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Home My WebLink About08-01-2022 VAB Agenda❑N of HOME Of PELICAN ISLAND 1225 MAIN STREET, SEBASTIAN, FLORIDA 32958 TELEPHONE (772) 228-7052 FAX (772) 228-7077 AGENDA GR EASTJ VETE��CT g TING M22 3:00 PM 1) CALL TO ORDER 2) PLEDGE OF ALLEGIANCE 3)ROLL CALL 4) ANNOUNCEMENTS AND AGENDA MODIFICATIONS Modifications and additions require unanimous vote of members. Deletions do not apply. 5) APPROVAL OF MINUTES: April 4µ, 2022 Meeting Minutes 6) PUBLIC INPUT 7) UNFINISHED BUSINESS B) NEW BUSINESS: Item A: Patriot Day Ceremony Discussion 9) ITEMS FOR THE NEXTAGENDA AND DATE: OctoberP, 2022 @ 3:00pm 10) ADJOURN ANY PERSON WHO DECIDESTOAPPFALANY DECISION MADE WIN RESPECTTOANYMATIER CONSIDERED ATTHIS MEETING (OR HEARING) WILL NEEDA RECORD OFTHE PROCEEDINGSAND MAY NEED TO ENSURE THATA VERBATIM RECORD OFTHE PROCEEDINGS 15 MADE, WHICH RECORD INCLUDES THETESTWONYAND EVIDENCE UPON WHICH THE APPEAL ISTO BE HEARD. (286.0105 F.S.) IN COMPLIANCE WITH THE AMERICANS WIN DISAB WTIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITVs ADA COORDINATOR AT 589-5330AT u:AST48 HOURS INADVANCE OF THIS MEETING. mv(If SEBASTL44 �N HOME OF PELICAN ISLAND VETERANS ADVISORY BOARD AGENDA TRANSMITTAL FORM Board Meetina Date: August 1", 2022 Agenda Item Title: Meeting Minutes from April 4'", 2022 Recommendation: Approval of Meeting Minutes from the April 4'h, 2022 meeting. Background: If Agenda Item Reauires Expenditure of Funds: Total Cost: n/a Attachments: Veterans Advisory Board Meeting Minutes from April 4", 2022 VETERANS ADVISORY COMMITTEE MINUTES MONDAY, APRIL 4, 2022, 3:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN ST., SEBASTIAN FL 32976 I. Chairman Gary Shaw called the Veterans Advisory Committee meeting to order at 3:00 p.m. II. The Pledge of Allegiance was recited by all. III. Present Gary Shaw, VFW Commander Neil Baumgartner, VFW Member Kim Paskiewicz, VFW Auxiliary Member Gary Spiecker, American Legion Member Stephen Hamerlin, American Legion Member Also Present Brian Benton, Director of Leisure Services Gary Vicars, MIS Technical Analyst Janet Graham, Technical Writer IV. Meetina Chair Makes Announcements — None V. Aoenda Modifications — None VI. Aooroval of Minutes — December 6. 2021 Hearing no corrections/additions from the Committee members, Chairman Shaw called for a motion. A motion approving the Minutes of the January 10, 2022 meeting as presented was made by Mr. Baumgartner, seconded by Mr. Spiecker, and approved unanimously via voice vote. VII. Unfinished Business — None VIII. Public Input — None IX. New Business VETERANS ADVISORY COMMITTEE PAGE 2 MINUTES OF MEETING OF APRIL 4, 2022 A. Memorial Day Event Plan Mr. Shaw stated that this year it is being run by the American Legion Post 189. Mr. Benton confirmed that the Memorial Day ceremony will begin at 11:00 a.m. as is typical. He asked if the Sebastian River High School Band is going to participate. Mr. Spiecker stated they are working on that presently. Mr. Benton asked if the Board members who are in charge of getting the flyer out can get that to him at least a week in advance so he can get it printed and copied so that copies can be handed out at the event. Mr. Shaw said that usually the Boy Scouts or the Cub Scouts will hand out the programs. He stated that last year the Boy Scouts contributed and distributed bottles of water. So he will see that they are contacted in order to find out if they want to do that again this year. Mr. Benton added that his main point of contact for the Memorial Day event will be Mr. Spiecker. B. July 4' Parade Participation Discussion Mr. Shaw said the annual July 4t' parade sponsored by the City is usually run by the City. Mr. Benton said that is correct. The City will operate the 4U of July parade. He asked that the Board members who are members of the VFW and the American Legion discuss with their members participation within the parade. The City would like to see increased participation from all groups, not just veterans' groups. Effective this year, the City is taking over the registration and complete operations for the parade. In the past, the City has only handled the day -of -the -parade operations. Going forward, the City will handle everything from registration to completion. He said July 4� is on Monday this year. The parade will start at 8:30 a.m. on the northern end of Indian River Drive in the area of Jackson Street. Mr. Shaw asked if the City wants decorated vehicles to participate. Mr. Benton said yes, that in the past there were vehicles that were decorated with people riding in them. There were floats, etc. He said he will be sending out the registration forms over the next couple of weeks. He will make sure that each Board member gets that. He will also send out a list of previous years' participants so they get notified as well. He stated that many people come out for the parade, and the City wants to get as much participation as possible in order to provide a quality parade with as many participants as possible for the general public to see. Mr. Hamerlin stated that in the past few years there has been talk about providing a flat- bed trailer or some type of platform for the Honor Guard, as there are many elderly VETERANS ADVISORY COMMITTEE PAGE 3 MINUTES OF MEETING OF APRIL 4, 2022 members of the Honor Guard. Mr. Shaw said that would probably be up to the organizations who want to make use of something like that rather than the City handling that. Mr. Spiecker will investigate what vehicles might be available. X. Staff Matters Mr. Benton said he did not have anything more — he just wanted to be sure that we were on schedule for the Memorial Day Ceremony at Riverview Park. Mr. Spiecker will be handling that. He also wanted to remind everyone regarding July 4" . XI. Board or Committee Member Matters Mr. Spiecker brought up a discussion about the 911 Celebration. He said the people in Barefoot Bay are going to have a ceremony, and they would like to have it spread over to the American Legion and the VFW. Peter Puzzo has agreed to provide some music. He assumes that those activities will begin at approximately 11:00 a.m. and run till approximately 2:00 p.m. Parking may be a problem due to the construction at Post 189. So maybe the VFW will help regarding the parking. Mr. Shaw asked regarding the City's website whether more of the activities of the veterans could be published on the City's website. Mr. Benton said if he gets the information, he will look into getting that information displayed on the City's Facebcok page and the City's website. He just needs the details of the activities such as contact person, who would like to volunteer, etc. Mr. Shaw also asked if there is anyone at the City who can direct the veterans' organizations as to whom to contact such as TC Palm, etc. in order to have the veterans' activities included in their publications. Mr. Benton will get that information. XII. Items for the Next Aaenda: August 151 2022 0 3:00 o.m. Mr. Benton stated his plan is to have the next meeting on August 13t, 2022. He will work with Mr. Spiecker as Memorial Day approaches. He does not see a need to have a formal meeting before August 1st. Mr. Shaw said that Veterans' Day will be handled by the VFW which should be discussed, and the 911 ceremony should also be discussed at the August meeting. XIII. Adjourn VETERANS ADVISORY COMMITTEE PAGE 4 MINUTES OF MEETING OF APRIL 4, 2022 There being no further business, Chairman Shaw called for a motion for adjournment. A motion to adjourn was made by Mr. Baumgartner, seconded by Mr. Spiecker, and approved unanimously via voice vote. Date: jg