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HomeMy WebLinkAbout09221998City of Sebastian i225 M~in Street Sebasfian~ Morida 152958 CITY COUNCIL AGENDA PACKET SPECIAL MEETING 199811999 FISCAL YEAR BUDGET HEARING TUESDAY, SEPTEMBER 22, 1998 - 7 PM SEBASTIAN CITY COUNCIL AGENDA SPECIAL MEETING TUESDAY, SEPTEMBER ZZ, 1998 - 7:00 P.M. CITY COUNCIL C'HAMBERS 12Z5 MAIN STREET, SEBASTIAN, FLORIDA CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL 98.092 4. PUBLIC HEARIb/G AND FINAL ADOPTION- 1998/1.999 MILI~6GE AND BUDGET (Admmsed in Accordance w~th 200.065 F.~} Mayor Announces Tentative Millage Rag of 6.7000 Mills Which Is a 3.45% Decrease from-the Rolled Back Rat~ of 6.9396 Milln Bo Mayor D~clares Meeting Open for Public Comment And/or Questions on Tentative Millage and Tentative Budget C. Cikv Coun. gjl_Action~ Secon_4 Reading ~dFinal Adol)0~ of L998/1999 Fiscal Year Mili~ge_R~]~- Or0~l~q~ No. O-98-1 L(Firmnc~ Transmit!a.l.9116198Lo-g8-1 AN ORDINANCE OF THE CITY COUNOL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUN'I~, FLORIDA ADOFrING A MIII,AGE RATE OF &7000 FO~ THE crrY's GENERAL OPERATING FUND I~OR ~ FIgGAL Y~AR BEGINNING ocroBER 1, l~gg AND ENDII~ ~'qt, MBER 30,1~9~, PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICT~; AND PROVIDINO FOR. AN gtl-~aa.-n ~ DA'f 'IL (lst Randiag 9110/98, ~ Legal Noti~,, 9111/gg, F'~I ,~do. 9r~Zgs) ii. Reading and Fimll Adopti~of 1998/1999 Fiscal Year Budget - Ordinanc~NoL Q-9~-12 (Fin~ee Tran.~ligai.9/16/98,_O-98-1 !) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEBAgIIAN, INDIAN RIVER COUNTY, FLORIDA ADOPTING A BUIXigI' FOR. TH~ ~ YF. AR BEGINNING OCTOBER 1, 199~ AND ENDING SEPTEbgBF~ 30, 199~, DETERMINING AND FIXING THE ~ NECESSARY TO CARRY ON TI~ GO~ FOR. THE ENSUING YF. Ai~ Dgl~lqlNG THE,a~II~NI'O~ APt~JCABLE FUNDS ON ~ liLgTIMA'iINO RECEIIq'g FOR THE GENERAL FUND, IgXHIB[T 'An, CD86 FUND, gXItlBIT "B". DEBT SERVICE FUND, IDIi-IIBIT ~ GOLF COU1LSE FUND, L-XItlBIT"D", AIRi~KTHJND, EXltlBIT'E-; CEMETERY TRUST FUND, EXHIB[T'F~, LAW ENFORCEMENT CONFISCATED/ABANDONI~ TRUST FUND, EXHIBIT'G", LAW ENFORCEMENT EDUCATION EMPLOYEE TRUST FUND, EXHIBIT"Y'; PROVIDING FOR SEVER. ABILITY; PROVIDING FOR CONFLICT~; AND PROVIDI[NG FOR AN EFFF, CTlX~ DATE. (Isl P. tadla~ 911fl/gg, ~ I.~ Noti~s 9/11/gg, F'mal Ad~ 9t'1749~ 5. ADJOURN ANY PERSON ~510 DECIDES TO APPEAL ,4NY DECISION MADE BY THE CITY COUNEll. ~ P,E~ TO ANY MATTER CON~IDERED AT THIS AtEh~ING (OR HF_4R~G) WILL NEED d RECORD 0 F THE PROCEF-DING$ AND MA Y NEED TO k3~URE THAT A FERBATA! RECORD OF THE PROC~'D ING$ IS MAD~ P,q-IIC2t RECORD iNCLUDE5 THE TEg17MO~AND EYIDENC. P. UPON WHICH THEAPPEAL ~ ~ BE HEARD. (2860105 Kg.) IN COMPLIANCE ~ THE AA4ERIC.4N~ WITH D ISABII2TIESACT (AI~4). ANYONE FIItO ~ A ~PECIAL ACCOI~MODA TION FOR THPJ MEETING ~-IOULD CONTACT THE CITY ~ ADA CGORDINATOR AT 589-~$$O AT LEAST .~ HOUR~ IN ADVANC~ OF THIS ldF. ET1NG. Heanng Asxutano, H~twlphon,- are dvailablt in th,, Council Chamb~r~ for all Gov~nwa~t M~ttmgs City of Sebastian 1225 MAIN STREET [] SEBASTIAN, FLORIDA 32958 TELEPHONE (407) 589-~ lq FAX (407) 589-5570 AGENDA TRANSMITTAL SUBJECT: Ordinance NO. O-98-11 Agenda No. Dept. Origin: Finance Finance Director ~ Date Submitted: 09/16/98 Approved For Submittal By For Agenda of: 09/22/98 City Manager /~,~[~.~Exhibit$: Ordinance NO O-98-11 EXPEND I TURE AMOUNT REQUIRED: $ 0 BUDGETED: $ 0 APPROPRIATION REQUIRED: $0 SUMMARY STATEMENT In accordance with Chapter 200, Florida Statutes, the City Council is holding this public hearing on the proposed millage rate. The City Council may amend the tentative budget and reduce increase) the proposed millage rate. If the City Council changes ~he tentative millage rate, following steps must be followed: (but not then-=the re-compute the proposed rate publicly announce the percent, if any, by which the re-computed rate is more or less than the rolled-back rate (which percentage shall be characterized as the percentage decrease or increase in property taxes tentatively adopted by the City Council). In this second public hearing, the first substantive issue to be discussed shall be: the percentage change in the millage from the rolled-back rate, and the City Council shall hear comments regarding the millage rate and explain the reasons for the change from the rolled-back rate The public shall be allowed to speak and to ask questions prior to adoption of the proposed millage rate. The City Council shall adopt its millage rate prior to adopting its budget by separate motions. RECOMMENDED ACTION Move to adopt a tentative millage of 6.7000 mills which is three and forty-five one hundredths percent (3.45%) less than the rolled back rate of 6.9396 mills/ ~ ~ O- ~J// ORDINANCE NO. O-98-11 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA ADOPTING A ~3 MILLAGE RATE OF 6.5000 FOR THE CITY'S GENERAL ~. OPERATING FUND .FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1998 AND ENDING SEPTEMBER 30, 1999; PROVIDING FOR SEVERABiLiTY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, a budget has been prepared estimating expenses and revenues of the City of Sebastian, Indian River County, Florida, for the ensuing fiscal year, with detailed information, including revenues to be derived from sources other than ad valorem levy, and the administrative staff of the City has made recommendations as to the amount necessary to be appropriated for the ensuing fiscal year; and WHEREAS, the City Council has met and considered the recommendations, the suggested budget, and the proposed millage necessary to be levied to carry on the government of the City for the ensuing year; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, THAT: Section 1. The millage rate necessary to be levied against ad valorem valuation of property subject to taxation in the City of Sebastian, Indian River County, Florida, to produce a sufficient sum which together with departmental and .other revenues will be sufficient to pay for appropriations made in the budget for the fiscal year is hereby set at 6.5000 mills. Section 2. A copy of the budget was published in one issue of a newspaper published in Indian River County, Florida, at the same time the public was notified of a public hearing to be held on the 22nd day of September, 1998 at 7:00 P.M. for the purpose of setting a final tax levy and final budget. Section 3. The millage rate is 6.33 percent below the computed rolled back rate. Section 4. If any clause, section, or other part of this Ordinance shall be held by any Court of competent jurisdiction to be unconstitutional or invalid, such unconstitutional or invalid part shall be considered as eliminated and shall in no way affect the validity of the other provisions of this Ordinance. Section 5. All Ordinances or parts of Ordinances in conflict herewith are hereby repealed to the extent of such conflict. Section 6. This Ordinance shall become effective on October 1, 1998. Section 7. This Ordinance was advertised by a "TRIM" notice for a public hearing to be held on September 10, 1998, and was advertised in the Veto Beach Press Journal on the 11th and the 18th days of September, 1998, for a public heating to be held on the 22nd day of September, 1998, at which time it was moved for adoption by Councilmember The motion was seconded by Councilmember being put to a vote, the vote was as follows: and, upon Mayor Ruth Sullivan Vice Mayor Martha S. Wininger Councilmember Louise R. Cartwright Councilmember Larry Paul Councilmember Chuck Neuberger The Mayor thereupon declared this Ordinance duly passed and adopted this , 199 __ day of CITY OF SEBASTIAN, FLORIDA ATTEST: By: Ruth Sullivan, Mayor Kathryn M. O'Halloran, CMC/AAE City Clerk Approved as to Form and Content: Tim Williams, Acting City Attorney ORDINANCE NO. 0-98-11 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RiVER COUNTY, FLORIDA ADOPTING A MILLAGE RATE OF ~67700~ FOR THE CITY'S GENERAL OPERATING FUND FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1998 AND ENDING SEPTEMBER 30, 1999; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, a budget has been prepared estimating expenses and revenues of the City of Sebastian, Indian River County, Horida, for the ensuing fiscal year, with detailed information, Including revenues to be derived from sources other than ad valorem levy, and the administrative staff of the City has made recommendations as to the amount necessary to be appropriated for the ensuing fiscal year; and WHEREAS, the City Council has met and considered the recommendations, the suggested budget, and the proposed millage necessary to be levied to carry on the government of the City for the ensuing year; NOW, THEREFORE, BE IT ORDAINEB BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, iN]DIAN RIVER COUNTY, FLORI]DA, THAT: Section 1. The millage rate necessary to be levied against ad valorem valuation of property subject to taxation in the City of Sebastian, Indian River Cc mty, Florida, to produce a sufficient sum which together with departmental and other revenues will be sufficient to pay for appropriations made in the budget for the fiscal year is hereby set at 6.7000 mills. Section 2. A copy of the budget was published in one issue of a newspaper published in Indian River County, Florida, at the same time the public was notified of a public heating to be held on the 22nd day of September, 1998 at 7:00 P.M. for the purpose of setting a final tax levy and final budget. Section 3. The millage rate is 3.45 percent below the computed rolled back rate. Section 4. If any clause, section, or other part of this Ordinance shall be held by any Court of competent jurisdiction to be unconstitutional or invalid, such unconstitutional or invalid part shall be considered as eliminated and shall in no way affect the validity of the other provisions of this Ordinance. Section 5. All Ordinances or parts of Ordinances in conflict herewith are hereby repealed to the extent of such conflict. Section 6. This Ordinance shall become effective on October 1, 1998.- ' ' Section 7. This Ordinance was advertised by a "TRIM" notice for a public heating to be held on September 10, 1998, and was advertised in the Vero Beach Press Journal on the 11th and the 18th days of September, 1998, for a public hearing to be held on the 22nd day of September, 1998, at which time it was moved for adoption by Councilmember The motion was seconded by Councilmember being put to a vote, the vote was as follows: and, upon 2 Mayor Ruth Sullivan Vice Mayor Martha S. Wininger Councilmember Louise R. Canwfi~t Councilmember Larry Paul Councilmember Chuck Neuberger The Mayor thereupon declared this Ordinance duly passed and adopted this ,199 __ day of CITY OF SEBASTIAN, FLORIDA ATTEST: By: Ruth Sullivan, Mayor Kattn'yn M. O'Halloran, CMC/AAE City Clerk Approved as to Form and Content: Tim Williams, Acting City Attorney Cigr of Sebast~ 1225 MAiN STREET [] SEBASTIAN, FLORIDA 32958 TELEPHONE (407) 589-5330 [] FAX (407) 589-5570 AGENDA TRANSMITTAL SLIBJECT: Ordinance NO. O-98-12 A~enda No. Dept. Origin: Finance Finance Director Date Submitted: 09/16/98 Approved For Submittal By For Agenda of: 09/22/98 ~ ~~xhibits: Ordinance NO O-98-12 City Manager ~ ' EXPEND I TURE REQUIRED: $ 0 AMOUNT BUDGETED: $0 APPROPRIATION REQUIRED: $0 SUMMARY STATEMENT In accordance with Florida budgetary law, two public hearings in a prescribed format, manner and time period must be held to adopt by separate ordinances both a millage and a budget. The budget amounts are: General Fund CDBG Fund Debt Service Fund Golf Course Fund Airport Fund Cemetery Trust Fund Law Enforcement Confiscated Trust Fund Law Enforcement Education Trust Fund Public Safety Employee Trust Fund General Government Employee Trust Fund Total $13,366,554 512,540 48,670 1,497,095 96,905 16,500 40,700 500 3,200 4,600 $15,587=264 In this second hearing, the only changes are reductions to the City Managers and Police Departments, as discussed in the first hearing. The total budget for the General Fund is unchanged. Attached is a revised Schedule A for the General Fund. RECOMMENDED ACTION Move to adopt Ordinance O-98-12, establishing the budget for the 1998/1999 Fiscal Year. ORDINANCE NO. O-98-12 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1998 AND ENDING SEPTEMBER 30, 1999; DETERMINING AND FIXING THE AMOUNTS NECESSARY TO CARRY ON THE GOVERNMENT FOR THE ENSUING YEAR; DETERMINING THE AMOUNT OF APPLICABLE FUNDS ON HAND; ESTIMATING RECEIPTS FOR THE GENERAL FUND, EXHIBIT "A"; CDBG FUND, EXHIBIT "B"; DEBT SERVICE FUND, EXHIBIT "C"; GOLF COURSE FUND, EXHIBIT "D"; AIRPORT FUND, EXHIBIT "E"; CEMETERY TRUST FUND, EXHIBIT "F"; LAW ENFORCEMENT CONFISCATED/ ABANDONED TRUST FUND, EXHIBIT "G"; LAW ENFORCEMENT EDUCATION TRUST FUND, EXHIBIT "H"; PUBLIC SAFETY EMPLOYEE TRUST FUND, EXHIBIT "I"; GENERAL GOVERNMENT EMPLOYEE TRUST FUND, EXHIBIT "J"; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, a budget has been prepared estimating expenses and revenues of the City of Sebastian, Indian River County, Florida, for the ensuing year, with detailed information, including revenues to be derived from sources other than ad valorem levy, and the administrative staff of the City has made recommendations as to the amount necessary to be appropriated for the ensuing year; and WHEREAS, the City Council has met and considered the recommendations, the suggested budget, and the proposed millage necessary to be levied to carry on the government of the City for the ensuing year; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, iNDIAN RIVER COUNTY, FLORIDA, THAT: Section 1. The budget of the City of Sebastian, Indian River County, Florida, for the Fiscal Year beginning October 1, 1998 and ending September 30, 1999, a copy of which is attached hereto and more particularly identified as Exhibit "A", "B", "C", "D", "E", "F", "G", "H", "I", and "J", are hereby adopted and the appropriations set out therein are hereby made to maintain and carry on the government of the City of Sebastian, Indian River County, Florida. Section 2. All delinquent taxes collected during the ensuing fiscal year as proceeds from levies of operation millages of prior years are hereby specifically appropriated for the use of the General Fund. Section 3. All monies appropriated and encumbered for Capital projects during the preceding fiscal years and final payment has not been made are specifically re- appropriated for each project as work-in-progress. Section 4. If any clause, section, or other part of this Ordinance shall be held by any Court of competent jurisdiction to be unconstitutional or invalid, such unconstitutional or invalid part shall be considered as eliminated and shall in no way affect the validity of the other provisions of this Ordinance. Section 5. All Ordinances or parts of Ordinances in conflict herewith are hereby repealed to the extent of such conflict. Section 6. This Ordinance shall become effective on October 1, 1998. 2 Section 7. This Ordinance was advertised by a "TRIM" notice for a public hearing to be held on September 10, 1998, and was advertised in the Vero Beach Press Journal on the 1 lth and 18th days of September, 1998, for a public hearing to be held on the 22nd day of September, 1998, at which time it was moved for adoption by Councilmember The motion was seconded by Councilmember being' put to a vote, the vote was as follows: and, upon Mayor Ruth Sullivan Vice Mayor Martha S. Wininger Councilmember Louise R. Cartwright Councilmember Larry Paul Councilmember Chuck Neuberger The Mayor thereupon declared this Ordinance duly passed and adopted this , 199 day of CITY OF SEBASTIAN, FLORIDA ATTEST: By: Ruth Sullivan, Mayor Kathryn M. O'Halloran, CMC/AAE City Clerk Approved as to Form and Content: Tim Williams, Acting City Attorney 3 REVENUE Taxes Licenses & Permits Intergovernmental Charges for Service Fines & Forfeits Miscellaneous Transfers In Other Financing Sources Prior Year Balance TOTAL REVENUE EXPENDITURE City Council City Manager City Clerk Finance Legal Police Human Resources Growth Management Building Department DPW/Engineering & Admin DPW/l~oads and Drainage DPW/Building Maintenance DPW/Central Garage DPW/Parks & Recreation DPW/Cemetery Non-Departmental TOTAL EXPENDITURE CiTY OF SEBASTIAN GENERAL FUND SUMMARY PROPOSED FY 98 - 99 $5,686,000 357,000 2,276,560 40,750 73,750 193,700 0 0 4.654~704 $13~282,464 $19,410 168,010 246,79O 230,245 I00,000 2,170,980 105,495 246,41,5 237,285 280,320 871,745 166,025 138,300 402,995 83,280 7,779,780 $13~247,075 EXHIBIT "A" ORDINANCE NO. O-98-12 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1998 AND ENDING SEPTEMBER 30, 1999; DETERMINING AND FIXING THE AMOUNTS NECESSARY TO CARRY ON THE GOVERNMENT FOR THE ENSUING YEAR; DETERMINING THE AMOUNT OF APPLICABLE FUNDS ON HAND; ESTIMATING RECEIPTS FOR THE GENERAL FUND, EXHIBIT "A'; CDBG FUND, EXHIBIT "B"; DEBT SERVICE FUND, EXHIBIT "C"; GOLF COURSE FUND, EXHIBIT "D"; AIRPORT FUND, EXHIBIT "E'; CEMETERY TRUST FUND, EXHIBIT "F"; LAW ENFORCEMENT CONFISCATED/ ABANDONED TRUST FUND, EXHIBIT "G"; LAW ENFORCEMENT EDUCATION TRUST FUND, EXHIBIT "H"; PUBLIC SAFETY EMPLOYEE TRUST FUND, EXHIBIT "I"; GENERAL GOVERNMENT EMPLOYEE TRUST FUND, EXHIBIT "J'; PROVIDING FOR SEVERABILiTY; PROVIDING FOR CONFLICTS; AND PROVIDING' FOR AN EFFECTIVE DATE. WHEREAS, a budget has been prepared estimating expenses and revenues of the City of Sebastian, indian River County, Florida, for the ensuing year, with detailed information, including revenues to be derived from sources other than ad valorem levy, and the administrative staff of the City has made recommendations as to the amount necessary to be appropriated for the ensuing year; and WHEREAS, the City Council has met and considered the recommendations, the suggested budget, and the proposed millage necessary to be levied to carry on the government of the City for the ensuing year; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, THAT: Section 1. The budget of the City of Sebastian, Indian River County, Florida, for the Fiscal Year beginning October 1, 1998 and ending September 30, 1999, a copy of which is attached hereto and more particularly identified as Exhibit "A", "B", "C", "D", "E", "F", "G", "H", "I", and "J", are hereby adopted and the appropriations set out therein are hereby made to maintain and carry on the government of the City of Sebastian, Indian River County, Florida. Section 2. All delinquent taxes collected during the ensuing fiscal year as proceeds from levies of operation millages of prior years are hereby specifically appropriated for. the use of the General Fund. Section 3. All monies appropriated and encumbered for Capital 'projects during the preceding fiscal years and final payment has not been made are specifically appropriated for each project as work-in-progress. Section 4. If any clause, section, or other part of this Ordinance shall be held by any Court of competent jurisdiction to be unconstitutional or invalid, such unconstitutional or invalid part shall be considered as eliminated and shall in no way affect the validity of the other provisions of this Ordinance. Section 5. All Ordinances or parts of Ordinances i'~ conflict herewith are hereby repealed to the extent of such conflict. Section 6. This Ordinance shall become effective on October 1, 1998. Section 7. This Ordinance was advertised by a "TRIM" notice for a public heating to be held on September 10, 1998, and was advertised in the Vero Beach Press Journal on the 11th and 18th days of September, 1998, for a public hearing to be held on the 22nd day of September, 1998, at which time it was moved for adoption by Councilmember The motion was seconded by Councilmember being put to a vote, the vote was as follows: and, upon Mayor Ruth Sullivan Vice Mayor Martha S. Wininger Councilmember Louise R. C~wright Councilmember Larry Paul Councilmember Chuck Neuberger The Mayor thereupon declared this Ordinance duly passed and adopted this ATTEST: day of ,199 By: CITY OF SEBASTIAN, FLORIDA; Ruth Sullivan, Mayor Kathryn M. O'Halloran, CMC/AAE City Clerk Approved as to Form and Content: Tim Williams, Acting City Attorney 3 REVENUE Taxes Licenses & Permits Intergovernmental Charges for Service Fines & Forfeits Miscellaneous Transfers In Other Financing Sources Prior Year Balance TOTAL REVENUE EXPENDITURE City Council City Manager City Clerk Finance Legal Police Human Resources Growth Management Building Department DPW/Engineering & Admin DPW/Roads and Drainage DPW/Building Maintenance DPW/Central Garage DPW/Parks & Recreation DPW/Cemetery Non-Departmental TOTAL EXPENDITURE CITY OF SEBASTIAN GEaNERAL FUND SUMMARY PROPOSED FY 98 - 99 $5,770,090 357,000 2,276,5'60 40,750 73,750 193,700 0 0 4.654~704 $1t,_3._66J 54 $19,410 168,010 246,790 230,245 100,000 2,170,980 105,495 246,415 237,285 280,320 871,745 '166,025 138,300 402,995 '83,280 7,863~870 $13,331,165 EXHIBIT "A" CITY OF SEBASTIAN CDBG FUND REVENUE Intergovernmental Transfer-In TOTAL REVENUE EXPENDITURE Operating Expenses Capital Improvements TOTAL EXPENDITURE PROPOSED FY 98 - 99 $ 507,710 4,830 $ 512,540 $ 38,830 473,710 $ 512,.54~ EXHIBIT "B" CITY OF SEBASTIAN DEBT SERVICE FUND REVENUE Interest l~evenuc Special Assessments Fund Balance TOTAL REVENUE EXPENDITURE Operating Expenses Debt Service - Interest Debt Service - Principal TOTAL EXPENDITURE PROPOSED FY 98 - 99 $ 18,520 18,885 11,265 $ 48,670 $ 150 18,520 30~000 $ 48,670 EXHIBIT "C" REVENUE CITY OF SEBASTIAN GOLF COURSE FUND Charges for Service Interest Beginning Balance TOTAL REVENUE EXPENDITURE Personal Services Operating Expenses Capital Outlay Debt Service TOTAL EXPENDITURE EXCESS OF REVENUE OVER EXPENDITURE OPERATING INCOME AFTER ADJUSTMENTS PROPOSED FY 98 - 99 $1,250,762 27,000 219,333 $1.497~5 $178,985 929,96O 180,500 207~650 ~,1._497,0_95_ , $, 6,6.~67~ EXHIBIT "D" CITY OF SEBASTIAN AIRPORT FUND REVENUE Intergovernmental Charges for Service Interest Prior Year Balance TOTAL REVENUE EXPENDITURE Personal Services Operating Expenses Capital Outlay Reserve TOTAL EXPENDITURE EXCESS OF REVENUE OVER EXPENDITURES OPERATING INCOME AFTER ADJUSTMENTS PROPOSED FY 98 - 99 $ 0 81,205 15,700 0 $ · 96,905 $ 20,035 67,870 4,0OO 0 ~__91,905 .$., 5.ooo $ ,.9,000 REVENUE Charges for Service Interest Prior Year Balance TOTAL REVENUE EXPENDITURE Operating Expenses Capital Outlay Transfer Out Reserve TOTAL EXPENDITURE EXHIBIT "E" CITY OF SEBASTIAN CEaMETERY TRUST FUND PROPOSED FY 98 - 99 $ 10,000 6,500 0 $ 16,500 $ 1,500 6,500 0 8~500 $ 16,500 EXHIBIT "F" CITY OF SEBASTIAN LAW ENFORCEMENT CONFISCATED/ABANDONED TRUST FUND REVENUE PROPOSED FY 98 - 99 Fines & Forfeits $ 40,500 Miscellaneous 0 Interest 200 Prior Year Balance 0 TOTAL REVENUE EXPENDITURE Operating Expenses Capital Outlay Reserve TOTAL EXPENDITURE $ 40,700 $ '0 0 40,700 $_ . o,7oo EXHIBIT "G" CITY OF SEBASTIAN LAW ENFORCEMEaNT EDUCATION TRUST FUND REVENUE Fines & Forfeits interest Prior Year Balance TOTAL REVENUE EXPENDITURE Operating Expenses Reserve TOTAL EXPENDITURE PROPOSED FY 98 - 99 $ 5OO 0 0 $ _sgo $ 500 0 $ 5OO EXHIBIT "ti" CiTY OF SEBASTIAN PUBLIC SAFETY EaMPLOYEE TRUST FUND REVENUE Miscellaneous Interest Prior Year Balance TOTAL REVENUE EXPENDITURE Operating Expenses Capital Outlay Reserve TOTAL EXPENDITURE PROPOSED FY 98 - 99 $ 1,000 200 2,000 $ 3,200 . $ 3,200 0 0 3.20_0 EXHIBIT 'T' CITY OF SEBASTIAN GENERAL GOVERNMENT EaMPLOYEE TRUST FUND REVENUE Charges for Service Interest Prior Year Balance TOTAL REVENUE EXPENDITURE Operating Expenses Capital Outlay Reserve TOTAL EXPENDITURE PROPOSED FY 98 - 99 $ 4,525 75 0 $ 4,600 $ 3,500 0 1,100 $ . 4,600 EXHIBIT "J" This meeting should be the most important budg~ session we h.ave _had to date. However I seriously feel this cannot and must not be a one-person job. I feel that we as elected representatives of the citizens of Sebastian owe more than a rubber stamping of this budget. I have spent a considerable amount of time and effort to make this budget more palatable for the people who put their faith in me and expect me to spend this utmost time and effort, which I feel confident I have done. I will attempt to bring forward facts tonight that will present ample reasoning to decrease this budget further. have found many areas I feel can be and should be reduced. I have noted many areas where funds allotted this year were not nearly spent and yet have been increased for next year. Does this make sense? Under category 3'i0 Professional Services we increased the 97/98 figure of $110,870 of which we only spent 78 percent this year why are we increasing this amount by over 55,000 dollars. We can save ~50,000 Right here. BANG 1/10 of a mill already: Category. 350 Investigations this year we spent 2/10 of one percent of 2000 dollars, only $40 ,why are we increasing this category to 2700 dollars. Cut to $700 .LOOK $2.000 found here. Category 400 Travel and Per Diem this year we spent 70 percent of our budgeted amount of 35,000 dollars why can't we decrease this amount by $2~0007 Category 410 Communications and Postage this year we have an adjusted amount of 54,630 dollars we only spent 45 percent ,$24,370. Do we really need to increase this Fig? By 1.8000 dollars to 71,400 dollars? WOW another $.18~000 Category 430, Utilities this year we spent to date only 64 percent of 100 thousand dollars we reduced this Fig. To 89,795 dollars and if we repeat this years spending we will only use 70 percent next year why can't we show a more realistic cut. I feel $ 79000 would be sufficient. OOPS Found another $10,flO0 + Category470 Printing and Binding this year we have spent only 62 percent of budget. Why do we need to increase last years adjusted figure 13,890 dollars to 14,580 dollars. A very good place to cut 5,000 dollars.' We're on a roll, HANG ON!! Category 480, Promotional Activities this year we spent 16 percent of 17,165 dollars. Right here folks is an ideal spot to cut 10,000 dollars and still have more than sufficient funds to carry this category Category 490, Other Current Charges to date we have spent 49 percent of an adjusted amount of 31,760 dollars next year we seek 30,185 Dollars. Here is another easy 10000 dollar_ cut. Category 510 Office Supplies this year we used only 59 percent of an allotted 21,165 dollars. Next year we cut this Fig. To 17,435 dollars. Another obvious and easy place to find another 3,000 dollars. I think I have shown some areas Which contained obvious PORK to the tune of approximately $60,000 add to that the $55,~000 at the top we total $ ,115~000 big green dollars. This is an easy 3/10 mill cut in next year's budget. I HAVE BEEN ASKI'NG FOR A TAX RATE OF 6.60 al/10 mill cut. i HAVE SHOWN YOU THE WAY TO 6.40 a 3/10 mill cut. 1 WiLL COMPROMISE AT 6.50 a 2/10 mill cut and, WOULD LIKE AT THiS TIME TO OFFER A MOTION TO DO JUST THAT. City of Sebastian, Florida 1225 Main Street [] Sebastian, Florida 32958 Telephone (561) 589-5330 [] Fax (561) 589-5570 Date: To: From: Subject: September 22, 1998 The Honorable City Council Thomas W. Frame, City Manager Budget Committee Recommendations In general, I have no objections to the recommendations made by the Budget Review Committee, but I do have a few remarks that I would like to make. Relative to recommendation #3, I will make this a priority issue so that it can be determined whether the City should proceed with the hiring of the additional grant funded position. I cannot tell the Council what the proper criteria is, but if it is the desire to establish measurable criteria in addition to just population statistics, I will attempt to bring this back as quickly as possible. Relative to the walking excavator, most likely the recommendation will be to consider a tracked excavator for far less cost than that initially proposed for a walking excavator. Since the Council is proposing a permanent budget advisory board, I would anticipate that many of these issues will be reviewed by that board in advance of bringing them to the City Council. BUDGET ADVISORY COMMITTEE RECOMMENDATIONS TO CITY COUNCIL The Budget Advisory Committee was approved by the City Council in ~Iuly 1998. The Committee, in accordance with its adopted Mission Statement, conducted an in-depth review of the budget during the period of~Iuly 12 through August 12, 1998. The review consisted of personal contacts, briefings and review of documentation provided by the City Manager and Staff The procedures enabled the Budget Committee to address and clarify gray areas in the budget and forward their recommendations to the City Council before the established budget deadline. It should be noted that comparison of the current budget and the proposed 98-99 budget revealed a vast improvement in the preparation, clarity and submission. It was the Committee's opinion that many of the citizen concerns and recommendations voiced during last years review were implemented in the proposed budget. The City Manager, Finance Director and Staff should be commended for their time and effort in the preparation of the budg~ The Capital Improvement Funds expenditures (budgeted through Discretionary Sales Tax, FDRP grants, gas tax, etc.) were reviewed in-depth and in general approved, as expenditures would not have a negative effect upon the millage rate. The Enterprise Funds, (Golf Course, Airport) were reviewed and approved as written. No action was taken on the Golf Course request for the purchase of mowers, the Council is looking into this item. The Budget Committee scrutinized the Operating Expenditures and found minimal cost reduction. '~ This report contains the following recommendations for the City Council to direct the City Manager to investigate and provide a report to the City Council. These recommendations could result in future savings for the City. Due to the time constraints, it would be di~cult to complete the review for implementation in this years proposed budget. Listed below are the recommendations/suggestions of the Budget Advisory Committee: The City Council should direct the City Manager to study the feasibility of the reorganization and transition of the current dispatch system with the goal of transitioning the current system to a backup system for the County with the County having primary responsibility for radio dispatching Sebastian Police in response to 911 calls. Specific elements of the study should include as a minimum: Improving response time by eliminating double handling of emergency calls; Sebastian dispatchers providing backup and redundancy to the County system and providing 24 hour support to Police Officers fi.om a fixed site; Twenty four hour manning of the Police station; Improved cooperation and backup between City and County Law Enforcement; In the long term, reducing dispatch staffing fi.om 2 to I dispatchers around the clock; Implementing a system for dispatchers to help Police Officers prepare reports thereby increasing overall Police patrol time, similar to the County's CARE program; Reducing overall spending on the Police Dispatch system while improving efficiency; Providing for a transition over time that ensures overall effectiveness and does not have an adverse impact on morale and esprit of the dispatchers and police officers: The Committee recommends hiring of additional personnel to be delayed until the report is completed and presented to the Council. 2. The City Council should direct the City Manager to evaluate the proposal of a RFP for employees health insurance. The RFP should start and be completed by the end of the first quarter of the budget year. The opinion of the Committee is that there may be other plans available that can offer the same, if not more, benefits to possibly include complete family coverage at a cost savings to the City and employees. 3. Revisit the hiring offi~ture police officers by reviewing the criteria or justification used in determining the ratio or number of officers required per population. During the review the Committee had concerns as to whether the criteria of two officers per 1,000 population was established by the State, established by the City Council, or an arbitra~ criteria used by the Local Law Enforcement Agency. it's the Committee's opinion that other criteria or factors should be considered, such as FDLE Crime Rate statistics, local area crime statistics, number and types of calls for services, 2 per 1,000 ratio and any other relevant statistics or criteria used in hiring of new personnel. Even though the request for an additional officer may be partly funded by Federal Grants, it is recommended that any hiring of new personnel, except as replacement, be delayed until the new criteria is approved by the Council. 4. The City Council should direct the City Manager to conduct a feasibility study of the cost/benefit ratio of maintaining the Central Garage and Sign Shop operations. The Committee questioned whether it was economically feasible to retain these operations. The study would provide information of the operating costs, nmnber and costs of fabricating signs, versus outside source purchase. Presently the Staff'is purchasing vehicles with extended warranties and heavy or complex equipment repairs are accomplished by outside sources. The concern is whether under present operations, minor repairs oflawrVvehicle equipment, oil changes, etc. will justify the costs of maintaining this operation. The review would determine whether the two operations stay as is, have a reduction of personnel, or be eliminated. The City Council should direct the City Manager to demonstrate and evaluate the needs of the walking excavator or any other alternative before entering into a contract or purchasing agreement. The Committee questions whether the excavator is the right piece of equipment before entering into a cosily long term lease or purchase contract by the City. The excavator is a complex piece of equipment which would require qualified trained personnel to operate and to perform the necessary maint~ce or repairs. The concerns were, whether this complex machine with the potential operating costs, usage limitations and cost of the extended contract/lease can best serve the department purposes or City needs. The City Council should direct the City Manager to investigate and report to the Council on the potential of upgrading the present retirement system to include defined benefit or defined contribution or any other plan of a similar nature. The investigation should include contribution and administrative costs of the plans. The Committee's opinion is that the current plan should be reviewed to retain and attract qualified and skilled employees. 7. The City Coungil should direct the City Manager to review and revise employees"-job descriptions and titles to conform with their assigned duties. Review indicated that employee's titles (positions) and duties may need to be revised. Employees titles, classifications and pay grade should be revised to reflect current duties and task aasigmnents. The City Ce mil should direct the City Manager to review the various fees for services, permits, licenses, and any other fees such as impact, user fees, be increased or adapted to reimburse the City for expenses incurred. The City Manager should be directed to review presem and potential fees to determine if additional revenue can be gained or generated to cover the cost of doing business. The present construction boom has an impact on the City services, police, wear and tear of roads, parks/recreation activities, drainage, etc., thc cost of which is paid by the current taxpayers. Currently the average construction time, once the permits are received, is 4 months or longer. During this period and one to two years aider complelion, the business/home will be taxed on land value, with minimal revenue to the City. Once the property is assessed and taxed, the City will receive revenue on full value. During this period City services are rendered and often requested by the new business and homeowner at minimal or no cost. The Committee recommends that current fees be increased and additional fees, if identified, be approved to relieve the shortfall in revenue to the City. The City Council should direct the City Manager to prepare a compaeison cost/benefit analysis comparing the City's costs and benefits with participation in the County MACE program as compared to not participating in the County MACE program. CONCLUSION: These recommendations will have a minimal effect of the proposed 98/99 budget, but could have an impact on future budgets and savings. The various actions would be reviewed by the Committee prior to submission to the Council. The review would ensure that the report ia sound, manageable and fundable prior to the Council review. The Committee should meet periodically throughout ~he year and frequently during the budget development and approval process. The Committee recommends that the City Council establish a permanent Budget Advisory Board by ordinance to continue this invaluable process. The budget, as written, is sound and will meet the taxpayers concerns. The City Manager, Finance Director and Staff should be commended on their input and budget preparations. Respectfully Submitted By: Karen West, Budget Advisory Committee Chairman Joe Barczyk, Budget Advisory Committee V~ce-Chairman ITEM NO. ROLL CALL1 Mrs. Cartwright Mr. Neuberger Mr. Paul .~ Mrs. Sullivan Mrs. Wininger ITEM NO. ROLL CALL 2 Mr. Neuberger Mr. Paul ~.~ Mrs. Sullivan Mrs. Wininger Mrs. Cam~ght ITEM NO. IiOLL CALL Mr. Paul Mrs. Sullivan Mrs. Wininger Mrs. Cartwright Mr. Neuberger ITEM NO. ROLL CALL 4 Mrs. Sullivan Mrs.' Wininger Mrs. Cartwright Mr. Neuberger Mr. paul ITEM NO. ROLL CALL 5 Mrs. Wininger Mrs. Cartwright Mr. Neuberger Mr. Paul Mrs. Sullivan ,/fgc.~ D o c zz:/"2~/(~z/~e.qMOTION SECOND MOTION SECOND MOTION SECOND MOTION SECOND MOTION SECOND ITEM NO. ROLL CALL 1 Mrs. Cartwright Mr. Neuberger Mr. Paul Mrs. Sullivan Mrs. Wininger ITEM NO. ROLL CALL 2 Mr. Neuberger Mr. Paul Mrs. Sullivan Mrs. Wininger Mrs. Cartwright ITEM NO. ROLL CALL 3 Mr. Paul Mrs. Sullivan Mrs. Wininger Mrs. Cartwright Mr. Neuberger ITEM NO. ROLL CALL 4 Mrs. Sullivan Mrs. Wininger Mrs. Cartwright Mr. Neuberger Mr. Paul ITEM NO. ROLI~ CALL 5 Mrs. Wininger Mrs. Cartwright Mr. Neuberger Mr. Paul Mrs. Sullivan MOTION SECOND MOTION SECOND MOTION SECOND MOTION SECOND MOTION SECOND City of Sebastian, Florida 1225 Main Street E Sebastian, Florida 32958 Telephone (561) 589-5330 ~ Fax {561) 589-5570 Date: September 22, 1998 To: The Honorable City Council From: Subject: Thomas W. Frame, City Manager Budget Responses This is the response to the issues raised by Aware Citizens and Taxpayers through their President Mr. Thomas Tut Connelly at the first public hearing held a couple of weeks ago. My comments are based on information submitted by staff. 1. Human Resources Object 343 - It was suggested that the $3,000 item for physicals be deleted since no discipline could be utilized due to physical inabilities. The purpose of the physicals is not to terminate officers, but to maintain adequate officer performance in meeting the physical requirements of their jobs and to show areas for improvement. Considering that officers physical condition is important to the officers potential survival, is it not too much to provide for them? Can the item be cut? Yes, but Council needs to determine if it is in the best interests of the affected employees not to fund this item. Object 400 - The level of spending is down due to the position being vacant. Once the position is refilled, the normal amount of travel should be anticipated. Attendance at conferences and seminars are necessary to maintain proper information and skills. It is not recommended that this item be cut. 2. Engineering Object 400 - It was suggested that the amount budgeted be reduced since the trade show is for only two days. According to the budget requests as documented in both the Engineering and Roads and Maintenance budgets, the trade show is scheduled for 5 days and 4 nights. Relative to utilizing the current City Engineer to head the Public Works Department, I have asked Mrs. Campbell if she had interests in the position of a combined city engineer and public works director. She declined the oppommity. The use of a combined position is not necessaxily new in that Mr. Rich Votapka was also a registered engineer. Under the current load of anticipated capital work and maintenance, the need for an overall Public Works Director is still viable. That situation over time could change sn~cienfly, however, to make such a possibility a reality. 3. Building Maintenance Obiect 340 ~ It was suggested that this account be reduced down to $6,000; I concur and would agree to the recommendation. Object 520 - While it was stated that the level of spending would only expend $12,740, Finance has indicated that the expenditure has already reached 15,950.89; therefore the $15,840 is fully justified. I would recommend no cuts. Object 540 - It was suggested that the. budgeted amount for Books, Dues and Education be reduce further to a total of $300; while the current spending may not show the amount .as budgeted, the amount has been severely cut and wouldn't recommend that the funding be further cut. Non Department Object 342 - This a service which generally expends faster than returned revenue. When mowing goes unpaid, a lien is established and is satisfied generally upon a sale or ownership exchange of the property. Currently within this fiscal year, $917 has been expended and only $133.24 collected. Traditionally these types of programs are dependent upon the collection of liens and do not usually equate to the mount expended when expecting payments. Golf Carts Object 527 - It has been asked why provide uniforms to high mm over employees. The purpose of the proposed uniforms is to provide a higher visibility of these employees for the benefit of the customers at the golf course. This is consistent with other public golf courses and is no burden on the taxpayers; the expenditures at the golf course are funded completely from user fees. Airport Object 316 - While the detail sheet shows $500, the actual line item reflects no funding. I would recommend that it be funded at $500 since it is not clear how legal services in the future may be provided. If outside legal services are utilized, there needs to be some amount of funding available. Object 469 - Until such time as there is a major reconstruction of the airport runways and infi-astmcture, we have a significant responsibility to maintain the runways and lighting as a minimum to protect the safety of the flying public using the Sebastian Municipal Airport. Object 520 - Again, this is a safety and regulatory matter. The City is required to maintain the nmways and taxiways through the use of herbicides. Also, there is a minimum standard required for mowing certain areas on the airport surface. Object 540 - It has been suggested that the educational moneys be reduced by $600. I would not suggest that there be any reduction of these proposed mounts. As with the golf course, this fund is an enterprise fund which does not change the budget for the airport, but merely moves the unbudgeted money to the fund balance. Police Department Attached are comments for Chief Randy White regarding those matters raised by Mr. Connelly. SEBASTIAN POLICE 1201 Main Street Sebastian, Florida 32958 DENNIS R. WHITE, Chief E-mail: spd@sunet.net DEPARTMENT Telephone 561/589-5233 24 h= Fax 561/589-2207 Adn~n Fax 561/388-1872 Web: w~w. sebastianpd. 0rg Date: 9/21/98 MEMORANDUM To: Mr. Tom Frame, City Manager Re: ACT's FY 98/99 Budget Cut Recommendations First, I am not sure who or what Mr. Connley represents; is it'ACT or himself? After the meeting wherein Connley presented what he said were ACT's recommendations, ACT's Vice-President told a group that he did not know Connley was going to make a presentation on their behalf. Connley tried to get the Budget Review Committee to endorse the elimination of every item listed in ACT's police related recommendations. Each item was explained in detail, apparently to the Committee's satisfaction, as they did not recommend cutting them. Listed below are my responses: POLICE PHYSICAL SXAMS: From his statement it appears Mr. Connley views a physical agility testing program only as a means to terminate police officers. If so, he missed the point. The only purpose is to maintain adequate officer performance of the physical requirements of their jobs and to improve those who need it. Providing a preliminary annual physical exam is both a logical and practical part of such a program. It is needed and necessary. DISPATCH SUPERVISOR: Mr. Connley certainly should know by now the legal issues regarding the Dispatch Supervisor's work situation; it is anything but a refusal on his part to work in the police b,'.ilding. He should also be aware, that a resolution of this problem, which occurred through no fault of this employee, is near. ORGANIZATIONAL S~RU~TURE: What facts or expertise supports ACT's proposed reorganization of the police department? The present organizational and command structure, which includes a Chief, a Captain/Deputy Chief, two Lieutenants and five Sergeants was approved by the City Council in 1996. For a growing organization which currently has 42 full time employees, 3 Reserve Officers, 14 Community Volunteers and 13 Page 2 of 5 part time School Crossing Guards, a total of 72 employees and volunteers, this is far from an exoribanent number of supervisors, especially when you consider that half are spread out over 24 hour per day periods. The seriousness of consequences that can result from inadequate supervision demand that an adequate level of command and control in the police function be maintained around the clock. We have this now. Our City and the department are growing rapidly and one Lieutenant's duties have been expanded over the past couple of years, not overnight as alleged by Connley. Everything 'this Lt. does is a necessary function in the proper management of the department. We anticipated most of these new programs and responsibilities and, with your and the Council's approval, the organizational structure was adjusted accordingly, two years ago. A few of the new responsibilities are: The COPS grant programs (4 of which have been awarded; one is pending) which mandated new Community Oriented Policing programs. The soon to be implemented False Alarm Control Program creates substantial administrative, procedural and clerical work. The new Records Management System~ better management of repairs, fleet maintenance and property and inventory control are' all. things that need to be done on a continuous basis, in addition to commanding the Dispatch and Records sections, the Community Volunteers and our grant required Community Policing function. This issue is more of a personal attack on an individual who, for whatever reasons, some of ACT's membership does not like. OBJ~ 152 CLEANING ALLOWANCE: This is a contractual provision in the current PBA contract. It was approved by a previous Council in 1995. QBj, 351 ON LINE SERVICES: Charges for use of the AutoTrak program, a legal investigative tool, are only part of this request. We are also proposing to use the Internet in lieu of expensive dedicated telephone data lines, to connect with the Sheriff's and Vero Beach PD's records data bases, the county wide .pawn shop program and other available services. The savings in manpower and coordination of effort that these services will provide will pay for itself, many times over. Does ACT not want us to be efficient and cost effective? OBJ. 358: iNVESTIGAtIVE & ~ MONEY FUNDS: In FY '97 we spent $1,033 from this account on investigations. Nobody can know whether or not we will need funds for investigations a year in advance. Such funds are a legitimate investigative tool that exists in practically all police agencies. This recommendation is like proposing to sell the town fire truck because you haven't used it for a while. If not used, these funds are Page 3 of 5 returned at the end of the year. OBJ. 460 REPAIRS AND M~INTENANCE: Current spending is at $32,989.65, not $27,780, as ACT stated. We have requested $33,750. A significant portion of the R & M request, $6,150, is for a required maintenance contract on the new radio system, installed earlier this year and which goes out of warranty in December. We should see long range reduction in R & M as more of the vehicle fleet comes under the extended warranty maintenance we are now buying. However, only 25% of the vehicles are covered now and another 25% will not be covered until new vehicles are received, hopefully by February '99. This means 75% of the fleet must still be maintained at City expense for 5 months of this coming budget year and 50% of the fleet for the remainder of the budget year, after'new vehicles are received. The amount requested is both realistic and justified for this budget. OBJ. 640 EOUIPMENT: It is stated that no additional officers are needed. However, again no facts or credible authority is cited to support this contention. Our CitY is growing at a documented rate of nearly 600 residents per year. Nearly 250 new homes have been built within the city every year for the past several years and there is no indication this is slowing down. At least nine 9 new businesses have recently opened on CR 512 and Indian River Dr., including a major supermarket, video store, drug store, 2 banks, a gas station, 2 restaurants and others, all of which add to the police workload. Several more business and several, large residential developments are currently under construction, all of which will result in still more demands for police service. Sebastian's officer to population ratio of 2.0 officers per thousand is below every other police agency in Indian River County. It is also below the vast majority of those cities within a 75 mile radius. Is ACT blind to our growth or are they recommending we stick our heads in the sand and just ignore it? To follow their recommendation would be tantamount in irresponsibility to a former Council's decision to ignore the design experts' recommendations and cut costs on the new police building. This is a quality of life issue.'..if our community likes the rapid response times we now provide, the quick arrival of the life saving equipment we have been provided by Council and our lower than average crime and accident rates, we need to, at the very least, maintain the low ratio we now have. REPLACE~4ENT LIGHTS & SIRENS: We are going to smaller patrol cars, Lumina's, for which our existing lights are too large. Page 4 of 5 Also, our salt laden ocean air, while perhaps aesthetically pleasing to some, wrecks havoc on electrical components by corrosion. These facts, along with the built-in programmed obsolescence we have today, requires that these and necessary and sophisticated emergency warning devices be periodically replaced, generally every 5 years, if they are to remain effectively operational. Repair labor is currently $65 per hour, plus parts costs. It doesn't take many trips to'the shop to spend more than the cost of new and guaranteed equipment. Used parts, which would come from the same ~environment, may initially save a few parts dollars but labor costs and downtime on the vehicles will increase as such parts can be expected to fail. sooner than new parts would. 10. THE JE~ CHEROKEE: The proposed Jeep Cherokee costs about $560 more than a standard patrol car, which we will need anyway. Who may drive it does not really make any difference. If the Lieutenant in charge of the Patrol Division uses it, he responds to anything of significance that is going on. He lives almost in the middle of the city; the Jeep in his driveway would be closer to more of the city than if it were kept at the station. This vehicle could be assigned to any of our Special Operations officers and used in routine patrol. Its more a matter of having it available and its ability to go where regular patrol cars can not that justify this unit. 11. THE 2 BOAT AT.T~GED ~NAVY': Again, the list of recommendations seems long on opinion and short on facts. We are a waterfront and water inundated conununity that, in addition to our residents, attracts thousands of visitors, fisherman and water sports participants, annually. Perhaps ACT should ask some of the people to whom we have delivered Paramedics on the islands or some of those who have suffered danger and boating accidents due to DUI boaters and jet ski operators and perhaps some of the people who have been towed in, searched for, found and rescued. They also might talk with those who have been victimized by the boat bound thieves who steal boating and fishing equipment along our waterfront. This too is a community quality of life issue. We are also at this time exploring the possibility of receiving free equipment and operating expenses from environmental agencies for our enforcement of certain environmental regulations. Without watercraft, we could not participate in such a program. Our watercraft also allow us to participate in the U.S. Customs Service's Blue Lightening Task Force, a nationwide drug interdiction program. In addition to eliminating some of the Page 5 of 5 illicit drugs coming into our country, this program also shares with participating agencies any seizures of cash, vehicles, boats, planes, etc. The investment is small and the benefits are that we can do our jobs of protecting and serving the public more effectively with this equipment. 12. RADAR UNITS: Here too, if ACT would ask, they would get the correct facts. Seven of our nine radar units are designed to be hardwired and bolted in to patrol cars. It would take hours to switch them from one car to another. The 2 hand held portable radar units we have are movable from car to car, however, they are limited to stationary use only and can not be used if the police vehicle is moving. The new portable units requested overcome the stationary requirement and can be transferred from car to car, as needed. It should also be noted that radar units pay for themselves quickly by the fines they generate. Buying more radar units not only helps reduce accidents and injuries; the 56% of the fines the City receives also is a revenue producing benefit. In summary, since coming here I have been asked by dozens of citizens why ACT is so adversarial towards our City's administration and the police department. Everyone says that such a group could be a real benefit to our community, if it worked with the City's management, rather than against it by taking cheap shots and voicing the personal opinions and animosities of a few who apparently dominate the group. ACT hurts its own credibility when it makes factless, uninformed and prejudicial judgements and renders personal attacks on department heads and other City staff that seem designed more to create controversy than to improve things or do any good. Perhaps, if ACT is going to be a recognized voice in our community, our City Council might suggest that they try working with us rather than against us. We might all be better served. ~ Dennis R. White Chief of Police A~tachment: Officer to population staffing comparisons Criminal Justice Standards and Training Commission 1997 Criminal Justice Agency Profiles Officers per 1,000 Population Ag.~ucy PopuloOon Of~cers Sebastian Police Dept. 14,470 29 Indian River SO 67,146 186 Fellsmere PD 2,468 8 Veto Beach PD 17,787 59 Cocoa PD 17,744 67 Cocoa Beach PD 12,818 31 Indiatlantic PD 3,043 10 Melbourne PD 68,056 150 gocldedge PD 18,948 39 West Melbourne PD 9,418 23 Ft. Pierce PD 37,484 104 AVERAGE: Sebastian's Functional Population (including snowbirds) Average: Ratio 2.0 2.77 3.24 3.32 3.78 2.42 3.29 2.2 2.06 2.44 3.03 1.8S