on the agenda - sign- up required - limit often minutes for each speaker 7 14. C0MMI'['TEJ~ REPORTS/RECOMMENDATIONS 00.006 Ao Board of Adjustment 1. Interview, Unless Waived, and Appoint Alternate Member with Unexpired Term to Expire 6/2002 (City Clerk Transmittal 2/1/2000, One Application, Member List, Ad) MOTION by I move to appoint Harry Marshall to the alternate member pos'~ion vacated by Louise Kautenberg with an unexpired term to expire 6/2002. 00.036/ 99.131 15. OLD BUSlNE,~$ A. Authorize Staff tq I~evise and Rel;)~l Police Department P~jnting (Public Works Transmittal ?J?./00) MOTION by I move to authorize staff to revise the specifications and rebid as soon as possible. 00.037 16. NEW BUSlNES~ A. City Manager ComDjled Performance {~valuatJons (City Manager Transmittal 24'2/2000, HR Memo) lO 00.019B Res{)lution No, R_-00-03 - Travel Policy in Ac, co[dance witl] Ordinance No, O-00-01 (Finance Director. R-00-03~ Travel policy) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING A TRAVEL POLICY PURSUANT TO CITY CODE SECTION 2-78 AS AMENDED. The City Attorney read Resolution No. R-00-03 by title. MOTION by I move to adopt Resolution R-00-03 establishing a travel policy in accordance with Ordinance No. O-00-01 Section 2-78. 00.029 Resolutioq Ho. R-00-08 - (;:oilier Club Final Plat Phase_ lB - Repeals R-00-06 (Eoq'm_eedng Transmittal_I/27/00. P,-00-08. Revised Plat Page Under Sep.~p~e Cover) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, APPROVING THE FINAL PLAT FOR A SUBDIVISION KNOWN AS COLLIER CLUB PHASE I(B); PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR EFFECTIVE DATE. The City Attorney read Resolution No. R-00-08 by title. MOTION by I move to adopt Resolu~on R-00-08. ]2 00.038 Re%gltjtion No. R-00-09 - Plat Vacation_of Pq[tion of Sebastiep Hiahlands Ur]it 16 (City Al~0_[pev Transmittal 2./3/00, R-00-09. Legal Notices. Application) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, VACATING A PORTION OF A PLAT KNOWN AS UNIT 16 SEBASTIAN HIGHLANDS; PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE. The City Attorney read Resolution No. R-00-09 by title. MOTION by I move to adopt Resolution R-00-09 and transmit a certified copy to County officials in accordance with law. 13 00.039 Approve Purchase qf Gravgly Mower from Ari_e.9$ Corppany - State Contract Pdce - $5.196.75 (Public Works Transmittal 1/10/00. ~l[al;e Contract Pdce Listl) MOTION by I move to approve the purchase of a Gravely mower from Adens Company at the state contract price in the amount of $5,196.75. 14 00.040 Traffic Speed Monitoring Trailer - Appropriate ~1.600. Waive Bidding Procedure~ and Authorize City ManaQer to Purchase Mobile T~affi(~ Monitor from Traffic Product~. Inc. In the Amount of $11.600 Including Shipping Costs (Police C)ept. Transmittel 2/1/2000.3 Quotes) MOTION by I move to appropriate $1,600 from the specified fund, waive the formal bid procedures and authorize the City Manager to purchase the offered Mobile Traffic Monitor from Traffic Products, Inc. for a total price of $11,600, including shipping costs. 00.041 Approve Pumha,~e of John Deere Tractor and Cutter Attachment from John Deem Governmenf;q~l_ Sale~ in the Amount qf $36.996.29 (public Works Transmittal 2/2/00. Florida State Co~.rg~t Price Proposal an~ Picture~) MOTION by I move to approve the purchase of a John Deem Tractor and cutter attachment from John Deere Governmental Sales for a total amount of $36,996.29. 00.042 First Reading of Qrdinance No. 0-00-04 Amending Fiscal Year 2000 General Fund, Capital Projects. Golf Course and Airport Budgets (Finance Director Transmittal 2/3/00, 0-00-04, 1st (;:luarter Budget JReview Memq. 1st Quarter Income Statement, Project Status ReportsL Investment_ Surn_r~ary) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING AN AMENDED BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1999 AND ENDING SEPTEMBER 30, 2000 AS PROVIDED FOR IN EXHIBIT 'A'; PROVIDING FOR SEVERABIMTY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. The City Attorney read Ordinance No. 0-00-04 by title. MOTION by I move to approve (the first reading of) Ordinance 0-00-04, amending the fiscal year 2000 budget for the General fund, Capital Projects funds, Golf Course fund, and Airport fund and set public hearing for February 23, 2000. 17. Being no further business, Mayor Neuberger adjourned the Regular Meeting at 17 SEBASTIAN CITY COUNCIL AGENDA REGULAR MEETING WEDNESDAY, FEBRUARY 9, 2000 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MAY BE iNSPECTED IN THE OFFICE OF THE CITY CLERK - 1225 MAIN STREET, SEBASTIAN, FLORIDA Individuals will address the City Counc~ with respect to agenda items immediately before deliberaUon of the item by the City Council- limit of ten minutes per speaker (R-99-21) 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. INVOCATION - Dr. Ronald D. Thomas, Sr. - Sebastian United Methodist Church 4. ROLL CALL 5. AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS} Items not on the w~ftten agenda may be added only upon a majority vote of City Council members (R-99.21) 6, PROCLAMATIONS~ANNOUNCEMENTS AND/OR PRESENTATIONS 00.033 A. Proclamation - National Visiting Nurses Association (VNA) Week - 2/13100 - 2/19/00 - Sharon Kennedy Accepting B. City Hall Renovation Status Report Presentation by Engineering Staff (Engineering Transmittal 00.034 1 7. 8. 9, 10. 213/00) CITY ATTORNEY MATTERS CITY MANAGER MATTERS CITY CLERK MATTERS CITY COUNCIL MATTERS A. Mr. Barnes B. Mr. Bishop C. Mr. Majcher D. Mayor Neuberger E. Mr. Barczyk 11. 3-14 00.035 15-17 12. 00.019A 19-23 00.020 2fi-28 13. 14. 00.006 29-35 15. 00.036/ 99.131 37 CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unleSs a member of City Council so requests; in which event, the item will be removed an, d acted upon separately. A. Approval of Minutes - 1/26/00 Regular Meeting Approve White Use of Community Center in Accordance with R-98-43 for NB - 2/19/2000 - 5 pm to 11 pm - DOB Verified - Security Paid (City Clerk Transmittal 1/31/00, R-98-43 Excerpt, Application) PUBLIC HEARING Procedures for public heatfngs: (R-99-21) Mayor Opens Hea#ng Attorney Reads Ordinance or Resolution Staff Presentation Public Input - IJmit of Ten Minutes Per Speaker Staff Summation Mayor Closes Heating Council Action Anyone VV~shing to Speak is Asked to Sign Up before the Meeting, When Called go to the Podium and State His or Her Name for the Record Ordinance No. O-00-01 - Travel Policy (Finance Director Transmittal 1/31/2000. Amended O-00-01) AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AMENDING CODE OF ORDINANCES CHAPTER 2 TO ESTABLISH A CITY-WIDE TRAVEL POLICY; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABIMTY; PROVIDING FOR AN EFFECTIVE DATE. B. Ordinance No. 0-00-02 - Facilities at Construction Sites (Cib/Attorney Transmittal 2/3/00, 0-00-02) AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AMENDING CODE OFORDINANCES CHAPTER 26 TO REGULATE FACILITIES AT CONSTRUCTION SITE; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE, INTRODUCTION OF NEW BUSINESS FROM THE PUBLIC Item that has occurred orwas ~scovered within the previous s~x months which is not otherwise on the agenda, sign- up required, limit of ten minutes for each speaker COMMITTEE REPORTS/RECOMMENDATIONS Board of Adjustment 1. Interview, Unless Waived, and Appoint Alternate Member with Unexpired Term to Expire 6/2002 (City Clerk Transmittal 2/1/2000, One Application, Member List, Ad) OLD BUSINESS A. Authorize Staff to Revise and Rebid Police Department Painting (Public Works Transmittal 2/2/00) 16, NEW BUSINESS 00.037 39-40 City Manager Compiled Performance Evaluations (City Manager Transmittal 2/2/2000, HR Memo) 00.019B 41-54 Resolution No. R-00-03 - Travel Policy in Accordance with Ordinance No. O-00-01 (Finance Director, R-00-03, Travel Policy) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING A TRAVEL POLICY PURSUANT TO CITY CODE SECTION 2-78 AS AMENDED. 00.029 55-57 Resolution No. R-00-08 - Collier Club Final Plat Phase lB - Repeals R-00-06 (Engineering Transmittal 1/27/00, R-00-08, Revised Plat Page Under Separate Cover) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, APPROVING THE FINAL PLAT FOR A SUBDIVISION KNOWN AS COLLIER CLUB PHASE I(B); PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR EFFECTIVE DATE. 00.038 59-73 Resolution No. R-00-09 - Plat Vacation of Portion of Sebastian Highlands Unit 16 (City Attorney Transmittal 2/3/00, R-00-09, Legal Notices, Application) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, VACATING A PORTION OF A PLAT KNOWN AS UNIT 16 SEBASTIAN HIGHLANDS; PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE. 00.039 75-78 Eo Approve Purchase of Gravely Mower from Ariens Company - State Contract Price - $5,196.75 (Public Works Transmittal 1/10/00, State Contract Price Listl) 00.040 79-82 Traffic Speed Monitoring Trailer - Appropriate $1,600, Waive Bidding Procedures and Authorize City Manager to Purchase Mobile Traffic Monitor from Traffic Products, Inc. In the Amount of $11,600 Including Shipping Costs (Police Dept. Transmittal 2/1/2000, 3 Quotes) 00.041 83-86 Approve Purchase of John Deere Tractor and Cutter Attachment from John Deere Governmental Sales in the Amount of $36,996.29 (Public Works Transmittal 2/2/00, Florida State Contract Price Proposal and Pictures) 00.042 87-122 First Reading of Ordinance No. O-00-04 Amending Fiscal Year 2000 General Fund, Capital Projects, Golf Course and Airport Budgets (Finance Director Transmittal 2/3/00, 0-00-04, 1st Quarter Budget Review Memo, 1st Quarter Income Statement, Project Status Reports, investment Summary) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING AN AMENDED BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1,1999 AND ENDING SEPTEMBER 30, 2000 AS PROVIDED FOR IN EXHIBIT AA~.-~; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. 17. ADJOURN (All meetings shall adjourn at 10:30 p.m. unless extended for up to one half hour by a majority vote of City Council) ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING (OR HEARING) WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH I~ECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (286.0105 F. SJ IN COMPLIANCE WITH THE AMERICANS WiTH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE ClTY--S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. Hearing Assistance Headphones are Available in the Council Chambers for ail Government Meetings. Upcoming Meetings: Regular Meeting - Wednesday, 2_223/2000 - 7 pm Regular Meeting- Wednesday, 3/812000- 7pm Special Meeting - Monday, 3/2012000 - 7 pm (Election Matters) Regular Meeting- Wednesday, 3/22/99- 7pm Subject: City Hall Renovation Status Report Presentation City of Sebastian, Florida Agenda No. dO' 0~L Approved for Submittal by: Terrence Moore, City Manager Department Origin: Martha S. Campbell, P.E., City Engineer Date Submitted: 2/3/00 Exhibits: EXPENDITURE REQUIRED: N/A For Agenda of: 2/9/00 AMOUNT BUDGETED: N/A APPROPRIATION REQUIRED: N/A SUMMARY The Engineering Department will make a presentation to the City Council regarding the progress made in recent weeks on the City Hall Renovations. RECOMMENDED ACTION None 2. 3, 4. SEBASTIAN CITY COUNCIL MINUTES REGULAR MEETING WEDNESDAY, JANUARY 26, 2000 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA Mayor Neuberger called the Regular Meeling to order at 7:00 p.m. The Pledge of Allegiance was recited. There was a moment of silence. ROI, I. CALL City Council Present:. Mayor Chuck Neuberger Mr. Joe Barczyk Mr. Ben A. Bishop Mr. Edward J. Majcher, Jr. City_Council Absent; Walter Barnes (excused) Staff Present: City Manager, Terrence Moore City Attorney, Rich Sbinger City Clerk, Kathryn O3-1alloran Chief of Police, Randy White lieutenant, Chance Reardan Deputy Chief, Dasd Puscher Public Works Director, Terry Hill City Engineer, Marttia Campbell Growth Managemeht Director, Tracy Hass Finance Director, Mark Mason Human Resources Director. Rich Samolewicz Deputy City Clerk, Sally Maio DRAFT 'Regular City Council Meeting January 26, 2000 Page Two 00.021 o. AGENDA. MODIFIC~ATIONS CADOITIONS AN_D/OR DELETIONS) items not on the wrftten agenda may be added only upon a major#y vote of City Council members (R-99-21) City Council added a-presentation by Wendy, Quick from Midwest Research Institute as item D under Presenta#ons. ELECTION MA'i-rER..S (City Clerk Transmittal, ProclamaEon, R-O0-01, Charter Sections, Supervisor of Elections Letter) A. Proclamation Calling March _!4, 200~ General Election Mayor Neuberger read the election I~roclamation. B. Resolu~on No. R-O0-01 - Calling El~ction and Stating Its Purpose A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA DESIGNATING THE OFFICIAL POLLING PLACES FORA GENERAL ELECTION TO BE HELD ON MARCH 14, 2000, FOR THE PURPOSE OF ELECTING -rwo CITY COUNCIL MEMBERS FOR TERMS OF 'I'WO (2) YEARS AND PLACING EIGHTEEN REFERENDUM QUESTIONS ON THE BALLOT; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE. The City Attorney read Resolution No. R-00-01 by title. MOTION by Barczyk/Majcher '1 make a motion we ad:opt the Resolution as read." ROLL CALL: Mayor Neuberger - aye Mr. Barczyk ! - aye Mr. Barnes - absent Mr. Bishop - aye Mr. Majcher' - aye MOTION CARRIED 4-0 Formally Request Inc[iar~ River County Supervisor of Elections t(~Administer Election MOTION by Barczyk/Bishop i "1 make a motion we approve Ithe letter to Kay Clem, Supervisor of Elections for supporting the election." i ROLL CALL: Mr. Barczyk i - aye Mr. Barnes ! - absent Mr. Bishop ~ - aye Mr. Majcher. - aye Mayor Neuberger - aye MOTION CARRIED 4-0 Regular City Council Meeting January 26, 2000 Page Three 00.022 00.023 00.024 new o PROCLAMATIONS, ANNOUNCEMENTS AND/OR PRESENTATIONS A. . IntrocJuction of Sebastian Municipal Airoort Intern, Jason Milewski Jason Milewski introduced himself to the City Council and he was welcomed aboard by Council, B. Recoonition of Sebastian Businesses for $800 Ar[~or Day 2000 Donation Mayor Neuberger read a letter commending the following businesses for their contribution: Ameron Homes Krogel Produce Advance Custom Carpentry Clark Water Henry Fischer and Sons Paramount Plumbing Gator Lumber Keith's Carpentsy Shady Springs Landscaping East Coast Trenching T and T Electric Complete Electric Arnold's Air Conditioning Capital Cabinets Florida Floor Fashions Mr. Barczyk commended the Tree Board for Arbor Day festivities. Dudley Woolley - Request to Place Small PlaQue of Remembrance o_n City Owned Bench in R~verview Park East (Growth Management Transmittal) Mr. Woolley presented his request and the Growth Management Director addressed City Council. Following City Council discussion, and input from the City Manager, it was the consensus of City Council that Mr. Woolley purchase the bench, that it be compatible with other benches in the district, and be coordinated with City staff for placement. D Wen_dy Quick - Midwest Research Institute Ms. Quick gave a bdef presentation relative to an education program being conducted with the Gid Scouts to inform the public about stormwater pollution by placing decals on stormwater drains. CITY ATTORNEY MA'FI'ERS Reported on the Attorney General opinion relative to realtor licenses, noting the Attorney General agreed it is not lawful to exempt any business that is not specifically exempt under state statute; and therefore, it would not be appropriate to exempt professionals required to work under another professional, such as real estate salesman required to work under a broker. Citing Florida Statutes, he also advised that anyone that's got a listing in the City is subject to our occupational license because they are doing business in the City on less than a transient basis. Louise Kautenberg addressed City Council, saying she had nc problem paying the fee as long as all realtors listing property in the Ck'y pay the fee, Regular City Council Meeting January 26,2000 Page Four 10. 11. 00.008 CITY MANAGER MA'I-rERS . Reported on a January 24, 2000 Tre~ state initiatives to enhance growth m~ 12. lsure Coast Regional Planning Council meeting relative to ~nagement, correlating it with a mission statement relative to the City Hall renovation he will preseht at the February 9, 2000 regular meeting. CiTY CLERK MATTERS None. cr['Y COUNCIL MATTERS A. Mr. earczyk · Reported on a conversation With Mike Busha, Treasure Coast Regional Planning Council relalNe to Riverfront plans. He said Mr. Busha could put together a team to meet with City Council members and residents in round table discussions over a period of a week to come up with a conceptual design at a cost of approximately $10,000 to $15,000. He said he would give the informationlto the City Manager. B. Mr. Barnes Absent. C. Mr~ Bishop None D. Mr. Majcher Reported on the Third Annual ISebastian River High School Golf Classic on February 26, 2000. E. Mayor Ne~berger None. CONSENT AGENDA All items on the consent agenda are considered routine tnd wfl be enacted by one motion. There w~l be no separate discus.~on of consent agenda items unless · member of City Counc~ so request&' in which event, ~he item wSI be removed and acted upon A. Approval of Minutes- 1/12/00 Regular Meeting B. Approve Retroactive Date of 12/8/99 for City Clerk Salary Increase Approved by Council on 1/12/2000 (Finance Director Memo 1/20/00) The City Manager read the consent agenda. 4 Regular City Council Meeting January 26, 2000 Page Five MOTION by Majcher/Bishop "1 make a motion to approve the retroactive date of 12/8/99 for City Clerk salary increase approved by Council on 1/12/2000 and approve of minutes on 1/12J2000." ROLL CALL: Mr. Barnes - absent Mr. Bishop - aye Mr. Majcher - aye Mayor Neuberger * aye Mr. Barczyk - aye MOTION CARRIED 4-0 _13. PUBM_C HEARING - None 14. INTRODUCTION OF NEW BUSlNI~SS FROM THE PUBLIC Item that has occurred or was discovered within the previous six months which is not otherwise on the agenda - sign- up required- limit often minutes for each speaker Bob Ashcroff, 785 George Street, Sebastian, discussed drainage problems in the City and problems with Collier Creek Estates. Thomas Ginolli, Toledo Street, Sebastian, requested refund of Golf Course membership due to health problems last year. The City Manager advised City Council on the Golf Course refund policy which allowed a four month reimbursement and which Mr. Ginolfii had received. Charles Stachel, Coral Reef Street, expressed concern about Council's decision to turn over review of the TAPE I - SIDE/I (7:45 p,m.) use of the newly purchased Riverfront property to the Recreation Committee; and suggested that City Council appoint a committee of concerned citizens for this sole purpose or review it themselves. Rich Taracka, Coverbrook Lane, Sebastian, discussed a rumor relative to reorganization of Code Enforcement; expressed concern for the mariner in which Code Enforcement has been conducted in the past; and recommended the City Manager be allowed to run the city's departments. 15. COMMITTEE REPORTS/RECOMMENDATIONS None. Regular City Council Meeting January 26, 2000 Page Six 16. OLD BUSINESS 0o.o01 A. Code Enforcement OperationaJ Enhancement LC~ Manager Transmittal. City Manager Uerrl,o) I The City Manager addressed City Council on the management team recommendation relative to enhancement of City operatons and specifically Code Enforcement procedures (see City Manager memo dated January 9, 2000 attached). Each member of the Management Team addressed City Council on the recommended plan of action as follows: Growth Managemen_t DireCt°r, '~mcy Hass - cited the need to dedicate more time to ongoing major projects which could be achieved by relinquishing time spent on day to day operations related to Code Enforcement Chief of Police, Randy White and Police.J~eutenant, Chance Riordan - stated that there is no intent for this process to ii~clude building code enforcement; described the proposed process and certification requirements; and distributed a sample citation TAPE II - SIDE I (8:30 p.m.) · ~=inance Direct.qr. Mark Ma~qn - discussed the proposal from a budgeting point of view, noting that the budget ordinance provides for transfer of duties between departments · Hum~, Resources Director, Rich Samolewicz - said the only impact for the two people involved will be that they will report to another department The City Manager noted this proposa! is not an endorsement of removal of the Code Enforcement Board. Mayor Neuberger called recess at 8:40 p.m. and reconvened the meeting at 8:55 p.m.. All members present at roll caJl were Present when the meeting reconvened. The City Attorney advised that this departmental reorganization is a City Manager function; that no codes will have to be amended to pro~:le for the reorganization; that a resolution will have to be adopted to set out specific line amourlts; and that staff will have the option of taking certain 'violations to the Code Enforcement BOard. Mayor Neuberger read a prepared statement on the meeting that was held in February 1998 relative to Code Enforcement;, and expressed his objection to the proposal to reorganize. Code Enforcement Board members ~al Neglia, Ken Cosco, Elizabeth Brauer and Al Schofield expressed their objections to the reorganization policy. RegularCityCouncil Meeting Janua~ 26,2000 Page Seven DRAFT 17. Charles Stachel, Coral Reef Street, Sebastian, said code enforcement has at times been unevenly enforced in the city due to special treatment. NEW BUSINI~SS 00.025/ A. 99.195 ~l~l)rove Chanqe Order ~ for Summertin Seven ,~as Contrac~ for Main Street Pier in the Amount of $13~000 - Re.olace Finger Piers and Install New I_iqhting. (Public Works Transmittal 1/10/00~ MOTION by Barcz,/k/Majcher "1 move to approve Change Order ~ to Summerlin Seven Seas in the. amount of $13,000.' ROLL CALL: Mr. Bishop - aye Mr. Majcher - aye Mayor Neuberger - aye Mr. Barczyk - aye Mr. Barnes - absent 00.026 B. MOTION CARRIED 4-0 Award AnDual Materials Contracts_- 1) Fischer and Sons - Sand $3.74 CY :_2) Blackhawk Quall:y - Gene~l Fill $2,99 CY. Road StabilizatJort $3,25 CY and Coquina Shell $6.75 Ton (Public Works Transmittal. B_id Tabulation) MOTION by Majcher/Bishop '1 move to award Fischer and Sons the annual materials contract for sand and Blackhawk Quarry the contract for General Fill, Road Stabilization and Coquina Shell based on the above prices per Cubic yard and tons.' ROLL CALL: MOTION CARRIED 4-0 Mr. Majcher - aye Mayor Neuberger ~ aye Mr. Barczyk - aye Mr. Barnes - absent Mr. Bis~._.qle - aye 00.0271 C. 99.166 ~ogrove ch.~@.g~ Order ~ t~ C.E.M. F--~ri;)J'~gs in the Amount Df $1;2.725 and Al~propd.~t~ $20~0_00 - Periwinkle Bridge Re=aim ~Public Works Transmittal.~Letter) The City Engineer gave a bdef presentalJon. TAPE/I - SIDE/i (9:30 p.m.) The City Manager noted this could be reimbursed by FEMA since it is directly related to hurricane damage. Mayor Neuberger inquired about the Fleming Street project and the C~ Engineer advised that it is not complete, Regular City Council Meeting January 26, 2000 Page Eight 00.018 D. MOTION by BarczyluMajcher "1 move to approve Change Order #1 to C.E.M. Enterprises in the amount of $12,725 and a budget appropriation of $20,000." ' ROLL CALL: Mayor Neuberger - aye Mr. Barczykl - aye Mr. Barnes ' - absent Mr. Bishop ' - aye Mr, Majche¢ - aye MOTION CARRIED 4-0 Authorize the City Manager to Enter Into Conceptual ADoroval A_qreement Between Flodda Communities Trust (,FC~. Indian River County and City Of -C;ebastian - Ac=uisitio~3 of South Five Ac[es of Park Place Mebile Home Park_Adjacent to Wabasso Scrub Conservation Area (City_ El~oager Transmjtl;.~l. DeBIois Letter. Vlap) MOTION by Majcher/Bishop ~ '1 make a molio~ to move to authorize the City Manager to enter a Conceptual Approval Agreement between the Florida Communities Trust (FC'F) and Indian River County and the City of Sebastian for the acqui~on of the southern 5 acres of Park Place Mobile Home Park, which is contiguous to the Counflf's Wabasso Scrub Conservation Area." ROLL CALL: MOTION CARRIED 4-0 Mr. Barczyk - aye Mr. Barnes - absent Mr. Bishop - aye Mr. Majcheri - aye Mayor Neuberger - aye Mayor Neuberger noted that he had attended an FCT presentation on Flodda green space and inquired whether FCT could be asked ~to come to Sebastian to give a presentation. Regular City Council Meeting January 26, 2000 Page Nine 00.028 E. 00.029/ F. 99.112 00.030 G. Approve City Manager Attendance at National League of Citie~ Congressional City C(~nference 2000 - March 10 -13.2000 (City Manaqer Transrnittal 1/21/00) MOTION by Barczyk/Majcher "1 move to approve the City Manager to attend the National League of Cities Congressional City Conference 2000, scheduled to be held in Washington, DC on March 10th through 13th to return back on March 13th." ROLL CALL: Mr. Bames - absent Mr. Bishop - aye Mr. Majcher - aye Mayor Neuberger - aye Mr. Barczyk - aye MOTION CARRIED 4-0 Resolution No. R_-00-06 - Filial PlaLf0r Collier Club Phase I B (.City Engineer Transmittal, R-00-06, Final Plat Under Separate Cover) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, APPROVING THI~ FINAL PLAT FOR A SUBDIVISION KNOWN AS COLMER CLUB PHASE I (B); PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR EFFECTIVE DATE. The City Attorney read Resolution No. R-00-06 by title. The Growth Management Director addressed City Council. MOTION by Majcher/Barczyk "1 move to adopt Resolution No. R-00-06." Steve Melchiore, Onsite Management, responded to concerns regarding clearing. ROLL CALL: Mr. Bishop - aye Mr. Majcher - aye Mayor Neuberger - aye Mr. Barczyk - aye Mr. Barnes - absent MOTION CARRIED 4-0 Resolqljon No. R:00--07 - AuthQdze City Manager to Apply fqEHiahwav Beautification Grant from FDOT (City Manaqer Transmittal 1/21/2000. R-00-07) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING CITY MANAGER TO APPLY FOR A HIGHWAY BEAUTIFICATION GRANT FROM THE FLORIDA DEPARTMENT OF TRANSPORTATION; PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE. The City Attorney read Resolution No. R-00-07 by title. The City Manager asked, on the advice of an FDOT official, that it be noted with the resolution that the City of Sebastian is currently under a memorandum of agreement with FDOT which is to be updated when and if the grant is awarded. Regular City Council Meeting Janua~ 26,2000 Page Ten MOTION by Bishop/Barczyk "1'11 move to approve Resolutien R-00-07 authorizing the City Manager to apply for Highway Beautification Grant from the Florida Department of Transportaton as amended." 00,031/ 99.080 Ho' ROLL CALL: MOTION CARRIED 4-0 Mr. Majcher Mayor Neube Mr. Barczyk Mr. Barnes Mr. Bishop rger - aye - aye - aye - absent - aye Bellsouth M_~bililE Tower Lease Agree~nent - Authorize City Attorney to Finali~;e and City Manager to Execute Contract (City AttOme.3LTransrnittaL1/20/00.7/96 Agreement. 3/16/99 Extension Reaues~_5_/1_3/99 Lease Proposal) ' 00,032 Charles Stachel, Coral Reef Street, Sebastiar~, addressed Council. MOTION by Majcher/Neuberger i '1 make a motion to move to authorize City Attorney to finalize contract in accordance with the terms presented herein, and authorize City Manager to execute the same." ROLL CALL: MOTION CARRIED 4-0 Mayor Neubetger - aye Mr. Barczyk - aye Mr. Barnes - absent Mr, Bishop - aye Mr. Majcher - aye First E~eading of Ordinance No. O-00-0~3 - Methodology for Measuring Lot Width in Riverfront District - Schedule Public He~'n~'g for 2j23/00 {'CJly. Attorney Transmittal, 0-00-03) AN ORDINANCE OF THE ClT¥:.OF SEBASTIAN1 INDIAN Ri~ER COUNTY, FLORIDA, AMENDING SECTION 20A-19,3(9), LAND DEVELOPMENT CODE, RIVERFRON3' OVERLAY DISTRICT DEFINITIONS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILIT¥; AND PROViDING FOR AN EFFECTIVE DATE. The City Attorney read Ordinance No. 0-00-03 by title only, briefly described its intent, and cited Planning and Zoning engineers' concurrence wilt the language. MOTION by Majcher/Barczyk ~ '1 make to pass Ordinance 0-00-03 upon first reading and set public hearing for 2/23/'2000." ROLL CALL: Mr, Barcz~k Mr, Barnes Mr. Bishop Mr. Majcher Mayor Neuberger - aye - absent - aye - aye - aye MOTION CARRIED 4-0 ]0 Regular City Council Meeting January 26, 2000 Page Eleven 18, Being no further business, Mayor Neuberger adjourned the Regular Meeting at 10;00 p.m, Approved at the 999, Regular City Council Meeting, Chuck Neuberger Mayor Kathryn M, O'Halloran, CMC/AAE City Clerk City of Sebastian 1225 Main Street Sebastian, Florida 32958 Telephone (561) 589-5330 FAX (561) 589-5570 Subject: Request for Rental of Conununity Center Agenda No. CO. 0~.~" Exhibits: Application Dated 1/31/00 Expenditure Required: Department Origin: City Clerl¢~- Date Submitted: 1/31/00 For Agenda of: 02/09/00 Amount Budgeted: Appropriation Required: SUMMARY STATEMENT An application has been received from Amy White requesting approval to rent the Community Center on February 19, 2000 from 5:00 P.M. until 11:00 P.M. for a wecdding. As required by R-98-43, Section i(B) (copy attached), the applicant is requesting permission to serve alcohol at the event. The security deposit has been paid and proof of age has been received. RECOMMF_aNDED ACTION Consider the request and act accordingly. RESOL~ION NO. R~.gS-a3 use and A RESOLUTION OF THE CITY OF SEBASTIAaN, INDIAN RIVER COUPfTY, FLORIDA, PERTAINING TO THE USE OF T'rIE SEBASTIAN COMM-UNITY CENTER, SEBASTLMN YACHT CLUB, ,4aND CTrY COU1NCIL CHAMBERS; PI~OMULGATING RULES AND PROCEDURES FOR USE OF SUCH FACILITIES; PROVIDING FOR TH~ COLLECTION OF RE~NTAL FEES, SECIFRITY DEPOSITS, A~ND OTHER CHARGES; PRECLUDING THE USE OF THE FACILITIES FOR COMMERCIAL PROFIT GENERATING ACTWITIES; PROVIDING FOR REPEAL OF RESOLIfrlONS OR PARTS OF RESOLI~rrlONS lin CONFLICT HEREWITH; ~ND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Seba.vdan owns and mainttains a Yacht Club and a Community Center for the benefit of ks citizens and a City Council Chambersl for the operation of City government; and WHEREAS, the promulgnfioa of roles ofconduc~: and pmcadure will promote the general health, safe .ty and welfare of those persons u611Mng such facilities; and WHERF_,~, the City Council dm:nm it necessary to! impose certain fees for thc usc of certain facilities in order to defray the cost of maintman~ and repair. NOIW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAaN, INDIAN RIVER COUNTY, FLORIDA, ~ECTION 1. R~ AND REGUI~TIOINS: ~ City Council hereby adopts the,following rules and regulations for the use of thc Sebamian Community Cmaler and the Sebastian Yacht Club. A. An application for a permit to use the Community Center or the Yacht Club must be completed on forms pmvicled for such purpog by. fig City Cl~k. An apPlication for a permit must be received by the City Clerk at least two we-~s prior to the date of the requested use. f'~-" B. The City Clerk shall issue a use permit ]upon a determination that the requested use is permissible pur'~uant to this R~olufion and all fe~ have b~ paid. In the ~vent that the proposed nse may include activities involving ganabling, alcoholic b~v~"ag~ the use of a facilin, after 11:00 p.m., or if an admission charge is to be assessed, then the Ci.ry Clerk shall not issue a use permit until ciirec:ed to do so by the Ci~ Council. CITY OF SEBASTiAN /////~ RENTAL PERMIT APPLICATION DA"~_/~'~- b I C'Je'' r~- COMMUNITY CENTER NAME OF PERMI3-FEE: ADDRESS OF PERMI'I-I'EE: No. MAILING ADDRESS: ['--'] YACHT CLUB NAME Of GROUP OR ORGANIZATION: -'----' fOR RE.TXU ANTICIPATED NUMBER OF PERSONS A3-rENDING EVENT: ~ g ,~ +~ ~-] ~ .. If more than 7S al/~K:14m~ ~ du~/x~lc~ oflSc:m, s~E~,ic:~ may be mClUlmcI ~~ Office Use REQUESTED DATE; F.~ b ) ME: Fmm'.5:~,,~ To: II; OO~:~.~ Only FEE PLEASE ANSWER YES OR NO: 1. ARE KITCHEN FACILITIES REQUIRED? 2. ARE YOU A RESIDENT OF SF_BASTIAN? 3. WILL DECORATIONS BE PUT UP? 4. W)LL ,TH,~E _mE .~ .~OMIS.~. !ON OR DOOR CHAP. GE? 5. WILL ALCOHOLIC BEVERAGES BE SERVED? (a) If answ~ to ~5 is Yes, Permittee's proof of Age: (b) If alcohol is to be served, permission is required by City Council. Your request will be p~nted to council on:~ Make checks payable to City of Sebastian (A service fee of 5% or $10.00, whichever is greater, may be charged for a dishonored check per City Resolution No. R-96-41) " SECURITY DEPOSIT ........ RENT ........................... 7% TAX ........................... OFFICE USE ONLY DA~E EAID RECEIPT NO. II~i~S $250.00 ~/1~ BEVERAGE REQUEST r-~APPROVED ALCOHOL Police Department Agreement Verified (if applicable) Date Key Pickup Date: Key Returned Date: SECURITY DEPOSIT RETURNED BY CiTY CHECK # FOR $ COMMENTS: ~-~DISAPPROVED ON: City of Sebastian, Florida Subject: Ordinance No. O-00-01 Amending Code of Ordinances Chapter 2 to establish ci~]wide T[~avel Policy. \~,ff~ Submitt~l_~.~,~fl'~3~j~lanager "~its: Ordinance No. 0-00-01 Agenda No. ~(~, Department Origin: Finance Date Submitted: January 31, 2000 For Agenda of: February 9, 2000 EXPENDITURE REQUIR_ED: N/A AMOUNT BUDGETED: N/A APPROPRIATION REQUIILED: N/A SUMMARY On January 12, 2000, the City Council approved Ordinance No. O-00-01, as amended, Amending Code of Ordinances ChaPter 2 to establish a City-wide Travel Policy. Enclosed is the final version of the Ordinance, including the amended portion, Section 2-77 providing for a statement that appointment of a council member to a committee or agency constitutes preauthodzation to travel within the vicinity of the City established in the Travel Policy. In addition, the Travel Policy Resolution is located under new business in the agenda package with the additional section, XVII, governing the advances under an accountable plan. RECOMMENDED ACTION Move to adopt Ordinance O-00-01 Amending Code of Ordinances Chapter 2 to establish a City- wide Travel Policy. ORDINANC! NO. O-00-01 officials and charter officers; and AN ORDINANCE OF THE cITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AMENDING CODE OF ORDINANCES CHAPTER 2 TO ESTABLISH A CITY-WiDE TRAVEL POLICY; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, only the City Council has tile authority to institute a travel policy governing elected WHEREAS, it is desirable that any such travel policy complement and work in concert with a travel policy for general employees; and WHEREAS, most, but not all, of the ~rovisions of the state policy on travel expenses are suitable to the City of Sebastian. NOW, THEREFORE, BE IT ORDAINED BY THE CiTY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER coUNTY, FLORIDA, as follows: Section 1. That section 2-34 of the Code of Ordinances, City of Sebastian, Florida is hereby amended to read as follows: Sec. 2-34. Expenses of council membe'm. Any council member desiring to be ~eimbursed for expenses that he or she ,,vitl incur in-connection with any congerenCe, meeting, program, institute, seminar, or other function-which the coun~it member inten~ to attend on behaif of~he city and in fu~herance of the busineSs of thc city, shall first seek the prior approval fi-om ~he city council. Upon the Prior approval-of the city council by a vote of not les~ than three council members in attendance at a city coun¢it meeting, the expenses incurred-by a icoundt-member who attended a conference, meeting, program, institute, seminar or other ftmction on behalf of t-he city and in furtheranec of the business of t:he city, shall-be ~eimbur-sed by the city subject to the timitatior, s contained i~ thc laws of the state, inctading, but nc~4imited to, F.S. ch. t t2, as amended from time to time. There ~hall be paid to the mayor seventy-five ($75.00) dollars per mo_nth expense allowance, 'and there shall be o_aid Io each council member a fifty (..$.50.00] dollar per mgnth expense allowance. In addition thereto, co~ncil member~ ~hall be reimbursed_ for their actual and nece~.a,r~ travel expenses in accordance with ~ection 2-78. Section 2. That the Code of Ordinances, City of Sebastian, Florida is hereby amended by adding a Chapter 2, Article III, Division 3, Travel Expenses, beginning with a section to be numbered 2-75, which said section shall read as follows: ~ec. 2-75L ]'ro_vi~ion tosul/~rsede ttalg, la~ Section 112.061, Florida Statutes, shall govern travel for the cil~/, except for the following provisions: a. Meal allowance - Class A 0nd Class B travel. _a~ defined in the city's travel llolicy, sh~!ll l~eJreimbursed for meal~ accQrding Io the fQilowing schedule: i. Breakfast $ 6,00 ii. Lunch $10.00 iii. Dinner $18,00 b. Per Di~3m- SevenV dollars ($70.00). Section 3. That the Code of Ordinances, City of Sebastian, Florida is hereby amended by adding a section to be numbered 2-76, which said section shall read as follows: ~;ec. 2-76. Genl~rally. The city will p_a~y lhe reasona~l~ tr~tvel expenses of the city council members, charter officers, and employees in connection with authgrize_d c_iv travel~ Section 4. That the ('.,ode of Ordinances, City of Sebastian, Florida is hereby amended by adding a section to be numbered 2-77, which.said section shall read as follows: Sec. 2-77. Travel authoriizoltion an~[ reimbursenlent. Per~_ons shall obtoin authorization!to travel, except for emergencies as set forth in the travel policy, as fQllows: a, City Council - Council members shall _oDtain authorization t(2 ?[ravel l~rior to.. any tray~l at a r~gular cigt council me, etmg. Such authorization 'Shall b~ by majority vote of th~ council members in attendance~ Appointment !~e council of a member_ to be the Ci~y',s representative t9 a committee or agency shall be deem0d to be authorization to attend meetings of' said committee or agenc2~ b. Charter Qfficers- Charte~ officers shall obtain prior approval of ~he city council f_or any_travel which is to' be reimbursed bv ~e city. c. General Employees - Em;>loye0s shall obtidn prior approval o_f ~heir department head (if applicable) an(~ the city manager for any travel that is to be reimbursed by the city. Section 5. That the Code of Ordincmces, City of Sebastian, Florida is hereby amended by adding a section to be numbered 2-78, which said section shall read as follows: Sec. 2-78. Travel i~olicv. A travel policy shall be adol~ted bY resolution and updated from time to time as necessary, All council mernber~' charter officers and employees shall abide by and conform to tho policy ~d p~'ocedures ~,dopte0 in the travel po[icy. Section 6. CONFLICT. All ordinarlces or parts of ordinances in conflict herewith are herebY repealed. Section 7. SEVERABILITY. In the event a court of competent jurisdiction shall hold or determine that any part of this Ordinance is invalid or unconstitutional, the remainder of the Ordinance shall not be affected and it shall be presumed that the City Council of the City of Sebastian did not intend to enact such invalid or unconstitutional provision. It shall further be assumed that the City Council would have' enacted the remainder of this Ordinance without said invalid or unconstitutional provision, thereby causing said remainder to remain in full force and effect. Section 8. EFFECTIVE DATE. This Ordinance shall take April 1, 2000. motion was seconded by Councilmember was as follows: Mayor Chuck Neuberger Councilmember Joe Barczyk Councilmember Walter Barnes Councilmember Ben A. Bishop Councilmember Edward J. Majcher, Jr. The foregoing Ordinance was moved for adoption by Councilmember The and, upon being put to a vote, the vote The Mayor thereupon declared this Ordinance duly passed and adopted this 9th day of February, 2000. CITY OF SEBASTIAN, FLORIDA ATTEST: By: Chuck Neub~rger, Mayor Kathryn M. O'Halloran, CMC/AAE City Clerk Approved as to form and legality for reliance by the City of Sebastian only: Rich Stringer, City Attorn%, of Sebastian 122§ Main Street Sebastian, Florida 32958 Telephone {561) §89-5330 FAX (561-) 589-5570 _Subject: Ordinance No. 0-00-02 - Facilities at Construction Sites Department Origin: CiTyAtt0rn Appropriation Required: Ordinance No. 0-00-02, regulating facilities at construction sites, wa~ approved on first reading and scheduled for public hearing on Februa~/9, 2000. RECO_MMI~NDED ACT'J;ON Conduct the public hearing and move to adopt Ordinance No. 0-00-02. ORDINANCE NO. O-00-02 AN ORDINANCE OF THE CITYi OF SEBASTIAN, EN'DIAN RIVER COUNTY, FLORIDA, AMENDiNG CODE OF ORDiNANCES CHAPTER 26 TO REGULATE EACILITIES AT CONSTRUCTION SITE; PROVIDING FOR CONFLICTS; PROVIDiNG FOR SEVERABILITY; PROVIDiNG FOR AN EFFECTIVE DATE. WHEREAS, portable sanitary facilities at construction sites being located in the swales of the right-of-way where problems arise such as blocking drainage, their being overturned and spilling, and they migrate at times into the roadways; and WHEREAS, sanitary conditions at construction sites can also be furthered by requiring trash receptacles to be on site; : NOW, THEREFORE, BE iT ORDAiNED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, as follows: Section 1. That the Code of OrdinanceS, City of Sebastian, Florida is hereby amended by adding a section to be numbered 26-3, which said section shall read as follows: ~ec. 26-~f pgrtable saIlita~ filcilities. It sh0.11 be a cQndition Of every buildilag p~rmit that any temp~ra~ sanitary facilities, such as portable toilets_Located al the construction site n~ be placed ~rm~w'thin the rear one_-third of thf,~e, tn no event,, howeuer_~sha_ll any such facility a public right-of-way. ~ within ten (I0} feet of a waterway or ' drainage imgrovement. Section 2. That the Code of Ordinances, City of Sebastian. Florida is hereby amended by adding a section to be numbered 26-4, which said section shall read as follows: S~ec,,..~5-4. Trash receptacle reauired It shall be a condition of e_vecy building permit that enclosed containers be located at the co__n~truction site sufficient for the storage and collection of loose debrisLpaper, building waste or other trash produced by__those working on the site. In no event shall said trash recep, lgcles be located with the right-of-way or drai!~age improvements. The nunlber of containers required at the work site. and the frequency 9f disposal thereof shall be determined in the souns{ discretion of the building:inspector, based upon the volume of refuse produc_ed¢ Construction materials or other debris cast or scattered upon an,z adjacent public or private properKv as a_result of construction activities shall be removed bv the contractor nQt later than the end of each work dayL qr earlier if said materials cause a nuisance Section 3. CONFLICT. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Section 4. SEVERABiLITY. In the event a court of competent jurisdiction shall hold or determine that any part of this Ordinance is invalid or unconstitutional, the remainder of the Ordinance shall not be affected and it shall be presumed that the City Council of the City of Sebastian did not intend to enact such invalid or unconstitutional provision. It shall further be assumed that the City Council would have enacted the remainder of this Ordinance without said invalid or unconstitutional provision, thereby causing said remainder to remain in full force and effect. Section 5. EFFECTIVE DATE. following its adoption by the City Council. This Ordinance shall take effect fifteen (15) days The foregoing Ordinance was rrloved for adoption by The motion was secondedi by Councilmember Councilmember and, u_pon being put to a vote, the vote was as follows:] Mayor Chuck Neuberger Councilmember Joe Barczyk ~ Councilmember Walter Barnes ...... , Councilmember Ben A. Bishop .._ . Councilmember Edward J. Majcher, Jr. The Mayor thereupon declared this Ordinance duly passed and adopted this 9th day of February, 2000. CITY OF SEBASTIAN, FLORIDA ATTEST: By: Chuck Neuberger, Mayor Kathryn M. O'Halloran, CMC/AAE City Clerk Approved as to form and legality for reliance by the City of Sebastian only: Rich Stringer, ~ity Attorney City of Sebastian 1225 Main Street Sebastian, Horida 32958 Telephone (561) FAX (561) 5&9-3~70 Subject: Board of Adjustment Approved for Submittal by: City Manager Agenda No. Department Origin: City Clerk Date Submitted: 2/1/2000 For Agenda of: 2/9/2000 Exhibits: one application, board member list, advertisement Expenditure Required: Amount Budgeted: Appropriation Required: SUM. MARY STATEMENT The Board of Adjustment has an alternate member position open since Louise Kautenburg was recentiy appointed to a regular member position. This was advertised as required and one application was received. RECO~fOA£NI2£D ACTION Interview applicant, unless waived, and appoint as follows: 1. One alternate member position vacated by Louise Kautenburg with an unexpired term to expire 6/2002. APPLICATION TO ~J~RVB Ob[ CITY BOARD/COM-~,~__~.'~.4~'' City Board and Cornmirt¢. Members Must be Residents o£the City o£ Scbasti~---~ HOtV~E~HONE: S'~g'c/- ~'/39 HOMEFAX:s'~'~- q'?~7 E-MAIL: -Bus,ss: /3,-q- k o ¢,'-k..r c sus~ss ~0~: ~ roy ~ ~c~s~n vo~v ~eS voodoo. ~o. HOW LONG ~ YOU B~ A ~~ OF S~~? ~ ~O S DO YOU C~Y HOLD ~ P~UC O~CE? -. Do You ~s~v ~cff ~o~s/co~sv PLEASE C~CK ~ BO~S 0N ~CH YOU ~ ~S~D ~ SER~G ~ O~ER OF P~~CE ~ ~T CHOICE BErG ~1: _BOARD OF ADJUSTMENT .CHARTER REVIEW COMMITIEE (serves only 6 months every 7 years) CITIZENS BUDGET REVIEW ADVISORY BOARD CODE ENFORCEMENT BOARD CONSTRUCTION BOARD HAND[CAPPS'D SELF-EVALUATION COMlVIITTEE PLANNING AND ZONING COMMISSION POLICE RETIREMENT BOARD OF TRUSTEES RECREATIONAL ADVISORY BOARD TREE ADVISORY BOARD OTI-[ER TEMPORARY COMMFrTEE _ · (WRITE rN COMMITTEE NAME) APPLICABLE EDUCATION AND/OR EXPE~CE: (attach separate resume ~ ncc~sary. ) /~0,~.% - ~ ~ REASONS FOR WANTING TO SERVE ON BOARD,OR COMMITTEE: LIST ANY ADDITiONAL QUALIFICATIONS TO SERVE ON BOARD OR COMMITTEE: HAVE YOU EVER. B£Elq CONVICTED OF ANY FE~O~ IN THIS OR ANY STATE? wOU.D: You CONSm~ S~V~a ON ^ BO~m O~X ~m~ ~ O~(S) S~C~ I hereby ~ ~ I ~ q,alifi~ m ~ld ~ p~ifion for w~ ~ app~cafion is made. F~, I hereby au~o~ ~e Ci~ of 8e~fi~ app~mfion i~ mine for ~v. 4/5/99 NUMBER OF BOARD TERMS AND YEARS FOR EACH INDIVIDUAL ARE AS OF 1/1/2000 AND WILL BE ,REVISED AT THE BEGINNING OF EACH MONTH. MEETnqGS ARE HELD ON THE FIRST TUESDAY OF EACH MONTH AT 7:00 P.M. IN THE CITY COUNCIL CHA~E~. BOARD OF ADJUS'rM~ TH1LEE YEAR TERMS GREGORY J. GORE 331 BELFAST TERRACE SEBASTIAN, FLORIDA 32958 589.4565 HOME 589-0055 BUSINESS (Currently in Ist full term and 4th regular member year) ~'AMES G. SCHM1TZ 937 STAP, YLOWEK AVENUE SEBASTIAN, FLORIDA 32958 388-1493 (Currently 1st full tann and 2nd regular member year) KEITH MILLER 961 RIVIE~ AVENUE SEBASTIAN, FLORIDA 32958 388-9004 (Alternate tenm and y~s not counted) ( No Full Term - Ist regular member year)) CLIVE M. BECICNITH 465 LIGHTHOUSE AVENUE SEBASTIAN, FLORIDA 32958 388-0414 HOME APPOINTED REGULAR MEMBER POSITION: 6/96 TERM TO EXPI~: 6/97 REAPPO~ REGULAR MEM~EK POSITION: 8/27/97 TERM TO EXPI~: 6/1/2000 APPOINTED LrNEXPmED KEGULAK MEMBER POSITION OF FRANK OBERBECK: 2/98 TERM TO ExPn~: 6/99 REAPPOINTED TO REGULAR MEMBER POSiTiON 6/23/99 TERM TO ExPnLE: 6/2002 APPOINTED UNEXPIRED ALTERNATE lVI~ER POSITION OF BOB FREELAND: 2/98 TERM TO EXPIRE: 6/99 APPOINTED TO UNEXPntED REGULAR TERM VACATED BY ANDREW ALLOCCO: TERM TO EXPIRE: APPOINTED ALTERNATE MEMBER POSITION: 6/96 TERM TO EXPIRE: 6/99 APPOINTED REGULAR MEMBER POSITION VACATED BY ROBERT CROCKETT~ 6/23/99 TERM TO F~XPIRE: 6/2002 3/24/99 6/1/2001 (Alternate terms and years not counted) (No flail term - 1st regular member year) 76 LOUISE KAUTENBURG 97~ OSV~E~ AVENUE SEBASTIAN, FLORIDA ~29fig $89-8823 HOME (Alternate terms and years not counted) (No full term - 1st regular member year) PAUL R_ DUFFY SEBASTIAN, FLORIDA 22958 589-3245 (Alternate terms and years not counted) ~APPOII~TED ALTERNATE POSITION VACATED BY CLIVE / BECKWITH: 7/28/99 TERM.TO E~.' 6/2002 ~" ~PO~D TO ~~ER POSI~ON VACA~D BY RON~D DE~O: 1/12/2000 TE~ TO E~: 6/1/2001 APPOINTED ALTERNATE MEMBER POSITION VACATED BY KE1TH MILLER: 7/28/99 TERM TO EXPIRE: 6/2002 BOARD SECRETARY - ANN BRACK 77 City of Sebastian 1225 MAIN STREET g SEBASTIAN, FLORIDA 32958 TELEPHONE (561) 589-5330 ~ FAX (561) 589-5570 JANUARY 14, 2000 PRESS RELEASE BOARD OF ADJIJSTM~NT THE CITY OF SEBASTIAN IS SEEKING APPLICANTS TO FILL ONE ALTERNATE MEM]3ER POSITION, WITH UNEXPIiRED TERM, ON THE BOARD OF ADJ'UST'NfENT. QU~CATIONS: RESIDENT OF ~ CITY OF SEBASTIAN THE BOARD OF ADJUSTMENT MF. ETS THE FIRST TUESDAY OF EACH MONTH AT 7:00 P.M. 12'q THE CITY COUNCIL CHAMBERS, 1225 MA.h-N STREET, SEBASTIAN. APPLICATIONS ARE AVAILABLE iN THE CITY CLERK'S OFFICE, CITY HALL, 1225 - MAIN STREET, SEBASTIAN, BETWEEN THE HOURS OF 8:00 A.M. AND 4:30 P.M. AxNT) WILL BE ACCEPTED TI~OUGH FKIDAY, JANUARY 28, 2000. City of Sebastian, Florida Subject: Police Department Painting Agenda No. Department Origin: Public Works Ori Dept. Head: Finance: t/~/fi~ Procurement: ~ Date Submitted: 2/2/00 Exhibits: None EXPENDITURE REQUIRED: $-0- For Agenda of: 2/9/00 AMOUNT BUDGETED: $-0- APPROPRiATiON REQUIRED: $-0- SUMMARY A formal bid for the painting of Police Department was done in May 1999 and only one bid was received. The council directed staff at their June 9, 1999 meeting to obtain further information on the possibility of using employees or rebidding the project and return for further discussion. At this time} the cost to use city employees would be prohibitive and staff recommends that the specifications be revised and the project be rebid as soon as possible. RECOMMENDATION Move to authorize staff to revise the specifications and rebid as soon as possible. City o£ Sebastian, Florida Subject: Compiled Performance Evaluations/City M~ Agenda No. 6)6). 03 7 Department OrigSn: City M,'mager Date Submitted: 02/02/9.0000 For Agenda of: 09./09/9000 - Exhibits: Memo Dated January 20,2000 to All City Council Members from Rich Samolewicz through Terrence Moore EXPENDITURE 3aMOUNT BUDGETED: APPROPRIATION REQUIRED: REQErlRED: SUMMARY As a result of the performance evaluations received from the City Councilmembers for City Manager, Terrence R, Moore, staff reports that the overall performance rating is above average. Three of the performance evaluations had recommended increases ranging to 4.5% - 5.0%. RECOMMENDATION City Council to discuss and take appropriate action. City of Sebastian 1225 MAIN STREET a SEBASTIAN, FLORIDA 32958 TELEPHONE (561) 589-5330 a FAX (561) 589-5570 DATE: TO: THROUGH: FROM: SUBJECT: January 20, 2000 Ail City Council Memben Terrence Moore City Manager Rich Samolewicz ~-~,~~-~ Director of Human Resot ~rces Results of City Manager -"valuations The Department of Human Resources received from City Council all of the six month Performar~ce Evaluations for the City ManagerI Terrence Moore. Review of Mr. Moore's Performance Evaluations indicate overall ratings ranging on a scale of 1 through 5 from 2.85 to 4.5. Three (3) of the five (5) performance evaluations recommend a salary increase, two (2) of the evaluations make no reCommendation. The recommended salary increases are as follows: Recommended Salary Increase 4.5 4.5 5.0 Should Council move to recommend a salary increase for the City Manager please indicate the effective date of the increase. City of Sebastian, Florida Subject: Resolution No. R-00-03 Adoption of Travel Policy /,'" ~d,~or S ubm~..~ager 4 Resolution No. R-00-03 Travel Policy EXPENDITURE REQUIRED: N/A Agenda No. ~0. O/q/~ Department Origin: Finance ~ Date Submitted: January 31, 2000 ~ Agenda of: February 9, 2000 AMOUNT BUDGETED: N/A APPROPRIATION REQUIRED: N/A SUMMARY Ordinance No. O-00-01 adopted on February 9, 2000, Section 2-78, requires the adoption of a Travel Policy by resolution which all council members, charter officers and employees shall abide by and conform to. Enclosed is the Travel Policy, originally introduced in draft form on January 12, 2000, in its final form. The changes suggested at the January 12, 2000 meeting have been made. In addition, an additional section, X'VII, has been added to account for the Accountable Plan associated with Council member's advance travel as defined in Ordinance No. O-00-01. The Travel Policy and Procedures will cover the majority of questions associated with interpretation of particular facets related to travel, as well as hold all personnel accountable for their travel. In addition, it specifically identifies when reimbursement requests for travel must be made and period of time when there will be no reimbursements. RECOMMENDED ACTION Move to adopt Resolution No. R-00-03 establishing a Travel Policy in accordance with Ordinance No. O-00-01 Section 2-78. RESOLUTION NO.' R-00-03 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA. ADOPTING A TRAVEL POLICY PURSUANT TO CITY CODE SECTION 2-78 AS AMENDED. WHEREAS, the only the City Council has the authority to institute a travel policy governing elected officials and charter officers; and WHEREAS, the City Council has adopted! Ordinance O-00-01, making provision for the adoption of a travel policy by resolution; NOiW, THEREFORE, BE IT RESOLVED '.3Y THE CITY COU~rCIL OF THE CITY OF '!SEBASTIAN, INDIAN RIVER COUN'FY, FLORIDA, that: Section 1. TRAVEL POLICY There is hereby adopted' a travel policy pursuant to Section 2-78, City Code of Ordinances as amended. Section 2. CONFLICT. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 3. EFFECTIVE DATE. This resolution shall take effect on April 1, 2000 to coincide with the effective date of Ordinance No. O-00-01. The foregoing Resolution was moved fOr adoption by Councilrnember The motion was seconded by Councilmembar and, upon being put into a vote, the vote was as follows: Mayor Chuck Neuberger Cotmcilmember Walter Barnes Councilmember Joe Barczyk Councilmember Ben A. Bishop Councilmember Edward J. Majcher Jr. The Mayor thereupon declared this Resolution duly passed and Adopted this 9th day of February, 2000. CITY OF SEBASTIAN, FLORIDA By: Chuck Neuberger, Mayor ATTEST: Kattu'vn M. O'Halloran, CMC/AAE City Clerk Approved as to form and legality for the reliance by the City of Sebastian only: Rich Stringer, City Attorney CITY OF SEBASTIAN, FLORIDA TRAVEL POLICY AND PROCEDURES II. AUTHORITY -Flor/da Statutes, Section 112.061 and Division 3 of the City of Sebastian Code of Ordinances PUTWosti The purpose of this Travel Policy is to establish the policy and procedures for authorizing and Obtaining reimbursement for official travel by council members, charter officers and emPloyees. It is the responsibility of each council member, charter officer and employee to perform travel in the most economical manner and in the best interest of the City of Sebastian. iii. DEFINITIONS A. Actual point of origin - The geographic location wh~re the travel begins, which is other than the "point of origin" as defined by this policy. B. City Manager - means the City Manager of the City of Sebastian, C. Class A travel - Continuous travel of more than 24 hours away fi.om the City. D. Class B travel - Continuous travel of less than 24 hours that involves overnight absences from the city. Travel of exactly 24 hours will be considered Class B travel and will be !reimbursed for four quarters only, regardless of time of departure and return. E. Class C travel - Travel for short day trips where the traveler is not away fi.om the City overnight. F. Common cartier - Includes train, bus, commercial airline operating scheduled flights, or rental car of an established rental car fwr~ G. Conference - The coming together of persons with a cou~:~on interest or interests for the purpose of deliberation, interexchange of views, removal of difference or disp~es, or discussion of their common problems and interests. The term also includes similar meetings such as seminars and workshops, which are large, formal group meetings that are programmed and supervised to accomplish intensive research, study, discussion, and work in some specific field or on a governmental problem or problems. A conference does not mean the corning together of Departments or interdepartmental personnel. H. Convention - The assembly of a group of personS representing persons and groups, coming together for the accomplishment of a purpose of interest to a larger group or groups. A convention does not mean the coming together of Departments or interdepartmental personnel. I. Department- the City Department to which the council member, charter officer or employee is assigned. J. Emergency notice ~ For purposes of Section 112.061(13), Florida Statutes, means notification of less than twenty-four (24) hours prior to scheduled departure. Such notification shall be written, K. Emergency situation - Circumstances in which there is an immediate danger or a threat of immediate danger to the public health, safety or welfare or of other substantial loss to the city requiring emergency action. L. Meal allowance - The amounts authorized by Section 2-75(a) of the City of Sebastian Code of Ordinances for Class A and Class B travel, as herein defined, and Section 112.061(6)(b), Florida Statutes for Class C travel, as herein defined, tbr each meal during the travel period. M. Most economical class of transportation - The available class having the lowest cost. N. Most economical method of travel - The mode of transportation (city-owned vehicle, privately-owned vehicle, common carrier, etc.) designated by the City Manager in accordance with criteria prescribed by Section 112.061, Florida Statutes. Nonbusiness day - For an authorized person means a day on which such person is not scheduled to be performing service or contributing time to the city. P. Nonroutine travel - All travel that is not routine as defined in section D~ ~ Q. Per Diem rate - The amount authorized by Section 2-75(b) City of Sebastian Code of Ordinances. R. Personal time - The time outside the regular work-hours of a business day, a nonbusiness day or a day ~'or which the charter officer or employee bad prior approval for a leave of absence. S. Disabled traveler - Any person who has a physical or mental impairment that substantially limits a major life activity such as hearing, seeing, speaking, breathing, performing manual tasks, walking, caring for oneself, learning or working. T. Point of origin - The geographic location of City Hall or the geographic location where travel begins, whichever is the lesser distance from the destination. In all cases of such designations, the location must be in the best interest of the city and not for the convenience of the employee. U. Privately o ~wned vehicles - Shall include any vehicle, which is not publicly owned, whether or not title to such vehicle is in the name of the traveler. V. Council member, Charter officer or employee - An individual who is filling an authorized position and is responsible to the city. W. Routine travel - Travel, which is performed on a day-to4iay basis within a specific geographical area as a part of the employee's normal work assignment. X. Traveler - A council member, charter officer, or employee, when performing authorized travel. Y. Travel day - A period of 24 hours consisting of four quarters of 6 hours each. Z. Travel expense - Traveling expenses, necessary expenses while traveling, actual expenses while traveling, or words of similar nature, the usual ordinary and incidental expenditures necessarily incurred by a traveler. AA. Travel period - The period of time between the time of departure and time of return. BB. Trip - Is defined as continuous and uninterrupted Class A travel and is not restricted by the number of individual destinations. CC. Vicinity travel - Travel which is performed within 25 miles of city hall, or home when a traveler leaves directly from home and does not depart from ci.ty hall. For the tgurpose of computing allowable mileage, vicinity travel also includes official travel in the area of destination points, which e~ceeds point-to-point calculations. IV. TP,.kVEL AUTHORIZATION AND PROCEDURES Section 2-77, Travel Authorization, City of Sebastian Code of Ordinances, shall govern the authority to approve travel. A. Persons amhorized to approve travel sho,uld specify)he mode of travel before travel takes place and ensure that it is the most economical method and in the City s best'inte[est (i.e. city-owned vehicle, privately-owned vehicle, airline and/or rental car.) Factors to consider include: I. The most efficient and economical means of travel considering traveler's time. Cost of transportation, and per diem required. 2. The number of persons making the trip and the mount of equipment or material to be transported. "-B. The City Clerk's office shall be responsible for ~11 City Council travel arrangements and processing of Council member's travel requests, travel advances (if any) anc~ reimbursement requests. RULES AND REGULATIONS The City Manager shall prescribe such forms as may be,necessary to effectuate the purpose of this policy. All personnel, regardless of status, shall use the forms prescribed. VI. TRAVEL ADVANCE Eligible travelers may request travel advances of 80% of travel expenses by City Check through the Finance Department. In order to qualify for a travel advance, all of the following conditions must be met: A. The traveler must be a person authorized to incur travgl expenses on city business. B. The advance request should be for no less than $100. At an 80% advance rate, this would mean that estimated travel costs (exclusive of common carrier costs) would have io be $125 or more before an advance would be approved. The $125 minimum travel cost requirement will be applied on a "per trip" basis. For example, if several trips were planned during a month's time and the cumulative estimated travel costs for month.exceeded $125 but none of the individual trips exceeded $125, no request for travel advance should be made, A ~raveler shall not have travel advances outstanding ifor more than one trip at any time without written justification of c/xcumstances, which necessitate an exception to this restriction. The specific guidelines for requesting a travel advance are a follows: 1. The traveler requesting an advance shall completei a Travel Request and Expense Voucher forrrz This form shall be properly executed and scheduled for payment using object code 115050. To ensure that advances are received before travel begins, requests for advances shoukt be submitted to the finance department no later than 14 days before the travel period begins. 2. The travel advance request shall not exceed more!than 80% of the estimated per diem reimbursement, mileage and incidental expenses, which will ultimately be reimbursed to the traveler. 3. When the travel period has ended, the traveler shall submit a completed Travel Request and Expense Voucher form to the finance deparmaent for processing as follows a. Funds Due Traveler: If a traveler is entitled to additional funds for a travel period? the traveler shall be required to deduct on the face of the Travel Request and Expense Voucher tom any travel advance made for the travel period, and include the check number and date relating to the payment. This ~brrn must be signed and dated by the traveler, Department Head (if applicable) and 'tl'.e City Manager and delivered to the finance department within five (5) working days of return to the City by the traveler. b. Funds Due City: If a traveler was advanced funds in excess of the travel expenses allowed for a particular travel period, the traveler shall submit a refund to the finance department within three (3) working days of the traveler's return to the City. Finance will then prepare a cash receipt journal including as documentation the Travel Request and Expense Voucher form.. c. E_xpenses Equal Advance: If the travel expenses equal the amount of the advance, the Travel Request and Expense Voucher form shall be completed and submitted to the finance department within two ~vee~ of the traveler's return to the City for f'mal processing. If a Travel Request and Expense Voucher form has not been filed within forty (40) days of the conclusion of a trip, the City shall not reimburse expenses, and in the case of undocumented advancements, shall have the fight to deduct the mount of said undocumented advances from future salary payments. VII. COMPUTATION OF TRAVEL TIME For purposes of calculating reimbursement for travel, the following methods are established: A. Class A and B Travel The traveler will be reimbursed one-fourth of the authorized daffy rate of per diem for each quarter or fraction thereof, of the travel day included within the travel period if per diem is elected. Such travel will include any assignment on official 'business outside regular office hours and away from regular places of employment where it is considered reasonable and necessary to stay overnight and for which travel expenses are approved. The following are special considerations in requesting reimbursement. Travelers (Class A) who desire to claim reimbursement pursuant to Section 112.061 (6) (a) 2., Florida Statutes (actual lodging at the single occupancy rate plus meal allowances), for some periods and pursuant to Section 2-75 (b), City Code of Ordinances (per diem), for other periods while on the same trip may only change methods on a travel day basis (midnight to midnight). 2. For Class A travel, lodging expenses shall be calculated on a travel day basis beginning on the day of depaxture, regardless of when such expenses are actually paid. 3. No traveler shall be reimbursed for more than one lodging expense during any travel day unless fully justified by the traveler in writing. No traveler shall be reimbursed for overnight lodging or per diem if the destination is less than a 75-mile radius from the City, unless authorized and approved by the City Manager. Approval of exceptions will be based on a determination that the cost of mileage reimbursements, overtime pay, and other related costs would exceed the comparable cost of lodging or per diem, had the traveler been required to return to the City. Lodging expenses shall qualify for reimbursement pursuant to Section 112.061 (6) (a) 2., Florida Statutes, only if they are incurred at a duly established commercial lodging facility and are substantiated by itemized paid receipts or bills. A traveler claiming less than the full meal allowance or per diem authorized by Section 2-75, City Code of Ordinances, shall include on his Travel Request and Expense Voucher form a statement that he/she understands that he/she is entitled to the full meal allowance or per diem provided by law but has voluntarily chosen to claim a lesser amount. Class C Travel ' "~" Class C travel will be allowable only when the traveler leaves the City of Sebastian and their destination is in excess of a 25-rmle radius but less than 75 miles from the City. The traveler shall not be reimbursed on a per diem basis but will receive subsistence for meals based upon the time schedule and meal allowance listed in Section IX. VIII. PER DIEM RATE Council members, charter officers and employees have tile option of receiving either: A. $70,00 per'diem (in accordance with Sec. 2~75, CayiCode of Ordinances); or B. _Meal allowance' plus actual expenses for lodging iflcurred at a duly established commercial lodging facility at a single occupancy rate to be substantiated by itemized paid bills. iX. SUBSISTENCE ALLOWANCE A. Council Members, Charter officers and employees gerforming Class C travel (short trips or day trips where the traveler is not away from the City overnight) shall be allowedlsubsistence in the following mounts. Breakfast $3.00 Lunch $6.00 Dinner $12.00 B. Meal allowances are allowed only during the following time periods: I. Breakfast- When travel begins before 6:00 am agd extends beyond 8:00 am. 2. Lunch - When navel begins before 12:00 noon arid extends beyond 2:00 pm. 3. D/truer - When travel begins before 6:00 pm and extends beyond 8:00 pm, or when travel occurs during n/ghttime hours due to an emergency special assignment. C. No allowance will be made for meals when travel is c0nfmed to the City of Sebastian, home if travel originated there, or immediate vicinity (destination(s) within a 25 mile radius of the City or home.) .'.. ALLOWABLE INCIDENTAL EXPENSES The follow/ng documentation shall be attached to the T~avel Request and Expense Voucher form, when the traveler is claiming reimbursement for incidental travel expenses authOrized by Section 112.061 (8) (a), Florida Statutes. A. Taxi Fare : Receipts are required for fares over $10.00 un a per fare basis. B. Ferry Fares and Bridge, Road and Tu .ngel Tolls Receipts are requ/red for all tolls, C. Stora.~e or Parking Fees . Receipts are required for all fees. Such fees are not allowed on a weekly basis for privately owned automobiles unless it can be established that such method results in savings tt~ the city. D. Communication Expenses (Telephone/Tele~aph) A statement that communication expenses being claimed was for official city business only. In addition, the actual bill associated with the expense must be-attached for any reimbursement. Communication expenses to contact the traveler's fanUly'or other nonbusiness purposes are not eligible for reimbursement. E. Registration Fees Registration fees for a convention or conference to which the traveler is authorized to attend are allowed. If meals are included in the registration fee, a separate subsistence allowance is not allowed, regardless if the traveler partakes in the meal or not, and any per diem claim must be reduced by the rate established in Section 2-75, City Code of Ordinances for Class A or B travel or Section IX of this policy, whichever applies, for meal allowances. F. Tips and Gratuities : Reasonable tips and gratuities may be reimbursed per the following: 1. Actual tips paid to taxi drivers shall not exceed fifteen percent of fare. 2. Actual mount paid for mandatory valet parking which shall not exceed $10 per occasion and which was incurred in the performance of city business. Non-mandatory valet parking for disabled or handicapped employees shall be reimbursed at the same rate above. 3. Actual portage charges paid which shall not exceed $1 per bag, or a total of $5. G. Other incidental travel expenses may be reimbursed upon presentation of receipts and approved by the City Manager for employees and City Council for Council members and Charier Officers, as applicable, provided they were incurred in the performance of city business. XI. EMERGENCY SITUATIONS When an authorized traveler is required to travel because of emergency situations, such charter officer or employee may be reimbursed travel expenses incurred by him in traveling from his actual point of origin to his point of destination, which may be City Hall, as required by the City Manager or City Council. If because of personal circumstances it is necessary for the authorized traveler to return to the actual point of origin rather than returning to or staying at the City of Sebastian, the traveler may be reimbursed his travel expenses to return. I. The traveler's request for reimbursement of travel expenses claimed f~om an actual point of origin shall contain an explanation of the emergency, which necessitated his travel from such point. 2. In the event the traveler returns to or stays in the City, he shah detail the cost that he would have incurred and net such cost against his actual cost of returning. 3. Requests for reimbursement of travel expenses pursuant to this subsection shall be presented in writing to the City Council in the case of Charter Officers for approval or to the City Manager for all employees prior to being paid by the finance department. Bo In the event a charter officer or employee has made plans for his personal time and has incurred certain costs in conjunction with such plans and is unable to carry out such plans due to an emergency situation, such costs, which are not recoverable, by such person may be reimbursed by the city. Request for reimbursement of costs pursuant to this subsection shall be presented in writing to the City Council in the case of Charter Officers for approval or to the City Manager for all employees prior to being paid by the finance department. Such requests shall detail the circumstances of the emergency situation, which prevented such person from carrying out his plans, and shall clearly document the unrecoverable costs incurred by the person. 6 XII. EXCEPTIONS TO iLEIMBURSEMENTRATES A. When lodging or 'meals are provided, the traveler shall be reimbursed only for the actual expenses of lodging or meals but not to exceed the maximum provided for in this policy. B. When an employee is working at a location away from the City at the close of business on one day and is required to be at or near the same location on the following day, the decision whether to return to the City for the night would be based on the relative expenses involving round trip mileage or common carrier expense and in such cases may not exceed the per diem rate. However, as' indicated in Section VII. iA. 4., no traveler shall be reimbursed for overnight lodging or per diem if the destination is less than a 75-mile radius from the City. C. When absent from official duty while in a travel statu~ (included sick leave, weekends and holidays), the exact hours of beginning and ending such absence must be shown on the Travel Request and Expense Voucher form. Per Diem rate will not apply during these time periods. XIII. -ATTACHMENTS TO TRAVEL REQUESTS AND EXPENSE VOk~CHER FORMS Employee participation in conferences, seminars, training programs or any other form of travel is at the sole discretion of the City Manager. Written approval to incur travel expenses will be recorded on the Travel Request and Expense Voucher forms. The following information and provisions apply to fall travel requests and shall be attached or accompany the Travel Request and Expense Voucher form: Justification A statement of the benefits accruing to the city by viYtue of such travel will be included on the Travel Request and Expense Voucher form. Agenda A copy of the program and/or agenda for thc training program itemizing the registration fees and any meals or lodging included in the registration fees will be attached to the~ Travel Request and Expense Voucher form. If the program or agenda is not available prior to the travel, it will be attached to the Travel Request and Expense Voucher form at the time submitted for reimbursement. If a program and/or agenda is not attached to the Travel Request and Expense Voucher form, there shall be no advances issued for travel. C. Employees Attendin~ Same Conference No more than three employees from a department and/o~: division will be permitted to attend the same training program. If special justification exists for more than three employees to attend, the justification will be included in the explanation of benefits accruing to the. city for each employee attending on the Travel Request and Expense Voucher form. purpose of Training~Program Before travel will be approved, it must meet each of the fbllowing criteria: 1. The main purpose of the t~aining is in connection with the official business of the city and is' directly related to the individual(s) duties and responsibilities. : 2. The training program will provide a direct educational or other benefit supporting the official duties of the individual. 3. The duties of the council member, charter officer or employee seeking to attend such training or meetings are compatible with the objectives of the paxticular meethag or training progzam. 7 Eo 4. Exception - An employee requested by a sponsoring organization to participate in the program of a conference or convention may be reimbursed by the sponsoring organization. Separate check requests shall be submitted with the Travel Request and Expense Voucher form for lodging, registration/education fees, and mode of travel if other than Privately-owned or City vehicle. It is the traveler's sole responsibility, to make all appropriate arrangements for travel. It is the traveler's further responsibility tO provide information on the check requests, such as, hotel confLrmation numbers, due date of checks, etc. to insure that funds expended are in the best interest of the City and not for the convenience of the traveler. XIV. ACCOMMODATIONS FOR DISABLED TRAVELERS General Requirements If a disabled traveler needs special travel accommodations, such request shall be evaluated and handled in accordance with the city's reasonable accommodation procedure. When a disabled traveler incurs travel expenses in excess of those ordinarily authorized pursuant to the travel law and these rules, and such excess travel expenses were incurred to accommodate the safe travel of that disabled traveler, those excess expenses will be reimbursed by the city to the extent that the expenses were reasonable and necessary to accommodate the safe travel of the individual and do not impose an undue hardship on the city. Ail such claims for reimbursement of excess travel expenses shall be submitted with sufficient documentation to permit a proper audit. XV. TRANSPORTATION A. Route of Travel All travel must be by a usually traveled route. If a person travels by an indirect route for personal converfience, any extra costs will be at the traveler's expense. B. Method of Travel Persons authorized to travel must use the most economical method of travel, i.e. city owned vehicle, privately owned vehicle, public transportation (common carrier). The following conditions must be considered in determining the method of travel. 1. The nature of business. 2. The most efficient and economical means of travel (considering time of the traveler, cost of transportation and per diem or subsistence required). 3. The number of Persons making the trip, and the mount of equipment or material to be la-ansported. If a traveler cannot justify the use of a method of travel that is not the most economical, any extra costs will be borne by the traveler. C. Commercial AkTravel It is the responsibility of authorized travelers to obtain the most economical fares available. 1. Commercial air travel will be by the most economical class (tourist or coach class). Any upgrades will be borne by the traveler. 2. Advance reservations shall be made whenever possible to maximize available discounted fares. 8 3. To ensure proper credit, all unused portions of airline tickets will be attached to the appropriate Travel Request and Expense Voucher form when submitted for payment. 4. No group tickets or group charges are to be made. Each traveler must have his own ticket. 5. All passenger receipts for employees will be attached to the appropriate Travel Request and Expense Voucher form. 6. In instances where common cartier tickets ar~ purchased and used, and no per diem or subsistence will be reimbursed, or requested, a Check Request form with the Travel Request and Expense Voucher form attached will be completed and submitted in a timely manner/s they are required to pay common carriers. 7. ' An employee traveling on official city business i and wishing to alter travel plans for personal business or pleasure must pay the additional cost of transpox~ation directly to the commercial carrier at the time of purchase and will not charge such additional transportation to the city. i 8. If a traveler, due to overbooking incurs addifionaJ costs by an airline and the traveler chooses to have such costs paid directly or indirectly by the city, then any compe~afion, in whatever form, received by the traveler fi;om the airline for Ns inconvenience, shall accrue to the benefiti of the city. In such imtances, if the traveler is allowed to elect the form of compensation, his decision shall be based on the best interest of the city. In determining whether additional costs have been incurred in such situations, the kompensa.tion of the traveler, if applicable, as well as travel costs, must be taken into consideration. If no additional costs are incurred or the additional costs are borne by the traveler, then such compensation for the traveler's inconvenience shall accrue to the traveler. 9. Penalties for cancellation of discounted airline tickets, generally referred to as "super saver" tickets, 'may be paid from city funds only ff the cause for cancellatio~/is in the best/nterest of the city. If the ticket is canceled for the convenience of the traveler, the cancellation pe~lty will be paid or reimbursed fi;om city funds only if a trip is canceled because of the illness of the traveler or the illness or death of a member of the traveler's immediate family, for which an employee is authorized to use sick o~ admin/strafive leave. Although the savings realized fi.om the use of such ficlcets may be considerable, city staff shall also keep in mind that the penalties for cancellation of the tickets are generally substantial. Travelers shall carefully evaluate the circumstances and rislc of cancellation prior to the purchase of each such ticket in order to avoid or at least minimize the cancellation penalty on these tickets. When it is in the best interest of the city to cancel a "super saver" ticket and pay the cancellation penalty, justification must be hacluded in the voucher submitted for payment of the cancellation penalty detailing the circumstances necessitating payment of the penalty fi;om city funds. 10. Common carrier charges may be billed directly toithe city, by use cfa city credit card or charged to a travel agency account, or the traveler may pay for his common carrier charges and request reimbursement on his Travel Request and Expense Voucher form. -.~ a. Requests for payment of common carrier ctmges billed directly to the city shall be vouchered separately in favor of the vendor, and shall also reflect the traveler's social security number, name and cost of each traveler's transportation by co,ninon carrier. The vOUCher shall have as documentation attached copies of the airline tickets or rental car invoices. b. Common carrier charges, which are paid directly by the traveler, shall be included on the Travel Request and Expense Voucher form. A copy of the airline] ticket or the rental car invoice shall be attached to the traveler's reimbursement request. Private Aircra/~ A traveler may be reimbursed for the actual amount charged and paid for his/her fare when traveling by private aircraf~ up to the cost of commercial airline fare for the same or a comparable flight. E. Private Vehicle The use of privately owned vehicles for official travel in lieu of city owned vehicles or common carrier may be authorized. Request for reimbursement for such mileage must be submitted on a Travel Request and Expense Voucher form. 1. If a private vehicle is used, the reimbursement rate is 50.29 per mile. When travel by public (common career) transportation has been determined to be more cost effective, the traveler, for good reason, may request authorization to travel by privately owned vehicle. If approved, reimbursement will be for the amount that would have been expended for public transportation. An exception will be made for disabled travelers requiring the use of their personal vehicles as a reasonable accommodation. In such cases, the city will reimburse all the travel expenses even if they exceed the cost that would have been incurred utilizing a common career. Mileage. All mileage must be shown from point of origin (City Hall or point of dep..arture, whichever is the lesser distance from the destination) to point of destination and remm and must be comPuted on the basis of an official state road map published by the Department of Transportation. Time of departure and time of remm must be shown. Mileage estimates shall be used for advance requests and actual point-to-point mileage shall be used for additional reimbursements or amounts due to City, when travel is completed. When an individual is in travel status, vicinity mileage necessary for conduct of official business .is allowable. Mileage is allowed from office or home to the airport when performing authorized travel, whichever is less. Vicinity mileage to conduct official business in the local area of the City will be reimbursed at a rate not to exceed $0.29 per mile when authorized by the approving authority. Chartered Vehicles Transportation by chartered vehicle when traveling on official business may be authorized by the' City Manager when necessary or when it is to the advantage of the city. The cost of such transportation may not exceed the cost of transportation using a privately owned vehicle. Rental Cars 1. Rental cars charged to the city are to be used only for official city business. The aaveler will make arrangements for rental cars in advance. Rental car agreements should reference business address and not personal addresses. 2. Rental cars should only be used when it is more economical than to have a city car available or being picked up at a destination. A copy of the rental car agreement will be attached to the Travel Request and Expense Voucher form. Employee insurance liability related to the use of rental cars is covered through the City's Insurance Policies. When signing the rental agreement, the employee will refuse Collision Damage Waiver and Personal Accident Insurance. If the employee does not refuse this option, the cost will be deducted from the reimbursement amount or the reimbursable amount to the City on the Travel Request and Expense Voucher form. In instances where cars are rented and no per diem or subsistence is to be reimbursed, a Travel Request and Expense Voucher form will be completed and processed in a timely manner to ensure prompt payment to the vendor. The City requires the use of compact cars (Class B vehicles) whenever practical. Rental invoices submitted for payment of a vehicle rate higher than Class B must be accompanied by a statement by the ~raveler of the circumstances that necessitated the more expensive class vehicle, such as the number of passengers or the amount of 10 XVI. XVII. materials made the use of a compact class of vehicle impractical. To ensure that Class B vehicles are reserved, they should be requested by vehicle class rather than by vehicle make and model. H. Complimentary Travel No traveler will be allowed either mileage or transportation expense when another traveler who is entitled to mileage gratuitously transports him or her. The traveler should still show how and with whom he/she traveled on his;her Travel Request and Expense Voucher form. ALT)ITS OF TRAVEL REOUEST AND EXYENSE vOUCHER FORMS The City's Finance department shall be responsible for auditing Travel Request and Expense Voucher forms submitted for initial and final processing. Errors and omissions shall be reported to the department heads (if applicable) or charter officers for correction. Councilmember Accountable Plan - Chapter 2-34. City Codj.e Pursuant tt~ Chapter 2-34, City Code of Ordinances, the Malror shall be paid $75 and each Councilmember shall be paid $50 in advance per month for incidental travel and meals within the vicinity of the City while on official business of the City. The following rules shall govern these advances. A. The advances to the Mayor and Councilmembers shall Be made under an accountable plan. Advances shall be made at the beginning of each month, unless that day shall fall on a weekend or holiday, in which case the payment shall be made on the day. immediately following the weekend or holiday B. An accountable plan- , 1. requires Councilmembers to maintain a log of n~l,'_,e_age and meals in support of the advances. 2. These logs shall be routed through the City Clerk s Office and turned in to Finance for audit. 3. If no mileage or meals have been claimed, an empty log shall be turned in to maintain continuity of the plan. 4. Failure to maintain a log or turn in a log shall be construed as no mileage or meals and will result in immediate reimbursement of any advances made. C. Travel advances shall be on a fiscal year basis. Any portion of the advances not used on a monthly basis shall be carried over to the next month. D. At the end of the fiscal year, a final accounting shall be made and a determination made of any amounts due fi.om each Councilmember. A bill shall be prepared and delivered Via mail to the Councilmember. If an elected official is not returned to office, a final accoUnting and determination of any amounts due shall be made with respect to any advances. Any amounts due shall be frilled to the former Councilmember in accordance with these rules. City of Sebastian, Florida Subject: Final Plat for Collier Club, Agenda No. 00. O Z ~ Phase lB . ~ Department Origin: · .~.roved/f~/r Submittal'}~y: ~ 3~artha S. Campbell, P.E., C~ Engineer ' Terrenc~oore, Ci~ Man~~ /~~~.~. ~n~O~-~~---' ..-/ - . ~~ 7~ .~ ~~ _,~~~~~ Tr~cy Hass,.Gro~h Mgmt ~/¢ Date Submi~ed: 1/27/00 For Agenda of: Exhibits: Resolution and Final Plat EXPENDITURE AMOUNT BUDGETED: REQUIRED: N/A N/A 2/9/00 APPROPRIATION REQUIRED: N/A SUMMARY This item was approved by Council at the January 26, 2000 meeting. The developer could not record it as submitted due to a problem with the dedications. The plat was corrected and +cover page is resubmitted for Council approval. Adopt Resolution R-00-08. RECOMMENDED ACTION RESOLUTION NO. R-00-08 A RESOLUTION OF THE CITY COUNTY, FLORIDA, APPROV! SUBDMSION KNOWN AS { PROVIDING FOR CONFLICTS EFFECTIVE DATE. OF SEBASTIAN, INDIAN RIVER NG THE FINAL PLAT FOR A ~'OLLIER CLUB PHASE I(B); HEREWITH; PROVIDING FOR WHEREAS, On-Site Management Group has filed an application for approval of a final plat for a subdivision known as Collier Club Phase I(B); and WHEREAS, such a final plat was approved pursuant to Resolution R-00-06, but changes were required to the plat identified therein; NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SEBASTIAN, as follows: Section 1. FINAL PLAT APPROVA~L. The City Council of the City of Sebastian does hereby approve the final plat for COllier Club Phase 103) prepared by David Jones and beating a final revision date of January 27, 2000. Section 2. CONFLICT. All resolutions or parts of resolutions in conflict herewith, specifically including Resolution R-00-06 Section 3. EFFECTIVE DATE. upon its adoption. are hereby repealed. This resolution shall take effect immediately The foregoing Resolution was moved for adoption by Councilmember The motion was seconded by Councilmember _ and, upon being put into a vote, the vote was as follows: Mayor Chuck Neuberger Councilmember Joe Barczyk ' Councilmember Walter Barnes Councilmember Ben A. Bishop Councilmember Edward J. Majcher, Jr. The Mayor thereupon declared this Resolution duly passed and adopted this 9th day of February, 2000. CITY OF SEBASTIAN, FLORIDA ATTEST: By: Mayor Chuck Neuberger ~athryn M. O'Halloran, CMC/AA.E City Clerk Approved as to form and legality for reliance by the City of Sebastian only: Rich Stringer, City Attorney City of Sebastian, Florida AGENDA TRANS1MITTAL Agenda No. 00.0 5~' Subject: Plat vacation of'portion of Sebastian Highlands Unit 16 Date Submitted: 2/3/00 Exhibits: Resolution R-00-09, legal notices, application , For Agenda of: 2/9/00 EXPENDITURE REQUIRED: 0 AMOUNT BUDGETED: 0 APPROPRIATION REQUIRED: 0 SUMMARY: As previously announced, the water management district has contracted to purchase a large vacant parcel of land south of Englar Avenue and east of the Collier Waterway for a stormwater park. In order to provide clear title for this use, the plat restrictions, most importantly road dedications, must be abandoned. RECOMMENDED ACTION: Move to adopt Resolution R-00-09 and transmit a certified copy to County officials in accordance with law. AUTItORIZED FOR PLACEMENT ON AGEN-DA BY CITY MANAGER.~ ~ NO. R-00-09 A RESOLUTION OF THE CITY OF SEBASTIAN, INDiAN RIVER COUNTY, FLORIDA, VACATING A PORTION OF A PLAT KNOWN AS UNIT 16 SEBASTIAN HIGHLANDS; PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE. WHEREAS, Adams and Associates Developers, inc., has applied to abandon a portion of Sebastian Highlands Unit 16, as more particularly described below; and WELEREAS, said applicant has presented proof of fee simple ownership of the subject property, proof of payment for outstanding taxes thereupon, and proof that proper. notice of this action has been published; and WHEREAS, the City Council finds that vacation of the portion of the plat requested will not affect the ownership or righ~ of convenient access of persons owrdng other parts of the subdivided lands; NOW THEREFORE, BE IT RESO[ CITY OF SEBAS'rIAN, as follows: Section 1. F.S. 177.101, VED BY THE COUNCIL OF THE VACATION OF PLA'][ The City Council, in accordance with hereby vacates that portion ofth~ plat of Unit 16, Sebastian Highlands, as · -%; O ~. W~-zz ~x~ '~'"'. ...::__ '::~ '~:~ :?. · ~ ~ ~ ~ P~, ~::::~ z'~ ~ -. ~-~-.~ -o ~ '.;.~' ~-- '-- ~ - ~':': U ~ ~ E~ .~ ~ =~ ~ '~'~ - ~ ~1 .~1 Permit Application No, City of Sebastian Development Order Application IN Applican~ (If not owner, written authorization (notarized) from owne~ is required) 8me: ) E-Mail: Owner (If differ~ent from applicant) Name: I Address: Phone NumbeF. ( ) FAX Numl:er: ( F~O(iNumber:. ( ) E-Mail: COPIES OF ALL MAPS, SURVEYS, DRAWINGS, ETC. SHALL BE ATTACHED AND 81/2" aY 11" COPIES OF ANY A'Cf'ACHMENTS SHALL BE INCLUDED. A~-~'ACH TNE APPROPRIATE SUPPLEMETAL INFORMATION FORM. LA. B. Site Information Address: Lot: Block: Project's Name (if applicable): Unit: Subdivisioln: Indian River County Parcel ~. · Zoning Classification: Future Land ~xisting Use: necessary): E RECEIVED: ; '~1. ~ CO.2oo'l I'A~pt~ved: 08127'197" I /l ,Oo I [ Revision: FEE PAID: $ / 7'-'~'00 RECEIVED BY: ./~ ~ Pa~e f of 3 Development Application File Name: C. Description of proposed activity and purpose of the requested permit or act/on {attach extra sheets if Permit Application No. ~-D. Project Personnel: t Agent: ,.~'O ~ ,~ 1-~ '\d_ ,'.*. ct Name: ~ Address Phone NumbeE ( ) FAX Humbert ( ) E-Mail: Attorney: Name: Address Phone Number:. ( ) - FAX Humbert ( ) E-Mail: Engineer: Name: Address Phone Numben ( ) FAX Humbert ( ) E-Mail: Surveyor: Name: Address Phone Numt~en ( ) - FAX Number:. ( ) - E-Mail: I, ~-"~ ~' ~(l~:~ .BEiN<2FIRSTOULYSWORN, DEPOSE ANO SAY THAT: IAM~EOWNER~ ~ AM ~E ~GAL REPRESENTA~ OF ~E OWNER OF ~E PROPER~ DESCRIBED WHICH IS THE SU~ECT ~ER OF THIS APPUCA~QN, AND ~T A~ INFOR~ON, ~PS, DATA AND/OR $~CHES PRODDED IN ~lS APPUCA~ON ARE ACC~ ~~~ 8E~T OF ~ ~OWLEDGE ANO BELIEF. // SiGNA~~ , DAT~ SWORNTOANDSUBSOR,BE~BEFO.EM~,Yc=~ -- d~/~ /~' ~ IS P-. ,SQNALLY ~NOWN~e ME OR PROOFED AS IDEN~FtOAT10N, %~1S /~ ~ DAY OF ~/~.~¢ ~' , ~~ , ,,..,', '..., 0AWN,. ~,' ~" ¢ ~~u~ _~IRES: July 18, 2~ ~ Fo~ C~200g I Development Appli~ffon ~[ A¢p~v~: 08~7/9T NGTARY°S SIGNATURE PRINTED NAME OF NGTAr~Y COMMISSION NQ./EX.=!RATION SEAL: I F~ie Name: Doe Permit Applic~don No. The following is required for all cqmprehensive plan amendments, zoning amendment (including rezoning), site plans, conditional use permits, special use permits, variances, exceptions, and appeals. I/~/~JE, __ THE OWNER(S) THE LE,'~AL REPRESENTATIVE O~ THE OWNER OF THE PROPER~ DESCRIBED WHICH IS THE SUBJECT OF THIS .APPLICATION, HERE~Y AUTHORIZE ~CH A~ EVERY MEMBER OF THE ~OAR~/COMMISS~ON OF THE ~I~ OF SE~AS~AN (THE '~OARD ~COMMISSION~ TO PHYSICALLY ~NT~ UPON THE PROPER~ AND VIEW THE PROPER~ ~N ~ONNECTIGN WITH ~/OUR PENOiN~ APPLICATION. J~E HEREBY WAIVE ANY OBJECTION OR DEFENSE I~E ~Y HAVE, DUE TO THE QUASi-JU01CIAL NATURE OF THE PROCEEDINGS, RESULTING FROM ANY ~CARD/COMMISSION MEM~E~ ENTERING OR VI~NING THE.:D~c~, .~-.,,, ,, INCLUDING ANY C~IM OR ASSERTION THAT ~/OUR PROCEDU~L OR SUBSTANTIVE DUE PROCESS RIGHTS UN~ER THE FLORIDA CONST~TUTiON OR.HE UNITED STATES CONSTi~TION WERE VItiaTED BY SUCH ENTERING OR VI~WING. THIS WAIVER AND CONSEN._T..J.S~G/~GNED BY ME/US VOLUNTARILY AND NOT AS A RESULT OF ANY COERCION APPUED, OR / S G rfURE - , D^TE who is(~er$onally gnown to m___p~r prc2duCed as identification, this z2 r_.,c- day ofl//d~g,~,./ , ~Not~'s Signature ~fin d Name of Notaw /-J~/~ Commi~ien No./~piration ~ Seal: / Form CD-200'I [ PaEe 3 of 3 Approved: 08/27/97' J Revision: Development Application File Name: Ooa Permit Application No. Supplemental Information Streets, abandonment of 1. Describe the street to be vacated (attach description) .,/z'~ ! ) :.~'~- ~ ¢__ ~, ..~ L ,~; ,'-~ v-x ,' ~-x C~ ¢' rL ~:,__ a legal ~ 2. Why is this abandonment of a street being request? -¢-o.," ,-~. ,...~'o k,',-~.2 I¢-(,J~r,,-- ..... 3. Is this street current being used? If so, descdbe the use: I_ 4.Attach a .map showing the location of the street that the abandonment is being requested. kForm CD.202~ Approved: 8/27/97 Page I of ~ Revision: Street/~bandonment File Name: Sistab EXHIBIT "A" Portions of the plat of SEBASTIAN HIGHLA~ DS, UNIT SIXTEEN, recorded in Plat Book 8, Pages 45, 45A through 45J, Public Records of Indian River County, Florida, being particularly described as follows: i Tracts G, H, J, K and L, Lots 1 through 22, BlOck 533, Lots 8 through 14, Block 534, Lots 2 through 1 ~, Block 535, Lots 1 through 19, Block 536, Lots 1 through 14, Blcck 537, Lots 1 through 26, Block 538, Lots 1 through 30, Block 539, Lots 1 through 19, Block 540, Lots 1 through 36, Block 541, Lots 1 through 22, Block 542, Lots 1 through 9, Block 543, Part of Lots 1 through 16 7, 8 and 9, Block 544, LOts 1 through -3~-, 6 and Lots l0 through 16, _.Block S44. Part of Lots 29 and 30. Block S45, and Lot~ l through :~8. Block 545, Lots _I through 35, Block 546, Lots 1 through 22, Block 547, Lots 1 through 21., Block 548, Lots 1 through 10, Block 549, Lots 1 through 30, BlOck 550, and Lots 13, 16, 17, 18, 20 through 30, Block 551. ' Together with all rights-of-way adjacent to said lots and tracts, but n'(St in(Jluding Collier Waterway right, of-way. · ~05-:;:59-'45,~-I ~:ITLiqlIT It' GIJLF F'F'.-HI, T 05,'3 PO.~ .TRII 2'3, '9? [~: ~'_~ ~_XI.III~T "AS'_ ATLANTIC GULF'COMM'UNITIES CORP. 2601 '2. BgYSHEII::;:E Dim,,., MIAMI, FL 3313:3 PUBLIC NOTICE ! Adams and Associates Developers Inc. hereby gives public notice of intent to vacate a portion ora plat which is known as Unit 16 ~fSebastian Highlands and which is located within the city limits of the City of Sebastiark IIndian PAver County, Florida. Such request will be considered by the City Council of the (Tity of Sebastian on February 9, 2000 in the city council chambers, 1225 Main Street, Sebastian, Florida. Published January 18, 2000 and January 25, 2000 1'HIS INSTRUMENT PREPARED BY: Brian ~, Romstcm, Esq, 2§01 South Bay:shore Dr~;e ,~liarm. Florida 33133 ~dd./'-7? pi ),mire $ J~FFREY K. BARTON. CLERK INDIAN RIV£R COUNTY TAT~ T1TL~ mamocx crao. CHARLOTTE, FL 33948 CLERK ciRcurr COURT INDIAN RIVER CO.. FLA. SPECIALWARRANTY pEED THIS SPECIAL WARRANTY DEED. made and entered this i~J/~ day of December 1997 by ATLANTIC GULF COMMUNITIES CORPORATION, a Delaware corporation, and having its principal place of business at 2601 South Bayshore Dnve, Miami, Fiodda 33133-5461, hereinafter called the "Grantor". to ADAMS & ASSOCIATES DEVELOPERS, INC.. a Florida corporation, whose address is P.o..mx' 104'7 Sebastian, Flodda 32g:jL~8, hereinafter called the "Grantee": WITNESSETH: That the Grantor, for and in consideration of the sum of $10.00 and other valuable considerations, receipt whereof is hereby acknowledged, by these presents does grant, bargain, sell. alien, remise, release, convey and confirm unto the Grantee all that certain land situate in Indian River County, Flodda. more particularly described on Exhibit 'A" attached hereto and made a part hereof (the "Property"): This Deed is executed subject to the following: (a) ad valorem real estate taxes and special assessments for 1998 and subsequent years; (b) all laws. ordinances, and governmental regulations, including, but not limited to. all applicable building, zoning, land use and environmental ordinances and regulations; and (c) restrictions, reservations, easements, covenants, agreements, limitations and other mat~ers appearing of record. TOGETHER with all the tenements, hereditaments and appurtenances thereto belonging or in anywise appertaining. Further, by acceptance of the Property, Grantee hereby agrees the following restrictions shall bind and run with the land: (i) Unless Grantor consents otherwise in writing, the Property shall be used only for residenUal purposes and in no event shall any real estate sales office (other than an office used solely to sell portions of the Property) be operated on the Property. (ii) In the event of a breach of subparagraph (i) above, In addition to all other dghts and remedies available to Grantor, at law or in equity, Grantor shall be entitled to injunctive relief without the necessity of posting a bond therefor. Grantor shall also be entitled to recover all costs, including all attorneys' fees and costs (at all trial and appellate levels), which Grantor incurs in connection with any litigation adsing from subparagraph (i). TO HAVE AND TO HOLD. THE SAME IN FEE SIMPLE FOREVER. AND the Grantor'hereby covenants with said Grantee that it is lawfully seized of the Properly in fee simple; that it has good dght and lawful authority to sell and ccnvey the Property; that it hereby fully warrants the title to the Property &nd will defer, d the same ;gain~! the la'.,..'ful claims of al! persons claiming by and through the Grantor, and that the Property is free of all encumbrances except as above set forth. /-, d ~nn'ah WilSon IN WITNESS WHEREOF, the Grantor has caused these presents to be executed in its name, and its corporate seal to be hereunto affixed, by its proper officers thereunto duly authodzed, the day and year first above written. ATI~ANTIC GULF COMMUNITIES CORPORATION, law__are corporatio.~,, t "' ~ '; · STATE OF FLORIDA ) ' ' '.. ....... ."-' · ~e forgoing instrument ~as acne. edged befo~ me this Fedf9, Seni~ ~ President o~gflan0c Gulf ~mmun~tles Co¢omtion, a Oolaware co~omUon, on behalf o~ tho ~orafion. ~ My commission expires: WILSON H:~5 HAJ~I~ DP_EGALt~IUAR'FEtWt~O~C ONTRAC'~AOAM$ ! 70.$EBICLO~ING,W¢'O · r',E,' 15. l'nc? Il'"" " HO.'2-.6k3 .... · .~IA,., PE?IIHSULA TITLE EXHIBIT "A" Portions of the plat of SEBASTIAN HIGHLANDS, UNIT 5tX, recorded in Plat Book 5, Pages 93 through 97, Publ'ic Records of indian River County, Florida, bein§ particularly described as follows: Lots 20 and 40, Block TOG ETH ER WITH Portions of the plat of SEBASTIAN HIGHLANDS, UNIT ELEVEN, recorded in Plat Book 7, Pag~ 56, 56A throuBh 56L, Public Records of Indian River County, Florida, being particularly described as follows: Lots3,4,6,~', 8,9,10 and 12 throuF=h 15, Bl~ck 389, Lots 1 through 19, Block 555, TOG E-TH ER WITH: Portions of the plat of SEBASTIAN HiGLANDS, UNIT FOURTEEN, recorded.in Plat Book 8, Pages 43 through 43C, Public Records of indian River County, Florida, being particularly described as follows: Lot 12, Block 503. TOGETH ER WITH: Portions of the plat of SEBASTIAN HIGHLANDS, UNIT SIXTEEN recorded in Plat Book' 8, Pages 45, 4.5 A through 4.5J, Public Records of Indian River County, Florida, being particularly described as follows: Tracts G~ H, J, K ~md L, Lots 1 through 22r Block 533, Lots 8 through 14, Block 534, Lots 2 through 11, Block 535, Lots 1 through 19, Block 536, Lots 1 through 14, Block 537, Lots I through 26, Block S38, Lots 1 through 30, B'Jock $39, Lots 1 through 19, Block 540, Lots 1 through 36, Block ,~41, Lc~ts 1 through 22, Block 542, Lots 1 through 9, Block 5,+3, Lots 1 through 16, Block 544, Lam 1 throui¢ 30, Block 545, Lots I through 35, Block 546, Lots 1 through 2.2, Bloc!< 547, Lots 1 through 21, Block 548¢ Lots 1 through 10, Block .549, Lots 1 through 30, Block 550 and Lots 13, 16, 17, 18, 20 through 30, Block S51. TOGETHER WITH: Portions of the plat of SEBASTIAN HIGHLANDS, UNIT SEVENTEEN, recorded in Plat Book 8, Pages 46, 46A through 46P, Public Records of Indian Rivet'County, Florida, being-.';-- particularly described as follows: ' Lot 13, Block ~.-~..6, Lot 14, Block 460, Lot 44, Block 457, Lots 6 through 9, 11 through 15, 17 and 18, Block 5_-73, Lots 15, 16, 17and 19, Block 584, Lots 1 and 2, Block ~85, Lots .5 through 22, Block 586, Lots 2 through 12, Block 587, Lots 2 through 15, Block 588, Lot 9, Block 604, Lot 18, Block 607, Lot 16, Block 609, City of Seb.astian, Florida Subject: Purchase Gravely Mower Agenda No. ~0. Approved for Submi~_~al by: / ',~Te~re~e Moore, City ManAger I ,'/ .// Department Origin: Public Works Originator: C~.~q~xcL.~.~ / Finance: ~~ Procnrement: Date Submitted: 1/10/00 For Agenda of: Exhibits: Price Proposal Florida State Contract EXPENDITURE AMOUNT BUDGETED: REQUIRED:, $5,196.75 $ 8,000.00 02/09/2000 APPROPRIATION REQUIRED: $-0- SUMMARY The Parks division of the Public Works Department would like to purchase a Gravely 20 H.P. 50' cut mower from Ariens Company. This is a budgeted item and will be used for mowing of the parks and city hall grounds. This item is on state contract and therefore, does not require going through the normal bidding procedures. RECOMMENDATION Move to approve the purchase of a Gravely mower from Ariens Company at the state contract price in the amount of $5,196.75 .. FLORIDA STATE C(tlNTRACT PRICE LIST Orave~ Product~ Eff~ctlve January ~(~ 20{1~ tbx~lgh JanuaD' 25, 2002 -' I F_cEssoRI -s 785067 .High L~ft B lade Kit For m;~ wi 50] Mow=r; .... 7880o3 Crrazs C~!ch? A_da~te~. Kit Fo~ ~% witltJ~8005 40" decks ~use wi~ 888010 g_~ss catcher) 798~ ' Gms, ~mh~ A~p~r ~t For ~e wi~[~80~ ~d 8~8~8 50" d~k, (~c wi~ 888010 gms ~h~)._ 14. 788~8 M~c~ ~t For u~e wi~{~e 50" fa~ ~w~ ~888015 7SaO2~ G~q C3~ A~[~ Kit _ ~ u~e ~[~8~7 ~0' de~ (use wi~ 888010 gross catcheO . 788OZ1 H~dl, ~t~ ~t F~ ~ wi~ ~ ~ S~es Mow~ 7880~I MM~ ~t F~ ~e wi~8~ ~ asa~a ~0" de~s Ma~'~e 3 ~h~I- FOr ~,~ on 36-,i0-. hnd'SO' (~xcevt ~88015) 888010 ~ Cat~ ~Z ~DER ZERO W~N MO~5~Rs - ~EW 915015 }~ 1742 .}17m Bfi~q ~ S~m,n ~te~ OUr wl42' mow~ deck and new EZ R~ER ~EBO ~UR~blOWER ACCESSORIES - mm~ 42" ~lu~ ~t ~ ~lSOiS'[l ..... 7340i I 48" MuI~ mt Fi~ ~I~016 71~012 Hgu~t~ ~t H~ 915015,[~6 ~' !l$.~.~ . .48" Dy~ C~I ~t M~ 9130161 [ .. 715~J {Front W¢~t ~t ~ aB 915~,~ ._ il ..... 25 ~ KoM~9~dT~ w~2" d~k .... PM 27~ A~A~BLE MAY 2~" 20 ROP~ _ ~2001 892003 792003 792004 7920~5 792006 79Z~07 Martial Collection Sy, .tyro Matcri, l.Colle~fion 5yst~_n 50" decks Kit, SD D~K 60" Kit. SD Deck 60' Dis. Cover Kit. SD Deck 50" Kit, b-"D Deck 50" Dis. Corex IKit, 2_60Z, L & R Tru~ower WhltTm~ Fi(~ all FM ~ ancl PM 270Z $~ies ur, it w/60' decks For use on Mfl/dd For u.so ?n M~[clei 992OZO. For ~e on M~c~ 992015 & 992~1. $36.75 $56.25 $56.25 $36,7~- 536.75- 829.23 ' $56.25 i5~.z5 S56,25 $299.2~ $195.7~ $3,149;25 . $36.75 $5530 $1.761,75 $74.25 521.75 $74.25 $1492~ .... TERMS: 6£.~I,~ '~ES':I' ,ri'fAN 5Tti1:17i' Bl:tlitlr.lON, wi b Il 10 :i Ii '." .'iT0'J. ~FREE:(Sg8) 927-4367 '"" 'F~ ?(800)-526-9732 . :,.. ::.' ..: ":?.¢, . 'i ', . Net days ,,,., .... :-.:~:~ '..:'.g ..-,, -,,..~ . · ' ' ' . i ~ ::i"~-~, · :~ -: !" ,~:_, ~-, .,-.. , ..~,-- PAYMi~NT I, NFORMATIO~!· Checks to, be issued axd.sent to Afii~g~.-Company .i ' .' '" '"~:f~:: '. - " · ::g,..; ~.. WARRANTY: "'... Standm-.d commercial warr,,antY'hP~lii~i? · :.. .~.:.? ?t' DELIVERY: ..... . .' Within'30.to. 90 days · : "i PARTS: · . 5% discount °ft'.c,urrent list prices. ©,i: :'''::~'.,;;~ L" :' 'L,..;.~t,~ ,: . . .... ,!r ....,. ,1'..'-~[ . ' . ."-I;~ : :, -IT',' ,...~.., :'.-..,[ · , ~, -. .,,~.~: '~_,~ · · at the above address,' al!.~quipment on contract. SEBASTIAN POLICE DEPARTMENT 1201 Main Street Sebastian, Florida 32958 Telephone 561/589-5233 FAX 561/589-2207 (24 hr) - FAX 561/388-1872 (Admin.) SUBJECT: Traffic Speed Monitoring Trailer Agenda No. II II I III II Exhibits: · r20. o '-/0 Department Origin : Police Date Submitted : 2/1112000 For Agenda of : Quote s from three (3) vendors & photo Expenditure Required: $11,600. Amount Budgeted: Appropriation Required: $10,000. $1,600. SUMMARY STATEMENT Traffic Monitors are efficient and cost-effective traffic enforcement tools. They reduce accidents by lowering drivers' speeds by showing motorists their actual, radar measured speed vs. the posted speed limit. In doing so, they gain voluntary speed limit compliance. These monitors are stand alone, operate without an attendant, are totally self-contained and are easily transported with a standard trailer hitch. Over the past 18 months we tested 2 demo units from different manufacturers. They did exactly what they are intended to do and noticeably reduced ddvers' speeds. We also received very favorable public interest and comment. $10,000 was appropriated by Council in our current budget for a traffic monitor. However, the quotes received early last year were for basic models and did not include computerized record keeping capability which is needed for our enforcement program. Prices also rose. We sought new quotes and received 3 from the listed vendors, providing as close to "apples to apples" comparisons as we could get. All the quotes for new units came in at over $12,000., plus shipping costs up to $800. As an option, one vendor, Traffic Products, Inc., offered their top-of-the-line monitor with most of the available options, including a solar panel charger and an on-board computer, at a reduced cost. This unit was a demonstrator and is priced at $11,600, including shipping costs. It has the same 1 yr parts & 1 yr labor warranty as a brand new unit. We recommend purchasing this reduced cost unit as it will fully meet our enforcement needs. Page 2 of 2 The additional funds needed will come from unappropriated funds in the Discretionary Sales Tax Special Revenue Fund. We further recommend that due to the varied configurations of this type equipment as offered by the various manufacturers, the limited availability of this especially priced demo unit and the time constraints involved, that the formal bid procedures be waived and the quotes obtained be accepted for the purpose of this limited opportunity purchase. RECOMMENpED ACTION Move to appropriate $1,600 from the specifieU fund, waive the formal bid procedures and authorize the City Manager to purchase the offered Mobile Traffic Monitor from Traffic -Products, inc., for a total price of $11,600, including shipping costs. Sebastian Police 121)1 Main Street Sebastian, Florida 32958 Department (561 ) 589-5233 (Fax) (561) 589-2207 M E M ORA N D U M Date : .January 25, 2000 To : Chief White From : Lt. Ewert -~-"'~-~" Subject : Traffic Cart Price Comparison Per your request, attached you will find the Traffic Cart price comparisons. Although we originally budgeted $10,000.00, I suggest that we expend S11,600.00 with Traffic Products, Inc. The approximate savings will be S4,592.66. Traffic Cart Price Comparison 'Traffic Products, Inc. ]Original Price Kustom Signals Stalker $12.043.00 $13. 66500 $13,960.00 Oemo Price 511,600.00 20" Screen 18" Screen Average Demo Purchase Savings $4,592.66 Electronic Amer. Sign $13,70900 18" Screen City of Sebastian, Florida Subject: Purchase John Deere 5410 Tractor And mower Agenda No. Department Origin: Public Works Originator: Dept. Head: ~z,~) Finance: ~ Procurement: Date Submitted: 2/2/00 For Agenda of.' 2/9/00 Exhibits: Price Proposal Florida State Contract & Pictor±a:Ls EXPENDITURE AMOUNT BUDGETED: APPROPRIATION REQUIRED: $36,996.29 $40,000.00 REQUIRED: $-0- SUMMARY The Parks division of the Public Works Department would like to purchase a John Deere 5410 4 wheel drive tractor and a John Deere 1518 Heavy Duty flex-wing rotary cutter attachment. These are budgeted items. The Tractor will have a two-year warranty and its cost is $29,237.09. The cutter head has a one-year warranty and its cost is $7,759.20. These items will be purchased off a Flor/da State Contract number 765-900-1. RECOM-M~NDATION Move to approve the purchase of a John Deere Tractor and cutter attachment from John Deem Governmental Sales for a total amount of $36,996.29. The cab not only keeps you more comfortable. your body's protected from the ravages of noise, sun, wind. dust and insects. ,,- T t::I=J_L.LAO At::l¥/Ot:l 9NI~-X~'I:I! A-LAO-AA¥=JH 8 Lcj L 11:,59 FAX 77~] 388 2138 JD-A~lan~:a USERID: AL01814 ORDER NUMBER: SOLD TO ACCT: 0100 SHIPPING MODE: ORDER CODE QTY 109DLV 1005 1510 2005 3000 3510 4055 6450 7010 7500 PRICE INFORMATION .CONYERS, GA DESCRIPTION 02FEB00 09:44:50 PAGE REVIEW PRIOR PRICE: 02FEB00 REQUESTED DELIVERY: SOLD: NEW ORDER: LIST WEIGHT PRICE 5410 TRACTOR 4 WHEEL DRIVE AXLE CAB SYNC SHUTTLE TRANS VERTICAL EXHAUST TILT STEERING 16.9-30 R1 STEEL WHEELS 11.2-24 6PR R1 DUAL SCV W/JOYSTICK CONTROL RSHFT W/ FLAT BAR.DRAFT LINK 4 25,655.00 796 5,363.00 3699 8,371.00 101 667.00 3O IN BASE 1 180'.00 638 IN BASE 278 IN BASE 100 943.00 190 IN BASE 1 TOTAL 5837 41,179.00 USER~D: AL01814 ORDER ~VJMBER: SOLD TO ACCT: 0100 SHIPPING MODE: ORDER CODE QTY 1020 1100 1300 1430 1525 1600 1700 1895 6010 FAX 770'38,~ 2t38 JD-Atlanta PRICE INFORMATIO~ CONYERS, GA DESCRIPTION 1518 CENTER - 540 C,V. DRIVELINE - 540 RPM SHIP MACHINE BUNDLED SUCTION BLADES HEAVY DUTY AXLE PUNCTUREPROOF LAMINATED TIRE FRONT CFfAIN SHIELDS[ REAR CHAIN SHIELD . NO CONTENTS SAFETY TOW CHAIN TOTAL ~ 003 .' 003 27JAIN00 10:28:45 PAGE REVIEW PRIOR PRICE: 27JA_N00 REQUESTED DELIVERY: SOLD: NEW ORDER: LIST WEIGHT PRICE 2718 11,591.00 77 IN BASE 0 IN BASE 88 IN BASE 485 632.00 420 709.00 176 IN BASE 156 IN BASE 0 IN BASE 4 'IN BASE '"4124 12,932.00 7. o City of Sebastian, Florida EXPENDITURE REQUIR D: N/A Subject: Ordinance No. 0-00-04 Amending Fiscal Year 2000 General Fund, Capital Projects, Golf Course, and Airport Budgets ~kApprovgd fh/r Submittal bY: C~~anager · Ordinance No. 0-00-04 1u Quarter Budget Review Memorandum 1" Quarter Income Statement by fund at the character level Project Status Reports by fund Investment Summary as of December 31, 1999 AMOUNT BUDGETED: N/A Agenda No. Department Origin: Finance Date Submitted: February 3, 2000 For Agenda of: February 9, 2000 APPROPRIATION REQUIRED: N/A SUMMARY In accordance with discussions during the Fiscal Year 2000 budget process, budget reviews and adjustments would be presented to Council on a quarterly basis. In addition, quarterly income statement summaries were to accompany the reviews as well as project status reports. In accordance with the Investment Resolution presented last November, an Investment Summary is also included for your review. We are proposing to increase General Fund Revenues and Expenditures by $205,935, Capital projects funds by $193,963, Golf Course fund by $40,753, and the Airport fund by $3,375 in accordance with the 1st Quarter Budget Review attached. The enclosed amended budget ordinance achieves that affect. The 1st quarter budget review breaks own each affected department and fund with the amounts associated with the changes. RECOM3,IENDED ACTION Move to approve Ordinance 0-00-04, Amending the Fiscal Year 2000 budget for the General fund, Capital Projects funds, Golf Course fund, and Airport fund and set public hearing for February 23, 2000. ORDINANCE NO. O-00-4 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA ADOPTING AN AMENDED BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1999 AND ENDING SEPTEMBER 30, 2000 AS PROVIDED FOR IN EXHIBIT "A": PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHERAS, on September 23, 1999, the City of Sebastian adopted Ordinance No. O-99-16 providing for the adoption of the City's 1999-00 budget; and WHEREAS, an analysis of the first three (3) months' revenues and expenditures has indicated that some adjustments are necessary, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, THAT: Section 1. The budget of the City of Sebastian, Indian River County, Florida for the Fiscal Year beginning October 1, 1999 and ending September 30, 2000 be amended, a copy of which is attached hereto and more particularly identified as Exhibit "A", which are hereby adopted and the revised appropriations set out therein are hereby made to maintain and carry on the government of the City of Sebastian, Indian River County, Florida. Section 2. If any clause, section, or other part of this Ordinance shall be held by any Court of competent jurisdiction to be unconstitutional or invalid, such unconstitutional or invalid part shall be considered as eliminated and shall in no way affect the validity of the other provisions of this ordinance. Section 3. All Ordinances or parts of Ordinances in conflict herewith are hereby repealed to the extent of such conflict. Section 4. This Ordinance shall be come effective on January 1, 2000. It was moved for adoption by Councilrnember The motion was seconded by Councilmember being put to a vote, the vote was as follows: and, upon Mayor Chuck Neuberger Councilman Walter Barnes Councilmember Joe Barczyk Councilmember Ben Bishop Councilmember Ed Majcher The Mayor thereupon declared this Ordinance duly passed and adopted this 23~d day of February, 2000. CITY OF SEBASTIAN, FLORIDA ATTEST: Mayor Chuck Neuberger Kathryn M. O'Halloran, CMC/AAE City Clerk Approved as to form and content for reliance by the City of Sebastian only: Rich Stringer, City Attorney GENERAL Revenues Expenditures CAPITAL PROJECTS Revenues Expenditures GOLF COURSE Revenues Expenses AIR_PORT Revenues Expenses ORIGINAL BUDGET $ 6.917,158 $ 6,917,158 $ 2,371,297 $ 2,371,297 $1,335,650 $1,335,650 $ 127,505 $ 127,505 RECOMMENDED AD.IUSTMENTS $ 205,935 $ 205,935 $193,963 $193,963 40,753 4O,753 $ 3,375 $ 3,375 ADJUSTED BUDGET $ 7,123,093 $ 7,123,093 $ 2,565,260 $ 2,565,260 $1,376,403 $1,376,403 130,880 130,880 EXHIBIT A TO: FROM: DATE: SUBJECT: MAYOR AND CITY COUNCIL CITY MANAGER JANUARY 28, 2000 1 sr QUARTER BUDGET REVIEW DECEMBER 1999 As of December 31, 1999, the status of budgets for the major operating fund was as follows: ORIGINAL RECEIVED/ BUDGET BUDGET EXPENDE~ BALANCE GENERAL Revenues $ 6,917,158 $ 2,496;065 $ 4,421,090 Expenditures $ 6,917,158 $1,831,560 $ 5,085,598 GOLF COLrRSE Revenues $1,335,650 $ 407,885i $ 927,765 Expenses $1,335,650 $ 267,685i $1,067,875 % OF BUDGET RECEIVED/ EXPENDED 36.1% 26.5%. 30.5% 20.0%'- AIRPORT Revenues $ 127,505 $ 26,228 Expenses $ 127,505 $ 27,153 Highlights of the mid-year status analysis include: $ 101,277 20.6% $ 100,352 21.3% Overall revenues supporting the General fund ale being received as planned. During the first three months, 36.1% of the budgeted revenues were !received. The first quarter budget rev/ew includes recommendations to increase overall revenue by $205,935 that consists of $347 in Telecom Franchise Fees, $4,000 in Occupational Licenses, $50,203 ia Federal and State FEMA grants for Hurricane Floyd, $6,840 in other fees, $33,000 in Court Fines and Driver Education Fees, $20,759 in other revenues, consisting of $18,259 in insurance proceeds and $2,500 in reimbursements, $43,113 for prior year reserves for encumbrances and a net increase in a~propriations from disaster emergency reserve to fund cleanup, etc. from Humcane Irene. The General fund expenditures are projected to have a net increase of $205,935 resulting from the appropriation of funds for prior year encumbrances of 543,113 carried over into and paid in the current year, increases in expenditures resulting from appropriations made during the first quarter and a net increase in contingency of $141,425. 2. Special Revenue Funds The Discretionary Sales Tax and Local Option Gas Tax Special Revenue funds are receiving revenue as planned and recording expenditures as expected. There are no changes anticipated at this time. 3. Debt Service Fund Overall, the debt service fund is receiving revenue as planned, however, the special assessments revenue does not come in until March through April. There are no changes to this fund for the first quarter. 4. Capital Projects Funds Enclosed with this budget review are capital project status reports. In addition these reports illustrate new projects associated with Hurricane Irene and Floyd. The recommended increase to the Capital Projects Funds is $193,963. 5. GolfCourse Fund The Gol'f Course fund anticipates revenue increases of $40,753 as a result of FEMA grants and insurance proceeds recorded and received due to Hurricane Irene and Floyd. Currently, Golf Course Fee revenue is lagging behind anticipated receipts through the first quarter due to hcaW rains during the first three months of the fiscal year, however, no change in revenue estimates will be made at this time. Staff will continue monitoring the revenue streams through the next three months to determine if a correction or adjustment is necessary in our forecasted revenues. The Golf Course expenditures are expected to increase by $40,753 due to the costs associated w/th Hurricane irene, however, they will be offset by the FEMA reimbursements and insurance recoveries received to date. in addition, encumbrance carryovers contribute $18,226 to this amount. 6. Airport Fund Overall revenues are being received as planned in the first quarter. We anticipate $3,000 in additional interest revenue as a result of favorable rates, and recommend an increase accordingly. Expenditures are occurring as anticipated. Adjustments reflect a reclassification of a portion of personal services to administrative fees for Airport management by the General fund, prior years encumbrance carryover and a net increase to contingency for the difference. 7. The following project/program improvements are proposed to be added as a part of the 1~t quarter review: Reorganization of the traffic function to Engineering department from Roads and Drainage division resulting in an increase to Engineering department's personal services budget of $25,824 and a decrease to the Roads and Drainage division's personal services budget of $25,830, resulting in a net decrease in expenditures of $6. b. Reorganization of the Risk Management se of Worker's Comp and safety related issues of the position associated with the function decrease to the Finance department's per increase to the Human Resources' personal Staff has kept well 'within the adopted budget in all ,:tion in the Finance department by reclassifying the costs to the Human Resources department and a lateral transfer to Human Resources. This reorganization will result in a sonal services budget of $27,905 and a corresponding ;ervices budget. tnds to maintain maximum fiscal flexibility, Staff will continue to monitor and review each ~osition vacancy as it occurs for service level consequences. :/ /.,/ - / '-/ .. ,,,~ence R. Mgor<'OiW Manger ANALYSIS OF GENERAL FUND REVENUE Overall revenues supporting general fund activities are being received as planned. A total of 52,4.96.068 or 36.1% ol:' the $6,917,158 budget was received during the first three months of the year. This percentage is high due to 77.1 percent property taxes being received during the first quarter. Last year 24% of budgeted revenue was received in the first quarter. TAXES: Real and Personal Property Tax Collections were 77.1% of budget which is higher than fiscal year 1998-99 when 4.3% of the property tax budgeted was collected. Staff is optimistic, however, that the amount budgeted will be collected by fiscal year end. The Franchise Fees and Utility Service Taxes will need to be closely monitored, as most of them are below the 25% collection estimate for the first three months of the year. This is due to timing differences in recording the revenue and the actual cash received, however, ..we are confident that the revenue budgeted will be realized. The Telecommunication Franchise Fees received are higher than expected and an increase of $347 is recommended. LICENSES AND PERMITS: Occupational and Professional Licenses are being received at the same pace as last year, at 78% of budgeted revenues. Occupational license penalties and traiasfers are up significantly from the previous year necessitating a recommended increase of $4,000. Construction permitting is well in advance of the previous year recording 51% of budgeted revenues versus 30% for the same period last year. While revenues are up significantly, no change is recommended at this time in order to see if we maintain this pace. INTERGOVERNMENTAL REVENUE: During the first three months of 1999-00, the City has received 16.2% of the projected revenue which is 8% above last year for the same period. This is due to timing differences associated with when revenue is recorded and when actual cash is received. The cash receipt received in October is generally associated with revenue received in August and therefore, in accordance with generally accepted accounting principles, would be recorded in the prior year. As such, the revenue (not cash) received in October, 2000 would be recorded in September, thus evening out the revenue recorded. Based upon calculations used during the budget process, we are confident the revenue Will be received as budgeted. In addition, the contracts with the Florida Department of Community Affairs were received in the first quarter at 87.5% of the costs associated with Hurricane Floyd. Therefore, we are recommending an increase of $50,203 to Grants-FEMA. This will be offset by a decrease of $44,952 to Appropriations fi.om Disaster Emergency Reserves for amounts appropriated for the Compound Storage Shed and amounts for the Yacht Club Pier. The difference between amounts reflects payroll costs incurred as a result of Hurricane Floyd in the prior year. GENERAL GOVERNMENT REVENUE: During the first three months the City has received 23% of the budgeted revenues in this grouP. This is 95.6 percent down fi.om the previous year of 45% received during the same period. The difference reflects that in the prior year, more than half of the revenues budgeted for had been collected in the first three months. In addition, Cemetery lot sales which made up the bulk of the prior year budget has been less this year at 16.9% of budget as compared to a year ago when it was 60% of budget received. We feel however, based upon prior experience that the budgeted amounts will be realized, however, staff will continue to monitor this group closely. We are, however, recommending increases to Maps/Publications sales and PD Overtime Service Fees of $385 and $3,000, respectively, for mounts received in excess of budget. We recommend increasing the Airport Administrative Fees by $3,455 for personal services ~ costs associated with the Public Works Director as acting Airport Manager. FINES AND FORFEITURES: During the first three months, 39.6% of revenue had Seen collected or received as compared to 24% in the prior year. This reflects an increase in traffic citation revenue from 23% of budget in the previous year to 37.5% in the current year. Therefore, based upon the average collection per month, we recommend an increase of 520,000 in Court Fines and a corresponding increase in Drivers Education revenue of $13,000. MISCELLANEOUS REVENUES: During the first three months the City has received 29.1% of miscellaneous revenues. This compares to 50% received in the prior year for the same period, a 41.8% decrease. This decrease is due to under budgeting in the prior year for interest earnings resulting in the higher percentage received in the prior year. We are on target to receive the budgeted amounts in the current year. In addition, we have received Insurance Proceeds from Hurricane Irene and Floyd in the amount of $18,259 agd recommend increasing this budget accordingly. During the year, various reimbursements are made to the City not associated with any single account. To date, we have received $1~784 and recommend increasing the budget ~to $2,000. O~I-IER REVENUE SOURCES: During the course of the prior year, encumbrances of appropriations were made which carry over to the current year. In order to comply with a balance budget, it is! necessary to increase the General fund budget for these encumbrances..Therefore, we recommended that an. appropriation for pr/or year encumbrances be made in the amount of $43,113. This is standard procedure when carrying over encumbrances to the new year. Encumbrances are the City's commitment to pay. In' addition, there was an increase to the prior year's fund balance of $98,720 which included the funds to cover the encumbrances. Pursuant to our memo to the City Council located in your November 17, 1999 agenda packages, there are amounts to appropriate for costs associated with Hurricane irene until we receive a contract fi.om the Florida Department of Community Affairs notifying us that our projects will be funded. The .City has already picked up these costs, however, it is necessary to increase the budgets for those departments which bore the brunt of the costs. We recommend appropriating $17,039 for those costs. This amount will be modified upon receipt of the contracts. The following changes are a summary of the analysis above and are the net recommended cfianges to the revenue accounts: . · ' Department--: Genernl Fund...,.: Taxes 4,26_,5,503 347· 4,265,850 Licenses and Permits 40~,400 4,000 413,400 _Intergovernmental 1,436,740 50,203 1,486,943 _Charges for Services 4{,915 6,840 55,755 Fines and Forfeits 80,200 33,000 113,200 _Miscellaneous Revenues 22'/,,200 20,759 247,959 Interfund Transfers 9,200 0 9200 .Non-Revenue Sources 440,000 90,7861 530,780 RECOMMENDED INCREASE TO THE GENERAL FUND REVENUES $205,935. ANALYSIS OF GENERAL FUND EXPENDITURES The recommended adjustments to the General Fund departmental expenditure accounts include funding encumbrances carried over from the previous fiscal year to the current year. Most departmental percentages were at or below the 25% level tbr the first six months. Some of the higher percentages are due to expenditures made against the encumbrances referenced above, but have not as yet been appropriated. In addition, there are additional funding requests included by department. EXPENDITURES: ADJUSTED REVISED Department: Legislative 1999-2000 .RECOMMENDED .1999-2000. · .. ..... .,....... ..... ........ ...... :..'.~..".,.:., ~'~ .:'i"- '' ........ :~,;,,, 'i,:,".,' '" .... .;~.".'.5~'~ :;~'"' ~' .:'..';;.:.:[:? ,':.'.:' '!'.~.:f:';,';L~.'¢"-:,:,~..:~, ~?;..~qi;'."""S:':~!.~ .:.e.4""[IUDGET,,.'....?'."~,'/~'",'.?3'CHANGES' .'.-'.:::'i:~;, ;:~UDG~'i';.'.~. PERSONAL SERVICES 14,210 0 14,210 OPERATING EXPENDITURES 5,300 1,000 6,300 CAPITAL OUTLAY 0 2,860 2,860 · 3,860, ,;":..;:~:..:23,370, Operating Expenditures - $1,000 is being recommended for expenditures associated promotional activities of the City Council. This is a generally accepted practice in other communities and is recommended to be instituted here. Capital Outlay - Recommended increase for the costs associated with the purchase of lapel microphones for the City Council. .,.i~...o.~,.,,, ,~. i. "'"*l. ..... " ". ' '~'' Depfirtment:., ci~ M'a'nag'er ..' '.~: ~999-.2'00~.% ~~...E,~. '. ~'9~}9220~'0' PERSONAL SERVICES 165,667 4,572 170,239 OPERATING EXPENDITURES 11,900 576 12,476 CAPITAL OUTLAY 700 500 ' 1,200 Personal Services - Recommended adjustment associated with the City's obligations for dependent health insurance premiums. The increase accounts for the 100% dependent health insurance premiums associated with the City Manager' s contract. Operating Expenditures - Increases recommended for the City Manager's cellular phone charges at an estimated - $76 per year and postage at $500 for the year. Postage is being offset by a corresponding decrease in Non- departmental postage. Capital Outlay - Accounts for the MUNIS Accounting System costs encumbered in the prior year. Department: City. Clerk PERSONAL SERVICES OPERATING EXPENDITURES CAPITAL OUTLAY OTHER ADJUSTED 1999,2000 RECOMMENDED BUDGET CHANGES 203,435 351 55,231 800 2,000 0 4,430 0 REVISED 1999-2000 BUDGET 203,78~ 56,031 2,000 4,430 Total. . _ ! 2~5,096 . 1,_151. 266,247 Personal Services - Net increase of $351 associated with the City's 50% obligations for dependent health insurance premiums. ' Operating Expenditures -Net increase of $800 associated with allocation of postage from Non-departmental. '" .......... . BUDGET' ,~..v,..,"..-'~.-...:-.,~.w~',,"i'a~'~. k'.l'~l~ ~;.~...,,~;,,v"~ CHANGES ' .~.,"; "'" BUDGET' PE~ON~ SER~CES ~4,389 (750), 83,639 OPE~T~G E~E~~S 1'[9,730 550 20,280 C~IT~ O~LAY ,, 0 0 0 ] Toial - ' ' ' ' .104,119 j,,. '(200).7~.:....' '.i,103~19 Personal Services -Net decrease of $750 associated with ~a decrease in estimated group health and dependent health insurance.premiums. .:~_.. Operating Expenditures -Net increase of $550 associatedi with the allocation of postage,..$50, from'Non- departmental and $500 in fuel costs for the City Attomey'ts vehicle. '"' PERSONAL SERVICES 24~526 (28,305) 214,221 OPERATING EXPENDITURES 55~558 1,4.96 57,054 CAPITAL OUTLAY 700 1,042 1,742 Total ..~. ,., ,~,,-,-...4....v,i6 ..,e'.~,.._~.;~.;,. ],; ;::?,?.;298,78 .... -,-~.-., ---~-~' '-.,',-.~,,(25~,76.! .... ~r,~273'.111 ~ ·; ...... : ........ ",_:z ...... ..-.-'--.__ ') _ · ..... .. _1 Personal Services - Program reorganization regarding worker's compensation and risk management by lateral transfer of Account Clerk III position and budget to Human[ Resources. Total transferred $27,905. Also. net decrease associated with City's obligation for dependent he alth insurance prerrdums. Operating Expenditures - Increase associated with $1,200 in postage allocated from Non-departmental and $296 encumbrance carryover for departmental supplies f¥om prior year. Capital Outlay - Increase accounts for encumbrance carryover from prior year. Department: Human Resources PERSONAL SERVICES OPERATING EXPEiX~DITURES CAPITAL OUTLAY ADJUSTED REVISED 1999-2000 RECOMMENDED 1999-2000 BUDGET CHANGES BUDGET 93,599 27,655 121,254 39,865 0 39,865 700 5,573 6,273 Per~'onal Services -Net increase associated with program reorganization and lateral transfer of Account Clerk 1Ti' position from Finance, $29,705, decreased by reduction in Group Health Insurance estimate. Capital Outlay - Increase accounts for encumbrance carryover fi.om prior year. ..' ..... '.......,,,'>.~'..,-,.'...",...' ,~.'. '.....'~J'UsiEo ..~...:.~_' ..i .... ...,.. RE~v-iSEDi:' Delimit'tin,ii't:'. Poh'ee.',"¢~ ..... :::'.,..~.," .' "~. :'? 1999-20~0,0.'". [' ~',i~'RECOlVII~ENDED-'4.' .g.; 1999-'-2000~..~ I, ,. :'~.n , ,,: O:~..~,,~.~.~..~n.,,a, ... ,~.~.,~';~"~,;.. '.,,: ,' ,,, O' · ~ :-' ' ':, "' ' '~i,.,: ,~:v:.,b:.¢i'~',, :.,~ ~.'~,.~. ,~.: '. ,', :;'.~,,.~..'.'~': .... ~ ~"~. '7 · ~'n'~' ,,'P"-'e,? ':~'~' ~ , 'i ..... 'Administration 'Division . , BUDGET ,, _...., .,..CtlA&NGES ~-~.~ ~.BUDGE,Tn~.. P . souAL SERXaCES [ I .S4?) 27 ,55a OP .RA r a EX S r ITU S 6;,4951 2,1 .5 69,64¢ CAPITAL OUTLAY 5,200 0l 5,20C Total i. '.:."'...,:.'-,:~,.:~:. ,.::...,. , '":.....',~.~'~ ....' ¢,.,353,100 ~. . ~..~..,:..298: :'. ,:,,,,.,., 353.;398.__~ Personal Services - Net decrease associated with a decrease in City Chapter 185 contributions of $2,797 and a net increase in dependent health insurance premiums of $3,950 offset by a decrease in group health insurance of $3,000. A change in actuarial funding percentages as of 10/1/99 reflects the decrease in the City's Chapter 185 contributions. Prior to the actuarial change, the City's contribution rate was set at 7.8% of covered payroll, following the change, the City's contribution rated decreased to 2.1%. Operating Expenditures - Increase accounts for encumbrance carryovers from prior year. "'. '-, ~.' '.' '~ ."~' ',."",' ~" -'~'~'7- ? ; "?'5" · DePartment::Police~ ~i~'. :: :~i~i,: i~ :",: {... 'i'.' - · 'i 'PatroiDiWsibn .i.~i" ' PERSON~ SERVICES OPE~G E~E~~S C~~ O~AY 1,110,335 (51,842) 1,058,493 101,343 0 101,343 2,000 0 2,000 Personal Services - Net decrease associated with a decrease in CiLy Chapter 185 contributions of $47,185 and an increase in dependent health insurance'premlums of $8,550 offset by a decrease in ~oup health insurance of 513,450..A change in actuarial funding percentages as of 10/1/99 reflects the decrease in the City's Chapter 185 contributions. Prior to the actuarial change, the City's contribution rate was set at 7.8% of covered payroll, following the change, the City's contribution rated der reased to 2.1°;6. In addition, overtime costs associated with Hurricane Irene of $243 are recommended. Department: Police Detective Division PERSONAL SERVICES OPERATING EXPENDITURES CAPITAL OUTLAY AD,II_'STED REVISED 1999-2000 RECOM2ME1NDED 1999-2000 BUll2 GET CItANGES BUDGET ~92,997 {11,177) 281,820 55,282 0 55,282 17,000 0 17,000 Personal Services - Net decrease associated with a dec~ease in City Chapter 185 contributions of $12,477 and an increase in dependent health insurance premiums of $4,200 offset by a decrease in group health insurance of $2,900. A change in actuarial funding percentages as of' I0/1/99 reflects the decrease in:the City's Chapter 185 contributions. Prior to the actuarial change, the City's dontribution rate was set at 7.8% of covered payroll, following the change, the City's contribution rated deerbased to 2.1%. ] Department:· Police, '.'' '"'. '.:"1999?2000~..~:' ~'CO~MENDED ~ '~I999-2000.':."~ PERSON~ SER~CES 271,261 (5,096) 266,165 OPE~T~G E~E~~S }7,985 0 ': 37,985 C~IT~ O~LAY ~ 3,700 · 0_ 3,700 Personal Se~ces - Net de,ease associated ~ a decree of $5,300 ~ ~oup heal~ ins~ce prem~s ~d a recomended in,ease in ov~me costa of $204 ~ a re~lt of H~c~e Rene. Depa~ent: Eh, ...1999-2000'.3~.." ~CO~~ED &1999-2000~ PERSON~ SER~CES 1 ~1,454 ( 10.933 ) 160,521 OPE~T~G E~E~~S 1~3,980 550 14,530 C~IT~ O~LAY 2,810 0 2,810 Personal Services - Net decrease associated with program reorganization increase of a traffic technician transferred from Roads and Drainage Division in the amount of $25,824, a net increase of $1,200 in dependent health insurance premiums offset by a decrease in group health insurance of $957, and an increase in Project Personal Services Transfers from projects of $37,000 (this is a negative amount). Operating Expenditures - Increase accounts for an encumbrance carryover from the prior year of $450 and an allocation of postage from Non-departmental. Department: Roads & Drainage PERSONAL SERVICES OPERATING EXPENDITURES CAPITAL OUTLAY ADJUSTED REVISED 199%2000 RECOMMENDED 1999-2000 BUDGET CHANGES BUDGET 738,665 (22,820) 715,845 257,395 10,683 268,078 13,900 0 13,900 Personal Services - Net decrease results from program reorganization of traffic technician to Engineering department of $25,830, increase in personal services for payroll associated with management of Airport by Public Works Director of $3,455, recommended increase in overtime and fringe benefits as a result of Hurricane Irene of $2,650 and an increase in dependent health insurance premiums of $9,050 offset by decreases in group health insurance of $11,145. In addition, Project Personal Services Transfers is recommended to be increased by $1,000 (this is a negative amount). Operating Expenditures - Net increase results fi.om encumbrance carryovers from the prior year of $6,369, increase postage by $50 allocated fi.om Non-departmental, increase in trash pickup by $4,264 for Hurricanes Irene and Floyd costs offset by FEMA reimbursements. PERSONAL SERVICES [ 121,7l l[ 'i65ml 121,061' OPERATING EXPENDITURES 24,915 0 24,915 CAPITAL OUTLAY 6,700 0 6,700 Personal Services - Decrease results fi.om a decrease in group health insurance of $900 and an increase in dependent health insurance premiums of $250. ADJUSTED REVISED Department: Building 1999-2000 RECOMMENDED 1999-2000 Maintenance BUDGET CHANGES BUDGET PERSONAL SERVICES ~i_ 1,502 2,400 123,902 OPERATING EXPENDITURES 54,425 (168) 54,257 CAPITAL ouTLAY 1,000 0 1,000 Total 176,9271 ,232 179,159 Personal Services - Net increase results from a decrease in ~oup health insurance of $800 and an increase in dependent health insurance premiums of $3,200. Operating Expenditures - Net decrease results from an increase in Electricity of 52,007 for charges to the Community Center for a faulty meter which was not ch~ging the appropriate amount and a decrease in Trash Pickup charges of $2, 300 and realloeate those costs to t-he Parks and Ree Division. In addition, we also recommend an increase of $125 for the monthly rental 9f ~ers. ."7..~,..-...~-,. ...... , ..... ; 3 ":~,,~-' 'r..,..~¢,.~ ; . .~-.::..... ~.'..'.~.~ .::..'~ .... ~ ' .... ...... ~:~..' ;:~.~ ,.4,..7....' ,..'-,,,.t,'¢-'~;'. ..'.;.i .... .,~--_...";Z."~[~.~!..;..~,¢":'-::......~'..'. ,I '..-, ' ~..'~,,t .,.-&~.4~.,~ DefJ'/iFt'/~en't~:' Pi'ri)~SEw~.'~.~.,*;~ t:-,~1999"2000, "'[ "~-'.R ECO MMENDED~.' · [ · [. 'BUDGET ] CIIANGES ?.4.' Recreation PERSONAL SERVICES ~95,55y_ OPERATING EXPENDITURES 1i00,304 CAPrTAL OUTLAY ~53,500 1,722 4,104 15,643 RE.V!SED? I .~. -1'999_'2000,~.! BUDGET i 297,279 104,408 69,143 Total :', ' ...,7{i.:'" ": " .... ~';4~19,361 ~. i' .' ~--. ~ .... . ..... ' 1:470;830,~ Personal Services - Net increase results from a decreaseiin group health insurance of $1,730 and an increase in dependent health insurance premiums of $3,200, along with a recommended increase in overtime and fringe benefits of $252 resulting from Hurricane Irene Operating Expenditures - Increase results from a recommended increase in Trash Pickup as a result of reclassifying budgeted amount from Building Maintenance Division in the amount of $2,950 and an encumbrance carryover of $1,154 from the prior year. : Capital Outlay - increase results from an encumbrance carryover from the prior year. I '-.....;;'i;:' .,,.,. - -'...;...,... 7.~'. ...... k,.;,~:-:~:..,----t,...... · :-- · ' . '..:. ':.. '.."...ADJUSTED iI Department: Cemet'e~:": ':,' .:. ' '.' .:' 1999-2,D, 00: · :'::" ..'"" ' ..... if.:.:;'i, ::'. '. ;:;" :i!!I' i:,'?: BUD~ig PERSONAL SERVICES 74,126 OPERATING EXPENDITUILES li 1,480 CAPITAL OUTLAY 18,700 = ,,,,, _ ,,,, ,, .,7.,. ' ........ R,EVISED · ,~.' .':2". !' " ,:RECOMMENDED:.?ii'; 7", 1999..~2000:i cHANGES BUDGET" 1,264 75,390 0 11,480 0 8,700 Personal Serwices - Increase results from an increase in dependent health insurance premiums of' $1,150 and a recommended increase in overtime and fringe benefits of $114 as a result of Hurricane kene. Department: Growth Management PERSONAL SERVICES OPERATING EXPENDITURES CAPITAL OUTLAY Total ADJUSTED REVISED 1999-2000 RECOMMENDED 1999-2000 BUDGET CHA~GES BUDGET 210,046 900 210,946 26,800 6,385 33,185 17,323 0 17,323 Personal Services -Net increase results t¥om a decrease in group health insurance of $3,250 and an increase in dependent health insurance premiums of $4,150. Operating Expenditures - Increase is due to an encumbrance carryover from the prior year of $5,160, a recommended increase in Cell Phone costs of $25 and an allocation of postage of $1,200 from Non-departmental. Department: Building:"". PERSONAL SERVICES OPERATING EXPENDITURES CAPITAL OUTLAY '"..ADJUS'FED'* ~ige/10i~,~t,,.~,.,,eat~.'.ai/.m .:,+.REVISED:';" 1999-2000. .... '2'RECOMME~ED.')~:: .... ::: .... BuD GET~.. ~'~..t,.a?, :.{: CH~NGi~. i 232,9741 { .548) 231,42d 22,050 350 22,400 21,900_ 0 21,900 Personal Services - Net decrease results from a decrease in group health insurance of $1,900, an increase in dependent health insurance premiums of $100, and a recommended increase in overtime and fringe benefits of $252 as a result of Hurricane Irene. Operating Expenditures- Increase results from an allocation of postage of $300 from Non-departmental and a recommended increase in Express Mail Charges of $50. ' ...,'-.. .,<a..' .. ., .,,.v : ...... ,, ..... . .... ..~ ....... ~'c ...... I ~epar~ent~onadepa~en~P~,~ ::~1999r200~ ~O~~~ ~19~000:~ " ............ " '~ " " ' B~GET ,' .... ~-IANGES . ' ' B~GET · OPE~T~G E~E~I~S 343,511 10,601 354,112 ~TE~ ~SFERS ~ 689,047 92,625 781,672 CO~GENCY 36,440 1 ~,724 181,164 Operating Expenditures -Net increase results from a recommended increase of $305 in Worker's Compensation as a result of Hurricane kene, encumbrance carryovers from the prior year in the amount of $4,854, Postage ,.~---x allocations to other funds in the amount of $3,850, previously authorized increase to Printing and Binding of $2,095 for the newsletter and 53,000 for Christmas deeorations (these amounts are rounded up). In addition, a recommended increase to advertising expenditures due to under budgeting the estimate, and an increase to property taxes due to the payoff of delinquent taxes for seven properties associated with the transfer from GDC, offset by decreases in Membership Fees of $46 and Non-Ad Valorem Taxes of $75. Interfund Transfers - Increase results from recommended increase in transfers to Fund 320, Capital Improvements for projects associated with Hurricanes Floyd and irene. These are the approved projects by FEMA and the emergency project associated with the Yacht Club Pier. These increases are offset by Grant revenues from FEMA, insurance reimbursements, and an appropriatiofi from the Disaster Emergency Reserve. Contingency - The increase is the net result of the various budget savings associated with the Chapter 185 employer funding requirement decrease of $62,459, the various recommended revenue increases associated with increased revenue collected and the net change in Groul¢ Health/Dependent Health Insurance premiums, a decrease of $4,859, . 1 Following is a summary of the General fund Departments and Divisions explained above: [ FUND & [ 1999/00 RECOMMENDED ADJUSTED ACCOUNT ]DESCRIPTION r BUDGET CHANGES I BUDGET GENERAL FUND OPERATING EXPENDITURES AND CAPITAL OUTLAY BY DEPARTMENT/ DMSIQN: LEGISLATIVE 19,510 3,860 23,370 CITY MANAGER 178,267 5,648 183,915 CITY CLERK 265,096 1,151 266,247 L E_k.$..O_f.h 104,119 (200) 103,9 ! 9 FINANCE 298,784 (25,767) 273,017 _ HUMAN RESOURCES 1'34,164 33,228 167,392 POLICE DEPARTMENT: ADMINISTRATIVE DMSIO_N. 353,100 298 353,398 PATROL DMSION i,213,678 (51,84.) 1,161,836 DETECTIVE DMSION 365,279 {'1 t, 177) 354,102 COMMUNICATIONS DMSION 312,946 (5,096) 307,850 ENGINEERING 188,244 (10,383) 177,861 PUBLIC WORKS: ROADS & DRAINAGE i,009,960 (12,137) 997,823 GARAGE PERSONNEL 153,326 (650) 152,676 BUILDING MAINTENANCE 176,927 2,232 179,159 PARKS & RECRE_ATION 449,361 21,469 470,830 CEMETERY 94,306 1,264 95,570 GROWTH MANAGEMENT 254,169 7,285 261,454 BUILDING DEPARTMENT 276,924 (I, 198) 275,726 NON-DEPARTMENTAL 1,068.998 247,950 1.316,948 TOTAL OPERATING EXPENDITURES AND CAPITAL OUTLAY BY DEPARTMENT/DMSION: 6.917,158 205,935 7,123,093 RECOMMENDED INCREASE TO THE GENERAL FUND EXPENDrTUR~S $205,935. ANALYSIS OF CAPITAL PROJECTS Capital projects are proceeding as expected. The following projects are proposed to be added to the Capital Projects funds. These projects are either projects previously approved by Council or Hurricane related. Funding Title Amount Source Compound Storage Shed $ 13,586 Gen Fund Comments Floyd Damage - FEMA/Insurance funded Yacht Club Pier and Finger Piers $ 62,000 Gen Fund Floyd/Irene Damage - FEMA/City funded. Project approved by Council in 1*~ Quarter FY 2000. Yacht Club Boat Ramp $ 75,000 Grant/DST Council approved project. Boat Ramp Replacement funded primarily with Grant, $100 fi.om City. Observation Telescopes $ 7,300 Grant/DST Council approved project. 50/50 split Grant DST funding. City Entrance Signs $ 23,400 DST Council approved project. Funding from project budget savings. i.R. Drive Sidewalk repair $ 10,825 GenF~d Floyd]Irene Damage. FEMA/City funded - 87.5% FEMM12.5% City Traffic Control Signs $ 1,852 Gen Fund Floyd/Irene Damage. FEMA/City funded - 87.5% FEMA/12.5% City. $193.96/ NET RECOMMENDED INCREASE TO CAPITAL PROJECTS IS $193,963. ANALYSIS OF GOLF COURSE FUND gcvcrlu¢: .... ,: ........ ,- ........ ~,a~==~. ~--.[~ · .. ...... ,'"~7-~-,.':-: . ,,:, . . .-~g_,;'..~.~,,,_.ail,.,'. 2,1i4~ ..:-'. ,i;~,~.~i,- .,ADJIISTED, I~ ~'~.i:~.~."_&_;.,, .".',~.,...,,..~REV, J$ ED :, · ,.. :..k. ~:.~'x~..~"~',..',~..~'.,.; '.,'-- :. ~'.-": 2'- ~:~. '~/:.' % _ ~'fg ~ -,' :'~.~2~11~.., :,,*;C .." '..z',' ,,,'., .v:~ :-.- - 'i~... ...' ·~i. - ...',,~'..~-,:~,,'-"~_ ."e*~",'- .h- '.--'~'~.'-"'.' ' -"'.~, ...... ~." ' ' * '. - .': ",--"..', a'.' :, · .... . 1~99-100~ zRECOMMENDED . ..199932000 .... ',,. .~.' . ~ ',2.. . .' ..... . ~ '- ~ ' '%'°'~'~" . 4..~.,~. · -... "..' a'.. · , ~ .';~ ..,~"~-:' ' ~:'., · ·" -' ':-. .... :~oll:.Course~Fund '-~';,~i. e.:'BUDGET~.i,~..':~.":CltAN~ES q'~' "..'*BUDGET- I Greens Fees 405.000! 0 405.000 Cart Rentals 630,000 0 Driving Range 40,000 0 Membership Fees 135,000 0 Other Fees and Sales 69,350 200 630,00q 40,000 135,00Q 69,550 96,853 Non-Operating Revenue 56,300 40,553 Greens Fees - Through the first three months, 20.7% ~fgreens fees have been received compared to 22% in the prior year. The decrease can be attributed to adverse weather conditions during this period. Cart Rentals - Through the first three months of the year. 21.2% of cart rental fees have been received compared to 25% in the prior year. The decrease can be attributed to adverse weather conditions during this period. Driving Range - Through the first three months of the year, 23.8% of driving range fees have been received compared to 21% in the prior year for the same period. The increase can be attributed to increased use due to the weather related restrictions of using the course. Membership Fees - Through the first three months of the year, 90.8% of the membership fees have been received compared to 100% in the prior year. This is a significant decrease and will be watched carefully over the next three months. ', Other Fees and Sales - Through the first three months Of the year, 35.8% of the these fees have been received compared to 60.7% in the prior year. Again, this can be attributed to the slow start and adverse weather conditions affecting the area. These fees will be monitCred closely over the next three months. In addition, Miscellaneous Revenue is recommended to be increased by $200 due to amounts received in excess of budget. Non-Operating Revenue- Accounts for a recommended' increase in FEMA-Federal of $375 and FEMA-State $62 as a result of Hurricane Floyd. In addition, recommended increases of $13,380 in InsuranceProceeds, $18,226 in Appropriations for Prior Year Encumbrances (encumbr'+nces carried over to the current fiscal year from the prior fiscal year), !and $8,510 from Appropriation from Prior Year Retained Earnings to cover' the"~:osts associa~:ed with Hurricane Irene. The overall revenue for the Golf Course is down by 8.8% as compared to the same period last year. Even though this is low, we will continue to watch the revenue streams and make recommended adjustments accordingly. Adiniaistrative'' PERSONAL SERVICES OPERATING EXPENDITURES DEBT SERVICE INTR_,M~--LrND TRANSFERS CONTINGENCY .' ADJUSTED ' '::.~.~1999-2000 BUDGET 155,340 246,118 206,9}0 5,000 4,61~4 ,, ,,.~,...,~:.- ',, ,,, ~ · ;' .',"':,."..' ,: '~,;~."~,~.::~;'7'".'~ :~ ... "~;.:,{,'~,!)'..:--,'¢.. RECOMMENDED )"1999-2000'!:.: CHANGES '" BUDGET ': 1,150 156,490 11,463 257;581 0 206,980 4,520 9,520 (453) 4,161 Total · ' ' .'"',..'Zr..: :'~ 6 : · .635.38., Personal Services -Net increase results from a decrease in group health insurance of $550 and an increase in dependent health ~nsurance prermums of $1,750. Th~s ~s offset by a decrease m Non-Ad Valorem Taxes of $506 and a decrease in contingency of $453. Operating Expenditures - Net increase results from $2,388 in prior year encumbrances carryover, an increase in R&M-buildings of 59,360 from Humcane Irene damage, and a decrease in Non-Ad Valorem taxes of $506. Intrafund Transfers - Increase is a result of the project costs associated with Hurricane Floyd of $4,520, funded by Insurance proceeds, FEMA and the Golf Course. Golf Course share is $62. ontingency - Decrease of $453 results from offset against Dependent Health Insurance Premiums. ADJUSTED REVISED Golf Course: 1999-2000 RECOMMENDED 1999-2000 Greens and Maintenance BUDGET CHANGES BUDGET OPERATING EXPENDITURES ]542,560 8,657 551,217 CAPITAL OUTLAY 0 15,181 15,181 INTRAFU'ND TRANSFERS 100,200 0 100,200 Total 6427,760/ 23,838 6,598 Operating Expenditures - Increase results from $657 in encumbrance carryover from the prior year and $8,000 in Hurricane Irene related damage. Capital Outlay - Increase results from an encumbrance carryover from the prior year. .......... :...~ ~:,.... ,~ ..... .~,.,:,..~ ~,...,:..,.,:¢:..,..~,.....,.,:, ~JU~,.,~D.~ ..-a~...,.<.~i', ....,;.[~.~;~:,~ ~-' .RE,.~. S. EO.G Coif COurse:, '...:;.!'i..' '. 'i. . 1999-2'000, ? RECOMMENDED .." :'-1'999-'2000. · · 'Carts .... .; ..... '.B UDGET.-~.: ·. ..__PE_.R_.S..0_N._,_M:,_ SERVICE_S. .. 29,173 0PEIGVFINO EXPENDITURES 44,225 CAPITAL OUTLAY 800 1 CHANGES,, .'.~i::; d:i:BUDGET..:.~. 2251 29,3.~.8j 0[-" 44,2251 i Personal Services - Increase is associated with the costs incurred as a result of Hurricane Irene. Recommended increases to Golf Course Projects are directly related to Hurricane Floyd: Funding Title Amount Source Hurricane Damage $4,520 Golf Course Comments Floyd Damage - FEMA/Insurance funded ANALYSIS OF AIRPORT FUND Non-Operating Revenue - Recommended increase in interest income due to revenue received in excess of anticipated revenue as a result of favorable rates. In addition, increase results from prior year encumbrance carryover of $375. ADJUSTED Airport: 1999-2000 Administrative BUDGET PERSONAL SERVICES 21,378 OPERATING EXPENDITURES 26,127 CAPITAL OUTLAY 0 INTRAFUND TRANSFERS 80,000 CONTINGENCY 0 Total 127,505 REVISED RECOMMENDED 1999-2000 CHANGEs BUDGET 13.455) 17,923 4,568 30,695 0 0 0 80,000 2,262 2,262 3.3751 130,88.0 Personal Services -Decrease is a result of a decrease in payroll and fringe benefits of $3,455 with a corresponding increase in Adm/nistrative Fees to the G{neral fund for funding the wages associated with the Public Works Director's additional duties as the Airport Manager. Operating Expenditures -Net increase is a result ofrec6mmended increases to Administrative Fees to the General Fund for costs associated with the General fund prov/ding Airport Management, $375 from an encumbrance carryover from the prior year, and an increase in Non-Ad Valorem Taxes of $738, which had been paid from the Golf Course fund in prior years. Contingency - Increase of $2,262 is the net result of recOmmended increases in revenue over expenditures. GENERAL FUND D¢~griplion TAXES LICENSES & PERMITS INTERGVT'L REVENUE CHARGES FOR SERVICE FINES AND FORFEITS MISC. REVENUE OTHER REVENUE SOURCE TOTAL REVENUES Description PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTAL LEGISLATIVE GENERAL FU~D REVENUE Quarter Year (1,990,897) (1,990,897) (162,641) (162,641) (233,226) (233,226) (I 1,272) (11,272) (31,775) (31,775) (66,132) (66,132) (125) (125) (2,496,068) (2,496,068) ~ENERAL FUND EXPENDITURES ~ITY COUNCIJ. EXPENDITURES Current Encumbrance Quarter Year Current To Date To Date Encumbrance 1999/2000 (4,265,503) (409,400) (1,436,740) (48,915) (80,200) (227,200) (449,200) (6,917,158) 1999/2000 46.7% 39.7% 16.2% 23.0% 39.6% '29.1% 0.0% 36.1% 3,230 3~230 0 14,210 22.7% 390 390 0 5,300 7.4% 0 0 2,860 0 0.0% 3,620 3,620 2,860 19,510 33.2% Description PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTAL CITY MANAGER CITY_MANAGER EXPENDITURES Quarter Year Current To Oate To Date Enc~mbraa~ 42,906 42,906 0 2,177 2,177 0 0 0 0 45,083 45,083 0 1999/2000 165,667 11,900 700 178,267 25.9% 18.3% 0.0% 25.3% Description PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY DEBT SERVICE TOTAL CITY CLERK CI~( CLERIt~gXPENDITURES Quarter Year Current To Date To Date Encumbrance 52,408 52,408 0 11,223 11~23 0 0 0 0 1,090 1,090 0 64,721 64,721 0 1999/2000 203,435 55,231 2,000 4,430 265,096 25.8% 20.3% 0.0% 24.6% 24.4% Description PERSONAL SERVICES OPERATING EXPENSES TOTAL LEGAL D~cription PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTAL FINANCE Description PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY HUMAN RESOURCE Description PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTAL POLICE ADMIN Description PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTAL POLICE PATROL . Quarter To Date Year 21,124 21,124 1,103 1.103 22,227 ~ 22.227 FINANCE Quarter Year To Date Current Encumbrance 0 0 Current Encumbrance 58,735 58,735 0 5,660 5,660 1,843 1,042 1,042 0 65,437 65,437 1,843 HUMAN RESOI.~CES Quarter Year ~ To Date 19,306 6,401 0 25,707 POLICE_ADMINIi Quarter 19,306 6,401 0 25,707 5TRaCtION Year 74,186 8,211 0 82,397 ROL Year 74,186 8,211 0 82,397 287,702 20,941 1,171 309,814 POLICE PA] Quarter 287,702 20,941 i,!71 309,814 Current Encumbrance Current Encumbrance 0 762 3,513 4,275 Current Encumbrance 0 3,669 0 3,669 1999/2000 Budget 84,389 19,730 104,119 1999/2000 242,526 55,558 700 298,784 1999/2000 Budget 93,599 39,865 700 134,164 1999/2000 280,405 67,495 5,200 353,100 1999/2000 1,110,335 101,343 2,000 1,213,678 25.0% 5.6% 21.3% 24.2% 13.5% 148.9% 22.5% 20.6% 16.1% 0.0%' 19.2% 26.5% 13.3% 67.6% 24.5% 25.9% 24.3% 58.6% 25.8% DescriotioQ PERSONAL SERVICES OPERATYNG EXPENSES CAPITAL OUTLAY TOTAL POLICE INV. pOLICE I~NVE STJ,_GATIVE Quarter Year 78,176 78,176 10,939 10,939 3,513 3,513 92,628 92,628 Current Encumbrance 0 0 0 0 1999/2000 292,997 55,282 17,000 365,279 26.7% 19.8% 20.7% 25.4% Descril~ti~ PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTAL COMMUNICATIONS POLICE COMMUNICATIONS Quarter Year Current Encumbrance 63,953 63,953 0 7,206 7,206 0 3,041 3,041 0 74,200 74,200 0 1999/2000 271,261 37,985 3,700 312,946 23.6% 19.0% 82.2% 23.7%. Description PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTAL ENGINEERING ENGINEERI~_G Quarter Year Current Encumbrance 45,362 45,362 0 4,249 4,249 600 2,808 2,808 0 52,419 52,419 600 1999/2000 171,454 14,090 2,700 188,244 26.5% 34.4% 104.0% 28.2% Description PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTAL ROADS & DRAINAGE ROADS & DRAINAGE Quarter Year Current Encun~r~nce 190,072 190,072 0 63,899 63,899 44,515 4,085 4,085 0 258,056 258,056 44,515 1999/2000 738,665 257,395 13,900 1,009,960 25.7% 42.1% 29.4% 30.0% Descrjptio~l PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTAL GARAGE Descriptioa PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTAL BLDG MAINT Description PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTAL PARKS/REC CENTRAL CARAGE Quarter 'Fo Date 30,694 4,665 0 35,359 BUILDING MAII Quarter 31,069 10,626 0 4t,695 PARKS/RECR Year To Date 30,694 4,665 0 35,359 ITEbLANCE Year 31,069 10,626 0 41,695 Quarter Year 78,072 16,691 932 95,695 78,072 16,691 932 95,695 Current Encumbrance Current Encumbrance 0 645 0 645 Current En,¢umbranc~ 0 4,654 15,643 20,297 1999/2000 121,711 24,915 6,700 153,326 1999/2000 121,502 54,425 1,000 176,927 1999/2000 295,557 100,304 53,500 .449,361 25.2% 18.7% 0.0% 23.1% 25.6% 20.7% 0.0% 23.9% 26.4% 21.3% 31.0% 25.8% Description PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTAL CEMETERY CEMETERy Quarter To Date. 19,701 3,026 8,051 30,778 !Year 19,701 3,026 8,051 30,778 Current E0cumhrance 0 1,152 0 1,152 1999/2000 74,126 11,480 8,700 94,306 26.6% 36.4% 92.5% 33.9% l)escription PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTAL GROWTH MGMT GROWTH MANAGEMENT Quarter Year To Date To Date Current Ejl~:ttmbrance 54,945 54,945 0 2,713 2,713 5,160 633 633 12.887 58,291 58.291 18.047 1999/2000 210,046 26,800 17,323 254,169 26.2% 29.4% 78.O% 30.0% Description PERSONAL SERVICES OPERATiNG EXPENSES CAPITAL OUTLAY TOTAL BLDG DEPT BUILDING. DEPAR'I3,1ENT Quarter Year Current Encumbraa. C~ 59,551 59,551 0 2,502 2,502 0 4,956 4.956 15,685 67,009 67,009 15,685 1999/2000 232,974 22,050 21,900 276,924 25.6% 11,3% 94.3% 29.9% D_~sya'J~tioa PERSONAL SERVICES OPERATiNG EXPENSES OTHER SERVICES TOTAL NON-DEPARTMENTAL hlON-DEPARTiY~kNtTAL Quarter Year 44,060 44,060 85,102 85,102 277,262 277,262 406,424 406.424 Current I~ncumbranee 0 7,702 0 7,702 1999~000 118,261 225,250 725,487 1,068,998 37.3% 41.2% 38.2% 38.7% TOTAL GENERAL FUND REVENUt TOTAL GENERAL FUND EXPENSE NET REVENUES (2,496,068) (2,496,068) 1,831,560 1,831,560 (664,508) (664,508) (6,917,158) 6,917,158 36.1% 26,5% CDBG FUND Description OTHER REVENUE SOURCE TOTAL CDBG FUND REVENUE Description OPERATING EXPENSES TOTAL CDBG FUND EXPENSES Description TAXES MISC. REVENUE TOTAL REVENUES Description OPERATING EXPENSES DEBT SERVICE OTHER SERVICES TOTAL EXPENDITURES CDBG REVENUES Quarter Year Current Encttmbrance (262) (262) (262) (262) CDBG EXPEN~ITURf.~ Quarter Year Current Enc~llnbranc~ 0 0 0 0 LOCAL oPTIOJV GAS TAX LOGT ~R] r, VENUE 0 0 Quarter Year Current Encumbrance (76,318) : (76,318) (3,891) i (3,891) (80,209) ((80,209) , L OGT. FUND.EXPF~DITUR FJ Quarter :Year 37,754 37,754 0 0 1,007 1,007 38,761 38,761 1999/2000 Budget (1,047) (1,047) 1999/2000 1,047 1,047 1999/2000 (453,528) (6,800) (460,328) Current 1999/2000 Encumbrance ~ 3,870 149,500 0 300,000 0 10,828 3,870 460,328 25.0% 25.0% 0.0% 0.0% 16.8% 57.2% 17.4% % 27,8% 0.0% 9,3% 9.3% DISCRETIONARY SALES TAX D~scrip_tion TAXES MISC. REVENUE TOTAL DST FUND REVENUE Description CAPITAL OUTLAY OTHER SERVICES TOTAL DST FUND EXPENDITUES D_ST FUND REVENUE Quarter Year current To Date ~ Eneuml>rance (260,328) (260,328) 0 (11,165) (11.165) 0 (271,493) (271.493) 0 DST FUND EXpENDITL'RES Quarter Year Current T._o.D. alg ~ Encdlmbrance 0 0 167,728 '358,517 358,517 0 358,517 358,517 167,728 1999/2000 (1,680,780) (25,800) (1.706,580) 1999/2000 246,711 1,459,869 1,706,580 15.5% 43.3% 15.9% 68.0% 24.6% 30.8% ' DEBT SERVICE FUND Description MISC. REVENUE TOTAL DEBT SERVICE REVENUE Descri~ion OPERATING EXPENSES DEBT SERVICE TOTAL DEBT SERVICE EXP. DEBT SERyICE REVENUES Quarter Year Current ~ To Date Encumbrance (21,991) (21,991) 0 (21,991) (21,991) 0 DEBT SERViCE EXpENDITURE$ Quarter Year Current Elaeumbraqg. e 12 12 0 0 0 0 12 12 0 1999/2000 (58,563) (58,563) 1999/2000 150 58,413 58.563 37.6% 37.6% 8.0% 0.0% 0.0% Description CHARGES FOR SERVICE MISC. REVENUE TOTAL REVENUE D{:scription PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY DEBT SERVICE OTHER SERVICES TOTAL ADMINISTRATIVE Descriptio~q OPERATING EXPENSES INTRA FUND TRANS TO PROJECTS TOTAL MAINTENANCE Deagriptioll PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTAL CARTS TOTAL GOLF COURSE REVENUE TOTAL GOLF COURSE EXPENSES NET REVENUES GOLF COURSE FUND GOLF COURS Quarter (371,629) (36,256) (407,885) GOLF COURSE E REVENUE Year (37t,629) (36,256) (407,885) {PENDITUR ES GOLF COURSE AnMIN~STRATIVE Quarter Year Current Encurnbrance Current Encumbrance 38,914 38,914 0 63,358 63,358 0 650 650 0 0 0 0 1,250 , 1,250 0 104~172 104,172 0 JNTENANCE GOLF COURSE QHarter 129,662 25,050 154,712 129,662 25.050 1.54,712 GOLF COLIRSE CAI~TS Quarter Ye3r 8,635 166 0 8.801 007,885) 267,685 (140,200) 8,635 166 0 8,801 (4O7,885) 267,685 (140,200) Current Encur0bran~ 14,462 0 14,462 Current Encumbrance 1999/2000 Budget (1,246,700) (88,950) (1.335,650) 1999/2000 155,340- 246,768 0 206,980 9,604 618,692 1999/2000 542,560 100,200 642,760 1999/2000 29,173 44,225 800 74,198 (1~35,650) 1~35,650 % 29.8% 40.8% 30.5% 25.1% 25.7~ 0.0% 0.0% 13.0% 16,8% .26.6% 25.0% 26.3% 29.6% 0.4% 0.0% 11.9% 30.5% 20.0% AIRPORT FUND Description MISC. REVENUE OTHER REVENUE SOURCE TOTAL AIPORT REVENUE ALRPORT REVENU_~ Quarter Year (26,228) (26,228) 0 0 (26.228) (26.228) Current Encumbrance 0 0 0 1999/2000 (1o3,1oo) (24,405) (127,505) % 25.4% 0.0% 20.6% Descriatiaa PERSONAL SERVICES OPERATING EXPENSES INTRA FUND TRANS TO PROJECTS TOTAL AIRPORT EXPEDITURES TOTAL AIRPORT REVENUES TOTAL AIRPORT EXPENSES NET EXPENSES AIRPORT ~XPENDITURES Quarter Year 1,799 1,799 5,354 5,354 20,000 20,000 27,153 27,153 (26,228) (26,228) 27,153 27,153 925 925 Current Encumbrance 0 375 375 0 0 1999/2000 21,378 26,127 80,000 127,505 (127,505) 127,505 % 8.4% 21.9% 25.0% 21.6%' 20.6% 21.3% CITY OF SEBASTIAN CAPITAL PROJECTS FUND 3 I0 AS OF DECEMBER 31, 1999 Project Number C9101 C9103 C0101 Description Budget Pump House Addition ~ Cemerer. 6,500.00 In-Car Video Systems 11,685.00 City Hall Renovation 450,000.00 Current Year E_xpendimres 324.49 11,385.00 476.91 Prior Year Expenditures 6,175.51 Balance Ail Years to Expenditures Complete 6,500.00 0.00 11,385.00 300.00 476.91 449,523.09 % Complete 100.00~ 97.43% 0.11~ 468,185.00 '- 12,186.40 6,175.51 18,361.91 449,823.09 CITY OF SEBASTIAN CAPITAL IMPROVEMENT PROJECTS FUND 32O AS OF DECEMBER 31, 1999 Project Number C6201 C6202 C6203 C6204 C7203 C7204 C7207 C8201 C8202 C8205 C9201 C92'0'2 C9205 C9206 C9208 C0201 C0202 C0203 C0204 C0205 C0206 C0207 C0208 Descnvfion Side Yard Culvert Pipes Elkham Dam Perimeter Culvert Improvements Road Drainage Improvement Community. Center Improvements Yacht Club Renovation Dempsey-Vocell¢ Improvements Schumann Dr. Drainage Improvements Blossom Drainage Improvements BSSC Green Building Improv DPW Compound Improvements Reroof Sheltev.~ (~ Parks Riverview Park Expansion Rebuild Main Street Pier Hardee Park Re~rt~m Improvements Stormwater Management Plan Update Skateboard Park Fencing at Various Parks Compound Storage Shed Yacht Club Finger Piers & Pier Yacht Club Boat Ramp Observation TeJescop~; Entrance Signs Current Prior Balance Year Year All Years to Budget Expenditures Expenditures Expenditures Complete I00,000.00 0.00 20,514.14 20,514.14 79,485.86 906,200.00 5,041.00 178,548.99 183,589.99 722,610.01 475,616.00 153.41 224,908.58 225,061.99 250,554.01 1,344,837.00 1,588.19 699,222.70 700,810.89 644,026.11 40,213.00 42.28 1,627.48 1,669.76 38,543.24 30,347.00 646.64 4,12459 4,771.23 25,575.77 29,554.00 28,030.28 28,030.28 1,523.72 462,857.00 115,274.50 239,859.25 355,133.75 107,723.25 198,200.00 0.00 0.00 0.00 198,200.00 195,500.00 64,725.87 11,675.72 76,401.59 119,098.41 95,000.00 8.46 25,839.02 .25,847.48 69,152.52 2,500.00 0.00 0.00 0.00 2,500.00 710,000.00 660,285.58 5,000.00 665,285.58 44,714.42 1 $0,000.00 45,003.32 1,043.82 46,047.14 103,952.86 5,745.00 0.00 1,1 t8.39 1,118.39 4,626.61 100,000.00 0.00 100,000.00 80,000.00 · 0.00 80,000.00 7,500.00 0.00 7,500.00 13,586.00 0.00 13,586.00 62,000.00 0.00 62,000.00 75,000.00 0.00 75,000.00 7,300.00 0.00 7,300.00 23,400.00 0.00 23,400.00 % 20._~ 20,2 47.2 52.1 4.1 15.7 94.8 76.7 0.0' 39.0: 27.2 0,0~ 93.7~ 30.7/ 19.4~ 0.0~ 0.0( 0.0( 0.0~ 0.0( 0.0~ 0.00 0.0(; 5,115355.00 892,769.25 1,441,512.96 2,334,282.21 2,781,072.79 CITY OF SEBASTIAN TRANSPORTATION CAPITAL PROJECTS FUND 330 AS OF DECEMBER 31, 1999 Project Number C7304 C9301 C9302 C0301 C0302 Description Main Street Drainage System Barber St Bridge Improv All Bridges Median Improvement Program Fleming Street Sidewalk Current Prior Year Year All Years B.udget ! Expenditures Expenditures Expenditures 36,665.00 11,083.95 0.00 11,083.95 [ 141,000.00 1,350.00 28,500.00 29,850.00 202,519,01~ 7,936.21 0.00 7,936.21 10,000.0q 2,450.40 0.00 2,450.40 64,900.00 0.00 455,084.00t Balance to Complete 25,581.05 I 11,150.00 194,582.79 7,549.60 64,900.00 22,820.56 28,500.00 51,320,56 403,763.44 % Compl 30.2 21.I 3.9 24.5 0.0 CITY OF SEBASTIAN ROAD PAVING PROJECT FUND FUND 330 AS OF DECEMBER 31, 1999 Project Number C8308 Desch¢fion Road Paving Pr~ect Budget 3,304,855,00 Current Prior Year Year All Years Expenditures _Expenditures Expenditures Balance to Complete 1,493.64 332,066.03 333,559.67 2,971,295.33 % Comple 10.09 CITY OF SEBASTIAN GOLF COURSE PROJECTS - FISCAL YEAR 2000 FUND 415 AS OF DECEMBER 31, 1999 Project Number Description C9401 Carpeting for Clubhouse C9402 Chemical Room C9403 Waste Areas C9404 Tee Signs,Hole Locators C9405 Cart Paths C0401 Pro Shop & Bag Room Carpet C0402 Seal & Asphalt Parking Lot C0403 Irrigation System Upgrade C0404 Floyd Damages - Various C0405 Bag Room Current Year Bud.~et Expenditures 2,500.00 0.00 4,000.00 0.00 lO,O00.O0 0.00 9,000,00 0.00 130,000.00 41,526.31 .5,000.00 0.00 35,200.00 0.00 65,000.00 0.00 3,520.00 0.00 1,000.00 261.88 Prior Year Expenditures Balance All Years to Expenditures Complete 0.00 2,500.00 2,082.08 1,917.92 0.00 I0,000.00 0.00 9,000.00 41,526.31 88,473.69 0.00 5,000.00 0.00 35,200.00 '0.00 65,000.00 0.00 3,520.00 261.88 738.12 % Com~let 0.00~ 52.05' 0.00'? 0.009 31.947 0.009 0.009 0.009. 0.009 26.199 265,220.00 41,788.19 43,870.27 221,349.73 CITY OF SEBASTIAN SCHEDULE OF INVESTMENTS sTATE BOARD OF ADMiNiSTRATION FUND NAME ACCT OBJ PROJ 001001 - 151100 GENERAL FUND 120001-151100 LOGT 130001-151100 DST 201001-151100 DEBT SERVICE 310001-151100 CAP PROJECTS 320001-151 I00 CAP IMPROVEMENT 330001-151100 TRANSPORTATION 410001-151100 GOLF COURSE 415001-151000 GOLF COURSE PROJ 450001-151100 AIRPORT 455001-151100 AIRPORT PROJECTS 601001-151100 CEMETERY TRUST 602002-151100 LETF 603003-151100 LEETF 604004-151100 PSETF 605005-151100 GETF 610100-151100 MERTF TOTAL EQUITY IN POOLED INVESTMENTS 450001-151100 AIRPORT 410001-151410 GOLF COURSE 335000-151150 PAVING LOAN TOTAL PERCENT 60.27% 0.06% 0.75% 0.77% 1.81% 10.34% 4.28% 12.11% 2.34% 1.32% O.62% 2.73% 0.00% 0.00% 0.02% 0.05% 2.53% 100% 100% 100% 100% CURRENT BAL 3,387,882.09 3,141.62 41,988.59 43,530.55 101,992.77 581,459.14 240,460.50 680,609.70 131,394.09 74,234.81 35,000.00 153,316.45 0.00 0.00 1,033.05 2,672.21 142,067.70 5,620,783.27 165,925.66 405,330.56 3,148,805.52 9,340,845.01