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Home My WebLink About07071999SEBASTIAN CITY COUNCIL WORKSHOP MINUTES WEDNESDAY, JULY 7, 1999 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA Mayor Wininger called the Workshop to order at 7:00 p.m. The Pledge of Allegiance was recited and there was a moment of silence. ROLL CALL City Council Present: Mayor Martha S. Wininger Vice Mayor Chuck Neuberger Mr. Joe Barczyk Mr. Edward J. Majcher, Jr. City Council Abs~t: Mr. Ben Bishop (excused) Staff Present: City Manager, Terrence Moore Interim City Manager, John Van Antwerp City Attorney, Rich Stringer City Clerk, Kathryn O'Halloran Deputy City Clerk, Sally Maio City Council Workshop July 7, 1999 Page Two 99.083 Mayor Wininger introduced the new City Manager, Terrence Moore. WORKSHOP ITEMS A. City Council Wish Lists (Wish List Chart. Mar(~lq.I!tfo. ,~llma~ I~etter. Current Council Agenda Item Pqnding List. Wish Lists) Mr. Barczyk distributed a condensed wish list (see attached). 1. l~trooms at yacht Club It was the consensus of Council to direct the City Manager to report back on restroom facilities for the Yacht Club and Main Street ramps. 2. City Marina Mr. Van Antwerp said Vero Beach and Ft. Pierce Marina managers said they would speak to City Council if asked. City Council discussion followed on whether cities should be in competition with private facilities; and the idea that a city marina would only enhance waterfront businesses. 3. ~y~rfront Property Mr. Van Antwerp said FRDAP for $100,000, other grants will come under review soon, IRC willing to participate - we budgeted funds - in our reach even without the other grant Mayor Wininger stated that a City Marina can be further discussed when the city receives word on the riverfront property purchase. 4. North Colmty Pool Vice Mayor Neuberger reported on meeting (tape) and stated that Indian River County is waiting for the governor to sign offon the property funding; and that the project should be started in 1999/2000. 5. Ordinance for Clearing Lots Louise Kautenberg, Sebastian urged that this be a priority item. Vice Mayor Neuberger said he had actually asked for an ordinance to (tape) Mayor Wininger said in Port St. Lucie when a house is built the adjacent property owners must clear their lots of underbrush but not clearcut. Mr. Barczyk suggested the City Attorney go ahead with some sort of ordinance to require property owners to clear out heavy brush to alleviate fire hazard. The City Attorney said the problem is defining what degree of undergrowth is fight. It was suggested he review Port St. Lucie's ordinance. 6. Utility Tax Au~!il Mr. Barczyk cited a memo distributed today that states the City is in violation (see attached). Mayor Wininger noted that the City Manager is placing this item on an agenda. Vice Mayor Neuberger said he had originally asked for franchise fees to be reviewed as well. The City Manager said he looked into both issues, had spoken with the Finance Director about a franchise fee study once the utility tax item is cleared up. He noted it would be addressed on the next agenda. 7. Land Clearing Permit/Fines Mayor Wininger recommended if land is cleared without a permit, a permit not be issued after the fact; and if land is cleared beyond the allowable limit of the permit a triple i'me be imposed. Mr. Barczyk suggested the code be reviewed, be enforced or be eliminated. Mayor Wininger also suggested (tape) The City Manager said he was reviewing this item and would report back. 8. EstablisldE~fQr~.e ~reet I~0~d Limits (Citizen Input) Discussion took place on truck weights, the need for a load limit ordinance and a means to check the weight. It was the consensus of Council that this item be looked into. 9. Parking/Driving on Bike Paths/Sidewalks Discussion took place on the problem with people parking on sidewalks. (tape) 10. Up~lat~d City Inventory It was the consensus of Council that there was a need for an updated city inventory. Mr. Van Antwerp said there is a city inventory with the exceptionof items such as small tools and that the Finance Department maintains the inventory. The City Manager was directed to establish an inventory policy. He said he would direct the Finance Director to include this with the budget process. 11. Set_UnifQllWl~force Speed Limits (Citizen Input) Louise Kautenberg, Sebastian, urged adoption of uniform speeds. 3 TAPE II- SIDE I (8:50 p.m.) It was the consensus of Council to locate a previously prepared draft resolution which never made it Council and have the City Attorney look at it. 12. Purchase Another "Track Hoe" Vice Mayor Neuberger suggested purchase of another track hoe to enable public works to clean swales at a faster rate. It was the consensus of Council that this item be looked into. 13. Refurbishing City Hall Discussion took place on the need for refurbishment of City Hall, specifically the exterior; and previously approved $100,000 for the second floor windows which was not utilized. (tape) Mr. Barczyk suggested local artists paint murals on some of the city facilities. 14. l~ase Flooql pl~ The City Manager was advised that the City Clerk and Mayor had a packet of information relative to the base flood elevation plan for his review. Vice Mayor Neuberger said staff could change the (tape) and this needs to be looked into. The City Manager said he can direct Engineering to do a study and bring the item back to Council. (tape) 15. Sale Surplus City Property Mayor Wininger said she had a list of surplus city property, said she would provide it to the City Manager, and suggested some of the useless property be sold. Mayor Wininger called recess at 8:30 p.m. and reconvened the meeting at 8:45 p.m. All members were present. 16. Pa¥~ Gglf Cour~ Cart Mr. Van Antwerp said the cart paths have been budgeted and had to be bid out. 17. Traffic Signal Sgbtlll~allll i~rld Barber Street Louise Kautenberg, Sebastian, said people use the intersection quite well and failed to see the necessity for a traffic signal. Mr. Barczyk said the school crossing guard has trouble with the intersection during morning hours. Mayor Wininger advised that left turn lanes will also have to be installed when a traffic signal goes in. (Tape for Neuberger input - City Manager look into) 18. Skateboard/In-Line/Skateboard parl~ No discussion due to the fact that this is an on-going proposed project. 19. WidenRiYervi¢~ park Sidewalk to Accommodate Wheel Chair~, Strollers ~ql pede~tfi~s Sal Neglia, Sebastian urged widening of the sidewalk. Louise Kautenberg, Sebastian, said there was no way for a handicapped woman to access the Sebastian parade. Mr. Van Antwerp said there was an area set aside for handicapped parking near Riverview Park, however it may not have been well publicized. The City Clerk said she had encountered the same problem. The City Manager recommended pursuing this as a fiscal year budget item. It was suggested that area school marching bands be invited to participate in the 4th of July parade. 20. New CommuniF Center/Recreation Center City Clerk to provide copy of Community Center schedule to Vice Mayor Neuberger. The City Manager asked whether the City Council was interested in a boys/girls club, YMCA or was it more prone to want a Community Center. (tape) Sai Neglia said with the new north county recreation center coming, maybe it wasn't necessary to build a youth center. Pending List Items ~e?olution No. R-99-29 - Tested Trades Vice Mayor Neuberger said the legislation had been passed. Leave on pending list for staff inquiry. Painting Bill Leave on pending list. Mr. Van Antwerp said Public Works was looking at it. The City Manager said City Council may reject the bid when it comes back. Chamber of Commerce Building The City Attorney said he would schedule a meeting with Rene Van de Voorde and the new City Manager. Riverfront Zoning (1998) The City Attorney said provisions establishing the zones have to be incorporated into the Land Development Code prior to rezoning the areas. He said he had talked to the Growth Management Director who said he would talk to Solin and Associates and ask them to go ahead with that provision of the new Land Development Code. The City Manager said he would make a conference call to Solin and Associates to ascertain the schedule for the Land Development Code. Mayor Wininger requested they be made aware that the Council has waited too long and that there are people trying to develop in that area. 5 Filbert Street Property False A! 0Z~B .Qr~li.~c~ Mr. Van Antwerp said there is a false alarm ordinance on the books at this time, however, staff feels the recently adopted County ordinance is a better one, Sebasti~ Navy Discussion took place on the status of boats used by the Police Department. (tape) Landscaping/Schumann Drive Medians Mayor Wininger said there is free mulch available, and that the Schumann Drive area is neglected. Vice Mayor Neuberger asked whether the memorial on Schumann Drive can be removed. Mayor Wininger said the Schumann bikepaths also need repair. Vice Mayor Neuberger (tape on several items) The City Manager proposed welcome signs at four points of city entrances on city right-of-way. TAPE II- SiDE II (9:45 p.m.) Filt~e~ Street Mr. Van Antwerp said this item is still being reviewed by staff. l~r,,r, sonll~l Policies and Procedures Manual Mayor Wininger said this has been in the works for three years and urged that it be completed. The City Manager said he had directed the Human Resources Director to move forward on this. Dedicated_Softball Field Discussion took place on the softball league that used to use Barber Street ballfield. Directional ~igtl~ in Rights-of-Way TAPE FOR REST OF INPUT 6 Wish List Item Ed tl~estrooms Yatch Club Y ' .~City Marina Y ~. Riverfront Property Y t.~o~h county pool Y · ~. Ordinance for Clearing Lots /~. Utility Tax Audit ~. Land clearing permit/fines .lS~"E st ablih/enforce street load limits (citizens imput) t,gt~arking/driving on bike paths/sidewalks. c--'I"¢.~pdated City inventory ~t uniform/enforce speed limits (citizens imput) '12. Purchase another "Track Hoe" furbishing City Hall t/i4Base Flood Plan ' 1~5 ~ le surplus city property '" 'i'6. PaveGolf course cart 17.Traffic signal Schumann and Barber streets Joe Chuck Y Y Y Y Y Y Y Martha Y Y Y Y Y Y Y Y Y Y Y Y Y Y Actiion/Costs Pos. Grant/30Ks study See staffimput Pending grant money Pending county funds Attorney actions See staff study Ordinance needed. Ordinance needed Ordinance needed Staff Action Study completed need Ordinance Estimated cost lOOKs Need Study yr 2000 budget Est.35Ks,CTA to do Study Budgeted for 98,99 and next year budget County/impact fees eligble /18, Skateboard/in Line Y Y Y Y 80ks Wish List Shateboard Park Y Y Widen Riverview Y park sidewalk citizens imput. Needed to accommodate, wheel-chairs and strollers and pedestrians ~0New Community/ Y Recreation Center Y Y plus operating costs 10ks, for additional 5fl. See staff imput 99.099 99.106 99.131 99.134 Workshop, July 7, 1999---Staff.Project Status Resolution No. R-99-29 4/29/99 Tested Trade Pending House Action Clearing Vacant Lots 5/5/99 City Attorney to draft, fbr future Workshop Bid for Painting Police Station Staff bring back info for 6/23/99 meeting Chamber Of Commerce Bldg,,6/9/99, Report by 7/9/99 98.020 98.043 98.107 98.150 98.205 98.221 97.271 0 PENDING ITEMS 1998 Review Riverfront Zoning-1/22/98, 2/1 '1/98, Proposed riverfront zoning included with overall city rezoning and brought back in Ordinance form. Directional signs in City Right of Way, 2/11/98, staff.to come back with specifics. Proposed Fire/Security Alarms Ordinance, 5/13/98, 6/10/98. Staff.to bring back ordinance for review. Proposed Land Development Code Revision 8/5/98 Workshop., 8/12/98 Approved Solon&Associates, Inc, given new LDC number. Disbursement of Surplus Property, 1118/98 ,Attorney to draft ordinance. Use of City Stationary, 12/16/98, City Attorney to draft resolution PENDING ITEMS 1997 Extension of Water Mains for Businesses located West 0fUS'I and North of Main Street., 12/3/97- City Manager to obtain property owners and report back to council PENDING ITEMS 1996 96.02'1 Resolution No.R-96-12.,Amending Airport Field Rules Section V, Resolution No. R-96-13, Rescind Sebastian Aero Services Parking Agreement, City Manager to review pending list 10/2/96, City Manager reporterd notices still need to go out STATUS ? Ordinance, Codes that needs updating or published 1.. False Alarm Ordinance 2. Land Development Code 3. Rivcrfront Zoning, approved by council 2/11/98 Speed Ordinance necded Parking Ordinance needed Pet Ordinance needed Pending County plan Pending Solin & Associates rervision 8/12/98 To be inclnded with overall city rezoning and brought back to council in Ordinance form. Council wish lists citizenz imput Council wish lists citizens imput Citizens imput Ordinance 97-20 Code E~fforcemcnt need update'~ Couucil wish lists.citizens input 97-27 Trecs Protection ~, 97-28 Land clearing x,,. ~ ~l DRAFT SEBASTIAN CITY COUNCIL WORKSHOP MINUTES WEDNESDAY, JULY 7, 1999 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA Mayor Wininger called the Workshop to order at 7:00 p.m. The Pledge of Allegiance was recited and there was a moment of silence. ROLL CALL City Council Mayor Martha S. Wininger Vice Mayor Chuck Neuberger Mr. Joc Barczyk Mr. Edward J. Majcher, Jr. City Cqu~¢~l Abs~.o[: Ma-. Ben Bishop (excused) ~.~aff Present: City Manager, Terrence Moore Interim City Manager, John Van Antwerp City Attorney, Rich Stringer City Clerk, Kathryn O'Halloran Deputy City Clerk, Sally Maio City Council Workshop July 7, 1999 Page Two DRAFT 99.083 Mayor Wininger introduced the new City Manager, Terrence Moore. WQ1;tKSHOP ITEMS A. CiW Council Wish Lists fWish List Chart. Marina Info. ~;l~[l~nan Letter. C~trrent C~ncil,4genda Item Pending List. ~Yish Lists) Mr. Barczyk distributed a condensed wish list (see attached). 1. Restrooms at Yacht Club It was the consensus of Council to direct the City Manager to report back on funding sources and feasibility ofrestroom and possible shower facilities for the Yacht Club and Main Street ramps. It was noted that maintenance of the existing restroom at Riverview Park had to be looked into. Mr. Majcher said he could obtain photos of facilities from surrounding communities. 2. City Marina Mr. Van Antwerp discussed the value of the Vero Beach and Ft. Pierce Marinas and noted their managers said they could speak to City Council if requested. City Council discussion followed on whether cities should be in competition with private facilities, and; the idea that a city marina would only enhance waterfront businesses. 3. Riycrfront Property Mr. Van Antwerp stated there is a FRDAP grant approved in the amount of $100,000, Preservation 2000 grant applications will come under review soon, that Indian River County is willing to participate, and that the City has budgeted funds to match the FRDAP grant; therefore, the purchase can probably be achieved even without the other grants. Mayor Wininger stated that the idea of a City Marina can be further discussed when the city receives approval of funding for the riverfront property purchase. 4. North County Pool Vice Mayor Neuberger reported on the ?? meeting and stated that Indian River County is waiting for the governor to sign offon the property funding; and that the project should be started in fiscal 1999/2000. 5. Ordinance for Clearing Lots Louise Kautenberg, Sebastian urged that this be a priority item. 2 City Council Wish List Workshop July 7, 1999 Page Three DRAFT Vice Mayor Neuberger said he had actually asked for an ordinance to regulate that empty lots be kept clean of overgrowth. Mayor Wininger said in Port St. Lucie when a house is built, the adjacent property owners must clear their lots of underbrush to avoid fire hazard. It was suggested the City Attorney go ahead with some sort of ordinance to require property owners to clear out heavy brush to alleviate fu'e hazard. The City Attorney said the problem is defining what degree of undergrowth is appropriate. It was suggested he review Port St. Lucie's ordinance. 6. Ll01ity Tax Audit Mr. Barczyk cited a City Manager memo distributed today that states the City is in violation on the utility tax. Mayor Wininger noted that the City Manager will be placing this item on the next agenda. Vice Mayor Neuberger noted he had originally asked for franchise fees to be reviewed as well. The City Manager said he looked into both issues, and had spoken with the Finance Director about conducting a franchise fee study once the utility tax item is squared away. He noted the utility tax issue would be on the next agenda. 7. Land ClcaA~l~g Pcrmit/Fio~$ Mayor Wininger recommended, if land is cleared without a permit, a permit not be issued after the fact; and if land is cleared or cleared beyond thc allowable limit of the permit a triple fmc be imposed. Mr. Barczyk suggested the code be reviewed, be enforced or be eliminated if it is not going to be enforced. Mayor Wininger also recommended that decisions on such matters be made by the City Manager. The City Manager said he was reviewing this item and would report back. 8. tLstablish/Enforce Street Load Limits (Citizea.Ialzut] Discussion took place on truck weights, the need for a load limit ordinance and acquiring a means to check the weight. TAPE I- SIDE II (7:47p. m.) City Council Wish List Workshop July 7, 1999 Page Four DR, FT It was the consensus of Council that funding for a scale and enforcing state law be looked into. 9. Parking/Driving on Bik~ path~/$id¢~sllk~ Discussion took place on the problem with people parking on bikepaths/sidewalks and the need for an ordinance to prohibit it; and storing equipment and machinery on properties. The City Manager said the city should keep everyone apprised of information on on-going governmental projects. 10. Updated ~Jty Inventory It was the consensus of Council that there was a need for an updated city inventory. Mr. Van Antwerp said the Finance Department does maintain an inventory with the exception of items such as small tools. The City Manager was directed to establish an inventory policy. He said he would direct the Finance Director to include this in the budget process and introduce this to department heads as a necessary annual activity. 11. Set Uniform/Enfor.¢~ Speed Limits (Citizen lslpa0 Louise Kautenberg, Sebastian, urged adoption of uniform speeds. It was noted that a previous City Attorney had drafted a resolution for uniform speed limi~ but it had never reached Council; and that there were reasons for different speeds within a city limit. It was the consensus of Council to have the City Attorney look into this for consideration by Council. 12. Purchase Another ".Track Hoe" Vice Mayor Neuberger suggested purchase of another track hoe to enable public works to clean city drainage ditches at a faster rate. 13. Refurbishing City Hall Discussion took place on the need for refurbishment of City Hall, specifically the exterior; suggestion to obtain volunteer labor; and use of the previously budgeted $100,000 for the second floor windows which has not yet been utilized. The City Manager discussed ADA roles and other funding that could be added to this for refurbishment. Discussion took place on murals for public buildings. 14. B~I$~ Flood Plan The City Manager was advised that the City Clerk and Mayor had packets of information relative to the base flood elevation plan for his review. Vice Mayor Neuberger said because lot levels have changed, the City Engineer could research this for an easier change to the base flood elevation. The City Manager said he can direct Engineering to review this and bring it back to Council. 4 City Council Wish List Workshop July 7, 1999 Page Five TAPE H - SIDE I (8:50 p. m.) 15. Sale Surplus City Property Mayor Wimnger said she had a list of surplus city property, that she would provide it to the City Manager, and suggested property that is not usable be sold. Mayor Wininger called recess at 8:30 p.m. and reconvened the meeting at 8:45 p.m. All members present at roll call were present when the meeting reconvened. 16. l~ave Golf ¢9ur~ Can Mr. Van Antwerp said the cart paths have been budgeted and he had been informed it was being prepared for bid. 17. Traffic Signal Schumann and Barber Street Louise Kautenberg, Sebastian, said people use the intersection quite well and failed to see the necessity for a traffic signal. Mr. Barczyk said the school crossing guard informed him he has trouble with the intersection during morning hours. It was noted that traffic counts have shown that thc intersection does not warrant a traffic_light. Mayor Wininger advised that left turn lanes will also have to be installed at such time as a traffic signal is installed. 18. Skatcboard/In-L_ine/Skate3~l:~l ~ark There was no discussion due to the fact that this is an on-going proposed project and Mr. Bishop was heading it up. 19. Widen Rivexv_i,eW park Sid~volk to Accommodate Wheel Chairs, Stroller~ ~rgl Sal Neglia, Sebastian urged widening of the sidewalk within the park. Louise Kautenberg, Sebastian, said handicapped people were unable to park near nor access the Sebastian parade, Mr. Van Antwerp said there was an area set aside for handicapped parking near Riverview Park, however it may not have been well publicized. The City Clerk said she had encountered the same problem ta3d~ 'ng to locate handicapped parking. The City Manager discussed ADA requirements and recommended pursuing the widening of the sidewalk and handicapped parking access as fiscal year budget items. Discussion followed on getting marching bands to participate in the 4th of July parade. City Council Wish List Workshop July 7, 1999 Page Six DRAFT 20. New Community Center/Recreation Center The City Clerk said she would provide a copy of the Community Center rental schedule to Vice Mayor Neuberger. The City Manager asked whether City Council was interested in a boys and girls club/YMCA, or was it more prone to want a city-owned Center providing community recreational type services. Discussion followed on the proposed North County recreation facility, and whether or not the city needs another "teen" center which did not work in the past due to the way it was overseen. The City Manager said this was all the more rationale for a boys/girls club because they are administered by people with expertise. l~¢~l~li.~g List Items Rc~olntiort No_K-99-29 - T~ed Irad~ (,99.099) Vice Mayor Neuberger said the legislation had been passed; and the item remained on the pending list for inquiry of staff as to repercussions of the new legislation. Clearing Vacant Lots (,993 06] Already discussed. Bid for Painting Police Station (99.131) This item was left on the pending list since Mr. Van Antwerp advised that Public Works was looking at the possibly of splitting the bid or subcontracting some of the work out. The City Manager said City Council has the option of rejeeting the bid as it was originally submitted. Chamber of Commerce Building (99.134) The City Attorney said he would schedule a meeting with Rene Van de Voorde and the new City Manager to review the matter, and may report at the next meeting. Riverfront Zoning (1998) (,9.9,020) The City Attorney said provisions describing the zoning categories have to be incorporated into the Land Development Code prior to rezoning the areas in the Riverfront District. He said he had talked to the Growth Management Director who said he would talk to Solin and Associates and ask them to go ahead with those provisions of the new Land Development Code. The City Manager said he would make a conference call tomorrow to Solin and Associates to ascertain the schedule for these provisions of the Land Development Code. Mayor Wininger requested they be made aware that the Council has waited too long and that there are people trying to develop in that area. 6 City Council Wish List Workshop July 7, 1999 Page Seven DRAFT TAPE II- $IDE iI (9:45p. m.) At this time City Council went back to Council wish list items which were not included on Mr. Barczyk's new list. False Alarm Or,finance (98.11)7) Mr. Van Antwerp said there is a false alarm ordinance on the books at this time, however, staff feels the recently adopted County ordinance is a better one. Sebasti~ Underwater Recovery Unit Discussion took place on the status of boats used by the Police Department. Mr. Van Antwerp said staffwould have to review under what terms you may dispose of the vehicle used to tow the boats. Lands~apjrhg/Schumann I3-ive Medians Mayor Wininger said there is free mulch available from FPL, free native Ixees can be obtained, and expressed concern that the Schumann Drive area has been neglected. Vice Mayor Neuberger asked whether the memorial on Schumann Drive can be removed. Mayor Wininger said the Schumann bikepaths also need repair. Vice Mayor Neuberger went on to concur with proceeding with a Citize~vSugg¢$tion LQg, Police Policies and Prc~edur~s Manual, a ¢ilY Employee Suggestion Program, CollalllllnJl~ 12enter Parking Lot Paving as an add-on to the street paving program, and look into masonry company operating out of a church rather than home. ~2i[v Welcome Sign~ Mr. Barczyk said the Chamber of Commerce is in the process of painting the signs and the six old grouches reference will not be removed. The City Manager recommended said he will be proposing installation of new welcome signs at city boundary points in the median strip or other right-of-way. E~Ibert Street Mr. Van Antwerp said this item is still being reviewed by parks staff as to property lines, fence lines, vegetation. The City Manager was advised to put this on his list. Persollnel Policies and Procedures Malaual Mayor Wininger said this has been in the works for three years and urged that it be completed. Thc City Manager said he had directed the Human Resources Director to move forward on this. City Council Wish List Workshop Suly 7, 1999 Page Eight D AFT Dedicated Softball Field Discussion took place on establishment of a softball field. Mr. Majcher noted that the Barber Street senior league field was to have been used by the adult softball league but it never came to pass. At this time Council resumed review of the pending list. Directional Sig~s in Rights-of-Way (98.043) Mayor Wininger said "let staffcome back with specifics". Use of City Stationary (98.205~1 The City Attorney said he would come back with a resolution. l~xtension of Water Mains for Busine~ ~7.271) it was noted that the former City Manager had requested that he obtain property owner input and request that the County move forward on the area. This item was removed fi.om the pending list. Resolution Nos. R-96-12 and R-96-13 - Amending Airport Field RuI~s and Rescind Sebastian Aero t~arking Agreement (9(x02.1~ Mr. Van Antwerp said he had submitted amended field rules in the past but did not know why anyone wanted to rescind the Sebastian Aero parking agreement. This item remained on the pending list. Or.d~IlAll~;e No. ~)-96-07 - Employee Career Service System (96,033) This is the policies and procedures manual that was discussed previously. Refine Code Re: Council T[ayel Policy (96.131) The City Attorney said he will look at section 2-34 in regard to the 60 day submittal. The City Manager said a new travel expense policy resolution is being drafted by the Finance Department. Bench A~lycttjsi~g by Lions Club (97~25fl.~ Mr. Van Antwerp said he has had discussions with the Lions Club and this will come back. Advanced CommunicatioosN~twork. Inc. (97.211) Removed from pending list. 8 City Council Wish List Workshop July 7, 1999 Page Nine DRAFT planning and Zoning R~ommendation Re: l~ouisi~na Avenue (97.060) This item remained on the list for research of what plan of action was to be developed. p~rk lJ~ P01i~Y (.97.05 I) The City Clerks office will provide a previously drafted park ordinance. ~;chumann_P. afli TCmais Program (98.075) This item remained on the pending list for further review by the City Manager. Mr. Barczyk briefly reviewed the last page of his submittal relative to ordinances that needed updating or drafting. Mayor Wininger said on behalf of Council that a policy exists that they do not want agenda items at the last minute. Being no further business, Mayor Wininger adjourned the workshop at 10:20 p.m. Approved atthe ,1999, Regular City Council Meeting. Martha S. Wininger Mayor Kathryn M. O'Halloran, CMC/AAE City Clerk 9 From: Subject: Date: City of Sebastian 1225 MAIN STREET [] SEBASTIAN, FLORIDA 32958 TELEPHONE (561) 589-5330 [] FAX (561) 589-5570 INTER-OFFICE MEMOR,4ND UM All Department Head~ Rich Sarnolewicz ~ Director of Human Resources Employee of the Quarter July 9, 1999 Please submit your nomination for Employee of the (second) 2nd Quarter for 1999 to my attention no later than July 19th. I will distribute all the nominations to the Department Heads for consideration and you will vote on this via interoffice mail. This award will be given to the selected employee during a Council meeting in August. As a reminder of past issues raised, the following criteria will be followed: 1. All nominees must be employed by the City for at least one year; AND 2. All nominees must have the endorsement of their Department Head, although any employee can be nominated by a Department Head. Thank you for your attention to this matter. /dl City of Sebastian 1225 Main Street Sebastian, Florida 32958 CT. TV COUNCT. L AGENbA PACKET WEDNESDAY, ~TULY 7, 1999 WORKSHOP 7:00 PM .SEBASTIAN CITY COUNCIL WORKSHOP AGENDA WEDNESDAY, JULY 7, 1999 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. WORKSHOP ITEMS 99.083 A. City Council Wish Lists ~ish List Char~ Marina Info, Skillman Letter, Current Council Agenda Item Pending List, Wish Lists) 5. ADJOURN ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MF~TING (OR HEARING) WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VE, RBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (286.0105F. S.) IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THiS MEETING. Hearing Assistance Headphones are Available in Council Chambers for all Government Meetings. U~pcomin g Meetings Regular Meeting - Wednesday, 7/14/99 - 7pm Regular Meeting- Wednesday, 7/28/99 - 7pm Workshop - Budget- Wednesday, 8/4/99 - 7pm Jqegular Meeting - Wednesday, 8/11/99 - 7 pm Workshop - Budget - Wednesday, 8/18/99 - 7pm Regular Meeting- Wednesday, 8/25/99 - 7pm MARINA h-NFORMATION VERO MARII'qA VERO BEACH, FLORIDA $1.5 Million - Value $740,000 - Annual Budget 42 Moorings - $1,000 each to construct 80 Boat Slips Self Supporting Enterprise Funds with $311,000 retained for Capital Improvements Received $75,000 Grant FT. PiERCE MUNICIPAL blARINA Fr. PIERCE, FLORII)A $2.5 Million - Value 230 - Slips Only $1.5 5~allion Operating Budget ATTACHMENT "A" P 0 Box 2287 Delray Beach Fl. 33447 May 10, 1999 1-561-276-5678 Mr. Mark Mason, Finance Director City of Sebastian 1225 Main Street Sebastian FL. 32958. Dear Mr. Mason: I note from a newspaper article that the City of Sebastian may sell some property on Highway One, and I would like to mention that some time in the not too distant future, the City may have to have more office space and a modern building. At the present time, I have some land across Main Street from your present building and think that it would be an ideal location for an expansion of the City's office facilities. At the present time, we do not have County water and may not get it for about a year and a half. As a result, the price of land in this-'location is relatively low. it could be a goodltime for the City to plan ahead as to what land it may need. While some of my land is listed with a broker, I have reserved the right to sell directly to the City, thus saving the City the amount of a commision. I am available for consultation in Sebastian should any of the City officials wish to obtain more information. Yours truly, Roger %{. Skillman ATTACHMENT "B" 99.009 99.043 99.065 99.078 99.080 99.083 99.084 99.085 99.089 99.094 (updnted 6/28/99) Pending Items 1999 Recreation Advisory Board Recommendation to Remove Randall Snyder from Baard for Non-Al~endance in Accordance with Section 2-173 of the Code of Ordinances - 1/13/99 agenda - deferred to 1/27/99 - removed - Recreation Advisory Board - Accept Resignation of Famcy Pfister - 4/28/99 agenda - accepted - advertise position - Appoint ~To-Ann Webster as Sebastian River Area Little League designee - 6/9/99 agenda - appointed - Pfister position_still olzeq ~alary I~mges for Exempt Employees - 2/10/99 agenda - deferred for report by Human Resources - Direct Staff Regarding Selection Process for City Manager - 3/;:4/99 agenda - workshop scheduled for 7/6/99 Charter Review Committee - Discuss Appointment of Members - 3/24/99 agenda - City At~rarney to draft ordinance for 1st readin9 on 3/30/99 and ph on 4/14/99 for appointment procedures - Council to name two members and then full council to appoint 5 at-large members - appointment scheduled for 4/14/99 - First Reading of Ordinance No. 0-99-02 - Charter Review Committee Appointment Procedures Schedule Public Hearing for 4/14/99 - 3/30/99 - approved on 1st reading - I)h set for 4/14/99 - Charter Review Committee 1. Formally Announce Ten Individual City Council Appointments (W~ninger - Nathan Mccollum and lnez Fielding, hleuberger - Sondra McCana and Harry Thomas, Barczyk - ~Tames Mil end Walter Barnes, Bishop- Larry Paul and Louise Cartwright, Majcher - Tut Connelly and SOl F4eglia; 2. :Interview and Appoint Remainder of Applicants for Five At- Large Member Positions (Larry Napier, 5teven A~unchak, Norm~ Damp, Adrino Davis, and ~Toe &enerazio) - 4/14/99 agenda - 0-99-02 amended and adopted - members appointed - Charter Review Committee - Accept Resignation of 5raven Munchak - Appoint One At-Large A~mber - 4/28/99 agenda - resignation accepted and Louise Kautanberg appointed - leave olden for Charter Committee recommendation Adopt Resolution No. R-99-23 Declaring Surplus Property - 4/14/99 agenda - adopted - City Manager to notify Council of bid openinq date and copy legal ad - future agenda item to detePmine use of funds BellSouth Mobility Temporary Communication Facility City of Sebastian Site VEROSCT) - Approve Twelve Month Extension from 4/1/99 through 3/31/O0 at $7,000 Per Month - 4/14/99 agenda - approved - Bellsouth Mobility Telecommunications Facility L~ese - 6/23/99 agenda - staff to negotiate agreement Wish List Meeting - 4/14/99 agenda - time ran out - defea~ed to 4/28/99 - deferred to 5/5/99 workshop and special meeting - scheduled for 5/19/99 - each member to submit list of top twenty to City Manager by 6/2/99 and then he will compile into top ten priority list - I)laced on 7/6/~9 workshop quarterly Open Forums - 4/14/99 agenda - time ran out - deferred to 4/28/99 - deferred to 5/5/99 workshop and special meeting - scheduled for 6/30/99 - establish ~licy fop follow up on input Town Hall Meeting - 4/14/99 agenda - time ran out - deferred to 4/28/99 - deferred to §/5/99 workshop and special meeting - deferred to early September for scheduling Presentation of Certificates - Shirley Kilkelly and Clay F~elding - Former Tree Advisory Board Members - Tree Advisory Baard - Interview and Appoint to Two Regular Member Positions with Terms to Expire 4/2001- 4/28/99 agenda - presented - m~il to Kilkelly - Virginia &ardan appointed to regular term to expire 4/2001 - reedvertise fop Pemaining three positions Approve Tentative 1999/2OOO Fiscal Year Budget Calendar - 4/28/99 agenda - approved - leave this number open until budget adopted 99.099 99.100 99.105 99,105 99.106 99.131 99.133 99.134 98.020 98.042 98.075 98.107 98.150 98.205 98.221 Resolution No. R-99-29 - Tested Trades - 4/28/99 agenda - deferred fail'House action on licensing Transportation Enhancement Pea jeer - Autheri::e Staff to Prepare Application to Metropolitan Planning Organization for Sidewalks and Education Trail - 4/28/99 agenda - staff authorized to apply to MPO fay grant Discuss the Use of Filbert 5treat Property and Direct Staff Accordingly - 4/28/99 agenda - deferred to 5/5/99 workshop and special meeting - City Marmger directed ~o discuss with staff - peaced, gee - passive 17art~ - children - co_remitter - grants - eel)art back in 30 days Florida Communities Trust Preservation 2000 &rant - Apply for purchase of property adjacent to &ood C-uys - added to 4/28/99 agenda - staff directed to contract with Cope Canaveral Scientific nat to exceed $8,230 to pursue grant - back on 5/12/99 agenda - City Council approved $1OOOOOO match for $300,00 grant - hold open for notification Clearing Vacant Lots - 5/5/99 workshop agenda - ~t~ A~rorney to draft I~n~uage from suggestions'at 5/5/99 g~d bring back to future wbrkshop Award Bid for Painting Police Department to V~P Painting of Coral 5pHngs in the Amount of $7,800 - 6/9/99 agenda - [toff to bring backto 6j23/99 with further in(orrpation Adopt-A-Street Program with Ke~p ]:ndian River Beautiful Partnership - 6/9/99 agenda - 17ostl~oned to 6/23/9c~ C~mber of Commerce Buildings - 6/9/99 agend~ -_City Attorney to meet with Chamber administrativ.e person and£eport back within 30 days - ulpda~e re]~oL't 6./23/9~q r_e: olations Pending (w~s 97.274) Review Riverfrant Zaning - 12/16/97 workshop agenda - not addressed - carried to ~Tanuary workshop 1/22/98 - review not completed - workshop scheduled for 2/2/98 - review completed and two minar changes made - 2/11/98 City Council consensus to change proposed residential (yellow) area in narth to mixed residential/commercial (orange) after property owners addressed them on it - laroposed Riverfront zoning to be included with oyera~! city rezoning and brought back in ordinance Directional signs in City Right-of*Way - Provide staff with direction - 2/11/98 agenda - Council concurred with allowing these types of signs in r.o.w. - st~f_Lt¢_ c~me baclLwit~t specific~ /~'~dTiennis Pragram at Schumann Park- Znd,~an~veL~C ~sa~ R:c~r~ti~n (was 97.~62)- 3/25/98 agenda- city Manager *rected to ~ke b~ise, Ber~ m Z p ~ I ~ k ~r~an Advi~ ~a~ ~d come ~ck wi~ ~om~da~on to ~cil - Au~6ze G~ ~g~ ~ ~te Agr~t wi~ [nd~ River ~un~ m ~dle T~is P~gm~ at 5c~ T~nis ~ - 7/8/98 ag~a - ~ ~ger ~ negotiate wi~ ;RC Rec wi~ casein p~visions p~tec~ 5chu~n r~id~ ~d cam; back wi~ agree~? for ap~va] Proposed Fire Alarm Ordinance - 5/13/98 agenda - placed on 6/10/98 agenda - to be placed on a future workshop agenda - 8/18/98 workshop - staff to proceed_to bring back ordinance fqr review Proposed Land Development Code (LDC) Revisions - 8/5/98 workshop - consensus to use $olin for review - City Manager to bring agreement back to 8/12/98 - Approve contract with 5olin and Associates, ]:nc. for Review and Revision of Revised Land bevelopre~nt Code - 8/~2/98 agenda - approved and funding approved fram undistributed non-departmental not to exceed $34,OOO - use this number for new LDC Disbursement of Surplus Property - 11/18/98 - City Attorney to draft ordinance Use of City Stationary (Requested by V~ce AAa)mr Wininger) - 12/16/98 agenda - A~tomey to draft resolution 2 97.051 97.060 97.211 97.250 97.271 96.021 96.033 96.131 Pending Items 1997 Discuss Park Use Policy - 1/22/97 workshop - City Attorney to draft ordinance for another workshop - 5/28/97 discussion City Manager distributed draft recently - workshop asap - 6/11/97 workshop - revisions made - ~o come back to Council - City Attorney working on proposal to add. skateboard regulation - repo~ 5/13/98 - report 6/10/98 Planning and zoning Commission Recommendation to Request City Council to Direct City A/~noger to develop plan of action to address Louisiana Avenue from Main Street to Proposed ]:ntersection with High 5treat and Palmetto Avenue - 1/22/97 agenda - deferred until after &race's Landing appeal heard - City Manager diFected to odd to Capitol Improvements ~s Unfunded Need Presentation by Advanced Communications Network, Thc. - Cable Service - 9/3/97 - City Manager to begin prelimirtary negotiations and come bock to Council Consider Bench Advertising by Sebastian Lions Club - 10/22/97 agenda - consider on U_~ Land CR 512 at this tin:~ - sto(f di_rected to bring back re~rt - 3/25/98_01y M~Lger l~_work with ~.arnhill on agr_e_ement while code is being amended Main Str. e~t~-/~/~7~11/19/97 ~da - ~m~ ~ o~f~ ~ P~ding ~tems 1996 Resolution No. R-96-12 - Amending Airport Field Rules Section V - Parkin9 and License Form - Resolution No. R-96- 13 Rescind Sebastian Aero Services Parking Agreement - 1/24/96 agenda - postponed to 2/14/96 - City Manager to notify tenants - not an 2/14/96 agenda - update report at 6/26/96 meeting on pending list - City Man~ger~t~ address - 10/2/96 review of_pending list - City~Aonoger reported notices still need to go out ~ ~C~ S ~ t~> Ordinance No. O-96-O7 - Employee Career Service System - 1st Reading, Set Public Hearing 3/13/96 - 2/14/96 agenda - tabled to 2/28/96 at request of City Attorney - deferred at request of City Mar~ger at 2/28 meeting for further review - 6/16/96 City Mm~ger report - ordinance forthcoming 8/14/96 pending list review - City Manager said the document is done but that he wanted staff review prior to bringin9 to Council - 10/2/c~6 review of pending list - on hold until Human Re_sources Director qn board - new policy written in 19c)7 and being, reviewed into 1~98 - new o~dinonce number will be assigned Ln ~ L99~. //j~fine Code Re: City Council Expenses - 6/10/96 agenda - Cortwright suggested all expenses be presented for merit within 60 days or before end of fiscal year - finance Director is workin9 on travel and per diem policy - City Manager to review code - 8/14/96 Barnes requested this be on 8/28/96 - establish policy like employee policy - 8/26/99 agenda - staff_directed to bring back ordinance amending 2-34 and resolution establishing travel expense policy - 12J1~/~)6 review of pending list - need for documents noted Wish-List For 1999 Edward Majcher # 1. I would like to see Restrooms with a shower at the Sebastian Yatch Club boat ramp and dock facility, its been on the communities wish list many times before and never address. It would inhance the facility and is long overdue for the growth and usage our community puts on it. #2. I wish the City can find the resources to purchase the available property on and near the riverfront to control and operate a full service Sebastian City Marina for the future growth and stability of our great city. The fact that our City has Ocean Access from its river goes highly UnUoted. The vas amount of seasonal yatching traffic by passes our community and visits the Veto city marina as well as Fort Pierce. The one S>K>A> Kingfish tournament Fort Pieme holds annually brings in over 500,0005 in revenue, this is only one of over a dozen events they hold. Ocean Access is the key, with taxes from revenues like these the City would have more resources to fund projects to better the community as well as enhance existing business along the river front. #3. I wish North County had a full scale community pool to be used and supported by all tax payers. A place summer programs could be held, swimming lessons could be offered, and our High School and Joiner High could train. I grew up in south Florida, Dade County where 95% of all High Schools had a swim team & dive team. Where a public pool was accessible for each school to train back in 1975. Our we that far behind the times here we cant offer our community and children these choices. items for Council {?) (15) ~ - (12) Citizen Forum (16) ~ " (17) " " disbanded. ( 2 ) 99.106 Clearing vacant lots ( 8 ) 99.103 Filbert St. property ( 9 ) 98.107 False alarm ordinance. Citizen forum 04/29/98 (14) 98.150 Proposed Land Development Code Revisions. (1) UUlity TaxAudit. (6) Citizen Forum 04/30/97 Make Cornerstone Builders clean up their ($) Citizen Forum 07/30/97 Maintain Jog of Citizen suggestions. (10) ~ ' 07/30/97 Establish and enforce street load limits. (13) ~ ' 07/30/97 Do something about parking and driving on City sidewalks & bike paths. (4) Citizen Forum 10/29/97 outside toilets at Yacht Club. 04/29/98 Concrete still operating in Bus. Res. Zone Vocelle St. 04/29/98 Updated city inventory list. 04/29/98 Rest roCmlS City Boat Ramp. 10/29/98 Was underwater recovery unit authorized ? Should be (11) ZnvesUgato purchase of second 'track hoe" to speed up di'cch cleaning. Job is too big for one machine. (3) Set uniform City speed limits, With maximum enforcement. (7) Establish a beneficial suggestion program for City employees. (20) Scuttle Sebastian Police Dept. ' NAVY' unneeded expense. (19) Citizen Forum 04/30/97 Pave Community Center Parking Lot, possibly under street paving project. (18) Pave cart paths at city golf course. Cl~uck IVeube~ TO: FROM: SUBJECT: City of Sebastian 1225 Main Street D Seba..ntian, Florida 3;~958 Telephone (561) 589-5330 CI Fax (561) 589-5570 E-M~I: ci~seb~iu.net MEMORANDUM John VanAntwerp, Interim City Manager Martha S. Wininger, (~,' Mayor Wish List - In No Particular Order DATE: June 22, 1999 City should take active role in protecting environment, e.g., Canals, River, Trees, Gopher Tortoises .~ No land clearing permit should be issued until building plans submitted. (Triple fine for clearing without permit, no exceptions) Refurbishing City Hall: Exterior, Windows, second floor, Elevator (This item has been budgeted in Capital Improvement Projects for many years) Personnel Policies and Procedures Manual (In the works over 2 1/2 years) Base Flood Elevations FEMA Mapping (Application deadline 8-99) Schumann Drive Medians Landscaping with Florida native, low maintenance plants Bike Path Repairs - Schumann Drive: Pot holes in asphalt, major cracks in concrete - in poor condition for years and years, (Summer ideal time to repair as school is closed) Wish List - Mayor Wininger Page 2 Uniform speed limits on residential streets Security Alarm Ordinance Sale of surplus city property (Return same to tax roles) MW:is c.c. Council Members City Clerk City Attorney Barczyk Dream/Wish List Purchase of Riverfront property Place City Crest on council chamber wall Traffic signal at Schumann/Barber street Continue drainage improvement Continue street improvement Repair or Replace the City welcome signs Remodeling of City Hall Outside bathroom at maxina/yatch club Dedicated softball fields New Community/Recreation center Skateboard/In line skating complex Paving unpaved areas (streets) of Sebastian Widening of City park sidewalk (fiverfront) Marina Maintain city-wide fishing village theme Plan for the development of CR 512 corridor Develope user fees until property/dwelling are place on tax roles 2. The following are citizen concerns as express during the quarterly forum, that should be address by the council. Maintenance of bike paths and sidewalks (several) Object to funding of Labor Day fireworks Street repairs, control/speed signs, enforcement Allow pets in city parks Paving community center parking lot Initiate a complaint log along with follow up actions Complaint log at council meeting for public review Leasing of heavy equipment for short projects Direct tractor trailers from using Schumann Street as a short cut to US 1 Speeding on Schumann Street, especially heavy trucks Quality and service of Falcon Cable Taylor violation of city codes, and abusive language Abandonment of construction sites by builders Skydive Sebastian, camping, noise, and Iow flying aircraft's_ Parking on bike paths and side walks Trucks weight limit are not enforced Impact fees for impacts Effectiveness of Code Enforcement and Building inspectors Up date city property invento~ Encourage public participation in city boards Speaker installed outside council chambers Unnecessary removal of trees bv builders Barczyk DreamAVish List Reduced special use permit Land cleating not according to requests Riverfi-ont code, clarify inordinate burden and hardship Major waivers/variance must be approved by council Concerns about the code enforcement qualifications Book on the progress of programmed works be available at the council meetings Weight Limits of trucks not posted on vehicles Joe Barczyk