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Home My WebLink About04122000CD 0 0 0 CD 0 0 CD 0 0 0 0 0 0 0 0 0 0 0 0 CD 0 CITY COUNCIL MEETING DATE: ITEM NO. ~ ROLL CALL 1 Mayor Barnes / Mr. Bishop '/ Mr. Barczyk ~/ Mr. Majcher '/ Mr. Hill ,/ MOTION SECOND ITEM NO. ROLL CALL 2 Mr. Bishop Mr. Barczyk Mr. Majcher Mr. Hill ~/ Mayor Barnes MOTION /'0 I 0 SECOND ITEM NO. ¢4~ ROLL CALL Mr. Barczyk Mr. Majcher Mr. Hill Mayor Barnes Mr. Bishop MOTION ITEM NO. o~ 2/7 ~ CALL 4 Mr. Majcher / Mr. Hill / Mayor Barnes/ Mr. Bishop g- Mr. Barczyk '/ MOTION ITEM NO. ROLL CALL 5 Mr. Hill ~/ Mayor Barnes ~ Mr. Bishop J Mr. Barczyk ~ Mr. Majcher .~ MOTION SECOND CITY COUNCIL MEETING DATE: ITEM NO. ROLL CALL=L Mayor Barnes Mr. Bishop Mr. Barczyk Mr. Majcher Mr. Hill MOTION ~ SECOND ITEM NO. I~O_LL CALL 2 Mr. Bishop Mr. Barczyk Mr. Majcher ~/ Mr. Hill ,/ Mayor Barnes MOTION SECOND ITEM NO. ROLL CALL 3 Mr. Barczyk ~/ Mr. Majcher ~/ Mr. Hill ~/ Mayor Barnes ~' Mr. Bishop ,/~ ITEM NO. ROLL CALL 4 Mr. Majcher //' Mr. Big d Mayor Barnes ~7/ Mr. Bishop' ~' Mr. Barczyk d MOTION stcosI ITEM NO. ROLL CALL 5 MI'. Hill Mayor Barnes Mr. Bishop Mr. Barczyk Mr. Majcher MOTION SECOND /~--~ CITY COUNCIL MEETING DATE: ITEM NO. ROLL CALL 1 Mayor Barnes Mr. Bishop Mr. Barczyk Mr. Majcher Mr. Hill MOTION SECOND ITEM NO. 0 ROLL CALL Mr. Bishop Mr. Barczyk Mr. Majcher Mr. Hill Mayor Barnes MOTION /?-ov .4c SECOND ITEM NO. ROLL CALL 3 Mr. Barczyk Mr. Majcher Mr. Hill Mayor Barnes Mr. Bishop MOTION SECOND ITEM NO. ROLL CALL 4 Mr. Majcher Mr. Hill / Mayor Barnes /' Mr. Bishop Mr. Barczyk MOTION % SECOND ITEM NO. ROLL CAI Mr. Hill Mayor Barnes Mr. Bishop Mr. Barczyk Mr. Majcher/~ MOTION SECOND CITY COUNCIL MEETING DATE: ITEM NO. MOTION gO_LL CALL 1 Mayor Barnes Mr. Bishop Mr. Barczyk ~/ Mr. Majche~ ~/ Mr. Hill L/ SECOND ITEM NO. ROLL CALL 2 Mr. Bishop Mr. Barczyk Mr. Majcher Mr. Hill Mayor Barnes SECOND ITEM NO. ROLL CALL 3 Mr. Barczyk Mr. Majcher Mr. Hill Mayor Harness'" Mr. Bishop/ MOTION SECOND ITEM NO. ROLL CALL 4 // Mr. Majcher Mr. Hill / Mayor Barnes '/ Mr. Bishop ~/' Mr. Barczyk J MOTION srco o ITEM NO. ROLL CALL Mr. Hill //' Mayor Barnes// Mr. Bishop /'/ Mr. Barczyk ~ Mr. Majcher MOTION ~_ SECOND CITY COUNCIL MEETING DATE: ITEM NO. MOTION ROLL CALL1 Mayor Barnes Mr. Bishop Mr. Barczyk M1-. Majcher Mr. Hill J SECOND ITEM NO. BOLL CALla Mr. Bishop Mr. Barczyk Mr. Majcher Mr. Hill Mayor Barnes MOTION SECOND ITEM NO. ROLL CAi. L Mr. Barczyk Mr. Majcher Mr. Hill Mayor Barnes Mr. Bishop MOTION SECOND ITEM NO. ROLL CALL 4 Mr. Majcher Mr. Hill Mayor Barnes Mr. Bishop Mr. Barczyk MOTION SECOND ITEM NO. ROLL CALL 5 Mr. Hill Mayor Bames Mr. Bishop Mr. Barczyk Mr. Majcher MOTION SECOND SEBASTIAN CITY COUNCIL MINUTES REGULAR MEETING WEDNESDAY, APRIL 12, 2000 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 2. 3. 4. Mayor Barnes called the Regular Meeting to order at 7:00 p.m. The Pledge of Allegiance was recited. Invocation was given by Police Chaplain Frank Camillo, First Baptist Church, Barefoot Bay ROLL CALL City Council Present: Mayor Walter Barnes Vice Mayor Ben A. Bishop Mr. Joe Barczyk Mr. Edward J. Majcher, Jr. Mr. James Hill Staff Present: City Manager, Terrence Moore City Attorney, Rich Stringer City Clerk, Kathryn O'Halloran Growth Management Director, Tracy Hass Chief of Police, Randy White Finance Director, Mark Mason Deputy City Clerk, Sally Maio Regular City Council Meeting April 12, 2000 Page Two AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS) items not on the written agenda may be added only upon a majority vote of City Council members (R-99-21) 00,082 00.083 00.084 ,3 00.085 00.086 00.062 PROCLAMATIONS. ANNOUNCEMENTS AND/OR PRESENTATIONS A. Presentation of Blue Ribbons to City Council by Hibiscus Children's Center Members of the,Hibisc~us Children's Center presented blue ribbons to City Council,~-u~® B. Presentation of Certificate - Employee of the Fourth. Quarter 1999 - ~_ancy Veid~.,)___ Mayor Barnes presented a certificate to Employee of the Fourth Quarter 1999 Nancy Veidt. C. Proclamation - National Nurses Week ~ May 6-12, 2000 - Inez Fielding~ R.N. - American Nurses Association and Florida Nurses Association Mayor Barnes read and presented the National Nurses Week proclamation to inez Fielding. D. Proclamation - Law Week 2000 - Jennifer J, Huber, Co-Chair, Indian River Bar Association Mayor Barnes read and presented the Law Week proclamation to Jennifer Huber. E. Proclamation - Florida Confederate History Month - April 2000 - First Florida Cow Calvary #1680 Mayor Barnes read and presented the Florida Confederate History Month to representatives of the First Florida Cow Calvary. F. Proclamation - Census Awareness Month - April 2000 - Eula Robinson-Clark, US Local Census IJ3ureau Mayor Barnes read and presented the Census Awareness Month proclamation to Eula Robinson- Clark. 00,087 CITY CLERK MATTERS 10. CITY COUNCIL MATTERS A. Vice Mayor Bishop B, Mr. Barczyk Mr. Majcher (-~3p-¢~¢~ 00.075 D. Mr. Hill Mayor Barnes ~ ~ 1. [,iaison Appointments - Land Acquisition. MPO Citizen Committee, Recreation Committee (City Clerk ']'ransmittat 3129100, IRC Resolutions) Mayor Barnes made the following appointments: Land Acquisition Committee- Indian River County Recreation Committee - Nancy Diamond Metropolitan Planning Organization Citizen Advisory Committee - Harry Thomas 4 11. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. A. Approval of Minutes - 3/20/00 Special Meeting, 3/22/00 Regular Meeting The City Manager read the consent agenda. MOTION by I move to approve the consent agenda. 12. QUASI-JUDICIAL PUBLIC HEARING (Procedures on back of agenda) 00.088A p~e$olution No. R-00-18 - Publix Indian River Subdivision Preliminary Plat (Growth Management Transmittal 3/31/00, R-00-18, ADj~lication, Staff Report. Preliminary Report. Location Map) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, APPROVING THE PRELIMINARY PLAT FOR A SUBDIVISION KNOWN AS PUBLIX INDIAN RIVER SUBDIVISION LOCATED AT THE NORTHWESTERN CORNER OF THE INTERSECTION OF U.S. HIGHWAY 1 AND BARBER STREET; PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR EFFECTIVE DATE. Mayor Barnes opened the quasi-judicial public hearing and the City Attorney read Resolution No. R-00-18 by title. The City Clerk swore in all those who intended to offer testimony. Disclosure of Ex-Parte Communication. At the time the Presiding Officer opens the hearing, members of the Tribunal shall disclose ex-parte communications in accordance with law, After the Mayor opens the hearing, the matter shall proceed in the following order: 1. The applicant or his agent shall make a presentation in favor of the request. 2. The staff shall present its findings and analysis. 3. The Council shall ask questions of the applicant and staff as it sees fit. 4. The floor shall be opened to anyone in favor of the request who wishes to speak or ask questions. 5. The floor shall be opened to anyone opposed to the request who wishes to speak or ask questions. 6. The applicant is provided an opportunity to respond to any of the issues raised by staff or the public. 7. Staff is provided an opportunity to summarize its position. 8. Council deliberates the request, asking such questions as it sees fit. 9. The Mayor then entertains a motion and the Council acts. 13. INTRODUCTION OF NEW BUSINESS FROM THE PUBLIC Item that has occurred or was discovered within the previous six months which is not otherwise on the agenda - sign- up required - limit of ten minutes for each speaker 7 14. COMMITTEE REPORTS/RECOMMENDATIONS 00.077 Citizen Budget Review Advisory Board (City Clerk Transmittal, Applications, Board Member List, Ad) 1. Formal Appointment of Larry Napier and David Foster for Two Year Terms to 3/2002 2. Interview, Unless Waived, and Appoint Two At-Large Members for One Year Terms to 3/2001 Mayor Barnes formally announced his appointment of Larry Napier for a two year term. Mr. Hill formally announced his appointment of David Foster for a two year term. City Council interviewed Sara Marshall and Richard Smith. MOTION by I move to appoint as two at-large member to the Budget Review Advisory Board for one year terms to expire at the Special Meeting following the election in March 2001. 00.067 Code Enforcement Board (City Clerk Transmittal, 3 Applications, Board Member List, Ad) 1. Interview, Unless Waived, and Appoint Businessman Position with Term to Expire 3/1/2003 City Council interviewed Joel Kea, Camille Loughlin-Bowers, and Chuck Neuberger. MOTION by I move to appoint March 1,2003. to the businessman position with term to expire 15. OLD BUSINESS 00.034 Status Report on City Hall Renovations (City Manager Transmittal 4/3/00. Slide Presentation, Life Cycle Cost and Floor Space Requirement) City staff presented its report on city hall renovations and sought direction from Council on its wishes regarding pursuing grants and continuance of planning and preliminary design stage for upgrades to the City Hall complex. lO 00.070 US 1 Waterline Ir]stallation Requests (City Manager Transmittal 4/4~00. Greenhalch Letter 3/29/00) The City Manager sought direction from Council regarding water line extension requests from U.S. 1 business owners. 1! 16. NEW BUSINESS 00.088B First Reading of Ordinance No. O-00-10 - Voluntary Annexation - Boos Development Group. Inc. - Publix * Schedule Public Hearin(~ for 4/26/00 (Growth Management Director 3/31/00, Letter of Rec~uest, O-00-10 W/Location Map, and Chapter 171.044 FS.). AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, PROVIDING FOR THE VOLUNTARY ANNEXATION OF 5.94 ACRES, MORE OR LESS, LYING WITHIN 1000 FEET OF THE NORTHWEST CORNER OF THE INTERSECTION OF BARBER STREET AND U.S. HIGHWAY 1; PROVIDING FOR INITIAL LAND USE AND ZONING CLASSIFICATION; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABiLITY; AND PROVIDING FOR AN EFFECTIVE DATE. The City Attorney read Ordinance No. O-00-10 by title. ???? presented the request from Boos Development Group, Inc. for voluntary annexation to City Council. MOTION by I move to approve Ordinance No. O-00-10 on first reading and schedule a second reading and public hearing for April 26, 2000. 00.088C Cost ~hal;ing and. Escrow Agreement Between City of Sebastian, Boos Development. Inc.. and Warren Dill. !~sq. (City Attorney Transmittal 4/6/00~ Agreement) MOTION by I move to authorize the City Manager and City Clerk to execute the Cost Sharing and Escrow Agreement between City, Boos Development Group, Inc,, and Warren W, Dill, Esq, 00.038 Resolution No. R-00-16 - Final Plat for CC. Unit One. a Subdivision (Growth Management Director Transmittal 4/3/00. R-00-16, Final Plat Under Separate Cover) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, APPROVING THE FINAL PLAT FOR A SUBDIVISION KNOWN AS CC.. UNIT 1, A REPLAT OF A PORTION OF SEBASTIAN HIGHLANDS UNIT 11, 16 AND 17; PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR EFFECTIVE DATE. The City Attorney read Resolution No. R-00-16 by title. MOTION by I move to adopt Resolution R-00-16 and transmit signed plat for recordation. 14 00.021 Approve Payment to Supervisor of Electior~ forAdministering 3/14/2000 General Elections in the Amount of $7,6,~3,~5 {City Clerk Transmittal 3/31/00, SOE Letter and invoice_) MOTION by I move to approve payment to the Supervisor of Elections in the amount of $7,643.25 for the March 14, 2000 General Election. 00.089 /oq.I)1 Prior Approval of Expenses for City Clerk to Attend 2000 Florida Association of City Clerks Annual (~onference - Tampa. FL 5/13-17,2000 in Accordance with State Limitations (City Clerk Transmittal 4/3/00. Conference Info) MOTION by I move to approve reimbursement of expenses incurred by City Clerk, Kay O'Halloran for her attendance atthe FGFOA/FACC Annual Conference in Tampa, Florida on May 13-17, 2000 in accordance with State limitations. 16 00. 096 Prior Approval of Expenses for Councilmembers Barczyk, Bishop and Hill to Attend 2000 Advanced Institute for Elected Official - 4/28-4/29 - Deerfield Beach, FL (City Clerk Transmittal 4/3/00, (~onference Info) MOTION by I move to approve reimbursement of expenses incurred by Council Members Barczyk, Bishop and Hill for their attendance at the 2000 Advanced Institute for Elected Municipal Officials on April 28-29, 2000 in Deerfield Beach, Florida in accordance with State limitations. 17 00.090 Approve Interlocal Agreement with Indian River County Allocating $200,000 from Traffic Impact Fees for Barber Street Improvements (City Manager Transmittal 4/6/00, Interlocal Agreement) MOTION by I move to authorize the Mayor to execute the Interlocal Agreement between Indian River County and the City of Sebastian granting a $200,000 allocation from the Traffic Impact Fee Fund for Barber Street Improvements. 00.091 i .1.1 Resolution No. R-00-17 - Authorizing City Manager to Apply for Florida League of Cities Equipment L. oan (,Finance Director Transmittal 4/15/00, R-00-17. Finance Director Memo, Spreadsheet.~ Graph) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING THE CITY MANAGER TO MAKE APPLICATION TO THE FLORIDA MUNICIPAL LOAN COUNCIL EQUIPMENT FINANCING PROGRAM IN THE AMOUNT OF $750,000, The City Attorney read Resolution No. R-00-17 by title. MOTION by I move to approve Resolution R-00-17, authorizing the City Manager to make application to the Florida Municipal Loan Council Equipment Financing Program in the amount of $750,000. 19 00.092 Resolution No. R-00-22 * Authoring City Manager to Enter Into Four Year Lease Agreement with Club Car, Inc. (Finance Director Transmittal 4/5/00. R-00-22, Club Car Letter w/Attachments) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A FOUR YEAR LEASE AGREEMENT WITH CLUB CAR, INC, FOR THE LEASE OF 86 2000 CLUB CAR DS POWERDF~IVE SYSTEM 48 ELECTRIC GOLF CARS. The City Attorney read Resolution No. R-00-22 by title. MOTION by I move to approve Resolution R-00-22, authorizing the City Manager to enter into a four year lease agreement with Club Car, Inc. for the lease of 86 2000 Club Car DS Power Drive System 48 Electric Golf Cars in accordance with the bid price per car of $50.76 per month. 20 00. 0~$ g° Resolution No. R-00-20 - Code Enforcement Board Citation Fees (Growth Management Director Trapsmittal 4/3/00. R-00-20. List of Violations and Fine Classifications) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING CODE ENFORCEMENT CITATION FEES; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. The City Attorney read Resolution No. R-00-20 by title. MOTION by I move to adopt Resolution No. R-00~20. 21 00.0~4 /6l-I6b PoJice Dispatch Consolidation Study Proposal from International Association of Chiefs of Police in the Amount of $30,000 and Authorize City Manager to I~nter Into Contract (Police Transmittal 3/29/00, Proposed Contract) MOTION by i move to accept the proposal by the International Association of Chiefs of Police in the amount of $30,000 and authorize the City Manager to enter into a contract agreement with them to perform the dispatch consolidation study for the City of Sebastian. 22 00.095 Re.solution No. R-00-21 - Yacht Club/Community Center Rental and Use of Council Chambers (City Clerk Transmittal 4/3/00. R-00-19) A RESOLUTION OF THE CiTY OF SEBASTIAN, INDIAN RIVER COUNTY. FLORIDA. PERTAINING TO THE USE OF THE SEBASTIAN COMMUNITY CENTER, SEBASTIAN YACHT CLUB, AND CITY COUNCIL CHAMBERS; PROMULGATING RULES AND PROCEDURES FOR USE OF SUCH FACILITIES; PROVIDING FOR THE COLLECTION OF RENTAL FEES, SECURITY DEPOSITS, AND OTHER CHARGES; PRECLUDING THE USE OF THE FACILITIES FOR COMMERCIAL PROFIT GENERATING ACTIVITIES; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE. The City Attorney read Resolution No. R-00-21 by title. MOTION by I move to adopt Resolution No. R-00-21. 17. Being no further business, Mayor Barnes adjourned the Regular Meeting at 24 PROCEDURES FOR QUASI-JUDICIAL HEARINGS IN ACCORDANCE WITH RESOLUTION NO. R-99-12 A. Sweadng of witnesses. Any person presenting factual information to theTribunal during the hearing shall be swom. The administration of the oath or affirmation shall be done by the Clerk of the Tribunal on the record at the time the person comes to the podium. Citizens wishing to merely express an opinion in favor or opposition to the matter at hand, and agents of the applicant (such as an attorney) merely advocating the applicant's position, need not be sworn. B. Admissibility of Evidence. The City Attorney, upon an objection raised or upon his own accord, shall determine if any evidence sought to be presented is inadmissible. This determination may be over-ruled by a majodty of the Tdbunal upon a motion by any member thereof. Otherwise, the Presiding Officer of the Tribunal shall for the record receive any evidence presented and the same shall be maintained in the custody of the City Clerk. C. Time Limitations. The traditional practices of the Chair in presiding over the smooth conduct of the headng, encouraging precise and relevant presentations, shall provide guidance as to limitations on the length of presentations and the redundancy of witnesses. However, as appropriate, the Tribunal by majority vote may set limits on the length of presentations and the number of witnesses on a case-by-case basis. D. Disclosure of Ex-Parte Communication. At the time the Presiding Officer opens the hearing, members of the Tribunal shall disclose ex-parte communications in accordance with law. Order of Presentation. After the Presiding Officer opens the hearing, the matter shall proceed in the following order: 1. The applicant or his agent shall make a presentation in favor of the request. 2. The staff shall present its findings and analysis. 3. The Tribunal shall ask questions of the applicant and staff as it sees fit. 4. The floor shall be opened to anyone in favor of the request who wishes to speak or ask questions. 5. The floor shall be opened to anyone opposed to the request who wishes to speak or ask questions. 6. The applicant is provided an opportunity to respond to any of the issues raised by staff or the public. 7. Staff is provided an opportunity to summarize its position. 8. The Tribunal deliberates the request, asking such questions as it sees fit. 9. The Presiding Officer then entertains a motion and the Tribunal acts. Section 2. APPLICATION. Due to the evolving nature of this area of the law, these procedures shall be utilized in the conduct of headngs on matters that are determined to be quasi-judicial under the laws of the State of Florida. SEBASTIAN CITY COUNCIL AGENDA REGULAR MEETING WEDNESDAY, APRIL 12, 2000 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA I I I i I I00.0~2 ~-2 00.083 i 00.084 3 00.085 00.086 00.062 9 ALL AGENDA ITEMS MA Y BE INSPECTED IN THE OFFICE OF THE CITY CLERK - f225 MAIN STREET, SEBASTIAN, FLORIDA Individuals will address the City Council with respect to agenda items immediately before deliberation of the item by the City Council limit often minutes per speaker (R-99-21) ~1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. INVOCATION - Police Chaplain Frank Camillo - First Baptist Church - Barefoot Bay 4. ROLL CAI. I= 5. ~GENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS) Items not on the written agenda may be added only upon a majority vote of City Council members (R-99-21) 6. PROCLAMATIOj~L~_~NNOUNCEMENTS AND/OR PRESENTATIONS Presentation of Blue Ribbons to City Council by Hibiscus Children's Center Presentation of Certificate - Employee of the Fourth Quarter 1999 - Nancy Veldt Proclamation - National Nurses Week - May 6-12, 2000 - Inez Fielding, R,N, - American Nurses Association and Florida Nurses Association Proclamation - Law Week 2000 - Jennifer J, Huber, Co-Chair, Indian River Bar Association Proclamation - Florida Confederate History Month - April 2000 - First Florida Cow Calvary #1680 Proclamation - Census Awareness Month - April 2000 - Eula Robinson-Clark, US Local Census Bureau 7. CITY ATTORNEY MATTERS 00.087 00.075 11 13-25 00.088A 27-42 00.077 43-58 00.067 59-69 9. 10. 11. 12. 13. 14. A. Discuss Requested Redistricting Resolution (No Backup) CiTY MANAGJ~R lylA'I-FERS CITY CLERK IV~'I~RS CITY COUNCILN~TTERS A. Vice Mayor Bishop B. Mr. Barczyk C. Mr. Majcher D. Mr. Hill E. Mayor Barnes 1. Liaison Appointments - Land Ac ~uisition, MPO Citizen Committee, Recreation Committee (City Clerk Transmittal 3/29/00,. RC Resolutions) .(;::ONS.E NT AGENDA All items on the consent agenda are considered routine arid will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. A. Approval of Minutes - 3/20/00 Special Meeting, 3/22/00 Regular Meeting QUASI-JUDICIAL PUBLIC HEARING ; (Procedures on beck of agenda) A. Resolution No. R-00-18 - Publix Indian River Subdivision Preliminary Plat (Growth Management Transmittal 3/31/00, R-00-18, Applicatioh, Staff Report, Preliminary Report, Plat and Location Map Under Separate Cover) A RESOLUTION OF THE CITY OF SEBA~;TIAN, INDIAN RIVER COUNTY, FLORIDA, APPROVING THE PRELIMINARY PLAT FOR A SUBDIVISION K qOWN AS PUBLIX INDIAN RIVER SUBDIVISION LOCATED AT THE NORTHWESTERN CORNER OF THE INTERSECTION OF U.S. HIGHWAY 1 AND BARBER STREET; PROVIDING FOR CONFLICTS HEREWITH PROVIDING FOR EFFECTIVE DATE. INTRODUCTION OF NEW BUSINJ[SS FROM THE PUBLIC Item that has occurred or was discovered within the p~'evious six months which is not otherwise on the agenda - sign- up required- limit of ten minutes for each speaker i COMMITTEE REPORTSIRECOMMENDATIONI~ A. ~iti;~en Budget Review Advisory Board ; (City Clerk Transmittal, Applications, Board Member List, Ad) 1. Formal Appointment of Larry Napier and David Foster for Two Year Terms to 3/2002 2. Interview, Unless Waived, and Appoint Two At-Large Members for One Year Terms to 3/2001 ~ B. Code E[Lforcement Board ~ (City Clerk Transmittal, 3 Applications, Board Member List, Ad) 1. Interview, Unless Waived, and Appoint Businessman Position with Term to Expire 3/1/2003 15. OLD BUSINESS i 00.034 71-83 00.070 I 85-86 I 00.088B 87-94 00.088C i 95-98 00.038 99-101 I 00.021 103-105 I 00.089 107-11'1 i 00.096 113-114 ! 00.090 115-119 I 00.091 121-130 Status Report on City Hall Renovations (City Manager Transmittal 4/3/00, Slide Presentation, Life Cycle Cost and Floor Space Requirement) B. US 1 Waterline Installation Requests (City Manager Transmittal 4/4/00, Greenhalch Letter 3/29/00) NEW BUSINESS First Reading of Ordinance No. O-00-10 - Voluntary Annexation - Boos Development Group, Inc. - Publix - Schedule Public Hearing for 4/26/00 (Growth Management Director 3/31/00, Letter of Request, O-00-10 W/Location Map, and Chapter 171.044 FS) AN ORDINANCE OF THE CiTY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, PROVIDING FOR THE VOLUNTARY ANNEXATION OF 5.94 ACRES, MORE OR LESS, LYING WITHIN 1000 FEET OF THE NORTHWEST CORNER OF THE INTERSECTION OF BARBER STREET AND U.S. HIGHWAY 1; PROVIDING FOR INITIAL LAND USE AND ZONING CLASSIFICATION; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABiLITY; AND PROVIDING FOR AN EFFECTIVE DATE. Cost Sharing and Escrow Agreement Between City of Sebastian, Boos Development, Inc,, and Warren Dill, Esq, (City Attorney Transmittal 4/6/00, Agreement) Co Resolution No. R-00-16 - Final Plat for CC. Unit One, a Subdivision (Growth Management Director Transmittal 4/3/00, R-00-16, Final Plat Under Separate Cover) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, APPROVING THE FINAL PLAT FOR A SUBDIVISION KNOWN AS CC.. UNIT 1, A REPLAT OF A PORTION OF SEBASTIAN HIGHLANDS UNIT 11, 16 AND 17; PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR EFFECTIVE DATE. Approve Payment to Supervisor of Election for Administering 3/14/2000 General Elections in the Amount of $7,643.25 (City Clerk Transmittal 3/31/00, SOE Letter and Invoice) Prior Approval of Expenses for City Clerk to Attend 2000 Florida Association of City Clerks Annual Conference - Tampa, FL 5/13-17,2000 in Accordance with State Limitations (City Clerk Transmittal 4/3/00, Conference Info) Prior Approval of Expenses for Councilmembers Barczyk, Bishop and Hill to Attend 2000 Advanced Institute for Elected Official - 4/28-4/29 - Deerfield Beach, FL (City Clerk Transmittal 4/3/00, Conference Info) Approve Interlocal Agreement with Indian River County Allocating $200,000 from Traffic Impact Fees for Barber Street Improvements (City Manager Transmittal 4/6/00, Interlocal Agreement) Resolution No. R-00-17 - Authorizing City Manager to Apply for Florida League of Cities Equipment Loan (Finance Director Transmittal 4/15/00, R-00-17, Finance Director Memo, Spreadsheet, Graph) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA. AUTHORIZING THE CITY MANAGER TO MAKE APPLICATION TO THE FLORIDA MUNICIPAL LOAN COUNCIL EQUIPMENT FINANCING PROGRAM IN THE AMOUNT OF $750,000. 00.092 I. 131-141 00.093 J. 143-150 00.094 K. 151-153 00.095 L. 155-160 Resolution No. R-00-22 - Authoring City Manager to Enter Into Four Year Lease Agreement with Club Car, Inc. (Finance Director Transmittal 4/5/00, R-00-22, Club Car Letter w/Attachments) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER iNTO A FOUR YEAR LEASE AGREEMENT WITH CLUB CAR, INC. FOR THE LEASE OF 86 2000 CLUB CAR DS POWERDRIVE SYSTEM 48 ELECTRIC GOLF CARS. Resolution No. R-00-20 - Code Enforcement Board Citation Fees (Growth Management Director Transmittal 4/3/00, R-00-20, List of Violations and Fine Classifications) A RESOLUTION OF THE CiTY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING CODE ENFORCEMENT CITATION FEES; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE, Police Dispatch Consolidation Study PrOposal from International Association of Chiefs of Police in the Amount of $30,000 and Authorize C!ty Manager to Enter Into Contract (Police Transmittal 3/29/00, Proposed Contract) Resolution No. R-00-21 - Yacht Club/C(~mmunity Center Rental and Use of Council Chambers (City Clerk Transmittal 4/3/00, R-00-19)i A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, PERTAINING TO THE USE OF THE SEBASTIAN COMMUNITY CENTER, SEBASTIAN YACHT CLUB, AND CITY COUNCIL CHAMBERS; PROMULGATING RULES AND PROCEDURES FOR USE OF SUCH FACILITIES; PROVIDING FOR THE COLLECTION OF RENTAL FEES, ISECURITY DEPOSITS, AND OTHER CHARGES; PRECLUDING THE USE OF THE FACILITIES FOR COMI~ERCIAL PROFIT GENERATING ACTIVITIES; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE. 17. ADJOURN (All meetings shall adjourn at 10:30 p.m.! unless extended for up to one half hour by a majodty vote of City Council) ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE CiTY COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING (OR HEARING) WILL NEED A RECOt~D OF THE PROCEEDINGS AND MA Y NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (286.0105 F.S.) ; ' F IN COMPUANCE WiTH THE AMERICANS WITH DISABILITIES ACT (AD,~), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION OR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. Hearing Assistance Headphones are Available in the Council Chat 7bars for all Government Meetings. U~cornin~ Meetings; · Workshop (LDO) - Wednesday, 4/19/2000- 7 pm , Regular Meeting- Wednesday, 4/26/2000- 7 pm , Regular Meeting - Wednesday, 5/10/2000 - 7 pm * Regular Meeting- Wednesday, 5/24/2000- 7 pm 4 PROCEDURES FOR QUASI.JUDICIAL HEARINGS IN ACCORDANCE WITH RESOLUTION NO. R-99-12 A. Sweadng of witnesses. Any person presenting factual information to theTribunal during the hearing shall be sworn. The administration of the oath or affirmation shall be done by the Clerk of the Tribunal on the record at the time the person comes to the podium. Citizens wishing to merely express an opinion in favor or opposition to the matter at hand, and agents of the applicant (such as an attorney) merely advocating the applicant's position, need not be sworn. B. ~,drn. jss_ibility of Evidence. The City Attorney, upon an objection raised or upon his own accord, shall determine if any evidence sought to be presented is inadmissible. This determination may be over-ruled by a majodty of the Tdbunal upon a motion by any member thereof. Otherwise, the Presiding Officer of the Tribunal shall for the record receive any evidence presented and the same shall be maintained in the custody of the City Clerk. C. Time Limitations. The traditional practices of the Chair in presiding over the smooth conduct of the headng, encouraging precise and relevant presentations, shall provide guidance as to limitations on the length of presentations and the redundancy of witnesses. However, as appropriate, the Tribunal by majority vote may set limits on the length of presentations and the number of witnesses on a case-by-case basis. D. Disclosure of_J~;~-Parte Communication. At the time the Presiding Officer opens the hearing, members of the Tribunal shall disclose ex-parte communications in accordance with law. Order q.f Presentation. After the Presiding Officer opens the hearing, the matter shall proceed in the following order: 1. The applicant or his agent shall make a presentation in favor of the request. 2. The staff shall present its findings and analysis. 3. The Tribunal shall ask questions of the applicant and staff as it sees fit. 4. The floor shall be opened to anyone in favor of the request who wishes to speak or ask questions. 5. The floor shall be opened to anyone opposed to the request who wishes to speak or ask questions. 6. The applicant is provided an opportunity to respond to any of the issues raised by staff or the public. 7. Staff is provided an opportunity to summarize its position. 8. The Tribunal deliberates the request, asking such questions as it sees fit. 9. The Presiding Officer then entertains a motion and the Tribunal acts. Section 2, APPLICATION. Due to the evolving nature of this area of the law, these procedures shall be utilized in the conduct of headngs on matters that are determined to be quasi-judicial under the laws of the State of Florida. i I NATIONAL NURSES WEEK May 6 - May 12, 2000 WHEREAS, 2.6 million registered nurses-in this country represent our nations largest ." health care resource; and WHEREAS; nurses care for Americans every day by providing high quality care and by promoting initiatives for reforming the health care delivery system; and WHEREAS, the American Nurses Association and the Florida Nurses Association call for access to quality care for all U. S. citizens and legal residents; and WHEREAS, need for nursing services is greater than ever because of aging America, the industry's ability to sustain life through increased technology, changes in the settings where health care is delivered and changing health care needs of today's consumers; and WHEREAS, due to cost-cutting measures, many hospitals are replacing RN's with unskilled, unlicensed workers who are performing tasks for which they do not have the education or training, and as a result, the quality of care may suffer; and WHEREAS, more than a decade of research demonstrates that when there are more registered nurses there will be lower mortality rates, shorter length of stay, lower costs and fewer complications; and WHEREAS, along with the American Nurses Association, the Florida Nurses Association has declared May 6, 2000 as "NATIONAL RN RECOGNITION DAY IN CELEBRATION" of those indispensable registered nurses who work tirelessly 365 days a year to provide high quality patient care and improve our health care system. NOW THEREFORE, I, Walter W. Barnes, by the authority vested in me as Mayor of the City of Sebastian, Florida. ask that all residents of Sebastian join me in honoring "Nurses Keeping The CARE In Health Care" who care for ali of us, and be it furthered resolved, that the residents of the City of Sebastian celebrate nursing's indispensable contributions and efforts to improve our health care system and show our appreciation of the nation's nurses not just today, but at every opportunity throughout the year. IN WITNESS WHEREOF, I have hereunto set my hand and caused the s~l of the City of Sebastian, Florida, to be affixed this 12th day of April, 2000. ATTEST: Kathryn I~I. 0 Halloran, CMC/AAE Walter W. Barnes, Mayor "Law Week 2000' WHEREAS, May 1, 2000 is officially, recognized as Law Day in the United States of America, and the theme this year is "Celebrate Your Freedom: Democracy & Diversity"; and WHEREAS, this year marks the 43~ Annual nationwide observance'of Law Day, according to the official proclamation of the United States Congress and the President; and WHEREAS, May 1~t thrbugh May 6* is officially recognized as Law Week in Indian River County, Florida; and WItEREAS, the United States of America has been the citadel of individual liberty and a beacon of hope and opportunity for more than 200 years to many millions who have sought our shores and relied upon our justice system; and WHEREAS, the foundation of individual freedom and liberty is the body of law that governs us; and WltEREAS, the ConstitUtion of the United States of America and the Bill of Rights are the heart of that body of law, which guarantees us many freedoms - including freedom of religious belief, freedom to have and hold property inviolate, freedom of assembly, freedom of speech, freedom of press, freedom of petition, and due process of the law among others. NOW THEREFORE, I, Walter W. Barnes, by virtue of the authority vested in me as Mayor of the City of Sebastian, do hereby designate May I st through May 6th, 2000 as Law Week and call upon citizens, schools, businesses, clubs and the news media to commemorate the role of the law in our lives. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of Sebastian, Florida, to be affixed this 12th day of April, 2000. ATTEST: KathryneM. O Halloran, City Clerk Walter W. Barnes, Mayor CONFEDERATE HISTORY MONTH WHEREAS, April is the month-in which the Confederate States of America began and ended their four-year straggle for a sovereign and independent nation; and WHEREAS, our State Constitution sets aside April 26 as a day to observe and honor the memory of those who lost their lives in the Civil War; and WHEREAS, in proportion to its population, Florida conlributed ~nore soldiers and sailors to the Confederate services than any other state; and WHEREAS, all Floridians should be knowledgeable of the history of the Civil War battles fought here, including those at Olustee and at Natural Bridge; and WHEREAS, we study the war between the blue and gray for the same reason we study all wars, with a view to understanding the historical events which compelled them, so we may continue to learn to live together and see to avoid future conflicts; and NOW THEREFORE, I, Walter W. Barnes, by virtue of the authority vested in me as Mayor of the City of Sebastian, Florida, do hereby designate April, 2000 as FLORIDA CONFEDERATE HISTORY MONTH and urge all residents to engage in historical study of the events of 1861 to 1865 and to solemnly contemplate that time. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of Sebastian, Florida, to be affixed this 12th day of April, 2000. ATTEST: Kathi3& M. 0 Halloran, City Clerk Walter W. Barnes, Mayor CENSUS AWARENESS MONTH WHEREAS, the Census Bureau is mandated by the United States Constitution to take a count of the Population every ten years; and WHEREAS, there is a need for a full and fair count in 2000 because the federal government uses census numbers to allocate more than $180 billion in funds annually for community development initiatives, among them education and housing programs, health care services for the elderly and job training; and WHEREAS, Census 2000 is about civic renewal. The census is about bringing members of our community together in a renewal of civic commitment and should serve as a rallying point of our people; and WHEREAS, Census 2000 is about respect and recognition. The data collected will make sure that many populations identified in Legislation and in public policy iniatives for recognition through federal, state and local programs are fully counted in our community and throughout the country. NOW THEREFORE, I, Walter W. Barnes, by virtue of the authority vested in me as Mayor of the City of Sebastian, Florida, do hereby proclaim April, 2000 as Census Awareness Month. iN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of Sebastian, Florida to be affixed this 12th day of April, 2000. ATTEST: Walter W. Barnes, Mayor Ka~n M~~. O'H3oran~, ~~ City of Sebastian 1225 Main Street Sebastian, Florida 32958 Telephone (561) 589-5330 FAX (561) 589-$$70 Subject: City Council Liaison Appointments Exhibits: - Expenditure Required: N/A Agenda No. Department Origin: City Clerk Date Submitted: For Agenda of: 4/12/00 Amount Budgeted: N/A Appropriation Required: SUMMARY STATEMEN]~ Following appointment of City Council liaisons at the last regular meeting, my staff was advised by the Land Acquisition Committee (LAC) secretary that the Sebastian member should be a City Council member. Copies of County Resolution Nos. 90-104 and 92-58 were obtained and both indicate Sebastian City Council members in the membership lists (see attached). After speaking to the LAC secretary, it was noted that in previous years, resident Carolyn Corum (1996) and staff member Tracy Hass served as members. The Town of Orchid representative is the City Administrator, but all other municipalities' representatives are elected officials; and it is the Commission's preference to have elected officials serve. Harry Thomas and Nancy Diamond were contacted relative to the MPO Citizen Advisory Committee and indian River County Recreation as directed by City Council. They both advised us that they are attending meetings, have been reappointed by the committees themselves, and are still very much interested in continuing their memberships. RECOMMENDED ACTION Mayor to appoint liaisons to the following: LAND A,,.C..QUISITION...,A, pVISORY COMMITTEE: (Indian River Cty) ~,urr. e, nt~M~'i3~ib~r:', ...... ',,i,..",'.,~,r~ ch' Stri,~ge.f Alternate: Walter Barnes I__ND.I_AN RIVER COUNTY ...... RECR .E_A.,,,TION: (Indian River Cty) Cu, r.r,~P,.t,,',M,,,~,i;nbe,,rl; ,,N,~.!.~c.':~i, Diarnon.d Alternate: Ed Majcher METROPOLITAN PLANNING ORGANIZATION (MPO): (Indian River Cty) Current Member: Jim Hill Alternate: Walter Barnes .',H,. ............................. "¢" .... ~:" ',,Mp,,o,.',',,c t ~ei!, AdviSor'y,C0'i-~ii[~e .arry.:T. homa, .s,::~,,i:~,:, ;. ;:....:: . ....... Public Works rep - Terry Hill MPO Bikepath Committee MINUTES SEBASTIAN CITY COUNCIL SPECIAL MEETING MONDAY, MARCH 20, 2000 -7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA Mayor Neuberger called the Special Meeting to order at 7:00 p.m. The Pledge of Allegiance was recited and there was a moment of silence. ROLL CALL City Council Present; Mayor Neuberger Mr. Joe Barczyk Mr. Walter Barnes Mr. Ben A. Bishop Mr. Edward J. Majcher, Jr. (excused absence) Also Present; City Council Member Elect James Hill Staff Present: City Manager, Terrence Moore City Attorney, Rich Stdnger City Clerk, Kathryn O'Halloran Deputy City Clerk, Sally Maio DRAFT Special City Council Meeting March 20, 2000 Page Two D AFT I~I. ECTIO. J~J MATTERS (City Clerk Transmittal 3/15/99, R-00-15) A. RESOLUTION NOLR-00-15 - Ce~t[f[ca;e of C~rlvas~ing Board - Election Results A RESOLUTION OF THE CITY OF SEBASTIAN, iNDIAN RIVER COUNTY, FLORIDA, PERTAINING TO THE MUNICIPAL ELECTION; PROVIDING FOR CANVASSING OF ELECTION RETURNS; PROVIDING FOR DECLARATION OF RESULTS; DIRECTING THE CLERKTO ENTER THE RESULTS OF THE ELECTION IN THE OFFICIAL MINUTES OF THE MEETING OF THE CITY COUNCIL; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE, The City Attorney read Resolution No, R-00-15 jby title. MOTlO~lbY Bishop/Barnes would move to approve Resolution R 00-15." ROLL CALL: Mayor Neuberger j - aye Mr. Barczyk - aye Mr. Barnes - aye Mr. Bishop - aye Mr. Majcher - absent MOTION CARRIED 4-0 A copy of Resolution No. R-00-15 is attached. B. Investiture of Newly Elected Officials bi The City Clerk swore in newly elected City Cou~ their places at the dais. Former Mayor Neuber C. Election of Mavor by New Council senior member of City Council, Mr. Barc~k called for nominations for Mayor. Being Mr. Bishop nominated Mr. Barnes; and, being nb further nominations, Mr. Barczyk closed nominations. Roll Call on Barnes: Mr. Barczyk Mr. Barnes Mr. Bishop Mr. Hill Mr. Majcher Mr. Barnes was elected Mayor. City Clerk ~cil members James Hill and Walter Barnes, and both took er left the dais at this time. - aye - aye - aye - aye - absent Special City Council Meeting March 20, 2000 Page Three DRAFT D. Elect. ion of Vice Maygr by New Council Mayor Barnes called for nominations for Vice Mayor. Mr. Hill nominated Mr. Bishop; and, being no further nominations, Mayor Barnes closed nominations. Roll Call on Bishop: Mayor Barnes - aye Mr. Bishop - aye Mr. Barczyk - aye Mr. Hill - aye Mr. Majcher - absent Mr. Bishop was elected Vice Mayor. Mayor Barnes said he was looking forward to this new Council, that the City was moving in the right direction, and then he adjourned the Special Meeting at 7:12 p.m. Approved at the ,2000 Regular City Council Meeting. Kathryn M. O'Halloran, MMC City Clerk Mayor Barnes 3 SEBASTIAN CITY COUNCIL MINUTES REGULAR MEETING WEDNESDAY, MARCH 22, 2000 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 2. 3. 4. Mayor Barnes called the Regular Meeting to order at 7:00 p.m. The Pledge of Allegiance was recited. Invocation was given by Police Chaplain Frank Camillo. JR. OLL CALL City Council Present: Mayor Barnes Vice Mayor Ben Bishop Mr. Joe Barczyk Mr. Edward J. Majcher, Jr. Mr. James Hill ~_taff Pr~ent: City Manager, Terrence Moore City Attorney, Rich Stringer City Clerk, Kathryn O'Halloran Growth Management Director, Tracy Hass Finance Director, Mark Mason Public Works Director, Terry Hill Chief of Police, Randy White Deputy City Clerk, Sally Maio Regular City Council Meeting March 22, 2000 Page Two DRAFT 00.071 00.072 00.073 00.062 00,074 g, GENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS) Items not on the written agenda may be added only upon a majority vote of City Council members (R-99-21) Mr. Barczyk requested that New Business item C be move up to A.1, under New Business. It was the consensus of City Council to move the item. pROCLAMATIONS. ANNOUN~MI~NTS AND~OR PRESENTATIONS A. Proclamation - Keep Amedca BeautiJ. ul. - Keep Indian Riyer Beautiful Accepting Mayor Barnes read and presented the proclamation to a representative of Keep Indian River Beautiful; who announced the upcoming Great America Cleanbp on April 8, 2000. B. Presertta~or~ by Pat Harris - Keep Irldia~ River Beautiful - Special Recognition for Street,. Program participants O,J. Folcherl Kim[Massunc~ L~J!i~n Shaffer, Ed MooreL end Matthew ly!cCue I Pat Harris, Keep Indian River Beautiful, thanked the City for being the first to implement the program; and commended O.J. Folcher, Kim Massung, Lilliani Schaffer, Ed Moore, and Matthew McCue for their adoption of streets in the City of Sebastian. C. presentation of Life Saving Awards to I~DI[~ Officers Chris RoddqH~ ~nd Ritchie Revis Mayor Barnes and Chief White presented Life Saving Awards to Officers Chris Rodriguez and Ritchie Revis. D. Present[~tion by Eula Robinsor[- Censqs 2000 Mayor Barnes announced that Ms. Robinson-Cl~arke was not present. E. Preser~tation by Anthony Bello - Charte! Communications - Cable ImprovemeJ~ts Update Anthony Bello, Charter Communications, and Ken Vickers, General Manager for Charter Communications in Sebastian, updated City Council on the total r~ebuild of the cable system in the City of Sebastian and distributed a list of the channel line-up (see attaphed) Mr. Vickers introduced representatives of the fir~n that will oversee the construction; and suggested he and these two individuals meet with City public works and engineering staff to review the construction of the system. He then reviewed the channel line-up. Mr. Bello said the first node in the Schumann ama will be completed in two months and the entire City will be completed in the fourth quarter of 2000. CITY ATTORNEY MATTERS The City Attorney requested Council approval o~ a 175 foot tower rather than 150 feet as previously approved for the Bellsouth tower lease agreembnt. MOTION by Bishop/Barczyk ' "1'11 make a m°tion to authorize a change, tower to go from 150 to 175 feet." Regular City Council Meeting March 22, 2000 Page Three DRAFT 00.075 10. ROLL CALL: MOTION CARRIED 5-0 Mayor Barnes - aye Mr. Bishop - aye Mr. Barczyk - aye Mr. Majcher - aye Mr. Hill - aye CITY MANAGER MATTERS Reported that only 275 new alarm permits have been issued so far and advised that all must be renewed by April 3rd. The City Attorney advised there is no cost for renewal if done before the deadline. Mr. Bishop suggested a notice to permittees; and Chief White said there was no direction for a mail out, but Community volunteers are distributing notices to all businesses. The City Manager said a mail-out could be done. Reported that the Code Enforcement Board will address code enforcement fines on March 29, 2000 and their recommendation will come to Council on April 12, 2000. CITY CLERK MATTERS None, CITY COUNCIL MATTEI:~S Mayor Barnes 1. Apl~ointment o[ City Coun_cilrnember Liaisons to County and Regional Boards (City Cler.k Transmittal, Liaison List) Liaisons were appointed as follows: Affordable Ho~tsing Advisg.ry Committee Current Members: Tracy Hass & George Bonacci Beach and Shore Preservation Committe~ Current Member: Walter Barnes Census 2000 Committee Current Representative: Terrence Moore (ends in April 2000) Council of Public Officials Current Member: Joe Barczyk Alternate: Walter Barnes Economic I;)eveloDrnent Council Current Member: Ben Bishop Alternate: Ed Majcher I~memencv Services DistrictAdvisory Corgmittee Current Member: Walter Barnes Alternate: Ed Majcher Regular City Council Meeting March 22, 2000 Page Four ~iand Acquisition Advisory Committee Current Member: Rich Stringer Alternate: Walter Barnes Indian PJver County Recreation Current Member: Nancy Diamond Alternate: Ed Majcher The City Clerk was advised to contact Vis. Diamond to ascertain that she was still interested in serving. Metropolitan Planning Organi[a_tion (M~o) Current Member: Jim Hill I Alternate: Walter Barnes Harry Thomas- MPO Citizen Advisory Committee Public Works rep - MPO Bikepath Committee (Terry Hill, PW Director) that Mr. Thomas be ~ontacted to ascertain that he is still interested in serving. It w~as suggested Sebastian River Area Chamber of Cor~rnerce Current Member: Terrence Moore Alternate: Walter Barnes Tourist Development Council Current Member: Ben Bishop ~ Alternate: Jim Hill ]'masure Coast Cou~(~il o~f I. ocal Governments Current Member: Joe Barczyk Alternate: Jim Hill [reasure Coast Regional Planning Co Current Member: Jim Hill TAPE I - SIDE II (7:46 p.m.) Mayor Barnes: Jncil Alternate: Walter Barnes Concurred with Ann Brack's letter to Human Resources regarding the need for advancement for after hour self-education, The City Manager said that Human Resources will be ascertaining long range personnel needs beginning with the 2001 FY budget · Suggested a strong letter of opposition to HB 2372 regarding private development appeals to the federal courts, and City .~ouncil concurred. · Said he was pleased with the ~acht Club pier. Vice Meyor Bishop None. Councilmember B ~r_czyk · Noted that Treasure Coast Regional Planning Council was opposed to HB 2372 · Said Treasure Coast Regional Planning Council reps will talk to the City Manager in April regarding riverfront property d~velopment · Reported that Council of Loca/Governments have invited elected officials to Environmental Lagoon Cruiseion April 7, 2000 at 9 am at Environmental Learning Center · Urged people to contact City I~lanager if there are any questions on Census form I D. youncilmember Ma. ichor I Discussed Indian River County districting and recommended a consensus of Council to adopt a resolution at the next regular meeting requesting Indian River County to establish two districts in the North County. it was the consensus of Council to direct the City Attorney I to draft a resolution. E. Councilmember HilJ i None. 11. [::ONSENT AGENDA n ' I All items on the consent age da are considered routine end will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separate I A, Approval of Minutes - 3/8/00 Regular Meeting 00.076 B. Indian River County Recreation Use of Riverview Park for Easter Egg Hunt - Saturday, April 22, 2000 I from 2 pm to 5:30 p.m. - Electricity (City Clerk Transmittal 3/7/00, IRC Rec Letter) The City Manager read the consent agenda. I MOTION by Majcher/Barczyk ~l'd make a motion that we approve the consent agenda." i ROLL CALL: Mr. Bishop - aye Mr. Barczyk - aye Mr. Majcher - aye Mr. Hill - aye IMayor Barnes - aye MOTION CARRIED 5-0 I 12, PUBLIC HEARING 00.065 A. Ordinal~ce No. O-00-08 - Land Development T~xt Amel~dments - Creating Riverfront Zoning I Classifications and Re. gulation~, second Public Hearing and Adoption (Growth Management .Transmittal 3/14/00, 0-00-08 w/Revised Zoning District Regulations Attached) AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AMENDING THE LAND I DEVELOPMENT CODE OF THE CITY OF SEBASTIAN, TO CREATE ZONING DISTRICTS C (CONSERVATION), CWR (COMMERCIAL WATERFRONT RESIDENTIAL) AND CR (COMMERCIAL RiVERFRONT) AS REQUIRED BY COMPREHENSIVE PLAN; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. (Advertised Display 3/1/00, 1 st PH 318/00, Advertised Display 3/15/00, 2nd PH 3/22/00) I Mayor Barnes opened the public hearing at 8:02 p.m., and the City Attorney read Ordinance No. O-00-08 by title. I The Growth Management Director presented staff report, reviewed amendments and recommended approval. D AFT Regular City Council Meeting March 22, 2000 Page Six Louise Kautenberg, said an Historical District is needed. The City Manager said once the citywide zoning has been adopted, the Growth Management Department will review and report to him on the historic districts in the City of Sebastian. Mayor Barnes closed the public hearing at 8:12 p.m. 0O.066 MOTION by Barczyk/Majcher "1 move that Ordinance No. O-00-08 Land Development text amendment, creating Riverfront zoning classifications and re~;lulations, set second public hearing and adoption, Growth Management transmittal letter 3/14/00 number 0-00-08 with revised zoning district regulations attached be approved as amended." ROLL CALL: Mr. Barczyk - aye Mr. Majcher - aye Mr. Hill . - aye Mayor Barnes - aye Mr. Bishop : - aye MOTION CARRIED 5-0 Ordinance No. 0-00-09 - City Wide Re~oning - Second Public Hearin(~ end Adoption (Growth Management Transmittal 3/!4/00. O-0,)-09) AN ORDINANCE OF THE CITY OF SERASTIAN~NDIAN RIVER COUNTY, FLORIDA, AMENDING THE CITY-WIDE ZONING MAP TO COMPLY WITH COMPREHENSIVE LAND USE PLAN; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. (Advertised Display 3/1/00, 1st PH 3/8/00, Advertised Display 3/15/00, 2nd PH 3/22/00) Mayor opened the public hearing at 8:t 3 p.m., and the City Attorney read Ordinance No. 0-00-09 by title. The Growth Management Director pre~ented staff report and said he had received a request from a single property owner to rezone two properties 1) south of Washington Plaza which runs between US 1 and Indian River Drive to comme~rcial riverfront; and 2) Jackson Street at U.S. 1 to commercial riverfront. He said these designations would be compatible with adjacent zoning. The City Attorney advised that there is ~a minor text amendment to designate the map as that located in the Growth Management Dc )artment rather than as Exhibit A. Mayor Barnes inquired whether these advised that they would not. Mayor closed the public hearing at 8:2t MOTION by Bishop/Barczyk "1 move to approve Ordinance :hanges would require readvertising and the City Attorney ] p.m. No. O-00-09." I I I I I I I I I I I I I I I I I I Regular City Council Meeting March 22, 2000 Page Seven DRAFT ROLL CALL: Mr. Majcher - aye Mr. Hill - aye Mayor Barnes - aye Mr. Bishop - aye Mr. Barczyk - aye MOTION CARRIED 5-0 The Growth Management Director reported that Planning and Zoning had completed its review of the Land Development Code and asked if Council was ready to schedule workshops. It was the consensus of City Council to schedule the first workshop for April 13. INTRODUCTION OF NEW BUSINESS FROM THE PUBLIC Item that has occurred Or was discovered within the previous six months which is not otherwise on the agenda * sign- up required - limit of ten minutes for each speaker Raymond Kemp, 1301 Thornhill Lane, Sebastian, recommended installing bumpers on the Yacht Club pier, and objected to the ban on parking boat trailers in the Yacht Club parking lot. Mayor Barnes said he would speak to the City Manager and get back to Mr. Kemp. TAPE ii - SIDE I (8:33 p:m,) Adrina Davis, 75th Anniversary Committee, thanked the City Manager for loaning the Committee the City flag for the weekend. Mayor Barnes called recess at 8:37 p.m.and reconvened the meeting at 8:50 p.m.. All members were present. 14. COMMI;[-rEE REPORTS/RECOMMENDATIONS A. ~itizen Budget Advisory Boa.rd 00.077/ 99.066 Discussion Re: Appointment of New Members (City Clerk Transmittal :~/15/00. Board Li~, Code Lanauac~e.) Mayor Barnes appointed Larry Napier and Mr. Hill appointed David Foster. The City Clerk requested that the two appointees be requested to fill out applications. 15. OLD I~USlNESS - None 16. NEW BUSlNES~ 00.079 A.1 ,(C.)/kuthorize City Manaaer to Negotiate and Execute Three Year Contract fqr Cash Management Services Contract with Sun Trust Bank (Fil~ance Director Transmittal 3/16/00. Score Sheet, RFP, Investment Policy~ The Finance Director made a brief presentation. 7 Regular City Council Meeting March 22, 2000 Page Eight D~AFT 00.078 A. 00.0361 99.131 00.080 D. MOTION by Majcher/Bishop "1 move to authorize the City Manager to negotiate with and enter into a cash management service contract with Sun Trust Bank." ROLL CALL: Mr. Hill Mayor Barnes Mr. Bishop Mr. Barczyk Mr. Majcher MOTION CARRIED 5-0 - aye - aye - aye - aye - aye / ~Award Sod I~id to B & T Sod and R & ~ Turf (Public Works Transmittal 3/7/00. Bid Tabulation) MOTION by Hill/Majcher "I'd move to award respective Contracts to B & T Sod and R & R Turf as recommended with purchases to be made on an as needed basis." ROLL CALL: Mayor Barne~ - aye Mr. Bishop - aye Mr. Barczyk - aye Mr. Majcher - aye Mr. Hill - aye MOTION CARRIED 5-0 L~pp['opriate $7~800 -Award Police Del Execution of Contract{Public Works Ti MOTION by MajchedBarczyk "1 move to approve $7,800 an( Inc., and authorize staff to execute a c, ROLL CALL: MOTION CARRIED 5-0 !artment Painting Bid to VIP Painting, Inc, and Authorize 'ansmittal 3/7/0D, Bid Tabulation. S~)ecs) award the Police Department painting bid to VIP Painting, ~ntract with VIP Painting Inc." Mr. Bishop - aye Mr. Barczyk - aye Mr. Majcher - aye Mr. Hill - aye Mayor Barne~ - aye ~oproveJVta~t, eller and Moler,. Inc. SupPlemental A. gj'eement #15 for_Stonecrop Dam in the Amount of $18.350 and Authorize City Manaq~ J9 Execute (Public Works Transmittal 3/15/00. Supplemental Agreement.) The Public Works Director, in response to questioning, noted Earl Masteller was the principal. I I I I i i I I I i I I i I i I I I Regular City Council Meeting March 22, 2000 Page Nine 00.081 17. MOTION by Barczyk/Bishop "1 move to approve Supplemental Agreement #15 with Masteller and Moler, Inc. for the Stonecrop Dam Improvements in the amount of $18,350 and authorize the City Manager to sign the agreement." ROLL CALL: Mr. Barczyk - aye Mr. Majcher - aye Mr. Hill - aye Mayor Barnes - aye Mr. Bishop - aye MOTION CARRIED 5-0 ~alian/American Club Substitute for Bored in Lieu of Performance Bond (City Attorney Transmittal 3/16/00) The City Attorney briefly described the CR 512 access plan, bond requirement, however, advised that the perpetual bond is impractical, He said that a suitable security which would allow the city to perform restoration with an assessment lien is more appropriate. MOTION by Bishop/Barczyk 51 authorize acceptance of suitable substituted security satisfactory to the City Attorney in lieu of the performance bond required for the Italian-American club site plan." ROLL CALL: Mr. Majcher - aye Mr. Hill - aye Mayor Barnes - aye Mr. Bishop - aye Mr. Barczyk - aye MOTION CARRIED 5-0 Being no further business, Mayor Barnes adjourned the Regular Meeting at 9:15 p.m. Approved at the ,2000 Regular City Council Meeting. Walter Barnes Mayor Kathryn M. O'Halloran, MMc City Clerk I City of Sebastian, Florida Subject: Preliminary Plat of Publix Indian River Subdivision. Approve~l for Submjllal by.: Agenda No. t00. 0 ~ gA Department Origin: Qr, owth Management Tracy E. Hass ~~ Date Submitted: March 31, 2000 IiL _For Agenda of: ApriJ)~',, 2000 Exhibits: Exhibits: R-00-18, Application, Staff Report, Preliminary Plat and Location Map EXPENDITURE AMOUNT BUDGETED: APPROPRIATION REQUIRED: None REQUIRED: None None SUMMARY Boos Development Group, Inc. has filed for subdivision approval for the proposed development of a retail shopping center at the intersection of U.S. Highway 1 and Barber Street. The proposed development for the subject parcel is for construction of a 44,198 SF Publix and 10,000 General Retail space, together with associated parking, water and sewer service, drainage, and landscaping. Access to the site will be accomplished via a right-in, right-out driveway connection to U.S. 1 and a two-way driveway connection to Barber Street. Proposed water and wastewater service to the site will be accomplished via connection to Indian River County Utilities. Stormwater runoff for the proposed development will be routed to an on-site retention area. The site contains 9.2 acres, or 432,115 SF of total land area. Of which, 296,000 (68.5%) is impervious surface and 88,187 SF (20.4%) is green area with 47,781 SF (11.1%) as lake area. The Planning and Zoning Commission at their regular meeting on Thursday March 16, 2000 approved the Publix site plan with the following conditions: Applicant shall obtain City Council approval for annexation of North 5.94 acres into the City of Sebastian. The Certificate of Occupancy shall not be issued until funds are committed within the three-year City of Sebastian Capital Improvements Plan (CIP) for improvements to the intersection of Schumann and Barber to bring the level of service to levels acceptable under the Comprehensive Plan. Upon City Council action to amend its five-year CIP to provide for the inclusion of the Schumann and Barber intersection improvements within a three (3) year period, this condition shall be deemed to be satisfied and a Certificate of Occupancy shall be issued at such time as any building on the site has been completed. Left mm lane into the developmen: off of Barber Street is required. Without the left turn lane, through traffic will be impeded by traffic entering the development for southbound Barber Street traffic. Forty (40%) of the traffic for the development is generated from th~ Highlands, therefore, a left mm lane is an appropriate requirement and not uncommon for a development of this magnitude. 4. The applicant shall participate in funding a fair-share (8%) of costs for re-paving of Barber Street, from the termination point of existing improvements (approximately 625 linear feet West of U.S. 1) extending West to Bristol Street. This shall be accomplished through a separate agreement with the City, drafted by the City Attorney, providing for an escrow of funds conditioned upon completion of the proj eot within twelve (12) months. 5. That portion of Barber Street contiguous to the Project and approximately six hundred (600) feet in length running West from U.S. 1 shall be dedicated to the city. 6. Wetland mitigation shall be as Irequired by the Saint Johns River Water Management District by the issuance of an Environmental Resource Permit. 7. A pond maintenance access area (8' wide with a 1:8 slope max) needs to be located along West property line along the fence. 8. Applicant shall obtain a subdivision construction permit prior to commencement of construction. RECOMMENDED ACTION ! Hold a public heating and approve Resolution R-0~-18 for the Publix Indian River Subdivision. RESOLUTION NO. R-00-18 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, APPROVING THE PRELIMINARY PLAT FOR A SUBDMSION KNOWN AS PUBLIX INDIAN RIVER SUBDIVISION LOCATED AT THE NORTHWESTERN CORNER OF THE INTERSECTION OF U.S. HIGHWAY 1 AND BARBER STREET; PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR EFFECTIVE DATE. WHEREAS, Boos Development Group, Inc., a Florida corporation, has filed an application for approval of a final plat.for a subdivision known as Publix Indian River Subdivision; and WHEREAS, said preliminary plat was approved by the Planning and Zoning Commission with eight special conditions on March 16, 2000; NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SEBASTIAN, as follows: Section 1. PRELIMINARY PLAT APPROVAL. The City Council of the City of Sebastian does hereby approve the preliminary plat for as Publix Indian River Subdivision prepared by William E. t-Iayhurst as maintained on file with the City Growth Managemem Department, subject to the eight special conditions imposed by the Planning and Zoning Commission on March 16, 2000, said conditions hereby being incorporated herein by reference. Section 2. CONFLICT. All resolutions or parts of resolutions in conflict herewith, are hereby repealed. Section 3. EFFECTIVE DATE. This resolution shall take effect immediately upon its adoption. The foregoing Resolution was moved for acoption by Councilmember The motion was seconded by Councilmember and, upon being put into a vote, the vote was as follows: Mayor Walter Barnes Councilmember Joe Barczyk I Councilmember Ben A. Bishop Councilmember James Hill Councilmember Edward J. Majcher, Jr. The Mayor thereupon declared this Resolution duly passed and adopted this 12th day of April, 2000. CITY OF SEBASTIAN, FLORIDA ATTEST: Kathryn M. O'Halloran, CMC/AAE City Clerk Approved as to form and legality for reliance by the City of Sebastian only: Rich Stringer, City Attorney By: Mayor Walter Barnes Permit Application No. City of Sebastian I' Development Order Application I ' Applicant (If nOt owner, written authorization (notarized) from owner is required) Name: ' Boos Development C¢oup, ThC. i Address: 19321-C U.S. Hwy. 19 North, Suite 605, Clearwater, FL 33764 · Phone Number: (727) 524 -8922 FAX Numbe¢. ( 727 ) 524 - 8864 iE.Mail: ' owner (If different from aj~pliCant) I -Name: Nelson Hyatt I Address:8725 Lakeside Blvd. No. 311, Veto Beach, 'FL 32963 Phone Numbe~. (561) 589 - 4111 FAX NUmber: ( ) - I E-Mail: ' - I Type of permit or action requested ~ PLEASE COMPLETE ONLY THOSE SECTIONS WHICH ARE NECESSARY FOR THE PERMIT OR ACTION THAT YOU ARE REQUESTING. 1. C OPIES OF ALL MAPS, SURVEYS, DRAWINGS, ETC. SHALL BE A'FI'ACHED AND 81/2" 8Y 11" COPIES OF ANY ATTACHMENTS SHALL BE INCLUDED. ATTACH THE APPROPRIATE SUPPLEMETAL INFORMATION FORM. A. Project's Name (if applicable): , Publix - Indian River B. Site Information I Address: 9605 U.S. 1 Lot: Block: I Indian River county I Zoning Classification: i Existing USe:vacanlCG i C. Description of p I necessary): I I)ATE RECEIVED: __ I-~ [ Form CD-200'I I ~ Approved: 08/27197 0N.W. Corner of U.S.1 & Berber Street) '. Unit: Subdivision: Indian River County Parcel #: Vacant Lant 20-31-39-00000-7000-00001.0, 2.0, 3.0 Future Land Use: CG Proposed Use: Commercial/Retail C. Description of proposed activity and purpose of the requested permit or action (attach extra sheets if Revision: FEE PAID: $ ~0.00 RECEIVED BY: ~" Page I of 3 [ Development Application I File Name: Dca DATE RECEIVED: .L.~__./. ~ / ~ % Permit Application No. D. Project Personnel: ~ Agent: ~ Name: David Knight; Kniqht, McGuire and AssQciates~ In~ Address 80 Royal Palm Blvd., Suite 401, Vero Beach, FL 32960 Phone NumbeF. (561 )569 - 5505 FAXNumbeE (561) 569 -1455 E-Mail: Attorney: Name: Address Phone Number: ( Numbe~ ( E-Maih Engineer: Name: Same as aqent. Address Phone Number: ( ) - F/~X Number: ( E-Mail: Surveyor: Name: William Hayhurst ;. B~hurst Land Surve~inq~ ZncL Address 1122 Old Dixie Highway, Suite B-6, Vffro Beach, Phone Number: (561) 569 - 6680 FAX Numben (561 E-Maih l, David Knight , BEING FIRST DULY SW AM THE LEGAL REPRESENTATIVE OF THE OWNER OF THE PROPt APPLICATION, AND THAT ALL THE INFORMATION, MAPS, DATA ACCURATE AND TRUE TO THE BEST OF MY KNOWLEDGE AND BELIE SWORN TO AND SUBSCRIBED BEFORE ME BY WHO IS PERSONALLY KNOWN TO ME eR A~3 1DENT1FI~ATIrbNr THIS ~ DAY OF ~..~ F~. ~.JJL~ , li9 c~._.~q, 32960 ) 770 '3446 / :)RN, DEPOSE AND SAY THAT: .. I AM THE OWNER '¢ J [R'FY DESCRIBED WHICH IS THE SUBJECT MA'I-I'ER OF THIS AND/OR SKETCHES PROVIDED IN THIS APPLICATION ARE DATE PRINTED NAME OF NOTARY '}. COMMISSION NO./~XPIRATION _/'.' SEAL: pproved: 08/27/97 Revision: No. CC 765647 TDevelopment Appfication ~ File Name: Dca I I -I i I i I I i i I -I I I I I I I i I I- I i I i I i I I I I I I I I Permit Application Ne. The following is required for all comprehensive plan amendments, zoning amendment (including rezoning), site plans, conditional use permits, special use permits, variances, exceptions, and appeals. I/VVE, __ THE OWNER(S) .~THE LEGAL REPRESENTATIVE OF THE OWNER OF THE PROPERTY DESCRIBED WHICH IS THE SUBJECT OF THIS APPLICATION, HEREBY AUTHORIZE EACH AND EVERY MEMBER OF THE Planning and Zoning BOARD/COMMISSION OF THE CITY OF SEBASTIAN (THE ~BOARD"/'COMMISSlON~ TO PHYSICALLY ENTER UPON THE PROPERTY AND VIEW THE PROPERTY IN CONNECTION WITH MY/OUR PENDING APPLICATION. I/WE HEREBY WAIVE ANY OBJECTION OR DEFENSE I/WE MAY HAVE, DUE TO THE QUASI-JUDICIAL NATURE OF THE PROCEEDINGS, RESULTING FROM ANY BOARD/COMMISSION MEMBER ENTERING OR VIEWING THE PROPERTY, INCLUDING ANY CLAIM OR ASSERTION THAT MY/OUR PROCEDURAL OR SUBSTANTIVE DUE PROCESS RIGHTS UNDER THE FLORIDA CONSTITUTION OR THE UNITED STATES CONSTITUTION WERE VIOLATED BY SUCH ENTERING OR VI~,VING. THIS WAIVER AND CONSENT IS BEING SIGNED BY ME/US VOLUNTARILY AND NOT AS A RESULT OF ANY COERCION APPLIED, OR PROMISES MADE, BY ANY EMPLOYEE, AGENT, CONTRACTOR OR OFFICIAL OF THE CITY OF SEBASTIAN. SIG DATE Sworn to and subscribed before me by David S. who is personally known to me.er.~mctuc, ed a~ idcntifm_,ation, this ~ Notary's Signature Printed Name of Notary Commission No./Expiration Seal: Kniqht, P.E. ?~ KELLY S. GILLEN My C,~mrn Exp. 10/13/2002 No. CC 765647 IForrn CD-2001 Approved: 08/27/97 t Revision: Page 3 of 3 tDeve/opmen t Applica tion File Name: Dca Permit Application No. Supplemental Information Preliminary Plat Approval -/ 1. The following information is required on all preliminary plats: a. A vicinity sketch showing the location of the boundary lines and distance of the land proposed for the subdivision in reference to other areas of the city. A north arrow, graphic scale, and date if preparation. The name of adjacent subdivisi, reference, together with the interest in adjacent acreage. The names, alignment, and wk )ns, if any, and the 'plat book and page mos of the owners of records having lth of all existing and proposed streets, alleys, rights-of-way or easements adjacent to or within three hundred (300) feet of the proposed sLbdivision including name, right-of-way width, street or pavement width and established center line elevation. 'Existing streets shall be dimensi¢~ned to tract boundary. ,// e. All existing and proposed prop~'~rty lines, easements and rights-of-way, their purpose, their effect on tile property to be subdivided, and the proposed layout of lots and blocks. .v/ f. Access points to collector and a~edal streets showing their compliance to access requirements. (.~' "~,l're' ~'t.4u ~ ~,~i,~'.~-~c,,,4~ ¢2~61z"~ ¢'" g. All existing drainage facilities. (~,'-~-~ ¢-_-_-_-_-_-_-_-_-_~,¢,~-f"~ ¢' h. Existing and proposed utilities such as telephone, electricity, water, sewer, gas, etc. on or adjacent to the tract. The preliminary plat shall contain a statement that all utilities are available and have been coordinated with the required util!ties. (.~E: ~-~ ~ ~,~, ~¢. [:~,e-~t.i :¢ ,. ~J/A i. Site for proposed parks, recreational areas and schools. - ~¢~,A¢ ¢ ~rz.- .) · / j. The location of any temporary st~"uctures or permanent structures having .... a temporary use. (_~: ~,~5 ~L4~ ~¢,~ ¢,.,~,u~- -;'~c~'~,q.~ ¢,~-'~"~ if the proposed plat borders upCn any public water bodies, delinate the mean high water line. Permanent reference makers shall be shown. Form CD.2022 Apj~roved: 8/27/97 L Pa~ef o~'2. I PreliminaryPlat Rev/sion: File Name: Sipreplt Permit Application No. ,/2. Attached the following: .. ~ a. Six copies of the preliminary plat. (Two sets must be sealed.) ucr ~.~-f b. The name, address and telephone number of the mortgage holder or any ~--rCrz~,r¢ other person having a legal equitable or beneficial interest in the land together with a statement from such that they will join in the dedication of the proposed subdivision.. ~.c. A surface water drainage facilities plan certified by an engineer or architect registered in the State of Flodda. ,/'d. A land survey with complete legal description prepared and cer[ified by a registered surveyor. ,//e. A traffic impact analysis, if required. ,/' f. An erosion/sedimentation control plan. ~ g. A contour map showing ground elevations at intervals of not more than one foot of the area to be subdivided and of a perimeter stdp at least fifty (50) feet and up to one hundred and fifty (150) feet in width around the area. ~-~¢, ~¢~,,te;¥") V/ h. A statement concerning required potable water improvements, wastewater improvements or on-site wastewater disposal data. ~ i. A schedule for multiple phases, if appropriate.. ~' ~ ~ ~ j. A list of the names and addresses of all owners of parcels of real prope~ within three hundred (300) feet of the parcel to be considered. Form C~.2022 Approved: 8/27/97 Page 2 of 2 tPreliminary Plat ' Revision: File Name: Sipreplt P Report 4. 0 3446 8. ~ r Ol e c t~!i~iii ! !t~iii ~e ~PPrsP° ~i?~dwh!ivlefi l~~i~tii Ow North: East: South: West: The proposed development for the subject parcel is for construction of a 44,198 SF Publix and 10,000 General Retail space, together with associated parking, water and sewer service, drainage, and landscaping. Access to the site will be accomplished via a right-in, right-out driveway connection to U.S. 1 and a two-way driveway connection to Barber Street. Proposed water and wastewater service to the site will be accomplished via connection to Indian River County Utilities. Stormwater runoff for the proposed development will be routed to an on-site retention area. The site contains 9.2 acres, or 432,115 SF of total land area. Of which, 296,000 (68.5%) is impervious surface and 88,187 SF (20.4%) is green area with 47,781 SF (11.1%) as lake area. The property is being subdivided to allow for two (2) outparcels along the CG Current Land Use Future Land Use U.S. 1 frontage. Current Zoning: Adjacent Properties Zonincj CG U.S. 1 CG CG Site Characteristics (1) Total Acreage: (2) Current Land Use(s): (3) Soil: (4) Vegetation: (5) Flood Hazard: (6) Water Service: (7) Sanitary Sewer Service: (8) Parks: (9) Police/Fire: Comprehensive Plan Consistency a. Future Land Use: Vacant CG U.S. 1 U.S. 1 Vacant CG Vacant CG 9.92 acres Vacant Immokalee, Myakka Pine, Palm, Oak and Scrub Zone X Indian River County Utilities Indian River County Utilities Riverview - 2 miles Sebastian Police - 3 miles Indian River Fire - 3 miles Consistent b. Traffic Circulation: C,~)nsistent. c. Housing: cbnsistent d. Public Facilities: COnsistent e. Coastal Management: Consistent f. Conservation: Consistent g. Recreation and Open Space: 10. Contents of Preliminary Plat: a. name of subdivision: PUblix - Indian River b. vicinity sketch: provided c. legal description Including section, township and range: provided d. north arrow graphic scale: prOvided e. date of preparation: provided i f. name, address, and telephone of applicant: provided g. name, address, and telephon~ of owner of record: provided h. name, address, and telephon~ of mortgage holder: provided i. statement that they will join ih the dedication: provided j. name, address, and registrati~3n number of engineer: provided k. name, address, and registration number of surveyor: provided I.name of adjacent subdivisions, if any, including plat book and page number reference: provided m. names of owners of record of adjacent acreage: provided n.contour map including a pe~rimeter strip up to 150 feet in width. provided o. all existing watercourses, d~'ainage ditches and bodies of water, marshes, and other signifiCant, natural or man-made features: provided Vm name, aliment and width of all existing and proposed streets, alleys, rights-of-way or easements including name, right-of-way width, street or pavement width and established center line elevations: provided all existing and proposed property lines, easements and right-of- ways, their purpose, their effect on the property to be subdivided, and the proposed layout of lots and blocks: provided access points to collector and arterial streets showing compliance to the access requirements: provided all existing drainage district facilities and the ultimate right-of-way requirements: provided utilities such as telephone, power, water, sewer, gas, etc., on or adjacent to the tract: provided a statement that all utilities are available and have been coordinated with all required utilities: provided sites proposed for parks, recreational areas and schools: N/A location of all temporary structures or permanent structures having a temporary use: N/A if borders public water, delineate the mean high water line: provided plan for stabilizing shoreline with natural vegetative cover or other environmentally sensitive manner acceptable to DER and the city: N/A permanent reference monuments shall be shown at all block corners, at all points of reverse or compound curvature, and at all points of tangency occurring with block limiting lines: provided aa. block perimeter returns intersection: provided Required Supplemental Information a. b, C. d. at block corners or other block line existing land use policy and proposed policy changes: provided on-site wastewater disposal data: provided surface water management plan: provided traffic impact analysis: provided required park land and/or facility improvements: N/A 4 f. required potable water improvements: Indian River County Utilities g. required wastewater improvements: Indian River County Utilities erosion and sedimentation control improvements: provided reference to required improvements i. access: provided ii. alleys: provided iii. blocks: provided iv. bridges: provided v. comprehensive storm~ater management system: provided vi. easements: provided. vii. lots: provided ' viii. seawalls, bulkheads, piers and docks: provided ix. soils: provided x. streets: provided j xi. bicycle/pedestrian paths: provided xii. off-street parking areaS: provided xiii. utilities: provided xiv. utility installation: provided ~ provided xv. central water system: ~ xvi. central wastewater system: provided xvil. individual sewage sysl~ems: provided xviii, water and sewage trealment and processing plants: provided xix. median strips and entranceways: provided xx. traffic control devices:I provided xxi. monuments: provided i xxii. commercial and induslrial subdivisions: provided xxili, mobile home subdivisl0ns: provided schedule of multiple phases: N/~ Fee paid: provided City Engineer's review: The comments still outstanding that require resolution prior to approval are: I 1. Left turn lane into the development off of Barber Street is required. The requirement for the left turn lane was outlined in my January 18, 2000 memorandum and in Chris Mora, IRC Traffic Engineer letter dated January 4, 2000. Without the left turn lane, through traffic will be impeded by traffic entering the development for southbound Barber Street traffic. Forty (40%) of the traffic for the development is generated from the Highlands, therefore, a left turr not uncommon for a developme. Barber Street is operating a improvements are required to improvements are outlined in #3 5 lane is an appropriate requirement and ~t of this magnitude. an inadequate level of service and meet concurrency requirements. Those fl4, & #5 of my January 18, 2000 letter. = Barber Street has not been dedicated to the public. There is an outstanding land transfer that needs to take place. 4. Wetlands mitigation has not been resolved. Approvals should be contingent upon resolving this issue. A pond maintenance access area (8' wide with 1:8 slope max) needs to be located along West property line along fence. There are a few details that need to be worked out with the construction plans, therefore, this review does not include approval of the construction. City Attorney's review: Other Matters: During the review of the proposed Publix it was realized that the intersection of Barber and Schumann Drive is currently at a failing level of service E and subsequently following development of the Publix will fall an additional level to a failing level of service F. Through negotiations, the County and City realized the importance of programming funds for the necessary improvements to bring the aforementioned intersection up to a passing level of service. ,As such the County and City have agreed to program the necessary funds to insure the appropriate improvements are constructed In addition to the above improvements, Barber Street will be resurfaced from the termination point of existing improvements (approximately 625 linear feet West of U.S. 1) extending West to Bristol Street. The Developer and the City are entering into a Developer's agreement for funding a fair share (50%-50%) costs for said resurfacing. Analysis: The applicant has filed for subdivision approval and site plan review for the proposed development of a retail shopping center at the intersection of U.S. Highway 1 and Barber Street. The proposed development for the subject parcel is for construction of a 44,198 SF Publix and 10,000 General Retail space, together with associated parking, water and sewer service, drainage, and landscaping. Access to the site will be accomplished via a right-in, right-out driveway connection to U.S. 1 and a two-way driveway connection to Barber Street. Proposed water and wastewater service to the site will be accomplished via connection to Indian River County Utilities. Stormwater runoff for the proposed development will be routed to an on-site retention area. The site contains 9.2 acres, or 432,115 SF of total land area. Of which, 296,000 (68.5%) is impervious surface and 88,187 SF (20.4%) is green area with 47,781 SF (11.1%) as lake area. The property is being subdivided to allow for two (2) outparcels along the U.S. 1 frontage. The Planning and Zoning Commission at their regular meeting on Thursday March 16, 2000 approved the Publix site plan with the following conditions: 6 10, 11. Conclusion: The proposed project iS consistent with the Land Development Code, Comprehensive Plan and Code Of Ordinances Recommendation: The staff and Planning Zoning Commission have completed a thorough review of the proposed 3ublix subdivision plan and recommend approval to the City Council with the fo lowing conditions: Applicant shall obtain City Council approval for annexation of North 5.94 acres into the City of Sebastian = = The Certificate of Occupancy shall not be issued until funds are committed within the three-year City of Sebastian Capital Improvements Plan (CIP) for improvements to the intersection of Schumann and Barber to bring the level of se~ice to levels acceptable under the Comprehensive Plan. Upon (~ity Council action to amend its five-year CIP to provide for the inclusion of the Schumann and Barber intersection improvements within a three (3) year period, this condition shall be deemed to be satisfied and a (: ertificate of Occupancy shall be issued at such time as any building on th~ site has been completed. Left turn lane into the develo3ment off of Barber Street is required. Without the left turn lane, through traffic will be impeded by traffic entering the development for southbound Barber Street traffic. Forty (40%) of the traffic for the development is generated from the Highlands, therefore, a left turn lane is an appropriat~ requirement and not uncommon for a development of this magnitude. The applicant shall participate ih funding a fair-share (8%) of costs for re- paving of Barber Street, from the termination point of existing improvements (approximately 25 linear feet West of U.S. 1) extending West to Bristol Street. This ~all be accomplished through a separate agreement with the City, draft<,d by the City Attorney, providing for an escrow of funds conditioned u 3n completion of the project within twelve (12) months. That portion of Barber Street contiguous to the Project and approximately six hundred (600) feet in len Ith running West from U.S. 1 shall be dedicated to the City. Wetland mitigation shall be as Irequired by the Saint Johns River Water Management District by the i§suance of an Environmental Resource Permit. A pond maintenance access ar~a (8' wide with a 1:8 slope max) needs to be located along West property~ine along the fence. Applicant shall obtain a su commencement of construction. PREPARED BY 7 bdivision construction permit prior to DATE City of Sebastian Subject: Budget Review Advisory Board Appr~.v/~ for Sub~ager Exhibits: Applications, board member list, advertisement Expenditure Required: Amount Budgeted: N/A N/A Agenda No. ~- 0'~7 Department Origin: City Clerk Date Submitted: 4/3/2000 4/12/2000 Appropriation Required: N/A SUMMARY STATEMENT A seven member Citizens Budget Review Advisory Board was established last year. Each City Council member named one member to the initial board and then twb at-large members were advertised for and appointed by City Council following interviews. Code of Ordinances Section 2-223 provides for appointment of members by newly elected Council members and two-at-large members. City Council Member Mayor Barnes Council member Hill Appointe~ Term Larry Napier 2 year David Foster ..... 2 year The two Council appointees need not be interviewed, however, the at-large applicants should be interviewed, unless waived by Council. RECOMMENDED ACTION Newly elected council members shall formally announce the name of his appointee to the Budget Review Advisory Board with the above prescribed terms; and City Council shall interview the remaining applicants and appoint two at-large members to the Budget Review Advisory Board for one year terms to expire at the Special Meeting following the election in March 2001. (Ail City Board and Committee.~ Must be Re~clents or,he C~ty of Sebastian) ~ ~- '~ __ I HOM~ADDRKSS: !~ ~ h/'"'~rI~f,..:. ~;~.z'".~L'~ .... ~ ~ ~ .-~°w L°~o ~ ~°u ~ ~ ~ °~ ~~... fg DO YOU ~Y HO~ ~ ~C 0~ ~o -.. ~ YOU P~~Y ~ ON ~'0~~ BO~ OK CO~? ~CHBO~O~~ DO~. P~~~ ~ ~T ~OI~'B~.~'h ." c -....~/ .- BO~ OF / C~~~ ~Y~ CODE ~OK~ BO~ CONS~~ BO~ P~o ~ zo~G co~~. ~ou~ ~~o~o~'~ ~ ~SO~Y BO~ O~ ~O~Y CO~'~ ~ m co~ N~) KEASONS FORWANTING TO SEKVE ON:BOARD OR COMMTFYEE: HAVE YOU EVER BEEN CONVICTED 0FANy'~oNY IN THIS OP.:ANY STATE? HAVE YOU EVEN BEEN CONVICTED,OF ANY.MISDEMEANOR IN~OLVDq. G MORAL TU~~E 1N TttIS 0K ANY STATE?. h3'O · ' WOULD YOU CONSm~X SE~.VIN~' ON A'BOAK60ri-mx ~m~ T~E ~(S) S~EC~ ~o~? ~ ~.~. ,., ~p~ ~ ~ for ~~' -: . ., ..... :-,... ::..;: . : A~mm si~' APPLICATION TO SERVE ON CITY BOA,RD/CO~E (All City Board and Committee Members Must be Residents of the City of Sebastian) NAME: HOME ADDRESS: HOME PHONE: David Foster 943 Blossom Dr. S~bm~tiao~ ~1. 32958 HOME FAX: E-MAIL: dfoster@sunet.net BUSINESS: John's Island Club Inc. BUSINESS ADDRESS: 115 Silver Moss Dr. Vero Beach F.~, 32~3 BUSINESS PHONE: 231-1700 BUSINESS FA~k231_8600 E-MAIL: ARE YOU A REGISTERED VOTER? ye s VOTER KEG. NO. ~/7/~/ HOW LONG HAXrE YOU BEEN A RESIDENT OF SEBASTIAN? Three Years DO YOU CUKKENTLY HOLD ANY PUBLIC OFF]CE? No DO YOU PKESENTLY SERVE ON ANY OTHER CITY BOARD OK COMMITTEE? WHICH BOARDS~COMMrrTEES? No PLEASE CHECK THE BOARDS ON WHICH YOU ARE INTERESTED IN SERVING IN oRDER OF PREFERENCE WITH FIRST CHOICE BEING #1: BOARD OF ADJUSTMENT ~ CHARTER REVIEW COMMrlTEE (serve~ ordy 6 months ~eay 7 ye. ars) ~ CI'UT]~NS BUDGET RE'vIEW ADVISORY BOARD '~ 'n _o CODE ENFORCEMENT BOARD ,= ~ ~ ~ CONSTRUCTION BOARD co o -nm HANDICAPPED SELF-EVALUATION COMNffrTEE Pm 'n, oA zo o co , ss o _ ... POLICE RETIREMENT BOARD OF TRUSTEES TREE ADVISORY BOARD m :~ OTHER TEMPORARY COMMITTEE ,c~ ;~ (WRITE IN COMMITTEE NAME) PPLICABLE EDUCATION AND/OR EXPERIENCE: (attach separate resume if necessary) Landscape Management Degree from Abraham Baldwin College REASONS FOR WANTING TO SERVE ON BOARD OR COMMITTEE: I would like to serve my community in any way possible. I was ask by Jim Hill to help ~ with the commitee which I ~ grateful to do. LIST ANY ADDITIONAL QUALIFICATIONS TO SE HAVE YOU EVER BEEN CONVICrED OF ANY FEi HAVE YOU EVEN BEEN CON~qCTED OF ANY Ntis TURPITUDE IN THIS OR ANY STATE?. No WOULD YOU CONSIDER SERVING ON A BOARD ABOVE? No RVE ON BOARD OR COMMITTEE: 0NY IN THIS OR,ANY STATE? No DEMEANOR INVOLVING MORAL )THER TI'tAN THE ONE(S)SELECTED I hereby certify that I am q.~li~ed to hold the position for Which this application is made. Fu~her, I hereby authori~ the City of Sebastian to investigate the truthfi~c~s of all information which I have provided in this application. I undcrs~d that any misrcprcscntation or ommlssion of information rcqucsteA in this application is cause for disqualification I have bccn provid~ with, ~ and tmdcrstand City of S&astiaa Code of Ordinances Sections 2-166 through 2! 173 (attached).! ,', Information relative to a specific hoa'd~ttcc is available if requested., t ~/', ] Applican"f Signature Su.~scrib~l and sworn to before me this ~2~Z~ day of ~. , ~ , by N&ary Publ~ stare of Florida ,,~;~.~.~'.'~',,,, ANN V. ROUSSEAU , ~;~ EXPIRES: March 18, 2002 % ~e .aonde~hru NoraU public Unde~fit~ rev. 4/5/99 i I i I I I I I I I I I I I I I: APPLICATION TO SE CiTY BOARD/COMMI (All City Board and Committee Members Must be Residents &the City of Sebastian) HOME PHONE: BUSINESS: HOME FAX: Busn',fESS ADDRESS: BUSINESS PHONE: BUSINESS FAX: E-MAIL: ARE YOU A REGISTERED VOTER? '~£,~ VOTER REa. NO. HOW LONG HAVE YOU BEEN A RESIDENT OF SEBASTIAN? DO YOU CURRENTLY HOLD ANY PUBLIC OFFICE? DO YOU PRESENTLY SERVE ON ANY OTHER CITY BOARD OR COMMITTEE? WHICH BOARDS/COMMITTEES? ,',/o PLEASE CHECK THE BOARDS ON WHICH YOU ARE INTERESTED IN SERVING IN ORDER OF PREFERENCE WITH FIRST CHOICE BEING #1: BOARD OF ADJUSTMENT CHARTER REVIEW COMMITTEE (serves only 6 months every 7 years) CITIZENS BUDGET REVIEW ADVISORY BOARD CODE ENFOKCEMENT BOARD CONSTRUCTION BOARD HANDICAPPED SELF-EVALUATION COMMITTEE PLANNING AND ZONING COMMISSION POLICE RETIREMENT BOARD OF TRUSTEES RECREATIONAL ADVISOKY BOARD TREE ADVISOKY BOARD OTHER TEMPORARY COMMITTEE (WRITE IN COMMITTEE NAME) "~P~ICABLE EDUCATION AND/OR EXPERIENCE: (attach separate resume ffnecessary) · REASONS FOR WANTING TO SERVE ON BOARD OR COMMITTEE: LIST ANY ADDITIONAL QUALIFICATIONS TO SERVE ON BOARD OR COMMITTEE: HAVE YOU EVER BEEN CONVICTED OF ANY FELONY IN THIS OR ANY STATE?· A/o HAVE YOU EVEN BEEN CONVICTED OF ANY MISDEMEANOR INVOLVING MORAL TURPITUDE IN THIS OR ANY STATE?. A/o : WOULD YOU CONSIDER SERVING ON A BOARD OTHER THAN THE ONE(S) SELECTED ABOVE? )]£~ ' I hereby certify that I am qualified to hold the position f~r which this application is made. Further, I hereby authoriz~ the City of Sebastian to investigate the tmthfu_ness of all information which I have provided in this application. I understand that any misrepresentation or ommis$ion of information requested in this application is cause for disqualification. I have been provided with, read and understand City of Sebastian Code of Ordinances Sections 2-166 through 2-173 (attached). Information relative to a specific board or m~fi~ttee is available if requested. ~ ~ I '~? ~">..?:- MY COMMISSION # CC 725840 {~ "~ !1 ~'_'..,d~.~--': EXPIRES: March 18, 2002 \wp-£orm\applicat.wIxi rev. 4/5/99 Sara Marshall 825 Bailey Drive Sebastian, Florida 32958 Home phone (561) 589-5139 e-mail address: sara6250~aol.com Professional/Managerial Experience: 1993-1999 Nurse Manager, Cooper Health Systems, Camden, NJ Responsible for over 1300 patients, budgetary responsibilities for over one half million dollars in grant funds 1982-1993 Captain to Lieutenant Colonel Head Nurse to Chief of Preventive Medicine Locations: Texas, North Carolina, Germany, New Jersey 1979-1982 Public Health Nursing Consultant, Wisconsin 1973-1979 Charge Nurse, Nursing Instructor, Assistant Director Locations: New York, New Jersey, Wisconsin Civilian Education: 1973 BSN 1979 MSN 1984 Yearly SUNY at Plattsburgh, Plattsburgh, New York University of Wisconsin, Oshkosh, Wisconsin 21 postgraduate credits in Public Health, Tulane University 20-30 Continuing Education Credits Military Education: 1977~1992 AMEDD Officer Basic, Health Care Administration, Command and General Staff College, Preventive Medicine Management Courses Military Honors: 1980-1997 Army Commendation Medal, Meritorious Service Medal (2), Overseas Ribbon, Women in the Military, Army Service Ribbon Professional Licenses: Registered Professional Nurse- NY, NJ, PA, WI, FL Real Estate - Salesperson - NJ Publications: Publication in the May-June 1989 issue of Medig_al Bulletin, "Soldier's Knowledge Base on HTLV-III and AIDS" Grant Writing for Title I and Title II and State Funding Co-authored "Changes in Body Habitus in HIV-Infected Patients Treated with Protease Inhibitors" APPLICATION TO ~]$RYE ON C[L~ BOARD/COMMITTEE (All City Board and Committee Members Must be Residents of the City of Sebastian) HOM~ ADmPaSS: 7~7 BUSINESS: /~. BUSINESS ADDRESS: BUSINESS PHONE: BUSINESS FAX: A~ YOU ^ I~OIS~'~D vozm~? 5/~'~ voTEr~ RE~. ~o. HOW LONG HAVE YOU BEEN A RESIDENT OF SEBASTIAN? /" '~ /~/i or.)-Ff4..r' DO YOU CURKENTLY HOLD ANY PUBLIC OFFICE? /vt) ... no YOU ~,VaSEN~Y snVE ON ANY Om crn, sotatD O~ co~~m PL~SE C~CK ~ BO~S ON ~CH YOU ~ ~S~D ~ SEK~G ~ 0~ OF P~~CE ~ ~T CHOICE B~G ~1: BOARD OF AD.IUSTMENT ' CHARTER. REVIEW COMMITTEE (serves only 6 months every 7 years) cro2'J~NS BUDGET REVIEW ADVISORY BOARD CODE ENFORCEMENT BOARD CONSTRUCTION BOAKD HANDICAPPED SELF-EVALUATION COMMITTEE PLANNING AND ZONING COMMISSION POLICE RErIKEMENT BOARD OF TRUSTEES RECKF~TIONAL ADVISORY BOARD TREE ADVISORY BOARD OTHER TEMPORARY COMMITTEE (WRITE IN COMMITTEE NAME) PPLICABLE EDUCATION AND/OR EXPERIENCE: (a~ach separat~ resume if n~..~sary) REASONS FOR WANTING TO SERVE ON BOARD OR COMMITTEE: (~ [ T ~ Z-~_' IV ~' ,,~ (;.' /~ &- 'C_'. ~' j2_..Z, b,, ? ~'~.L/ //V ['Q ~ ,.,,-~U~/~ed and :~wom to before me ~ ~' ~ '~ MY OOMMI88 ON ~ CC 72~840 J ' [ ~ EXPIRES: March 18, 2~2 %'t~' ~ 8ond~dThruNot~ rev.4/5/99 of ,~-c',~----.~_.-;~2z~. by known-a~--me, or has'produced LIST ANY ADDITIONAL QuALIFICATiONS TO SERVE ON BOARD OR COMMITTEE: L:' c,~z: ?' t,~,.c,/~ )<' /'/J J~'~-fO: . .~/vO P,~I~'Z.i ?z 4 HAVE YOU EVER. BEEN CONVICTED OF ANY FELONY IN THIS OR ANY STATE? HAVE YOU sew comr cTED oF r VOLV MO TURPITI~E IN THIS OR ANY STATE?. /V' d WOULD YOU COlqSIDEK SERVING ON A BOARD 0THF..R THAN THE ONE(S) SELECTED ABOVE? I i hereby certify that I am q, aliRed to hold the position for which ~ application is made. Further, I hereby authorim th, City of Sch~fian to inv~ti§at~ the tmthfifln~, of all information which I have provided in this application. I und~tand that any mi~r~resentafion or ommlssion of information requested in thi.q application is came for disqualification. I I have been provided with, ~ and understand City of Seb~fian Code of Ordinances Section~ 2-166 through 2-173 (attached). Information rclafivc to a specific hoard or,~cal~ittce is av .ailablc if~quest :c:d./¢ // ....... Z-" ,/ / ,/V '";.-" -.//, Applicant CITIZENS RUDG~T REVIEW ADVISORY BOARD The Citizens Budget Advisory Review Board is comprised of 7 members, 5 of whom are individual Council appointees, and 2 of whom are appointed by Council at-large. The 5 members appointed by Council serve the same term two year term as the Council member who appointed them and the 2 at-large members serve one year until the next election. For this year alone, two Council appointees will serve only one year. ADVISORY COMMITTEE MEMBER DAVID FOLKENING 115 LARCHMONT TERRACE SEBASTIAN, FL 32958 589-3083 E,DWIN GILCIIER 66 t WIMBROW DR~WE SE, DASTIAN, FL 32958 589-4460 HERBERT MUNSART 1464 SEAHOUSE STREET SEBASTIAN, FL 32958 589-3375 LARRY NAPIER 163 1 IAIII'dSqDRIVE SEBASTIAN, FL-32958 388-20-70 GENE RAUTH 732 CLEVELAND STREET SEBASTIAN, FL 32958 388-9403 ~;GELA SI IERBR-OOK 123 MELrFON AVENUE SEBASTIAN, FL 32958 589-5494, RICI IAI'd~ -S-MITI I 787 CARNATION DRIVE SE~tASTiAN, FL 32958 388-6142 APPOINTEP t~Y COUNCILMEMBER BISHOP /MAYOR WlNINGER COUNCILMEMBER BARCZYK VICE MAYOR NEUBERCER COUNCILMEMBER MAJCHER AT~ARGE MEMBER AT-LARCEMEMBER 4/99 - 3/2001 4/99 - 3/2000 4~9-3~001 4~9-3~000 4~9-3~001 4~9-3~000 4D9~-3~200~ CITY MANAGER, TERRENCE MOORE IS AN EX-OFFICIO MEMBER BOARD SECRETARY: SALLY GRUNZWEIG 80 City of Sebastian 1225 MAIN STREET n SEBASTIAN, FLORIDA 32958 TELEPHONE (561) 589-5330 [] FAX (561) 589-5570 MARCH 23, 2000 PRESS RELEASE CITIZENS BUDGET REVB THE CITY OF SEBASTIAN IS SEEKING APPL MEMBER POSITIONS ON THE CITIZENS BUI QUALIFICATIONS: RESIDENT OF THE cr ADVISORY BOARD [CANTS TO FILL TWO AT-LARGE )GET REVIEW ADVISORY BOARD. FY OF SEBASTiAN THE BOARD SHALL ASSIST IN THE CITY'S BUDGET REVIEW PROCESS AND SHALL MAKE RECOMMENDATIONS TO THE CITY COUNCIL PRIOR TO THE FIP~ST BUDGET HEARING FOR EACH FISCAL YEAR. APPLICATIONS ARE AVAILABLE IN THE CITY CLER,K'S OFFICE, CITY HALL, 1225 MAIN STREET, SEBASTIAN, BETWEEN THE HOURS OF 8:00 A.M. AND 4:30 P.M. AND WILL BE ACCEPTED UNTIL NOON ON FRIDAY, MARCH 31, 2000. City of Sebastian Subject: Code Enforcement Board Ap roved for Submitt~!~ · 'tyManager Exhibits: applications, board member list, advertisement - Expenditure Required Amount Budgeted: N/A For Agenda of: Agenda No. Department Origin: City Clerk ~ Date Submitted: 3/27/2000 4/12/20O0 Appropriation Required: SUMMARY STATEMENT The Code Enforcement Board has one regular member businessman position open. This position was readvertised as directed at the March 8, 2000 City Council meeting and three applications were received. ~.ECOMMENDED ACTION Interview applicants, unless waived, and appoint as follows: 1. Businessman position with term to expire March 1,2003 APPLICATION TO SERVE ON crrYJ~OARD/COMMITrEE (AL1 City Board and. Committe~ Members Must be Residents of the City of Sebastian) ~o~ ~HO~: 3~"~ ~o~ ~:~,M~: Busn~ss ADD~.SS: qo ~ ~ou.~,~,~,o~? YOU C~Y HOLD ~ P~LIC YOU P~$~Y S~ 0N ~ 0~ C~ BO~ OR CO~E? ~cHso~wco~? NO ' ~L~S~ C~CK ~ SO~S O~ ~CH YOU ~ ~~D ~ S~R~~ ~ 0~~ OF P~~CE ~ ~T CHOICE BErG ~1: ~~~ c~~ (~7~; o~ ~o~ ~ ~ CODE ~ORC~ BO~ ~ CONS~U~ON BO~ ' ~iC~P~ S~F-~UA~ON C0~E '~ P~G ~ ZO~G C0~SSION PONCE ~ BO~ OF ~US~ES ' ~C~ON~ ~SOKY BO~ ~ ~ co~~ ~n) APPLICABLE EDUCATION AND/DR EXPERIENCE,: (attach .'~parate resume if n~:~ssary) / WO~D YOU CONSmER SER~G ON A BO~ 0~ ~ ~ O~(S) SELECTED au~ofi~ ~ Ciw of Sebmfi~ m hv~figam ~e ~~s of ~ ~omafion w~ch I have provid~ app~cafiom I red.md ~at ~y ~s~r~m~fion or o~ssion of~omafion requ~t~ ~ ~s ' appU~tion is ~ fg 2-173 (a~h~). ~omafion mlafiw ~ a s~c ~ g ~~ ~ av~abl~ ~mqumt~. Ap~t Si~a~ . ~ · J~~~~~ , who is ~n~ly ~o~ ~ me, or h~'prMuced ~~. 4/5/99 I APPLICATiON TO SERVE ON CiTY BOARD/COM'MITFEE (All City Board and Committee Members Must be R~idents of the City of Sebastian) HOME PHONE:_4~/.._~J:>orP-.~O;7,_HOME FAX: susn, mss mo~.~/.f~,~f_~.~r~usnmss FXX: · A_~ You ^ REGmrmmD vo~? /7~3 voum mm. ~o. HOW LONG HAVE YoU BEEN A RESIDENT OF SEBASTIAN? DO YOU CURRENTLY HOLD ANY PUBLIC OFFICe. DO YOU PRESENTLY SEKVE ON ANY OTHEK CITY BOARD OK COMMITTEE? WINCH BOA~DS/CO~v~TrTF~S? ~ c) PLEASE CHECK THE BOARDS ON WHICH YOU ARE INTERESTED IN SEKVING IN ORDER OF PREFERENCE WITH FIRST CHOICE BEING ~I: BOARD OF ADJUSTMENT CHARTER REVIEW COMMFFFEE (serves only 6 months ,very 7 years) CiTIZE S BUDGET REVIEW ADVISORY BOARD CODE ENFORCEMENT BOARD CONSTRUCTION BOARD HANDICAPPED SELF-EVALUATiON COMMITTEE PLANNING AND ZONING COMMISSION POLICE RETIREMENT BOARD OF TRUSTEES RECREATiONAL ADVISORY BOARD TREE ADVISORY BOARD OTHER TEMPORARY COMMITTEE (WKITE IN COMMITTEE NAME) LO OI WU OZ >ttt~10 X.I. IO JO 30I~.]0 NVIiS'V~13S ]0 kilo PPLICABLE EDUCATION AND/OR EXPERIh'~CE: (att~h separate resume if necessary) REASONS FOR WANTING TO SERVE ON BOARD OR COMMITTEE: LiST ANY ADDITIONAL QUALIFICATIONS TO SERVE ON BOARD OR CONDMITTBE: HAVE YOU EVER BEEN CONVICTED OF ANY FBL, HAVE YOU EVEN BEEN CONVICTED OF ANY 1~Si ~JKPITUDE IN THIS OR ANY STATE?. :)NY IN THIS OK ANY STATE? /__:.PC) )EMEANOR INVOLVING MORAL WOULD YOU CONSmEK S£KVINO ON A BOARD 6THER THAN THE ONE(S).,.SELECTED A OVE?5 i · i hereby certify that I am q, mlified to hold the position for ;hich this application is made. Further, I hereby authorize the City of Sebastian to investigate thc truthfulness of ali information which I have provided in this application. I understand that tomy misrepresentation or ommission of information requested in this application is cause for disqualification. I have be~n provided witk, read and understand City of Sebastian Code of Ordinances Sections 2-166 through 2-173 (attached). Information relative to a specifi..~:~rd o~ committee is available ifrequestexi. hbscribed and Tm to before mc this ~f).~d~ of ~---., ~ , by or ",?'" ,~('~ Bonded Thru Nolan/Public Unden~rlfers .L. \wprform~applicaLwpd r~w. 4/5/99 -RECEIVED CITY OF SEBASTIAN · OFFICE OF CITY' CLERK A~'PL][CATION TO SERVE ON CITY BOARD/~~~] .1~ 03 (All City Board and Committee Members Must be Residents of the City of'Sebastian) .HON[E ADDKESS: ~C)~-'~ ~ ~---/_/~_~2% ~ c ~ HOME PHONE: ~7c3~ BUSINESS ADDRESS: ,,~,/~? _ 3 . ~ow ~o~ ~ ~ou ~ ~ ~s~ o~ s~s~ DO., YOU C~Y HOLD ~ P~LIC O~CE? ~ YOU P~S~Y S~ ON ~CH BO~S/CO~? PL~SE C~CK ~ BO~S ON ~CH YOU ~ ~STED ~ SEK~G ~ O~ER OF P~~CE ~ ~T ~OICE BErG ~ 1: 3 BOARD OF AD/USTMENT ' CHARTER REVIEW COMMITI'EE (serves only 6 months cvea7 7 years) CITIZENS BUDGET REVIEW ADViSORY BOARD CODE ENFORCEMENT BOARD CONSTRUCTION BOARD HANDICAPPED SELF-EVALUATION COMlvflTTEE PLANNING AND ZONING COMMISSION POLICE RE'IIREMI~'T BOARD OF TRUSTEES RECRF. ATIONAL ADVISORY BOARD TREE ADVISORY BOARD OTHER TEMPORARY COMMITTEE (WR/TE IN COMM/TTEE NAME) APPLICABLE EDUCATION AND/OR EXPERIENCE: (attach separate resume if necessary) ~ASONS FOR W~G TO SER~ 0N 90~ 0R C0~E: LIST ANY ADDITIONAL QUALIFICATIONS TO SF_,XVE ON BOARD OR COMMITTEE: HAVE YOU EVER BEEN CONVICTED OF ANY FEL' 3NY IN TI-IlS OR ANY STATE? A/O HAVE YOU EVEN BEEN CONVICTED OF ANY MISi, DEMEANOR INVOLVING MORAL TURPITUDE IN THIS OR ANY STATE?. , WOULD YOU CONSIDER. SERVING ON A BOARD ~THEK THAN THE ONE(S) .SELECTED ABOVE? ~ I hercby certify that I am qualified to hold thc position for which this application is madc. Further, I hereby authorize thc City of Sebastian to investigate thc l~ruthfulnczs of all information which I havc provided in this application I understand that any misrcprcscntafion or ommission of information requested in this application is cause for disqualificatio~ I have be~n provided with, rcad and understand City of Sebastian Code of Ordinanccs Sections 2-166 through 2-173 (attached). Information relative to a specific board ot canmittcc is available if requested. \~-fom~pplica~ rev. 4/$/99 ~~~i~::LQ:adoTn~l~/~o//w~ to 'm,, or h."produced ~ & -~ MY COMMISSION ~ CC 74~78 ~J EXPIRES: June 18, 2002 NUMBER OF BOARD TERMS AND YEARS FOR EACH INDMDUAL ARE AS OF 3/I/00 AND WILL BE REVISED AT THE BEGINNING OF EACH MONTH CODE ENFORCEMENT BOARD THOMAS T. CONNELLY 149 KILDARE DRIVE SEBASTIAN FL 32958 388-1846 MEETS THIRD WEDNESDAY OF EACH MONTH - 3:00 P.M. ENGINEER POSITION APPOINTED REG. MEMBER TERM VACATED BY G.METCALF: 9/11/96 TERM EXPIRES: 8/I/99 REAPPOINTED REGULAR MEMBER POSITION: 9/8/99 TERM TO EXPIRE: 8/2002 SALVATORE F. NEGLIA 461 GEORGiA BLVD. SEBASTIAN, FLORIDA 32958 388-5020 (CURRENTLY IN 2ND FULL TERM AND 4TH REGULAR MEMBER YEAR) MEMBER POSITION APPOINTED REGULAR TERM: 3/94 TERM EXPIRES: 3/97 REAPPOINTED REGULAR TERM: 4/97 TERM EXPIRES: 3/1/2000 REAPPOINTED REGULAR TERM: 3/2000 TERM EXPIRES: 3/12003 ALLEN G. SCHOFIELD 734 ROSE AVENUE SEBASTIAN, FLORIDA 32958 388-1805 (CURRENTLY IN 3RD FULL TERM AND 7TH REGULAR MEMBER YEAR - NO ONE ELSE APPLIED FOR POSITION) SUBCONTRACTOR POSITION APPOINTED REGULAR MEMBER POSITION VAC. BY MAY: 6/17/98 UNEXPIRED'TERM TO EXPIRE: 2/2000 REAPPOINTED REGULAR TERM: 3/2000 TERM TO EXPIRE: 2/I/2003 (Currently in iST full t~rrn and 2ND regular member year) KEN COSCO 372 BANYAN STREET SEBASTIAN, FLOR/DA 32958 388-5432 APPOINTED Ist ALTERNATE TERM: 6/95 TERM TO EXPIRE: 6/98 " APPOINTED TO REGULAR MEMBER REALTOR POSITION ' VACATED BY D. GILLIAMS: 5/96. TERM TO EXPIRE: 3/99 REAPPOINTED TO REGULAR MEMBER REALTOR POSITION: 3/24/99 TERM TO EXPIRE: 3/1/2002 (CURRENTLY IN 1ST FULL TERM AND 4TH REGULAR MEMBER YEAR) 81 JAYNE BARCZYK 609 CARAVAN TERRACE SEBASTIAN, FLORIDA 3295~ 388-1949 APPOINTED UNEXPIRED REGULAR MEMBER POSITION OF JOSEPH FLESCHER: 9/9/98 TERM TO EXPIRE: 3/2001 PETER CAVALLO 518 SAUNDERS STREET SEBASTIAN, FLORIDA 32958 388-3525 (NO FULL TERM o2ND REGULAR MEMBER YEAR) " APPOINTED ALTERNATE MEMBER POSITION: 1/98 TERM TO EXPIRE: 4~2000 APPOINTED TO REGULAR MEMBER GENERAL CONTRACTOR POSITION. VACATED BY MICHAEL OLIVER: 6/17/98 UNEXPIRED TERM TO EXPIRE: 6/99 REAPPOINTED TO GENERAL CONTRACTOR POSITION: 5/12/99 TERM TO EXPIRE: 6/1/2002 (1ST FULL TERM - 2ND REGULAR MEMBER YEAR) ELIZABETH ANN GRIFFIN 1049 PHELPS STREET SEBASTIAN, FLORIDA 32958 388-2140 APPOINTED UNEXPIKED ALTERNATE MEMBER POSITION OF JOSEPH FLESCHER VACATED IN 4/97: 9/9/98 TERM TO EXPIRE: 4/2000 APPOINTED BUSINESSMAN POSITION VACATED BY DONNA MERRITT: 5/12/99. UNEXPIRED TERM TO EXPIRE: 3/1/2000 (ALTERNATE TERMS AND YEARS NOT COUNTEI (NO FULL TERM- 1ST REGULAR MEMBER YEAR ADP, INA DAVIS 668 BENEDICTINE TERRACE SEBASTIAN, FLORIDA 3295g 589-2408 )) APPOINTED UNEXPIRED ALTERNATE MEMBER POSITION VACATED BY DONNA MERRITT: 1/27/99 TERM TO EXPIRE: 6/2001 (ALTERNATE TERMS AND YEARS NOT COUNTED) JOSEPH MOROZOWSKI 3426 HEATHEKWAY LANE SEBASTIAN, FLORIDA 32958 589-8024 (ALTERNATE TERMS AND YEARS NOT COUNTEI APPOINTED UNEXPIRED ALTERNATE MEMBER POSITION VACATED BY ELIZABETH GRIFFIN: 9/8/99 TERM TO EXPIRE: 4/2000 )) BOARD SECRETARY - DORRI BOSWORTH 82 City of Sebastian 1225 Main Street, Sebastian, Florida 32958 Telephone (561) 589-5330 Q Fax (561) 589-5570 E-Mail: city~cityofsebastian.org MARCH 10, 2000 PRESS RELEASE CODE ENFORCEMENT BOARD THE CITY OF SEBASTIAN IS SEEKING APPLICANTS TO FILL A BUSINESSMA~ POSITION ON THE CODE ENFORCEMENT BOARD. QUALII~ICATIONS: BUSINESSMAN: THE BUSINESSMAN SHALL BE ACTIVELY ENGAGED IN ANY LAWFUL BUSINESS WITHIN THE CITY, OR SHALL BE AN OFFICER OR EMPLOYEE OF A BUSINESS ENTITY HOLDING A CURRENT AND VALID OCCUPATIONAL LICENSE ISSUED BY THE CITY. THE CODE ENFORCEMENT BOARD MEETS THE TH]RD THURSDAY OF EACH' MONTH AT 3:00 P.M. IN THE CITY COUNCiL CHAMBERS, 1225 MAIN STREET, SEBASTIAN. APPLICATIONS ARE AVAILABLE IN THE CITY CLERK'S OFFICE, CITY HALL, 1225 MAIN STREET, SEBASTIAN, BETWEEN THE HOURS OF 8:00 A.M. AND 4:30 P.M. AND WILL BE ACCEPTED THROUGH FRIDAY, MARCH 24, 2000. I I City of Sebastian, Florida Subject: Status report on City Hall renovations. Exhibits: slide presentation, life cycle cost and floor space requirements. EXPENDITURE AMOUNT BUDGETED: REQUIRED: None None Department Origin: Orpwth Management Tracy E. Hass~~ Date Submitted: April 3, 2000 For Agenda of: April 12, 2000 APPROPRIATION REQUIRED: None SUMMARY As previously presented to the City Council, the staff is in the process of establishing a plan of action for renovations to the current City Hall building and possible construction of a new City Hall facility. We are now prepared to present a progress report and update the City Council on the proceedings regarding grant possibilities and cost analysis for renovations/replacement of City Hall. Attached you will fred pages excerpted from the previous presentation as well as the life cycle cost and future floor space requirements for City Administration. RECOMMENDED ACTION Direct staff on City Council's wishes regarding pursuance of grants and continuance ofplarming/ preliminary design stage for upgrades to the City Hall complex. Z ILl i I I I ! - i i I I I __.~ o ~o I I. i I I I i I i I i I I I I I I I I I I I I LIFE CYCLE COST Building LCC Data: First Cost Life Total sq ft Useful sq ft for offices and facilities First Cost/Total Sq ff First Cost/Useful sq ff First Cost/Yr of life ~$1176000 (1) 50yrs 13,300 1146o (3) -$88.40 -$102 -$2352O Annual Operating Cost Estimate Maintenance (Paint, mo,, equip., etc.) Electric Telephone Utilities (sewer/water) -$5000 -$15000 -$20,000 Total Cost/Yr of Life -$66,120 Firc~LC~ (1) A&E -$30,00~ Site Prep -$82,000 Building: $80/sq fix 13,300sq ft $1,064,000 Total -$1,176,000 First Cost (~ Based on Survey Team Estimate Excludes outer walls, stairways and hallways Electric (4) Was $22,000: City Hall bldg portion based on square footage is $11,534 for 1st floor; therefo that amount was doubled for two floors for tota of $33,534 re (1 bldg) (2 Floors) -$660250 (2) 20yrs 10,300 7630(3) -$64.10 -$86 -$33012 -$12,350 -$33,534 (4) ~$21900 -$1300 -$102,096 (3 bldgs) i I i I I I Ii I I I I i I I I I I I I I I I I I i i i I I I I I I I I I I i FLOOR SPACE REQUIREMENTS I~EEARTMEI~'. City Hall Office Space: City Clerk's Complex City Mgr. (incl. exec, Assist.) City Atty, Conf Room Pur~a~ing Finaffce~ Human Resources Reception Area Additional Conf. Room Rest Rooms (2 large) Break Room (central) Subtotal CURRENT sq ff 1428 440 134 198 144 1000 254 t06 0 380 4286 Hallways/Stairs/Outer Walls 1510 Total 5796 % INCREASE_ Current Req't and/or Projected Growth) 20 (G) 20 (CR) 50 (CR) 20 (CR) 50 (CR) 20 20 (G) 20 (4 small) Major depts kitchenettes (1 floor) 0 Council Chambers 1604 (overall) 20 (G) Public WorkslEngineering 1630 " 20 (CR/G) Growth Mgmnt,/Building 2025 " 20 (CR/G) Total 11055 10-20 yr Gro_~l] sq tt 1714 528 200 236 2t6 1200 306 126 24O 462(4 s 5468 J840 7308 1840 1872 13300 Notes: 1, Useful office space for 1st and 2nd floors of existing building is 7630 sq It; therefore existing building could accommodate addition of either the Council Chambers or the Public Works/Engineering Departments (with projected growths) 2. For purpose of simplification the sq ft for hallways, stairs and outer walls for the existing building also applies to a new building 3. A new building would be designed to contain all departments and facilities including projected growth 4. The total square footage of the new building would be 13,300 sq ft 5. Useful space of the new building would be 11,460 sq ft (2 floors) (excl outer walls of exist Bldgs Subject' Requests City of Sebastians Florida U.S. #1 Waterline/Installation Agenda No. Department Origin: City Manager Date Submitted: 04/04/9.000 For Agenda of: 04/12/2000 Exhibits: Letter dated 8/9,9/00 from Mr. H. Oreenhalch, Country Ham N' Egg Restaurant Inc., 709 U.S. #1, Sebastian, FL EXPENDITURE REQUIRED: N/A AMOUNT BUDGETED: N/A APPROPRIATION REQUIRED: SUMMARY As you may recall, a letter was recently mailed to Mr. Hubbs, Director of Utility Services, Indian River County, requesting Indian River County to proceed in a expeditious manner in facilitating the extension of water lines along the West side ofU. S. #1. Once again, another U. S. #1 business owner, Mr. H. Greenhalch, of Country Ham N' Egg Restaurant has expressed interest and desire to have water lines installed along U.S. #1. Since there appears to be an on going interest among U.S. #1 business owners for the installation of water lines, staff is requesting direction from the City Council on how to proceed with requests ofthls nature. RECOMMENDED ACTION Direct staff on how to proceed with water line requests from U.S. #1 business owners. I ISubject: Petition for Voluntary Annexation. City of Sebastian, Florida Agenda No. ~{9- OOC~ Department Origin: ~G.rqwt~h~ Management Tracy E. Hass ~~ Date Submitted: March 31, 2000 For Agenda of: April,S72000 Exhibits: Exhibits: Ordinance No. O-00-10, letter of request, location map and Chapter 171.044 F.S. EXPENDITLrRE AMOUNT BUDGETED: APPROPRIATION REQUiRED: None REQUIRED: None None SUMMARY Boos Development Group, Inc. has filed for a voluntary annexation of 5.94 acres of land lying contiguous to the City of Sebastian. Boos Development, Inc. has been authOrized by John and Grace Sexeny, owners of the property, to act as petitioner for said annexation. The voluntary annexation petition has been filed in accordance with Chapter t 71 of the Florida Statutes. The property will be annexed with a Commercial General (CG) zoning, which is consistent with the adjacent parcels within the City of Sebastian. The property is being annexed as part of the proposed development of a retail shopping center at the intersection of U.S. Highway 1 and Barber Street. The proposed development for the subject parcel is for construction of a 44,198 SF Publix and 10,000 General Retail space, together with associated parking, water and sewer service, drainage, and landscaping. Access to the site will be accomplished via a right- in, right-out driveway connection to U.S. 1 and a two-way driveway connection to Barber Street. Proposed water and wastewater service to the site will be accomplished via connection to Indian River County Utilities. Stormwater runoff for the proposed development will be routed to an on-site retention area. The site contains 9.2 acres, or 432,115 SF of total land area. Of which, 296,000 (68.5%) is impervious surface and 88,187 SF (20.4%) is green area with 47,781 SF (11.1%) as lake area. The Planning and Zoning Commission at their regular meeting on Thursday March 16, 2000 approved the Publix site plan contingent upon the City Council approving the annexation of the North 5.94 acres of the subject parcel. RECOMMENDED ACTION Hold the first reading of Ordinance No. O-00-10 and schedule a second reading and public hearin~ 2~, 2000. ORDINANCE NO. 0-00-10 AN ORDINANCE OF THE CITY OF SEBASTIAN, IND~N RIVER COUNTY, FLORIDA, PROVIDING FOR THE VOLUNTARY ANNEXATION OF 5.94 ACRES, MORE OR LESS, LYING WITI:HN 1000 FEET OF THE NORTHWEST CORNER OF THE INTERSECTION OF BARBER STREET AND U.S. HIGHWAY 1; PROVIDING FOR INITIAL LAND USE AND ZONING CLASS]IYICATION; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVH)~G FOR AN EFFECTIVE DATE. WHEREAS, all owners of the parcel of property described herein have petitioned the City for voluntary annexation of said land and due public notice of this action has been given; and WHEREAS, the City Council finds and deterrmnes that the land proposed to be annexed is contiguous to the City, will not result in the creatlon of any enclaves, and constitutes a reasonably compact addition to the incorporated ten/tory of the City; and WHEREAS, the City Council of the City of Sebastian, Florida, finds and determines that the annexation of said parcel is in the best interest orthe City; CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, as follows: Section 1. PROPERTY. The following described property now lying and being in an unincorporated area of Indian River County, Florida, as illustrated by the map attached hereto as Exhibit "A", is hereby annexed into the City of S~bastian, Florida, and the boundary lines of said City are hereby redefined to include said real property: Tax parcels No. 20-31-39-o0000-7000-0001.0 and 20-31-39-00000-7000-00002.0, more particularly described as that portion ot~the North 6.5 acres of the NE ¼ of the SE ¼ of Section 20-31-39, less F.E.C. railroad right-of-way, less U.S. Highway right- of-way, lying west of said U.S. Highway 1 right-of-way. Containing 5.94 acres more or less NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE Section 2. INITIAL LAND USE AND ZONING CLASSIFICATION. The interim land use and zoning classifications for this property in accordance with state law, consistent with both the existing County and City Comprehensive Growth Management Plans, shall be CG - Commercial General until such time as the City Comprehensive Plan is amended to assign a permanent land use classification. Section 3. FILING. A certified copy of this ordinance shall be filed with the Clerk of the Circuit Court as well as the Chairman of the County Commission of Indian River County, Florida, and with the Florida Department of State within seven days of adoption. Section 4. CONFLICT. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Section 5. SEVERABILITY. In the event a court of competent jurisdiction shall hold or determine that any part of this Ordinance is invalid or unconstitutional, the remainder of the Ordinance shall not be affected and it shall be presumed that the City Council of the City of Sebastian did not intend to enact such invalid or unconstitutional provisions. It shall further be assumed that the City Council would have enacted the remainder of this Ordinance without said invalid or unconstitutional provision, thereby causing said remainder to remain in full force and effect. Section 6. EFFECTIVE DATE. This Ordinance shall become effective upon final passage. The foregoing Ordinance was moved for adoption by Councilmember motion was seconded by Councilmember the vote was as follows: Mayor Walter Barnes Councilmember Joe Barczyk Councilmember Ben A. Bishop Councilmember James Hill Councilmember Edward J. Majcher, Jr. The and, upon being put to a vote, The Mayor thereupon declared this Ordinance duly passed and adopted this ~ day of April, 2000. CITY OF SEBASTIAN, FLORIDA ATTEST: By: Mayor Walter Barnes Kathryn M. O~Ialloran, CMC/AAE City Clerk Approved as to form and legality for reliance by the City of Sebastian only: Rich Stringer, City Attorney 0 0 Boos Dcvelopm n Group, Inc. December 9, 1999 ~-errance Moore City Manager City of Sebastian 1225 Main Street Sebastian, Florida Dear Mr. Moore: 32958 RE: Petition for Vol[~ntary Annexation · Boos Development Group, Inc., as applicant ~nd agent for John and Grace C. Sexeny, owner, hereby petition the City of Sebastian, a municipality in indian River County, :Florida, to annex the following described properties to the municipality, and concurrent with the Annexation, classify the zoning district and land use for the property, as General Commercial (GC). , Parcel A: I Parcel No. 20-31-39-00000-7000-00011.0 Legal: North 6.5 acres of the N.E. 1/4 Of the S.E. 1/4 of Section 20-31-39, less F.E.C. railroad r/w, less the U.S. HighWaY 1 Right of Way, less the South 87 ft, lying west of U.S. Highway 1 Right of~ay. Address: 9695 U.S. Highway 1 ~ Parcel B: Parcel No. 20-31-39-00000-7000-00002.0 Legah South 87 ft. of the North 6.5 acres of the N.E. 1/4 of the S.E. 1/4 of section 20-31-39, lying west of U.S. Highway 1 Right of Way, less U.S. Highway 1 right-of-way, and less the F.E.C. railroad Right of Way. Address: 9687 U.S. Highway 1 This petition is consistent with Florida ~tatutes., Chapter 171. We submit the following: · The property lies within unincorporated Indian River County, and is · contigqous to the municipality (Citylof Sebastian), and is reasonably compact. · The owners of the property are Johln and Grace C. Sexeny. Boos Development Group, Inc. has the a~uthorization to make this petition as evidenced by the attached documeptation. I I 19321-C U.S. Highway 19 North · Suite 605 · Clearwater, Florida 33764 (727) 524-8922 · FAX: (727) 524-8864 I Letter to Terrance Moore City Manager I City of Sebastian December 9, 1999 Page Two I . This petition is consistent with the properties current land use and zoning within i Indian River County, which is C/I (Commercial/Industrial), and CG (Commercial General). I Attached, please find the following documentation for your use when considering this petition: ' I · Tax map with properties highlighted 'o Survey with properties highlighted ° Deeds of the two (2) properties I · .Evidence of authorization to Boos Development Group, Inc. to make petition · Copy of a portion of Florida Statutes, Chapter 171 I Thank you foryour consideration of this petition. If you have any questions, please do I n ot hesitate to give me a call. Sincerely, ' I ! ! ! I ! ! , I171.044 Voluntary annexation. Page OASIS 171.044 Voluntary annexation. TITLE XII MUNICIPALITIES CHAPTER 171 MUNICIPAL ANNEXATION OR CONTRACTION (1) The owner or owners of real property in an unincorporated area of a county iwhich is contiguous to a municipality and reasonably compact may petitio~ the governing body of said municipality that said property be annexed to the municipality. (2) upon determination by the governing body of the municipality that the petition bears the signatures of all owners of property in the area proposed to be annexed, the governing body may, at any regular meeting, adopt a nonemergency ordinance to annex said property and redefine the boundary lines of the municipality to include said property. Said ordinance shall be passed after notice of the annexation has been published at least once each week for 2 consecutive weeks in some newspaper in such city or town or, if no newspaper is published in said city or town, then in a newspaper published in the same county; and if no newspaper is published in said county, then at least three printedlcopies of said notice shall be posted for 4 consecutive weeks at some conspicuous place in said city or town. The notice shall give the ordinance n~n%ber and a brief, general description of the area proposed to be annexed. The description shall include a map clearly showing the area and a statement that the complete legal description by metes and bounds and the ordinance can be obtained from the office of the city clerk. (3) An ordinance adopted under this section shall be filed with the clerk of the circuit court and the chief administrative officer of the county in which the municipality is 'located and with ~he Department of State within 7 days after the adoption of such ordinance, iThe ordinance must include a map which clearly shows the annexed area and a complete legal description of that area by metes and bounds. (4) The method of annexation provided by ~his section shall be supplemental to any other procedure provided by general or special law, except that this section shall not apply toimunicipalities in counties with charters which provide for an exclusive method of municipal annexation. (5) Land shall not be annexed through voluntary annexation when such annexation results in the creation of enclayes. ! (6) Upon publishing or posting the ordinance notice required under subsection (2), the governing body of the municipality must provide a copy of the notice, via certified mail, to the b~ard of the county commissioners of the county wherein the municipality is located. The notice provision provided in this subsection shall not be the basis of any cause of action challenging the annexation. History.-s. 1, ch. 74-190; ss. 4, 5, ch. 74-297; s. 3, ch. 76-176; s. 2, ch. 86-113; s. 1, ch. 90-171; s. 16, Oh. 90-279; s. 16, ch. 98-176. City of Sebastian, Florida ~ o~c~ o~ Taa crrT Arroa~a¥ ~.. AGENDA T~S~TT~ ' Agenda No. Subject: Pub~x dewlopmem; Cost share Date Subdued: 4/6/00 a~eemem for Barber S~. reconst~ction ~or A~enda of: 4/12/00 S~RY: Pursuit to negotiations be~een the developer of~h~ n~w ~ub~x ~d st~, the PI~ ~d Zo~ Co~ssion imposed a condition ~hat ~he Developer p~icipa~ ~ a f~ share wkh the Ci~ to ~nd 8% or,he costs ofreconst~ction ofth~ Old S~ratto~ber Street se~ent just west ofU. S. ~hway 1. Th~ follo~n~ a~reemem was dried by the City A~omey ~d has been renewed by the attorney for the developer. ~CO~~ED AC~ON: Autho~e Ci~ M~a~er ~d Clerk m execute ~e Cost Sh~n~ ~d Escrow A~emem Ci~, Boos Developmem ~oup, Inc., ~d W~en W. Di~, Esq. COST SItARiNG AND ES ROW AGREEMENT THIS AGREEMENT entered into this ! day of April, 2000, between the CITY OF SEBASTIAN, a Florida municipal ~orporation, (hereinafter called "CITY"), BOOS DEVELOPMENT GROUP, INC., a l.qorida corporation, and its successors or assigns, (hereinafter called "DEVELOPER") and WARREN W. DILL, ESQ. 0aereinaf~er called "ESCROW AGENT") provides as follows: THAT IN AND FOR CONSIDERATION of the mutual promises herein, the sufficiency of which is acknowledged among th~ parties, it is agreed that: 1. Within forty-five days ,of the e~ecution hereof, CITY shall submit to the remaining parties a certified engineer s estimat~ of the costs of the Old Stratton/Barber Street Reconstruction Project (hereinafter calle! the "PROJECT"). 2. Further, no later than May 2!, 2000, CITY shall amend its five-year Capital Improvements Program to provide for improvements within three years to the intersection of Schumann Drive and Barber Street sufficiem to bring the level of service of said intersection into compliance with Comprehensive Plan requirements. 3. Prior to obtaining a building perrhit pursuant to the Publix Indian River Site Plan as approved March 16, 2000, DEVELOPER shall remit eight percent (8%)of said cost estimate to ESCROW AGENT for disbursement in accordance with the terms herewith, i 4. ESCROW AGENT shall hold s0id funds in escrow in an interest-beating account for the benefit of CITY, however, any i interest earned on such funds shall be the property of DEVELOPER. 5. Upon receipt and approval by CITY of a pay request from any contractor or consultant for services rendered in furtheran!e of the PROJECT, CITY shall forward a copy of the approved request along with an invoice for eight percent to the EVELOPER, with a copy provided to ESCROW AGENT. Unless within ten (10) days of receipt of such invoice there is a written objection by DEVELOPER to the payment thereof, ESCROW AGENT shall make payment from escrow to CITY in the invoiced amount. However, it shall be a condition to ESCROW AGENT's obligation to disburse payment, as aforesaid, that a copy of CITY's pay request has in fact been provided to ESCROW AGENT. 6. It is expressly agreed that ESCROW AGENT shall make no disbursals from escrow over the objection of either of the remaining parties except pursuant to court order. In any dispute over entitlement to the funds, it is stipulated that ESCROW AGENT is entitled to continue in representation of DEVELOPER in any such dispute and his function as ESCROW AGENT hereunder shall in no way be deemed to create a conflict in interest, that the funds shall remain in the escrow account described herein until said dispute is resolved mutually or by court order, and that any expenses incurred by ESCROW AGENT in performing the duties set forth herein or in resolution of any dispute over said funds shall be the sole responsibility of DEVELOPER. 7. If the invoices properly and justifiably submitted by the CITY for payment exceed the amount initially escrowed by DEVELOPER, then DEVELOPER shall submit payment for any such additional amounts directly to CITY within fifteen (15) days of receipt of invoice. However, the total amount of payments by DEVELOPER pursuant to this agreement shall not exceed eighteen thousand five hundred dollars ($18,500). 8. This agreement shall be deemed to be fully satisfied by the DEVELOPER and terminate on the earlier of.' A. the date on which the DEVELOPER has made total payments of $18,500 pursuant hereto; or B. the completion or other termination of the Old Stratton/Barber Street Reconstruction Project by the CITY. r 9. It is stipulated that this agreement is the result of negotiations an d review by all the parties hereto and that in construing the terms hereof there shall be no presumptions based upon the which party dratted the language thereof. 10. This Agreement embodies the ~vhole agreement of the parties as to the matters set forth herein, and shall supersede all! previous communications, representations or oral agreements between the parties. No amendment hereto shall be effective unless reduced to writing and signed by the parties hereto. This agreement is binding upon the successors, heirs or assigns of the parties. AGREED TO and executed by the parti,~s on the date first set forth above. BOOS DEVELOPMENT GROUP, INC., a Florida corporation. {Corporate Seal} By: Attest: David Morse, its Vice President Its: of Construction ATTEST: THE CITY OF SEBASTIAN Kathryn M. O'Halloran, CMC/AAE Terrence K. Moore, City Manager City Clerk Approved as to Form and Legality for Reliance by the City of Sebastian only: Rich Stringer, City Attorney City of Sebastian, Florida Subject: Approval of final plat for C,C. Unit One, a subdivision. Exhibits: Resolution No. R-00-16, Final Plat EXPENDITURE REQUIRED: None Agenda No. ~, ~,~ Department Origin: Growth Management Tracy E. Hass Date Submitted: April 3, 2000 For Agenda of: April 12, 2000 AMOUNT BUDGETED: None APPROPRIATION REQUIRED: None SUMMARY As previously presented to the City Council, the Saint John's River Water Management District (SJRWMD) has contracted' to purchase a large vacant parcel of land south of Englar Avenue and east of Collier Waterway for a stormwater park. On February 09, 2000, the City Council approved the abandonment of said plat including all road dedications to provide clear title for the proposed use. According to Chapter 177.101(3), Florida Statutes, the governing bodies of the counties of the state may adopt resolutions vacating plats in whole or in part of subdivisions in said counties, returning the property covered by such plats either in whole or in part into acreage. Indian River County currently does not have procedures for abandoment of plats within incorporated areas of the county. To avoid further delay in completing the transaction with SJRWMD, the applicant opted to final plat the property as a one-lot subdivision. C.C. Unit One, A Subdivision, consist of one lot so described in the attached legal description and plat dedication. RECOMMENDED ACTION Move to adopt Resolution R-00-16 and transmit signed plat for recordation. RESOLUTION NO. R-00-16 A RESOLUTION OF THE CITY O~' SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, APPROVING THE FINAL PLAT FOR A SUBDMSION KNOWN AS C. C. UNIT I, A REPLAT OF ~ PORTiON OF SEBASTIAN HIGllLANDS UNITS 11, 16 AND 17, PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR EFFECTIVE DATE. WHEREAS, Adams and Associates Developers, Inc., has filed an application for approval of a final plat for a subdivision known as E. C. Unit I; and 1 , WHEREAS, said subdivision is a replat of ! portion of Sebastian Highlands Units 11, 16 and 17, as more specifically described in City of Se!astian Resolutions R-00-09 and R-00-14; and WItEREAS, such final plat contains no improvements and is filed for the purpose of retuming the land to acreage for conservation use p~rposes; NOW THEREFORE, BE IT RESOLVEQ BY THE COUNCIL OF TItE CITY OF SEBASTIAN, as follows: Section 1. FINAL PLAT APPROVALS. The City Council of the City of Sebastian does hereby approve the final plat for as ~. C. Unit I prepared by James A. Fowler as maintained on file with the City Growth Manageme~tt Department. Section 2. CONFLICT. All resolution,, or parts of resolutions in conflict herewith, specifically including Resolutions R-00-09 and R-00-14, are hereby repealed. Section 3. EFFECTIVE DATE. This resolution shall take effect immediately upon its adoption. The foregoing Resolution was moved for adoption by Councilmember The motion was seconded by Councilmember vote, the vote was as follows: Mayor Walter Barnes Councilmember Joe Barczyk Councilmember Ben A. Bishop Councilmember James Hill Councilmember Edward J. Majcher, Jr. and, upon being put into a The Mayor thereupon declared this Resolution duly passed and adopted this 12th day CITY OF SEBASTIAN, FLORIDA of April, 2OO0. ATTEST: By: Mayor Walter Barnes Kathryn M. O'Halloran, CMC/AAE City Clerk Approved as to form and legality for reliance by the City of Sebastian only: Rich Stringer, City Attorney I I CITY COUNCIL AGENDA TRANSMITTAL SUBJECT: March 14, 2000 Election - Approve Payment to Supervisor of Elections AGENDA NO: DEPT. ORIGIN: DATE SUBMITTED: City Clerk 3/31/2000 APPROVE[ City Manal I Expenditure Requir, d: $7,643.25 MEETING DATE: Amount Budgeted: $11,100.00 4/12/;2000 * SOE Letter & Invoice IAppropriation Required: SUMMAI;LY STATEMENT The Supervisor of Elections for Indian River County has submitted an invoice in the amount of $7,643.25 for administering the March 14, 2000 general election for the City of Sebastian. The flat rate per voter charged this year is due to the fact that there was a countywide election on the same day as the city election, thus our cost is less. Last year's cost was $9,769.90 due to the fact that the county had no election, therefore, county costs were itemized and shared by the municipalities. RECOMMENDATION Approve payment to the Supervisor of Elections in the amount of $7,643.25 for the March 14, 2000 General Election. Supervisor of Elections Indian River County, Florida March 27, 2000 Mrs. Kay O'Halloran, City Clerk City of Sebastian 1225 Main Street Sebastian, FL 32948 Dear Kay: Enclosed is an invoice for the City's share oftl~ e March 14, 2000 City Election expenses. · I As ~n the past, this flat rate per voter only applies when we are holding a countywide 0 I electxon on the same day as the City Election. Please make the check payable to Kay Clem, S~pervisor of Elections and mail to the address shown below. If you have any questions regarding this invoice, please call. Sincerely, Supervisor of Elections KC:jh Enclosure 1840 25th Street, Suite N-lO9 - Vero Beach, FL 32960-3396 - (561) 567-8187 · FAX (561) 770-5367 ~¥ cz~.~ smmtvzsm oF ]~I~Cr~O~S Invoice 1840 25TH ST., S~ N-109 ~RO BEACH, ~ 32960 3a7/2000 [ 5 - BILL TO CI~ OF SEBAS~~ - ~Y O'~LO~, CI~ CL~ 1225 ~ S~ET SEBAS~, ~ 32948 DESCRIPTION AMOUNT ~CH ]4, 2000 C~ ELECTION: 10,]91 ~GIS~D VO~Rs X $.75 7,643.25 THANK YOU Total $7,643.25 City of Sebastian Subject: Prior approval for reimbursement of expenses for City Clerk Kay O'Halloran to attend 2000 FACC Annual Conference ~~.~,.~A rove~or...~.. Submittal ' Manager Expenditure Required: $140.00 registration fee $396.00 Hotel - 4 nights @ $99/night Agenda No. ~.~). Department Origin: City Clerk.~ Date Submitted: 4/3/2000 For Agenda of: 4/12/2000 Amount Budgeted: Education - $640.00 Travel & Per Dien - $2665.82 Appropriation Required: SUMMARY STATEM~ City Clerk Kay O'Halloran wishes to attend the 2000 FGFOA/FACC Annual Conference in Tampa, Florida on May 13-17, 2000. Section 2-77 of the Code of Ordinances requires that Charter Officers receive prior approval of the City Council for any travel which is to be reimbursed by the city. RECOMMENDED ACTION Approve reimbursement of expenses incurred by City Clerk Kay O'Halloran for her attendance at the FGFOA/FACC Annual Conference in Tampa, Florida on May 13-17, 2000 in accordance with State limitations. 2000 FGFOA/FACC Annual Conferer ce Re /istration Return completed form with registration fees to: FGFOA/FACC AnnUal Conference, Florida League of Cities, RO. Box ] 757, Tallahassee, FL 32302. Make checks payable to FGFOA/FACC Annual Conference. Please type or print information requested. Complete a separate form for each registrant. Unless payment in full accompanies this form, advance registration will not be processed. Only MasterCard and Visa credit cards will be accepted. This form is for conference registration only and not for hotel reservations. PLEASE TYPE OR PRINT CLEARLY Mailing Address /¢~ ~U ~n/~ Ci~/State ~ ~ ~/~Z Fax Number (~ ~- ~ ~ Spouse's Full Name (if attending) Guest's Full Name child's Name Office .Contact Person Current Certificatic~n (i.e. ~GFO/CPA/AAE/CMC) First Name or Nickname /~ y (As you wish it to appear on you? badge) (Ci~/Coun~/Gov~m~Com pa~) Zip ~Work Phone Number E-mail J~ddress First N~me or Nickname First Name or Nickname Age ~ Child'slName Age Phone Number( ) PAYMENT AND CLASS ROSTER (REVERSE SIDE) MUST ACCOMPANY EACH REGISTRATION .[ Type of On/Prior Fee After Registration To 4/2/00 4/2/00 F,ffe Paid Please check °nly one: Registration Fees FG FOA Active Mem bet FGFOA Associate M ember FGFOA Non Member FACC Member FACC Non-Member Corporate Sponsor/Exhibitor Spouse/Guests Other Fees Golf Tournament Extra Association Night Ticket Extra Tuesday Evening Event Ticket FGFOA Preconference Seminar FGFOA Active Member FG FOA Associate M em ber FGFOA Non-Member Total A~,~. t Due $140.00 $155.00 $200.00 $215.00 $260.00 $290.00 $140.00 $155.00 $260.00 $290.00 $165.00 $180.00 $75.00 $85.00 $55.00 $65.00 $25.00 $35.00 $60.00 $70.00 $90.00 $130.00 $165.00 Registration Fee: One Registration Form Per Registrant. Covers admission to all sessions, refreshments, Association Night, Tuesday Business Luncheon and Tuesday Evening Event. Spouse/Guest Registration fee covers all of the above with the exception of Tuesday Business Luncheon. Special Needs If you are physically challenged and require special services, or if you have special dietary needs, please attach a written description to your advance registration form. Cancellations must be received and confirmed in writing by 5:00 p.m., Friday, April 21,2000 to entitle registrant to a refund of registration fees less administration fee of 25% of registration fee. Office Use Only Payment Received Date Received Check ~.~ Amount City of Sebastian Subject: Prior approval for reimbursement of expenses for Council Members Barczyk, Bishop & Hill to attend Advanced institute For E~cted .~nicipal Officials Exhibits:Conference Information Agenda No. ~' (~?~O Department Origin: City Clerk Date Submitted: 4/3/2000 For Agenda of: 4/12/2000 Expenditure Required: $435.00 registration fee ($145.00 each) $534.00 Hotel - 2 nights each $89.00/night Amount Budgeted: Education - $1675.00 Travel & Per Dien- $2287.61 Appropriation Required: SUMMARY S[ATEMENT City Council Members Joe Barczyk, Ben Bishop and James Hill wish to attend the 2000 Advanced Institute For Elected Municipal Officials on April 28~29, 2000 in Deerfield Beach, Florida. Section 2-77 of the Code of Ordinances requires that Council members shall obtain authorization to travel prior to any travel at a regular city council meeting authorized by majority vote of the council members in attendance. RECOMMENDED ACTION Approve reimbursement of expenses incurred by Council Members Barczyk, Bishop and Hill for their attendance at the 2000 Advanced Institute For Elected Municipal Officials on April 28-29, 2000 in Deerfield Beach, Florida in accordance with State limitations. 03/30/00 10.:01 F.~'407 439 8369 l~CC C0~' ED CEN ~005 ADI/.4~CED INSTITU~ FOP,. ELECTED OFX~IC.~S April 28 ":~)2~,9, 2000 Deerfleld Be~h, Florida _4genda FR/D~Y,_~PI~ 28 8:00 a.m- -8:30 a.m. R~gistration and Coff~ 8:30 Lm.- 9:00 a.m. 9:00 a.m. -1~2:00 noon I~trodue6om and Over~ De. ohio,, Making Styl~ and Medi~ l~elattom Dirwror ~Floric~a Insfim~ of Crovernm~at ,.University of CenWal Fkrida - 12:00 noon - 1:30 p.m. 1:30 - p~m~ =4;30 p~m, ~Your City' s Team; Personnel and Labor Issuu l~obert E. L~ City o:fGultpor~ $~T ~RDA.Y, A.PI~IL 29 8'30 a.m. - 12:00 noon .12:00 noon - 1:30 Case.Studie~ and P~blem Solving 1:30 p.m. - 4'.30 p.m, City of Sebastian~ Florida Subject: Interlocal Agreement - Barber Agenda No. Street Improvements ,ppro a for CiV /. Terrence R.~Moore ,090 Department Origin: City Manager Date Submitted: 04-06-00 For Agenda of: 04-1g-00 Exhibits: Interl0cal Agreement Between Indian River County and the City of Sebastian EXPENDITURE AMOUNT BUDGETED: APPROPRIATION REQUIRED: N/A N/A REQUIRED: SUMMARY On April 4, 2000, the Indian River County Board of County Commissioners, approved the attached Interlocal Agreement between Indian River County and the City of Sebastian, granting a $200,000 allocation from the Traffic Impact Fee Fund for Barber Street Improvements. RECOMMENDED ACTION Authorize the Mayor to execute the Interlocal Agreement between Indian River County and the City of Sebastian granting a $200,000 allocation from the Traffic Impact Fee Fund for Barber Street Improvements. iNTERLOCAL AGREEMENT BETWEEN INDIAN RIVER COUNTY, FLORIDA AND CITY OF SEBASTIAN, FLORIDA THIS INTERLOCAL AGREEMENT, entered into this day , 2000, by and between INDIAN RIVER COUNTY, FLORIDA, a political subdivision of the state of Florida, hereinafter referred to as COUNTY, and the CITY OF SEBASTIAN, FLORIDA, a municipal corporation of the State of Florida, hereinafter referred to as CITY, for the purpose of road improvements to Barber Street, provides: WlTNES~ETH: WHEREAS, the COUNTY and CiTY ~gree that Traffic Impact Fees collected by the COUNTY are for the purposes of capaci~ improvements to CiTY and COUNTY streets; :and WHEREAS, the CITY and COUNTY acknowledges that Barber Street is operating at a failing level of service that requires improvements; and WHEREAS, the CITY and COUNTY! acknowledges that through Concurrency Management and Comprehensive Plans that n~ further impacts can be permitted without capacity improvement; and WHEREAS, the CITY and COUNTY jointly agrees that a moratorium against development in the CITY or COUNTY which !mpact this area is not desirable. NOW, THEREFORE, in consideration ~f the mutual terms, conditions, promises, covenants and premises hereinafter set fortl~ and pursuant to the statutory authority contained in F.S. Chapter 163, the COUNTY agd CITY agree as follows: 1. The COUNTY authorizes the expenditure Of $200,000 of Traffic Impact Fee funding to the CITY for capacity improvement on Barber Street, as described in the attached "EXHIBIT A" - BARBER STREET ROAD IMPROVEMENTS." 2. The COUNTY agrees to provide technica! oversight and construction inspection of the utility relocation aspects of the Project. 3. The duration of this Agreement is five (5) years from the effective date, which is date the executed agreement is filed with the Office of the Clerk of the Court of Indian River County, renewable for five (5) additional years if approved by the COUNTY. 4. The CITY shall provide the remainder of flue funding from gas tax revenue, sales tax revenue, or other general revenues of the C2Ty. 5. The CiTY shall enter into construction corttracts to complete the Barber Street Road Improvements and provide oversight of the!Project. 6. All surplus funds shall be returned to the EITY and COUNTY in proportion to the contributions made by the CITY and COUNTY. ATTEST CITY OF SEBASTIAN, FLORIDA Kathryn M. O;Halloran, CMC/AAE , Mayor City Clerk Approved as to form and legality for reliance by the City of Sebastian only: Rich Stringer, city Attorney STATE OF FLORIDA COUNTY OF INDIAN RIVER The foregoing instrument was acknowledged before me this day of , 2000, by , Mayor, on behalf o~-e City of sebastian of Indian River County, Florida. He/She is personally known to me or produced as identification. Notary Public, State of Florida Print/Type Notary Name Commission Number: Commission Expires: INDIAN RIVER COUNTY BOARD Approved as to form and legality for OF COUNTY COMMISSIONERS reliance by Indian River County only: Fran B. Adams, Chairman Terry O Brien, Interim County Attorney ATTEST: Jeffrey K. Bart°n, Clerk of Court STATE OF FLORIDA COUNTY OF INDIAN RIVER The foregoing instrument was acknowledged before me this day of , 2000, by ' , and as , respectively, on behalf of the Board of County Commissioners of Indian River County, Florida. They are personally known to me or produced as identification. Notary Public, State of Florida Print/Type Notary Name Commission Number: Commission Expires: I~ar~ -Rive'r c(~unty ....... Approved Administration... Budget Legal Risk Management Public Works Date Exhibit A Barber Street Improvements A $200,000 Transportation Impact Fee allocation will be used for enhancements on Barber Street to include: a) Barber Street at Schumann Drive Intersection Improvements. In order to improve the intersection capacity, turn lanes are required on all approaches and a traffic signal is required. b) Capacity improvements to the Barber Street Bridge over the Elkcam Canal; to also incorporate a center turn lane, 8' shoulders and bikelane/sidewalk. The City of Sebastian will be responsible for design and bids prior to construction. I City of Sebastian, Florida Subject: Resolution R-00-17 Authorization for the City Manager to make Application to the Florida League of Cities Equipment Finartcing Program ~m~.3r Sub~~ Manager Exhibits: · · · EXPENDITURE REQUIRED: N/A Agenda No. ~.Oq[ Department Origin: Finance~- Date Submitted: April 5, 2000 !~or Agenda of: April 12, 2000 Resolution R-00-17 Authorization for the City Manager to make Application to the Florida League of Cities Equipment Financing Program. Memo to City Manager explaining program, identity of proposed equipment to finance and summary spreadsheet of financing costs and savings Florida League of Cities Graphs of the Program Copy of Application AMOUNT BUDGETED: APPROPRIATION N/A REQUIRED: N/A SUMMARY The Florida League of Cities has brought forth an Equipment Financing Program that provides a lower rate than is possible to be earned on the same amount of funds over the same period. Due to the state of the equipment currently being used (old and maintenance intensive), staff has approached this program as a way to provide upfront financing for replacement equipment and spreading the cost over the same useful life of the equipment. Enclosed is a summary of the loan program providing information on how the program works and a schedule of costs to earnings as well as the earnings lost by purchasing the equipment piecemeal over the same period. Please note that the associated maintenance costs of keeping the equipment and replacing piecemeal is not included as those costs are ever changing over time, nor is the personnel down time by not having the equipment in operating condition. The program is intended to be revolving in nature. In addition, it allows us to spread the costs over a period of time, thus using those upfront cost savings for other purposes. Also, staff recommends that this program be funded with revenues from the general fund and discretionary sales tax funds. The most important part of this program is that the funds do not have to be drawn down immediately but can be spread over a period as the equipment is purchased, thus the payments are not as great up front. Staff recommends an application mount up to and including $750,000. This will provide the amounts necessary to provide total funding for all equipment on the list. Please keep in mind that the total amount does not have to be used and is intended solely for big ticket items. RECOMMENDED ACTION Move to approve Resolution R-00-17, authorizing the City Manager to make application to the Florida Municipal Loan Council Equipment Financing Program in the amount of $750,000. RESOLUTION NO. R-00-17 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING THE CITY MANAGER TO MAKE APPLICATION TO THE FLORIDA MUNICIPAL LOAN COUNCIL EQUIPMENT FINANCING PROGRAM iN THE AMOUNT OF $750,000. WHEREAS, the Florida League of Cities has introduced an equipment financing program whereby the rates and options associated with the program are favorable to the City; and WHEREAS, City staff has determined a need to replace aging equipment more rapidly due to the deterioration and high maintenance costs of the equipment; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, that: Section 1. AUTHORIZATION TO APPLY. The City Manager is authorized to apply to the Florida Municipal Loan Council Equipment Financing Program in the mount of $750,000 for the replacement of aging and deteriorated equipment. Section 2. CONFLICT. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 3. approval. EFFECTIVE DATE. This resolution shall take effect on The foregoing Resolution was moved for adoption by Councilmember The motion was seconded by Councilmember and, upon being put into a vote, the vote was as follows: Mayor Walter Barnes Vice-Mayor Ben A. Bishop Councilmember Joe Barczyk Councilmember James Hill Councilmember Edward J. Majcher, Jr. The Mayor thereupon declared this Resolution duly passed and Adopted this 12th day of · April, 2O00. CITY OF SEBASTIAN, FLORIDA By: Walter Barnes, Mayor ATTEST: Katla3m M. O'Halloran, CMC/AAE City Clerk Approved as to form and legality for the ~eliaace by the City of Sebastian only: Rich Stringer, City Attorney To: From: Date: Re: Terrence Moore, City Manager Mark C. Mason, CPA, Director of Finance April 5, 2000 Florida League of Cities New Financing Source for Equipment Pursuant to your request for information in memorandum form regarding the newest funding source available through the Florida League of Cities for Equipment Purchases, I have prepared a write up concerning the course to follow, the mounts required and the list of equipment to purchase. In addition, I have prepared a side by side comparison of the amortization of the funding based upon the average Bond Market Municipal Index rate for 1999 and the Cities earnings rates for the same period, as well as a cost comparison of the funds lost by paying for the equipment piecemeal over a period of time. I have used eight years as the repayment period for the equipment funding. Summary of Loan: The equipment loan oppommity is being provided by the issuance of a long-term tax exempt bond by the Florida League of Cities based upon the amount of commitments by Cities/Counties for funds. The proceeds of the bond will be loaned out on a floating rate basis (tied to The Bond Market Association Municipal Index). The minimum size of the loan is $500,000. The loan agreement must be available at closing, however, the proceeds do not need to be drawn down right away. Another drawing point to this type of loan is that it can be used as a revolving loan if necessary. There are no up front costs of the program. The loan rate is a variable rate (see above) assuring that the City is paying the lowest rate at all time, i.e. we are not stuck at a fixed rate and assuming interest rate risk if the bond market goes up or down. The rate will be based upon the average of the weekly index plus program costs (which are spread across the pool of applicants). As an example, if this had occurred in 1999, the average rate would have been 4.04%. This compares to the average earnings rate provided by the SBA of 5.17% (the attached comparison uses these percentages). As you can see, the City will be able to earn more on the money saved by not being paid out at one time (Lump Sum Purchase), as compared to over a period of time. Essentially, the average weekly Municipal Index will always be lower than the earnings rate enjoyed by the City. The Florida League of Cities is planning to issue the Bonds in June, 2000, therefore, they will need an executed borrowers agreement no later than May 1, 2000. Equipment Recommended to be Purchased: The City Public Works department has suffered aging equipment for some time and it is getting worse. As vehicles or equipment go down for maintenance, there is that much time lost to not having the equipment available necessary to do the work. It with this foresight that this program is recommended to be used. I have spoken with the Public Works Director to ascertain the equipment needed to replace aging and bro,~~ down equipment and the estimated costs related to each. Following is a list of equipment that has been programmed into capital outlay over the next several )rears. As you know, with each passing year the costs of maintenance just simply go up and up. Two 18 Yard Dump Trucks ~ $70,000 each Grader Vac Truck for Pipe Cleaning, etc. J. D. Excavator * Back Hoe ** $140,000 $120,000 $200,000 $I10,000 $110,000 $680_,000 * Excavator has been ordered this current year. The money saved by securing the financing will be roiled into next year for debt service. , ** We may want to consider two backhoes at the skme price. Loan Amortization and Interest Earned Comparisgn: Attached please fred an amortization to interest earned comparison as well as a third column representing the interest lost by spreading the costs over a period o~time (6 years). · SUMMARY: This program is as good as it gets. There are always o'ptions regarding the funding source and if the Council is comfortable with the scenario, there is no reason why we should not look at the various banks to provide the same thing (although by doing this, we absorb the full cost of issuance(not recommended)). The Public Works department has borne the brunt of tile no new equipment policy or whatever was going on here over the past several years. The Vac Truck we currently have is over 10 years old, purchased from the County in an auction and has cost us thousands of dollars in repairs in the years we have had it. In addition, I have been informed that the internal pump is no longer functioning and will cost in excess of $8,000 to repair with no guarantee something else willl not break down. I recommend that we utilize this useful tool to the fullest extent possible. The annual funding will be the same source as if we were purchasing a piece of equipment annually, but will end up earning a lot more money over that same period if not paid out in one lump sum. I I Borrower: FLORIDA MUNICIPAL LOAN COUNCIL EQUIPMENT FINANCING PROGRAM Administered by the Florida League of Cities .. APPLICA~TION Contact Name Address Phone Fax ,Email Address Total Amount of Loan -Please submit the following documents: Comprehensive Annual Financial R_eports or audited general.purpose financial statements for most recent three years; Current_year budget; General List of Equipment Needs that you would like to put under this program- for the next three years. Please return this application and supporting documentation to: Jeannie Hdgan Florida Municipal Loan Council 301' S. Bronough Street Tallahasee, Florida 32302 800-616-1513 x277 vmall 850-222-3806 fax jhagan Otlclties.com City of Sebastian, Florida Subject: Resolution R-00-22 Authorization for the City Manager to enter into a four year lease agreement with Club Car, Inc. for the lease of 86 2000 Club Car DS PowerDrive® System 48TM Electric Golf Cars Department Origin: Finance ~ Date Submitted: April 5, 2000 Exhibits: · Resolution R-00-22 Authorization for the City Manager to enter into a four year lease agreement with Club Car, Inc. for the lease of 86 2000 Club Car DS PowerDrive® System 48TM Electric Golf Cars. · Fax Copies of Letter to City outlining the City's and Club Car's obligations, lease specifications, copy of Municipal Lease, warranty and special considerations, terms of Balloon Note and amortization schedule for the 48 month term. EXPENDITURE AMOUNT BUDGETED: APPROPRIATION REQUIRED: N/A N/A REQUIRED: N/A SUMMARY The current four year lease with Club Car, Inc. for golf carts, entered into on February 16, 1996 is about to expire on June 16, 2000 with a balloon payment in the amount of $60,200 if the City were to purchase the golf carts. The Golf Course recommends exercising the walk away option and entering into a new lease arrangement mutually agreeable to both parties. The terms of the new four year lease is in accordance with the City of Palm Beach Lease Bid #96- 01 at a monthly lease price per car of $50.76. RECOMMENDED ACTION Move to approve Resolution R-00-22, authorizing the City Manager to enter into a four year lease agreement with Club Car, Inc. for the lease of 86 2000 Club Car DS PowerDrive® System 48TM Electric Golf Cars in accordance with the bid price per car of $50.76 per month. RESOLUTION NO. R-00-22 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A FOUR YEAR LEASE AGREEMENT WITH CLUB CAR, INC. FOR TEE LEASE OF 86 2000 CLUB CAR DS POWERDRIVE® SYSTEM 48TM ELECTRIC GOLF CARS. WHEREAS, the current lease agreement entered into on February 16, 1996 will expire on June 16, 2000 requiting a balloon payment of $60,200; and WltEREAS, the cost of purchasing and maihtaining the golf carts is not in the best interest of the Golf Course; and I WltEREAS, Golf Course staff recommends!exercising the walk away option of the current lease and entering into a four year lease/hat is mutually beneficial to both parties; NOW, THEREFORE, BE 1T RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, that: Section 1. AUTHORIZATION T?~ ENTER INTO AND SIGN LEASE. The City Manager is authorized to enter into amd sign a four year lease agreement with Club Car, Inc. in accordance with the terms and conditions of the proposal provided by Club Car, Inc. and according to City of Palm Beach Bid #96-01 for $50.76 per car per month. Section 2. CONFLICT. herewith are hereby repealed. Section 3. approval. All resoSutions or parts of resolutions in conflict EFFECTIVE DATE. This resolution shall take effect on The foregoing Resolution was moved for adoption by Councilmember motion was seconded by Councilmember vote, the vote was as follows: Mayor Walter Barnes Vice-Mayor Ben A. Bishop Councilmember Joe Barczyk Councilmember James Hill Councilmember Edward j. Majcher, Jn The and, upon being put into a The Mayor thereupon declared this Resolution duly passed and Adopted this 12th day of April, 2000. CITY OF SEBASTIAN, FLORIDA By: Walter Barnes, Mayor ATTEST: Kathryn M. O'Halloran, CMC/A. AE City Clerk Approved as to form and legality for the reliance by the City of Sebastian only: Rich Stringer, City Attorney By:_ Ciub Car, Inc~; Merci' 0...2000: Mr'.."v u'k Macon DJre¢l )r of"F:ina, nce City'( [' Seba/stian [225 4ain'$treel Sebasaan..FI. 561 229 0951~ aar-;~o-ou z~:4u; ~ ....... ~age .~, 'F~x ~7) 5~-7005' i)ear ! 4ark: ':.!,-, .,. - ~ '.' , - . .,, - . ,..fl . I'wou ~ like td~thank you t*or taking rime out of your busy schedule to review, the Sebastian .Mani¢iPal' futu~ go!fear'~eeds. '.Club ~r'undemlands.the CJ~ or~e~mi~n W0u~d likem.coas'ider"Updating i~ Cure~nt'~J~eet 0f. golf cl rs"~ri~,~. - .., ........ the exCitation'of the cutTent:Ass0ciams'l'~e~}}~.i~g, .[nC l%se.agmcm~nt.' -. ' ' Ihav~ c.hock~d~witi, several .of ~le other Cluh.C~ ~errimry.sale~ mangers regarding if Club Car h~a sm~e forge f cra's.. We do .not have a.state contact.or contract number.tbr sol f~m. 1 have includ~ for your re~[[~w the Tow{n of Palm Beach.parable' order' for ne~ 2000 model 'Club Cars[~ Also inc. lu~ed is ~e'purchme optiont" ~aik -' ~ ', ' ': '- ' ~ ' ' '-' '" '" '""" · ' ' I ': · ' '. · H: ,. . Away' letter allowing ~e City of Sebashan the. option.'m' rather purchase the 'ears at ~e end'of the lease or ~o "Wink Away '. and have'Club Car l nc, .purchase the ,curs'fi'om Associams..Lmsing, Inc. - ~[,.,~: Club Car is pl~'ased-to offer the aaach'ed revised quotation Ibr .86 2000 Club C~ PowerDrNs~ Systcin 4~'~N :electric golf'~rs [o S~bastian Munlcipal'Golf. Coame on ~new ~n~ix (36) t~onth & '.forty-eight (48) mona', lease term- with (uanerly Ieee paymenr~ for fl~c o[' City.of Seb~rian'S ~eview. Upon approval fi'om the. City of Sebastian, Club Car would like'to deliver the'equipment lo Sebastian M ufil~ipal Golf 2ourse as .follows: Ei~t.y Six (86) 2000 model Club.C~ PowerDrlve System 48 .elec~ic golf, .... ~::'~";, ". ~ar~rs equipped ~ per the description page will be delivered on'or about MaylS~ 2000~ Again, ~...~. ,.. payoa the exigti'ng icrc With. AssoCiates L~sin~. Inc.-and remove the old equipment ~on delivem c. ~. · .., equi~ent, ~[:~b Car wiii'replace }he existing, gasoline clUb'::'¢~golf car m a dem0.Club'C~ DSE'I,. ,, :,. I J. systm 3 48 el,~ic golf'car with a ~.75 'hors.epowcr motor.. "This vehicle wilt'be used ~ a m~ger:c~ and:"r~e.rhe old C ab Car..~asoline golf car upon dclive~ of. this vehicle. Club Car will provide Sebastian MuniciPal Coumc witl~ a~Ca'!3'all Tuff2 Driving Range vehicle [hat will 3e replaced eve~' two years. ~: .... / ,.'~: Mark please revic.~, ~e.atmchmcnts and let me know when the Ci~ of Sebastian woUldlike to proe~ed.."Clffb Car andl°°ki~gil itytb~a~dveliic let°'c°ntinneeds, aing [o have tt~e privilcgc..o~ supplying'Sebastian Mm~icipal Golf.Cou~e wilh~ ~: ~gol f car ~ ~ ~'~~~Sinc~elY": _ ~ ' ,~;~' ' Zl'-- [I Dou ~llengcr ' ' l'en;i otw Saie~ Manger E~srFlorida - ~'~ ' - - ' ~. 2" .h. :t '},, ~ .,,'. CLUB CAR ,;. : I .I '1 I I I I I I I I I I I I I I I I I I- I I EOUIPMENT LEASE,SPECIFICATIONS TO: SEBASTIAN MUNICIPAL GOLF COURSE 86 Z000.Club Car DS' PowerDrive®. System 48'tM Electric'Golf Car Equipped With '" .Tmj:an Heavy Duty 8 Volts Batteries, 3. I H'P 'DC Sc,-ies Wound Motor, PowerDrivc -- ' B~a.*.~ry Charger, Low .Battery. V. oltage Warn lng' Light, O.nboard Computer, .Self ' Adjusting Automotive-Rack and Pinion .St~ri!}g; Bench Seat; ArmorFlex Body; Extdpded l-Beam Aluminum Frame;.(4) B.evemg¢ Cup Hotdei-s; Built in. Ball and Tee', ~,- Hole}Ors;'(2) Storag~ Co. mpanments; Scorecard .& 'Pencil Holder; .safetY.and Etiquette.. DOra' $; Rear' Fender Mud .Guards;' all fmi~.h[ charges and additional e'quiPment ~is:..' . 'roll,wa: Cars.~nd Sea~s- Beige in Color Canopy ToP an.d Frame Assembly'-. Be;'ge'.iu Color :,;wearer Basket .. ~agwC[l Protector . · :';cuff Guard~ Nutaber Deea. ls l,g6 '(2 per-car) Premium Tread 4.Ply Tires ,- Sandbucket Kits (2 per car) · 5~fformation Ilolder · Rake Holder Wheel Covers (4 per cas') ;ent B~:. ClUb.'Ca~ FOR · Inc..I·;-- appr .equi i~c]~ '36 561 220 095l SebaS,'tian.'Munic,ipal Golf COurse I 0 I':F..... Airport Road" Seba~ian;·.. .. .FI°ride. 3295'8. ,NE: 561-589-6801 ". Dated i'M arch.30,. 2000. )i ~!~',~ Salesperson: Doug.Ballen. ger- .'!i ,51, Car will lease through itts Primary. [.ending: 5 our~ccl Associates Leasing, Inc., and with ,'loi 2000 Club Car el~ric golf .ears'. exlUippezt .as per the..enclosed description at.Sebastian~Munlcipal GOlf,.Cot~ra¢,.based on the follOWing terms. Ali pricifi~ 24 a~d set up at the CLub. This prieh!g already inelude, xl the payoff of the current cipal lease with Associates Leasing, .Inel and basf applied the trade-in value of the of Ctub Cars, i RATE PER MONT,._~ PER OUARTER j,:! et! . · ELECTRIC~CAR 185.25- 36 for pti U E to $13./i)62.04 ..i above [nclude~ a balloon payment due at.th~ ellr/rof the lease as follows: ,,. aoni~h .lease term $81,700;00. 48 ·month le~..:'*.e~m $60,200;00..Per car..S~..atmchm,~hl} Jeta~:~?Of PaYm em'' Schedule,. The trade in ~,.li~,~'a nce}h~: been'applied to the pu u.. ~ie :fi~t' ~ase payment due at time .of.ael~ve~ ·of'said Cam. Documenm~':.smm~,~· :~I fi~i~g fe~ and Doeument.PrePmtion;C°st .a~e the resp°nSibiliW of. theClu3 an~ ~'~ e. Paid ~t time °f deliver' for the,said new ~am. ':. " eptec b Nm.~ ;: Sebastian iMunicipal' Golf Course .C£1UB CAR, INC. Title: ;t' Dam Page i 'l I I i I I I I I I I I I I I I I I I I . W.~..ARRANT¥ .AL~D. SPECIAL CONSiDE~,A. TIONS. . .~ .. .. I. Club Car. will pro~ide'.Sebnst~n Muni.cipai'~lf'C~mme with'a q~hree (3)year. warrantY tic elect'ric'~l and ,naj'Oi-comPon%tg .for tho:2000 mode] -ClUb cars '~ described 'below. warran~,.will-inclU'd~ .thc motor,..con.tmllcr,':computor,"ba~e¢"ch~ger, steering and ~ro'nt .~d a~se~ble' an~ differential' ~sei~le;' The batteric~ ~ill have a separate wa~an~.of four::,'.'. ([) ye,.rs or :1,100 18. hole rounds' which ~ver :e,mesfir~t.. ': . :... 2. ~.lUb Cai will proviae'.Seba~tian Mnnieipal'Goi~.~oa~ with a Club'C~r Car~all ~T~rfg ~i~ing Range: ~ehicle. and a.ClUb..Car. PoWe[Driv-e 'System-48.~lec[ric golf ear'So'b, used.'~.~ ~n~er i~9 if c~"a[, no eo,t-to ~e cour~.' Both .or ~h~se. ~ ehic I~S .are'.to be .chmlged out 3. Club Ca~ wilL. pm~.ide Seba~tian MuniCipal Golf C~ur,~ with ~ roduced I.~e paymea~ ~liedu le-du ring the purP6sed r"ccon~i~cti6n peri0d of May.rhrO~igh S,ptember of 200.1.. Sebastian M~nietpa! Golf Cour~'e.will make the.'int~m~t payment' only.dur.~ng this'time [ eriod '~- hich will average $1 '1.57 per car per n'.e~:thl 5..-~ lub ca~ wili payoffthe.current Associ~es Leasi~ Inc. M'unielpal Le~e' agreement .... '~$5.9~635;84. upon de!i~ry 0frhe'86 new 2.000 model ClUb Cars. ~s q.uoted herein. 6.' 4ssociates.l.¢asing lac. will use the l?.]lowing ~o;'mula. to establish the future i}unicip~l loase rates k)r flit Ci~ ofSeb~tian. 35~'basis points.ovor tho Oovorament ,." :~ Bills divided by 1.57 rate at'the.time of-lhnding: ~'~: '1 ~ent By: Club .Car', 'I.nc ..; 561 229 .0951 Mar-30-O.O 23:50; "Coif, Transoortatlon and Utility Vehicles Club Car, Inc .... -. .. 3375'Ali.American Boulevard .. Orlanda, Florida 32810 ' {4D7) ~'~800-821-122~ ' Fax'(407)'522-7005 . . TERMS .OF .BALLOON. NOTE - 'nder thc terms of the Municipal Lease [''or the. eighty-six (86) electric Club Carat ebastiah MUnicipal Golf Course. the following options are offered to the City of ebastian. ,PTION ONE: TWO: Pay.the Balloon',~Note d u~'-.a[ the end of the contract and assume, ownership of the Club Cars. Walk Away a:.th.~: end of.the contract tem~, with no obligation toq~ay, the Balloon.Note. In this ease, Club Car will make paymem to Associates Leasing, Inc for the. Balloon Note duc and then 'a~sume ownership of the GTE; If Option Two :is exercised, all cm's mustbe, receivcci~t:y Club. Car.in ~.j.~o0d ~leet maning condition.at time'_0.fgick,up, normal ~'ear '..,,md.. tear. accepte& ~PTION: .CCEPTEi). BY: I~¥:'.CLlb~B'CAR, INC; LUB NAME: 'ITLE: ~AT£'.: CL~IB CAR INE~ERSOLL4~IAND I I I I I I I I I I -I I .'l I I '1 I I t'itY.°f seba,, · .Nominal Anm, ffective Ann ~al Rate... eri°dic. Ratel .............. Daily Rate .... lASH FLOW DATA I Event '1 Loan i2 Payme ~t 3 Payme~ ~t 4'. Paymel ~t 5 'Payment I 6 Payment 7 Payment )Payment. Payment 1.0 Paym'e!~t' 1.1 paymei{t I 12 Paymer 13 Payme.r 14 Paymer I.' 15 ..Paymer 16 Paymer 17,.,;Paymer I 18'i~':Paymer 19 Paymer 20:.,Paymer I..21 Paymer 22 .Paymer 23 :payme~ I24 Paymer 25 'Paymer 26 ...Paymer I27 Paymer 28 Paymer 29. Paymer't I'30 Paymer-t 31 Paymem .32-Pay.me~. an 86 2000 model,'Club Cars ~r!od.'i' ' MonthlY: 6.273 %. 0..5083 %. 0;'01671% Start Date .06/01/2000 07/01/2000 08/01/2000 10/01/2000 11/01/2000 01t01/2001 02/01/2001 04/01/2001. 05/01/2001 '06/01./200t- t 0/01/2001 11101/2001 01 t0.1 ~2002 02/01'/2002 04101/2002 05101/2002 07/01/2002 08101/2002 10/O1,/2002 11/01/2002 01/01/2003 02101/2003 04lO1/2003 05/01/2003 07/01/2003 08101./2003 10/01/2003 11101/2003 01/01/2004. 02/01¢2004 '0,4t01/2004. 0510112004 Amount 225,81r.~4.25 13,062,04 0.00 13,062.04 0.00 · 13;062,04' 0:00 i3,062.04 4.,975..10 0..00 i 3,0.62~04. '0.00 13,062.04 O;00 ~1.3,06.?..04 0'00 13,062,0,4 13;062;04. 0.00 13.062.0,~ 0:00 13,0~2.'04 o: o' 13,062. t~ 0.0~ 13,062,04 0;00 1:3,06..2.04 · 13,062..0~ 60.,200.00 [MoRTIzATI~)N SCHED.ULE- Normal Amortization 03/30/2000 Pa.~l.e i..i Number 1 2 2 1 '1, ,4 -1 .2 1 Period ,Monthly 2 Monthly 1 Monthly ', Monthly .Monthly .Monthly 2 :Monthly 2 Monthly· '1 ' 2 Monthly' 1 2 Monthly- 1 2. Monthly .1 2 Monthly 1 2 Monthly 1 2 Monthly 1 1 End Date 09/0.1/2.000 12/0172000, 0310112001 09/01 ,r2601 1.2/( 1/ 0ol 03/01/20.02 06/0172,'002 09/01~?.002 12/01/2002 03/01/2003 06/01.'2003 09./01/2003 12/01/~'003 03/01/2004 ,[' enl: By:, c~.uD car,, citY..of , an Date LOan 0610112000 '1 '07/01/2000 -2 08/01/2000 3 09/01/2000 -4 10/01/2000 .. 5.' 1'1!01/2000 6 12/01/2000 2000 'Totals =-7 0110112'001 8 '02/0112001 9 .03/01/2001 1.'004/01/2001 1:1 .05/01/2001 12 06/01'/2001 13 07/01/2001 14 08101/2001 t5 09/0'112001 ,16 1'0/01./2001 :17 '11/01./2001 18 12/0113001 2'001 Totals 19 01,/D1'/2002 20' 02/01/2002 21 03101/2002 ...-"22 04/01/2002 -. '~ 05/01/2002 24' 06/01/:2002 ~5 07/01/2002 26 08/01/2002 '2;~ 09/01/2002 28 10/0rl/2002 29 11./01/2002 30. 12/01/2002 2002 Totals .31.01/01/2003 32 02/0.1/2003 33 03/01/2003 34 '04/01/~003 35 05/01/2.003 36 06/0.1/2003 37 07/01/=003 38 08/01/3003 O03 ~nc;; 862000 model-Club Cars 'Payment 13,062.04 -' 0.00' ,. .. 0.00 1.3,062.04 · ' ..... '0.~00 -0:00- 26,t24.08 .13'~062.04 0..00 0.00' 13,062:04. 4;975.1.0 0.00 0,00 0..00 -0.00 13,062.04 0.00 .0.0.0 44,161.22 13,062'.04 0.00 '0:00 ' ' ' 13,062'.04 0,00 0'~00 13,062,04 .0.00 0.00 '13,062',04 0.00 0.00 52,248.16 13,062.04 0.00 ! 3,062,04 ...' 0.00 0;00 13,062.04 0;00 .Interest 'i~!;' · 1',087,68-~ .~093:21' -'; ' 1',098;77 -,.037:96~.;~. ' ;043,23' ~i 6,509;¢.)9 ,048..~ 987.4?- 992,4.9 D 997;5~ 936.2O ..915;6.7.. .' 920..33 925.01 929~71 · 934.~ 3~..:..~ '872.79 .. 877 .~.2. ,337.39 823.93 828:'12 765.93':. .769;82 7'73.74 711.27 714 -655.78 9;122;55 662.46: 605.54 '542.22 :-544.97 547.74. '484.13 Principal .11 913.80. -.. 1 087,'68- 1 093.21- 1.1. ,963.27 1,037.96-' ' 1,043~23 lg,614.gg 12,0.13;50. 987.47- 992.4g- 12,064.5t 4,038.90 915.67- 920,33- 925:01- 929.71- 1.2,!27.61. 872.79- · : 877.22, 32,823:83 .-12.,'180:36 81g,76- '823.93- 12,233.92 765.93- 769'.82- 1.2.,288.30 711.27- 714.;89- 4 2,343.52 655.78- 059.11- 43,125:61 Mar-.~u-uu 12,399.58 599.43- -602...47; 12,456:50 '542'22- 544.97~ t.2,514;30 484.13~ 486.59- - 03130/2000'. Pag~:~.2 Baiance i .225,884.25 213,970.45 " ' : 215~058.13 216,1'51 .;34 . 204,188.-07 205,226'.03 206,269;26 ... 194,255,7(.i ':.!:...,; 195;243'.23 !''''': 196,235,72 ........ 184,171 .,2'.[' 180',132.31 1'81 ,O47.98' . 1.8.1,968.3't 182, 893.::32 183,823.03 171,695..42 172; 568.2 I' ' 173,445.43 · :161,265.07 l~i 162,084.8:~. i:!'i 1.62,908.-7~/ . :. '150,674.84. t51,440:77 1.52,210~5g . 139,922.29 140.,633.56 141,348.45 1.29,004'.93 129,660.7! 13.0,319.82 17,920 2,~ . 19,122.14 06,665.64: 07,207', 86 07',752.85t' 95,238.53 .g5,722.66 96,209.25 .. a ian 86 2000' model Club Cars'." ' · '2003 Totals 52,248.16 I..45 .o3/ol/~ '. ",:'., o.oo ToO4...q~otals. '. 86;324.08 G 2'61.1.05170 I '. I ' I . I ' I. . Interest 4'89.06" 427;31 429.48 365.27 367.13 368.99 304'.48 '- ,835:35 35,22.1.45 Principal .,12,572.98 .. 425,15- ,427.3,.1~ 45,831.09 1.2,632.56 365.27- 367;13- 12;693,05 59,895:52 · 84,,488:73. 225,884.25 03/30/2000'. ,Balance., 83,636.27' 84;061.42:' 84,488,7,3.,, .7 ;!, 856,17: 72,221:44 "72,588.57. 59 895.52~ o.o~ City of Sebastian, Florida Subject: Code Enforcement violations and Agenda NO. t~0 fine classifications for issuance of citations. A prov. d for Submittal by: _ For Agenda of: Exhibits: Resolution No. K-00-20, list of violations and fmc classifications. EXPENDITURE AMOUNT BUDGETED: REQUIRED: None None .o' 5 Department OrigE_j, Management Tracy E. Hass,~ ~ Date Submitted: April 3, 2000 April 12, 2000 APPROPRIATION REQUIRED: None SUMMARY Ordinance O-98-10 authorized code enforcement officers, so designated by the city, to issue citations for violations of duly enacted codes of the City of Sebastian, pursuant to F.S. 162.21. Further, O-98-10 requires the City Council to adopt a resolution establishing a schedule of violations and penalties to be assessed by Code Enforcement Officers. The Code Enforcemem Board held a workshop meeting on March 29, 2000 to review and recommend such schedules for the City Council. Attached herein you will find the recommendations of the Code Enforcement Board. RECOMMENDED ACTION Move to adopt Resolution No. R-00-20. RESOLUTION NO. R-00-;~0 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING CODE ENFORCEMENT CITATION FEES; PROVIDING FOR CONFLICTS; AND PROVIDING FOR Ah EFFECTIVE DATE. WHEREAS, City Council, at its November 18, 1998 Regular Meeting, adopted Ordinance No. O-98-10, which authorized code enforcement officers, so designated by the city, to issue citations for violations of duly enacted codes of the City of Sebastian, pursuant to F.S. 162.21. WHEREAS, Section 2-194(c)(1) of the COde of Ordinances requires that City Council shall adopt, by resolution, a schedule of violations anid penalties to be assessed by code enforcement officers, including standard notification time periods for specific types of violations, said time period not exceeding 30 days; and WHEREAS, the Code Enforcement Board met on March 29, 2000 to review and recommend a schedule of fees to City Council. NOW, THEREFORE, BE IT RESOLVED BY THE CiTY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, that: Section 1. CODE ENFORCEMENT CITATION FEES. In accordance with Section 2-194(c)(1) of the Code of Ordinances, a schedule of violations and penalties to be assessed by code enforcement officers and attached hereto as Exhibit "A" is hereby adopted. Section 2. All Resolutions or parts repealed. Section 3. This Resolution shall beco The foregoing Resolution was moved for ac The motion was seconded by Councilmember vote, the vote was as follows: 3f Resolutions in conflict herewith are hereby me effective immediately upon adoption. option by Councilmember and, upon being put into a Mayor Walter Barnes Vice Mayor Ben Bishop Councilmember Joe Barczyk Councilmember James Hill Councilmember Edward Majcher The Mayor thereupon declared the Resolution dully passed and adopted this ,2000. ATTEST: ~,,athryn M. O'Halloran, CMC/AAE City Clerk CITY OF SEBASTIAN, FLORIDA By: Walter Barnes, Mayor (SEAL) Approved as to form and legality for reliance by the City of Sebastian only: Rich Stringer, City Attorney day of CLASS I CLASS II CLASS III .............. ALL OTHER OFFENSES ............ Officer's Di 1 SCHEDULE OF CITATION FINES / $ 25.00 - lit Offense, doubled for subsequent violations 1 $ 50.00 " " " " " $100.00 - " " " " " ~cretion up to $250.00 CITATION SCHEDULE OF COMPLIANCE TIME CLASS I - CLASS II - CLASS III - Up to 30 Days at Officer's DiscretiOn Up to 15 Days at Officer's DiscretiOn Up to 48 Hours at Officer's Discretl on PROPOSAL C~LAss I 20A-$.10 ~0A-$.46 20A-15.$ 20A-1S.3 CD6:i CD82:51 CD82:33 20A-5.12C 20A-12.2 20A-5.9 CD86:46 98-36F 20A-5.16.1 SCREENS FOR DUMPSTERS FAILURE TO DISPLAY BUILDING NUMBERS LICENSE FOR DISPLAY OF SIGNS POLITICAL SIGNS POSTING SIGNS, ETC, TO POLES, ETC; ADVERTISING VEHICLES FOR SALE ON PUBLIC PROPERTY GARAGE/YARD SALE REQUIRED TO HAVE A PERMIT OBTAINED FROM CITY HALL ONE (1) SIGN NOT MORE THAN 4 FT SQ. IS PER- MITTED ON PROPERTY OF SALE ONLY AND MUST BE REMOVED AT THE END OF EACH DAY. NO STRUCTURE OR PLANTING ON CITY RIGHT OF WAY. PERMIT FOR STRUCTURE...ANYTHING ERECTED OR CONSTRUCTED, WHICH WILL HAVE A PERMANENT LOCATION ON TI-YE GROUND SHALL REQUIRE A PERMIT PERMIT OF WALLS AND FENCES iS REQUIRED JUNKED OR DISCARDED VEHICLES INCAPABLE OF LOCOMOTION UNDER ITS OWN POWER ANY MOTOR VEHICLE SHALL NOT BE DIS- MANTLED FOR SERVICE OR REPAiR IN A RES- IDENTIAL DISTRICT UNLESS IT IS REGISTERED IN THE NAME OF THE OWNER AND/OR RESIDENT OF THE PROPERTY ON WHICH THE VEHICLE IS PARKED. LARGE TRUCKS, HEAVY EQUIPMENT, SEMI ARE PROHIBITED FROM BEING PARKED IN A RESIDENTIAL AREA 20A-5.16 98-36B,C,D,E CD102:10 CD26:5 CD66:3 MOBiLE HOMES, TRAILERS, CAMPERS, BOATS AND ANY RECREATIONAL VEtIICLES MUST BE PARKED BEHIND THE FRONT HOUSE LINE. VEHICLES MUST BE LICENSED, REGISTERED AND OWNED ]OR LEASED TO THE OWNER OR TENANT OF THE PROPERTY. NO VEHICLE iDISPLAYING A 'FOR SALE' SIGN MAY BE PARKED ON ANY RIGHT OF WAY. NO TRUCK, VAN OR ROAD TRACTOR OVER (23) FEET IN LGTH AND/OR (9) FT IN HGHT MAY BE PARKED ON ANY RIGHT OF WAY. ANY VEHICLE PARKED IN THE RIGHT OF WAY AND TAGGED WITH A NOTICE TO REMOVE MAY BE TOWED AT OWNER'S EXPENSE WATER ORDINANCE BLOCKAGE OF SWALE; OBSTRUCTION OF NATURAL FLOW OF WATER PROHIBITED. ALL UNNECESSARY NOISES, INCLUDING ANIMAL NOISES. CARCASSES OF ANIMALS OR FOWL NOT DISPOSED OF WITHIN REASONABLE TIME AFTER DEATH. GROWTH OF WEEDS, GRASS, UNDERGROWTH OR OTHER VEGETATION ON IMPROVED REAL PROPERTY, TO A I-IEIGHT OF 10 INCHES OR MORE. CLASS II 30-46 20A 66:3 20A-3.4 20A-14.10 86 86-1 86-27 86-28 86-47 86-48 OPERATING BUSINESS WITHOUT LICENSE ANY UNPERMITTED USES NOT COVERED IN LAND DEVELOPMENT CODE ACCUMULATIONS OF TRASH, LITTER, DEBRIS, GARBAGE ANY CONDITIONS WHICH PROVIDES HARBOR- AGE FOR RATS, MICE, SNAKES, ETC. ALL DISAGREEABLE/OBNOXIOUS ODORS ACCUMULATION OF STAGNANT WATER .... EX: KIDDIE POOLS, TIRES DENSE SMOKE, GAS, SOOT IN UNREASONABLE QUANTITIES EVERY SINGLE FAMILY UNIT SHALL BE REQUIRED TO PROVIDE A GARAGE OR A CARPORT TREE REMOVAL PERMITS REQUIRED FOR ALL PROTECTED, SPECIMEN AND HISTORICAL TREES SOLID WASTES LITTERING UNLAWFUL DUMPING UNLAWFUL BURNING OF GARBAGE, TRASH, ETC. DEPOSITING, KEEPING JUNK ON ANY LOT OR .SPACE DEPOSITING JUNK WITHOUT KNOWLEDGE OR CONSENT OF PROPERTY OWNER CLA$f; III 823.07-823.09 26-138 66:3 DISCARDED Wl~TE GOODS .... REMOVE DOORS POOL ENCLOSURES---ANY OTIIER LARGE HOLE IN TIlE GROUND MUST BE ENCLOSED ANY BUILDING OR OTHER STRUCTURE WHICH IS iN DILAPIDATED CONDiTiON, UNFIT FOR HUMAN HABITATION. POLLUTION OF ANY PUBLIC WELL, STREAM, LAKE, CANAL OR BODY OF WATER BY SEWAGE. ANY BUILDING iOR STRUCTURE WHERE ANY ACTIVITY IS IN!VIOLATION OF LOCAL, STATE OR FEDERAL LAw IS CONDUCTED, PERFORMED O] ~ MAINTAINED. SEBASTIAN POLICE DEPARTMENT 1201 Main Street Sebastian, Florida 32958 Telephone 561/589-5233 FAX 561/589-2207 (24 hr) - FAX 561/388-1872 (Admin,) SUBJECT: Police Dispatch Consolidation Study Agenda No. : ~/~/ ~ Department Origin : Date Submitted : Approve for Subm~l.~/~ ~'~(/ c~-- For Agenda of : Police 3/2912000 Exhibits: Proposed contract agreements from the IACP Expenditure Required: Amount Budgeted: Appropriation I~clulr~l: $30,000. $30,000. None SUMMARY STATEMENT Approximately two years ago it was proposed that the police department's existing and antiquated dispatch operation be consolidated with that of the Indian River County Sheriff's Office, which is the primary answering point for 9-1-1 Emergency Calls. The rationale for this proposal was three fold: It would speed up the dispatching of Sebastian police to emergency calls because such calls would not have to be transferred and then repeated to Sebastian dispatchers. It would allow Sebastian officers access to the fully automated Computer Aided Dispatch system being installed by the Sheriff's Office, puffing computer terminals in the patrol cars, increasing officer safety and speeding up communications. It could save the City of Sebastian a significant amount of money by taking advantage of the county's existing dispatch operation and systems and let Sebastian directly benefit from the funding provided by the surcharges associated with the 9-1-1 system. Last year's council decided that further study was needed before a change of this magnitude should be implemented. $30,000 was allocated in the police department's FY 99/2000 budget for a feasibility study that would professionally and objectively determine whether or not such a consolidation of dispatching services was in the best interests of the City of Sebastian and its Page 2 of 2 residents. The International Association of Chiefs of Police (IACP) which is recognized worldwide as the premiere and most qualified professional police management and operations consultation service, was contacted and requested to submit la proposal to perform this study, which they estimated will take approximately four months to cor~plete. IACP has submitted a fixed rate contract in the amount of $30,000 to perform this dispatch consolidation study. No other equally qualified sources for such studies are known. A copy of the IACP proposal is attached. RECOMMENDED ACTION Accept the proposal by the International Association of Chiefs of Police in the amount of $30,000 and authorize the City Manager to enter into a contract agreement with them to perform the dispatch consolidation study for the City of Sebastian. I I I I I I I I I I I I I I I I I I I AGREEMENT This Agreement is entered into between the City of Sebastian, Florida, hereinafter referred to as the "City", and the International Association of Chiefs of Police, hereinafter referred to as the "Association" or the "IACP." WITNESSETH The City and the Association, for and in consideration of the mutual covenants hereinafter set forth, and the compensation to be paid to the Association as hereinafter specified, agree to have the Association perform the following scope of work: 1. Scope of Work The IACP will conduct an examination of the feasibility/desirability of joint dispatch between the Sebastian Police Department and the Indian River County Sheriff's Office. The study will have four objectives, to: Identify the potential benefits of joint dispatching Identify potential disadvantages to joint dispatching Identify staffing, equipment, training, space, and related conversion and operating issues and requirements Assess, broadly, cost impacts. The work plan for accomplishing these objectives is set forth in the IACP proposal of February 24, 2000, which is hereby incorporated by reference. Deliverables The IACP will deliver a report of findings and recommendations. It will attempt to convey findings, orally, in advance of finished reports. Time and Manner of Payment The City will pay to the Association a fixed fee of Thirty Thousand Dollars ($30,000). a. Upon commencement of data collection, the sum of Fifteen Thousand Dollars ($15,000) shall be due and payable to the Association. City of Sebastian 1225 Main Street Sebastian, Florida 32958 Telephone ($61) S89-$330 FAX (561) 589-$570 Subject: Resolution No. or Submittal R-00-21 ~ager Exhibits: Proposed Resolution Expenditure Required: N/A Age.da.o. Department Origin: City Clerk Date Submitted: For Agenda of: ~12/2000 Amount Budgeted: N/A ApproPriation Required: SUMMARY STATEMENT In 1994 a previous City Council, while reviewing Resolution No. R-89-20 which governed use of the Yacht Club and Community Center, approved the following motion: MOTION by ttreeland/Oberbeck I move "we accept no new waivers for either the Community Center or the Yacht club, accept no new waivers, and honor the present ones that we have until the first of September, that will give people time to see if they can either raise their funds or make other arrangements for their meetings". Mr. Freeland continued, 'tother than what I said, the government sponsored programs t,. He then changed "September" to "October". MOTION CARRIED 5-0 Soon thereafter, a new Resolution R-94~50 was adopted which added language regulating use of the Council Chambers and a provision that the Sebastian Property Owners may use the Yacht Club up to two times per month. Language regarding fee waivers was inadvedently left out. Since the 4th of July celebration is deemed a city sponsored event, fees for use of the facilities by the 4th of July committee have been routinely waived; as well as fees for use by Indian River County Recreation for recreation programs available to the general public. Recently a fee waiver request was submitted for use of the Community Center, and City Council denied that request based on prior action of Council. In 1998 Resolution R-98-43 was adopted. It repealed R-94-50 and added language requiring hiring police personnel for events at which over 75 people are scheduled to attend. I am submitting a proposed amendment to R-98-43 to add language establishing a policy that no requests for fee waivers will be accepted by the City Clerks office except otherwise provided for in the resolution. RECOMMENDED ACTION Move to adopt Resolution No. R-00-21. RESOLUTION NO. R-00-21 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, PERTAINING TO THE USE OF THE SEBASTIAN COMMUNITY CENTER, SEBASTIAN YACHT CLUB, AND CITY COUNCIL CHAMBERS; PROMULGATING RULES AND PROCEDU~,ES FOR USE OF SUCH FACILITIES; PROVIDING FOR THE COLLECTION OF RENTAL FEES, SECURITY DEPOSITS, AND OTHER CHARGES; PRECLUDING iTHE USE OF THE FACILITIES FOR COMMERCIAL PROFIT GENERATING ACTIVITIES; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLU'I~IONS IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS,the City of Sebastian owns and maintains a Yacht Club and a Community Canter for the use and benef~ of its citizens and a City Council Chambers for the operation of City government; and WHEREAS, the promulgation of rules of conduct and procedure will promote the general health, safety and welfare of those persons utilizing such facilities; and WHEREAS, the City Council deems it necessary lo impose certain fees for the use of certain facilities in order to defray the cost of maintenance and repair. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, that: / SECTION 1. RULES AND REGULATIONS: T~e City Council hereby adopts the following rules and regulations for the use of the Sebastian Community Center and the Sebastian Yacht Club. A. An application for a permit to use the Community Center or the Yacht Club must be completed on forms provided for such purpose by the City Clerk. An application for a permit must be received by the City Clerk at least two weeks prior to the date of the requestec use. .. : ,, · ', .~ ~ . · ' -, · B. The City Clerk shall issue a use permit upon a determination that the requested use is permissible pursuant to this Resolution and all fees have been paid. In the event that the proposed use may include activities involving gambling, alcoholic beverages, the use of a facility after 11:00 p.m., or if an admission charge is to be assessed, then the City Clerk ~hall not issue a use permit until directed to do so by the City Council. C. A use permit for a group composed of minors shall be issued only to an adult who accepts the total responsibility for the supervision of each minor throughout the period covered by the permit. D. No admission fee or other charge may be imposed by the permittee unless expressly authorized in the use permit. Prior to issuance of the permit, the City Council shall make a determination that the proposed admission charge or other fee is not intended to further a commercial purpose, E. The serving of food and/or use of kitchen facilities is prohibited unless specifically authorized in the use permit. F. The applicant shall disclose to the City Clerk the nature of the proposed activity and the anticipated need for extra work by City personnel, in the event the City Clerk determines that the permittee will cause extra work by City personnel as a result of the proposed use, an additional fee shall be charged in order to fully recoup such cost. G. No decoration of any type shall be permitted without the prior approval of the City. Any decoration utilized must be removed by the permittee. H. In the event that gambling activity is to be a part of the permitted use, the City Council shall make a determination that such activity is not in conflict with the general law of the State of Florida. i. No alcoholic beverages of any type may be brought on to the premises, dispensed, or otherwise consumed without prior authorization of the City Council. The Council shall make specific provisions in the permit with regard to consumption of alcoholic beverages. J. The permittee shall not, under any circumstances, remove any chairs, tables, or any other equipment from the facility. K. Unless otherwise directed by the City Council, all permitted activities shall last no more than eight hours and shall cease no later than 11:00 p.m. L. The permittee shall bear the responsibility for the control of the lights, thermostats, and other equipment in the facility. Further, the permittee shall bear responsibility for the unlocking and subsequent securing of the doors of the facility. In the event that an applicant anticipates any special needs with regard to heating, air conditioning, or lighting, he shall disclose the details of such necessities to the City Clerk at the time of application. The Clerk shall then determine if an additional fee is necessary. M. The permittee is solely responsible and answerable to the City for damages and to any injured person for any and all accidents or injuries to persons or properties resulting from the use of the facility during the permitted period. The permittee shall ensure that the facility is left in the same condition as it was in prior to the permitted use. O. P. Use permits are not transferable. Any facility equipment utilized must be Ireplaced in the facility's storage room after use. Q. The permittee for any function at which 76 or more attendees are anticipated shall be required to hire one or more Sebastian Police Officers to attend the !function for security purposes at the rate established by the City Manager for City officers hired for private duty, unless waived by City Council. The ratio of the number of attendees to required officers is attached hereto as Exhibit "A". Verification of the agreement with the Sebastian Police Department shall be obtained by the City Clerk's office prior to issuing a key to the permittee. If the Police Department verifies that a sufficient number of School Resource Officers will be used to handle security for a teen dance/fun~on, hiring of pollce officers is not required. Private duty police officers shall be available for groups of any size if requested by the permittee. SECTION 2,, MAINTENANCE DEPOSIT: A minimum deposit of Two Hundred Fifty Dollars ($250.00) must accompany each application for use of the Community Center and Yacht Club. This deposit is refundable if a facility is left in a clean and undamaged bondiflon by the permittee. In the event that the City, in ils sole discretion, determines that cleaning or repairs ar~ necessary after the permitted use, the deposit shall be forfeited. In the event that cleaning or repairs are not! necessary, the City Clerk shall refund the deposit to the permittee within two (2) weeks after the completion of the permitted use~ ,~I~CTION 3. COMMUNITY CENTER RATES: Community Center are hereby set as follows: A. Four (4) hours fiat rate $100.00. B. Each additional hour $ 15.00 C. Kitchen privileges $ 25.00 The rates for the use of the Sebastian ~.ECTION 4. are hereby set as follows: A. Four (4) hours fiat rate B. Each additional hour C. Kitchen privileges SEBASTIAN YACHT CLUB RATES: The rates for the use of the Sebastian Yacht club $ 50.00 $ 7.50 $ 25.00 The Sebastian Property Owners Association is exempt from payment of fees up to a limit of two meetings per ~,~'~' ~.I I ~ , ~"~"" ~','~'~',~','~'~" ~', ~~ ' ~ ~ , ~ , ,~. ~'~', ~, ~pg~a~~~...pa ~,c~,op .~.~..~e...gener~l ~J,c~, ~a h~th~~~ ~rg~lZl~ SECTION [ NONRESIDENT ~TES: In the event that the permi~ee is not a resident of the Ci~ of Sebas~an, an additional fee of Twen~ Five Dollars ($25.00) shall be assessed. SECTION 6. NOT-FOR-PROFIT ORGANI~TIONS: In the event that the applicant is a school, chumh, or o~er ~ exempt en~, as defined by the Internal Revenue Sewice Code, the charges for use of the Sebas~an Commun~ Center or the Sebastian Yacht Club shall be one-half (1~) the regular rate. SEC~ON 7. COMMERC~L USE PROHIBITED: Nether the Sebas~an Communi~ Center nor the Seba~an Yacht Club may be used for any commercial activin. Such facilities shall not be used for any profit ma~ng a~ exce~ by a religious, pol~cal, charitable, not-for-profit, or tax exempt enti~. Any admission fee, en~an~ fee, cover charge, food or beverage charge, or any other fee, charge, or donation associated with the use of the Yacht Club or Communi~ Center must be approved by action of the Ci~ Council. SECTION 8~ CITY COUNCIL CHAMBERS: No organization or group may use the Ci~ Council Chambem for the purpose of conduc~ng a mee~ng or any other use unless such organiza~on or group is an agent, boa~, comm~ee, organization or unit of local, state or federal government, or a public official who is condu~ng official business. The Ci~ Council Chambers shall be used exclusively for the purpose of 4 conducting govemmental business by the City, its boards, committees and employees or other governmental agencies, boards, committees, organizations or units of government or public officials. Any non-City governmental agency, board, committee, organization or unit of local, state or federal government, or a public official who desires to use City Council Chambers must receive the approval of the City Manager prior to such use. SECTION 9~ CONFMCT: Resolution No. R-98-43 and all other Resolutions or parts of Resolutions in conflict herewith are hereby repealed. SECTION 10, EFFECTIVE DATE: This Resolution shall become effective immediately upon its passage, provided, however, that any approvals grantedl by City Council prior to adoption of this resolution for future use of the Community Center and Yacht Club shall remain as originally approved. The foregoing Resolution was moved for adoption by Councilmember The motion was seconded by Councilmember and, upon being put to a vote, the vote was as follows: Mayor Walter Barnes Vice-Mayor Ben Bishop Councilmember Joe Barczyk Councilmember James Hill Councilmember Edward Majcher of The Mayor thereupon declared this Resolution duly passed and adopted this ,2000 CITY OF SEBASTIAN, FLORIDA day ATTEST: Kathryn M. O°Halloran, MMC City Clerk (Seal) Approved as to Form and Content for Reliance by the City of Sebastian Only: By: = Walter Barnes, Mayor Rich Stringer, City Attorney