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Home My WebLink About07-25-2022 PR AgendacnyCf SEBASTLAN HOME OF PELICAN ISLAND 1225 MAIN STREET. SEBASTIAN. FLORIDA 32958 TELEPHONE (772) 228-7054 FAX (772) 228-7077 AGENDA CITY OF SEBASTIAN PARKS & RECREATION ADVI§PRY COMMITTEE MOND". JULY 25 . 2022 6:00 PM 1) CALL TO ORDER 2) PLEDGE OF ALLEGIANCE 3) ROLL CALL 4) ANNOUNCEMENTS AND AGENDA MODIFICATIONS Modifications and additions require unanimous vote of members. Deletions do not apply. 5) APPROVAL OF MINUTES: Meeting Minutes from April 25", 2022 6) PUBLIC INPUT 7) UNFINISHED BUSINESS: Item A: Current Project(s) Update 8) NEW BUSINESS: Item A: Resolution No. R-22-15 Creating New Board Categories and Procedures Item B: Select a chairman and vice-chairman Item C: FY22 Capital Improvement Projects related to the use of Recreation Impact Fees 9) ITEMS FOR THE NEXT AGENDA AND DATE: August 22n4, 2022 10) ADJOURN ANYPERSON WHO DECIDES TO APPEAL ANY DECISION WDE WITH RESPECTTOANY MATTER CONSIDERED ATTHIS MEETING (OR HEARING) WILL NEEDA RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THATA VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL ISTO RE HEARD. (286.0105 F5.) IN COMPLIANCE WITH THE AMERICANS WITH DISABIIIDESACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FORTHs MEETING SHOULD CONTACT THE CIty's ADA COORDINATOR AT 589-5330 ATIEAST48 HOURS IN ADVANCE OF THIS MEETING. HOWEVER, THE PUBLIC 15 ADVISED TO CHECKTHE CITY W EBSITE FOR UP-TC-DATE INFORMATION ON ANYCHANGESTO THE MANNER IN WHICH THE MEETING WILL BE HELD AND THE LOCATION. MOF SEA T! 14 HOME OF PELICAN ISLAND PARKS & RECREATION ADVISORY COMMITTEE AGENDA TRANSMITTAL FORM Board Meetina Date: July 25", 2022 Agenda Item Title: Meeting Minutes from April 25th, 2022 Recommendation: Approval of Meeting Minutes from the April 25th, 2022 meeting Background: If Aglenda Item Reauires Exoenditure of Funds: Total Cost: N/A Attachments: Parks & Recreation Advisory Committee Minutes of Regular Meeting on April 25th, 2022 PARKS AND RECREATION ADVISORY COMMITTEE MINUTES OF REGULAR MEETING APRIL 25, 2022 I. Call to Order — Chairperson Webster called the meeting to order at 6:00 p.m. It. Pledge of Alleciance was recited by all. III. Roll Call Present Mr. Mauro Ms. Drumheller (Zoom) Mr. Danise Ms. White Mr. Renzi Ms. Webster Not Present Mr. Agudelo — Unexcused Also Present Mr. Brian Benton, Leisure Services Director Mr. Joseph Perez, AV Technical Assistant Ms. Janet Graham, Technical Writer IV. Meetina Chair Makes Announcements Ms. Webster announced that Ms. Drumheller (a) is attending this evening via Zoom. V. Acenda Modifications Mr. Benton stated that under No. X, Staff Matters, Item B was skipped. So it should read Item A and Item B, not Item A and Item C. VI. Approval of Minutes — Meeting Minutes from February 28, 2022 Ms. Webster asked if all the Committee members have had a chance to review the Minutes from February 28, 2022. All indicated they had. Ms. Webster called for a motion. A motion approving the Minutes of February 28, 2022 as presented was made by Mr. Denise, seconded by Mr. Renzi, and approved unanimously via voice vote. VII. Unfinished Business PARKS AND RECREATION ADVISORY COMMITTEE PAGE 2 MINUTES OFREGULAR MEETING OF APRIL 25, 2022 Mr. Benton reviewed that in the Committee's packets there is a copy of the Parks and Recreation Volunteer -of -the -Year nomination form. He stated staff used the feedback from the February meeting and made some adjustments to the draft copy. The copy that is before the Committee members tonight, it is hoped, addresses all the concerns that were discussed in February. What is needed now from a staff level is approval of this draft and a discussion regarding when we will be ready to move forward on this program from the Committee's standpoint. Staff recommends going forward with the program to end later in the year so that there can be something ready for the Christmas parade as opposed to July 4' . Mr. Benton called for questions/comments from the Committee members. Ms. White asked for an explanation, and she read the item aloud. Regarding City employees, she asked whether this would pertain to people who are employed through the baseball team, etc. who do more than what they are paid to do. Mr. Benton gave an example of a City employee who works at the baseball fields all day, and his job is to maintain the baseball fields by getting them ready for play. Going above and beyond his employment would be his involvement with the Little League and how far he goes after hours on a voluntary basis. He is not going to be paid for those hours; it is completely voluntary. The same thing goes for the football program or any of the non -profits or charitable organizations in the City. He added that, if the City were to have a contractual agreement with someone to maintain a park or other facility. What they are doing on a daily basis and being paid for would not be eligible for this program unless it is being done outside of their regular paid hours. Ms. White also asked if there is an age restriction. Mr. Benton said no, not at this time. She asked if this proposal has to go before City Council. Mr. Benton said staff will make sure that Council is aware of it before it goes forward. Ms. White also suggested having a plaque created for the winner(s). Ms. White also asked if there could be a float of some sort for the award recipient to ride on in the Christmas Parade. Ms. Webster suggested a golf cart. Mr. Mauro asked if this program is limited to residents of the City. Mr. Benton stated it is not limited to residents of Sebastian. However, the volunteerism has to be beneficial to the City of Sebastian and its residents. That is in accordance with the discussion that was had by the Committee at its last meeting. Mr. Danise stated he is in favor of announcing the winner of the first award later in the year so that the program and the winner can be displayed at the Christmas parade. He is in favor of not having too many restrictions regarding who is eligible for the award so that there can be a number of nominees. Mr. Renzi asked how the applications will be distributed and where they will be distributed PARKS AND RECREATION ADVISORY COMMITTEE PAGE 3 MINUTES OFREGULAR MEETING OF APRIL 25, 2022 Mr. Benton said that the staff plan is to get it out to all of the City's non -profits and charitable organizations that staff knows of within the City. It will be on the City's website and also on Facebook. Once staff gets the word out on this program to all the committees and also at all the events such as the Clambake, Fine Arts and Music Festival, etc., word will spread, and he hopes to get plenty of nominations. Ms. Webster asked for clarification as to when the first award will be made. Mr. Benton said staff prefers that it will be at the Christmas Parade. Ms. Webster asked what the deadline would be for nominations. Mr. Benton suggested six or eight weeks prior to the Christmas Parade in order to be able to adequately review the nominations, and it will have to come to this committee for final approval. There will need to be a committee, and he suggested one member of this committee and a couple staff members, and members of some of the organizations in the City. He would suggest no more than five or six to comprise the committee. Staff can put that group together. Ms. Webster also suggested asking one of the restaurants in the City to donate a gift card. Ms. Drumheller supports the form as presented. She also is in favor of presenting the first award at Christmas time so that staff has a little more time to discuss the logistics of the program. Mr. Benton recognized Ron Paul of the Leisure Services Department for his hard work on this project. Ms. Webster also recognized Mr. Denise for his suggestion of creating the award. Ms. Webster called for a motion. A motion approving the form as presented was made by Mr. Denise, seconded by Ms. White, and approved unanimously via voice vote. Vill. Public Input -- None IX. New Business -- None X. Staff Matters A. Current Projects Update Playgrounds in General -- have been a challenge. Mr. Benton stated he and his staff have dealt with numerous delays, whether they have been receiving the materials, contractors coming to do the installation and not having all the materials, or whether it is not being able to get the materials from the playground manufacturers. A lot of the PARKS AND RECREATION ADVISORY COMMITTEE PAGE 4 MINUTES OF REGULAR MEETING OF APRIL 25, 2022 problems from the manufacturers and contractors are being blamed on COVID as well as the supply chain issues. George Street in Particular — installation is still ongoing. The structure is installed, and the playground company has given staff the written ok to allow the public to use it. Thus, it is open to the public currently. However, we are awaiting a replacement part, one of the rails, which is just an aesthetic issue. It is nothing structural. When that comes in, that will finalize that playground. Staff has also met on site and designed the location for the concrete pathway that will improve the ADA accessibility at George Street. The concrete is about six weeks out. Once the company has the concrete ready to go, the concrete sidewalkjoining the sidewalk around the park to the playground will be installed. Blossom Playground — is currently scheduled as of this date for installation the week of May 16"'. That project is one that has been on and off with the installation company. Finally, it's back on for May 161h. Staff has already begun to plan out the ADA packing spot and the sidewalk accessibility for that playground. That is already scheduled for approximately four weeks after the installation of the playground equipment. Baseball Dugout Construction Project — has been completed. All eight dugouts have now been replaced for the baseball fields. So those fields are set and ready to go. Yacht Club Seawall Project -- has been completed. Staff is currently soliciting for cost estimates to install artificial turf and a fence along the southern border of that property at the Yacht Club. Those are two additional projects that grew out of the seawall project. The artificial turf will be installed on the eastern and northern sides of the Yacht Club. The irrigation was not reinstalled, as there was an issue with the salt overspray from heavy winds causing waves to hit the seawall, which kills the grass. We were not able to maintain grass there. It was a problem before the seawall was replaced. Currently, there is mulch there, and that is working well. However, staff is looking to put some artificial turf there going forward. Mr. Benton called for questions/comments from the Committee members. Mr. Danise referred to the work being done around the lake on Barber Street. He asked if the neighbors are happy with that work. Mr. Benton said that is Garden Club Park, and that is a project where staff is working along with the Stormwater Department. A lot of invasive vegetation was cleared from around the pond. That has cleared it so that we can improve the drainage inlets from the north and south sides of that pond. That will help with stormwater relief when we get heavy rains. The inlet on the north side of the PARKS AND RECREATION ADVISORY COMMITTEE PAGE 5 MINUTES OF REGULAR MEETING OF APRIL 25, 2022 pond was completely overgrown, so it was cleared completely, so that there is now an inlet from the north side. A pipe was just recently installed at the outlet from the south side. This project should be complete within the next week or so. Mr. Denise said the park looks great. Mr. Renzi asked what happened to the metal sculptures along Indian River Drive. Mr. Benton said that those have nothing to do with the City, as they were on private property. He stated that the property is up for sale, and the property owner relocated the sculptures that were there. Ms. Webster asked if the restroom that is near that property belongs to the City. Mr. Benton said that is the City's. B. Upcoming Events at Riverview Park Mr. Benton outlined the coming events: 1. May 6 from 5:30 to 8:00 p.m. is the Chamber of Commerce Concert in the Park. 2. May 14 from 10:00 a.m. to 3:00 p.m. is the Sebastian Craft Club in Riverview Park. *4 Mr. Denise reviewed that there were two gentlemen present at the last meeting talking about sailboat and kayak launching. He asked if there has been more thought given to that matter. Mr. Benton said that following that meeting staff had quite a few discussions. Staff went down and visited the site. Shortly after that meeting there was an issue with someone driving a vehicle in there that struck one of the electrical pedestals alongside where the barriers were installed. City staff installed two new ones since the Committee's last meeting to prevent people from having access. He said there are two major concerns with that location: (1) The pedestrian access. There are a lot of walkers who walk along that sidewalk on a daily basis all throughout the day. (2) It's a natural area on the beachfront there, and if it were to be opened up for the sailboats to launch there, there would be an issue with enforcement of anyone else who would like to launch their boats there —whether it is a motorized boat, a kayak where they want to back their truck in there, orjet skis. Those are the two situations that are preventing staff from wanting to use that location. He has concerns for pedestrians going through that area, and also there is no way to enforce who can launch and when they can launch. Staff has made the recommendation that we not go forward with that location. Mr. Denise described that this morning when he was down at the area where the piers are there was someone out on the observation deck pier with a dog. He pointed out that PARKS AND RECREATION ADVISORY COMMITTEE PAGE 6 MINUTES OF REGULAR MEETING OF APRIL 25, 2022 there is no sign there regarding no pets being allowed. It was pointed out to Mr. Danise by someone from the public that there are signs disallowing pets on the other two piers. They questioned why pets are allowed on the pier with the observation deck. He had no answer for them. Mr. Benton said that there has been a problem with signs being taken or destroyed in that area. He will look into this matter. Ms. White said she went to the pickleball courts recently. She asked if there is much usage at night at the pickleball courts. Mr. Benton said he will get a report from the last year that sets forth when the lights are being used. He reviewed that the lights were installed sometime in 2021. Staff has already had to purchase additional tokens because tokens were bought and not turned in. Ms. White asked If the replacement signs at all the parks have been provided. Mr. Benton said no, there are still some that need to be replaced, and he listed them. They are scheduled to be installed next week, all except for the US1 gateway sign. The budget is already set for those. The signs are already built, but there was an issue with concrete as well, which caused a slight delay. They are now scheduled for the first week in May. Ms. White brought up the matter of benches along the sidewalk area at the riverfront. She said there is really no place to sit except by where the twin piers are. Mr. Danise said he is down there almost every day, and he does not remember seeing people who wished to use the benches. Ms. White said Easy Street Park is looking great. Ms. Drumheller said she thinks there are plenty of benches available along the riverfront. She also walks down there several times a week, and she never sees all the benches filled. She mentioned that the Garden Club of Sebastian has had two meetings, which were posted on their Facebook page, at the Park on Barber Street for plant exchanges. There is a lot more activity going on there, and people like using the gazebo. She added that Periwinkle Park seems to have more activity lately, but she has yet to run into anybody at Filbert Park ever. She opined the job that is being done at Riverview Park is amazing. It is always so clean and so well maintained, and she thinks the Parks and Recreation Department deserves a lot of accolades. Mr. Benton asked Ms. Drumheller if, the next time she is aware of a meeting of the Garden Club at Garden Club Park, she would notify him so that he can attend. She said she would be glad to provide that information. Mr. Benton added that he has spoken with a woman who would like to do a butterfly garden PARKS AND RECREATION ADVISORY COMMITTEE PAGE 7 MINUTES OF REGULAR MEETING OF APRIL 25, 2022 at Garden Club Park, so staff will probably be working to advance that and a couple of other projects there as well. Ms. Drumheller said that, even if there is not a next meeting listed anywhere, she will get Mr. Benton the contact information for the Garden Club member who is administering the Facebook page. Ms. Webster brought up the flags that are flying at Riverview Park. That is a project of the Exchange Club, and every flag represents a child who was killed through child abuse and/or neglect. Ms. Webster stated that she worked the Shrimp Fast, and she said that the City employees did a great job. She did add that every year the ladies' room is an issue. She suggested that supplies be left so that the people working the event could go in there and take care of it. Mr. Benton stated that there are City staff on site, and they can get in the area that is between the restrooms. There are supplies in there. The City has a cleaning company that comes in, but typically the majority of City staff who are working those events are males, and they have a hard time getting into the women's restroom. Ms. Webster said she would be happy to go in there and clean it up. Mr. Renzi suggested an assigned paid attendant in the restroom for the amount of time the event is on would be the solution to that. XII. Items for the Next Acenda and Date: -- May 23, 2022 XIII. Adjournment There being no further business, Ms. Webster adjourned the meeting at 6:35 p.m. Bv: JoAnn Webster, Chairperson Parks and Recreation Committee jg Date: City C9- SEBASTI N HOME OF PELICAN ISLAND PARKS & RECREATION ADVISORY COMMITTEE AGENDA TRANSMITTAL FORM Board Meetino Date: July 25", 2022 Aoenda Item Title: Resolution No. R-22-15 Creating New Board Categories and Procedures Recommendation: No Action will be taken on this item. Presentation provided by the City Clerk. Background: On June 22, 2022 City Council approved Resolution No. R-22-15 to update the procedures for board and committee meetings in the Code of Ordinances. This resolution was to provide clear direction to its appointed Boards and Committees by approving a standard meeting time, meeting and public input guidelines, and agenda format. If Appnda Item Reauires Exaenditure of Funds: Total Cost: N/A Attachments: Resolution No. R-22-15 RESOLUTION NO. R-22-15 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, REPEALING R-12-38 IN ITS ENTIRETY; CREATING NEW BOARD CATEGORIES AND PROCEDURES; PROVIDING FOR MEETING START TIME AND END TIMES FOR ALL CITY BOARDS AND COMMITTEES; PROVIDING FOR A STANDARD AGENDA FORMAT; PROVIDING FOR PROCEDURES FOR PUBLIC INPUT AND PUBLIC HEARINGS; PROVIDING FOR USE OF ROBERTS RULES OF ORDER AS A GENERAL GUIDELINE; PROVIDING FOR CONFLICTS; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Sebastian, Indian River County, Florida, is a municipal corporation duly created and existing pursuant to the Constitution and laws of the State of Florida; and WHEREAS, the City Council desires to update the procedures for board and committee meetings in the Code of Ordinances; and WHEREAS, the City Council of the City of Sebastian, Indian River County, Florida, believes it to be in the best interest to provide clear direction to its appointed Boards and Committees by appmving a standard meeting time, meeting and public input guidelines, and agenda format to be used to provide for successful Board and Committee meetings. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, AS FOLLOWS: SECTION 1. BOARD AND COMMITTEE MEETING TIME. City Board and Committee meetings shall begin no later than 6:00 p.m. and shall adjourn at 9:30 p.m. unless extended for not more than 30 additional minutes by a majority vote of members present. All unfinished business at adjournment shall be carried to the next meeting. SECTION 2. ROBERTS RULES OF ORDER ADOPTED. City Boards and Committees will follow the current edition of Robert's Rules of Order Newly Revised as a general guideline in the conduct of all meetings and workshops. Failure to follow said rules shall not affect the validity of any action taken. SECTION 3. THE CHAIR. The Chair may make a motion, second a motion or participate in discussion without relinquishing the chair. All matters an throu th the Chair. Members of the Board or Committee have the exclusive right to raise questions of procedure or points of order to the Chair and have the Chair rule on the procedure or point of order. Any member of the Board or Committee may appeal the decision of the Chair to the Board and the result shall be determined by majority vote. SECTION 4. BOARDS, AGENDA FORMAT AND GUIDELINES FOR MEETINGS. There shall be three (3) types of City of Sebastian Boards: A. Category I: These are Judicial or financial in nature and are them to advise or recommend to City Councilor staff on a specific item brought before it per the Code. 1. BOA, LPA, Construction, Police Pension and Planning & Zoning Boards fall under Category I. 2. The amended Agenda will reflect that these boards do not have a separate section related to Public Input on non -agenda matters, Commission Matters or Next Agenda. However, the public can bring up issues related to a specific item that is related to the Boards' purview to a commissioner to be considered for placement on the next agenda by consensus of the Board and any comment on matters before the Board. B. Category 2: These are fact finding and public representafion to advise City Council. These boards do not implement policies. Subcommittees may be formed under this category and shall follow the same agenda format. 1. Charter Review, Natural Resources, Budget Review, Parks & Recreation and Veteran's Boards fall under Category 2. 2. The amended Agenda will reflect Public Input; but, no Commission Matters or Next Agenda. C. Category 3: These are Ad hoc or temporary committees created on an "as need" basis by City Council and their function and authority is defined at the time of its creation. Subcommittees may be formed under this category and shall follow the same agenda format. 1. Citizens Advisory Task Force, i.e., Centennial Task Force falls under Category 3. 2. The amended Agenda as needed when created by City Council. The general format and guidelines for City meeting agendas shall be generally in the form attached hereto as Exhibit "A". SECTION S. ORDER FOR PUBLIC HEARINGS (OTHER THAN QUASI- JUDICIAL) Order for public hearings (other than quasi-judicial procedures which are esiablished by City Council Resolution No. R-20-35) before City boards and committees: A. Order of Business: *Chair announces opening of the hearing. *City Allornev reads the title. *Chair announces rides that app(v to the laming. *Applicant presentation. *Slq{%presentation, corm tints and preliminay recommendation. *Public Input. *Stalj/final sununmy and recommendation. *Chair closes hearing. *13oard deliberation and action. B. Continuance of Public Hearing. The Board or Committee may continue a public hearing unless a continuance would violate applicable law. A public hearing may be continued to a time certain stated in the record, or a continuance may be indefinite, in which case it shall be re- noticed. The Board or Committee may defer action on a matter and continue the public hearing for receipt of written comments on the matter. SECTION 6. PROCEDURES FOR PUBLIC INPUT. A. Procedures for Public Input. 1. Time Limit. Individuals who wish to address the Board or Committee on any agenda items for which official action is to be taken (typically items listed under public hearings, new business and unfinished business) are allowed five minutes to speak on that item, however, the Board or Committee may extend or terminate an individual's time by majority vote of members present. 2. Input Directed to Chair. Speakers shall address the Board or Committee immediately prior to deliberation of the agenda item and all input shall be directed to the Chair, unless answering a question of a member of the Board or Committee or City staff. Individuals shall not address the Board or Committee after commencement of deliberation on an agenda item after public input has concluded, provided, however, the Chair and any member of the Board or Committee may call upon an individual to provide additional input if desired. 3. Certain Remarks Prohibited. Personal, impertinent, and slanderous remarks, political campaigning and applauding are not permitted and may result in sanctions imposed by the Chair including expulsion from the meeting. Decisions by the Chair may be appealed in accordance with Section 2 above. C. Public Input. The heading on Regular Meeting agendas "Public Input" provides an opportunity for individuals to bring new infumration or requests to the Board or Committee not otherwise on the prepared agenda. Individuals are asked to attempt to resolve matters with staff prior to meetings. Individuals are asked to provide copies of material for the Board or Committee one week prior to the meeting if they intend to refer to specific material. The Board or Committee will not debate an issue during Public Input but may decide by consensus to place a requested item on a future agenda. SECTION 7. RULES AS GUIDELINES. It is intended that the rules set forth in this Resolution provide a guideline for the effective operation of the business meetings of City Boards and Committees, and no rights are bestowed upon any parties by the adoption of these rules or by Board or Committee failure to act in accordance with them. A. Suspension of Rules. Any previsions of this Resolution, in whole or part, may be suspended by the alfinnative vote of at least a majority of the members present. B. Failure to Follow Rules. If a Board or Committee fails to abide by any provision of this Resolution, such failure shall not invalidate action taken by the Board or Committee. SECTION 8. CONFLICT. All resolutions or parts of resolutions in conflict herewith are hereby repealed. SECTION 9. SCRIVENER'S ERRORS. Sections of this resolution may be renumbered or m-lettered and corrections of typographical errors which do not affect the intent may be authorized by the Citv Manager, or the City Manager's designee without the need of public hearing, by filing a corrected or re -codified copy of same with the City Clerk. SECTION 10. EFFECTIVE DATE. This Resolution shall take effect upon its adoption. The foregoing Resolution was passed for adoption by Council Member Dodd was seconded by Council Member Munn , and upon being put to a vote, the vote was as follows: Mayor Jim Hill absent Vice Mayor Fred Jones aye Council Member Ed Dodd aye Council Member Chris Nunn aye Council Member Bob MCParthm aye The Mayor thereupon declared this Resolution duly passed and adopted this Zznd day of June .2022. CITY OF SEBASTIAN, FLORIDA By: vice Mayor Fred Jones for Jim Hill, Mayor ATTEST: Wt-C.r��.LtIYI/1 qitanette Williams, MMC - -- y Clerk Approved as to Form and Content for Reliance by the City of Seb tian Only: y r., Alican EXHIBIT "A" SEBASTIAN BOARD AND COMMITTEE JUDICIALIFINANCIAL COMMITTEE AGENDA FORMAT AND GUIDELINES * 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. AGENDA MODIFICATIONS Modifications and additions require unanimous rote of members. Deletions do not apply. 5. PUBLIC HEARINGS (does not apply to all bonds) *Chair shall announce the opening a(dre public hearing *Cry Attorney shall read the Ordinance or Resolution by tide unless applicable lame requires more than the title be read *Applicant presentation, if appropriate *City saffshall make a presentation, comments and prelioinary recommendation, ifon• *Public input ((or or against) *City stajffnnal summan, and recommendation, ij'ony *Chair closes hearing. *Board Deliberation and Action 6. UNFINISHED BUSINESS NEW BUSINESS ADJOURN *Any provisions gfIlds Resolution may be suspended by the afirntati a rote o%at least a majority of members present. SEBASTIAN BOARD AND COMMITTEE FACT FINDING/AD HOC AGENDA FORMAT AND GUIDELINES 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. AGENDA MODIFICATIONS Modifications and additions require unanimous vote of members. Deletions do not apply. S. PUBLIC INPUT Public Inpm on items other than on the printed agenda, is f ve minutes, hox•ever, it can be extended or terminated by a majority vote ofrnembers present 6. UNFINISHED BUSINESS 7. NEW BUSINESS 8. ADJOURN •Arry provisions of this Resolution nray be suspended by the affirmative rote of at least a majority afntembers present. 2 an Of SE TP_�1V HOME OF PELICAN ISLAND PARKS & RECREATION ADVISORY COMMITTEE AGENDA TRANSMITTAL FORM Board Meeting Date: July 25", 2022 Agenda Item Title: Select a Chairman and Vice -Chairman, adopt rules of procedure Recommendation: Select a Chairman and Vice -Chairman, adopt rules of procedure Background: The Handbook for the City of Sebastian Board, Commission and Committee Members dictates that the Parks & Recreation Advisory Committee shall select a Chairman and Vice -Chairman each year. The Committee shall also adopt the rules of procedure. If A, ends Item Reauires Expenditure of Funds: Total Cost: N/A Attachments: N/A cnyof SE�BAS-, HOME OF PELICAN ISLAND PARKS & RECREATION ADVISORY COMMITTEE AGENDA TRANSMITTAL FORM Board Meetino Date: July 25", 2022 Aaenda Item Title: FY23 Capital Improvement Projects funded by the use of Recreation Impact Fees Recommendation: Committee support the projects identified to use Recreation Impact Fees Background: City staff have assessed the needs of our parks and identfied 2 projects to be funded with the usage of Recreation Impact Fees in FY23. City Code specifically permits Recreational Impact Fees to be used "only to acquire, construct or provide recreational improvements or facilities" These items have not yet been approved by City Council in the budget process so these are still preliminary requests for your review. If Agenda Item Reauires Exgpnditure of Funds: Total Budgeted: $55,000 total for the 2 projects in FY23 Attachments: (1) Document showing the proposed Capital Projects funded by the Recreation Impact Fund for FY23 (2) Recreation Impact Fee Funds Projected Balances (3) Listing of the Recreation Impact Fee Zones and Classifications CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2023-2028 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM LEISURE SERVICES F-PARTMENT Project Name: 1Swing/Bench Park Project Description: Funding Source: (Recreation Impact Fond Develop a Swing/Bench Park on the property on the Fast side of Indian River Driw across from the Harbor Lights Motel. Justification: 'Phis would maintain this area as a park to preserve the view along the Riverfront. Swings and benches will be provided to allow residents & visitors and opportunity to take a break to enjoy the area. We will also install two sections of brick pavers that will be available for the public to purchase memorial bricks. Project Costs: Project FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26.27 FY 27-28 Total $ 35,000 $ - $ - $ - $ - $ - $ 35,000 Operating Impact: $ - $ (7,000) $ (6,300) S (5,600) $ (4,900) $ (4,200) $ (28,000) Project Pricing: i --. - , Project Name: Playground improvements Project Description: Funding Source: Recreation Impact Fund Replace and improve content playgrounds throughout the City to became more accessible: FY 23-24 Creative Playground. FY 24-25 Bryant Cow Park. FY 25-26 Hardee Park & Schumann Park FY 26-27 Community Center & Friendship Park. FY 27-28 Riverview Park Justification: (Many of the playgrounds throughout the City are in need of replacement within the next few years to better serve) our youth population. II Project Cuts: Pm4e1 FY 22-23 FY 232324 FY 24-25 FY 25-26 FY 26-27 FY 27-28 Tom] $ - S 200,000 S 50,000 $ 100,000 S 100.000 S 75,000 $ 525,000 Operating Impact: $ - S - $ (40,000) $ (46,000) $ (61,000) $ (74,000) $ (221,000) Project Pricing: Pricing is based on the pricing quotes in speaking with numerous vendors this year. The materials costs have) re incased drastically over the course of the last year, similar to most other construction materials. Project Name: IParklmprovements Project Description: Funding Source: IRectealion Impact Fund Provide funds to Immeditely Address Park Improvements. Justification: allocations enable the addressing of park mpendimres brought to light by the public or Parks and (These Recreation Advisory Commiltec, so that concerns not hudgeted can be addressed without delay. Project Costs: Project FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26.27 FY 27-28 Total $ 20,000 s 20,000 S 20,Oo0 $ 20,000 $ 20,000 $ 20,000 $ 120,000 Operating Impacts $ - s (4,000) S (7,600) $ (10,800) $ (13,600) S (16,000) S (52,000) Project Pricing: INu cost estimates provided as these are unexpected park improvements Raean lbn Impact Fees Inve4lment Inwme PROJECTED REVENUE Park Improvements ADA Swing and SYdng Mats Park Identification Signage Barber Street Baseball Dugouts Barbel Street Baseball Backstops Playground Improvements RNerview Perk Playground Swing,Bench Park st Harbor Lights TOTAL EXPENDITURES FY 21 TOTAL EXPENDITURES FY 22 TOTAL EXPENDITURES FY 23 TOTAL EXPENDITURES FY 24 TOTAL EXPENDITURES FY 25 TOTAL EXPENDITURES FY 26 TOTAL EXPENDITURES FY 27 TOTAL EXPENDITURES FY 28 TOTAL REVENUES TOTAL EXPENDITURES ENDING FUND BALANCE BEGINNING FUND BALANCE: ZoreA Zone B ZoneC Zone D All Zones Reareation Impact Fee. ZOM A Zone B Zone C Zone D All Zones InvaeSneM Income ZoM A Zone B ZoneC Zone D As zones TnnaieM: Zone A Zone B Zone C Zone D All zones Ending 9eleMae: Z.M A Zone B Z na C zone D Ali Zara RECREATION IMPACT FEE FUNDS PROJECTED BALANCES FISCAL YEARS 2023.2028 FY 20-21 FY 21.22 FY 22.23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 S 214.500 $ 150,000 $ 160,000 $ IW,000 $ IW,OW s 150.000 $ 150,0911 $ mom 279 10.000 13.389 18.809 16249 21.002 23.615 26.20 _ 5 214,779 5 1W. W f 163,389 $ 188,809 S 168,249 $ 171.002 S 173,815 S 176,295 $ 6,906 $ 20,000 $ 20,000 S 20,000 $ M.000 $ 20.000 $ 20,000 $ 20,000 3,6T1 93,022 W,000 18,391 76.000 100.000 200,000 Wpo 100.000 10o.000 75,000 36,0W $ 121.037 S 225,000 f 55.OW S 220,000 S 70,0W $ 120.000 3 120.= $ 95,000 S 184,044 $ 257,7W $ 182.786 S 301,175 $ 249.984 $ 346.233 5 3R.M $ 4W,910 214,779 160,000 1W,3W 1W509 1W,249 171,062 173.615 176295 121.037 225,000 W,oW 220.000 70,000 120,000 120,000 95,0110 IW.7N 5 301,175 S 249,984 S W.M3 5 397,295 $ 4W.910 5 532.205 FY 20-21 FY 21.22 FY 22.23 FY 23-24 FY 2 25 FY 25-26 FY 26-27 FY 27.28 $ 27.013 $ 45.467 S W,331 $ 79.893 $ 66.523 $ 100.2M 5 W,128 $ 121,314 36,243 W,406 B,oW 32,676 6,067 28263 51,217 24.854 13.435 66.T75 29.173 68.320 63,595 W,308 W,796 103,oW 87.353 100.809 1M.415 2M.1% 311,971 419,057 529.328 5921354 S 184,044 5 MAW S 2W.9W $ 433.847 $ WAN S 607,905 S M,467 5 641,582 $ 37.375 f 37.375 S 37.375 $ 37.375 $ 37.375 $ 37.375 $ 37,375 $ 37.375 26,976 26,975 26.975 26.975 26,975 N.W5 26,975 26.975 49,400 0,400 49.400 49,400 49.400 49.400 49,400 49,4W IW.7W IW,760 IDOT50 100d150 loo'?m 100.7W IW,7W 10i $ 214,600 5 1613,000 $ 1W,W0 $ 150.000 $ 1W,0W S 1W,003 S 150,0W S 1W,o00 $ M $ 1.739 $ 2,7W $ 3,455 $ 2,381 $ 3.474 S 2,811 S 3.791 62 2.157 412 1,417 no 979 1,672 777 23 2.248 1.497 2,876 2.311 2,089 1.854 3.220 149 3,8W 8,744 11,W2 11.337 14,619 17.278 18.508 13,389 s 18.80D S 16,249 $ 21.062 $ 23.615 $ 26295 $ 18,9611 S 31,250 $ 13,760 $ 65,000 $ 5,11W $ 55,000 $ 5.0110 $ 5.004) 0,873 77,50D 2,750 55.000 5,000 6,000 55,000 5.000 4,083 61,260 13,750 66,D00 55,000 55.000 6,D00 ii'm 87,442 35.OD0 24.750 Wool 5,Wo 6.000 55,000 5.000 226,0W S 1LU,aW b 12D,000 $ 2D,Doo 8 45,467 $ 53,M1 s 70,693 S 65.523 $ 10.279 $ W,128 5 121.314 $ 157,,1W 56.406 8,DW 32676 6.W7 28.263 51217 24,884 47,616 68,775 29.1M W.320 63,5W 00.306 W,7W 103,060 150.689 100.009 17U,415 2W,159 311.971 419.057 529526 692.354 706.612 $ 261,4158 S-260,956 3 433,847 5 447.156 5 607.01 S 723.467 S 841,582 $ 1.092,377 7 Ya.r FY 2? 7Ymr Income Endl, in[. i,, mrt S.W., 22 ab4.aL A,3]t 267,60a z4b,eea a,sae 1BaA27 IDM• PMWa WeaMSM Nlm M6R%4 WiWr PaM7Years. IOM a TAM Tar p D CID OF SEBASTIAN HOME OF PELICAN ISLAND 1225 MAIN STREET, SEBASTIAN, FLORIDA 32958 TELEPHONE (772( 228-7052 FAX (772( 228-7077 CITY OF SEBASTIAN RECREATION IMPACT FEE PARKS COMMUNITY PARKS 1) FRIENDSHIP PARK 2) HARDEE PARK 3) RIVERVIEW PARK 4) BARK PARK 5) BARBER STREET SPORTS COMPLEX 6) SCHUMANN DRIVE PARK 7) PICKLEBALL COMPLEX ZONE A BLOSSOM PARK HARDEE PARK (CP) PICKLEBALL COMPLEX (CP) ZONE B EASY STREET BARK PARK (CP) COMMUNITY CENTER FRIENDSHIP PARK (CP) MAIN ST BOAT RAMP YACHT CLUB & BOAT RAMP RIVERVIEW PARK (CP) ZONE C STORMWATER PARK SCHUMANN DRIVE PARK (CP) KILDAIRE PARK HISTORICAL PARK BRYANT COURT PARK FILBERT PARK ZONE D BARBER STREET SPORTS COMPLEX (CP) GEORGE STREET PARK GARDEN CLUB PARK PERIWINKLE PARK COWNIE/CHELTENHAM