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Home My WebLink About06-06-2022 CCTF Agendao� HOME OF PELICAN ISLAND CENTENNIAL CELEBRATION TASK FORCE AGENDA MONDAY, DUNE 6, 2022 —10:00 A.M. 2" FLOOR CONFERENCE ROOM 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. ORDER 2. STAFF REPORTS A. Slides for website (attachment) B. Clydesdale report (attachment) C. Marketing & Promotion update (attachment) D. Parades & Special Events update (attachment) E. Historical Society formal request (attachment) 3. PARTICIPANTS & PUBLIC INPUT A. Art B. Historical C. Marketing & Promotion D. Parades & Special Events E. Sponsorships 4. SCHEDULE NEXT MEETING 5. ADJOURN NO STENOGRAPHIC RECORD B Y A CERTIFIED COURT REPORTER WILL BE MADE OF THE FOREGOING MEETING. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COUNCIL, BOARD OR AGENCY WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING OR HEARING WILL NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONYAND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (F. S.286.0105) IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA) OF 1990, ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S SEATING ADA COORDINATOR AT 388-8226 - ADA@CITYOFSEBASTIAN.ORG AT LEAST 48 HOURS INADVANCE OF THIS MEETING. TWO OR MORE ELECTED OFFICIALS MAYBE INATTENDANCE AT THIS MEETING. 1 of 14 Jeanette Williams From: Laura Minshull Laura.Minshull@expressranches.com> Sent: Thursday, May 19, 2022 8:39 AM To: Jeanette Williams, Laura Minshull Subject: Re: Parades Hello Jeanette, Thank you for your email. We do travel for events with the Clydesdales. We are accepting proposals now for 2023 and for sure 2024. The price is $2,000 per day that we participate in an event plus $4.00 per mile, round trip. ■ $2,000 parade day ■ $11,144 mileage • TOTAL: 13,144 If this is something your committee want to continue pursuing, please let me know. Thank you again for your emai I, Laura Minshull Office Coordinator 12701 W. Wilshire Blvd. j Yukon, 0K 73099 Cell: (405) 413-0997 From: Jeanette Williams<iwilliamsf@citvofsebastian.org> Sent: Wednesday, May 18, 2022 3*00 PM To: 'shelby.wall@ expressclydesdaIes.com'<sheIbv.waIIPexpressclvdesdaIes. com> Subject: Parades CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Hello, The City of Sebastian, Florida will be Celebrating her 100`h birthday during the year 2024. We are planning and dreaming of special events for the residents. Do your Clydesdale horses ever come to parades in Florida? We are thinking about a 4`" of July Parade and a Birthday Parade on December 8, 2024. If your horses do participate in parades, how much would that be? Thank you very much for your attention and assistance, Jeanette Williams City Clerk City of Sebastian (772) 388-8215 4of14 Cathy Testa From: Ron Chabot <rchabot@carrolldist.com> Sent: Thursday, May 12, 2022 3:49 PM To: Cathy Testa Cc: Tom Sztark Subject: RE: 100th year celebration Cathy, That far out my hest guess is anywhere from 15,000 to 20,000 but I would contact Tom Sztark I" quarter of 2023 to check pricing and availability. Major Holidays are usually hooked. I am retiring in June so email Tom back in 2023. Good Luck on your event. Thank You, Ron Chabot On Premise Sales Manager , Ok r�nrM•a�, ��.. �, ire... Carroll Distributing Company 1553 Chad Carroll Way Melbourne, FL 32940 Office: 32I-421-6283 Fax: 321-421-6097 From: Cathy Testa <CTestaPCitvof5ebastian.org> Sent: Tuesday, May 10, 2022 11:33 AM To: Ron Chabot rrcliabotPcarrolldist.com> Subject: 100th year celebration Importance: High We are planning our Cities Centennial Celebration and are interested in having the World Famous Budweiser Clydesdales make an appearance possibly July 2024 (this would depend on Budweiser's schedule). The reason I am writing is we are trying to budget for this expense and we need an estimated cost. Is there any way you could help with obtaining this information or refer me to someone that can? I want to thank you in advance for any help you can provide. 6of14 Report from Jeanette: Art None Historical The Sebastian Area Historical Society, Inc. would like to participate in the celebration and they would like a "formal request" to participate. (attachment) Marketine & Promotion The vendor who does the City's lapel pins offers the attached designs for other municipal centennial celebrations. (attachment) MIS Manager, Barbara Brooke -Reese, has reserved the domain SEBASTIAN100.GOV and SEBASTIAN100.COM for us. Barbara advises that we cannot set up a Facebook page until we have something to post. (it is not allowed to say "under construction." Input and ideas can be received through an email address but before we set that up, Barbara needs to know who will receive the emaiIs. CitvSeb@citvofsebastian.org can be used or Sebastian100@citvofsebastian.org Parades & Special Events The Express Ranch Clydesdales are available to come for the July 4, 2024 parade. (attachment) Emailed the SRHS Marching Sharks Hand Director but haven't heard back yet. The Vero Beach Pipes & Drums hand is available for a fee, depending on what we would like. (attachment) Asked former interim City Attorney, Melany Crawford to see if Jake Owen would do a hometown concert for us. She personally knows Jake Owen and said she would ask. Emailed Teddy Roosevelt impersonator, Joe Wiegand, who comes to the Pelican Island Festival to see what his fee would be to come but haven't heard back yet. Sponsorships None 8of14 Jeanette Williams From: Patrick McCormick <patberrt990@gmail.com> Sent: Monday, May 16, 2022 5:27 PM To: Jeanette Williams Subject: Re: Sebastian's 100th Birthday Hello Ms. Williams The band would very much be interested in participating; in celebrating the City of Sebastian's 100th Birthday. We can play at fairs or other events such as parades. The fee varies from $400 to $800 depending on what you want the band to do. Please Keep Me Informed Sincerely Patrick McCormick Pipe Sergeant 631-875-2566 On Mon, May I6, 2022 at 1:59 PM Jeanette Williams <iwilliams(c .citvofsebastiaii.ora� wrote: Hello Ms. McCormick, The City of Sebastian is starting to make plans tor the City's 100`I' birthday, December 8, 2024. We hope to hold some parades, maybe the 4'h of July, Christmas, and on the birthday, December 8t1i Does the Vero Beach Pipes and Drum band march in parades? If so, how much would that be? I am not sure what is possible but I think it would be thrilling to have the band play. Thank you for your attention and assistance. Sincerely, Jeanette Williams City Clerk :. . Florida has a very broad Public Records Law (Florida Statute Title X. Chapter 119: Public Records). Most written communications to or from State and Local officials and agencies regarding State or Local business are public records available to the public and media upon request. Your email communications, including your email address, may therefore be subject to public disclosure. If you do not want your e-mail address released in response to a public records request, do not send electronic mall to this entity. Instead, contact this office by phone or In writing. Think Green! Please do not print this e-mail unless necessary. 10of14 0TV�1 S HOME OF PELICAN ISLAND 1225 Main Street, Sebastian, FL 32958 ■ (772) 539-2083 Kathy McDonald, President & Hoard of Directors Sebastian Area Historical Society, Inc. P.O. Box 781348 Sebastian, FL 32978-1348 RE: Sebastian's Centennial Celebration Dear Mrs. McDonald and Board of Directors: The City Council of the City of Sebastian would love for the Sebastian Area Historical Society to participate in the City's centennial celebration. A task force of City employees has been established to begin planning. The celebration would start in January 2024 and end on incorporation day, December 8, 2024. We believe a dozen months are needed to capture [lie flavor of Sebastian's proud history featuring its many local landmarks and stakeholders. Some of the ideas are taped interviews with historians such as the ones that you did at the North County Library before the pandemic to play on the City's Government Channel 25. Or perhaps the Society might provide I'acebook or website posts of historical items with pictures and a little narrative of the item. Another idea would be costumed reenactments of the council meeting day that it was decided to incorporate. Or having costumed actors hobnob with the crowd at one of the festivals. Any input or ideas would be welcomed and appreciated. Respectfully, Chair, Centennial Task Force 11 of 14