HomeMy WebLinkAbout01281998ACTIO~ I~ST
THE FOLLOWING IS A LIST OF ACTIONS TAKEN AND/OR DIRECTIONS GIVEN AT THE 1/28/98
REGULAR MEETING
All Follow-up Correspondence should be copied to the file and any fi!e to go in the vault should have its
backup material put in chronological order and placed in clips within the file
Oty Manager, Oty Clerk and Oty Attorney get a full set of drafl minutes, therefore, they do not need
copies of minutes pages for items relating to their positions
98.021
98.022
98.023
98.024
Pf~:aentat[on by Am~fic~ Caaq~r Society - presentation of Relay for Life Sign to hang at
city limit - no action required
A) Mayor to K~ocl Ptocl~o~tion Callitlg Mai'ch ]0, 19~95 ~O~tOl ~!~ti~n; B) A~op~
Re~oj~0on N~, R-98-Q 1 ~ A~rd~c~. ~ Cheer 4,07; G) Fg~al ge~s~ to Sup~(~or
Aperients - read, adopted, approved, affirmed
copy proclamation to file and SOE
post original proclamation on front board
sign, seal res - copy to file, counter, attorney, election file, SOE
prepare letter to SOE - formal request to conduct election election matters, proclamation,
resolution, and affn'mation of canvassing board- include copies of minutes for all - copy
whole packet sent to her to elections file
copy minutes for all election items to elections file
ApptqYal of Miout~ - 1/13/98 R,g~hr M~i,qg - approved
sign, seal - place in book
Adop[ lZ,~$olutioll No. R-98-Q$ - Va~:otior~ of ]Eo~enaent - [q~ri~ - adopted
sign, seal res - copy to file, counter, attorney, DCD, Jan, applicant
record original - follow procedures
update \wp-rest'-98 as to adopted date
blue back when returned - file vault - 98 OPdG RES
file backup in vault - VACATION OF EASEMENT
A~thoriz~ Pur~;ho~e of Policy Depp. rtp0;~ Fqujproeqt (Emergeta~ Light~ oncl $ir~r~s for N~w.
Y~lliclc~ op, Order nad ~,xisting Unnl~ked ¢,ar~ 13eing Transferred I~0 P~trol) :.GSA
CO~[r~ ?ri~e $6,56 L47 - approved
copy minutes to file, Finance, PD, Purchasing
file backup in vault - FINANCE - 98 Bids/Purchases
98.025
98.026
98.027
98.028
98.029
98.030
Change Or0cr #20 for C,R, M~L¢II~ - P, lmu01 COvert Pipe In~tollation -
PO 97.099 #1829 bY $19,0~5.75 - approved
copy minutes to file, Finance, Purchasing, PW/Eng
obtain signed change order for filing
file backup in McClellan file in AGREEMENTS - Miscellaneous
update \wp-files\agree. cur list under McLellan
A~pojntmCnt of Cansultam Se, J~fioo Commiltce for Struc~al.l~ngio~r RFP in
~jth F$ 2~7.055 ~(1 R~olutjgI~ R-95-22 - Pnb[ic .Wotl~ Director, (2i.~ Etlgine~r. Fi~art_ce
Dk~gor, at!el A~t, Jo City M0oager/Pl~r~:ka~ing Ag~t - appointed
copy minutes to file, PW, Engineer, Finance Director, Purchasing
file in RFP (Structural Engineer) folder'
^~rmmm~ for~nnu~1340t~1~ - F~t¢~d F, xisting Con~ for Or~ ¥~ar a~ Qriginal $i0
Pri~ - ~10~Jc, llawk Q1larly ofFloyjdtl ~d/-lenry Fjsche4'~ ~d So3s - approved
copy minutes to files in (Blackhawk) and (Fischer), Finance, Purchasing, PW
letters to Blacldaawk and Fischer (or agreements?) (who?)
update \wp-files\agree.cur - Miscellaneous - (Blackhawk) and (Fischer)
Approve Purc3~ ofB~vlell Pa~l~d 755 CM P!qttvr for Co_.ram~it~ I~v,Jopment ~d
Publi~; Wgrks - M~l;r~ P~d~ Co0tract - Includ~ 0q~ Ye~ Warranty - $6~Z47 - approved
copy minutes to file, Finance, DCD, PW, Purchasing
file backup in vault - FINANCE - 98 Bids/lha'chases
Club -.l~btvaty 14, 1991~ - 2 pm to 7.p.m, &g~ Ver~fie. d ~ approved
notify applicant of parking problem at YC
copy minutes to file, PD, PW
letter to Cla?k
fde Ye/cc '/
Rmolution ofTr~ R~mvv, al from Rithord $91got Property at2~ t Main ~tr~t - $ 4,000
payment authorized if$olgot signl release
copy minutes to file, Finance, PW
iettex to Solgot (who?)
file vault - PUBLIC WORKS?
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95.03
$¢h~;d.u~ O.u{a'~!y O~>e~l Pub. li.¢ ~01311n I~ -scheduled for 2/24/98, 4/29/98, 7/29/98
and 10/29/98
update \wp-rain\upcoming
copy minutes to all depts., Linda for Chambers calendar
post notice on front board
file vault - CITY COUNCIL
98.032
Polil;c. I)i$1~ltc,.h g. adio - C.ommm~¢atiqr~ lnternotiQnat- E:xch~ge 0Id I-l~d Held R~Idio~
a~d Bas~.5laliqu fOr bI~ llacorder l,J~fi119/9It - approved
copy minutes to file, Finance, PD, PW, DCD, Purchasing
file POLICE DEPT.
Introducliort o. flq.~ Bl:shl~
John Harrington - CR512 problems
Thomas Cox - K of C - Gibson Avenue paving
Fred Mensing - Gibson Street history
Barn~s
canal near Wimbrow undermined
where is ordinance re: compensation for road damage by trucks
Anglers Inn ~ using Cavcorp for parking
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City of Sebastian
1225 MAIN STREET 'u SEBASTIAN, FLORIDA 32958
TELEPHONE (561) 589-5330 n FAX (561) 589-5570
SEBASTIAN CITY COUNCIl,
AGENDA
REGUI, akR MEETING
WEDNESDAY, JANUARY 25, 1998 - 7:00 P.M.
CITY COUNCIL CBAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
ALL AGENDA ITEMS MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK
- 1225 MAIN STREET, SEBASTIAN, FLORIDA
Individuals shall address the City Council with respect to agenda items immediately prior to deliberation of the item by the City Council
- limit often minutes per speaker (R-97-21)
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. INVOCATION - Police Chaplain Frank Camillo
4. ROLL
5. AGENDA MODIFI(~ATION5 (ADD[TI0~5 Ab~/Q.[t QI~IcI~TIONS.)
Items not on the written agenda may be added only upon majority vote of City Council members (R-97-21)
6. PRQCLAMATION~i,.ANNQUNCI~MI~NT$ AND/OR PR~SENTATIQ~
98.021 A. Presentation by American Cancer Society
7. CITY ~TTQ~4NF~y MATTERS
s. CiTY MAN4GER MATTF.R5
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Clerk Transmittal 1/21/98, Proclamation, R-98-0 I, Charter Sections)
(City
98.022
1-11 Mayor to Read Proclamation Calling March 10, 1998 General Election
Adopt Resolution No. R-98-01 in Accordance with Charter 4.07 - Designating Polling Places,
Offices to be Filled and Questions to be Decided
A RESOLU'I/ON OF THE CITY OF SEBASTIAN, INDIAN R/VER COUNTY, FLORIDA DESIGNATING THE
OFFICIAL POt~I3NG PLACES FOR A GENERAL I;I.~CTION TO BE ~.D ON MARCH 10, 1998, FOR THE PURPOSE
OF ELECTING TWO (~-) CTfY COUNCIL MEMBERS FOR TERMS OF TWO (2) YEARS; PROVIDING FOR REPEAL
OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; AND PROVIDING FOR AN
EFFECTIVE DATE.
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13-26
98.023
27-40
10.
C. Formal Request to Supervisor of Elections to Administer March 10, 1998 Election
D. Affn'm Canvassing Board Appointments
¢ONSE &GFd A
All items on the consent agenda are considered to be routine and will be enacted by one motion.
There will be no separate discussion of consent agenda items unless a member of City Council so requests;
in which event, the item will be removed and acted upon separately.
A. Approval of Minutes - 1/14/98 Regular Meeting
Adopt Resolution No. R-98-08 - Vacation of Easement - Harris (Community Development
Transmittal 1/20/98, R-98-08, Application, Site Map, StaffReport, Utility Letters)
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A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN KIN'ER COUNTY, FLORIDA, VACATING, ABOLISHING,
ABANDONING AND DISCONTINUING THE PUBLIC UTILITY AND DRAINAGE EASENfENT ON THE
SOUTHWEST FIVE (5) ~..~T OF LOT 1, BLOCK 42, SEBASTIAlq H/O~S UNIT 2, AND THE NORTITEAST
FiVE (5) FEET OF LOT 8, BLOCK 57, SEBASTIAN HIGHI2%NDS UNFF 2, PARA/J ,k-L TO THE COMMON LOT LiNE
BETWEEN LOTS I AND 8, LESS THE SO~T TEN (10) FEET THEREOF, ACCORDING TO THE PLAT
THEREOF, RECORDED INPBI 6-88-88B, PUBLIC RECORDS OF INDIAN RIVER COUNTY, FLORIDA; PROVIDING
FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWTFH; PROVIDING FOR
RECORDING, AND PROVIDING AN EFFECTIVE DATE.
98 .O24
41-44
Authorize Purchase of Police Department Equipment (Emergency Lights and Sirens for New
Vehicles on Order and Existing Unmarked Cats Being Transferred to Patrol) - GSA Contract Price
$6,561.47 (PD Transmittal I/9/98, Price Quotes & GSA Contrac0
98.025/
97.090
45-48
Authorize Change Order #20 for C.R. McLellan - Annual Culvert Pipe Installation ~ Increase PO
#1829 by $19,085.75 (Public Works Transmittal 1/19/98, Change Order #20 and Acknowledgment,
Map)
98.026
49
Appointment of Consultant Selection Committee for Sla'uctural Engineer RFP in Accordance with FS
287.055 and Resolution R-95-22 - Public Works Director, City Engineer, Finance Director, and
Asst. to City Manager/Purchasing Agent (City Manager Transmittal I/21/98)
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98.027/
96.260
98.028
53-54
98,029
55-56
98.030
5~62
98,031
~-~
11.
12.
13.
14.
15.
16.
Agreements for Annual Materials - Extend Existing Contracts for One Year at Original Bid Price -
Blaekhawk Quarry of Florida and Henry Fischer and Sons (PW Director/Purchasing Agent ~
Transmittal 1/12/98)
Approve Purchase of Hewlett Packard 755 CM Plotter for Community Development and Public
Works - Metro Dade Contract - Includes One Year Warranty - $6,747 (Director of Community
Development Transmittal 1/21/98, Specs)
Gerald Clark, Sr. Wedding Reception - Approve AfB Use in Conjunction with Use of Yacht Club -
February 14, 1998 - 2 pm to 7 pm - Age Verified (City Clerk Transmittal 1/16/98, Applicatiod;~
None
IblTRODUCTIObl OF bll~W BUSINESS }"RQM~THE PUBLIC
}Vhich is not otherwise on the agenda - sign-up required - limit often minutes for each speaker.
CO~TTEE KEPORT$/RE COMMENI~ATIQNS
m~w sUreNeSS
A. Resolution of Tree Removal from Richard $olgot Property at-Y2 [Main Street (City'Manager
Transmittal 1/21/98, PW Letter 8/18197, Solgot Letters 8/23/97 and 9/12/97, PW Memo 11/26/97)
B. Schedule Quarterly Open Public Forum Dates (City Manager Transmittal 1/21/98, Calendars)
L~TY CQI.~CIL M~TTI~BS
3,. Mr. Larry Paul
B. Mrs. Ruth Sullivan
C. Mayor Walter Barnes
D. Vice Mayor Richard Taracka
Mrs. Louise Cartwright
17.
ADJOURN (All meetings shall adjourn at l O: 30 p.m. unless extended for up to one halfhour by a
majority vote of City CounciO
ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COUNCIL tVITH RESPECT TO ANY MATTER
CONSIDERED AT THIS MEETING (OR HEARING) WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO
ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS,¥£4DE, WHICH RECORD LVCLUDES THE TESTIMONY AND
EVIDENCE UPON WHICH THE APPE.4L IS TO BE HE.4RD. (286. 0105 F.S.)
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IN COMPLIANCE If?TH THE AMERICANS WITH DISL4BIL1TIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL
ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-3330 AT LEAST 48
HOURS IN AD~/'ANCE OF THIS MEETING.
Hearing Assistance I~eadphones are Available in the Council Chambers for all Government Mee~'ngs.
Upcoming ~[eetings (Subject to Change) :
PVorkshop on Code Enforcement- F/ednesday, February 4, 1998 ~ 7pm
Regular Meeting - Wednesday, February I 1, 1998 ~ 7pm
Regular Meeting - Wednesday, February 25, 1997 ~ 7pm
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City of Sebastian
m 1225 MAIN STREET g SEBASTIAN, FLORIDA 32958
TELEPHONE (561) 589-5330 cI FAX (561) 5t39-5570
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CITY COUNCIL AGENDA TRANSMITTAL
m
m
m
SUBJECT:
March 10, 1998
Election Matters
AGENDA NO:
DEPT. ORIGIN:
DATE SUBMITTED:
MEETING DATE:
1]28/95
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APPROVED FOR SUBMITTAL:
EXltlBITS:
City Manager' ~.//~,t/~-~4~/~'-~
Expenditure Required: Amount Budgeted:
Not At This Th'ne
* Election Proclamation
* R-98'01
* Sec. 4.05, 4.07 & 4.08 Charter
* SOE letter 1/8/98
Appropriation Required:
The City Council, each year, is required to:
1) Call thc general election by proclamation (in aeccordance with Section 4.05 of the City Charter)
2) Adopt a resolution stating therein where the election shall be held, the offices to be filled, and
questions to be decided (in accordance with Section 4.07 of the City Charter)
3) Formally request the Supervisor of Elections to administer the City's election
4) ~ Canvassing Board appointments (when applicable in accordance with 4.08 of the City Charter)
Indian River County is not conducting an election this March, therefore, I must appoint canvassing board member
accordance with Section 4.08 of the City. Charter. As City Clerk, I act as member and chairman of the Canvassi~
Board and I have appointed Councilmember Louise Cartwright and the Deputy City Clerk as the remaining mem}
I will be requesting payment to the Super~,isor of Elections subsequent to the election, when I have received a
breakdown of costs and a bill. Election costs will be shared by those municipalities holding elections in March.
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RF.,C'OMME~6TIOEI
I)
2)
3)
4)
Mayor Barnes to call the March 10, 1998 election by proclamation.
Council to adopt Resolution No. R-98-01.
Council to formally request the Supervisor of Elections for Indian River County to administer the March 10,
1998 municipal election.
Council to aft'mn City Clerk Appointment of Canvassing Board members
\wp-form\election,tm
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ELECTION
PROCLAMATION
WHEREAS, Section 4.05 of the Charter of the City of Sebastian, Indian
River County, Florida requires that all elections shall be called by a proclamation
of the Mayor; and
WI:IEREAS, the current terms of two City Council members are scheduled
to expire in March 1998; and
NOW, THEREFORE, I, Walter Barnes, by virtue of the authority vested in
me as Mayor of the City of Sebastian, Florida, do hereby proclaim that a general
election of the City of Sebastian for the two City Council offices will be held in the
City of Sebastian on the 10th day of March, 1998.
IN WITNESS WltEREOF, I have hereunto set my hand and affi~xed the seal
of the City of Sebastian this 28th day of January, 1998.
ATTEST:
Wa~ter W. Barnes, Mayor
}Cathryn ~4. O't4al~oran, ~Mc/x4z
City Clerk
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RESOLUTION NO. R-98-01
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER
COUNTY, FLORIDA DESIGNATING THE OFFICIAL POLLING PLACES
FOR A GENERAL ELECTION TO BE HELD ON MARCH 10, 1998, FOR
THE PURPOSE OF ELECTING TWO (2) CITY COUNCIL MEMBERS FOR
TERMS OF TWO (2) YEARS; PROVIDING FOR REPEAL OF
RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT
HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Mayor of the City of Sebastian has called, by proclamation, a General
Election to be held within the City of Sebastian, Indian River County, Florida on Tuesday, March 10,
1998.
WHEREAS, Section 4.07 of the Charter of the City of Sebastian, Florida, requires the City
Council of the City of Sebastian to adopt a Resolution upon the calling of an election designating
polling places, offices to be filled and questions to be decided; and
WHEREAS, Section 2.03 of the Charter of the City of Sebastian, Florida, calls for the
election of two (2) council members on the second Tuesday in March of each even-numbered year
NOW, TFrEREFORE, BE 1T RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA as follows:
S¢c00~1 1,. CALLING OF THE ELECTION. An election will be held within the City
limits of the City of Sebastian, Indian River County, Florida, on Tuesday, March 10, 1998.
$~¢tioa
as follows:
A.
B.
C.
D.
POIJ.ING PLACES. The four polling places for the City of Sebastian are
Precinct 12 ........ The Sebastian Community Center, 1805 North Central Avenue
Precinct 14 ........ First Church of the Nazarene 50 South Wimbrow Drive
Precinct 15 ........ The North Indian River County Library, 1001 Fellsmere Road
(CR 512)
Precinct 16 ........ Sebastian Elks Lodge #2714, 731 South Fleming Street
$¢¢ti0~ ~. ELECTION OF OFFICERS. The terms of two (2) Council members
will expire in March 1998, therefore, in accordance with Section 2.03 of the Charter of the City of
Sebastian, Florida, a general election will be held to elect two (2) Council members for terms of two
(2) years, commencing on March 16, 1998.
,Se~:t[on 4, NOTICE. Notice of this election has been published in accordance with
Florida Law.
S¢¢ti. on ~, REPEAL. All Resolutions or parts of Resolutions in conflict herewith are
hereby repealed.
Ssi:ti. on {;, EFFECTIVE DATE. This Resolution shall take effective immediately upon
its adoption.
The foregoing Resolution was moved for adoption by Councilmember.
The motion was seconded by Coundlmember and, upon being put to a vote,
the vote was as follows:
Mayor Walter Barnes
Vice Mayor Richard Taracka
Mrs. Louise Cartwright
Mr. Larry Paul
Mrs. Ruth Sullivan
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of
The Mayor thereupon declared this Resolution duly passed and adopted this
,1998.
ATTEST:
CITY OF SEBASTIAN, FLOR/DA
Writer Barnes, Mayor
kathryn M. O~alloran, CMC/AAE
City Clerk
Approved as to Form and Content:
Val'erie F. Settles
City Attorney
\wp-form~elecfion.rs 1
day
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CHARTER § 4.08
Sec. 4.05. Calling an election by resolution.
All elections shall be called by proclamation of the mayor issued not less than thirty (30)
days before such election and shall be conducted except as otherwise specifically provided,
under the provisions of the general election laws of the state, when not inconsistent with the
provisions of this Char~er. Should the mayor fail or refuse to call any election in due time, the
city council shall do so by resolution.
Sec. 4.06. Reserved.
Editor's note-Section 4.06, pertaining to election precincts and polling places and the
right for the city to designate same, derived from Ord. No. 0-91-29, § 1, adopted January 8,
1992. Ord. No. O-93-04, § 3, adopted January 27, 1993, repealed this section in its entirety.
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Sec. 4.07. Elections-How arranged; inspectors and clerks.
The city council, in conjunction with the city clerk, shall make all necessary arrangements
for holding all city elections and shall declare the results thereof. The city council shall adopt
a resolution, upon the calling of an election, stating therein where the election shall be held,
and naming the different offices to be filled, or questions to be decided, and shall cause the
notice of the election tn be published in accordance with Florida law.
(Ord. No. 0-91-29, § 1, 1-8-92; Ord. No. 0-93-04, § 4, 1-27.93)
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Sec. 4.08. Same-City canvassing board; canvass of election returns.
t~('a) If the city is not holding its election as a part of the election for Indian River County,
Florida, the ~_t-y_._cl~r__k__shall appoint a city canvassing board to be composed of three-(3)
individuals; one (1) member shall be the city ~l~d~the remain-lng two (2) members shall
be appointed by the city clerk. The city clerk shall act as chairperson of the city canvassing
board.
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(b) When a city canvassing board has been constituted, the city canvassing board shall
meet at a place and time designated by the chairperson, as soon as practicable after the close
of the polls of any municipal election involving the city, at which time, the city canvassing
board shall proceed to publicly canvass the absentee electors' ballots and then publicly canvass
the vote as shown by the returns then on file in the office of the supervisor of elections for
Indian R/vet County, Florida. The city canvassing board shall.prepare and sign a certificate
containing the total number of votes c~t for each person or other measure voted on. The
certificate shall be placed on file with the city clerk.
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(e) The city council shall hold a special meeting on the first Monday following the election
for the purpose of receiving the certific.~te of the county canvassing board of the returns for
Indian River County, Florida, or the city canvassing board, as the case may he. The city council
shall then declare the results of the elec+.ion and enter them in the minutes of the special
meeting. Any oath of office required to he administered to the newly elected council members
Supp. No. 2 CHT:19
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§ 4.08
SEBASTIAN CODE
shall be administered at such special city council meeting or at the next city council meeting
where the newly elected council members are in attendance.
(Ord. No. 0-93-04, § 5, 1-27-93)
Sec. 4.09. Same-Ballots.
The ballots shall conform to the form of ballots prescribed by the general election laws of
the S~ate of Florida.
(Ord. No. 0-93-04, § 6, 1-27-93)
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Sec. 4.10. Voting machines.
The city is hereby authorized to use voting machines in the holding of all city elections,
general or special.
State law reference-Electronic voting systems act, F.S. § 101.5601 et seq.
Sec. 4.11. Absentee voting.
Absentee vot~g shall be permitted in all municipal elections in the same manner as now,
or hereafter provided for in connection with state and county elections.
State law reference-Absentee balloting, F.S. § 101.62 et seq.
Sec, 4.12. Election procedures; tie vote. ~ ..~
(a) In all general or special elections, the candidates re/eiving the~ighest vote in each of
the offices of council member to be filled, shall be elected fo~ two-year t~rms, or the balance of
the term.
(b) In the event that at any election there are only two (2) candidates for the same office
and they should receive the same number of votes, the question shall be decided by lot,
conducted by the city council at the meeting of the city held for the purpose of canvassing the
returns of the election, and the result~ thereof shall be certified in the minutes of such meeting
by the city clerk.
(Ord. No. 0-84-3, § 1, 2-1-84; Ord. No. &$8-44, § 1, 1-11-89; Ord. No. O-91-29, § 1, 1-8-92; Ord.
No. O-93-04, § 7, 1-27-93)
Sec. 4.13. Conduct of candidates for election office.
No candidate shall promise any money, office, employment, or other thing of value to
secure his/her election, or give anything of value to individual voters for the purpose of
securing their votes. A violation of any of these provisions shall disqualify such candidate from
holding the office, if elected, and the person receiving a majority of the votes cast, observing
the foregoing conditions, shall be entitled to the office.
State law references-Election violations, F. S. ch. 104; candidates, F.S. ch. 106; Code of
ethics for public officers and employees, F.S. § 112.311 et seq.
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Supp. No. 2
CHT:20
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Supervisor of Elections
Indian River County, Florida
January 8, t998
TO:
FROM:
RE:
CITY CLERKS OF INDIAN RIVER COUNTY
KAY CLEM, SUPERVISOR OF ELECTIONS,~,~"
ANY MUNICIPAL ELECTIONS TO BE HELD ON MARCH 10, 1998
We need a letter from each municipality letting us know whether or not you request us
to administer a municipal election on March 10, 1998.
Since there is no countywide election scheduled at the polls during 1998, each
municipality will pay its direct share of the total cost of the election. You will be notified
of the amount after the election is over and the costs are known.
Each municipality should have their own canvassing board members here (usually
three representatives) from 6:00 p.m. the day of the election until we have completely
finished running all precincts. The reason for this is, we cannot run a final cumulative
report and an L&A report until we are completely finished tabulating the ballots. We
need each canvassing board to sign off on the L&A report.
The absentee ballots for military and overseas civilian voters for the March 10 election
must be mailed on February 4, 1998, so each municipality must notify us in writing of its
request for us to administer the election as well as notifying us in writing of its
candidates and issues to be placed on the ballot.
Please call me if there are any questions about this.
/
.. >6 -818, · F:UX (561) 770-536,7
1840 251h Street. Suite N-109. Veto Beach. FL 32960-3396 · (5613 ~ - '"
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City of Sebastian
1225 MAIN STREET a SEBASTIAN, FLORIDA 32958
TELEPHONE (561) 589-5330 a FAX (561) 589-5570
SEBASTIAN CITY COUNCIL
MINUTES
REGULAR MEETING
WEDNESDAY, JANUARY 14, 1998 - 7:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
Mayor Barnes called the Regular Meeting to order at 7:00 p.m,
The Pledge of Allegiance was recited.
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Invocation was given by Police Chaplain Frank Camillo.
City CQttn.cil
Mayor Walter Barnes
Vice Mayor R/chard Taracka
Mrs. Louise Cartwright
Mr. Larry Paul (7:01 p.m.)
Mrs. Ruth Sullivan
StaffPtescnt:
City. Manager, Thomas Frame
City Clerk, Kathryn. O'Halloran
Director of Community Development, Bob Massarelli
Public Works Dkector, Pat Brennan
City Engineer, Martha Campbell
Deputy City. Clerk, Sally Maio
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Regular City Council Meeting
January 14, 1998
Page Two
98.002
AGI~I)A blO10IHCATION~ (ADD[TIO~.~ A151D/OR PELETIOI~
Itemx not on the written agenda may be added only upon majority vote of City Council members (R-97-21)
The City Manager requested addition of an agenda item relative to a request fi'om County Recreation
Department for a teen street dance on Fellsmere Road (see attached), under New Business item G.'
MOTION by Sullivan/Pad
I would so move.
ROLL CALL:
Mr. Taraeka
Mrs. Cmwright
Mr. Paul
Mrs. Sullivan
Mr. Barnes
aye
aye
aye
aye
aye
MOTION CARRIED 5-0
PI~QCLAMATIOL~fi, ANNO~~;S AIND/OR PRgfi%NTATION$
Preseatation Qf Certificates of Complqtiort from Florida $~ l.J~vemity lhstitut¢ of Ogycrmnent to
Mayor V]~l)~;r Barrles. (291Jtlqil memb. em Louise C~gbt. L~rry Paul ~md Ruth $~lliyan
The City Clerk read letters and presented certiticates to Mayor Barnes and Council Members Louise
Cartwfight for their attendance at the Florida Institute of Government Advanced Institute for Elected
Officials; and to Council Members Larry Paul and Ruth Sullivan for their attendance at the Florida Institute
of Government Institute for Elected Officials.
CITY ATYORNEY MATrKI~
The City Attorney was excused due to illness.
CITy MANAGER MSTTEI~
The City Manager reported on the progress of Police Department air quality improvements, and offered a
tour to Council Members; reported on the Dempsey Vocelle drainage improvement project; and said he will
soon bring his paving plan to Council.
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Regular City Council Meeting
January 14, 1998
Page Three
98.001
98.003
98.004
98.005
CQ~I~Wf AGE~DA
All items on the consent agenda are considered to be routine and will be enacted by one motion.
There will be no separate discussion of consent agenda items unless a member of City Council so requests;
in which event, the item will be removed and acted upon separately.
A. Approval of Minutes - 12/16/97 Workshop, 12/17/97 Regular Meeting, 1/7/98 Workshop
Adopt Resolution No. R-98.06 - Opposing HB 3291 Tel~ommunications Pdght of Way Act -
Limiting Local Authority (City Manager Transmittal 118/98, R-98-06)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, TO TH~ LEOISLATUR~ OF
THE STATE OF FLORIDA ]lq OPPOSITION TO HOUSE BILL 3291 1LELATING TO PUBLIC RIGHTS OF WAY AND
THE TELECOMMIR~CATIONS lYFDUS~Y; PROVIDING FOR AN EFFECTIVE DATE.
Award Bid for Barber Street Sports Complex Retention Pond Fencing to Wood'n Nichols - Not to
Exceed $6,296 (Public Works Transmittal 1/8/98, Bid Tabulation)
Authorize City Manager and Chief of Poliee to Promote Benefits of Automated External
Defibrillators (AEDs) and AED Donation Program and Obtain/kEDs bom Contributed Funds
(Police Department Transmittal 12/17/97, FLC Fax 12/16/97, Chief Memo 12/15/97, Article)
Kathleen Gonzalez Wedding - Community Center - 2/7/98 - 4 pm to 8 pm - Approve A/B Request -
Age Verified (City Clerk Transmittal 1/5/98, Application)
The City Manager read the consent agenda and the City Clerk read Resolution No. R-98-06 by title
Mrs. Sullivan removed item A (12/17/97 meeting only).
MOTION by Tara~ka/Sullivan
I make a motion to approve itenm B, C, D and E of the consent agenda and item A, the
12/16/97 workshop and 1/7/98 workshop.
ROLL CALL:
M~, Cartwri~t - aye
Mr. Paul - aye
Mrs. Sullivan - aye
Mr. Barnes - aye
Mr. Taracka - aye
MOTION CARRIED 5-0
Regular City Council Meeting
January 14, 1998
Page Four
Al:~rovgl o£ Min~),~ - .l.2/17/97 J~¢~lar Mee.t~r)~g !
Mrs. Sullivan requested the following amendments: pg. 3 - add that Mrs. Stfllivan named the three
dredging applications as Captain Hirams, Marker 68iand Good Guys; and Pg. 7 - add that Mrs.
Sullivan responded to Mr. Paul that her property was commercial.
MOTION by Sullivan/Taracka
I move to approve the Regular meeting of 12/17/97.
ROLL CALL:
Mr. Paul
Mrs. Sullivan
Mr. Barnes
Mr. Taracka
Mrs. Cartwright
aye
aye
aye
MOTION CARRIED 5-0
10.
Procedures for publfc hearings: (R-97-21)
o Mayor Opens Hearing
· dttorney Reads Ordinance or Resolution
· Staff-presentation
· Public Input - Limit ofl 0 Minutes Per Speaker
· StaffSummation
· Mayor Closes Hearing
· CouncilAction
Anyone }Fishing to Speak is Asked to Sign Up Prior to the Meeting, F/hen Called go to the .Podium and
State His/Her Name for the Record
98./006
97.195
F[rot Reading ~n4Fi~) Pvbli~ H~aring o~ Orcli~n,t No~ O-98-03 (forra,rly O-97-60) -
Mulching Machi~ - :~¢t Sccoild Rgading at,,cl Sec, ood th, tbJi~.H~i~ring f. or !t/28/9~t C0ire~l[Qr of
Coromtmity ~lopm,nt Trans~l I/2/98.0-98-03)
AN ORDINANCE OF THE CITY OF SERAS'TIAN, n~DIAN RIVER COUNTY, FLORIDA, AMENDING THE LAND DEVELOPMENT
CODE TO ESTABL/~H CRITERIA FOR THE ~TION OF STATIONARY MULCHING MACHINES; ADDING STATIONARY
MULCHING MACHINF~ TO CONDITIONAL USES IN ALL ZONING DISTRICTS; ESTABLISHING REQUIREMENTS FOR THE
APPROVAL OF A CONDITIONAL USE; PROVIDING DEFINITIONS; PROVIDING FOR CODIFICATION; PROVIDING FOR
SEVER. ABILITY; PROVIDING FOR RESOLUTION OF CONFLICTS; PROVIDING FOR AN EFFECTIVE DATE.
Mayor Barnes opened the public hearing at 7:10 p.m. and the CiG Clerk read Ordinance No. O-98-
03 by tide only.
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Regular City Council Meeting
January 14, 1998
Page Five
The Director of Community Development briefly described the ordinance as revised and said a
second public heating will be conducted on January 28, 1998.
Sal Neglia, 461 Georgia Boulevard, Sebastian, objected to the ordinance as presented.
Chuck Neuberger, 357 Melrose Avenue, Sebastian, objected to the ordinance as presented.
The Director of Community Development gave his summation.
Mayor Barnes closed the public hearing at 7:23 p.m.
Mrs. Sullivan said she would like the machines identified as "commemial" rather than "stationary".
It was the consensus of Council that language be changed to "ten acres or more", making the
ordinance more restrictive, bringing up the question of whether this hearing would haVe to be
readverfised. Mrs. Sullivan suggested that this be a special use permit approved by Council rather
than a conditional use approved by Planning and Zoning.
Mayor Barnes said he would not have a problem with confining these machines to industrial districts
and treating them as special use permits.
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Charles Cramer responded to Mayor Barnes' questions about the location of the Indian River Tree
Recycling and Mulch mulching machine, who said he had been receiving noise complaints. The City
Manager said the machine is located approximately 1/4 mile from adjacent residential.
TAPE I - SIDE 1I (7:45 p.m.)
Mr. Taracka agreed with confuting to industrial and approving as a special use permit. He asked for
a definition of"nuisance".
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Mrs. Cartwfight said staff drafted what Council directed them to and disagreed with revisions
discussed tonight.
MOTION by Sullivan/Taracka
I would move to reject Ordinance 0-98-03.
Mr. Paul agreed that Council, by consensus, made these drafted changes at a previous meeting.
ROLL CALL:
Mr. Paul - nay
Mrs. Sullivan - aye
Mr. Barnes - aye
Mr. Taracka - aye
Mrs. Cartwright - nay
MOTION CARRIED 3-2 (Paul, Camvfi~t - nay)
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Regular City Council Meeting
January 14, 199g
Page Six
MOTION by Sullivan/Taracka
I would like to move that we direct that an ordinance to control commercial mulching
machines in the City of Sebastian be drawn that would place them in a stationary location of ten
acres or more and would require a special use permit by the City Council.
Following some discussion of the motion, the City Manager restated what he believed was Council's
intent, "includes existing approved sites and any subsequent applications as long as on a site of ten
acres or more in industrial and they get a special use permit."
ROLL CALL:
Mr. Taracka - aye
Mrs. Cartwright - nay
Mr. Paul - nay
Mas. Sullivan - aye
Mr. Barnes - aye
MOTION CARRIED 3-2 (Canwright, Paul - nay)
11.
INTRODUCTION OF NEW BUSINESS FROM THE PUBLI~
~/hich is not otherwise on the agenda - sign-up required- limit often minutes for each speaker
Mike Galloway, 825 George Street, Sebastian, asked why Council cannot make a decision on cable; and the
Mayor and City Manager responded with a progress report on the telecommunications ordinance and interest
by other companies.
12. COMMITTEE MATTERS
A. Police Pension Board of Trustees
98.007
Corffmn Appointment of Fifth Member Ju~ Robinson io Accordance with Sec. $g-5 l(a)(3).
Code of Ordinances {Transmittal 1/6/98. Ewen Memo 1/6/98~
MOTION by Taracka/Sullivan
I move to appoint Judith Robinson as the fifth member of the Police Pension Board of
Trustees.
ROLL CALL:
Mrs. Sullivan - aye
Mr. Banes - aye
Mr. Taracka - aye
Mrs. Cartwright - aye
Mr. Paul - aye
MOTION CARR/ED 5-0
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Regular City Council Meeting
January 14, 1998
Page Seven
98.0O8
98.009
B. Bo,rd of A~u~tmmt
97.174
&g~el~t Ke. sig~atiou~ - Fr~4k Qberbeek, l~qbeu Freelsmd. and Miqhael C_sal~l~ (City Clerk
T~ansmitta[ ld8/98, Resigrta~ion Letters)
MOTION by Sullivan/Taraeka
I move to accept with regret the resignations of Frank Oberbeck, Robert Freeland and
Michael Capp from the Board of Adjustment.
ROLL CALL:
Mr. Barnes - aye
Mr. Taraeka - aye
Mrs. Cartwright - aye
Mr. Patti - aye
Mrs. Sullivan - aye
MOTION CARRIED 5-0
C. Cqd~ F.~nforc~oent
1. Interview. md Appoint Altenla. te~ h, lgtnb~ £Qity Cl~rk Trlnsmitti~l~ lj8./98, Application)
City Council interviewed Peter Cavallo.
MOTION by Sullivan/Taracka
I move to appoint Pt'tm' Cavailo to the Code Enforcement Board alternate position to expire
April 20OO.
ROLL CALL: Mr. Taracka
Mrs. Cartwdght
Mr. Paul
Mrs. Sullivan
Mr. Barnes
MOTION CARRIED 5-0
- aye
- aye
- aye
- aye
- aye
13. QLD
A. Oeorge Sl:r~t Traffic ~tudy gmort (City ~ngirteec Tr~mCta112/31./97, ~Ixtd~l
The City Engineer gave a brief summary of the report on her study of Wave and George Streets; a
in conclusion said, from a traffic engineering standpoint, there is no problem with traffic safety,
speed or volumes on George Street and additional action is not warranted. She said, however, the
are options available for Council if it chooses, as stated in her report.
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Regular City Council Meeting
January 14, 1998
Page Eight
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Mayor Barnes called recess at 8:25 p.m. and re. convened the meeting at 8:35 p.m. All members were 1
present.
!
Bob Ashcrof[, 785 George Street, Sebastian, said he conducted his own traffic study and found many
problems.
Ed Gavin, 875 George Street, Sebastian, asked why the speed limit is 30 rather than 25; and he
proposed putting in stop signs.
Michael Galloway, Sebastian, said people feel they are being ignored and that this is a dangerous
street~
TAPE 1I - SIDE I (8:45 p.m.)
Mayor Barnes said there are other areas in town where speeding is a problem and George Street is
not unique. Mr. Taracka said he spent time on George and Wave and reported on his findings. He
proposed to set up one way west on Wave Street for six months (option 2) Mrs. Cartwright said she
has been using George to Ca-nation recently and has found that Carnation is little used, inquired
about the use of a three way stop or lowering speed limit. She agreed with option 1, taking the traffic
off George, and lowering the speed limit.
Tom Roberts, 781 George Street, Sebastian, said Wave Street was never to have been a through
street.
Mr. Paul said one-waying will set a precedence, although he was willing to try it for a shoi't time;
however he said he believed speeding will continue on George Street.
The City Manager said he thought both recommended options could be tried beginning with one for
ninety days and then adding the other to it for an additional ninety days.
Mrs, Sullivan said speed on George Street is the problem, and suggested rumble strips or signs.
TAPE II - SIDE E (9:32 p.m.)
Mr. Paul suggested using each option individually, however, the City Manager said he had suggested
using one option and then adding the other option to it.
There was a consensus for ,trying option tt2 ftrst and then in 90 days add option # 1 in accordance
with City Manager recommendation. The City Manager said if there is any drastic change with
option #2 he may come back to Council before option 111 is implemented.
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Regular City Council Meeting
January 14, 1998
Page Nine
14. bq~w
98.010/ A.
97.181
98.011/ B.
95.012
&dc}pi gcw[u[iorl [,1o,.R-.9~-07 - ~4ico, ting.anit blaruiug Garden, Club P~k (Git~ Mataager.
Trammi~l. 1[7/95, Px-9~-07,.Peijcan Isl~4 G~'~leg Club L~ttcr 12/14/97)
A RESOLUTION OF THE CITY COUNCIL OF TI-IE CITY OF SEBASTIAN, INDIAN RIVER COUNTy, FLOR]DA
DEDICATING TRACT C, BLOCK ~/'~, SEBASTIAN HIGI-K.ANDS SUBDIVISION, UNIT 8, AS RECORDED IN PLAT
BOOK (;,PAGES 9 THROUGH 14, OF TI-IE PUBLIC RECORDS OF INDIAN RIVER COUNTY, FLOP, IDA AS PARK
AND NAM/NG THE PARK GARDEN CLUB PARK; PROVIDING FOR REPEAL OF RESOLUTIONS IN CONFLICT
Irt~REWll~; AND PROVIDING FOR AN E~3'EC~ DATE.
The City Clerk read Resolution No. R-98-07 by title and the City Manager gave a brief explanation.
Mr. Paul asked if the park will have to comply with all park requirements, such as parking and
general restrictions, and flit will be the City or the Club's responsibility. The City Manager said
there will have to be a partnership between the City and the Garden Club. The Public Works
Director said handicapped parking needs will have to be addressed.
The Garden Club was commended.
MOTION by Taracka/Sullivan
I move to approve Resolution No. R-98-07.
Larry Driver asked if City vehicles will remain parked on the site and the City Manager said they
would not.
ROLL CALL:
Mr. Paul - aye
Mrs. Sullivan - aye
Mr. Barnes - aye
Mr. Taracka - aye
Mrs. Cartwright - aye
MOTION CARRIED 5-0
Ad.opt lt,e~oluti, on No~ R.-98-02 - L~n012~,~elopm~rtt Code Fe~s Revisions (Director of (2qrr~m~i~
De~elopmex~t Tran~l~itt~l 1~5/98, R-98-02~DCI~ M.crnq 12/22~/97)
A RESOLUTION OF TI-iE CITY OF SEBASTIAN, INDIAN RIVER COUNTy, FLORIDA, ESTABLISHING LA
DEVELOPMENT CODE APPLICATION FEES; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS
RESOLUTIONS; CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
The City. Clerk read Resolution No. R-98-02 by title.
Regular City Council Meeting
January 14, 1998
Pag~ Ten
The Director of Community Development briefly describ~xl the resolution, thanked the Finance
Department for their assistancm with the study and recommended approval.
Mrs, Cartwright suggested the effective date be March I, 1998. Council agreed.
The Director of Community Development responded to Mrs. Sullivan and Mr. Taracka's inquiries
about certain fees.
MOTION by Paul/Taraeka
I move to adopt Resolution 98-02 as amended.
ROLL CALL:
Mrs. Sullivan - aye
Mr. Barnes - aye
Mr. Taraeka - aye
Mrs. Cartwright ~ aye
Mr. Paul - aye
MO~ONCARRIED5-0
98.012/
97.071
~av~o~ p~opeyW -.Rev. i~w Fjrtatg~yi~l ~ite H~- Ag~oriz~.S.tafflo Solicit Bids for (~o~sttu~tio~a.
(l~ir~,,.tor of Corl~ !)~v~lopmevt T_ranslnittai lL7/98.$it~ Pla~ Utldgr ~para.te Coy~r~
The Director of Community Development introduced Mr. Miller fi.om CRA Engineering, who
exhibited the revised plan to improve the parking on the east side.
TAPE III - SIDE I (10:20 p.m.)
Mr. Miller continued his presentation and responded to questions from Council.
MOTION by Taracka/Sullivan
I make a motion to extend the meeting for a half hour until 11.
ROLL CALL:
Mr. Taraeka - aye
Mrs. Cartwright - aye
Mr. Paul - aye
Mrs. Sullivan - aye
Mr. Barnes - aye
MOTION CARRIED 5-0
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Regular City Council Meeting
January 14, 1998
Page Eleven
98.013
98.014 E.
Council inquiries continued.
MOTION by Cartwright/Paul
I move to authorize the final revised site plan prepared by CRA Engineering and authorize
staff to solicit bids for the construction of the project.
ROLL CALL:
Mr. Barnes - aye
Mr. Taraeka - aye
Mrs. Cartwright - aye
Mr. Paul - aye
Mrs. Sullivan - aye
MOTION CARRIED 5-0
,~ppro~e I~iri~g ~Qtll' Tempo~y I~abor, r,s for T~vo Mgrlths fqr Pttbljc Wqrlls - Lilalit to 128~0 M~
[-tQ~s or $12,175 (Public V{oj'I~ Qire~tor Tr~srrlitta[ I/5/~8~ l~abor l~it~dgrs Qu~t~)
MOTION by Taracka/Camvright
I make a motion to approve hiring four temporary laborers at $9.51 per hour for two months
limited to 1280 man hours or $12,175.
ROLL CALL:
Mr. Taracka - aye
Mrs. Cartwright - aye
Mr. Paul - aye
Mrs. Sullivan - aye
Mr. Barnes - aye
MOTION CARRIED 5-0
~CRA. Car~ ¢Cn.te,.r%_hlc. Kequestt0 P~icil~te_iu C0mrvuni~ Deyeloproe. nt t~locl~ .(Jr~t- Ec,.or~omi,
l~--y~qpmeot.-AulJaqrizg goumeli,s Plamru; agd Dev~lol~rOevt S~mice~ (R.PDS) t9 prel~am,
Applj~tiQn md A~pO CDBG v/otlish~ - No Cost.;~ City (Ci[v Manager Transmittal ld7/98~
Clatkl, ettvr 12122197, KPD$.Propo~al, Assjttqd Living Fac, jlity Fact SheeB
Debbie Roumelis, CRA Care Centers, Inc. said CRA would be requesting the City to apply for a
CDBG grant which would be loaned to CRA to develop an assisted living facility. She said the st,~
was conducting a CDBG workshop, and was requesting authorization to attend the workshop at th
companies own cost.
The Ci.ty Manager said there are questions to be answered, however, there was no detriment to the
City in author/zing them to attend the wor 'kshop.
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Regular City Council Meeting
January 14, 1998
Page Twelve
98.015/ F.
96.032
Mrs. Sullivan requested that staff obtain references ~om other cities where this was done, and obtain
a letter of authorization fi.om the CDBG authority (Department of Community Affairs).
MOTION by Cartwfight/Taraeka
i move that we as Roumelis Planning and Development Services to prepare the CRA Care
Center CDBG application and attend the application workshop free of charge to the City with no
commitment to actually submit the application until the project is approved by the City Council.
ROLL CALL:
Mrs. Canwright - aye
Mr. Paul - aye
Mrs. Sullivan - aye
Mr. Barnes - aye
Mr. Taracka - aye
MOTION CARRIED 5-0
$Jo,0iyt $~b~Iian Requ~t for l~vewly (City,Manager T,r~lsmittal t/7/.,o8..C~s~ l~ti, matel
The City Manager said he had neglected to notify Mr. Grimwade of this item on the agenda and gave
a brief explanation.
Mr. Paul suggested splitting the cost with Skydive Sebastian.
MOTION by Sullivan/Taracka
I move that we follow the recommendation of the City Manager to deny the request.
ROLL CALL:
Mr. Paul - nay
Mrs. Sullivan - aye
· Mr. Barnes - aye
Mr, Taracka - aye
Mrs. Cartwright - nay
MOTION CARRIED 3-2 (Paul, Cattwright - nay)
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Regular City Council Meeting
January 14, 1998
Page Thirteen
IICW G.
15.
16.
Cowry R~,r~ati(~l Depar~nt_l~,~est for Te~u Da~c~ 9rl Feli~tn~te Road ortl~ebtxtaty 6, 1998
Mrs. Cartwright said she received a fax today requesting that the time be changed to 8 pm to
midnight.
MOTION by CartwrighlfSullivan
I move to approve the Teen Street Dance by the County Recreation Department, co-
sponsored by the City of Sebastiam, on Friday February 6 between the hours of 7 pm to 12 pm and
anthodze the closing of Fellsmem Road on the same date and time.
ROLL CALL:
MOTION CARRIED 5-0
CITY CQIONCI~ MAT~I~I~
A.
Mrs. Sullivan - aye
Mr. Barnes - aye
Mr. Taracka - aye
Mrs. Cartwright - aye
Mr. Paul - aye
Mrs, L0uis~ C~ght
None,
B. Mr~ L.arry V~u~
None.
C. ~,gu~ulliy~
None.
9. M~ot ~lte~ B~e~
Mayor B~es said M'd b~n ~o~ ~at ~e Seb~fi~ ~ver Hi~ School B~d could still not
co~t to pla~g ~ ~e 4~ ofJ~y p~ade at ~s t~e.
E. Vi~e ~Y0~ ~ck~d T~ka
None.
Berg no ~er bus,ess. Mayor B~es adjo~ed ~e Regul~ Meet~g at 11:00 p.m.
13
Regular City Council Meeting
.Ianuary 14, 1998
Page Four
Approved at the
Kathryn M. O'Halloran, cMc/AAE
City Clerk
,1998, Regular City Council Meeting.
Walter W. Barnes
Mayor
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City of Sebastian, Florida
Subject: Resolution No. R-98-08
Vacation of Easement - Harris
Lot 1, Block 42, Seb. Highlands Unit 2 &
Lot 8, Block 57, Seb. Highlands Unit 2
Approved for Submittal by:
Exhibits: I) R-98-08 2) Application
EXPENDITURE
REQUIRED: None
Agenda No. / d~. c CO
Department Origin: Community Development
(~) ~--
Date Submitted ' January 20, 1998
For Agenda of: January 28, 1998
3) Site Map 4) Staff Report 5) Utility LeUers
AMOUNT BUDGE'lED: APPROPRIATION
None REQUIRED: None
SUMMARY
A request for a vacation of easement for the southwest 5 feet of Lot 1, Block 42, Sebastian
Highlands Unit 2 and the northeast 5 feet of Lot 8, Block 57, Sebastian Highlands Unit 2, parallel
to the common lot line between Lots 1 and 8, less the southeast 10 feet thereof, All utilities have
been notified and have no objections.
Adopt Resolution No. R-98-08.
.RECOMMEN~DED ACTION
RESOLUTION NO. R-98-08
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY,
FLORIDA, VACATING, ABOLISHING, ABANDONING AND
DISCONTINUING THE PUBLIC UTILITY AND DRAINAGE EASEMENT ON
THE SOUTHWEST FIVE (5) FEET OF LOT 1, BLOCK 42, SEBASTIAN
HIGHLANDS UNIT 2, AND THE NORTHEAST FIVE (5) FEET OF LOT 8,
BLOCK 57, SEBASTIAN HIGHLANDS UNIT 2, PARALLEL TO THE
COMMON LOT LINE BETWEEN LOTS 1 AND 8, LESS THE SOUTHEAST
TEN (10) FEET THEREOF, ACCORDING TO THE PLAT THEREOF,
RECORDED IN PBI 6-88-88B, PUBLIC RECORDS OF INDIAN RIVER
COUNTY FLORIDA; PROVIDING FOR REPEAL OF RESOLUTIONS OR
PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR
RECORDING; AND PROVIDING AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN
RIVER COUNTY, FLORIDA, that:
_SECTION 1. VACATION OF EASEMENT. The City. of Sebastian, Indian River County.
Flor/da, does herewith vacate, abolish, abandon and discontinue all that portion of land previously
dedicated for public utility and drainage easement and described as follows:
The southwest five (5) feet of Lot 1, Block 42, Sebashan Highlands Unit 2 and the
northeast five (5) feet of Lot 8, Block 57, Sebastian Highlands Unit 2, parallel to the
common lot line between Lots i and 8, less the southeast ten (10) feet thereof.
.SECTION 2. REPEAL, All resolutions or parts of resolutions in conflict herewith are hereby
repealed.
~SECTION 3, RECORDING. This resolution shall be recorded in the public records of Indian
River Counw, Florida.
SECTION 4. EFFECTIVE DATE. This resolution shall be in full force and effect immediately
upon its passage.
The foregoing Resolution was moved for adoption by Councilmember . _.
The motion was seconded bv Councilmember and, upon being put to a vote. the
vote was as follows:
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this
ATTEST:
Mayor Walter W. Barnes
Vice~Mayor Richard J. Taracka
Councilmember Louise R. Camvfight
Councilmember Larry Paul
Councilmember Ruth Sullivan
The foregoing Resolution was duly passed and adopted by the City Council of Sebastian, Florida,
~ day of _~ 1998.
CITY OF SEBASTIAN, FLORIDA
By:
Walter Barnes , Mayor
Kattu~ M. O'Halloran, CMC/AAE
City Clerk
(Seal)
STATE OF FLORIDA
COUNTY OF INDIAN RIVER
I HEREBY CERTIFY that on this day, before me, an officer duly authorized in Indian River
County, Florida, to take acknowledgments, personally appeared Walter W. Barnes and Kathryn M
O'Halloran known to me to be Mayor and City Clerk, respectively, and neither of them took an oath.
Witness my hand and seal in Indian River County., Florida, the day of ,1998.
Approved as to Form and Content:
Linda M, Galley
NOTARY PUBLIC,
STATE OF FLORIDA AT LARGE
My Commission Expires:
Valerie Settles. City Attorney
Permit Application No,
City of Sebastian
Development Order Application
Applicant !If.not owner, written authorization (n. otari~ed) from owner is re, quired)
Name:
A~thur Lo and Shirley E. Harris.
Sebastian, FL 32 958
6162 FAX Number:.
Address:
861 Dale-Circle
Phone Number, (hO?) 72 3 '
E-Mail:
AHarris 921 @ JUNOocom
Owner (If different from a[3~licant)
Name:
Address:
Phone Number:. (
E-Mail:
FAX Number:. ( )
yp of permit or action requested:
· Vacation .of. easement
PLEASE COMPLETE ONLY THOSE SECTIONS WHICH ARE NECESSARY FOR THE PERMIT OR ACTION THAT YOU ARE REQUESTING.
COPIES OF ALL MAPS, SURVEYS, DRAWINGS, ETC. SHALL BE ATTACHED AND 81J2' I~Y 11 ' COPIES OF ANY ATTACHMENTS
SHALL BE INCLUDED. ATTACH THE APPROPRIATE SUPPLEMETAL INFORMATION FORM.
IA. Project's Name (if aPplicable):
' il. Site 'Information
Address:
861 Dale Circle Sebastian~ FL ~29~8
· Lot: I Block: 42 Unit: 2.
8 ;57 . 2
- indian River COunty Parcel ~
Subdivision: Sebastian Highlands
Zoning ClaSSification: ' Future Land Use:
. Residential
' Existing Use: PropoSed Use: "
None Residential
C. Description of'~roposed activity and purpose of the requested per'it or action (attach extra sheets if
necessary): Goq.~ t~'jm.t.i nn of nmw hou$~
I Ap,or°v.ed:'0~/27/97 I Revision:
RECE'IV
Development Application
File Name: Dca
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Permit AppLication No.
- 6. Project. Personneh
Agent:
Name:
Address
Phone Numben(
E-Mail:
Attorney:
Name:
FAX N~thben ('
;,. ,~. ~ '~ , ,..
Address
Phone Numben( ) FAX Number:.
E-Mail:
Engineer:
Name:
Address
Phone Numbe¢.( ) ~:
E-Mail:
FAXNumben ( .) .~- ,( ,,~
Surveyor:
Name:
Address
Phone Number:. ( ) - FAX Number:. ( )
E-Mail: u, .[ z ~. L
(,.,
I. ., BEING FIRST DULY SWORN, DEPOSE AND SAY THAT: .... I AM THE OWNER. I
AM THE LEGAL REPRESENTATIVE OF THE OWNER OF THE PROPERTY DESCRIBED WHICH I.~ TH~ ~UBJECT MATTER OF THIS
APPLICATION, AND THAT ALL THE IN~O~,~M~,,'f'IO.N, MAPS, DATA AND/OR SKEW'CriES.PROVIDED IN THIS APPLICATION ARE
SIGNATURE /--
NOTARY S SIGNATURE
S~L:
[Fo~ C~2O01 J Pa9~ 2 of 3 J Development Applicaffon
Approve: 08/27/97 ~ Rev~ion: { File Name: Doe
Permit Application No,
Supplemental Information
Easements, vacation of
Describe the easement to be vacated (provide a legal description, if possible):
The 159o53 boundary line between lot i add lot 8 per sketch.
Why is this vacation of an easement being request? Nome ia to be bu:[3.t
in center of the two lots per enclosed sketch.
Attach a survey showing-the location of the property lines, all easements and all
structures on the property.
Approved: ~/27/97
Page 1 of ~ ~ Vacation of Easernent-s
Revision: ~ File'N~me: Sieasev
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09:27 FPL ST. LUGIB DISTRIBUTION TF, L:56t 4~9 62,56 d. UU.:
w
ABANDONMENT OF EASEMENT
Staff Report
Project Name:
Properly of Arthur L. & Shirley E. Harris
Requested Action: Abandonment of the public utility and drainage easement located on the
southwest five (5) feet of Lot 1, Block 42, Sebastian High/ands Unit 2, and the northeast five
(5) feet of Lot 8, Block 57, Sebastian Highlands Unit 2, parallel to the common lot line
between Lots 1 and 8, less the southeast ten (10) feet thereof..
Project Location:
Address: 861 Dale Circle
b. Legal:
Lot 1, Block 42, Sebastian Highlands Unit 2 and
Lot 8, Block 57, Sebastian Highlands Unit 2
Project Owner:
a. Name:
Arthur L. & Shirley E. Harris
b, Address: 861 Dale Circle
Project Agent:
a. Name: N/A
b. Address:
Project Description:
Narrative of proposed action: Application has been made for abandonment of the
public utility and drainage easement platted on the southwest five (5) feet of Lot 1,
Block 42, Sebastian Highlands Unit 2 and the northeas~ five (5) feet of Lot 8, Block
57, Sebastian Highlands Unit 2, parallel to the common lot line between Lots 1 and 8,
less the southeast ten (10) feet thereof. The applicants w/sh to construct a new home
at this site.
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b. Zoning:
c. Land Use:
Utilities Comments:
a. Florida Power & Light:
b. Southern Bell:
c. Falcon Cable:
d. Indian River County Utilities:
e. City Engineer (drainage):
Community Development Director Comments:
Stall'Recommendation: In the absence
recommends approval of Resolution R-98-08.
RS-10 (Residential Sin~e Family)
LD (Low Density)
of any
no objection
no objection
no objection
no objection
no objection
IlOrle
objections
Date
from the utilities, staff
-v~ ~ol~g~J 09'26
De, c, ambcr 23, I997'
,at~e,r/gtio_ q,.al Easen~eq,t [e.,l~ atbamdgp~ll: The southwest 5 feet o£ Lot 1, Block 42,
Sebastian H~ghlands U~/t :2 and the northea.~ 5 feet of Lot 8, Block 57,, Scba~ian
Hi~lar~ls Unit 2, parallel ;o the ~,~mon lot line betwe~ Lots ] and 8,~ las the southeast
10 feet th~eof.
($61) 489..6266
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UTI'LITY: Dennin Papno, l~ & L
APPROV~D/DE~ BY:
FAX NO:
COMMENTS:
$~ King; City o£ -~ebasti~, Comma,nib'Dreamt Dep~:tment
Fax No. (561) 589-2566
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]~,~ri~_a. af~emem_t.o be.ab:md91~: T~e sout~rwe~t 5 fr~ of Lot I, Btoe~ ~
Sebastian Hi~xla~{B U~-t 2 and the ~ 3 feet of Lot 8, Block $7, ~i~asfian
Highiatm Uuit 2, paral~ ;o tt~ ¢ommo~ l~t li~ betw~ Lots t and $. less the southeast
l0 f~t ttm~f.
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UT[i_ ._Il'Y: Ed llema, I~l South FAX NO: 562-51~0
CO~CvIEN'J'S:
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]ran King, City of Sebastian, Community Detet~pme:at D~laartra~t
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U1.
06. 9809',5 ,~
~'~CM $~ASTI ~N.CCMM. DEV.
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Sebastian HisNauds U'~it 2 and d~ nonhe8~ 5 ~ ofL~t 8, Blo~ ST, Set)as-au
Hish~ds Unit 2, pa-ailel to Ii~e eormnon lot line between Lots I and 8, less the soutl~e~
I0 fee~ ~e~eo£
NO: ¢~-3~72
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C0~$;
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J'au ginS, Ciw of Sebasda~ Commu~ Development Depa, ~-~t
F~x No. (5~1) f$9-2f~.
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I1~-~P~i.~8 '~8 _~ll:~AM I R CO UTILITIES
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City of :~,eba~dan
FAX NO:
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(561)
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FP~OM SEBASTIAN_COMM. DEV. ~G1589256~ P. I ·
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CiW of Sebastian I
1~5 ~IN S~E~ 0 SE~TI~, FLORIDA 32958
~LEPHONE (56t) 5a~7 ~ F~ (561} 58~2566 ~
REOUES ~T FOR ABANDONMENT OF EASEMENT
December 23, 1997
Description~of Easement to be aba.do, ue, d: The southwest 5 feet of Lot l, Block 42,
Sebastian Highlands Unit 2 and the northeast 5 t~t of Lot 8, Block 57, Sebastian
Highlands Unit 2, parallel to the common lot line between Lots 1 and 8, less the southeast
10 feet thereof,
UTILITY:
APPROVED: x/'
APPKOVED/DE~ BY:
Mart. ha Campbell, City Engineer
D~iIED: DATE:
(signature)
FAX NO: $$9-6209
/ -5'- $8
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COMIvfENTS:
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Return to:
Jan King, City of Sebastian, Community Development Department
Fax No. (561) 589-2566.
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City of Sebastian
(561} 589-5330 Fax: 589-5570 1201 Main Stree!
Sabastian, FL 32958
I CITY COUNCIL AGENDA TRANSMITTAL
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SUBJECT:
Emergency Lights & Sirens
DEPT. ORIGIN · Police
DATE SUBMITTED ·
MEETING DATE '
APPROVED FOR SUBMITTAL: -I'~¢-~ot~,) ~)~:~.~._~EXHIBITS '
Expenditure Required Amount Budgeted:
01/9/98
_1/Z8/98
Price Quotes & GSA Contract
Appropriation Required:
$ 6,561.47 $ 9,705. $ 6,561.47
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SUMMARY STATEMENT
This equipment was budgeted and approved in our current Budget for use on the new cars which are now
on order and for equipping other, currently unmarked cars which will be transferred to patrol assignments.
Some existing older and maintenance intensive similar equipment will be surplused as a result of replacement
by this new equipment.
Addkional similar equipment was also budgeted for and may be purchased at a later date. This is not all that
we anticipate replacing this year. However, the equipment being ordered at this time is needed so that it will
be on-hand when the 7 new vehicles are received in the next few weeks.
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RECOMMENDED ACTION
Authorize the purchase of the equipment listed on the attached two Purchase Orders., per GSA Purchasing
Contract # GS-07F-8838D.
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DATE SUBMITTED: I-~-
CITY OF SEBASTIAN
1225 Main Street
Sebastian, FL 32958
PURCHASE
REQUISITION
1. Department.
4. Final Approval
5. Disapproved
(return to requestor)
ROUTING
6. Work/Job #
For Finance Office Use
Funds Available
Funds Not-Available
Budgeted
Not Budgeted
7. Project ID #
8. Account # 001-15-521-640
9. Purchase Order #
10. Stock Item
11. Immediate Use
- SUGGESTED VENDOR
NAME Sr~r~ _V'~r[~r~. t~DLXJ~,.~S
ADDRESS P 0 ~ 8(XX)
CITY_ ~ :t:'~K; . . STATE. ~
ZIP
3378O
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1
2
3
4
$192.94
$192.94
$91.00
$73.87
$964.70
$964.70
$455.00
$;~69.35
$2,753.75
PURCHASING COPY
CITY OF SEBASTIAN _ _._
1225 Main Street For Finance Office Use Only
,[ Sebastian, FL 32958 Funds Available
.aE.~E.CV.URCUASE _ ~/0 PURCHASE Funds Not-Available
o^TE.Eou~.Eo: ,~_ REQUISITION Budget~
DATE SUBMll-FED' /'~.-/b ' ~ ~ Net Budgeted
-- . ROU~NG --
1, Depa~ment ~ 6, Wo~Job ~
2. Individual Requesting ~. ~~ /~ 7, Project ID ~
4. Final Approval 9. Purchase Order ~
5. Disapproved 10. Sto~ Item
(return to requestoO ~' , 11. Immediate Use.
..... SUGGE~D VENDOR
NAME ~ ~~ ~~ ·
ADDRESS ~ 0 ~ 8~
Cl~ ~ ~ ~ STATE ~ ZiP
.... . ../.
~ ~, ~' ~0/~~ ~n 4 $192.~ $771.76
~, ~-~ ~2~.~~~i~'.... ~s~.~ ~-~
~, 2~ ~:m m, ~ :-: ........ 4 ~2.70 Sz;ozo.8~
"..~ -~, ~_') .-~-%.* ~
~ ~ ~'~~. ~ 4 $2~.85 ~19.40
'' ~:,~ .~.,~:- .
5 ~932 " -'-'..~ .... .
6 ~~6~ ' '-~ · '~ ''~ ~"- ~' "
100 ~, ~-'~'~j'"::":'."~ 4 $73.87 $295,48
.........
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PURCHASING COPY
1610 ~ P,01 I
SOUTilEIiIN VEIilCLI~ PROI)UC'I'S
~1" _ ! I II I1!
GSA PRICE LIST
,lllI I l I _ '
SALE5 POLICY:
WARRAN'I'lli$:
RETURNS:
CLAIMS:
IN$'I'ALLA'i'ION:
SVP products aye sold tl.roush disl~ibuh.s. I'ossessio. of our cate~log
and/or list do~ nol co. Slilule our vfl~r lo $cli or the right lo purch ~se
dirtily flora SVP.
SIREN AMPLIFIERS
SPEAKERS
LIOIH'BARS
ROTATINU n.d FLASIIINO LlOl ITS
STROBE LIOIITS
FLA$I IERS (solid shale)
FLASI IER8 (Mechanical)
MAP LIOIH'S
BACK-UP ALARMS
FIVE YEARS
TIIREE YEA, ZS
Two YEAR
TWO YEAR
FIVE YEAR~
I:IVE YEAIT~
TWO YEAR,
ONE YEAR
TWO YEARS
Bulbs attd flash tubes are not covered under warranty. 5pei~kers alre .el
co,,'ered against waler damage. I ligh Sl~ rolaturs a~ covesed Ibr one
~iefclmndise returned under ~ffanfy shall be subject' lo factory [
msleclion B.d repaired, ~plnced or credited at S~l*s optio.. CuStomer
~zglige.ce will VOID ~.nnt?.
Claims for damaSe or loss in ha,ail taus! be Iilled by Ihe dishibulor
lite carrier. Claims ibr shmlngen must be filled wilh SVP~in
wdli,g wilhif~ !0 days or r~eipt .f shil,,cnl. Nlefcha.dise retraced
c%edil will ~ subjecl Io ~ i ~% resl~kin~ Fee.
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All inslMlatio,s me llte sole resp~,sibilit}, of the buyer. Wilh all
mag.etlcally fllOUtlied ~rllillg device~, use on the eMe~ior of m~
vehicles is Iht sole discrclion of the user. Alterations Io nmgnel
will VOID ihe xwrTanly.
~vi.g
iurraces
FAX (800) $79-914Z
TOTAL P. 01
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City of Sebastian, Florida
Subject: Side Yard Pipe Installation
Change Order
Approved for Submittal by:
Thomas Frame, City Manager
Exhibits:
Agenda No.
Department Origin: Public Works~
Patrick Brennan, Director
Date Submitted: 1/19/98
For Agenda of: 1/28/98
EXPENDITURE
REQUIRED: $19,085.75
AMOUNT BUDGETED:
$400,000 and $35,000
APPROPRIATION
REQUIRED: N/A
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S. UMMARY
This transmittal is to request Council's approval for a change order to an existing purchase order
with C.R. McLellan for culvert pipe replacements and side yard pipe installations. This project
is to install a side yard pipe between Lots 18 and 19 in Block 160 on Bermuda Ave. and to clean
the rear yard drainage ditch along Bermuda Ave. and Blossom Dr. The side yard pipe is one of
the pipes identified in the Craven Thompson Report dated July 11, 1996. The resident, is cost
sharing with the City at $15.00 per foot. Because this project combines pipe installation with
ditch cleaning, the cost will be divided between two capital projects ($9,485.75 for Drainage
Improvements DR-01-96 and $9,600 for Perimeter Culvert Improvements SWMS-001). After the
installation of this pipe, there are two pipes remaining that the City has committed to install
under the cost share agreement policy.
RECOMMENDED ACTION
Move to authorize change order #20 to Purchase Order 1829 to C.R.McLellan, increasing P.O.
#1829 to $150,976.
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SIDE YARD CULVERTS
Bermuda Pipe ~ Lot 18, Block t60 including BlossOm Ditch maintenance
Change Order #20 .
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TO:
City Clerk's Office, Sebastian City Hall
1225 Main Street
Sebastian FI, 32958
PROJECT:
CONTRACTOR:
DATE:
ANNUAL CULVERT CONTRACT
C.R. McLellan, Inc.
4/11/97
The undersigned contractor proposes and agrees, if this proposed change order is accepted, to
modify Contractor's Agreement with the City of Sebastian to furnish all materials and labor in
accordance with the contract specifications and all regulations, laws, permits, and governmental
requirements and standards pertaining thereto:
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CHANGE ORDER
ITEM NO. DESCRIPTION
CO-20.1 Mobilization
CO-20.2 Comply with Part VI, Chapter 553.6, F.S. "Trench '
· Safety Act: All Trenches > 5' deep
CO-20.3 Trench dewatedng
CO-20.4 Furnish & Install Twin 12" CAP
CO-20.5 'Furnish & Install Flodtam Sod
CO-20.6 Road Restoration
CO-20.7 Maintenance of Traffic
CO-20.8 Remove Existing Headwall, inlets culvertS)
CO-20.9 'Furnish & Install FDOT Mitered End Section
Index No. 272
.. CO-20.10 Furnish, Haul, Place & Com_.pact Common Fill
CO-20.11 Fill, Regrade & Grass Swale Area
CO-20.12 ,Replace Concrete Ddveway .
CO-20.13 Bid item #17 Front end loader - Swamp meister.
Clean,Clear, and Regrade Existing neighborhood
(backyard) ditch from Lot 18 out to Blossom Ditch
from Everina to Riveda, following Blossom Dr. to
CR512, A_pproxima[ely 1800 L.F,
CO-20.14 Bid item #18 Backhoe Clean,Clear, and Regrade
Existing neighborhood (backyard) ditch from Lot
18 out to Blossom Ditch from Evedna to Riveda,
following Blossom Dr. to CR512, Approximately
1800 L.F.
CO-20.15 Seed and Mulch Finished Ditch Sides 900 FT
CO-20.16 Final Site Restoration
CO-20.17 Locating,relocating,removing,shoring,cradling or
additional time spent working around the following
unknowns: water-sewer lines,telephones wiring,TV
cables,electrical wiring and gas lines. The above
conditions are subject to change order per.job.
-Total Location Bermuda/Blossom Ditch, CO #20
. Q'I?. UNIT
,LS Ls.'
: 0 LS.
~1 LSi
'200'' LF.
145 SY.
0 SY.
LS. LS.
LS. LS.
4 EA
350
0
0
80
1000
1
0
EA
HRS
80 HRS
SY.
LS.
~.S.
UNIT BID'ITEM TOTAL
$200.00 $200.00
N/A
$500.00 $500.00
$12.56 $2,512.00
$2.25 $326.25
N/A
$250.00 $250.00`
.N/A
$250.00 $1,000.00
$4.85 1,697.50
N/A
N/A
$75.00 $6,000.00
$45.00 $3,600.00
$2.25 .$2,250,00
750,00 $750.00
$19,085.75
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PROPOSED CHANGE ORDER ACKNOWLEDGMENT
A, The above unit price shall be considered as a fn-m bid price not subject to price adjustment.
B. The CONTRACTOR acknowledges that the prices will remain firm for sixty (60) days following the date of
this proposed Change Order. If approved prior to the (60) day expiration, the proposed Change Order costs are
effective through completion of project.
CHANGE ORDER No. 20 SUMMARY:
Original Contract Price: _$131,890.25 (P.O. #1829)
Current Contract Price, as adjusted by change Orders 9 __
Change to the Contract Price due to this Change Order No. 20__
The Contract Price after approval of this Change Order No. 20
Original Contract Time: 90 Calendar Days
Current Contract Time, as adjusted by Change Orders 9
Change to the Contract Time due to this Change Order No.
The Contract Time after approval of this Change Order No. 20
through 19__ : $ $131,890.~':5
: $19,085.75
~ will be: _$150,976~
through _ 19 :
20 : 14 Calendar Days
__ __ will be: 134~ Calendar Days
RESPECTFULLY SUBMITrED BY:
C.R. McLellan, Inc.: CONTRACTOR
BY:
NAME:
signature
TITLE:
BY:
NAME:
ADDRESS:
WITNESS:
signature
DATE:
Address: 4055 McLellan Ave. Valkaria, Florida 32950
ACCEPTED BY: City of Sebastian
BY:
signature
Thomas M. Frame
City Manager
DATE:
Address: 1225 Main Street, Sebastian, Florida 32958
DATE:
WITNESS:
BY:
signature
Kathryn M. O'Halloran, CMC/AAE,
City Clerk
DATE:
CHANGE ORDER NO. I9 -AN'NTrAL CULVERT CONTRACT
Page 2 of 2
MUOA
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City of Sebast.ian, Florida
Subject: Appointment of Consultant Selection Agenda No. ~;, 02fo
Committee.
Department Origin: City Manager
Approved for Submittal by: City Manager
Exhibits:
Date Submitted: January 21, 1998
For Asenda of. January 28, 1998
EXPENDITURE
REQUIRED: N/A
N/A
APPROPRIATION
REQUIRED: -o-
Bridge Inspection Reports have been issued by the Florida Department of Transportation, indicating
certain deficiencies on five (5) bridges located within the City limits of Sebastian. In order to rectify
these deficiencies, requires the services of a Licensed Structural Engineer, specializing in bridge work.
Currently, requests for proposals have been solicited from licensed engineering firms to provide
recommended design and refurbishment plans that can be used for bidding out the .needed
improvements.
Procedures for selection of the Engineer must conform to the "Consultants Competitive Negotiation
Act," F.S.287.055 and City of Sebastian Resolution No. 95-22. Part of that Resolution, requires City
Council to appoint a Consultant Selection Committee (Committee). The Committee will review and
rank the proposals submitted by various Engineer's, and report back to City Council with their
findings.
It is recommended the following staffbe appointed to the Committee: Pat Brennan, Public Works
Director, Martha Campbell, P.E., City Engineer, Janet Ism C.P.A., Finance Director, Paul Wagner,
Asst. to the City Manager/Purchasing Agent.
RECOMME~DED ACTION
Move to approve a Consultant Selection Committee as recommended above.
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Cit~ of Sebastian,
Subject:Contract extension/renewal entitled
Agreement for Providing Annual Materials
Approved for Submittal by: City Manager
Florida
Agenda No. ~
Department Origin: City Manager/Asst. to City
Mgr./Purchasing
Paul ~n~
P.W. Director:
Patfi~ Bre~
Date Submitted: Ianuary 12, 1998
Exhibits: None
EXPENDITURE
KEQU~. D: $10,000
_For Agenda of.' January 28, 1998
AMOUNT BUDGETED:
$10,000
SUMMARY
APPROPRIATION
REQUIRED: -0-
Last fiscal year, after following competitive bidding procedures, City council approved agreements
for annual materials supply as follows:
1. Blaekhawk Quarry of FIorida
* Coquina Shell Base Material - $6.50/ton
2. Henry Fischer and Sons
* Road Stabilization Material - $3.20/c.y.
* Sand - $3.20/e.y.
3. L.I. Tree Service
· General Fill - $2.68/c.y.
The agreement which was entered into January 8, 1997, which allowed two additional one (1) year
terms subject to mutual consent of vendor and the City. Blackhawk Quarry of Florida and Henry
Fischer and Sons have both agreed to an additional years extension at the original prices bid. L.I.
Tree Service opted not to continue the additional year at the original price bid.
Staff does not anticipate the purchase of general fill in excess of an amount that would require a
sealed bid. Staffwould solicit quotes up to a cumulative purchase of $2,000 after which written
quotes would be required up to a total cumulative of $5,000, atter which no purchase would be
pursued without the benefit of a competitive sealed bid.
If the Council accepts the extension of the additional year, all terms and conditions as contained
within the January 8, 1997 agreement shall be in full force during the one year extension/renewal
period,
RECOMMENI) ATION
Move to authorize the extension and renewal for one (1) year the existing.agreements for providing
the annual materials to the City by Black, hawk Quarry of Florida and Henry Fischer and Sons as
stated,
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Subject:
City of Sebastian, Florida
Purchase of Plotter Agenda No. ~f. 0 2-~
Approved for Submittal by:
Exhibits:
EXPENDITURE
REQUIRED: $6,747
Department Origin: Community Development
Date Submitted: January 21, 1998
For Agenda of: January 28, 1998
IAMOUNT BUDGETED:
$11,000
APPROPRIATION
REQUIRED: None
SUMMARY
The 1997/1998 budget included money for the purchase of a computer and plotter to be used for
computer aided design (CAD) related work and mapping. The equipment would allow the staff
to use the mapping completed by Craven Thompson as well as the Indian River County Property
Appraiser. This equipment would be jointly used by the Community Development and Public
Works Departments. The equipment will be physically located in the Public Works Department.
The staff researched the availability of plotters and found one available on the Metr°Dade
Contract. This plotter is a Hewlett Packard 755 CM plotter. The price includes a one year on-
site warranty.
The Total amount budgeted for both the computer and the plotter was $11,000, $5,000 for the
computer and $6,000 for the plotter. The computer cost is $3,169. The plotter cost is $6,747.
The total cost is $9,916. Therefore, there is enough money to cover the cost of the equipment.
RECOMMENDED ACTION
Approved the purchase of a Hewlett Packard 755 CM Plotter at the cost of $6,747.
'~ Autodesk MapGuide (plug-in)
· · Autodesk MapGuide Author
· Autodesk MapGuid. e Server
Autadesk MapGuide lets you pirate detailed,
decision.ready maps and dp-to:the-minute da~a
where they are'mo~t valuable - out in the field, at
the job site, on the desktops of ¢llentz, colleagues,
consultants, and const/tuencies... Autodesk
MapGuide provides a cost-effective, network.centric
solution that can bring rapid and substantial
benefits to your oper~tlnn-'
4~ Gain additional value ~om your existing
maps and d~tabam~
~ Increase competitiveness by using low-
cost glohal i~f~-~ to dizt~0uto information
~nd man,ge ~:e~t~li,~8, processes.
~ Reduce installation and maintenance
COSTS for applinations that c~n be deployed on a
~asrver and accessed via the desk~p.
'~ · Shorten time-to-market for mission-
critical, geog~phlc-based products and
Did you k-ow?
You can byp~ the bidding process by
· piggybacking on the Me4~0 Dade Contract for
Plotters and Scanners?
Call Rich or Sheryl and ask about the Metro Dade
Con~rac~
Purctmze your Hewlet~ Pac~r_~l, Calcomp or
~NO DELAY.
~Thne Waster_
Did yeu know ~ yeu and every en~inear,
drafimper~n, an~ de~$ner ~u your dspar~nt
sends a m~mmm of 3~ miuu~es per week ]~king
for drawings that have either been borrowed or
· misplaced? That me. ns a depar~ent o~ 5 people
· spends 150 mlnute~ per month on this problem.
Ask CADD Confers how you can get more work
done in less Lime, lessen your ~t~ations and
more hours of productive l~me per mon~h~
Scanning Technology is HERE !
During the pas~ 3 months CADD Centers has seen
many of our state and local government users go to
this new technology. Today, you can scan your old
drawings, put them on CD ROM and trove the
ability ~o view, reline, change and print your entire
database fi'om a PC.
Hewlett Packard
750 '~ P/us- E Size:
CM - E Size~.,
2500~ Model:
$8,997.00
To order ~11
* Azlz about the ArEW I
I~P 400 Series Plotters
CADD Centers of Florida
~ at (954) 772-7300 ~ ~ ~%
Reference Metro Dade Contract
·-1569-2/00-0TR
EWLETT'
SCAN PLUS III
E Size Sca~er
$9,495.00 ' ~
Re,er m Me~o Dade Contract
1569-2/00-OTR
- .
BENCH~ NUMBERS (~ U~r ~ In~
~le..,l/O 2132 31~8
OisD!ay 7,41 241,
.Obie~ Selection 106 217 106
,.~lit 312 955 ~tl.2
~,3.ve~ ~5.0 960 905
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City of Sebastian
1225 Main Street
Sebastian, Hot'ida 32958
Telephone (561) 589-5530
FAX (561) 589-5570
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Subject: Yacht Club Request - Clark Wedding
Approved for Submittal by:
Agenda No.
Department Origin: City Clerk
Exhibits: Application
Date Submitted: 1/16/98
For Agenda of: 1/28/98
Expenditure Required:
N/A
AmountN/ABudgeted: I AppropriationN/A Required:
$_UMMARY_ STATEMENT
An application has been received from Gerald Clark, Sr. for uae of the Yacht Club on Saturday, February 14,
1998 from 2 pm to 7 pm for a wedding reception, In conjunction with that use, alcoholic beverages will.be
Security has been paid and age verified.
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i~_COMMENDtlD ^cT!ol2!
Approve the request for use with alcoholic beverages permitted.
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CITY OF SEBASTIAN
.RENTAL PERMIT AF?LICA TION
{ }COMMUNITY CENTER { ~ACHT CLUB
PHONE #:
NAME OF ORGANIZATION OR GROUP IF APPLICABLE:
REASON FOR RENTAL: ~4]ggg~9'~Zf
APPROXI1VLATE # OF PERSONS ATTENDING EVENT:
REQUESTED DATE: c>Q ..-/Z/.. 9y TIME: FROM
,go
PLEASE ANSWER Y~$ OR NO:
1. ARE KITCHEN FACILITIES REQUIRED?
2. ARE YOU A RESIDENT OF SEBASTIAN?
3. WILL DECORATIONS BE PUT UP7 }/]eg
4. WILL THERE BE AN ADMISSION OR' DooR CHARGE7
WILL ALCOHOLIC BEVERAGES BE SERVED7 F'~..G
(a) IF ^NSW~R TO #S IS YfS, PmvnTrEE'S t'RoOF OF AGE:
(S) IF ALCOHOL IS TO SE SERVED, P£~aISSION IS RE0.UIRED BY CITY COUNCIL.
','OUR REO. UEST WmL SE P~SENTZD TO COUNCIL ON:
SECURITY DEPOSIT $ ~"d, ~ RENTALS ~ .~ +7% TAX 5/. ffz~ = $.. o//. c5~)
MAKE CHECKS PAYABLE TO: CITY OF,.C£BARTIAN
· srA SERVICE ~ OF.q~ OR $20.00 (WHICHI$ GRF, ATEIO MAYBE CHARGED-FOR A
DISHONORED CHECK PER FLORIDA ,,eTA TE STA IZIT~ l aa. ZS1.
OFFICE USE
SECURITY DEPOSIT PAID ON:
RENTAL FEE PAID ON:
DATE CASH CHECK LS
DATE CASH CHECK
ALCOHOL BEVERAGE REQUEST AT THE COUNCIL MEETING ON
APPROVED/DENIED
KEY PICKUP DATE:
SECURITY DEPOSIT RETURNED BY CITY CHECK #:
COMMENTS:
KEY RETURNED:
FOR $ ON:
ONLY
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City of Sebastian, Florida
Subject: Resolution of Tree Removal from Agenda No. ~- ~)~O
Property of Richard Solgot at 231 Main
Street. Department Origin: City Manager
Approved for Submittal by: City Manager Date Submitted' January. 21, I998
.~.~ ~, (~.~.. For Agenda of January 28, 1998
EXPENDITURE REQUIRED: I AMOUNT BUDGETED: [APPROPRIATIONREQUIRED:
EXIilBITS:
Letter dated August 18, 1997, fi.om Public Works Director to Mr. R/chard Solgot
Letter dated August 23, 1997, from Mr. R/chard Solgot to'~orks Director
Letter dated September 12, 1997, fi.om Mr. R/chard Solgot to Public Works Director
Memo dated November 26, from Public Works Director to City Manager
SUMMARY STATEY[ENT
In June 1997, the City responded to a call from a neighbor concerned about a tree on an adjoining property which
had been snuck by lighming with concern that the pine tree would fall on his property. Public Works staffwere
dispatched to the location and subsequently removed a total of 3 pines and inadvertently killed a smaller adjacent
tree in the removal of the lightning smack pine. The trees were removed at a time when the home owner, Mr. R/chard
Solgot, was not at home. According to the supervisor who directed the removal of the trees, it was necessary to
remove the other pines in order to remove the tree which had been smack by lightning. The pines were located on
the edge of the bank of a drainage ditch which is located within a drainage easement.
The trees, prior to removal, were no threat to the function or maintenance of the ditch. In fact, about 12 months prior
to removal of the trees, City work crews had reworked the ditch between the two homes. In discussing the City's
right to enter onto the private property through the easement is generally limited to purposes for which the easement
has been reserved or dedicated. In this particular instance, the easement is dedicated for both drainage and utilities.
The City has no utilities and there was no drainage issue at the time the trees were removed evidenced by the pr/or
work performed earlier. Thus, it was determined that the tree removal without the approval of the home owner was
not good policy as a minimum.
The City offered to replace the trees as remitution. Mr. Solgot indicated that h~ wanted trees of the same size.
Subsequently, issues regarding logistics of replacing the trees, damage to the septic tank drainfield and potential
degradation of the dralnfield by tree roots became factors in attempting to resolve the matter. In addition to the
replacement of the trees, the owner then stated he wanted the ditched piped so that the trees could be replaced without
damaging his drairffield and place the trees in their original location.
Public Works staffhas estimated the cost for all of Mr. $olgofs requests as follows:
* 4 u'ees ~ $1,000 each 54,000
, 108' of Pipe with each basin ~
. Total $16,485
Based on staffreview, the total amount that Mr. Solgot is requesting for restitution, is excessive. Staff feels that the
City should offer a reasonable cash settlement for the loss of the trees. At th/s time an mount of $4,000 would seem
reasonable. If not accepted, the property, owner could proceed with civil action.
KECOMMENDED ACTION
Move to offer a cash settlement in the amount of $4,000 for total restitution of tree removal subject to his execution ~-~'
of a release form prepared by the City Attorney. / ~-?/
·
City of Sebastian
a, ~ ~ '10 lt'~tl"'/ 1225 MAIN STREET o SEBASTIAN, FLORIDA 32958
· q.u~,u~,. ,o, ~:,~,~ TELEPHONE (561) 589-5330 o FAX (561) 589-5570
Mr. Richard Solgot !,
231 Main Street
Sebastian, FL 32958
Dear Mr. Solgot:
la early June a City crew cut down three pine trees on your property in the drainage
easement. We agree that this should not have happe~ned and the City has some responsibility to
compensate you for the loss of the trees. On several occasions you and I have discussed
options. One scenario we verbally agreed to was for you to pick three trees at three vendors
then the City would get quotes and pay the low quote. The low quote work would include
replacement of the three trees with 3 or 4 new ones picked by you and to grind down the old
stumps and sod over them. This is the most favorable option in my'opinion however, the
following is a list of the others we have discussed. '
1. Replacement of the three trees with the same type by a City crew. We are l~mited to hand
digging and smaller trees that can be hand carried by a City crew.
2. Replacement of the three trees with other varieties by a City crew. This could include more
in number but be limited to the size that can be hand carried by a couple of people.
3. Option one done by an outside vendor
4. Option two done by aa outside vendor '- '
5. Large trees done by aa outside vendor as described in the verbal agreement above.
6. A cash settlement. ,:
The above are all the reasonable options I can think of- Some other options we have
discussed would result in the loss of more trees and possible d~msge to your septic system. We
are also open to any reasonable option not listed that you can think of_
I would like to resolve this issue, complete what we agree to do and put your unpleasant
experience to rest as soon as poss~le. .
Sincerely,
Patrick J. Breanaa
Public Works Director
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August 23. 199'7
Mr. Patrick J. Brennan
Public Works Director
City of Sebastian
1225 Main Street
Sebastian, FI. 32958
Dear Mr. Brennan,
I am in receipt of your letter dated August 18th, 1997, which contains
options for the replacement of the trees. I am also in agreement with you that the
City of Sebastian has the responsibility to replace the three trees which were
removed from my property by the city's work crew, along with the smaller tree
which was destroyed in the process.
I have over the past several months been in contact with numerous tree
vendors and have spent countless hours Waiting for calls to be returned, vendors to
show up at my home to quote prices, traveling to meet venders at their place of
business, looking at trees, measuring trees, discussing prices. All of the vendors
agree with one thing, any tree of 25 fL has to be transplanted on a flat surface, and
will not take any responsibility for damage if planted near the ditch embankment or
septic drainfield. There was one vendor who would plant, a tree anywhere ! ask him
to, even on top off my home and give me a one year limited guarantee.
The following is a partial list of vendors that ! have been in contact with
and have obtain "bits" of information on the planting of trees.
Natureland - 770-0195
Native Trees - 770-0889
Niehaus Nurseries - 770-O195
Fellsmere Nurseries Inc. - 571-1069
Prices Tree Transplanting Service - 562-8930
Releaf Trees -589-01 I6
Bob's Discount Tree & Landscape Service 664-3033( unsolicited estimate)
Only two of the above vendors were willing to give me a written estimate for
doing required work. All agreed that for the following reasons some problems can
be expected when planting trees in this area of my property.
#1- Trees of 25 ft. in height and size cannot be transplanted onto an
embankment, their roots would not take hold or grow properly, a tree of this size
has to be planted on a fairly level surface or the tree would eventually fall over. Also
a tree of this size should not be placed near a septic drainfieid.
#2- Trees of a smaller size can be planted further away from the ditch, and in
time their roots would damage the septic drainfield, which is directly in that area.
page 2 of 2
[ found "Prices Tree Transplanting Service" to have the knowledge and
expertise to handle a job of this size and has the proper equipment, but does not
have trees 2$ft in size. Micco Tree Farm on Micco Rd. has 25 ft. trees, but does not
install. Finding the proper size trees is not the problem, installing them on my
property in a close proximity to where the original trees where is.
Therefore the only other options I can come up with is to:
#1. Lay pipe in the ditch and back fill This would enable the city to place trees on a
fiat surface away from my drainfield. (I would be willing to sacrifice the (3) larger
trees for several smaller trees if this option was considered)
#2. Install a 5 Ft. retaining wall along the bottom of the ditch 12"east of center and
back ifil. This also would enable the city to place trees on a fiat surface further away
from the drainfield, and closer to the area where the original trees were removed,
without disturbing the rest of the trees.
Mr. Brennan one of the above options is what I feel is reasonable and what
! want done.. I also would very much like to see this behind me. I am f'mished with
all the running around, waiting for phone calls, visiting nurseries and basically
wasting my time on something the City of Sebastian should have been doing since
putting me in this "catch 22" situation. I feel that thin wrong is not going to be fixed
without some sacrifice on the "Tree Citys" behalf.
In dosing, I want you and the City manager to know that what you have
proposed is not acceptable, i do not feel that I should sacrifice size for number or
endure the limitations of what City crews can or cannot do~
If you have any questions, feel free to contact me.
Respectfully,
231 Main St.
Sebastain, F! 52958
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September 12, 1997
Mr. Patrick J. Brennan
Public Works Director
City of Sebastian
1225 Main Street
Sebastain, FL. 32958
Mr. Brennan,
I have received your letter dated September 9, 1997. regarding the
City's position of resolving this matter in a way which would be acceptable to me.
In your August 18th letter you were in agreement that I was to pick out
three or four trees, the City would get the quotes and pay the low quote. The Iow
quote work would include replacement of the 3 or 4 new trees picked out by me and
grind down the remaining stumps, hack/'RI and sod. This was a favorable option.
But after being advised by the vendors that the placement of the new
trees on the drainage embankment or near the septic drain field would cause further
damage and problems, i felt is was in my best interest not to accept'this option.
Then you continued on in your letter, if ! have any other reasonable
options the City would be open to them. Mr. Brennan I feel that I have submitted a
more acceptable solution for resolving this matter.
It's very interesting that now any of my options for resolving the City
of Sebastian's problem are not acceptable or reasonable. But it is the City's position
that I should accept an option that was given to me of which the City feels is
acceptable and reasonable. Again, may I remind you that the removal of the (4) .
f.O_gE trees (three were Pines and the fourth a Cottonwood) was done without my
permission or knowledge.
Therefore, the City Attorneys recommendation of seeking out an
impartial third party mediator is not an acceptable resolution. In closing, I would
request that you reconsider my options submitted in letter dated August 23,1997.
Sincerely,
231 Main Street
Sebastain, FL 32958
(561)589-5173
Date:
To:
From:
Subject:
City of Sebastian
1225 MAIN STREET n SEBASTIAN, FLORIDA 32958
TELEPHONE (561) 589-5330 n FAX, (561) 589-5570
MEMORANDU[M
November 26, t997
Thomas Frame, City Manager
Patrick J ,rennan, Public Works Direc,o!
Estimate - Pipe Ditch at 231 Main Street~
Per your request the Engineering division has prepared an estimate to
pipe the ditch on the west side of Mr. Richard Solgot's property. The scope of
the estimate includes 108 linear feet of 33~ x 49" concrete pipe, removal of
existing headwalls, installation of a concrete basin and replacement of trees
removed in early June.
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Ilk
Pipe and Basin $12,485.
4 Trees 4,000.
Contingency 10% 1,648,
Total $18,133.
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solgot
City of Sebastian
1225 MAIN STREET ~ SEBASTIAN, FLORIDA 32958
TELEPHONE (561) 589-5330 n FAX (561) 589-5570
SEBASTIAN CITY COUNCIL
MINUTES
REGULAR MEETING
WEDNESDAY, JANUARY 28, 1998 - 7:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
2.
3.
4.
Mayor Barnes called the Regular Meeting to order at 7:00 p.m,
The Pledge of Allegiance was recited.
Invocation was given by Police Chaplain Frank Camillo.
ROLL CALL
City Council Present;
Mayor Walter Barnes
Vice Mayor Richard Taracka
Mrs, Louise Cartwright
Mr. Larry Paul
Mrs. Ruth Sullivan
Staff Present:
City Manager, Thomas Frame
City Attorney, Valerie Settles
City Clerk, Kathryn O'Halloran
Director of Community Development, Bob Massarelli
Deputy City Clerk, Sally Maio
Regular City Council Meeting
January 28, 1998
Page Two
AGENDA MODIFICATIQI~S (ADDITIQN~ AND/OR DELETIONS)
Items not on the written agenda may be added only upon majority vote of City Council members (R-97-21)
9g.021
rc 1 (if neeAed)
ROLL CALL:
Mr. Taracka - aye
Mrs. Cartwright - aye
Mr. Paul - aye
Mrs. Sullivan - aye
Mr. Barnes - aye
MOTION CARRIED 5-0
PRO(~L_AMATION,$, ANNOUNCEMEI'~$ AND/OR PRE. SI~NTATIQNS
Pr~nta09n by A~figan Can. c~r S~ciet~
CITY ATTORNEY MATTERS
CITY MANAGER MATTERS
98.022
]~LECTION MATTEI~
(City Clerk Transmittal 1/21/98, Proclamation, R-98-01, Charter Sections)
A. Mayor to Read Proclamation Calling March 10. 1998 Genoral Eloction
Mayor Barnes read the proclamation calling the March 10, 1998 General Election.
A~lopt Resolutior~ No. R-98-01 in Accordance with Chilrter 4,07 - Designating polling places,
Offices to be Filled and Questions to be Decided
A RESOLUTION OF THE CiTY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA DESIGNATING THE
OFFICIAL POI,I,INIG PLACES FOR A GENERAL ELECTION TO BE FIF. I JD ON MARCH 10, 1998, FOR THE PURPOSE
OF RLFCTING TWO (2)CITY COUNCIL MEMBERS FOR TERMS OF TWO (2) ~YEARS; PROVIDING FOR REPEAL
OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; AND PROVIDING FOR AN
EFFECTIVE DATE.
The City Attorney read Resolution No. R-98-01 by title.
MOTION by ~.~//~t~tz/ft-/'
I move to adol~t Resolution R-98-01.
rc2
ROLL CALL: Mrs. Cartwright
Mr. Paul
Mrs. Sullivan
Mr. Barnes
Mr. Taracka
aye
aye
aye
aye
MOTION CARRIED 5-0
FJ;)tmal R~lUe~ Io $~pcrvj~or 9fl~l~fions to Administer M~h 10~ 195)8 Ele~;~iola
MOTION by .~'~q'/-7~r~~.-'
I move to formally request the Supervisor of Elections for Indian River County to administer
the 1998 Municipal Election.
rc3
ROLL CALL:
Mr. Paul - aye
Mrs. Sullivan - aye
Mr. Barnes - aye
Mr, Taraeka - aye
Mrs. Cartwright - aye
MOTION CARRIED 5-0
Affirm
I move to afl.mn the'City Clerk appointment of Canvassing Board members.
~4
ROLLCALL:
Mrs. Sullivan - aye
Mr. Barnes - aye
Mr. Taracka - aye
Mrs. Cartwright - aye
Mr. Paul - aye
MOTION CARRIED 5-0
98.023
98.024
98.025/
97.090
98.026
98.027/
96.260
98.028
98.029
10.
All items on the consent agenda are considered to be routine and w#l be enacted by one motion.
There will be no separate discussion of consent agenda items unless a member of City Council so requests;
in which event, the item will be removed and acted upon separately.
A. Approval of Minutes - 1/14/98 Regular Meeting
Adopt Resolution No. R.98-08 - Vacation of Easement - Harris (Community Development Transmittal
1/20/98, R.98-08, Application, Site Map, Staff Report, Utility Letters)
A RESOLLrI'ION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, VACATING, ABOLISHING,
AB~NING AND DISCONT1NIJING THE PUBLIC UTILITY Al,ID DRAINAGE EASEMENT ON THE
SOUTHWEST FIVE (5) FEET OF LOT 1, BLOCK 42, SEBASTIAN HIGHLANDS I/NIT 2, AND THE NORTHEAST
FIVE (5) FEET OF LOT 8, BIA)CK 57, SEB~ HIGHLANDS UNIT 2, PARALLEL TO THE COMMON LOT LINE
BETWEEN LOTS 1 AND 8, LESS THE SOUTHEAST TEN (10) FEET THEREOF, ACCORDINO TO THE PLAT
THEREOF, RECORDED IN PBI 6-88-88B, PUBLIC RECORDS OF INDIAN RIVER COUNT Y, FLORIDA; PRO VIDINO
FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR
RECORDING; AND PROVIDING AN EFFECTIVE DATE,
Co
Authorize Purchase of Police Department Equipment (Emergency Lights and Sirens for New
Vehicles on Order and Existing Unmarked Cars Being Transferred to Patrol) - GSA Contract Price
$6,561.47 (PD Transmittal 1/9/98, Price Quotes & GSA Contrac0
Authorize Change Order #20 for C.R. McLellan - Annual Culvert Pipe Installation - Increase PO
#1829 by $19,085.75 (Public Works Transmittal 1/19/98, Change Order #20 and Acknowledgme~
Map)
Appointment of Consultant Selection Committee for Structural Engineer RFP in Accordance wifl
287.055 and Resolution R-95-22. Public Works Director, City Engineer, Finance Director, and
Asst. to City Manager/Purchasing Agent (City Manager Transmittal 1/21/98)
Agreements for Annual Materials. Extend Existing Contracts for One Year at Original Bid Pr
Blackhawk Quarry of Florida and Henry Fischer and Sons (PW Director/Purchasing Agent
Transmitttal 1/12/98)
Approve Purchase of Hewlett Packard 755 CM Plotter for Community Development and Pu~
Works - Metro Dade Contract - Includes One Year Warranty - $6,747 (Director of Commur
Development Transmittal 1/21/98, Specs)
Gerald Clark, Sr. Wedding Reception - Approve A/B Use in Conjunction with Use of Yacl
February 14, 1998 - 2 pm to 7 pm. Age Verified (City Clerk Transmittal 1/16/98, Applic
The City Manager read the consent agenda, The City Attorney read Resolution No. R.98
5
m to pp · , .... /,, ~, p~ agenda.
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ROLL CALL:
Mr. Barnes - aye
Mr. Taracka - aye
Mrs. Cartwright - aye
Mr. Paul - aye
Mrs. Sullivan - aye
MOTION CARRIED 5.0
Item A. Approval ofMiaut~ - 1/14/28 K~gular M~ti~
MOTION by
I move to approve item A of ~¢ consent agenda,
rcl
ROLL CALL: Mr. Taracka - aye
Mrs. Cartwright - aye
Mr, Paul - aye
Mrs. Sullivan . aye
Mr. Barnes - aye
MOTION CARRIED 5-0
Item B. Adopt R~olufioll No, g-98-08 - Vacation of .£a~ent: Harfi~
MOTION by
I move to approve item B of the consent agenda (adopt Resolution No. R-98-08)
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ROLLCALL:
Mrs. Cartwright - aye
Mr. Paul - aye
Mrs. Sullivan . aye
Mr. Barnes - aye
Mr. Taracka - aye
MOTION CARRIED 5-0
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Item C, AuthorJ~o Pur~h~o of Polic,~ Department l~qujpm~nt (Emergency ki~ghts
Y~hi~]~ an Order and l~istiag Uamork~l
Cootra~t Pr~e $6,561.47
MOTION by
I move to approve item C of~the consent agenda
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ROLL CALL: Mr. Paul - aye
Mrs. Sullivan - aye
Mr. Barnes - aye
Mr. Taracka - aye
Mrs. Cartwright - aye
MOTION CARRIED 5-0
It_em ~._ Authorizo Chang~ Ordor #20 for C,R, M~L~ll~ .- Annual Culyon pi~ Ir~tollation -
In,teas, PO #1829 by $19.985.75
MOTION by
I move to a~prove item D of th~'consent agenda (authorize change order #20 to Purchase
Order 1829 to C.R. McLellan, increasing PO #1829 to $150,976).
rc4
ROLL CALL:
Mrs. Sullivan - aye
Mr. Barnes - aye
Mr. Taracka - aye
Mrs. Cartwright - aye
Mr. Paul - aye
MOTION CARRIED 5-0
It~rn 1~, Appointment of Consultant $0t¢~1io~ ¢ommjttc~ for $1;ructursal Engineer RF~ itl Accr
~tll F$ 287,055 ~;t K~i~olutJog 1t-95-22: Publi~ W. orks Direr:tot, City l~gim:~r, F:
Director, mit Assr, to Cikv Man~g¢r/Pur~hasing Agont
MOTION by_.
I move to approve item i~ of the consent agenda (approve a Consultant Selection
as recommended)
re5
ROLL CALL:
Mr. Barnes - aye
Mr. Taracka - aye
Mrs. Camvright . aye
Mr. Paul - aye
Mrs. Sullivan - aye
MOTION CARRIED 5-0
7
Item F. Agr~Rl~nts for An, uual. Mat~r~al~ - Ext~d ~i~ti~g Cont~r~.~t~ for ~,.~
Pric~ - I~l~)ckh~)wl~ .Quay of Flood~) ~nd He,u3~ Fischer ~nd
I move to approve item F of the consent agenda (authorize the extension and renewal for one
(1) year the existing agreements for providing the annual materials to the City by Blackhawk Quarry
of Florida and Henry Fischer and Sons as stated.
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ROLL CALL: Mr. Taracka - aye
Mrs. Cartwright - aye
Mr. Paul - aye
Mrs. Sullivan - aye
Mr. Barnes - aye
MOTION CARRIED 5-0
Item O. Appro¥~ Pure;haan,of Hewl~t~ Pa,~kard 755 (3M Fl,otler for Conununity D~y¢lQpm~nt a~)4
Publi~; Works :'M~tro Dado Contra~t- In~lu&~ Oho Y~.o,r Warranty - ~;6,747
MOTION by ~ [ ~4 ~/~L- ~ q'~ ~ _
I mo~;e to approve'ite~G of the consent agenda (approve the purchase of a Hewlett 1~
755 CM Plotter at the cost of $6,747)
rc2
ROLL CALL: Mrs. Cartwfight - aye
Mr. Paul - aye
Mrs. Sullivan - aye
Mr. Barnes - aye
Mr. Taraeka - aye
MOTION CARRIED 5-0
11. PlvrBLIC HEARING- None
12.
INTJROI~UCTION OF N~W I~U$IN~$,S FROM THI~ P~IC
~ich is not othe~ise on the agenda - sign-up required- limit often minutes for each speaker
13.
COMMITTEE
14.
15.
98.030
OLD I~U$INE$$ - None
NEW I~U$INES$
/
MOTION by : ~
I move to offer a cash settlement in the mount of $4,000 for total restitution of tre~
subject to Mr. Solgot's execution of a release form prepared by the City Attorney.
rc3
ROLL CALL: Mr. Paul - aye )//
Mrs. Sullivan - aye
Mr. Barnes - aye
Mr. Taracka - aye
Mrs. Cartwright - aye
MOTION CARRIED 5-0
10
City of Sebastian
1225 MAIN STREET g SEBASTIAN, FLORIDA 32958
TELEPHONE (561) 589-5330 o FAX (561) 589-5570
September 9, 1997
Mr. Richard Solgot
231 Main Street
Sebastian, FL 32958
Dear Mx. Solgot:
We have reviewed your letter dated August 23, 1997 concerning three pine trees
cut down by a City crew in early June. On October 18, 1997 we offered several options
which are not acceptable to you.
Piping the ditch is not a viable option for several reasons. Cost would be over
$10,000; a St. Johns permit requires a drainage problem; land owfier on the other side
does not want a pipe.
Installing a retaining wall near the bottom of the ditch is also not a desirable
solution.
I have discussed the impasse with the City Attorney. She recommended that we
seek out an impartial third party to mediate a binding solution. This would be an
acceptable avenue to a resolution from the City's perspective. Please let me know if you
will participate in a resolution via a mediator.
Sincerely,
Patrick J. Brennan
Public Works Director
PJB/sg
9g.031
~hed~l~ Qua~rl:~ Opcr~ Public Fon~rn Dgt¢~ (¢i~ Manager Tr~goj~al 1/21/98,
MOTION by.~dcg/r~4~j
I move to establish February 24, April 29, July 29, and October 29, 1998, the dates for th
quarterly open workshops.
rc4
ROLL CALL: Mrs. Sullivan - aye ~-~'
Mr. Barnes - aye ,/'
Mr. Taracka ~ aye .~/
Mrs, Cartwright - aye ~"~
Mr. Paul - aye /
MOTION CARRIED 5-0
16.
MIs. Ruth StllJiv~
17. Being no further business, Mayor Barnes adjourned the Regular Meeting at
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Subject: Quarterly Open Public Workshop Agenda No.
City of Sebastian, Florida
Meeting Dates
Approved for Submittal by: City Manager
Department Origin: City Manager
Date Submitted' January 21, 1998
n/a rffa REQUIRED:
EXHIBITS: Blank calendars for February, April, July and October 1998
SUMMARY STATEMENT
In 1997, the City Council established dates quarterly for open workshop meetings with the members of the
general public. In general, the last Wednesday of a month with five Wednesdays within a quarter was selected.
Other days than Wednesday were selected when no other Wednesday was available.
Currently, for 1998, Tuesday, February 24, would be available for the first quarter. Wednesday, April 29th
would be available for the second quarter, July 29th is available for the third quarter and Tuesday, October 29, be
available for the fourth quarter meeting.
RECOMMENDATION
Move to establish February 24, April 29, July 29th, and October 29, 1998, the dates for the quarterly open
workshops.
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