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Home My WebLink About02101999-A City of Sebastian 1225 MAIN STREET g SEBASTIAN, FLORIDA 32958 TELEPHONE (561) 589-5330 [3 FAX (561) 589-5570 SEBASTIAN CITY COUNCIL AGENDA REGULAR MEETING WEDNESDAY, FEBRUARY 10, 1999 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MAY BE INSPECTED IN THE OFFICE OF THE CiTY CLERK - 1225 MAIN STREET, SEBASTIAN, FLORIDA Individuals will address the City Council with respect to agenda items immediately before deliberation of the item by the City Council - limit often minutes per speaker (R-97-21} 99.008 2. 3. 4. 5. CALL TO ORDER PLEDGE OF ALLEGIANCE iNVOCATiON - Pastor Michael Lyle - First Church of the Nazarene ROLL CALL AGENDA MODIFICATIONS ~DDITIONS AND/OI~])ELETIONS) Items not on the written agenda may be added only upon a majoriO, vote of City Council members (R-97-21) PROCLAM~TIONS.ANNQUNCEM]~NTS AND/OR PRESENTATIOiN.~ A. Presentation of Plaques to Former Ci.ty Board Members 1. Budget Advisory Committee · Joseph BarczTk · Ben A. Bishop '. 2. Plaan/ng & Zoning Commission · Carl Fischer · Kevin MacWilliam · Harry Thomas, Jr. 7. CITY ATTORNEY MATTERS 3. CITY ..MANAGER MATTERS 1-13 99.030 15-16 99.031 17-18 99.032 19-22 99.018 23-28 99.033 29-32 99.034 99.035 10. 11. 12. 13. 14. I CON.SENT AGENDA m All items on the consent agenda are considered routine and will be enacted by one motion. There will he no separate disegxginn of ' conse~ ag~na~ gems ~ a memin~r of CityCtnmcil ~o requests; in which event, the item will be removed and acttd upon ~arate~y. 1 A. Approval of Minutes - January 27, 1999 Regular Meeting I Use of Riverview Park for Welcome Wagon Picnic - Use of Eleclxicity on 4/24/99 - 11 am to 3 pm (City 1 Clefl~ Transmittal 1/11/99, Letter) Do Use of Riverview Park - Sebastian River Chamber of Commerce Business/Health Expo i- 3/27/99 - 7 am to 4 pm - Closing of Fellsmere Road East of Sparkys to Indian River Drive and Indian River Drive Between Fellsmem Road and Harrison Street (City Manager Transmittal 2/3/99, Chamber Letter) Romero/Our Lady of Guadalupe Church - Fund Raising Dance - 2/12/99 - 7 pm to Midnight - Council Approval of Request to Hold Event Until Midnight and Charge Admission Fee Conditioned Upon Hiring of Police Officer - Security Paid (City Clerk Transmittal 1/26/99, Application)' PUBLIC HEARIN(~ -Nonc INTRODUCTION OF NEW ]/USINESSFROM TIlE ]~UBLIC Item that iu~ occurred or was dLteove~d within the previous six months which ia not otherwise on the agenda - Mgn-up required- limit of ten minutea for each speaker COMMrrrEE REPORTS/BECOMMENDATION$ OLD BUS]NE~$ ho Approve Supplemental Agreement # 11 with Masteller & Moler for Stonecrop Dam Replacement Design in the Amount of $43,790 - Postponed from 1/13/99 and 1/27/99 (Public Works Transmittal 1/4/99, Supplemental Agreement) I~W BUSINESS ho Prior City Council Approval of Expenses for Councilmember Neuberger to Attend Advanced Institute for Elected Officials in Cocoa Beach - February 26-27, 1999 in Accordance with State Limitations (City Clerk Transmittal 2/2/99, Conference Info) Schedule City Council Workshop on Charter Officer Evaluation Procedures (No Backup) Base Flood Elevations - Requested by Vice Mayor Wininger (No Backup) 2 99.036 33-40 99.037 41-47 99.038 49-64 99.039 65-72 99.040 73-83 99.041 85-100 99.042 99.043 101-I12 99.044 99.045 113-144 R~olufion No. R-99-09 - New job Description - Purchasing Agent/Contract Administrator/ Assistant to City Manager (Human Reso~ Transmittal 2/3/99, R-99-09 w/Description) A RESOLUTION OF THE CItY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA. ADOPTINO A JOB DESCR]FrlON FOR THE POSITION OF PURCHASING AND CONTRACT ADMINISTRATOR/ASSISTANT TO CITY MANAGER; PROVIDING FOR INCLUSION OF SUCH JOB DESCRIFTION IN THE CITY OF SEBASTIAN STANDARD OPERATING PROCEDURES; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE. Resolution No. R-99-10 - New Job Description - Police Records Supervisor (Human Resource~ Tmasmittal 2/3/99, R-99-09 w/Description) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING A JOB DESCRIPTION FOR THE JOB OF POLICE RECORI~ SUPERVISOR~ PROVIDING FOR INCLUSION OF SUCH JOB DESCRIYrION IN THE CITY OF SEBAbTiAN STANDARD OPERATING PROCEDURES; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFEC~ DATE. Resolution No. R-99-11 - Vacation of Easement - Wilsnak - Lots 22 and 23, Block 187, Unit 8 Sebastian Highlands (Growth Management Transmittal 2/4/99, R-99-I I, Application, Site Map, Staff Report, Utility Le~rs) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLOR]DA, VACATINO CERTAIN EASEMENTS OVER LOTS 22 AND 9_3, BLOCK 187, SEBASTIAN HIOHIakNDS UNIT 9; PROVIDING FOR COIqFLICTS HEREWrrH; PROVIDING FOR RECORDINCr, PROVIDING FOR EFFECTIVE DATE. ' Authoriz~ City Attorney to File for Foreclosure of Lien in Code Enforcement Ca.~ No. 98-13684 Angler's Obsession (City Attorney Transmittal 2/4/99, Order, DEP Letter) · . ~..' ' ,. Approve Sole Source Anaual Support Agreement with Computer Center Software for M[JNIs Accounting Software in Amount of $5,965 (Finance Director Transmittal 2/4/99, Contract) Authoriz~ Mayor to Execute Intergovernmental Coordination and Review and Public Transportation Coordination Agreement Joint Participation Agreement (ICAR-PTC - JPA) Betweea Indian River County Metropolitan Planning Organization and Florida Department of Transportation (Growth Management Transmittal 2/3/99, Agreement, Resolution) Discuss City Manager Issue - Interim Manager and Applications (No Backup) Salary Ranges for Exempt Employees (City Manager Transmittal 2/4/99, Proposed Salaxy Survey and Range) Contract with J & S Aviation (Backup Forthcoming) City Hall Air Quality Problems (City Manager Transmittal 2/4/99, Wagner Memo, Spaul Report, 3 Quotes) 15. CITY COUNCIL MATTERS B. C. D. E. Mayor Ruth Sullivan Vic~ Mayo~ Martha Winingcr Mrs. Loui Cartwright Mr. Chuck Nmbcrg~ Mr. Larry 16. ADJOURN (All meetings shall adjourn at lO:30 p. m. unless extended for up to one half hour by a majoray vote of City Council) ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT THiS MEETING (OR HEARING) WILL NEED A RECORD OF THE PROCEEDINGS AND MAI' NEED TO ENS~ THAT A VERBATIM RECORD OF THE PROCEEDINGS'IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (286. O105 F.S.) IN COMPLiANCE WITH THEAMERICAI~ ~ DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. Hearing Assistance Headphones are Available in the Council Chambers for all Government Meetings. ~pcommg Meeting~ : SpeciaI Meeting- Wednesday, 2/17/99- 7pm Regular Meeting- Wednesday, 2/24/99 - 7pm Regular Meeting- Wednesday, 3/10/99 - 7 pm Special Meeting - Monday, 3/15/99 ~ 7pm (Election Matters) Regular Meeting - YYednesday, 3/24/99 - 7pm 4 2. 3. 4. City of Sebastian 1225 MAIN STREET g SEBASTIAN, FLORIDA 32958 TELEPHONE (561) 589-5330 a FAX (561) 589-5570 SEBASTIAN CITY COUNCIL MINUTES REGULAR MEETING WEDNESDAY, JANUARY 27, 1999 - 7:00 P.M. CITY COUNCIL CHAMBE~ 1225 MAIN STREET, SEBASTIAN, FLORIDA Mayor Sullivan called the Regular Meeting to order at 7:00 p.m. The Pledge of Allegiance was recited. Invocation was given by Police Chaplain, Frank Camillo. RQLL CALL (~ily Coungil Preset: Mayor Ruth Sullivan Vice Mayor Martha Wininger Mrs. Louise Cartwright Mr. Chuck Nenberger Mr. Lany Paul StattPresmt; City Manager, Thomas Frame City Attorney, Rich Stringer City Clerk, Kathryn ~'Halloran Public Works Director, Terry Hill Growth Management Director, Tracy Hass Chief of Police, Randy White Deputy. City Clerk, Sallv Maio R~gular City Council Meeting Sanuary 27, 1999 Page Two AGE1yD& MODIFICATIONS 0kDDITIONS AND/OR DELETJ~.ONSI /tents not on the writttn agnmda may b~ added on~y upon a majority vott of City Council members (R-9 7-21) The City Manager stated he had distributed a memo regarding withdrawal of agenda item 99.018 Supplemental Agreeraent #11 with Masteller & Meier until February 10, 1998. 6. pROClAMATIONS. ANNOUNCEMENTS AND/OR PRESENTATIONS Mayor Sullivan read and presented a proclamation to David Smith of the Planned Giving Council of Indian River County d~ignating.Fcbruary 1999 as "Leave a Legacy Month". 99.019 7. ELECTION MAT'J'~]~S (IN ACCORDANCE WITH CiTY CHARTER THESE ITEMS MUST BE ACTED UPON AT TIIIS MEETING) (City Clerk Transmittal, Proclamation, R-99-01, Charter Sections) M~yor to ~ Proclaro~tion_Calling March 9. 1999 General Election Mayor Sullivan read a proclamafien calling the March 9, 1999 general election in accordance with th~ City Charter. Adopt Rezolution No. R-99-01 in At~oyda~ S01 Charter 4.07 - l)esigpatingPolling Plac~.~.. Offices tO b~ Filled ~d Questions tO l~ D~id~ A~ OFTIH~ CITY OF I{~;BlkVl'IAN, INDIAN RIVER COUNTY, FLORIDA DESIGNATING THE OFFICXAL POLLING PLACF.~ FOR A GENERAL ELECTION TO BE HELD ON MARCH 9, 1999, FOR THE PURPOSE OF E~O THREE CITY COUNCIL MEMBER~ FOR 'rERM$ OF TWO (2) YEARS AND PLACING TWO REFERL:NDUM QUESTIONS ON THE BALLOT; PROVIDING FOR REPEAL OF RESOLU~ON-q OR PART~ OF RESOLUTIONS IN CONFLICT HEILEWrrH; AND PROVID[N(] FOR AN ~ DATE. The City Attormy read Resolution No. R-99-01 by title. MOTION by Sullivan/Cartwright I would move approval and adoption of Resolution R-99-01 in accordance with Charter 4.07. VOICE VOTE on the motion carried 5-0. C. Forl~al Request for Sul:tervis0r of Elections to Administer Election MOTION by Sullivan/Neuberger I'll move that we request the Superv:gor of Elections for Indian River to administer the March 9, 1999 municipal election. VOICE VOTE on the motion carried 5-0. D. Afftrm Canvassing l~oard Appointrpents The City Clerk said she had asked Vice Mayor Wininger to join the Canvassing Board this year. MOTION by Sullivan/Neuberger I would move that the Council approve the request or recommendation by the City Clerk, Mrs. O'Halloran and confirm her Canvassing Board appointments. VOICE VOTE on the motion carried 5.0. 2 Regular City Council M~ting January 27, 1999 Page Three 99.007 oM 75-77 99.008 oM 79-80 99.009 old 81-85 L"ERTAIN 1TEM~ DEFERRED FROM TH]~ JANU.~I~Y 1_3, 1999 REGULAR MEETING (Please Refer to January 13. 1999 Agenda Book for Backup) INTRODUCJJON QF NEW BUSINESS_FROM THE (~ign- up D~rr~d from 1/I 3/99 M~tttng Only) Harry Thomas, 654 Balboa Street, Sebastian - U.S. I widening COMMITTEE REPORTS/]~CO~ATIONS Ao Cgmtmction Boar~l 1. Recommcn~lotion to Rcm.Q~e Billy Doylg from Board for Norl-.Attcndance in Accordance with Sectiorl 2-173 of thc (2qd, of Ordinanqe~ (B..uilding Dept. Transmittal 12/17/98, 1.1/17/98 Minutes. 2-173) MOTION by CartwrightfNcuberger I move to remove Billy Doyle as a member of the Sebastian Construction Board. VOICE VOTE on the motion carded 5-0. Plannhlg aM Zoning Commissiou 1. Aco~'pt Resi~ltion of Carl Fischer (Ci[v Clerk Transmittal 1/4/99, Resi~ation Letter) MOTION by Wininger/Neubo'ger I move to accept thc resignation of Carl Fischer from thc Planning and Zoning Commission VOICE VOTE on the motion carried 5-0. Recreation Ao'viaory Boar~ 1. P,,OL:oouncndation. t0 Rcmovr P, an~lall $u.vdcr from Board for Non-Attendance in Accorqlanc~ with Section 2-173 oft. he Code of Ordinances (Public Works Trallsmittal 12/22/98. 12/21/98 Mhluter~ 2-173.2-21:3) MOTION by Cartwright/Paul I movc to remove Randall Snyder from the Recreation Board. VOICE VOTE on tho motion carried 5-0. NEW BUSINESS (items C D, F, G and H were addressed at 1/20/99 Special Meeting) i~gular City Council January 27, 1999 Page Four 99.010/98.211 A. oM 87-88 ~scussion of SaloL-v Increase for Ci~ (3erk.(.City Clerk Memo, 12/16/9) MOTION by Sullivan I would like to move that we approve a total raise for the year 1998/1999 retroactive to the Office oftbe City Clerk anniversary, the total comes to about $1300, a total of 3%. Discussion took place on thc prior approval of 1% on October 1, 1998 and 1% on April 1, 1999. Mayor Sullivan reiterated her motion as follows: "to approve a total of 3% salary increase for the year 1998/1999 retroactive for the Office of the City Clerk". Mr. Neuberger seconded the motion at this time. She said it was her intent to include the prior approvals in the 3%. Mr. Neuberger withdrew his motion MOTION by Cartwright/Neuberger I move to award a merit increase of 3% merit retroactive to your anniversary date. '- Vice Mayor Wininger recommended a higher salary for the City Clerk position. ROLL CALL: Mrs. Cartwright - aye Mr. Neuberger - aye Mr. Paul - aye Mrs. Sullivan - aye Mrs. Wininger - nay MOTION CARRIED 4-1 0Nininger - nay) 99.011 B. no backup Mayor's Fact Findi~ Committ~ on Six-L~ni~g of US L~eguested by Mayor Sulli¥0n) Mayor Sullivan stated her reasons for placing this item and reiterated bet strong objection to any widening of U.S. 1. She asked for Council concurrence to establish a temporary Mayor's committee to continue fact finding MOTION by Sullivan/Neubetger I would like to move and request that the Council give the Mayor this authority to continue with this committee, to continue with the same committee members; Ruth Stanbridge has asked to not scrod any longer because she is a new member of the County Commission...and said that she will continue as a backup....Kathleen Bishop said she could not continue but will continue her work She then read a letter from Jerald and Laura Smith into the record (see attached); and recommended that Sa/Neglia replace Harry Thomas on the Committee. A lengthy discussion took place on the manner in which the committee was formed, and the fact that FDOT had discontinued its planning and development study at this time. Regular City Council Meeting January 27, 1999 Page Five TAPE I- SIDE II (7:48 p.m.) Louise Kautenberg, 973 Oswego Avenue, Sebastian, addressed Council. VOICE VOTE on the motion failed 1-4 (Cartwright, Paul, Wininger, Neuberger - nay) ' 99.014/98.027 old 163-167 fil~r~ve Ren~wal of Annual ~ji~teriais Contracts with Fisclgr and Son~ and BlackhawkQuarry for Second ~[ Final Year (Public Wol'k~ Transmittal 12/31/99, Hill M~tno 12/30/98, Agreement Ist Coaltact Extension) MOTION by PaulfNeuberger I'd like W move to approve the renewal of the annual materials contract with Fiseher'and Sons and Blackhawk Quarry for the second and final year. ROLL CALL: Ma'. Paul - aye Mrs. Sullivan - aye Mrs. Wininger - aye Mrs. Cartwright - aye Ma'. Neuberger - aye MOTION CARRIED 5-0 99.018/98.157 old 205-210 Apl}rove Sqpplementai Agl'eement # 11 with Mp~teller ~4 Molar for Stonecrop Danl Replacement Desi~l i~ tlmAmotlt![ of $43.790 (Public Works Traosmittal 1/4d99, Supplero~rt~l.Agl'~0 This item was previously withdrawn until Februarff 10, 1999. END OF1TEMS DEb'~.RRED FROM JANUARY 13, 1999 REGULAR MEETING 9. CiTY ATTORNEY M~TTER$ Discussed Code Enforcement procedures that .are being drafted relative to foreclosure; and reported on the City and Department of Environmental Protection cases against Robert Taylor. It was decided this matter should come back as an agenda item if Council wishes to pursue foreclosure. Regular City Council Meeting January 27, 1999 Page Six 10. In r~sponse to inquiry from Council, advised that only one reading was required for the quasi-judicial item since it is a resolution and not an ordinance. L-T~Y MANAGER MATTER~ Reported on the Department of Community Affairs letter f'mding the City's Comprehensive Plan in compliance. He was directed to contact DCA regarding the reference to Clay County referenced and cam-ecfion to MayOr Sullivan. Stated several applications for City Manager have been submitted Stamt the contractor for the Indian River Drive sidewalk is in town to begin and has met with City Engineer. Discussion took place on relocating any valuable trees. 11. 12. 99.020/98.074 CONSENT AGENDA · Ail items on tht con:tent agenda ~t considered routine and will bg enacted by one motion. There will be no ~eparate diSCUSSion of con~e~ agemta ittms ~ a mem~ of City Counc~ ~o reque, st~; in which even~ the item will be removed and acted upon separate~. A. Approval of Minutes - 1/13/99 Regular Meeting, 1/20/99 Special Meeting Tie City Manager nad the consent agenda. MOTIO by Caa Oaul I move to approve item A of the Consent Agenda. VOICE VOTE on the motion carried 5-0. OU.~S~-$L~IC~A.L I'UBMC I~Agl~G l~aolution N..O. R-99-0~ - Major Modification to Site Plan for Exxon Gas Station i~ Chesser's G~ PUD ~o Add Dfix~ Througl~ Car W~sh (Growth ManagementTransaaittal Jd20/99. R-99-04, Applieatiou. Locafioa Map, P & Z Min. otes, StaffReport, Legal Ngtico. Plat Under S~.arate Cover) A RESOLUTION OF ~ CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, APPROVING A MMOR MODIFICATION TO THE EXXON SITE PLAN WITHIN CHE$$ER'S GAP pLrI~, PROVIDIN(3 FOR CONFLICTS HEREWITH; PROVIDING FOR EFFECTIVE DATE. The City'Attorney read Resolution No. R-99-04 by title; and Mayor ~ullivan opened the public hearing at 8:10 p.m. The Growth Managengnt Director stated the applicant was not in attendance. MOTION by Sullivan/Cartwright I would move to table this item to a Special Meeting held for the purpose of holding the quasi-judicial hearing on February 17, 1999 VOICE VOTE on the motion carried 5-0. 6 Regular City Council Meeting January 27, 1999 Page Seven 13. 14. OLD BUSINESS - None N~W lllJ$I~SS 99.o15 A. 99.021/982.08 B. Authorize Eni~endltur_e~ 0f $~227 L,90 for Culvert R,¢placements and $12.578.01 for :~ide Yard Pi~ Installation to C.R. McLelltIk ~ 3llR~lal Culvert Replacemen~t Contrlctor (Public Works/ 1~~ Transmittal J120/99, Work Order IA, lB. 2 and 3, Spread,$.h.eet for Stormwg~L Project) The City Manager reviewed a balance sheet submitted by the City Engineer relative to current stormwater projects (see attached). MOTION by Neuberger/Paul I move to authorize the expenditures of $32,271.90 for culvert replacements and $12,578.01 for side yard pipe installation to C.R. McClellan, the Annual Culvert Replacement Conlxactor. ROLL CALL: Mrs. Cartwright - aye Mr. Neuberger - aye Mr. Paul - aye Mrs. Sullivan .- aye Mrs. Wininger - aye MO~ONCARRIED5-0 lt~ol~orl.lqo. R-99-05 Ralifadng Auction Held_f2/21/98 and Authorizing Execution of Quit Claim_ Deed for Airlxa't Prcpet'ty to Collier Club, Inc. (Ci~ Att0m~y._Trox~smittal 1/21/99, Auction Minute~. A RESOLUTION OF THE C1TY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, CONFIRMING AUCTION OF SURPLUS AIRPORT PROPERTY; AUTHORIZING EXECUTION OF DEED TO H/GH BIDDER AND DEPOSIT OF FUNDS; PROVIDINO FOR EFFECTIVE DATE. The City Attom~ read Resolution No. R-99-05 by title. MOTION by Paul/Neuberger I move to adopt Resolution R-99-05 ratifying the auction held 12/21/98 and authorizing the Mayor, City Clerk and necessary personnel to execute a quit-claim deed to Collier Club, Inc. and directing the City Manager to appropriately deposit the proceexls of the sale. 7 Regular City Council Meeting January 27, 1999 Page Eight ROLL CALL: Mr. Nenberger Mr. Paul Mrs. Sullivan Mrs. Wimger Mrs. Cartwri~t - aye - aye - aye - aye MOTION CARRIED 5-0 99.022/98.088 ResolutiglLNo. K-99-06 - Collier_Club Final Plat Phase I (Cil;y Engin~T/GTowth Management Transmittal 1/20/99. R-.99-~ A RESOLLrHON OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, APPROVINO THE FINAL PLAT FORA SUBDIVI~ON KNOWN A3 COLLIER CLUB SUBDIVISION PHASE I, PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RE.SOLLrrlONS IN CONFLICT HEREWITH; PROVIDING FOR SEVERABIL1Ty; AND PROVIDING FOR AN EFFECTIVE DATE. The City Attorney read Resolution No. R.99-06 by title. MOTION by Cartwright/Panl I move to adopt Resolution 99-06. It was nola:d that a diffmmee in road names on pages 2 (Airport Road) and 3 (Airport Drive) of the plat should I~ corrected. Steve Melchiore, OnSit, Management, responded to a question from Council regarding language on page 2 numbex 8, stating that Tract I will bc dedicated to Indian River County after improvements are ~mpleted, and tl~ County will accept maintenance responsibility. The City Attorney said he would feel more comfortable if the language read, "The City of Sebastian shall not have any respons~ility, duty or liability regarding said mad or tract." MOTION by Sullivan/Canwfight I would move that amendment. VOICE VOTE on ~ ame:~lmmt carried 5-0. Mr. Melchiore requested an easier rewrite and thc City Attorney changed it as follows" "The City of Sebastian shall have no responsibility, duty or liability regarding said road or tract.". ROLL CALL: (main motion as amended) Mr. Paul - aye Mrs. Sullivan - aye Mrs. Wininger - aye Mrs. Canwright - aye Mr. Neuberger - aye MO~ONCARRIED5-0 I i I I I I I I i I .I I I I I i 1 I Regular City Council Meeting January 27, 1999 Page Nine Mayor Sullivan called recess at 8:35 p.m. and reconvened the meeting at 8:47 p.m. All members were present 99.023 D. Resolution No. 1t,-99-07 - Va~;ation of Easement - Fgi~I (Orowth Management Director Trall$llfittal, ~x~99-07. Al:}plieation, Site Map. StaffReport, Utility Letters_) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, VACATnq~ CERTAIN ~ OVERLOTS I AND 2, BLinK 16, SEBASTIAN HIGHLANDS UNIT I; PROVIDIN~ FOR CONFLICTS ~ PROVIDING FOR RECORDING-, PROVIDING FOR EFFECTIVE DATE. The City Attorney read Resolution No. R-99-07 by title. TAPE II - SIDE I (8:50p. m.) Staffwas directed to determine if'the metal shed is within the easement line. MOTION by Paul/Neuberger I move to adopt Resolution No. R-99-07. ROLL CALL: Mrs. Wininger - aye Mrs. Cartwfight - aye Mr. Neuberger - aye Mr. Paul - aye lVlrs. Sullivan - aye MOTION CARRIED 5-0 99.024 E. Relolutio~xNo. 1~-99-08 - V~ation ol~Easemen~ - Driben (Growth Management Director Transmittal. R-99-08. Application, Site Map, StaffReport, Utility L~tters) A RESOLUTION OF THE CITY OF SEItASTIAN, INDIAN RIVF~ COUNTY, FLORIDA, VACATING CERTAIN EASElvILZNTS OVER LOTS 14 AND 15, BLOCK 235, SEBASTIAN HIGItLANDS UNIT 6; PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR RECORDING; PROVIDING FOR EFFECTIVE DATE. The City Attorney read Resolution No. R-99-08 by title. MOTION by Paul/Neuberger I move to adopt Resolution No. R-99-08. The City Manager requested a condition whereby the applicant must grant back a six foot easement on the west side of lot 15 to the City. MOTION by Paul/Neuberger - so amended to add the provision as stated by the City Manager to the motion. 9 Regular City Council Meeting January 27, 1999 Page Ten 99.025/98.045 F. 99.026/98.032 G. ROLL CALL: M~. Canwright Mr. Neuberger Mr. Paul Mrs. Sullivan Mrs. Wininger - aye - aye - aye - aye - aye MOTIONCARRIED5-0 Approve Rene, w_.~. of Annual S~I ¢..ol~B'a~t I0 B._0tld T Sod for Secon4 and Final yea~r 0%blie Works Transmittal 1/13/~9,~ BidYorn0 MOTION by Paul/Wininger I move to approve thc renewal of the annual sod contract with B & T Sod for the second and final year. Mr. Neuberga' expressed concern for pallets leR in and damage to City rights-of-way. The City Managa' suggested that the Public Works Director can verify that pallets are cleaned up prior to issuance of payment ROLL CALL: Mr. Neuberger - aye Mr. Paul - aye Mrs. Sullivan - aye lV~. Wininger - aye M~. Caaxwright - aye MOTIONCARRIED5-0 Auflaorize Cil~' Manage to Continue Rental of Dig~iaLLogging Recorder for Police Department (PD Transmittal 1/7/~29, Quote. Requisition) MOTION by Wining~/Neuberg~ I move to authorize the City Manager to continue renting the existing digital logging recorder at a cost of $249 per month for the balance of FY 98/99, if necessary, and accept Communications-International's offer to reimburse $149 of eact. ~onthly payment toward the purchase of a new logging reenter if the City decides to make such a purchase. ROLL CALL: Mr. Paul - aye Mrs. Sullivan - aye Mrs. Wininger - aye Mrs. Cartwright - aye Mr. Neuberger - aye MO~ONCARRIED5-0 l0 I i i 1 i I I I i i I i ~.1 I I I I I Regular City Council Meeting January 27, 1999 Page Eleven 99.027 99.028 99.029 15. H. Catalano Auto Sales - Placem~r~t 0f_$_R~cture (Can01;}¥) WiSh-In City Right-of-Way Along North Centr'41Av~rtlJ~ f.C.a'owth Management Director Transn~ittal, Site Plan, P & Z Min~tes~ Following some discnssion, motion was made. MOTION by CartwrighVPaul I move to.deny the request to place an awning in the fight-of-way by Mr. Orlando Catalano. VOICE VOTE on the motion carried 5-0. CO~,IMI'Iq~E REPORTS]RECOMMENDATiONS Code Enforcement Boar~l (City Clerk Transmittal 1/1g/99, One Application, Ad, Member List) 1. ~,ppoint Alternate Member - Uncxi~ir~d Term to t~xpire 6~00 City Council interviewed Adrina Davis. MOTION by Sullivan/Cartwright I move the appointment of Mr. Davis to the unexpired term to expire to expire 612001. VOICE VOTE on the motion carried $-0. Platming and Zoning Commission (City Clerk Transmittal 1/1~/99, Three Applications, Ads, Member List) The City Clerk noted that Kevin MacWilliam had withdrawn his application (see memo attached). City Council interviewed Charles Barrett, Jr. I. A~point Regula~Mcmber - Unexpi!~ed Term to.Ex,oire 5/99 MOTION by Neubecger/Cartwright I make a motion to appoint Mr. Barrett to the regular member position unexpired term to expire 5/99. VOICE VOTE on the motion carried $-0. 2. Appoint Alternat~ Member - Term Lo EXl~ire I/2~002 City Council interviewed William EveN. MOTION by Cartwright/Sullivan I move to appoint William Evely to the alternate member position term to expire 1/1/2002. VOICE VOTE on the motion carried S-0. Il Regular City Council Meeting January 27, 1999 Page Twelve 16. INTRODUCTION OF NEW BUSINESS FROM THE PUBLIC Item that hat occurred or wat discovered within the previous six montlm which is not otherwise on the agenda - sign-up required - limit often minutea for each speaker The following individuals addressed City Council: James Schmit. z, Starflowex Avenue, Sebastian - Yacht Club Parking 17. CITY COUNCIL MATTERS A. ~dr. Lany Pa~l Thanked Police Department for slowing down vehicles on Skyline Drive Inquired about Cavcorp property trees on west side and the City Manager said he is'working with Chris McCarthy to relocate those trees Requested copy of punch list of Cavcorp items not completed Mayor Ruth Sullivan Suggested leaving FPL lights on at both boat ramps and the City Manager said no staff decision will be made until it is brought back to Council C. Vice M~or Mar~'Wilfing~ Said that burned out Schumann lights that she had previously reported on were still out Congratulated all Council candidates and urged voters to come out to vote. D. Mrs. Loui~ Cartwfight Said health insurance proposals need to be reviewed and City Manager said it is being researched for a bid TAPE II - SIDE ii (9:40 p.mo Requested update on the Sturm committee and the City Attorney said only one volunteer had come in Said he had Notice that there are no Sebastian builders working in Collier Club 12 Regular City Council Me,ting January 27, 1999 Page Thirteen Inquired about the status of mowers and the City Attorney said will bring a report to next m~ting Asked if Council should be asking the names and addresses of people addressing City Council and the City Attorney stated that a name may be needed on quasi-judicial and affected parties may have to give an address but other than that it may not be necessary 18. Being no further business, Mayor Sullivan adjourned the Regular Meeting at 9:45 p.m. Approved at the ,1998, Regular City Council Meeting. Ruth Sullivan Mayor Kathryn M. O'Halloran, CMCIAAE City Clerk 13 City of Sebastian Telephone (561) $89-5530 FAX (561) 589-5570 Subject: Request for Use o~ Riverview Park Agenda No. ~//~. ~ O Approved for Submittal by: City Manager Department Origin: City Clerk , Date Submitted: I/11/1999 Exhibits: Letter dated JanuaD'.8, 1999 Expenditure Required: Amount Budgeted: Appropriation Required: SUMMARY ~TrATEM£NT A letter has been received from Victoria Bachman, President of the Welcome Wagon Club of Sebastian, requesting the use of Riverview Park on April 24, 1999 from 11:00 A.M. until 3:00 P.M. They are also requesting the use of electricity for the event. R£COMMF, iq~)..ED ACTION Move to approve the request with permission to use electricity during the event. CL'~ Councel o~ c/o S¢6cz~Lctn CL~c~ Hall /225 ~a~n ~ a~e pZ=nn~ng "~ Bag t~e even~ and we wLZi need eZec~LcL~. ~e ~nxLou~i~ aw~L~ ~ou~ ~epZ~ ~o we can acAeduZe ~Ae even~ wL~A aZZ-. I I i City of Sebastian, Subject: Sebastian River Area Chamber of' Commerce Business/Health Expo. Approved for Submittal by: City Manager Exhibits: Florida Agenda No. ~/~-'O~ / Department Origin: City Manager Date Submitted: February 3, 1999 For Agenda of: February 10, 1999 Letter, dated February 1, 1999 from Sebastian River Area Chamber of Commerce EXPENDITURE REQUI1ZED: N/A AMOUNT BUDGETED: N/A APPROPRIATION REQUIRED: SUMMARY The Sebastian River Area Chamber of Commerce has requested the use of Riverview Park on March 27, 1999 for an annual Business / Health Expo, beginning at 7:00 a.m. until 4:00 p.m. The Chamber of Commerce is also requesting the closing of Fellsmere Koad (east of Sparky's) to Indian River Drive and Indian River Drive between Fellsmere Road and Harrison Street. ]~F~COMMENDI~D ACTION Move to approve the request of the Sebastian River Area Chamber of Commerce to use the Riverview Park on March 27th fi.om 7:00 a~m. until 4:00 p.m. and in the interest of safety, advise the Sebastian Police Department to facilitate traffic flow during this event. February 1, 1999 City of Sebastian 1225 Main St. Sebastian, FL 32958 CHAMBER OF COMMERCE :: ,/.75 -~' 3.7 7' 20 ?-... ~ ~ ',,:~,~ ~¢~~'''~ ':~ f' .. To Whom It May Concern: The Sebastian River Area Chamber of Commerce is in the planning stages for our annual Business/Health Expo. We will be calling this year's event "Celebrate Sebastian". Last year our Expo was held at the Sebastian River High School. Although we had a terrific business turnout, we were lacking in omside participation-our residents. In an effort to .. improve upon that aspect, we are requesting the use of Riverview Park, at the comers of CR 512 and U.S. #1 on Saturday, March 27th from 7:00 a.m. until 4:00 p.m. In the interest of safety and to facilitate traffic flow during the event, we would also request the closifig of Fellsmere Road (east of Sparky's) to Indian River Drive, and Indian River Drive between Fellsmere Road and Harrison Street. We thank you in advance for your consideration of this request. If you have any questions oi' concerns regarding our event, please do not hesitate to call Kathleen Bishop, our Executive Director at 589-5969. With appreciation, Emil~y G. B~u d~/' (~'2~(ZA c~ Treasurer Sebastian River Area Chamber of Commerce 700 MAIN STREET · SEBASTIAN, FL 32958-4199 PIIONE: (5611 589-5969 · FAX: (5611 589-5993 http: //sebastian.fi.us/chamber ,-tm, il tn - 5xrncll.qmhor'~(-bnslian.l].t~q i City of Sebastian 1225 Main Street Sebastian, Florida 32958 Telephone (5t11) 589-5530 FAX (561) 589-5570 Subject: Request for rental of Community Center Agenda No. Approved for Submittal by: City Manager Department Origin: City Clerk Exhibits: Application dated January 26, 1999 Expenditure Required: Amount Budgeted: Date Submitted: 1/26/1999 For Agenda of: 2/10/99 Appropriation Required: SUMMARY STA'IT. MENT An application has been received fi.om Dora Romero on behalf of Our Lady of Guadalup¢ Church, requesting the use of the Community Center for a fund raising dance on February 12, 1999, fi.om 7:00 P.M. till 12:00 Midnight As required by R-98-43, Section I (B) (see attached), they are requesting permission to charge an admission fee and also to hold the event until 12:00 P.M. Thc security deposit has been paid and she was furnished with thc proper forms for thc extra duty police officer service. RECOMMENDF, D ACTION Move to approve thc request on the condition that compliance with the extra duty police service is met and also permission to charge an admission fee and extend thc time to 12:00 Midnight. m m CITY OF SEBASTIAN RENTAL PERMIT APPLICATION ~o~ '~,,-~ m ADDRESS OFPERMI~: ~-~ ~ Z~ ~ ~~~ ~ ~~ __ ~ St~et _~ ' ~ . Ci~ ~~ ~ Office Use FEE.. Only 1. ARE KITCHEN FAClMTIES.REQUIRED? 2. ARE YOU A RES).D~ OF.~EBASTIA!~?: 3. WILL DECORATIONS BE PUT UP? 4, WILL THERE BE AN ADMISSION OR DOOR CHARGE? 5. WILL ALCOHOUC BEVERAGES BE SERVED? (a) If answer to ~ is Yes, Permittee's proof of Age: (13) If alcohol is to be served, permission is required by City C°undl~ Your request will be presented to council on: '" Make checks payable to City of Sebastian (A service fee of 5% or $10.00, whichever is greater, may be charged for a dishonored chec~ per City Resolution No. R-96-41) m i I i -I I SECURITY DEPOSIT ........ RENT ........................... Fi. ~o 7%TAX ........................... ALCOHOL BEVERAGE REQUEST OFFICE USE ONLY )--]APPROVED [] DISAPPROVED m Police Department Agreement Verified (if applicable) Date Key Pickup Date: Key Returned Date: SECURITY DEPOSit RETURNED BY CITY CHECK #, FOR $ ON: m m COMMENTS: ! m I RESOLUTION NO. R-98-45 I A RESOLUTION OF THE CTrY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, PERTAINING TO THE USE OF THE SEBASTIAN CO~ CE~FER, SEBASTIAN YAC]~ CLUB, AND crrY COUNCIL CHAMBERS; i PROMULGATING RULES AND PROCEDURES FACILITIES; FOR USE OF SUCH PROVIDING FOR THE COLLECI~ON OF RENTAL FEES, SECURITY DEPOSITS, AND OTHER CHARGF.~; PRECLUDING THE USE OF THE FACILITIES FOR COMMERCIAL PROFIT GENERATING ACTiVITI~; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS 'OF RESOL~ONS IN CONFLICT HEREWITH; 3aND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Sebastian ow~ ami maintains a Yacht Club and a Community Center for the use and benefit of its citizens and a City Coua61 Chambers for thc operation of City government; and WHEREAS, the l~omul~ ofrai~ ofc°adu~ ami procedu~ will promote thc general health, safety and welfare of those persons u~ng such facilities; and WHERF_AS, the City Council deem~ i~ mces~ary to imlxm certain fees for thc use of certain facilities in order to ckfray the cost of maintenanc~ ami repair. NOW, THEREFORE, BE 1T RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, that: ~ECrlON 1. RULES AND REGULATIONS: TI~ City Council hereby adopts the following rules and regulations for thc use of the Sebastian C.a~mnmi~ Crater and thc Sebastian Yacht Club. A. Aa application fa° a permit to us: the Community C~ater or thc Yacht Club must bc completed on forms pmvid~ for such ptrpose by the City Clerk. An application for a permit must bc r~ccived by thc City Clerk at least two weeks prior to the dat~ of tl~ requested use. B. Thc City Clerk shall issue aug pamit upon a determination that thc rexlUCSted use is permissible pursuant to this Resolution and all fccs have beea paid. In the event that the proposed usc may include activities involving gambling, alcoholic beverages, the use ora facility, after I l:O0 p.m., or if an admission charge is to be assessed, th= thc Ci~ Clerk shall not issue a usc permit until directed to do so by thc City Council. i City of Sebastian, Florida Subject: Engineering Services with Masteller & Moler for Stonecrop Dam Replacement Design, Supplemental Agreement #11 Department Origin: Public Works Martha S. Campbell, P.E. Approved for Submittal by: Thomas Frame, City Manager Exhibits: Supplemental Agreement #11 EXPENDITURE REQUIRED: $43,790 Date Submitted: For Agenda of: AMOUNT BUDGETED: $ 581,927 1/4/99 APPROPRIATION REQUIRED: N/A This transmittal is to request Council's approval for Supplemental Agreement #11 to Masteller & Moler's contract for engineering services. The proposed supplemental agreement will be to engineer the replacement of Stonecrop Dam which is part of Contract No. WM708 with the Florida Department of Environmental Protection and pm of Cost Share Agreement #96W257 from St. Johns River Water Management District. The proposed project will be to create a stormwater treatment system for a 500-acre urban basin that drains into the South Prong. The treatment system will have a water control structure and a detention basin. The Stonecrop basin will be located in the drainage fight-of-way bordered by Stonecrop, Majestic, and Roulette Streets. The contract with Masteller & Moler wig be to prepare surveys, engineering plans, permit applications, construction cost estimates, and construction plans and specifications. The proposed supplemental agreement is, for $43,790. The total budget for Stonecrop Darn Replacement is $187,300. SJRWMD contribution'is $25,000, FDEP's contribution is $100,500 and the remainder ($61,800) is from the City's CIP under the Elkcam Dam. This supplemental agreement is subject to FDEP approval prior to proceeding with the work. RECOMMENI)ED ACTION Movc to approve Supplemental Ag-reement ,gl 1 with Masteller & Moler for 543,790. DATE: December 22, 1998 SUPPLEMENTAL AGREEMENT #1 MASTELLER & MOLER, INC. 'FURTHER DESCRIPTION OF BASIC ENGINEERING SERVICES AND RELATED MATTERS' Reference is made to the "Professional Services Agreement" dated July 12, 1995. PROJECT NAME: St°necrop Dam Replacement SCOPE OF WORK: Preparation of&tailed design, equipment, cost estimates, and construction plans and specifications for replacement of the Stonecrop Dam after the review and evaluation of CTA's Master Plan for City's Stormwater Management System Design dated September 1997 as described in Tasks A through C below. TASKS; Task A Project Survey and Conceptual Design: '- a) Provide for topographic survey of approximately 10 acre existing stormwater retention area upstream of existing dam and area between dam and near bank of Sebastian River. b) Evaluate results of CTA's Master Plan for City's Stormwater Management System, Design Development Report, dated September 1997. c) Prepare letter and sketch descffbing conceptual design of dam replacement with budget construction cost estimate. Letter and survey plan deliverable. Task B Develop engineering plans to 70% completion utilizing soils report, environmental services input, and surveying data and prepare and submit a 40C4 ERP permit applicatio- to SJRWMD and coordinate with Army Corps of Engineers for a Nationwide 7 Permit. Negotiate with SJRWMD until permit secured. The permitting covered in this Agreement is based on the following assumptions: The extensive stormwater hydrologic modeling information prepared by "CTA" establishing design flow rates for 25 year and I00 year storms can be used and is acceptable to SJRWMD tbr the use in the permit application. No additional modeling will be required bv Masteller & Moler, Inc. Page I of 3 SUPPLEMENTAL AGREEMENT #11 (continued) DATE: December 22, 1998 Task C Prepare final engineering construction plans with design details, final contract detailed desi~, specifications, and final cost estimate for city review and acceptance. Project ready for advertisement for bids. DELIVERABLES: Reports, Plans & Specifications · Letter discussing conceptual engineering design and sketch of Stonecrop Dam. replacement, budget construction cost est/mate and plan of survey (Task A) ° Design (70%) - Design and construction plans and preparation, environmental evaluation, soils report, prelim/nary cost estimate and submittal of SJRWMD 40C4 ERP permit application (Task B) · Final review designs (100%) - Final construction plans and contract specifications and final cost estimate for review by city (Task C) · Final construction plans and specifications - incorporates comments fi.om city (Task c) SCHEDULE TASK A TASK B TASK C 30 DAYS FROM Notice to Proceed 90 DAYS FROM Notice to Proceed after City review of Task A 30 DAYS FROM Notice to Proceed afl. er City review of Task B .Page 2 of 3 DATE: December 22, 1998 SUPPLEMENTAL AGREEMENT # 11 (continued) ENGINEERING FEES: 1) A manhour estimate for Tasks A, B, & C including supplemental services of soils investigations, env/ronmental services and surveying is attached. 2) Fees for the herein described services shall be based upon the following schedule. Each task shall not exceed the maximum value stated. No additional billing for these services shall be made unless approved by the City in advance. 3) Fees will be billed monthly based upon percentage of completion of each task. The City shall .reimburse the Consultant for cost of copies, and blue prints in the mount not to exceed $1,115.00. TASK A TASK B TASK C Letter Report on Existing Conceptual Engineering Products Soils Services, Environmental Services, Surveying & Design 70% complete and SJRWMD permit submittal Design 100% complete, plans and specifications Cost of Copies & Blueprints $11,370.00 20,895.00 10,410.00 1.115.00 Total Supplemental Agreement $ 43,790.00 IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as of the day and year first written above. OWNER; THE CITY OF SEBASTIAN By: Name: Title: Thomas W. Frame City Manager Address for giving notices: 1225 Main Street Sebastian, Florida 32958 ENGINEER: MASTELLER & MOLER, INC. By: Name: Earl H. Masteller, P.E., DEE Title: President Address for giving notices: 2205 14a~ Avenue Vero Beach, Flor/da 32960 Pa,.ze 3 of 3 i I ~~ ~'. ~i IL Ill /ti!111 ~, ~ : ~ =~ .-~ .... ~-~ , City of Sebastian 1225 Main Street Sabastia~s, Florida $2958 Telephone (561) FAX (561) 5&9-5570 Subject: Prior Approval for Reimbursement of Expenses for Council Member Neuberger to attend Advanced Institute for Elected Municipal Officials. Agenda No. ~0~ Department Origin: City Clerk d Approved for Submittal by: City Manager Ezhibits: Co~ Information Ezpeuditure Required: $125.00 Conference Registration Travel to & from Cocoa Beach Date Submitted: 2/2/99 For Agenda of: 2/10/99 Amount Budgeted: $2500.00 Education $2500.00 Travel Appropriation Required: SUMM~RY STA'~MI~NT Council member Neuberger wishes to attend the Advanced Institute for Elected Municipal Officials sponsored by the Florida Insfitue of Government in Cocoa Beach, Florida on Februav] 26-27, 1999, Section 2-34 of the Code of Ordinances requires prior approval of the City Council for reimbursement of expenses, subject to limitations set by the State, which will be incurred in connection with attendance at a conference or function a City Council member attends on behalf of the City. RECOMMENDI:D ACT1ON Approve reimbursement of expenses incurred by Council member Neuberger for his attendance at the Advanced Institute for Elected Municipal Officials in Cocoa Beach, Florida on February 26-27, 1999 in accordance with State limitations. ADVANCED Institute For ELECTED Registration Form 1999 AD VANCED INST1TLY~ FOR ELECTED MUNICIPAL OFFICL~S Febraary 26- 27,1999 Cocoa Beach gtilton 1550 North Atlantic Avenue Cocoa Beach, Florida Plea.ye print or type. You may duplicate this form for additional registration. (Plea~e v~te natnf a~ you 3~h it /o appear on your certificate) amc a~ ymt . . rno~ar nn , . ~ __ wi~h tt to app .... badge) Mailing Address Social Security #/)/~ -~ ~ -/;,'/ Or' Advanced Registration Fee: $125.00 Make check payab/e to University of Central Florida and magi to: (includes coffee breaks and Inch on both days).' :' Florida 'Institute of GOVernment Univer~ty. of..central Florida 36 W. Pine Street, Suite -20~ Orlando, Florida 32801-26~-~ l~l;r .a~i. ditional information, please call the Florida Institute of, Government, 'lIMve~".'of ce,~tral rina at (407) 31%7745 or SC 344-7745. The fax number ~s (407) 317=7750.':' ':': '"' '". '"" Cancellations mast be _reee__ived and co-firmed in writing by February 18, 1999 to ensure a refund. if you are physica~y challenged and require special services, or if you have special dietary needs, please attach a written description of those needs to your registration- Advanced ~ for glet-ted Municipal Offi¢~!~ Hotel Registration Information: Arrival Da~ Dcparn~ Date Call Hotel Reservations directly to: __ Number in Party __ Number of Room Name Address Cocoa Beach .~ilton 1550 North Atlantic Avenue Cocoa Beach, FL 329:31 (407) 799=0003 or (800) 526-2609 Ask for the UCF/Institute of Government rate. City/State/Zip Credit Card # Exp. Date FOR TAX EXI~Fr STATUS: To obtain tax. exempt axams, you need m supply thc hotel with a copy of the city tax exempt certificate whoa you make a term-ration, and pay with either a cit3, credit card or city check. Special daily rate: $77/standm-d ro.m. You need to make your r~servations by January. 25, 1999 in order to take advantage of this UC'F/Innfit~te nf C. nv~,-nrn,..t rat._ City of Sebastian 1225 MAIN STREET [] SEBASTIAN, FLORIDA 32958 TELEPHONE (561) 589-5330 n FAX (561) 589-5570 Subject: Job Description for Purchasing & Contract Administrator/Assistant to the City Manager Approved for Submittal by: City Manager Thomas W. Frame Agenda No. Department Origin: Hum~v_gesources Date Submitted: F~br~ary 3, 1999 For Agenda of.' Febroary 10, 1999 Exhibits: "A" Purchasing & Contract Administrator / Assistant to the City Manager EXPENDITURE Amount Budgeted: APPROPRIATION REQUIRED: $ $Currently Budgeted REQUIRED: SUMMARY ST&_T]~IV[F~T The City Council has already approved the position of Assistant to the City Manager/Purchasing Agem. The current job description was never adopted by resolution. This is a request to adopt the new job description of Purchasing & Contract Administrator/Assistant to the City Manager. RECOMMENDATION Move to adopt Resolution No. P 99-09, approving a job description for Purchasing & Contract Administrator/Assistant to the City Manager. RESOLUTION NO. R-99~09 A RESOLUTION OF THE CiTY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING A JOB DESCRIPTION FOR THE POSITION OF PURCHASING & CONTRACT ADMINISTRATOR/ASSiSTANT TO CITY MANAGER; PROVIDING FOR INCLUSION OF SUCH JOB DESCRIPTION IN THE CITY OF SEBASTIAN STANDARD OPERATING PROCEDURES; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the job description of Purchasing & Contract Administrator/Assistant to City Manager will replace the current job description of Assistant to the City Manager/Purchasing'Ageht which was never adopted by resolution. NOW TItEREFORE, BE IT RESOLVED by the City Council of the City of Sebastian, Indian River County, Florida, as follows: SECTIQ[q L The job description for the classification of Purchasing & Contract Administrator / Assistant to City Manager as attached hereto as Exhibit "A" is hereby adopted. SECTION 2_, The City Clerk is hereby directed to supply a copy of this job description to the Mayor and members of the City Council, City Manager and all department heads for inclusion in the Standard Operating Procedures for the City. The City Clerk shall note the number and date of this Resolution on said job description. SECTION 3. All Resolutions or pans of Resolutions in conflict herewith are hereby repealed. SECTION 4, This Resolution shall take effective immediately upon its adoption. The foregoing Resolution was moved for adoption by Councilmember The motion was seconded by Councilmember and, upon being put to a vote, the vote was as follows: Mayor Ruth Sullivan Vice-Mayor Martha Wininger Councilmemeber Louise R. Cartwright Councilmember Larry Paul Councilmember Chuck Neuberger The Mayor thereupon declared this Resolution duly passed and adopted this ,1997. Day of CITY OF SEBASTIAN, FLORIDA ATTEST: By: Ruth Sullivan, Mayor Kathryn M. O'Halloran, CMC/AAE City Clerk (Seal) Approved as to Form and Content: Richard Stringer, City Attorney ~EXHIBIT A" POSITION DESCRIPTION Class Title: Purchasing & Contract Administrator / Assistant to the City Manager Department: CITY MANAGER Grade ~mher: Division: Union: EXEMPT Date: 02/10/99 Location: GENERAL PURPOSE Under direction of the City Manager, plans, organizes and supervises the procurement activities of the City, performs difficult professional work regarding research, analysis and development of contracts to procure equipment, supplies and services for the City; and performs related work as required. Acts as Professional liaison and assist in administrative functions including receiving requests and complaints from the public. SUPERVISION RECEIVED Works under the general guidance and direction of the City Manager. SUPERVISION EXERCISED None ESSENTIAL DUTIES AND RESPONSIBILITIES Plans, organizes, directs and reviews all functions relating directly to the purchase of equipment, supplies and services for the City. Develops and writes standardized and specialized bid specifications through researching and analyzing information to determine product and/or service need and availability; Researches, examines and analyzes bid proposals, requests for proposals, and prepares recommendations to City Manager and City Council regarding awarding of bids; Confers with department head and other employees to establish specific descriptions of requested goods or services; Consults and confers with vendors to obtain and provide market information to departments; Establishes procedures to receive and disperse all stock and other items to requisitioning departments; Purchasing & Contract Administrator Assistant to the City Manager Recommends disposal of surplus City equipment, supplies and material; Supervises, evaluates and provides training for subordinate personnel; Assists in the preparation and administration of the City's purchasing budget; Confers with City Attorney in reference to contracts; Administer policies and procedures to ensure compliance to related laws and ordinances; municipal Establish standards to ensure the effective administration of contracts and purchases; Approves purchase requisitions, purchase orders, and invoices for payment; DESIRED MINI~ QUALIFICATIONS Qualifications; To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may .be made to enable individuals with disabilities to perform the essential functions. Education a~d ~xp~rience: Graduation from a four year college or university including courses in business administration, public administration, accounting, business law, basic computer science or related field. Education may be substituted by additional experience in contract purchasing on a two years of experience for each year of education basis. Four years of experience in contract purchasing of a variety of material, services and equipment. Must demonstrate solid organizational, management, and negotiating skills, principles and.methods. Necessary Knowledge, Skills and Abilities: Methods, procedures and systems purchasing; used in governmental Legal aspects of government contracts, contract services and bidding and procurement procedures; Construction methods, materials, and services; Basic computer applications; Purchasing & Ct)ntt'act Administrator Assistant to the City Manager Prepare clean and concise reports; Prepare bid specifications and write contracts; Develop procurement procedures and programs which will result in most efficient use of City funds; Understand and carry out oral and written instructions; Establish and maintain effective working relationship with employees, vendors, and others; SPECIAL REQUIREMENTS. Computer literate and have a valid State driver's license. TOOLS AND EQUIPMENT USED Personal computer, including word processing calculator; copy and fax machine; phone. software; PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accoLtunodations may be made to enable individuals with disabilities to perfomthe essential functions. While performing the duties of this job, the employee is frequently required to walk, sit and talk or hear. The employee is occasionally required to use hands to finger, handle, feel or operate objects, and reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 3 Purchasing. & Contract Administrator Assistant to the City Manager While performing the duties of this job, the employee generally is indoors in an office environment; occasionally works outside. The noise level in the work environment is usually quiet while in the office. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustratiOns of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Effective Date: Resolution Revision History: 4 Purchasing & Contract Administrator Assistant to the City Manager City of Sebastian 1225 MAIN STREET n SEBASTIAN, FLORIDA 32958 TELEPHONE (561) 589-5330 [] FAX (561) 589-5570 Subject: New Job Description Police Records Supervisor Approved for Submittal by: City Manager Agenda No. ¢¢'~ 7 Department Origin: Human R~¢c~!l(C¢s Date Submitted: F~b_mary 3, 1999 ]flor Agenda of: February 10, 1999 Exhibits: 1 (A)- Resolution R-99-10 SUMMARY STATEMF~T This transmittal is to request Council's approval to adopt the position description of Police Records, Supervisor without adding additional staff. No description has been adopted by resolution for this position. Exhibit "A" is the description under consideration for adoption. This position would be at the existing pay grade of 25 which currently has a minimum pay grade of$11.34 to a maximum pay grade of $14.38 The existing supervisors in other departments are classified at the pay grade of 25. The new position description will supersede and replace the current position of Administrative Secretary which at the pay grade of 18 currently pays a minimum of $9.22 to a maximum of $11.69. The existing job of Administrative Secretary requires the employee to perform evaluations, supervises 3 employees, deals directly with sealing and expunging arrests or c6rrecting data, and has extensive responsibility dealing with other agencies. These duties arc not described in the job description of Administrative Secretary. In accordance with Section 2-4 of the Code of Ordinances, all position descriptions shall be adopted by Resolution. RECOMMENDATION Move to adopt Resolution No. R-99-10, reclassifying the position of Administrative Secretary, currently at the pay grade of 18, and approving position description of Police Records Supervisor at the pay grade of 25. RESOLUTION NO. R-99-10 A RESOLUTION OF ~ CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING A POSITION DESCRIPTION FOR THE JOB OF POLICE RECORDS SUPERVISOR; PROVIDING FOR INCLUSION OF SUCH POSITION DESCRIPTIONS IN ~ CITY OF SEBASTIAN STANDARD OPERATING PROCEDURES; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE. WHE~REAS, the City Manager has determined that the City has a need for a Police Records Supervisor. -- NOW THEREFORE, BE IT RESOLVED by the City Council o£the City of Sebastian, Indian River County, Florida, as follows: SECTIQ_N 1. The position desmiption for the Police Records Supervisor is attached hereto as Exhibit "A" is hereby adopted. SECTION 2. The City Clerk is hereby directed to supply a copy of the position description to the Mayor and members of the City Council, City Manager, and all department heads for inclusion in the Standard Operating Procedures for the City. The City Clerk shall note the number and date of this Resolution on said position description. SECTION 3. All Resolutions or parts of' Resolutions in conflict herewith are hereby repealed. :~ECTION 4. This Resolution shall take effect immediately upon its adoption. The foregoing Resolution was moved for adoption by Councilmember The motion was seconded by Councilmember and, upon being put to a vote, the vote was as £ollows~ Mayor Ruth Sullivan Vice-Mayor Martha Wininger Councilmember Louise Cartwfight Councilmember Larry Paul Councilmember Chuck Neuberger of The Mayor thereupon declared this Resolution duly passed and adopted this , 1999. CITY OF SEBASTIAN, FLORIDA ATTEST: By: Ruth Sullivan, Mayor Kathryn M. O'Halloran, CMC/AAE City Clerk (Seal) Approved as to Form and Content: Richard Stringer, City Attorney day I I I I I I i i I i , II I I i I I i I "EXHIBIT A" JOB DF TuC2 T ! ON Class Title: POLICE RECORDS SUPERVISOR Resolution Number: R-99-10 Department: POLICE Division: Records FLSA Status:Pay Grade 25 Union: CWA Date Prepared: 02/10/99 Approved Date: SUMMARY: Under direction, the purpose of the position is to supervise and coordinate activities for assigned sections of the City of Sebastian Police Department Records Bureau. Sections of responsibility include, but are not necessarily limited to, FCIC/NCIC system entry, arrest history, records counter work for public and law enforcement personnel, injunction orders, receiving desk, juvenile desk, and Uniform Crime Reporting. Employees in this classification assist in all areas under charge as needed, and are responsible for responding to complex and non-routine issues unable to be resolved by unit personnel under charge. Performs related work as directed. ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following. related work may be assigned as needed. Other Provides direct supervision and coordination for assigned records functions under charge;, provides training and assistance to unit personnel as needed. Supervises receipt, classification, and entry of reports and record data in compliance with State Department of Law Enforcement prescribed procedures and guidelines. Researches and responds to complex and non-routine issues unable to be resolved by unit personnel under charge, i.e., '~ocating records, reports, and other specified data, to include accessing archived data when required. Supervises receipt of court orders, verifies such for accuracy and completeness, and ensures compliance with court order requests concerning sealing,/expunging arrests or correcting data. Oversees operation of unit automated records system in the entering, modifying, canceling, and validating 9f missing persons, stolen items, and other system data. Ensures the preparation of daily mailings for a wide. range of requested items, i.e., background checks, accident reports, incident reports, affidavits, defendant jackets, arrest bookings. Supervises the counter functions of responding to in-person public requests in compliance with guidelines of Chapter 119, and in responding to law enforcement and outside agency requests for records and F.S. related data. 1 · Has charge of and operates the network server for the local area network (LAN System) within the Police Department. · Oversees administrative support duties relating to data management, i.e., compiling hard copy, answering telephone inquiries, filing documentation, making required copies, transmitting information to proper recipients. ® Supervises the processing of civil injunctions, misdemeanors, and arrest histories as applicable to section of assignment. Supervises processing of requests from fingerprint and booking units as applicable to section of assignment. The list of essential functions, as outlined herein, is intended"to be representative of thetasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position. FUNCTIONS " MARGINAL While the following tasks are necessary for the work of the u~it, they are not an essential part of the purpose of this position and may also be performed by other unit members. Performs related duties as directed. HINIMUM TRAINING AND EX~RIENC~ ., High school diploma or GED supplemented by a minimum of three (3) years progressively responsible lead worker or supervisoryexperience in the records function to include the receipt,' processing and retrieval of records for a small to moderate scale governmental or law enforcement agency; or an equivalent combination of education, training, and experience. . SPECIAL REQUIREMENTS FCIC/NCIC certification as a terminal operator must be maintained while serving in this position. PERFORMANCE APTITUDES Data Utilization: Requires the ability to evaluate, audit, deduce, and/or assess data and/or information using established criteria. Includes exercise of discretion in determining actual or probable consequences, and in referencing such evaluation to identify and select alternatives. Human Inte~¢~iQ~: Requires the ability to effectively function in a supervisory capacity for a group of workers. Includes the ability to make decisions on procedural and technical levels. Equipment, Machinery, Tools,. %Bd Materials Uti~izatio=: Requires the ability to and control the actions of equipment, automated operate systems and/or materials requiring complex and rapid adjustments. Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information. M~the~atica! A~titude: Requires the ability to perform addition, subtraction, multiplication and division. ~unctional ~easoning: Requires the ability to apply principles of influence systems, such as motivation, incentive, and leadership. Ability to exercise independent judgment to apply facts and principles for developing approaches and techniques to problem resolution. Si~uatiQ~al Rea~o~q: Requires the ability to exercise the judgment, decisiveness and creativity required involving in situations evaluation of information against measurable or verifiable criteria. AD~ COMPLIANCE .. Physical Ability: Tasks involv-e the ability to exert light physical effort in sedentary to light work, but which may inVolve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (25 pounds). Sensory gequire~nta: Some tasks require visual perception.., and discrimination. Tasks require oral communications ability. ~nvironme~al Factor~: Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, animals/wildlife, toxic/poisonous agents, violence, disease, or pathogenic substances. The City or Sebastian is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City of Sebastian will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and. current employees to discuss potential accommodations with the employer. City of Sebastian, Florida Subject: Resolution No. R-99-I1 Vacation of Easement - Wilsnack Lots 22 & 23, Block 187, Sebastian Highlands Unit 8 Approved for Submittal by: I Exhibits: 1) R-99-11 2) Application EXPENDITURE REQUIRED: None Agenda No. Department Origin: Growth Management - )' Zg~ (~) Date Submitted: 2/4/99 For Agenda off 2/10/99 3) Site Map AMOUNT BUDGETED: None 4) StaffReport 5) Utility Letters APPROPRIATION ' REQUn~D: None SUM34ARY This is a request for a vacation of the public utility and drainage easement located on the southwest six (6) feet of Lot 22, and the northeast six (6) feet of Lot 23, Block 187, Sebastian Highlands Unit 8, less the northwest ten (10) feet thereof. RECOMMENDED ACTION Adopt Resolution No. R-99-11. RESOLUTION NO. R-99-I 1 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, VACATING CERTAIN EASEMENTS OVE~ LOTS 22 AND 23, BLOCK 187, SEBASTIAN HIGHLANDS UNIT 8, PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR RECORDING; PROVIDING FOR EFFECTIVE DATE. WHEREAS, a building permit was issued for construction of a new single-family residence across two lots at 850 Clearmont Street within the City of Sebastian ulder the mistaken belief that the lots were in one of the units of the Highlands that provides for atttomatic abandonment of sideyard easements in such situations; and · WHEREAS, the owner of the land upon which said improvements were built has filed request for abandonment of the public utility and drainage easements along the interior lot lines of the site to bring the site into compliance; and WHEREAS, the providers of telephone, electric, cable, water, and drainage utilities have all consented to abandonment thereof} NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CIT~ OF SEBASTIAN, as follows: Section 1.' VACATION OF EASEMENT. The City Council of the City of Sebastian does hereby vacate, abolish, abandon and discontinue all of that portion of land previously dedicated for a public utility and drainage easement described as follows: The northeasternmost six (6) feet of Lot 23 and the southwesternmost six 16) feet of Lot 22, less the northwesternmost ten (10) feet thereof, all being, in Block 187, Sebastian Highlands Unit 8, as recorded in Plat Book 6, P~e 10, of the Public Records of Indian River County, Florida, all located within the City of Sebastian, Indian River County, Florida Section 2. CONFLICT. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 3. RECORDING. This resolution shall be recorded in the pubhc records of Indian River County, Florida. Section 4, EFFECTIVE DATE. This resolution shall take effect immediately upon its adoption. The foregoing Resolution was moved for adoption by Councilmember The motion was seconded by Councilmember and, upon being put into a vote, the vote was as follows: Mayor Ruth Sullivan Vice-Mayor Martha Wininger Councilmember Louise Cartwright Councilmember Larry Paul Councilmember Chuck Neuberger The Ivlayor thereupon declared this Resolution duly passed and adopted this 10th day of February, 1999. CITY OF SEBASTIAN, FLORIDA ATTEST: By: Ruth Sullivan, Mayor Kathryn M. O'Halloran, CMC/AAE City Clerk Approved as to form and legality for reliance by the City of Sebastian only: Rich Stringer, City Attorney Permit Application No. City of Sebastian Development Order Application Applicant (if not owner, written authorization (notarized) from owner is required) Name: Address: Phone Numben ( ) ~'~ 1' /-//~) ! ¢ FAX Number. ( ) - I -E-Mail: Owner Elf different from applicant) Name: Address: Phone Numben ( ) FAX Number. ( ) - E-Mail: ,, LType of~ermit or action requested: PLEASE COMPLETE ONLY THOSE SECTIONS WHICH ARE NECESSARY FOR THE PERMIT OR ACTION THAT YOU ARE REQUESTING. COPIES QF ALL MAPS, SURVEYS, DRAWINGS, ETC. SHALL BE ATTACHED AND 81/~' BY 11" COPIES OF ANY A3-1'ACHMENTS SHALL BE INCLUDED. ATTACH THE APPROPRIATE SUPPLEMETAL INFORMATION FORM. .- A. Project's Name (if applicable): -B. Site Information Address: Lot: Block; Unrc Indian River County Parcel ~ Subdivision: Zoning Classification- Exi~ng Use: Future Land Use: Proposed Use: C. Description of proposed activity and purpose of the requested permit or action (attach extra sheets if RECEIVED: .~/ FEE PAID: $ Revision: H~,~hla,'~t.-~ Un(fi' ~. RECEIVED BY: I Developmen¢ ApplicaEon Name: ODs I I ,I . i I i I J I Permit Applicedon No. - D. Project Personnel: Agent: Name: Address Phone Numbe~. ( ) - FAX Number. ( ) E-Mail: Attorney: Name: Address Phone Numbe~, ( ) * FAX Number. ( ) - E-Mail: Engineer: Name: Address Phone Numben ( ) - FAX Number. ( ) - E-Mail: Surveyor: Name: Address Phone Number:. ( ) FAX Number. ( ) - E-Mail: I, -~¢' ( C/ ~J I' ~ ~ A ~. C/J~ , BEING FIRST 0ULY SWORN, DEPOSE AND SAY THAT:. I AM THE OWNER -- I AM THE LEGAL REPRESENTATIVE OF THE OWNER OF THE PROPERTY DESCRIBED WHICH IS THE SUBJECT MATTER OF THIS APPLICATION, AND THAT ALL THE INFORMATION, MAP,S, DATA AND/OR Si(ETCHES PROViDED IN THIS APl=L/CATION. ARE ACCURATE AND TRUE TO THE iBEST OF MY K~NOWLEDGE ,~D BELIEF. WHO l$ PERSONALLY ~4OWN TO ~ PR(DDUC~D AS IDEN~FICATION, THIS ~ DAY (DF C/~_/~~ , 197 ~/< . NOTARY'S SIGNATURE PRINTED NAME OF NOTARY CCMMiS~ION NO JFL'(PIRATICN SEAL: Form CD- 200~I Ap.~r~ved: 08/27'/97 t Revision: Permit Application No. The following is required for all comprehensive plan amendments, zoning amendment I (including rezoning), site plans,exceptions,c°nditi°nai USeand permitS,appeals, special use permit_s, variances, i I/WE, THE aWNER($) THE L~GAL ~EPRE$~NTAT1VE OF THE OWNER OF THE PROPERTY aESCR~BED WHICH ,S THE SUI~JEC~F THIS APPUCATION, HEREBY AUTHORIZE EACH _A.N,D EVERY MEMBER OF THE I=IOARD/COMMISSlON OF THE CiTY OF SF_BAST[AN (THE 'BOARD J'COMMISSION') TO PHYSICALLY ENTER UPON THE PROPERTY AND VIEW THE PROPERTY IN CONNECTION WITH MY/OUR PENDING APPLICATION. If WE HEREBY WAIVE ANY OBJECTION OR DEFENSE I/WE MAY HAVE, DUE TO THE QUASI-JUDICIAL NATURE OF THE i PROCEEDINGS, RESULTING FROM ANY I=IOARD/CQMMIS$1CN MEMBER ENTERING OR VIEWING TH.E, PROPERTY, INCLUDING ANY CLAIM OR ASSERTION THAT MY/OUR PROCEDURAL OR SUBSTANTNE DUE PROCESS RIGHTS UNDER THE FLORIDA CONSTTTUTION OR THE UNITED ,.%-'TATES CONSTITUTION WERE VIOLATED BY SUCH ENTF. RING OR VIEWING. i THIS WAIVER AND CONSENT IS aEING SIGNED 8Y MEJU$ VOLUNTARILY ANO NOTAS A RESULT OF ANY COERCION APPliED, OR PR.~..~ISES MADE, BY ANY E~MP~OYEE, AGENT, CQNTRACTQR OR OFFICIAL OF THE CITY OF SEBASTtAN. who is p~rsonally known to me or pm_duced as identi~cati°n, this ~ d~¥ o~ , la ~c/. Printed Name of Notary "~'--~~-~'-~"x~'- ~..-'~,~C~"~- /~,~'~--c~ Commission NoJF_xpiration ' ', ,'- I Seal: i- ..7 -E ~-E ,-,-~ ~,~, . I ' ...... i~ EXP~F~S:OW~,2m~ ! .'" "1 I I i I I i :. A~roYed: 08/'27/~7 Revi~on: i PTie Name: Dca Permit Application No. Supplemental Information Easements, vacation of Describe the easement to be vacated (provide a legal desc,dpfian, if passible): 1 Why is this vacation of an easement being request?. 3. Attach a survey showing the location of the property lines, all easements and all structures on the property. IF°tm CD-2009 Page f of '~ I Revis~en: Vacation of Easements FTie Name: $iea~sev ABANDONMENT OF EASEMENT Staff Report Project Name: 'Property of Eric Wilsnack Requested Action: Abandonment of the public utility and drainage easement located on the southwest six (6) feet of Lot 22, and the northeast six (6) feet of Lot 23, Block 187, Sebastian Highlands Unit 8, less the northwest ten (10) feet thereof. Project Location: a. Address: 850 Clearrnont Street b. Legal: Lots 22 & 23, Block 187, Sebastian Highlands Unit 8 Project Owner: a. Name: Eric Wilsnack b. Address: 850 Clearrnont Street Sebastian, FL 32958 Project Agent: a. Name: N/A b. Address: Project Description: a. Narrative of proposed action: It bas come to our attention that an incorrect procedure was followed to abandon the easement between Lots 22 and 23, Block 187, Sebastian Highlands, Unit. 8. In Units 9, 10, 11, 13, 14, 15 16 and 17, a note in the plat allows for the easement to automatically be abandoned when the owner wishes to build across two lots. In those cases, the easemems revert to the outside edges of the property and the Building + Department requires a signed verification from all utilities that nothing already exists within the easements in question. This procedure was followed for the lots referenced in this application, and a building permit was issued alter verification was provided fi'om the utilities involved. However, the plat for Unit 8 does not provide for that method of abandonment and, therefore requires a formal vacation of the easement by City Council. To correct this error, staff has again requested the utilities to approve the abandonment and has prepared Resolution R-99-11 for City Council approval. b. Zoning: RS-10 c. Future Land Use: LD d. Existing Land Use: Residence Utilities Comments: Florida Power & Light: Southern Bell: Falcon Cable: Indian River County Utilities: City Engineer (drainage): Growth Management Director Comments: Staff Recommendation: approved approved approved approved approved Approve Resolution R-99-11. Date I I I I I I I I I I "l I I ..I I I I I I F?L ST. LUCIE DISTRIBUTION 10:56 I I TEL:561 489 December 2, 199t 6266 ~C,906 I APPROVED: ~ ~DENI]iD: DATE: COMI~NT$: ?. OO2 R.~tum 1;0: hm King, City of Sebastian, Commu~ty Development Department Fax No. ($61) ~B9-1566, 12/04/98 11:19 BE]_LSOU~ AVIATION BLVD m 581~@9~5m~ N0.88~ P001 1 '' I 0i. 08. g9 01'0¢ PM _ .TT. ?. :1.99g 9: -=~M ~LD~ ~E.,PT ~'-'~1"~.¢~ ! ! , I R~t,: Ci~°fge ~-- C D elop F= No. (S61) 589-2~6~. DEC 21 '98 18:02.PM I R CO UTILITIES ' P.2 I ' i I six (~) fi~t ofLo~ 2~ ~ the norr. he.e~ ~x (6) tket cfi.ct 23, Block 9',,F~auds Uuit g, leu ~he norttn,,,~ ~eu (10) fee~ r. ha'eo[ UTILI'~: Tm-y tL Dzum, LltC. Utilities FAX NO: 'rTO,~l~ I ~ City of No. (s61) I DELT d. 1~$8 l l:3?AM BLDG DEPT SEBASTIAM · ! City of Sebastian i 1225 MAI2q STREET 0 SEBASTIAN, FLORIDA 32958 T~T.g. PHO1VE (56I) 589-5537 0 FAX (561) 589.2566 RgOI~ST F...OR_~..B__AI~_ ONM~NT OF EASEM;E. ~NT December 2, 1998 Descei~tiqn.~of_Easem~t_to_he aband0~_ed: The public utility and drainage easement.located on the southwest six (6) feet of Lot 22, and the northeast six (6) feet of Lot 23, Block 187, Sebastian Highlands Unit 8, less the northwest ten (10) feet thereof. UTILe: Mnrtha Campbell, City ~ngineer FAX NO: 589-6209 APPROVED: ~,/ DKNISD: DATE: /oq-// APPROVED/DENIED BY: CO~S: (signature) Return to: ~[an King, City of Sebastian, Community Development Department Fax No. (561) 539-2566. ! ! i I City of Sebastian 1225 Main Street Sebastian, Florida 32958 Telephone (561) 589-5330 FAX (561) 589-5570 Subject: Angler's Obsession Code Enforcement lien Approved for Submi~Lal by: City Manager Exhibits: order in CEB case #98-113684; DEP letter Expenditure Required: $135.50 Amount Budgeted: $135.50 Appropriation Required: N/A Agenda No. C/fi~f~ ~--~ ~ Department Origin: City Attorney¢ir~ Date Submitted: 2/4/99 For Agenda of: 2/10/99 SUMMARY STATEMENT On 9/28/98 the Code Enforcement Board imposed a fine of $250 per day on Robert Taylor and his business Angler's Obsession. The statutory 90 day waiting period has run and the City may file a foreclosure action on the lien resulting from the fine, however, the defendant has appealed. Although the appeal is not an automatic stay of the enforcement case, it is very likely that such a stay would be requested and granted. Additionally, State DEP has initiated enforcement action against the Defendant as well.. RECOMMENDED AI~TION Authorize the City Attorney to file for foreclosure of the lien in Code Enforcement Case No. 98-13684. CITY OF SE~T~, Petitioner, .. Robert Taylor, ~31er's ~sess=cn Respondent. F~INGS OF FACT, C~CLUSI~S OF ~, ~ O~ER THI, ~SE c=e On for p~lic ~ea~ing befor~':"~he '~od. Enforcement Board of the City of S~tlan, on A~= 19, 1998 after due noti=e to the Respond~t, and based oh'.the ~evidence Dre~ented, the Code ~fo=c~n= Board ~ke, =he .oil°Wing: .': .~' Par~l ~ 921-~0-38-00001-9990-0016.0a 931-30iS9-00001'-0000- 0006.~, %31z30-39-00000-9006.2, ~ 931-~0-3g-00000-0006. I, ~ I the r~s[~ndent has 1) fa£1md 2o construc= a pav~d handicapped ~arking space, 2) failed ~:o p~vide a tLraah reoa~t;ac!e anc~ I a~prg~riata_scrgen~inq~aile~ ~.o px~rvic~ an ac~.a landscape " ~arkir~ £or I~e ~pera~on oS ~ ai~boat ~ur$, and ~) operat&nc~ WHEREFORE, based upon the aforementioned Findings of Fact, the Code Enforcement Board makes the roi!owing: ~ONCLU-~iONS OF LAW The= ~_he Responden= ..i_s in' violation of S_.ec~on 20AlS.St Se.c=ion 20A-10,2.B(2)_, .... ,Secbi0_n 20A-13..~ and 20A-13.9: 'and Section.., 20A- 8.2(1g) of the Land l~mrm.l~n~nt Co~e, City of Sebastian, Flor£dai and Section .30-32 of the. Cod~ o~ Ordinances, City o£ Sebast. ianl Florida. (A=~.ach~d) - WHEREFORE, based upon the foregoing Findings of Fact and Conclusions of Law, it is hereby ordered as follows: THAT TH~ RESPONDENT SH~_?-% HAVE THIRTY {30} C;kLENDA~ DAYS FRCld TH~ ~ATE 0~' THIS PUBLIC HEARING, S~ECIFICJJ, LY, BY MIDNIGHT OF SEPTEMBER 18, 1998, TO BRING ALL VIOLATICNS ON TRE PROPERTY INTO CC~I~L~NC~. T~ ~~I~ ~ ~ T~, ~ ~E ~N~ ~ DOES ~TI~ P~T ~ ~ ~T ~ ~L~. If the R~o~en~ ~es ~t comply on o= befo=a .~e date set for co~i~ce, ~ Order ~pos~ng a ~ine ~y be recorded in the Official ~ecor~ of I~di~ R~ver ~=y, ~d once recorded, C0NSTI~E A LILN ag~s~ ~.~ proper~y upon whi~ =he violations exist ~d ~on ~ o~er real or personal property o~ed by the Respondent. If ~ Respo~t repea=s or causes a reoccurrencm of the violation, this Bo~ shall., after notification to the Respondent, reconvene in ~e ~cil ~ers to hear f~er evidence on .the issue of ~li~ ~d ~y i$ose a f~e of up to ~the maxlm~ ~t of $500.00 ~er ~y for ea~ ~y ~he violaticn .con=inues beyond the c~li~ce ~te. The forego~g Order was ~v~ for a~ption by Code Enforcement Board ~er ~. ~. ~e ~t!on was seconded by Code ~forcem~ Board ~er ~. CO~~ ~d, upon being put to a vote, the vo=~ w~ as follows= Vioe ~aa~ Sal=atore Neglia Board ~er K~ Cosco Board M~er ~len S~cfield Board M~er Joseph Fles~er Board M~er Do~a Merri=t mOCT. 85. t$98 m m adopted thia i9~ ~y of ~u~s~ , i998. . m DO~ ~ O~E~D ~ S~astian, Indian Aiver cowry, FlorCda, mthis , Co~e ~n~orcemenr ~card m ~c P~o ~c ATTEST: ~ Clerk, Code Enforcement Board ~ FLO.RII:)A i~. Lawcon Chdes (~oYer'rlol' CERTIFIED MAIL Z 461 767 064 Robert J. Skidmore, Inc. 11140 US Highway 1 Sebastian, FL 32958 Department of Environmental Protection Central 3319 Maguire Boulevar~k,e 232 )riando, Flo '~r~a 32803:~..i~.i OCD-I:::R~-99-0010 Indian River County- ERP Indian River Permit and Lease Non-compliance Virginia B. Wetherell Secrer~ry Dear Mr. Skidmore: The Department has received and acted' upon your request for transfer of the.permit (31- 242130-9) to Mr. Taylor. However, this late transfer can not absolve you of liability for the violations which occurred pdor to the transfer. By accepting the permit you accepted full : responsibility for the project to be constructed and operated in compliance with the conditions of the permit. The Department acknowledges that Mr. Taylor, both individually and as an agent or independent contractor for you, caused several of the violations. Thus, under the provisions of Chapter 403, Flodda Statutes, you and Mr. Taylor are jointly responsible., for the violations which occurred at the facility. At the meeting in Sebastian on July 22, 1998, a penalty computation worksheet was given to you and Mr. Taylor. The Department believes that each violation of the permit and lease included in this worksheet is fair, valid and quite sedous. However, in an effort to bring the facility into compliance and to bring about a resolution of this case, the Department is willing to reduce the penalty by one-half if you and Mr. Taylor agree to enter into a consent order with the Department. The following corrective actions will be included in the consent order. You should note that most of these corrective actions are requirements of the permit and lease. 1. Within 30 days, application must be made to modify the permit for the use of PVC covered CCA treated pilings, revising the permit drawings showing the pilings as covered CCA, not concrete. 2. Immediately remove the two illegally moored vessels from the access pier and refrain from mooring there in the future. 3. Within 90 days, install the "no mooring" signs as required by the permit. ":~r¢~e':_:, ~Jt:;-~''.~ ;:~': '.!-:'::~:,T:~' ,: g.."C,'.'; --p','~':,r'rr:er:: .:.":/~ '.,~;::;,,:'-i ~¢ourc-~s'' Pnnc~ on recyded pa~er. OCD-ERP-99-0010 Page Two 4.. Within 90 days, install the manatee awareness signs and manatee display as required by permit. 5. Within 90 days, apply for a modification to permit and lease allowing for fueling from the facility. 6. Within 90 days, provide a verified statement that the Angler's Obsession has been painted with non-copper based bottom paint as required by the permit. 7. Within 90 days, install the channel markers as required by the permit. 8. Within 90 days, provide documentation that the required donations to Pepper Busters has been made. The Consent Order will also: 1. Require Notice of Publication in a newspaper of general circulation in Indian River. County; and 2. Include a penalty of $12,250 and an agreement to comply with all the conditions of.the permit and lease for the life of the facility. This penalty is a 50 % reduction of the originally calculated penalty which you received. ..... You and Mr. Taylor can determine between yourselves who would be responsible for compliance of each of the conditions of the consent order. By copy of this letter to Mi. Taylor, the Department is requesting that he review the Department's offer and respond to the Department within 30 days of receipt of this letter. If I do not receive a response within 30 days, I will assume that the Department's offer of settlement is rejected. In that case, we will draft a Notice of Violation with Orders for Corrective Action requiring the total removal of all structures, revocation of permit No. 31- 242130-9 and revocation of lease No. 31242.1309. R. J. Skidmore, Inc. OCD-ERP-99-0010 Page Three If you have any questions, please contact George Gionis or me at the above letterhead address or call (407) 893-3311. You or your attorney may also contact Lynette Ciardulli with the Office of General Counsel at (850) 488-9314. VFGlsl/jm Sincerely, Vivian F. Garfein Director of District Management CC: Date: Ted Guy. Esq. Mr. Robert Taylor (via Certified Mail Z 461 771 409) Indian River County City of Sebastian Lynette Ciardulli, Esq., OGC I I I I I I I I -I I i I I I I I I City of Sebastian, Florida Subject: Annual Support Agreement for Agenda No. /~-/~ ~//Q Computer Center Software MUNIS Accounting Software Department Origin: Finance Approve~'or Submittal by: City Manager Exhibits: * Copy of Computer Center Software Contract EXPENDITURE REQUIRED: $5,965.00 Date Submitted: February 4, 1999 For Agenda of.' February 10, 1999 AMOUNT BUDGETED: APPROPRIATION REQUIRED: SUMMARY Computer Center Software is a sole source provider of the MUNIS Accounting Software which the City Council approved for purchase in September 1998. Annual support agreements are standard in the industry for trouble shooting sot~ware problems and providing updates to the sot~are periodically. Funds are available within Department budget. RECOMMENDED ACTION Move to approve sole source Annual Support Agreement for the MUNIS Accounting Sof~ware in the amount of $5,965.00. AaN AGREEMENT BETWEEN COMPUTER CENTER SOFTWARE and CITY OF SEBASTIA_N FOR THE PURCHASE AND THE LICENSING OF APPLICATION SOFTWARE PRODUCTS Agreement made this ~day of ¢,~¢,~ ~'~,~-a'c ,1998 between COMPUTER CENTER SOFTWARE, a Maine Corporation,. with offices at 370 U.S. Route 1, Falmoutl~, Maine 04105, (Seller), and the CITY OF SEBASTIAN, with its principal offices at 1225 Main Street, Sebastian, FL 32958 (Buyer). I. SCOPE Subject to the terms and conditions set forth herein, the Buyer agrees to buy and/or accept license from the Seller and the Seller agrees to sell and/or grant license to the Buyer, the products and related services described in Exhibit I, attached. II. LICENSES Ownership of the Sof~arare products listed in Exhibit 1 shall remain with the Seller, the Seller grants License to the Buyer to use these products acc~}rding to the terms of the Buyer's Licensing Agreement (E,vah_ibit 2). : III. PRiCE The total financial obligation of the Buyer to the Seller for the delivery of the software products listed in Exhibit i shall be $51,850 (Fifty-one Thousand Eight Hundred Fifty. Dollars). The price shall be payable by the Buyer to the Seller as provided in Section IV hereof. All applicable sales tax, use tax or excise tax shall be paid by the Buyer and shall be paid over to the proper authorities by the Buyer or reimbursed by the Buyer to the Seller on demand in the event that Seller is responsible or demand is made on the Seller for the payment thereof. If tax exempt, Buyer must provide the Seller with their tax exempt number or form. Additional related services not specified on E.,dfibit 1, will be billed at the then current rate for the service, as they are incurred. IV. PAYMENT AND ACCEPTAaNCE Upon acceptance and signing of this Agreement, Buyer will remit to Seller an initial deposit of $12,962.50 (Twelve Thousand Nine Hundred Sixty-two and 50/100) which represents 25% of the Purchase Price listed in Exhibit 1. In return for this deposit, the Seller will provide Buyer a tape of the software applications listed in Exhibit 1 to be held by Buyer until which time as the full system can be installed. A second payment of $25,925. (TwentT. -five Thousand Nine Hundred Twen~-five Dollars) which represents 50% of the Purchase Price, will made upon delivery, and installation of the software applications listed in Exhibit 1. Seller will certify to Buyer when each group of products or modules is complete. This certification will start a thirty (30) day acceptance period, during which Buyer will be responsible for testing the products delivered. By the end of the acceptance per/od, the Buyer will remit to Seller a payment equal to 25% of the value of the ~oup of products or modules which have been completed. If during the thirty (30) day acceptance period, Buyer falls to notify Seller in writing of any items which do not meet acceptance, acceptance will be deemed to have been granted. Acceptance will require that the phase of the system has been delivered, installed and performs in accordance with the Sellers Specifications. For the purpose of this agreement "Specifications" shall be defined as the written descriptions found in the Seller's proposal to the 'Buyer, the Seller's marketing material and the user manuals for the current revision of the sol,rare. The Buyer shall have at its option and ex'pense, the fight to submit to the Seller requests to have specific routines or programs demonstrate& Such requests shall be submitted in writing seventy-two (72) hours prior,to the requested demonstration to allow for related files to be built and installed. V. WARRANTIES OF SELLER ^) Seller warrants it is Seller~ intent that all Software products delivered under this Agreement be free fi'om def~-~t in materials or workmamhip and fixtther agrees to correct promptly and without additional charge any defect that it is notified of within 90 days at, er the installation of the Software products. After the initial three month period, this warranty will continue to remain in effect as long as the Buyer maintains a current Sofiware Support Agreement with the Seller and under such agreement or emension thereof, Seller will correct any defect promptly and without additional charge. The Buyer acknowledges that this warranty is limited to Software products installed and used on the Buyer's computer system listed in Exhttrit 2. Buyer fizrther acknowledges that modificafionsmMe to the software programs by the Buyer will void Seller's warranty of the programs, unless specifically stated and approved in writing by the Seller. B) The Seller warrants that it is, and at all relevant times will be, authorized by the manufacturer of all sofv~vare included with or used by the software products, listed in Exhibit 1, to grant licenses or sublicenses to such software. ¢) The Seller warrants that the So~vare and Software products do not infringe any patents, cop.wight, trade secret, or other property, fi~ts held by any other person or entity. D) The Seller's obligation for breach of warranty.shall include correction or replacement of the so fr~vare product which fails to corztbrrn to such warranty.. £) F) In no event shall the Seller be liable for special, incidental, or consequential damages including any damages resulting from loss of' use, or loss of dam arising out of' or in connection with the use of'the software or hardware products. In no event shall the Seller be liable for any breach of warranty, unless notice thereof is given to the Seller within three months from installation of the Sotiware products of the Buyer or within the period covered by a current Software Support Agreement or extension thereof. The Seller shall defend, indenmify and hold harmless the Buyer and its officers, agents; and employees from any claim or proceedings brought against the Buyer, and from any cost damages and expenses finally awarded against the Buyer, which arise as a result of any claim that is based on an assertion that the Buyer's use of the Soita~am products under this Agreement constitutes an infringement of any United States or other patent, copyright, trade secret, trademark, or other property interest rights, provided that the Buyer notifies the Seller promptly of any such claim or proceeding and gives the Seller full and complete authority, information, and assistance to defend such claim or proceeding and further provided that the Seller shall have sole control of the defense of any claim or proceeding and all negotiations for its compromise or settlement, provided that the Seller shall consult with the Buyer regarding such defense. In the event that the Sof~ram products are finally held to be infi'inging and its use by. the Buyer is enjoined, the Seller shall, at is election; (1) procure for the Buyer. the right, to continue use the sol.are products; (2) modify or replace the Software products so that it becomes non-infringing. The Seller shall have no liability hereunder if the Buyer modified the Software products in any manner without the prior written consent of the Seller and such modificatien is determined by a court of competent jurisdiction to be a contributing cause of the infringement. The foregoing states the Seller's entire liability, and the Buyer's exclusive remedy, with respect to any claims of infringement of any copyright, patent, trade secret, trademark, or other pxJpeny interest rights by the Soft'ware products, or anfpart thereof, Or use thereof. The Seller represents and warrants that the products(s) and/or services for this Contract are Year 2000 compliant. Year 2000 compliant means information technology that'accurately processes date/time data (including, but not limited to, calculating, comparing, and sequencing) fi'om, into and between the twentieth and twent7. -first centuries, and the years 1999 and 2000 and leap year calculations. Furthermore, Year 2000 compliant information technology, when used in combination with other information technology, shall accurately process date/time data if other imbrmation technology properly exchanges date/time data G) The warranties contained in this Section are in lieu 'of all other warranties, expressed or implied. The Seller's expressed warranties shall not be enlarged, diminished or affected by, and no obligations or liabilities shall arise out of, the Seller's rendering of technical or other advice or service in connectiofi with the products listed in Exhibit 1. vi. CONFIDE~NTIALITY' Both parties recognize that their respective employees and agents, in the course of performance of this Agreement, may be exposed to confidential information and that disclosure of such information could violate fights to private individuals and entities. Each party agrees that it will not disclose any confidential information of the other party and further agrees to take appropriate action to prevent such disclosure by its employees or agents. It is further acknowledged that complaint issues relating to the products listed on Exakibit 1 of this Agreement may directly involve personnel of both parties, therefore any initial meeting to discuss complahats resulting from the performance of the products covered in this Agreement will occm- in a closed session. VII. RESOLUTION OF DISPUTES In the event of a dispute between the parties under this Agreement pertaining to'PeCuniary damages or losses, the matter shall be settled in accordance with the then prevailing rules of the. American Arbitration Association. VIII. CANCELLATION OR MODIFICATION This Agreement may not be canceled or modified except by the written mutual consent of both parties or as otherwise provided in this Agreement. IX. SEVERABILITY If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable shall not be affected thereby and each term and provision of this Agreement shall be valid and enforced to the fullest extent permitted by law. X. NOTICES All notices required or pen'nitted to be given hereunder shall be in wr/ting and shall be delivered in hand or sent by first class mail, postage prepaid, to the parties at the following addresses or other such address or addresses as to which a party shall have notified the other party in accordance with this Section: If to Seller: John S. Marr, Jr. Computer Center Software 370 U.S. Route One Falmouth, ME 04105 If to Buyer: Thomas W. Frame City. Of Sebastian 1225 Main Street Sebastian, FL 32958 XL ENTIRE AGREEMENT This Agreement represents the entire agreement of the Buyer and the Seller with respect to the hardware and software products and related services and supersedes any prior agreemenm, understandingsand rep~entations, whether writ'ten or oral. XII. GOVERNING LAW This Agreement shall be governed by and construed in accordance w/th the laws of the State of Florida and shall take effect as an insmanent under seal. IN WITNESS WItEREOF, the parties to this Agreement have hereunto set their hands and seals effective as of the date first set forth above. '~.. '. .... :': .. Seller: Buyer: Computer Center Sofa,rare City Of Sebastian Bjy~' President Name: Thomas W. Ff~me , Tide: City Manager Attested to by: t' Kathryr//O' Hailoran City Clerk i EXHIBIT 1 ' I CITY OF SEBASTIAN INVESTMENT S UM~MARY I Davs Days Annual MUNIS SOFTW~ Price Training Consulting Conversion Suppord i General Ledger $ I0,000 4 1 $ 3,000 $1,800 Project/Grant Accounting $ 2,500 1 N/A N/A $ 450 I Budget Preparation 'Inc. w/GL Inc. w/GL Inc. w/GL Inc. w/GL Inc. w/GL Requisitions/Bids & Quotes $ ~,500 2 1 N/A $ 450 i Purchase Orders $ .~,000 2 N/A $1,800 $ 540 Accounts Payable Inc. w/GL Inc. w/GL Inc. w/GL $1.200 - Inc. w/GL I Payroll $ 5,000 5 i N/A · $ 900 Human Resources $ 4,000 2 N/A N/A · $ 720 I MUN"IS* Query No Charge 1 N/A N/A $ 540 i MUNIS TOTALS $ 27,000 17 3 $ 6,000 0_~ $ 5,400. ' SERVlCX$ Price' I Training Cost- 17 Days at $600 per Day $10,200 Consulting Cost - 3 Days at $800 per Day $ 2,400 I Conversion $ 6,000 Software Installation $ 2.250 I TOTALS S 20,850 I I i i ~ NfU~'NIS® Annual Support begins 90 days from product installation. I : Two Percent (2%) of the applicable license fees'of the MUNIS~ applications in use 3 Plus travel and related expenses i ' CITY OF' SEBASTIAN INVEST"VIENT SUMMARY Development Tools/Database Software Annual (UNIX (GUI) Version) License Fee Assurance Fee' GUI Front End (Nine (9) Runtime Licenses Comt~iler $250 Per User or $25 Per User or ' $2,250 0.) $295 '" Informix Relational Database Management System (Seven (7) Runtime Licenses) · Standard Engine $250 per Concurrent $40 per Concurrent User or $1,750 User or $280 I-Net-' No Charge No Charge I-Connect No Charge No Charge ESQL/C Development System/ No Charge No Charge · TCP/IP Development TOTAL $ 4,000 $ 505 TOTALS PRICE MUkNIS* Software $ 27,000 ' . Services $ 20,850 System So/iware $ 4,000 ". GRAND TOTAL $ 51,850 3 Optional Services/Equipment Fee Installation* , GUI Front End 5750 per Day (Fifteen (15) PC s) MUNIS* Queu $750 per Day (Eight (8) PC's) " Custom Pm~m-amrning $720 per Day or Negotiated Fee ~ Annual Assurance for Database Software begins at installation. : Contingent on use of SCO OpenServer 5.0,t operating system ~ Exclusive of annual support/assurance fees · If desired, Computer Center Software will teach city personnel how to load the GUI front end and MUNIS' Query on a PC to reduce these costs to the City. EXHIBIT 2 LICENSE AGREEMENT FOR MUNIS SOFTWAJkE Agreement is made this ~ day of go~rn~r, 1998 by and between the CITY OF SEBASTIAN, 1225 Main Street, Sebastian, FL 32958, (Licensee), and Computer Center Software (Licensor), 370 US Route One; Fa/mouth, Maine 04105. The headings used in the Agreement are for reference purposes only and shall not be deemed a part of this Agreement. Now, therefore, the Licensor and Licens~ a~jee as follows: Term of Agreement This Agreement is effective as of the date of sof~ware installation and shall remain in force until 90 days from installation. The terms and conditions of this License shall then continue so Iong as Licensee maintains a current License and Support Agreement with the Licensor. Grant of License Licensee is hereby granted the non-exclusive and non-transferable license and right to use the Revision of MIJNIS 4GL Licensed Pm?ams listed in Section 3, and related ma~er/als, during the term specified above. This License will also cover any additional revisions which LicenSor may release during the term of this Agreement. The Licensor agrees to extend and the Licensee agrees to accept a license subject to the terms and conditions contained herein for the MUNIS software products identified herein. Defined Categories: License fees are based on defined catqory levels. Placement wiffxin a category is based on the size of the organization serviced and measured by such factors as operating budget, number of employees, and the number of bills generated for utilities or axes. This license is granted at the following category, level(s):' Group of Applications Category. Revision Ail Applications listed in EmSibit I B 5.71 Limited Use The software products listed are licensed for use only for the benefit of the Licensee listed in this Ageement. Tais license is registered for the Licensee's PC File Server Running SCO OpenServer computer system. As long as a current License and Support Agreement is in place, this License may be wansferred to any other hardware system used for the benefit of Licensee. Licensee agrees to notify Licensor prior to transferring the licensed products to any other system. The right to transfer this license is included in cost of'this Agreement. The cost for new media or any required technical assistance to accommodate the transfer would be billable charges to the Licensee. Confidentiality The Licensee agrees that the Products are proprietary to the Licensor and have been developed as a trade secret at the Licensor's expense. The Licensee agrees to keep the software products confidential and use its best efforts to prevent any misuse, unauthorized use or unauthorized disclosures by any party of any or all of the Products or accompanying documentation. 6. Modification The Products may be modified but such modification shall be only for the use on the Licensee;'s system for which the Products are licensed and shall not cause the Licensee or the anyone performing such modification to gain any proprietary or other interest in.the Products. 7. Copies The Licensee may make copies of the licensed Products for archive purposes only. The Licensee will repeat any proprietary notice on the copy of the Product. The documentati~}n accompanying the product may not be copied except for internal use. - .... ' For as long as a current software support agreement is in place, the Licensor will warr~t that all MUNIS software programs will operate as described in the brochures and user manuals of Computer Center Software. If a program fails to operate in the manner described within these documents, the Licensor will correct the problem at no charge to the Licensee. If Licensee has made modifications to the sol.rare programs, Licensor will no longer warrant the performance of those programs which contain modifications, unless specifically authorized in writing by the Licensor. (document continued on next page) By signing below, both parties acknowledge that they have read this A~eement, understand it, and agree to be bound by its terms: LICENSOR Computer C enter So fr~vare 370 US Route One Falmouth, Maine 04105 LIC~SEE City. Of Sebastian 1225 Ma/n Street Sebastian, FL 32958 Name: Thoinas l~rL Frame Title: City Manager Date: 11/18/98 "MUNIS" is a registered trademark of Computer Center Sofk'ware. Attested to by: Kath ryr(/O' Hall°ran. City Clerk I I City of Sebastian, Florida Subject: Execution of Intergovernmental Coordination and Review and Public Transportation Coordination Joint Participation Agreement (ICAR-PTC JPA) Agenda No. ' ~C~/ Department Origin: Growth Management Tracy E. Hass Approved for Submittal by: Date Submitted' February 3, 1999 Exkibits: ICAR-PTC SPA, MPO St~tffR~ort, and Authorizing Resolution. EXPENDITURE REQUIRED: AMOUNT BUDGETED: ] APPROPRIATION REQUIRED:. None None J None SUMMARY According to state and federal regulations, each MPO in Florida must execute and maintain an agreement with the Florida Department of Transportation (FDOT) and with local and regional agencies responsible for the provision and coordination of transportation services within the MPO area. Specifically, the purpose of this agreement is to: Describe the process for coordination of MPO planning and programming activities with other transportation agencies, Specify the role of transportation planning and programming activities in the comprehensive planned development of the metropolitan area, and Specify conflict resolution procedures for disputes arising through a coordinated transportation planning process. Because the agreement relates primarily to coordinated intermodal public transportation planning, several agencies in addition to the MPO must also execute this agreement. The City of Veto Beach and the City of Sebastian, both of which operate municipal airports, nm.st execute this agreement. The hadian River Court ,ty Board of County. Commissioners, which oversees anel fimds the Community Coach public transportation system, and the Treasure Coast Regional planning Correct must also e~'~cute this agreement. At its November 4, 1998 meeting, the MPO authorized the MPO Chairman to execute the agreement and authorized MPO staff to solicit execution of the agreement by the other agencies specified within the agreement. MPO staff requests the City. of Vero Beach and City of Sebastian execute the ICAR-PTC .IPA bv resolution. A copy of the agr~ment is attached. Once execution of the agreement has been authorized by each Ci~' Council. M'PO staff will transmit the origS~aal ageement for signature. For convenience, also attached is the staff report and authorizing resolution used in consideration and execution of the ageement by the MPO board. RECOMMENDED ACTION Move to approve execution of the ICAR-PTC .~PA Resolution. INDIAN RiVER COUNTY, FLORIDA METROPOLITAN PLANNING ORGANIZATION MEMORANDUM TO: THROUGH: Dermis Ragsdale - City of Vero Beach Planning Director Tracy Hass - City of Sebestian Growth Management Director Robert M. Kesting, AICP /[MJ~X. MPO StaffDirector FROM: Jacob Riger.~'~,. MPO Planner DATE: SUBJECT: December 1, 1998 EXECUTION OF INTERGOVERNMENTAL COORDINATION AND REVIEW AND PUBLIC TRANSPORTATION COORDINATION JOINT PARTICIPATION AGREEMENT (ICAR-PTC JPA) According to state and federal regulations, each MPO in Florida must execute and maintain an agreement with the Florida Department of Transportation (FDOF) and with local and regional agencies responsible for the provision and coordination of tra~sportation services within the MPO area. Specifically, the purpose of this agreement is to: describe the process for coordinatiog 0fMPO planning and programming activities with other transportation agencies, specify the role of transportation plasming and programming activities in the comprehensive planned development of the metropolitan area, and specify conflict resolution procedures for disputes arising through a coordinated transportation planning process. Because the agreement relates primarily to cenrdinated int~.-rmodal public txansponafion plasming, several agencies in addition to the MPO must also execute this agreement. Thc City of Veto Beach and the City of Sebestian, both of which operate mtmicipal airports, must execute this agreement. The indian River County Board of County Commissioners, which ore.ecs and funds the Community Coach public transportation system, and the Tressu~ Coast Regional Planning Council must also execute this agreement. At its November 4, 1998 meeting, the iMPO authorized thc MPO Chairman to execute the agreement and anthoriz~ MPO staffto solicit execution of the agr~ment by the other agencies sp~ified within the aggcment. MPO staffhereby requests that thc City of Veto Beach and thc City of Sebastian execute the ICAR- PTC JPA by resolution no later than January 8,1999. A copy of the agreement is attached to this memorandum (Attachment 1). Once execution of the agreement has been authorized by each City Council, MPO staff will transmit the original agreement for signature. For convenience, also attached to this memorandum is the staff report (Anachment 2) and authorizing resolution (Attachment 3) used in consideration and execution of the agreement by the MPO Board. Please contact Jacob Rigcr at 567-8000, ext. 1455 if questions arise. ATT tCHMENTS intergovernmental Coordination and Review and Public Transportation Coordination Joint Participation Agreement (ICAR-PTC YPA) 2. November 4, 1998 MPO meeting ICAR-PTC JPA staff report 3. MPO ICAR-PTC JPA authorizing resolution ii i I I I i I I I I I $'TAT~ Ol~ FLOglDA Dl~AR'fldl~ff Of ~R?ATION INTERGOVERNAOgNTAL COORDINATION AND REVIEW PUBLIC TRANSPORTATION COORDINATION JOINT PARTICIPATION AGREEMENT FORM ~010-~ ~ I"LANNINO TKIS JOINT PARTICIPATION AGREEMENT is made and entered into this.., day of 1~._.~, by and between the FLORIDA DEPARTMENT OF TRANSPORTATION; the INDIAN RIVER COUNTY MErROPOLITAN PLANNING ORGANIZATION (MPO); the TREASURE COAST REGIONAL PLANNING COUNCIL; INDIAN RIVER COUNTY; the CITY OF VERO BEACH; and the C1TY OF RECITALS: WHEREAS, the Federal Government, under the authority of 23 USC Sec'don 134, as amended by the Intermodal Surface Trampor~tion Efficiency Act of 1991, and Sections 4(a), 5(g)(1), and 8 of the Federal Transit Act [49 USC app. Subsection 1603(a), 1604(g)(1), and 1607],-requires that each mea'opolitan area, as a condition to the receipt of federal capital or operating assistance, have a condnuing, cooperative, and comprehensive transpomfion planning process that remlt~ in plans and programs consistent with the comprehensively planned development of the metropolitan area; ~, 23 USC Scion 134 (a) and CO), as amended by the Intermodal Surface Transportation' F_dfi~ Act of 1991, 49 USC Sec~on 1607(a) and Co), 23 CFR Section 450.306, and Section 339.175, Florida Statures, provide for the c~eation of metropolitan planning organizations to develop tramportation plans and programs for metropolitan are. as; WHEREAS, the aforementioned Federal hws require that the State, the MPO, and the operawrs of publicly owned a'amlxa~tion systems shall enter into an agreement clearly identifying the respo~b~ti~ for eoopotatively carrying out such transportation plnnnlnS Cmcluding corridor and subarea studies pursuant to 23 CFR Section 450.316 and 450.318) and programming; WHEREAS, pursuant to Section 20.23, Florida Statutes, the Depattment has been created by the Stag of Florida, and the Department has the powers and duties._re!afing..~ _tra~.~_~.._tio_n_~_all as outlined in Secfion_334~044, "- :_ .- WHEREAS, imrbnmnt to 23 USC Section 134, 49 USC app. Section 1607, 23 CFR Section 450.306, and Section 339.175, Florida Statures, a mctropolim planning organization has been desigm~l and apportioned by the Governor of the S~me of Florida, with the agreement of the affec~ uni~ of general ~ local govenaneng to WHERF. A~, pursuant to an interlocal agreement executed on April 12, 1993, and filed with thc ~lerk of the Circuit Court of Indian River County, the MPO was establisheo; WHEREAS, pursuant to Section 339.175(9)(a)2., Florida Statutes, the MPO dull execute ~r~ maintain an agreement with the metropolitan and regional intergovernmental coordimtion and review agencies serving the Metropolitan Area; WHEREAS, the aforesaid agreement must describe the means by which activities will be coordinated and specify how transpomtion planning and programming will be part of the comprehemively planned development of the Metropolitan Area; ~, pursuant to Section 186.504, Florida Statutes, and Rule 27E-1.002, Florida Administrative Code, the Treasure Coast Regional Planning Council was established and operates with a primary purpose of ~ intergovernmental com'dination and review; WHEREAS, pursuant to Section 186.505('24), Florida S~atulns, the Regioml Planning Council is ~ review plans of mewopulitan planning organizations to identify inconsistendes between these agencies' plans and I applicable local government comprehensive plans adopted pursuant to Section 163.3161 r, LgR., fs; WHF_REAS, the Regional Planning Council, purstk~t to Section 186.507, Florida Statutes, is required prepare a Strategic Regional Policy Plan, which will contain regional goals ami policies that address regional transpomtion issues; WHERF_AS, based on the Regional Pl~nnlng Council's statu~ mandate to identify inconsistencies between plans of metropolitan pluming organizations ami applicable local government comprehensive plans, and to prelntre and adopt a Suategic Regional Policy Plan, thc Regional Planning Council is appropriately situated to assist in the intergovernmental coordination of d~c inlermodal translx~ation planning process; ~, pursuant to Section 186.509, Florida Statutes, and Rule 29K4 Florida Adminis~tive Code, the Regional Planning Couacil has adopted a conflict and dispute resolution process; WHEREAS, the purpo~ of the dispute re~)lution process is to reconcile differences on planning and growth management issues between local govemmenls, regional agencies, and private interesis; WHEREAS, ~i~ pardes hereto have detm-mined ~at the voltm~-y dispute resolution process is useful in thc process of resolving conflicts and disputes ark~inl in tl~ b-ansixn~tion planning process; WHEREAS, pursuit to 23 CFR Section 450.310(b) aM Section 339.175(9Xa)3., Florida Statutes, the MPO must execute and maintain an agreement with the operators of public transportation systems, including transit systems, commuter rail syslen~, airports, and seaports, describing the means by which activities will be coordinated and specifying how public t~,t~it, commuter rail, aviation, and seaport planning Cmcluding corridor and subarea studies pursuam to 23 CFR Secnions 450.316 and 450.318) and programming will be part of the comprehensively planaed development of the Metropoli~m A~a; WHEREAS, it is in the public interest that the MPO, operators of public tr, mspomtioa sys~ms, including _ . _tra~t systems, commuter rail sy~ms, port and aviation authori, ti~ WHHRF. A~, ~ undersigned parties have delta-mined that this Agreement satisfies is consis~t with 23 CFR Section 450.306 and Section 339.175(9Xa), Florida Stalin,s; aad WHEREAS, the parties to ~hls ~PA desir~ to participate o~ope~tively in the pefform-nc~, on a continuing basis, of a coordinaaxl, comprehensive ~rtation platming procegs to agsur~ that highway facilities, mass tra,~ig rail symms, air transportation and other facilities will be properly located and developed in relation to the overall plan of community development. NOW, THEREFORE, in consideration of the mutual covenants, promises, and representation herein, the parties de.siring to be legally bound, do agree as follows: ARTICLE 1 RECITALS; DEFINITIONS Section 1.01. Re~ls. Each and all of the foregoing recitals be and the same hereby incorporated herein and acknowledged ~o be Rue and correcL Failure of any of the foregoing reci~fls to be true and correct Section 1.02. Dcf~tior~. Thc following words when used in this Agreement (unless the context shall clearly indicate the contraS) shall have the following meanings: F~3~9 'Agreement' means and refers to this instrument, as amended from time to time. 'Corridor or Subarea Study' shall mean and refer to studies involving major investment decisions or as other identified in 23 CFR Sections 450.318 and 450.318. 'Depanmenf' .~hnll mean ~ refer to the Florida Department of Transportation, an agency of the State of Florida created ~t to Section 20.23, Florida Statutes. 'FHWA' means and refers to the Federal Highway Administration. 'Long-Raw Transportation Plan' is at a minimum a 20-year plan which: identifies trampormion facilities; includes a financial plan that demonstrates how tim plan can be implemented and assesses eapi~ im?rovements neCeSSary tO ptz~rve the existing metropoli~n transportation system and maim efficient use of existin~ wanslxn-tation facilities, indicates proposed transpomfion enhancement activities; and in ozone/carbon monoxide nomminment areas is coordinated with the State Implementation Plan, all as required by 23 USC Section 134(g), 23 CFR Section 450.322, $extion 339.175(6), Florida Statutes. "Metropolitan Area' means and refers to the planning area as delineated by the MPO for the utbaniTpd area containing at least a population of 50,000 as described in 23 USC Section 134(b)(1) and Section 339.175, Horida 5mutes, whic~ ~ be subjec~ ~o the iMPO. 'NIPCY' means and r~fers to the metropolitan planning organization formed pursuant to Interlocal Agreement dated April 12, 1993, as amended or superseded from time to time. 'Regional Phnning Council" means and refers to the Treasure Coast Regional Planning Council created pursuant to Section 186.504, Florida Statutes, and identified Rule 27E-1.002, Florida AdminL~trative Code. 'Tram2~rtation Improvement Program CHP)' is the transportation document which includes the following components: a priority list of projects and projea phases; a list of projects proposed for fimding; a firnncial plan demonstrating how ltm TIP can be implemented; a listing of group projects; an indication of wh~ther the projects and project phases are comi-~ent with applicable local government comprehensi.'ve',plans.adopt~d:ptu, smm to Section 163.3161 aL,~,q., _Flori.da .S_tatutes;_ ~M aa indication of how. improvements are. etm~islcm; ~.the m~x~-Um_-. _ ?:? ."-: .... ~'fea~bl~-With affected seaport and airport master plans and with public 'transit development plans of the-units of local government locaU~d width the boundaries of the MPO, all as required by 23 USC Section 134(h), 23 CFR Section 450.324, Section 339.175(7);, Florida St. mm. 'Unified Planning Work Program (UPWP)' is ~e annual plan developed in cooperation with the Department and public transportation providers, that lists ali planning tasks to be undertaken during a program year, together with a complete de.seription thereof and an estimated budget, all as .required by 23 CFR Section 450.314, Se6Mon 33~'~ 175(8), Florida Statute. ARTICLE 2 PU2,POSt~ Se.~don 2.01. Coot:~mtion with Imblic transit qverat~rs. As set forth in Article 3 of this Agreement, the purpose of this Agreement is to provide for cooperation with the Department, Indian River County, the City of Veto Beach, and the City of Sebastian in the development and prepfiration of the UPWP, the TIP, the Long-Range T~rtation Plan, and Corridor or Subarea Studies. Section 2.02. lnterg~ernl~ll~al.c;o0rdimfio~ l~gi0.~al PLa~fir~ Council. As set forth in Article 4 of this Agreement, the purpose of this Agreement is to provide a process through the Regional Planning Council for .~. intergovernmentnl coordination and review and identification of incon4~,.-tencies between proposed MPO Iransportafion plans and local government comprehensive plans adopted pursuant to Section 163.3161 et_seq., Flor/da Statutes, and approved by the Florida Department of Community Affairs. Se on ction 2.03. Di.Vug ~q~solufi . As set forth in Article 5 of this Agreemem, the purpose of this Agreement is ~o provide a process for conflict and dispute resolution through the Regional Planning Council. ARTICLE 3 ~EI[RATIVE PR~URF. S I~0R PI-ANNING AND PROGRAMb~NG WITH OPERATORS 0]~ pUBI-lC IiRANSPORTATION SYs'rEMs Section 3.01. Coc~r~lion witll operators ofl}uhlic ~I~pOl~lation ~te~5: Coordination with local go~i¢IILrfignt ~proyed conlpcehen~ive plarts. (a) The IMPO shall cooperat~ with the ~ River County, the City of Veto Beach, and the City of Sebasgan to optimize the planning and programmi%~ of an integratz~cl and bahnced imm'modal transportation sys~m for the Metropolitan Area. " _ (b) The MPO shall implement a continuing, cooperative, and comp~e transp°rmtio.n, planning process that ts consistent, to the maximum exgnt feasible, with port and aviation master plans, and public transit development pl~n, of tbe units of local governments whose boundaries are within the Metropolitan Area. (¢) As a means tmvards achievement of tbe goals in paragraphs (a) and (b) and in an effort to : offici? of agencies that admintst~ or .o~ra~ major mod.~ or systems of transpornti~ including but not limited to .t~sit operators, sponsors of major local aui~rts, manttme ports, and tail ope~,~. The ~ntative of the major modes or sys~ms of transportation may. be accorded voting or non-voting advisor status.. In this. · Metropolitan Area if authorities or agencies have been or may be created by law to perform transportation functions and that are not under ~e jurLsdiction of a general purpo~ local govermn~ teprew, nied on the MPO, new member would alter local government repre~ntation in the MPO, the MPO shall pm'pose a mvimd apportionment plan to the Governor to ensure voting membership on the MPO to an elecZd ofli,-m re. presenting public transit authorities which have been, or may be, created by law. Section 3.02. lh'~aration of trnn-~0rlntion related plar~. (a) Although the fi,~ decision in adopting the UPWP, the TIP, Long-Ran~ Tramporntion' Plan, or a Corridor or Subarea Study ts in the discretion of the MPO, development of said plan or study slmll be viewexi as a cooperative effort involving the Deparanent, indian River County, the City of Veto Beach, and the City of Sebastian. In developing the UPWP, the TIP, Long-Range Transportation Plan, or a Corridor or Subarea Study, demnni~--d by ~ lW~O), ~ ~ ~ ~xm~d ~o~ to ~ D~pax~me~ ~ ~ Co~, ~ City o~ ¥¢~o Beach, and the City of Se~asgan advising said agemcies of the scope of ~ ~a'k m be ~ and invigng comment and parti~.pation in the &v¢lopment proc~s. The MPO shall ensure ~ ~i~ chief operati~ officials of lh~ Department, Indian River County, gm City of Veto Beach, and the City of $e. tn.sfian shall receive approximalr fif~n (13') days writien formal notice of all public workshops and hearings relating in the developmem of the UPWP, the TIP, Long-Rang~ Trampomtion Plan, or a Corridor or $ubar~ Studies. H~, it is..a~_' that the failure to properly ex'mai writlen or other notice shall not invalidate, or lodged as a claim lo invalidate, the 'adoption of the UPWP, tlz TIP, Long-Range Tramtxxiation Plan, or a Corridor or Subarea Studies. I (c) Local government comprehensive plans. I (1) In developing the TIP, Long-Range Tramportation Plan, or a Corridor or Subarea Studies, or preparing other lhan a minor amendment therelo (as dem'mined by the MPO), the MPC), Italian River I County, the City of Veto Beach, and the City of Sebastian shall ~n~lyze: (1) the comprehens/ve plan future ]and use elements; ('~i) the goals, objectives, and policies of the comprehengve plans; and ('dj) the zoning, of each local governments in ~ Me~polilan Area. Based upon the foregoing review and a cons/deralion of other growth management faciors, ~ MPO, Indian River County, the City of Vero Beach, and the City of Sebastian, as I appropriate, shall provide writlen recommendations lo local governments in the Metropolitan Area in the development, amendment, and hnplementafion of their comprehensive phns. A copy of the recommendations shall be sent lo the Regional Phnn/ng Council. i I (2) The MPO agrees that to the maximum extent fea~'ble the Long-Range T~tion Plan and the project ~ projec~ phases within the TiP shall be consi~nt with the future land use element a~d goals, I objectives, and policies of the comprehens/ve plans of local government in the Metropolitan Area. If the MPO's TIP/s inconsistent w/th a local government comprehensive plan, the MPO shall so indicate, and the MPO shall present, as part of the TIP, jns/fication for including the project in the TIP. B (d) Multi-modal transporlation agency plans. . I (l) h developix~, the TIP, Long-Range Tran.spomfion Plan, or a Corridor or Subarea Studies, or preparing other fl~n a muir amendment therelo (as determined by ~e MPO), the MPO shall analyze the affected: (1) ~ masler plan; ('fi) public trangt development plans, of Indian River County, the City of Veto i Beach, and ~e City of Sebasgan. Based upon the foregoing review and a cons/demi/on of other wansportation- related fac-mrs, the MPO, shall from time lo time and as appropriate, provide recommendations lo Indian River County, the City of Vero Beach, ~rut the City of Sebastian, as well as local govermnents within the Metropolitan Area, for the development, amendment, and ~mplemenlation of their mas~, development, or comprehen,~Ve I . . plans. (2) In developing or revising their re~ve seaport maser plan; airport ma.~r plan; or I public transit development plans, Indian River County, the City. of. Vero. Be4...ch; and the City of Sebastian shall ......... .... ame~nts thereto. Based upon the foregoing review and a cons/deration-of-other transportatiO~rehted fiu:wrs,- '" - ..... I Indian River Coumy, the City of Veto Beach, and the City of Sebastian shall from time lo time and as appropriate, provide written recommeadafions lo the MPO with regaixi lo development, amendment, and implememafion of the UPWP, TIP, Long-Range Transporlation Plan, or Corridor and Subarea Studies. I (3) The MPO agrees that to hhe maximum extent feasible the TiP shall be cons/stent with the ' affected seaport and airport master plans and with public trans/t development plato of Indian River County, the I City of Vero Beth, and/z' City of ~. (e) By le~ agnement lo be exe. a~ by ltz MPO and hdhn River County, the City of Vero Beach, and the City of Sobasthn, the MPO and the affeced agencies or authority shall mutually develop a process for I planning coordinalion, forwarding reco~me~latlons, and project programming consis~llc~,. The part~ herelo agree that under the.letter agreement, the MPO and Indian River County, the City of Vero Beach, and ~e City of Sebastian need only include in the MPO's TIP thase state fuaded airport and seaport projects that direcity relate to I surface acgvities. The to in the letter shall flexible dearlllr~ for agl'e~ agreement provide inter-agency comment on affected plato referenced in this seclion. Upon approval of the letter agreement, ~ letter agreement shall be appended lo this Agreement and shall be an extfibit hereto. The s/gna~ories lo the letter i agreement revise ~r erin/hate same from time to time without approval of other parties herelo. may ARTICI~ 4 II~TERGOVERNME~fiL COORDINATION AND RI~II~ Section 4.01. Coordination y~ith ~egioml Platlrdl~ Council. The Regional Planning Council shall perform the following ~asks: (a) Wi~hln thirty (30) days of rex~ipt, review the draft of the proposed TIP, Long-Range Transpomfon Plan, Corridor and Subarea Studies, or amendments thereto, as requested by ~e MPO, to identify incomistencies between the foregoing plans and: (I) applicable local government comprehensive plans adopted pursuant to Section 163.3161 ~, Florida Statutes, for counties and cities wifl~n the Me~'opolitan Area; and (2) the adopted Strategic Regioml Policy Plan. (1) The parties hereto recognize that pursuant to Florida law, the MPO's Long-P, an~ Transportation Plan must be considered by cities and counties within the Metropolitan Area in ~he preparation, amendment, and updat~.drevision of their comprehensive plans. Further, the Long-Range Trampo~fion Plan and objectives, and policies of the comprehensive plans of local governments in the Metropolitan Area to the maximum extent feasible. Therefore, promptly upon completion of its review of the draft proposal, the Regional Planning Council shall advise the MPO and each affected county or city of its findings; (2) ff after completing its review of the draft proposal, the Regional Planning Council deems that the MPO plans and programs submitted are not acceptable, the Regional planning Council shall promptly advise the MPO in writing of its concerns and identify those portions of the submittals which need to be reevaluated and po~ntially modified; and (3) Upon final adoption of the proposed TIP, Long-Range Trampor~tion Plan, Corridor and Sutnirea Studies, or amendments thereto, the ~ may request that the Regional Planning Council consider' adoption of regional transpomtion goals, objectives, and policies in ~e Swategic Regional Policy Plan implementing the adopted TIP, Long-Range Transportation Plan, Corridor and Subaim Studies, or ameodments . thereto. If the proposed TIP, Long-Range Transportation Plan, Corridor and Subarea Studies, or amendmen~ I thereto was the subject of previous adverse comment by the Regional-Planningz~, tbe:MPOwill.Jdentif~ change in ~e f~nn! adopled plan intended to resolve the adver~ ~6inment;~or'all~malively,:~he--MPO .~!1.~ .-i, t':.=~,. '.. the ~son for not altering the plan as suggeaned by the Regional Planning Council. Provide the availability of ~e conflict and dispu~ resolution process a~ set forth in Article 5 ARTICLE 5 CONFLICT AND DiSpUTE RF~OLUTION pROCF,~ Section 5.01. Di~~ conflicts under ii.is Agreement. This process shall apply to co'flit'Is and disputes rehting to maters subject to this Agreement, ~ conflicts arising from the performance of.this Agxeement. Except as otherwise provided in this Article 5, only representatives of the agencies with conflicts or clispmes shall engage in conflict resolution. Section 5.02. lnifi~l resolution. The affected parties to this Agreement shall, at a minimum, ensure the attempted early re.solution of conflicts relating to such matm's. Early resolution shall be hat~ed by direct discussion between am following officials: for the Deparu~nt by the District Director for Platming and Programs; for tim M]?O - the Staff Director; for the Regional Planning Council - the Planning Director; for IMian Rivet' County - Community Development Director; the City of Veto Beach - the Airport Director; and the City of Sebastian - the Airport Director. Section 5.03. Resoludon llY senior 0ffiqjal. If the conflict rem~irts unresolved, the conflict shall be resolved by the following officials: for the Department- by the District Secretary; for the MPO - the Chairman I of thc MPO; for thc Regional Planning Council - the F~ecutivc Direc~r; for l~di_~ Rive~ County - Chah'~n of the Board of County Commissioners; for the City of Veto Beach - thc Mayor; ~nd for thc City of Seba~Jan - the IMayor. ~ection 5.04. Alt~r0ativ~.Regional PJarlning Co~c, jl dil~il~llLtl~luficln. If a resolution is not posm'ble, I the parties may undertake di~ut~ resolution pursuant to the Regional Platming Council procedure set forth in Rule 29K4, Florida Administrative Ca:~. All parties to the dispute must agree to undertalm this procedure before it may be invoked. . I ~-~tion 5.05. Re~olution ~ the Oj~ce oj~ the G0vern~r. If the comelier is trot resolved through conflict r~solution pursuant to Sections 5.02, 5.03, and 5.04, the parties shall petition the Executive Office offl~ Govm~r for resolution of tho conflict Imrsuam to in procedures. Re~lution of th~ conflict by the F. xeeufive Office of the I Governor shall be bi_niXing on all parties. . . ARTICLE 6 I MISC~LLAI~EQL~8 PRQ.YI,q!QI~t ~ection 6.01. Co~dtuliona] or ~aIutoty dufie~ alld.re~l~jbilixi~s of iRreg. This Agreement shall not I be construed to authorize the delegation of the constitutional or statutory duties of any of the parties. In addition, this Agreement does not relieve any of thc l~'fies of an obligation or responsibility impos~ upon them by law, except to the extent of actual and timely pea'formance thereof by one or mor~ of the parties to this Agreeanont or I any legal or adminismtive entity crested or authorized by this Agreen~nt, in which case this performance may be offered in satisfaction of the obligation or responsibility. I &etion 6.02. Anxerflm~nt of &~'eement. Amendments or modifications of this Agreement may only be made by written agreement signed by all parties here to with the same formalities as t~ original Agreemem. i ~ectioa 6.03. Duratit~tg wijh~Iravol (a) DuralJon. This Agreement ~ have a term of five (5) years and shall automatically renew at the end of said five (5) years for another five (5) term and every five (5) years therea~r._:~At the~end of-the..five ...._ I year term at every (5) years ~erest~r, the-tei'ms:hereof:and ~-: ~:-~'- least five shall. ll ~ 1 agree to amend the provisions or reaffirm the same. However, ~ failure to ameM or to reaffu~ the terms of this Agreement shall not invalidate or otherwise terminate this Agreement I (b) ~tV'll~tlr~'q~l l:gt~ll~r~. Any party may withdraw from this Agr~xmmt afire' prese~ng in written form a notice of intent to withdrawal to the other parties to this Agreement and tim MPO, at least ninety I (90) days prior to the intended date of withdrawal; provided, that financial commitments made prior to withdrawal are effective and binding for their full term and amount regardless of witixlra~val. I Section 6.04. Notices. All notices, demands and cotr~lxmdem:e required or provided for under tiffs Agreement shall be in writing and delivered in person or dispate, hett by certified mail, postage prepaid, return receipt requestvxl. Notice required to be given shall be addressed as noted follows: I Indian River County MPO City of Veto Beach Treasure C_m~ Regional Planning Council I840 25th Street 10~3 ~20th Place 301 East Ocean Boulevard, Suite 300 I Veto Beach, Florida 32960 Veto Beach, Florida 32960 Smart, Florida 349o~ Indian River County City of Sebastiaa Florida De4m'lme~ of Transportation · / 1840 25th Street Sobas~m, Florida 32958 Fort Lauderdale, Fl~'ida 33309-3421 / [ -~/ A party may unilalm-aliy change its address or addressee by giving notice in writing to the other parties as provided in this section. Thetea~r, notices, demands and other pertinent correspondence shall be addressed and transmitted to the n~w address. (a) Drafters of Agreement. Ail parties hereto were each represented by, or afforded the opportunity for represen~tion by legal counsel, and participated in the drafting of this Agreement and in the choice of wording. Consequently, no provision hereof should be more strongly construed against any party as drafter of this AS~m~ot I i (b) ~e~rerability. Invalidation of any one of the pmvisions of this Agreement or any pm-t, clause or word hereof, or Ibe application thea'eof in specific '.ei~x~mlances, by judgement, court order, or administrative hearing or order stroll no affect any other provisions or applications in other circumstances, all of which shaH requirements of at~licable law. i i (c) Rules of_construcfioo. In interpreting this Agreement, the following rules of conslxuction shall apply unless the c~ext indicates otherwhe: (1) The singular of any word or ~rm includes tt~ plural; (3) TI~ word 'shall' is mandatory, and 'may' is permissive. Section 6.06. ~ll~C~ ~ parties heretO. In the evem of any judicial or admlni~rative action to I I i i Section 6.07. Agr~rllgJ~t execution; Use of counterpart sil~ture p~. This Agreement,.nrut any amendments hereto, may be simultaneously executed in several counterparts, each of which so execufi~i ~h~ll he Section 6.08. l~ffeetiv~.~hte. This Agreement shall become effective upon its execution by all parties hereto. Section 6.10. Parties Not Obli~i to Third Parties. No pm'ty hereto ~'~a!! be obUgated or liable hereunder to any party not a signatory to this Agreement. There are no express or intended third party Section 6.11. When Righm and Rg~,medies Not Waive~. In no event shall the making by the Depaxtment of any payment to the MPO constitut~ or be consm~l as a waiver by the Department of any breach of covenant or any default which nmy ~ exist on the part of the MPO, and Ihe making of any such payment by the Department while any ~ breach or default exists shall in no way impair or prejudice any fight or remedy available to the Department m ~ of ~,~'h breach or defaulL i i i i i I I I I I i I I i I Signed, Sealed and Delivered in the presence of: INDIAN RIVER COUNTY METROPOLITAN PLANNING ORGANIZATION BY: '/~~-~_ Clerk INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS BY: JOHN W. TI~PPI1~ ATTEST: Clerk SEAL CITY OF VERO BEACH CITY OF SEBASTIAN BY: Mayor BY: Mayor AT'rEST: SEAL City Clerk ATYEST: City Clerk SEAL ~ COAST REGIONAL PLANNING COUNCIL FLORIDA DEPAR~ OF TRANSPORTATION BY: Executive Direclor BY: Rick Char, P.E. District Four Secrem-y ATTF3T: Clerk SEAL ATTEST: Execudve Secretary SEAL INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: THROUGH: FROM: DATE: SUBJECT: Members of the Indian River County Mea'opolitan Planning Organization Robert M. Keating, MPO StaffDirector Jacob Riger MPO Plann~'~ October 26, 1998 CONSIDERATION OF INTIgRGOVERNMRNTAL COORDINATION AND REVIEW AND PUBLIC TRANSPORTATION COORDINATION JOINT PARTICIPATION AGREEMENT (ICAR-PTC gPA) It is requested that the information presenmd herein be given formal consideration by the Indian River County Metropolitan Planning Organization (MI:O) at its meeting of November 4, 1998. SUMMARY State and federal regulations requite the MPO to executo and maintain an agreement with FDOT and local and regional transportation agencies to ensttr¢ a coordinated and intermodai public wansportafion planning process. MPO staff has coordinated with FDOT to prepare thc attached agr~:me~t and authorizing re. solution, which must be executed by the MPO. Staff recommends that the IVllaO review the attached agreement and authorizing resolution, make any necessary changes, and authorize the MPO Chairman to execute thc a~m~t DE$C~PT{ON, CONDmONS, ~a) ANALYSIS According to state and federal regulations, each MPO in Florida must execute and maintain an agreement with FDOT and with local and r~ional agencies responsible for the proviaion and coordination of transportation services within the MPO area. Although the prlmney focus of this agreement is coordinated intermodal public transportation planning, its provisions relate to thc overall transpot~tion planning process. Specifically, the purpose of this agreement is to: describe thc procesa for coordination of MPO planning and programming activities with other transpotUtlon agencies, specify the role of transportation planning and progranuning activities in the comprehensive planned development of thc metropolitan area, and specify conflict r~olution procedures for disputes arising through a coordinated transportation planning process. Because the agreement relates primarily to coordinated intermodal public transportation platming, several agencies in addition to the M]?O must also execute this agra-merit. In Indian River County, affected agencies include the Indian River County Board of County Commissioners, which ovmec$ ' and fimd$ the Community Coach public transportation system, and the City of Vero Beach and thc City of Sebastian, both of which operat~ municipal ahports. Aa the reg/onal agency responsible for coordinated transportation planning and conflict resolution, the Treasure Coast Reg/onal Plann/ng Council must also execute this agreement. MPO staffha~ coordinated with FDOT to p~-pare the att=ched agreement (Attachment i to this staff report), which needs to be executed by each agency discussed above and then transtnittcd to F'DOT, Because the ICAR-PTC ~A must be executed through an auflaorizing resolution, staffhas pr~parecl the attached resolution (Attachment 2 to this staff report). The resolution authorizes the MPO Chairman to execute the agreement. RECOMMENI~AT..LO~ Staffrecommcnd.n that the MPO review the at~achcd [ntergoveramcntal Coordination and Review and Public Tran~ortation Coordiaation Joint Participation Agreemcn! and the a~achcd authorizing resolution, make any necessary changca, and authorize the MPO Chairman to execute the agreement. ATTACHMENTS 1. Int~goverm'nental Coordination ~nd R~vicw and Public Transportation Coordination loint P~ticipation Agrc~nent (ICAP,-PTG YPA) 2. ICAR-PTC JPA authorizing r~solution MPO RESOLUTION NO. oa-o4 m A RESOLUTION OF THE INDIAN RIVER COUNTY METROPOLITAN PLANNING ORGANIZATION AUTHORIZING THE EXECUTION OF AN m INTERGOVERNMENTAL COORDINATION AND REVIEW AND PUBLIC TRANSPORTATION COORDINATION JOINT PARTICIPATION AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT). m WHEREAS, the Federal Government requires that each metropolitan area, as a condition m to Ule receipt of federal capital or operating transit assistance, have a continuing, cooperative, and 1 comprehensive transportation planning process that results in plans and programs consistent with the comprehensively planned development of the metropolitan area; WHEREAS, 23 USC Section 134(a} and Co}, aa amended by the Intennodal Surface I Transportation Efficiency Act of 1991, 49 USC Section 1607(a) and (b), 23 CFR Section 450.306, and Section 339.175, Florida Statutes, provide for the creation of metropolitan planning organizations to develop transportation plans and programs for the metropolitan areas; I WItEREAS, pursuant to an interlocal agreement executed on April 12, 1993, and filed with the Clerk of the Circuit Court of Indian River County, the Indian River County MPO was established; m WHEREAS, pursuant to 23 CFR Section 450.310(b) and Section 339.175(9)(a)3, Florida Statutes, the Indian River County iMPO must execute and maintain an agreement with the State and the operators of public transportation systems, including transit systems and airports, describing the m means by which activities will be coordinated and specifying how public transit and aviation planning (including corridor and subarea studies pursuant to 23 CFR Section 450.316 and 450.318) and programming will be part of the compghensiv~ly planned development of the metropolitan area; 1 WHEREAS, pursuant to Section 339.175(9)(a)2, Florida Statutes, the Indian River County MPO shall execute and maintain an agreement with the metropolitan and regional intergovernmental coordination and review agencies serving Indian River County; m WHEREAS, thc aforesaid agr~mcnt must describe thc means by which activities will be coordinated and specify how transportation planning and programming will be part of the comprehensively planned development of Indian River County; ' m m WHEREAS, it is in the public interest tha.t the Indian River County MPO and operators of public transportation systems and aviation anthofities jointly pledge their intention to cooperatively participate in the planning and programming of transportation improvements within Indian Riverm County; WllEREAS, the panics to this agreement desire to participate cooperatively in the m performance cfa continuing, cooperative, coordinated, and comprehensive transportation planning · process to assure that highway facilities, mass transit rail systems, air transportation and other facilities will be properly located and developed in relation to the overall plan of community development. ' m NOW, THEREFORE, BE iT RESOLVED BY Tile INDIAN RIVER COUNTY m METROPOLITAN PLANNING ORGANIZATION: ! I. That the Chairman of the Indian River County Metropolitan Planning Organization is authorized to execute an Intergovernmental Coordination and Review and Public · Transportation Coordination Joint Participation Agreement with FDOT and the other · agencies specified within the Agreement. 2. That the Indian River County MPO StaffDirector is authorized to solicit execution of this '" Agreement, on behalf of the MPO, by the other agencies speci fled within the Agreement. m 1 That the Indian River County MPO StaffDirector is authorized to transmit the Agreement, once fully executed, to FDOT. That the Indian River County MPO shall regularly coordinate with FDOT and the other agencies specified in the Agreement to implement, maintain, and update the Agreement. THIS RESOLUTION was moved for adoption by C a r I P e a s e , and the motion was seconded by C a r o 1 i n e G i n n , and, upon being put to a vote, the vote was as tbllows: Chairman John W. Tippin Commissioner Fran B. Adams Councilwoman Sandra Bowden CounCilman Dale Carter Commissioner Carolyn Eggert Commissioner Caroline Ginn Councilman Carl Pease Councilman Charles Neuberger cCoOmmissioner Char. les Wurmstedt mm~ssioner ~ennetn ~lacht (Alt;.) The Chairman thereupon declared the resolution duly passed and adopted this 4 November ,1998. · day of INDIAN RiVER COUNTY METROPOLITAN PLANNING ORGANIZATION ~lppm, Chi~anau APPROVED AS TO FORM AND LEGAL SUFFICIENCY CllARLES P. VITUNAC MPO ATTORNEY Subject: Proposed S . Department Origin: City Manager Exempt Employees Approved for Submittal by: Thomas W. Frame, City Manager Date Submitted: February 4, 1999 ~~ cc).~ For Agenda of: February 10, 1999 · PropOsed Salary Survey and Ranges . . ExpenditUre Required: 1Am°unt Budgeted: lAppr°priati°n Requked: SUMMARY For a number of years all exempt employees have been working without the establishment of a salary range between a minimum salary and a max~_m_._um salary. When advemsmg a vacant position, a selected range was utilized, but wasn't reflective of any survey or market study. With the filling of the Human Resources position, we are proposing salary ranges we Director that believe to be in line with a minimum of what we should pay in order to keep good employees. Please note that the three charter officers are also shown~ The study took in consideration the local market area; that area that could be possibly driven without the necessity of relocation. It mas from a northerly point of Cocoa southerly to Stuart. So that the numbers are not inflated, the minimum salary of the survey region was selected and then added to the maximum salary. That sum is then divided by two and that becomes the maximum range amount. To establish a minimum, a 20% reduction of the proposed maximum is taken. The result is a range of numbers establishing a proposed salary range of numbers generally still lower than the market area surveyed. If the Council wants to maintain a stable employment of city employees within the exempt category without a revolving door, a decision must be made on how to compensate them. An acorn-ate salary comparison utilizing the stm-ounding area is as close as one could get to establishing a local market driven salary implication. The cost of moving every one who is now exempt into the minimum approved salary ranges is about $75,000. This number excludes the costs necessary to fund the increase for the command staff at the police department. If the Council is comfortable with the ranges, it should consider a motion to approve the proposed salary survey with all exempt employees. Determining where to slot the employees in based on time in grade is another factor which could affect the f'mal cost. As an example, an employee who has been in a position for a sig~xificant number of years may be slotted into a much higher mount than a more recent employee. The effective date would be sometime after April I, provide adequate to 1999. This would time consider impact upon the current budget for the remaining year and for future budget implications during a mid year budget review. By delaying the effective date of slotting, the cost of exempt employees for the f~rst year is reduced by at least one half. The only exception would be in the police department where the salaries of the officers will increase sigrfificanfly based on the recem PBA agreements. The increases could be put on hold pending council approval which most likely to be during a mid year budget review. RECOMMENDED ACTION Move to approve the proposed salary ranges as depicted on the salary survey with the minimum salaries becoming effective upon Council approval at the mid year budget review anticipated shortly af~erApril 1, 1999. i I I I i I I I I i I I i I I I I ! ,! Subject: Corrections to the Air Conditioning Systems in City Hall Approved for Submittal by: Thomas W. Frame, City Manager Exhibits: City of Sebastian, Florida Agenda No. ~?. C ~-//~'~' Department Origin: City Manager Date Submitted: February 4, 1999 For Agenda of: February 10, 1999 Memo from Paul Wagner to City Manager dated January 22, 1999 o Report by Wil A. Spaul, Inc. dated October 6, 1999 ° 3 written quotes for the needed repairs Expenditure Required: I Amount Budgeted: I Appropriation Required: $44,355 J_ $40,000 [ $5,000 SUlVIMARY While Dr. Wil Spaul was in Sebastian checking the status of the air quality improvements to the police deparmaent, I requested that he check the system here in City Hall due to the constant musty smell particularly in the west end near the City Manager's office. Significant problems were uncovered as a result of the inspection as is depicted with the Spaul report of October 6, 1998. In order to move strategically on the needed improvements and in attempting to keeps costs down, we solicited written quotes from three firms. The prices ranged fxom $42,855 to $186,450. This approach was taken for two specific reasons: a. the total time is reduced in getting the Work approved, authorized and underway: b. avoidance of expensively designed features by an engineer prior to placing the request out for bid. RECOMMENDED ACTION Waive the normal sealed bid procedures based on time and the seriousness of the situation and Authorize City Manager to hire Climate Control Services for an amount not to exceed $42,855 subject to the City Attorney's approval of the terms. Further, authorize the appropriation of the additional $5,000 by utilizing the saving of th~ tree shelter (24-98-DST002) in the mount of $3,000 and $2,000 for underground tank removal (23- 99-DST003)as depicted in the Capital Plan. I City of Sebastian 1225 MAIN STREET [] SEBASTIAN, FLORIDA 32958 TELEPHONE (407) 388-8200 [] FAX (407) 589-5570 DATE: TO: FROM: SUBJECT: MEMORANDUM January 22, 1999 Thomas gE. Frame, City Manager '4gPaul Wagner, Assa to the City Manager/Purchasing Agent City Hall Air Quality Problems For a considerable period of time City Hall has experienced a pronounced musty odor with verbal complaints by some employees of eye irritation, tiredness, and other allergy-like symptoms, and a general feeling or perception that one is breathing contaminated ak because of the smell and taste of the air. Comm6nts about the odor in City Hall have not been restricted to employees only. Some Council Members, and the general public have made remarks about the distinct odor in the building. The problem has been intens~ing with time. ,. As a result, on September 30, 1998, Wil A. Spaut, PhD, MI?I-I, MSCE, Certified Industrial Hygienist, (also employed by the City for the Police Department HVAC air quality problem) was asked to perform an indoor air quality evaluation in City Hall. His letter of findings, dated October 6, 1998, is attached, and for convenience, "high lights" of the report are as follows: An access hole was cut into the ductboard supply line and a moderate-level coating of mold growths and dusts were observed. Inspection of the air handler revealed extensive mold and bacterial growths. The air handler had a thick gelatinous bacterial slime layer on part of the cooling coils, with black mold growths deep in the coil structure Inspection revealed air quality complaints could result from the fact that the air handler system was constructed like a residential unit rather than an office or commercial system, resulting in no provision for outside air flow to the occupants. In addition, this lack of outdoor air flow does not allow for flushing of background contaminants from the building. Current system design has resulted in negative pressure inside the building relative to the outdoors which tends to pull moisture and other contaminants from the outside, (including the crawlspace, and second story), into the occupied work areas. Wil A. Spaul recommends two possible solutions to the problem summarized as follows: Clean and seal the current air handler's and fiberboard supply air ductwork. This is a time delaying tactic, and at best will last only four or five years, and additionally does not address item four above pertaining to negative pressure and item three pertaining to the lack of fresh air infusion. Ductbusters quoted $5,247.99 and Climate Control $6,250.00 for this work. The better solution says Dr. Spaul, replace the moldy ductboard with metal ductwork that is externally insulated, and obtain quotes from qualified HVAC firms incorporating the use of mechanical engineer for design and proper solution to the problem. Qualified HVAC firms that do this kind of work are limited in number, however, three qualified fa'ms were located and invited to provide written quotes based on Spaul's report, item two above "the better solution". Although the detail quotes provided by the contractors are attached,' the following is a cost summary. 1. Climate Control Services, Jupiter, FL $ 42,855.00 Does not include electrical. Estimate $1,500.00. This firm comes highly recommended by Dr. Spaul. 2. Atlantic-Air, Inc., Melbourne, FL $ 48,000.00 Does not include engineering. 3. Hill York Corp., West Palm Beach, FL $186,450.00 This is the firm that did the Police Department HVAC. I recommend Climate Control Services, based on low cost and Dr. Spaul's recommendation, to perform the design build HVAC Project City Hall. You and I have discussed, that because there is the distinct possibility of an "air quality" i~ ~alth issue", the urgency of the need does not permit the delay involved in utilizing the formal sealed bidding procedures. It is therefore, prudent to declare this procurement an emergency, and ask City Council to endorse this position. Because only $40,000 was budgeted, we will need to ask City Council to appropriate an additional $4,355 to cover the total project cost, and additionally ask Council to authorize the City Manager to execute a contract with Climate Control Services for the remedial work on City Hall HVAC, in the amount of $42,855. /jmt Attachment Wil A. Spaul, Inc. A professional team of engineers, industrial hygienists, safety experts, physicians~ and health scientists Environmental arid Me~ical Indoor Alt Quality Evaluations Hazardous Waste Control EPAJOSHA Corr~iance '' Mr. Thomas W. Frame '-' City Manager -"L "' City of Sebastian 1225 Main Street " Sebastian, FL 32958 RE: City Hall Building Indoor Air Quality Evaluation Dear Mr. Frame: SaJety Evaluations Training Expert Teslimony Hazard Communication 6 October 1998 On 30 Septembe~ 1998, i conducted an inspection of the air handler system for your office and that of Mr. Wagner. There was a pronounced musty odor in those work areas. I also checked the walls, the penetrations between the bathroom and adjoining offices, and the crawl space under the building. In addition, to the pronounced musty odor there were also reported complaints.of itchy eyes and other sinus allergy-like symptoms. During my inspection of this air handler system I fOund two types of problems that could result in indoor air quality complaints. First, this air handler'- system was constructed like a residential unit rather than an office or commercial air handler system; i.e., there was no provision for outside air flow to the occupants. The currently-recommended guideline (American SoCiety of Heating, Refrigeration and Air Conditioning Engineers - ASHRAE Standard 62- 1989) for outside air flow to office occupants is 20 cubic feet. per minute per person. In addition to this lack of outdoor air flow to flush background conta_ainants from the occupied spaces, this outdoor air flow will also be useful in maintaining the building under positive pressure relative to outdoors. As this section of the building is currently designed, without provisions for outside air and with exhaust fans in the bathrooms, this' building is operating under a slight negative pressure relative to the outdoors. This condition will not only pull moisture through the walls, which can create other problems, but can also pull musty odors from the sub-floor crawl space. (I have evaluated several similar old buildings in St. Petersburg that when treated for subterranean termites, pesticide odors from the crawl spaces were pulled through various floor penetrations into the occupied spaces.) At the ?.0. Box 649, Thonotosassa, Florida 33592-0649 (813) 870-4895 ° Fax (8t3) 554-8390 e-mail: wasiaq@aol.com 1098.04: City of Sebastian City Hall IAQ 6 October 1998 Wil A. Spaul, Inc. Dr. Wil A. Spaul, Page 2 same time, I do not think all of the musty odors in this building are from the crawl space. After inspecting the air handler for your spaces, I believe the bulk of the odor is from the fairly extensive mold and bacterial growths that I observed during my inspection. The air handler had a thick gelatinous bacterial slime layer on part of the cooling coils, and had black mold growths down deep in the coil structure, i cut an access hole into the ductboard supply air trunk line just after the air conditioner unit and found a fairly uniform moderate-level coating of mold growths and dusts on the inside surfaces of those ducts. Given 'the amount of microbial growths in the coils, on the fan blades, and on the interior insulations, I would anticipate these pronounced musty odors and some allergy complaints in people who are sensitive to those molds. Eye irritation, headaches, and excessive tiredness complaints could be due to either the microbial growths or to the inadequate outdoor air flows, and. these problems can be expected to persist, or even get worse, if these problems are not promptly addressed. RECOMMENDATIONS: The air conditioner unit needs a very thorough cleaning,' which will require that a non-acid foaming coil cleaner be used on the coils. The. self- rinsing coil cleaners that have been used in the past do not clean deeply inside the coils, where the microbial growths are located. Please refer to Attachment 1, for a detailed set of air handler cleaning procedures. This air handler unit is holding a lot of water in the condensate pan, which can be minimized by slightly pitching the unit toward the drain. This .pitching will minimize the amount of standing'water and the need to apply any biocidal tablets or strips to the condensate pan. In some cases, a flush-mounted bottom drain can be fabricated from PVC fittings and then epoxied into place, which will further minimize the standing water. The fiberboard supply air ductwork needs to be either thoroughly cleaned or replaced. If cleaning is to be conducted, please be aware that there is the r/sk of fiberglass releases to the spaces if the job is not performed properly and thoroughly sealed afterwards. Additionally, cleaning of fiberboard ductwork, once it has started to ~ow molds, is simply a time- delaying tactic, which in Florida conditions can provide relief for about 1098-04: City of City F/all IAQ 6 October 1998 Sebastian Wil A. Spaul, Inc. Dr. Wil A. Spaul, Page 3 four to five years at most - if done extremely well. After that time, the process will probably need to be repeated. The better solution, since it is foreseeable that the City will own this building for many more years, is to replace this moldy ductboard with metal ductwork that is externally insulated. At the same time, consideration should be given to replacing the air handler unit since it .is fairly old. At this time. I recommend that the City get several estimates from mechanical contractors to replace the fiberboard ductwork with metal ductwork and to get several estimates from local duct cleaning fa'ms - based on the cleaning procedures in Attachment 1, and if the City does not presently have the money to replace these items. Although the cleaning should be initially less expensive, keep in mind, it is only a temporary solution and the costs will need to be repeated again in about '. four to five years. If the City does not have the money at present for duct and air handler system replacement, then you may want..to consider'a thorough cleaning of the air handler unit and ductwork, with the idea that in next year's budget, provisions be made to replace these items. A licensed mechanical engineer, instead of a mechanical contractor, should be consulted if replacement of any of these components is to occur, " particularly when it comes to providing outside air. The mechanical engineer should provide you with alternative designs for providing outside air .- sOme of which include a "piggy back" system (like the police station) or a single unit that can handle the outside air flow requirements. If you have any questions about this :preliminary evaluation, please do not hesitate to contact me. Sincerely, Wil A. Spaul, President Phi3, MPH, MSCE Certified Industrial Hygienist Adjunct Associate Professor of Indoor Air Quality College of Public Health University of South Florida - Tampa Attachment (1): HVAC System Decontamination Procedures I I I I I I I I ae CITY OF SEBASTIAN CITY HALL BUILDING AIR HANDLER SYSTEM DECONTAM1-NATION PROCEDURES GENERAL PROVISIONS: These guidelines are limited to work on the 1st Floor West End Air Handler System at the City Hall Building in the City of Sebastian.' a) This project involves It]EPA vacuum cleaning, sanitizing non- porous surfaces with Oxine, and coating with Portersept (or Fosters White Duct Coating) the fiberglass insulation in the air handlers and supply air ducts, where fiberglass insulation is present. No other areas are to be coated with these coatings. The purpose of these coatings is to serve simply as fiber !'lock down" or encapsulating agents for the fiberglass insulation after it has been cleaned, and these coatings should not be viewed as methods to preclude future mold growths at these locations. Although these coatings may contain limited amounts of inhibitory microbial agents, these antimicrobial chemicals serve to reduce the likelihood of the coating becoming a food stock for future molds, and have not been shown to be effective in killing other molds that have not been removed. b) All small areas of frayed, cut, ripped,, torn, or raw edges of fiberglass insulation that are to remain shall be sealed with water-based duct mastic after having been H-EPA-vacuum cleaned, yet prior to treatment with the Portersept or Fosters duct insulation coating. Moderate to larger areas of similar' damage are to be replaced. " These guidelines involve a thorough inspection and cleaning of the air handier, the supply air ducts, and the small section of return air duct. 1098-06: City of Sebastian Air Handler Cleaning - 1st Floor 6 October 1998 Wil A. Spaul, Inc. Dr. Wii A. Spaui, CItI Page 2 To ensure proper cleaning of this air handler unit and ducts, access panels will need to be installed at some locations in the ducts to gain access. o o o o Only the procedures and chemicals that axe specified in these guidelines axe to be used. No other procedures or chemicals are approved without prior written approval from the Consultant. The cleaning procedures include all components of this air handler system, including but not limited to coils, condensation pans, purging the condensate drain line, room registers, fan blades and housing, insulation, dampers and turning vanes, heating elements and ducts. '~ Only. HEPA-filtered vacuum cleaners shall be on site. at the project with this Contractor. No other types of vacuum cleaners are permitted to be used by the Contractor or to be brought on site. It will be the Contractors responsibility to ensure that the air ducts}' air handler system components, and inside of the air handler are not damaged. All insulation cuts or penetrations shall be sealed on both the cut edge of the intact material and on the cut edges of the Pl. ug that was removed. Any insulation, which is in contact with the air stream, and which is beyond patching shall be replaced with an HVACorated non-porous insulation material, such as sheet Armaflex or IMCOA sheeting (Nomaco, Inc., Zebulon, NC; 800/345-7279). Any and all water damaged and/or deteriorated insulation shall be removed and replaced with new insulation material that is compatible for use inside the air handler system. It shall be the responsibility of the Contractor to use only materials that are' approved and acceptable for use inside air handler systems, and for which a Florida licensed Mechanical Engineer has prepared a written statement that an alternative insulation product (if permitted to be used) is appropriate and does not violate any guidelines, building codes, or professional standards. The above-referenced HVAC-rated closed cell insulation products are recommended over fiberglass insulation. 1098~06: City of Sebastian Air Handler Cleaning 1st Floor 6 October 1998 Wil A. Spaui, Inc. Dr. Wil A. Spaul, CIH Page 3 Any damage to ceiling tiles, carpet, finished surfaces, or building components or furnishings that result from any of the Contractor's activities shall be repaired or replaced at the Contractor's expense and to the satisfaction of the City. 10. All wastes shall be taken off site at the end of each work day by the Contractor., Any chemical holding or waste holding areas or containers shall be properly secured such that unauthorized people cannot be expcsed accidentally or intentionally to these products or wastes. All chemical containers shall be triple rinsed, and then punctured, so as to preclude future use, prior to disposal. The Contractor shall ensure that each work site is maintained in a safe and clean manner, and that no debris is allowed to remain at the work site upon completion of each air handler .system component or at the end of a work shift. Any staging or work site meeting area (inside or outside the building) shall be kept clean of debris and cigarette butts. Contractor's personnel are not allowed to smoke anywhere inside this building. One bathroom will be designated for use by the Contractor's personnel, and no other restrOom facilities are to be used by these employees. The Contractor's personnel shall be restricted to predesignated routes from the work site to the outdoors. There is no reason for the Contractor's personnel to be on any other floor or location within this building. Under no conditions will a Contractor's employee be allowed outside this route or on any other floor without prior approval from the Consultant. Any person who is found outside the work area or designated route may be remove0 permanently and immedia',ly from this project. The City and Consultant retain the right to immediately dismiss any worker, including the supervisor, from this project at any time, and can-do so without having to show cause. The Contractor will be assigned a site for breaks and lunch, and only that site will be used for those purposes. The Contractor's personnel are not permitted to use the employees' breakroom. 11. The Contractor's employees shall not discuss with visitors, staff, media, or other tradesmen any aspects, findings, or procedures 1098-06: City of Sebastian Air Handler Cleaning - 1st Floor 6 October 1998 Wil A. Spaul, Inc. Dr. Wil A. Spaul, CIH Page 4 involved with this project. If the Contractor receives any inquiries, those people shall be courteously directed to the City Manager's office. 12. 13. 14. 15. 16. The Contractor shall conduct his business in a professional manner.. No radios, loud talking or noises, or other activities that may disturb neighbors or building occupants will be tolerated, All electrical equipment that is used by the Contractor shall be plugged into extension cords or electrical panels that have ground fault circuit interrupter boxes, which shall be supplied by the Contractor. Electrical equipment and extension cords that do not have originally manufactured ends shall not be used on this project. No subcontractors shall be used on this project, and the Contractor cannot sell or contract any part of this project to another company, unless the Consultant and City. have provided prior written permission to use a specific subcontractor. Each .subcontractor will be reviewed as individual cases on specific projects, .and the City is under no obligation to accept any subcontractors. The Contractor shall be solely and fully responsible for ensuring that all of his employees and any. subcontractors to the Contractor (if allowed) that may in any way be related to this project are covered under Worker's Compensation Laws with his company. Prior tO initiating and during any work, the Contractor's site supervisor shall conduct on-site safety inspections of each work area to ensure that appropriate lock out/tag out procedures have been implemented, the work area is continuously free of hazardous- situations, and the workers are properly equipped with and are using safety and personal protective equipment. The Contractor shall be solely and fully responsible for conducting these safetY inspections; and the Contractor shall be solely responsible for any problems that occur as a result of not conducting these initial and periodic safety inspections, if the Contractor is found out of compliance with any of these safety requirements, then the project I I I I I I I I I i I I I I I I I I 1098-06: City of Sebastian Air FIandler Cleaning . 1st Floor 6 October 1998 Wil A. Spaui, Inc. Dr. Wil A. Spaui, CIFI Page 5 can be stopped immediately and at no cost to the City. The project shall not resume until full compliance has been attained. 17. The Contractor shall not apply any chemicals to an operating air handier system. No chemicals shall be stored, mixed, or used in an' area that could result in exposures to people who are not properly protected. Since it is foreseeable that other tradesmen, building staff, and visitors may be on this floor and in the same work areas, the Contractor shall ensure that his work does not create hazardous exposures to these other personnel.. The Contractor shall also ensure that his work and equipment do not create an unsafe work or storage space for his employees or .for other people who may enter the space, and includes, but is not limited to, slip and trip hazards, electrical and/or energized hazards, chemical exposures, insulation exposures, other general and specific health and safety-related hazards, and biological hazards. 18. The Contractor is solely and ~fully responsible for developing and following a work plan that provides time and a means for properly flushing chemical odors from the air handler system and building after use, and prior to the building occupants returning to work. The Contractor shall not use methods that could result in the release or suspension of any insulation products, surface molds, 'or chemicals to the offices, halls, or other spaces. The work plan shall also include protections for those areas that have already been cleaned, to ensure that those areas are not -':contaminated during this work or by others who may be working on the floor at the same time. 19. Deodorizers, odor neutralizers, organic solvents or fragrances are not to be used on this project. If any are found in these systems, they should be removed by the Contractor. 20. If any air handler unit components or duct areas are found to be sweanno from condensation or leaking cool air, then the Contractor shall notify the City Manager or Consultant. The Contractor may be asked to repair the condensation or leak site for a pre-agreed "not to exceed" amount. If any internal duct insulation is found to be wet, 1098-06: City of Sebaatian Wil A. Spaul, Inc. Air Handler Cleaning - 1st Floor Dr. Wii A. Spaui, CIH 6 October 1998 Page 6 the cause of this wet area shall also be determined by the Contractor and then reported to the Consultant. Any duct areas, where internal insulation products are found to be wet. or have evidence of past moisture, may be replaced as, part of this project, if agreement' is achieved on a "not to exceed amount. If agreement is not .reached,. then the City retains, the' right to remove those areas as it so desires. 21. Upon completion of the 'HEPA vacuum cleaning and prior to any' Portersept (or equivalents) treatments, the site supervisor shall, be responsible for conducting a thorough visual inspection of all air handler system comp°nents, and shall make good any components that were not cleaned, repaired, sanitized, .or coated as required by these guidelines. A similar 'detailed visual inspection by the Contractor's supervisor shall be Performed after any Portersept (or equivalents) treatment.. ' 22. The Contractor shall ensure that his work does not interfere With the safe and full functioning of the b?ilding and air conditioning systems', and that no aspects of this work .would contribute, cause, or result in an unsafe use of this .building by the City's staff, Other tradesmen, or visitors to the building. ' · :. 23. The fan motor shall be protected from damage during the Cleaning and coating processes. : . ' 24. The Contractor shall immediately report to the Consultant all air handler-related mechanical problems that are identified during these procedures. ' ' ' ' 25, The City can elect to terminate this contract with the Contract°r at any time and does not have to show cause. Under those conditions, the Contractor will be given two (2) days notice of termination, during which time the Contractor shall plan to make appropriate actions to leave the site in a safe manner. The Contractor will be paid for the work that has been performed to that date, if the work ~ has been found to be satisfactory. If the work is not satisfactory, then the City may elect to make good anY deficiencies and then 1098-06: City of Sebastian Air I-Iandler Cleaning 1st Floor 6 October 1998 Wil A. Spaul, Inc. Dr. Wil A. Spaul, CiI:I Page 7 26. deduct the cost from any payment due to the Contractor. The Contractor is an independent contractor and assumes full authority in directing this project and his employees, and as such shall be solely and fully responsible for any and all damages, regulatory compliance problems, illnesses, or injuries within his employees or subcontractors that arise out of, from, or can be related to, this project. 27. The Contractor shall be solely and fully responsible for compliance with all federal, state, or local governmental authorities regarding building and mechanical codes, environmental, and worker health standards. The Contractor shall insure that all OSHA and EPA requirements that are applicable to this type of project are followed fully. The Contractor shall be solely and fully responsible for any damages, illnesses, or injuries that arise out of, from, or can 'be related to, this project that may involve City staff, visitors, or other tradesmen in this building. B. CONTRACTOR REQUIREMENTS: The Contractor shall ensure that his employees have been trained in the hazards associated with the microbial, physical, and chemical exposures that may occur on this project, and that the Contractor has fully ascertained those potential hazards and provided appropriate personal protection and work procedures tc minih,ize these exposures. As a bidder for this project, the Contractor is representing himself as being knowledgeable about the various potential hazards that are possible on projects of thi~ nature. Any contractor who thinks that he may not be properly trhined or have full knowledge about the potential hazards that may be associated with this type of project is encouraged to not submit a bid. for this project. 1098-06: City of Sebastian Air Handler Cleaning 1st Floor 6 October 1998 Wil A. Spaul, Inc. Dr. Wii A. Spaul, CIH Page 8 2. Contractor Qualifications: a) All bidders shall be licensed mechanical contractors, and shall have a minimum of five years experience in cleaning air handler systems of similar size and complexity. b) The Conixactor shall submit with the bid copies of licenses, insurance certificates, and the other required documentation that is identified ,in the bid request. c) A list of at least three other projects of similar size and complexity that were completed within the past 24 months, which includes a list of the owner's representatives (and consultants, if any) and telephone numbers shall be submitted with the bid. d) Also to be submitted: (1) List of personnel who will. supervise and perform the work with pertinent information on certifications, training, 'and years of .- experience as a supervisor for these types of projects; (2) List of employees and their social security, numbers; (3) Statement and signature from a licensed physician that each employee has been found medically qualified within the~ Past year to wear the respirator that will be used on this job; (4) Evidence of respirator training, fit testing, and other respiratory program requirements as required in 29 CFR 1910.134; (5)Evidence that all of the Contractor's workers have been trained in these additional items: (i.) hazard communication for the products used; (ii) possible health effects from exposures .to microbial organisms that may be present inside an air handler system; (iii) lock out/tag out OSHA procedures; (iv) ladder safety. (6) A clear photocopy of a picture identification card for each employee; e.g., a driver's license or other government identification card. I I I I I I I I I ,I I I I I i i i I I i I I I i I I I I I I I I I I 1098-06: City of Sebastian Air Handler Cleaning 1st Floor 6 October 1998 Wil A. Spaui, Inc. Dr. Wil A. Spaul, CIH Page 9 invoicing: The Contractor shall submit one invoice after all work has. been completed, and the project has been inspected by the Consultant for the City. Any deficiencies that are identified shall be corrected within one calendar week after the Contractor has been notified. Payment on the invoice will be delayed until the project has been satisfactorily ~ompleted, as decided by the Consultant. These Air Handler System Decontamination Procedures are supplemental to other City of Sebastian purchasing terms, conditions, and agreements, and should there be a conflict between those City contractual requirements and this decOntamination procedure, the stricter requirements of the two shall prevail. C. PROJECT DESCRIPTION: Prior to gaining access or starting work inside the unit or ductwork, the air handler system upon which work is to be performed shall be de-energized and locked out (and tagged) by the Contractor, as specified by OSHA requirements (29 CFR 1910.1200). After the'. system has been fully de-energized, the air handler system will be put under a negative pressure by a HEPA-filtered negative air machine. This negative pressure shall be maintained during the entire inspection, cleaning, and decontamination procedure. The negative air machine should be exhausted outdoors with flexible ducts. The negative air system should be attached to an air register (depe.',ding on system design and work location)' and should remain in operation until no cleaning residues or other odors are detected in the exhaust air by the Consultant or other designated representative for the City. The air handler should operate continuously for at least six hours prior to any staff or visitors being allowed into the space where exposures are possible. Outdoor air provisions should be fully opened to ensure adequate dilution and flushing of the spaces during the building flushing time, which in this case may require an open exterior door. The Contractor shall be solely responsible for security of the building during the time that the building is open for flushing. 1098-06: City of Sebastian Air Handler Cleaning - 1st Floor 6 October 1998 Wil A. Spaul, Inc. Dr. Wil A. Spaui, CIH Page 10 Building exhausts (e.g., bathrooms and other exhaust fans) shall also remain in full operation during the building flushing. The cleaning and decontamination procedures involve at least a three step procedure in some parts of the system. After the units and ducts'have been properly de-energized (and lock out procedures have been completed) and the system then accessed, the inside surfaces of these areas should be HEPA-vacuumed to remove any visible surface debris. Brushing .and. the use of air jets to assist in cleaning these surfaces is'recommended. After all surfaces inside the. air handler unit have been cleaned and HEPA-vacuumed, a non-acid foaming coil cleaner shall be sprayed on both sides of the coils and then rinsed with a pressure rinse that should not exceed 800 p.s.i. The foaming coil cleaner shall be applied repeatedly 'Until the foam remains clean and white. The coils should be'thoroughly rinsed within three minutes of each non-acid foaming coil cleaner application and the condensation pan should be cleaned and flushed after the foaming coil cleaner applications. The condensation line should be thoroughly purged at the completion of the air handler unit cleaning. The foaming' coil cleaner, for this project is Trane Alkaline Foam Coil Cleafier or equivalent. If the ContractOr desires to use an equivalent alkaline foaming coil' cleaner, 'then the burden to show that the product is equivalent rests with the Contractor. The decision by the Consultant will be a f'mal decision. No coil cleaning- related particles or chemical residues shall be visually observed or detected at any location in this system after the cleaning process. After the air handler and its components have been cleaned, thc non-porous surfaces inside of the air handler and duct system shall be thoroughly sprayed with Oxine, an EPA-registered sanitizer that can be used inside air handler systems for non-porous surfacesl Oxine, nor any other sanitizing solutions, vapors, or gases, shall be applied to any fiberglass insulation. Oxine and the Portersept (or equivalent encapsulating coating) shall be applied with an airless paint sprayer to provi~le a uniform film on the appropriate surfaces. Fogging is not permitted on this project. The'Portersept shall be white pigmented, and shall be applied 1098-06: City of Sebastian Air Handler Cleaning - 1st Floor 6 October 1998 Wil A. Spaui, Inc. Dr. Wil A. Spaul, Cllt Page 11 uniformly to at least a 5 mil thickness, which will result in a thick white coating. Normally, several coats are required, with complete drying of each coat being required prior to a follow-up application. For this reason, the coating process may require several days, since drying of the earlier coat is required before an additional coating is applied, if there are any questions about balance of the fan blades and blower wheel assembly 'after cleaning the air handler fans, then the Contractor shall assume responsibility for balancing the blower wheel assembly. After thoroughly washing any metal blacies and fan housings, any bare (unpainted) metal surfaces shall be properly prepared to receive a rust inhibitor primer paint,, which, after the primer has dried, will then be spray coated with a metal enamel paint. The cleaning and decontamination of the air handlers shall be performed at times that the air handier system can be shut. down and the space is not occupied. This time will be decided by the building owner, and will proba'bly include night or weekend work. The City retains the right to delay or postpone any phase of this project if such work may interfere in any' manner with the operations of the facility. Where space permits, any access panel into a duct should be at least 24" x 24" square. If the space does not. permit an access of at; least this size, then the access panel should be as large as possible, or be relocated to a site that an access of this size can be installed. Prior to closing the air handler unit at the end of the project, the air handier unit shall be pitched slightly to improve drainage. No deodorizers, pan tablets or strips, other insulation coatings or sealers, or other chemicals not previously identified in these procedures shall be used inside these air handler systems. All Iow efficiency air handler unit air filters should be replaced with at least 30% rated (ASHRAE Standard 52-76 Dust Spot Test) efficiency pleated filters. A Farr 30/30 ~or equivalent filter is the minimal level of filter that can be used. 1098-06: City of Sebastian Air Handler Cleaning - Ist Floor 6 October 1998 Wil A. Spaui, Inc. Dr. Wii A. Spaul, CIFI Page 12 10. 11. Prior to accessing the above ceiling air handler unit or components in carpeted areas, the floor shall be covered with 6 mil polyethylene sheeting. The polyethylene sheeting shall be secured to prevent slippage. Any, other existing equipment in-the room shall also be '. draped with 6 miI-polyethylene sheeting if those areas could become dirty or contaminated. All ceiling debris that falls down shall be immediately removed by a HEPA vacuum or wet wipe method. Any return or supply diffusers that have visible debris shall be removed, thoroughly cleaned and reinstalled. After the diffuser has been cleaned and dried, the Contractor shall reinstall and secure the. register, and the Contractor shall be solely and fully, responsible for ensuring that the registers are f'n-rnly attached. All chemical product labels, 'manufacturer's instructions, and Material Safety Data Sheet information shall be followed by the Contractor. Oxine shall be mixed outdoors and then after several minutes may l~e brought into the building o~- work area. The Oxine cOntainer shall be put on top of plastic sheeting, if brought into the building. Prior to starting any work in the air handlers or ducts, the Contractor's employees shall be ProPerly suited in disposable Tyvek protective suits and rubber gloves, and donned with at least a NiOSH-approved half-mask respirator that is equipped with a HEPA filter (magenta color). During the Oxine or Portersept treatments, additional che nical cartrid-,es will be required to protect from the chlorine (in Oxine) and organic vapors in Portersept. A three-way combination cartridge is recommended, which would include a'. I-[EPA filter, chlorine cartridge, and an organic vapor cartridge. Appropriate eye goggles are also required to be worn during any and all activities that may release biological agents, fiberglass, or chemicals. Full facepiece respirators are recommended. 12. During the Oxine treatment, the non-porous surfaces should be sufficiently wetted with Oxine to get even coating and penetration to the metal surfaces. The porous insulation shall not be treated with 1098-06: City of Sebastian Air Handler Cleaning 1st Floor 6 October 1998 Oxine. Wil A. Spaul, Inc. Dr. Wil A. Spaul, CIH Page 13 13. 14. No chemicals shall be dumped onto the ground or in a storm drain. These waste waters should be disposed in the sanitary sewer system and in no other system or location. Spray the non-acid foaming outdoor coil cleaner onto the coils, wait about two minutes (and not more than three minutes), then thoroughly rinse. Do not use steam. Repeat this process until no debris comes to the surface in the foam, which may require several applications of the foam and rinse cycles. A protective rubber suit, gloves, respirator, eye. protection, and boots are recommended for this step. Since the foam cleaner can cause severe respiratory irritation, eye damage, and skin burns, even from a brief exposure, the workers shall wear protection from splashes and inhalation of vapors. Be sure to rinse both sides of the coils. An~ fins that are bent shall be combed straight before any cleaning treatment is started. 15. 16. 17. If any fins are bent during the cleaning process, then these fins should be combed straight.with a coil fin comb both before cleaning and at the end of the project. Allow the Oxine, coil cleaners, and Portersept coating to be flushed and air dried at least six hours before the space served by that air handler unit is reoccupied. If the surface microbial growths did not appear to be killed by the first Oxine treatment, then additional applications of Oxine may be required. Protective gloves and eye protection are required when mixing chemicals and when cleaning, sanitizing, or coating the air handler and duct work. This requirement also includes the time that Oxine is mixed outdoors. The condensation pan shall be rinsed and shall be free of all visible debris. No slime layers, cleaning residues or particulate matter shall remain in the condensate pan at the end of the project. 1095-06: City of Sebastian Air Handler Cleaning 1st Floor 6 Octol~er 1998 Wil A. Spaul, Inc. Dr. Wil A. Spaul, CIH Page 14 19. The air handler blower wheel and shaft should be foam cleaned, rinsed, and those that are ibare metal shall be coated with a rust inhibitor coating, and then Coated evenly with a metal enamel paint, as previously specified. 20. Prior t6 any cleaning or chemical use, a negative pressure exhaust system that-will draw pollutants' from the air handler system to the negative pressure exhaust system should be established and maintained through all procedures. The negative pressure exhaust system should 'be equipped, with a HEPA filter and then ducted outdoors. High volume vacuum exhaust systems should be used in such a manner to ensure that an adequate make-.up air flow is supplied' to the system. If' excessive negative pressure is allowed to accumulate, and any du6ts collapse, then' those problems will. be corrected at the Contractor's .expense. The. vacuum hose to the negative pressure exhaust .system should be attached to'the end registers of each supply air trunk line during cleaning of the supply air ducts. All work shall, proceed from the air handler towards the remote ends of the supply and return air ducts. The return duct and air handler unit shall be cleaned first, and ,then the supply air-ducts. 21. The first stages of cleaning the ducts should include well-controlled light brushing and air jet cleaning of the insulation and metal sm+faces, while also vacuuming these surfaces, if cleaning is too rigorous or aggressive, then the' insulated surfaces can be destroyed and the site can be a poss.31e site for fiberglass fiber releases, which would be corrected at the Contractor's expense. 22. Oxine should be viewed as a Sanitizer for non-porous surfaces and not as a disinfectant, even though Oxine, when prepared according to the manufacturer's guidelines, is an effective disinfectant on some surfaces. As of the current date there is not an EPA-registered sanitizer for porous materials, such as fiberglass, and for this reason, no sanitizing agents shall be applied to the fiberglass. I I I I I I I I i I I i i i I I I I I 1098-06: City of Sebastian Air Flandler Cleaning 1st Floor 6 October 1998 Wil A. Spaui, Inc. Dr. Wil A. Spaui, CIH Page 15 23. The dedicated exhaust systems on this floor shall also be cleaned. Al1 exhaust fans, including those on the roof, shall be inspected and cleaned. If .any mechanical problems, such as bearings, fan belts, drive motors, or damaged fan blades are found, then the Contractor shall bring those problems to the attention of the Consultant. 24. All missing screws, bolts, or nuts shall be replaced by the Contractor during this'project. 25. Although the cleaning Contractor is not responsible for a final Test and Balance, the Contractor is expected to reconnect any disassembled components back to the position in which it was originally found, unless there is a problem with the initial position. Any questions regarding a component shall be addressed to the Consultant. 26. Metal access plates, where required, shall be made with at least one inch overlap all the way around the access hold, shall be secured with sheet metal screws on three-inch centers, and then sealed first with water-based duct mastic and then aluminum foil duct tape. 27. Ductwork replacement is not part o,f this project. 28. Although normal work hours on this project Will be from 1730 to 2400 hours, there may be times that this work may need to be performed at other times, such as weekends and/or holidays. 29. The Contractor shall protect all equipment, furnishings, and other building components from possible water, dirt, fiberglass and chemical contamination and physical damage. ,30. The National Air Duct Cleaners Association baseline cleaning specification will not be used in this project since it is both very controversial and is seriously flawed technically. The release criteria will be a "ct4an" visual inspection result, as determined by the Consultant. 1098-06: City of Sebastian Air Handler Cleaning 1st Floor 6 October 1998 Wil A. Spaul, Inc. Dr. Wil A. Spaul, CIlt Page 16 31. Although the City will attempt to provide uninterrupted sequencing of the cleaning of these systems once work has begun, this provision cannot be guaranteed. The operations of the City shall take priority over all activities by 'Contractors at this site. 32. Although efforts will be made to minimize other people from working in the same areas at the same time, some coordination may be necessary at times. 33. Although equipment storage is. usually safe, the City will not be responsible for any equipment that the Contractor elects to store on- site. If the Contractor does not. believe that his equipment will be safe it' stored at this site, then the Contractor should remove the equipment immediately after use. 34. Any photographs that will be taken to verify the 'conditions after the project will be done so by the Consultant. The Contractor is not required to take any photographs. 35. The Consultant will have the final decision as to whether a component is clean or needs to be reeleaned. This decision will be based on a detailed visual .inspection by the Consultant. After an area is cleaned and prior to sealing the area, the Contractor should make arrangements at least 48 hoars in advance for the Consultant to inspect those areas. If an area is sealed prior to the Consultant's inspection, then the Contracior will need to open the area and then reseal it after the inspection. If a Contractor has a problem with the decision being based on visual inspections by the Consultant, then the Contractor should not submit a bid for this project. All recleaning, until the component satisfies a visual inspection by Dr. Spaul, Shall be performed at the Contractor's expense. 36. For any equipment that requires 220-volt power, a written request should be submitted to the City Manager at least five days prior to the equipment being connected. The Contractor shall bring a panel board with Ground Fault Circuit Interrupters (GFCIs) at the time that the request for connection is submitted, and should list several i I i i I I I I I i I I I I I I I I i 1098-06: City of Sebastian Wil A. Spaul, Inc. Air Handler Cleaning 1st Floor Dr. Wil A. Spaul, CIH 6 October 1998 Page 17 preferred locations for the panel to be connected. Although the City will attempt to accommodate the preferred location, this may not always be the case due to the locations of power in the building or due to some other operational reason. Clean, Healthy, Comfortable Air CLIMATE CONTROL SERVICES 5r 4x Award Wmnbtg Seroice ~ 4x "Sir~1973" January 1~, 199~ Boca Raton/Dalray Beach ................ 561-278-7125 Boynton Beach/S. Palm Beach ........ 561-734-35(}0 West Palm Beach/N. PaLm Beach .... 561-848-3774 Jugiter/Tequestn ............................... 561-74~-3774 Oeerfiela/Ft, Lauderdale ................... 9S4-426-2081 Fax for Se~ica Ext, 300 Fax for Sales Ext. 306 MAIN OFFICE 1900 McNab Avenue Oelray Beach, FL 33444-1598 Mr. Paul Wags~ · Assistant City Mamger City of Sebastian 1225 Main Attn: Paul L Wagner Re: Indoor Air Quality Recommendations by Wil A. Spaul, Inc. We hereby pravide tSe following cost to complete the required work in accordance with the i specifications o~lfmed, for the amom~t of: Forty Two Thousand Eight Hundred Fifty Five & .o/,.Dollars m 1 (S42355.00 BALANCE DUE UPON COMPLETION All work is provided aa specified. All work to be completed in a workman like manner according ro standard practi~ Any alteration or deviation from the above specification involving extra costs will be executed only upm written orders, and will become an extra charge over and above this proposal. Ail agreement are wriltan and no verbal statements, repre~ntations or understandings have been made or expressed herein ~ othea~vise. All agreement~ contingent upon strikes, aeddents, or delays beyond our control. Aathorized Signature Climate Control Services Me. ACCEPTANCE OF WORK ORDER The above prices and specifications are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined in this agreement. Florida Air Conditioning~__. O_,-trh"n~_f e,t~ A_o.~c~ci~tinn ~ N/SDC. I CC. an, Healthy, Comfortable Air CLIMATE CONTROL SERVICES Award ~Armning Service 'S inr2 ~ 7 3 " Boca Raton/Detray Beacl~ ................ 561-278.7125 Boynt~n aeacn/S. Palm Beach .! ...... 561-734.3500 Wes~ PaJm 0eacl~N. Palm Beac~ .... 56t-848-3774 JUl3iter/Tequesta ............................... 561-744.3774 DeerfieldJFt. Lau0erdale ...................954-426-2081 Fax for Service E~t. 300 Fax for Sales Ext. 306 MAIN OFFICE 1900 McNab Avenue Delray Beach, FL 33444-1598 citY of Sebastian HVAC Modifications January 19, 1999 GENERAL PROVISIONS: 1. These modifications are limited to work on the first floor, City HaH Building for the City of Sebastian. a) This project involves Air Conveyance System cleaning, installation and replacement. b) All fiberglass duetwork is to be removed and replaced with externally lined m~al plenums with flem'ble duct branches and runouts. c) Provide a mechanical outside air system, ducted to each of three ak-handling d) Provide appropriate containment and monitoring to reduce the possibility of b~g eonhamination~ e) Replace three existing air conditioning systems with high efficient units. f) Specialty sub-contractors may be required due to the intricate scope of this type of project. PROJECT DESCRIPTION: The floor plan of the .~acility dictates containment systems would be divided into three sections during the removal and replacement of the ductwork. The west and north duct system shah be removed and replaced. The east air handler is a newer system and akeady utilizes flexible ductwork, only the supply mmkline and register boots require the following specifications. a) Prior to accessing the ceiling area to remove the ductwork, the area flooring shall be protected with 6 mil polyethylene sheeting. Office fi.u-nishings and equipment shall be covered it'those areas are subject to dirt or particulate. All debris resulting from the removal shall be vacuumed using only HEPA rated equipmem or wet wiped as needed. No visible debris shall remain upon completion of each area. Flodda Air Ccnditioningl~l~ 2 b) Prior to duetwork removal the system shall be safely locked out of operation. Then a itEPA rated negative air machine shall be utilized to lxovide negative pressure of the air conveyance system during the removal process. The procedure requires the removal to begin at the end of each duct nm and each piece sealed or bagged to reduce fiber release into the occupied space. During the removal particulate monitoring shall be performed to ensure space contamination will be detected and removal halted until the cause is known and rectified. c) The existing register boots shall be cleaned with a HEPA vacuum, loosed or damaged areas then sealed with water-based mastic and then coated with Portersept as a lockdown. d) The Supply Tnmkline shall be replaced with metal duct, externally lined. The remaining branches shall be flexible ducts connecting to each supply boot. Should any junction boxes be required they shall be new and coated with Portersept ~ a lockdown. The north, south and west air handlers and condensers shall be replaced, due to their limited moisture removal capabilities, with a Three (3) ton Lennox variable speed trait enhanced to remove additional humidity from the occupied space. All low efficiency air handler unit air filters shall be replaced with at least 20% (30% if practical due to application) rated efficiency pleated filters. Based on the recommendations of Ron Bailey, P.E. and Dr. Wil Spaul, we shall provide a five (5) ton out.qde air system to provide the occupied space with positive pressure and a consta~ supply ofeonditiuned air. a) The load calculations provided by Ron Bailey, PE indicate a Five (5) ton 600 CFM outside air system is recommended based on the current building use.. The second floor is not included in this recommendation. b) This proposal includes a package type refrigeration system located on the west side of the building. The ductwork shall then be provided to each of the three air handling units located in the drop ceiling of each area. c) The duct'work shall be round metal duct. Ductwork to be installed per all applicable codes and standards. d) The ductwork shall have balancing dampers installed. Each system shall bc ' initially commissioned to pm,ide 200 CFM to each system. e) The specified system shall be an Addison Model # PCA061S-IE with hot gas reheat to aid in dehumidification. f) Electrical is not included in this project scope and shall be provided by others. CLIMATE CONTROL SERVICES RFaMEDIATION CLIENTS 9r 9r Award Winni~ Ser'~ice ~ 9r ~incz 1973" CATALFUMO CONSTRUCTION HARBOUR HOUSE 4300 CATALFUMO WAY 2295 · OCEAN BLVD. PALM BEACH GARDENS, FL 33410 PALM BCH~ FL 33480 DANIEL CATALFUMO 561-691-3880 BENN1E Yll~S 561-582-3548 ALLERGY IMMUNOLOGY i000 NW NINTH COURT BOCA RATON. FL 33432 DR. STELA TUDORAN 561-395-9302 JuPrrgR BEACH RESORT 5 NORTH AIA JUPITE~ FL 33477 DAVE CLARK 561-746-2511 Boca Raton/Oelray Beach ................ 561-278-7125 Boynton Beach/S. Palm Beach ........ 561-734-3500 West Palm Beach/N. PaLm Beach .... 561-848-3774 Jupiterfl'equesta ............................... 561-744-3774 Deerfielcl/Ft. Lauderclale ................... 954-426-2081 Fax for Service Ext. 300 Fax for Sales Ext. 306 MAIN OFFICE 1900 McNab Avenue Delray Beach, FL 33444-1598 STATE OF FLORIDA DEPT. OF CORRECTIONS 769 S. COUN2~ ROAD ARCADIA, FL 33821 813~753-5613 THE STUART NEWS 1939 S. FEDERAL HIGHWAY STUART, FL 34994 DAVE OPASiK 561-221-4130 BONNIE TILE DISTRIBTORS 3308 WEST 45TH STREET WEST PALM BEACH, FL 33407 BONNIE PATTERSON 5614586-7410 CHALLENGER ELEM. SCHOOL MARTIN COUNTY SCHOOL DIST. STUART, FL 34997 BILL WHITiTMORE DOUMAR, CURTIS CROSS LAYSTROM. PERLOFF 1177 SOUTHEAST THIRD AVE. FT. LAUDERDALE, FL 33316 JOHN PERLOFF 954-525-3441 MOBIL L~ND DEVELOPMENT SMLF~ PO~gr REALTY 1755 SE SAILFISH PT. BLVD. STUART, FL 34996 THOMAS LA FON 561.22545200 NATIONAL COUNCIL ON COMPgI~ATION INSURANCE 750 PARK OF COMMERCE DR. BOCA RATON, FL 33487 KE'VI~ 0 ,'NEAL 561-995-1710 MCIeATTgI~ VO-TECH CENTER BROWARDCOUNTY SCHOOL DIST. 650O NOVA DRIVE DAVIE. FL 33317 SYLVF_33ER DAVIS 954-928-0218 RIVERBRIDGEREALTY 6800FORESTHILLBLVD. WESTPALlVlBEACH,FL33413 CARLA SMART 561-969-2600 WPTV CHANNEL 5 622 NORTH FLAGLER PALM BEACH, FL 33406 CLAUDIA SAMAYA 561-655-5455 P.IL COUNTY SHERIFF'S 3228 GUN CLUB ROAD WEST PALM BEACH, FL 33406 B{LL STEINBACH 5614588-4660 FPLCREDITUNION 575 SOUTH US ! JUNO BEACH,FL 33408 IRIS FRANKLIN 5614594-2757 PADM BEACH COUNTY FACILITIES 3323 BELVEDERE ROAD WEST PADM BEACH, FL 33406 DEAN ZEHNTER 561-233-0259 FLORIDA LNT. UNIVERSITY CONSTRUCTION MANAGEMENT IRTISHAD AHMAD, PE 305448-3654 ST. LUCY REGIONAL DETENTION CNTR. 1301 BELL AVENUE FT. PIERCE. FL 34982 PETER IL BROWN CONSTRUCTION. INC. ROBERT PETERSON 561.468-3940 OSLO MI~DLg SCHOOL 48O 20TH AVENUE S.W. VERO BF. AC~ FL 3296O DENNIS BERAN 561-564-5035 GOOD SAblARITAN MEDICAL P.O. BOX 3166 WEST PALM BEACH, FL 33402 LINDA LAURRO 561-655-5511 STATE ATTORNEY'S OFFICE 41 ! SOOTH SECOND STREET FORT PIERCE. FL KEN HALL 561462-1431 DODGERTOWN ELEM. SCHOOL INDIAN RIVER COUNTY VERO BEACH, FL JOHN AIKENS 561-564-5014 FPL ST. LUCIE ,NUCLEAR PLANT 6501 SOUTH AIA FT. PIERCg FL 34954 RONN1E HOSKhNS561.468-~ 128 WhNN DLXIE SLrpERMARKETS I 141 SW 12TH AVENUE POMP.-~xlO Bg. ACH. FL 33069 LYN WORDELL 954-783-2836 ONMI ROZEN HOTEL 9840 INTERNATIONAL DRIVE ORLANDO, FL 32819 S.L GOLDMAN COMP,a~NY JOHN MARTIN 407-830-5000 M. ARTIN ~IEMORILAL MEDICAL 1095 NW ST. LUCIE WEST BLV~ ~ ~ PORT ST. LUCIE. FL 34986 /~ 561-785-5505 ~ Ftcdda Air Conditioning Jan-20-99 05;39P FAX QUOTE _Date i Janua~/20, 1999 _Number et Oages including cover sheet i 1 ,407) 632-2638 P. O~ m A TLANTIC-AIR, iNC. HEATING & AIR CONDITIONING I To: Mr. Paul L Wagner, Assistant To City Mn¢~'. Of: .City Of Sebastlafl Florida Sugject HVAC PROPOSAL Job Name City Hall HVAc' Renovation ADDRESS 1225 Main St. Sebastian FI. Phone ($61) 388-8241 Fax Phone (561) 589-$570 From: Mike Johnson Phone Fax Phone _ Sebastian, Flor'.da _(407)632-0276 (407)$32.263 8 [] Urgent I~ For yeur review [] ReplyASAP [] Please comment Mr. Wagner, AtlanlJc-Air, Inc. is pleased to present a proposal to provide all materials and furnish labor ',~t}cessa..ry in conjunction with the removal and proper disposal of three (3) existing Lennox three (3) ton ..~;r handhng units, ductwork, grills and all associated appurtenances including the three (3) matching outd(~or condensing units. The installation of new equipment, ductwork and associated appurtenance--, necessary for a complete and operating systems per the following will be provided and installed- Work included in scope will be as follows- A> 3 Ea. three ton Janitrol condensing units model CK36-3A 208/230 3 phase. B> 3 Ea. three ton Janitml air handling units model A42-10 (lOKw Heat Strips). 208/230 1 phase. C> 4 Ea, ductsystems fabricated of galvanized sheet metal and wrapped externally w.~th 2" fiberglass insulation. D> 1 ea. PCAO71M-3 Addison Weatherldng/100% outside air packaged unit to provid~ outside makeup air to each air handling unit. (further details to be provided upon receipt of (,r ;ler). E> Price includes labor, ductworl(, system start up and checl( out. F> Does not include Permits, Engineering, Crane, Electrical wiring. G> Limited Warm~, One Year ]_~hor By Atlanlic-Air, inc, Five Year limited Manufactar~ ?s W ~rranty On all functional parts. Manufacturer's limited Warranty does not inctude labor, freigi~t, [,3.x or material to change. H> The Total Installed Price Of The Above Will Be Forty Eight Thousand Dollars,...' ...... $48,000.00 [> Proposal Good For 30 Days from above date. Respectfully Submitted Mike Johnson i I I I I I I I i I I I I i I HILL YORK CORPORATION December 4, 1998 CITY OF SEBASTIAN 1225 Main Street Sebastian, Florida 32958 Attention: FAX: Subject: Mr. P~l Wagner 561-581-0149 It.V.A.C. Replacement and O/A Installation Dear Paul, I apologize for taking so long to get you this proposal. We have taken the time to totally review the requirements to provide a system to meet current outside air requirements and release the air quality problems you currently have, in conjunction with Wil A. Spaul, Inc.'s report da-ed 10/6/98. As discussed, in you office, k will be the City's responsibility to patch all existing openings in the old ce/ling during our phasing of installation, provide a minimum of(3) dehumidifiers in the second floor areas and close all existing floor openings, this work can be done by City workers to keep cost down. We have based our proposal similar to the Police Station. Three phases will be used t° accomplish the demolition and new installation. All three phases of work will be closed offand air monitored, as was done in the Police Station, to minimize air quality problems during occupancy. I am listing below demolition items included and excluded: Demolition : · Remove ceiling tile and grid as required; Clean tile and grid; Remove existing fiberglass duct and disposal; Remove c-xisting (3) split systems; · Clean up in each phase of work: 39C] West§ere Aver, ue · Vv'esr ?alm ~ecch. F:cri~c Page Two We are including the following: Replacement of all fiberglass duct on (3) systems with galvanized metal wrapped duct; Replace existing split systems with (2) 3 ~/~ Ton condensers and (2) 4 Ton air handlers, and (1) 5 Ton split system; Install (1) 10 Ton package unit with 100% outside air and hot gas reheat; Wiring for all new systems; Air quality monitoring during construction; New refrigerant lines as required; UV lights in return ak ducts on (3) new systems; Electronic air filters on (3) new systems; Engineering drawings and stamp for permit; Concrete pad for new package unit; Cleaning of existing grilles and re-installation; I I I I I We are excluding: Closing of exisfng floor and/or ceiling openings; Dehumidifiers for second floor area; Sealing of windows and/or wall openings; Permit fe~; Asbestos and lead inspection of building; I I I The cost for the above described scope of work is $/~6,~'~'~. OO We look forward to working with you on this project in the near future. If there are any questions or a presentation that the City may require, please don't hesitate to call. Sincerely, itlLL YORK CORPORATION Senior Estimator RT:dc I I I I I I I c.q~VIRO T~AM INK:. DATE: PHONE NO. : 954 94J 5059 PROJECT SCOPE: D~emb~ 3, 1998 p~MONITORING & CONTAINMENT · .'.. _r. ',.-,;'?, ' ;':.. ..... -~..:~,. :.-,. ...~7 --..-,<.. I I I I I I I I I I i I I Re; Hill York Corporation " 3921 Westgate Avenue West palm Beach, FL 561.689.7355 Fax: 561.~.T3T/ Attn. Ralph Trad~ - ~kmiag Sebastian City Hall In response tn your r~tuexr we ar~ mbmittin$ a~ ~ 1~ ~ ~m~S ~ sim con~i~ent in Not include: 3~ w~ ~ ~ or ~'~ ~ ~ ~ ~pmte p~smre Hazardous materials (l.e Load or AstmsW): T~kj~mmJ doca not ~c~ ~y ~e~mt or monitmng f~ h~dous ~teha~. It s~l ~ ~ cli~ufs ~ m ao~ ~ ifh~dous mat~ ~ ~:~t on ~ projec~ Site vi.sltation: We arc proposing m mooitot l~e ~le oo a daily basL~ to perform thc abovc taska. Wc havc cstimatcd ~ hours :irn~, per day, for Otis project. A Final ~ tO b~ provided at*d~c cad of Contatument: Provide all l~bor, rnatm4.a~ ami o~.~,*m!uitcd to perform all tl~ operations as~oc/atima with thc containment of a 3 phs~ ~ project. Our n~medhrion contractor will contain all work azca~ by smudard m~tho&. Inctudma pla.~/c tloor~ ceiling ~ilc removal md negative air machine. Th~ project will inch~ lOmohillmtons, any additional equipment; cnrr~onents not data/led h~'min will b~ billed at an additional charge. II I II I I I I II I I I