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Home My WebLink About05111998 City of Sebastian 1225 MAIN STRE~=T ~ SEBASTIAN, FLORIDA 32958 TELEPHONE (561) 589-5330 ~ FAX (561) 589-5570 MINUTES SEBASTIAN CITY COUNCIL SPECIAL MEETING MONDAY, MAY 11, 1998 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA DRAFT Mayor Sullivan called the Special Meeting to order at 7:00 p.m. The Pledge of Allegiance was recited. ROL~CALL ~i~y Council Present; Mayor Ruth Sullivan Vice Mayor Martha Wininger Mr. Chuck Neuberger Mr. Lany Paul CiW Council Absent: Mrs. Louise Cartwright (excused) Staff]~re~ent: City Manager, Thomas Frame City Clerk, Kathryn O'Halloran Public Works Director, Pat Brennan City Engineer, Mart. ha Campbell Finance Director, Janet Isman Deputy City Clerk, Sally Maio Special City Council Meeting May 11, 1998 Page Two 4. ~PECIAL MI~TING ITEMS 98.102 A. Paving Plogl'am Status Report and Recommer~dali9n~ (Public Works Director Transmittal 5/5/98. PaYing Program Repo~ Pr~j~sl~ Distributed Under Separate Cover) The City Manager gave a brief presentation on the proposed paving program which will include drainage and swale work, obtaining a bank loan and obligating a portion of local option gas tax for 15 years for paving, and using discretionary sales tax revenues for drainage improvements. He noted that only those roads designated "poor" or "immediate paving needs" will be able to be done at this time at a cost of $5.3 million; and said Council will have to look at other financing alternatives for roads designated "fair" or "near term needs." The City Engineer gave an in-depth presentation on the Paving Program; said she was requesting review and conceptual approval of the program, and expeditious approval for Barber Street paving; cited that of 140 miles of city roads, 46 are "good", 44 are "fair" and 50 are "poor"; explained the need for drainage improvements for certain roads; and discussed estimated costs, scheduling, and financing options. In conclusion, she recommended that Council approve 1) the finance concept for immediate needs; 2) immediate work on Barber Street; 3) request for proposal for loan; 4) detailed paving plan presentation or workshop; and 5) a discussion of unmet needs at a future workshop. The City Manager discussed financing alternatives for near term needs such as a utility tax or assessment program, which, he said will have to looked at in the near future. Staff members responded to questions from Council relative to percentage of fimds earmarked for the program, progress on Dempsey/Vocelle drainage, TAPE I - SIDE II (7:50 p.m.) extending Rangers contract for Barber Street paving, the phasing program which coincides with Indian River County's water expansion phases, changing incorrect reference to CR 5 I0 as Roseland Road to CR 505, the proposed drainage project for Schumann Drive, and current uses &gas tax revenues. Tut Connelly, 149 Kildare Drive, Sebastian, questioned the need to pave Barber at this time and whether there were alternatives to the stormwater park. Staffresponded that Barber is ~ major collector for the City, and it is extremely dangerous at this time; and again explained meeting with St. Johns officials about alternatives to the defunct stormwater park plan. The City Manager said he encouraged formation of a drainage advisory committee. MOTION by Paul/Wininger I move to conceptually approve the financing plan to accomplish the immediate paving needs and to direct staffto begin solicitation of bids from financial institutions for this purpose. Move to direct staff to research new revenue streams to finance improvement to the fair status roads. 2 Special City Council Meeting May 11, 1998 Page Three DI AFT ROLL CALL: Mrs. Cartwright Mr. Neuberger Mr. Paul Mrs. Sullivan Mrs. Wininger -absent -de -de MOTION CARRIED 4-0 98.104 Pav~lg Barber Street from Cg,,512 to Schumann Drive (Euhlic Works Director TransmittaLSI5/98L Map) Discussion took place on Indian River County's proposal to four lane Barber Street in the future. The City Manager said Council might want to take a position on this proposal and suggested that perhaps three lanes would might be a better idea. TAPE II - SIDE I (8:37 p.m.) Discussion took place on not bidding this project. Staffnoted that they would like to see this project completed as soon as possible, and extending the current Ranger contract would allow them to do this since they need only two weeks notice. MOTION by Paul I would like to make a motion that we accept item B on the meeting item. Tut Connelly, 149 Kildare Drive, Sebastian, said it was important to move water off Barber Street. The City Manager said staff will look at moving areas of trapped water. Mr. Neuberger seconded the motion at this time. Mayor Sullivan asked Mr. Paul if it was his intent to approve the item as recommended by staff and Mr. Paul concurred. Staff recommendation was as follows: "Move to approve: Use of available funds to: 1. Authorize the use of currently held unexpended discretionary sales tax funding within the General Fund to be reimbursed by loan proceeds from the paving program. 2. Issue a purchase order to Asphalt Recycling, Inc. for a unit price of $2.50 per square yard (23,173 s.y. estimated) and $1.08 per gallon ofoil (23,173 gal. estimated) 3. Extend the asphalt contract with Ranger Construction, Inc. for a unit price of $33 per ton of S-1 and S-3 asphalt (5,000 tons) and 4. Authorize Indian River County Department of Public Works, Traffic Engineering to line stripe Barber Street with thermoplastics for $15,240." Special City Council Meeting May 11, 1998 Page Four ROLL CALL: Mr. Nenberger Mr. Paul Mrs. Sullivan Mrs. Wininger Mrs. Can'wright -~e -~e -~e - absent MOTION CARRIED 4-0 Mayor Sullivan called recess at 8:57 p.m. and reconvened the meeting at 9:05 p.m. All members present at roll call were present when the meeting reconvened. Vice Mayor Wininger complimented the Public Works Director and City Engineer on the Paving Program report. 98.097 Adopt R~.olution_No. R-98-19 Approving Capital. lmprovemen[ Budget for Fy 1998 through 2002 with Carry-Over Projects from FY 1997_(,F~nance Director Transmittal, R-98-19, Narrative, Capitg!_ [tnilrovement Budget was Distributed Prevjg~l~Ix Under Sep~lrate Cover) A RF30~ON OF THE (21TY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING A CAPITAL BU1X~ET FOR FISCAL YEAR 1997-1998 AND A ~ YEAR CAPITAL IMPROVEMENT PROGRAM FOR THE CITY OF SEBASTIAN FOR FISCAL YEARS 19982002, WITH PROJECTS CARRIED OVER FROM FISCAL YEAR 1997; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR SEVERABiLITY; AND PROVIDING FOR AN EFFECTIVE DATE. The City Manager read Resolution No. R-98-19 by title, and the Finance Director gave a presentation on the proposed capital improvement budget. Discussion followed on moving Golf Course cart paths up to FY 99; the need to obtain future grants for airport improvements; developing industrial property at the airport; the need for Barber/Schumann signalization; removal of $1,920,000 pledged to future years for a subsequent phase in line item SWMS-005 Dempsey/Vocelle; Schumann and Blossom Drive drainage; proposal to seek CDBG grant for Louisiana Avenue; program for stormwater improvements; TAPE II - SIDE II (9:36 p.m.) City Hall windows; ad removal of $2,500 for improvements to the Council dais. Shirley Kilkelly, 950 Franciscan Avenue, Sebastian, addressed Council on the proposed tree shade house. Vice Mayor Wininger objected to the shade house based on the fact that she was told there was no plan for use of the trees. Mayor Sullivan also objected to funding it. Following a lengthy discussion, Mr. Paul moved to table the matter until a plan comes forward, however, the City Manager recommended Council leave the funding in the budget with a caveat that staffwork with the Tree Advisory Board on a plan for the trees and bring back a report to council before funds are expended. Council concurred and Mr. Paul withdrew his motion. 4 Special City Council Meeting May 11, 1998 Page Five $90,250 budgeted for a Public Works compound office building was removed. At this time, Mr. Paul started a motion to approve the rcs_olution, however, Mr. Neuberger had further questions regarding the green building at Barber Street. In response to Mr. Neuberger, the City Manager said he had read that Sebastian had been approved for the $100,000 grant for its renovation. Mayor Sullivan asked Mr. Paul if his motion still held, he said he had started to approve the Resolution, the City Clerk stated for "Resolution R-98-19 adopt capitol 5 year improvement" and Mr. Paul completed it "for capital improvement for fiscal years 1998 through 2002 with carryover projects from fiscal year 97 as amended." Vice Mayor ~ininger secondeql the motion at this time. The Finance Director listed deleted items as follows: Project SWMS-005 - Dempsey/Vocelle Area Drainage Improvements - delete remaining $1.92 M Project 24-97 - DST012 - Council Chambers dais improvement - delete $2,500 Project 24-98 - DST002 - Tree Shade House - add caveat that project will not proceed until Council specifically approves it Project 23-FY-GT008 - delete $90,250 for compound office building ROLL CALL: Mr. Paul - aye Mrs. Sullivan - aye Mrs. Wininger - aye Mrs. Cartwright - absent Mr. Neuberger - aye MOTION CARRIED 5-0 5. Being no further business, Mayor Sullivan adjourned the Special Meeting at 10:15 p.m. Approved at the ,1998, Regular City Council Meeting. Ruth Sullivan Mayor Kathryn M. O'Halloran, CMC/AAE City Clerk ACT]ON LIS~ THE FOLLOWING IS A LIST OF ACTIONS TAKEN AND/OR DIRECTIONS GIVEN AT THE 5/11/98 SPECIAL MEETING All Follow-up Correspondence should be copied to the file and any file to go in the vault should have its backup material put in chronological order and placed in clips within the file City Manager, City Clerk and City Attorney get a full set of draft minutes, therefore, they do not need copies of minutes pages for items relating to their positions 98.102 Paving Program Status Report and Recommendations - approved in accordance with recommendation copy minutes to file, PW/Eng, Finance / file pending credenza 98.104 t~aving Barber Street from CR512 to Schumann Drive - approved in accordance with recommendation create separate file copy minutes to file, PW/Eng, Finance t~ --ffattet~t'~ file vault - FINANCE - 98 Bids/Purchases 98.097 Adopt Rqsolulion N0~ R-98-19 Approving Cap/~l Improvement Budget.for FY 1998 througla ~00._2. ~illl (~arry-Over Projects from F~ 199~ - adopted as revised sign, seal res - copy to file, counter, attorney, Finance obtain revised capital improvement budget from Janet blue back orig res w/copy of revised budget - file vault - 98 ORIG RES file backup in vault - FINANCE - Budget note its location w/green sheet labeled "R-98-19 - Capital Improvement Budget 1998-2002 - see FINANCE - Budget" update \wp-resh'-98 as to adopted date City of Sebastian 1225 MAIN STREL~F C-~'~B~:~'IAN' FLaRIn~ SPECIAL MEET~G MONDAY, ~Y 11, 1998 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MAY BE INSPECIED IN THE OFFICE OF THE CITY CLERK - 1225 MAIN STREET, SEBASTIAN, FLORIDA No public input is allowed at a Special Meeting unless approved by majority vote of City Council at the beginning of the Special Meeting (in accordance with R-97-21) CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL 4. SPECIAL MEETING ITEM~ 98.102 Paving Program Status Report and Recommendations (Public Works Director Transmittal 5/5/98, Paving Program Report Previously Distributed Under Separate Cover) 98.104 Paving Barber Street from CR512 to Schumann Drive (Public Works Director Transmittal 5/5/98, Map) 98.097 Adopt Resolution No. R-98-19 Approving Capital Improvement Budget for FY 1998'through 2002 with Carry-Over Projects from FY 1997 (Finance Director Transmittal, R-98-19, Capital Improveme.n.t Budget was Distributed Previously Under Separate Cover) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING A CAPITAL BUDGET FOR FISCAL YEAR 1997-1998 AND A 5 YEAR CAPITAL IMPROVEMENT PROGRAM FOR THE CITY OF SEBASTIAN FOR FISCAL YEARS 1998-2002, WITH PROJECTS CARRIED OVER FROM FISCAL YEAR 1997; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. 5. ADJOURN ANY PERSON WttO DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING (OR HEARING) WILL NEED A RECORD OF THE PROCEEDINGS AND MA Y NEED TO ENSURE THAT A VERBA TIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (286.010.5 F.S.) IN COMPLIANCE WITH THE AbIERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING ,~-IOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. Hearing Assistance Headphones are Available in the Council Chambers for all Government Meetings RegularMeeting- Wednesday, May 13, 1998 ~ 7pm o RegularMeeting - Wednesday, May 27, 1998 L~ 7pm DATE: TO: FROM: City of Sebastian 1225 MAIN STREET n SEBASTIAN, FLORIDA TELEPHONE (561)589-5330 ~ FA×(561) 589-5570 MEMORAND UM May 8, 1998 Mayor Sullivan, City Council Members, City Manager and City Attomey Katluyn M. O'Halloran City Clerk Items on 5/11/98 and 5/13/98 Agendas Previously Distributed Your agenda packets for 5/11/98 and 5/13/98 contain four agenda items for which reports were previously distributed by the City Manager. They will not be recopied in your agenda packet, however, these items also have new backup which is included in the agenda packet. Those items are listed below. If you have misplaced any of the. previously distributed reports, please inform us as soon as possible so that we may copy them for you prior to the meeting. May 11. 1998 Special Meeting 98.102 Paving Program Report. The City Manager distributed a bound Paving Program report on May 4, 1998. Please bring this report. Your 5/11/98 packet will include a transmittal and narrative of an overhead presentation that will be made. .- 98.097 ~_-98-19 - C.~jl:a] llI~proyement Budget. This backup was distributed in the April 22, 1998 agenda packet and the bound capital improvement budget was distributed under separate cover at that'time. Please bring the bound Capital Improvement Budget. The transmittal, narrative, and resolution will be included in your 5/13/98 agenda packet. May 13t 1998 Regular Meeting 98.107 False Alarm Ordinanc_~. The City Attorney disthbuted a draft at the May 6, 1998 meeting. Please bring this draft. The 5/13/98 agenda packet will include a new draft ordinance. 98.097 Police Dispatch Report. The City Manager distributed the Chief's bound Report on Police Dispatch on May 4, 1998 w/an attached memo. Please bring the bound report. A transmittal will be included in your 5/13/98 agenda packet. For the benefit of the public, a complete set of agenda backup will be available for review in this office. sam c~: Dept. Heads Pres~ ITEM NO. ROLL CALL Mrs. Cartwright Mr. Neuberger/~ Mr. Paul Mrs. Sullivan Mrs. Wininger ITEM NO. ~ ROLL CALL Mr. Neuberger ~ Mr. Paul Mrs. Sullivan Mrs. Cartwri~t. ITEM NO. ROLL CALL Mr. Paul Mrs. Sullivan Mrs. Wininger ~'~. Mr. Neuberger ITEM NO. ROLL CALL 4 Mrs. Sullivan Mrs. Wininger Mrs. Cartwright Mr. Neuberger Mr. Paul MOTION ?~//~(J SECOND SECOND /~-~ ~' .~ MOTION SECOND MOTION~ SECOND ITEM NO. ROLL CALL 5 Mrs. Wininger Mrs. Cartwfight Mr. Neuberger Mr. Paul Mrs. Sullivan MOTION SECOND Special City Council Meet/rig May ! I, 199g Page Two 98.102 2 City of Sebastian 1225 MAIN STREET 13 SEBASTIAN, FLORIDA 32958 TELEPHONE (561) 589-5330 n FAX (561) 589-5570 MINUTES SEBASTIAN CITY COUNCIL SPECIAL MEETING MONDAY, MAY 11, 1998 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA Mayor Sullivan called the Special Meeting to order at 7:00 p.m. The Pledge of Allegiance was recited. ]~OLL CALL City Council Present; Mayor Ruth Sullivan Vice Mayor Martha Wininger Mrs. Louise Cartwright Mr. Chuck Neuberger Mr. Larry Paul Staff Present; City Manager, Thomas Frame City Clerk, Kathryn O'Halloran Public Works Director, Pat Brennan City Engineer, Martha Campbell Deputy City Clerk, Sally Maio 98.097 31-36 Adopt Resolution No. R-98-19 Approving Capital Improvement Budget for FY 1998 through 2002 with Carry-Over Projects fi.om FY 1997 (Finance Director Transmittal, R-98-19, Narrative, Capital Improvement Budget was Distributed Previously Under Separate Cover) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING A CAPITAL BUDGET FOR HSCAL YEAR 199%1998 AND A 5 YEAR CAPITAL IMPROVEMENT PROGRAM FOR THE CITY OF SEBASTIAN FOR FISCAL YEARS 1998-2002, WITH PROJECTS CARRIED OVER FROM FISCAL YEAR 1997; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. I City of Sebastian 1225 MAIN STRI::ET g SEBASTIAN, FLORIDA SEBASTIAN CITY COUNCIL SPECIAL MEETING MONDAY, MAY 11, 1998 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK - 1225 MAIN STREET, SEBASTIAN, FLORIDA No public input is allowed at a Special Meeting unless approved by majorio' vote of CiO, Council at the beginning of the Special Meeting (in accordance with R-97-2D CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL SPECiAL MEETING ITEMS 98.102 1-26 98.104 27.29 98.097 31-36 Paving Program Status Report and Recommendations (Public Works Director Transmittal 5)5/98, Paving Program Report Previously Distributed Under Separate Cover) Paving Barber Street fi.om CR512 to Schumann Drive (Public Works Director Transmittal 5/5/98, Map) Adopt Resolution No. R-98-19 Approving Capital Improvement Budget for FY 1998 through'2002 with Carry-Over Projects from FY 1997 (Finance Director Transmittal, R-98-19, Narrative, Capital Improvement Budget was Distributed Previously Under Separate Cover) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTINO A CAPITAL BUDGET FOR FISCAL YEAR 1997-1998 AND A 5 YEAR CAPITAL IMPROVEMENT PROGRAM FOR THE CITY OF SEBASTIAN FOR FISCAL YEARS 1998-2002, WITH PROJECTS CARRIED OVER FROM FISCAL YEAR 1997; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. ADJOURN ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING (OR HFMRING) I47LL NEED A RECORD OF THE PROCF,CT)INGS AND MA Y NEED TO ENSURE THAT A VERBA TiM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTiMONY AND EVIDENCE UPON WHICH THE APPE, AL IS TO BE HEARD. (286. O105 F.S.) IN COMPLIANCE WITH THE AMERJCANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. Hearing Assistance Headphones are Available in the Council Chambers for all Government Meetings · RegularMeeting - Wednesday, May 13. 1998 (~ 7pm . RegularMeeting - Wednesday, May 27, 1998 (_~ 7pm I City of Sebastian 1225 MAIN STRE_=T ~ SEBASTIAN, FLORIDA 32958 SPECIAL MEETING MONDAY, MAY I1,1998 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL ,4GENDA 1TEg4S MAY BE INSPECTED IN THE OFFICE OF TI~ CITY CLERK. 1225 lvlAIN STREET. SEBASTIAN, FLORIDA No public input is allowed at a Special Meeting unless approved by majority vote of City Council at the beginning of the Special Meeting (in accordance with R-97-21) CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL 4. S. PECIAL MEETING ITEMS 98.102 1-26 Paving Program Status Report and Recommendations (Public Works Director Transmittal 5/5/98, Paving Program Report Previously Distribuled Under Separate Cover) 98.104 27-29 98.097 31-36 Paving Barber Street from CR512 to Schumann Drive (Public Works Director Transmittal 5/5/98, Map) Adopt Resolution No. R-98-19 Approving Capital Improvement Budget for FY 1998 through'2002 with Carry-Over Project~ fi-om FY 1997 (Finance Director Transmittal, R-98-19, Narrative, Capital Improvement Budget was Distributed Previously Under Separate Cover) A RESOLUTION OF THE CrTY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING A CAPITAL BUDGET FOR FISCAL YEAR 1997-1998 AND A $ YEAR CAPITAL IMPROVEMENT PROGRAM FOR THE CITY OF SEBASTIAN FOR FISCAL YEAR~ 1998-2002, WITH PROJECTS CARRIED OVER FROM FISCAL YEAR 1997; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT ttEREW~; PROVIDINO FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. 5. ADJOURN ANY PERSON WHO DECIDES TO APPEAL ANY DECISION,~ADE BY THE CITY COUNCIL WffH RESPECT TO ANY Ma4 TTER CONSIDERED AT Tills MEETING (OR HEARING) WILL NEED A RECORD OF THE PROCEEDINGS AND A lA Y NEED 717 ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE. WHICH RECORD EVCLUDES THE TESTIMONY AND EVIDENCE UPON ;~flCH THEAPP~4L IS TO BE HEARD, (286.0105 F.S.) IN COMPLIANCE WITH THE,4MERICANS WITH DISABILITIES ACT (ADA). ANYONE ;WtO NEEDS A SPECIAL ACCObIMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 5894330 AT EE4ST 48 HOURS 1N ADVANCE OF THIS MEETING. Heam'ng Assistance Headphone~ are Available tn the Council Chamber: fior ail Government Meetings Regular Meeting - Wednesday, May 13, 1998 (~ 7 pm · RegularJ,[eetlng- Wednesday, 3,fay 27, 1998 (~ 7pm I Subject: Paving Program Status Report and Recommendations Approved for Submittal by: Thomas Frame, City Manager Exhibits: EXPENDITURE REQUIRED: 0 City of Sebastian, Florida Agenda No. ¢~. i/}Z Department Origin: Public Works _ Patrick Brennan, Director//F~W~,~ Date Submitted: 5/5/98 For Agenda of: 5/11/98 AMOUNT BUDGETED: 0 APPROPRIATION REQUIRED: 0 SUlVlMARY This transmittal is to advise the Council on the status of the Paving Report that is nearing completion. Attached are the slides that will be presented during the council meeting. Part of the presentation will be to advise the council of the cost estimates to complete the paving program and to ask for their concurrence on the recommendations for financing the immediate needs. .. RECOMMENDED ACTION Move to conceptually approve the financing plan to accomplish the immediate paving needs and to direct staff to begin solicitation of bids from financial institutions for this purpose. Move to direct staff to research new revenue streams to finance improvements to the fair status roads. ~ 0 < ~ 0 0 < ~ Z < o ~ ~ I I I ('i) 0 ,< o 5-o ~ 0 o ~f ~ I I i I I / / In 0 i "1 '--I m I · I i I ~ m.~ o ~0 _<. 0 0 0 -0 0 o ~ 0 I i I I i I I I I I I I I I I I I I CiD of 8ebasti~zt 1225 MAIN STREET ~ SEBASTIAN, FLORIDA 32958 TELI~PHONE (561) 388-8203 ~ FAX (561) 58%5570 MEMORANDUM DATE: TO: FROM: May 4, 1998 The Honorable City Council Thomas W. Frame, City Manager SUBJECT: Report on Proposed Paving Program Attached, please find the report on the paving program proposed by staff to respond to an immediate problem of deteriorating pavement surfaces. As noted within the report, this plan addresses the immediate problem associated with the worst streets classified as poor relative to pavement surfaces. As noted within the report, there is a significant amount of swale grading planned to get the water off the pavement areas where such standing water has been over the edge of pavement. Approximately $3.3 million is the estimated paving costs with $2 million as the estimated drainage costs. The $3.3 million is proposed to be funded through financing of $300,000 of gas taxes over a period of 15 years. The drainage improvements are proposed to be funded through the use of discretionary sales tax. Other streets classified within a fair condition must be addressed within a relative short period of time and will have to be funded fi:om some other source of revenue. An ultimate determination needs to be made whether to consider the use of new revenue streams to finance improvements to the fair status roads or to seek use of assessments on a pay as you go plan. it is anticipated that the drainage costs of $1.6 million could be financed through the use discretionary sales tax, leaving approximately 2.3 million to be addressed by other revenue and finance methods. Staffis seeking your appr~Sval of the initial plan to finance and fund the drainage and paving improvements for the poor status streets and a directive from the Council to pursue alternatives methods for the Council's furore consideration in how to address the costs of the fair status roads. Cc: Patrick Brennan, Director of Public Works Martha Campbell, P.E., City Engineer Janet Isman, Director of Finance Executive Summary The Department of Public Works for the City of Sebastian developed a comprehensive pavement resurfacing program in 1997. The results of the study included developing an inventory of the roads and rated their condition. The purpose of the study was to develop a resurfacing program focused on resuffacing roads in poor condition and to improve the shoulder drainage on those roads. The resurfacing program identified that the City's total inventory of roads is 140 miles and that 50 miles were rated in poor condition. It was recommended that all of the poor roads be resurfaced immediately. The cost of resurfacing the 50 miles of poor road was estimated at $5.3M. An additional 44 miles will require resurfacing within ttu'ee to five years at~er the study at an additional cost of $3.9M for a total paving program cost of $9.2M. City Engineer, Martha S. Campbell, P.E. Director of Public Works, Patrick Brennan A Note from the Finance Director: There are a number of financing options open to the City for this paving program. The Capital Improvement Budget provides for a Gas-Tax secured loan for the asphalt construction portion of the project, and Discretionary Sales Tax funding of the right-of- way and drainage construction. There are numerous Municipal Bond Funds and Bank-qualified loans which wouM suit the size (approximately $3,304,900) and term (15 years) of the planned borrowing. Inquiries to various lenders have resulted in rates ranging from 3.25% to 5.5%, the lOwer interest rates being offered on variable and bond borrowings, with the higher rates being offered on fixed, bank-qualified borrowings. As the funds are not needed until actual construction begins, a determination can be made closer to that time as to how much debt can be financed on tite planned $300,000 of payments per year, and which financing vehicle will be the most economical and prudent for the City to pursue. The $300,000 in debt service per year will be secured by a pledge of our Gas Tax Revenues, which are approximately 1.5 ti~es the pledged amount, making this project more attractive to lenders. 77~e drainage construction portion of the project is estimated at 52,034,500 and is planned to be financed by use of Discretionaw Sales Tax receipts, hr the event planned cas]VIows for all Discretionaw Sales Tar projects are processed in the years as budgeted, there may be a temporal' shortfall in revenues to pay for these projects. The Capital Improvement Budget provides for a temporaw loan fi'om GeJteral Fund prior- years' accumulated balances, to be paid back with interest as the Sales Tax receipts come in. Finance Direc:oc, Janet £sma~, CPA I TABLE OF CONTENTS SECTION PAGE I. BACKGROUND ............................................................................................ II. PLANN~G PHASE ...................................................................................... 3 A. Road Rating Survey ......................................................................... 4 B. Roads Recommended for Resurfacing ............................................ 5 C. Preparation for Resurfacing ............................................................. 6 1. Roads .......................................................................................... 6 2. Milling ....................................................................................... 8 3. Overlays & Leveling Course ..................................................... 8 4. Drainage ..................................................................................... 8 D. Estimating Budget Costs .................................................................. 9 III. PROCUREMENT PHASE .............................................................................. 12 A. Technical Specifications ................................................................ 12 B. Contracts ........................................................................................ 12 C. Procurement Schedule ................................................................... 13 IV. EVlPLE~ATION PHASE ..................................................................... 15 V. CONCLUSION ............................................................................................. 17 LIST OF IrlGLrRES Figure 1 - City of Sebastian, Paving History ........................................................... 2 Fi=mare 2 - Map of Resurfacing Program by Phase .................................................. 7 Fi=mare 3 - Road Shoulders and Drainage ............................................................... 10 Figure 4 - Paving Program Schedule ..................................................................... 16 LiST OF T.-LBLES Table i - Road Rating Summary. ............................................................................. 5 Table 2 - Budget Estimate for Paving Program ..................................................... 11 Table 3 - Long Range Paving Budget Estimate ................ · ..................................... 1 I Table 4 - Procurement Contract Schedule ............................................................. 14 APPENDIX A - City of Sebastian. Road Inventory .~WPENT)[X B - Resurfacing List By Phase F:",PVVO RKS'~PAVING',,paving_rpt.dot. I I ! The. Depamnent of Publ/c Works Paving Program I FY 1997/1998 The City of Sebastian maintains approximately 140 miles of paved roads. A majority of the roads were constructed in the 1960's to 1970's, approximately 30 and 40 years ago, by General Development Corporation (GDC). The road sections are typically 20 feet wide with no curbs and gutters. Most road drainage is handled by roadside swales that drain into ditches and canals. GDC construction practices were to typically use 6 inches of soil cement base under an asphalt surface that has been observed to vary between 1/4 to 1 inch thick. The poor construction practices used by GDC coupled with inadequate maintenance over the years has resulted in significant maintenance problems. The volume of repair work to be done is overwhelming the department's patching crew, with an estimated two month backlog of work and the number of complaints regarding road condition is continuing to rise to an all-time high. A significant change in the maintenance approach is necessary to catch up with the workload and get ahead of the situation. In past years, resources allocated to road maintenance has been sporadic. Also, the 'mount of financial resources allocated to road maintenance was insufficient to keep up with the preventative maintenance needs of the roads. Only thirty six (36) miles of road have been paved since 1989, less than one fourth of the City's total road inventory. Typically, roads should be resurfaced on a ten to fifteen year cycle depe./ding upon a variety of factors. Sebastian should be paving a minimum of ten miles per year to maintain good road surfaces. Figure 1 illustrates the discrepancy bet~veen the actual amount of resurfacing performed in Sebastian versus the recommended number of miles that should have been performed. Because there were insufficient funds dedicated to resurfacing in past years. the number of repairs reauired are increasing. Unfortunately, the amount resources allocated to pavement repairs has remained fairtv constant over this F:",F:WORKS'~PAVING',paving_rpt,dot, 0-t128.. 98 Sal!IAI ! ! i i I i I i I I I i I I I I I I i I I Department of Public Works Paving Program same period. With the rate of deterioration increasing and the rate of maintenance constant, it is evident that drastic measures to catch up with deficit maintenance is warranted. Without a road resurfacing program, the department relies heavily on patching. Unfortunately, the cost of patching roads is si~m'fificantly higher than that of resurfacing. Costs for patching is estimated between $120.00 and $160.00 per ton of asphalt applied, as compared to the cost of overlays which range between $25 to $33 per ton of asphalt applied. The reason for the large discrepancy is due to labor costs. Patching requires a significant amount of labor for each ton of asphalt applied to the road. It is time consuming. The end product can be structurally sotmd but it is less aesthetic than an overlay. Therefore, the City's goal to pave is more cost effective and will minimize patching. With a new overlay program in place, the mount of money spent patching roads will decrease as the overall road infrastructure improves. As the road inventory improves, then it would be expected that citizen satisfaction will also improve and the number of complaints related to road surface will drop significantly. This report outlines a plan for road maintenance and resource allocation that, if followed, will substantially bring the level of road service to a standard that will be satisfactory to the public and will be within the Department's capability to maintain. Before emS'arking upon a substantial investment in the road infrastructure, extensive planning is required to determine the size and severity of the problems that exist and to analyze how each problem should be solved. The following sections outline the planning process that was developed and continues as the paving program progresses. The first step included the development of a complete inventory, of the roads in the City. Each road was ~ven a rating based upon the quality and condition of the road. Other pans of the planning phase included a determination of the level of repairs that were necessar,; to those roads that were rated poor. The amount of asphalt tons required were estimated and the associated costs were computed to determine the budget. Also, a schedule of the whole paving pro,am was developed. The schedule will take into F:'.F NORK..,~PAVING,pav ng_rpt.dot, 0z/28, a8 Department of Public Works Paving Program account the water main installation program that is underway. At the completion of the planning phase, the paving program may move into the procurement phase and finally the implementation phase. Road Rating Survey. A road rating survey was conducted during the summer/fall of 1997. Each road was inspected, measured and rated. The inspector a former road superintendent from South Florida, is highly experienced in roadway maintenance. He volunteered his time to survey and rate all of the roads in the City of Sebastian. All of the ratings were conducted by this individual which made the resulting survey as objective as possible for a task that is inherently subjective. Over a period of 60 days all of the roads were surveyed. The road rater developed six different levels of road classification in which to deter- mine the mount of service that would be required on each road. The roads were divided into the following classifications. A brief definition follows the classification titles. Good. Roads that have been paved within the last 10 years and are holding up well. They are in good condition and can be expected to not require paving for several years or more. Fair (3), Fair (2) and Fair (1). Fair roads rated as one, two or three have been grouped together for the maintenance program. Road is in fair condition, but has a limited expected life. Maintenance should occur in the near term, that is, in a 3 to 5 year time period. Poor. Road is in bad condition. It is pot_holed and/or cracked mad has significant patches. Base may be in bad condition, indicating more significant repair than resurfacing may need to be addressed. Immediate attention is indicated. Dirt. Road does not have an asphalt surface. It is graded road base such as coquina rock or lime rock. Additional work will be required to level and compact the road base and apply more material, if necessary. The complete inventory of roads is attached to this report in Appendix A. The following table summarizes the rates for each of the roads in the inventory: ~- PWC;RK ',P V ', I t -2 S A ING pav'ng_rpt.do'. 04/28,98 Department of Public Works Paving Program "~ '.~'5"::'. .Good 45,66 Fair (Total) 44 · oo '.4, Dirt " .... 0.20 Table I: Road Rating Summary Roads Recommended for Resnrfacing. Only those roads rated as "Dirt" or "Poor" will be considered as candi- date for immediate resurfacing. As shown in Table 1 there are a little over 50 miles of roads that fall within these two categories. Each of these roads were reviewed to determine the extent of work that would be required prior to resurfacing. This was necessary in order to: 1)... determine what work items would be required for each road, and 2) estimate the cost for repairing each of the roads. Once these were better defined and quantified, then an overall budget for the program could be estimated. For planning and implementation purposes, the roads to be resurfaced were categorized into three separate areas of the City: 1) Phase I - South of CRS12 and East of Barber Street, and East ot'USl, 2) Phase II - North of CRS12, and 3) Phase III - South of CRS12 and West of Barber Street. F :'.PWC RKS'~P AVING',paving_rpt.dct, 0.4./28198 5 Department of Public Works Paving Program These areas were purposefully designed to correlate with the water main installation phases of Indian River County's Water Service Installation Program. Following the water main installation schedule will save the roads fi.om being cut or damaged during water main installation. Phase I water main service is complete, therefore Phase I paving may move forward immediately. Later phases will be coordinated with the installation of the water mains with the exception of the Phase IH paving area. The water mains for this area are scheduled beyond the year 2000 and the roads cannot wait until then to be repaired. Therefore, Phase 111 paving will precede Phase ri paving. The coordination of the schedule is detailed in the Section IV Implementation. A color coded road map has been prepared that shows the rating for each of the city's roads. Each street is color coded demonstrating its rating. Phases for resurfacing include; Phase I is East of Barber Street, Phase I1 is North of CR-512, and Phase I11 is West of Barber Street. The map is shown as Figure 2 - Resurfacing Program by Phase. A list of the poor roads in each phase can be found in Appendix B. C. Preparation for Resurfaeing. The purpose of this section is to outline and plan the specific work items that will be contracted under the overlay program. Both road work and drainage items are anticipated. 1. Roads. Each road will require a certain amount of preparation prior to resurfacing. It is of utmost importance to the life of the new asphalt road to have a clean, stabilized surface upon which to place asphalt. A sound base is required as well. Areas that have evidence of deter/oration due to standing water should be reviewed and given additional consideration. Road preparation will consist of the following tasks: · Edging. The existing edge of the pavement must be clear and clean from grass and debris. Procedures for cleating the edge consist of grading or excavating overgrowth, exposing the edge of the ori~nal pavement. Brooming off the loose material. Herbicide application if there is vegetation ~owth through the base. · Crack Sealing. Cracks that have formed in the roadxvay surface should be sealed if they have greater than I inch width. Herbicide is FSPWORKS'~PAVlNG\paving_rpt.doL 04/28,98 l~'xistin~' ~av~ing Conditions ~ Figure 2 - 5~ap of Resurfacing Program Department of Public Works Paving Program applied if there is vegetation growth. Sealants will repair the crack and give a smooth surface upon which new asphalt overtav can be applied. Patches. Potholes and broken asphalt must be repaired if they are 3 inches in depth or greater. Imperfections less than 3 inches can be smoothed out with an application of a leveling course of asphalt prior to the overlay. Some areas that have asphalt peeled away, can be scraped off with a motor grader to the original base and a leveling course applied. Only those potholes greater than 3 inches deep will require more attention than a leveling course. In-house labor will supplement the contractor as much as possible. Spraying. Areas where grass and other vegetation are growing from beneath the paved surface will require herbicide spraying prior to asphalt application. Brooming. The road surface must be clean and dry prior to new asphalt application. 2. Milling. Milling is the process in which the top 8 inches of asphalt and mad base are ground and mixed together. Oil is added to the mixture and it is reapplied as new base. Once the new base is graded, an asphalt overlay can be applied. Milling is only proposed for roads that meet the following conditions: a) the existing condition of the road is extremely deteriorated and there is substantial indication of base failure, and b) the traffic volumes and service level of the road warrant the additional investment. one'road that meets this criteria is Barber Street south of CR512. 3. Overlays & Leveling Course. All roads shall be resurfaced with a minimum of 1 inch and up to 1 ¥~ inch overlay. DeFmdent upon the existing road surface, a leveling course may be applied prior to the overtav. Roads with rough surfaces, imperfections, or wheel ruts will be leveled prior to resurfacing. Most of the roads xvill require leveling. One half inch (F:) of asphalt over each lane was used to estimate the number of tons required for the level course. 4. Drainage. Roads tt~at have a history of drainage problems shall be reviewed to deter'mine what level of work needs to be done to eliminate standing water on the road surface. Many road failures are due to the lack or' roadway drainage. Clogged or collapsed pipes. F:',P NQRK,.,'PAVING,paving_~t dot 0a,'28,98 8 Department of Public Works Paving Program inadequate swales and lack of ditch maintenance contribute to road failure when the water cannot run off the pavement surface into a drainage facility. The following items will be inspected prior to resurfacing: · Culverts Under Roads. The condition of the pipes under the roads will be inspected. If it appears that the pipe is collapsed or the estimated life of the pipe is less than five years, the pipe should be replaced prior to paving. · Shoulders & Swales. The shoulders will be inspected to see what its relative elevation is with that of the road. If the shoulder is too high, then water will not be able to drain off of the road. Roads that have evidence of holding water due to high swales will be more closely scrutinized to determine if the seriousness of the water retainage warrants additional drainage work prior to resurfacing. The swales will only be improved to the end result of getting water off of the road. See Figure 3 which shows an example of where shoulders that are cut or deepened so that water may drain off of the road as opposed to no swale or minimal swale that will not allow water to drain fi.om the road. If time and resources are afforded, those areas should be regraded to an outfall, however, this would involve additional engineering, surveying, driveway regrading, etc. and will not be feasible to complete as part of this paving program. Because regrading the swales to nm to the outfall, including resetting driveway culverts, is "too extensive and is a long range problem, any effort to improve the swales will be only to remove the water off of the road rather than regrade swales to the ouffall. The drainage efforts expended under the paving program will only involve repairing failed pipes, cut shoulders to provide positive drainage off of the road, and, sod and/or seed ay4 mulch disturbed .~houlders. D. Estimating Budget Costs There are several work items associated with the paving program. estimates for these work items are itemize~t below: Cost · Asphalt Overlay. Tons of asphalt necessary, to level the road and overlay the road with I-!.'2 inches of asphalt. The tons of asphalt were multiplied by a budget estimate of 528 per ton for overlays and for F 5PWO RKS'~PAVING\paving_ .rpt.dct, 0-'-i28:~c8 I I I I I I I I I I I I I I I I I I Department of Public Works Paving Program leveling. This estimate was based upon information received for asphalt contracts in neighboring communities. · Milling. Milling consists of g'rinding the road base and asphalt together and reapplying the mixture as new base. This procedure costs $2.50 per square yard plus the cost ofoil. The estimates are based upon an existing milling contract with Seminole County. ROW EOP ROW ~ : ~'.<~/~'.,., ~- ~' . ~ · Cut Shouldem to ~ ; ~ Water Standing on Remove Water ~om ~ ~ Road Surface Road Surface T~ical Road Cross-Section ROW - ~ of Way EOP - Edg~ of Pa~ Figure 3 - Road Shoulders and Drainage Drainage. Drainage improvements consist of cutting the front slope of the swale to allow water to drain from the road. The budget for road drainage is $5.00 per lineal foot of shoulder. It was assumed that one half of the roads, would require shoulder work. Also, it was assumed that some portion"°f the pipes under the streets would require replacement. One sixth of streets would require a pipe to be r~laced at a cost of $15,000 per pipe. The estimates were based upon costs collected from similar work performed by Department of Public Works crews. Insr)ections. Irtspection se,wices are estimated at 236,000 per year, ~vith a one year contract and an option for a second year. For budget purposes, two years are estimated. The following table provides the overall budge*, estimate for the resurfacing and drainage corrections for those roads identified as poor and dirt. F :".FWC P, KS'PAVlNG',.paving_rpt.dct. 04t'28, 98 I0 Department of Public Works Paving Program Poor & Dirt Road~'- 50.8 miles Asphalt & Milling Inspection Services Contingency Drainage for Poor Roads - 25.4 miles Pipes Swale Contingency Total Poor Roads $2,829,900 $75,000 $4O0,000 Total Paving $3,3O4,900 $$oo, ooo $1,341,100 $193,400 Total $2, o$4,$oo $~339,4og-' Table 2: Budget Estimate for Paving Poor Roads The road inventory identified roads in fair condition that require maintenance in the near term future. For future budgeting purposes, the budget estimate for resurfacing these roads are included below: ' "~' '""' ""'"'"' '"o~q:~','.,,. ::',,.,',,".:.": Co~t'.' ,.~,,:':.'" ,':', ','. ,~', , ........ :,.~.[.':'.:'?.~'"','.'U".'-.".':'";":!~:'.' .-?' ~.., .. Fair Roads -44 miles Asphalt & $2,296,000 Inspection Services Drainage $1,602,000 Total Fair $3,898, O00 Total Program Poor & Fair Table 3 - Near Term & Total Paving Budget Estimate $9,237,500 \\C O bllVlD E~AVOL I\PWO RKS\PAVIN G'¢aving_rpt.dot. 04/28i98 11 Department of Public Works Paving Program IlL PROCUREMENT PHASE The procurement phase consists of specification development, contract docu- ment preparation, bid solicitation, and contract award. This section will outline what contracts will be prepared. The schedule for completing this phase of the program is also presented in this section. Technical Specifications. Technical specifications will be prepared that consist of all road preparation, asphaltic concrete application, and drainage work. Specifications for the material and for the installation/construction will follow those defined in the Florida Department of Transportation Standard Specifications for Road and Bridge Construction. The following specific work items will be prepared as part of this technical specification: 1) Chemical Treatment of Road Surfaces and Edges 2) Asphaltic Concrete Paving a) Road Preparation; Edging, Brooming, Crack Sealing b) Level Course of Asphalt c) Overlay Course of Asphalt 3) Drainage Work (this may be accomplished in-house and/or with existing Annual Culvert Replacement Contract) a) Shoulder Dressing, b) Shoulder Regrading c) Culvert Pipe Replacement d) Seed & Mulch e) Sod Contracts. This section describes the types of contracts that will be an- ticipated as part of the paving program. The major contract will be for the road preparation and application of asphalt as described in A. above. The contractor shall be responsible for all tasks associated with prepar- ing the road for and the application of asphalt. Other contracts include milling and inspection services. Each of these contracts are discussed in greater detail below. 1) Road Preparation and Application of Type III Asphaltic Concrete. This unit price contract will be tbr road preparation and application of asphalt as defined in the technical specifications. A list of'roads and associate.3 mileaze to be resurfaced will be listed in the F:'.PWC RKS',.PAVlNG',paving_q:Ldot. 0.~, 2~; 12 Department of Public Works Paving Program contract. Each bidder shall submit unit price bids for tons of asphalt applied for overlays, tons of asphalt for leveling, patches, square yards of shoulder rework, for the estimated total amount of roads that are proposed for resurface. Therefore, after the bids are received, the quoted low bid pr/ce can be compared with the budget so that the number of roads to be resurfaced can be added or subtracted dependent upon the how the cost compares to the budget. One contract is anticipated for this type of work. 2) Spraying. A separate contract to chemically treat the roads for vegetation growth is anticipated. This item will be to treat the edges, cracks, or any other vegetative growth. It will be priced based upon square foot of application. Milling. Some roads may be candidate for milling where the base material has failed to such an extent that resuffacing will not be cost effective. A piggy-back with Seminole County's contract is planned because their contract specification is identical to the needs of Sebastian. 4) Inspection Services. Due to the magnitude of the project, a full time inspector is required to monitor the activities of the paving program, contractor, inspect the workmanship, monitor progress and schedule, and approve the payments. The inspector will be representing the City to make sure that the contractor works efficiently, within technical specifications, and to the plans. lie/she will coordinate all of the activities associated with the paving program. An ei~teen month contract with an inspector with an option of an additional twelve months is anticipated. 5) Road Drainage Improvements. Road drainage improvements will include pulling the shoulders and swales below the edge of pavement to provide positive drainage away from the paved surface. A contract with construction crews are necessary to meet the schedules and stay ahead of the paving contractor. Production requirements, i.e., volume of work necessitate contracts to supplement in-house labor. The contract w/Il include excavation, grading, and sod. C. Procurement Schedule Once the technical specifications and contract documents are ready, the bid package can be advertised. The procurement process is typically F:'. ,=WO RKS'~PAVI N G',paving_rpt.dot. 0,.1128198 13 I I I I I I I I I I I i i I I I I I Department of Public Works Paving Program three to four months depending upon the .type of procurement. Consultant or Contract Services contracts typically require the most amount of time to negotiate. Table 4 - Procurement Contract Schedule is a projected schedule of activities involved in the procurement process along with an anticipated date for those activities to occur. Contract Type Type III Asphaltic Concrete and Road Preparation Contract Notice of Invitation to Bid Pre-Bid Conference Bid Opening Technical Committee Review Recommendation to Council Award Notice to Proceed Duration Milling Contract Purchase Requisition Recommendation to Council Purchase Order Notice to Proceed Duration Road Drainage Improvements Notice of Invitation Bid Opening Recommendations to Council Notice to Proceed Inspection Set/;~es Contract Advertisement Interview Process Recommendation to Council Negotiations Award Tuble 4: Duration1 Projected Dates 7/1/98 7/15/98 8/3/98 8/4/98 8/19/98 9/18/98 9/19/98 75 days 5/30/98 7/1/98 7/15/98 7/29/98 60 days 6i14/98 7~7/98 7110/98 7/20~98 45 days 6i14/98 7..'! 0/98 7:25/98 S, 7/98 S, 29/98 Duration 75 davs Procurement Contract Sched:de F :',PWC RKS'~P AV1NG',paving_rpt.dct. 0.z,'28~98 14 Department of Public Works Paving Program IV~ IMPLEMENTATION PHASE This section of the report will be to provide as much information as is avail- able about which roads will be paved and the schedule that the work will be completed. Appendix B provides a complete list of roads that will be paved. They are divided into three phases. The boundaries of each of the phases mirror those that indian River County Utilities developed for the Water Main installation Program. Tiffs was purposefully done as a way to 1) schedule paving when it is most appropriate in relation to the water line installation schedule and 2) provide a more manageable size in which to supervise the paving program. Figure 4 provides the schedule for the implementation of this program. Phase I, has the greatest number of roads to be resurfaced. It is estimated that this phase will take 5-6 months to complete. It is projected that paving will begin in the late summer of 1998 and continue through the beginning of 1999. While Phase I is finishing, Phase 1211 may begin road preparation. Phase 1II will be started before Phase II because water lines in Phase II are scheduled to start in the summer of 1998 and Phase I/i is not scheduled for work until well after 1999. It projected to be completed in 34 months. Once Phase 1II is completed, the water lines in Phase II should be finished and paving may commence in that area. The whole paving program should take no longer that 18 months. F'" PWO RKS' PAV NG' paving_rDt.dot, 0,~/28/98 15 Department of Public Works Paving Program v. 'COi - LOSiON ':: :7 In summary, there are approximately 50 miles of road that require immediate resurfacing. The program is divided into three geographical areas: Phase I, Phase II, and Phase III. The 50 miles of poor roads are recommended for immediate resuffacing. These roads are projected to be completed within a two year period at a cost of $5.3 M. In the near-term, an additional 44 miles of fairs roads will need to be addressed. At today's cost, the fair roads will require an additional $3.9 M, for a total needs cost of $9.2 M. ..Funding is immediately available for the $5.3 M program through a 'combination of bank financing and discretionary sales tax. Financing may be easily obtained using $300,000 of gas tax annual revenue source dedicated as debt service. This revenue source will be dedicated over a fifteen year period to finance the $3.3 M for the acttial resuffacing program. The remaining $2.0 M required for drainage will be financed from discretionary sales tax revenue. Future resuffacing and drainage needs of $3.9 M is unfunded at this time for the remaining 44 miles of fair roads. Alternative sources of revenue will need to be reviewed and explored by city staff and council members. F:".PWC; RKS'~PAVING'~paving_rpt.det. 04/28~98 17 Appendix A City of Sebastian Road Inventory City of Sebastian Road'rnventory STREET NAME Abbott Lane Abeto Ter. Ablett Ter. Acacia Ave. Academy Ter. Acorn Ter. Adams St. Addie St Admiral Circle Aetna SI; Agnes St. Airport Dr. W. (CRS~i~'& end of dirt section) Airport Dr. W. (CR51/Q~to dirt section) Airport Dr,E. Alahambra Ave. Alamanda Ave, Alameda Ave. Albatrose Ter, Aldea Dr. Alexis St. (stub end) Arbor St. Arcadia Dr. Arch Ct. Ados St. Ash St. Aspen St" Athens Ct, (stub end) Atlantus Ter. (between Barber & Fairfield) Atlantus Ter.(between Croquet and Clearbrook) Autumn Ter. Avocado Ave. Azine Ter. Badger St. Bailey Dr. Ealboa St. Banyan St. Barber St. (Lake Dr. to 512) Barber St. (512 to Schumann Dr.) Bartaer St. (Pelican Is. to US1) Barber St. (Schumann to Pelican Island) Barker St. Bayfront Ter. (Laconia & Croquet) 0,1 0.2 0.3 0.1 0.1 0.1 0.1 0.1 0.1 0.4 0.6 0.2 0.2 0.1 0.1 0.4 0.5 0.'2 2.65 1 0.3 0.4 0.7 MILES RATING 0.2 Poor 0.2 Poor 0.3 Poor 0.1 Poor 0.2 Poor 0.1 Poor 0.1 Poor 0.4 Poor 0.4 Fair(2) 0.2 Fair(l) 0.1 Poor 0.1 Dirt 0.5 Good 0.15 Fair(2) 0.2 Fair(3) 0,2 Poor 0.1 .Fair(2) 0.5 Fair(l) 0.4 Fair(3) Fair(3) Fair(1 ) Fair(3) Good Poor Poor Fair(3) Fair(1 ) Good Fair(2) Poor Good Fair(3) Poor Fair(1 ) Fair(1 ) Fair(2) Poor IPoor - I Fair(l ) Fair(3) Poor I' PHASE 1 1 1 1 1 1 1 1 1 1 2 2 2 2 1 2 1 3 1 1 2 1 3 3 2 1 1 3 3 1 2 1 2 1 1 2 2 1 1 1 2 3 4/28/98 City of Sebastian Road Inventory STREET NAME Bayfmnt Ter. (Watercmst & George) Bayharbor Ter. (East, from Watercmst to George) Bayharbor Tar. (west) Beach Lane Beard Ave. Belfast Tar. (Dewitt & Cownie) Belfast Tar. (George & Barber) Belfast Tar. (west)(Coverbmok to Haverford) Betfast Ter~(Clearbmok & Cheltenham) Bencher St. Benedictine Ter. (Coverbmok to Clearbrook) Benedictine Ter,(George to Watemrest) .Benschop St. Bermuda Ave. (Everina St & Blossom Dr.) Bermuda Ave. {Roseland and Fulton Way) Betty Ave. Bevan Dr. Birtle Ct. (stub end) _Biscayne Ln. (Seaside to Englar) Biscayne Ln.(CR512 to Tulip) Blossom Dr, Bob Circle Braddock St, Breakwater (Haverford to Coverbmok) Breakwater Ter. (Cheltenham St & Clearbrook) Breakwater Tar. (Dewit & Cownie) Breakwater Tar. Barber to George Brisbane St, Bristol "- Brookedge Tar. (Barber & George) Bmokedge Ter. (Cheltenhan & Laconia) Bmokedge Tar. (Cownie & Dewitt) Bmoke,~'~e Tar. (Haverford to Coverbmok) Browning Tar. (Barber & George) Browning Tar. (Coverbrook to Havedord) Browning Tar. (Dewitt & Cownie) Bryant Ct. Byweod Ave. Cain St. Calomindin St. Camilo Ct. Campbell Ave. MILES RATING PHASE 0.3 Good 1 0.2 Poor 1 0,7 Good 3 0.2 Poor 1 0.6 Poor 2 0.2 Poor 3 0.2 Fair(2) 1 0.2 Good 3 0.2 Fair(2) 3 0.2 Poor 2 0.7 Good 3 0.2 Poor 1 0.2 Poor 2 0.2 Good 2 0.2 Poor 2 0.1 Fair(l) 2 0.9 Good 3 0.1 _Fair(3) 1 0.1 Poor 1 0.6 Poor 1 1.1 Poor 2 0.1 Good 2 0.2 Poor 2 0.2 Good 3 0.2 Poor 3 0.2 Fair(l) 3 0.1 Fair(l) 1 0.1 Fair(3) 1 0.3 Fair(3) 1 0.2 .Fair(2) 1 0.3 Fair(l) 3 0.2 Poor 3 0.2 Good 3 0.2 Fair(2) 1 0.2 Good 3 0.2 Poor 3 0.1 Good 1 0.2 Fair(l) 1 0.1 Pocr 2 0,05 Fair(3) I 2 0.11Poor i 0.1 iFairtl) I 2 4/28/98 City of Sebastian Road Inventory STREET NAME Canal Circle (between Schumann & Lance) Canal Circle (N. of Schumann) Candle Ave. Capon Ter. Capd Ave. Caprol Ln. Capmna St. Caravan Ter. (Barber & Chaloupe Ter) Caravan Ter. (Periwinkle & Barber) Cardinal Dr. Carnation Dr. Carnival Ter.(Clearbmok & Glentry) Carnival Ter.(Crowberry & Eastlake) Cavern Ter. (Clearbrook & Glentry) Cedar St. Celtic Ave. Chaloupe Ter. (East of Barber) Chaloupe Ter. (West of Barber) Chello Ave., East Chello Ave., West Chelsea Ave, Cheltenham St. (Benedictine to Rolling Hill) Cheltenham St. (Rolling Hill to Periwinkle) Chesser Ave, Citrus Ave. Claire Ave. Clearbrook St. (Periwinkle & Concha) Clearbrook St. (Thomhill & Concha) CIearmont St. (Barber & Bayharbor) CIearmont ,St. (Barber & Strait) Cleveland St. Club Ct. Coconut St Cody Ave. ( E of Rose- land ) Cody Ave. (VV of Rose- land) Cole Ter. Collins St. Columbia Ave. Columbus St. Concha Dr. (E of Barber) Concha Dr. (Laconia to Barber) Concord Ave, MILES 0.1 0.3 0.1 0.7 0.4 0.1 0.5 0.3 1.4 0.5 1 0.7 0.17 0,6 0.2 0.1 0.2 0.2 0.07 0.1 0.2 0.3 0.1 0.2 0.6 0.1 0.4 0.5 1.2 0.6 0.1 0.1 0.1 0,3 0.1 0.2 0.2 0.2 1 0.28 RATING Fair(2) Poor Poor Good Fair(3) Fair(2) Fair(3) Fair(l) Good Fair(l) Good Good Good Good Fair(3) Poor Poor Poor Good Good Poor Fair(1 ) Poor Poor Fair(1 Poor Good Poor Good Good Fair(3) Fair(2) Good Poor Poor IPoor IFair(3) IGeod IF air(1 1.8 IGood 0.1 PHASE 1 1 1 3 1 1 1 1 3 1 1 3 3 3 2 1 1 3 1 1 2 3 3 2 2 2 3 3 3 1 1 1 2 2 2 2 2 2 3 4/28/98 City of Sebastian Road Inventory STREET NAME Conover Ave. Coolidge St. Coply Ter. (Crowberry & Glentry) Coply Ter. (Thomhill & Concha) Coral Reef St Coverbmok Ln, (Atlantus to Benedictine) Coverbmok Ln. (Benedictine to Roiling Hills) Cownie Ln. (Bayharbor & Rolling Hill) Cownie Ln. (Cavern & Concha) Crawford Dr. Croquet Ln. (Albatross Ter & Bayharbor Ter) Croquet Ln. (Rosebush & Tulip) Cross SL(N. of Main) Cross St.(S. of Main) Croton Ave. Crowberry Ln. Crown St, Crystal Mist Ave, Curtis Circle Dahl Ave. Dale Cimle Damask Ln. (Bayharbor & Rolling Hill) Damask I_n. (Caravan & Chaloupe) Darden Ct. Davis St. Day Dr. Degan PI. Delaware Ave. Delmar St. ... Delmonte Rd. (S Easy St. to Balboa) Delmonte Rd. 0Nimbrow to S Easy) Dempsey Ave. Devon Dewitt Ln. (Benedictine & Rolling Hill) Dewitt Ln. (Caravan & Chaloupe) Dickens Ave. Dixie Ter. Dock Ave. Doctor Ave. ( E of Barber ) Doctor Ave. ( W of Barber ) Dolores St. Dolphin Ave. MILES RATING PHASE 0.2 .Fair(l) 1 0.1 Good 1 0.2 Fair(l) 3 0.2 Good 1 0.1 Fair(l) 3 0.3 Good 3 0.3 Fair(l) 3 0.2 Good 3 0.3 Poor 3 0.4 Fair(l) 1 0.3 Fair(l) 3 0.2 Fair(2) 3 0.1 Good .2 0.05 Poor 2 0.2 Fair(l) 2 0.3 Fair(l) 3 0.3 Poor 1 0,4 Good 3 0.2. Fair(l) 1 0.5 Fair(l) 1 0.1 Poor 2 0.3 Poor 3 0.2 Good 3 0.1 .Fair(3) 1 0.1 Fair(3) .1 0.9 Fair(3) 1 0.1 Fair(3) 1 0.3 .Fair(2) 1 0.2 Good 2 0.5 Fair(2) 1 0.4 Good 1 0.7 Poor 2 0.1 Poor 2 0.3 Poor 3 0.2 Good 3 0.3 Fair(3) 1 0.1 IGood 3 0.3 IFair(3) [ 2 0.3 IPoor 2 0.2 ]Poor 2 0.1 IFair(3) 1 0.3 IPoor I 2 4/28/98 City of Sebastian Road Inventory 'Dominican Ter. Donna St. (stub end) Dot Circle Douglas Ave. Drawdy Way Duban St. Duncan St, Dunn Ter, Durant St_ Dyke-Ave. Eastiake Ln. Easy St. Easy SL (CR512 to Wimbrow) Easy St. (Wimbrow to Dead End) Ellingsen Ave. Emerson In. Empire Ter. Empress Ave, Englar (Capri to Schuman) Englar (Collier Brdg to Barber) Englar (Schuman to Collier Brdg,) Ervin St. Essex Ln. Esterbrook Ln. Evemia St. (Chelsea to Dolphin ) Evemia St. (Oswego to Seneca ) Fairfield Ln. Faith Ter, Fatima CL ' ,.. Fern Ave. Fig St. Filbert St. (both sides of Barber) Flamingo Ave, Fleming St. (North of CR512) Fleming St, (south of CR512) Flint St. Floraland Ave. Fordham St. Foster Ave ( W of Barber ) Foster Rd (W. of Louisiana) Franciscan Ave. Friar Ct. STREET NAME MILES RATING 0.2 Fair(2) 0.05 Poor 0.1 Poor 0,3 Fair(3) 0.3 Fair(2) 0,2 Fair(3) 0.2 Fair(3) 0.2 Poor 0,4 Poor 0.1 Fair(l) 0.2 Poor 0,9 Good 0.5 Fair(2) 0,22 Good 0,3 Poor 0.2 Fair(l) 0,7 Fair(3) 0,3 Fair(3) 0.1 Fair(2) 0.4 Fair(l) 0,7 Good 0.1 Poor 0.1 ,Fair(l) 0,2 Fair(l) 0.4 Poor 0,1 Poor 0.4 Good 0.3 Good 0,1 Poor 0.1 Poor 0.2 Fair(3) 0.6 Poor 0.2 Poor 1.1 Good 0,4 Good 0.1 Fair(2) 0.2 Poor 0.3 [Poor 0.2 IPoor 0,2 Fair(2) 0,2 'Fair(l) i o.2 lOood PHASE 1 1 2 1 2 1 1 2 2 1 3 2 1 1 2 3 1 1 1 1 1 2 1 3 2 2 3 1 3 3 2 1 2 2 1 1 2 2 2 2 3 1 4/28/98 Frink Ave. Fulton Way Futch Way Galilean Ln. Gardenia (Dolphin to City of Sebastian Road Inventory STREET NAME Potomac) Gardenia SL (Blossom to Dolphin) Gay Ave, Genesee Ave. _George SL (N of Englar) George.St, (S of Englar ) Georgia Blvd. Gerald St, Gibson St, (Main to Dead End) Gilbert St, Gilson Ave. Gladiola Ave. Glencove St. (Beard & Vocelle) Glencove SL(Haverhill & Salem) Glent~j Ln. Grace St. Grandin Ave. Granduer Ave, Greenbrier Ave. Guava SL Gulfstream Ave. Hall Ave. Harbor Pt. Dr. _Harp Ter. Harris Dr. ... Harrison St. US1 to Indian River Dr, Haverford Ln. (Chaloupe & Caravan) Haverford Ln. (Rolling Hill & Benedictine) Haverhill Ave. Hazel St. Helicon Ter. Hemdon St. Hibiscus Ave. (Easy to Oak} Hibiscus Ave. (Oak to Fleming) High Ct. High SL, Between 512 Pairs High St,, S. of ER512 Hinchman Ave. MILES RATING 0.1 Fair(3) 0.3 Good 0,3 Fair(2) 0.2 Poor 0,3 Poor 0,8 Poor 0.1 Poor 0.4 Fair(l) 1.1 Good 0.5 Good 0.5 Fair(2) 0.1 Poor 0.05 Good 0,1 Fair(3) 0.1 Fair(3) 0.3 Poor 0,2 Poor 0.2 Poor 0.3 Poor 0.2 Poor 0.2 Poor 0.2. Fair(l) 02. Poor 0.1 Poor 0.2 Poor 0.1 Poor 0.2 Good 0.3 Good 0.6 Fair(l) 0.1 Good 0.2 Poor 0.3 Poor 0.1 Poor 0,1 Poor 0.4 Good 0.2 Poor 0.1 Poor 0~2 Fair(l) 0.2 IFair(1 ) 0.2 Good 0~05 Dirt 0.3 IGood PHASE 2 2 2 3 2 2 2 3 1 1 1 2 2 1 1 3 2 2 3 2 2 3 3 2 3 2 1 1 1 1 3 3 2 2 3 2 2 1 1 1 1 4/28/98 City of Sebastian Road Inventory STREET NAME 'Horizon Ter, Hove Ln. Indian Ave. Indian River Dr. (North City Limit to South City Limit) Ids St. Jackson St. US1 to N. Central Jamaica Ave. ( E of Roseland ) Jamaica Ave. ~ of Roseland) Jay St. Jefferson St. Jenkins St. Jettie Tar. Jordan Ave, Jordan Ave. ( W of Barber ) Joy Haven Dr. (E of Barber) Joy Haven Dr. (W of Barber) Joy St, Justine Dr. Karrigan St. Keen Ter, Kendall Ave, Keystone Dr. Kildare Dr, King St, Kirk Ave. Krogel St. Kumquat Ave Laconia St. (C~/stal Mist to Concha) Laconia St_ (Fellsmere to C~stal Mist) Lagoon Ln. Lake Dr. Lake SL/74th Ave, Lancaster St. Lance St. Lanco Ave, Landover Dr. Landsdown Dr, between Wave & Strait Landsdowne Dr. between Strait & Barber Landsdowne Dr, between Strait & Biscuane Lanfair Ave. Laolaya Ln. Larchmont Ter. MILES 0.1 0.1 0.1 2 0.1 0,6 0.15 0.1 0.1 0.9 0.05 0.2 0.8 0,2 0.2 0.24 0,6 0.28 RATING Goad Poor Fair(1 ) Poor Poor 0.1 Good 0,2 Fair(3) 0.2 .Poor 0,1 Poor 0.1 Fair(3) 0.2 Fair(2) 0.1 ?air(l) 0.3 Poor 0.2 Poor 0.9 Poor 0,9 Poor 0.1 Poor 0.3 Fair(3) 0.2 Good 0.3 Gocd 0,1 Poor 0.6 Fair(3) Fair(2) Fair(1 ) Poor 0.2 Poor 0.1 ,Fair(2) 0,3 Fair(2) 1.4 Good Poor Good Good Ge'~d Poor Poor JPoor jGood JFair(1) 0.2 JFair(3) PHASE 3 3 1 1 2 1 2 2 2 1 1 1 2 2 1 3 2 1 1 1 1 1 1 2 3 2 2 3 3 3 2 2 1 1 2 1 1 1 3 1 1 4/28/98 City of Sebastian Road Inventory STREET NAME Laredo Ln. Larkspur St. Lawson SL Layport Dr. ( E of Fleming ) Layport Dr. ( W of Fleming ) Lighthouse Ave. Lime Ave. Lloyd St. Lobster Ter. Lorea 'Ave. Louisana Ave W.B.512 to Main Louisana Ave. E.S.512 to Cul de Sac ' Louisana Ave. Main to North End Mabry St, Madison St, Main St. Mainsail St, Majestic Ave. Maltz Ave. Mango Ave Manly Ave. Maple SL Mark St, Marsh St. Martin Ave. Media Ter, Melrose Ln, (512 to Carnation) Melrose Ln. (Carnation to Jettie Ter.) Melton Ave, Memorial Ave. Mensh Ave. Michael St. Midvale Ter. (East of Barber) Midvale Ter, (~Vest of Barber) _Midway Ct. Miller Dr. (to Tracy) Mistletoe St. Montrose Ave, Mulberry St. N. Central Ave. (US1 to Cometary.) Nebraska Circle Newhall Ter, MILES 0.1 0.2 0.1 0.4 0.5 0.2 0.1 0.1 0.1 0,1 0.5 0.15 0.3 0.5 0.1 2 0.2 0.4 0.1 0.3 0.3 0.1 0.1 0.2 0.1 0.2 0.7 0.2 0.3 0.2 0.1 0.2 0.3 0.7 0.1 0.4 0.3 0.3 0.8 0.45 0.5 0.2 RATING PHASE Poor 1 Good 3 Poor 2 Fair(3) 2 Fair(2) 2 Poor 3 Good 2 Poor 2 Fair(2) 1 Poor 2 Fair(2) 1 Fair(l) 1 Fair(2) 2 Fair(2) 3 Good 1 Good 2 Poor 3 Fair(1 ) 3 Fair(2) 1 Fair(l) 2 Fair(l) 1 Poor 2 Poor 2 Fair(1 ) 1 Good 1 Fair(2) 3 Good 1 Poor 1 Good 1 Poor 3 Poor Good 2 Poor Poor 3 Fair(3) 1 Fair(3) 1 Poor 3 Fair(1 ) 3 Poor 2 Poor 1 Good 1 Fair(2~ 3 4/28/98 City of Sebastian Road Inventory STREET NAME Noah St. 'Nobles St. Oak St. (Lake to Park) Oak St. (Park to Hibiscus) Ocean Breeze St. (Lanfair to Lighthouse Ave.) Ocean Breeze St. (Periwinkle to Lanfair) Ocean Cove St. Ogden Ave. Oleander St Orange Ave. Ormand Ct. Oseola Ave. Oswega Ave. (VV of Roseland) .Oswego Ave, ( E of Roseland ) Paddock St_ Palm Ave. Palmetto Ave. Park Ave. Patterson Ave. Pelican Isld. Pt. Penlenn St. Perch In. (Autumn Ter. to Rose Arbor) Perch In. (South) Perch In. (Tulip to Autumn Ten) Periwinkle Dr. Persian In. (Landsdown to Tulip) Persian Ln.(Albatross to Bayharbor) Peterson St. Phelps St. Picasso St. Pine St, (Hibiscus to Park Ave) Pine St. (Orange to Hibiscus) Pineapple SL Pitts PI. Pleasantview Ln. Poinciana St. Polynesian Ln. Ponoka St. Potomac Ave, Quaker Ln. Quarry. Ln (Rose Arbor to Tulip) Quarry Ln. (Seaside to Englar) MILES RATING J 0.1 Fair(l) 0.2 Fair(3) 0.1 Good 0.2 Poor 0,1 Poor 0.1 Fair(l) 0,4 Good 0.2 Fair(l) 0.2 Fair(2) 0.8 Poor 0.2 .Fair(3) 0.2 Fair(l) 0.2 Poor 0.2 Poor 0.1 Fair(3) 0.2 Fair(l) 0.2 Fair(2) 0.3 .Fair(2) 0,1 Poor 1 Fair(3) 0.1 Good 0.31 Poor 0.1 Fair(2) 0.17 Fair(l) 1.5 Good 0.4 Fair(l) 0.3 Good 0.3 Poor 0.1 Poor 0.1 Good 0.3 Good 0.1 Poor 0.15 Fair(2) 0,1 Fair(3) 0.2 Good 0.3 IFair(1) 0.2 IGoo IPoor o.l JPoor 0.2 JFsir(1) 0.4 IPccr 0.1 [Pocr PHASE 1 1 2 2 3 3 3 1 1 2 1 1 2 2 1 2 1 2 2 1 3 1 1 1 3 3 3 2 2 3 2 2 1 1 3 2 3 2 3 1 4/28/98 City of Sebastian Road Inventory STREET NAME Quatrain In. Quiescent In. Ray St. Redgrave Dr. _P, idg ely Ln. Rio PI. Riviera Ave. _Rolling Hill Dr. Rose Arbor Dr. Rose Ave. Rosebush Ter. Roulette SI Royal Palm Salem Ave. Saundem St. Schooner In. Schuman Dr. (Kildare to US 1) Schuman Dr. (Barber to Kildare) Scroll St. Sea Grape Ave. Seagrass Ave. Seahouse SL(Gladiola & Montmse) Seahouse St-(Majestic & Tulip) Seamist In. Seashore Ave. Seaside Ter. Sembler St. Seneca Ave. Shakespeare SL Skyline Lane ', Sloane SL Smith St. Spinnaker In. Sp~re Ave. Spring Valley Ave. Star Pl. Starboard St. Starfish Ln. Stadlower Ave. Stevenson Ave. Stonecmp Dr. Strait Ave. I0 MILES 0.2 0.2 0.1 0.2 0.2 0.1 0.4 1 0.3 0.2 0.5 RATING Good Good Poor Poor Good Fair(1 ) Good Good Good Poor Fair(1 ) 0.3 Fair(l) 0.1 Fair(2) 0.2 Poor 0,1 Fair(l) 0.2 Good 0.9 Poor 1.7 Good 0.4 Poor 0.1 Good 0.4 Poor 0.5 Fair(l) 0.3 Fair(l) 0.2 Fair(2) 0.3 Poor 0.3 Poor 0.2 Poor 0.2 Poor 0.5 Poor 0.4 Good 0.2 Fair(2) 0.2 Poor 0.3 Poor 0.2 Poor 0.3 Fair(l) 0.1 Fair(2) 0.2 _Fair(2) 0.1 Fsir(1) 0.2 Poor 0.3 Poor 1.2 [Poor 0.1 JGood PHASE 3 3 2 1 3 1 2 3 1 2 3 3 2 2 2 3 1 1 3 2 1 3 3 3 3 1 2 2 3 3 2 2 1 2 1 3 3 3 3 2 3 1 4/28/98 City of Sebastian Road Inventory STREET NAME Streamlet Ave. Summer St. Sunport Rd. Sundse Ln. Sunset Ln. Surl:side Lane Surrey Ter. Sweet Bay St. Taft (High St. & Louisiana) Tangelo St. Tarpon Ave. ( E of Roseland ) Tarpon Ave. (W of Roseland) Taylor Ave Teaberry Lane Temple Ave. Thomas St. Thomhill Lane ~l'hunde~ird Dr. Toledo St. Topsail Ln. Tracy Dr. Tulip Dr. (E of Barber) Tulip Dr. (W of Barber) Tunison Ln. Tuxedo Ter, Valencia St_ Veterans Memorial Way Vickers St. Vine Ave. Vocelle Ave. Wallis Ave. Warren St. Wasena Ave. Washington St. Water Crest St.(Dominican Ter to Tulip) Water Crest St.(Tulip to Breakwater) Wave St. Wentworth St, Whitmore St. (Crystal Mist & Bevan) Whitmore St. (Tulip & Majestic) Wiliiamson Ave. Wilson Ter. 11 MILES RATING 0.2 Poor 0.2 Fair(l) 0.2 Poor 0.1 Fair(l) 0,1 Fair(l) 0,1 Poor 0.2 Fair(2) 0.2 Fair(l) 0.05 Dirt 0.1 Fair(2) 0.2 .Fair(l) 0.1 Poor 0.1 Fair(3) 0.2 Good 0.3 Fair(3) 0,1 Poor 0.2 Poor 0.3 Fair(2) 0.4 Fair(2) 0.2 Fair(l) 0.1 ,Fair(3) 0.3 Good 0.8 Good 0.4 Poor 0.1 Fair(2) 0.2 Fair(l) 0.05 Good 0.2 Poor 0.1 Fair(l) 0.8 Good 0.2 Poor 0.3 Poor ~,.'2 Poor 0.1 Good 0.7 IPoor 0.5 Poor 0.1 Good 0.7 Poor 0.3 [Fair(l) 0.4 IPoor 0.1 IPoor 0.1 LFair(31 PHASE 3 1 3 3 3 1 3 2 2 2 2 2 1 2 2 1 1 2 3 1 1 3 1 3 2 2 2 1 2 2 2 2 1 1 1 1 2 3 3 2 3 4/28/98 City of Sebastian Road Inventory STREET NAME Wimbrow Dr. (North of CR512) Wimbrow Dr. (South of CR512) Zane Ave. Total Miles 12 MILES 1 1.5 0.2 140,4.4 RATING Good Good Fair(3) PHASE 2 1 1 4/28/98 Appendix B Resurfacing List By Phase Fair And Poor Roads Sorted By Phase STREET NAME Aetna St. Athens Ct. (stub end) Bailey Dr. Balboa St. Barber St. (Pelican Is. to US1) Breakwater Ter. Barber to George Bywood Ave. Caravan Ter. (Barber & Chaloupe Ter) Cardinal Dr, Concha Dr, (E of Barber) Concord Ave. Conover Ave. Crawford Dr. Curtis Circle Dahl Ave. Dyke Ave. _Englar (Collier Brdg to Barber) Essex Ln. Harris Dr. High Ct Indian Ave. Jettie Ter. Landsdowne Dr. between Strait & Barber Louisana Ave. E.B.512 to Cul de Sac Manly Ave. Marsh SI. Noah St. Ogden Ave, Oseola Ave. ""... Perch Ln. (Tulip to Autumn Ter.) Rio Pt. Spdng Valley Ave. Summer St. Vine Ave. Admiral Circte Alameda Ave. Belfast Ter. (George & Barber) ._Brookedge Ter. (Barber & George) Browning Ter. (Barber & George) Canal Circle (between Schumann & CaDrol Ln. MILES RATING PHASE 0.2 Fair(l) 1 0,1 Fair(l) 1 0,1 Fair(l) 1 0.4 Fair(l) 1 1 Fair(l) 1 0.1 Fair(l) 1 0.2 Fair(l) 1 0,3 Fair(l) 1 0.5 ,,Fair(I) 1 0.28 Fair(l) 1 0.1 Fair(l) 1 0.2 Fair(l) 1 0.4 Fair(l) 1 0.2 Fair(l) 1 0.5 Fair(l) 1 0.1 Fair(l) 1 0.4 Fair(l) 1 0.1 Fair(l) 1 0.6 .Fair(l) 1 0.2 Fair(l) 1 0.1 Fair(l) 1 .0.1 Fair(l) 1 0.6 Fair(l) 1 0.15 Fair(l) 1 0.3 Fair(l) 1 0.2 Fair(l) 1 0.1 Fair(l) 1 0.2 Fair(l) 1 0.2 Fair(l) 1 0.17 Fair(l) 1 0.1 Fair(l) 1 0,3 Fair(l) 1 0,2 Fair(l) 1 0.1 Fair(l) 1 8,8 ~Fair(1) Total 0.4 IFair(2) 1 0.1 [Fair(2) 1 0.2 [Fair(21 1 0.2 Fair(2) 1 0.2 IFair(2) 1 0,1 IFair(2) 1 0.1 tFair(2) I 4/28/98 Fair And Poor Roads Sorted By Phase STREET NAME Club Ct. Delaware Ave. Delmonte Rd. (S Easy St. to Balboa) Dominican Tar. Easy St. (CR512 t~ Wimbrow) Englar (Capd to Schuman) Flint St. Georgia Blvd. Jenkins St. Kildare Dr, Lobster Ter. Louisana Ave W.B.512 to Main Maltz Ave. Oleander St. Palmetto Ave, Perch Ln. (South) Pineapple St, Thunderbird Dr. Alahambra Ave, Aldea Dr. Alexis St. (stub end) Arcadia Dr. Aspen St, Azine Ter. Barber St, (Schumann to Pelican Island) Birtle Ct. (stub end) Bdsbane St, Bdstol -.. Capd Ave. Caprona SL Cleveland St. Columbia Ave. Darden Ct. Davis St. Day Dr. Degan PI. Dickens Ave. Dolores St. Douglas Ave. Duban SI. Duncan St. MILES RATING PHASE 0.1 Fair(2) 1 0.3 Fair(2) 1 0.5 Fair(2) 1 0.2 Fair(2) 1 0.5 Fair(2) 1 0,1 Fair(2) 1 0.1 Fair(2) 1 0.5 Fair(2) 1 0.2 Fair(2) 1 0.6 Fair(2) 1 0.1 Fair(2) 1 0.5 Fair(2) 1 0.1 Fair(2) 1 0.2 Fair(2) 1 0.2 Fair(2) 1 0.1 Fair(2) 1 0.15 Fair(2) 1 0.3 Fair(2) - 1 6.05 Fair(2) Total 0.2 Fair(3) 1 0.4 Fair(3) 1 0.1 Fair(3) 1 0.3 Fair(3) 1 0.1 Fair(3) 1 0.2 Fair(3) 1 0.3 Fair(3) 1 0.1 Fair(3) 1 0.1 Fair(3) 1 0.3 Fair(3) 1 0.4 Fair(3) 1 0.5 Fair(3) 1 0.1 Fair(3) 1 0.2 Fair(3) 1 0.1 Fair(3) 1 0.1 Fair(3) 1 0.9 .Fair(3) 1 0.1 Fair(3) 1 0.3 Fair(3) 1 0.1 Fair(3) 1 0.3 Fair(3) 1 0.2 IFair(3) 1 r 0.2 IFair(3) 1 4/28/98 Fair And Poor Roads Sorted By Phase Empire Ter. Empress Ave. Gilbert St. Gilson Ave. Jefferson St. Justine Dr. Keystone Dr. Laplaya In. Midway Ct. Miller Dr. (to Tracy) Nobles St. Ormand Ct. Paddock St. Pelican Isld, PI. Pitts PI. Tracy Dr. Zane Ave. STREET NAME Abbott Lane Abeto Ter. Ablett Ter. Acacia Ave. Academy Ter. Acom Ter. Adams St. m Addie SL Autumn Ter. Barber St. (512 to Schumann Dr.) Bayharbor Ter. (East, from Watercrest to George) Beach Lane Benedictine Ter.(George to Watercrest) Biscayne Ln. (Seaside to Englar) Biscayne Ln.(CRa 12 "o Tulip) Camilo Ct. Canal Circle (N. of Schumann) Candle Ave. Celtic Ave. Chaloupe Ter. (East of Barber) Crown St. Donna St. (stub end) Filbert St. (both sides of Barber) Indian River Dr. (North City Limit to South C;tv Limit) MILES RATING PHASE 0.7 Fair(3) 1 0.3 Fair(3) 1 0.1 Fair(3) 1 0.1 Fair(3) 1 0.1 Fair(3) 1 0,3 Fair(3) 1 0.6 Fair(3) 1 0.2 Fair(3) 1 0.1 Fair(3) 1 0.4 Fair(3) 1 0.2 Fair(3) 1 0.2 Fair(3) 1 0.1 Fair(3) 1 1 Fair(3) 1 0.1 Fair(3) 1 0.1 Fair(3) 1 _ 0.2 .Fair(3) 1 10.4 Fair(3) Total 0.2 Poor 1 0.2 Poor 1 0.3 Poor 1 0.1 Poor 1 0.2 Poor 1 0.1 Poor 1 0,1 Poor 1 0.4 Poor 1 0,6 Poor 1 2.65 Poor 1 0.2 Poor 1 0.2 Poor 1 0.2 Poor 1 0.1 Poor 1 0.6 Poor 1 0.1 Poor 1 0.3 Poor 1 · 0.1 Poor f 1 0.1 _Poor I 1 0.2 Poor t 1 0.3 Poor I 1 j 0.05 jPoor 'j 1 I 0.6 [Poor I 1 4~28/98 Fair And Poor Roads Sorted By Phase STREET NAME Joy Haven Dr. (E of Barber) Kendall Ave. Lance St. Landover Dr. Landsdowne Dr. between Strait & Bisquane Larchmont Ter. Laredo In. Melrose In. (Camation to Jetfie Ter.) Mensh Ave. Midvale Ter. (East of Barber) N. Cenlml Ave. (US1 to Cometary) Perch In. (Autumn Ter. to Rose Arbor) Quarry Ln (Rose Arbor to Tulip) Quarry Ln. (Seaside to Englar) Redgrave Dr. Schuman Dr. (KJldare to US 1) Seagrass Ave. Seaside Ter. Spinnaker In. Surfside Lane Thomhill Lane Tunison In. Water Crest SL(Dominican Ter to Tulip) .Water Crest St.(Tulip to Breakwater) 'Arbor St. Betty Ave. Campbell Ave. Citrus Ave. Croton Ave. Hibiscus Ave. (Oak to Fleming) King SL Mango Ave ' Palm Ave. Poinciana St. Saunders St. Tarpon Ave. ( E of Roseland ) Valencia St. Airport Dr.[=, Banyan St. Drawdy Way MILES RATING 0.9 Poor 0.1 Poor 0.8 Poor 0.2 Poor 0.28 Poor 0.2 Poor 0.1 Poor 0.2 Poor 0,1 Poor 0.3 Poor 0.45 Poor 0.31 Poor 0.4 Poor 0.1 Poor 0.2 Poor 0.9 Poor 0.4 Poor 0.3 Poor 0.3 Poor 0.1 Poor 0.2 Poor 0.4 Poor 0.7 Poor 0,5 Poor 18.34 Poor Total 0.2 Fair(l) 0,1 Fair(l) 0.1 Fair(l) 0.6 Fair(l) 0.2 Fair(l) 0.2 Fair(l) 0.15 Fair(l) 0.3 ,Fair(l) 0.2 Fair(l) 0,3 Fair(l) 0,1 Fair(l) 0.2 Fair(l) 0.2 Fair(l) 2.85 Fair(l) 0.15 Fair(2) 0.5 Fair(2) 0.3 Fair(2) PHASE 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 2 2 2 2 2 2 2 2 2 2 2 2 2 Total 2 2 2 4/28/98 Fair And Poor Roads Sorted By Phase STREET NAME Foster Rd (W. of Louisiana) Futch Way Kumquat Ave Layport Dr. ( W of Fleming ) Louisana Ave. Main to North End Park Ave. Royal Palm Sloane St. Tangelo St. Toledo St, Calomindin St. Cedar St. Dock Ave. Fig St_ Fdnk Ave. Jamaica Ave. ( E of Roseland ) Layport Dr. ( E of Fleming ) Taylor Ave Temple Ave, Agnes St. Alamanda Ave. Ash SL Badger St. BarberSt, (Lake Dr. to 512) Barker St, Beard Ave. Benchor St. Benschop SL Bermuda Ave. (Roseland and Fulton Way) Blossom Dr. Braddock St. Cain St. Chelsea Ave. Chesser Ave. CIaire Ave. Cody Ave. ( E of Rose- land Cody Ave. (W of Rose- land) Cole Tar. Collins Cross St.(S. of Main) MILES 0.2 0.3 0,1 3.45 0.05 0.2 0.3 0.3 1.85 0.1 0.2 0.1 0.1 0.2 0.4 0.6 0.2 0.2 0.2 1.1 0,1 0.2 0,2 0.3 0.1 0.2 0.2 0.05 IRATING Fair(2) Fair(2) Fair(2) 0.5 Fair(2) 0.3 Fair(2) 0.3 Fair(2) 0.1 Fair(2) 0.2 _Fair(2) 0,1 Fair(2) 0.4 Fair(2) Fair(2) Fair(3) Fair(3) · Fair(3) 0.2 Fair(3) 0.1 _Fair(3) 0.2 Fair(3) 0.4 Fair(3) 0.1 Fair(3) Fair(3) Fair(3) Poor Poor Poor Poor Poor Poor Poor Poor Poor Poor Poor Poor Poor Poor Poor Poor Poor Poor IPoor I Poor PHASE 2 2 2 2 2 2 2 2 2 2 Total 2 2 2 2 2 2 2 2 2 Total 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 4/28/q8 Fair And Poor Roads Sorted By Phase STREET NAME Dale Circle Dempsey Ave. Devon Doctor Ave. ( E of Barber ) Doctor Ave. ( W of Barber ) Dolphin Ave. Dot Circle Dunn Ter. Durant St. .Ellingsen Ave. Ervin St. Evemia St. (Chelsea to Dolphin ) Evemia St. (Oswego to Seneca ) Flamingo Ave. Floraland Ave. Fordham St Foster Ave ( W of Barber ) Gardenia (Dolphin to Potomac) Gardenia St. (Blossom to Dolphin) _Gay Ave. Gerald St. Glencove St. (Beard & Vocelle) Glencove SL(Haverhill & Salem) Grace St. Grandin Ave. Guava St. Hall Ave. Haverhill Ave. Hazel St. Hemdon SL Hibiscus Ave. (Easy to Oak} Iris St. Jamaica Ave. (W of Roseland) Jay St. Jordan Ave. Jordan Ave. (W of Barber) Joy St. Krogel St. Lanco Ave, Lawson St. Lloyd St. Lorea Ave. MILES 0.1 0.7 0.1 0.3 0.2 0.3 0.1 0.2 0.4 0.3 0.1 0.4 0.1 0.2 0.2 0.3 0.2 0.3 0.8 0.1 0.1 0.2 0.:2 0.2 0.2 0,1 0.1 0,1 0.1 0.2 0.1 0.1 0.2 0.1 0.3 0.2 0.1 0.2 0.2 0.1 0.1 0.1 RATING Poor Poor Poor Poor Poor Poor Poor Poor Poor Poor Poor Poor Poor Poor Poor Poor Poor Poor" Poor Poor Poor Poor Poor Poor Poor Poor Poor Poor Poor Poor Poor Poor · 'oor Poor Poor Poor Poor Poor Poor Poor [Poor IPoor PHASE 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 4/28/98 I I I I I I I I I I I I I i I I I Fair And Poor Roads Sorted By Phase STREET NAME Maple St. Mark SL Mulberry SL Oak St. (Park to Hibiscus) Orange Ave. Oswega Ave. (W of Roseland) Oswego Ave. ( E of Roseland ) Patterson Ave. Peterson St, Phelps St. Pine St. (Orange to Hibiscus) Ponoka SL Potomac Ave. Ray St. Rose Ave. Salem Ave. Sembler St. Seneca Ave. Smith St. Spire Ave. Stevenson Ave. Tarpon Ave. (W of Roseland) Thomas St_ Vickers St, Wallis Ave. Warren St. Wasena Ave. Wentworth St. Williamson Ave. ... 'Albatrose Ter. Breakwater Ter. (Dewit & Cownie) Brookedge Ter. (Cheltenhan & Laconia) Cheltenham St_ (Benedictine to Rolling Hill) Coply Ter. (Crowberry & Glentry) Coral Reef St Coverbmok Ln. (Benedictine to Roiling Hills) Croquet In. (Albatross Ter & Bayharbor Ter) Crowberry Ln. Emerson In. Esterbrook Ln. Franciscan Ave. MILES 'RATING 0.1 'Poor 0.1 Poor 0.8 Poor 0.2 Poor 0.6 Poor 0.2 Poor 0.2 Poor 0.1 Poor 0.3 Poor 0.1 Poor 0.1 Poor 0.5 Poor 0.1 Poor 0.1 Poor 0.2 Poor 0.2 Poor 0.2 Poor 0.2 Poor 0.2 Poor 0.2 Poor 0.3 Poor 0,1 Poor 0.1 Poor 0.2 Poor 0.2 Poor 0.3 Poor 0.2. Poor 0.7 Poor 0.1 Poor 20.65 Poor Total 0.5 Fair(l) 0.2 Fair(l) 0.3 Cair(1) 0.3 Fair(l) 0.2 Fair(l) 0.1 Fair(l) 0.3 Fair(l) 0.3 Fair(l) 0.3 Fair(l) 0.2 Fair(l) 0.2 IFair(1) 012rlFair(1) PHASE 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 3 3 3 3 3 3 3 3 3 3 3 3 4/28/98 Fair And Poor Roads Sorted By Phase STREET NAME Genesee Ave. Granduer Ave. Majestic Ave. Montrose Ave. Ocean Breeze St. (Periwinkle to Lanfair) Persian Ln, (Landsdown to Tulip) Quaker Ln. Rosebush Ter. Roulette St. Seahouse St.(Gladiola & Montmse) Seahouse SL(Majestic & Tulip) Starfish Ln. Sundse Ln, Sunset In. Sweet Bay St. Topsail Ln. Whitmore St. (Crystal Mist & Bevan) Atlantus Ter.(between Croquet and Clearbrook) .Belfast Ter.(Clearbmok & Cheltenham) Croquet Ln. (Rosebush & Tulip) Laconia St. (Crystal Mist to Concha) Mabry St. Media Ter. Newhall Ter. Seamist Ln. Star PI. Starboard St. .Surrey Ter. .-. Tuxedo Ter. Wilson Ter. Aries St. Belfast Ter. (Dewitt & Cownie) Breakwater Ter. (Cheltenham St & Clearbrook) Brookedge Ter. (Cownie & Dewitt) Browning Ter. (Dewitt & Cownie) Chaloupe Ter. (VVest of Barber) Cheltenham St. (Rolling Hill to Periwinkle) Clearbrook St. (Thomhill & Concha) Cownie Ln. (Cavern & Concha) MILES 0.4 0.2 0.4 0.3 0.1 0.4 0.2 0.5 0.3 0.5 0.3 0.1 0.1 0.1 0.2 0.2 0.3 7.7 0.4 0.2 0.2 0,3 0.5 0.2 0.2 0.2 0.1 0.2 0.2 0.1 2.8 0.1 0.1 0.1 0.2 0.2 0.2 0.2 0.2 0.1 0.5 0.3 RATiNG PHASE Fair(1 ) 3 Fair(1 ) 3 Fair(l) 3 Fair(1 ) 3 Fair(1 ) 3 Fair(l) 3 Fair(l) 3 Fair(l) 3 Fair(1 ) 3 Fair(l) 3 Fair(l) 3 Fair(l) 3 Fair(l) 3 Fair(1 ) 3 Fair(l) 3 Fair(1 ) 3 Fair(l) 3 Fair(l) Total . Fair(2) 3 Fair(2) 3 Fair(2) 3 Fair(2) 3 Fair(2) 3 Fair(2) 3 Fair(2) 3 Fair(2) 3 Fair(2) 3 Fair(2) 3 Fair(2) 3 Fair(2) 3 Fair(2) Total Fair(3) I 3 Fair(3) Total Poor 3 Poor 3 Poor 3 Poor 3 Poor 3 Poor 3 Poor 3 Poor 3 Poor 3 4/28/98 Fair And Poor Roads Sorted By Phase STREET NAME Damask Ln. (Bayharbor & Rolling Hill) Dewitt In. (Benedictine & Rolling Hill) Eastiake Ln. Fatima Ct. Fern Ave. Galilean Ln. Gladiola Ave, GIent~ Ln. Greenbrier Ave. Gulfstream Ave. Haverford In. (Chaloupe & Caravan) Haverford Ln. (Rolling Hill & Benedictine) Hove In. Joy Haven Dr. (W of Barber) Kirk Ave. Lagoon In. Lanfair Ave. Lighthouse Ave. Mainsail St. Memorial Ave. Midvale Ter. (West of Barber) Mistletoe St. Ocean Breeze St. (Lanfair to Lighthouse Ave.) Scroll St. Seashore Ave. Shakespeare St. Starflower Ave. Stonecmp Dr. Streamlet Ave Sunport Rd. Whitmore St. (Tulip & Majestic) MILES RATING 0.3 Poor 0.3 Poor 0.2 Poor 0.1 Poor 0,1 Poor 0.2 Poor 0.3 Poor 0.3 Poor 0.2 Poor 0.2 Poor 0.2 Poor 0.3 Poor 0.1 Poor 0.9 Poor 0.1 Poor 0.1 Poor 0.6 Poor 0.2 Poor 0.2 Poor 0.2 Poor 0.7 Poor 0.3 Poor 0.1 Poor 0.4 Poor 0.3 Poor 0.5 Poor 0.2 Poor 1.2 Poor 0.2 Poor 0.2 Poor 0.4 Poor 11.6 Poor Total 94.59 Grand Total PHASE 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 4/28/98 I City of Sebastian, Florida Subject: Paving - Barber Street Agenda No. ~/~ ·//) Approved for Submittal by: Thomas Frame, City Manager Department Origin: Public W/grk$ Patrick Brenaan, Director/A~-~_~~ Asst. City Mgr/Purchasing Paul Wagner Date Submitted: 5/5/98 Exhibits: Attached Map EXPENDITURE REQUIRED: $ 297,600 FOr Agenda of:- 5//11/98 AMOUNT BUDGETED: $ 3,304,855 APPROPRIATION REQUIRED: N/A SUMMARY This transmittal is to request Council's approval to pave Barber Street from CR-512 to Schumann Drive. This section of Barber Street is in extremely poor condition. It is the most heavily traveled City street and has a fair amount of truck traffic. This street needs immediate attention and should not necessarily wait until the paving program can be implemented. The project will consist of reclaiming the pavement and base, recycling it and re-applying it as recycled base (1.07 miles) and overlaying the entire distance of 2.65 miles with 1 ½ inches of asphalt. The City will be able to piggyback an existing contract with Seminole County for recycling held by Asphalt Recycling, Inc. The City's asphalt contract with Ranger Construction, Inc. expired 10/1/97. With the Council's authorization, this contract may be extended for the purpose of supplying asphalt for Barber Street. The estimated project cost is $297,600 including recycling, asphalt, stabilization material and line striping. Funding for this project will come from currently unspent discretionary sales tax dollars. These funds will be' returned for use by the scheduled projects when the paving program financing is completed. RECOMMENDED ACTION Move to approve: Use of available funds to: 1. Authorize the use of currently held unexpended discretionary sales tax funding within the General Fund to be reimbursed by loan proceeds from the paving program. 2. Issue a purchase order to Asphalt Recycling, Inc. for a unit price of $2.50 per square yard (23,173 s.y. estimated) and $1.08 per gallon ofoil (23,173 gal. estimated), 3. Extend the Asphalt Contract with Ranger Construction, Inc. for a unit price of $33 per ton of S-1 and S-3 asphalt (5,000 tons), and 4. Authorize Indian River Coun~ Department of Public Works, Traffic Engineering to Line Stripe Barber Street with thermoplastics for $15,240. .~ ~EBASTIAN lAN GREENS ~ 30 , Pll"l/ll! Mil ,III'IA.I lIVER,¢. :~UN IEFL I City of Sebastian I 1225 MAIN STREET [] SEBASTIAN, FLORIDA 32958 TELEPHONE (5611 589-5330 [] FAX (5611 589-5570 AGENDA TRANSMITTAL SUBJECT: 1998-2002 CAPITAL IMPROVEMENT BUDGET Resolution R-98-19 Approved For Submittal By A~enda No. 9~- 09 7 Dept. Origin: Finance Finance Director(~ Date Submitted: 04/16/98 For A~enda of: 05/11/98 Exhibits: CAPITAL IMPROVEMENT BUDGET E~E~ITURE RE~I~D:$5,702,113 AMOUNT APPROPRIAT I ON BUDGETED:S5,163,685 REQUIRED: $538,428 SUMMARY STATEMENT The Capital Improvement Budget has been revised since its approval along with the Fiscal Year 1997/98 Operating Budget. This revised Capital Improvement Budget has been reviewed and approved by the City Planning and Zoning Commission. The General Fund increase in projects is mainly due to increased scope in the Paving Program ($304,855 in Gas Tax and $i00,000 in Discretionary Sales Tax) and $93,800 in increased contracted costs on the Dempsey-Vocelle Drainage Project. These costs are funded by increased borrowing power for the Paving Program due to favorable interest rates ($304,855) and additional fund balance available from prior year revenues i.] excess of expenditures. No changes to any other funds' Capital Improvement Budgets have been made. RECOMMENDED ACTION Adopt Resolution R-98-19,approving the Capital Improvement Budget for Fiscal Years 1998 through 2002, with carry-over projects from Fiscal Year 1997. RESOLUTION NO. R-98-19 A RESOLUTION OF THE CiTY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING A CAPITAL BUDGET FOR FISCAL YEAR 199%1998 AND A 5 YEAR CAPITAL iMPROVEMENT PROGRAM FOR THE CITY OF SEBASTIAN FOR FISCAL YEARS 1998-2002, WITH PROJECTS CARRIED OVER FROM FISCAL YEAR 1997; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Sebastian, Indian River County, Florida finds that it is in the best interest of its citizens and taxpayers to provide for financial planning; and WHEREAS, a detailed Capital Budget is necessary for the proper annual operation of the City and its desired Capital program; and WHEREAS, the Capital Improvement Budget and the five year Capital Improvement Program have been reviewed by both the City Council and the City Planning and Zoning Commission; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, THAT: Section 1. The Capital Budget for Fiscal Year 1997-1998 and a 5 year Ca,,ital Improvement Program for the City of Sebastian, a copy of which is attached hereto, (and incorporated herein by this reference) is hereby adopted. Section 2. Transfers between projects of the same funding type, not exceeding $5,000 per project, may be made at the City lVlanager's discretion. Section 3. CONFLICT. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 4. SEVERABILITY. If any clause, section, or other part of this Resolution shall be held by any Court of competent jurisdiction to be unconstitutional or invalid, such unconstitutional or invalid part shall be considered as eliminated and shall in no way affect the validity of the other provisions of this Resolution. Section 5. EFFECTIVE DATE. This Resolution shall become passage and adoption. The foregoing effective upon its Resolution was moved for adoption by The motion was seconded by and, upon being put to a vote, the vote was as follows: Mayor Ruth Sullivan Vice Mayor Martha S. Wininger Councilmember Louise R. Cartwright Councilmember Chuck Neuberger Councilmember Larry Paul Councilmember Councilmember The Mayor thereupon declared this Resolution duly passed and adopted this , 199 __ day of CITY OF SEBASTIAN, FLORIDA ATTEST: By: Ruth Sullivan, Mayor Kathryn M. O'Halloran, CMC/AAE City Clerk Approved as to Form and Content: Valerie Settles, City Attorney 3 City of Sebastian 1225 MAIN STREET [] SEBASTIAN, FLORIDA 32958 TELEPHONE (407) 589-5330 [] FAX (407) 589-5570 1998 CAPITAL IMPROVEMENT BUDGET The Capital Improvement Budget is basically a financial planning tool that is used to plan for various capital projects and acquisitions. It is composed of three fundamental parts within each section: the cash flow projections for both gas taxes and discretionary sales tax identified as AVAILABLE FUNDS BY SOURCE; the second part is the individual listed expenditures identified as PROJECTED EXPENDITURE BY PROJECT; the third part is the individual detail sheets for each planned expenditure, identifying the project, the project manager and project description. When used as a financial planning tool, one can track the annual cash flow and expenditures from the previous year (FY97) out five years to FY2002. In addition, there is a column entitled Future Years. The Future Years column identifies needs not funded and with priorities beyond the projected five year period. By reviewing the available funds by source and tracking the annual proposed expenditure, one can determine the cash available to fund a project(s) and can see the impact of moving project forward into earlier years. Usually such reprioritization requires moving comparably priced projects further out into future years to have available cash flow in any particular fiscal year for a project which has been moved forward in priority. Other solutions would be to drop a project completely or just push it"Out into the future years column which becomes an unfunded need. The individual detail sheets provide more detail as to the project and who will be project manager. It also show the projected expenditure for the project annually through FY2002. This Capital Improvement. Budget is a continuance of the previous years' budgets, with an additional year added to exhibit a 5-year plan. This Budget reflects the City's commitment toward improving infrastructure, as well as its related maintenance. The City's road infrastructure, totaling 140 miles, is in dire need of significant reconstruction. This year's Capital Program includes $3.3 million of road resurfacing. Funding sources for future needs, however, must still be addressed. The Stormwater Park concept appears no longer feasible as a long range solution to solving the City's drainage problems. Inability to complete the land acquisition has closed the door on that alternative. ,Increased emphasis has been shifted from lon~ term (10-15 years) to more ,/~ ,, immediate (0-5 years) concerns in addressin~ drainage through ditch and swale maintenance. ~-? ~,'~ .~ This year's Capital Program includes funding for swale rework in those areas that will be paved and to increase focus on restoring ditches in order to permit drainage from the neighborhoods. Other projects in the budget that are ongoing or soon to be started are: Dempsey/Vocelle area Drainage (SWMS-005) Bridge Repairs (23-97-GT004 through 23-97-GT009) Culvert Replacements (SWMS-001) The Document's Structure This document is separated into three sections: Gas Tax funded projects, Discretionary Sales Tax funded projects, and Other fund projects. Each section begins with a summary of expected revenues and all related projects' budgeted expenditures. The following pages give a detailed description of each project and the types of expenditures expected. The Other fund projects were covered in detail in the Annual Operating Budget, so no detail pages are included here. If a project's expenditure appears 'shaded' on the summary page, the project is already closed and no detail sheet is included on that project. Curremly, the projects are numbered by a 2-digit departmem code, followed by a 2-digit year and a 3-digit sequential number within that departmem and year. Projects continued from prior years may show a differem structure, however, these will be phased out as these projects are completed (i.e. SWMS-001, DR-01-96). There are a few items directly chargeable to department expense accounts which display that account in the Projectg column (i.e. 590-435, Street Lighting in Gas Tax). Sources of Revenue For the General Fund projects (the Gas Tax and Discretionary Sales Tax sections), we have also identified alternative funding sources where we believe they will be available. These include Federal, State and local grants, borrowing for the Paving Program, and a temporary internal borrowing in the Discretionary Sales Tax section to make drainage improvements bu. dgeted proceed on schedule with the Gas Tax funded Paving Program. The Municipal Gas Tax is a constitutional tax and has no ending date, therefore, it is a source we can count on throughout the. future. The Local Option Gas Tax (6 cents) is available for the next 28 years based on an agreement between the municipalities and Indian River County. The Gas Tax revenues are restricted to use on transportation and related right-of-way needs. The Discretionary Sales Tax is scheduled to 'sunset' in May of 2004, and unless continued by public referendum, the City will ',ose this source of revenue at that time. The Discretionary Sales Tax revenues are restricted to infrastructure (transportation, land, buildings, parks, drainage) improvements, with a special inclusion of public purpose vehicles (all cars and trucks). Thomas W. Frame City Manager i I I I i I i i I I I i I I I I I I I TABLE OF CONTENTS BUDGET MESSAGE .......................................... i-ii Project ~ Title pave SUMMARY OF GAS TAX PROJECTS ................... GT-1 THRU GT-2 541-53X Road Materials ........................... GT-3 23-97-GT001 Resurface Schumann Drive ................. GT-4 23-97-GT003 Rehab of Main St. Drainage System ........ GT-5 23-97-GT004 Fleming St. Bridge Repair ................ GT-6 23-97-GT005 Lake Dr. Bridge Repairs .................. GT-7 23-97-GT006 Periwinkle Dr. Bridge Repairs ............ GT-8 23-97-GT007 Barber St. Bridge Repairs ................ GT-9 23-97-GT008 Englar Dr. Bridge Repairs ............... GT-10 23-97-GT009 Pedestrian Bridge on Barber St .......... GT-11 23-FY-GT001 Signalization of Barber St/Schumann Dr..GT-12 23-00-GT003 Tulip Dr. Bikepath ...................... GT-13 23-FY-GT004 Barber St. North Bikepath ............... GT-14 23-FY-GT005 Fleming St. Bikepath .................... GT-15 23-FY-GT006 Ext. Schumann Dr. Bikepath .............. GT-16 23-FY-GT007 Repair Sign Shop Parking Lot ............ GT-17 23-FY-GT008 DPW Compound ............................ GT-18 23~98-GT001 Repaying Project ........................ GT-19 SUMMARY OF DISCRETIONARY SAL~S T.~X PROJECTS.DST-! THRU DST-3 FT 97/98 CAPITAL OUTLAY-EQUIP.MENT ...................... DST-4 DR-0!-96 Drainage Projects - Side Yard ........... DST-5 DR-02-96 SWIM Project - Shoreline Stabi!ization..DST-6 DR-03-96 23-98-DST001 23-98-DST002 23-98-DST003 23-99-DST001 23-FY-DST001 24-97-DST001 24-97-DST002 24-97-DST003 24-97-DST004 24-97-DST007 24-97-DST008 24-97-DST010 24-97-DST011 24-97-DST012 24-00-DST001 24-98-DST001 24-98-DST002 25-97-DST002 26-FY-DST001 26-97-DST004 26-97-DST005 26-97-DST006 Elkcam Dam and Stormwater Management RMP's ........................................ DST-7 Schumann Dr. Drainage Improvement ....... DST-8 Blossom Drainage Design ................. DST-9 Fencing at P/W Compound ................ DST-10 Blossom Drainage Improvements Const .... DST-11 Louisiana Ave. Improvements ............ DST-12 Panic Hardware Community Center ........ DST-13 Install Hurricane Shutters on Bldgs .... DST-14 Handicapped Electric Door Openers ...... DST-15 Raise Community Center Porch Roof ...... DST-16 Retool City Hall ....................... DST-17 City Hall Window Replacement ........... DST-18 Community Center Restroom & Kitchen Renovation ....................................... DST-19 Yacht Club Renovation .................. DST-20 City Council Chamber Improvements ...... DST-21 City Hall & PD Water Supply ............ DST-22 Hand Rail - Community Center ........... DST-23 Tree Shade House ....................... DST-24 Emergency. Generator for Central Garage.DST-25 Lighting @ Schumann Tennis Courts ...... DST-26 Barber Street Sports Complex (South)...DST-27 BSSC Restrooms (Creative Playground)...DST-28 BSSC North Improvemetns ................ DST-29 I I I I I i I I I I i I I I I I I I i I I I I I I I i I I I I i I I i i TABLE OF CONTEIXr'F$ CONTINUED PAGE 3 26-97-DST007 26-97-DST008 26-98-DST001 26-99-DST001 26-99-DST002 26-00-DST001 26-01-DST001 26-98-DST002 26-98-DST003 SWMS-001 SWMS-002 SWMS-004 SWMS-005 30-98-DST002 30-97-DST002 30-98-DST001 15-98-DST001 Hardee park Jogging Trail Restoration..DST-30 Green Building parking Lot ............. DST-31 Hardee Park Restrooms .................. DST-32 Blossom Lake Park Basketball Court ..... DST-33 Bryant Court Park Development .......... DST-34 Main St. Pier Rebuild .................. DST-35 Boat Ramp Repairs ...................... DST-36 BSSC South Parking Lot ................. DST-37 BSSC Green Building Improvements ....... DST-38 Perimeter Culvert Improvements & Water Control Structures ............................. DST-39 Road Drainage Improvements ............. DST-40 Stormwater Improvements ................ DST-41 Dempsey-Vocelle Area Drainage Improvements ....................................... DST-42 Artesian Well Abandonments ............. DST-43 Police Station Improvements ............ DST-44 Police Station Renovations ............. DST-45 Police Vehicles ........................ DST-46 OTHER FUNDS CAPITAL IMPROVEMENT BUDGET..OTHER-1 THRU OTHER-2 SPECIDdL REVENUE FUND, C7.METERY~ TRUST F%/ND, GOLF COURSE ENTERPRISE FUND, AIRPORT ENTERPRISE FUND iii I I ~1 I I I I I I I I I I ~ ~ ~ I~1 ~ I I I I I I I I I I i I I ~1 I I I I I I I I I I I I~i~i~l I , I ~ I I ~1 I I I I I I I I I I i ~ I I I~ I I ~1 ~ "1 --I I'~1 I I ~1 0 0 I J I I ifil I I I I ~,,,,,,~ ~ I I I ~"~' '"' ~ ~ ~ I '''''' I "~'" i , I , ,,,, , ~ ,,,,,, I I I I iOl I~i~l I ~1 I ~ I ~1~1 ~'~' ~'~' ~'~'~'~' ~ ~,=,~,_, o, ~, ;,~,. g,z,~, ~, I >. 0 0 0 0 n~ (J w ~J 0 © 0 ~)~ 0 t- I ~..~,~ I i~! 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