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Home My WebLink About07-27-2022 CC Minuteswanes — �p — 1 HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL REGULAR MEETING & COMMUNITY REDEVELOPMENT AGENCY (CRA) MINUTES WEDNESDAY, JULY 27, 2022 — 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. Mayor Hill called the regular meeting to order at 6:00 p.m. 2. A moment of silence was held. 3. Council Member Dodd led the Pledge of Allegiance. 4. ROLL CALL Mayor Jim Mll Vice Mayor Fred Jones Council Member Ed Dodd Council Member Bob MCPardan Council Member Chris Nunn Staff Present: City Manager Paul Carlisle City Attorney Manny Anon, Jr. City Clerk Jeanette Williams Administrative Services Director/CFO Ken Killgore Asst. Administrative Services Director Cindy Watson City Engineer/Public Works Director Karen Miller Community Development Director Lisa Frazier Leisure Services Director Brian Benton Police Chief Dan Acosta MIS Manager Barbara Brooke -Reese There was no objection to adding a request from the City Attorney to add an executive session related to labor negotiations under his matters; and, a question/answer period from the Sebastian River Improvement District regarding the Graves Brothers Annexation. 6. PROCLAMATIONS. AWARDS. BRIEF ANNOUNCEMENTS Added A. Sebastian River Improvement District Regular City Council & CRA Meeting July 27, 2022 Page 2 Jeff Bass, President, Graves Brothers Company, introduced himself and offered to answer any questions regarding the pending annexation. Council Member McPartlan asked if any of the proposed annexation property, currently in the Sebastian River Improvement District, would also fall under Sebastian's stormwater tax. Frank Sakuma, Operations Manager of the Sebastian River Improvement District, explained that each year, the district determines the maintenance obligations and determines a budget that is assessed to the land owners which would continue to occur. The City Manager explained that if a property doesn't discharge into the City's system property owners are cbarged a 10% management fee to oversee that they do in fact have a working drainage system; if the property does use the system it would be based on the current acreage. Council Member McPartlan asked if the tract became fully developed, what impact would it have on the rest of the district. Mr. Sakuma said the district has not considered the annexation but regardless of what happens the district is responsible for the drainage canals, structures and right-of-way that are controlled, maintained and operated by the. district. Any development would have to come in for a district permit to use the system. 22.098 B. Graves Brothers Annexation Workshop Summarv— Communitv Development Director Lisa Frazier (Transmittal. Attachments) The City Manager and Community Development Director stated the City held two very successful workshops. The Community Development Director displayed the PowerPoint presentation she used during the workshops and explained that people annex into the City to be a part of a well-known, well -respected, and well governed community. The next step is to bring the future land use map (FLUM) to the Local Planning Agency and then back to Council for transmittal to the Florida Department of Economic Opportunities to be vetted with all of the stakeholders. The City Manager said moving forward there will be a lot of time for public input. Mayor Hill said they should continue to move forward with the annexation. Council Member Dodd confirmed the future land use map will show 1,900 acres which is what the state and Treasure Coast Regional Planning Council recommended that the City come up since the last annexation. He supported moving forward and not finalizing the annexation until the FLUM is approved by the state. He said he would like to have workshops on the annexation agreement. Council Member Nunn said the workshops were great; those against the annexation will always be against the City; he supported moving forward. Regular City Council & CRA Meeting July 27, 2022 Page 3 Vice Mayor Jones said he was in favor of moving forward Council Member McPartlan said he was in favor of moving forward; he would like to see the questions on page 21 answered and posted on the website; and, he would like to have two annexation agreement workshops prior the finalization. The City Manager reported that the meetings with the County were very informative, and cordial. At the meetings, the County requested planning numbers regarding the utilities. 'County Council Member McPartlan suggested that the C-ounaLAdministrator might come to do a presentation on what has been agreed upon or the problem areas. The City Manager said he would have staff prepare the documents for the next step. BriefAnnouncements: Friday, August 5 — Sebastian Police Department Back 2 School Fun Day — Barber Street Sports Complex — I am to 2 pm (hot dogs, snow cones, water activities, school supply giveaways) Friday, August 12 - Sebastian River Area Grill Out Night — Various Community Businesses — 5:30 pm to 8 pm — Theme is Sweet & Sunny Citrus Saturday, August 13 to August 20 - Early Voting in Council Chambers — 7 am to 4 pm Council Member Nunn announced the upcoming events. 7. PUBLIC INPUT Robin Raiff, 105 Aeolian Harp Path, asked Council to revisit the color palette for the commercial buildings in the City to entice more tourism. Mayor Hill asked the City Manager to give Council the information on the palette and what they can do with it. 8. Mayor Hill recessed the City Council meeting and convened the Community Redevelopment Agency meeting at 6:36 p.m. A. Anoroval of Minutes — Amil 27. 2022 CPA Meetine MOTION by Mr. MCParthm and SECOND by Mr. Dodd to approve the April 27, 2022 CRA minutes passed with a unanimous voice vote. (5-0) Regular City Council & CRA Meeting July 27, 2022 Page 4 B. Facade. Si® and Landscaping Program Consider Grant Reauest for 1101 U.S. Highwav 1 — Cafe Latte Da & Robin Raiff Team at Douglas Elliman Real Estate (Transmittal. Summarv. Application) The City Manager explained that the Village Shops have been repurchased and each property, tenant or owner could apply for the grant assistance with fagade and landscaping improvements. MOTION by Vice Chairman Jones and SECOND by Mr. Nunn to approve the grant request from Cafd Lahe Da and the Robin Raiff Team at Douglas Elliman Real Estate. Roll call: Vice Chairman Jones -aye Mr. Dodd - aye Mr. McPartlan - aye Mr. Nunn - aye Chairman Hill - aye Motion carried. 5-0 ii. Consider Grant Reauest for 1103 U.S. Hiahwav 1 — Suzanne Wille Studios. Tacochela. Foremost Tax and Accoumina. hip. (Transmittal. Summary. Apolication) Mr. Dodd said this was going to be a great improvement on U.S. 1. MOTION by Mr. Dodd and SECOND by Mr. Nunn to approve the grant request for the Suzanne Wille Studios, Tacochela Restaurant, and Foremost Tax and Accounting, Inc. Roll call: Mr. Dodd - aye Mr. McPartlan - aye Mr. Nunn - aye Chairman Hill - aye Vice Chairman Jones - aye Motion carried. 5-0 iii. Consider Grant Reauest for 1105 U.S. Highwav 1 — The Cat's Meow Cat Clinic (Transmittal. Summary. Annlication) The City Manager stated the Cat's Meow is eligible for $11,083.21 but there is only $9,490.07 remaining in the grant program and he recommended approval for that remaining amount. MOTION by Mr. Dodd and SECOND by Mr. McPartlan to approve the $9,490.07 from the budget and an off budget approval for $1,593.14 to fund the entire amount. Regular City Council & CRA Meeting July 27, 2022 Page 5 The City Manager advised the off budget amount would come from the CRA Reserves. Roll call: Mr. McPartlan - aye Chairman Hill - aye Vice Chairman Jones - aye Mr. Dodd - aye Mr. McPartlan - aye Motion carried. 5-0 9. Chairman Hill adjourned the Community Redevelopment Agency and reconvened the City Council meeting at 6:43 p.m. All members were present. 10. CONSENTAGENDA A. Approval of Minutes — July 13, 2022 Regular City Council Meeting 22.095 B. Approve Agreement between the Sebastian Charter Junior High, Inc. and the City of Sebastian for a School Resource Officer and Authorize the Mayor to Execute Appropriate Documents (Transmittal, Agreement) 22.124 C. Approve Agreement between the City of Sebastian and the City of Vero Beach for the Sebastian Police Department's Temporary Use of Vero Beach's Gun Range Facility and Authorize the Mayor to Execute Appropriate Documents (Transmittal, Agreement) 22.001 D. Approve the Community Development Block Grant (CDBG) Annual Action Plan Accounting Amendments for FY 2019/2020/2021 (Transmittal, Amended Plans) 22.125 E. Approve an Increase to International Golf Maintenance, Inc. Annual Contract in the Amount of $69,725.00 and Authorize the City Manager to Sign the Appropriate Documents (Transmittal, Request for Increase) 22.126 F. Approve Alcoholic Beverages for the Francis Family Event at the Community Center on August 13, 2022 from 11:00 a.m. to 6:00 p.m. — Permittee DOB Verified (Transmittal, Application, Receipt) 22.127 G. Approve Alcoholic Beverages for the Vieyra Family Event at the Community Center on September 3, 2022 from 3:00 p.m. to 9:00 p.m. — Permittee DOB Verified (Transmittal, Application, Receipt) 22.128 H. Approve Alcoholic Beverages for the Sebastian Fitness Christmas Party at the Community Center on December 10, 2022 from 7:00 p.m. to 11:00 p.m. — Permittee DOB Verified (Transmittal, Application, Receipt) Council Member Dodd requested to pull Item E. Regular City Council & CRA Meeting July 27, 2022 Page 6 MOTION by Council Member McPardan and SECOND by Council Member Nunn to approve consent agenda items A, B, C, D, F, G and H. Roll call: Council Member Nunn - aye Mayor Hill - aye Vice Mayor Jones - aye Council Member Dodd - aye Council Member MCPartlan - aye Motion carried. 5-0 Item E - International Golf Maintenance. Inc. Annual Contract Council Member Dodd asked if the additional $69,725.00 would come from the next budget. The City Manager explained it would be spent now and carried through to the FY22/23 budget and be evaluated at the end of that year. The extra revenue would come from the additional play revenue. Council Member Dodd asked if the additional maintenance money noted on page 115 would absorb the $69,725.00 in FY22/23. The City Manager said the maintenance money would still be needed to fix the netting; the additional contract money would be funded through the general fund in FY22/23. MOTION by Council Member Dodd and SECOND by Council Member Nunn to approve Item 10E. Roll call: Mayor Hill - aye Vice Mayor Jones - aye Council Member Dodd - aye Council Member McPartlan - aye Council Member Nunn - aye Motion carried. 5-0 11. COMMITTEE REPORTS & APPOINTMENTS 22.129 A. Natural Resources Board (Transmittal, Applications, List, Advertisement) Fill Three Regular Member Positions —New Terms will Expire July 1, 2025 Mayor Hill nominated Ruth Callahan and Donna Ware to the regular member positions until July 1, 2025. Council Member Dodd and Council Member Nunn nominated Sherida Billman to the third regular member position and Sarah Haggarty to the alternate member position. ii. Fill One Alternate Member Position — New Term will Expire July 1. 2025 Regular City Council & CRA Meeting July 27, 2022 Page 7 Council Member Dodd noted that Jessica Lovell had moved but was very instrumental in the work completed by the Natural Resources Board during her term. He thanked her for her service. Indian River County Elected Officials Oversight Committee Mayor Hill said he attended the Elected Official Oversight Committee meeting where it was asked if the upcoming annexation would affect school concurrency and it was reported by the school's planner that it would not and at this time the school district could handle anything that might take place on the property. 12. PUBLIC HEARINGS 22.001 A. Presentation by Corbett Alday. Guardian Resource Management- Community Develonment Block Grant (CDBG) Administrative Services Consultant Mr. Alday introduced himself and displayed a PowerPoint presentation on the CDBG Action Plan for FY 2022/2023. (See attached) There were no questions or comments from the public. 22.001 B. Public Hearing — Resolution No. R-22-18 - Communitv Develonment Block Grant (CDBGI Annual Action Plan for FY 2022/2023 (Transmittal, R-22-18, Action Plan. Notice. Letter. PPT) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, APPROVING THE COMMUNITY DEVELOPMENT BLOCK GRANT 2022/2023 ANNUAL ACTION PLAN, AND AUTHORIZING THE MAYOR TO EXECUTE AND TRANSMIT ALL DOCUMENTS TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT; PROVIDING FOR CONFLICT; PROVIDING FOR SCRIVENER'S ERRORS; PROVIDING FOR AN EFFECTIVE DATE. The City Attorney read the title to Resolution No. R-22-18. The City Manager said this was the action plan for the next year's funding to help veterans, the disabled and elderly in our community. MOTION by Council Member Nunn and SECOND by Council Member McPartlan to approve Resolution No. R-22-18. Roll call: Vice Mayor Jones - aye Council Member Dodd - aye Council Member McPartlan - aye Council Member Nunn - aye Mayor Hill - aye Motion carried. 5-0 13. UNFINISHED BUSINESS - None Regular City Council & CRA Meeting July 27, 2022 Page 8 14. NEW BUSINESS 22.015 A. Resolution No. R-22-17 — Accenting the P Ouarter Financial Report and Recognizing Necessary Amendments and Adiustments to the FY 2021-2022 Annual Budget (Transmittal, R-22-17. Report) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, RECOGNIZING CERTAIN ADJUSTMENTS TO THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2021 AND ENDING SEPTEMBER 30, 2022 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. The City Attorney read the title to Resolution No. R-22-17. The Chief Financial Officer displayed a PowerPoint presentation outlining a few budget adjustments. He noted the appropriation for the canal improvements project has been moved to next year and will be removed from this year. He said the general fund salaries and departmental expenses were on track; the fund balance is strong; the cash flow has improved; the capital projects have done well --there is 81 % spent or encumbered; and the loans made to the golf course are making progress. There were no questions from Council. MOTION by Council Member Dodd and SECOND by Council Member Jones to approve Resolution No. R-22-17. Roll call: Council Member Dodd - aye Council Member McPartlan - aye Council Member Nunn - aye Mayor Hill - aye Vice Mayor Jones - aye Motion carried. 5-0 22.028 B. Set the Pronosed Millage Rate for FY22/23 at 3.0043 - Submission of DR420 to Pronertv Appraiser (Transmittal. PPT. Draft Budget: httDs:Hwww.citvofsebastian.org/DocmentCmtuNiew/I 738/Fiscal-Year-2022- to-2023-Dra -Annual-Budget?bidld= Forms DR-420. DR-420MM-P. DR-420TIFs) The City Manager advised that the Citizens Budget Review Advisory Board did recommend setting the proposed millage at 3.0043. The Chief Financial Officer said they are following the TRIM process to establish the millage and get that back to the property appraiser so he can advertise on the TRIM notice. Traditionally they have gone with the higher rate to provide a cushion in case something does occur. He said it has been a good year as far as additions to the tax roll, if proposed millage rate is used, it would add $241,566 of revenue. Regular City Council & CRA Meeting July 27, 2022 Page 9 MOTION by Vice Mayor Jones and SECOND by Council Member Nunn to set the proposed millage rate at 3.0043 and authorize the City Manager to submit the required forms to the property appraiser. There was no public comment. Roll call: Council Member McPartlan -aye Council Member Nunn - aye Mayor Hill - aye Vice Mayor Jones - aye Council Member Dodd - aye Motion carried. 5-0 22.028 C. Reauest to Reschedule Wednesday. September 14. 2022 Council Meetine to Tuesday. September 13. 2022 in Order to Comuly with Florida Statutes 200.065 - Method of Fixine Millaee (Transmittal) MOTION by Mayor Hill and SECOND by Council Member Dodd to reschedule and move the September 14" Council meeting to the 13's. Roll call: Council Member Nunn - aye Mayor Hill - aye Vice Mayor Jones - aye Council Member Dodd - aye Council Member McPartlan - aye Motion carried. 5-0 15. CITY ATTORNEY MATTERS Added A. Approve the Reauest for an Executive Session Pursuant to Sections 286.011(8) and 447.605(1). Florida Statutes The City Attorney said staff was requesting another executive session pertaining to union negotiations tomorrow at 1:00 p.m. It was the consensus of Council to meet the following day at 1:00 p.m. 16. CITY MANAGER MATTERS The City Manager said he received notice from Congressman Posey's office that $1.5M has been allocated for the Stonecrop drainage project. He thanked Community Development Director Lisa Frazier and City Engineer Karen Miller for their hard work on the grant. He said he was hoping to have a ribbon cutting ceremony for the new Public Works Compound near the end of August or early September. 17. CITY CLERK MATTERS - None Regular City Council & CRA Meeting July 27, 2022 Page 10 rr • 1� u. M A. Council Member McPartlan - None B. Council Member Nunn Council Members received a letter yesterday requesting that outside consultants handle the Graves Brothers annexation. Council Member Nunn asked if they should discuss the letter. The City Manager said he believed staff is more than qualified to do the things that were being asked in the letter, Council has the backing of staff and if staff fails to perform, there are things that can be done. Council Member Nunn said he was very comfortable with staff. Council Member Dodd said the Treasure Coast Regional Planning Council could provide public relations if it was needed. C. Council Member Dodd Council Member Dodd announced that at the Florida League of Cities conference in a few weeks, Mayor Hill would be given a 20 yew service pin for his years as an elected official. D. Mayor Hill Mayor Hill said it has been an honor to serve this community. He thanked staff for their work on the Stonecrop dam noting all of the City's staff is second to none. With regard to the letter received requesting an outside consultant for the annexation, he assured the public that City staff has all of the qualifications that was requested in the letter. Vice Mayor Jones said the Treasure Coast Waterway Cleanup was held last Saturday and he thanked Environmental Planner Kimberly Haigler, the Natural Resources Board and the CrossFit Gym members for showing up to collect 892 Ibs of garbage. He asked everyone to do what they can to keep the community's water ways clean. 19. Being no further business, Mayor Hill adjourned the regular City Council meeting at 7:26 p.m. Approved at the Augi 9, 2022 Regedar City Council meeting. As amended on page 3. Mayor Jim Regular City Council & CRA Meeting July 27, 2022 Page 1 I ATTEST.• J ene Williams, City Clerk Setting the 2023 Proposed Millage Presentation to City Council Wednesday July 27, 2022 Prepared By: Ken Killgore Administrative Services Director/CFO Facts About the Proposed Millage o Required By State "Trim Process" to Establish a Proposed Millage in July. o Can Not Levy a Higher Rate Without Cost of 1st Class Mailing to All Taxpayers. o City Traditionally Sets Proposed Millage For No Less Than the Prior Year Rate. o Typically Have Labor Negotiations and Unknown Increases in Insurance Premiums. Status of 2023 Budget o The Draft Budget Document Has Been Prepared. o Uses Unadjusted Pay Rates for All Positions As Labor Contract Negotiations Are Not Completed. o Group Insurance Projected at a 5% Increase But The Final Premium Increase is Not Yet Firm. o Recommending 6 New Full -Time Positions in General Fund, With 3 of Those Police Officers. o A Millage of 2.8658 Is Necessary to Balance These Personnel Cost and Other Expenditures to Projected General Fund Revenues. 3 Property Values and Millage: Certified Taxable Values o Total Certified Taxable Property Values Increased $232,012,542 or 14.64% Above 2022. Additions Account for $47,981,095 or 3.03% of the Increase. Reassessments Account for $184,031,447 or 11.61% of the Increase. o Rolled -Back is 2.6834. Used 2.8658 for Draft Budget to Avoid Using $318,134 of Reserves. o Last Year's 3.0043 Millage Would Add $241,566 More Revenue Than the 2.8658 Millage. 9 Different Millages & Affecting Factors DR420 Last Year Millage 3.0043 Tax Revenues $ 4,621,435 Incremental Difference Added Revenues Factors Affecting Added Revenues: From Additions From Reassessments From Millage Change From DR422 Final Adjustment in 2022* Added Revenues Rolled Equal to Same As Back Expense Last Year 2.6834 0.00% 2.8658 6.60% 3.0043 11.96% $ 4,680,267 $ 4,998,401 $ 5,239,967 $ 58,832 $ 318,134 $ 241,566 $ 58,832 $ 376,966 $ 618,532 $ 123,602 $ 132,004 $ 138,384 474,077 506,301 530,770 (488,543) (210,855) - (50,304) (50,484) (50,622) $ 58,832 $ 376,966 $ 618,532 * We budgeted Tax Revenues at $4,621,435 in 2022 based on the DR-420 Certified Tax Roll of $1,585,849,128. Tax Assessor issued the DR-422 Final Tax Roll for $1,584,816,281, a $1,032,847 reduction of (.15%). We may only receive $4,573,792 vs. the $4,621,435 in 2022, a $47,643 difference. This reduces 2022 by $47,643, plus the change due to the millage. 5 Property Values and Millage: 3.0043 in 2022 Versus 2.8658 and 3.0043 1. 03% On Homestead: 3.0043 2.8658 3.0043 ASSESSED VALUES $200,000 $206,000 $206,000 TAXABLE VALUES $150,000 $156,000 $156,000 TAXES $451 $447 $469 CHANGE ($4) $18 10% On Others: 3.0043 2.8658 3.0043 $200,000 $220,000 $220,000 $200,000 $220,000 $220,000 $601 $630 $661 $29 $60 ASSESSED VALUES $250,000 $257,500 $257,500 $250,000 $275,000 $275,000 TAXABLE VALUES $200,000 $207,500 $207,500 $250,000 $275,000 $275,000 TAXES $601 $595 $624 $751 $788 $826 CHANGE ($6) $23 $37 $75 ASSESSED VALUES $300,000 $309,000 $309,000 $300,000 $330,000 $330,000 TAXABLE VALUES $250,000 $259,000 $259,000 $300,000 $330,000 $330,000 TAXES $751 $742 $778 $901 $946 $991 CHANGE ($9) $27 $45 $90 R Millage Setting 16 Year History At or Below Rolled -Back 11 Years - 68.8% of the Time (22% Lower Than 2015 and Just 2% Above 2020) 4.0000 3.8000 3.6000 3.4000 3.2000 3.0000 2.8000 2.6000 2.4000 1 2.2000 2.0000 �, 2002 2008 1009 2010 2011 2012 2( ®Rolled -Back 3.0519 3.2121 3.3646 3.8038 3.9019 3.7311 3.E ■Fina1 3.0519 2.9917 3.3456 3.3456 3,3041 3.3041 3.i 13 2i 646 3.1 166 3.: 14 391 16( 2( 35 3.E 15 44( 55( 2i 3.( 3A ,16 29( 551 2( 3.E 31 17 70( 00( 2i 3.1 3! 118 93! 00( i 2019 2020 2021 2022 3.1514 2.9399 2.8090 3.0043 3,1514 2.939913.1514 3.0043 7 Other Considerations o Labor Agreements Not Yet Negotiated. o Adding Six Positions in General Fund. o Cutting Two Positions in Stormwater. o Prices Continue to Increase. o How Long Will Current High Revenue Levels Continue? o Setting Proposed Millage for the Trim Notices at 3.0043 Will Be Advertised as an 11.96% Tax Increase . 0 Conclusion o Staff Request The Proposed Millage For Fiscal Year 2023 Be Set At The Same Rate As Levied in Fiscal Year 2022. oThis Should Be Done With a Motion to Adopt the Proposed Millage At 3.0043 And Authorize The City Manager To Submit The Required Forms to The Property Appraiser. E I Reset Form I I Print Form Ni p0.420 CERTIFICATION OF TAXABLE VALUE n5112 Buie 12D-16.002 Flodda Adminlsmtw Cade FLDRIDA Efli 11112 Year: 2022 County: INDIAN RIVER Principal Authority: Taxing Authority: CITY OF SEBASTIAN CITY OF SEBASTIAN (SECTION I : COMPLETED BY PROPERTY APPRAISER 1. Current year taxable value of real property for operating purposes 5 1,740,058,634 (1) 2. Current year taxable value of personal property for operating purposes 5 74,360,340 (2) 3. Current year taxable value of centrally assessed property for operating purposes $ 2,409,849 (3) 4. current year gross taxable value for operating purposes (LTneIplus Line 2plusLine 3) $ 1,816,828,823 (4) Current year net new taxable value (Add new construction, additions, rehabilitative 5. Improvements increasing assessed value by at least 100%, annexations, and tangible $ 47,981,095 (S) personal property value over 115%of the previous year's value. Subtract deletions.) 6. Current year adjusted taxable value fLlne 4 minus Line 5) $ 1,768,847,728 (6) 7. Prior year FINAL gross taxable value from prior year applicable Form DR-403 series S 1584,816,281 (7) 8 Does the taxing authority include tax increment financing areas? If yes, enter number EI YES El NO Number (8) of worksheets (DR-420171F) attached. If none, eri 2 Does the taxing authority levy a voted debt service millage or a millage voted for t Number 9. years or less under s.9(b), Article VIL State Constitution? If yes, enter the number of ❑ YES ❑r NO (9) DR420DEBT, Certification of Voted Debt Millage forms attached. If none, enter 0 0 Property Appraiser Certification Icertify the taxable values above are correct to the best of my knowledge. Signature of Property Appraiser. Date: NIEAE Electronically Certified by Property Appraiser 6/21 /2022 3:33 PM ISECTIONII: COMPLETED BY TAXING AUTHORITY If this portion of the form is not completed in FULL your taxing authority will be denied TRIM certification and possibly lose Its millage levy privilege for the tax year. If any line Is not applicable, enter -0�. 10 Prior year operating millage levy 01'prioryearmlllage was adjusted then use adjusted i0043 per $1,000 ry0) millage from Form DR4221 11. Prior year ad valorem proceeds (Line 7 multiplied byline 10, divided by 7,000) 5 4,761,264 (11) 12 Amount, ifany, paid or applied in prior year as a consequence of an obligation measured by $ (121 dedicated increment value (Sum ofeither Lines Sc or Line 7. for a11DR-420TIFform) 192,833 13. Adjusted prior yearad valorem proceeds (Line i l minus Line 12) 5 4,568,431 (13)I 14. Dedicated Increment value. Ifany (Sum ofeltherLine6b or line 7efor all DR420TIFharms) $ 66,400,449 (14)I IS. Adjusted current year taxable value (Line 6 minus Line 14) $ 1,702,447,279 (15) 16. Current year rolled -back rate (Line 13 divided by Line 15, multiplied by 1,000) 2.6834 per$1000 (16) 17. Current year proposed operating millage rate 3.0043 per$1000 (17) 18. Total taxes to be levied at proposed millage rate (Line 17 multiplied by Line 4, divided (18) by I,m $ 5,458,299 Continued on page 2 DR420 R. 5/12 Page 2 County Independent Special District 19 NPEofprincipal authority (check one) (ty) ✓Q Municipality Water Management District 20 Applicable taxing authority (check one) ✓� Principal Authority ❑ Dependent Special District (20) E]MSTU ❑ Water Management District Basin 21. Is millage levied in more than one county? (check one) Yes ✓� No (21) DEPENDENT SPECIAL DISTRICTS AND MSTUs I STOP HERE -SIGN AND SUBMIT 22 Enterthe total adjusted prior year ad valorem proceeds ofthe principal authority, all dependent special districts, and MSTU, levying a mlllage. nhe sum ofine 13 from allD11420 $ 4,568,431 (22) forms 123. Current year aggregate rolled -back rateame 22 divided byline 15, multiplied by 1,000) 2.6834 per 51,000I(23) 124. Current year aggregate rolled -back taxes (Line 4 mullipliedbyLine 23, dividedby 1,000) $ 4,875,278I (24) Entertotal of all operating ad valorem taxes proposed to be levied by the principal 25. taxing authority, all dependent districts, and MSTUs, if any.(Thesum ofune lB from all $ 5,458,299 (25) DR420forms) 26 Current year proposed aggregate mlllage rate(Line25 dividedbyLine 4, multiplied 30043 per$1,000 (26) by 1,000) 27 Currentyear proposed rate as a percent change ofrolled-backnite (Line 26 divided by 1196% (27) Une23, Minus 1 multiplfedby 100) First public Date: Time: Place: budget hearing gp 3/2022 6:00 PM EST City Hall Council Chambers, 1225 Main Street Sebastian Florida 32958 I certify the millages and rates are correct to the best of my knowledge. Taxing Authority Certification The millages comply with the provisions of s. 200.065 and the provisions of 5 either s. 200.071 or s. 200.081, F.S. ( Signature of Chief Administrative Officer: Date: G N Title: Contact Name and Contact Title: KEN KILLGORE, FINANCE DIRECTOR N Paul Carlisle, CITY MGR E Mailing Address: Physical Address: R 1225 MAIN ST 1225 MAIN ST E Gty,State,Zip: Phone Number: Fax Number: SEBASIAN, FL 32958 7723888205 7723888249 Instructions on page 3 Reset Form Print Form MAXIMUM MILLAGE LEVY CALCULATION DR 43pSM2 PRELIMINARY DISCLOSURE rwlet2D-1a0a2 Florida Atlminffeolw code FLORIDA For municipal governments, counties, and special districts EReniven/tl Year: 2022 County: INDIAN RIVER Principal Authority: Taxing Authority: CITY OF SEBASTIAN CRY OF SEBASFIAN 1, Its your taxing authority a municipality or independent special dish"t that has levied IE1 Yes I❑✓ No I (1) ad valorem taxes for less than 5 years? IF YES, (a STOP HERE. SIGN AND SUBMIT. You am not subject to a mlllage Ilmltatlort. 2. JCurrent year rolled -back rate from Current Year Form DR-420, Line 16 1 2.6834 per 51,000 1 (2) I3. Prior year maximum millage rate with a majority vote from 2021 Form DR420MM, Line 5.7690 per$1,ODD (3) �4. Prior year operating millage rate from Current Year Form DRA 1 3.0043 per $1,000 (4) If Line 4 is equal to or greater than L)ne 3, skip to Line 11. If less, continue to Line 5. Adjust rolled -back rate based on prior year majority -vote maximum millage rate 5. Prior year final gross taxable value from Current Year Form DR-420, Line $ 1,584,816,281 (5) I6 Prior year maximum ad valorem proceeds with majority vote $ 9,142,805 (67 (Line3 multiplied by Line 5divided by 1,000) I7 Amount, ifany, paid or applied in prior year as a consequence of an obligation $ (7) measured by a dedicated increment value from Current Year Form DRA20 Line 12 19ZB33 8. Adjusted prior year ad valorem proceeds with majority vote (Line 6 minus Line 7) $ 8,949,972 (8) 9. Adjusted current year taxable value from Current Yearform DR-420 Une 15 $ 1,702,447,279 (9) I10. Adjusted current year rolled -back rate (Une B dlvldedby Line 9, muldplledby 1,000) 51571 per$1,000 (10) -alcu/atemaximum millage levy 11 dolled -back rate to be used for maximum millage levy calculation 52571 per $1,000 Ill) (Enter Une 10 If adjusted or else enter Line 2) 12. Adjustment for change in per capita Florida personal income (See Une 12 Instructions) 1.0613 (12)I 13. Majority vote maximum millage rate allowed(Une i l multiplied by Llne 12) 55794 per $1,000 (13) 114. Two-thirds vote maximum millage rate allowed (Multiply Line 13 by 1.10) 6,1373 per $1.000 (14) 115. Current year proposed millage rate 3.0043 per $1,000 (15) I16. Minimum vote required to levy proposed millage: (Checkone) (16) Oa. Majority vote of the governing body: Check here if Line 15 is less than or equal to Line 13. The maximum mlllage rate Is qual to the majori vote maximum rate. Enter Line 13 on Line 77. b. Two-thirds v%e of governing body: Check here if Line 15 Is less than or equal to Line 14. but greater than Une 13. The I❑ maximum millage rate Is equal to proposed rate. Enter Line 15 on Line 17. ❑c Unanimous vote of the governing body, or 3/4 vote If nine members or more: Check here if Line 15 Is greater than Line 14. The maximum millage rate Is equal to the proposed rate. En ter Line 15 on Line 17. ❑ d. Referendum: The maximum millage rate is equal to the proposed rate. Enter Line 15 on Line 17. 17 eselection on Line l6allowsa maximum millage rate of 55794 per $1,OOD (17) fEnterrate Indloetedby choice on Line 16) 18.Current year gross taxable value from Current Year Forth DR-420, Line $ 1,816,828,823 (18)I Continued on page 2 Taxing Authority: DR-420MM-P CITY OF SEBASTIAN R.5i12 Page 2 I19. Current year proposed taxes (Lin e lS multiplied byline 18, divided by 1,000) 5 5,458,299 (19)I Fatal taxes levied at the maximum millage rate (Line 17 multiplied by Line 18, divided 20. by vnnnl $ 10,13G,815 (20) urrent year proposed taxes of all dependent special aistricts Is Ms (The sum of all Lines 79 from each districts Form DR420MM-P) I22.[fatal currentyear proposed taxes (Line l9plus Line21) IS 5,458,299 I(22)I I TotalMaximum Taxes I Enter the taxes at the maximum millage of all dependent special districts & MSTUs 23. levying a millage (The sum of all Lines 20from each district's Form OR-420MM-P) S 0 (23) 124. pull taxes at maximum millage rate (Line 20 plus Line 23) $ 10,136,875 (24) 1 Total Maximum Versus Total Taxes Levied 25 IAre total current year proposed taxes on Line 22 equal to or less than total taxes at the I O YES NO (25) maximum millage rate on Line 247 (Check one) I certify the millxges and rates are correct to the best of my knowledge. The millages Taxing Authority Certiflration complywith the provisions ofs.200.0G5 and the provisions of either! S I 200.081. FS. 1 Signature of Chief Administrative Officer: Date: G N Title: Contact Name and Contact Title: fl Paul Carlisle, CITY MGR KEN KILLGORE, FINANCE DIRECTOR E Mailing Address: Physical Address: 1225 MAIN ST 1225 MAIN ST City, State, Zip: Phone Number: Fax Number: SEBASTIAN, FL 32958 7723888205 7723888249 Complete and submit this form DR-420MM-P, Maximum Milloge Levy Calculation -Preliminary Disclosure, to your property appraiser with the form DR-420, Certification of Taxable Value. Instructions on page 3 Reset Form I Print Form MRWI0 Rule 12P16.002 TAX INCREMENT ADJUSTMENT WORKSHEET Florlda Adirlobtraaue Code Effeal. 11/12 Year: 2022 County: INDIAN RIVER Principal Authority : Taxing Authority : CITY OF SEBASTIAN CITY OF SEBASTIAN Community Redevelopment Area: Base Year: Re -Development District 2A 1994 ISECTIONI: COMPLETED BY PROPERTY APPRAISER I1. current year taxable value in the tax increment area $ 93,705,S49 (1) I2. Base year taxable value In the tax increment area $ 34.959,870 (2) I l3. Current year tax increment value (Line l minus Llne2) S S8,745,679 (3) I I4. Prioryear Final taxable value in the tax Increment area S 91,078,910 (4) I I5. Prior ar tax increment value (Line 4 minus Line2) $ 56,119,040 (5) I Property Appraiser Certification IIcertify the taxable values above are cones to the best of my knowledge. SIGN HERE Signature of Property Appraiser: Dale: Electronically Certified by Property Appraiser 6/21/2022 3:33 PM SER,unb.CUs,�.r.'IEI0 d11ele..W,..[HORITY Complete EITHER line 6 or line 7 as applicable. Do NOT complete both. 6.Ifthe amount to be paid to the redevelopment trust fund IS BASED on a specific pro onion of the tax increment value: I6a.Enter the proportion on which the payment is based. 95.00 % (6a) IDedicated 6b. Increment value (Line 3 multipliedby thepercenfage on Line 6a) S 55,808,395 (66) If value is zero orless than zero, then entersero on Lfne 66 6c.Amount of payment to redevelopment trust fund in prior year S 162,520 (6c) 17. If the amount to be paid to the redevelopment trust fund IS NOT BASED on a specific proportion of the tax Increment value: I I7a. Amount of payment to redevelopment trust fund in prior year $ 0 Da) I 7b. Prior year operating millage levy from Form DRi20, Line 10 0.0000 per $1,000 Db) 7c Taxes levied on prior year tax increment value $ 0 Dc) (Line 5 multipliedby Line 7b, divided by 1,000) I7d Prior year payment as proportion of taxes levied on Increment value 0.00 % (7d) (Line 7a divided by Line 7c, multiplied by 100) 17a Dedimtedincrementvalue Rine 3 multipliedby the percentage on fine 7d) $ 0 (7e) If value Is zero or less than zero, then enterzero on Line 7e ITaxing Authority Certification I Icertify the calculations, millages and rates are correct to the best of my knowledge. 5 Signature of Chief Administrative Officer: Date: G Title: Contact Name and Contact Title: N Paul Carlisle, CITY MGR KEN KILLGORE, FINANCE DIRECTOR H Mailing Address: Physical Address: E 1225 MAIN ST 1225 MAIN 5T R E City, State, Zip: Phone Number: Fax Number: SEBASTIAN, FL 32958 7723888205 7723888249 1 Reset Foml I Pdnt Farm I DaKa a 6no Fwle 120-16402 TAX INCREMENT ADJUSTMENT WORKSHEET Florida Admmhvatwecoal FIARIGA Wood" I In; Year: 2022 County: INDIAN RIVER Principal Authority : Taxing Authority : CITY OF SEBASTIAN CITY OF SEBASTIAN Community Redevelopment Area: Base Year: Re -Development District 2B 2003 ISECTION 1 : COMPLETED BY PROPERTY APPRAISER I1. Current year taxable value in the tax increment area $ 17,751,640 (1) I2. Base year taxable value in the tax Increment area $ 6,602,110 (2) I3. Current year tax increment valuealnelminus Llne2l $ 11,149,530 (3) 14. Prior year Final taxable value in the tax increment area Is 17,190,612 (4) I5. Prior year tax increment value (Line 4minus Linel) Is 10,588,502 (5) (Property Appraiser Certification I l certify the taxable values above are correct to the best of my knowledge. SIGN HERE Signature of Property Appraiser: Date: Electronically Certified by Property Appraiser 6/21/2022 3:33 PM ISSECTION If: COMPLETED BY TAXING AUTHORITY Complete EITHER line 6 or line 7 as applicable. DO NB%complete both. onion of the taxincrementvalue: I6.Ifthe amount tobepaid tothe redevelopment trust fund 15BASED onaspecifiicproI$s 6a. Ij Enter the proportion on which the payment is based. 95.00 % (6a) I Dedicated increment value (Line 3 multiplied by the percentage on Line 6a) If value is zero or lets than zero, then enrerzero on Line 66 Ibr. Amount of payment to redevelopment trust fund in prior year 30,313 (6c) 17. If the amount to be paid to the redevelopment trust fund IS NOT BASED on a specific proportion of the tax Increment value: I7a. Amount of payment to redevelopment trust fund in prior year $ 0 (7a) I I71b. Prior year operating millage levy from Form DR-420, Line 10 0.000D per $1,000 (7b)I 7c Taxes levied on prior year tax increment value $ 0 pc)) (line 5 multiplied by Line 7b, dividedby f,000) 7d Prior year payment as proportion of taxes levied on Increment value 000 % (7d) (Line 7a divided by Line 7c, multiplied by 100) 7e Dedicated increment value (Line 3 multipliedby thepercentage on Line 7d) S 0 (7e) Ifvolue is zero or lets then zero, then enterzero on Line 7e (Taxing Authority Certification I Icertify the calculations, mileages and rates are correct to the best of my knowledge. 5 Signature of Chief Administrative Officer: Date: I G Title: Contact Name and Contact Title: N Paul Carlisle, CITY MGR KEN KILLGORE, FINANCE DIRECTOR Mailing Address: Physical Address: 1225 MAIN ST 1225 MAIN ST City, State, Zip: Phone Number: Fax Number: SEBASTIAN, FL 32958 7723886205 7723888249 SEBAs�TIAN HOME OF PEUCAN151AND CITY COUNCIL AGENDA TRANSMITTAL FORM COUNCIL MEETING DATE: July 27, 2022 AGENDA ITEM TITLE: Adoption of the Proposed Millage RECOMMENDATION: Adopt Motion to Set the Proposed Millage at 3.0043 and Direct the City Manager to Execute and Transmit the Required Forms BACKGROUND: Pursuant to F.S. 200.065 2(b), each taxing authority must advise the Property Appraiser of its proposed millage and when the public hearing will be held to consider the proposed millage and the tentative budget. This is published on the tax notice mailed to the taxpayers in August. Adopting a final millage above the proposed rate requires the City to Incur the cost of sending additional notices to every taxpayer by first-class mail. Next year's rolled -back rate is 2.6834 versus the present millage of 3.0043. With approval of 3.0043 as the proposed millage, this will be advertised during the "Trim Notice Process" as an increase in taxes of 11.96%. The 3.0043 rate would add $618,532 more revenue than the 2.6834 rolled -back millage but just $241,566 more than the 2.8658 rate we are using in the Draft Budget at this point to balance revenues to expenditures. Note that expenditures forecast in the Draft Budget at this time include personnel expenditures calculated at current pay rates. The Power Point includes charts outlining the change in revenue depending on the millage levied and the annual differences they would have on the taxpayers. The Budget Review Advisory Committee voted to recommend the 3.0043 as the proposed millage. The 3.0043 rate is a precaution in case the higher millage is needed due to uncertain events between now and then, such as the outcome of labor negotiations or reductions in revenue projections. A complete presentation to the City Council on the Capital Improvement Plan and entire Budget Document is scheduled for August 20. We are required to notify the Property Appraiser of the proposed millage and the date for the 1" Public Hearing on the millage no later than August 40. A motion should be adopted to set the proposed millage at 3.0043 and authorize the City Manager to submit the required fors to the Property Appraiser. IF AGENDA ITEM REQUIRES EXPENDITURE OF FUNDS: Total Cost: N/A Amount of Appropriation Required: None ATTACHMENTS: • Power Point Presentation on Staff Recommendation • Draft Budget and Capital Improvement Plan is Available at the following link: htlos9Awvw.ci v fsebestian.om/DocumenlCenlerNiewll738/Fis PYear-2022-to-2023-Daft-Annual-Buduet7bid�11 = • Slate of Florida Required Fors OR-420, DR-420MM-P and DR-420TIFs. Administrative Services Departm nt RevPW.l City Attorney Review: Procurement Division R view, pplipill,: 414 City Manager 3// /putt/porintion: Date: Action Plan 2022/23 City of Sebastian and Guardian Community Resource Management, Inc. July 27, 2022 Community Development Block Grants ► Funding - $130,889 ► National Objectives ► Benefit to LMI persons ► Census or survey for indirect benefit ► Income verification for direct benefit ► Elimination of slum and blight ► Urgent needs Is Total Is Total 6 Is Total Number of Income Household Income Household Income Household Persons in Range Income Range Income Range Income within Household (Low) within this (Very Low) Within this (Extremely this Range? Range? Range? Low) 1 0 - $44,750 Yes No 0 - $28,000 Yes No 0 - $16,800 Yes No 2 0 - $51,150 Yes No 0 - $32,000 Yes No 0 - $19,200 Yes No 3 0 - $57,550 Yes No 0 - $36,000 Yes No 0 - $23,030 Yes No 4 0 - $63,900 Yes No 0 - $39,950 Yes No 0 - $27,750 Yes No 5 0 - $69,050 Yes No 0 - $43,150 Yes No 0 - $32,470 Yes No 6 0 - $74,150 Yes No 0 - $46,350 Yes No 0 - $37,190 Yes No 7 0 - $79,250 Yes No 0 - $49,550 Yes No 0 - $41,910 Yes No 8 0 - $84,350 Yes No 0 - $52,750 Yes No 0 - $46,630 Yes No Entitlement Community Development Block Grants - Budget Activity Amount Veterans, Elderly and Disabled Administration $26,177 Activity 1 - Home Repairs PROJECT 1 - HOME REPAIR PROGRAM FOR VETERANS, ELDERLY AND THE DISABLED ► City Wide application for LMI Veterans,, Elderly and the Disabled ► Description: Home repair for code safety and health for income -qualified candidates. Costs continue to increase, and we have i1 more applicants than money, so staff is recommending full allocation to housing. This will also ensure compliance with the requirement that 70% of program funds benefit LMI persons. ► Service Area: City-wide ► Outcome Statement: Benefit to 3 LMI households with priority to VLI and LI veterans, elderly and disabled. The City of Sebastian Action Plan Questions Thank You