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HomeMy WebLinkAbout07-18-2022 CCTF Minutes w/Attachmentclry If SEIRASTUkN HOME OF PELICAN ISLAND CENTENNIAL CELEBRATION TASK FORCE MINUTES MONDAY, JULY 18, 2022 —10:00 A.M. CITY COUNCIL CHAMBER 1225 MAIN STREET, SEBASTIAN, FLORIDA Staff Present Brian Benton, Leisure Services Director Cathy Testa, Records Specialist Jeanette Williams, City Clerk Paul Carlisle, City Manager Participants Present Marc Gingras Michelle Morris Patti Williams JoAnne White (Zoom) Britney Melchiori Cara Irwin 1. The Centennial Celebration meeting was called to order at 10:00am 2. STAFF REPORTS A. Marketing & Promotion Cathy shared a template for sponsorships. There was an additional level added and the dollar amount of the levels were adjusted. Cathy asked for input for the sponsorship level names. Six names were chosen: Level 1 — Friendly People Level 2 — Old Grouches Level 3 — Turtle Level 4 — Paradise Level 5 — Treasure Ship Level 6 - Pelican Paul submitted a few of his ideas for the centennial logo (see attached) Britney from The Marketing Branch offered in kind services for help with creating the logo and designing the sponsorship packets. Cathy presented pricing and pictures of Therm-O Totes for the possibility of selling them. Centennial Celebration Committee Meeting July 18, 2022 Page 2 B. Art There were no participants from the Art Club in attendance. Marc said he would reach out to the president of the Art Club to organize a student art contest. The art work has to be finished and turned in by the end of the school year 2023. It was a suggested to contact Indian River Rocks to have centennial rocks painted and placed around the city in 2024. C. Historical Brian received a letter from the Sebastian Area Historical Society saying they would be delighted to assist the City with the Centennial Celebration. Their next meeting is in September and would be happy to discuss how they may help. Scarlett Chesser stopped by City Hall and spoke with Cathy after being at the Sebastian Area Historical Society and heard about the Centennial Celebration. She is very excited about the celebration and has a lot of old pictures to share. She would like to be kept up to date with the planning. D. Parades & Special Events Jeanette received an email from Express Clydesdales Ranches stating they will be in contact at the end of December 2023 to say for sure if they will be able to attend the 41h of July event in 2024. Brian is going to work with the band director for the Marching Sharks to attend the July 4th parade as well as the centennial parade in December. They have a conflict in December because of the school's PRISM musical. E. Sponsorships Brian advised that there are about 170 street poles to hang centennial flags. There are 44 on the presidential streets, 41 on US 1 and 85 on the other city major streets. Brian would like to have a kids area set up on celebration day with a bounce house, dunk tank and face painting. Patti submitted a picture of a flag for the poles. She suggested putting sponsor names on the flags. She also suggested interviewing local businesses to talk about why they chose to open their business in Sebastian. 6. NEXT MEETING The next meeting is scheduled for August 22, 2022 at l 0:00am 7. ADJOURN Being no further business the meeting was adjourned at 11:08am.