Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
09231998
ACTION LIST THE FOLLOWING IS A LiST OF ACTIONS TAKEN AND/OR DIRECTIONS GIVEN AT THE 9/23/98 REGULAR MEETING All Follow-up Correspondence should be copied to the file and any file to go in the vault should have its backup material put in chronological order and placed in clips within the file CiO~ Manager, Cio~ Clerk and Cio~ Attorney get a full set of draft minutes, therefore, they do not need copies of minutes pages for items relating to their positions 98.095 98.169 98.155 98.119 Preg'~totion of Plaques to Marlene Ulisky - Tree Advisory Board and Joseph Fles;:her - Code,_Enforceme~ Board - not present contact recipients for pickup or mailing Pr~ll~;atioll of Awards to Sebastian Policc Officers: Tom Poore, Jim Dixon, Jeff Chandler,. Steve Marcinik and Bill Jursilg - presented (Marcinik and Jursik not present) give copy of minutes to Doris for personnel files Apl~lr9.¥~l] of Minutes - 9/9/98 Regular Mo:ting,.9/10/98 Special Meeting ~ approved as amended asterisk amendment on page 3 of 9/10/98 minutes sign, seal - place in book copy to Finance and Library First Reading - Ordinance ~Io. O-9!t- 1~ - proposed Char~r Am~R~tment for Establishl~R[ of Charter Review Conll!littee - Set Public Hearing for 10/14/98 - 1st reading accepted - ph 10/14/98 advertise legal notices on 9/30/98 for 10/14/98 file pending credenza this question to be included in election resolution referendum to be advertised in accordance with Florida Statutes 100.342 (2/5/99 and 2/19/99) First Reading - Ordinanc~ NO. 0-98-14 - Establishing Budget Review Advisory Boar~l - Set public Hearing for 10/14/98 - 1st reading accepted - ph 10/14/98 advertise legal notices on 9/30/98 for 10/14/98 file pending credenza 98.167 98.170 98.171 98.093 98.172 ResolutjonNo. R-98-43-Community C~nte/Yach~Glub Poli¢i~$/ProceduresAmendment- adopted sign, seal - copy to file, counter, attorney, Finance, PD, PW (Jerry) Ann for front desk blue back original - file vault - 98 ORIG RES file backup in vault - 98 RES BACKUP update \wp-resh'-98 as to adopted date R~¢w Type S-3 Pophalt C~lltril~t,s (Final Renewal) with Ranger Construction Industri{:~ and Dickerson of Florida. Inc., and M~AsphaltLa Division of APAC Whetl Ranger Cannot ~ Asphalt - approved copy minutes to file, Finance, Purchasing, PW Paul Wagner will follow through on renewals place minutes and backup in file vault - AGREEMENTS - Miscellaneous - Ranger (for some reason there are no Dickerson or Macasphalt files) also put a copy of the minutes in the 96 bid folder index expiration date T¢m~or. arv Emptojan¢t~tAgreemen[ - Arkie Jones. Civil Engilleex - $31,532,~0 ]~ex~nnum. for One Year with Option. to l~;~;¢nd with Council Approval - denied copy minutes to file, PW, Finance, Human Resources file vault - PERSONNEL - Miscellaneous fipi~rove Change Order 8_1 to Ranger Construction Contrilct for Communi~ Development Block Grant Project in the Amount of $29,538, approved copy minutes to file, PW, Finance, Purchasing, CRA Engineering (Joe Miller) Jean has two original agreements for signature - she will provide us with one when fully executed file vault - AGREEMENTS - Interlocal/Govt ~ DCA - CDBG update \wp-files\agree.cur list also put copy of minutes in 98 bid folder Approve Interlocal Agreement with Indian River County to l~,¢~:eive Transportafi~ll Imll01;.t Fee~ for Widening and Safely Iwprovement_to the Barber Street Bridge Over l~ll~rl~ Waterp~ll~ - approved copy minutes to file, Finance, PW, Purchasing 3 original agreements received from Indian River County - sign, seal - copy to file and mail back all 3 to IRC (Jim Davis) - ask them to return one to us file vault - AGREEMENTS - Interlocai - Indian River County add to \wp-files\agree.cur - Interlocal - IRC 2 98.173 98.118 98.174 98.175 95.176 98.177 Wajy~.Bjdding R~quireraent for Finance l~e~.0rtment Financial Sy~[qm Hardware and Software Purchases in the_Alllount of $66,225 - Sole Sourc~ - Appropriate $4,500 in the Finance Department, $5,700 in the Hmpan Re~our~sDepamnent and $500 itl. the City Manager's Department - approved copy minutes to file, Finance, Purchasing will be done by purchase order file vault - FINANCE. 98 Bids/Purchases Legal Services/CityAttom~ Proposals - Establish Forrtl~t,.~d Procedures for I 0/3/98 Interviews - forms will be used by Council send letters to attorneys prepare agenda for 10/3/9g per Council direction file is with Jo ~¥aiY~ Bklding Prqcedures to Replace Track and Carriages on Exi~0,n.g_Growth Management Department Mobile Track Filing System - approved copy minutes to file, Finance, Purchasing, Growth Management will be done by purchase order file vault - FINANCE - 98 Bids/Purchases Exempt Employees' Benefit~ - 1% on 10/1/98 and 4/1/9~ and $50 dependent coverage approved copy minutes to file, Finance, Human Resources file vault - PERSONNEL - Miscellaneous Waive Bidding Procedures and Authorize ~,entitlg o£Holiday Pole Lights from Clark Sales l)i~o[~LI~.. - approved copy minutes to file, Finance, Purchasing, PW will be done by purchase order file vault - FINANCE - 98 Bids/Purchases Harry Thomas - Request tO Use $1250 Anticipated Returns from Lion's Club 4th of July Funds for Expansion of Barber Streel.Fir~ $~atJop - withdrawn - but did ask for city to make contribution progress sign copy minutes to Finance, file file AGREEMENTS - Miscellaneous - Lions Club 3 98.178 98.179 $~lteboard Parls - staff directed to look at options and alternative locations and solicit vendors for ideas for RFP copy minutes to file, Recreation Board, PW, Finance file pending credenza Herbert Sturm - Ci~;izcn (~orr~ittee - establish 3 person fact finding committee copy minutes to file, PD create new Sturm Fact Finding Committee folder and file pending credenza 4 City Council Workshop April 5, 1995 Page Six Mayor Firtion suggested the city's noise ordinance (LDC 20A-7.4) needs amendment and requested the City Manager to direct the Director of Community Development to research it. B. Vice-Mayor Carolyn Corum Vice Mayor Corum inquired whether nuisance overrides decibel levels; stated the PA system at the Community Center is not working correctly and said it had been previously suggested that two speakers be added; said the state urban forestry program has not been funded as yet, and requested concurrence for staffto send a letter to urge state funding; suggested criteria be established for specimen tree removal requests; corrected a letter she had written to the editor. C. Mrs. Louise Cartwright Mrs. Cartwright suggested that the city's traffic circulation plan be brought back for review at a future workshop. D. Mrs, Norma Damp Mrs. Damp inquired whether there is any money available to repair the airport and obtain lights; to which the City Manager responded state funding has been approved. E. Mr. Raymond Halloran Mr. Halloran inquired whether anyone had any thoughts on formation of a blue ribbon committee to review the Code Enforcement Board relative to the Sturm matter. Mrs. Damp said Mr. Sturm has reported that he will not drop the matter regardless of anything the city chooses to do. Mr, Halloran proposed dropping any further consideration and City Council concurred. 8. CITY ATTORNEY MATTERS None. City Council Workshop April 5, 1995 Page Six Mayor Firtion suggested the city's noise ordinance (LDC 20A-7.4) needs amendment and requested the City Manager to direct the Director of Community Development to research it. B. Vice-Mayor Carolyq Corem Vice Mayor Corem inquired whether nuisance overrides decibel levels; stated the PA system at the Community Center is not working correctly and said it had been previously suggested that two speakers be added; said the state urban forestD' program has not been funded as yet, and requested concurrence for staff to send a letter to urge state funding; suggested criteria be established for specimen tree removal requests; corrected a letter she had written to the editor. C. Mrs. Louise Camvright Mrs. Cartwright suggested that the city's traffic circulation plan be brought back for review at a future workshop. D. Mrs. Norma Daml~ Mrs. Damp inquired whether there is any money available to repair the airport and obtain lights; to which the City Manager responded state funding has been approved. E. Mr. Raymond Hallorala Mr. Halloran inquired whether anyone had any thoughts On formation of a blue ribbon committee to review the Code Enforcement Board relative to the Sturm matter. Mrs. Damp said Mr. Sturm has reported that he will not drop the matter regardless of anything the city chooses to do. Mr. Halioran proposed dropping any further consideration and City Council concurred. 8. CITY ATTORNEY M,~TTi3RS None. I I i i I I I City of Sebastian lmm~ MAIN STREET o S~ASTIAN, FLORIDA T~__..F_-'-HONF; (5~1) ~9-~0 ~ FAX (561) 589-~0 SEBAST~N C~ CO~C~ AGENDA REGULAR MEETING WEDNESDAY, SEPTEMBER 23, 1998 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK - 1225 MAIN STREET, SEBASTIAN, FLORIDA Individuals shall address the Cio/Council with respect to agenda items immediately prior to deliberation of the item by the 'Cio/Counci! - limit often minutes per speaker (R-97-21) . . 1. CALL TO ORDER 98.095 98.169 1 2~ 3. 4. 5. PLEDGE OF ALLEGIANCE INVOCATION/MOMENT OF SILENCE ROLL CALL AGF~]~II)A MODIFICATIONS {ADDITIONS AND/Ql~ DIgLETIONS) Items not on the written agenda may be added only upon majority vote of City Council members (R-97-21) PROCLAJVIATIONS, AN~qOUNCEMENTS AND/OR PRE~gI~'TATIQN$ A. Presentation of Plaques to Marlene Ulisky - Tree Advisooy Board and Joseph Flescher - Code Enforcement Board B. Presentation of Awards to Sebastian Police Officers: Tom Poore, Jim Dixon, Jeff Chandler, Steve Marcinik and Bill Jursik CITY ATTORNEY MATTERS 8. CITY MANAGI~R MATTER~ 98.155 17-22 98.119 98.167 29-35 10. 11. 12. 13. 14. CONSENT AGENDA All items on the consent agenda are considered to be routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. A. Approval of Minutes - 9/9/98 Regular Meeting, 9/10/98 Special Meeting PUBLIC HEARING - None INTRQ1)~QN OF NEW_BUSINESS FROM THE PUBLIC Which is not otherwise on the agenda - sign-up required- limit often minutes for each speaker COMMITTEE REPORTS/RECOMMENDATIONS O~,D BU$INES~ NE'~ BUSINESS First K~ding - O£~linour~.No, Q-98-13 - proposed Charter Amendnl~0t for Establishment of Chariest Review Cortl{uittee - ~¢t P~l~lic lJ..earitlg.for 10/14/98 (City Clerk Transmittal 9/17/98, 9-9~-13] AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, SCHEDULINO AN ELECTION TO SUBMIT A REFERENDUM ISSUE TO THE ELECTORATE IN ORDER TO AMEND ARTICLE V OF THE CITY CHARTER TO PROVIDE FOR THE APPOINTMENT OF A CHARTER REVIEW COMMITTEE; PROVIDING FOR THE MANNER IN WHICH SUCH ELECTION SHALL BE CONDUCTED; PROVIDINO THE TIME AND PLACES FOR HOLDINO SUCH ELECTION; ESTABLISHING THE FORM OF THE BALLOT FOR SUCH ~.~CTION; DIRECTING THE CITY CLERK TO PROVIDE THE SUPERVISOR OF ELECTIONS WITH A COPY OF THE ORDINANCE; PROVIDING FOR PUBLIC NOTICE OF SUCH ELECTION; AND PROVIDINO FOR AN EFFECTIVE DATE. ]:i~.,Read[ng - Ordinance No. 0-98-14 - Esto. blishing Budget Review Advis9ry Board - Set Public Heating for 10/1.4J98 £City Clerk Transmittal 9/!7./_98. O-98-14) AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ESTABLISI-UNO A BUDGET REVIEW ADVISORY BOARD; PROVIDING DUTIES AND RESPONSIBRffrlEs; PROVIDING FOR REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Re~olutjon Nq, 1~-98-43 - Community Center/Yacht Club Pol/cies/Procedure$ AmcndmerlL(Cdiy_ ~10.1'k Transmittal 9/17/98. R.9843) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, PERTAINING TO THE USE OF THE SEBASTIAN COMMUNITY CENTER, SEBASTIAN YACHT CLUB, AND CITY COUNCIL CHAMBERS~ PROMULGATING RULES AND PROCEDURES FOR USE OF SUCH FACILITIES; PROVIDING FOR THE COLLECTION OF RENTAL FEES, SECURITY DEPOSITS, AND OTHER CHARGES; PRECLUDiNO THE USE OF THE FACILITIES FOR COMMERCIAL PROFIT GENERATING ACTIVITIES; PROVIDING FOR ~ OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE. 2 98.170 $7-40 98.171 41-45 98.093 47-.51 98.172 53-55 98.173 5~63 98.118 65-78 98.174 '79-83 98.175 85-86 98.176 87-88 98.177 89-90 98.178 91 98.179 93 Fo No Renew Type S-3 Asphalt Contracts (Final Renewal) with Ranger Construction Industries and Dickerson of Florida, Inc., and MacAsphalt, a Division of APAC When Ranger Cannot Supply Asphalt (Public Works Transmittal 9/16/98, 10/22/97 Council Minutes) Temporary Employment Agreement - Angie Jones, Civil Engineer - $31,532.80 Per Annum for One Year with Option to Extend with Council Approval (Public Works Transmittal 9/15/98, Civil Engineering Support, Jones Resume) Approve Change Order ti I to Ranger Construction Contract for Community Development Block Grant Project in the Amount of $29,538 (Public Works Transmittal 9/16/98, Change Order) Approve Interlocal Agreement with Indian River County to Receive Transportation Impact Fees for Widening and Safety Improvement to the Barber Street Bridge Over Elkcam Waterway (Public Works Transmittal 9/1/98, Proposed Agreement) Waive Bidding Requirement for Finance Department Financial System Hardware and Software Purchases in the Amount of $66,225 - Sole Source - Appropriate $4,500 in the Finance Department, $5,700 in the Human Resources Department and $500 in the City Manager's Department (Finance Director Transmittal 9/17/98, Justification, Networked Solutions Quote) Legal Services/City Attorney Proposals - Establish Format and Procedures for 10/3/98 Interviews (City Clerk Transmittal 9/17/98, Schedule, Proposed Questions and Rank Form) Waive Bidding Procedures to Replace Track and Carriages on Existing Growth Management Department Mobile Track Filing System (Growth Management Transmittal 9/17/98, Quotes) Exempt Employees' Benefits (City Manager Transmittal 9/17/98, List) Waive Bidding Procedures and Authorize Renting of Holiday Pole Lights from Clark Sales Display, Inc. (City Manager Transmittal 9/17/98, Purchase Requisition) Harry Thomas - Request to Use $1250 Anticipated Returns from Lion's Club 4th of July Funds for Expansion of Barber Street Fire Station (City Manager Transmittal Skateboard Park (Public Works Transmittal 9/17/98) Herbert Stunn - Citizen Committee (Ci/y Manager Transmittal 9/18/98) 15. CITY COUNCIL MATTERS Ao B. C. D. E. Mr. Larry Paul Mayor Ruth Sullivan Vice Mayor Martha Wininger Mrs. Louise Cartwright Mr. Chuck Neuberger 16. ADJOURN (All meetings shall adjourn at lO:30 p, m. unless extended for up to one half hour by a majority vote of City Council) ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COUNCiL WiTH RESPECT TO ANY MATTER CONSIDERED AT THIS A,IEETYNG (OR HEARING) WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A I,'ERBA~ RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEJL IS TO BE HEARD. (286.010.~ FS.) IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THiS 34EET1NG SHOULD CONTACT THE CITY'S ADA COORDINATORAT $89-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MF_,ETING. Hearing Assistance Headphones are Available in the Council Chambers for all Government Meetings. Upcoming Meeting~_ Special Meeting (Interviews) - Saturday, October 3, 1998 (~ 9 am R~gular Meeting - Wednesday. October 14, 1998 ~ 7pm Regular Meeting - Wednesday. October 28, 1998 ~ 7pm Public Forum - Thursday, October 29. 1998 (~ 7pm Regular Meeting - Wednesday, November 4, 1998 (~ 7pm Regular Meeting. Wedneaday. November 18. 1998 (~ 7pm Regular Meeting - Wednesday, December 2, I998 (~ 7pm Regular Meeting . Wednesday, December 16. 1998 (~ 7pm 4 SEBASTIAN POLICE 1201 Main Street Sebastian, Florida 32958 DENNIS R. WHITE, Chief E-mail: spd@$unet, net Date: 9/11/98 DEPARTMENT Telephone 561/589-5233 24 ~= Fax 561/589-2207 Admin Fax 561/388-1872 Web: www. sebaatianpd.org 'MEMORANDUM To: Mr. Tom Frame, City Manager Re: Officer Awards Last night Mayor Sullivan inquired about awards for officers who save lives, do heroic deeds, etc. I advised her that we have suCh awards and 5 officers who have been recommended and that I would like to see them presented at a public me~ting, such as a Council meeting. She agreed and said she would like to do it at their next regular meeting, if possible. I told her that I would send you this request so you could schedule it. The officers and. awards are: Officers Tom Poore, Jim Dixon and Jeff Chandler - Medals of Valor for rescuing pilot in plane crash on 7/17/98. Officers Steve Marcinik.and Bill Jursik - Life Saving Awards for resuscitating with an AED ~nd CPR, an 80 year old resident who was having a heart attack on 8/26/98. Attached is the documentation on these incidents. Thank you for your assistance in scheduling these presentations. I ~E~HONE (~6~) ~9-53~0 o FAX (E6~) S~AS~N C~ CO~C~ MINUTES REGIfLAR MEETING WEDNESDAY, SEPTEMBER 9, 1998 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAI]N' STREET, SEBASTIAN, FLOR[DA Mayor Sullivan called the Regular Meeting to order at 7:00 p.m. The Pledge of Allegiance was recited. There was a moment of silence. ROLL CALL~ City Coungil Present: Mayor Ruth Sullivan Mrs. Louise Camvright Mr. Chuck Neuberger Mr. Larry Pa~ City Council Ab,~ent: Vice Mayor Martha Wininger (excused) StaffPresent: City Manager, Thomas Frame Acting City Attorney, Timothy Williams City Clerk, Kathryn O'Halloran Chief of Police, Randy White City Engineer, Martha Campbell Deputy City Clerk, Sally Maio Regular City Council Meeting September 9, 1998 Page Two 98.090 10. A,.GENDA MODWI~?A.~IONS (ADD[TIQNS AND/QI~ DELETIONS) Items not on the written agenda may be added only upon majority vote of City Council members (R-97-21) None. PROCLAMAT'[Q_N~5, cs, j~OUNCEMENTS AND/OR PRESEI~ITATION~ A. Presentation of Plague to~wployee of the Second Q.~arter for 19S8- Timoth.v Zelinski Mayor Sullivan read and presented a plaque to Timothy Zelinski. CITY ATTQR.N~Y M~_TTERS None. ~TY MANAGER MATTEi~ The City Manager reported on the progress of the Cavcorp property improvement and Barber/US 1 median cut, and asked council for one additional executive caucus on Wednesday, September 16, 1998 at 7:00 p.m. Council concurre~L CONSENT ACa.~END& All items on the consent agenda are considered to be routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. Approval of Minutes - 8/24/98 Workshop, 8/26/98 Regular Meeting, 9/2/98 Special Meeting, 9/2/98 Workshop The City Manager read the consent agenda. MOTION by Neuberger/Paul I make a motion to approve the minutes. VOICE VOTE on the motion carried 4-0. PUBLIC HEA]~G - None Regular City Council Meeting September 9, 1998 Page Three 11. INTRODUCTION OF NE~ BUSINI~SS FROMTHE PUBLIC Which is not otherwise on the agenda - sign-up required - limit often minutes for each speaker The following citizens addressed City Council: * Walter Barnes, 402 Azine Terrace, Sebastian o Joe Rueck, 135 Miller Drive, Sebastian , Harry Thomas, 654 Balboa Street, Sebastian o Betsy Field, 149 Kildare Drive,. Sebastian - Sal Neglia, 461 Georgia Boulevard, Sebastian · Jane Barczyk, 609 Caravan Terrace, Sebastian 98.154 12. COMMITTEE RI~PORTSfRECOMMENDATION~i A. Code Enforcem_¢nt I. Accept Resi~ation of Joseph Flescher (City Clerk Tran~rllit~aL 8/31/98, Flescher Letter) MOTION by Cartwright/Paul I move to accept the resignation of Joseph Flescher from the Code Enforcement Board with our thanks. VOICE VOTE on the motion carried 4-0. 2. Interviexv ~nd Appoint Members as Follows: (Ci~v Clerk Transmittal 9/I/98~ Three 3pplication. Member l~ist and Ad~ City Council interviewed Donna Memtt, and Jane Barezyk. Regular City Council Meeting September 9, 1998 Page Four * One Regular Member Businessman Position - Unexpired T~ru~ t~?gpjr, e~_3L200O MOTION by Sullivan/Neuberger I move then that she (Elizabeth Griffin) be appointed to the regular businessman's position term to expire on 3 of 2000. Ms. Griffin arrived at this time and was interviewed. VOICE VOTE on the motion failed (2-2 tie - Cartwright, Paul - nay) MOTION by Paul/Cartwright I'd like to make a motion for Donna Merritt for the regular member business position with term to expire 3/2000. VOICE VOTE on the motion failed (2-2 fie - Sullivan, Neuberger - nay) · Olle Regular Member P~j~ - Utlgxpired Terr~ Expires 3/200_1 MOTION by Paul/Sullivan I'd like to make another motion that Mrs. Barczyk becomes the regular member for the unexpired term to 3/2001. VOICE VOTE on the motion carried 4-0. - One Alternate Membg PO~il;i.on - Uney~ired Term F, oxpires 4/2000 MOTION by Paul/Cartwfight I'd like to move that Mrs. Griffin be in the position of the alternate member to expire 4 of 2000. VOICE VOTE on the motion carded 4-0. MOTION by Catlwrighl/Paul I move to appoint Mrs. Merfitt to the regular member business position unexpired term to expire ~/2000. VOICE VOTE on the motion failed (2-2 tie - Sullivan, Neuberger - nay) B. ~ree Advisory_Board 98.095 1. Accept Resignation of Marlene Ulisk.'y (City, Clerk Tran~_mittal 9/1/98, Ulis. l~ Letter) MOTION by Paul/Cartwright I move to accept resignation of Marlene Ulisky for the Tree Advisory Board. VOICE VOTE on the motion carried 4-0. 4 Regular City Council Meeting September 9, 1998 Page Five Mr. Neuberger gave a report on Metropolitan Planning Organization meeting. Mr. Paul reported on videotapes available from Treasure Coast Regional Planning Council; Indian River Community College classes; TAPE I - SIDE II (7:50 p.m.) and the opening of the American Red Cross office in Sebastian. 13. OI~) BUSILVES.~ 98.162 Al~prove Reue',~al of FJoric[a League of Citiet Insurance Policies_in the Amount 9f$228.243 to be Almrol~fiated in L9911/99.Fi~¢al Ye-ar ~nd Authorize City Manager to E,xecute Two Year Premium G.mtrantee Agre~m,n~ - Deferred from 8/26/911 (Finance Director Transrilittal 9/9/98,.~enewaL Duotes, 2 Yr. Premium Ouarar!t~] MOTION by Paul/Sullivan I move to approve the renewal of the insurance policies with Florida League of Cities for $228,243. Mrs. Cartwright asked for the list of the last five years' premiums. Mr. Paul and Mayor Sullivan added "to be appropriated in 1998/99 fiscal year and authorize the City Manager to execute the two year premium agreement." ROLL CALL: Mrs. Cartwfight - aye Ma'. Neuberger - aye Mr. Paul - aye Mrs. Sullivan - aye Mrs. Wininger - absent MOTION CARRIED 4-0 Regular City Council Meeting September 9, 1998 Page Six 14. NEW I~USINESS 98.157 A. 9s.1~8 B. Award Main Street Baffle_Box Contract to Low Bidql!:r M.D. Utility C00tractor~ In¢, in the Amount 0f_~66.240.90 Confillgent Upon DE? Approy31 (Public Works Trm~mit'tal 9/I/98) MOTION by Sullivan/Neuberger " I would move to approve the contract of the Iow bidder M.D. Utility Company, Inc. for $66,240.90 for Main Street baffle box contingent upon DEP approval. ROLL CALL: Mr. Neuberger - aye Mr. Paul - aye Mrs. Sullivan - aye Mrs. Wininger - absent Mrs. Cartwright - nay MOTION CARRIED 3-1 (Cartwfight - nay) fiity Attorney/Legal Servic~ I?r01~95~11~ - Direct Staff(Ciw Clerk Trorksmittal 9/2/98, Prqposal~ Distributed Previous[v U~¢r $~at~t¢ Coyer) The City Manager said Mrs. Wininger agreed with Saturday interviews and gave him a shortlist of five names. It was the consensus of City Council to submit a shortlist of each members' top five to the City Clerk by Monday, September 14, 1998. Interviews were scheduled for October 3, 1998. : Veto Beach Attorney Robert Sechen had offered his assistance. MOTION by Sullivan/Canwright Each member of Council will submit a recommendation of five attorney names for shortlist by the Council with interviews to be set for Saturday October 3 by the City Council with the selected attorneys. The City Clerk was requested to provide a format for ranking and a comparison of in-house and contracL VOICE VOTE on the motion carried 4-0. 6 I I I I i I i I I I I I I I i.~ I i I I Regular City Council Meeting September 9, 1998 Page Sev~ C. 98.165 D. Adopt, g~olution No. R-98-40 - C01p01aunicatj~ll~ Workers of America CQlJcctive Bargaining Agreement (Human Kesollrg~ Transmittal 9/3/98,_L~9840 and Agreement] A RESOLUTION OF ~ CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLOR.IDA, RATIFY~(3 THE AOREEMENT WITH THE COMMIJNICATIONS WORKERS OF AMERICA FOR TI--IE PERIOD FROM OCTOBER 1, 1998 THROUGH AlqD INCLUDING SEPTEMBER 30, 2001; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT ~wrrH; AND PROVIDING FOR AN EFFECTIhtE DATE. MOTION by Paul/Neuberger I move to approve the collective bargaining agreement and adopt Resolution R-9840 entering into an agreement with Communications Workers of America effective 1, 1998. (October) ROLL CALL: Mr. paul - aye Mrs. Sullivan - aye Mrs. Wininger - absent Mrs. Cartwright - aye Mr. Neuberger - aye MOTION CARRIED 4-0 Mayor Sullivan called recess at 8:20 p.m. and reconvened the meeting at 8:30 p.m. All members present at roll call were present when the meeting reconvened. Adopt Resolution No. R,-9841 Blue Cross/Blue Shield R¢0ewal Rates (J:tman Resources TroA~miltal 8/28/98, R-98.41~ A RESOLUTION OFTHE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING THE CiTY MANAGER TO ACCEFI', ON BEHALF OF THE CITY OF SEBASTIAN, THE NEW BLUE CROSS AND BLUE SHIELD HEALTH PREMIUMS RATES; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE. The Acting City Attorney read Resolution No. R-98.41 by title. MOTION by Cartwright/Paul I move to adopt Resolution 98-41. ROLL CALL: Mrs. Sullivan - aye Mrs. Wininger - absent Mrs. Cartwright - aye Mr. Neuberger - aye Mr. Paul - aye MOTION CARRIED 4-0 7 Regular City Council Meeting September 9, 1998 Page Eight 98.166 Approve Addendum to PfiBleco Personal C07mmnications l~se Agreement to Provide Cell Phone Service to C[~ (Ci[v Manager Transmittal 9/3/98,.Chief White.M~-no. Cor~d.e Lelter. Proposed Amended Lease A_grq~a~!lt) MOTION by Neuberger/Cartwright I recommend approval of the amended legal agreement, authorize the City Manager to execute the agreement on behalf of the City. It was requested that the City Attorney review and approve the contract ROLL CALL: Mrs. Wininger - absent Mrs. Canwfight - aye Mr. Neuberger - aye Mr. Paul - aye Mrs. Sullivan - aye MOTION CARRIED 4-0 98.167 F. Ur~ Qf Qff.-Dllty Police Officers for Cerlain_Uses at Cornnlunity Center £City Manager Transmittal 9/3/98, Chief White Memo 9/3J98] A lengthy discussion took place on thc need for security. TAPE II *SIDE I (8:52 p.m.) MOTION by Cartwright/Neuberger I move to approve the use ofoffduty police officers for uses at the community center and other city facilities for functions with or without alcohol up to 75 guests no officers required, 76-250 1 officer required, 251400 2 officers required, and the high school and junior dance functions as suggeste~:L An option to offer security to groups under 75 and a provision to waive of the security requirement were added to the motion. VOICE VOTE on the motion carried 3-1 (Paul - nay). Regular City Council Meeting September 9, 1998 Page Nine 98.168 G. 16. 6.~thorize Cil~yManager_t~ Apply for Flofid~kl~e~creation 0evelopm¢.nt Assistallce Program Grant for Good Guys Property (Cib,~Manager Tr~smittai 9/3/98. I~RDAP fiuidelin~;.~ MOTION by CartwfighffNeuberger I move to authorize Mr. Frame to include a request for funding aid through use .of a FRDAP ROLL CALL: MOTION CARRIED 4-0 CITY COI,~CIL MATT~R~ Mrs. Cartwright - aye Mr. Neuberger - aye Mr. Paul - aye Mrs. Sullivan - aye Mrs. Wininger - absent Mr. Chuck Neuberger · Asked about the silver poles at the city compound. B. Mr. Larrv Paul · Discussed Tom Collins letter regarding the south city limit sign. · Asked if he had missed out on a Press Journal photo shoot on the new ambulance (2. Mayo~' R~th S!~lliv~tl · Inquired about a skateboard park and the City Manager said he would place the item on the next agenda to look at location alternatives. D. Vice M~qr M~ttb~ Wininger - Absent. E. Mr~. Loui~_e Cartwrighl · Recommended contacting the Satellite Beach City Manager regarding a skateboard park package. Being no further business, Mayor Sullivan adjourned the Regular Meeting at 9:30 p.m. 9 Regular City Council Meeting September 9, 1998 Page Ten Approved at the Katbxyn M. O'Halloran, CMC/AAE City Clerk ,1998, Regular City Council Meeting. Ruth Sullivan Mayor 10 I I '1225 MAIN STFIE_=T ~ SE~tAST1AN, FLGRIIDA S~E~ ~=HGNE (E6I) ES~-5~O a FAX (E61} ES~-~O SEB~TI~ ~TY CO~L MINUTES SPECIAL MEETING THURSDAY, SEPTEMBER 10, 1997 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA Maysr Sullivan called the Special Meeting to order at 7:00 p.m. 2. The Pledge of Allegiance was recited. 3. ROLL City COlmeiLPresent: Mayor Ruth Sullivan Mr, Chuck Neuberger MI'. Larry Pall (~itv Council Ab~n~: Vice Mayor Martha Wininger (excused) Mrs. Louise Cartwright (excused) Staff_present: City Manager, Thomas Frame Acting City Attorney, Timothy Williams City Clerk, Kathryn O'Halloran Finance Director, Janet Isman Chief of Police, Randy White City Engineer, Martha Campbell Growth Management Director, Tracy Hass Airport Manager, John Van Ant~verp Golf Course Manager, Pat Cerjan Deputy City Clerk, Sally Maio Special City Council Meeting September 1 I, 1998 Page Two 98.092 4. 1-21 PUBLIC HEARING ON 1998/!999 PROPOSED MILLAGE/TENTATIVE BUDGET A$J~aquired by State Law - 31offc~ ~nt from Prol~rty Apprats~r A. ANNOUNCEMENT OF TENTATIVE MILLAGI~ Mayor Sullivan announced the tentative millage rat~ of 6. 7000 mills which is a 3.45% ' decrease from the rolled back rate of 6.9396 mills. B. STAFF PRESENTATION The Finance Director gave a brief overview of revenues and expenditures. It was noted that the City Manager's projected salary was in error and should actually be $67,830. Discussion followed on city salaries in relation to the Florida League of Cities survey. C. DECLARE MFETING OPEN FOR PUBLIC COM~X Mayor Sullivan declared the meeting open for public comment and/or questions on the proposed millage and tentative budget Tut Cormelly, 149 Kildare Drive, Sebastian, distributed Aware Citizens and Taxpayers recommendations (see attached). TAPE I - SIDE II (7:50 pm.) Mayor Sullivan closed public comment at 7:53 p.m. Discussion followed on the Police Department uniform cleaning allotment, boats, and requested 4 wheel drive Jeep. Police Department line item 640 funding for defibrillators was reduced by $17,750. Discussion took place on the need for upgrade of Building Departme,t vehicles for inspectors, and Police vehicle lights. The City Manager said money is available ff ~ne Building Director wishes to request vehicles. The City Manager requested that funding remain in the capital improvement budget for the wa 'iking excavator but that he would come back to Council with either an alternative purchase recommendation or further justification. Special City Council Meeting September 10, 1998 Page Three glTY COUNCIL ACTION,~ ii. Adopt Proposed Millage Rat~ - i~l: Readir~g of Ordinance No. 0-98- I 1 MOTION by Paul I'd l~ke to move to adopt a tentative raillage of 6.7 mills which is 3.45% less than the roll back rate of 6.9396 mills. Mr. Williams read Ordinance No. O-98-11 by title only. Mayor Sullivan seconded the motion at this time. Discussion took place on items submitted by Aware Citizens and Taxpayers. The City Manager said he would review and report back on the recommendations. He urged Council to adopt the tentative millage tonight and if Council found it appropriate, the millage could be reduced at the second public hearing. Mayor Sullivan requested a written report fi.om the City Manager on ACT's recommendations. Mr. Neuberger said that he had several items on which he was awaiting further information. ROLL CALL: Mrs. Cartwright - absent Mr. Neuberger - aye Mr. Paul - aye Mrs. Sullivan - aye Mrs. Wininger - absent MOTION CARRIED 3-0 MOTION by Paul/Sullivan I move to accept the first reading of Ordinance O-98-11 which established the millage rate of 6.7 mills which is 3.45% less than the rolled back rate of 6.9396 mills, and publish the appropriate ad on Friday, September 18, 1998 and set the final public hearing on budget for Tuesday, September 22, 1998 at Council Chambers. ROLL CALL: Mr. Neuberger - aye Mr. Paul - aye Mrs. Sullivan - aye Mrs. Wininger - absent Mrs. Cartwright - absent MOTION CARRIED 3-0 3 Special City Council Meeting September 10, 1998 Page Four iii. Adol~t Tentative Budget - Ist Reading of Ordinance. No. O-98-12 Mr. Williams read Ordinance No. O-98-12 by title only. TAPE II - SIDE I (8:37 p.m.) MOTION by Paul/Sullivan I move to adopt the tentative budget and accept the first reading of Ordinance No. O-98-12, publishing the appropriate budget ad on Friday, September 18, 1998 and set the final public hearing on budget for Tuesday, September 22, 1998 at City Council Chambers. ROLL CALL: Mr. Paul - aye Mrs. Sullivan - aye Mrs. Wininger - absent Mrs. Cartwright - absent Mr. Neuberger - aye MOTION CARRIED 3-0 5. Being no further business, Mayor Sullivan adjourned the Special Meeting at 8:35 p.m. Approved at the 1998, Regular City Council Meeting. Ruth Sullivan Mayor Kathryn M. O'Halloran, CMC/AAE City Clerk 4 I City of Sebastian 1225 Main Street Sebastian, Florida $29~8 Telephone (561) 5&9-55~0 FAX (561) 5&9-5570 Subject: Ordinance No. 0-98-13 Proposed Charter Amendment for Establishment of Charier Review Committee Approved for Submittal by: City Manager Exhibits: Proposed Ordinance No. O-98-13 Agenda No. ~/'~- / ~ Department Origin: City Cler,~ .0' ~ Date Submitted: 9/17/98 For Agenda of.' 9/23/98 Expenditure Required: Amount Budgeted: Appropriation Required: SUMMARY STATEMENT In accordance with direction of City Council at its September 2, 1998 workshop, the interim City Attorney has prepared Ordinance No. O-98'13, which, if adopted, will place a referendum question on the March 9, 1999 ballot to consider establishment of a Charter Review Committee. ]~gCOMMI~ND~D ACTION Accept the first reading of Ordinance No. 0-98-13; and schedule the second reading, public hearing and final adoption for October 14, 1998. O INANCE NO. t,.% AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, SCHEDULING AN ELECTION TO SUBMIT A REFERENDUM ISSUE TO THE ELECTORATE IN ORDER TO AMEND ARTICLE V OF THE CITY CHARTER TO PROVIDE FOR THE APPOINTMENT OF A CHARTERREVIEWCOMMITTEE; PROVIDING FOR THE MANNER IN WHICH SUCH ELECTION SHALL BE CONDUCTED; PROVIDING THE TIME AND PLACES FOR HOLDING SUCH ELECTION; ESTABLISHING THE FORM OF THE BALLOT FOR SUCH ELECTION; DIRECTING THE CITY CLERK TO PROVIDE THE SUPERVISOR OF ELECTIONS WITH A COPY OF THE ORDINANCE; PROVIDING FOR PUBLIC NOTICE OF SUCH ELECTION; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Section 166.031 of Florida Statutes provides that the governing body of a municipality may submit to the electors of that municipality a proposed amendment to all or part of its charter; and WHEREAS, the City Council of the City of Sebastian, indian River County, Florida, has determined that certain revisions should be made to the City Charter in order to provide for the periodic appointment of a committee to review the charter; and WHEREAS, the City Council desires to submit the amendment to the City Charter for ratification by the electors of the City of Sebastian, Indian River County, Florida. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, I_~IAN RIVER COUNTY, FLORIDA, as follows: Section.1. Upon passage of Referendum No. 1, the existing Article V of the City Charter of the City of Sebastian, Florida, follows: shall be amended to add a Section 5.03, to read as Section 5.03. CHARTER REVIEW COMMITTEE Not later I I I I I I I I I I I I I I I I I I I than April 15 of the year 1999 and of every 7th year thereafter, the City Council shall appoint a Charter Review Committee to review the Charter of the City. Each Charter Review Committee shall consist of 15 residents of the City. The Committee shall otherwise be appointed in the manner provided by the Code of Ordinances. The Committee shall be funded by the City Council and shall be known as the "City of Sebastian Charter Review Committee." It shall, within 6 months from the date of its formation, present to the City Council its final recommendation for amendment of the Charter or its recommendation that no amendment is appropriate. If amendment is to be recommended, the Charter Review Committee shall conduct 2 public hearings, at intervals of not less than 14 days, prior to the transmittal of its recommendations to the City Council. The City Council may by ordinance submit any or all of the recommended amendments to the electors for vote at the next general election held within the city or at a special election called for said purpose. Section 2. An election is hereby called and scheduled to be held on March 9, 1999, to determine whether the revisions to the City Charter of the City of Sebastian, Florida shall be approved by a majority of the votes cast in such election, in which the qualified electors residing in the City of Sebastian shall participate. 2 Section 3. The places of voting in such election shall be the usual places of voting in the City of Sebastian, Florida, in the reqular election as determined under the applicable provisions of Florida law, which are currently as follows: PRECINCT POLLING PLACE Precinct 12 ........................ The Sebastian Community Center 1805 North Central Avenue Precinct 14 ........................ First Church of the Nazarene 50 South Wimbrow Drive Precinct 15 ........................ The North Indian River County Library 1001 Fellsmere Road (CR 512) Precinct 16 ........................ Sebastian Elks Lodge No. 2714 731 South Fleming Street The polls shall open at such voting places on March 9, 1999, from 7:00 a.m. to 7:00 p.m. All duly qualified electors residing within the City of Sebastian shall be entitled to participate and vote in such election. Section 4. The purpose of this election shall be to present a referendum issue to the electors of the City of Sebastian of whether or not to adopt revisions to the City Charter. The ballot shall be substantially in the following form: BALLOT CITY OF SEBASTIAN, FLORIDA Referendum Referendum No. 1: PROVIDING FOR THE PERIODIC APPOINTMENT OF A COMMITTEE TO REVIEW THE CITY CHARTER Shall the City of Sebastian amend the City Charter to provide that a Charter Review Committee be appointed by the City Council every seven years to review the City Charter and to make recommendations to the City Council that proposed amendments be submitted to the voters for adoption? Yes for Approval No for Rejection Section 5. Effective Date. This Ordinance shall become effective immediately upon its adoption. The foregoing Ordinance.was moved for adoption by Council Member Council Member vote, the vote was as follows: Mayor, Ruth Sullivan Vice Mayor, Martha Wininger Councilmember, Louise Cartwright Councilmember, Larry Paul Councilmember, Chuck Neuberger The motion was seconded by and, upon being put to a The mayor thereupon declared this Ordinance duly passed and adopted this __ day of , 1998. CITY OF SEBASTIAN, FLORIDA By: Ruth Sullivan, Mayor ATTEST: KaZhryn M. 0'Halloran, cMC/AAE City Clerk I HEREBY CERTIFY that notice of public hearing on this Ordinance was published in the Vero Beach Press Journal as required by State Statute, that one public hearing was held on this Ordinance at 7:00 p.m. on the day of , 1998, and that the following said public hearing this Ordinance was Passed by the City Council. Kathryn M. O'Halloran, CMC/AAE City Clerk Approved as to Form and Content: Timothy M. Williams Acting City Attorney I I I I I I I I I I I City of Sebastian 1225 Main Street Sebastian, Florida 32958 Telephone (56I) 589-5330 FAX (561) 589-5570 Subject: Ordinance No. O-98-14 - Establishing Permanent Budgct Review Advisory Board Agenda No. q0O- / / ~ Department Origin: City Manager Approved for Submittal by: City Manager Exhibits: Proposed O Date Submitted: 9/17/98 l*or Agenda off 9/23/98 Expenditure Required: Amount Budgeted: Appropriation Required: :~UMMARY STATEMENT In accordance with direction of City Council at its August 26, 1998 regular meeting, the interim City Attorney has prepared Ordinance No. 0-98-14, which, if adopted, will establish a permanent Budget Review Advisory Board. RECOMMgND[iD ACTION Acx. ept the Fa-st reading of Ordinance No. 0-98-14; and schedule the second reading, public hearing and final adoption for October 14, 1998. I I i I i i I i I i i I I i I i I I O- 9 8 -//j AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ESTABLISHING A BUDGET REVIEW ADVISORY BOARD; PROVIDING DUTIES AND RESPONSIBILITIES; PROVIDING FOR REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Sebastian, Florida ("City Council") had by Resolution R-98-27, established a budget advisory committee, and WHEREAS, the City Council has determined that a permanent budget advisory committee will be a valuable resource in the development of the City's budget; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCiL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, as follows: Section !. There is hereby established a Citizens' Budget Review Advisory Board. The Board shall be composed of seven residents of the City. Section 2. The Board shall assist in the City,s budget review process and shall make recommendations to the City Council prior to the first budget hearing for each fiscal year. In order to effectively advise the City Council, the Board shall become familiar with the City's budget process and shall review the City's proposed budget and all reports submitted by City staff concerning the proposed budget. Section R. The City Manager or his designee shall be an ex officio member of the Board and shall provide the Board with all 1 financial documents and materials which reasonably relate to the budget advisory responsibilities of the Board. Each City Council member shall appoint one member of the initial board, and each initial member's term shall end at the same time as the term of the council member making the appointment. The City Council shall appoint two additional members, who will serve until the next election. Thereafter, each newly elected or re-elected City Council member shall, at the first regular meeting after taking office, appoint one board member, who shall serve for a two-year term. The City Council, at the first regular meeting after each election, shall appoint two additional board members, who shall serve for one year terms. Section 3. CO~-FLICTS. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Section 4. CODIFICATION. It is the intention of the City Council of the City of Sebastian, Indian River County, Florida, and it is hereby provided that the provisions of this ordinance: shall become and be made a part of the Code or Ordinances of the City of Sebastian, Florida; that the sections of this ordinance may be renumbered or relettered to accomplish such intention; and the word "Ordinance" may be changed to "Section," "Article" or other appropriate designations. Section 5. S~"F~RABILITY. In the event a court of competent jurisdiction shall hold or determine that any part of this ordinance is invalid or unconstitutional the remaining provisions of this ordinance shall not be affected and it shall be presumed I I I I I I I I I I I I I .I I I I I I I I I I I I I I I i I I I I I i I i I that the City Council of the City of Sebastian did not intend to enact such invalid or unconstitutional provision. It shall further be assumed that the City Council would have enacted the remainder of this ordinance without said invalid and unconstitutional provision, thereby causing said remainder to remain in full force and effect. Section 6. Effective Date. This Ordinance shall become effective on March 10, 1999. The Fiscal Year 1998-1999 Citizens' Budget Review Advisory Committee shall continue to serve until appointment of the Citizens' Budget Review Advisory Board. The foregoing Ordinance was moved for adoption by Council Member .. Council Member vote, the vote was as follows: Mayor, Ruth Sullivan Vice Mayor, Martha Wininger Councilmember, Louise Cartwright Councilmember, Larry Paul Councilmember, Chuck Neuberger The motion was seconded by and, upon being put to a The mayor thereupon declared this Ordinance duly passed and adopted this day of .~, 1998. CITY OF SEBASTIAN, FLORIDA By: Ruth Sullivan, Mayor Kathryn M. 0'Halloran, CMC/AAE City Clerk I HEREBY CERTIFY that notice of public hearing on this Ordinance was published in the Veto Beach Press Journal as required by State Statute, that one public hearing was held on this Ordinance at 7:00 p.m. on the __ day of . , 1998, and that the following said public hearing this Ordinance was passed by the City Council. Kathryn M. O'Halloran, CMC/AAE City Clerk Approved as to Form and.Content: Timothy W. Williams Acting City Attorney I i I I I I i I I I I I I I I I I Cit3r of Sebastian 122~ Main Street Sebastian~ Florida 32958 Telephone (561) FAX (561) 589-5570 Subject: Resolution No. R-98-43 - Amending Rules and Procedures for Community Center/Yacht Club Rental Approved for Submittal by: City Manager Exhlbit~: Proposed Resolution No. R-98-43 Agenda No. ~"//~ 7 Department Origin: City Clerk Date SubmiRed: 9/17/98 For Agenda of.' 9/23/98 Expenditure Required: Amount Budgeted: Appropriation Required: SUMMARY STATI~MFa'~ In accordance with direction of City Council at its September 9, 1998 regular meeting, the interim City Attorney has prepared Resolution No. R-98-43, which, if adopted, will amend current Resolution R-95-40 to add a requirement for security officers. The resolution is in legislative format to indicate the additions to our current resolution. You will note that there is one other amendment in paragraph K, added by this office to limit use to eight hours unless waived by City Council. RECOMMENDED ~,CTION Adopt Re~olution No. R-98-43. RESOLUTION NO. R-98-43 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, PERTAINING TO THE USE OF THE SEBASTIAN COMMUNITY CENTER, SEBASTIAN YACHT CLUB, AND CITY COUNCIL CHAMBERS; PROMULGATING RULES AND PROCEDURES FOR USE OF SUCH FACILITIES; PROVIDING FOR THE COLLECTION OF RENTAL FEES, SECURITY DEPOSITS, AND OTHER CHARGES; PRECLUDING THE USE OF THE FACILITIES FOR COMMERCIAL PROFIT GENERATING ACTIVITIES; PROVIDING FOR REPEAL OFRESOLUTIONS OR PARTS 0FRESOLUTIONS IN CONFLICT HEREWITH; AND PROVIDIN~FORAN EFFECTIVE DATE. WHEREAS, the City of Sebastian owns and maintains a Yacht Club and a Community Center for the use and benefit of its citizens and a City Council Chambers for the operation of City government; and WHEREAS, the promulgation of rules of conduct and procedure will promote the general health, safety and welfare of those persons utilizing such facilities; and WHEREAS, the City Council deems it necessary t0impose certain fees for the use of certain facilities in order to defray the cost of maintenance and repair. NOW, THEREFORE, BE IT RESOLVEDBYTHECITYCOUNCIL OF THECITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, that: .. SECTION 1. RULES AND REGULATIONS: The City Council hereby adopts the following rules and regulations for the use of the Sebastian Community Center and the Sebastian Yacht Club. A. An application for a permit to use the Community Center or the Yacht Club must be completed on forms provided for such purpose by the City Clerk. An application for a permit must be received by the City Clerk at least two weeks prior to the date of the requested use. ~ ~ B. The City Clerk shall issue a use permit upon a determination that the requested use is permissible pursuant to this Resolution and all fees have been paid. In the event that the proposed use may include activities involving gambling, alcoholic beverages, the use of a facility after 11:00 p.m., or if an admission charge is to be assessed, then the City Clerk shall not issue a use permit until directed to do so by the City Council. C. A use permit for a group composed of minors shall be issued only to an adult who accepts the total responsibility for the supervision of each minor throughout the period covered by the permit. D. No admission fee or other charge may be imposed by the permittee unless expressly authorized in the use permit. Prior to issuance of the permit, the City Council shall make a determination that the proposed admission charge or other fee is not intended to further a commercial purpose. E. The serving of food and/or use of kitchen facilities is prohibited unless specifically authorized in the use permit. F. The applicant shall disclose to the City Clerk the nature of the proposed activity and the anticipated need for extra work by City personnel. In the event the City Clerk determines that the' permittee will cause extra work by City personnel as a result of the proposed use, an additional fee shall be charged in order to fully recoup such cost. G. No decoration of any type shall be permitted without the prior approval of the City. Any decoration utilized must be removed by the permittee. H. In.the event that gambling activity is to be a part of the permitted use, the City Council shall make a determination that such activity is not in conflict with the general law of the State of Florida. I. No alcoholic beverages of any type may be brought on to the premises, dispensed, or otherwise consumed without prior authorization of the City Council. The Council shall make specific provisions in the permit with regard to consumption of alcohol~ beverages. J.. The permittee shall not, under any circumstances,-remove any chairs, tables, or any other equipment from the facility. K. Unless otherwise directed by the City Council, all permitued activities shall last no more than eiqht hours and shall cease no later than 11:00 p.m. L. The permittee shall bear the responsibility for the control of the lights, thermostazs, and other equipment in the facility. Further, the permittee shall bear responsibility for the unlocking and subsequent securing of the doors of the facility. In the event that an applicant anticipates-any special needs with regard to heating, air conditioning, or lighting, he shall disclose the details of such necessities to the City Clerk at the time of application. The Clerk shall then determine if an additional fee is necessary. M. The permittee is solely responsible and answerable to the City for damages and to any injured person for any and all accidents or injuries to persons or properties resulting from the use of the facility during the permitted period. N. The permittee shall ensure that the facility is left in the same condition as it was in prior to the permitted use. O. Use permits are not transferable. P. Any facility equipment utilized must be replaced in the facility's storage room after use. Q. The permittee for any function at which 76 or more attendees are anticipated shall be req2uired to hire ~ne or more Sebastian Police Officers to attend the function..for security purposes at the rate established by~ the City Manager for. City officers hired for private duty, unless waived by City Council., The ratio of the number of attendees to required officers is attached hereto as Exhibit "A". Verification of the agreement-with the Sebastian Police Department shall be obtained by the City Clerk's office prior to issuing a key to the permittee. If the Police Department verifies that a sufficient number of School Resource Officers will be used to handle security for a teen dance/function, hiring of police officers is not required. Private dut'~~ police officers shall be available for groups of any size if requested by the permittee. SECTION 2. MAI/~T~%NC~ D~P0SIT: A minimum deposit of Two Hundred Fifty Dollars ($250.00) must accompany each application for use of the Community Center and Yacht Club. This deposit is refundable if a facility is left in a clean and undamaged condition by the permittee. In the event that the City, in its sole discretion, determines that cleaning or repairs are necessary after the permitted use, the deposit shall be forfeited, in the event that cleaning or repairs are not necessary, the City Clerk shall refund the deposit to the permittee within two (2) weeks after the completion of the permitted use. SECTION 3. COMMUNI~ C~ER ~TES: The rates for the use of the Sebastian Community Center are hereby set as follows: A. Four (4) hours flat rate $ 100.00. B. Each additional hour $ 15.00 C. Kitchen privileges $ 25.00 SECTION 4. SEBASTIAN YACHT CLUB RATES: The rates for the use of the Sebastian Yacht club are hereby set as follows: A. Four (4) hours flat rate $ 50.00 B. Each additional hour $ 7.50 C. Kitchen privileges $ 25.00 The Sebastian Property Owners Association is exempt from paymentof fees up to a limit of two meetings per month. SECTION 5. NON-RESiDENT RATES: In the ~event that the permittee is not a resident of the City of Sebastian, an additional fee of Twenty Five Dollars ($25.00) shall be assessed. SECTION 6. NOT-FOR-PROFIT ORGANIZATIONS: . in the event that the applicant is a school, church, or other tax exempt entity, as defined by the Internal Revenue Service Code, the charges for use of the Sebastian Community Center or the Sebastian Yacht. Club shall be one-half (1/2) the regular rate. SECTION 7. COMMERCIAL USE PROHIBITED: Neither the Sebastian Community Center nor the Sebastian Yacht Club may be used for any commercial activity. Such facilities shall not be used for any profit making activity except by a religious, political, charitable, not-for-profit, or tax exempt entity. _.~Any admission fee, entrance fee, cover charge, food or beverage charge, or any other fee, charge, or donation associated with the use of the Yacht Club or Community Center must be approved by action of the City Council. SECTION 8. CITY COUNCIL CHAMBERS: No organization or group may use the City Council Chambers for the purpose of conducting a meeting or any other use unless such organization or group is an agency, board, committee, organization or unit of local, state or federal government, or a public official who is conducting official business. The City Council Chambers shall be used exclusively for the purpose of conducting governmental business by the City, its boards, commiUtees and employees or other governmental agencies, boards, committees, organizations or units of government or public officials. Any non-City governmental agency, board, committee, organization or unit of local, state or federal government, or a public official who desires to use City Council Chambers must receive the approval of the City Manager prior to such use. SECTION 9. CONFLICT: Resolution No. R-95-40 and all other Resolutions or parts of Resolutions in conflict herewith are hereby repealed. SECTION 10. EFFECTIVE DATE: This Resolution shall become effective immediately upon 'its passage, provided, however, that any approvals granted by City Council prior to adoption of this' resolution for future use of the Community Center and Yacht Club shall remain as originally approved. The foregoing Resolution was Councilmember Councilmember vote, the vote was as follows: Mayor Ruth Sullivan Vice-Mayor Martha Wininger Councilmember Louise Cartwright Councilmember Chuck Neuberger Councilmember Larry Paul and, 'moved for adoption by The motion was seconded by upon being put to a The Mayor thereupon declared this Resolution duly passed and adopted this __day of ,. 1998. CITY OF SEBASTIAN, FLORIDA ATTEST: By: Ruth Sullivan, Mayor Kathryn M. O'Halloran, CMC/AAE City Clerk (Seal) Approved as to Form and Content: City Attorney EXHIBIT "A" Adult functions with: Up to 75 guests 76 to 250 guests 250 to 400 guests No Officers required Officer required Officers required High School or Jr. High Dances/Functions with: Up to 99 students No Officer required 100 to 199 students 1 Officer required 200 to 399 students 2 Officers required 400+ students 3 Officers required City of Sebastian 1225 MAIN STREET g SEBASTIAN, FLORIDA 32958 TELEPHONE (561) 589-5330 o FAX (561) 589-5570 City of Sebastian, Florida Subject: Contract Renewal Asphalt Type S-3 to be picked up for pothole repairs Approved for Submittal by: City Manager Exhibits: Agenda No. ~-/'](~ Department Origin: Public Works Date Submitted: 9/16/98 For Agenda off 9/23/98 Copy of original minutes awarding contract EXiPENDITURE REQUIRED: N/A AMOUNT BUDGETED: N/A APPROPRIATION REQUIRED: N/A sVMMAR¥ On October 9, 1996, the Sebastian City Council awarded Ranger Construction Industries, !nc, the annual Type S-3 Asphalt Contract. The Council also approved the right to purchase T~pe S-3 Asphalt for use in filling potholes and patches on an as needed basis from Dickerson of Florida, Inc. and MacAsphalt, a Division of APAC Florida Inc when Ranger is not producing Asphalt. The Public Works Department would like to renew these contracts with all three companies with one exception. The renewal with Ranger is for the asphalt picked up for pothole repairs only and we will not be renewing the resurfacing section of the contract due to the anticipated large paving project tl~is fiscal year which will be put out to bid. The original bid documents allowed for two (1) year r~newals providing they were in the best interests of the City and vendor agreement was received. One renewal was awarded by Council at their October 22, 1997 Council meeting and this will be the second and £mal renewal. A new formal bid will have to be sent out at the end of this renewal period. I I i RECOM~IENDATION Move to renew the asphalt contract for one year for Type S-3 asphalt picked up by the City w/th Ranger Construction Industries and Dickerson of Florida, Inc. and MacAsphalt, a division of APAC when Ranger cannot supply the necessary asphalt to the City. ~ 96.219 45-50 96.029 51-54 96.049 ~-~ 96.215 67-70 96.220 71 96.090 73-75 Adoi2t Resolution No. R-96-78 - City Planner llJ'ob Descfil~tion,/~jty__Mallager 1013J..9(~, R-96-78. lob Descdptionl B.E$OLUTION NO, R-9i5-71t Transmittal I I A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVEK COUNTY, FLORIDA, ADOPTING A JOB DESCRIPTION FOR THE POSITION OF COMMUNITY DEVELOPMENT DIRECTOR; PROVIDING FOR i/qCLUSION OF SUCH JOB DESCRIPTION IN THE CITY OF SF_,J3ASTIAN STANDARD'. OPERATING PROCEDURES; PROVIDING FOR REPEAL OF RESOLUTIONS OK PARTS OF RESOLUTIONS iN CONFLICT I-IERJ~WlTI-I; AND PROVIDING FOR AN EFFEC~ DATE. Bid Award roi; Annual Type S-3 Asphalt Resurfaeing Contract - Ranger Construction Industries, Inc. and Purchase of Type S-3 Asphalt from Dickerson of Florida, Inci-and MacAsphalt a Division of APAC Florida, Inc. on As-Needed Basis (Public Works Director Transmittal 10/2/96, PW Director Memo 10/l/96fl~lid Summary and Tabulation Sheet) /~p~e...we'~ Io I q, [ q 6, .. Approve First Amendment to Cost Share Agreement with St. Johns River Water : Management District - Riverview Park Shoreline Restoration Project (City Manager 'i Transmittal 10/3/96, SiKWMD Letter 9/18196 and Memo 9/12/96, Agreement) , Formal Approval of November Meeting Schedule - 11/13/96 and 11/20/96 (City Clerk Transmittal I0/3/96) Approve Request from Pelican Island Preservation Society to Use Riverview Park - Sunday, March 9, 1997 - 94th Anniversary of Pelican Island National Wildlife Refuge - 9 am to 4 pm - Use of'Electricity - Standard Conditions (City Clerk Transmittal 10/1/96, Davies Letter 9114/96) Amend Approval Date for Use of Riverview Park - Craft Club - Change 11/5/96 with ' 11/6/96 Raindate to 11/2/96 with I 1/3/96 Raindate (City Clerk Transmittal 9/24/96, Craft Club Letter, Minutes) ~ I i I I I I I I I I I I I I I I I I I Regular City Council Meeting October 22, 1997 Page Three CONSENT AGEb~D& · 411Rents on tht evststnt ag~,nda er~ eonsld~"ed to be rout~na and will be enacted by one motion. There will be no separate dlscuasion of consent agenda item~ tmle. ssa member of CiO, Council so requeats; in whleh eveng the item will be removed and acted upon ~pavate~F. A. Approval of Minutes - 10/8197 R~gular, 10/15/97 Workshop 97.246 Pelican Island Preservation Society - 95th Anniversary of Pelican Island - Riverview park - Mag:..h 14, 1998 - 11 am to 4 pm - Ele~xieity - Standard Conditions or Conditions in Effect at Time o£Use (City Clerk Transmittal 10/2/97, Davies Letter 10/I/gT) 97.247 Co Om' Lady of Guadalu~ Church - Halloween Dance Fundraiser - Community Center -10/31/97 - 7 pm to Midnight - Security Pd'- Approve Use to Midnight and Charging Admission Fee (City Clerk Transmittal 10/7/97, Application, Excerpt of Rules) 97.248/ 96.223 Pmgo~d Sealement in the Citrus Utilities, Inc. vs City of Sebastian Case - No Cost to City - Authoriz~ City Manager to ~ the Agreement. GDU Payment to Citxus Utilities May Be Clumged (City Manager Transmittal 10/16/97, Torpy Lettex, ProPOsed Settlement Agreement) 97.167 Award Bid for Construction of Observation/Fishing Pier at Riverview Park to Dockside Builders in the Amount ors 12,700 (City Manager Transmittal 10/16/97, Notice to Bid, See. 2-92(¢)(2), Bid Tabulation) 97.249 Renew Asphalt Contract for One Year for Type S-3 Asphalt - Ranger Construction Indus,'les and Diekerson of Florida, Inc. and Mn~ Asphalt, Division of APAC When Ranger Cannot Supply (Public Works Transmittal 10/16/97, Letters of Consent fxom Vendors, Minute~) 97.218 Adopt Resolution No. R-97-71 - Sebastian Lakes Commons Final Development Plan and Final Plat ~ of Communi~ Development Transmittal 10/16/97, Application, Location Map, Staff Report, Final Plat Under Separate Cover, R-97-71) A ~ OF ~ CiTY O~ S~A,5'TIAN, INDIAN RIVER COUNTY', FLORIDA, APPROVINO THE FINAL DEVELOPMENT PLAN AND FINAL Pl..AT FOR A PUD KNOWN A~ ~.BA.5"rlAN ~ COMMONS; PROVID[NO FOR REPEAL OF RE. SOLUTiON3 OR PART~ OF RF:.$OLUTIONS IN CONI:LICT HERL:'WITH; AND PROVIDRqG FOR AN EFFE~Ti ixrE DATE. 97.201 Ad~pt Resolution No. R-97-72 - Creating Permanent R~xeafional Advisory Committee (Public Works Transmittal 10/14/97, R-97-72) A RF~O~ON OF THE C~-Y' OF SEBAS'TIAN, iNDIAN RIVER COUNTY, FLORIDA, ESTABLISHING THE SEBAb~'IAN RECRF~TIONAL ADVISORY BOARD;, PROV1DINO FOR REPEAL OF RESOL~ONS OR PARTS OF RESOLUTIONS IN CONFLICT ~; AND PRO~/IDINO FOR AN EFFECTIVE DATE. ~ The City Manager read the consent agenda and the City Attorney read Resolution Nos. R-97-71 an~ R~97-72 by rifle. Regular City Council Me~ting October 22, 1997 Page Four MOTION by Taracka/Paul I move to appmw items C,, D, E ami F of the consent agenda. ROLL CALL: M~s. Cartwri~t - aye Mr. Paul - aye Mrs. Sullivan - aye Mr. Taracka - aye MOTION CARRIED 5-O It~T~ A - Mivut~i Mayor Barnes requested the addition of'Fourth of July" prior to "parade" on page 13 of the October g, 1~)7 minutes. Mrs. Sullivan requestid addition of"Riveffront public parking ama" rather than "lot" .on page 7 of the and"voted by the full Slrategic Committ~ that she prepared" ~ "list" on page 11 of~e October g, 1997 minutes. MOTION by Barnes/Sullivan I'll make a motion to approve item A as mended. ROLL CALL: Mm Cmwright - aye MOTION CARRIED 5-0 llem. B-'Pelic, anIsland.l;~, M/. T racka expressed cme~ for canoeacayak sales and tides through mangroves last year. A member'of the audience mnnecied with the event assured him this would not take place. MOTION by Taracka/Panl I move to approve [~ _,-m. B of the consent agenda. ROLL CALL: Mrs. Sullivan Mr. Barnes Mr. Taracka Mrs. Cartwfi~t Mr. Paul MOTION CARRIED 5-0 I I I I I I I I I I I I I City of Sebastian, Florida Subject: Temporary Employment Agreement - Civil Engineer Approved for Submittal by: Thomas Frame, City Manager Agenda No. (7~ Department Origin: Public Works Martha Campbell, Date Submitted: 9/15/98 For Agenda of: 9/23/98 Exhibits: Exhibit 1 - Civil Engineering Support Exhibit 2 - Resume for Angela jones EXPENDITURE AMOUNT BUDGETED: REQUIRED: $31,532.80 $ 28,379.52 Capital. $ 3,153.28 Operating APPROPRIATION REQUIRED: N/A SUMMARY The Department of Public Works is requesting authorization to hire a Civil Engineer on a temporary, contractual basis. The need for the additional resources is due to the City En~neer's time devotion to engineering projects related to roads and drainage issues and to acting as the department director. The proposed engineer's responsibility will be primarily to compIete the planning, design, specification, and consU'uction management of Parks & Recreation projects, secondly support Stormwater Management projects, and thirdly support grant application and miscellaneous engineering support for the City. Outstanding park improvement projects total $393,426 (last year's carry forward plus FY99 proposed budget) justifying the need for additional engineering support. Exhibit 1 lists the projects and engineering hours associated with the projects in which the engineer will support. All projects total 2,346 hours of engineering necessary which is more than a full time equivalent (FTE). However, the depamhent is seeking only authorization for one year engineering at this time. The proposed salary is $31,532.80 ($15.16/Hr). Funding sources will come from the associated capital project and $3,153.28 (208 hours) will come from the Engineering Operating Budget. An employment agreement is being proposed for Ms. Angela Jones. Ms. Jones is an engineering intern in the Department of Public Works who has been working on a limited appointment through September 30, 1998. She is qualified as a Civil Engineer and is recommended for the temporary position. Her resume is attached as Exhibit 2. RECOMMENDED ,~ C_TJ,.O N Move to authorize the City Manager to execute a temporary employment agreement with Angela ~lones, Civil Engineer, for $31,532.80 per annum for a one year period with an option to extend with council approval. CIVIL ENGINEERING SUPPORT PARKS & RECREATION Barber Street Sports Complex South Area Improvements Restrooms ~ Creative Playground Green Building Parking Area Budget Amt $40,000 $52,000 $131,500 $25,000 Hardee Park Restrooms $19,936 Boat Ramp Renovations Main Street Yacht Club $25,000 Not Budgeted (grant applied for) Main Street Dock Replacement $100,000 $393,436 TOTAL STORMWATER MANAGEMENT Elkeam Dam Grant 3 Days/Mo. X 12 Mo. OPERATING SUPPORT Grant Applications, Misc. Engineering Support 0.5 Day/Week X 52 Weeks Total Engr Flours Engineering Hours 1050 3OO 320 (both) 1850 Firs 288 Hrs 208 Hr~ 2346 Firs OBJECTI-VE: EDUCATION: HONORS: PROFESSIONAL SOCIETIES: Angella L. Jones 6520 - 114~ Lane Sebastian, Florida 32958 (561) 589-4970 To obtain the position of Civil Engineer for the City of Sebastian. Bachelor of Science Degree in civil/Environmental Engineering Old Dominion University, Norfolk, Virginia May 10, 1997 Associate in Science Degree in Engineering Tidewater Community College, Portsmouth, Virginia. May 1 !, 1996 Associate in Science Degree in Science. "" Tidewater Community College, Portsmouth, Vir~nla .. _ May 11, 1996 : ..- :' Associate in Applied Science Degree in veterinaxy Techn61ogy ;- Blue Ridge Community College, Weyers Cave, Vir~nia May 24, 1983 " Member of Chi Epsilon - Civil Engineering ·Honor Society Member of Tau Beta Pi - National Engineering Honor SoCiety Member of Phi Theta Kappa - International Honor Society American Society of Civil Engineers (ASCE) Angella L. Jones EMPLOYM~E~ HISTORY: 6/5/98 - Present Engineering AssiStantJlntem' City of Sebastian - Engineering Department. Sebastian, FL Responsibilities: · Prepared site plan of Barber St. Sports Complex for FRDAP Grant , Prepared SWPP Grant application for boat ramp repairs · Project administrator for grants fr0m.SJ'RWMI), FDEP, and FIND , Prepared Autocad drawing of BSSC parking lot , Prepared parking lot specifications , Performed calculations for stormwater retention , . Designed drainage plans- , Sized culvert drainage pipes 4/88 - 9/95 Office Assistant, Secretary, Medical Assistant, Shipping Clerk, QA Technician Virginia Beach T~pewriter and Office Systems, Vir~nia'Beach, VA Dr. Pafil R. Bauer, Chesapeake, VA- Hollister~ Inc-, Smarts Drafh VA Responsibilities:' · Assistedin medical Procedures and performed laboratory tests , Maintained'medical and laboratory documentation , Prepared documentation for international and domestic shipments , Scheduled import and export shipments · Evaluated and implemented quality specifications , Implemented.methods and procedures for product disposition · Tested for performance, mechanical, and chemical characteristics · Data input, Bookkeeping, Invoicing, Typing,. and Filing 8/83 - 4/88 Licensed Veterinary Technician Va_lley Animal clospital. Staunton, VA Responsibilities: Performed laboratory tests and procedures Induced and maintained anesthesia, and Assisted in surgeries M~ntained medical equipment and instrumentation Procured and developed radiographs Purchased pharmaceuticals and hospital supplies Bookkeeping, Typing, Filing, Invoicing, and Client education I City of Sebastian, Florida Subject: Change Order #1, Ranger Inc., CDBG Project Approved for Submittal by: Thomas Frame, City Manager Agenda No. ¢~. 0 ~ ~ Department Origin: Public Works Martha Campbell, Acting Director Date Submitted: 9/16/98 For Agenda off 9/23/98 Exhibits: Change Order EXPENDITURE · REQUIRED: $29,538 AMOUNT BUDGETED: $473,208 APPROPRIATION REQUIRED: N/A I SUMMARY I I I I I The attached letter fi.om Mr. Miller, Project Engineer, CRA is requesting a change order for the CDBG project at Indian River Dr. The letter explains the necessity of the changes. There will be $8,778 of contingency remaining after this change order. Approval of the change order is recommended. RECQMMEND~ED ACTIOn/ Move to approve Change Order #1 to Ranger, Inc.'s contract for the CDBG project in the mount of $29,538. I I I I September 14, 1998 City of Sebastian Council Members 1225 Main Street Sebastian, FL 32958 Dear Council Members: The current CDBG project is proceeding nicely and many of you may have noticed the progress. The concrete parking area has been poured on the east side of Indian River Drive, the electrical contractor has begun laying electrical conduit, the contractor has begun the'concrete Work on the west side of I. tL Drive (sidewalk, curbs and entrances) and preparation is being, made to begin the landscaping. The light poles and lamps have arrived and are stored at the Publics Works yard. Installation of lights will begin after all conduit is installed. At this point in the p~:oject, Council's approval is needed on several items. These items will require a change-order. The items of the change-order are explained below. Lights along Fellsrnere Drive: During my visit on August 27 & 28 it was determined that two light poles could be eliminated along I. R. Drive. These lights will be placed along Fellsmere Road to replace two of the three that were eliminated. I propose to add the third light along Fellsmere Road by change-order. Irrigation: The irrigation sub-contractor conducted a well test of the existing well on site. It appears that the existing well can furnish the needed capacity. You will recall that irrigation is an add to the base bid. The irrigation piping needs to be placed before the landscaping is started. Since we will be able to provide irrigation by using contingency funds i recommend that we add the irrigation by change-order. The total price of the irrigation addition is $14,365.00. - Parking space delineators on grassed lot: Ranger placed two short lengths of timber in the ground as examples of the parking space delineators at the parking lot. Ranger placed a 4"x4" and a 4"x6" timber in the ground. I believe the 4x6 will better meet the desired results. I recommend we use the 4x6 in lieu of the specified 4x4. This will increase the price by $2,056. Recommend this be added to the change-order. Electrical boxes: The steel cabinets at the electrical service points require an upgrade to stainless I I I I I steel (NEMA 4X). This will provide longer lasting cabinets and a more pleasing appearance. This upgrade will cost $2500 for each electrical service point or $7500. Grounding rods: Groundings rods are required and were included in the detail for the junction boxes. The junction boxes were later eliminated by addendum 2 of the bid in favor of using the handhole in the lamp pole in an effort to reduce the cost. The grounding rods were inadvertently eliminated and should be added. The contractor is justified a change-order to reinsert these rods into the project. The cost to furnish and install the rods for 87 poles is $3567.00. Ranger Construction also informed me that TADCO, the electrical sub, plans to file for a change- order for the concrete that he encountered under the east side of the new parking lot. I have not received this request yet. CRA recommends that the City Council approve a change-order for the additions discussed above. A budget analysis is attached. The construction budget is $473,208 and the current contract is for $434,892. Upon execution of this change-order for an increase of $29,000, a. contingency of $8778.00 will remain in the project. Sincerely, Joseph W. Miller, P. E. Project Engineer CRA Engineering SECTION 00630 - CHANGE ORDER WORK CHANGE ORDER NO: DATE: September 23,1998 One PROJECT: CITY OF SEBASTIAbl DCA NO: 97DB DESCRIPTION OF CHANGE: add decorative light, add irdg.ation system, increase size of peeking delirjeators, upgrade service pO~s_ to NEMA 4X-steinless steel,.' add gmu. nding rods~ -. ~)DITiO_NS ITEM ITEM DESCRIPTION UNIT QTY. UNIT PRICE COST 30a. Decorative Light and Pole each 1 $2,050.00 $2,050.00 A2 Irrigation System Complete 2 inch PVC If 1500 $2.25 $3,375.00 Sprinkler Heads, dsers and each 90 $21.00 $1,890.00 riflings Valving, water meter, backflow Is 1 $9,100.00 $9,100.00 preventor, automatic controller, well pump, cover, other for operational system. Parking Lane Delineators (change from 4x4 to 4x6) bridge timber buded flush with grade- minimum 80 preservative charge A-9. Service Point Connection, substitute NEMA 4x (stainless steel ) boxes and aluminum or fiberglass cross-members. A-14 Grounding Rods at each light pole, TOTAL ADDITIONS If 800 $2.57 * $2,056.00 · pdce difference, $7.57 new pdce each 3 $2,500.00 $7,500.00 each 87 $41.00 $3,567.00 $29,538.00 (1) Original Contract Price (2) Total All Previous Change Orders (3) Current Contract Price Total of (1) and (2) (4) Total Proposed Change in Contract Cost. (5) New Contract Price - Add (3) and (4) (6) Current Contract Dates Substantial Completion Final Completion $ 434,892~00 $ 0 $ 434.892.00 $ 29.538.00 $ 464L430.00 OCT 25. 1998 NOV 4. 1998 (7) (8) Additional Days Proposed New Contract Dates Substantial Completion Final Completion Same same This change is acceptable to the Contractor; Sjg~ed: Recommended by Engineer: CRA Engineering. Inc. Date: Signed: Date; Checked by Administrator, Signed: Approval of change by: Signed: City Clark. Roumelis & As. sociates. Inc, The CITY OF SEBASTIAN Manager, or Authorized Owner Contract Representative Date: Date: Attested: Date: Clerk, Assistant Clerk, or Other Authorized Owner Grant Representative END OF SECTION 00630 I City of Sebastian, Florida Subject: Interlocal Agreement for Barber Street Bridge Approved for Submittal by: Thomas Frame, City Manager Agenda No. ~)~'-'/lA Department Origin: Public Works Martha Campbell, P.E. Date Submitted: 9/1/98 For Agenda of: 9/~98 Exhibits: Interlocal Agreement EXPENDITURE AMOUNT BUDGETED: REQUIRED: N/A N/A APPROPRIATION REQUIRED: N/A SUMMARY Exhibit 1 is a proposed Interlocal Agreement between the City of Sebastian and Indian River County. The Agreement will provide the mechanism for the City to receive Transportation Impact Fees from the County to fund the widening and safety improvements of Barber Street bridge over Elkcam Waterway. The proposed project will include widening the bridge at the same time the safety improvements are made. Conceptually, the project will include adding a center mm lane, bikelane/sidewalk, guardrail, and new railings that meet current safety standards. Both the sidewalk and safety improvements have been planned for some time in the Capital Improvement Program. By adding the capacity improvements, the project will be eligible for impact fee funding. The project is budged for $141,000 ($6,000 from Sebastian's Gas Tax Revenue and $135,000 from the County's Transportation Impact Fee). The City will be responsible for the design and construction of the project, allowing for the County to review the designs and bids prior to construction. The City plans to contract the design with Kirnley-Horn, the City's Bridge Engineer Consultant. RECOMMENDED ACT[ON Move to approve the Interlocal Agreement between Indian River County and City of Sebastian for widening and safety improvements to the Barber Street Bridge. INDIRN RIVER COUNTY ID:561-770-5095 SEp 03'98 9:33 No.O01 ]2N2~RLOCAL AGREEMENT ZNDIAN R1VER COUN'FY, FLORIDA CITY OF SEBASTIAN, FLORIDA This Interlocal Agreem~g entered him this d~y __. _, i99g, by and bet~'een I~DIAN RIVER COUNTY, FLORIDA, a polkical subdiVisiOn ~f thc stat~ of FIoHda, hereinafter rderred to ~ COUNTY~ and the Gl'FY OF SEBASTIAN, FLORIDA, muni¢ip~t corporation of the State of Florida, he~nafu~r referred to ~s CITY, for the purpose. of road improvements, WHERF. AS, xhe COUNTT and' CFI'Y agree that widerLing md sdcty improvements to the g~rber Street Bridge are in the public interest; and WI-iEKEA$, the use of impact fees would facilirare this needed improvement; and WHEREAS, an xmflexraking of rkis nature is in keeping with the %"lorida Cooperation Act of 1969' as set forth in Chapu~r 163, F,S, NOW, ITIERF-~ORE, ia consideration of the mutual terms, coadltiom, promises, covenants and premises hereinafter set forth and pursuant ~o the statutory authorirg confined in Chapter 163, F.S., the COUNTY a~d CITY agr~ ~s followS: 1. The GFI~[ agrees ~o design and construct widening md s'dew improvements for Barber Street Bridge over Elkeam ~vaterway. 2, TM COUNTY agrees tn provide'impact fee funding for design and conm'uCtlon.- 3. The CI'IT will provide proposals md bids prior to subcontracting for design.and co--om 4. The CITY agrees ~o pro~h~ COUNTY designs for COUNTY review prior ro cons~rucdon. 5. The COUN'FY agrees to provide $135,000.00 for deaig~ and construction. 6. These values mag be amended with mutual agreement. IN WITNESS W~OF, the parties hereto ha~ caused fids interlocal agreement be executed by their duly authorized officials on the day and year first written above. III P.02 I ! ! ! I ! ! ,/ City of SebaStian 1225 MAIN STREET n SEBASTiAN, [=LC}RIgA 37-..9E~ TELEPHONE (561) 58~.5330 cz FAX (561) MEMORANDUM DATE: TO: FROM: September 22, 1998 Mayor Sullivan and City Council Members Kathryn M. O'Halloran City Clerk September 23, 1998 Regular Meeting Agenda Item No. 98.172 - Approve Interlocal Agreement with Indian River County to Receive Transportation Impact Fees for Widening and Safety Improvement to the Barber Street Bridge Over Elkcam Waterway Please insert the attached revised interlocal agreement in your September 23, 1998 Regular Meeting agenda packets - pages 54 and 55. sarn 9-22-1998 11; 4,7A1'-'1 FRO~ T ND ! AN R I VER COUNTY 1 .~617'789391 P. 2 INTERJ. OCAL AGKEEMENT INDIAN RIVER C~UNTY, FLOKIDA CITY OF SEBASTIAN, FLOKIDA This Iuterlocal Agreement, emtered into this day , 1998, by and between iNDIAN ~ COUNTY, FLORIDA, a political subdivision of the state of' Florida, hereinafter referred t° a~ COUNTY, a~d the CITY OF SEBASTIAN, FLORIDA, a municipal corporation of the State of Florida, hereinafter referred to as CITY, for the purpose of road improvements. WITNESSETH: WHE~S, the COUNTY and crrY agree that widening and safety improvements to the Barber Street Bridge are in the public k/retest; and WHEREAS, the use of impact fees would facilitate this needed improvement; and WHEKEAS, an undertaking of this nature is in keeping with thc 'Florida Interlocal Cooperation Act of 1969" as set forgh in Chapter 163, F.S. NOW, THEREFORE, in consideration of the mutual terms, conditions, promises, covenants and premises hercina~r set forth and pursuant to the statutory authoriD- contained in Chapter 163, F.S., the COUNTY and CITY agree as fonows: 1. The CiTY agrees to design and consttuc~ widening and safety improvements 'for Barber Street Bridge over F..lkcam water~ay. 2. The COUNTY agrees to provide impact fee flmding for design and const~ction. 3. The C1TY wil~. provide proposals and bids prior to subcontracting for design and construction. The CITY agree, to provide COUNTY designs for COUNTY review prior to constl'tlctioll. 5. The COUNTY agrees to provide $135,000 for design and construction. These value may be amended with mutual agreement. The resulting bridge widening will provide at least two additional through traffic lanes and/or one additional lek turn hue that e£iectively provides le~t turn storage/transition ~or conneuxlng roadways so that additional roadway capacity is provided. 9-22-1998 11=4~AM FRDM INDIAN RIVER COUNTY 15~17789391 7. /'he bridge aker widening will have an effecdv, e design llfe of ag least twenty yearn aft~r completion. 8. The bridge shall meet current DOT saf. e~, loacliag, and geometric szaudards ~ffter widening and rehabilitation is complete. The resulting bridge will contain pedertrian ~acilitie~. IN WITNESS WHEREOF, the patties hereto have caused ~i, interloea/agreement to. be executed by their du/y antl~orized officials on the day and year first written above. ATTEST CITY OF SEBASTIAN Clerk By INDIAN RIVER COUNTY BOA_KD OF COUNTY COMMISSIONEKS By. John W. Tippin, Chairman Date I I I I I I I I I I I I I I I I I I I INDIRN RIVER A~T ~lerk' COUNTY ID:561-770-5095 SEP 0~'98 9:~4 No.O0! P.O$ CITY OF SEBASTIAN By INDIAN RIVER COUNTY BOARD OF COLrNTY COMMISSIONERS III City of Sebastian I 1225 MAIN STREET [] SEBASTIAN, FLORIDA 32958 TELEPHONE (407)589-5330 I~ FAX (407] 589-5570 AGENDA TRANSMITTAL SUBJECT: Finance Department Agenda No. Financial System Hardware and Software Purchase DePt. Origin: Finance Finance Director~ Date Submitted: 09/17/98 Approved For Submittal By For Agenda of: 09/22/98 City Manager Exhibits: Justification Networked Solutions Quote Computer Center Software Quote (to be forwarded) E~E~ITURE REQUI~D: $66,225 AMOUNT BUDGETED: $57,000 APPROPRIATION REQUIRED: $9,225 SUMMARY STATEMENT The Finance Department has prepared for the need to purchase a new financial system due to the current software system not being Year 2000 compliant. An amount of $57,000 for both hardware and software was budgeted in the current fiscal year based on some preliminary estimates. Through the research into the best solution for the City, some additional opportunities were recognized, including Human Resources software, Internet software, and creating a network throughout the City Hall and Police Department 'campus'. Attached is some detail'on the justification and methods used ~hroughout the year to come to the final purchase recommendation. Although the projected contract cost is greater than the original budget, portions are applicable to other departments and those costs can be covered by line-item transfers within those departments. Additionally, cost savings in Finance can be transferred within that department to cover this effort. We are requesting bid waivers from Council on both these purchases as they are ~sole-source'; the final product is dependent upon the specific input of the recommended providers. We also request the Council move to approve the appropriation of $4,055 in the Finance department, $5,700 in the Huraan Resources department, and $500 in the City Manager's department, achieved within the current budgets by line- item transfers, to fund the purchase. RECOMMENDED ACTION Move to waive the bid requirements on the Computer Center Software and Networked Solutions quotes, and appropriate funding for the hardware and software purchases. City of Sebastian 1225 MAIN STREET n SEBASTIAN, FLORIDA 32958 TELEPHONE (407) 589-5330 n FAX (407) 589-5570 JUSTIFICATION FOR SOFTWARE PURCHASE AND COST DISTRIBUTION The Finance Department reviewed approximately 15 different financial software applications during the last year. This included several demonstrations done at the City and some site visits to view applications in use. We eventually determined that MUNIS software, marketed through Computer Center Software, would be the best application to serve the City's needs at a feasible price. The most important portion of this analysis was the functionality of the software. Although most General Ledger packages served basic accounting needs, we found that Project Accounting, Payroll, and Human Resources functions separated the advanced systems from the more basic. Year 2000 readiness was an absolute must. Service response and availability were also high priority. Some costs have been distributed to Human Resources and the City Manager's department, as shown on the attached breakdown. We plan to add a Human Resources package to the system, which will be fully integrated with our Payroll system. This will eliminate some redundant paperwork -. between Human Resources and Finance, and provide better record-keeping on-line of evaluations, training achieved, evaluation dates forth-coming, and various other items to be tracked. Therefore, we allocated the costs of the Human Resources module, training, and the related user license costs to that department, funding being achieved through line-item transfers in the current year. The license costs for two computers in the City Manager's department are also allocated to that department, and funding is provided through the same method. As we have put extensive research into this project, and firmly believe we have developed the best solution for the CiSy financial system with sufficient preparation for the next millenium, we request that the City Council waive the bid requirements for this purchase. Computer Center Scftware is the sole-source vendor for the MUNIS financial software system. JUSTIFICATION FOR HARDWARE PURCHASE Although we originally planned to continue use of the existing RSC 6000 computer and AIX platform, we found that solution to be impractical. Our AIX platform, which is the operating system for the computer, is not Year 2000 compliant, and the cost to get the computer and platform upgraded exceeds the cost of moving to a server. The server solution is preferable in that we will be able to immediately communicate with the other servers within the City, providing them with financial information on-line. We also now plan to consolidate our internet service through an ISDN line; this provides up to 25 different 'mailboxes', eliminates the need for separate phone lines for each internet account at a savings of $40/line/month, and even monitors usage time. We have had several vendors and consultants visit to.advise us on potential hardware solutions. We had the most satisfactory response from Networked Solutions,~ Inc. of Satellite Beach. They assisted us in developing this solution, advising us on hardware options we were not' familiar with, and made several site visits to view our operations and layout. We began working with the'City Manager and Purchasing Agent on the potential for ~a city- wide network, and the solution has been designed for that future purpose. Through further:research and storming, we have found we should be able to provide, a ~ity Hall and Police Dept. 'campus-wide' network by the ehd of the calendar year. Networked Solutions had provided us with a hardware and installation quote of $14,975.25, and some training will be additional. They have been extremely cooperative in keeping our costs down by a)building the servers and workstations themselves and b)agreeing to train us to help train others at less expense. ~ts their hardware prices are less than state contract prices on similar equipment, we ask the City Council to waive bid procedures on this package of hardware ahd installation/consulting. Thank you, Janet E. Isman, CPA, CGFM Finance Director rrEM GENERAL LEDGER PURCHASE ORDERS ?AYROLL H LkM. AN R~e-A.3 U I[Ct~ MUNIS QUERY PROJ£~.~'/GRANT ACCG. I;~QUISrFIONS/~IDS & QU~.YI'~ FINANC'I: COMFU3'r~ HAgDWAEE AND SOFTW'ARt: PURCHASE OF NEW FINANCIAL SYS'3~M AND FLATFOi~M ALSO SHOWING CONNEL"T'~ON TO CI'~' MANAGEE AND HUMAN GUI FRONT-END ($ZSO/L~ER) GUi FEONY. r__ND ($ZS0/USERI GUI FgONT-END ($25O/USEE) T INFORNILX DATA BASE Gg-NE'I~ LEDG~'I'gAINING W, JRCHA~ OgDF, E TI~INING PAYROLL TEAINhNG HUMAN g.F.,~-~ UEC'E~ TgAl N lNG MUNIS QUEEY 'rgAINING PEOJ F-C'T/GRA/hr~ ACCO. TRAINING EEQU[S'FIONS/IBI~ & QUCrT'ES PRICE/ TLYrAL TY['~ uNrr PRICE DEF~ AI~P. LICENSE 10,000 13 APP. LICENSE 3,000 13 AtT. LICENSE 5,000 13 APP. LICENSE 4,000 16 A~, LICENSE 0 13 ,~,. UC~N~ z,~oo ~ 3 a~,. ucz~sr, z,=oo ~ 27,ooo MCT, NF~ 250 1250 13 MCENSE Z50 500 16 UCT2CSE 250 500 12 250 1,750 13 3 CONSULTING (3 DAYS (~ $800/DAY) I GENERAL LEDGER CONVERSION I PURCHASE ORDERS CONVERSION I ACCOUN'r~ PAYABI~ CONVERS. TI~INING 600 2,400 13 TRAINING 600 I ~00 I 3 TRAINING 600 3,000 I ;3 TRAI~ING 600 1~00 16 'rI~INING 600 600 13 TI~JNING 600 600 Z2 TRAINING ~0 1~00 13 I 0~00 CONSULTING 800 ~400 13 1 INSTALLATION CO--ION 3,000 3,000 13 ¢ONVI:I~ION I~00 1,800 13 CONV'EI~iON 1200 1200 13 6,000 INS'TALL 2~50 2"'5:0 13 ADDITIONAL LtSERS GUI FEONT-rND ($250/USER} INIA.31~ilX DATA B~£ {$Z501 LICI~'~E SERVER UNLX sER%'ER WORKSTATION~ MLSC. NEEDS (INTERNKT, ffrHERNLelq SHIPFING [N,~rALLATION (CABEING, SERVERS) TOTAL ESTLMAT~D BY' DEPARTmeNT TOTAL BUDGE'f'[D IN FY 1997/1998 TOTAL 8Y LINE-FITaM TgAN$. 1997/199.8. REMAINING BUDGET FOR CONTINGENCW CONTINGENCY BUDG~I'ED IN 199F~/1999 HAgDWARE 3,650 3,6~0 13 HAgDWAgl; Z,950 2,950 13 HAgDWAKE 1~68 2,736 13 HARDWAEE 2,~6 2,686 13 HARDWAEg 28 28 13 HARDWARE 2,025 2.923 13 . 14,975 Prepared by Janet Isman 9/16198 CO~-~ BY DEPARTMENT HUMAN CI'W HNANCE RES. MGIL I0,000 3,000 5,000 4,000 0 2,500 ",~00 5OO . I ,TSO ",400 i~oo 3,000 ~oo 600 ~00 '~,400 3,000 1,800 I~00 Z,250 500 4~.050 9,700 900 3.630 2,950 ~736 2.525 14,975 G0,025 5.700 ~T,O00 4.055 $,700 1,030 3,000 50O ~00 le vorked oluiions inc. Janet [sman Finance Director City of Sebastian 1225 Main Street Sebastian, FL 32958 July 20, 1998 Dear Ms. isman; I Networked Solutions is pleased'to submit the following quotation for'the City of Sebastian computar~l and local area network. Networked Solutions is a Microsoft Certified Solutions Provider and maintain a staff of Microsoft and Novell Certified Professionals. 1. Server Computers NT Server.' 300 Mhz Pentium Il © processor, 128 MB RAM, 2 4.5Gb SCSI hard ddves, 32X CD ROM drive, 14" monochrome monitor, 4/8 GB SCSI tape baCkup unit, mouse and keyboard, 600VA Un-interruptible Power Supply (UPS). Windows NT Server 4.0 (15 user) UNIX Server:. 233 Mhz Pentium © processor, 64Mb RAM, 4.5Gb SCSI hard ddve, 32X CD ROM ddve, 17" SVGA monitor, 4/8 GB SCSI tape backup unit, mouse And keyboard, 200 VA UPS SCO Open Server 5.0 (5 user) 2. 2 additional workstations $3650.00 i I .$2950.00 233 Mhz Pentium © processor, 64Mb RAM, 4.3 GB EiDE Hard Drive, 32X CD-ROM, $2736.00 17" SVGA monitor, mouse, keyboard, 200 VA UPS Windows NT Workstation 4.0 3. Network Hardware 10 MB/sec E-Mail/Intemet'serw'r ISDN Adapter 12 Network adapter cards 16 port Ethernet hub Patch Cables Sub Total Sales tax Shipping and Handling Total for Hardware $ 975.00 $ 259.00 $ 312.00 $ 219.00 $ 92.25 $11193.25 $ 671.60 $ 28.00 $11892.85 I00 MB!sec I $ 1075.00 $ 259.00 I $ 780.00 $ 480.00 $ 92.25 I $12022.25 $ 721.34 I $ 28.00 $12771.59 1790 Highway A1A, Suite 206 Satellite Beach, Florida 32937 407 779-8884 phone 407 779-2353 fax e-mail: captainjr@mindspring.com 4. Installation and Configuration Total Labor Total for Project This ,' ystem can ~' warr8 qty. On site Thanl: you for thir Sincerely, . Install network cabling (12 locations) Install and configure two new workstations Install and configure network cards (iii existing workstations) Install and configure 2 Servers Install and configure Intemet service 10 MB/sec $14817.85 $ 900.00 .$ ",300.00 - $ 450.00, $. 675.00- ~ 825.00'. $-2925.00 100 MB/sec ' $15696.59, This system can be installed 2 weeks after receipt of order and Will include a one-year parts and labor warranty. On site service within 4 hours of call is also included 8 hours per day five days per week. Thank you for thinking of Networked Solutions, inc. I City of Sebastian 1225 Main Sta'eet Sebastian, Florida $2955 Telephone (561) FAA (561) 589-5570 Subject: Legal Services/City Attorney Proposals Approved for Submittal by: City Manager Agenda No. ~'-//~ Department Origin: City Date Submitted: 9/17/98 F__~hibit~: Interview Sch~ule, Propos~ Interview Question~ and Ranking Form, 4/13/96 Minute.q Expenditure Required: Amount Budgeted: Appropriation Required: SUM3tI4~RY 8TAT£M£NT Ia accordance with City Council direction at the September 9, 1998 Regular Meeting, interviews have been' scheduled for Saturday, October 3, 1998 for seven of the twelve City Attorney/Legal Services applicants. I have enclosed copies of the interview schedule, a proposed set of questions and ranking form, and a suggest~[ format for the Special Meeting of October 3, 1998. After reviewing the minutes of April 13, ~ I thought it might be helpful in establishing a format. I am in no way suggesting this procedure be followed. RECOMM]~ND~D AC~O~ Review the submiRed information, and establish a £ormat and procedures £or the October 3, 1998 meeting. \wp-files~lcg~l.tra Legal ~ervices/City Attorney Interview Schedu[¢ Saturday. Qctober 3, 1.998 9:00 am - Johnathan Ferguson 9:45 am - Charles Webb 10:30 am - Howard Bemsteia 11:15 am - Clyde Killer Lunch Noon 1:30 pm. Rich Stringer 2:15 pm- Thomas Spencer 3:00 pm - Michael Galbraith, Jr. \wp-file~lcgal.sch I I I I i I ,I I I I I i I I I I I I I Legal Serviges/City Attorqey Interviewees ~lames and ~¢~dresses Howard M. llernst~in Attorney at Law The Plaza Building 111 Second Avenue NE Suite 912 St. Petersburg. FL 33701 Phone: 813-826-1533 Fax: 813-896-3194 Will be here 10/3/98 at 10:30 am ,Iohnathan A. Ferbmson Gonano, Harrdl, & Ferguson Attorneys and Counselors At Law Riverside National Bank Building 1600 South Federal Highway, Suite 200 Fort Pierce, FL 34950-5194 Phone Yero: 231-1778 Phone Ft. Pierce: 561.464-1032 lax Ft. Pierce: 561-464-0282 On vacation - back 9/17/98 - Left message w/ secretary -told her Will be here 10/3/98 at 9:00 am Milton A. "Al" Galbraith, Jr. Attorney at Law 3180 San Marco Street Clearwater, FL 33759 Phone: 813-855-4663 (office) Phone: 813-725-3828 (home) Will be here I~/3/98 at 3 pm Clyde G. Killer, P.A. Attorney and Counselor a.~' Law 7440-A South Federal Highway Port St. Lucie, FL 34952 Phone: 561-340-0132 Fax: 561-340-0221 Will be here 10/3/98 at 11:15 am Thomas E. Spencer 9150 Palm Island Circle North Ft. Myers, FL 33903 Phone: 941-656-0539 Fax: 941-656-0538 woodee~iline, corn Will be here 10/3/98 at 2:lS pm Rich Stringer Attorney at Law 1513 Vermont Avenue St. Cloud, FL 34769 Phone: 407-891-0815 Will be here 10/3/98 at 1:30pm Charles H. Webb 1438 Belle Vista Ddve Orlando, FL 32809 Phone: 407-251-8201 (work) Phone: 407-855-0252 Will be here 10/3/98 at 9:45 am \WP-FILESXL~GAL.NUM LI~GAL SERVICES/CLTY ATTORNEY INTERV~W/RANKING FORM INTRODUCTION OF CITY COUNCIL M]EMBERS INTERVIEWS ARE 45 M]2qUTES PURPOSE: TO INTERVIEW CANDIDATES AND NARROW DOWN .TO" 1-2 FINALISTS; DO REFERENCE/BACKGROUND CHECK; AND MAKE FINAL SELECTION BY EACH CITY COUNCIL MEMBER WILL BE ASKING YOU A FEW QUESTIONS AND THEN YOU WILL HAVE AN OPPORTUNITY TO ASK US QUESTIONS. ATTORNEY INTERVIEW QUESTIO~ Have you served as lead counsel ia any trial representing a local form of government? If yes, please explain the one that you felt was most important, the issue and why you felt it was important. Have you ever served as lead counsel on trials dealing with government? purchase contracts? land taking or land use cases? civil fights cases? What major ordinances have you drafted for a local form of government? What is the most important or significant ordinance that you believe you have drafted and why? 2 What is your experience on legal matters pertaining to: · drainage? · ~censing? * land use? Have you served as lead counsel on any appeal to the District Court of Appeals or Supreme Court of any local government cases? If yes, describe the case(s) and the outcome. What experience do you have serving as counsel at public meetings and rendering opinions on questions of public notice, the Sunshine Law and conflicts of interest which arise at such meetings? How many years did you provide legal advice to a local form of government and how often did you attend such meetings? 3 9. Why should the City Council select you (or your services) over other candidates? 10. Why do you feel that your bid for representing the City is the best choice for Sebastian? 11. Do you have any questions for us? Signed: 4 Date: RANK~G OF' CAND[DATE~ (rank candidates in order of preference, first being your first choice) 1 2 3 4 5 PREFERENCE FOR CITY ATTORNEY (CHECK ONE) IN-HOUSE LEGAL SERVICES Signed: \wp-fries.legal.for Date: City of SebaStian 1225 MAIN STREET g SEBASTIAN, FLORIDA 32958 TELEPHONE (407) 589-5330 g FAX (407) 589-5570 MINUTES SEBASTIAN CITY COUNCIL SPECIAL MEETING SATURDAY, APRIL 13, 1996 - 9:00 A.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL ,4 GENDA ITEMS MA Y BE INSPECTED IN THE OFFICE OF THE CITY CLERK- 1225 MAIN STREET, SEBASTIAN, FLORIDA No public input is allowed at a Special unless provided for in the meeting call (in accordance with R-95-33) Mayor Cartwfight called the Special Meeting to order at 9:00 a.m and stated its purpose was to interview City Attorney candidates. 2. ROLL CALL City Council Present; Mayor Louise Cartwright Vice Mayor Walter Barnes Mrs. Norma Damp Mr. Raymond Halloran Mr. Richard Taracka Staff Present: City Manager, Thomas Frame City Clerk, Kathryn O'Halloran Human Resources, Wendy Widmann Deputy City Clerk, Sally Maio SPECIAL MEETING iTEM~ Mayor Cartwright said the interviews were scheduled for approximately 45 minutes each and suggested applicants be short listed to the top two or three after the interviews. Special City Council Meeting April 13, 1996 Page Two 96.013 A. CITy ATTORNEY IlxJT~R~WS 1. Yalerie Settles - 9:00al,fa, (Part Time Contract) Ms. Settles gave a brief history of her education and experience, stating.her revised proposal was to be a part-time contract attorney. She then responded to questions from City Council. The interview ended at 9:36 a.m. and Mayor Cartwright called a recess. 2. I01m Krieger, Jr, - 9:45_ a.m. (In-House) " Mr. Krieger gave a brief history of his education and experience and handed out a document supporting hiring him as an in-house attorney . TAPE I - SIDE H (9:58 p.m.) Mr. Krieger responded to questions'from City Council. The interview ended at 10:27 p.m. and Mayor Cartwright called a recess. ' 3. Rich Stringer- 10;45 a.nl, (In-House) Mr. Stringer gave a brief history of his education and experience and then responded to questions from City Council. TAPE 1I - SIDE I (11:00 a.m.) The interview continued and ended at 11:02 a.m. Mayor Cartwright called a recess. Special City Council Meeting April 13, 1996 Page Three 4. Jonathan Fergus011 ffer~uso_n & Ferguson) - 11:45 a.m. (Contract). Mr. Ferguson gave a brief history of his education and experience and then responded to questions from City Council. TAPE 11 - SIDE II ('Noon) The interview continued and ended at 12:05 p.m. Mayor Cartwright called a recess. 5. Morris (5ki12) Miller (Miller & Forbes, P.A.) - 12:15 p.m. (Contract). Mr. Miller gave a brief history of his education and experience and then responded to questions from City Council. The interview ended at 12:40 p.m. Mayor Cartwright called a recess. Mayor Cartwfight reconvened the Special Meeting at 12:50 p.m. MOTION by Cartwright/l-Iailoran i move that we add item 3B which is the selection of a City Attorney. ROLL CALL: Mr. Barnes - aye Mrs. Damp - aye Mr. Halloran - aye Mr. Taracka - aye Mrs. Cartwright - aye MOTIONCARRIED5-0 B. Selqction of City Attorney Discussion took place on the costs for an in-house attorney as opposed to using a contract attorney. Special City Council Meeting April 13, 1996 Page Four City Council members ranked their top three choices as follows: M~yor C~vri~t Rich Stringer " Valerie Settles Jonathan t~erguson Valexie Seules Jonathan l~erguson Rich Stringer ~ ' Rich Suin§er Valerie Seules $ona~n l~erguson Yic~ M~or Ba~r~es Valexie Settles Rich Suin~er J~ Ferguson Valerie Settles Rich $~rin§er TAPE IH - S~DE I (1:05 p.m.) ' Mayor Cartwfight requested the City Manager and City Clerk choices. Both a~reed on either Rich Stringer or Valerie Settles in no particular order. Special City Council Meeting April 13, 1996 Page Five Following further discussion on additional costs for an in-house attorney, Mr. Taracka and Mayor Cartwright amended their rank to place Valerie Settles as first and Rich Stringer as second. Discussion took place on Ms. Settles' suggested range and there was a consensus for approximately $40,000 to $50,000 as part-time depending on start up costs. Mayor Cartwright suggested rather than determining a figure at this meeting, the City Manager and Human Resources Director negotiate with Ms. Settles to determine exactly what she wants. The City Manager said he could bring back a figure to the next meeting and Mayor Cartwfight suggested that perhaps a special meeting could be called'- prior to the regular meeting. Discussion took place on relocation expenses, and there was a general consensus that those expenses would not be offered at this time. MOTION by Cartwright/Taracka I move that the Council selection in order is Valerie Settles, Rich Stringer and Ferguson and Ferguson and we authorize the City Manager and Human Resources Director to begin negotiations and do the appropriate background checks. ROLL CALL: Mrs. Damp - aye Mr. Halloran - aye Mr. Taracka - aye Mrs. Cartwright - aye Mr. Barnes - aye MO~ONCARRIED5-0 Mayor Cartwright requested that the City Manager notify her if a special meeting is necessary. Being no further business, Mayor Cartwright adjourned the Special Meeting at 1:25 p.m. Special City Council Meeting April 13, 1996 Page Six Approved at the Meeting. ,1996, Regular City Council Louise R. Cartwright Mayor Kathryn M. O'Halloran, CMC/AAE City Clerk 6 Subject: Waiver of B / 7~ ERxeiPsi~nC ~ ~oa~ ikl; ~dr aC~r~gn~S ;~s :eh~ Department Origin: Community Development Approved for Submittal by: Thom0s ~V. Frame, City Manager Date Submitted: September 17, 1998 Quote fi-om InternatiOnal Group Marketing Inc., for the Acme Technology a20. $12,900 · Quote from Lnndia Mobil Tract System- $11,755.27 ExPendi e Required: I mount. Budget d: I ApprOpriation Required: $11,756 [ $0 [ $11,756 . . SUMMARY The current filing system used by the Building Department operates upon a track system "': very similar to the system found in the Clerks office. The filing system'has failed due to a track railing which has become damaged. The problem with the system is the fact that it was built on a built up area on the floor because the floor was uneven. The material failed and the track now has to be replaced along with the wheels for that portion of the cabinets that run on that track. ' After reviewing the options, it has been decided to use the track system by Lundia which is the same firm that installed the system in the clerks office. There would be a built up platform instead of the previous method which failed and the company would use :the same cabinets. The cost for the Lundia system is $11,755.27. A second firm, the original firm that installed the current system submi,R_ed a slightly higher bid of $12,900. Based on price and satisfaction by the City Clerk s Office, the Lundia system seem the best choice. The system needs to be fixed immediately and is only operational because of the large number of individual files that had to be taken out., While ? ~may not appear to be an emergency, the operation of the Building Department is greatly hampered by delay in have the unit repaired. Due to these reason, staff is requesting authority to proceed without the procurement of sealed bids for the awarding of this work. RECOM3~NDED ACTION Waive the sealed bid requirements of the purchasing ordinance and authorize the services of Lundia of Eastern Flodda in the mount of $11,755.27 and authorize the appropriation for the payment of services to come from the undistributed non-departmental account. Lundia of Eastern Florida LUNDIA SHELVING AND STORAGE SYSTEMS Ms. Kathryn Nappi City Of Sebastian Building Department 1225 Main Street Sebastian, Florida 32958 September 10, 1998 Dear Kathryn, Phone: 561.589.5518 Fax: 561.589.2566 I first want to thank you for all the time you gave me to discuss your requirements to replace your present mobile file system. Based on our discussion I am providing two options for your consideration; OPTION #1: In this option, we will remove the entire existing system and replace it with a complete Lundia Mobile Track System consisting of; Lundia Wooden Cabinets Lundla Track, Raised Platform & Carriages [ See Attached Drawing and Price ] OPTION #2: In this option, we will remove the entire existing system and reuse the Tennsco cabinets that are presently in place. This option consists of the following; Tennsco Steel 4-Post Cabinets that you presently have. Lundia Track, Raised Platform & Carriages. [ See Attached Drawing and Pflce ] I want to thank you for this opportunity to present our proposal. Should you have any questions or require any additional information, please don't hesitate to call me, toll free, at 930-3454. Allen J. Rose 68~3 N.W. 161~. ~REET SUITE 11 PLM~TA'I3ON, FLORIDA 33313 BROWARD: 38~-791~801 FAX: 305-791-8095 DADFJP.N.M BEACH TOLL FREE: 930-3454 FAX: 930-3455 OUT~IDE TRI-COUNTY AREA; 1.-~iLE City Of Sebastian New Mobile Track File DESCRIETION. Remove Existin.q Track S _ystem & All Cabinets Install Lundia Mobile Track S .y~.em & Re-install Existing caninets 6-Stationary Single Face Cabinets, 48"W x 16"D x 7-[.evels, L .egal 15- Double Face Cabinets, 48"1N x 30.250"D x 7-Levels, Legal [ all cabinets are Odginal Tennsco Cabinets ] 5- Lundia Carriages, 12'L x 30.250"W, Mechanical Assist 4-199" Lengths Of Steel Track 208 Sq.,Fe..et Plywo_od Deck, & Ramp Com-lete S'--'em Tile Floor uovenng ~-or uecK LLST PRIGE 16" 30.250 3o.;~5o- i, 3.250" 3.250" 42,750" OPTION//2 224" DISCOUNT YOUR COST $15.820.'L8 <$ 4,74~,0~> $11,074.t3 Freight Total 681.14 ,751L27 CUSTOMER Cuel;ome~. City Of ~ebael;ian / Building OeFt~ Conl~ct: Me. Kathryn Nappi ?~iect: New Mobile File 5yet~n Oat~.O&131198 OwgNo: DwgB~ 5ca~ 1/z~" = E~ationary Cabinet Moveable Cabinet FILE CAPACITY Preecnt File CaFacit~ ......... 0000 FiE Inchee Preecnt Folder CaFacit~.....~ Folders New File Capacity: .............. OOOO File lnche~ New Folder Capacity: .......... OOOOO Foldem [Folder Capacity = 5 Folders ~ inch] Lundia of Eastern Florida 6600 N.W. 16th. Street Plantation, Florida Contact;: Allen Eoee Toll Fre¢ Phone: 930-3454 Toll Fr~ Fax: 930-34a35 09/01/lg98 88:17 561234460a I~ INC PAGE I~I-~RATIO~L GROUP ~ING INC. Post OffiCe Box 3816 Veto BeaCh, F1. 34946 561-23%-3971 FAX 551-234-4604 " e mail: i~n~er~n ~:T~ LaHocca ~~:A~ Al~e~a~ive ~or File System ~aor~e~enclosed is ~he ~ote for the A~ Tec~o%o~ Mec~ical Assts~ aide.ate. As we dis~ssed t~s system uses a Deck and Rail system which allows for levelingthe system wither ~v~g to do.load.due ~o its rail' const~ction which is all steel w~th~rine pl~od deck. ~ere is no particle board in this system unlike =he others =~t provide deck syste~. ~e syst~ includes aS'Year Fac=o~Warr~ty. You c~ choose from =he 32 s~dard~Colors for your End P~els. Also y~ ~ve a choice tile on ~he deck. I enclosed a ~i~p.Accese~le the system. ~e ~isting shelving is stzll and should be used.wi~h ~he new carriage syst~ anythzng else would be fiscally zrresponsible. " ' If I c~ ~e of further assis=~ce feel free =o~'Call ~ a~ ~61-23~-3971. Regards, I I I I pAGE IGH INC 08:~? QUOTATION FROM: International Group Marketing, Inc. Post Office Box 3816 Vero Beach, FL 32964 INQUIRY NO:8318 DATE :8/31/98 TERMS :Materials Net 30 days Installation Upon Completion TO: George or Kathy DELIVERY :4-5 Weeks AROAPO City of Sebastian CUSTOM GOODS ARE NOT RETURN- Building DepL ABLE, 1 ~% LATE CHARGE AFTER' 30 DAYS. I [ Q-TY I /' D,ESCRiPT[oN "' [UNITPRIcE -' We are pleased to quote'th~ Acme ~ech.,~ology 1~20 Mech-' ' anical Assist Carriage System for your Ftle Room. Acme utilizes an Adjustable Track with intergal steel and plywood deck structure. Rails can be releveled without unloading the system and the deck is provided with carpet or VAT Tile with a Handicap Acceptable Ramp. End Panels and 3 Spoke Handles are standard. System doe~not um~, any particle board corm ponents. 32 Standard Colors are available. 5 Year Factory Warranty on all Acme Parts. Your existing shelving will mount on the new carriage and deck system,there is no valid reason '{ AM.O_UNT ] Not to reuse the shelving. Acme materials per the plan to replace exiating system with New Carriages, Raiia,Deck and Handicap Ramp ,FOB Facto~ ......................... $ 8,700.00 '"~ ~ ~ q. Installation including removal of the existing system,removing structural roil grout beds,installation of the new system and existing shelving on Weekend Time Schedule ........................................ $ 4,200,00 L ~_5~,._ .! ! , BY: DATE: City of Sebastian, Florida Subject: Exempt Employees Agenda No. Department Origin: City Manager Approved for Submittal by: City Manager Exhibits: List of all Exempt Empioyee~ EXPENDITURE REQUIRED: Date Submitted: September 17, 1998 For Agenda off September 23, 1998 AMOUNT BUDGETED: N/A APPROPKIATION KEQUnlED: SUMMARY On October 1, 1998, the new union contract with the CWA will take effect. All the bargaining employees will begin to reap the benefits of the contract. The exempt employees should also get a similar benefit. Currently, the employees with the bargaining unit will get a 1% on October 1, 1998 and then again on April 1, 1998. Finally, the employees with deductions for dependent insurance will get a $50.00 contn"oution toward the payment of dependent insurance. We should accommodate all our employees with the same level of dependent insurance coverage. RECOMME~YDED ACTION Approve and authorize the payment of the same 1% adjustment for the exempt employees along with the $50 dollar per month adjustment for the exempt employees. Note: The council may want to exclude the charter officers relative to the 1% salary adjustment. UJ City of Sebastian, Florida Subject: Holiday Lights Agenda No. ~ Approved for Submittal by: Thomas W. Frame, City Manager Department Origin: Community Development Date Submitted: September 17, 1998 .df._. J//4f,6e6d (~ For Agenda of: September 23, 1998 · Copy of purchasing requisition Expenditure Required: I Amount Budgeted: ] Appropriation Required: $3,770 [ n/a [ $6,000 SUMlVIARY Last year the City used Clark Sales Display for the Holiday lights along U.S. 1. in order to move forward again, the City needs to authorize the City manager to enter into an agreement to rent pole decorations. By acting now, the City can receive a $290 early payment discount. Inasmuch as this is the company used last year, and it is still reasonable in its prices, the City would like to use this company again. '~ ',.'".' '. RECOMMENDED ACTION Move to waive the normal bid procedures and authorize the renting of holiday pole lights from Clark Sales Display, Inc. EMERGENCY PURCHASE DATE REQUIRED: AS~ DATE SUBMITTED: ~.0--2--.98 1. Deparlment City Manager 2. Individual Requesting Thomas W. Frame 3. Department Head (approval) ~. Final Approval 5. Disapproved (return to requestor) NAME ADDRESS CITY CITY OF SEBASTIAN , 1225 Main Street For Rnence Office Use Only Sebsstian, FL 32958 Fund.Available PURCHASE Fund. Not-A~,e REQUlSmON au~geted , Not Budgeted 001-30-590-489 ZIP ROUTING 6. Work/Job # 7. Project ID # 8. Account # 9. Purchase Order # 10. Stock Item 11. Immediate Use .... SUGGESTEDVENDOR C~ark Sales Displa_~, Inc. P.O. Box 1007 Tavaxes~ FL 32778 STATE 1 2 Christmas Pole Display Decorations P-384 With Ship Instead of Bell, Includes Pole Wrap Garnishment. 14 '-- $140.00 $1960.00 Same As Above Except Decorat/on P-128, 8' Candle. . . ' ~~--~'~ 15 $140.00 $2100.00 Price includes installa~~e :~D'~ ~ the nsss sr,~z ~,A~.,~r DTSC~%~ _~r ~' ~ ~9 s lo..oo $-29o.oo ' City of Sebastian, Subject: Funding for the Expansion of the Barber Street Fire Station Florida AgendaNo. ~./77 Department Origin:Community Development Approved for Submittal by: City Manager Date Submitted: September 17, 1998 ~X.~2,~.,,]~ For Agenda of: September 23, 1998 Exhibits: Letter from Harry Thomas EXPENDITURE / AMOUNT BUDGETED: APPROPKIATION _ REQUIKED: $1,250 [N/A REQUIRED: $1,250 ' Mr. Harry Thomas the chairperson for fund raising for the tire station located on Barber Street would like to have the anticipated returns ($1,250) to the City from the 4th of~/uly effort by the Lions Club as a contribution for the expansion of the fire station. ~RE~0M-MENDED ACTION Approve the donation of $1,250 from the 4th ofiIuly Lion's anticipated returns for expansion to the fire station to accommodate such expansion. 0~/17/1998 88:02 3888811 I-I;~;~RY PAC..~ ! ! ! Sept. ig, 6~4 B~a St. Seb~~ 329~8 Seb~fi~ Ci~ M~. ' A few weeks ago we had a ~l~hon~ ~v~m~on w~ch I ~qu~sted ~ r~sidue f~&, $1250, now hold by ~e Liom Club ~ reset of~e 4~ of~y celebmfi~ ~ donned to ~e Sebmfi~ ~b~ B~g F~d. You res~n&d by ~ng ~t ~s ~ not a b~ i&a ~d ~ you wo~d place it ~fore Co, oil. To ~s ~te ~s h~ not ~~ed. ~mef~, we ~ fo~y requ~g ~t if ~s ma~er nee& Co,cfi appro~ ~t bo 'pl~ed &e A~& for a rc~ mc~g m soon ~ ~ss~le. ~. ' ~ you for yom comid~fion. '- I c n. i Ruth Sullivan, Mayor Martha Winningar, Vice Mayor Chuck Neuberger Louise Cartwright CC: City of Sebastian, Florida Approved for Submittal by: Thomas W. Frame, City Manager Department Origin: Commuuity~ Date Submitted: September 17, 1998 ~I~ ~' ~ For Agenda of: September 23, 1998 · no exhibits n/aExpenditure Required: [ 0Amount Budgeted: I Appropriation Required: n/a SUMMARY On July 20, 1998, the City's Recreational Advisory Board recommended that the city pursue Requests for Proposals from outside companies to build a facility at the Barber Street Sports Complex. RECOMMENDED ACTION Direct s~aff to make further investigation into the options available and alternative location that could be considered for the development of a skate board park within the city. City of Sebastian, Florida I Subject: Herbert Sturm Complaints Agenda No. Approved for Submittal by: Department Origin: City Manager Thomas W. Frame, City Manager For Agenda of: September 23, 1998 · no exhibits Expenditure Required:n/a [ Amount Budged: n/a lAppr°priati°n Required: n/a SUMMARY For the better part of the last 31 months,' I have had numerous meetings with Mr. Herb Sturm. During those meeting, Mr. Sturm has always expressed concern about how the City has handled various issues concerning him and complaints filed by him.. In particular, he has been critical of the manner in which the Police Department has handled his complaints. I have had meetings between Mr. Sturm and Randy White, Chief of Police, about various issues concerning the department. Chief White has made several written responses, and they have never answered Mr. Sturm's concerns. In part, some of his complaints my have some validity when viewed from a literal perspective. On the other hand, the matters being reviewed have the appearance of harassment and may not be perceived in the manner that they should. The department in attempting to determine whether an item is a valid issue sometime calls the State Attorney's office. Mr. Sturm believes this short circuits the investigative process. Again, I understand both sides of the argument, but I see no easy solution to determine the subtleties of this complex issue. As Council is aware, Mr. Starm has requested a full investigation by the City Council under the powers established to it by the City Charter. My opinion is that this matter will not resolve itself any time soon and will continue too be a burr under every one until the matter is officially resolved. My suggestion is that the City Council consider appointing a citizen committee for the purpose of investigating some level of Mr. Sturm's complaints. If a non biased committee could be found and allow them the authority by delegation to make inquiries and finding, then this matter may be resolved once and for all. I I I I While i may consider some of Mr. Stm'm's actions a bit obsessive, I do not find him to be a kook. The resolution of this matter would greatly relieve all parties from continual accusations without resolution. RECOMMENDED ACTION Consider the establishment of a special investigative review committee as an extension of the Council's Charter powers to investigate concerns of both Mr. Sturm and those of the City /---x Council relative to matters raised by Mr. Sturm. ITEM NO. ROLL CALL1 Mrs. Cartwright Mr. Neuberger Mr. Paul Mrs. Sullivan Mrs. Winingcr ROLL CALL 2 Mr. Neuberger Mr. Mrs. Sullivan Mrs. Cartwright ITEM NO. ROLL' CAUL 3 Mr. Paul Mrs. Sullivan Mrs. Wininger Mrs. Cartwright Mr. Neuberger ITEM NO. ROLL CALL4 Mrs. Sullivan Mrs. Wininger Mrs. Cartwright Mr. Neuberger Mr. Paul MOTION SECOND MOTION SECOND MOTION SECOND ITEM NO. ROLL CALl~ 5 Mrs. Wininger Mrs. Canwfight Mr. Neuberger Mr. Paul Mrs. Sullivan MOTION SECOND ITEM NO. ROLL CALL 1 Mrs. Cartwright Mr. Neuberger ~'/ Mr. Paul V Mrs. Sullivan Mrs. Wininger ITEM NO. ~)~._/7.3 ROLL CALL ~ Mr. Neuberger '~/ Mr. Paul y Mrs. Sullivan Y Mrs. Wininger Y M,-s. Cartwright )/ ITEM NO. ~g ROLL' CALL Mr. Paul Mrs. Sullivan Mrs. Wininger Mrs. Cartwright Mr. Neuberger ITEM NO. ROLL CALl-, 4 Mrs. Sullivan '-/ Mrs. Wininger ',,/ Mrs. c~-i~t Mr. Neuberger Mr. Paul MOTION SECOND MOTION SECOND MOTION SECOND MOTION SECOND ITEM NO. ~. / 7~ MOTION ROLL CALL 5 Mrs. Wininger ~ Mrs. Cartwright y Mr. Neuberger ¥ Mr. Paul ,,/ Mrs. Sullivan )/ SECOND ITEM NO. RQLL CALL Mrs. Cartwright Mr. Neuberger Mr. Paul Mrs. Sullivan Mrs. Wininger ITEM NO. ROLL CALL 2 Mr. Neuberger V Mr. Paul Y Mrs. Sullivan Y Mrs. Wininger V Mrs. Cartwright '-/ ITEM NO. ROLL' CALL 3 Mr. Paul Mrs. Sullivan Mrs. Wininger Mrs. Cart-wright Mr. Neuberger ITEM NO. 6/~F'~ / 70 ROLL CALL 4 Mrs. Sullivan ~ Mrs. Wininger Mrs. Cartwright ~/ Mr. Neuberger ~/ Mr. Paul y ROLL CALL 5 Mrs. Wininger Y Mrs. Cartwright,/ Mr. Neuberger x/ Mr. Paul ~'/ Mrs. Sullivan ,/ MOTION SECOND MOTION C~// SECOND MOTION ~// SECOND MOTION SECOND MOTION SECOND ITEM NO. ROLL CALL1 Mrs. Cartwright Mr. Neuberger Mr. Paul Mrs. Sullivan Mrs. Wininger ROLL CALL 2 ~ Mr. Neuberger / Mr. Paul Mrs. Sullivan Mrs. Wininger ~ Mrs. Cartwright MOTION MOTION SECOND ITEM NO. ROLL' CALL Mr. Paul Mrs. Sullivan Mrs. Wininger Mrs. Cartwfight Mr. Neuberger MOTION SECOND ITEM NO. ROLL CALL Mrs. Sullivan Mrs. Wininger Mrs. Cartwright Mr. Neu}'erger Mr. Paul MOTION SECOND ITEM NO. ROLL CALL 5 Mrs. Wininger Mrs. Cartwright Mr. Neuberger Mr. Paul Mrs. Sullivan MOTION SECOND City of Sebastian 1225 MAIN 5'q'REET r~ $~I'iAN, FL.ORiDA T~E~HONE (561) 589-5330 ~ FAX (E61} SEBAS~N CI~ COUNC~ MINUTES REGULAR MEETING WEDNESDAY, SEPTEMBER 23, 1998 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 2. 3. 4. Mayor Sullivan called the Regular Meeting to order at 7:00 p.m. The Pledge of Allegiance was recited. There was a moment of silence. ROLL CALL City Council Present: Mayor Ruth Sullivan Vice Mayor Martha Wininger Mrs. Louise Cartwright Mr. Chuck Neuberger Mr. Larry Paul ~;taffPresent: City Manager, Thomas Frame Acting City Attorney, Timothy Williams Chief of Police, Randy White City Engineer, Martha Campbell City Clerk, Kathryn O'Halloran Deputy City Clerk, Sally Maio Regular City Council Meeting September 23, 1998 Page Two AGENDA MODIFICATIONS (ADDITIONS AND/OR DELigTIONS) Items not on the written agenda may be added only upon majority vote of City Council members (R-97-21) 98.095 PROCLAMATIONS. ANNOUNCEMENTS AND/OR PRE$~IhlTATIONS / A. /4resentation of P~(iues to Marlene Ulisky - Tr~. A~l¥isory Board anc[ ~loseph Flescher - Cod~ Enforcement Board 98.169 y r Sullivan presented plaques to Marlene Ulisky and Joseph Flescher. B. /l:'resentation of Awards to Sebastian Police Officers: TonLP_.oore, Jim Dixon. Jeff Chandler, Steve Marcinik and Bill Jursik / j, / ~ / Mayor Sullivan presented ??? to Officers Poore, Dixon, Chandler, Mareinik and Jursik. / q CIXY ATTORNEY MATTERS . ,/ CITY MANAGER MATTERS 2 CONSI~N']~ AGENDA All items on the consent agenda are considered to be routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. A. Approval of Minutes - 9/9/98 Regular Meeting, 9/10/98 Special Meeting The City Manager read the consent agenda. 10. PUBI~ HEARING - None 11. U~LTRODUCTION OF NEW BUSINESS FROM TI'~ ]?..I, IBLIC Which is not otherwise on the agenda - sign-up required - limit often minutes for each speaker 12. COMMITTEE REPQ RTS/RECOMMEND~/~ ONS 98.155 13. 14. OLD ltl. JSIk~SS - None BUSINESS First Reading - Ordinanc~ No, Q-98-13 - Proposed Charter Aalendment for E~tablishm~t of Charter Review Comlnitt~ - Set P;lbJi.~ I-I~aring£or I0/14/98 (CJl~/Clerk Tran~pait[~l 9J17/98, O-9g-13) AN ORDiNANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, SCHED~G AN ELECTION TO SUBMIT A REFERENDUM ISSUE TO THE ELECTORATE IN ORDER TO AMEND ARTICLE V OF THE CITY CHARTER TO PROVIDE FOR THE APPOINTMENT OF A CHARTER REVIEW coMMITTEE; PROVIDING FOR THE MANNER IN WHICH SUCH ELECTION SHALL BE CONDUCTED; PROVIDING THE TIME AND PLACES FOR HOLDING SUCH ELECTION; ESTABLISHIlqG THE FORM OF TIlE BALLOT FOR SUCH EIP. CTION; DIRECTING THE CITY CLERK TO PROVIDE THE SUPERVISOR OF ELECTIONS WiTH A COPY OF THE ORDINANCE; PROVIDING FOR PUBLIC NOTICE OF SUCH RLFCTION; AND PROVIDING FOR AN EFFECTIVE DATE. The Acting City Attorney read Ordinance No. O-98-13 by title only. 4 98.119 Bo First Reading - Ordinance No. 0-98-14 - EstablishiglgBudget Review Advi~gry Board - Set Publi~ }tg0dag for !9/[4,/98 (Cig, Clerk Trat~rni~tal 9/17/98, Q-98-14) AN' ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ESTABLISI--I~G A BUDGET REVIEW ADVISORY BOARI~, PROVIDING DUTIES AND RESPONSIBILITIES; PROVIDINO FOR REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT ~JIE~; PROVIDINO FOR CODIFICATION; PROVIDINO FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. The Acting City Attorney read Ordinance No. O-98~14 by title only. 98.167 ~,esolutiortNo. R-98-43 - Community C/enter/Yacht Club Policies/lyrocedures A~.a.dment (City Clerk Transmittal 9/17/98, R-98-43) / A RESOLUTION OF THE C1TY OF SEBASTLq. N, iNDIAN RIVER COUNTY, FLORIDA, PERTAINING TO THE USE OF THE SEBASTIAN COMMUNITY CEN'IER, SEBASTIAN YACHT CLUB, AND CITY COUNCIL CHAMBERS; PROMULGATING RULES AND PROCEDURES FOR USE OF SUCH FACILITIES; PROVIDING FORgiVE COLLECTION OF RENTAL FEES, SECURITY DEPOSITS, AND OTHER CHARGES; PRECLUDING THE USE OF THE FACILITIES FOR COMMERCIAL PROFIT GENERATING ACTIVITIES; PROVIDING FOR KEPEAL OF RESOLUTIONS OR PARTS OF RE~LUTIOb-S IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE. The Acting City Attorney read Resolution No. ~¢98-43 by title only. - V 98.170 Do Renew Type S-3 Asphalt Contracts (Final Renewal) with Ranger Construction Industries and Dickerson of Florida, Inc., and MacAsphall; a Division of APAC When Ranger Cannot Supply Asphalt (Public Works Transmittal 9/16/98, 10/22/97 Council Minutes) 6 98.171 Temporary Employment Agreement. Angie Jones, Civil Engineer ~ $31,532.80 Per Annum for One Year w/th Opt/on to Extend with Council Approval (Public Works Transmittal 9/15/98, Civil Engineering Support, Jones Resume) 7 98.093 Approve Change Order # 1 to Ranger Construction Contract for Community Development Block Grant Project in the Amount of $29,538 (Public Works Transmittal 9/16/98, Change Order) 8 98.172 Approve Interlocal Agreement with Indian River County to Receive Transportation Impact Fees for Widening and Safety Improvement to the Barber Street Bridge Over Elkcam Waterway (Public Works Transmittal 9/1/98, Proposed Agreement) 9 98.173 Waive Bidding Requirement for Finance Department Financial System Hardware and Sotb0vare Purchases in the Amount of $66,225 - Sole Source - Appropriate $4,500 in the Finance Department, $5,700 in the Human Resources Depamnent and $500 in the City Manager's Department (Finance Director Transmittal 9/17/98, Justification, Networked Solutions Quote) 10 98.118 Legal Services/City Attorney Proposals - Establish Format and Procedures for 10/3/98 Interviews (City Clerk Transmittal 9/17/98, Schedule, Proposed Questions and Rank Form) 11 98.174 Waive Bidding Procedures to Replace Track and Carriages on Existing Growth Management Department Mobile Track Filing System (Growth Management Transmittal 9/17/98, Quotes) 12 98.176 Waive Bidding Procedures and Authorize Renting of Holiday Pole Lights ~om Clark Sales Display, Inc. (City Manager Transmittal 9/17/98, Purchase Requisition) 14 98.177 Mo Harry Thomas - Request to Use $1250 Anticipated Returns from Lion's Club 4th of July Funds for Expansion of Barber Street Fire Station (City Manager Transmittal 15 98.179 Herbert Sturm. Citizen Committee (City Manager Transrmtta! 9/18/98) I7 15. CITy COU~CIU MATTERS A. Mr. Larry Paul B. Mayor Ruth Sullivan C. Vice Mayor Martha Wininger D. Mrs. Louise Cartwright E. Mr. ChuckNeuberger 16. Being no further business, Mayor Sullivan adjourned the Regular Meeting at 18