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HomeMy WebLinkAbout03101999 City of Sebastian 1225 MAIN STREET g SEBASTIAN, FLORIDA 32958 TELEPHONE (561) 589-5330 n FAX (561) 589-5570 SEBASTIAN CITY COUNCIL AGENDA REG~ MEETING WEDNESDAY, MARCH 10, 1999 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MAY BE INSPECTED IN THE OFFICE OF THE CiTY CLERK - 1225 MAIN STREET, SEBASTIAN, FLORIDA Individuals will address the CiO~ Council with respect to agenda items immediate~ before deliberation of the item by the Cio~ Council - limit often minutes per speaker (J~-97-21) 2. 3. 4. 5. CALL TO ORDER PLEDGE OF ALLEGIANCE INVOCATION - Police Chaplain Frank Camiilo - First Baptist Church - Barefoot Bay ROLL CALL AGENDA MQDI[FICATIONS (ftDD[TIQNS ANP/OR DELETIQNS) Items not on the written agenda may be added on~ upon a majoriO~ wte of City Council members (R-97-21) ~ROCLAMATIONS. ANI~QI_~ME~$ AND/OR PRI~SENTATIONS A. Proclamation - Girl Scout Day - March 12, 1999 CITY ATrORNEY MATrERS ~ITY MANAGER MATTER~ 1-15 99. 055 15-18 99.056 19-20 99.057 21-22 99. 058 25-30 99.059 31-32 99. 060 $$-46 10. 11. 12. 13. 14. CONSENT AGEND& All items on the comm, t agenda are con.~iered routine and will be enacted by one motion. There will be no separate discussion of con,ut agenda ~ ~ a member ofCi~ Ctna~il so requests; in which eveng the item will be removed and acted upon separate~. A. Approval of Minutes - 2/17/99 Special Meeting, 2/24/99 Regular Meeting B. Approve March of Dimes/Nod Indian River County America Walk-a-Then Route and Close Certain Streets in Coordination with Police Department on Saturday, April 24, 1999 (March of Dimes ~ 2/16/99) PUBLIC HEARING - None INTRODUCTION OF btEW_IlUSINESS FROM THE PUBI~I~ Item that has occam'ed or was discovered within the previous ~i~ montt~ which is not otherwise on the agenda - sign-up required- limit of tm mbmtes for each spealaw COMMITTF~ BI,pORTS/RECOrdATIONS A. goad of All~ustment 1. A__nz~_ t Resignation of Andrew Alloco Effective 2/24/99 (City Clerk Transmittal ~/2/99, t tt ) B. Boar 1. Amx'pt Resignation of Carl Behr Effective Immediately (City Clerk Transmittal 3/2/99, t~tt~) OLD BUSi~ - None A. Approve Liom Club Standard Requests for Fourth of July Event (City Clerk Trammittal 2/26/99, Lions Club Le~rs, Current Agr~ment) B. Approve Contract Extension with Ranger Construction, Inc. for Indian River Drive Paving at a Unit Price of $33 Per Ton for S-3 Asphalt and Authorize Indian River County DPW to Line Stripe With Thmnnoplamies - Total Cost Estimate $70,600 (Public Works Transmittal 2/25/99) C. Authod~ Int,'a/m City Manager to Execute Contract with M.D. Utility Contractors, Inc. in Amount of $382,857 for Schumann Drive Drainage Project and Authorize Transfer of $144,350 ~om Perimeta' Culvert Program (SWMS-001) to Schumann Drive Drainage Project (23-98-DST001) (Public Wod~ Transmittal 3/2/99, Bid Forum, Budget Transfer) 2 15. ~TY COU2qCIL MATTERS A. Vice Mayor Martha Wininger B. Mrs. Louiso Cartwright C. Mr. Chuck Neuberger D. Mr. Lany ?aul E. Mayor Ruth Sullivan 16. ADJOURN (All meetings shall adjourn at l O: 30 p. m. unless extended for up to one half hour by a majority vote of City Council) ANY PERSON Vt'HO DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING (OR HEARING) ~ NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT,4 VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TES77MONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (286.0105 F.$.) IN COMPI_JANCE WITH THE Ab~RICANS IVITH DISABILIT1ES ACT (ADA). ANYONE WHO Ni~_FDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 A T LEAST 48 HOURS 1N ADVANCE OF THIS MEETING. Hearing Assistance Headphones are Available in the Council Chambers for all Government Meetings. Ll~o~ng Meetiag~: · SpecialMeeting - Monday, 3/15/99 - 7pm (Election Matters) · SpeciaIMeeting (Quasi. Judicial), 3/I 7/99- 7 pm · RegularMeeting ~ Wednesday, 3/24/99- 7pm o RegularMeeting- ~Yedne~day, 4/14/99 - 7pm · I~egular Meeting - Wednesday, 4/28/99- 7pm 3 ! City of Sebastian 1225 MAIN STREET n SEBASTIAN, FLORIDA 32958 TELEPHONE (561) 589-5330 o FAX (561) 589-5570 MINUTES · SEBASTIAN CITY COUNCIL SPECIAL MEETING FOR QUASI-JUDICIAL HEARING WEDNESDAY, FEBRUARY 17, 1999 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA Mayor Sullivan called the Special Meeting to order at 7:00 p.m. The Pledge of Allegiance was recited. ~kOLL CALl., C~[v Cotmcit Pma~t~: Mayor Ruth Sullivan Vice Mayor Martha Wininger Mrs. Louise Can-wright Mr. Chuck Neuberger Mr. Larry Paul StaffPrment: City Manager, Thomas Frame Interim City Manager, John Van Antwerp City Attorney, Rich Stringer City Clerk, Kathryn O'Halloran Growth Management Director, Tracy Hass Deputy City Clerk, Sally Maio Special City Council Meeting February 17, 1999 Page Two 4. 0_UASI-~DICIAL~PIfl~LIC HEARING(S), FINAL ADOPTION ResolutionNo. R_-99_-04 - M~jor Mo~lifi~otiou to Site pJan for E~;xon G~s Station in Chcsser's Gap PUD - Car Wash A RESOLUTION OF ~ CITY OF SEBASTIAN, ]INDIAN RIVER COUNTY, FLORIDA, APPROVING A MAJOR MODIFICATION TO THE EXXON SITE PLAN WITHIN CI~IESSER'S GAP PUD; PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR EFFECTIVE DATE. The City Attorney read Resolution No. R-99-04 by tire and Mayor Sullivan opened the quasi- judicial hearing. No Councilmember had ex-parte communication to disclose. Randy Mosby, Mosby and Associates, on behalf of the applicant, made a brief presentation to City Council. The Growth Management Director made a brief staffpresentation, noting that Planning and Zoning had approved a conditional use for this project; responded to requests for clarification by Council relative to the staffreport It was noted that all references to 8336 acres should 8336 square feet, that the building height will be 14 feet, that ownership would need to be provided at time of certificate of occupancy, and that the site is not in a flood prone area. It was noted that the effective date of the resolution should be February 17, 1999. Being no other input, Mayor Sullivan closed the quasi-judicial hearing at 7:12 p.m. MOTION by Cartwright/S~llivan I move to adopt Resolution 99-04 with the amended date of February 17, 1999. ROLL CALL: Mm. Cartwright - aye Mr. Neuberger - aye Mr. Paul - aye Mm. Sullivan - aye Mrs. Wininger - aye MO~ONCARRIED5-0 5. Mayor Sullivan adjourned thc Spedal Meeting at 7:15 p.m. Approved at the ,1998, Regular City Council Meeting.  athryn M_ ty Clerk O'Halloran, CMC/AAE Ruth Sullivan Mayor 2. 3. 4. City of Sebastian 1225 MAIN STREET o SEBASTIAN, FLORIDA 32958 TELEPHONE (561) 589-5330 r~ FAX (561) 589-5570 SEBASTIAN CITY COUNCIL MINUTES REGULAR MEETING WEDNESDAY, FEBRUARY 24, 1999 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA Mayor Sullivan called the Regular Meeting to order at 7:00 p.m. The Pledge of Allegiance was recited. Invocation was given by Pastor Marcos Batista, Iglesia Pentecostal El Milenio. I~OL.L CALl, Cily. Council Pre~ent: Mayor Ruth Sullivan Vice Mayor Martha Wininger Mrs. Louise Canwright Mr. Chuck Neubergcr Mr. Larry Paul Staff Present: Interim City Manager, John Van Antwerp City Attorney, Rich Stringer City Clerk, Katho~ O'Halloran Finance Director, Mark Mason Human Resources Director, Rich Samolcwicz Public Works Director, Terry Hill City Engineer, Martha Campbell Deputy Chief, David Puscher Deputy City Clcrk, Sally Maio Regular City Council Meeting February 24, 1999 Page Two 99.046 99.047 10. AGE~I)A MODIFICATIONS (ADDITIONS AND/OR DELETIONS) Items not on the writtm agotda may be added on~ upon a majoriO~ vote of CiO~ Council members (R-97-21) Mayor Sullivan requested that item 99.051 14.G. r~garding the Local Law Enforcement Block Grant be moved up to item A. 1. under New Business. Them w~ no objection. PROCLAMATIONS. ANNOUNCEMENTS AND/OR PRESENTATION~i A. Presentation ofPIaql$¢ - Employee of thc Fourth Quarter 1998 Mayor Sullivan read and presented a plaqu~ to Sylvia Clark, Employee of the Fourth Quarter 1998. B. Hoy~,.Dobson & Con~.~y - Presentllfion of Annua, l Financial Statements for the Year ~rl~led 9/30198 Debbie Bradley of Hoyman, Dobson & Company, presented the fiscal year 1997/98 Annual Financial Statements, and responded to questions. CITY ATTORNEY MS, TI'ERS Reported that Planning and Zoning approved the sit~ plan for Barber Street Sports Complex and have requested that a trafti¢ light study be done. There was no objection. CITY MANAGERMATTEI~ The interim City Manager noted there will be a quasi-judicial hearing on March 17, 1999 for. a special use permit for a mini-storage facility on U.S. 1. CONS~IS1T AGENDA All itertet on the cortsent agenda are considered mutt'ne and w~l be enacted by one motion. There will be no separate discu.~ion of con~ agzrtda items t~leaa a member of City Council ~o reque~ in which even~ the item will be removed and acted upon separately. A. Approval of Minutca - 2/10/99 Regular M~'ting Tbe Interim City Manager read the consent agenda. MOTiON by Cartwfight/Neuberger "I move to approve item A of the coment agenda." VOICE VOTE on the motion carried 5-0. p~LIC HEARING - None 2 Regular City Council Meeting February 24, 1999 Page Three 11. INTR.O])UCTION OF NEW BUSINESS FROM THE PUBLIC Item that ha~ occurred or waa discovered within the previouz six months which is not otherwise on the agenda - sign-up required- limit of ten minutes for each speaker The following individuals addressed City Council: Billy Simpson, 372 B Keen Terrace, Sebastian Walter Barnes, 402 fi:fine Terrace, Sebastian The City Attorney reported on the provision regarding waivers in the Riverfront by Planning and Zoning based on hardship, stating that other variances go to the Board of Adjustment. Discussion took place on Riverfxont waivers coming to Council. He said he would draft an ordinance and bring it back for Council review. James Fey, 165 South Wimbrow Drive, Sebastian Lawrence Cyr, 485 Georgia Boulevard, Sebastian TAPE I- SIDE II (7:48p. m.) 99. O07 12. COMMITTEE REPOxRTS/RE COM~4[ENDATION~ ~onstmctiqn Boarql (City Clerk Transmittal 2/17199, One Application, Ad, Member List) 1. Interview One Applicant and Appoint to One of the Following Positions: a. Regular Member Engineer Position - Unexpired Term to Expire 9/30/2000 b. Regular Member Contractor Position - Unexpired Term to Expire 9/30/2000 City Council interviewed Andrew Alloco, who submitted a letter of resignation fi.om the Board of Adjnstment in the event he was appointed to the Construction Board. MOTION by Sullivan/Neuberger "I would move appointment Andrew Alloco for the position Member Engineer with a term to expire 9/30/2000." VOICE VOTE on the motion carried 5-0. Regular City Cotmcil Meeting February 24, 1999 Page Four 99. 0O8 13. 14. 99.048 It was noted there were ~embe~ o£the Lio~ Club in the audience who had been informed they would be on the agenda tonight and were advised they would be scheduled for the March 10, 1999, Regular Meeting. Planning and Zoning {~ommissioa (City Clerk Transmittal 2/17/99, Three Applications, Ad, Member Lis0 1. interview Three Applicants and Appoint Two Members as Follows: a. Regular Member Position - Unexpired Term to Expire 2/2002 b. Regular Member Position - Unexpired Term to Expire 6/2000 City Council interviewed John Price, Robert Pliska, and George Gerhold. MOTION by Neuberber/Winlnger "I'd like to nominate George Gerhold for the Regular Member unexpired term of Harry Thomas' term to expire 6/2000? VOICE VOTE on the motion carried 5-0. MOTION by Cartwfight/Neuberger "I move to reappoint to the Regular Member position, Robert Pliska with term to expire 2/2002? VOICE VOTE on the motion carried 5-0. OLD BUSINESS None. NEW SUSINESfl Reqljest by Sebastian Volunteer Fire Department and Kescue Sqllad. to Rel~0se_Reverter Clauses on Deeds to Fire and Rescue Stations and Authorize Mlyor to Execute Documents Prepared by City t~ttom~y £Ci~ Man~ger Transmittal 2/17/99. Fire Dept. Letter, Deed Copies) Nate McCollum, Treasurer of the Sebastian Volunteer Fire Department and Rescue Squad, addressed City Council on the history of the two stations and requested release of the reverter clauses on the condition that they are successful in negotiating a sale to indian River County. Tut Connelly, 149 Kildare Drive, Sebastian, addressed Council. Following further discussion, and input from the City Attorney as to the procedures that must be followed to release the property, motion was made. 4 Regular City Council Meeting February 24, 1999 Page Five MOTION by Cartwfight/Paul "I move to approve the removal of the reverter clauses subject to mechanics of the details of such action being agreed to and worked out by the City Attorney and the County Attorney, and authorizing the Mayor to execute the appropriate instruments as prepared by the City Attorney provided a sales agreement is reached between the Sebastian Volunteer Fire Department and Indian River County." ROLL CALL: Mrs. Cartwright - aye Mr. Neuberger - aye Mr. Paul - aye Mrs. Sullivan - aye Mrs. Wininger - aye MOTION CARRIED 5-0 99. o51 Mayor Sullivan called recess at 8:33 p.m. and reconvened the meeting at 8:45 p.m. All members were present. A. 1.(G.)Authorize City Manager and Police Chief to SeekJ 999 L_c~01 Law Enforcement BlockGrant in Cordunctio~l with D~axtlllent of Comm~it~ Affairs (Police Chief Transmittal 2/[6LgP, DCA Letter] Deputy Chief Puseher addressed City Council on the grant for video cameras. MOTION by Paul/Sullivan "I move to authorize the City Manager and Police Chief to seek and implement this 1999 LLEBG (Local Law Enforcement Block Grant) project in conjunction with the Florida Department of Community Affairs (DCA), Bureau of Criminal Justice Assistance." It was directed that there be some certainty that items such as these are in the budget. ROLL CALL: Mr. Neuberger - aye Mr. Paul - aye Mrs. Sullivan - aye Mrs. Wininger - aye Mrs. Cartwright - aye MOTION CARRIED 5-0 Regular City Council M~ting February 24, 1999 Page Six 99.056 B. gesolutionNo. R-99-09 - Assistant to Ci~ Man~lger/Purchasing/Contract Administrator Job ])escription.(])eferred_fi'0m 2110/99) (HumalL]~esources Transnljttal 2~3/99, K-99-09 w/Description. Current.Job Description) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTiNO A JOB DESCRIPTION r~R THE PosrrIoN OF PURCHASING AND CONTRACT ADMINISTRATOR/ASSISTANT TO CITY MANAGEK; PROVIDING FOR INCLUSION OF SUCH JOB DESCRIPTION IN THE CITY OF SEBASTIAN STANDARD OPERATING PROCEDURES; PROVIDINO FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE. The City Attorney read Resolution No. R-99-09 by title. TAPE l[- SIDE I (8:52 p.m.) MOTION by Paul/Cartwright "I move to adopt Resolution No. R-99-09, approving a job description for Pureha~ing and Contract Administrator/Assistant to the City Manager." The Human Resources DireCtor responded to questions fi.om Council. "State driver's license" was changed to "Florida driver's license". It was noted that inventory control is handled by the Finance Department. ROLL CALL: Mr. Paul - aye Mrs. Sullivan - aye Mrs. Wininger - aye Mrs. Cartwright - aye Mr. Neuberger - aye MOTION CARRIED 5-0 99.057 C. Resolution [xI~. R-99-1Q -Polic~ R~e.~rds Job D~ription ~cf~rred fi'om 2/10/99). Resourc~ Transmittal 2/3199,.R-99-10 w/l~scril~on, PD Orgavjzation Chart, Current Job l~criptio~ A RY_.SOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORID& ADOPTING A JOB DF. SCRIFTION FOR THE JOB OF POLICE RECORDS SUPERVISOR; PROVIDING FOR INCLUSION OF SUCH JOB DESCRIFIION IN THE CITY OF SEBASTIAN STANDARD OPERATING PROCEDURES; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLIYHONS IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE. The City Attorney read Resolution No. R-99-10 by title. MOTION by Paul/Camwight "I move to adopt Resolution No. R-99-I0, reclassififing the position of Administrative Secretary, currently at pay grade of 18, and approving position description of Police Records Supervisor at the pay grade of 25." 6 Regular City Council Meeting February 24, 1999 Page Seven 99.049 D. 99,041 E. Deputy Chief Puseher responded to question.n from Council. ROLL CALL: Mrs. Sullivan - aye Mrs. Wininger - aye Mrs. Cartwright - aye Mr. Neuberger - aye Mr. Paul - aye MOTION CARRIED 5-0 Resolution NO, R-99-12 - Revised Quasi-Judicial Pr~edures - Repealing Re:~Qlgior~ No.. R-97-46 (City Attorney Transmittal 2/18/99. R-99-17~ A RESOLUTION OF THE CiTY OF SEBASTIAN, INDIAN RIVER COUINTY, FLORIDA, REVISINO pROCEDuREs FOR QUASI-JUDICIAL HEARINGS; DETERMINING APPLICABILITY; PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE. The City Attorney read Resolution No. R-99-12 by title, and reviewed the revised quasi-judicial procedures. He suggested changes to paragraphs A and C and Council concurred. MOTION by Neuberger/Cartwright "I move to adopt Resolution R-99-12 aa corrected." ROLL CALL: Mrs. Wininger - aye Mrs. Cartwright - aye Mr. Neuberger - aye Mr. Paul - aye Mrs. Sullivan - aye MOTION CARRIED 5-0 Resolution No. R-99-13 - A~thorize Executi~ of Intergovernmental Coor~liaotion Review and Public Tran~Qrtation Coordi~iOn - 19i~.Particiljation Agreement (ICAR-PTC - JPA) (City Attom~ Transmittal 2/1,8/99. R,-99-13. Orowth Management Transiloittal 2/3L09. MPO Resolutiotl, Agreement Between Indian River County Metropolitan Planning Qrg~izatipn Florida Dei~artment of Tr~n$1~onation) A RESOLUTION OF THE CITY OF SEBASTIAN, nqDIAN RIVER COUNTY, FLORIDA, AUTHORIZ2NO EXECUTION OF A STATE OF FLOKiDA DOT INTERGOVERNMENTAL COORDINATION AND REVIEW AND PUBLIC TRANSPORTATION COORDINATION JOINT PARTICIPATION AGREEMENT; PROVIDnqO FOR CONFLICTS; PROVIDING FOR EFFECTIVE DATE. The City Attorney read Resolution No. R-99.13 by title. 7 Regular City Council Meeting February 24, 1999 Page Eight 99.o$o F. MOTION by Cartwright/Neuberger "I move to adopt Resolution 99-13." ROLL CALL: Mm. Cartwright Mr. Neuberger Mr. Paul Mrs. Sullivan Mrs. Wininger - aye - aye - aye - aye - aye MOTION CARRIED 5-0 Resolution No. R-99-14 - Requ.~I F~MA FJo~ Ma.u ElevatLons.(City Attorney Trargstrliltal 7,/1 ~/~9, R.-99-12) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, REQUESTING THAT THE FEDERAL EMI~RGENCY MANAGEMENT AGENCY ESTABLISt-I BASE FLOOD ELEVATIONS WITHIN THE CITY; PROVIDING FOR DISTRIBUTION HEREOF; PROVIDING FOR EFFECTIVE DATE. The City Attorney read Resolution No. R-99-14, and changed the fifth Whereas clause and Section i to reference flood zone A only. The City Engineer addressed City Council, and discussion followed as to whether or not an elevation could be done on strictly one zone of the City. Tut Connelly, 149 Ydldare Drive, Sebastian, distributed a copy of a letter from the former Building Official and addressed Council. MOTION by Cartwright/Sullivan "I move to adopt Resolution 99-14 as amended." ROLL CALL: Mr. Neuberger - aye Mr. Paul - aye Mrs. Sullivan - aye Mrs. Wiainger - aye Mrs. Cartwright - aye MOTION CARRIED 5-0 8 Regular City Council Meeting February 24, 1999 Page Nine 99. O$2/ H. 98.202 Award Bid for Swale Reid'ailing to Low Bidder C.E,M, Ente~rises and.~uthorjze City Manager to l~xecute Contrail Based on Unit Bid prices- Not to Exceed Budget Allocation (Enginecring/PW Transmittal 2/18199~ Bid Tabulation) The interim City Manager addressed City Council. TAPE II - SIDE 1I (9:40 p.m.) The City Eagineer and Public Works Director responded to questions fi.om Council relative to costs and contractor references. MOTION by Cartwright/Wininger "I move to award C.E.M. Enteq~rises, the qualifying Iow bidder, the swale regrading contract in accordance with the unit prices in their bid proposal and I move to authorize the City Manager to execute a contract with C.EM. Enterprises based on the unit prices." ROLL CALL: Mr. Paul - aye Mas. Sullivan - aye Mrs. Wininger - aye Mas. Cartwri~t' - aye Ma'. Neuberger - aye MOTIONCARRIEDS-0 99.053/ 98. O46 Consider Settlement Offer ffo~) M~,~vgll Contracting on Claims from Demps~y/Vocelle_Drainage Proj~l (]qO l~at;kup) The City Attorney reporaxl on a el_aim from Maxwell Contracting relative to the Dempsey/VoceHe drainage project of approximately 5220,000; said the contractor has offered to compromise his original claim to $74,000 added m the original contract amount of $426,000 with change orders. MOTION by Cart~ght/Sullivan "I move to deny the settlement offer from Maxwell Contracting on claims from the I)empseyAtocelle drainage project' ROLL CALL: Mrs. Sullivan - aye Mrs. Wininger - aye Mrs. Cattwright - aye Mr. Neuberger - aye Mr. Paul - aye MOTION CARRIED 5-0 9 Regular City Council Meeting February 24, 1999 Page Ten 99.0.54 j. 15. l~'ect StaffE, egarding Twelve Slreet Light~ On indian River l~ive (City Manager Traosmittal 2/17199) Following a lengthy discussion on the lights, and whether the approved n~v lights were installed, motion was made. MOTION by Cartwright/Paul "I mow to dir~t staffto k~p offthe twelve strict lights on Indian Riv~' Drive (those that am mu'rently off)", and then added, "and ask City Manager to look into the type of lights that have ~ provided by the manufacturer." VOICE VOTE on the motion carried 4-1 (Sullivan - nay) CITY COUNCIL MATTERS A. Mlyor Rqth.$ulliyan Received a consensus of City Council to have the current City Council do the City Attorney's evaluation. B. Yicc Mayor Martha Wirfinger Requested that the whereabouts of Charter officers be known during working hours Advised residents on how to report street lights outages by computer and again reiterated that police officers could write down pole numbers Discussed a Press Journal editorial relative to selection of the new City Manager stating that she did not agree with public interviews Asked how the City could allow developers to clear cut land C. Mrs. Louise C~t Said she believed there is an ordinanee that bans clearcutting D. Mr, Chuck N~uberg~' Complimented the City Attorney and Growth Management Director for a recent action taken to remove trash left by water expansion contractors fi.om a property on Vocelle/Durant and suggested an ordinance in the future to prevent it fi.om happening again Noted a contractor is now dumping trash at the airport Asked again for signs prohibiting dogs in City parks Suggested a prohibition against contractors hired by the City subcontracting out their work Said he was shocked that a former department head was given a pay raise retroactive to her anniversary after she left and others are still waiting for raises I0 Regular City Council Meeting February 24, 1999 Page Eleven TAPE III. $1DE I (lO:25 Fm.) E. Mr~Larry Paul 16. Suggested moving some of thc Indian River Drivc light poles to dark areas of thc City Requested directional signs and U'affic con~'ol on Schumann Drive Said police officers need to keep car windows open during their patrols Being no further business, Mayor Sullivan adjourned the Regular Meeting at 10:28 p.m. Approved at the ,1998, Regular City Council Meeting. Ruth Sullivan Mayor Kathryn M. O'I-talloran, CMC/AAE City Clerk 11 I I I i I I i I I I I I i i I i I' I i City of Sebastian, Florida Subject: March of Dimes/North Indian River County Walk - America Walk-a-Thon Approved for Submittal by: City Manager ,. Exhibits: Agenda No. Department Origin: City Manager Date Submitted: March 2, 1999 For Agenda of.' March 10, 1999 Letter, dated February 16 1999 from March of Dime~, Mary Hawkins, Community Director EXPENDITURE REQUIRED: N/A AMOUNT BUDGETED: N/A APPROPKIATION KEQUIRED: SUM-MARY The March of Dimes, North Indian River County is requesting permission to hold their 1999 Walk America, on Saturday, April 24, 1999. The Walk America - Walk-a-Thon Route requested is as follows: Start at the East end of Indian River Drive, near the Riverview Park pavilion area, go North on Indian River Drive to Davis Street, turn left onto Davis Street to Central Avenue, turn left onto Central Avenue and walk to the end where the stop sign is, mm left into Captain I--rtram's parking lot, walk through the parking lot area to Indian River Drive, mm right onto Indian River Drive and proceed back to Riverview Park. The requested Walk America Route is approximately 3.0 miles. ll~ECOMMENDED ACTION Move to approve the March of Dimes, Walk America, Walk-a-Thon Route as outlined above, on Saturday, April 24, 1999, and in the interest of the safety, advise the Sebastian Police Department to facilitate traffic flow during this event. I March Birth Defects Foundation i Sgvir~babie$,logcther '~~'k~ ~i.gindian River, Okeechobee I .'. " 13'07 19th Place / 5? ..- %to ~ach, Florida 32960 i"~ m , {561) 466-7710 Febm~ 16, 1999 ':-- ';q~=;Wo.l Fax(561} 567-0854 ' , ' Emaih mod~ero-beach.fl.us City Council of Sebastian Attention: ~h'. Thomas Frame, City Manager 1225 Main Street Sebastian, FL 32958 Request to hold the March of Dimes, North Indian River County }Yalk-America I4'alk-a-Tho~.. Dear Mr. Frame: i I I I I Please find attached the route we would like to use for the North Indian River County 1999 WalkAmerica, which will be on Saturday, April 24, 1999. I The route would start at the East end by the pavilion area of Riverview Park and go North on Indian River Drive to Davis Street - mm left onto Davis Street to Central Avenue and turn left onto Central Avenue and walk to the end where the stop sign is and mm left imo Captain Hiram!s parking lot - walk through the parking lot area to Indian River Drive and mm fight omo Indian River Drive and proceed back to Riverview Park. The route was clocked to be right at 3.0 miles. l I I understand fi.om Lt. Gene Ewart of the Sebastian Police Department that this route has been used for other events in the past and the appropriate cross streets would be blocked offfor the walk and we would have assistance from the Sebastian Police Department per my conversation with Lt. Gene Ewart, once the route is approved by Council. I am requesting at this time that our request for this WalkAmerica walk route be added to your next City Council agenda. The March of Dimes would obtain an Insurance Certificate for the walk and forward the certificate onto the City. Please let me know what other information would be needed by the City. Again, thank you for help in getting this route approved for our 1999 WalkAmerica walk. Saving babies, together, , Mary HawZs Community Director :iEEZIE i %EI('~I II":' Volul~lccr Fire I)cp[ 'POI.ICE s~[ S'I'A ~,~.~ []M/UN I OI:'FICE~ W ~ .2 *' FUSTEI1 llU6 . - ' ()I IAlqO E ~ ~UY AV ~ -~ ~,*, ,~ '- I-I[ I(:,H 1S < ~ 'VALENCIA s'r i II'~il E ~ I I'I~EAI'I'LE S r -- ~ I-- ~v~ II ~1 ~ k ~,,,~, Il/VEIl A I IIOA T llA MI' /'ark IlINGTON PLAZA C'l'll SEIhlSTIA N YAi ¢£UB AND ~-lii 8tVO Afctrilta '" i i I i I i I I I The route would start at the East end by the pavilion area of Riverview Park and go North on Indian River Drive to Davis Street - turn left onto Davis Street to Central Avenue and turn left I onto Central Avenue and walk to the end where the stop sign is and turn le~t into Captain Hiram's parking lot - walk through the parking lot area to Indian River Drive and turn right onto Indian River Drive and proceed back to Riverview Park. The route was clocked to be right at 3.0 miles. I I i I i i i I ! ! City of Sebastian 122~ Main Street ~ebastian~ Flori,'h $2958 Telephone (561) 589-5530 FAX (561) 589-5570 Subject: Resignation from Board of Adjustment Agenda No. ~- 0~' Department Origin: City Clerk Approved for Submittal by: .CRY Managex Exhibits: Resignation Letter Date Submitted: 3/02/99 ForAgenda of.' 3/10/99 Amount Budgeted: Appropriation Required: Expenditure Required: SUMMARY STATLM~NT Andrew Allocco has submittal his resignation from the Board of Adjustment since he was appointed to the Construction Board regular member Engin~r position on February 24, 1999. RI;COMMF, ND~p ACTION Accept resignation of Andrew Allocco from the Board of Adjustment effective February 24, 1999. Febmary24,1999 Andrew Allocco, PE P.O. Box 780098 Sebastian, Florida 32978-0098 Tel: (561) 388-3188 Fax: (561) 388-0044 The City of Sebastian Sebastian, Florida 32958 Re: Application To Serve On City Construction Board Dear Council Members: I am tendering my resignation from my position as Member - The Board of Adjustment and am accepting a simultaneous appointment as Engineering Member - The Construction Board (not alternate) effective immediately. Sincerely, Andrew Allocco I City of Sebastian 1225 Main 51reef Sebastian, florida 3295& Telephone (~1) ~9-~g~O Subject: Resignation from Tree Advisory Board Approved for Submittal by: City Manager Agenda No. ~. (J~'7 Department Origin: City Clerk Date Submitted: 3/02/99 ForAgenda of: 3/10/99 Exhibits: Resignation Letter Expenditure Required: Amount Budgeted: Appropriation Required: ~UM~tARY STA2T, M£NT Carl M. Bchr, Jr. has submitted his resignation fi.om the Tree Advisory Board in a letter dated February 26, 1999 and received in the City Clerk's office on March 2, 1999. RECOMMI~NDI~D ACTION Accept resignation of Carl M. Bchr, Jr. bom the Trg Advisory Board, effective immediately. February 26, 1999 Sebastian City Council 1225 Main Street Sebastian, FI. 32958 Dear Council Members: I hereby tender my resignation both as chairman and member of the Sebastian Tree Advisory Board. I also serve the City as a volunteer in designing plans for needed projects as they adse which infringes on the time I feel I can allot to volunteer duties in this respect. In addition I am committed to other organizations which also draw on my time. Although I have enjoyed my duties on the Tree Advisory Board, and I feel that we have accomplished a great deal in the time I have served, I am over committed and must remove myself from this Board. Sebastian, FI 32958 I Subject: Fourth of Suly Requests City of Sebastian 1225 Main Sheet Sebastian, Horida 52958 Telephone (561) $&9-3330 Agenda No. ~.~ Approved for Submittal by: City Manager Exhibits: Letters dated 2/8/99, List of Items & Agreement Expenditure Required: Amount Budgeted: $5,000.00 $5,000.00 For Agenda of: Department Origin: City Clerk Date Submitted: 2/26/99 3/10/99 Appropriation Required: SUMMARY $TATI~M£1~rF As in previous years, the Lions Club has submitted a request for permission to use Rivet'view Park on July 3, 1999, to allow vendors to set up their booths and also for July 4, 1999, for the celebration. They are also requesting disbursement of monies budgeted for the fa'eworks display. A copy of the signed agreement and a list of items that thc Lions Club ordinarily submits for approval by the City Council are also attached. ~ECONhMENDED ACTION Consider the request and act accordingly. SEBASTIAN lr Il I NTE:RNAT10 N AL. 'J~JL ~.~ ~U- . ~:~ LU~. C)uR SEBASTIAN. FLORIDA - 3::'958 February 8, 1999 Thomas W Frame City Manager City of Sebastian 1225 Main Street Sebastian, FL 32958 '1 i Dear Mr. Frame: The Lions Club of Sebastion [nc is heading up the 1999 4th of July Celebration and once again will need to make a request for payment for the fn'eworks display. We have an agreement between the City of Sebastian and the Lions Club of Sebastion Inc. In accordance with that agreement please issue a check in the amount of $1,000.00 payable to the Lions Club of Sebastion [nc., as an initial payment. Also a check in the amount of $4,000.00 made payable to Melrose South Pyrotechnics, Inc for the down payment for the fireworks. I I I I I Thank you, JoAnn Osmundson Chairperson 4th of July Celebration Lions Club of Sebastion Inc SEBASTIAN }' I NTW~,. NATO_..._NA/ J FLORIDA - 32:958 February 8, 1999 Thomas W Frame City Manager City of Sebastian 1225 Main Street Sebastian, FL 32958 Dear .Mr. Frame: The Lions Club of Sebastion Inc is once again taking on the 4~ of July Celebration for 1999. %Ve wish to ask permission for the use of Riverview Park for the 4~ of July. ~Ve will need to have the use of the park on July 3rd for allowing the vendors to set up their booths. We thank you for your cooperation in the past and look forward to working with the city department again this year. Thanking you in advance for your help. I I i %Varmest regards, JoAnn Osmunclson Chairperson 4' of July Celebration Lion Club of Sebastion Inc I i I l~ourth of July Event Requests [~o~tineLx A~prove~l by City Council Over the Past Several Yeara $5,000 for Fireworks - Disbursed in Accordance with Current Lions Club/City Agreement Closing of Certain Streets and Yacht Club Parking Lot and Ramp (Streets and Times to be Determined in Coordination with Police Department and Public Works) Use of Yacht Club and Community Center for Organizational Meetings and on Day of Event - Waiver of Rent and Security (Dates and Times in Coordination with City Clerks Office) Placement of Advent Advertising Balloon in NE Comer of Riverview Park (Contingent Upon Receipt of Insurance Certificate) Placement of Moonwalk in Riverview Park (Contingent Upon Receipt of Insurance Certificate) Allow LaPorte Farms Animal Petting Zoo in Riverview Park (if Requested) Pony Rides and Photo Show in Riverview Park (if.Requested) Allow Skydivers to land in Cavcorp Property Use of Pavilion on East Side of.Riverview Park and Closing of' Streets for Chamber of. Commerce 5-K Run (Coordination with Police Department and Public Works) Lions Club is to provide a one million dollar insurance policy showing City as named insured in accordance with agreement AGREEM-ENT THIS AGREEMENT is made and entered into in Indian River County, Florida as of the ~,~day of 7~(a0e,95 ~ 1996, by and between the City of Sebastian, Indian River County, Florida and Lions Club of Sebastian, Inc. W1TNESSETH For good and valuable consideration, receipt of which is acknowledged, the City of Sebastian, Indian River County, Florida, and the Lions Club of Sebastian, Inc., agree as follows: 1. The parties will cooperate in organizing and conducting a Fourth of,Tuly Festioity Celebration for the years 1996-2000 during July for each year that this agreement is in effect, to include a July 4th Parade and Fireworks Display. 2. The City, at no cost to the Lions Club of Sebastian, Inc., will provide such assistance by police officers and public works workers as the City deems necessary, will provide the use of the Riverview Park, for up to three days, bounded on the west by U.S. #1, on the south by. Harrison Street, on the east by the Indian River, and on the north by Coolidge Street, and will contribute a total of $5,000.00 per year to 1~¢ used for fireworks and the Fourth of~luly festivities, subject to annual budget appropriation. The City will make an initial payment by check of $1,000.00 to the Lions Club of Sebastian, Inc., upon execution of this agreement by both parties, and the City will make a final payment of 54,000.00 in the form ora check, made payable to the fireworks vendor upon request by the Lions Club of Sebastian, Inc. In subsequent years within the terms of this agreement, upon written request by the Lions Club of Sebastian, Inc., not before January 15th of each year, the City will issue the annual ~itial payment of $1,000.00 as provided in the initial year of this agreement and an annual payment of $4,000.00 in the form of' a check will be made payable to the fireworks vendor. 3. The Lions Club of Sebastian, Inc., agrees to that a minimum of $5,000.00 of fireworks shall be purchased using the City's contribution and any other community contribution. Additionally, the Lions Club of Sebastiar[, Inc., will provide all supervision, organization and planning necessary for the celebration and will supply all necessary volunteer assistance. 4. The Lions Club of Sebastian, Inc., will organize and exercise all supervision and control over concession booths, entertainment, and parade to be held on Indian River Drive, together the fireworks show, provided that all such activities shall be conducted in compliance with all applicable ordnances, statutes, health codes, and other governmental regulations and shall be SUbject to the control of the Sebastian Police Department, Fire Marshall and health department as their jurisdiction applies. 5. combined The Lions Club of Sebastian, Inc., will provide a liability insurance policy with limits of at least $1 million, covering all activities to be conducted in connection with the celebration, showing the ~ty of Sebastian as a named insured. 6. Beginning 30 day~ from the date hereof, and monthly thereafter, the Lions Club of Sebastian, Inc., shall account to the City for all funds received, showing the source and amount of such funds. The City shall provide a form for such accounting. Within 60 days after the Celebration, the Lions Club of Sebastian, Inc., shall provide the City with a final accounting, showing all income and expenses in accordance with generally accepted accounting procedures. I I I I I I The Lions Club of Sebastian, Inc. shall provide verification of said accounting as requested by the City. From the adjusted net income of the celebration, the Lions Club of Sebastian, Inc., shall forward 20% to the City of Sebastian to a special 4th ofluly account, to be held for the next years' celebration and, the remaining 80% shall be used by the Lions Club of Sebastian, Inc. who agree that a portion of this 80% will be sent to the City for park hnprovements. 7. Indemnification: To the fi~llest extent perrrfitted by law, the Lions Club of Sebastian, Inc., shall indemnify, defend and hold harmless, the City and City's agents, servants and employees, from and against all claims, damages, losses and expenses, haclud~ng but not llmited to attorney's fees, arising out of or resulting from the Fourth of,luly celebration, except for injuries, damages or claii-ns which are the result of the sole negligence of the City, its agents, servants, or employees, and the Lior~ Club of Sebastian Inc., shall at its own cost and expense defend the City against any such claim, suit, action of proceeding which may be commenced against the City by reason thereof. The Lions Club of Sebastian, Inc., hereby acknowledges that the obligations imposed upon the City and the terms of'this agreement are the specific consideration ~'or the indemnification provided herein. 8. Mutual Termination: Either party may terminate this agreement by providing written notice of termination on or before November 1 of the year preceding the 4th of,luly celebration. IN WITNESS WHEREOF, the parties hereto have executed this agreement on the date and year first written above. ! 'gn d, ' ' e CITY OF SEBASTIAN, FLORIDA I presence of: ..~ ~~f-e_z._c~ By: ,~.f~,4.,~ e,,~. ~ i c(~imess Name: Thomas W.CFrame (P '.ri/ri'ed Name:_~nm ~-"~e~ { ) Title: City Manager I -. (WimessJ ( ) ' / I (Printed Name: ~,~t/~/¢~ ! Signed, sealed and delivered in the LIONS CLUB OF SEBASTIAN, INC. I presence of: , (~Vimess - Name: 'Pdcharcl~Pawlus (Printed Name:'~ee,~n t~ ~'-~,~(I )Title:President ' I (witness I (Printed Name: ) STATE OF FLORIDA .' i : COUNTY OF INDIAN RIVER ' The foregoing ins.tmments was acknowledged before me this day of I March, 1996, by , on behalf of the City of Sebastian, i Indian River County, Florida, who is personally known to me or produced I as identification. 1 Notary Public My commission number: My commission expires: City of Sebastian, Florida Subject: Paving - Indian River Dr. Approved for Submittal by: John Van Antwerp, Inter/~ City Manager Exhibits: EXPENDITURE REQUIRED: $ 70,600 Agenda No. ~.bS~ Department Origin: Public Works Martha S. Campbell, P.E. ~. Date Submitted: 2/25/99 For Agenda of: 3/10/99 AMOUNT BUDGETED: $ 3,304,855 Current Balance: $3,025,850 APPROPRIATION REQUIRED: N/A SUMMARY This transmittal is to request Council's approval to pave the approximately 2 miles of Indian River Drive that is located within the City limits. Indian River Drive is rated poor and is in the paving program for resurfacing this year. The need to pave at this time is prompted due' to the timing associated with the sidewalk construction along Indian River Drive. The sidewalk contractor will be installing patterned concrete crosswalks across Indian River Drive as part of the project. We have coordinated with FDOT to allow road resurfacing after the sidewalk is completed but before the crosswalks are installed. This coordination would minimize construction damage to the new asphalt and eliminate the possibility of the pavers damaging the crossovers. This transmittal is requesting Council's approval to award a contract extension with Ranger Construction for asphalt paving. Ranger Construction has agreed to honor their original contract price of $33 per ton for the contract that expired 10/1/97. This price is less than Indian River County's price for asphalt and the price the City of Vero Beach pays for asphalt. The Deparmaent's recommendation is to proceed with this purchase because the paving will probably need to be completed around the last week of March. The estimated project cost is $70,600 including paving ($59,400) and line striping ($11,200). RECOMMENDED ACT. ION Move to approve a contract extension with Ranger Construction, Inc. for a unit price of $33 per ton of S-3 asphalt to pave Indian River Drive and authorize Indian River County Department of Public Works, Traffic Engineering to Line Stripe Indian River Drive with thermoplastics. ~ City of Sebastian, Florida Subject: Contract Award & Budget Appropriation - Schumann Drive Drainage Project Approved for Submittal by: John Van Antwerp, Interi~ City Manager Exhibits: Bid Forms & Budget Transfer EXPENDITURE REQUIRED: $382,857 Agenda No. Department Origin: Public Works Campbell, P.E. Martha Date Sabmitted: 3/2/99 For Agenda of: 3/10/99 AMOUNT BUDGETED: $318,500 APPROPRIATION REQUIRED: $144,350 SUMMARY Bids for the subject drainage project were solicited in accordance with Procurement regulations. Two bids were received: M. D. Utility Contractors, Inc. for $382,857 and W. Jackson & Sons Construction Co. for $591,627.50. The lowest bidder, M. D. Utility Contractors, Inc. is a re- sponsive bid meeting all of the City's bid proposal requirements. This firm has experience with the City as the contractor for the Main Street Baffle Box that was completed within the contract cost and on schedule. Therefore, it is the Department's recommendation to award this contract to M. D. Utility Contractors, Inc. Because the construction bid, and anticipated engineering & inspection fees and contingency is greater than the CIP budget, a revision to the CIP is necessary to appropriate the funding to cover all of the costs associated with the project. It is recommended that the funding be transferred from the Perimeter Culvert Program (SWMS-001) with the understanding that the majority of the funds transferred will be reimbursed by the County for utility relocation. An interlocal agreement with Indian River County Utilities is being developed to cover $82,250 of the construction contract cost to cover the utility relocations necessitated by the pipe replacements. Once the interlocal agreement is received, the Perimeter Culvert Program will be reimbursed. A $57,000 contingency has been recommended to hold for unanticipated problems that may occur during construction, this is due to substantial conflicts and obstructions including utilities, landscaping and fences that must be dealt with during construction. RECOMMlgNDED ACTION Move to authorize the Interim City Manager to execute a contract with M. D. Utility Contractors, Inc. in the amount of $382,857 for the Schumann Drive Drainage Project and move to authorize the transfer of $144,350 from the Perimeter Culvert Program (SWMS-001) to the Schumann ~ Drive Drainage Project (23-98-DST001). .. '1.10.1. FormofPmposal BID PROPOSAL FOR UNDERGROUND DRAINAGE IMPROVEMENTS SCHUMANN DRIVE CITY OF SEBASTIAN INDIAN RIVER COUNTY, FLORIDA Proposal M_D_ UTILITY CONTRACTORS, INC, (Bidder's Name) 7285 WAELTI DRIVE, MELBOURNE, FLORIDA 32940 (Bidder's Address) to furnish and deliver all materials and to do and perform all work in accordance with the Contract Documents attached hereto for the City of Sebastian, Florida project ,..5.ad'a.,,~,,.~a /5/' To~ The City of Sebastian 1225 Main Street Sebastian, Florida 32958 Gentlemen: ." The undersigned Bidder has carefully examined the Contract Documents and the site of the work and is familiar with the nature and extent of the work and any local conditions that may in any ~anner affect the work to be done, and the equipment, materials and labor required. The undersigned agree~ to do all the work and furnish all materials called for by said Drawings and Specifications, in the manner prescribed therein, in accordance, with the Contract Documents and to the standards of quality and performance established by the Owner, for the Unit Prices stated in the Bid Schedule, for each of the items or Combination of items stipulated. It is understood that certain quantities shown in the schedule are approximate only, subject to increase or decrease and for the purpose of bid comparisons for determination of Iow Bidder. It is further understood that. payment will be in accordance with quantities placed in the construction as more specifically provided in the Instructions to Bidders and Technical Specifications included as part of the Contract Documents. I. To do any extra work, not covered by the above schedule of prices, which may be ordered by the Engineer upon authorization by the City Council, and to accept, as full. compensation therefore, such prices as may be agreed upon in writing by the Engineer and the Contractor. I.I0. I. 'Form of Pro. posal (Revised) 2. To begin work within ten (10) calendar days from the date of receipt by him of Notice to Proceed, and to complete the work no later than One Hundred Twenty, (120) calendar days after receipt of Notice to Proceed. 3. To reimburse the City of Sebastian, as liquidated damages, for each calendar day elapsing between the date herein specified as the date of full completion and the actual date of such full completion of the contract work, the amount of Four Hundred Fifty Dollars ($450) per calendar day. Datedthis 19 dayof FW. BRUAR¥ , 1999 .. Respectfully submitted, ._M.I~._ UTILITY CONTRACTORS, Contractor INC. 22J~5 WAEI~TI DI~., MELB. FL~, 32940 Address 4(17-255-5606 Phone/~er .- 73 .... F_QRM OF PROPOSAL (Revised) SCHEDULE O'F QUANTITIES, PRICES AND TOTAL DID UNDERGROUND DRAINAGE IMPROVEMENTS SCHUMANN DRIVE CI'FY OF SEBASTIAN, FLORIDA General:' The cunlractor shall furnish all lei)or, supednlendence, meledals, plant power. lighl, fuel, water, IDols, appliances, equipmenl, supplies, and all Giber means of for propelly pefforrnintl Ihe ~UA[%T_[ _L~. UJ~I_'[ .IJ .N LT..P.B I..c.,_E TOTAL PRICE 1. Mobilization 1 L$ 5500,00 5500.00 2.' 42"dia. RCP 225 LF 64.00 14400.00 3. 36" dia. RCP 1,50 LF 52.'·00 7800.00 4. 30" dia. P, CP 300 I.F 43. O0 12900. O0 5. 24" di~a. RCP 400 LF 32.00 14720.00 6. 10" dia. RCP 474 LF 28.00 13272.00 7. 19" x 30" dia. RCP 170 LF 42.00 7140.00 8. 3O"dia, I-lOPE 240 LF 48.00 11520.00 9. 30" dia. HDPE 145 LF 42.00 6090.00 10. 24" dia. HOPE 435 LF 30.00 13050.00 11. 18" di~]. HOPE '155 LF 28. O0 4340. O0 12. Type "O" Conllict Box 2 EA 2800. oo 5600. O0 13. Type "O" w?'J" 13ollom lnlel I EA 4100.00 4100.00 14. Type "D" Inlel .'. 20 EA 2300.00 46000. O0 1.5. Type"C" Inlel ~ EA 1250.00 2500.00 16. 0" dia. Slonn Manhole I EA 2300. O0 2300.00 . 17. Milered End Seclion 2 -EA 1100. O0 2200.00 lO. Concrele He~dwall ! EA 1400.00 1400.00 19. Pvd_ Roed Reslorgllon (]50 LF 100. O0 65000.00 20. Pvd. Odve Reslo~:alion ,~0 LF 85.00 3400.00 21. Sidewalk Reslorallo, ' 150 LF 18. O0 2700. O0 22. Sod 1950 LF 6.50 12675.00 23. Remove & Dispose Existing 1 L,S- 28000. O0 28000.00 CMP & Storm Sl~uclu~es 2,'1. Core Exisling Bulkhead 5 EA 2800.00 14000.00 25. Waler Main Relocalion 13 EA 4000.00 52000.00 20. Force Main Relocalio, 5 EA 4000.00 .20000.00 27. O" dia. Gale Valves 14 EA 550. O0 '7700. oo 28. 4" dia. Gale Valves O EA 425.00 2550.00 TO'FAL AMOUNT BID $382,857.00 WrillenAmounlofTolollaid THREE HUNDRED EIGHTY TWO THOUSAND EIGHT FIFTY SEVEN DOLLARS AND NO CENTS Tile above 'ftc)Iai ArTioUl]I [3id" for Ilel.s #~ llffoutll~ #28 shell be (lie bL~sis o! II]e award of lhe Conlract. 7he Owner reserves ihe dghl Io ~ejecl any arid/or all bids. 74 tIUNDR ED 1.10. I. Form of Proposal [Con't) Trench Safety I Bidder acknowledges that included in the various items o[ the proposal and in the Total Bid I Price are costs for complying with the Florida Trench Safet~ Act (90-96, Laws of'Ha.) effective October 1, 1990. The bidder further identifies the costs to be summarized below:. TILENCH sAFETy MEASURE UNITS OF UNIT UNiT EXTENDED - I DESCRIPTION MEASURE (QUANTITY) COST COST ' TOTAL $ ,,~(('oF, e~"~ I Failure to complete the above may result in the bid being declared non-responsive. I ~/~~~.~_,~. 7285 WAELTI DR., MELB., FL. 32940 Signatur~ Address I D?REC. TOR OF OPERATIONS 1 9, FEBRUARY, 1999 i Tit. lc Date I RU-0066509 STATE 009750539 COUNTY License Number (If Applicable) i (SEAL - ifBlD is by a corporation) I ATTEST: I i I I I I i I I I I I I I I I I I I I I 1.10.1. Form of Proposal BID PROPOSAL FOR UNDERGROUND DRAINAGE IMPROVEMENTS SCHUMANN DRIVE CITY OF SEBASTIAN INDIAN RIVER COUNTY. FLORIDA Proposal (Bidders Name) OBiddefs Address) to furnish and deliver all materials and to do and perform all work in ac%ordance with the Cgng'a. ct !~ocuments attaqhed hereto for the City of .Sebastian, Florida project,5]~ tt ~ t'L ~/L) To: The City of Sebastian 1225 Main Street Sebastian, Florida 32958 Gentlemen: The undersigned Bidder has carefully examined the Contract Documents and the site of the work a'nd is familiar with the nature and extent of the work and any local conditions that may in any 'manner affect the work to be done, and the equipment, materials and labor required. The undersigned agrees to do all the work and furnish all materials called for by said Drawings and Specifications, in the manner prescn"oed therein, in accordance, with the Contract Documents and to the standards of quality and performance established by the Owner, for the Unit Prices stated in the Bid Schedule, for each of the items or 6ombination of items stipulated. It is' understood that certain quantities shown in the schedule are approximate only, subject to increase or decrease and for the purpose of bid comparisons for determination of low Bidder. It is further understood that payment will be in accordance with quantities placed in the construction as more specifically provided in the Instructions to Bidders and Technical Specifications included as part of the Contract Documents. 1. To do any extra work, not covered by the above schedule of prices, which may be ordered by the Engineer upon authorization by the City Council, and to accept, as full. compensation therefore, such prices as may be agreed upon in writing by the Engineer and the " Contractor. _.. ~ 72 I.I0.1. Form of Pro~sal 2. To begin work within ten (10) calendar days from the date of receipt by him of Notice to Proceed, and to complete the work no later than One Hundred Eighty. (180) calendar days after receipt of Notice to Proceed. 3. To reimburse the City of Sebastian, as liquidated damages, for each calendar day elapsing between the date herein specified as the date of full completion and the actual date of such full completion 9fthe contract work, the mount of Four Hundred Fifty Dollars ($450) per calendar day. Datedthis ]q"/~ dayof ~['~,k~t44.~ Respectfully submitted, I I I I I i I i I I I I I I I '99 Oi:2BCM CITY OF SEBASTIAM ,_0~1. FORM OF ...P.i~,OPOSAL (Revisedj SCHEDULE OF QUANTITIES, PRICES AND TOTAL BID UNDERGROUND DRAINAGE IMPROVEMENTS SCHUMANN DRIVE CiTY OF SEBASTIAN, FLORIDA General:' The contractor shall furnish all labor, superintendence, materials, plant, power, light, fuel; water, tools, appliances, equipment, supplies, and all other means of construction for properly performing the work .[.7'EM O ES C R[P_TJ.0~ 1. Mobilization 2. 42" dia. RCP 3. 36'dia. RCP 4, 30" dia. RCP 5, 24" dia. RCP 6. 18" dia. RCP 7. 19" x 30" dia. RCP 8. 36" dia. HOPE 9. 30" dia. I-~OPE 10. 24" dia. HOPE 11. 18" dia. HOPE 12. Type "D" Conflict Rox 13. Type "D" w/"J" Bottom Inlet 14. Type "D" Inlet 15. Type "C" Inlet 16. 6" dia. Storm Manhole 17. Mitered End Section 18. Concrete Headwali 19. Pvd. Road Restoration 20. Pvd. Drive Restoration 21. Sidewalk Restoralion 22. Sod , 23. Remove & Dispose Existing CMP & Storm Structures 24. Core Existing Bulkhead 25, Water Main Relocation 26. Force Main Relocation 27. 6" dia. Gate Valves 28. QUANTITY UNIT UNIT PRICE_ Z.OTA~ PRICE 225 LF /.-.~0 ' ~,0 33.~ q 150 LF 300 LF J J ~ - ~ gW~ ~C~0 460 LF ( 0~ ~ ~ ~ I ~0~' 474 LF ' ~ ~ '~ L. / 435 LF 155 LF ~O ' ~ /.gl 9%0 1 EA [0o- I EA ~1 ~g ,~ ~,Ooo' 40 LF . ~so LF ~,~ / ~, 1950 LF 5 EA ~0~'~ ~ /Cz 14 EA '~0 '~ 4" dia. Gate Valves 6 EA TOT~ ~OUNT BID the Cont~. The Owner rese~es the dght to mje~ any and/or all bids. 74 .10. I. Form of Proposal (.Con'O Trench Safer Bidder acknowledges that included in the various items of the proposal and in the Total Bid Price are costs for complying with the FIo6da Trench Safety Act (90-96, Laws of Fla.) effective October 1, 1990. The bidder further identifies the costs to be summarized below:. TRENCH SAFETY MEASURE DESCRIPTION UNITS OF UNIT UNIT EXTENDED MEASURE (QUANTITY) COST COST (LF, Fa/lure to complete the above may result in the bid being declared non-responsive. Signature ." Address '~p,ti~) Title Date License Number (If Applicable) (SEAL - if BID is by a corporation) I I I I I I I i I I I I I I i I i m ;~ 0,' ,' ,' 0,', ,'- I ~ ~, ~' ~ -"~~"~ ~ ~~ ~ o,,, ~ o, , ,~a ~1 I I ~l I I w I ~ ~ I I i ., O~ -~' ~ ' ~ ~ ~ keg -_. ~ . _. I I ~ m i'1'1 m> Z ~ 0 2. 3. 4. ¢ii'y of 5¢bastian 122~ Main 5tr~l' 0 5. ebastian, Florida 329§8 Telephone (§61) §89-§330 ~ E-Mail: ci~seb~iu.nef SEBAST~N CI~ COUNC~ MINUTES REGULAR MEETING WEDNESDAY, MARCH 10, 1999 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA Mayor Sullivan called the Regular Meeting to order at 7:00 'p.m. The Pledge of Allegiance was recited. Invocation was given by Police Chaplain Frank Camille, First Baptist Church - Barefoot Bay. ROLL CALL City Council Pr~ont; Mayor Ruth Sullivan Vice Mayor Martha Wininger Mrs. Louise Cartwright Mr. Chuck Neuberger Mr. Larry Paul Staff Present: Interim City Manager, John Van Antwerp City Attorney, Rich Stringer City Clerk, Kathryn O'Halloran Deputy City Clerk, Sally Maio Regular City Council Meeting March 10, 1999 Page Two AGENDA MODIFICATIONS L~DDITION$ AND/OR DELETIONS) Items not on the written agenda may be added only upon a majoriO, vote of CiO, Council members (R-97-21) PROCLAMATIONS. ANNOUNCEMENTS AND/OR pRESENTATIONS A. Proclama~i90 - (3ifl Scout Day - March 12, 1999 Mayor Sullivan read and presented the proclamation to CITY ATTORNEY MATTERS CiTY MANAGER MATTERS 99.055 CONSENT AGENDA ,411 items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member ofCio~ Council so requests; in which event, the item will be removed and acted upon separately. A. Approval of Minutes - 2/17/99 Special Meeting, 2/24/99 Regular Meeting B. Approve March of Dimes/North Indian River County America Walk-a-Thon Route and Close Certain Streets in Coordination with Police Department on Saturday, April 24, 1999 (March of Dimes Letter 2/16/99) The interim City Manager read the consent agenda. MOTION by I move to approve items A and B of the consent agenda. VOICE VOTE on the motion carried 5-0. 10. PUBLIC HEARING - None 11. INTRODUCTION OF NEW BUSINESS FROM THE pUBLIC item that has occurred or was discovered within the previous six months which is not otherwise on the agenda - sign-up required - limit often minutes for each speaker 3 12. COMMITTEE REI~ORTS//IF~.COMMENDATI ONS 99. 056 l~oard of A~gnei~[ 1. Accept Resignation of Andrew Alloco Effective 2/24/99 (City Clerk Transmittal 3/2/99, Letter) ~///~ MOTION by I move to accept the resignation of Andrew Alloco from the Board of Adjustment effective Febmary 24, 1999. VOICE VOTE on the motion carried 5-0. k/ Y 99.057 Tro~ 3~tvi~ory Board 1. Accept Resignation of Carl Behr Effective Immediately (City Clerk Transmittal 3/2/99, Letter) MOTION by I move to accept the resignation of Carl M. Be}u-, Jr. from the Tree Advisory Board, effective immediately. VOICE VOTE on the motion carried 5-0. ~/ l/// 4 99.058 13. 14. OLD BUSINESS - None ~i~W l~U$INESS ApgroYe Lioll~ Club Standard Requests for Fourth of JUly t~vent (Cily Clerk Transmittal 2/26/99, Lions Club Letter~. Current Agreement) MOTION by I move to approve the Lions Club standard requests for the Fourth of July event. 99.059 Approve Contract Extension with Rorger Coigs.tructior~, Inc. for Indian River Drive Paving at a Price of $33 Per Ton for S-3 Asphalt and Authorize Indian River CounW DPW to Line Strip0 ~ith Thermoplastics - Total Cost Estimat~ $'Z0,O0Q (.Public Works Transmittal 2/25/99) MOTION by I move to approve a contract extension with Ranger Construction, Inc. for a unit price of $33 per ton of S-3 asphalt to pave Indian River Drive and authorize Indian River County Department of Public Works, Traffic Engineering to line stripe Indian River Drive with thermoplastics. 99. 060 Authorize Interim City Manager to Execute Contract_wi/3 M,D, Utility Contractors, Inc. in Amount of $382,857 for Schumann Drive Drainag~ Project and Authorize Transfer of $144,350 from Perimeter Culvert Pl'910'i~ (SWMS-001) to Schumann Drive Drainage Pr~ect (2~-98-D~T001) (,Public Works T.l'.ll~ttal 3/2/99, Bid Forms, Budget Transfer) MOTION by I move to authorize the Interim City Manager to execute a contract with M.D. Utility Contractors, Inc. in the amount of $382,857 for the Schumann Drive Drainage Project and move to authorize the transfer of $144,350 from the Perimeter Culvert Program (SWMS-001) to the Schumann Drive Drainage Project (23-98-DST001). 7 15. CITY COUNCIL MATTERS A. Vice Mayor Martha Wininger ~ ..~.o ~-~.~- %~_~ ~_~ ~..~_~~- . --' Mrs. Louise Cartwright Eo ~Ma~or Ruth Sulliva~ 16. ADJOURN (,411 meetings shall adjourn at lO:30 p. m. unless extended for up to one half hour by a majority vote of City Council)