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HomeMy WebLinkAbout07122000ACTION_UST THE FOLLOWING IS A LIST OF ACTIONS TAKEN AND/OR DIRECTIONS GIVEN AT THE 7/12/00 REGULAR MEETING All Follow-up Correspondence should be copied to the file and any file to go in the vault should have its backup matedal put in chronological order City Manager, City Attorney, Purchasing and ell other department heads get a full set of draft minutes, and are responsible for copying whatever is pertinent to their departments. We wi//continue to piece copies of individual minutes pages in backup fi/es. 00.163 00.001 00.164 00.006 00.165 J.ntroductign of New City Engineer Ralph Brescia - introduced Code Enforcement PJ'~:ess - Status Report by Police Chief Randy White and Lieutenant Chanse Reardin - presentation - distribution of report attach report to minutes /~pproval of Minutes - 6/28/00 Regular Mee_tina - approved sign, seal - place in book with any designated backup Resolution No. R-00-37 - Vacation of Easement - Selle, Lots 7 & 8, Block 77, Sebastian Highlands U[lJt~ - adopted sign, seal res - copy to file, counter, GMD, Engr., record original resolution (see manual) tile backup in vault - VACATION OF EASEMENT by Unit Number, Then Block and then lot when recorded original returned - copy to GMD and backup tile - blue back and tile vault - 2000 ORIG RES update \wp-res~r-00 as to adopted date note location of backup with sheet labeled "R*00~37 Vacation of Easement - Selle - See Vacation of Easement" Accept Keith Miller's Resignation from Board of Adjustrrt_e_D~ with Regret Effective Immediately - accepted copy minutes to file letter to Miller file vault - BOARDS/COMMITTEES - Bd, Of Adj. Welcome Wagon Alumni Request for Use of Riverview Park for Member Oktober~e~t Celebration ~ 50 - 60 People - Electricity - 10/20/00 1 ~[ am to ~pm - approved copy minutes to file letter to Welcome Wagon notify PD and PW file vault - PARKS - use of Riverview 00.076 00.128 00.091 00.166 00.167 00.168 Vero J~each/lndian River Cou. QtyJ~ecreation Depa~meQt ReQuest for Use of Rivervie_w Park w/Electricity .Assistance of Sebastian PD ~lDd Use of Community C~nter in the Event of I~ain for Annual Hallowe~p__Parade ;- 10/28/00 - approved copy minutes to file letter to VB/IRC Rec notify PD and PW file vault - PARKS - use of Riverview ! Water Restriction - consensus to us~ currant emergency language as year round restriction - then further discuss emergency restriction language - City Attorney will have to draft ordinance for 1st reading on 7126100 and final adoption on August 9 - new restrictions to go in city newsletter following 1st regular meeting in August copy minutes to file file pending credenza Resolutio_n No. R-00-38 - Authori~;~ Neg.o_tiation of Loan in the Aggregate Amount Not tO Exceed $865,000 from Florida Municipa~ l. gan Council - adopted sign, seal - copy to file, counter, Finance, PW blue back original res and file vault - 2000 ORIG RES file backup in vault - 2000 RES BACKUP update \wp-res~r~00 as to adopted date Appropriate $2,046 from Golf Co._.urse Revenue and Purchase .aDd Install Osmac Irriga[[o9 ~ystemJor Golf Course from Hector 'l[grf [n the Amount of $67.046,80 -Piggyback Manatee County Bid_ - funds appropriated and purchase approved copy minutes to file file FINANCE - 2000 Bids/Purchases - Golf Course ~waJ'd Bid for Stortecrop Dam Project Io ~t~rray Logan Construction, 1119. in_the Amount of $278,000 - awarded copy minutes to file file FINANCE - 2000 Bids/Purchases ~ Golf Course Jean will administer execution of contract with Murray Logan create new file and file in vault - AGREEMENTS - Miscellaneous add to \wp-files~agreemen.wpd Direct City Manager to Solicit Agreemept from United States Department oJ the Army for War Memorial in City of Sebastian - CM directed to solicit agreement, meet with VFW and Amer Legion on location, come back to council w/proposal for site and approval to proceed with agreement copy minutes to file file pending credenza Appointment of MPO Citizens Committee member- 7/26/00 agenda DRAFT SEBASTIAN CITY COUNCIL MINUTES REGULAR MEETING WEDNESDAY, JULY 12, 2000 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 2. 3. 4. Mayor Barnes called the Regular Meeting to order at 7:00 p.m. The Pledge of Allegiance was recited. There was a moment of silence. ROLL CALL City Co_un ciLPre, s_erL[; Mayor Walter Barnes Vice Mayor Ben A. Bishop Mr. Joe Barczyk Mr. James Hill C~ CounciLAbse~.t; Mr. Edward J. Majcher, Jr. (Excused) Staff Present: City Manager, Terrence Moore City Clerk,.Kathryn O'Halloran Chief of Police, Randy White Police Lieutenant, Chanse Reardin Golf Course Director, Greg Gardner Public Works Director, Terry Hill Deputy City Clerk, Sally Maio Regular City Council Meeting July 12, 2000 Page Two DRAFT 00.163 00.001 10. ,~(~E~DA MODIFICATIONS (ADDITIONS/~bll;)lOR DELETIONS) Items not on the written agenda may be added only upon a majority vote of City Council members (R-99-21) NOne. ~ pROCL~MA'[IONS. ANNOUNCEMENTS ANI~IOR PRESENTATIONS A. lntroductio~ of_l~ew CitY Engineer Ralph Bre.~ia The City Manager introduced Mr. Ralph Brescia. Mr. Brescia introduced his wife and addressed City Council, noting he will begin work on August 7 2000. Code Enforcement Process - Status Report b_.y Police Chief Randy White and Lieutenant Chanse Reardin (No Backup) The City Clerk distributed a Code Enforcement Statistics Report at the beginning of the meeting at the request of Lieutenant Reardin (see attached). !Chief White and Lieutenant Reardin briefly described the enforcement program and related computer s~)ftware. Chief White responded to inquiries about the citation system, noting the citation form has been appr~3ved by the City Attorney and is in the process of being printed. The City Manager briefly addressed Council or~ the process. Chief White said reports will be submitted to Council on a regular basis. Sal Neglia, Sebastian, asked why all violationslcould not be addressed seven days per week. CITY ATTORNEY MATTERS I Absent. CITY I~ANAGER MATT_ERS Reported on his response to a resident's concerns regarding on-going Schumann Ddve improvements. CITY CLERK MATTERS None. CITY COUJ~CILMAT_TER~ A. Mr. Barczyk Reported on calls regarding letter to e(litor about costs for water connection Noted Harry Thomas' resignation from the Metropolitan Planning Organization Organization Citizen Advisory Committee. Mayor Barnes p[~blicly announced the opening and asked that the appointment be on the next agenda ' Regular City Council Meeting July 12, 2000 Page Three B. Mr. Hill DRAFT Discussed the Dennis Fink letter regarding concerns about possible loss of revenues for the Eagles Nest restaurant during next summer's Golf Course closing. The City Manager reported that there will be a note in this Friday's newsletter about this subject; and said he would be meeting with Mr. Fink tomorrow, however, if Council wishes to consider his concerns it could be placed on a future agenda. The City Manager was directed to let Mr. Fink know if he is interested in coming before Council he may do so. C. Mr. Maicher Absent. D. Mayor B~rnes None. E. Vice Mayor Bishop None. 00.164 11. CONSENT AGEND/~ All items on the consent agenda ere considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda/terns unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. A. Approval of Minutes - 6/28/00 Regular Meeting Resolution No. R-00-37 - Vacation of Easement - Selle, Lots 7 & 8, Block 77, Sebastian Highlands Unit 2 (Growth Management Director Transmittal 7/3/00, R-00-37, Application, Site Map, Staff Report, Utility Letters) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, VACATING CERTAIN EASEMENTS OVER LOTS 7 AND 8, BLOCK 77, SEBASTIAN HIGHLANDS UNIT 2; PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR RECORDING; PROVIDING FOR EFFECTIVE DATE. 00.006 Accept Keith Miller's Resignation from Board of Adjustment with Regret Effective Immediately (City Clerk Transmittal 7/5/00, Miller Letter) 00.165 00.076 Welcome Wagon Alumni Request for Use of Riverview Park for Member Oktoberfest Celebration - 50 - 60 People - Electricity - 10/20/00 11 am to 2 pm (City Clerk Transmittal 6/29/00, Letter 6/28/00) Vero Beach/Indian River County Recreation Department Request for Use of Riverview Park w/Electricity, Assistance of Sebastian PD and Use of Community Center in the Event of Rain for Annual Halloween Parade - 10/28/00 (City Manager Transmittal 6/27/00, Redstone Letter 6/20/00) The City Manager read the consent agenda and the City Clerk read the title for Resolution No. R-00-37. Regular City Council Meeting July 12, 2000 Page Four DRAFT MOTION by Hill/Barczyk "1 move to approve consent Sgenda with the approval of the minutes," ROLL CALL: Mayor Barn~s - aye Mr. Bishop i - aye Mr. Barczykl - aye Mr. Majcher - absent Mr, Hill ~ - aye MOTION CARRIED 4-0 12, 13. PUBLIC HEARING - None INTRODUCTJION OF NEW BUSINESS FROM THE PUBUC Item that has occurred O~ was discovered within the Previous six months which is not otherwise on the agenda - sign- up required, limit often minutes for each speakeri Sal Neglia, Sebastian, expressed concern abeUt politicians and businesses advertising in the parade, the Lions charging booths for use of electricity in the park, and a Code Enforcement Board recommendation for -a higher citation amount of $200 which was reduced to $100 when presented to City Council. Mr. Neglia was asked to provide minutes from Code EnfOrcement. 00.128 14. 15. The Finance Director said Mr. Osmundson of located next to an electric outlet. COMMITTEE REPORTS/RECOMMENDATiO None, _OLD BUSINESS Ihe Lions Club stated the cost was a premium for a booth NS A. ~/~ater Restriction {.Current LaDguage~ (Requested by May~or Barnes) David Johns, Sebastian, agreed with the three day system but disagreed with limiting the time. Mr. Bishop suggested adopting the odd/even three days per week as the City's year round policy and in an emergency limit the hours allowed to water to early morning and early evening on the allowed days. Tape I- Side II (7:48 p.m.) Following further discussion, it was the genera day per week as the year round restriction and consensus of City Council to establish the odd/even three then to discuss further the emergency restriction. 4 Regular City Council Meeting July 12, 2000 Page Two DRAFT 00.091 16. The City Manager said he had heard concerns about new landscaping; and it was suggested that perhaps building permits could be used by enforcement officials to determine what is new landscaping. This item will be on the July 26, 2000 regular meeting agenda. Mr. Barczyk requested information in the citizen newsletter regarding water assessment and connection. The City Manager said he would work with Dan Chastain and work up a synopsis for the newsletter. NEW BUSINESS Resolution No,.R-00-38 - Authorize Negotiation of Loan in the Aggregate Amour[t Not to Exceed $865,000 f[om Florida Municipal Loan Council (Fir~ance Director Transmittal 7/5/00, R-00~38, Finance Director Memo. Form of Loan_Agreement~ A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA, AUTHORIZING THE NEGOTIATION OF A LOAN IN AN AGGREGATE AMOUNT NOT TO EXCEED $865,000 FROM THE FLORIDA MUNICIPAL LOAN COUNCIL (CAPITAL PROJECTS AND EQUIPMENT ACQUISITION PROGRAM); APPROVING THE ACQUISITION, CONSTRUCTION AND ERECTION OF CERTAIN CAPITAL PROJECTS; APPROVING THE EXECUTION AND DELIVERY OF A LOAN AGREEMENT WITH THE FLORIDA MUNICIPAL LOAN COUNCIL; AUTHORIZING THE EXECUTION AND DELIVERY OF A NOTE; APPROVING THE EXECUTION AND DELIVERY OF A DISCLOSURE AGREEMENT; PROVIDING CERTAIN OTHER MATTERS IN CONNECTION WITH THE MAKING OF SUCH LOAN; AND PROVIDING AN EFFECTIVE DATE. The City Clerk read Resolution No. R-00-38 by title. The City Manager and Finance Director briefly described the loan program and responded to questions from City Council regarding the equipment being considered for purchase. It was noted that approval of the loan does not provide for approval of equipment purchase. MOTION by Hill/Barczyk "1 move to approve Resolution No. R-00-38, providing authorization for the negotiation of a loan in the aggregate amount not to exceed $865,000 from the Florida Municipal Loan Council." ROLL CALL: Mr. Bishop - aye Mr. Barczyk - aye Mr. Majcher - absent Mr. Hill - aye Mayor Barnes - aye MOTION CARRIED 4-0 Regular City Council Meeting July 12, 2000 Page Six DRAFT 00.166 00.167 C. 00.168 D. Tape II - Side I (8:34 p.m.) Aj;)Dropriate $2~046 from Golf__Course Revenue. and Purchase and InstalLOsmac IrrigatJon_,~ystem for Golf Course from Hector 3'urf_[n the Amount of $67,04~tj80 - PiggybackMan{atee CountyBid (Golf Course Trans~T~ittal 6/23/00, Brochures Under Separate CQv~r, Purchase Requisition) The City Manager briefly described the Proposed purchase of the irrigation system and responded to questions from City Council. MOTION by Barczyk/Hill '1 move to authorize the staff to purchase the Osmac Irrigation System from vendor, Hector Turf and appropriate additional $2,046,8~0 from the Golf Course Revenue.' / ROLL CALL: Mr. Barczyk I - aye Mr. Majcher - absent Mr. Hill - aye Mayor Barnes - aye Mr. Bishop - aye MOTION CARRIED 4-0 Award Bid for Ston_egrop Dam Proje~:tt¢ Murray I~ogan Construction. Inc. in the Amount of $278.000 (Purchasing Transmittal 6/29/.)0. Bid Tabulation) The City Manager briefly described the l~roject, and ensured that the vendor will be appropriately licensed in accordance with City regulati OhS prior to execution of contract and notice of commencement. MOTION by Bishop/Barczyk ' ".1'11 move to authorize staff to eqter into a contract with Murr. ay Logan Construction for the replacement of Stonecrop Dam Project in the amount of $278,000. ROLL CALL: Mr. Majcher Mr. Hill Mayor Barnes Mr. Bishop Mr. Barczyk MOTION CARRIED 5-0 Direct City Manager to Solicit A. greemer Memorial in City of Sebastian (No Back, - aye - aye - aye - aye - aye It fy_om United States Department of the Army for War ~P) The City Manager was directed to solici1~ the agreement, and then come back with a site proposal, at which time City Council will consider approval of the agreement. He said he could invite the VFW and American Legion to meet in City Hall to discuss the location.