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Home My WebLink About07-18-2022 BAC Agenda.if4Li HOME OF PELICAN ISLAND SEBASTIAN BUDGET REVIEW ADVISORY COMMITTEE AGENDA 6:00 P.M. MONDAY - JULY 18, 2022 CITY HALL 1225 MAIN STREET a. Call to Order b. Pledge of Allegiance c. Roll Call d. Approval of Minutes: Meeting of July 11, 2022 e. Review of Third Quarter Financial Report — FY 2022 f. Brief Update on July 11th Power Point g. Announce Next Meeting Date (Monday, August 8, 2022) h. General Discussion by Members i. Public Comments j. Adjourn Agenda Attachments: Draft Minutes for Meeting of July 11, 2022 Third Quarter Financial Report — FY 2022 Power Point with Updates from July 11th Meeting ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENSE UPON WHICH THE APPEAL 1S TO BE HEARS. (F.S.286.0105) IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMODATION FOR THIS MEETING SHOULD CONTACT THE CITYS ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. ZOOM INFORMATION Please click the link below to join the webinar: htti3s://usO2web.zoom.us/i/82676106376 Or One tap mobile: US:+19294362866„82676106376# or+13017158592„82676106376# Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 929 436 2866 or+1 301 715 8592 or+1 312 626 6799 or+1 669 900 6833 or+1 253 215 8782 or +1 346 248 7799 Webinar ID: 826 7610 6376 International numbers available: https://us02web.zoom.us/u/kdDICcvObt CITIZENS BUDGET REVIEW ADVISORY COMMITTEE MINUTES OF REGULAR MEETING JULY 11, 2022 Chairman Napier called the Citizens Budget Review Advisory Committee meeting to order at 6:01 p.m. II. Pledrae of Alleriiance was recited by all. III. Roll Call Present Mr. Napier Mr. Newhart Mr. McGinn Mr. Hall Ms. Cerda Absent Mr. Hoffman -- Excused Mr. Sullivan -- Excused Ms. Reed Also Present Ken Killgore, Administrative Services Director/CFO Paul Carlisle, City Manager Barbara Brooke -Reese, MIS Manager Joseph Perez, AV Technical Assistant Janet Graham, Technical Writer IV. Api)roval of Minutes A. Meeting of May 16, 2022 Mr. Napier asked if all Committee members had reviewed the Minutes of February 14, 2022. All indicated they had. Mr. Napier stated that on Page 4 under his comments, it should read that he has been a proponent of using recreation impact fees at the golf course. It states in those Minutes that "Mr. Napier opined that those funds should be left under capital improvements at the golf course..." is incorrect He asked that the recreation impact fees should be used at the golf course. A motion approving the Minutes of May 16, 2022 as amended was made by Mr. McGinn, seconded by Ms. Cerda, and approved unanimously via voice vote. V. Presentation of Draft Budget by Ken Killgore. Administrative Services Director/CFO A. Power Point Presentation CITIZENS BUDGET REVIEW ADVISORY COMMITTEE PAGE 2 MINUTES OF JULY 11, 2022 Mr. Killgore stated that he has kept the format the same as in previous years. He emphasized that the budget that he has provided to the Commissioners this evening is a draft. A power point presentation (SEE ATTACHED) was made, and he reviewed the General Fund Budget, the Enterprise and Other Funds, the Capital Improvement Program, property value changes and the possible millage rate and some other items for the Committee to consider. The draft that was submitted this evening includes an increase in personnel costs, operating expenditures, capital spending, and basically a credit, as the City had large transfers out of the General Fund this year so that it looked like we were reducing transfers. Actually, there are no transfers in next year's budget out of the General Fund. To sum that up, the increase at this point is 3.18%. He is expecting the health insurance estimates any day now. Staff is underway with the negotiations on the labor contracts. He included six full-time positions in the General Fund Budget. The City is adding one parttime position as well as deleting one parttime position. Also is a City Manager's assistant, an assistant in Human Resources, three police officers, and a construction specialist. Operating expenses are up, and he reviewed those items. The golf course is doing well this year; however, in the long-term projections, he has reduced that projection for next year down 50%. He is anticipating that the golf carts will last for another year. Because of delivery times and reduction in schedules, we will probably order the golf carts in this coming year for delivery to be in place for the next year. The airport also looks positive, and he reviewed the projections for the airport. Regarding the American Rescue Plan Act, the City has received all the funding, and the monies have been allocated to the Gardenia Ditch, Schumann Drive, Concha Dam, employee retention payments and road improvements. Those funds must be obligated by December 31, 2024 and totally spent by December 31, 2026. Property values and millage rates were reviewed in depth. He called attention to the figure on page 21 where it lists last year's millage as 3.0043. That should be 2.8658. He explained the entries labeled Other Considerations. Mr. Killgore reviewed the remainder of the draft budget and then called for comments/questions. 2. Questions or Comments by Members Ms. Cerda -- She asked regarding the minimum wage increase in September and asked if the City is doing anything to address that. Mr. Killgore said there is a compensation study that has been completed, and that is part of the negotiations with the unions. Mr. Hall -- Asked regarding the fund balance projection. Mr. Killgore stated the City is doing well on the fund balance, but the question is whether that can be applied to an ongoing expense. CITIZENS BUDGET REVIEW ADVISORY COMMITTEE PAGE 3 MINUTES OF JULY 11, 2022 Regarding the roads, he asked if there is $500,000.00 allocated to roads? Mr. Killgore stated there is $500,000.00 out of the American Rescue Fund for this coming year, before the December 2024 deadline, and there is $600,000.00 for resurfacing out of gas tax monies plus $250,000.00 out of gas tax for improvements. Mr. Hall asked if that is meeting the City's needs. Mr. Killgore stated the City had commissioned a paving management program to be prepared by the consultant, and the City Engineer said that she is hoping to get it by the end of this month. Hopefully, we will have that before the budget approvals. Mr. Carlisle expanded on this subject. Three years ago he had the pavement management program instituted where every roadway in the City was evaluated. From that, a six -year paving program was developed. That has been followed for three years. In year three, which is where we are now starting the fourth year, we will do a new evaluation so that we know if the implementation process that was put in place is either maintaining our pavement condition index or it is getting better. If it is getting worse, we need to look at another management tool to add in order to keep up the pavement index range at the 74%, which is really good actually. If that index is dropping down and our roads are getting worse, then we need to look at a different process. We will not know that until we get the final study back from the pavement management company. Referring to page 2 of the budget, the collective franchise fees are budgeted as revenues coming in a bit higher than even what is projected for this year. He asked what the reason for that was. Mr. Carlisle stated that there was a huge increase in utility rates this year, and then it backs off a little bit the next two years. But this current year was the first year where they had a fuel adjustment and a rate adjustment. That is why you will see an increase in franchise fees in this budget, but not so much in the next two years. On Page 3, Mr. Hall asked what RRD management fees is. Mr. Killgore said that stands for Riverfront Redevelopment Regarding the staff member who is the Director of the CRA, his staff looks at the percent of time that she devotes to CRA matters as opposed to general Planning and Zoning matters. Her percentage did drop. As to the code enforcement fines, there is a projection of $61,000.00. Is that based on what is collected? Mr. Killgore stated that is based on the amount we have collected to date. Historically, it is not that high. Mr. Killgore said this figure represents collections; it is not just the amounts that were billed for liens. Mr. Carlisle explained that there were a couple of properties that sold that had extensive liens against them. Regarding facilities maintenance, he noted that the expenditures projected are considerably higher than this year. Mr. Killgore replied that he did comment on that on one of the slides. Because we are opening up the new public works facility, the electric bill proposed for that facility shows additions to what is now being paid under the old facility. So it did go up substantially. CITIZENS BUDGET REVIEW ADVISORY COMMITTEE PAGE 4 MINUTES OF JULY 11, 2022 Mr. Carlisle stated those amounts are recurring. There is a huge facility out there. He added that staff put all the electric bills that were spread out over different departments into one fund to be able to manage it better. There was an increase in staff because of the increase in facilities to manage those facilities better. • Referred to the increase in equipment for the MIS department. Mr. Killgore stated that is maintenance fees for the software. Some of that is related to cyber security. Ms. Brooke -Reese, MIS Manager, reviewed the reasons for the increase, such as the modern technology in the new building and the maintenance of software. • Under the Law Enforcement Trust Fund, he asked if the City has any canines that the police might need and, if so, was there consideration for using this fund for the canines. Mr. Carlisle stated there is no anticipated need for any additional canines at this time. The City has three, and that is probably the extent of what staff anticipates. He added that the City just purchased two new canines to replace two that have retired. • Asked if the police officers are equipped with body cams. Mr. Carlisle stated the City officers do have body cams as well as vehicle cams. Mr. McGinn -- Referred to street management and asked how the fuel allocation is addressed. Mr. Killgore stated the fleet management budget does not cover the cost of all our fuel purchases. They are charged back to the departments. Mr. McGinn stated he would tend to err on the conservative side. Mr. Killgore justified not allocating a significant percentage there just because, in the past, when we have had fuel increases, we have been able to basically absorb them within the departments' budgets. Mr. Carlisle explained that when the new public works facility was built, we did not have non -tax off -road fuel for all of our vehicles. When the new facility was built, a 5,000-gallon off -road no -tax fuel was established for our heavy equipment. So we are not paying fuel tax on our heavy equipment. We purchase our fuel through a cooperative, so our prices are not near as much as the prices you see at the PUMP. Asked if we know how much fuel is bought in total. Mr. Carlisle said the City knows exactly to the gallon how much fuel we buy. We have a fuel -monitoring system in every vehicle. This new system is much more accurate. Mr. Napier -- Reiterated that he would like to see recreation impact fees used at the golf course, as he sees DST money is used by the airport. Some of it is paid back, but not a BUDGET REVIEW ADVISORY COMMITTEE MINUTES OF JULY 11, 2022 PAGE 5 lot of it. He does not see any DST money going to the golf course, and they are both enterprise funds. They should be treated equally. Mr. Carlisle said that the difference is, if the airport's DST fund is revenue generated, they have to pay it back. We did use some of that at the golf course when some of the improvements were done. It cannot be used for maintenance. It is to be a capital improvement project. • Asked if staff thinks we can get another year out of our golf carts. He added that there are other issues with some of the golf carts besides the batteries. Mr. Carlisle said it really does not matter, because we cannot get them for a year anyway. • Asked if the new golf carts will be leased. Mr. Killgore added that in his draft budget he assumes the golf carts would be a lease -purchase kind of arrangement. An outright purchase is probably doable. Mr. Carlisle stated he projects that they will be a direct purchase. • Asked if there is anything in the budget for the coming year that would be an expense that is going to come as a result of the annexation agreement. Mr. Carlisle said there is no anticipated cost to the City for that. B. Discuss Setting Proposed millage for the TRIM Purposes Mr. Napier stated his understanding that this is what they advertise. They can lower that at the Council meeting, but they cannot raise what is advertised. Mr. Killgore stated that is correct. Mr. Killgore stated that in the past, staff has given the Committee members time to think about the draft budget. At the next meeting then you can actually take a vote or a consensus opinion, or however the Committee wants to handle what you would recommend to the City Council. He stated that staff is proposing that at least staying with the current millage rate of 3.0043. Mr. Carlisle added that the 2.8658 is how the budget is balanced. The TRIM is that we would set it at the current rate because we cannot project what is going to happen. It can always go down. So now we would ask the Council to set a TRIM amount. The budget is balanced without using any reserves at the 2.8658, but the rollback rate would require $300,000.00 in reserves to balance the budget. With rollback, you will not have a balanced budget, plus or minus. Mr. Killgore agreed that this is correct. Mr. Napier inquired regarding adding three police officers. Mr. Carlisle stated that the biggest challenge he has is the number of complaints about speeding in neighborhoods. He would like to step up enforcement and try to make the neighborhoods safer. That is one of the biggest complaints he gets. He wants to be sure that we are covering those neighborhoods and being able to back up our officers. Our officers' safety and our CITIZENS BUDGET REVIEW ADVISORY COMMITTEE PAGE 6 MINUTES OF JULY 11, 2022 residents' safety is one of his top concerns, and he wants to make sure that we are doing everything we can to provide that. Mr. Napier said he would like to see the City get as close to rollback as possible. Mr. Killgore emphasized that there are still some unresolved issues that are not budgeted for, and to keep that in mind. Mr. Killgore put the slide back up on the screen entitled "Other Considerations." There was general discussion regarding those items. There being no further discussion, Mr. Carlisle recommended a voice vote on the draft budget. A motion to move forward with the recommended draft budget was made by Ms. Cerda, seconded by Mr. Hall, and approved unanimously via voice vote. Mr. Killgore added that there will need to be a change to the budget calendar that was published earlier. The first public hearing on the millage will be held on September 131h instead of September 19th. There will be another meeting next week to consider the third quarter financial report and to make a recommendation to City Council as far as the proposed millage rate that you think would be appropriate for Council to set. Council's final hearing on this matter will be during their regular meeting on September 28th VI. Public Comments Ms. Sherrie Matthews, Sebastian. She understands regarding the police officers. She would like a brief explanation on the six positions. She would like to know if the clerical position is a position that has gone unfilled and is found to be no longer needed. On the Human Resources assistant and the assistant to the City Manager, she would like to know how those recommendations came about. Mr. Carlisle explained that the HR position used to be a four -position department. Due to the cuts in 2006, the City lost those positions. Now, there are more employees, and we have been asked to do more with our applications. There is just way too much for one person to oversee with 189 employees and one HR Director. As to the clerical position, that position was for scanning of documents. That has been caught up, so that position is not needed. As to the assistant to the City Manager, if you see his calendar and what his duties and obligations are, it is a need, not a want. If someone tries to get a meeting with him, sometimes it is three weeks out because he is swamped. Ms. Matthews asked if there has been any type of analysis or job study done. Mr. Carlisle stated that the organizational chart that the Assistant City Manager manages shows that the Assistant City Manager will take over some departments, and Mr. Carlisle will maintain some departments. Ms. Matthews asked regarding the Airport Director. She noted that a lot of extra duties of that position, were disseminated to other places. Mr. Carlisle emphasized that the City does not have the full number of staff in departments such as Planning and Zoning and Engineering. So his expertise that he has in public works is utilized to help review all those contracts, development plans, meeting with developers. That leaves him little time to actually do work with all the meetings he has to have. CITIZENS BUDGET REVIEW ADVISORY COMMITTEE PAGE 7 MINUTES OF JULY 11, 2022 VII. Next Meeting Date -- Monday, July 18, 2022 to Review 31d Quarter Budget Report Vill. Adiourn There being no further business, Chairman Napier adjourned the meeting at 7:15 p.m. 0 Chairman Larry Napier Jg Date: 01YOF SE HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL FORM COUNCIL MEETING DATE: July 27, 2022 AGENDA ITEM TITLE: Resolution Accepting the Td Quarter Financial Report and Recognizing Necessary Amendments and Adjustments to the FY 2021-2022 Annual Budget. RECOMMENDATION: Move to approve Resolution R-22-17. BACKGROUND: Pursuant to City financial policies, budget reviews and any necessary adjustments are presented to the City Council quarterly. A capital project status report, investment report and accomplishments are also included. Formal approval by City Council was already given during the quarter for an adjustment to use Airport Reserves to increase the funding on the Hangar D project and an adjustment for the Community Development Block Grant. Formal approval by City Council is needed for the use of the General Fund R&R Account for repairs to several air conditioners and the Police Department's standby generator. In accordance with the authority given by the Annual Budget Resolution, the City Manager approved other budget transfers between accounts within Departments and authorized adjustments that were necessary to implement programs, projects and expenditures that were previously authorized by the City Council. Thus, the City Manager's adjustments included budget changes within his $15,000 spending authority, adjustments between budget accounts within the same departments, as well as adjustments to closeout completed or cancelled projects. The above adjustments are listed in Exhibit "A" that is an attachment to the Resolution. If Aaenda Item Requires Expenditure of Funds: Budgeted Amount: As per Exhibit "A" of the Resolution Total Cost: N/A Funds to Be Utilized for Appropriation: N/A Attachments: 1. Resolution R-22-17 and Attachment "A" 2. 3rd Quarter Financial Report, including Capital Project Status, Investments/Loans and Accomplishments Administrative Services Department Review: City Attorney Review: Procurement Division Review, if applicable: City Manager Authorization: Date: RESOLUTION NO. R-22-17 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA RECOGNIZING CERTAIN ADJUSTMENTS TO THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2021 AND ENDING SEPTEMBER 30, 2022 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, an analysis of the revenues and expenditures for the three (3) months that ended on June 30, 2022 indicated budget adjustments requiring formal approval by the City Council; and WHEREAS, the City Council and City Manager previously approved any other necessary amendments and adjustments and these should be reported in accordance with the Annual Budget Resolution; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, THAT: Section 1. The budget of the City of Sebastian, Indian River County, Florida for the Fiscal Year beginning October 1, 2021 and ending September 30, 2022 has been amended and adjusted as necessary within the quarter ending June 30, 2022; a summary of such amendments and adjustments being attached hereto and more particularly identified as Exhibit "A"; the revised appropriations, if any, are set out therein and are recognized as having been made to maintain and carry on the government of the City of Sebastian, Indian River County, Florida. Section 2. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 3. Sections of this resolution may be renumbered or re -lettered and corrections of typographical errors which do not affect the intent may be authorized by the City Manager, or the City Manager's designee, without need of further action of the City Council by filing a corrected copy of same with the City Clerk. Section 4. This Resolution shall become effective immediately upon its adoption. It was moved for adoption by Councilmember The motion was seconded by Councilmember was as follows: Mayor Jim Hill Vice -Mayor Fred Jones Councilmember Ed Dodd Councilmember Bob McPartlan Councilmember Christopher Nunn and, upon being put to a vote, the vote The Mayor thereupon declared this Resolution duly passed and adopted this 27t' day of July 2022. ATTEST: Jeanette Williams, MMC City Clerk CITY OF SEBASTIAN, FLORIDA LI-A Mayor Jim Hill Approved as to form and legality for the reliance by the City of Sebastian only: Manny Anon City Attorney EXHIBIT "A" OF RESOLUTION R-22-17 SUMMARY OF BUDGET CHANGES FOR THE QUARTER ENDED June 30, 2022 ADJUSTMENTS PREVIOUSLY APPROVED BY CITY COUNCIL: Budget Before Budget Budget After Project/Account Change Adjustment Change Reason for Adjustment Buildings $2,282,705 $34,548 $2,317,253 04/13/22 Approved an increase to the Appropnated from Airport Reserves_______________�$38,369) ........ ($34,548)........ ($72,917� Hangar D project due to material prices. Other Contractual Services $49,093 $106,814 $155,907 06/23/21 Approved Resolution on the 2022 Other Human Resources _ _ _ _ _$101,676 W $26,703 $128,379 Annual Action Plan to qualify for a CDBG Grant (.$250,769) ($133,517) ($384,286) Community Development Block Grant. ADJUSTMENTS BEING SUBMITTED FOR CITY COUNCIL APPROVAL: Budget Before Budget Budget After Project/Account Change Adjustment Change Reason for Adjustment R&M — Buildings $49,674 $14,925 _ $54,376 Uses R&R Reserve for Air Conditioner Appropriated from R&R Account 008) ($14,925) �$113,933� repairs at City Hall, Old City Hall and PD. Vehicles & Equipment $6,765 $3,643 $10,408 Uses R&R Reserve for replacement of the Approp(ated from R&R Account ($113,933) f $3,643) S$117,576) Air Conditioner for Server Room at Airport_ peratiEquipment R&M — Ong $6,000 $5,463 —........ $11,483 Uses R&R Reserve for repairs to the Police Appropriation from R&R Account ($117,576) ($5,463) I$123,039j Department's Standby Generator. ADJUSTMENTS PREVIOUSLY AUTHORIZED BY THE CITY MANAGER: Budget Before Budget Budget After Project/Account Chana Adjustment Change Reason for Adjustment CDBG Grant ($7T778) $74,778 $0 Adjustment to close the CDBG Cares Grant Uther Contractual Services_ _ __________________$14,955 ________{$14,955)______________ $0 expected to be resubmitted and amended Other Human Services $59,823 $59,823 $0 for new amounts. Other Contractual Services $34,440 $14,871 $49,311 Adjustment using balances in other Various Accounts $207,977 ________ $14,871 ______ 1193,106_ accounts for Online Applications software. Professional Services $0 $4,800 $4,800 Adjustment using unexpended audit fees for Audit Fees $43,74 0 f$4,800) 38 $38.940 $ 940 appraisal on 1528 Indian River Drive. ------------ ------- ------------------------------ Grant -._.......__.... -............_._....... - ...._...__......._...---..---._...._ _.... _. _. ........($22000000) - --------- ,$22,000,000 _......._._______._...._...._...._.$0_ Adjustment closing Canal Improvements Appropriated from DST Reserv_es............. _......... ($1,000,000)_ ..... _...._.... $1,000,000 ........... ..... _._$0 project that is being reallocated to be Infrastructure $23,000,000 ($23,000,000) $0 achieved in future fiscal years. CITY OF SEBASTIAN QUARTERLY FINANCIAL REPORT THIRD QUARTER ENDING DUNE 30, 2022 SUMMARY THE THIRD QUARTER FOR GENERAL FUND ENDED WITH 80.3% OF TOTAL BUDGETED REVENUES RECEIVED, WITH A HIGH PERCENTAGE RECEIVED FROM AD VALOREM TAXES, PAYMENTS OF THE ANNUAL POLICE PENSION AND THE CRA CONTRIBUTIONS. DEPARTMENT EXPENDITURES WERE 71.9% AFTER 75% OF THE YEAR COMPLETED. GENERAL FUND SUMMARY Beginning Balance Ad Valorem Taxes Franchise Fees Utility Taxes Hurricane Recoveries Intergovernmental Charges for Service Licenses and Other Transfers From Other Funds Total Revenues From Fund Balance Total Sources City Council City Manager City Clerk City Attorney Admin Services MIS Division Police Department Roads and Drainage Public Facilities Leisure Services Community Dev. Non -Departmental Total Expenditures $ Unappropriated Total Uses $ Ending Unappropriated Fund Balance Budget 4,701,435 1,418,581 3,262,083 3,113,075 733,645 486,608 35,921 13,751,348 579,617 14,330,955 60,500 333,616 282,724 211,922 772,626 597,680 6,816,106 1,104,726 940,239 1,280,274 573,916 1,356,636 14,330,965 $ 14,330,965 $ $ YTD 6,689,795 4,588,036 933,348 1,967,558 146,677 2,366,922 574,328 463,235 921 11,041,025 11,041,025 44,189 219,473 203,693 138,332 560,741 400,293 4,985,997 717,250 711,349 830,627 348,838 1,136,668 10,297,350 10,297,350 7,433,470 97.6% 65.8% 60.3% 0.0% 76.0% 78.3% 95.2% 2.6% 80.3% 0.0% 77.0'a 73.0% 65.8°% 72.0% 65.3% 72.6% 67.0% 73.2% 64.9% 75.7% 64.9% 60.8% 83.8% 71.9% nla 71.9% WE RECEIVED THE FINAL HALF OF THE AMERICAN RESCUE PLAN ACT FUNDING. THE CITY COUNCIL AGREED TO APPLY THOSE FUNDS TO THE ITEMS LISTED. AMERICAN RESCUE PLAN ACT FUND Budget YTD % Beginning Fund Balance $ - 5 1,718,263 ARPA Grant 1,666,064 1,666,064 100.0% Sale of Fixed Assets n!a Interest 5,000 3,566 71.1% Total Revenues $ 1,671,064 $ 1,669,619 99.9;b From Fund Balance 1,718,263 " A Total Sources $ 3,389,327 $ 3,387,882 b0 :. Employee Retention Pay 481,012 481,012 100.0% Gardenia Ditch 750,000 - 0.0% Schumann Drive 750,000 0.0% Concha Dam 700,000 0.0% Roadwork 500,000 0.0% Contingency 208,315 0.0% Total Uses $ 3,389,327 $ 481,012 14.2% Ending Fund Balance $ $ 2,906,870 Expected Change to Year End: Additional Revenues 1,445 Additional Expenditures (2,908,315) 9130122 Projected Available Funds $ - General Fund Revenue 5,000 Mdjwted Budget Wearto Date 4,000 3p00 0 F 2,000 1,000 61-- td'0s FOss Je`den` ft�� 009 �\1fdP �Jd �sd abd` PA adt� K`td pt�i9 �t6 General Fund Expenditures .:,ed e�dee, urea„o oars 6,600 5,500 1410 3,500 { 2,soo � i,soo boo PV THE ADDITIONAL EXPENDITURES SHOWN BELOW WERE FROM ESTIMATES MADE FROM THE DRAFT 2023 BUDGET. TOTAL ANNUAL EXPENDITURES ARE NORMALLY AT LEAST 4% BELOW BUDGET, SO WE SHOULD BE WELL ABOVE THE LEVEL OF RESERVES PROJECTED FOR THE END OF THE YEAR. GENERAL FUND BALANCE FORECAST Fund Balance R&R Account Beginning Reserves 10101121 s 6,414,795 S 275,000 ' Year to Date Revenue 11,041,025 Fund Balance/R&R Changes to Date: Unfinished 2021 Projects (379,993) Replaced Main Street Lift Station (4,820) Adjusted 4% vs.3% Raises (78,083) Replaced Police Cruiser (60,338) Replaced A/P Gate Security System (19,723) Police Gate Repairs (4,702) Replaced Easy Street Park Fountain (6,962) Replaced Senior Center Lights (2,463) A/C Repairs at City Hall, Old City Hall and PD (14,295) A/C Repairs at Airport MIS Server Room (3,643) Standby Generator Repairs at PD (5,483) Year to Date Uses (458,076) $ (122,429j Other Expenditures (9,716,845) Current Reserves 5 7,280,899 $ 152,571 Expected Changes to Year End: Additional Revenues 3,400,812 - Additional Expenditures (3,321,734) - Ending Reserves S 7,359,977 $ 152,571 Adjust R&R to $275,000 (122,429) 122,429 Adjusted Reserves S 7,237,548 S 275,000 Assigned Funds " (930,002) Net Unassigned Reserves $ 6,307,546 S 275,000 Total Projected Reserves $ 6,582,546 Projected in 2022 Budget $ 5,847,204 " Assigned Funds include Inventories, Prepaids and Golf Course Loan. CITY OF SEBASTIAN QUARTERLY FINANCIAL REPORT THIRD QUARTER ENDING DUNE 30, 2022 SUMMARY YEAR END AVAILABLE FUNDS FOR THE STORMWATER FUND WILL BE LOWER THAN AMOUNTS PROJECTED WITH THE FY2022 BUDGET, MAINLY DUE TO THE ADDITIONAL COSTS OF THE MOWING CONTRACTOR. WE HOPE TO COVER MOST OF THE PROJECTS IDENTIFIED WITH THE MASTER PLAN USING AMERICAN RESCUE PLAN AND GRANT FUNDING. STORMWATER FUND SUMMARY Budget YTD Beginning Fund Balance $ - $ 1,718,263 Stormwater Fees 1,952,000 1,952,055 Sale of Fixed Assets Interest and Other 4,244 7,549 Total Revenues $ 1,956,244 $ 1,959,604 From Fund Balance 876,190 - Total Sources $ 2,832,434 $ 3,677,867 Operating Expenditures 1,810,860 1,047,416 Capital Outlay 226,374 132,110 Transfer to Capital Projects 795,200 135,378 Total Uses $ 2,832,434 $ 1,314,904 Ending Fund Balance $ $ 2,362,963 Expected Change to Year End: Additional Revenues (3,360) Additional Expenditures (763,444) Additional Capital Outlay (94,264) Transfers to Capital Projects 659,822) 142,073 9/30122 Projected Available Funds $ Projected in 2022 Budget $ 564,277 PROJECTED RESOURCES FOR THE AIRPORT EXCEED THE AMOUNTS ASSUMED WHEN ADOPTING THE FY2022 BUDGET. THE AMOUNTS OF BEGINNING AND PROJECTED ENDING RESOURCES HAVE BEEN ADJUSTED TO EXCLUDE THE LIABILITY FOR THE DST LOAN, WHICH WAS $518,506 AT OCTOBER 1ST OF THIS YEAR. AIRPORT FUND SUMMARY Budget YTD % Beginning Resources Rents Investment Income Transfers In Miscellaneous Total Revenues From Fund Balance Total Sources Operating Expenses DST Fund Loans Capital Outlay Transfers for Projects Total Uses Total Ending Resources Expected Change to Year End: Additional Revenues Addditional Uses 9130122 Projected Resources Projected in 2022 Budget $ 545,759 720 3,643 82,753 632,875 72,917 705,792 $ 489,170 400,632 (101) 3,643 66,847 471,021 960,191 432,537 333,994 36,500 - 10,408 5,563 72,053 $ 551,498 $ 339,557 154,294 $ 620,634 144,686 (240,465) $ 524,855 $ 362,049 73.4% -14.0% 80.8% 74.4% 0.0% 77.2% 0.0% 53.4% 0.0% 61.6% GOLF COURSE ENDING RESOURCES ARE PROJECTED TO BE GREATER THAN PROJECTED WITH THE FY2022 BUDGET. WE HAVE RECORDED $276,019 MORE REVENUE THE FIRST THREE QUARTERS THAN RECORDED LAST YEAR. GOLF FUND SUMMARY Budget YTO % Beginning Resources $ $ (565,341) Charges for Service 1,397,655 1,505,880 107.7% Rent 30,001 22,500 75.0% Miscellaneous 8,660 8,041 92.9% Total Revenues 1,436,316 1,536,421 107.0% From Fund Balance 27,551 We Pro Shop Sales 110,000 88,257 80.2% Pro Shop Purchases (65,000) (69,458) 106.9% Sales vs. Cost of Sales 45,000 18,799 41.8% Total Sources $ 1,573,867 $ 1,555,220 98.8% Operating Expenses $ 1,426,091 $ 1,100,682 77.2% Ditch Drainage Work $ 25,000 $ n1a Cart Loan Payments 51,691 46,991 90.9% Total Operating Expense 1,502,782 1,147,673 76.4% General Fund Payment 35,000 nla Building Fund Payment 36,085 27,064 75.0% Total Uses $ 1,573,867 1,174,737 74.6% Total Ending Resources $ (184,858) Expected Change to Year End: Additional Sources 217,527 Additional Uses (388,029) 9130/22 Projected Resources $ (355,360) Projected in 2022 Budget $ (567,034) BUILDING FUND PROJECTED ENDING RESOURCES EXCEED THE AMOUNTS ASSUMED WHEN ADOPTING THE FY2022 BUDGET. THIS EXCLUDES THE CALCULATED AMOUNT OF THE STATE MANDATED REBATE WHICH WE RECORD AS BEING PAYABLE AND THE $1,144,593 LONG-TERM ADVANCE DUE FROM THE GOLF COURSE. BUILDING FUND SUMMARY Budget YTD Beginning Resources $ $ 1,426,020 Licenses and Permits 969,700 919,886 Charges for Service 20,800 22,908 Fines and Forfeits 6,000 4,936 Miscellaneous 40,091 6,795 Golf Fund Loan Payments 36,085 27,064 Total Revenues 1,072,676 981,589 From Fund Balance 170,240 - Total Sources 1,242,916 981,589 Operating Expenses 1,126,916 685,802 Capital Outlay 116,000 - Total Uses $ 1,242,916 $ 685,802 Total Ending Resources $ 1,721,807 Expected Change to Year End: Additional Revenues 290,450 Additional Uses (194,920) 9130122 Projected Resources $ 1,817,337 Projected in 2022 Budget $ 957,104 CITY OF SEBASTIAN CAPITAL PROJECT STATUS REPORT AS OF JUNE 30, 2022 Current Prior Project Budget Share Project Year Year Expenditures Percent Funds Number Descriotion Budget Sources fin Thousands of Sl Budget Expenditures Expenditures To Date Expended Encumbrances Remainine FY2019 A1925 Park Signage DST/RIF 73/185 258,341 23,425 213,933 237,358 91.88% 5,700 15,283 A1952 Construct Hangar D FDOT/DST/AP 1,800/450/67.2 2,317,253 1,236,414 816,685 2,053,100 88.60% 288,181 (24,028) TOTAL $ 2,575,594 $ 1,259,839 $ 1,030,618 $ 2,290,458 88.93% $ 293,881 $ (8,745) FY2020 A2006 Evidence Compound Paving & Carport DST 40 40,000 4,524 34,161 38,685 96.71% 1,315 A2007 CDBG Grant Program CDBG 384.3 384,286 129,869 120,100 249,969 65.05% 30,333 103,983 A2021 BSSC Baseball Dugouts RIF 80 80,000 15,790 38,482 54,272 67.84% - 25,728 A2029 CRA Signage & Landscape CPA 113 113,000 15,266 75,056 90,322 79.93% 13,641 9,037 A203o Relocate Public Facilities Compound SJRWMD/DST 11.8/9,639 9,651,130 5,433,370 3,248,743 8,682,114 89.961/6 964,999 4,017 A2050 Construct Taxi Lane FAA/FDOT/GF/DST 684/36.5/19.7/36.5 777,132 501,180 109,049 610,229 78.52% 78,998 87,905 A2062 Stonecrop Drainage FEMA/SW 645/215 860,000 7,850 21,416 29,266 3.401/6 - 830,734 A2063 Septic to Sewer Grant Program IRLC/CRA 100/100 200,000 22,380 63,225 85,605 42-80% 114,395 $ 12,105,548 $ 6,130,229 $ 3,710,234 $ 9,940,463 91.29% $ 1,087,971 $ 1,177,114 FY2021 A2104 Phone System DST too 100,000 67,766 - 64,822 64.82% 6,274 28,904 A2106 Police Vehicles & Equipment DST 343.4 343,442 339,762 339,762 98.93% 1,411 2,269 A2121 Harrison Street Park Plaza DSTICRA 270/225 495,000 - - - 0.00% - 495,000 A2123 Tree Protection Plan DST 135 135,000 20,694 40,715 61,409 45.49% 73,591 A2126 Yacht Club Seawall GF 359 358,962 309,556 40,291 349,847 97.46% - 9,115 A2150 Establish Sewer Service FDOT/SJRWMD/DST 1,327/256/430 2,013,984 795,404 - 795,404 39.49% 961,166 257,414 A2151 Square Hangar Engineering FDOT/DST 222/55.5 277,516 189,183 32,097 221,280 79.74% 42,988 13,248 A2161 Stormwater Master Plan DST/SW 350/350 700,000 252,675 19,725 272,400 38.91% 427,600 - A2163 CRA Sewer Conversion CPA 57.5 57,500 23,116 29,679 52,795 91.82% 4,705 $ 4,481,404 $ 1,998,156 $ 162,507 $ 2,157,719 48.15 % $ 1,444,144 $ 879,541 FY2022 A2201 Citywide Computers DST 44 43,957 23,565 23,565 53.61% 20392 A2202 Email Archive System DST 60 60,000 36,474 36,474 60.79% 23,526 A2203 COSty Equipment DST 10 10,000 9,314 9,314 93.14% 686 A2204 Network Infrastructure DST 30 30,000 4,899 - 4,899 16.33% 25,101 A2206 CAD/RMS System Update DST 139 139,200 112,069 112,069 80.51% 27,131 A2207 Police Vehicles & Equipment DST 305 305,000 14,683 14,693 4.81% 277,507 12,810 A2209 PD COPE Trailer DST 21 20,500 - - 0.00% - 20 500 A2210 PD Utility Vehicles DST 25 24,540 - - - 0.00% 24,540 - A2220 Working Waterfront CRA 50 50,000 - 0.00% - 50,000 A2221 BSSC Baseball Backstops RIF 75 75,000 - 0.00% - 75,000 A2222 Playground Improvements RIF 100 100,000 1,526 1,526 1-53% 98,474 A2223 Park Improvements RIF 20 20,000 4,434 4,434 22.17% 15,566 A2224 Riverview Park Enhancements DON 2 1,850 - - 0.00% 1.850 A2230 Sidewalk Replacement LOGT 100 100,000 - - 0.00% 21120 76,880 A2250 Construct (2) Square Hangars FDOT/DST 576/144 720,000 215 215 0.03% 719,785 A2251 AP Infield Security Cameras FDOT/DST 19.2/4.8 24,000 - - - 0.00% 24,000 - A2252 Hangar C Office Improvements FDOT/DON 35/35 70,000 - 209 209 0.30% - 69,791 A2253 Airport Rescue Grant FAA 32 32,000 18,301 - 18,301 57.19% 4,963 8,736 A2254 Rehab Runway 05/23 FAA/FDOT/DST 2.2/.1/.1 2,500 2,500 2,500 100.00"/6 - - A2260 Swales/Driveways/Culverts Sw 245 244,695 6,357 6,357 2.60% 93,643 144,695 A2261 Concha Dam Replacement ARPA 700 700,000 - - 0.00% - 700,000 A2262 Sliplining DST 250 250,000 - - 0.00% 71,090 179,911 $ 3,023,242 $ 234,338 $ 209 $ 234,547 7.76 % $ 518,862 S 2,269,833 GRAND TOTAL $ 22 185,788 $ 9.622.562 $ 4.903,567 $ 14-523.185 65.46 % $ 3-144.859 $ 4.317.744 QUARTERLY INVESTMENT REPORT FOR THE QUARTER ENDED JUNE 30, 2022 At June 30, 2022, the total of the City's cash and investments were $19,235,981.62. Of this, $14,803,558.54 was held in an interest bearing checking account at Seacoast National Bank, $3,901,456.34 was invested with the State Board of Administration and $530,966.74 is deposited with Florida Trust. The City did not purchase any new securities during the quarter and does not hold any direct investments in government securities. Returns at the end of the quarter were .30% for the Bank and 1.25% for the State Board. The average annualized return over the 3 months of this quarter from the deposit with Florida Trust was again negative with a loss of $2,648.72. However over the past 3 years, it was good at a positive average annual return of 1.88%. Florida Trust is pool fund that deals in government securities averaging less than 2 year maturities. SEACOAST NATIONAL BANK STATE BOARD OF ADMINISTRATION (SBA) CURRENT CURRENT CASH BALANCE ALLOCATION BALANCE PERCENT INVESTMENT ALLOCATION BALANCE PERCENT General Fund $ 7,120,546.61 48.10% General Fund $ (604,863.73)-15.50°/u American Rescue Plan Act 948,686.31 6.41% American Rescue Plan Act 1,907,597.91 48.89% Local Option Gas Tax Fund 447,424.61 3.02% Local Option Gas Tax Fund - 0.000% Discretionary Sales Tax Fund 1,424,829.07 9.62% Discretionary Sales Tax Fund 356,300.86 9.13% Riverftont Redevelopment Fund 556,847.17 3.76% Riverfrom Redevelopment Fund 139,708.08 3.57% Parking In -Lieu -Of Fund 0.00% Parking In -Lieu -Of Fund 87,629.08 2.25% Recreation Impact Fee Fund 220,961.11 1.49% Recreation Impact Fee Fund 55,134.30 IAA% Stormwater Utility Fund 1,891,974.86 12.78% Stormwater Utility Fund 472,100.92 12.10% Law Enforcement Forfeiture Fund 42,212.00 0.29% Law Enforcement Forfeiture Fund 10,522.45 027% Stormwater Series 2003 Debt Service Fund (45,470.97) -0.31 % Stormwater Series 2003 Debt Service Fund - 0.00% Capital Projects Fund (226,295.40) -1.53% Capital Projects Fund 0.00% Capital Improvements Fund 5,972.89 0.04% Capital Improvements Fund 0.00% Transportation Fund 215,657.03 1.46% Transportation Fund 0.00% Stormwater Projects Fund 251,320.35 1.70% Stormwater Projects Fund - 0.000/0 Golf Course Fund 395,746.95 2.67% Golf Course Fund 98,869.72 2.53% Airport Fund 421,322.26 2,85% Airport Fund 105,387.39 2.70'/6 Airport Projects Fund (560,106.11) -3.78% Airport Projects Fund - 0.00% Building Department Fund 1,488,978.80 10.06% Building Department Fund 372,180.40 9.54% Cemetery Trust Fund 202,201.00 1.37% Cemetery Trust Fund 809,048.96 20.74% Performance Deposits Fund 750.00 0.01% Performance Deposits Fund 92,340.00 2.37% Total Bank Balance $ 14,801558.54 100.00 % Total SBA Balance $ 3,901,456.34 100.00 % INTERFUND LOANS REPORT 10/01/22 Scheduled Balance at Fund Making Loans Purpose Balance Payments 09/30/2022 Remarks/Terms GENERAL FUND: Due from Golf Course Cash Flow Loan $500,000 $35,000 $465,000 Pay $35K/Year or More. DISCRETIONARY SALES TAX: Due from Airport Fund $285,000 Hangar A $260,742 $7,570 $253,172 5 Years @ 3%, Then 4%for 25 Years. Final in 2038 Due from Airport Fund $267,511 Hangar B $235,275 $8,189 $227,086 5 Years @ 3%, Then 4%for 25 Years. Final in 2041. BUILDING FUND: Due from Golf Course $700,000 Irrigation $615,456 $30,547 $584,909 Each 5 Years to T-Bond Minus 1%. Final in 2038. Due from Golf Course $559,684 Other Repairs $559,684 None $559,684 Pay When Possible, Maybe After $700,000 is paid. DEBT DUE TO OUTSIDE PARTIES Initial Principal Principal Balance at Final Initial Bond Debt Description Amount 9/30/2021 Interest Rate Maturity Rating/Insurer Security Pledge Stormwater Utility (Final Payment May 1) $5,630,000 $395,000 2%to 4.2% 2022 AAA/MBIA Stormwater Utility Fees Revenue Bank Notes 2014 Paving Improvements (Final 12/01/2022) $2,296,000 $358,000 1.94% 2022 N/A Local Option Gas Tax Promissory Notes 2012 Golf Cart $313,152 $50,801 3.49% 2022 N/A N/A 60 Month Lease Purchase 2017 Police Camera System $353,624 $117,950 2.75% 2025 N/A N/A 60 Month Lease Purchase May 2021 CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 06/30/22 2018/2019 2019/2020 2020/2021 2021/2022 2021/2022 2021/2022 3rd Qtr 3rd Qtr 3rd Qtr 3rd Qtr Annual Percent ACTUALS ACTUALS ACTUALS ACTUALS BUDGET of Budget GENERALFUND TAXES -6,414,432 -6,520,844 -7,199,893 -7,488,942 -9,382,099 79.82% LICENSES & PERMITS -129,647 -127,800 -148,399 -151,000 -170,350 88.64% INTERGVT'L REVENUE -2,461,726 -1,836,443 -2,073,729 -2,513,599 -3,113,075 80.74% CHARGES FOR SERVICE -444,951 -445,518 -559,744 -574,328 -733,645 78.28% FINES AND FORFEITS -45,155 -44,095 -33,016 -76,321 -50,900 149.94% MISC. REVENUE -317,441 -318,256 -160,035 -235,914 -265,358 88.90% TRANSFERS IN -30,000 -18,750 -112,500 -921 -35,921 2.56% FROM FUND BALANCES 0 0 0 0 -579,617 0.00% GENERAL FUND REVENUE -9,843,3S2 -9,311,705 -10,287,317 -11,041,025 -14,330,965 77.04% CITY COUNCIL 35,276 35,663 38,163 44,189 60,500 73.04% CITY MANAGER 217,785 198,731 209,852 219,473 333,616 65.79% CITY CLERK 154,639 175,374 150,348 203,693 282,724 72.05% LEGAL 81,062 138,349 136,776 138,332 211,922 65.27% ADMINISTRATIVE SERVICES 507,183 522,703 494,123 560,741 772,626 72.58% M.I.S. DIVISION 348,211 406,570 387,769 400,293 597,680 66.97% POLICE ADMINISTRATION 655,354 845,158 642,636 665,940 964,718 69.03% POLICE PATROL 2,657,803 2,571,733 2,693,482 2,824,855 3,784,207 74.65% CODE ENFORCEMENT DIVISION 135,247 137,634 137,814 140,204 201,223 69.68% POLICE INVESTIGATIONS 617,566 810,730 842,800 904,964 1,189,905 76.05% POLICE COMMUNICATIONS 447,335 445,377 410,228 450,032 676,053 66.57% ROADS AND DRAINAGE 679,795 730,417 689,773 717,250 1,104,726 64.93% CENTRALGARAGE 176,709 147,759 154,660 166,880 231,094 72.21% FACILITIES MAINTENANCE 273,341 418,871 467,505 439,648 574,834 76.48% LEISURE SERVICES 875,286 812,205 768,516 830,627 1,280,274 64.88% CEMETERY 134,032 135,289 145,387 104,821 134,311 78.04% COMMUNITY DEVELOPMENT 257,128 397,876 366,318 348,838 573,916 60.78% NON -DEPARTMENTAL 864,791 805,502 795,789 1,136,568 1,356,636 83.78% GENERAL FUND EXPENDITURES 9,128,540 9,735,942 9,531,941 10,297,350 14,330,965 71.85% CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 06/30/22 2018/2019 2019/2020 2020/2021 2021/2022 2021/2022 2021/2022 3rd Qtr 3rd Qtr 3rd Qtr 3rd Qtr Annual Percent ACTUALS ACTUALS ACTUALS ACTUALS BUDGET of Budget LOCAL OPTION GAS TAX TAXES -463,995 -454,512 -475,736 -487,941 -735,600 66.33% INTERGVT'L REVENUE 0 -13,694 -14,105 0 -14,528 0.00% MISC. REVENUE -6,389 -1,895 -315 -1,635 -645 253.53% TRANSFERS IN 0 0 0 0 0 0.00% FROM FUND BALANCES 0 0 0 0 -12,724 0.00% LOGT FUND REVENUE -470,384 -470,101 -490,156 -489,576 -763,497 64.12% OPERATING EXPENSES 29,384 5,400 92,972 20,400 44,300 46.05% CAPITAL OUTLAY 0 105,554 34,372 4,870 4,870 100.00% DEBT SERVICE 239,187 238,886 243,398 242,801 242,801 100.00% TRANSFERS OUT 424,061 606,893 494,190 12,724 112,724 11.29% TO FUND BALANCES 0 0 0 0 359,102 0.00% LOGT EXPENDITURES 692,631 956,734 864,932 280,794 763,797 36.76% DISCRETIONARY SALES TAX TAXES -2,379,466 -2,295,078 -2,596,166 -3,092,355 -4,311,580 71.72% MISC. REVENUE -68,483 -42,845 -10,604 -7,480 -48,500 15.42% FROM FUND BALANCES 0 0 0 0 -5,719,250 0,00% DST FUND REVENUE -2,447,948 -2,337,923 -2,606,770 -3,099,835 -10,079,330 30.75% OPERATING EXPENSES 1,500 4,830 0 0 0 #DIV/0! CAPITAL OUTLAY 0 0 0 7,151 210,457 3.40% TRANSFERS OUT 1,193,106 1,237,761 1,766,806 6,897,791 9,868,873 69.89% TO FUND BALANCES 0 0 0 0 0 #DIV/01 DST FUND EXPENDITURES 1,194,606 1,242,591 1,766,806 6,904,942 10,079,330 68.51% RIVERFRONT REDEVELOPMENT FUND MISC. REVENUE -41,332 -31,749 -28,113 -28,891 -40,780 70.85% TRANSFERS IN -404,673 -403,240 -457,672 -385,665 -431,641 89.35% FROM FUND BALANCES 0 0 0 0, -317,216 0.00% RRD REVENUE -446,005 -434,988 -485,784 -414,556 -789,637 52.50% OPERATING EXPENSES 292,628 219,811 189,726 218,070 310,827 70.16% CAPITAL OUTLAY 0 0 0 0 0 0.00% GRANTS AND AIDS 0 15,000 0 0 40,000 0.00% TRANSFERS OUT 30,000 14,965 95,860 49,572 438,810 11.30% TO FUND BALANCES 0 0 0 0 0 0.00% RRD EXPENDITURES 322,629 249,775 285,586 267,643 789,637 33.89% PARKING IN LIEU OF FUND MISC. REVENUE -1,057 -3,630 -11,388 -16,051 -3,069 523.02% PARKING IN LIEU OF REVENUE -1,057 -3,630 -11,388 -16,051 -3,069 523.02% CAPITAL OUTLAY 0 0 0 0 0 0.00% TRANSFERS OUT 0 0 0 0 0 0.00% TO FUND BALANCES 0 0 0 0 3,069 0.00% PARKING IN LIEU OF EXPENDITURES 0 0 0 0 3,069 0.00% CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 06/30/22 2018/2019 2019/2020 2020/2021 2021/2022 2021/2022 2021/2022 3rd Qtr 3rd Qtr 3rd Qtr 3rd Qtr Annual Percent ACTUALS ACTUALS ACTUALS ACTUALS BUDGET of Budget RECREATION IMPACT FEE FUND MISC. REVENUE -101,693 -102,661 -148,983 -135,060 -160,000 84.41% FROM FUND BALANCES 0 0 0 0 -186,802 0.OD% REC. IMPACT FEE REVENUE -102,693 -102,661 -148,983 -135,060 -346,802 38.94% OPERATING EXPENSES 0 0 0 0 0 0.00% CAPITAL OUTLAY 0 0 0 0 0 0.00% TRANSFERS OUT 212,664 330,181 103,967 116,751 346,802 33.66% TO FUND BALANCE 0 0 0 0 0 0.00% REC. IMPACT FEE EXPENDITURES 222,664 330,181 103,967 126,751 346,802 33.66% STORMWATER UTILITY FUND MISC. REVENUE -1,958,411 -1,968,093 -1,957,389 -1,959,604 -1,956,244 100.17% TRANSFERS IN 0 0 0 0 0 0.00% FROM FUND BALANCES 0 0 0 0 -876,190 0.00% STORMWATER REVENUE -1,958,411 -1,969,093 -1,957,389 -1,959,604 -2,832,434 69.18% PERSONAL SERVICES 661,095 496,419 510,428 504,024 871,655 57.82% OPERATING EXPENSES 387,319 351,672 515,558 543,392 939,205 57.86% CAPITAL OUTLAY 18,198 0 123,824 132,110 226,374 58.36% TRANSFERS OUT 14,169 20,860 1,325 135,378 795,200 17.02% TO FUND BALANCE 0 0 0 0 0 0.00% STORMWATER EXPENDITURES 1,080,781 868,950 1,151,135 1,314,904 2,832,434 46.4Z% LAW ENFORCE FORFEITURE FUND FINES AND FORFEITS -150 -133 -15,000 -21,315 -1,000 2131.51% MISC. REVENUE -2,311 -1,634 -1,539 -99 -250 39.45% FORFEITURES FUND REVENUES -2,461 -11767 -16,539 -21,414 -1,250 1713.10% OPERATING EXPENSES 2,566 5,062 1,500 1,561 0 0.00% CAPITAL OUTLAY 0 0 15,000 0 0 0.00% GRANTS AND AIDS 2,500 1,000 0 0 0 0.00% TO FUND BALANCES 0 0 0 0 1,250 0.00% FORFEITURE FUND EXPENDITURES 5,066 6,062 16,500 2,561 1,250 124.90% STORMWATER DEBT SERVICE FUND MISC. REVENUE -4,664 -2,079 -361 -479 -600 79.79% TRANSFERS IN -302,186 -301,016 -300,721 -175,052 -233,403 75.00% FROM FUND BALANCES 0 0 0 0 -167,831 0.00% STORMWATER DEBT REVENUE -306,849 -303,095 -301,082 -175,531 -401,834 43.68% DEBT SERVICE 403,659 402,137 400,529 401,834 401,834 100.00% TO FUND BALANCES 0 0 0 0 0 0.00% STORMWATER DEBT EXPENDITURES 403,659 402,137 400,529 401,834 401,834 300.00% CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 06/30/22 2018/2019 2019/2020 2020/2021 2021/2022 2021/2022 2021/2022 3rd Qtr 3rd Qtr 3rd Qtr 3rd Qtr Annual Percent ACTUALS ACTUALS ACTUALS ACTUALS BUDGET of Budget GOLF COURSE FUND CHARGES FOR SERVICE -1,220,665 -1,268,343 -1,247,921 -1,523,642 -1,507,655 101.06% MISC. REVENUE -30,777 -30,578 -31,328 -31,577 -38,661 81.68% TRANSFERS IN 0 0 0 0 -27,551 0.00% FROM FUND BALANCE 0 0 0 0 0 0.00% GOLF COURSE FUND REVENUE -1,251,442 -1,298,922 -1,279,249 -1,555,220 -1,573,867 98.82% ADMINISTRATION 539,280 530,736 542,532 577,326 791,487 72,94% MAINTENANCE 426,640 436,737 436,751 445,166 588,980 75.58% GOLF COURSE CARTS 123,437 126,359 127,546 152,245 193,400 78.72% GOLF COURSE FUND EXPENSE 1,089,357 1,093,832 1,106,829 1,174,737 1,573,867 74.64% AIRPORT CHARGES FOR SERVICE -3,333 0 0 0 0 0.00% MISC. REVENUE -429,843 -429,386 -444,756 -467,378 -629,232 74.28% TRANSFERS IN 0 -4,691 0 -3,643 -3,643 100.00% FROM FUND BALANCE 0 0 0 0 -72,917 0.00% AIRPORT REVENUE -433,176 -434,077 -444,756 -471,021 -705,792 66.74% PERSONAL SERVICES 99,424 51,794 49,768 83,339 115,172 72.36% OPERATING EXPENSES 227,483 208,508 228,477 250,655 317,365 78.98% CAPITAL OUTLAY 19,079 10,516 0 5,563 10,408 53.45% DEBT SERVICE 0 0 0 0 36,500 0.00% TRANSFERS OUT 33,321 18,750 112,500 0 72,053 0.00% TO FUND BALANCE 0 0 0 0 154,294 0.00% AIRPORT EXPENSE 379,307 289,568 390,744 339,557 705,792 48.11% BUILDING FUND LICENSES & PERMITS -623,987 -640,482 -965,522 -919,886 -969,700 94.86% CHARGES FOR SERVICE -10,385 -12,199 -23,676 -22,908 -20,800 110.13% FINES AND FORFEITS -5,934 -4,048 -4,050 -4,936 -6,000 82.27% MISC. REVENUE -12,664 -8,400 -11,348 -6,795 -40,091 16.95% TRANSFERS IN -28,776 -28,776 -28,775 -27,064 -36,085 75.00% FROM FUND BALANCE 0 0 0 0 -170,240 0.00% BUILDING REVENUES -681,745 -693,905 -1,033,370 -981,589 -1,242,916 78.97% PERSONAL SERVICES 416,741 437,848 454,728 519,725 788,533 65.91% OPERATING EXPENSES 72,766 114,226 101,068 165,878 338,183 49.05% CAPITAL OUTLAY 0 0 235 0 116,000 0.00% TRANSFERS OUT 0 0 0 200 200 100.00% TO FUND BALANCES 0 0 0 0 0 0.00% BUILDING EXPENSE 489,507 552,074 556,032 685,802 1,242,916 55.18% CITY OF SEBASTIAN GENERAL FUND DEPARTMENTS QUARTER ENDING 06/30/22 2018/2019 2019/2020 2020/2021 2021/2022 2021/2022 2021/2022 3rd Qtr 3rd Qtr 3rd Qtr 3rd Qtr Annual Percent ACTUALS ACTUALS ACTUALS ACTUALS BUDGET of Budget CITY COUNCIL PERSONAL SERVICES 17,063 17,055 17,060 17,053 22,730 75.03% OPERATING EXPENSES 18,213 18,608 21,104 27,136 37,770 71.84% TOTALS 35,276 35,663 38,163 44,189 60,500 73.04% CITY MANAGER PERSONAL SERVICES 208,985 189,868 200,148 209,343 286,400 73.09% OPERATING EXPENSES 8,800 8,863 9,705 10,130 15,216 66.57% CAPITAL OUTLAY 0 0 0 0 32,000 0.00% TOTALS 217,785 198,731 209,852 219,473 333,616 65.79% CITY CLERK PERSONAL SERVICES 122,896 126,206 131,813 135,413 192,485 70.35% OPERATING EXPENSES 17,760 49,168 18,536 68,281 90,239 75.67% CAPITAL OUTLAY 13,983 0 0 0 0 0.00% TOTALS 154,639 175,374 150,348 203,694 282,724 72.05% LEGAL PERSONAL SERVICES 0 55,724 118,830 128,629 171,218 75.13% OPERATING EXPENSES 81,062 82,625 17,947 9,703 40,704 23.84% TOTALS 81,062 138,349 136,776 139,332 212,922 65.27% ADMINISTRATIVE SERVICES PERSONAL SERVICES 398,095 407,728 379,658 426,420 593,704 71.82% OPERATING EXPENSES 109,088 114,975 114,466 134,321 178,922 75.07% TOTALS 507,183 522,703 494,123 560,741 772,626 72.58% M.I.S. DIVISION PERSONAL SERVICES 226,741 256,043 252,232 273,735 424,662 64.46% OPERATING EXPENSES 103,663 149,615 135,537 126,558 173,018 73.15% CAPITAL OUTLAY 17,806 912 0 0 0 0.00% TOTALS 348,211 406,570 387,769 400,293 597,680 66.97% POLICE ADMINISTRATION PERSONAL SERVICES 552,902 720,148 536,756 569,306 809,340 70.34% OPERATING EXPENSES 102,452 105,315 105,880 89,134 147,878 60.28% CAPITAL OUTLAY 0 19,694 0 7,500 7,500 100.00% TOTALS 655,354 845,158 642,636 665,940 964,718 69.03% POLICE PATROL PERSONAL SERVICES 2,410,349 2,374,935 2,477,822 2,578,068 3,363,746 76.64% OPERATING EXPENSES 229,576 164,240 195,821 223,147 328,483 67.93% CAPITAL OUTLAY 17,878 32,558 19,840 23,640 91,978 25.70% TOTALS 2,657,803 2,571,733 2,693,482 2,824,855 3,784,207 74.65% CODE ENFORCEMENT DIVISION PERSONAL SERVICES 122,639 126,383 126,605 127,826 179,616 71.17% OPERATING EXPENSES 12,608 11,251 11,209 12,378 21,607 57.29% TOTALS 135,247 137,634 137,914 140,204 201,223 69.68% POLICE INVESTIGATIONS PERSONAL SERVICES 501,266 688,184 728,518 801,562 1,027,745 77.99% OPERATING EXPENSES 86,003 95,437 104,783 101,610 153,023 66.40% CAPITAL OUTLAY 30,297 27,109 9,500 1,793 9,137 19.62% TOTALS 617,566 810,730 842,800 904,964 1,189,905 76.05% POLICE COMMUNICATIONS PERSONAL SERVICES 439,638 437,568 401,791 443,220 659,748 67.18% OPERATING EXPENSES 7,697 7,809 8,437 6,812 16,305 41.78% TOTALS 447,335 445,377 410,228 450,032 676,053 66.57% CITY OF SEBASTIAN GENERAL FUND DEPARTMENTS QUARTER ENDING 06/30/22 2018/2019 2019/2020 2020/2021 2020/2021 2020/2021 Z020/2021 3rd Qtr 3rd Qtr 3rd Qtr 3rd Qtr Annual Percent ACTUALS ACTUALS ACTUALS ACTUALS BUDGET of Budget ROADS AND DRAINAGE PERSONAL SERVICES 374,165 432,097 446,669 403,613 660,550 61.10% OPERATING EXPENSES 249,887 259,129 232,847 253,139 381,727 66.31% CAPITAL OUTLAY 55,743 39,190 10,257 60,498 62,449 96.88% TOTALS 679,795 730,417 699,773 717,250 1,104,726 64.93% CENTRAL GARAGE PERSONAL SERVICES 148,252 133,895 139,505 148,056 201,661 73.42% OPERATING EXPENSES 18,862 13,864 15,155 18,824 21,933 85.83% CAPITAL OUTLAY 9,595 0 0 0 7,500 0.00% TOTALS 176,709 147,759 154,660 166,880 231,094 72.21% FACILITIES MAINTENANCE PERSONAL SERVICES 120,150 207,089 215,523 219,998 264,513 83.17% OPERATING EXPENSES 148,486 169,256 177,396 211,312 301,887 70.00% CAPITAL OUTLAY 4,705 42,526 74,585 8,338 8,434 98.87% TOTALS 273,341 418,871 467,505 439,648 574,834 76,48% LEISURE SERVICES PERSONAL SERVICES 558,575 566,118 534,764 574,212 917,396 62.59% OPERATING EXPENSES 176,071 160,113 184,693 221,185 281,689 78.52% CAPITAL OUTLAY 140,640 85,974 49,059 35,230 81,189 43.39% TOTALS 875,286 822,205 768,516 830,627 1,280,274 64.88% CEMETERY PERSONAL SERVICES 108,169 114,288 123,464 82,696 104,646 79.02% OPERATING EXPENSES 25,863 21,001 21,924 21,319 28,839 73.93% CAPITAL OUTLAY 0 0 0 806 826 97.55% TOTALS 134,032 135,289 145,387 104,821 134,322 78.04% COMMUNITY DEVELOPMENT PERSONAL SERVICES 241,494 285,902 316,438 305,780 427,690 71.50% OPERATING EXPENSES 15,634 97,325 49,881 43,058 113,226 38.03°% CAPITALOUTLAY 0 14,650 0 0 33,000 0.00% TOTALS 257,128 397,876 366,318 348,838 573,916 60.78% NON -DEPARTMENTAL PERSONAL SERVICES 216,311 179,690 149,426 198,929 260,030 76.50% OPERATING EXPENSES 625,236 621,121 640,526 623,769 753,898 82,74% CAPITAL OUTLAY 0 0 0 0 0 0.00% TRANSFERS OUT 23,244 4,691 5,838 313,870 342,708 91.59% TO FUND BALANCE 0 0 0 0 0 0.00% TOTALS 864,791 805,502 795,789 1,136,568 1,356,636 83.78% TOTAL GENERAL FUND 9,118,540 9,735,941 9,531,941 10,297,351 14,330,965 71.85% area S - -- HOME OF PELICAN ISLAND To: Mayor and City Council Thru: Paul Carlisle, City Manager From: Kenneth W. Killgore, Administrative Services Director Date: July 18, 2022 Re: 3' Quarter Accomplishments Fiscal Year 2022 The following are the P Quarter Accomplishments for City Departments as assembled and edited by the Administrative Services Department for the three months ended June 30, 2022. CITY CLERK Lie islative Sunaort Matters • City Clerk prepared agenda, attended/recorded six Regular City Council meetings • Completed follow up of approved Council matters — contracts, letters, e-mails, scanned to LF and indexed • Four resolutions adopted by Council • Three ordinances adopted by Council; six ordinances passed on first reading • Three documents recorded in public record at Court House • Twelve proclamations prepared for presentation by Mayor • Provided monthly City calendars and revisions to Council, City staff and press • Arranged Advanced IEMO travel reimbursement for two Council Members • Arranged FLC Annual Conference attendance for five Council Members Records Management Program • Responded to 39 public records requests • 122 cubic feet of paper records met retention along with duplicate and OSA records destroyed by shredding vendor. • Transferred, documented and stored records for four finance boxes Election Matters • Pre -qualified two candidates for 2022 Election • Accepted campaign treasurer's reports • Coordinated Supervisor's Media Action Plan for 2022 Election Citv Board Matters • City Clerk attended three Centennial Celebration Task Force meetings • Records Specialist prepared agenda, attended/recorded three Centennial Celebration Task Force meetings • Noticed vacancies, prepared two board appointments, notified and provided info to appointees, updated Board Handbook and distributed pages • Updated Board Handbook and board meeting procedures with City Attorney • Updated Veterans Advisory Board code with City Attorney • City Clerk prepared agenda, attended/recorded one CRA and one BOA meetings within Council Meetings • Records Specialist published all scanned City board packets to City website, Facebook, Laserfiche and also provided to press and Council • Prepared two certificates of appreciation for board members Cemetery Matters • Certificates of Interment Rights issued for 21 locations for a total of $28,600. • Scanned all cemetery records as sold or amended for permanent retention Personnel/Educational Matters • City Clerk and Records Specialist attended FLC Webinar • City Clerk and Records Specialist attended two Graves Brothers Annexation Workshops Communitv Matters • Responded to or forwarded CITYSEB emails to appropriate departments • Advertised MPO's Visioning Workshop to attract public participation • Records Clerk coordinated a "Dump the Pump" meet up location with Go -Line staff to attract ridership ADMINISTRATIVE SERVICES • Provided administrative support to the Police Pension Board. • Met with Department Heads and worked on drafts of the FY2023 Budget and Capital Program. • Prepared 2nd Quarter Budget Amendment and made presentation to Budget Committee and City Council. • Filed the required report on the funding received from the American Rescue Plan Act. • Handled normal processing of payroll, accounts payable and cashiering. Monitored and approved payments on major contracts. • Maintained listing of current capital projects and held frequent meetings with project managers to monitor progress. Coordinated the quarterly employee investment meetings with the ICMA representative. • Monitored and completed required grant paperwork on Airport and other grants. • Recruited replacements for vacant positions. • Worked with Consultant to finally deliver the Compensation Study. • Documented bids and proposals for purchases to insure purchasing policies were followed. • Reviewed and approved agenda items for contracts and other payments requiring City Council approval. POLICE DEPARTMENT Administration • Continued review of agency policies per accreditation standards. • Conducted interviews for police officers, dispatchers, record's specialists, and Police Volunteers. • Submitted 2023 Capital Improvement proposal. • Completed an audit on the Investigation and Evidence Safe. • Continued our quarterly auditing and inspection of the police building and equipment. • Attended 8 Council and Special Event/Workshop meetings. • Responded to 4 public records requests. • Attended 2 Executive Round Table Meetings. • Attended Memorial Day Event at Riverview Park. • Conducted Treasure Coast Chiefs of Police and Sheriff's Association meeting. • Participated in 3 strategic planning meetings. • Conducted 3 leadership and weekly staff meetings. • Conducted Radar and Vehicle Speed Calibrations. • Participated in 2022 Special Olympics Torch Run. • Completed Citizen's Academy and Graduation. • Completed/Submitted the Capital Assets Audit. • Attended the National Command Course Training Conference sponsored by FBI. • Attended Victim's Memorial Vigil. • Attended 4 Substance Awareness Center Executive Board Meetings. • Held the Police Department's Annual Banquet Awards Ceremony. • Attended the County's Wreath Placement Ceremony for National Police Week 2022. • Submitted the PD's budget proposal for 2023. • Attended multiple civic and agency related meetings including Multi -agency assemblies and Special School Board meetings. • Attended 3 Juvenile Justice 19th Circuit Advisory Board Meetings. • Attended Moonshot Community Action Network Event at Splash Pad. Volunteers • The Community Service Volunteers worked a total of 2,294.15 hours during this quarter. • 79 bank deposit details were completed so City Hall employees do not need to leave their assigned duties. • 65 traffic control details were assigned. These details involve directing traffic at city events, road closures, etc. • 682 house watches/close patrols were completed. • 28 vehicle transports were made consisting of taking vehicles to different locations for repairs, etc. • 1,312 business checks were made. These business checks are conducted to help patrol officers keep an eye on the business community which helps reduce crime. • 265 area checks of banks were made. Visual marked units around the banks at various times helps to deter crime. • 120 Airport checks were made. The visibility helps to deter crime. • 27 special details were assigned. • 3 miscellaneous assists for law enforcement personnel. • 107 paperwork runs, i.e.: State Attorney's Office, Sheriff s Office, etc. The Volunteers pick up and deliver packages such as council packages, State Attorney documents, and miscellaneous items as needed. • Assisted with traffic control on 5 traffic crash scenes. • 111citizen contacts. • 515 miscellaneous jobs. • 22 Escorts were completed.The Community Service Volunteers worked a total of 1,901.9 hours during this quarter. School Resource Officers Area/school checks 107 101 0 208 Reports 4 3 0 7 Crossing Guard contacts 12 9 0 21 Mentor lunches 16 14 0 30 Patrol hours 0 16 253 269 Community event hours 2 0 0 2 Patrol hours Mentor lunches , Crossing Guard contacts I Reports I Area/school checks 0 s0 100 150 200 250 300 June May April Road Patrol and Special Operations • Officers were dispatched to 4,964 calls for service, and self -initiated 2,634 events. • 56 adult and 0 juvenile arrests were made. • 2 Juvenile Civil Citations were issued. • Officers issued 277 citations, 7 parking citations, and 574 written warnings. • Officers completed 494 offense reports and 90 crash reports. Special Operations Citations Warnings Incident Reports Arrests Citizen Contacts Traffic Officer Marine & Natural Resources* 0 11 0 0 14 *The traffic officer position is temporarily vacant due to personnel shortages. "Marine & Natural Resources unit is not a full time position. Marine & Natural Resources Unit is not a full-time position. K-9 Unit • K-9 Training Hours: 230 • Misdemeanor Arrests: 1 • Felony Arrests: 8 • Narcotic Searches: 8 • Activity Reports: 8 • K-9 Demonstrations: 5 • Schools Attended: 2 • Additional Training Hours: 10 • Agency Assisted: Indian River, St. Lucie, Okeechobee, and Brevard Counties 3 Detectives January 1st thru March 31, 2022 Subpoenas 3 2 13 121 j 22 29 17 11 9 20 12 4 5 0 1 19 18 25 16 11 11 19 4 4 4 1 1 19 13 27 6 8 5 14 3 1 12 3 5 59 53 81 39 30 25 53 9 9 Arrests Warrants Training/Meeting Hours Follow -Ups Active Cases Assigned Cases Cleared Cases Inactive Cases Supplements Call Outs Back ground/Rpo S1U Court Order Documents 7 1 , 45 2 9 6 1 2 1 8 60 4 66 4 9 3 2 2 7 40 2 37 4 9 3 2 3 2 7 61.5 Arrests Warrants Training/Meeting Hours Follow -Ups Active Cases Officer Intel Crime Stoppers Intel Other Intel Source Cleared Cases Inactive Cases Supplements Surveillance (hours) Agency Assist Surveillance (hours) Supplements - { Inactive Cases j Cleared Cases Other Intel Source Crime Stoppers Intel Officer Intel Active Cases Follow -Ups r Training/Meeting Hours Warrants Arrests Court Order Documents L 0 10 20 30 40 50 60 70 11 1 0 148 10 9 12 5 7 1 2 22 161.5 2 June May April n (SUBPOENAS 2 3 0 5 JARRESTS 3 3 1 7 I WARRANTS 2 2 0 4 j I RAINING/MEETINGS (hours) 14 12 20 46 jFOLLOW-UPS 3 6 6 15 ACTIVE CASES 6 6 6 18 ASSISGNED CASES 3 2 2 7 CLEARED CASES 1 1 0 2 INACTIVE CASES 1 0 0 1 SUPPLEMENTS 7 5 10 22 SUBPOENAS 12 20 25 57 SIU Court Order Documents 25 7 12 44 Arrests 3 0 2 5 Warrants 0 0 0 0 Training/Meeting Hours 45 8 72 125 Follow -Ups 2 6 15 23 Active Cases 25 23 18 16 Officer Intel 4 8 2 14 Crime Stoppers Intel 0 0 0 0 Other Intel Source 1 2 3 6 Cleared Cases 4 2 3 9 Inactive Cases 4 1 4 9 Supplements 3 4 13 20 Surveillance (hours) 65 60 80 205 Surveillance (hours) Supplements Inactive Cases Cleared Cases Other Intel Source Crime Stoppers Intel Dec. Officer Intel { Active Cases - Nov. Follow -Ups Oct. Training Meeting Hours _ - Warrants Arrests Court Order Documents 0 20 40 60 80 100 5 COPE QUARTERLY REPORT ACTIVITY COMMUNITY EVENTS AGENCY OUTREACH EVENTS COMMUNITY f.'IEETINGS PUBLIC TRAINING CLASSES REGIONAL OUTREACH PROBLEM ORIENTED POLICING EXPLORER POST ACTIVITIES TRAINING AND SCHOOLS IN-SERVICE INSTRUCTION SOCIAL MEDIA MANAGEMENT ADMINISTRATION & RESEARCH ROAD PATROL COVERAGE 0 15 0 Communications Division HOURS 24 Community Events: 41 Honor Flight - 16 Grace's Landing:8 28 Fellsmere Night Out-0 15 Chamber of Commerce-0 Clam Bake-0 48 Shrimp Fest - 0 24 Coffee with a Cop-0 Park Place-0 26 Boys & Girls Club - 0 0 Agency Outreach: Trailer - 33 32 Sebastian High - 8 Community Meetings: 24 E: ,rhargL� 1It:t� - 13 10 SAFIR i, School Related Eventy 143 Pelican icia;)V 0c-n 22 S• h i4Sntx1 S IYi11 t {JPtl:f•a cdi ir:.tru+r a it: 14 213 Public Training Classes: Administration & Research: RAD Women-48 Pension Board - 0 RAD Kids-0 Special Event Meetings - 4 Monthly Chiefs Brief - 2 Regional Outreach; Leadership Meeting-6 Hornetovwi Heroes-214 SRO - 127 Awards Committee - 2 Problem Oriented Policing Crossing Guard Coverage - 2 Citizen ISSUPS-26 Explorer Post Activities: 0 Training and Schools: RAD Women Instructor-32 In -Service Instruction: New hire-0 Firearms-0 Tactical build-24 Social Media Management: Facebook-10 Instagram -0 TV interviews-0 PSA-0 Radio-0 ACTIVITY Road Patrol Coverage-22 M1lltistirtz Nat�nl; rt,;u-al Rt•xturces COMMUNITY EVENTS 24 10 a AGENCY OUTREACH EVENTS ■ COMMUNITY MEETINGS 143 ■ SCHOOL -RELATED EVENTS a PUBLIC TRAINING CLASSES 22 14 5 REGIONAL OUTREACH ■ PROBLEM -ORIENTED POLICING Disp. Calls For Service 1,552 1,560 1,512 1 4,624 Officer Initiated Calls 797 986 917 2,700 Code Enf. Initiated Calls 2,100 1,808 1,669 5,577 Volunteer Initiated Calls 330 431 607 _ 1,368 Calls Entered Into CAD 3,246 3,234 3,207 14,427 J 911 Calls Received 754 754 730 2,238 911 Calls Transferred Out 304 341 324 969 911 Hang-up Calls 75 100 75 272 Admin. Calls Received 694 663 685 2,042 Admin. Calls Transferred N/A N/A N/A N/A Outgoing Admin. Calls N/A N/A N/A N/A Training/Meeting Hours 6 8 10 10 j R Training/Meeting Hours j Outgoing Admin. Calls Admin. Calls Transferred Admin. Calls Received 911 Hang-up Calls Jr 911 Calls Transferred Out r- 911 Calls Received Calls Entered Into CAD Volunteer Initiated Calls �r ` Code Enf. Initiated Calls Officer Initiated Calls Disp. Calls For Service !!�' 0 500 1,000 1,500 2,000 2,500 3,000 3,500 Crime Scene/Evidence Month 3 I• Month 2 • Month 1 Items Received 66 68 79 213 Evidence Processed In-house 49 7 22 78 Evidence Outsourced 7 3 19 29 Items Returned 4 7 24 35 Items Purged 0 9 16 25 Cars Impounded 0 0 0 0 Video Redaction Hours 65 79 174 318 Video's Burned 51 67 87 205 Supplements Written 8 6 4 18 Evidence Processing Hours 88 18 36 142 Crime Scene Processing Hours 46 12 8 66 Training Hours 0 0 24 24 Call Outs 9 3 2 14 Code Enforcement Of the 5,603 code calls for the quarter the following is a breakdown of some specific calls made: • Issued 381 written warnings. This range from grass and weeds too high, trailers parked in front of the property line, trash and debris, yard sale permits, overgrowth of adjoining lot, no permit for a fence install, etc. • 215 property inspections for title companies and 85 sign violations. • 433 Code Services. • 429 re -inspections, 57 violations were not complied with, 61 were posted for abatement, 4 abated by vendors. • 307 violations complied. • 0 Liens filed, 26 liens released. • 77 violation letters sent for various reasons such as grass and weeds too tall, trash and debris, overgrown lots, etc. in an attempt to gain compliance. • There was 1 call for water violation during the P quarter. Alarm Assessment • $370.00 in alarm permits (new and renew) • $0.00 in false alarms fines • 123 alarm responses by officers, 39 of these were false. • 20 New permits issued. 7 ROADS Asphalt • Put down 12 %z tons of hot asphalt and repaired various pot holes and road edges with cold patch throughout the City. Grinding • Inspected entire IRD sidewalk system and ground down any present trip hazards. • Inspected and removed trip hazards from city sidewalks throughout the entire City of Sebastian. • Ground down all striping and thermoplast from Yacht Club parking lot for re -striping. Concrete • Dug -out, formed and poured 10 yds. of concrete for sidewalks at Dog Park • Formed out, prepped and poured slabs and sidewalk sections for final two dug outs at Sports center. • Re -poured curbing at N. Central Ave Road Crossing. • Dug -out, formed & poured 2 new pedestrian crossing areas at intersection of Englar and Barber for new street crossing beacon poles. • Removed broken sidewalk, formed & poured new section in front of Art Center/City Hall Grounds. • Removed broken section of sidewalk and re -poured new concrete at comer of Schumann Dr. and Pelican Island Place. • Assisted with putting flowable fill at all 3 road crossings for storm water (see Misc.). Right of Way Mowing • Cut back vacant lots of brush causing sight obstructions and drainage issues throughout the city with side arm tractor and/or by hai including RXR crossing at Barber and U.S. 1 for Bright line contractors • Mowed and trimmed all spillways and bridges and also Harbor Lights motel rear property • Trimmed hedge line along length of Powerline Rd. Asphalt/Patching • Put down 18 tons of asphalt in various areas including Yacht Club, Barber and Keystone road crossing and pot holes throughout the ci and also used cold patch when needed. Grinding • Performed sidewalk inspection of I.R.D. and corrected any and all trip hazards. • Inspected and ground down any trip hazards and saw cut ones in need of replacement. • Corrected trip hazards at George St. park sidewalks • Ground down various other trip hazards throughout the city as needed. Misc. • Assisted SW with Quarter Round clean-up on new paved roads. • Assisted SW with digging out and prepping driveways for concrete pour on Cavern and Clearbrook. • Helped SW with pipe crossing replacement and final completion of Lanfair/Joyhaven ditch project. • Picked up clay and mulch for parks with dump trucks in Frost proof and Melbourne. • Mowed inside entire fence line around airport with skid steer cutting deck. • Trimmed and cleaned gutters along Main St. between Louisiana and City Hall. • Helped build a block wall around road pipe on Layport Dr. with Stormwater crew. • Fixed multiple wood planks on Hardee Park and Periwinkle/Concha walk bridges. • Assisted SW with giant head wall washouts in rear ditch of George St. • Removed furniture from Airport Admin. Building for re -carpeting and returned furniture when done. • Attended APWA equipment expo in P.S.L. Facilities Maintenance • Maintain City Flags • Maintain and monitor all lift stations • Monthly A/C maintenance all City Buildings • Monthly monitoring and supplies AED stations • Daily maintenance and repairs city buildings • Monitor Clean Space Janitorial • Bark Park Floor Refinishing (CJ Epoxy) • Annual Fire Extinguisher rectification (Protegis) • Elevator Inspections (TK Elevator) • Annual Fire and Sprinkler testing (ADS Security) Maintained City Flags. Sign Shon • Signage and Installation: • Created; 158 Signs Installed: 131 • Signs Straightened: 45 • Signs cleaned 7. • Trees Cut by signs: 45 • Traffic Studies: 4 • GIS Locations 31 • Decals:14 • Pavement Markings: • Stop Bars: 108 • Yellow Line Striping: 2277 Ln ft. • White Line Striping: 10,334 Ln ft. • Parking Lots: 0 • Cross Walks: 22 • Handicap stalls: 0 • ADA Mats painted: 0 • Blue Paint: LN FT.:100 • Special Projects: • Install/Replace Wanting and Regulatory Signs: 90% Completed • New Projects: • Paint Yacht Club Parking Lot: Completed. • Stop bars and crosswalks road paint: Zone 50% Completed. • Zone 2 sign inspection; Completed. • M.O.T/Special Events 4 • School Lights: 2 • Citizens Request:7 (7 completed). • Work Orders: 76 (67 have been completed). • Created Signs Breakdown: • Street Signs: 8 • Regulatory:56 • Warning:37 • Park:25 • Miscellaneous:6 • Ordinance: II • Cemetery:10 • Marine:2 • School:4 Cemetery • Special Projects: Monument • Raising Monuments in unit 2 • Unit 5 block layout • Added 5 sprinklers to unit 5 • Routine Mowing, weed eating and edging. • Burials:5 • Cremains:11 • Quarterly Rain Gauge 7.1 inches. Construction Specialist Yacht Club • Build and install Handicap table • Replace broken piling guards • Repair handicap dock load stop Riverview Park • Install new electrical pedestals Install new guardrail fencing at kayak ramp 9 Crab-E-Bills/Fishermans Landing • Install new roping for fencing Community Center • Replace Toilets in women's bathroom Golf Course • Repair bathroom lighting (solar) Stormwater • Rebuild Valve Pier Lake #2 Police Department • Install new wiring and set-up new training room Airport • Install new electrical circuit at T-Hangars • Install conduit for new cameras • Electrical Repairs from sewer excavation MISCELLANEOUS • Budget meeting, Construction Meetings, estimates, Materials ordering, Project Fleet Manaeement: • Staff completed 217 repair work orders, 13 preventive maintenance services 7 service calls and 10 road trips to pick up parts. • In addition to in-house work orders, 10 vehicle and equipment repairs were scheduled and completed by outside vendors. • Took delivery of the following units: None. • Completed the prep(Lights, Rack, Graphics, etc.) on the following units: None. • Completed Sales on Gov. Deals: $33,782.00. • Fuel Cost: • $4.10 per gallon of gasoline 13% increase over the past 90 days. • $5.42 per gallon of diesel fuel, increase of 22% over the past 90 days. LEISURE SERVICES Parks Division • Creative playground: Add 16 cubic yards of mulch • Hardee Park: Remove 2 large dead trees and add burn to stop vehicle traffic from accessing the walking trail. • Sports Complex: Applied top choice for pest prevention on sports fields. • Schumann Dr.: Repair pump • Riverview Park: Clean trash • Blossom Park: Installed fence around playground and added mulch and sod. • Opened and prepared stage and set out barricades for event. • Install picnic tables at Yacht Club. • Repaired benches at Riverview Park. • Maintain weed eating and straying WOW on vacant lot at Main docks, volleyball courts, and the parks. • Installed basketball net at Barber St. Sports Complex. • Move the stage to twin peers at Riverview Park. • Help move furniture at the Airport. • Prepared and worked event at Riverview Park, closed the stage and returned flowers at Riverview Park. • Installed new windscreen at the Pickleball court. • Inspected all the playgrounds at all the parks. • Maintain area by working at the airport. • Repaired the fence at George St. and Perwinkle park • Reattach windscreen at the pickleball court. • Installed bricks at Memorial Park. • Set up and break down tables at the community center • Move the stage for graduation event at the high school • Installed playground mulch at George St. Park. • Pressure wash the concrete slab at Memorial Park • Installed signs at the dog park, Barber St. Sports Complex • Installed new swing and removed the old one at Filbert park • Repair pavers at City Hall • Grading out the volleyball courts at Riverview Park • Installed a rope at Fisherman's Landing • Maintain areas by mowing and weed eating. 10 Recreation Division • Continued city run programs. STORMWATER DEPARTMENT • Items that need to be inspected: Coolidge St., Indian river Dr., Washington St., Fisherman's Landing • Cleaned Baffle Boxes • Put down Pallets of Sod • Removed Hydraulic Hose on CAT • Cleaned Basins • Rebuilt damaged headwalls • Cleaned out driveway pipes • Replaced pipe on Tulip Drainage pond • Dug Swales on Concha • Cut vegetation back and remove trees from ditch • Cleaned quarter round on Mulberry, Oswego, Cody and Beard Baffle box cleaning. Inspection Tvve Inspection # Passed Failed Conditional Re -Inspection Fee Final Engineering 286 218 68 0 $0 Driveway 153 120 33 0 $0 Pre -Sod 106 76 30 0 $0 Erosion Control Barrier 64 54 30 0 $0 Drainage pipe Elevation 122 102 20 0 $0 Total 731 Citizen Request Line • April = 89 Request • 37 Stormwater 8 outstanding/on-going projects • 7 Roads, Done • 2 Signs, Done • 5 Code, Done • 5 County NA • 2 Eric, Done • 31 General Questions including some RR, FPL & Airport questions • May = 62 Request • 10 Stormwater. 4 not done, no Mowers at zone yet • 1 County: NA • 1 Code :NA • 1 FDOT: NA • 2 FPL: Done • 9 General Questions: Done • 1 Paul Chaplin: Done • 7 Roads: 1 not done(on-going project) • 2 Signs: Done • June=106 • 41 Stormwater: 4 home owner to do and 2 on -going projects • 5 Code: NA • 5 County: NA • 24 General Questions :Done • 7 FPL: NA • 3 Parks: Done • 14 Roads: Done • 4 Signs: Done • 1 Building Dept.: Done 11 GOLF COURSE Revenue 21-22 20-21 Difference+/- 3rd Quarter Rev. $390,886 $363,822 +$27,064 YTD Tot. Rev. $1,492,119 $1,218,100 +$274,019 3rd Quarter Rounds 15,070 14,484 +586 YTD Tot. Rds. 48,222 41,640 +6,582 3rd Q. Green Fee $143,215 $135,683 +$7,529 3rd Q. Cart Fee $187,683 $176,580 +$11,103 3rd Q. Annual Member $2,876 $2,738 +$138 YTD Ann. Mem. $87,746 $65,417 +$22,329 3rd Q. USGA Hdcp. $396 $176 +$220 YTD USGA Hdcp. $3,806 $3,608 +$198 3rd Q. Disct. Card $669 $655 +$14 YTD Disct. Cd. $35,933 $29,347 +$6,586 3rd Q. Driving Range $15,075 $13,917 +$1,158 YTD Dr. Rge. $55,104 $43,695 +$11,409 3rd Q. Club Rental $693 $903 -$210 3rd Q. Golf Shop Retail $30,005 $26,569 +$3,436 3rd Q. Retail COST ($18,328) ($19,066) -$738 3rd Q. Golf Shop Profit $11,677 $7,503 +$4,174 3rd Q. Golf Shop Margin 38.92% 28.24% +10.68% YTD Shop Retail $89,985 $77,719 +$12,266 3rd Q. PGA Pro Lesson $756 $1,523 -$767 YTD Lesson $2,619 $3,373 -$754 3rd Q. Restaurant Rent $7,500 $7,500 $0 YTD Rest. Rent $22,500 $22,500 $0 • 3rd Q. Rain amount 11.7" 8.83" +2.87 *Data obtained from weather underground.com • Charity, Corporate and special Golf Tournaments for the 3rd quarter included Friendship Christian Church, Knights of Columbus, Palm Bay Golf Association, Barefoot Bay Travel Group, The Par 5 Club, The Indian River Airboat Club, The Sebastian Chamber of Commerce, The Melbourne Beach Sundown Club, The Habitat Travel Group, The Par 5 Club and The Golf Fellowship Links League. • Charity, Corporate and special Golf Tournaments planned for 4th quarter includes The Palm Bay Golf Association, Treasure Coast Rugby Club and The Jerry Clark Invitational & Memorial Service. • In conjunction with the Indian River Golf Foundation, offered weekly junior golf clinics on Tuesdays. Also offered a total of 4 Demo Days programs, which attracts many new, as well as longtime golfers to the Golf Course. • Parking lot lines and directional markers re -painted • Received several compliments on the condition of the Golf Course with specific emphasis on the condition of the greens and all turf in general. AIRPORT • Maintenance and cleaning of the AWOS • Attended construction meetings regarding new water & sewer extensions • Replaced chains on gate 10 cleaned and serviced motors • Removing pepper trees around perimeter of Airport fence • Attended meetings with Aherns Companies • Chaperoned sub -contractor around airport • Cleaned and greased all 4 flags • Help install pole at gate 20 for a camera and install conduit on the T-Hangar so camera can be installed to watch the Shade Hangar • Installed a dozen fence poles between gate 5a-6 to hold fence up straight • Cleaned all storm drain pipes in air field. • Routine: Mowing, weed whacking, Edging, Irrigation, runway light maintenance, spraying, Equipment maintenance, runway/taxi area inspection 12 2023 Budget and Capital Program Presentation on Draft 2023 Budget Budget Review Advisory Committee Meeting Monday July 18,. 2022 Prepared, By: Ken Killgore Administrative Services Director/CFO i 2023 Budget and Capital Program ::;Summary of General Fund Budget. o Enterprise and Other Funds. o Capital Improvement Program r%Property Values and Millage Other Considerations. N Draft FY20'23 General Fund Budget Versus, Amended FY2022 Budget $ 530.,685 Personnel Costs 243,,817 Operating Expenditures 75,861 Capital Spending (392,708). Transfers to Other Funds $ 457,655 Increase in Budget — 3.18% 3 Draft FY2023 General Fund Budget Personnel Up $530,685 o Health Insurance At a 5% Increase. o All Personnel Co st at Current Pay Rates. (Negotiations Are Underway.) o Adding Six Full-time Positions. o Adding One Part-time Position. o Deleting One -Part-time Position Draft, FY2023'General Fund. Budget Personnel Additions/Deletions o Six Full-time Additions, Assistant City Manager Human Resources Assistant Three Police Officers Construction Specialist +One Part-time Mechanic o -One Part-time City Clerk Clerical Asst. 5 Draft FY2023 General Fund Budget Operating and Interfund Transfers c3 Operating Up $243,817 Due To: $107,272 in MIS for P/W Complex and Software to Counter Cyber Threats. $1311163 in P/W for Complex ($76K Electric and $57K Rent). o Capital U-p$75,861 From Parks Equipment. o $358,962 Decrease in Fund Transfers Due to 2022 Transfers for Yacht Club Seawall. A Draft FY2023 General Fund Bud -get Revenue Assumptions * Property Tax At a Millage of 2.8658 (6.8% Above Rolled -Back) to Balance Revenue to Expenditures. o Franchise Fees and Utility Taxes Looking to be $131,672 or 9.3% Above This Year's Budget. o State Revenues - $6931893 or 22.3% Above This Year's Budget, Due to Higher Half Cent Sales Tax and State Revenue Sharing. Using 3.5% for 2023. o 32.7% of Property Tax, 10.7% of Franchise Fees, 21.8% of Utility Taxes and 26.2% of State Revenues Equals 91.4% of Total Revenues. Draft FY2023 Enterprise Funds: Golf Course Enjoying Good Year. 2023 Budget Assumes This Continues. Long-term Forecast Adjusted Down 15% And Still Able to Cover Expenses. o Same $30,000 for Restaurant Lease. o Same $106,135 for Airport Rent. o $361209 Principal and Interest on $700,,000 Building Fund Loan. o $35,000 toward General Fund Loans. o Expecting Sixth Year on Golf Carts But Will Be Ordered in 2023 for Delivery in 2024. i Draft FY2023 Enterprise Funds: Airport o Property Rental Revenue Covering 0:)erating Cost and Loan Payments to DST Func.. o Loans From Discretionary Sales Tax Fund: Hangar A $285,000 - $253,172 By 9/30/22. Hangar B $267,511 - $249,575 By 9/30/22. o Grant Matching From DST Fund: $579J.273 in 2023 For Square Hangars and Half of Rehabilitation of Runway 05-23. $1,305,258 Over the Following Four Years For Rest of Runway 05-23, Taxiway Alpha Apron, Taxiway Golf, Shade Hangar and Runway 13-31. 9 Draft FY2023 Enterprise Funds: Building " Permit Revenue Continues at High Levels And Above Budget. J Covering Personnel and Operational Cost. Adding Plans Examiner -and Permitting Technician in Event They Can Be Hired. rJ Expecting $36,,209 Principal and Interest Payment on Golf Course Loans: $700,000 Loan Will Be $5531963 By 9/30/22. $559,684 Loan To Be Paid After the $700,000. 10 Draft FY2023 Special Revenue Funds o American Rescue Plan Act Fund: Promised Funding Totally Received. Allocated to Gardenia Ditch., Schumann Drive, Concha Dam, Employee Retention Payments and Road Improvements. Must Be Obligated by December 31, 2024 and Totally Spent by December 31. 2026. Improvement Projects Geed Plans and Permitting Which Require Some Time. 11 Draft FY2023 Special Revenue Funds o Local Option Gas Tax: Collections 3.03% Above Same Months of Last Year. Projecting 3% for Future Years. Road Improvements Are Pending Update to Road Assessment Study. Providing $250,000 Annually for Reconstruction. Providing $600,000 Annually for Repaving. o Providing $75,000 Annually for Sidewalks. Will Make Final Payment of $1221174 on Bank Notes December 11 2022. 12 Draft FY2023 Special Revenue Funds o Discretionary Sales Tax: Collections Up 20.5%. Using Same as Last Year for Rest of This Year, Then 3%. Funding for: oMIS Infrastructure. oPolice Vehicles and Equipment. oRoads Division Heavy Equipment. oEmergency Generator & New A/C Units oStormwater Bulldozer/Infrastructure. oMatching Funds for FAA and FDOT Grants. 13 Draft FY2023 Special Revenue Funds: o Riverfront CRA Fund: Operating Expenditures: Audit Fees, Administration, Landscaping, Waterfront Renovations, Other Facility Maintenance, and Submerged Land Leases. oTravel and Education Cost, Fee, Association Dues and Special Events. Kiosk Signs in 2023. Legal Ads, State Landfill Fee, Riverfront Event Space in 2025, 14 Draft FY2023 Special Revenue Funds: o Recreation Impact Fee Fund: Unspecified Improvements ($5K per Zone). Swing/Bench Park at Harbor Lights is Scheduled for 22-23, Future Playground/Park Improvements: 023-24 Creative Playground. 024-25 Bryant Court Park. ^25-26 Hardee Park and Schumann Park. 26-27 Community Center and Friendship Park. 27-28 Riverview Park. 15 Draft FY2023 Special Revenue Funds: � Stormwater Utility Fund: Added Inspector; Cut Two Maint. Workers. Replacing Crew Truck. Scheduled Improvement Projects: .-DAeration Fountain at Cownie Pond. :�Stonecrop Drainage Phase II and Canal Restoration with Grant and DST Fund Match. ,Tulip Road Crossing, Bayfront Road Crossing and Ocean Cove with DST Funding. ;Gardenia Ditch, Schumann Drive and Concha Dam with American Rescue Plan Funding. 16 Draft FY2023 Special Revenue Funds: o Law Enforcement Forfeiture Fund: Used Only for Unbudgeted Items. Specific Items Need City Council Approval. Current Balance is $52,692, o Parking In Lieu Of Fund: Current Balance is $871466. Expecting $97,665 Year End 2022,13alance, 17 Draft FY2023 Trust Fund o Cemetery Trust Fund: Y2of Sales on Operations and Maintenance: oAllocation for Grounds Improvements. Replacement of Chain Link Fencing. oReplacement of Mower. Y2of Sales Expendable on Expansions or Cost Incidental to Adding Future Sites: oFunds Columbarium Niches in FY 24-25. Looking at Market Rate Adjustment. IN Draft FY2023 Debt Service o Stormwater Utility Note final Payment,by DST Fund Was Made in May 2022, �J Paving Improvement Note Final Payment by Local Option Gas Tax Fundis Due on December 11 20220 60 Month Lease Purchase of Police Camera System to Mature on May 2025. 60 Month Lease Purchase of Required Police VxRail Security System Software. 19 Capital Improvement Program o $55.1 Million Over 6 Years. $203 Million Next Fiscal Year. o Largest Items for Next Fiscal Year: $11460,586 Stonecrop Drainage. $11,5001000 Canal Restoration. $110001000 Square Hangars. $1,585,455 Runway 05-23 (1st of 2 Years). o $141265,631 to be Funded by Grants. 20 Property Values and Millage: Certified Taxable Values o Total Certified Taxable Property Values Increased $232,012,542 or 14.64% Above 2022. Additions Account for $47,981,095 or 3.03% of the Increase. Reassessments Account for $184,031,447 or 11.61% of the Increase. Rolled -Back is 2.6834. Used 2.8658 for Draft Budget to Avoid Using $318,134 of Reserves. n Last Year's 3.0043 Millage Would Add $241,566 More Revenue Than the 2.8658 Millage. 21 Different MiHages & Affecting Factors Millage Tax Revenues DR420 Rolled Equal to Same As Last Year Back Expense Last Year 3.0043 2.6834 0.00% 2.8658 6.80% 3.0043 $4,621,435 Incremental Difference Added Revenues Factors Affectinq Added Revenues: From Additions From Reassessments From Millage Change From DR422 Final Adjustment in 2022* Added Revenues $4,680,267 $ 58,832 $ 58,832 $ 123,602 474,077 (488,543) (50,304) $ 58,832 $4,998,401 $ 3187134 $ 376,966 $ 132,004 506,301 (210,855) (50,484) $ 376,966 $5,239,967 $ 241,566 $ 618,532 $ 138,384 530,770 (50,622) $ 618,532 11.96% * We budgeted Tax Revenues at $4,621,435 in 2022 based on the DR-420 Certified Tax Roll of $1, 585, 849,128. Tax Assessor issued the DR-422 Final Tax Roll for $1, 584, 816, 281, a $1,032,847 reduction of (.15%). We may only receive $4,573,792 vs. the $4,621,435 in 2022, a $47,643 difference. This reduces 2022 by $47,643, plus the change due to the millage. 22 Property Values and Millage: Taxable Value Additions Dollar Value of Tax Roll Additions: 2022 4709811P095 2021 321716,715 2016 25,76,31700 2020 33,685,698 2015 25,492,245 2019 23,351,814 2014 1914914,805 2018 151998,366 2013 9,435,090- 2017 35,49511704 2012 71462,986 Additions Yield in 2023: $123,602 at 2.6834., $132,004 at 2.8658 and $138,384 at 3.0043. 23 Property Values and Millage: 3.0043 in 2022 Versus 2.8658 and 3.0043 1. 03% On Homestead: 10% On Others: 3.0043 2.8658 3.0043 3.0043 2.8658 3.0043 ASSESSED VALUES $200,000 $206,000 $206,000 $200,000 $220,000 $220,000 TAXABLE VALUES $150,000 $156,000 $156,000 $200,000 $220,000 $220,000 TAXES $451 $447 $469 $601 $630 $661 CHANGE ............ ....... ................... ($4) --........ ......,...........I-1.1"... $18 ....... ..................................................,.....,.............................................................. $29 $60 ASSESSED VALUES $250,000 $2571500 $2571500 $250,000 $275,000 $275,000 TAXABLE VALUES $200,000 $207,500 $207,500 $250,000 $275,000 $275,000 TAXES $601 $595 $624 $751 $788 $826 CHANGE ($6) $23 -1-1.11-1111--........... ............................................................ ..................... ....... -1-11-11... ...ASSESSED VALUES $300,000 $309,000 $3091000 TAXABLE VALUES $250,000 $259,000 $259,000 TAXES $751 $742 $778 CHANGE $37 $75 ................. $3001000 $330.1000 $330,000 $300,000 $330,000 $330,000 $901 $946 $991 $45 $90 24 Millage Setting 16 Year History At or Below Rolled -Back 11 Years - 68.8% of the Time (22% Lower Than 2015 and Just 2% Above 2020) 25 Other Considerations �Labor Agreements Not Yet Negotiated. Adding Six Positions in General Fund. Cutting Two Positions in Stormwater, Prices Continue to Increase. o How Long Will Current High Revenue Levels Continue? o Setting Proposed Millage for the Trim Notices at 3.0043 Will Be Advertised as an 11.96% Tax Increase . 26