HomeMy WebLinkAbout05261999 City of Sebastian
1225 MAIN STREET [] SEBASTIAN, FLORIDA 32958
TELEPHONE (561) 589-5330 n FAX (561) 589-5570
SEBASTIAN CITY COUNCIL
AGENDA
REGULAR MEETING
WEDNESDAY~ MAY ~ 1999 - ?:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAiN STREET, SEBASTIAN, FLORIDA
ALL AGENDA ITEMS MA Y BE INSPECTED IN THE OFFICE OF THE CITY CLERK
- 1225 MAINSTREET, SEBAS17AN, FLORIDA
lndim'dualr will addre~ the Cit), Council with respect to agenda item~ immediate~ b~fore deliberation of the item by the CiO~ Council - limit often
minute.~ per speaker
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. INVOCATION - Police Chaplain Frank Camillo, First Baptist Church - Barefoot Bay.
4. ROLL CAL~,
5. AGENDA MODIFICATIONS (AD])I[TIONS AND/OR DELETIQN_S)
Itemz not on the written agenda may be added on& upon a majoriO, vote of CiO, Council members (R-99-21)
PROCLAMATIONS. ANNQUNCEM,.]~NTS AND/OR PRESENTATIONS
CITY ATTORNEY MATTI~RS
CITY MANAGER MATTERS
9. CITY CLERK MATTER~
10. CITY COUNCIL MATTERS
A. Mx. Majcher
B. Mayor Wininger
C. Vice Mayor Neuberger
D. Mx. Barczyk
E. Mr. Bishop
1-11
99.116/
98.134
13-16
99.117
17-22
99.118
23-25
99.119
27-41
99.120
43-45
99.121
47-49
99.122
51
11.
CONSENT AGEblDA
All item~ on the conamt agenda are conMdered routine and will be enacted by one motion. There will be no separate discuasion of
cotmmt agenda items unle~ a meminm of Ci~ Comwii so request; in which even~ the item will be removed and acted upon separately.
A. Approval of Minutes - 5/12/99 Regular Meeting
Bo
Authoriz~ City Manager to Execute Local Mitigation Strategy Contract Modification # 1 (City
Manager Transmittal 5/12/99, Contract Modification)
Ho
Resoluti0~ ]q0,~-99-33 - ~o~r~l ~d ~tt~ Application Proc~ures (.Cj,~v Clerk Trar~mittal
5/17199.Prol~olr~l
A ~UTION OF THE CITY OF SEBASTIAN, ~ RIVER COUNTY, FLORIDA, PERTAINING TO ADVISORY
BOARDS, COMMITTEES AND COMMISSIONS; ESTABLISHING DUTIES OF THE CITY CLERK; PROVIDING FOR
UNIFORM APPLICATION; PROVIDING FOR RESIGNATION AND REAPPO~; ESTABLISHING A
PROCEDURE TO FILL AN UNEXPIRED TERM IN THE EVENT OF A VACANCY; PROVIDING FOR SOLICITATION
OF APPLICANTS BY THE CITY CLERK; REQUiRJNG THE CITY CLERK TO PROVIDE APPOINTEES WITH
ETHICAL AND FINANCIAL DISCLOSURE 11~. ORMATION; PROVIDnqo FOR REPEAL OF RESOLUTIONS OR
PARTS OF ~LLrflONS IN CONFLICT HEREWITH; PROVIDiN~ FOR SEVERABILITY; AND PROVIDINO FOR
AN EFFECTIVE DATE. :
R~l/lution No~ R-99-35 -Final Plat - Collier Creek E~[ates Phase. III (City Engineer Transmittal
$./20/99, R-99-35, Final Plat Under S~arate Cover)
A RESOLLrrlON OF THE CITY' OF SEBAS'I3AN, INDIAlq RIVER, COUNTY, FLORIDA, APPROVING THE FINAL
PLAT FOR A SUBDIVISION KNOVVN AS COLLIER CREEl< ESTATES PHASE Iii; PROVIDING FOR CONFLICTS
~ PROVIDINO FOR EFFECTIVE DATE. .
PaesolutionNo. R-99-36 - Vacation of Easement- Lamoth~ - Lots I.6 & L7. Bilk 10. SH (Growth
Mall0g~nnent Tr~smittal 5J20199, R-99-36, Application, Site M~, Staff Rel~ort, Utilily Letters)
A ~UTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, VACA TING A PORTION OF
CERTAIN ~ OVER LOTS 16 & 17, BLOCK 10, SEBASTIAN HIGHLANDS; PROViDiNO FOR CONH~CTS
tIEREWIT~ PROVIDING FOR KECORDINCr, PROVIDING FOR EFFECTIVE DATE.
Craft Club Request for Use of Riverview Park for 1999/2000 Annual Shows (City Clerk Transmittal
5112199, Ooble Letter, Established Park Rules)
Keep Indian River Beautiful Request for Use of Riverview Park for Art Auction 10/23/99, 10/24/99,
2/13/2000, and 2/14/2000 (City Manager Transmittal 5/20/99, Harris Letter 517199, Established
Park Rules)
Request for Community Center - Surprise Birthday Party - 6/5/99 - 5 pm to 11 pm - AfB - Age
Verified and Security Paid - No Officers Needed (City Clerk Transmittal, Application on File in
Clerks Office)
99.095
53-65
9~042
67
9~015
69-71
99.123
~-~
99.124
77-97
99.125
99-109
99.126
111-116
12.
13.
14.
15.
PUBLIC HEARING
Procedurea for public hearings: (R-99-21)
o Mayoe Opena Hearing
· Attorney Reads Ordinance or Reaolution
· StaffPresentation
o Public Input - Limit ofTen Minutes Per Speaker
StaffSummation
· Mayor Closes Hearing
° CouncilAcaon
Anyone fftishing to Speak is Aaked to Sign Up before the Meet~tg. FeTn~ Called go to the Podium and State His or Her Name for
the Record
Ao
Ordinance No. 0-99-04 - Fiscal Year 1998/1999 Budge[ Amendmen[ with Minor Re¥i$ion to
t~xhibit "A" - Second Reading, Public Heating an~Final AdoptiQp
AN ORDINANCE OF THE CITY COUNCIL OF THE C1TY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA
ADOPTING AN AMENDED, ADJUSTED AND REVISED BUDGE-'T FOR THE FISCAL YEAR BEGINNING OCTOBER
1,1998 AND ENDING' S'EFrE2v~ER 30,1999 AS PROVIDED FOR IN EXHIBIT "A", GENERAL FUND; EXIqlB1T "B',
SPECIAL RE~ FUNDS; EXHIBIT "C", DEBT SERVICE FUND; EXHIBIT "D", CAPITAL PROJECTS FUNDS;
EXHIBIT"E'; GOLF COURSE FUND; EXHIBIT "F", AIRPORT FUND; EXHIBIT "G" TRUST FUNDS; PROVIDIN~
FOR SEVERABIL1TY; PROVIDIlqO FOR CONFLICTS; AND PROVIDIlqG. FOR AN EFFECTIVE DATE,
COMMITTEE REPOBTS/R~¢QMMENDATION$
OLD BUSINESS
A. City Manager Selection (City Manager Transmittal 5/20/99)
C.IL McLellan Annual Culvert Contract - Approve Work Orders 1-4 in the Amount of $53,807.55
and Work Order 1 in the Amount of $22,553.55 - Deferred from 4/14/99, 4/28/99 and 5/12/99 (City
Manager Transmittal 5/20/99, 4/14/99 Transmittal, C.R. McLellan Fax 5/18/99)
NEW BUSbNESS_
Authorize City Attorney to Commence Fon:closur~ Proceeding on Waterline Special Assessment
Lien Against Parccl 21-30-38-00001-9999-00027.0 (City Attorney Transmittal 5/20/99, Finance
Director Memo) '-
Citywide Network - Waive Formal Bidding Procedures and Authorize Interim City Manager to
Conlxact with Networked Solutions, Inc. (Finance Transmittal 5/19/99, Site Survey Analysis,
Networked Solutions Response)
Purchase Dell Computers for Golf Course Upgrade and City Manager Upgrade for Y2K Compliance
from State Contract (Finance Transmittal 5/19/99, Dell Quotes)
Purchase of Upgrades for Computer Golf Program to Comply ~ith Y2K and Various Peripheral
Equipment as Upgrades to Operate Equipment (Finance Transmittal 5/19/99, Cerjan Memo,
Computer Golf Software, Inc. Quot~)
16.
17.
INTRODUCTION OF NE~/_ BUSINESS FROM THE pUBLIC
Item that has occurred or was discovered within the previoua six months which is not otherwise on the agenda - sign-up
required- limit often minutes for each zpeaker
ADJOURN (,4 Ii meetings shall adjourn at l O: 30 p. m. unless extended for up to one half hour by a majoriO, vote of City
Council)
ANY PERSON WHO DECIDF. S TO APPF_4L ANY DECISION MADE BY THE CITY COUNCIL FilTH RESPECT TO ANY MATTER CONSIDERED
AT THIS MEEiING (OR HEARING) WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATJ3,I
RECORD OF THE PROCgF. D1NG$ IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EF1DENCE UPON WHICH THE APPEAL
IS TO BE HF. AP, D. (286.0105F.$.)
IN COMPLIANCE WITH THE AMERICANS F, qTH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCObi?ffODATION FOR
THIS MEETING SHOULD CONTACT THE CIIY '$ ADA COORDINATOR AT 589-5330 AT I..XAST 48 HOURS IN ADVANCE OF THI~ MF. ETING.
HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVT MEETINGS.
Upcoming Mee_tings:
Regular Meeting- Wednesday, 6/9/99- 7pm
Regular Meeting - Wednesday, 6/23/99 - 7pm
Quarterly Open Forum - Wednesday, 6/36/99 - 7pm
I
City of Sebastian
122§ ~in $1~ 0 5~b~i~, Florid~ ~2~58
Telephon~ (56~) 589-5330 Q F~ (56~) 58g-5570
E-~oil: ci~seb~iu.net
SEBAS~N ~ COUNC~
MINUTES
REGULAR MEETING
WEDNESDAY, MAY 12, 1999 - 7:00 P.M.
CITY COUNCIL CHADIBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
2.
3.
4.
Mayor Wininger called the Regular Meeting to order at 7:00 p.m.
The Pledge of Allegiance was recited.
Invocation was given by Pastor Mike Lyle - First Church of the Nazarene
ROI&
Cit7 C0undl. present:
Mayor Martha S. Wininger
Vice Mayor Chuck Neuberger
Mr. Joe Barczyk
Mr. Ben A. Bishop
Mr. Edward J. Majcher, Jr.
Interim City Manager, John Van Antwerp
City Attorney, Rich Stringer
City Clerk, Kathryn O'Halloran
Public Works Director, Teny Hill
City Engineer, Martha Campbell
Chief of Police, Randy White
Deputy City Clerk, Sally Maio
Regular City Council Meeting
May 12, 1999
Page Two
AGENDA MODIFICATIONS (~DDITIOIq.~ ~&ND/OR DELETION.~
Items not on ~ written agenda may be added only upon a majoriO~ vote of CiO~ Council members (R-99-21)
Old Business item 15. A. C.R. McLellan Annual Culvert Contract was removed due to lack of new
informatio~
6. PROCLAMATIONS. ANNOUNCEMENTS AND/OR pRESENTATION.~
None.
7. CITy &TYORNEY MATI'ERS
Reimmd on contacting the County Administrator relative to the possibility of obtaining a share of
reemues for 911
Said he would bring back further information on the FDOT Scenic Highway program
DisMbuted documents relative to the Cerjan golf services agreement. :
8. CITY MANAGER MATFERS
None.
9. CITY CLgRK MATTERS
None.
10. CITy COUNCILMATTER~
A. Mt. Bishop
Reefived council consensus to pursue 911 revenue sharing. The City Manager said he will do
prdiminaty inquiries.
B. Mt. M~cl~r
None.
C. M~tor Winingcr
Gave a letter to Mr. Bishop from a City youth relative to the Skateboard Park; and noted that indian
Rivet County is also look~g into a skateboard park and possibly the projects could be coordinated.
in regard to a letter fi'om a resident, asked if there is a bond for cleanup or other method of requiring
Comerstune Builders to clean up building sites. The City Manager responded there is currently no
method unless Code Enforcement determines there is a hazard.
Mr. Bishop rqxgted the Skateboard Committee met Monday evening and were looking into cost projections.
Regular City Council Meeting
May 12, 1999
Page Three
99.107
99.108
11.
D. Vice Mayor Neubergcr
Reported that he walked with the couple who are walking the east coast of Florida for cancer
awareness fxom the City limit to Captain Hirams where they were given a full-course dinner thanks
to Councilmember Bishop
Reported on the Council of Local Governments meeting relative to firefighters
Reported on the Metropolitan Planning Organization meeting relative to approval of the' 1999/2000
work program, Vocelle/Fleming extension, long range transit plan, and FDOT aviation moneys
Reported that FPL will move overhead wires at Yacht Club at no cost to City
E. Mr~ Barczyk
Reported that Commissioner Adams had advised him that Indian River County Recreation had
obtained property on CR512/CR510 for which there will be public meetings to determine the use
C'0N$1~]'¢~ AGENDA
All items on the c~t agenda are considered routine and will be enacted by one motion. There will be no separate discusMon of
cormmt agenda items unleas a member of CiO, Council so requests; in which even~ the item will be removed and acted upon separatet, v.
Approval of Minutes - 3/30/99 Orientation Meeting, 4/24/99 Special Meeting, 4/28/99 Regular
Meeting 5/5/99Workshop & Special
Resolution No. R-99-30 - Vacation of Easement - DiSalvio ~ Lot 2 & 3, Block 108, SH Unit 2
(Growth Management Transmittal 5/6/99, R-99-30, Application, Site Map, Staff Report, Utility
Letters)
A RF..SOLIYllON OF THE crrY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA VACATING A PORTION OF
CERTAIN EASEMENT OVER LOTS 2 & 3, BLOCK 108, SEBASTIAN HIGHLANDS UNIT 2; PROVIDING FOR
CONI:LICTS HEREWITH; PROVIDING FOR RECORDINCr, PROVIDING FOR EFFECTIVE DATE.
Resolution No. R-99-32 - Vacation ofEascment - Ando Building Corporation - Lots 12, 13,
14, and 15, Block 185, SH Unit 8 (Growth Management Transmittal 5/6/99, R-99-30, Application,
Site Map, Staff Report, Utility Letters)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, VACATING A PORTION OF
CERTAIN EASEMENT OVER LOTS 12, 13,14AND 15, BLOCK 185, SEBASTIAN HIGHLANDS UNIT 8; PROVIDING
FOR CONFLICTS HEREWITH:, PROVIDING FOR RECORDING; PROVIDING FOR EFFECTIVE DATE.
The CiG Manager read the Consent Agenda and the City Attorney read Resolution Nos. R-99-30 and
R-99-32 by title.
Mr. Bishop removed item C and Mr. Barczyk removed item B.
Regular City Council Meeting
May 12, 1999
Page Four
MOTION by Neuberger/Wininger
"I make a motion to approve items A approval of the minutes 3/30/99 Orientation Meeting,
4/24/99 Special Meeting, 4/2g/99 Regular Meeting, and 5~5~99Workshop & Special Meeting."
ROLL CALL:
Mayor Wininger - aye
Vice Mayor Neuberger - aye
Mr. Barczyk - aye
Mr. Bishop - aye
Mr. Majcher - aye
MOTION CARRIED 5-0
Item B - ]~-99-30
Mr. Barczyk inquired about the size of the proposed addition.
MOTION by Bishop/Neuberger
"I move to approve Resolution No. R-99-30 vacation of easement DiSalvio."
ROLL CALL:
Vice Mayor Neuberger - aye
Mr. Barczyk - aye
Mr. Bishop - aye
Mr. Majcher - aye
Mayo~ Wininger - aye
MOTION CARRIED 5-0
Item C- R~99-~2
Mr. Bishop asked why the vacation is being requested now if construction is nearly complete; The
City Manager said he would a_~¢~npt to verify the reason. Mr. Bishop then inquired whether the
feeder road that runs parallel to CR512 has been considered in this project; and the City Attorney
responded about his review of the feeder road.
MOTION by Bishop/Barczyk
"I'll make a motion to approve Resolution No. R-99-32 vacation of easement Ando Building
Corporation, Lots 12, 13, 14 and 15."
ROLL CALL:
Mr. Barczyk - aye
Mr. Bishop - aye
Mr. Majcher - aye
Mayor Wininger - aye
Vice Mayor Neubcrgcr - aye
MOTION CARRIED 5-0
4
Regular City Council M~ting
May 12, 1999
Page Five
12. PUBLIC HEARING - None
13.
INTRODUCTION QF Nl~W BUSINESS FROM THE PUBLIC
Item that has occurred or waa discovered within the previous Mx months which iv not otherwise on the agenda - sign-up
required- limit often minutes for each speaker
None.
14. CQMMITT.~E REPO. RT~;fRI~ COMMENDATIONS
9~109
Ao
~c4e Enforcement Board
(City Clerk Transmittal 5/5/99, 2 Applications, Ad, Board List)
1. Interview and Appoint as follows:
a. One Regular Member General Contractor Position - Term to Expire 6/2002
b. One Regular Member Businessman Position - Term to Expire 3/2000
Neither applicant was present for interview.
MOTION by Wininger/Barczyk
"I move to appoint Mr. Cavallo to ~he general contractor position to expire June 2002."
ROLL CALL: Mr. Bishop - aye
Mr. Majcher - aye
Mayor Wininger - aye
Vice Mayor Neuberger - aye
Mr. Barczyk - aye
MOTION CARRIED 5-0
MOTION by Barczyk/Bishop
"I recommend that Elizabeth Griffin be the regular businessman position to expire the year
2000 (March)."
ROLL CALL: Mr. Majcher - aye
Mayor Wininger - aye
Vice Mayor Neuberger - aye
Mr. Barczyk - aye
Mr. Bishop - aye
MOTION CARRIED 5-0
Regular City Council Meeting
May 12, 1999
Page Six
1-~. OLD BUSINESS
99.O l.5 A.
C.R. McLellan Allnual Culvert Co~tract - Approve Work Orders 1-4 in the ~Aanotmt of $53,807.55
and Work.Order 1 in th~ Amount of $22,553.55 - Deferre4 from 4/14/99 (City Manager Transmittal
4/21l~9, McLellan Letter, C~ifieate of Liabili~v,.Certificate Qf Premiur~ Payment. Engineering/
t2ublie Works TransmitIal 4/7/99, WorkOxders)
This item was removed fi.om the agenda during agenda modifications for lack of new information.
16. NEW BUSINESS
99.11o A.
COPS_-Mor~ Grant to Aqt0~tate Police Records System - Authorize Ci~ Manager to Pro,ced with.
Pur.clla~ of CfimeFil~ 2000 Field Repo.rtillg Svs~ms for Polie~ l)~artment from USA .SOl[ware,
Inc. - 5oJv Source (~oli~e Chief Transmittal 4/28/99, Quote~
MOTION by Wininger/Bisbop
"I move to authorize the City Manager and Police Chief to proceed with the purchase of the
above listed items as requested, and these above listed items are noted on page circle 95."
Chief White responded to questions regarding sole source and previous purchases related to the
system.
ROLL CALL: Mayor Wininger - aye
Vice Mayor Neuberger - aye
Mr. Barezyk - aye
Mr. Bishop - aye
Mr. Majchcr - aye
MOTION CARRIED 5-0
B.
Approve Final One Year Contract Extensj00 pith. Ai~l~lied Aquatic W~d ControlIn¢ludi~g Change
Order No. 1 [or a Total of $35,340 to ]~xpire 5/19/2000 (Cit~ Manager Tro, tlzrnit~al 5/~]99,
ContracO
MOTION by Wininger/Barczyk
"I move to approve a final one year contract extension between the City of Sebastian and
Applied Aquatic Managemem, Inc. including change order # 1, expiring on 5/I 8/2000 total amount
of $35,340 and that amount of money includes change order # 1."
ROLL CALL: Vice Mayor Neuberger - aye
Mr. Barczyk - aye
Mr. Bishop - aye
Mr. Majcher - aye
Mayor Wininger - aye
MOTION CARRIED 5-0
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Regular City Council Meeting
May 12, 1999
Page Seven
99.112 C.
ResQlvl~iO.O No. R-99-31 - ~k:bosfi~ LakeaPUD Subdivision P~e I FMatPlat ~pmval ~ublic
Works/Ci~ En~n~r Tr~smiual 5/6/~, ~-99-31. Final Plat UMer Sep~ate Cove0
A ~SOL~ON OF ~E C~ OF SEB~, ~ ~R CO~, ~D~ ~PRO~G ~E ~ P~T FOR A
~DI~SION ~O~ ~ SEB~ ~ ~ P~E I; PRO~D~G FOR CONDmONS ~OF; PRO~D~O FOR
~SE; PRO~D~O FOR CON~ HE~ PRO~D~O FOR E~C~ DA~,
~e Ci~ Attom~ read Resolution No. R-99-31 by title.
W~ ~ ~~g ~, provi~ ~ ove~i~ of ~e ~nt~c proj~t w~ch show~ ~ess ~d
c~ess.
~c Ci~ Aflom~ ~q~ whc~cr ~ ~ ~
~c~ of Ci~ Co~cil to pla~ Fm~ plat r~olutions on co~ent agend~
Eva S~fiel~ said she wo~d l~e ~ s~ ~ ~s ~om Laconia.
TAPE I- SIDE II (7:47p. m.)
MOTION by Neuberger/Wininger
"I move to adopt Resolution R-99-31."
Mr. Barezyk - aye
Mr. Bishop - aye
Mr. Majcher - aye
Mayor Winingex - aye
Vice Mayor Neuberger - aye
99.012 D.
ROLL CALL:
MOTION CARRIED 5-0
Consider Approval of Golf Professional Servj,~;es Agreement l~etween City of' Sebasti~ Sd Ceoan
Golf Ent~rp~e~. ln~, ~I Authoriz~ (~ity Manager ~oExec~.te (City Attorney Trar~mittal 5/6/99,
Proposed Contract & Curr~t ContracO
The City Attorney reviewed his recomnm,,ded modifications (see attached). He suggested an
addition to the motion that there be an agreement with Mr. Cerjan that the existing agreement is
terminated upon approval of the new agreement.
MOTION by Bishop/Majcher
"I'd like to make a motion then to approve the new contract for Pat Cerjan and his company
and this agreement would supersede his prior agreement and I would authorize the City Manager to
execute."
7
Regular City Council Meeting
May 12, 1999
Page Eight
99.10.5 E.
The following suggestions and inquiries were made:
· Page 146 -2nd paragraph - line 5 - change "we" to "the consultant"
· Page 136 - paragraph B - line 10 - asked if3% was an arbitrary figure?
· Obtained a copy ofAttadnnent A. The City Attorney said this was the legal description of
the restaurant area.
· Obtain a copy of insurance certificate. The City Attom~ said he had not received a copy of
the insurance certificate, and that Council could make the approval contingent upon receipt
of insurance certificate.
· Suggestion to better define when Mr. Cerjan will be away
· Lack of reference in the contract to the employee Mr. Cerjan said he would hire.
· Asking for the Golf Course budget to be submitted prior to his departure.
Greg Gardner, on behalf of Patrick Cerjan, responded to questions from Council.
Mayor Wininger suggested that the City Attorney be directed to clean up this agreement as ~uggested
and bring it back to a special May 19, 1999 meeting. City Council concurred,
Bishop/Majcher rescinded thc motion.
ROLL CALL was taken on rescinding thc motion:
Mr. Mai&er = rescind
Mayor W'mingcr - rescind
Vice Mayor Ncuberger - rescind
Mr. Barezyk - rescind
Mr. Bishop - rescind
ROLL CALL CARRIED 5-0
Thc City Attorney said hc would do some further cleanup of the contract.
Mayor Wininger called recess at 8:25 p.m. and rcconvened the meeting at 8:35 p.m. All members
were present City Council members were reminded to submit their "wish lists" to thc City Manager.
Florida Communities_Trust preservation 2000 Grant - Provide for City Match_to Prosved with.C, xant
Application (Cit~ Marlager Transmittal 5/6/99~
The City Manager explained that the grant will not be fully funded, that a City match must be
designated, and recommended a $100,000 match. He said it will have to be budgeted out of the
general fund.
The City Engineer said thc consultants have advised that a letter from the property agent would be
part of the grant package.
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Regular City Council Meeting
May 12, 1999
Page Nine
TAPE 1I- SIDE I (8:45 p.m.)
MOTION by Barczyk/Majcher
"I'd like to make a motion that agenda item 99.105 to proceed with grant application with
$100,000 city match."
ROLL CALL:
Mayor Wininger - aye
Vice Mayor Neuberger - aye
Mr. Barczyk - aye
Mr. Bishop - aye
Mr. Majcher - aye
MOTION CARRIED 5-0
99. 082
F~t Reading of Revised Ordinance No. O-99-03 - Water Restriction Pl~ - Schedule Pu.bii~ He0xing
for 6/9/99 (Cit~, A~tomey Transmittal 4/22192
A]q OP. DI]VAJqCE OF ~ CITY OF SEB,a.~TIAN. INDIAuN' RIVER CO~, FLORID& AMENDING THE CiTY OF SEBASTIA)~
WATER RESTRICTION PLAN; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDI'NO FOR ~
EFFEL-"Y]VE DATE.
The City Attorney read Ordinance No. O-99-03 by title and reviewed the changes he did .and did not
Discussion took place on certain items, and consensus of City Council was as follows:
Page 2 - Water shortage emergency definition leR as is.
Page 5 - Leave year round restriction hours as stated but add reference to 102-91 Use restrictions
for public facilities regarding water use plan
Page 9 - add 102-94 (b) back in to allow A/C runoffto be used
Page 10 - Section 14 - delete "Until December 1, 1999" - the City Attorney said he will move this
entire provision into 102-79
MOTION by Wininger/Bishop
"I move to approve Ordinance 0-99-03 on fu'st reading with modifications, set June 9, 1999
for the date of the public hearing, and authorize advertisement thereof."
ROLL CALL:
Vice Mayor Neuberger - aye
Mr. Barczyk - aye
Mr. Bishop - aye
Mr. Majcher - aye
Mayor Wininger - aye
MOTION CARRIED 5-0
Regular City Council Meeting
May 12, 1999
Page Ten
99.113 G.
City Attorney Evaluation (Cil~ Manager Trallsmittal 5/6/99. Ey~luatiolas..Minut~$ Excerilt~ 2/24/99
and 4/28/99)
TAPE II - SIDE II (9:32 p.m.)
MOTION by Wininger/Neul~ger
"I will so move that we discuss Mr. Stringer's salary increase a month prior to his one year
anniversary."
ROLL CALL:
Mr. Batezyk - nay
Mr. Bi, hop - nay
Mr. Majcher - aye
Mayor Wininger - nay
Vice Mayor Neuberger - aye
MOTION FAILED (Barczyk, Bishop, Wininger - nay)
MOTION by BishopAViniager
"I would move to inctmse Mr. Stringer's salary to $63,000 a year with this being his
anniversary date for evaluatiom with subsequent pay increases. I would make that effective retro to
April 26, 1999."
ROLL CALL:
Mr. Bi~hop - aye
Mr. Majeher - nay
Mayor Wininger - aye
Vice Mayor Neuberger - nay
Mr. Bare. zyk - aye
MOTION CARRIED 3-2 (Majeher, Neuberger - nay)
It was noted that the minutes would be attached to the original contract.
99.114 H.
Barber Streetrrul~13-ive Traffic Sigmlizatiou (.City Manager Transmittal 5/6/99, Warrant
&nalysis~
The City Engineer reiterated her re~rt which states that a traffic signal is not warranted at this time.
MOTION by Barczyk/Wininger
"I recommend that 99.114 recommendation for light at the Barber Street Sports Complex be
disapproved."
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Regular City Council Meeting
May 12, 1999
Page Eleven
17.
Following input from Vice Mayor Neuberger relative to continuing to study whether a light might be
needed at the fire station or the in,section, vote was taken.
ROLL CALL:
Mr. Majcher - aye
Mayor Wininger - aye
Vice Mayor Neuberger - aye
Mr. Barczyk - aye
Mr. Bishop - aye
MOTION CARRIED 5-0
The City Engineer said the analysis finds no warrants for emergency vehicle access on Barber Street,
however, the City Council has the discretion to decide to install lights if it choose to do so at its
expense.
Being no further business, Mayor Wininger adjourned the Regular Meeting at 10:05 p.m.
Approved at the
,1999, Regular City Council Meeting.
Martha S. Wininger
Mayor
Kathryn M. O'Halloran, CMC/AAE
City Clerk
II
Subject:
Contract
Approved for Submittal by:
John Van Antwerp, In. terim
City ~lanager ~'/ ff~
CitY of Sebastian, Florida
Local Mitigation Strateiy AEenda No. ~,
/
Department Origin: City Manager
Date Submitted: May 12, 1999
For Agenda of: May 26, 1999
· Local Mitigation Strategy contr_act modification #1
Expenditure Required: I Amount Budgeted:
n/a I n/a
[Appropriatior~ Required:
n/a
SUMMARY
A modification to the Local Mitigation Strategy Contract has become necessary due to a delay in
obtaining data from the Florida Department of Community Affairs.
RECO~ED ACTION
Authorize City Manager to execute the modification of contract with the Board of County.
Commissioners of Indian River County Florida.
Indian River County
Board of County Commissioners
Department of Emergency Services
1840 25th Street, Vero Beach, Florida 32960
May 6, 1999
John VanAntwerp, Interim City Manager
City of Sebastian
1255 Main Street
Sebastian, FL 32958
LOCAL MITIGATION STRATEGY
CONTRACT MODIFICATION #1
APPROVED BY THE BCC ON MAY 4, 1999
Dear Mr. VanAntwerp:
A modification to the above referenced contract has become necessary due to the Florida
Department of Community Affairs delay in providing data for the completion of the project.
The modification results in the final deliverable date being extended from August 31, 1999 to
October 31, 1999.
Enclosed you will fred four copies of the above referenced contract modification executed by
the Board of County Commissioners on May 4, 1999. Please obtain the necessary approvals,
retain one copy for your files and return three executed copies to my office at your earliest
convenience.
Indian River County's Local Mitigation Strategy is progressing well and the input received from
each municipality has been invaluable. The wealth of experience and cooperation from the
Working Group will result in a final product that the citizens of Indian River County will all
benefit from.
Thank you for your participation.
Sincerely,
D~~ght, CEM
Director
Division of
mergency Medical
Services
567-800..0
· ' Ext. 21~
Division of
Animal Control
567-11000
Ext. 446
SUNCOM 224-1444
Division of
Fire Services
562-2028
FAX (561) 567-9323
Division of
Emergency Management
567-11000
Ext. 444
Modification #1 to Scope of Work of the
Municipality Subcontract Participant in the Development
of a Local Mitigation Strategy for
Indian River County
WHEREAS, Indian River County and the City of Sebastian have entered into
an Agreement for the purpose of the development of a single, unified county-wide
Local Mitigation Strategy (LMS) as identified in the contractual services agreement
between Indian River County and the State of Florida, Department of Community
Affairs; and
WHEREAS, based upon the delay in the Department of Community Affair's
provision of The Arbiter of Storms (TAOS) computer modeling data to Indian River
County, the parties desire to modify said Agreement.
WHEREAS, the third period deliverables have been divided into two separate
periods with distinct due dates; thus creating a revised 4th contract period deliverable
due date of September 30, 1999 and a revised 44 and final contract period
deliverable (now 5~h) due date of September 30, 1999.
WHEREAS, the payment schedule is adjusted as follows: the 3rd contraCt
period deliverables equal 30%, the 4th contract period deliverables equal 10 % and
the 5t~ and final contract period deliverables equal the remaining 20% of the
contract amount.
NOW, THEREFORE, in consideration of the mutual
contained, the sufficiency of which is hereby acknowledged,
hereby modified as set forth above.
promises herein
the Agreement is
All other provisions of the Agreement not inconsistent with this Modification
gl remain in full force and effect.
#1
IN WITNESS WHEREOF, the parties hereto have caused this Modification
to be executed by their duly authorized officials as of this ~ Day of
,1999.
ATTEST:
CLERK OF THE CIRC~URT -,
DEPUTY CLERK
BOARD OF COUNTY COMMISSIONERS
APPROVEDAS TO FORM:
Office of the County Attorney
ATTEST:
By:
Title:
CITY OF SEBASTIAN, FLORIDA
By:
Title:
APPROVED AS TO FORM:
By:
Title:
APPROVED FOR AGENDA
FOR: Mav 4, 1999
// James E/Chandler
/ County Administrator
Apptovld , t~t~
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City of Sebastian
1225 Main Street
Sebastian, Florida 32958
Telephone (561) 559-5330
tAX (56D 5&9-5570
Subject: Resolution No. R-99-33 - Board
Appointment Procedures - Repealing R-97-45
Approved for Submittal by: City Manager
Exhibits: Proposed R-99-33
Agenda No. ~'//7
Department Origin: City Clerk
Date Submitted: 5/17/99
For Agenda of.' 5/26/99
Expenditure Required: Amount Budgeted: Appropriation Required:
N/A N/A N/A
SUMMARY ~'TATEMENT
To alleviate any further confusion relative to board applications, I am proposing an amendment to existing
Resolution No. R-97-45 relative to deadlines for submittal of applications for a specific advertised position.
The proposed amendment spells out the administrative procedure that has been used by this office for some
time.
The changes to the resolution are clearly indicated in legislative format.
RECOMM~NDr, D ACTION
Adopt Resolution No. R-99~33.
l~$OLlfOON NO. ]¥99-33
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RiVER COUNTY,
FLORIDA, PERTAINING TO ADVISORY BOARDS, COMMITTEES AND
COMMISSIONS; ESTABLISHING DUTIES OF THE CITY CLERK; PROVIDING
FOR UNIFORM APPLICATION; PROVIDING FOR RESIGNATION AND
REAPPOINTMENT; ESTABLISHING A PROCEDURE TO FILL AN UNEXPIRED
TERM IN THE EVENT OF A VACANCY; PROVIDING FOR SOLICITATION OF
APPLICANTS BY THE CITY CLERK; ESTABLISHING APPLICANT INTERVIEW
PROCEDURES;, REQUiRING THE CITY CLERK TO PROVIDE APPOINTEES
WITH ETHICAL AND FINANCIAL DISCLOSURE INFORMATION; PROVIDING
FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT
HEREWITH; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the Home Rule Charter of the City of Sebastian and the Code of Ordinances enacted
pursuant to its authority allow the creation of appointive boards to assist and advise the City Council in the
performance of its duties; and
WHERFa~, the City Council desires to establish procedures for appointment to such advisory boards;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, that:
Section 1. DUTIES OF THE CITY CLERK.
a. The City Clerk shall keep and maintain a list of the names, addresses, and telephone numbers
of all members of appointive boards, commissions, and cemmittees; their date of appointment, reappointment,
and term expiration.
b. The City Clerk shall timely inform the City Council and City Manager of any changes made to
the composition of any appointive board, commission or committee.
c. The City Clerk shall provide each new appointee with a copy of the publication entitled "Florida
Commission on Ethics Guide for Political Officers and Employees", l;lertinent e,xcerp.~s of the City Board
Handbook and related financial disclosure forms.
d. Two months prior to the expiration of the term of any member of an appointive board,
commission, or committee, or in the event of any vacancy on any such appointive board, commission or
committee, the secretary or clerk to any such appointive board, commission, or committee shall notify the City
Clerk of such opening to enable the City Clerk to advertise the position in ac~:ordance with Se~;ti~on 2-169 °fth~
Code of Ordi~eesL The ad~tcrtisement shall ~press release and shall_incl0de a deadline date for submittal
of ~l~lications for su~b advertiS~ 01~er~irtg to enable Ibc City Clerk time for ~repac~tion_of the agenda
tra. Dsmittal. All apl;~]i~;atjon$, oo file for membership on :tuch board, col~missior~ ~ committee which were
submitted within the~ix ro~~ prior to the advertisem~t deadline date for such opening will be submitted
to~e TI~ City~;k:rk shall tiaa provide the duirlxxson, tl~ City Manag~r. and-flae Ci~t'Courtcil for considera.tig!~
with a copy of att l~ling applications-for mcmb~rshitron, sueh boar&, eommissk, n or ¢onunittee, even if th~
incumbent member inten..0s to ~.~k ~itpp0intment.
e. Pursuant to Section 2-168 of the Code, the City Clerk shall prepare and maintain a list of
volunteers comprising those persons who have indicated an intention and willingness to serve as members of city
boards and committees if appointed by the City Council for such purpose and who have filed an application with
the City Clerk. Any preference of the volunteers to serve on a particular board or committee shall be so stated.
The application shall be kept on file by the City Clerk for six (6) months, unless renewed by the applicant for an
additional six (6) month period. The list shall be kept current and available to the members of the City Council,
as requested. Twice a year advertisements shall be published in a newspaper of general circulation setting forth
a list of all city boards and committees, special qualification necessary for membership and the city telephone
number to call for additional information.
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~ection 2. APPLICATION.
a. The City C-otm~ Clerk shall provide a uniform application which shall be completed by each
individual seeking appointment to a board, commission or committee.
b. Each applicant shall file a complete application with the City Clerk which is signed and dat~l
by the applicant. Each applicant shall attest to the m~thfulness of the information on the application.
Sectioq 9. RESIGNATION. Any member of an appointive board, commission or committee' who
does not intend to seek reappointment shall notify the City Clerk and the chairperson of such board, commission
or committee at least two (2) months in advance of the expiration date of his or her term of office.
Se~Rion 4. VACANCIES AND REAPPOINTMENTS.
a. Each member of an appointive board, commission or committee who seeks re, appointment shall
notify, in writing, the City Clerk and the respective chairperson of the board, commission or committee, of. ibc
intention of such member to seek re, appointment at least two (2) months in advance of the term expiration date.
He/:l~e mu~t sub~ait a new ~l~e~i.o~L0r ren~v the application on file if it is mo.re than six months old.
b. In the event that the City Council fails to reappoint a member for any reason prior to the
expiration of the member's term, the member shall continue to serve until reappointment is ratified or a new
appointment is eonfa'med.
Seetioq 5. SOLICITATION FOR APPLICANTS.
The City Clerk shall, by press release in a newspaper of general circulation in the City of Sebastian,
notice open positions at the request of board secretaries. The City Clerk shall notify persons on the list of
volunteers who have indicated a preference to serve on the board which is subject of the solicitation of the open
position tO ascertain their continued interest ir~ serving.
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~Secti0!l 6. SELECTION OF CHAIRPERSONS AND VICE CHAIRPERSONS. Whenever
possible, the individual selected as the chairperson and vice chairperson of an appointive board, commission or
committee, shall have served two (2) years as a regular member of such appointive board, commission or
committee, and shall have attended at least ninety percent (90°A) of the meetings of such appointive board,
commission or committee, which such member was not otherwise excused from attending by the individual
serving as the chairperson of such appointive board, commission or committee at such meeting or meetings.
Secti.on_7. EXCUSED ABSENCES. In accordance with Section 2-173 of the Code, a board or
committee membez shall be automatically removed if, in a given fiscal year, he or she is absent for three
consecutive meetings without an acceptable excuse. A member's excuse shall be conveyed to the secretary of
the board or committee prior to the meeting to which the request for an excuse has been submitted. The
member's request fa' an excused absence shall be considered at the beginning of thc meeting for which the excuse
has been requested.
Section 8. If any clause, section, or other part of this Resolution shall be held by any' Court of
competent jurisdiction to be unconstitutional or invalid, such unconstitutional or invalid part shall be eliminated
and shall in no way affect the validity of the other provisions of this Resolution.
Sectiorl 9. All Resolutions or pasts of Resolutions in conflict herewith are hereby repealed to the extent
of such conflict.
4
Section 10. This R~solution shall become effective immediately upon adoption.
The foregoing Ret~olution was moved for adoption by Councilmember . The motion
was seconded by Councilmember and, upon being put into a vote, the vote was as
follows:
Mayor Martha S. Wininger
Vic~-Mayor Chuck N~uberger
Councilmembcr Joe Barczyk
Councilmcmber Ben Bishop
Councilmcmber Edward Majcher
The Mayor thereupon declared the Resolution dully passed and adopted this
day of
,1999.
CITY OF SEBASTIAN, FLORIDA
ATTEST:
Martha S. Wininger
Mayor
Kathryn M. O'Halloran, CMC/AAE
City Clerk
(SEAL)
Approved as to Form and Content:
Rich Stringer
City Attom~
City of Sebastian
AGENDA SUBMITTAL
CONSENT Agenda No. f~-/J~
Subject: Final plat;
Collier Creek Estates Phase m
Approyed. for Su~hrnittal bY: City Manager
· its: Resolution R-99-35
Department Orion: City Engineer
Date Submitted: 5/20/99
For Agenda of.' 5/26/99
Expenditure Required: n/a
Amount Budgeted: n/a
Appropriation Required: n/a
SUMMARY STATEMENT
The final plat for Collier Creek Estates Phase In has been found to be in compliance with
the preliminary plat approval.
RECOMMENDED ACTION
Authorize acceptance, execution and recording of the final plat for Collier Creek Estates
Phase III.
RESOLUTION NO. R-99~35
A RESOLUTION OF THE CITY OF SEBASTIAN, iNDIAN RIVER
COUNTY, FLORIDA, APPROVING THE FINAL PLAT FOR A
SUBDMSION KNOWN AS COLLIER CREEK ESTATES PHASE
HI; PROVIDING FOR CONFLICTS HEREWITH; PROVIDING
FOR EFFECTIVE DATE.
WHEREAS, Adams & Associates Developers, Inc., has filed an application for approval
of a final plat for a subdivision known as Collier Creek Estates Phase III;
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY
OF SEBASTIAN, as follows:
Section 1. FIN~ PLAT APPROVAL. The City Council of the City of
Sebastian does hereby approve the final plat for Collier Creek Estates Phase III as prepared by
James A. Fowler, P.S.M. dated May 13, 1999.
Section 2. CONFLICT. Ali resolutions or parts &resolutions in conflict
herewith are hereby repealed.
Section 3. EFFECTIVE DATE. This resolution shall take effect
immediately upon its adoption.
The foregoing Resolution was moved for adoption by Councilmember
The motion was seconded by Councilmember
and, upon being put into a
vote, the vote was as follows:
Mayor Martha S. Wininger
Vice-Mayor Chuck Neuberger
Councilmember Joe Barczyk
Councilmember Ben A. Bishop
Councilmember Edward J. Majcher, Jr.
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The Mayor thereupon declared this Resolution duly passed and adopted this 26th day
of May, 1999.
CITY OF SEBASTIAN, FLORIDA
By:
Martha S. Wininger, Mayor
ATTEST:
Kathryn M. O'Halloran, CMC/AAE
City Clerk
Approved as to form and legality for
reliance by the City of Sebastian only:
Rich Stringer, City Attorney
City of Sebastian, Florida
Subject: Resolution No. R~99-36
Vacation of Easement - Lamothe
Lots 16 & 17, Block 10, Sebastian Highlands
Agenda No.
Department Origin:
Date Submitted:
For Agenda of:
Approved for Submittal by:
Growt~ement(TH)
5-20-99
5-26-99
Exhibits: 1) R-99-36
EXPENDITURE
REQUI]~D: None
2) Application 3) Site Map
AMOUNT BUDGETED:
None
4) StaffReport 5) Utility Letters.'
APPROPRIATION
REQUIll.ED: None
SUMMARY
Th/s is a request for a vacation of the public utility and drainage easement located on the on the west
five (5) feet of Lot 16 and the east five (5) feet of Lot 17, Block 10, Sebastian Highlands, less the
south ten (10) feet thereof. The owner wishes to construct a new home on a double lot..
Adopt Resolution No. R-99-36.
RECOMMENDED ACTiON
RESOLUTION NO. R-99-36
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER
COUNTY, FLORIDA, VACATING A PORTION OF CERTAIN
EASEMENT OVER LOTS 16 & 17, BLOCK 10, SEBASTIAN
HIGHLANDS; PROVIDING FOR CONFLICTS HEREWITH;
PROVIDING FOR RECORDING; PROVIDING FOR EFFECTIVE
DATE.
WHEREAS, an application has been submitted for construction of a single
family home across a double lot at 451 Mango Avenue within the City of Sebastian; and
WHEREAS, the owner of the land upon which said home shah be built has filed a
request for abandonment of a portion of the public utility and drainage easement along the
interior lot lines of the site; and
WHEREAS, the providers of telephone, electric, cable, water, and drainage utilities
have all consented to abandonment thereof;
NOW THEREFORE, BE 1T RESOLVED BY THE COUNCIL OF THE CITY
OF SEBASTIAN, as follows:
Section 1.
VACATION OF EASEMENT.
The City Council of the City of
Sebastian does hereby vacate, abolish, abandon and discontinue all of that portion of land
previously dedicated for a public utility and drainage easement described as follows:
The westernmost five (5) feet of Lot 16, and the easternmost five (5) feet of
Lot 17, all being in Block 10, Sebastian Highlands, as recorded in Plat Book 5,
Page 14, of the Public Records of Indian River County, Florida, all less and
except the southernmost ten (10) feet thereof,
all located within the City of Sebastian, Indian River County, Florida
Section 2. CONFLICT. All resolutions or parts of resolutions in conflict
herewith are hereby repealed.
Section 3. RECORDING.
records of Indian River County, Florida.
Section 4.
upon its adoption.
This resolution shall be recorded in the public
EFFECTIVE DATE. This resolution shall take effect immediately
The foregoing Resolution was moved for adoption by Councilmember
The motion was seconded by Councilmember and, upon being put into a
vote, the vote was as follows:
Mayor Martha S. Wininger
Vice-Mayor Chuck Neuberger
Councilmember Joe Barczyk
Councilmember Ben A. Bishop
Councilmember Edward J. Majcher, Jr.
The Mayor thereupon declared this Resolution duly passed and adopted this 26th day
of May, 1999.
CITY OF SEBASTIAaN, FLORIDA
ATTEST:
By: :
Martha S. Wininger, Mayor
Kathryn M. O~alloran, CMC/AAE
City Clerk
Approved as to form and legality for
reliance by the City of Sebastian only:
Rich Stringer, City Attorney
City of Sebastian
Development Order Application
Pen"nit APplicati<:n No,
_Applicant Jif nat owner, wff~n au~ori~tion [notarized) frown owner is recuim~l)
Name:
AMERON HOMES INC
Address:
P.O. BOX 780874 SEBASTIAN FL 32978-0874
-PhoneNum~(561 ) 589 ' 1299 F~Numbec (561)589 ' 1304
E-Mail:
_ Owner (? different from applicant)
Name;
MAURICE AND MARY LAMOTHE
143 EMMETT ST FALL RIVER MA 02721
Phone Number:. (508 ] 672 ' 6515 FAX Number. (
E-mail: - -
Type of permit or action requested:
ABA~P0NMENT OF EASEMENT
PI.F. ASE COMPLETE ONLY ~O~E SEC~ON5 WHICH ARE NECE~RY FCR ~E PER~T OR A~ON ~AT YCU ARE RE~UES~NG.
COPIES OF A~ ~PS, SUR~, O~WINGS, ~C, SHA~ aEA~ACH~ Arno 81/2' SY 1 I' ~lES OF A~ A~ACNME~S
S~ ~E INCLUDED, A~H THE ~PROPRIA~ SU~AL INFO~ON
[~ Proje~'s Name (~ applim~le): .-
A~: 451 ~NGO AY SE~TIAN FL 32958
' L~ ~ Un~ Su~iv~ion:
16g I 7 I 0 I SE~TIAN HI~S
In,an ~er Cau~ Pa~ ~
0~-3~-3~-0000~-0~ 00-000~6.0
~fling Cl~on: F~um ~ U~:
~-~ 0 SZNGLE FAMZLY ~ESZ~E~CE
~[ng Use: Pm~d Use:
. VACANT LAND SiNGlE ~V ~F~. _
~~:_~OULD LIKE T0 BUILD A NEW HOME IN THE CENTER 0F THE TW~
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DATE RECEIVED:
A£~mv~f: -0g~27/97 [ Revfsi~:
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MAR.~.1999 ~:lgPM
BLDG DEPT SEBASTIAM
Proje~ Perso__nnel:
AGent:
Name: AMERON HOMES IRC
A~dre.~
PO ~X 7~0~74
A~om~:
Name:
Phone Numl~en ( )
E. Mail:
SEBASTIAN FL 32978-0874
FAX Number. (561
FAX Number. (
NO. 8'75 P.
P~rmit Application Ne,
)589 ' 1304
Engineer:.
Name:
Address
Phone
FAX Number:, (
E.Mail:
~urveyor:.
Name:
SMITH SURVEYING
1400 PALM BAY RD NE
Phane Number. ( ~407] 724 2940
E. Mail:
PALM BAY FL 32905
FAX Num~e~. (407
) 951- 4879
MAURICE LAMONTHE
1, MARY LAMONTHE . BEING P~RS'r OULY SWORN, aE~ac.S£.a,~O s~Y ~A~ ~1 ~ mE ~ER~ I
~ ~E ~L R~RE~A~ ~F ~E ~NER OF ~E PR~P~ D~CRIBED ~I~ ~ ~E ~ECT ~R OF
APP~CN, AND ~T A~.-~E INFOR~ON, ~S, ~TA ~R 8~CHE3 PRCM~ IN ~lS APP~A~ON ARE
ACCU~ ANQ ~UE T~.~ 8E~ OF ~ ~O~D~A,ND
~RN TO AND 8USSCRIS~ SEFORE ME SY MAURI CE AND ,~RY L~O~HE
~O~S~ER~O~Y~NTO~EO~ROOUC~D PERS~NA~Y9KN~WN ~0 ME
~'~A M'i CHE L{E. ~RK/EY
OF
NOT~7
Ravine Micheile ~rkley
,",4YCOMMISSION # CC..B089:~$ EXPIRES
Februaw $, 2002
BCNPED TNRU T~OY FAIN INSU~ANC[ tNC
[Fot'm C.,~ 200'f
Deve~pment Ap~t~¢atlan__
Name: Dee
P1~,~8.1999 ~:lgPM BLDG DEPT $~BASTIAM M0.875 P.3/4
Permit At:~lication No.
T~e following is required for all comprehen~ive plan amendment: zonin5 am~ndmen~
exceptions, and appeals.
/
I~;, ~THE OWN~(S) -- ~E ~L RE=REsEN~A~VG O~ ~E OWNER ~F THE PRCP;R~ ~ESCR~B~D WHICH
SU~ECT OF ~m APPUCA~ON, HER~ A~OR~ ~CH AND ~Y M~BER OF ~E
BCARD/C~MMI881ON OF ~E C~ OF $~A~ ~E '~OARO'~CMMI~iON~ TO F~StCA~Y ~N~R U~GN ~E P~GPER~
AN0 ~ ~E PRO~ IN CONNEC~N ~ ~IOUR P~01NG ~pM~QN.
I/~/E H~RE~Y WAIV~ ANY. CBJEC'~CN OR DEFENSE IJWE ~Y ~ 0~E TO ~E G~G~JUQICfAL NACRE OF THE
PKOC~IN~, R~SUL~NG FROM ~ B~AR~C~MMIS~I~N MEMBER ENDING OR
C~[M OR ASSE~ON ~T ~/QUR PROC~DU~L QR SUa~A~ DUE
THIS WAI~R AND CO~B~G s~N~ BY M~US ~LUNTA~i~Y ANO NOT AS A RESULT OF A~ COERCION APPUED, OR
P~CMISE3 ~CE, BY AN~'~PtQ~E, AG~, CONT~CTOE OR C~IC1AL 0F ~E C~ CF
~m ~nd su~d ~m me by~zcE A~ ~Y
who is ~monall~ ~0~ to me or p~u~ PERSON~LY KNOWN
as idemffi~on, this ~ day of A~ L .19 ,~ 9, .
Printed Name of Not~ H .
Commission No~i~tion _
Seal:
Ravina Michelle E~rkley
MY COMMISSION # CC_J)OSg55 EXPIRES
February 3, 2002
~CNOEO m~u ~OY ~N ~.SUO~N~
i'~R.E~.1959 ~:~OPM BLDG DE~T 5E~RS]IRH M0.8"75 P.4×4
permit ApplicatJan Na.
Supplemental Information
Easements, vacation of
1. Describe the easement to be vacated (provide a legal description, if pc~ssible):
LOTS !'6~Z B~0CK 7'0 SEBASTIAN HIGHLANDS UNIT I
Whyis th~ vaca'don of an easement being mquest?
SO THAT dE ,MAy BE ALLOWED TO CONSTRUCT A SINGLE FAMILY HOME
IN THE CENTER OF THE TWO LOTS
Attach a survey showing the location cf the property lines, all easements and all
structures on the property.
L Approvecl: 8t27/97'
I FTle Name: $1eaeev ~
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I~P OF SURVEY
CERTIFICATE OF AUTHORIZA'IION LB. 6426
'~tl".l( Aid,2 Mr. LL 5[~BC/INI? ~JFIL · ~ O(/£(~F .41.f~-U .
,
~ ,,,.1~.o.,,,_._, '~7 \,..o., ,1:I/¢ I
· RO0 ! ~?tm~,~ S~P' I ' ROD
L -- f,,~/:'~l / i,¢~¢. /"~ '~ / ~ jJ~rl~ [~lJuc~nnl i
R r.¢~/,,/ ,.. ...... EA .... "-' I
~ ~,or ,,, ~..I. "._,_,_?j;~[....___,~,.' r. l~q4"'*'rl'¢ '~'-~ ~ ~'-:
/,~ :/x/A ,t /,~ I ?, "- '
o ~1 ' i
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· ~' ~ ~ 89'46'30"W 165.0'(R)'
.~lL LOT 3 / V~¢~F V~4~F
~o~ io / ~T 4 ~ 5
EU, - / ~ 1~ ~0~ 10
,
Accord~ng :o ~ap No. ~ggG]COO &E, Panel 07& of l&~, dated'~
~ay 4, ~8~, Chis p~opert~ 1tes in Hood Zone X.
LOT 6
llOC~ lO
i~' L~-'"'-- '""~
~PE SU~ DA~ dOB NUMBER OK,
~o ~P~s ~N'C~P~R amil-a. ~ORiOA ~U~.~eO0~eURSU~ ~O ~C~0N ~n.0Z7 SURVEYING &
o~moA ~A~ES. ~ // ~.,, ,/ MAPPING, INC.
~m N407)SBI-J~ ro~(407)lSl-4aTi
ABANDONMENT OF EASEMENT
SCaffReport
Project Name: Property of Manrice and Mary Lamothe
Requested Action: 'Abandonment of the public utility and drainage easement located on
the west five (5) feet of Lot 16 and the east five (5) feet of Lot 17, Block 10, Sebastian
Highlands, less the south ten (10) feet thereof.
Project Location:
a. Address:
b. Legal:
Project Owner:
a. Name:
b. Address:
Project Agent:
a. Name:
b. Address:
451 Mango Avenue
Lots 16 & 17, Block 10, Sebastian Highlands
Maurice and Mary Lamothe
143 Emmett Street
Fall River, MA 02721
Ameron Homes
Project Description:
P. O. Box 780874
Sebastian, FL 32978
a. Narrative of proposed action: Application has been made for abandonmem of the
public utility and drainage easement platted on the west five (5) feet of Lot 16 and the east five
(5) feet of Lot 17, Block 10, Sebastian Highlands, less the south ten (10) feet thereof. The
owner wishes to construct a single family dwelling on a double lot.
b. Zoning: RS-10
LD
Vacant
c. Future Land Use:
d. Existing Land Use:
Utilities Comments:
a. Florida Power & Light:
b. Southern Bell:
c. Falcon Cable:
d. Indian River County Utilities:
e. City Engineer (drainage):
Growth Management Director Comments:
Staff Recommendation:
approved
approved
approved
approved
approved
Approve Resolution R-99-36.
Prepared
Date
MAY. 10.1999 ~:I~M BLDG DEPT SEBASTIAM
I
MO.BB6 P.1
City of Sebastian
1225 MAIN' STREET [2 SEBASTIAN, FLORIDA 32958
FOR AB&~O~NT OF
EASE~
May 10, 1999
Desehptio~ of E~m~n~t~abandoned: The pubic u~ ~d ~age ~: lomted on
· e west fi~ (5) fe~ of Lot 16 ~d ~e ~t five (5) feet of Lo, 17, Block 10, Se~asti~ .'
~g~d~, less the ~outh t~ (10) feet ~eo~
U~~: Pedro Rubmra, ~ & L ~ NO: (561) 489-6266
CO~~S:
Return to: Jm ~, Ciw of Sebasfi~ CommW D~elopm~t Dep~ent
F~x No. (561) 589-2566.
16:18
~:03PM
1225 MAIN S'I~T O SEBASTIAN, FLORIDA 3295~
~HONE (561) 589-55~7 0 l~iX (561) 55~-2.566
I
May 10, 1999
west ~ve (5) f~'t of Lot 16 and the ~ five (5) feet of L~t 17, Blo~k 10, Sebastian:
I-lighlan8~, l~ss the south tezi (10) feet thereof_
I
I
I
UTILITY:
APPROVED:__ ~
APPROV~D/D~ ~BY:
COMMENTS:
to:
City of Sebastia% Commu~ky Developme~: Dep~-tmznt
(561) 5B9-2566.
0~ U.'5. 1~. 99 10'29 AlV.[
RY, 1,4, ~.9¢--.~- 8:87AM BLD6 DC'PT ~E'BCIb'TIi:IN
I
I
PO1
H.1
I CO~S:
~8t'Lt~n to:
lan King, City of $¢bastla.~ Commu~ty Development Deparmlem
Fax No. (561) 559-2566.
City of SWoa.~/an
MAIN STREET
Highlan~ less the ~outh te~ (lO) feet thereef.
UTILITY:
APPROVED:
C01vlM~NTS:
Return
~ SEBASTIAN', FLOKtDA 32952 I
TELEPHONE (561) 589-5537 ~ FAX (561) 599-2-~66
May 10, 1999
D~on o~~t tO ~e a~'~n~d: ~e pubic ~ ~ ~e ~~ lo~d on
~e wm five (~) fe~ ofLot 16 ~ ~ ~t fi~ (5) ~t ofLot 17, Block 10, Sebasfi~ .- . less ~ ~u~ ~ (10) f~--~
~ ~ CiW of Seb~ Comm~ Devdepment D~~~~
MAY. 18. 1999 8:07PM BLDG DF_PT SEBASTIAN
!
City of $~bastian
1225 MAIN STREET ['l SEBASTIAN, FLORIDA 32958
TELEPHONE (561) 589-5537 PI FAX (561) 589-2566
RE01YEST FOR A.BAi~ONblE~ OF EASEbI~I~IT
May 1 O, 1999
M0.33~ P.1
Description of Easement to be abandoned: The public tm'lity and draimge easement located on
the west five (5) feet of Lot 16 md the east five (5) feet of Lot 17, Block 10, Sebastian
Highlands, less the south ten (10) feet tl~eof.
UTll.ITY: Mnrtha Campbell, City Engineer
APPROVED: ~'
APPROVED/DENIED BY:
(signature)
FAX NO: -~8%6209
DATE: ,_~-- ~.-q~'~
CO~X~fENT$:
Return to:
Jan King, City of Sebastian, Community Development Department
Fax No. (561) 589-2566.
City of Sebastian
1225 Main Street
$eba.stian~ Florida 32958
Telephone (561)
FAX (561) 589-5570
Subject: Use of Rivcrvicw Park, Craft Club of
Sebastian
Approved for Submittal by: City Manager
Agenda No. ~./-~)
Department Origin: City Clerk
Date Submitted: 5/12/99
For Agenda of:
Exhibits: Letta' Dated May 10, 1999, fi.om Rosa J. Gobic, Secretary
Expenditure Required: I Amount Budgeted:
I
5/26/99
Appropriation Required:
SUMMARY grATEM£blT
As in previous years, thc Craft; Club of Sebastian has requested the use of Riverview Park for Craft Shows.
They are requesting the following dates:
October 2, 1999
November 6, 1999
Decembex 4 & 5, 1999
January 8, 2000
Februavj 5, 2000
March 4, 2000
April 1, 2000
May 6, 2000
(Rain Date October 3, 1999)
(Pain Date November 7, 1999)
Two day show
(Rain Date January 9, 2000)
(Rain Date February 6, 2000)
(Rain Date March 5, 2000)
(Rain Date April 2, 2000)
(Rain Date May 7, 2000)
Letter of request is attached.
RI;COMMENDED ACTION
Consider the request and act accordingly.
CRAFT CLUB OF SEBASTIAN
P.O. BOX 78-1776
SEBASTIAN, FLORIDA 32958
May 10, 1999
Kathryn M. O'Halloran
Citv Clerk
Citv of Sebastian
1225 Main Street
Sebastian, Florida 32958
Dear Ms O'Halloran:
The Craft Club of Sebastian resDectfullv requests permission to
use Riverview Park for Craft Shows on the followinq dates:
October 2, 1999 (rain date October 3) o~
November 6, 1999 (rain date November 7) D~
December 4 and 5, 1999 (two-day show) O~
Januray 8, 2000 (rain date January 9) ~K
February 5, 2000 (rain date February 6) D~
March 4, 2000 (rain date March 5) 0~
April 10 2000 (rain date April 2) ~
May 6, 2000 (rain date May 7) ~
For your information, we do not require electricity for our
shows.
Thankvou in advance for your continuina suooort of our Craft
Club. Awaiting your redly.
Sincerely.
ROSA J. GOBLE
Secretarv
Craft Club of Sebastian
E~blished Rules for Rivervicw P~x.k
2)
3)
5)
7)
$100.00 Security Deposit
No vehicles in the park
Applicant to provide sufficient waste receptacles and clean
up after event
No alcoholic beverages are permitted within the park.
All displays must be clear of the sidewalks and entranceways
Any goods for sale must be handmade by members of the
organization
Applicant must contact and receive approval from the Health
Department regarding the sale of food
Applicant is to coordinate with the Public Works
Department for use of electricity.
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City of Sebastian, Florida
Subject: Keep Indian River Beautiful -
Art Auction
Approved for Submittal by: City
Manager~~ ~
Agenda No. ~./2./
Department Origin: City Manager
Date Submitted: May 20, 1999
For Agenda of: May 26, 1999
Exhibits: *
Indian River Beautiful
· Established Rules for Riverview Park
EXPENDITURE AMOUNT BUDGETED:
REQUIRED: N/A
Letter Dated 5/07/99 from N. Patricia Harris. Executive Director, Keep
APPROPRIATION
REQUIRED:
SUMMARy
Keep Indian River Beautiful has requested the use of Riverview Park on October 23
and 24, 1999 and also February 13 and 14, 2000 for an art auction. Keep Indian River
Beautiful is hereby requesting permission to sell art items and will comply with all other
established roles for Riverview Park.
RECOMMENDED ACTION
Grant permission to Keep Indian River Beautiful to hold an art auction on October 23
and 24, 1999 and February 13 and 14, 2000 as requested.
~renda
~ Feen~
~ Gn~dner
~onda ~
Susan Ha~s
~a H~
H~inla ~'ng
J~M~
Donna T~t
Ran P~r~
Alice
Bob
Indian River County
Comnussioners
Ruth Stanbridge
Jo~l Tyson
City of Vero Beach
Tammy Yack
KEEl' INDIAN RIVER BEAUTIFUL I
May 7, 1998
I
To the Sebastian City Clerk,
I would like to request the use of Riverview Park on October 23r,d and 24th, " 1
1999 and also February 13th and 14th for an art auction sponsored by Keep
Indian River Beautiful. We arc a non-profit organization active ia performing ·
various events aimed at empowering Indian River County both visually and
environmentally. You are probably familiar with thc many clean up driVes we
sponsor each year. In addition, we are engaged in multiple resource recovery ·
and tree beautification projects.
1
The organization has more project ideas which we would like to initiate. ' · . ·
Unfortunately we haVe more ideas than money. We realize Sebastian has an
·
ordinance prohibiting sales unless the sponsoring organization makes the items
for sale. The purpose of that is to avoid the "flea market" atmosphere that ' 1
could develop otherwise. -I assure' You that the _Howard Alan Events, Ltd. is a '.'
·
very professional Oi'ganization and the city Would be pleased'with their efforts..- ·
I Would hope 'an exemption to' this rule could be granted especially since a ..
good part of the funds raised Would benefit the City in a'very positiVe fashion.
We are aware we must pay a security dePosit and a fee for electricitY. ' ' ' I
Thank you and the City Council for consideration of our request. Please call
me at 388-9969 if you have any questions and we would certainly have a ~ · ·
representative attend the City Council meeting when'this item is Placed on the ' '
agenda. I
Ve~ Tru~ Y°ur~ ~ I
Executive Director I
Founding, Spamart: Burger Kings o£the Tr~axur* Coast. City o£Vero Beach. Dlsney's Veto Beach Rexo~ ae ~ ~ ·
b'7orlda Dept. of Environmental Protection. Flartda Inland ~m, igm~on District. Hams Sanitation.
I R.C. Solid Waste Disposal Distr~ct. Treasure Coast Refuse
1302 U.S. gl · Sebastian, FL 32958 · (561) 388-9969 · FAX (561) 58%5993 1
!~' Reusable Resource Repository' · 1700 27th St. · Veto Beach, FL32960 * (561) 770-4607
Established Rules for Riverview Park
1)
2)
3)
4)
5)
~)
7)
$100.00 Security Deposit
No vehicles in the park
Applicant to provide sufficient waste receptacles and clean
up after event
No alcoholic beverages are permitted within the park.
All displays must be clear of the sidewalks and entranceways
Any goods for sale must be handmade by members of the
organization
Applicant must contact and receive approval from the Health
Department regarding the sale of food
***
Applicant is to coordinate with the Public Works
Department for use of electricity.
i
I
City of Sebastian
1225 Main Street
Sebastian, Florida 32958
Telephone (561} 589-5330
FAX (561) 58~-5570
Subject: Request for Rental of Community Center
Approved for Submittal by: City Manager
Exhibits: Application Dated 5/10/99
Expenditure Required: [
Delmrtment Origin: City Clerk
Dat~ Submitted: 5/14/99
For Agenda of: 5/26/99
Amount Budgeted:
Appropriation Required:
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SI~tMARY STATEMENT
An application has been received requesting the use of the Community Center for a Surprise
~50~' Birthday Party on June 5, 1999 from 5:00 PM till 11:00 PM.
As required by R-98-43, Section 1 (B), she is requesting permission to serve alcohol at the
event.
i
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Proof of age has been received and the security deposit has been received.
anticipated. No police officers necessary.
RECOMMENDED ACTIQN
Consider the request and act accordingly.
60 Attendees
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City of Sebastian, Florida
· Subject: Amendment to the Mid-Year Budget
Amendment Ordinance 0-99-04
Agenda NO. 7/-
Department Origin: Finance
Date Submitted: May 19, 1999
For Agenda off May 26, 1999
Approved for Submittal by: City Manager
Memorandum from Building Maintenance justifying the increase in budget.
EXPENDITURE AMOUNT BUDGETED: ] APPROPRIATION
REQUIRED: N/A N/A I REQUIRED: 3,600
SUMMARY
The Building Maintenance Budget for FY99 was established by Ordinance in September 1998 for -
FY99. The former City Manager elected to use the Repairs & Maintenance - Buildings and
Attachments to fund the renovation of the City Manager's office to accommodate the City
Attorney in the amount 0fapproximately $3,600. This was not planned for in advance and was
not provided for in the Building Maintenance FY99 budget (see attached memo from Building
Maintenance.)
in order for the Building Maintenance section to complete its budgeted goals for the current fiscal
year, it will need to increase its budget for the amount spent which was not budgeted. The
Building Maintenance Budget is $166,025 (Exhibit A, pg. 109) and will be increased to $169,625,
the offset will be to the Undistributed account in the same amount decreasing Non-departmental
from $798,095 to $794,495. There is no affect as to the total budget.
RECOMMENDED ACTION
Move to adopt Ordinance 0-99-04 as amended.
City of Sebastian
1225 MAIN STREET [] SEBASTIAN, FLORIDA 32958 ·
TELEPHONE [561) 589-5490 [] FAX (561) 589-6209
DATE:
TO:
FROM:
THROUGH:
RE:
MEMORANDUM
May 18, 1999
Mark Mason, Finance Director
Desmond Chambers, Building Maintenance Supervisor."'~(~/
Public Works Director ~
Terry
Hill,
Line Item 461- Building Repairs
Please be advised that line item 461 is over budget due to the fact that the
City Managers renovation costs were charged to this line item in the amount of
$3600 and this was an unexpected and unbudgeted expense. In order for my
division to operate effectively through the end of the year, i respectively request
that this $3600 be reimbursed by increasing my budget or removing this expense
from my budget and charge the capital project budget for this expense.
Thank you.
/Ik
ORDINANCE NO. 0-99-4
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA ADOPTING
AN AMENDED, ADJUSTED AND REVISED BUDGET FOR THE
FISCAL YEAR BEGINNING OCTOBER 1, 1998 AND ENDING
SEPTEMBER 30, 1999 AS PROVIDED FOR IN EXHIBIT "A',
GENERAL FUND; EXHIBIT "B", SPECIAL REVENUE FUNDS;
EXHIBIT "C", DEBT SERVICE FUND; EXHIBIT "D", CAPITAL
PROJECTS FUNDS; EXHIBIT "E", GOLF COURSE FUND;
EXHIBIT "F", AIRPORT FUND; EXHIBIT "G", TRUST FUNDS;
PROVIDING FOR SEVERABILITY; PROVIDING FOR
CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
WHERAS, on September 22, 1998, the City of Sebastian adopted Ordinance No.
0-98-12 providing for the adoption of the City's 1998-99 budget; and
WHEREAS, an analysis of the fund structure suggests that for greater control of
revenues and expenditures that the new funds be added; and
WHEREAS, an analysis of the first six (6) months' revenues and expenditures
has indicated that some adjustments are necessary,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CiTY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, THAT:
Section 1. The budget of the City of Sebastian, Indian River County, Florida for
the Fiscal Year beginning October 1, 1998 and ending September 30, 1999 be
amended, adjusted and revised by fund, a copy of which is attached hereto and more
particularly identified as Exhibit "A", "B", "C", "D", "E", "F", and "G", which are
hereby adopted and the revised appropriations set out therein are hereby made to
maintain and carry on the government of the City of Sebastian, Indian River County,
Florida.
Section 2. If any clause, section, or other pan of this Ordinance shall be held by
any Court of competent jurisdiction to be unconstitutional or invalid, such
unconstitutional or invalid part shall be considered as eliminated and shall in no way
affect the validity of the other provisions of this ordinance.
Section 3. All Ordinances or parts of Ordinances in conflict herewith are hereby
repealed to the extent of such conflict_
Section 4. This Ordinance shall be come effective on April 1, 1999.
It was moved for adoption by Councilmember
The motion was seconded by Councilmember
being put to a vote, the vote was as follows:
Mayor Martha Winninger
Vice Mayor Chuck Neuberger
Councilmember Joe Barczyk
Councilmember Ben Bishop
Councilmember Ed Majcher
and, upon
The Mayor thereupon declared this Ordinance duly passed and adopted this 12th
day of May, 1999.
By:
CITY OF SEBASTIAN, FLORIDA
Mayor Martha Winninger
ATTEST:
Kathryn M. O'Halloran, CMC/AAE
City Clerk
Approved as to Form and Content for
Reliance by the City of Sebastian Only:
Rich Stringer
City Attorney
CITY OF SEBASTIAN
GENERAL FUND SUMIVIARY
REVENUE
Taxes
Licenses and Permits
Intergovernmental
Charges for Services
Fines and Forfeitures
Miscellaneous Revenues
interfund Transfers In
Unappropriated Fund Balance
TOTAL REVENUE
1998/99 ] [AMENDED
BUDGET BUDGET
ADJUSTED]
BUDGET, [ REVISEDIBUDGET
EXPENDITURES
Legislative
City Manager
City Clerk
Finance
City Attorney
Police Department
Human Resources
Growth Management
Building Department
DPW/Engineering & Administration
DPW/Roads and Drainage
DPW/Building Maintenance
DPW/Central Garage
DPW/Parks and Recreation
DPW/Cemetery
Non-Departmental
TOTAL EXPENDITURES
5,686,000 5,686,000 3,813,240
357,000 357,000 357,000
2,774,060 2,774,060 1,387,360
40,750 40,750 40,750
73,750 73,750 73,750
193,700 193,700 193,700
0 0 274,025
0 0 196,200
13,900,815 13,900,815 6,336,025
19,410
168,010
246,790
230,245
100,000
2,170,980
105,495
246,415
237,285
280,32O
916,545
166,025
138,300
402,995
83,280
8,388,720
13,900,815
19,410
!68,010
246,790
230,245
100,000
2,170,980
105.495
246.415
237. 285
280. 320
916. 545
166.025
138.300
402. 995
83. 280
8,353,331
13. 865,426
E.NYI1BIT "A"
3,801 910
337 000
1,328 800
47 750
77 750
233. 179
274. 025
290. 145
6,3i90,559
19,410
168,010
246,790
230,245
100,000
2,170,980
105,495
246,415
237,285
280,320
916,545
166,025
138,300
402,995
83,280
823,930
6,336,025
19,410
168,510
.246,79O
305,745
83,507
2,170,980
111,195
246,415
251,285
280,320
917,777
169625
138,300
402,995
83,280
794,425
6,390,55~
CITY OF SEBASTIAN
SPECIAL REVENUE FUNDS
CDBG FUND
REVENUES:
95 CDBG GRANT
TRANSFER FROM FUND 001
TOTAL REVENUES
EXPENDITURES:
OPERATING EXPENSES
CAPITAL IMPROVEMENTS
TOTAL EXPENDITURES
1998/99]
BUDGET
AMENDED
BUDGET
/ eUOGET I ] BUDGET I
507,710 507,710 507,710 222,196
4,830 4,830 4,830 4,830
512,540 512,540 512,540 227,026
38,830 38,830 34,639
473,710 473,710 192,387
512,540 512,540 227,026
LOCAL OPTION GAS TAX FUND
REVENUES:
LOCAL OPTION GAS TAX
TOTAL REVENUES
EXPENDITURES:
STREET LIGHTING
DEBT SERVICE
INTERFUND TRFR TO 001 (GF)
TOTAL EXPENDITURES
38,830
473,710
512,540
0 446,900 446,900
0 446,900 446,900
0 135,000 135,000
0 300,000 300,000
0 11,900 11,900
...... 0 . 446,900- 446,900
DISCRETIONARY SALESTAX
FUND
REVENUE~
DISCR.ETIONARYSALESTAX
TOTAL REVENUES
EXPENDITURES:
INTERFUND TRFR TO 001 (GF)
iNTERFU'ND TRFR TO 320 (CI
PROJECTS)
TOTAL EXPENDITURES
0 1,425,820 1,425,820
0 1,425,820 1,425,820
0 1,425,820 1,425,820
0
0 261,625 261,625
0 t,164,195 1,164,195
REVENUES
SPECIAL ASSESSMENTS
INTEREST EARNED
FUND BALANCE
TOTAL REVENUES
EXPENDITURES
OPERATING EXPENSES
DEBT SERVICE - PRINCIPAL
DEBT SERVICE - INTEREST
TOTAL EXPENDITURES
CITY OF SEBASTIAN
DEBT SERVICE FUND
I 1998/99 ] [AMENDEDIADJUSTED
BUDGET BUDGET BUDGET
18,885 18,885
18,520 18,520
11,265 11,265
48,670 48,670
150 150
30,000 30,000
18,520 18,520
48,670 48,670
E,X'HIBIT "C'
18,885
18,520
11,265
48,670
150
30,000
18,520
48,670
REVISED1
BUDGET I
39,700
15,000
0
54,700
550
35,600
18,550
54,700
CITY OF SEBASTIAN
CAPITAL PROJECTS FUNDS
CAPITAL PROJECTS FUND
REVENUES:
INTER TRFR FROM 001 (GF)
INTER FR OM 601 (CEMETERY)
TOTAL REVENUES
EXPENDITURES:
BUILDINGS
EQUIPMENT AND VEHICLES
TOTAL EXPENDITURES
I1998/99
BUDGET
0
0
0
0
AMENDED I
BUDGET
0
0
CAPITAL IMPROVEMENTS FUND
REVENUES:
EPA 319 G1L'kNT
SJRWMD GRANT
FiND GRANT
OTHER GRANTS
INTER TRFR FROM 001 (GF)
INTER TRFR FROM 105 (DST)
APPROPRIATION FROM FUND BALANCE
TOTAL REVENIigS
EXPENDITURES:
INFRASTRUCTURE-CULVERTS
STORMWATER MANAGEMENT
PRACTICES
INFRASTRUCTURE-ENGINEERING
INFRASTRUCTURE-INSPECTIONS
INFRASTRUCTURE-DRAINAGE
BUILDINGS
DREDGING (EXP)
REPAIRS & MAINTENANCE
BUILDINGS-ROOFS
BUILDINGS-ENGINEERING
BUILDING IMPROVEMENTS
INFRASTRUCTURE-REC FIELDS
LAND
INFRASTRUCTURE-BOAT DOCKS
INFRASTRUCTURE-PARKING LOTS
TOTAL EXPENDITURES
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
EX~-IIBIT "D"
ADJUSTED
BUDGET
0 0
0 6,500
0 6,500
6,500
0
6,500
0 530,000
0 100,000
0 _ 62,5_00
0 550,000
0 289,176
0 1,164,195
0 760,468
0 3,456,339
0 688,500
0 581,927
0 '23,000
0 57,000
0 1,050,800
0 129,360
0 35,000
0 5,000
0 2,500
0 9,000
0 64,752
0 18,000
0 660,000
0 125,000
0 6,500
0 3,456,339
BUDGET
22,953
6,500 I
29,453
6,500
22,953
29,457~
.- I
5 o,ooo
loo,ooo !
_62,500
0
289,176 I
1,164,195
-760,468 i
2,906,~..9.9
688,500 1
581,927
23,000 I
57,000
1,050,800 i
129,360
35,000
5,000. I
2,500
9,000
64,752 I
18,000
110,000 I
125,000
6,500
2,906,339, I
CITY OF SEBASTIAN
CAPITAL PROJECTS FUNDS (Continued)
TRANSPORTATION PROJECTS FUND
REVENUES
INTER TRFR FROM 001 (GF)
INTER. TRFR FROM 104 (LOGT) '
INTEREST INCOME -PAVING LOAN
IRC-IMPACT FEES
OTHER TRANSPORTATION REVENUE
APPROPRIATION FROM PRIOR YEAR
SURPLUS
TOTAL REVENUES
EXPENDITURES
INFRASTRUCTURE-BRIDGES
INFRASTRUCTURE-ROADS
INFRASTRUCTURE-INSPECTIONS
UNDESIGNATED BUDGET SURPLUS
TOTAL EXPENDITURES
I 1998/99 I LAMENDED
BUDGET BUDGET
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
EXHIBIT "D"
ADJUSTED]
BUDGET /
98,000
0
0
135,000
0
1,937,775
70, 775
223,000
1,907,775
30,000
10,000
2,170,775
REVISEDI
BUDGET
98,000
0
142,000
135,000
7,632
1,937,775
~;320,407
223,000
1,907,775
30,000
-159,632
2,320,407
REVENUE
Charges for Services
Interest
Unappropriated PY Retained Earnings
Intrafund Transfer In
TOTAL REVENUE
EXPENSES
Personnel Services
Operating Expenses
Capital Outlay
Debt Service
Intrafund Transfer Out
Other Non-Operating Expense
TOTAL EXPENSES
CITY OF SEBASTIAN
GOLF COURSE FUND
1998/99 ]
BUDGET]
1,250,762
27,000
0
0
1,277,762
178,985
909,960
0
102,650
0
20,000
1,211,595
EXHIBIT "E"
AMENDEDI
BUDGET
1,250,762
27,000
0
0
1,2_77,762
178,985
909,960
0
102,650
0
86,167
,.1,277,762
IADJUSTED]
BUDGET |
1,250,762
27,000
176,825
0
1.,454,587
178,985
801,285
18o,5o6
207,650
0
86,167
1,454,587
BUDGET
.1,279,990
53,100
123,607
153,000
1,609,697
178,985
844,864
,2i 1,900
'207,650
153,000
13,298
1,609,697
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REVENUE
Charges for Services
Interest
Intrafund Transfer In
TOTAL REVENUE
EXPENSES
Personnel Costs
Total Operating Expenses
Capital Outlay
Intrafund Trfr to Airport CIP
Other Non-Operating Expenses
TOTAL EXPENSES
CITY OF SEBASTIAN
AIRPORT FUND
1998/99I
BUDGET
81,205
15,700
0
96,905
20,035
67,870
0
0
0
87,905
EXH1BIT"F'
AMENDEDI
BUDGET
81,205
15,700
0
96,905
20,035
67,870
0
0
9,000
96,905
IADJUSTED
BUDGET
81,205
15,700
0
96,905
20,035
17,870
57,365
0
1,635
96,905
lREVISED I
BUDGET
120,224
14,700
57,365
192,28~
20,035
17,870
57,365
57,365
39,654
-192,289
CEMETERY TRUST FUND
REVENUE:
Interest
Sales
TOTAL REVENUE
EXPENDITURES:
Capital Outlay
Operating Expenses
Interfund Trfr To 310 (CP Fund)
Unappropriated Fund Balance/Surplus
TOTAL EXPENDITURES
CITY OF SEBASTIAN
TRUST FUNDS
BUDGET BUDGET
ADJUSTED]
BUDGET ]
REVISED
BUDGET
LAW ENFORCEMENT CONFISCATED/
ABANDONED PROPERTY TRUST
FUND
6,500 6,500 6,500 6,500
10,000 10,000 10,000 10,000
16,500 16,500 16,500 16,500
6,500 6,500 0
1,500 1,500 1,500
0 0 6,500
8,500 8,500 8,500
16,500 16,500 16,500
0
1,500
6,500
8,500
6,500
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REVENUES:
Fines and Forfeits
Interest
TOTAL REVENUE
EXPENDITURES:
Capital Outlay
Reserve
TOTAL EXPENDITURES
LAW ENFORCEMENT EDUCATION
TRUST FUND
REVENUES:
,Fines and Forfeits
TOTAL REVENUE
EXPENDITURES:
Operating Expenses
Interfund Trfr to 001 (GF)
TOTAL EXPENDITURES
40,500 40,500 40,500
200 200 200
40,700 40,700 40,700
4O,5OO
2OO
4O,700
0 0 40,700 40,700
40,700 40,700 0' 0
40,700 40,700 40,700 40,700
500 500 500 500
500 500 500 500
500 500 0
0 0 5OO
500 500 500
EXHIBIT
0
500
5OO
CITY OF SEBASTIAN
TRUST FUNDS (Continued)
PUBLIC SAFETY EMPLOYEE TRUST
FUND
REVENUES:
Miscellaneous
Interest
Unappropriated PY Fund Balance/Surplus
TOTAL REVENUE
1998/99
BUDGET
BUDGET
ADJUS'I;EDI
BUDGET]
EXPENDITURES:
Operating Expenditures
TOTAL EXPENDITURES
REVISED
BUDGET
1,000 1,000 1,000 1,000
200 200 200 200
0 2,000.. 2,000 2,000
1,200 3,. 2..09.,. 3,200 _., ~3,200
GENERAL GOVERNMENT EMPLOYEE
TRUST FUND
REVENUES:
Charges for Services
Interest
TOTAL REVENUE
3,209
3,200
3,200
3,200
EXPENDITURES:
Operating Expenditures
Reserve
TOTAL EXPENDITURES
4,525
75
4,600
4,525
75
4,600
3,500
1,100
4,600
3,200
!,2oo
4,525
75
4,600
3,500
1,100
4,600
3,500
1,100
4,600
3,200
3,200
4,525
75
4,600
3,500
1,100
4,600
City of Sebas_ti'an, Florida
Subject: City Manager Selection
A~enda No.
Approved for Submittal by: City
Manager
Exhibits: "
EXPENDITURE
REQUI~D:
Department Origin: City Manager
Date Submitted: May 20, 1999
For Agenda of: May 26, 1999
AMOUNT BUDGETED:
N/A
APPROPRIATION
REQUIRED:
SUMMARY
At the Special Meeting of May 19, 1999, the city council by consensus requested that
the hi~g of the City Manager be placed on the Agenda of May 26, 1999.
RECOMMENDED ACTION
Discuss and take action.
City of Sebastian, Florida
Subject: C.R.McLellan Annual Culvert
Contract - Work Orders 1-4
Approved for Submittal by: City
Manager
Agenda No. ~. O/~
Department Origin: City Manager
Date Submitted: May 20, 1999
For Agenda of: May 26, 1999
Exhibits: 4/14/99 Agenda Transmittal
Faxed Letter dated 5/18/99 from C.R, McLellan
EXPENDITURE
REQUIRED: SWMS-001
$57,970.30
DR-01-96-$22,103.55
AMOUNT
BUDGETED:
SWMS-001 $73,360.12
DR-01-96 $53,330.44
APPROPRIATION
REQUIRED: None
SUMMARY
At the Regular City Council Meeting of April 14, 1999, it was the consensus of City
Council to request additional information from Mr. C.R. McLellan, regarding Jkn
Romig's services, as it relates to the City's Annual Culvert Contract. Mr. McLellan
has advised that Mr. Jim Romig will be an employee of C.R.McLellan Inc.
RECOMMENDED ACTION
Discuss and take action on Work Orders Number 1 through 4 in the amount of
$53,807.55 and Work Order/ti in the mount of $22,553.55 to C.R. McLellan, as
listed on 4/14/99 agenda transmittal.
Subject: Culvert Replacements
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City of Sebastian, Florida
Agenda No. q~,OJ~"
Approved for Submittal by:
John Van Antwerp, Interim City Manager
Date Submitted: 4/07/99
For Agenda of: 4/14/99
Exhibits: Work Orders #1, #2, #3, g4, and Work Order #1 for Side Culverts
EXPENDITURE
REQUIRED:
SWMS-001 - $57,970.30
DR-01-96 - $ 22,103.55
Public
AMOUNT BUDGETED:
SWMS-001 $73,360.12
DR-01-96 $53~30.44
APPROPRIATION REQUIRED:
None
SUMMARY
This transmittal is to request Council's approval for culvert replacements under the Annual
Culvert Replacement Contract with C.R. McLellan. The request includes the installation or
replacement of four culverts which are numbered Work Order 1 through 4. Also, we are asking
for approval under the DR-01-96 Side Yard installations for Work Order #1. All of the pipes to
be awarded are replacements of existing pipes that are failing with the exception of the side yard
installation.
The following is a list of the locations and costs:
Work Order gl Barker Street
Work Order #2 Autumn Terr
Work Order #3 Rosebush @ Laconia
Work Order #4 Park Ave & Wimbrow Dr
$ 7,662.80
$18,467.70
$19,715.40
$ 7,961.65
Side Yard Installation
Work Order #1
Wentworth St.
$ 22,553.55
RECOMMENDED ACTION
Move to authorize Work Order Numbers 1 through 4 in the amount of $53,807.55 and Work
Order #1 in the amount of $22,553.55 to C.R. McLellan.
IMAY-18' 99(TUE) 08:14 C.R. MChELLAN 407-728-4189
P. O01
McLellan Incorporated
P.O. Box 500231 Malabar, Florida 32950
1407-724-6710 Fax # 1.407-72fl-4189
To: City of Sebastian
ATTN: Martin Campbell
RE: Jim Romig
This is to verify that Iim Romig will be an employee of C,R. Mclellan
Incroporated. If I can be of any further assistance feel fiJee to contact our offices,
City of Sebastian
AGENDA SUBMITTAL
Agenda No.
Subject: special assessment lien;
foreclosure
Approvgdfor Submittal by: City Manager '
bi s: Mason memo of 5/17/99
Department Origin: City Attorney
Date Submitted: 5/20/99
For Agenda of.' 5/26/99
Expenditure Required: $1000
Amount Budgeted:
Appropriation Required: $1000
SUMMARY STATEMENT
A special assessment for waterline installation along Indian River Drive is filed as a lien
against Parcel 21-30-38-00001-9999-00027.0, which is titled in the name of Stanley and
Ann Fish of Louisville, Kentucky'. The assessment payments are in default and, upon
notice thereof being issued, the City was informed that the property was in a contentious
probate fight and none of the heirs would agree to payment of the lien. The representative
of the estate advised that we proceed with foreclosure. State law does not allow the Ci/y
discretion in foreclosing special assessment liens.
RECOMMENDED ACTION
Authorize City Attorney to commence foreclosure proceeding of the special assessment
lien against Parcel 21-30-38-00001-9999-00027.0.
Memorandum
To: Rich Stringer, City Attorney
From: Mark C. Mason, Director of Finance ~
Date: May 17, 1999 '
Re: Foreclosure - Property ID#21-30-38-00001-9999-00027,0
Please initiate foreclosure proceedings on the following property subject to the special assessment for the
waterline installation along Indian River Drive: . '
ID #21-30-38-00001-9999-00027.0
Fish, Stanley & Ann
6007 Innes Trace Road
Louisville, KY 40222
I have been contacte, d' by Glenn Fish, a son of the deceased couple above. The property is currently in
probate and Mr. Fish s brother is being recalcitrant and obstinate regarding the disposition of the property.
The trustees have indicated it is out of their hands and Mr. Fish has indicated he will not Pay the special
assessment or any other taxes, etc. on the property unless reimbursed one-half by his brother. His brother
refuses to communicate at all with Mr. Fish, therefore I am requesting that you initiate foreclosure
proceeding on this property.
i have enclosed a copy of the default statement mailed out on February 8, 1999.
Please keep me informed as to progress on these proceedings.
(3
Cirf of Sebastian
I 1225 MAIN STREk-'I' ,--1 SEBASTIAN, FLORIDA 32958
TELEPHONE (561) 589-5330 .3 FAX [561) 589-5570
February 8, 1999
FISH, STANLEY & ANN
6007 INNES TtL~.CE RD
LOUISVILLE, KY 40222
Re: Property with Tax ID # 2_1-30-38-00001-99994)I)027.0
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Dear Property Owner,
The Riverfront Water Project Assessment against the above named property is in default.'
In accordance with F.S. 170.09, failure to pay the annual assessment installment will
result in a default of the assessment requiring the balance of the assessment be paid in full.
In addition, a one percent (1%) per month penalty, from the date of default, shall be
charged on the unpaid principal balance until paid. Also, interest will accrue on the unpaid
balance at a rate of 6.75% per annum.
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The amount clue is $ 1,004.6trod consists of the following:
Original Assessment:
Less any principal
payments to (late:
651.29
-0-
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Add:
Accrued interest to 3/15/98: $ 87.92
Current year interest: $ ]3.96
1% penalty to 1/31/99 $ 221.44
Total Assessment Due
1,004.61
Please pay the amount due by March 15, 1999 to avoid further penalties and interest.
If you haw any questions regarding this assessment notice, please call the City Finance
office, at 388-8205.
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City of Sebastian, Florida
Subject: Citywide Network Agenda No. ~.
Approved for Submittal by: City Manager
Department Origin: Finance
Date Submitted: May 19, 1999
For Agenda off May 26, 1999
Exhibits:
· Site Survey Analysis - Observations and Recommendations
Networked Solutions Response to Request for Proposal listing costs associated with each department.
EXPENDITURE AMOUNT BUDGETED: APPROPRIATION'
REQUIRED: REQUIRED: N/A
Capital Proj Fund: $21,602.85 Capital Proj. Fund: $21,603
Golf Course Fund:S12,046.52 Golf Course Fund: $12,047
SUMMARY
City Management has determined a need to create and install a Citywide network to facilitate
communications throughout the City and provide for efficiencies and economies of scale which
will enhance the operations of' the City. In addition, it will provide for total Y2K compliance for
all City departments not currently compliant.
The purpose of the Citywide network is to provide accessibility to each department through the .
e-mail.function and to give each department limited look-up access to the accounting system so
that each department is fully aware of its budget vs. actual status. In addition, by year 2000, the
requisition system, which is currently in paper form, will be online through the MUNIS
accounting system for all departments to access and use. There will be strict controls in place
regarding this feature. By having a Citywide network, specific departments will also have limited
access to the City Clerk's records.
See background information on the next page for further information regarding the Citywide
network.
Networked Solutions, Inc. is very familiar with the Finance network, which it installed, and is the
sole source provider of MUNIS client server technical support in the area. Networked Solutions,
Inc. has also performed a great deal of background work regarding the systems currently in place
in the City and has provided recommendations concerning such. City Staff recommends
contracting with Networked Solutions to facilitate and install the Citywide network.
Provided this proposal is acceptable, the project will be split between the Golf Course and the
Capital Projects fund. The budget amendment provides for the budget for each project
separately.
RECOMMENDED ACTION
Move to waive formal bidding procedures and authorize the Interim City Manager to contract
with Networked Solutions, Inc. per the attached proposal.
BACKGROUND
The City began its quest to become Y2K compliant in Fiscal Year 1998 with the City Clerk
contracting its network for compliance, the Police department contracting with a local vendor
(Indian River County) for upgrades and new equipment as well as software in accordance with a
federal grant and the Finance Department contracting with Networked Solutions, Inc. to install
the NT network in Finance as well as setting up the MUNIS client server for the accounting
system. Networked Solutions, Inc. was chosen because of its sole source technical support for
the MU-NIS client server which operates under a separate operating system.
The first phase of the plan has been accomplished, i.e. the City Clerk's network and computer
systems have been upgraded and is Y2K compliant, the Police Department is completing the
replacements and upgrades to it's network and will be Y2K compliant soon, and the Finance
Department's network is online and Y2K compliant. The Finance Department has set a
conversion date for the City Accounting System to be converted and online no later than July 1,
1999.
Networked Solutions, Inc. was contracted to install and setup the Finance Department's networl~
as well as setup the separate client server for the MUNIS accounting system which runs on an
separate Informix operating system. Networked Solutions, Inc. is the only authorized MUNIS
client server service provider in the area. Networked Solutions, Inc. subsequently submitted
several quotes at the request of the prior City Manager and Finance Director for setting up
various departments in the City. None were followed up on for one reason or another. The
previous City Manager designated the new Director of Finance as the sole responsible individuhl
for establishing the Citywide network. Due to the number of quotes submitted for the various
departments based upon requests by the former City Manager, the Finance department contracted'
with Networked Solutions to survey (see Site Survey Analysis) the City departments and provide
observations and basic recommendations to create and install a Citywide network at a reagonable
price and with the greatest efficiency. Attached is their proposal for the Services to be provided.
Networked Solutions is the most familiar with the current network setup of the City via their
work in the Finance department and the Site Survey Analysis. They have been extremely
responsive to all service requests in a timely manner.
The City will contract separately with Dell Computers (a separate agenda item) under the State
Bid for the computers required to bring the City into compliance with Y2K
Explanation of some of the items in the proposal:
Hardware - The hardware is for establishing the various connections with each computer to the
network servers. This does not include the computers which are being purchased separately
under separate contract by the City.
Wireless - This is a new form of communication between locations and has been used by other
municipalities, such as Satellite Beach and Indian Harbour Beach. The basic idea is that this form
of communications between network locations relieves us from installing cable, whether it is
telephone or fiber optic. In addition, when installing cable there is a cost to install, a monthly
charge to maintain and a substantially reduced capability of transmission speeds. Phone lines
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as well as fiber optic are limited in there output over long distances, whereas the wireless system
transmits at up to 3MB per second and the only limitation is the power of the computer and
subsequent wiring between the antenna and the network server. In addition, the cost is a one time
charge only with no monthly fees or other charges normally accrued to renting phone lines or fiber
optic lines. There is scheduled to be three wireless locations, one at City Hall and the other two
at the Golf Course and the City Garage/Compound. In addition, this type of technology allows
the City to grow with it without incurring costly upgrades in the future.
Training - The City is currently using a wide variety of sof~ware which is not necessarily
compatible with each other's systems. It will be necessary to standardize everyone on one set of
programs so that all systems may talk to each other. For those unfamiliar with the new programs,
the training is being provided to facilitate a smooth transition.
~e,worked
~oluQions
111(%
Providing Productivity
Solutions for Business
[_Micr°Soft
City of Sebastian
Site Survey Analysis
Observations and Recommendations
02/16/99
Networked Solutions Inc.
1790 highway A1A Suite 206
Satellite Beach FL 32937
(407) 779-8884 FAX (407) 779-2353
Email info(~_networkedsoi.com
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Table of Contents
EXECUTIVE SUMMARY ........................................................................................................................................................ 1
SITE SURVEY ANALYSIS ...................................................................................................................................................... 2
DESKTOP HARDWARE: ...................................................................................................................................................... 2
DESKTOP OPERATING SYSTEM: ..................................................................................................................................... 2
DESKTOP APPLICATIONS: ................................................................................................................................................ 2
NETWORK - PHYSICAL: ..................................................................................................................................................... 3
NETWORK- OPERATING SYSTEM: .......................................... L .................................................................................... 3
DEPARTMENTAL COOPERATION: .............................................................................................................................. :...4
SUMMARY: ..................................................................................................................................................................... ', ..... 4
APPENDIX A ......................................................................................................................................................................... 5
APPENDIX B ......................................................................................................................................................................... 6
City of Sebastian
Site Survey Analysis
Executive Summary
This analysis is a technical and observed description of a desktop and LAN site survey
performed by NSI for the City of Sebastian. The survey involved NSI checking the desktop PCs
where appropriate and where access was welcome. NSI also checked physical LAN
interconnectivity between buildings or departments. The city departments visited were as
follows:
Finance Department
City Clerk
Police Department
Building Department / Growth Management
Engineering Department
GolfCourse
This document is a detailed account of the survey performed on February 16, 1999 by NSI. The
purpose of the paper is to provide the city with information on the differences or similarities on
desktop platforms, operating systems, LAN connectivity, and desktop productivity applications
being used. This survey can be used to gain insight on the technologies in use and
recommendations for a well managed PC and networking environment. A Year 2000 check and
a hardware inventory was performed on a sample of desktops city-wide. See Appendix A.
NSI is confident that the attached survey results and recommendations defined will be of great
value to the City of Sebastian, and will assist in the decision making efforts in regards to the
ongoing development and support of your current and future business computing requirements.
NSI stands ready to assist in the further planning and implementation of the desktop and
networking portions of your environment.
The following report is broken down into the following major areas.
1. Desktop Hardware
2. Desktop Operating System
3. Desktop applications (includes word processing, spreadsheets, Email, Intemet
access)
4. Network - Physical
5. Network Operating System
6. Departmental Cooperation
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City of Sebastian
Site Survey Analysis
DESKTOP HARDWARE:
We found that the PC desktop hardware was a mixture of 486 and Pentium units. The PC units
consist of Compaq, Gateway, Dell and clone IBM PC desktops. While most of the PC units are
of Pentium class, most do not have the recommended 32-MB of RAM that are required to
efficiently use the newer office applications.
A sample inventory of the PC desktop hardware and Year 2000 (Y2K) check was performed.
Desktops tlaat are less than Pentium 133 MHz, and have less than 32-MB of RAM should be
upgraded. Some of the PC units tested did not pass the Y2K check.
Recommendation:
While not a cause for major concern, any PC desktop unit not Y2K compliant should to. be
identified and appropriate decision made for disposition of such hardware. Appendi,x' A
highlights the results of the hardware inventory and Y2K check.
The recommended minimum standard for a desktop system is:
Pentium 133 MHZ CPU or better
32 MB RAM or greater
1 GB Hard Disk space available
10/100 Ethernet Network interface Card
2 MB Video Card (PCI or AGP) or greater
Windows 95 or Windows 98 or Windows NT
DESKTOP OPERATING SYSTEM:
The use of a consistent operating system is a major.benefit to total cost of ownership. Most of
the systems use the Windows 95 operating system. Thc cxccption to this seems to be isolated to
the City Golf Course desktop units. See appendix A.
Recommendation:
Standardize on a desktop operating system. Windows NT is the best choice for a business
environment. The next best choice would be Windows 98, due to it's numerous enhancements
over Windows 95. Windows 95 or 98 may be the only choice where older DOS applications are
required to run.
DESKTOP APPIACATIONS:
The desktop applications were vastly dissimilar. For example, some departments are using
WordPerfect, while others are using Microsoft Word 95 or Microsoft Word 97 for word-
processing tasks. In addition, the spreadsheet applications suffer from the same version or
vendor inconsistencies. This inconsistency is also reflected in the inplementation of email /'-'%
packages. For instance, one department is using CCMail for their Email, while others are using
MicrosoR Mail, and several departments have no Email. See Appendix B for details.
Recommendation:.
Standardize on Microsoft Office 97. Office 97 is in use by most o£ the PC desktop market today.
This means that file sharing to city vendors, contractors, and city employees are likely to be
compatible. Many of the city departments are already using Office 97.
NETWORK ~ PHYSICAL:
The existing physical network layer seems to be functioning in each location, although not all
city departments are connected together. The Finance, HR, and City Clerk departments are on
the same physical LAN. However, the city Clerk department is only utilizing the physical cable
medium not applications such as email. The Police Department has its own LAN, although they
are not presently connected to the City Hall LAN. The Growth Management / Building /
Engineering all share the same physical LAN, but again, they are not connected to City Hall.
The Fiber connection should be implemented between City Hall and Growth Management. The
Police department can be connected to City Hall using the existing fiber connection, whefi the
RISC 6000 system is retired. The City golf course is located approximately 1. I miles from City
hall, and would be a prime candidate for a wireless LAN solution.
Recommendation:
Connect the Police Department, Growth Management Department and City golf course to the
City Hall LAN. Connect the Police department and Growth Management using fiber. Cofinect
the City golf course using line-of-site wireless technology. This will create a citywide LAN that
all departments can utilize.
NETWORK - OPERATING SYSTEM:
Thc city has two nctwork operating systems. While thc two network operating systems can
communicate, the communication is based on what the applications will allow. Furthermore,
standardizing on one network operating system will reduce cost &maintenance, therefore cost of
ownership. Also, only one nctwo,-k protocol will bc required, thus reducing network iral'lic.
Recomlnendntion:
Use the existing City Hall NT server ['or file and print services, Email, and Interact'access. The
server is capable of handling the number of desktops, currently about 40. The departmental
network operating systems could be phased out slowly, especially the Novell servers, as newer
applications become available for the Windows NT environment. The existing Windows NT file
server in the Finance department at City Hall can be leveraged to provide city-wide file and print
sharing, city-wide Email, Interact Email and Interact browsing. The Windows NT network
operating system is optimized for file and print sharing. The City of Sebastian should leverage
this existing NT network investment and provide the above services citywide.
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DEPARTMENTAL COOPERATION:
Most of the departments NSI visited were very cooperative and interested.
Recommendation:
The key to a successful deployment of this magnitude is a top down approach. The city
employees must be made aware that standardization of desktop operating systems and
applicatiot~s increases productivity and rcduccs costs. Another important key to successful
implementation is to provide training for the city employees on the use of word processing,
spreadsheet, Email, and Interact use. In addition, the training can used to convey internal and
external Email and Interact "use" policies.
SUMMARY:
The key to a robust, useable and maintainable business-computing environment is consistenc)~,
standardization and documentation. Consistency in the desktop operating system, desktop
applications and network access. Standardization of PCs, servers, components, printers,
peripherals, and software wherever possible; to lower the total cost of ownership. And
documentation, so that systems are correctly identified, errors can be quickly identified 'and
troubleshot based on relevant data and system maintenance performed adequately.
Following the above recommendations will allow the City of Sebastian to plan for and
implement a reliable and business driven computing environment. The recommendations are
useful for sound management decisions. Also, the above recommendations will provide the
organization a more streamlined desktop environment that will help minimize administrative
tasks, improve end-user supportability, and allow the city to utilize their network with the
required functionality.
NSI is committed to assisting the City of Sebastian achieve its objectives for a robust and reliable
computing infrastructure. Our rccommendations are based on past experience and vendor
technical requirements.
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~er~vorked
~olulions
lilt.
Mark Mason
Finance Director
City of Sebastian
1225 Main Street
Sebastian, FL 32958
April 2, 1999
Dear Mark,
Pursuant to our telephone conversation today Networked Solutions, Inc. (NSI) is Pleased to submit the
following response to your request for a proposal for'phase II of the city wide network and
standardization project. This proposal is revision a.
Our company philosophy is to OVER-SERVICE our clients. During the initial stages of installation' and
operation of your system our personnel will always be on site to answer questions and resolve user
issues. After the initial period we still make regular visits to your site, and we are never more than a
telephone call away.
Your systems will be configured to support your user's needs in order that re-training and user
frustration is kept to a minimum. To accomplish this we have developed a set of flexible desktop layouts
and shared folder configurations that have proven successful in all installations.
The enclosed documents include:
· Understanding of Requirements by department
· Proposed Solution and associated costs by department
· Cumulative costs for city wide project
Thank you for considering NSI. If you have any questions, please do not hesitate to call.
Sincerely,
President
4 1790 Highway A1A, Suite 206 Satellite Beach, Florida 32937
07 779-8884 phone 407 779-2353 fax http://www.networkedsol.com e-mail: info@networkedsol.com
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Understanding of Requirentents
NSI understands that the stated goal for, the City of Sebastian is to provide the city with citywide
connectivity. This goal encompasses both inter-office and Internet Email communications and
standardization of applications software on Microsoft Office 97 and Outlook 98. In addition to the
connectivity and standardization goals all systems are required to be year 2000 compliant.
NSI has documented below our understanding of the products and services the City of Sebastian
requires by department:
The city departments covered are as follows:
Golf Course
Building Depadment / Growth Management
Engineering Depadment
Garage
Golf Course
Summary of Current environment
There are seven 486-style computers located at the Golf course running Windows 3.11 operating
system with 8-12 MB of RAM memory in each desktop. One desktop is currently used as a Novell
server with each desktop connected to this server via a token ring network card. All desktops failed the
Y2K compliance check.
Requirements
· New NT 4.0 server with maximum availability of system
· Replace all computers with a Y2K compliant Pentium processor with a minimum of 32MB RAM
memory.
· Standardize on NT 4.0, Windows 98, Office 97 SBE and Outlook'98
° Re-wire building with CAT5 cabling and a new 8 pod Hub
° Provide connectivity to the Internet and city LAN using wireless technology
An assumption has been made that the software vendor for the Golf Course application will provide a
NT compatible and Y2K compliant version, and will be responsible for migration of the old data.
Building Department / Growth Management
Summary of Cu_rrent environment
These two departments are connected to a Novell Compaq 266 MHz server with 32-MB memory. This
server also serves the Engineering department. There are nine desktop workstations consisting of
seven Compaq Pentiums with either 120MHz or 166 MHz processors and 16-MB memory, and one
Gateway Pentium with 32-MB memory. The remaining desktop is an IBM/PS1, which the city is in the
process of replacing. A fiber box is in place to connect these depadments to the Finance Department
but it is not yet activated.
Requirements
· Upgrade the Novell server to Windows NT 4.0 and 64-MB memory,
· Upgrade eight of the nine workstations.to 32- MB memory
· Upgrade all nine workstations to Office' 97 SBE
· Configure all desktops with OutlOOk 98
· Configure all desktops as NT network clients
Engineering Department
.S..~j.m_...m_.a..ry_.of Curr.~___n~ environme_n_t
This department has a total of five systems consisting of four Pentium class Compaq systems with 16
MB of memory, and a DELL 2000 PII 233 MHz with 64 MB memory. All desktops are networked
together and are connected to the Novell server in the Building DepartmentJ Growth Management
department.
Requirements
· Upgrade four Compaq desktops to 32-Mb memory
· Upgrade four Compaq desktops to Office 97
· Configure all desktops with Outlook 98
· Configure all desktops as NT network clients
Garage
.Summary of Current environment
The garage has placed an order for two new Gateway computers with network cards. No physical
network is in place
Requirements.
· Two copies of Office 97 SBE
· Configure all desktops with Outlook 98
· Configure all desktops as network clients to the Finance LAN and NT server .
· CAT5 wiring and a five port hub
· Provide connectivity to the Internet and city LAN through the antenna and the standard NSI wireless
technology.
.Fiber Backbone
Cabling and terminating a 6 fiber, 62.5/125 um multi-mode FDDI grade Fiber Opti~: Data Backbone
from the main network hub in the city hall to building depadment and engineering department
buildings network hub locations.
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· Cabling and terminating one additional category 5 data device location in City Hail from the
communications equipment room patching system.
Providing an Ethernet 10baseT Fiber irlterface to existing networked equipment at City Hall, Police
Department, Building Depadment, and Engineering Department buildings.
Optional Work - Existing network hubs are located above the drop ceiling in a hallway in the
Police department. It is recommended that these hubs are relocated to the communications
equipment room for environmental and ease of service reasons. This involves the extension of
existing network data lines and the re-routing to the communications room, with termination to a 32
port wall mount patch p,anel with wire management using p,atch cables. The cost of this is included
in our quo.ration. /~.5 ~/'J ] /t/~¢" ~ ,;/oW ¢c ~..,/,~ /.¢ ~,~'~',/',,¢~¢~j~.Z~ /~/u ~
Exchange Server
Intemet and local (Citywide) email will be hosted via Microsoft Exchange, which will be installed and
configured on the Finance depadment NT 4.0 server.
Proposed Sohttiot
Golf Course ,
Description Unit Quantity Total
Hardware ' ·
UPS 650VA $280.00 1 $280.00
Workstation UPS $125.00 6 $750.00
12 port patch panel $116.00 1 $116.00
3' Cat 5 patch cable $2.25 7 $15.75
7' Cat 5 Cable $5.25 7 $36.'75
8 Port 10/100Mb 3 COM Hub $325.00 I $325.00
Total Hardware $1523.50
Software
Exchange 5.5 client access licenses $32.92 6 $197.52.
Total Software . $197,52'
installation & Configuration
Install and Configure NT Server $360.00 1 $360.00
Internet and Email Configuration $450.00 1 $450.00
Install 7 Network Drops Cat 5 $595.00 1 $595.00
Configure Outlook 98 and Office 97 on all desktops $540.00 1 $540.00
Install and configure 6 new workstations $540.00 1 $540.00
Total Installation & Configuration $2,485.00
Training '
Outlook and Intemet Email Training $400.00 1 $400.00
Total Training $400.00
Wireless - Golf Course
Wireless installation $1,280.00 1 $1,280.00
Wireless Access Point $1,495.00 1 $1,495.00
7' Cat 5 Cable $5.25 1 $5.25
RG-58 Cable $120.00 1 $120.00
Lightning Arrestor $195.00 1' $195.00
100 Feet Coax Cable Low Loss N connectors $130.00 1 $130.00
Wireless Network Antenna $195.00 1 $195.00
'Proposed Solution
Wireless - City Hall connection via PD Tower
Wireless installation
Lightning Arrestor
RG-58 Cable
7' Cat 5 Cable
100 Feet Coax Cable Low Loss N connectors
Wireless Bridge
Wireless Network Antennas
Total
Total Wireless
Total This Quotation:
Building Department / Growth Management
Description
Hardware
8 MB EDO SlMM
Total Hardware
Installation & Configuration
Internet and Email Configuration
Install and Configure NT Server
Installation (memory)
Configure OuUook 98 and Office 97 on all desktops
Configure 9 desktops as NT network clients
Total Installation & Configuration
Software
Back Office client 4.0 license
(including NT and Exchange client access)
Back Office 4.0 server comp upgrade
(including NT & Exchange client access)
Office 97 SBE Upgrade License
Total Software
Training
$1,280.00
$195.00
$120.00
$5.25
$130.00
$1,995.O0
$295.OO
Unit
$30.00
$810.00
$360.00
$360.00
$810.00
$810.00
$116.87
$911.06
$132.50
Quantity
16
$1,280.00
$195.00
$120.00
$5.25
$130.00
$1,995.00
$295.00
$7440.50
$12,046.52
Total
$480.00
$480.00
$810.00
$360.00
$360.00
$810.00
$810.00
$3,150.00
$1,051.83
$911.06
$1,192.50
$3,155.39
Proposed Solution
Outlook and Internet Email Training
Total Training
Total This Quotation:
Engineering Department
Description
Hardware
8 MB EDO SIMM
Total Hardware
$450.00
Unit
$30.00
Quantity
8
$450.00
$450.00
$7,235.39
Total
$240.OO
$240.00
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Installation & Configuration
Installation (memory)
Configure 5 desktops as NT network clients
Configure Outlook 98 and Office 97 on all desktops
Internet and email Configuration
Total Installation & Configuration
$180.00
$450.00
$450.00
$450.00
$180.00
$450.00
$450.00,
$450.00;
$1,530.00
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Software
Back Office client 4.0 license
(including NT and Exchange client access)
Office 97 SBE Upgrade License
Total Software
Training
Outlook and intemet Email Training
Total Training
Total This Quotation:
Garage
Description
Hardware
8 Port 10/100Mb 3 COM Hub
Total Hardware
Installation & Configuration
Internet and Emaii Configuration
Configure Outlook 98 and Office 97 on all desktops
$116.87
$132.50
$200.00
Unit
$325.00
$160.00
$160.00
5
4
1
Quantity
1
1
1
$584.35
$530.00
$1,114.35
$200.00
$200.00
$3,084.35
Total
$325.00
$325.00
$160.00
$160.00
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Proposed Solution
Install and configure 2 new workstations
Install 2 Network Drops Cat 5
Total Installation & Configuration
Software
Total
Office 97 SBE for Windows
Back Office client 4.0 license
(including NT and Exchange client access)
Software
$160.00
$170.00
$223.86
$116.87
Training
Outlook and Inlernet Email Training
Total Training
Wireless
Wireless installation
Wireless Network Antennas
100 Feet Coax Cable Low Loss N connectors
Wireless Access Point
Lightning Arrestor
RG-58 Cable
Total Wireless
Total This Quotation:
$400.00
$1,280.00
$195.00
$130.00
$1,495.00
$195.00
$120.00
Fiber Backbone
Description
Installation & Configuration
Fiber Backbone and network interface equipment
Total Installation & Configuration
Total This Quotation:
Unit
$3,973.75
Exchange Server Emaii.
Description
Installation & Configuration
Configure & test 14 email clients on FD server
Unit
$630.00
2
2
Quantity
Quantity
$160.00
$170.00
$650.00
$447.72
$233.74
$681.46
$4OO.OO
$400.00
$1,280,0~
$195.00
$130.00
$1,495.00
$195.q0
$120.00
$3,415.00
$5,471.46
Total
$3,973.75
$3,973.75
$3,973.75
Total
$630.00
Proposed $ohttio~t
Total Installation 8, Gonfiguration
Software
Exchange 5.5 client access licen.se (Finance Dept.)
Exchange server 5.5 enterprise CD
Exchange 5.5 Enterprise server license
Total Software
Total This Quotation:
$3.2.92
$17.84
$926.70
8
1
1
$630.00
$263.36
$17.84
$926.70
$1,207.90
$1,837,90
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Proposed Solutiot~
Cumulative Costs
Golf Course
Building Department / Growth Managem.ent
Engineering Department
Garage
Fiber Backbone
Exchange Email
Total Costs
$12,046.52
$7,235.39
$3,084.35
$5,471.46
$3,973.75
$1837'.90
$33,649.37'
Cost of.Software from Wareforce
Office 97
Exchange
Back Office
Total cost of software (paid to Wareforce)
Payment Terms
$2,170.22
$1,405.42
$2,780.98
"t~ ~)~l¢~J,t~ ,~.~., ~,.)~'~::~ ~.~ $6,356.62
NSI standard payment terms are 50% deposit due upon confirmation of order with the remaining
50% due upon completion of products and services quoted.
i
I City of Seba s't'lan,i Florxda'
I Subject: Purchase of Dell Computers for Golf Agenda No. ~./2.,5'
Course Upgrade and City Manager Upgrade for
I Y2K compliance Department Origin: Finance
I Approved for Submittal by: City Manager Date Submitted: May 19, 1999
For Agenda of: May 26, 1999
IExhibits:
· Dell Computer Quotes
EXPENDITUKE AMOUNT BUDGETED: APPROPRIATION
I REQUIRED: REQUIRED: N/A
Capital Proj Fund: $ 1,311 Capital Proj Fund: $ 1,311
I Golf Course Fund: $12,426 Golf Course Fund: $12,426
SUMMARY
This is the second stage of the Citywide Network Installation. As you have been previously
I informed from the Site Survey Analysis, most of the departments have ,computers which are Y2K
compliant. The Golf Courses computers are not and the City Manager s computer is about 3
years out of date necessitating an upgrade. Attached are quotes from Dell Computer off' of State
I Contract. One complete computer is for the City Manager, four complete computers are for the
Golf Course as is the one CPU identified and the Server.
I Amounts budgeted are provided for in the Mid-Year Budget Amendment.
I
RECOMMENDED ACTION
.I Move to authorize the City Manager to,purchase the Dell Computers off of State Contract for the
purpose of upgrading the City Manager s computer and bringing the Golf Course into compliance
I with Y2K in accordance with the attached Dell Computers Quote.
85/19/99 88:58:55 DELL COI'IPOT~I CORP-> "DELL CDI'IP0?ER CO~P Page 881
FAX
DATE: May 19 1999
TO: MARK MASON
COMPANY:CITY OF SEBASTIAN
PHONE #: (561) 589-5330 EXT
FAX ~: (561) 589-5570
FROM: SCOTT ANTHONY
COMPANY: DELL MARKETING L.P.
PHONE #: (800) 981-3355 EXT 44604
FAX #: (800) 433-9527
URL: WWW. DELL. COM/K12
MARK , HERE ARE THE UPDATED QUOTES.
THANKS,
SCOTT
DELL MARKETING L.P.
(800) 981-3355 EXT 44604
ONE DELL HAlf, ROUND ROCK, TX
(800) 433-9527 SAT.~.S REP FAX
78582
85/19/99 08:59:15 D~LL ~.rlHpI]~F,~ F. SRP-~, I)RLL F.[]HP1]T]~R F. rlRp Pa~e 8112
ATTN MARK MA~ON
CITY OF SEbaSTIAN
1225 MA/N ST
SEBASTIAN, FL 32958
QUOTATION
May 19 1999
SKU ~ QTY
DESCRIPTION
220-1468 I
310-0287 1
310-3180 I
310-7002 1
311-0407 1
313-3607 1
313-4514 1
313-4515 1
313-6500 1
320-3000 1
340-1580 1
340-7982 1
412-8429 1
420-2083 I
Dell Dimension 400MHZ Pentium
II Processor with integrated
512K Cache,SHBAGP Graphics
and 10/100 Intel Network Card
Mouse+ (PS/2v),Factory Install
Thank you for choosing Dell.
Included in your order is a
Dell Mouse Pad.
Keyboard,Factory Install
32MB, 100MHz SDPJ%MMemory,
Factory Install
No modem requested for
Dell Dimension
No Speaker Requested
No Sound Requested
32X Max,Variable CD-ROMDrive,
Factory Install
Video ready option w/o monitor
9.1GB Ultra ATAHard Drive,
7200RPM,Factory Install
3.5,1.44M~ Floppy Drive,
Factory install
McAfee Virusscan 4.02,CD,
English,Factory Install
Microsoft Windows 98,with CD,
Factory Install
For your convenience, we have listed your sales representative,
your quote number and your customer number which will provide
you with faster service when you are ready to place your order.
Pdces and tax rates are subject to change.
B~.~neaa and Pemonal ~ ~_~g p~vided by ~11 Final S~, ~ ind~n~ ~.
L~aing ~fi~ F~ $55
UNIT
PRI CE
1,093.00
Sales Representative:
SCOTT ANTHONY
Quote #: 27568909
Customer %: 916495
EXTENDED
PRICE
1,093.00
DELL MARKeTING L.P.
(800) 981-3355 EXT 44604
ONE DELL ~, ROUND ROCK, TX
(800) 433-9527 SAT.~-S 'REP FAX
78682
85/19/99 88:59:52 DELL CDHP§TERCORP-)
DELL COHP§TER CORP Page 003
QUOTATION
ATTNMARKMASON
CITY OF SEBASTIAN
1225 MAIN ST
SEBASTIAN, FL 32958
May 19 1999
SKU # QTY
430-0590
430-0592 1
460-9052 1
900-1330 I
900-5112 1
412-0524 1
412-0610 I
412-1398 I
DESCRIPTION
ATI 8MB'3D 2XAGP Integrated
Graphics
Intel 10/100 Integrated PCI
Ethernet Controller
Required: Generated by
DELL.COM Configurator
SelectCare, Next Business Day
On-Site Service, In/rial
Year, Wang
Next Business Day, Parts
Delivery SerVice,
Years 2 & 3 Included
MS Office 2000 Small Business
Upgrade Flyer,US,English
Microsoft Office SBE 97.2 SR2,
CD & Documentation,United
States,Factory Install
MS Bookshelf 99,CD & Documents
US English,Factory Install,
OEM Product
This quote is subject to the terms of
the agreement signed by you and Dell, or
absent such agreement, is subject to the
applicable Dell standard terms of sale.
UNIT
PRI CE
. ,30
.00
EXTENDED
PRI CE
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.00
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For your convenience, we have listed your sales representative,
your qu. ot.e number and your customer number which will provide
you w~tl~ taster service when you are ready to place your order.
Pdces and tax rates are subject to change.
Business and Pml L~-~Jng provided by Dell Financial Sm, an indal3eadant ~.
Leasing C~¢~mental~ofl Fee $55
Sales Representative:
SCOTT A/qTHONY
Quote #: 27568909
Customer #: 916495
DELL MARKETING L.P.
(800) 981-3355 EXT 44604
ONE DELL WAY, ROUND ROCK, TX
(800) 433-9527 SALES REP FAX
78682
85!19/99 ~t9: 88: ~-? D~LL [~I]I~PUTEII CORP~} DELL COmPUTeR CO}~P
QUOTATION
AT~ ~ ~ON ~y 19
CI~ OF SE~TI~
1225 ~N ST
SEPTIC, FL 32958
S~ ~ Q~ D.S~PTION ~IT
PRI~
S~ TOT~
T~
SHIPPING and/or ~LI!;G
OT~R
~a~ you for calling Dell TOTF~
1999
EXTENDED
PRICE
1,093.00
.00
.00
.00
$1,093.00
IL
For your oonvenience, we have listed your saJes representative,
your quote number and your customer number which will provide
you with faster service when you are ready to place your order,
Pdces and tax rates are subject to change,
Business and Pers~l Leasing pmvid~l by Dell Financial Services, an i~del3endent enlJty.
Leaaing D<~cumentation Fee $55
Sales Representative:
SCOTT ANTHONY
Quote #: 27SJ8909
Customer #: 316495
DELL MARKETING L.P.
(800) 981-3355 EXT 44604
ONE DELL WAY, ROUND ROCK, TX '~8682
(800) 433-9527 SALES REP FAX
85/19/99 89:88:51 DELL
DELL COMPUTER CORP Page 885
ATTN MARK MASON
CITY OF SEBASTIAN
1225 MAIN ST
SEBA-~TIAN, FL 32958
SKU # QTY
220-1468 6
310-0287 6
310-3180 6'
310-7002 6
311-0407 6
313-3607 6
313-4514 6
313-4515 6
313-6500 6
320-0228 6
340-1580 6
340-7982 6
412-8429 6
420-2083 6
QUOTATION
DESCRIPTION
Dell Dimension 400MHZ Pentium
II Processor with integrated
512K Cache,SMBAGP Graphics
and 10/100 Intel Network Card
Mouse+ (PS/2v),Factory Install
Thank you for choosing Dell.
Included in your order is a
Dell Mouse Pad.
Keyboard,Factory Install
32MB, 100MHz SDRAMMea~ry,
Factory Install
No modem requested for
Dell Dimension
No Speaker Requested
No Sound Requested
32XMax,Variable CD-ROM Drive,
Factory Install
17" (16.0"viewable, .26dp)
M780,Factory Install
9.1GB Ultra ATAHard Drive,
7200RFM,Factory Install
3.5,1.44MB Floppy Drive,
Factory Install
McAfee Virusscan 4.02,CD,
English,Factory Install
Microsoft 'WindOws 98,with CD,
May
UNIT
PRICE
1,311.00
19 1999
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I
EXTENDED
.PRICE I
7,866.00
For your convenience, we have listed your sales representa~ve,
your quote number and your customer number which will provide
you with faster service when you are ready to place your order.
Prices and tax rates are subject to change.
Business ar~ Pml Leasing provided ~ Ocli Finan,~al Se~,Hces. a~ ir~el:~ett~le~ e~tity.
Leasing O~umntal~on Fee $55
Sales Representative:
SCOTT ANTHONY
Quote #: 27568940
Customer #: 916495
DELL MARK~TING L.P.
981-3355 EXT 44604.
ONE DELL HAY, ROUND ROCK, TX 78682
(800) 433-9527 SALES REP FAX
B5/19/99 Bg:B1:27 DELL CDHPUT:ER CD:R])-> DELL CDHP§TER CDRP Page BBG
ATTN MARK MASON
CITY OF SEBASTIAN
1225 MAIN ST
SE~J~TIAN, FL 32958
QUOTATION
SKU # QTY
430-0590 6
430-0592 6
460-9052 6
900-1330 6
900-5112 6
412-0524 6
412-0610 6
412-1398 6
DESCRIPTION
Factory Install
ATI 8MB 3D 2XAGP Integrated
Graphics
Intel 10/100 Integrated PCI
Ethernet Controller
Required: Generated by
DELL.COM Configurator
SelectCare, Next Business Day
On-Site Service, Initial
Year, Wang
Next Business Day, Parts
Delivery Service,
Years 2 & 3 Included
MS Office 2000 Small Business
Upgrade Flyer,US,English
Microsoft Office SBE 97.2 SR2,
CD & Documentation,United
States,Factory Install
MS Bookshelf 99,CD & Documents
US English,Factory Install,
OEM Product
This quote is subject to the terms of
the agreement signedby¥ou and Dell, or
absent such agreement, is subject to the
May 19 1999
UNIT
PRICE
EXTENDED
PRiCE
.00
.00
.00
.00
For your conven ence, we have misted your sales representative,
your quote number and your customer number .which will pr .ovide
you with faster service when you are ready to p~ace your oroer.
Prices and tax rates are subject to change.
Business and Pem~al Leasing provided by Dell Financial See/ices, a~ Indel~ende~t e~t~y.
Leasing O~merd. aUo~l Fee $55
Sales Representative:
SCOTT ANTHONY
Quote #: 27.568940
Customer #: 9~.6495
DELL MARKETING L.P.
(800) 981-3355 EXT 44604
ONE DELL WAY, ROUND ROCK, TX 78682
(800) 433-9527 SALES REP FAX
ATTNMARKMASON
CITY OF SEBASTIAN
1225 MAIN ST
SEBASTIAN, FL 32958
sku #
tQTY
QUOTATION
May 19 1999
DESCRIPTION
applicable Dell standard terms of sale.
UNIT
PRICE
SUB TOTAL
TAX
SHIPPING and/or HANDLING
OT~Z~
Thank you for calling Dell TOTAL
EXTENDED
· PRI CE ·
7,866.00
o00I
.00
.oo
$7,866.00
For your convenience, we have listed your saJes representative,
your quote number and your customer number which will provide
you with faster service when you are ready to place your order.
Pdces and tax rates are subject to change.
Business and Per. mai ~ ~ng 13r0vided by Dell Financial Se~s. an i~aepenclent entity.
kaaaing Documentation Fee $55
Sales Representative:
SCOTT ANTHONY
Quote #: 27568940
customer #: 916495
!
!
DELL MARKETING L.P.
) 981-3355 EXT 44604
ONE DELL WAY, ROUND ROCK, TX
(800) 433-9527 a~T.w.S REP FAX
78682
85119/99 89:82:~G DF, LL COI~I]~ CO~-~ DELL COHPUTEI~ COI~P Pag~ 888
I I QUOTATION
ATTN MARK MASON '
May
19
1999
CITY OF SEBASTIAN
1225 MA~N ST
FL 32958
SEBASTIAN,
SKU # QTY DESCRIPTION UNIT EXTENDED
PRI CE PRI CE
220-0651 I Dell PowerEdge 1300 Base, 4,778.00 4,778.00
400MH=/~12K Cache
310-0017 I Microsoft System Mouse with
Drive= Disks, Factory Install
310-0326 I Documentation,English,
for Dell PowerEdge 1300,
Factory Install '
310-7002 I Keyboard,Factory Install
311-0433 I 64MB RAM, DI~4, for Dell
PowerEdge .2300,
Factory Install
311-0 655 I Terminator Card, 100MHz,
for Dell PowerEdge 1300,
Factory Install
313-0360 1 14min/32max, CD-ROM, Internal,
Black, IDE, for Dell PowerEdge
1300 ,Factory Insta/1
313-0361 1 Aztech 56K Internal PCI Modem
for Dell Power~.dge 2200/2300/
4200/4300/4350 Servers,
Factory Install
320-0058 I Monitor O~tion-None
340-1465 I 4.SGB LVD Hard Drive,First,
for Dell PowerEdge 1300,
For your convenience, we have listed your s. aJes ,r_e. p. res...entafive; Sales Representative:
your c[uote number and your customer number which wimm provioe ,.,
you w~th faster service when you a~e r~dy to place your o~der.
Quote #: 27569016
Prices and tax rates are subject to change. ..~ ~ ,, __ -~ ~ -
Busineem a~ Pemonal Laasing provided by De4l Financial ~e~wim~, an lndeee,-~ent entity.
lamming Ii)oc~m~fi~ Fee $55
DELL MABKETING L.P. ONE DELL ~2f, ROUND ROCK, TX 78682
(800) 981-3355 EXT 44604 (800) 433-9527 SALES REP FAX
85/19/99 89:83;81 DI!ILL COltPUTFJI CORP-> Dk'LI, CO~P§?E~ COiP Page 889
QUOTATION
ATTN MARK MASON
CITY OF SEBASTIAN
1225 HAIN ST
SEBASTIAN, FL 32958
May 19 1999
SKU # QTY DESCRIPTION UNIT EXTENDED
PRI CE PRI CE
340-1468 I
340-1468 I
340-1478 I
340-1498 1
340-1566 I
340-1711 I
365-1234 1
420-0184 I
4.SGB LVD SCSI Hard Drive,
Additional,
for Dell PowerEdge 1300,
Factory Install
4.SGB LVD SCSI Hat, Drive,
Additional,
for Dell PowerEdge 1300,
Factory Install
PERC2/SC Single Channel RAID
Card, 16MB.Cache,Cabledto the
Backplane,for Dell PowerEdge
1300,Factory Install
12/24GB,DAT,TapeBacku~,
for Dell PowerEdge 1300,
Factory Install
Hard Drive Configuration
PJ%iD 5,
for Dell PowerEdge 1300,
Factory Install
3.5",1.44MB Floppy Drive, for
Dell PowerEdge 1300,
Factory Install
READYWARE INSTJtLLATIONFEE
Backup Exec-Single Server
Edition for NT (7.2) and
NetWare (8.0) ,Factory Install
For your convenience, we have listed your sales representative; Sales Representative: m
your quote number and your customer number which wig provide
you with faster service when you are ready to place your order. ~-,,.,,.,-z--z- .*u~'z'nu~ v
Quote #: 27569016
Prices and tax rates are subject to change. CUSto ........
Business and Pem0~al L~,~ing pm,~4ded I~ Dell Financial Senates. an inda~t enlie/, mar E:
Leasing Documentation Fee $55
DELL MARKETING L.P. ONE DELL HAY, ROUND ROCK, TX 78682
981-3355 EXT 44604 (800) 433-9527 SALES REP FAX ~1
I]5/19/99 I]9:113:36 ])ELL F. DHPUTF..~
Uo riom
ATTN MARK MASON '
CITY OF SEBASTIAN
1225 MAIN ST
SEBASTIAN, FL 32958
SKU # QTY DESCRIPTION UNIT
430-0111 I Intel Pr° I00 Plus Ethernet
Network Card,
Factory Install
430-2185 I Microsoft NTS 4.0 on CD,
10 Client Access Licenses,
OEM Packaging US Version
,
Factory Install
460-9052 1 Required: Generated by
DELL. COM Configu=ator
900-2750 I SelectCare, Next Business Day
On-Site ServiCe Contract,
Initial Year, Wang
900-2752 i SelectCare, Next Business Day
On-Site Service Contract,
2 Year Extended, Wang
This quote is subject to the terms of
the signed by you and Dell or
agreement
absent such agreement, is subject to the
applicable Dell standard terms of sale.
SHIPPING and/
Tha~ you. for calling Dell
For your convenience, We have listed your sales representative, Sale
your c[uote number and your customer number whic~ will provide ~,-.,-.,.
you wKh faster service when you are ready to place your order,
Quot
Prices and tax rates are subject to change. Cust
Business and Pemo~al provided by Dell Financial Sconces, a~ ;~-W.~al~ent entity.
Leasing Documemafion Fee $55
DELL MARKETING L.P. ONE DELL ~ff, ROUND
(800) 981-3355 EXT 44604 (800) 433-9527
DELL E.I]~PUTER Erl]~P
May 19 1999
PRICE
.00
.00
SUB TOT3~',
SHIPPING and/or HANDLING
OT~tER
TOTA~
Sales Representative:
SCOTT ANTHONY
Quote #: 27569016
Customer #: 916495
ROCK, TX 78682
SATES REP FAX
EXTENDED
PRI CE
.00
.00
4,778.00
.00
.00
.00
$4,778.00
City of Sebastian, Florida
Subject: Purchase of Upgrades for Computer
Golf Program to comply with Y2K and various
peripheral equipment as upgrades to operate
the equipment.
Approved for Submittal by: City Manager
Agenda No. q~./Z~
Department Origin: Finance and Golf.Course
Date Submitted: May 19, 1999
For Agenda of: May 26, 1999
Exhibits:
Memorandum from Patrick J. Cerjan
Product Quote from Computer Gulf Software. Inc.
EXPENDITURE AMOUNT BUDGETED:
REQUIRED:
Golf Course Fund: $8,350 Golf Course Fund: $ 8,350
APPROPRIATION
REQUIRED: N/A
SUMMARY
This is the third and final stage of the Citywide Network Installation. This stage will bring the
Golf Course into total Y2K compliance. Computer Golf Software is considered to be a sole
source program, in that it ties in all other programs together. There are other point of sale
programs available, however, a switch at mid-year or at any other time would put a much greater
burden on the golf course in both time and money to preclude such a change. The software
currently installed is not Y2K compliant, however, for the time it has been used, it has performed
excellently and stafffeels no reason to change.
Attached is a memorandum and quote providing an explanation as to what each item is for.
Amounts budgeted are provided for in the Mid-Year Budget Amendment.
RECOMMENDED ACTION
Move to authorize the Golf Course to purchase the Computer Golf So,ware upgrades and
peripheral equipment for the purpose of bring the Golf Course Point of Sale system into
compliance with Y2K in accordance with the attached Computer Golf Software, Inc. Quote.
SW AST ' xn.u cn, xt, GOr cotrasE
TO:
FROM:
DATE:
John Van Antwerp, Interim City Manager
Mark Mason, Director of Finance
Paul Wagner, Asst. To City Manager
Patrick 1. C~anf~
May lB, 1999
A~ you are aware the golf course is in the proce~ of upgrading our computer system to m~t the
n~ds oft. he year 2000. The majority of hardware will be handled by the contractor the city has
chosen for the other departments. Certain itemz unique to the golfcoum are not on the contract.
These items, az well az the upgrade to the soR'ware & license, are listed on the proposal fi.om ur
current ~applier, Computer Golf So/i'ware. The upgrade for the so/i'ware will emure a smooth,
accurate, traraition without an interruption in accounting, considering it is the middle of our fiscal-
year. If you have any que~ions please feet flee to call me.
Below please find description of the periphal equipment:
Microtouch Touchscreen Monitor
The touchscre,~ monitor will accompany the new handicap system. The gue~ will "touch" the
screen to a~vate and enter on the im~ormation screens. Ail data will be entered using the
monitor. The ease of use for the guests will be greatly enhanced. See handicapping/tournament
management.
Cherry Keyboard
The cherry keyboard iz for the POS. It also contain~ a swipe pad for all credit card sales.
Compro Digital' Camer~
The compro digital camera will replace our current ID card system. A picture will be taken of
each member and resident card holder. They will assigned a number, when they come to register
the guest will present thek number and the picture of that individual will be displayed on the
current POS screen.
Cash Drawer/Epson Journal Printer
The cash drawer will replace the ~xixting unit. The journal printer will replace the e.,dsfing receipt
printer.
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1999
Phone~
Fmm~ Alien V~ittemom
Here L~ a new pmpo..eal exduding ~e Vv~:~ow:s NT and ~e PC Anywhere sa/tware, t l~.~ u al~o
delet~l the new R.he~omx Voica Car~ ~11er ~'~ing wi~ Jefl'All~rt. H~ f~ that even ~.~. ~h ~e - ·
one whi~ ~ mp~ ~ ~e ~d a ha~ ~ ago ~ a ~ong ~ ~ ~ou~ wo~ ij: t*.~ n~
~fi~ whicfl no~ ~ ~e n~ ~o~ ~e. ~er, he ~o ~ he ~u~ not ~e ~ ~'~ ~
~ a~u~ i~ ~ So ~e~e ~ ~ in mind.
PHID,~I~ NO. :
The Ci[7 of Seb~ C~ C~sc
~ubject:
The- following is a Proposal for the sate, insf~tlation and t~aining ef -
hardware, network sofbvam, and application upgrades at The City cf
Sebastian G.C. by Com!:uter Golf S~re Inc.
SOFI'W.~ 13~Z & ~
$1,000_o0
E~andicapping / Tournament Management for
Windows "$~cap" ,~ 'Compete~
o Vadou~
$1,$o0.o0
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FROM.:
PHONE NO. :
TOTAL $OFI-WARE:
S 2jOo.o0
WILL NOT ~ I%ESPONSIBL~ 1:O1% SO~ ~CO~.~ ~[ ~[~G ~cM ~ ~E OE NON- -
1,/50.00
350.00
200.00
250.00
~50.00
2,600.00
~ CRF_~.I!ON: $ 650.00
ONSrrE ~ (4D~s): $
~,~'~n :md trmm~ a c..~sm~ ~ Inc!u~¢s a b~s/c un~rsmmiln~ ~f software ~n~ :quipm~r..
$~o. oo p~- d~y ~ ~
TOTAT COST
iOTA[. COST
TOTAL R~BTAii~1/ON
TOTAL:
$ :JOo.oo
~ 33_~o,0o
]P~YMENT sCm~DD-'i.~ ~.,,,. u~o~r'Ac~.~wcs oz m,,~.r~sAz.. B~ ~US UPON
tNSTALi~TION. TRAINING WrLL NOT BEGIN UNTIL BAI-ANCE IS P.~[D IN F'jLL. _
FROM,:
, PHONE NO. : M~.
AU/q~ORIZHD BY:
A¢CEF!2D BY:
ll:2SR~ P4
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