HomeMy WebLinkAbout08-24-2022 CC MinutesMix
EBASTIA
HOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL
REGULAR MEETING
MINUTES
WEDNESDAY, AUGUST 24, 2022 — 6:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
1. Mayor Hill called the regular meeting to order at 6:00 p.m.
2. A moment of silence was held.
3. Council Member Nunn led the Pledge of Allegiance.
4. ROLL CALL
Mayor Jim Hill
Vice Mayor Fred Jones
Council Member Ed Dodd
Council Member Bob McPartlan
Council Member Chris Nunn
Staff Present:
City Manager Paul Carlisle
City Attorney Manny Anon, Jr.
City Clerk Jeanette Williams
Administrative Services Director/CFO Ken Killgore
Asst. Administrative Services Director Cindy Watson
Community Development Director Lisa Frazier
Community Development Manager Dom Bosworth
Leisure Services Director Brian Benton
Airport Manager Jeff Sabo
Deputy Police Chief Greg Witt
5. AGENDA MODIFICATIONS
Council Member McPartlan asked to move up his item to allow the County Administrator
and County Attorney, who were present in the audience, to have an opportunity to speak
on their concerns or ideas regarding the Graves Brothers Annexation.
Mayor Hill noted the City's staff has been in contact with the County staff and if they
were to come forward he suggested that Fellsmere, Indian River Shores, and Vero Beach
should also afforded the opportunity. He asked Council Member McPartlan if he felt
their concerns were not being relayed to them.
Regular City Council Meeting
August 24, 2022
Page 2
Council Member McPartlan said he would like the public to hear the County's concerns.
Mayor Hill said it was important to leave the annexation agreement development to staff
who will continue to meet and develop the agreement.
Council Member Dodd said there was also an item under the City Attorney matters
related to the annexation and there should be more in depth discussion about the overall
process. He said he would like to see a list of items that the County considers important
to see if they should be on his list he plans to give the City Attorney for the first draft of
the annexation agreement.
"alej Wa8ram Lei ..,5• •
22.130 A. Proclamation — Suicide Prevention Awareness Month — Seotember 2022
Mayor Hill read and presented the proclamation to Milo Thornton, Board Director of the New
Horizons Treatment Facility of the Treasure Coast and Okeechobee.
22.131 B. Presentation by Gehring Grouo. Citv Insurance Consultants: Emolovee Health.
Dental. Vision Insurance for FY22/23
Marc Rodriquez, Gehring Group Senior Analyst, presented a PowerPoint outlining the
October Iat renewal with the insurance carriers for the employee's health, dental and
vision plan. (See attached)
BriefAnnouncements:
Sunday, September 11, 2022, 8:30 am - Patriot Day Ceremony— Veterans Memorial in
Riverview Park
Next Council Meeting has been rescheduled to Tuesday, September 13, 2022
Vice Mayor Jones announced the upcoming event and the rescheduling of the next
Council meeting.
7. PUBLIC INPUT - None
8. CONSENT AGENDA
A. Approval of Minutes — July 27, 2022 Regular City Council Meeting
22.131 B. Formal Approval of Employee Group Health, Dental and Vision Insurance
Policies for the Year Beginning October 1, 2022 (Transmittal, Summary, PPT)
22.132 C. Resolution No. R-22-12 — Authorizing the City Manager to Execute the
Community Aesthetic Feature Agreement with the State of Florida Department of
Transportation for the Installation of Two Standalone Local Identification
Regular City Council Meeting
August 24, 2022
Page 3
Markers in the Medians of U.S. Highway 1 (Transmittal, R-22-12, Agreement,
Email)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY,
FLORIDA, AUTHORIZING EXECUTION OF A COMMUNITY AESTHETIC
FEATURE AGREEMENT WITH THE STATE OF FLORIDA DEPARTMENT OF
TRANSPORTATION TO ACCOMMODATE LOCAL IDENTIFICATION SIGNAGE
IN THE MEDIAN AT THE NORTHERN AND SOUTHERN CITY LIMIT
BOUNDARIES OF U.S. HIGHWAY 1; PROVIDING FOR CONFLICT; PROVIDING
FOR SCRIVENER'S ERRORS; PROVIDING FOR AN EFFECTIVE DATE.
22.133 D. Resolution No. R-22-20 — Vacating Certain Easements Over Lots 3 and 4, Block
194, Sebastian Highlands Unit 8, 1040 Carnation Drive (Transmittal, R-22-20,
Map, Report, Approvals, Survey)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY,
FLORIDA, VACATING CERTAIN EASEMENTS OVER LOTS 3 AND 4, BLOCK
194, SEBASTIAN HIGHLANDS UNIT 8; PROVIDING FOR CONFLICTS
HEREWITH; PROVIDING FOR RECORDING; PROVIDING FOR SCRIVENER'S
ERRORS; PROVIDING FOR AN EFFECTIVE DATE.
22.134 E. Authorize a Lease Extension to Rigaud Accounting, Inc. for Office Space Inside
the Sebastian Municipal Airport Terminal Building with the Option to Extend the
Lease for One Additional Year and Authorize the City Manager to Execute the
Appropriate Documents (Transmittal, Notification)
22.135 F. Authorize the Purchase and Installation of Four HVAC Units from Jimmy's A/C
and Refrigeration to Replace Four Units at the Sebastian Municipal Airport
Administration Building in the Amount of $23,480.00 (Transmittal, Quotes)
22.136 G. Authorize the City Manager to Enter into a Three -Year Agreement with Xtreme
FX, LLC for the City's Fireworks Display in the Amount of $28,000 per Event
(Transmittal, Proposal, Agreement)
22.137 H. Approve a Contract Amendment between the Rotary Club of Sebastian and the
City to Change the Name of the "ShrimpFest & Craft Brew Hullabaloo" to the
"River Days & Craft Brew Hullabaloo" (Transmittal, Amendment)
22.138 I. Approve Alcoholic Beverages for the Vargas Family Event at the Community
Center on October 1, 2022 from 5:00 p.m. to 10:00 p.m. — Permittee DOB
Verified (Transmittal, Application, Receipt)
22.139 J. Approve Alcoholic Beverages for the Luna Family Event at the Community
Center on October 8, 2022 from 4:00 p.m. to 10:00 p.m. — Permittee DOB
Verified (Transmittal, Application, Receipt)
Regular City Council Meeting
August 24, 2022
Page 4
22.140 K. Approve Alcoholic Beverages for the Strawter Family Event at the Community
Center on December 17, 2022 from 4:00 p.m. to 11:00 p.m. — Permittee DOB
Verified (Transmittal, Application, Receipt)
22.141 L. Approve Wreaths Across America Special Event at the Sebastian Municipal
Cemetery and Veterans' Memorial Park on December 17, 2022 (Transmittal,
Application)
Council Member Dodd asked to pull Items A and H. Vice Mayor Jones asked to pull
Item E.
MOTION by Council Member McPartlan and SECOND by Council Member Nunn to
approve Consent Agenda Items 8B, C, D, F, G, I, J, K, and L.
Roll call: Vice Mayor Jones - aye
Council Member Dodd - aye
Council Member McPartlan - aye
Council Member Nunn - aye
Mayor Hill - aye
Motion carried. 5-0
Item A - Ant roval of Minutes — July 27. 2022 Regular Citv Council Meeting
Council Member Dodd asked to change the first sentence of the fourth paragraph on page
three to "Council Member McPartlan suggested that the Geaneil Cram Administrator
might come to do a presentation on what has been agreed upon or the problem areas."
MOTION by Council Member Dodd and SECOND by Council Member McPartlan to
approve the minutes pending his requested change, passed with a unanimous voice vote.
(5-0)
Item E - Lease Extension for Rigmd Accounting. Inc
Vice Mayor Jones asked what happened to the lease term from November 30, 2021 to the
current date. The City Manager explained that Rigaud Accounting did receive a rate
increase but the extension document was not executed.
MOTION by Vice Mayor Jones and SECOND by Council Member Nunn to approve a
lease extension to Rigaud Accounting, Inc. for office space with the option to extend the
lease for one additional year passed with a unanimous voice vote. (5-0)
Item H - River Days & Craft Brew Hullabaloo
Council Member Dodd asked if the first enumeration point of the agreement should be
amended to read a later time instead of ending in year 2023. The City Manager explained
he didn't have any problem extending the period but he did not have any discussion with
the Rotary Club regarding the time frame; it could be addressed at a later time.
Regular City Council Meeting
August 24, 2022
Page 5
MOTION by Council Member Dodd and SECOND by Vice Mayor Jones to approve an
amendment between the Rotary Club of Sebastian and the City to change the name of the
"ShrimpFest & Craft Brew Hullabaloo" to the "River Days & Craft Brew Hullabaloo"
passed with a unanimous voice vote. (5-0)
9. COMMITTEE REPORTS & APPOINTMENTS
Council Member Nunn said at the Affordable Housing Committee meeting held earlier in
the day, they held a roundtable discussion on what initiatives are happening to advance
affordable and attainable housing. He said he anticipated further discussions as the
environment changes.
He reminded everyone that the median income for a family of four was $65,000 in Indian
River County, which will enable first time home buyers or those needing emergency
home repairs eligible for the SHIP Program. He invited those seeking additional
information to call him.
10. PUBLIC HEARINGS
22.142 A. Ouasi-Judicial Public Hearine - Resolution No. R-22-16. Preliminary Plat for a 3-
Lot Residential Subdivision to be Known as Tema Estates (Transmittal. R-22-16.
Plat + Survev. Report. Anofication. Minutes)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY,
FLORIDA, APPROVING THE PRELIMINARY PLAT FOR A PROJECT KNOWN AS
TERRA ESTATES, A 3-LOT RESIDENTIAL SUBDIVISION CONSISTING OF 8.8
ACRES LOCATED ON THE WEST SIDE OF LACONIA STREET, SOUTH OF
GLADIOLA AVENUE AND ADJACENT TO THE CITY'S DRAINAGE RIGHT-OF-
WAY; PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR
SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE.
Mayor Hill opened the public hearing and the City Attorney read the title to Resolution
No. R-22-16. The City Clerk swore in those who were to provide testimony.
Wesley Mills, P.E., Mills, Short and Associates, said he was representing the applicant
who plans to subdivide the property into three single family lots. They plan to extend the
road off Laconia, install a water line, and a dry retention swale that will capture runoff
from the road to release treated water to the City's canal that will have an access
easement.
The Community Development Manager said this was a preliminary plat for a three lot
subdivision; the first step would be that the applicant will come in with a subdivision
construction application and then Council will see a final plat. She asked that the staff
report, easements and documents be entered into the record.
She stated the Comprehensive Plan and Land Development Code requirements have been
met. This was previously known as Turtle Grove with 37 lots but it was never built.
Regular City Council Meeting
August 24, 2022
Page 6
There was a subsequent property owner that bought the property for investment purposes
and they divided the property into two nine acre parcels. The City requires the applicant
to have access through the easement along Laconia Street to the northern nine acre
parcel. These parcels will have a private drive with a left in only and a left out only. The
property is adjacent to a 40 foot wide drainage unit to which the City will have access to
for maintenance. She reported the applicant will relocate the tortoises on the property;
and an inter -local school agreement will be completed before land clearing begins.
The Community Development Manager said the Planning and Zoning Commission did
add the requirement of additional signage, if the City Engineer felt it was appropriate.
Once sewer was available they will have to connect immediately and that requirement
will carry forward to any subsequent owners. The commission recommended approval
with the five conditions noted in the resolution.
In response to Mayor Hill, the Community Development Manager noted the conservation
easement on the southeast side was not conducive to be built upon and the building
height would be the same as the Highlands.
Council Member Nunn asked how far down will the driveway be. The Community
Development Manager said it would be approximately I50 feet. Council Member Nunn
said he foresees people driving down the wrong way to the entrance. He asked if the City
has looked into the possibility of widening Laconia. The City Manager explained the
easement is privately owned and it would depend on what happens to the south in the
future. Their bigger challenge is to keep it safe for the three homes that might be built.
The Community Development Manager offered that when the construction drawings
come in, raised curbing could be required to prevent traveling the wrong way down
Laconia.
Council Member Dodd asked that the requirement of connecting to the sewer system as
"soon as possible' be changed to `within one year of becoming available."
Vice Mayor Jones asked how many feet south of Gladiola will be widened. The
Community Development Management said there wouldn't be any widening; vehicles
will have to go to Concha and head south. Mayor Hill said it was an awkward situation
but it's been there for years. Vice Mayor Jones said he has used that for many years and
if someone came up, he would just pull over but when there are more homes people will
have to be cognizant of that.
No one spoke in favor or opposed to the preliminary plat.
Mr. Mills said he understood that traffic was a concern because of the awkward existing
street but it was a resident subdividing his property so his son could also have a house on
the property.
MOTION by Council Member Dodd and SECOND by Council Member McPartlan to
approve Resolution No. R-22-16 with the five conditions to include that the fifth
Regular City Council Meeting
August 24, 2022
Page 7
condition be modified to require the hook up to sanitary sewer within a year of it
becoming available.
Roll call: Council Member Dodd - aye
Council Member McPartlan - aye
Council Member Nunn - aye
Mayor Hill - aye
Vice Mayor Jones - aye
Motion carried. 5-0
11. UNFINISHED BUSINESS
22.028 A. Presentation of Recommended FY 2022-23 Buduet and Camital Proeram
!Transmittal. PPT. Draft Budeet Available at:
httos://www.citvofsebastian.org/Amhivc.as2l?A2I2=1351
The City Manager said there have been some staffing changes that he has recommended
since they last reviewed the budget.
The Chief Financial Officer briefed the City Council on the general fund budget, property
values, millage rate, enterprise funds and the capital improvement program. (See
PowerPoint presentation attached.) He noted that the public would be able to comment at
the September hearings.
Mayor Hill said he has received his TRIM notice and noted almost all agencies have
same millage rate as last year which will be a substantial increase. His increase would be
about $3.00 a month and it will provide the same level of services that the citizens need.
He thanked the Chief Financial Officer for getting the budget done.
Council Member Dodd said the Chief Financial Officer did a good job but there were still
some things that they needed to deal with such as the labor agreement and he didn't
believe it was the year to hire an assistant city manager. He asked to discuss the position.
The City Manager said he was getting pulled in a lot of different directions, the position
is something that is needed but they could look at it in another year.
Council Member Dodd said he has asked the Chief Financial Officer for information on
the reserve accounts as there are unfunded allocated funds that the reserves will have to
cover. If the wrong ten people decide to quit this year, there will be a dramatic decrease
in the reserves to cover those payouts. He asked if this was the year to fund the executive
level position.
Mayor Hill said if the budget was balanced with the position, he was comfortable funding
that position.
Regular City Council Meeting
August 24, 2022
Page 8
Council Member McPartlan said his concern was that this is the Chief Financial Officer's
last go around and he would like to see an assistant human resources director rather than
an assistant city manager to learn the ropes before he leaves.
Vice Mayor Jones said while it is in the budget now, all employees are pulling triple duty
and maybe it is something they should hold off on for now and look further down the
road.
Council Member Nunn said it was probably not the right year; he does feel the position is
needed because of the number of projects that are going on. He said it sounded like it
was the consensus to put this off for a year, he couldn't argue with the consensus.
Council Member McPartlan asked if the concrete truck was a need or a want. The City
Manager said right now an order of concrete takes two and half months to come in; the
truck will allow the concrete to be mixed in the truck. He said the price has gone up and
an amount that is available for purchase is limited which is hindering the completion of
the projects.
Council Member Nunn said he has heard of delays in completing the driveways. Savings
would be realized through staff completing the driveways, the projects would be
completed faster and safety concerns would be alleviated. He recommended keeping the
truck in the budget.
The City Manager advised the truck would be funded through DST funding as opposed to
ad valorem.
Council Member McPartlan asked about the police armored vehicle. The City Manager
explained the existing vehicle is in the shop. The vehicle helps to protect the officers as
they respond to events.
Council Member McPartlan asked if the pothole and concrete truck were something that
would be used every day. The City Manager explained that none of the equipment goes
out every day but they are what is needed for projects to go forward.
Council Member Dodd said hopefully there would be some street work completed and
the trucks would help the projects go forward. He also said if the armored vehicle saves
one police officer's life it is worth it.
Council Member Nunn and Vice Mayor Jones thanked the Chief Financial Officer for his
presentation. Mayor Hill noted he had one item to scratch.
12. NEW BUSINESS
22.143 A. First Readine Ordinance No. 0-22-01 — Proposing an Amendment to Code of
Ordinances Chanter 34 — Cemeteries: Snecifically Amending Sec. 34-11. 34-23.
34-26. and 34-59: and Creating Sec. 34-60 — Set Public Hearin For Sentember
13.2022 (Transmittal. 0-22-01)
Regular City Council Meeting
August 24, 2022
Page 9
AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, PERTAINING TO
THE CITY OF SEBASTIAN CODE OF ORDINANCES CHAPTER 34 CEMETERIES;
AMENDING SEC. 34-I1 THE ESTABLISHMENT OF INTERMENT FEES;
AMENDING SEC. 34-23 ESTABLISHING INTERMENTS TIME FRAMES;
AMENDING SEC. 34-26 AMENDING THE PROCEDURE FOR RULE
VIOLATIONS; CREATING SEC. 34-59 TO ENSURE MARKERS ARE RELOCATED
AFTER FUNERAL SERVICES; CREATING SEC. 34-60 PROHIBITING ABOVE
GROUND VAULTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR
CODIFICATION; PROVIDING FOR CONFLICTS; PROVIDING FOR SCRIVENER'S
ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE.
The City Attorney read the title to Ordinance No. 0-22-01. The City Manager advised
this ordinance would consolidate the sale of an interment site to one fee and provide that
staff would not have to work during Thanksgiving or Christmas to open a gravesite.
MOTION by Vice Mayor Jones and SECOND by Council Member McPartlan to pass
Ordinance No. 0-22-01 on first reading and set the public hearing for September 12,
2022.
There was no public input
Roll call: Council Member MCPartlan - aye
Council Member Nunn - aye
Mayor Hill - aye
Vice Mayor Jones - aye
Council Member Dodd - aye
Motion carried. 5-0
22.144 B. First Reading Ordinance No. 0-22-14 - Petition for Voluntary Annexation — Man
Caves (Self Storage) at Sebastian — Set Public Hearing for November 21. 2022
(Transmittal. 0-22-14. Ex. 1. Attachment)
AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, PROVIDING FOR
THE VOLUNTARY ANNEXATION FOR LAND CONSISTING OF 4.56 ACRES,
MORE OR LESS, LOCATED SOUTH AND EAST OF VACANT PROPERTY, WEST
OF OLD DIXIE HWY AND FEC RIGHT OF WAY, AND NORTH OF MULTIPLE
FAMILY RESIDENTIAL DEVELOPMENT; PROVIDING FOR THE EXTENSION
OF THE CORPORATE LIMITS AND BOUNDARIES THEREOF; PROVIDING FOR
PROPOSED LAND USE AND ZONING CLASSIFICATION; PROVIDING FOR
SCRIVENER'S ERRORS; PROVIDING FOR CONFLICT AND SEVERABILI Y;
AND PROVIDING FOR AN EFFECTIVE DATE.
The City Attorney read the title to Ordinance No. 0-22-14. The City Manager said this
was the first reading to see if Council would like to move forward with the annexing the
property. He noted that the application states sewer was not available but that was
incorrect.
Regular City Council Meeting
August 24, 2022
Page 10
Council Member Dodd asked if Exhibit 11 was a conceptual site plan. The Community
Development Director said she believed the applicant provided the exhibit to demonstrate
what they were conceptualizing. She noted the applicant was planning to request the
future land use map (FLUM) and zoning to be compatible with surrounding uses.
Council Member Dodd noted the property is a mess and if it comes into the City, he
would like the applicant to know that the City expects it to be cleaned up.
MOTION by Council Member Nunn and SECOND by Vice Mayor Jones to approve
Ordinance No. 0-22-14 on first reading.
Robert Votaw, 582 Breakwater Terrace, Co -manager of the Spirit of Sebastian Project,
said he has concerns that asbestos was present in the house and there are gopher tortoises
present. He asked at what point would the ingress and egress be improved to handle the
heavy vehicle traffic that will be a result of the storage facility. He noted that the Spirit
of Sebastian is in favor of the annexation.
The Community Development Director said if Council does move forward with the
annexation, the FLUM would be brought before the Planning and Zoning Commission
for a recommendation to City Council, then come back to City Council for the second
annexation reading, land use and rezoning. Any right-of-way improvements would come
during the site development/design process after the land use has been changed.
Roll call: Council Member Nunn - aye
Mayor Hill - aye
Vice Mayor Jones - aye
Council Member Dodd - aye
Council Member McPartlan - aye
Motion carried. 5-0
22.027 C. Authorize the Revocation of the Selection of Ahrens Companies. Inc. as the
Desian-Build Firm Chosen in Response to RFO 22-03 — Desien-Build Two
Aimort Hantrars for the Location at 70 Airoort Drive West at the Sebastian
Municinal Airnort (Transmittal. January 2022 Transmittal, Minutes Excemt. R-
21=24)
The City Manager said the City has been in negotiations with the Ahrens Companies for
some time but due to the rising costs of construction materials and labor, haven't been
able to trim the project down to keep in budget. He stated staff is required to seek the
authorization to revoke the award to the Ahrens Company. In an effort to minimize labor
costs, he said they would be rebidding the project out for four hangars instead of two.
MOTION by Council Member Nunn and SECOND by Council Member McPartlan to
approve the revocation of the selection of the Ahrens Companies, Inc. to design -build
two airport hangars passed with a unanimous voice vote. (5-0)
The City Manager said the revocation would not have any effect on the grant.
Regular City Council Meeting
August 24, 2022
Page 11
22.145 D. $esolution No. R-22-21 —Authorize the FDOT Pul�jic Tnmsuortation Grant
A¢eement to Desien the Rehabilitation of Runwav 05-23 at the Sebastian
Municipal Airoort and Authorize the Citv Manager to Execute the ADDIOnriate
Documents (Transmittal. PTGA. R-22-21)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY,
FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A PUBLIC
TRANSPORTATION GRANT AGREEMENT (PTGA) WITH THE FLORIDA
DEPARTMENT OF TRANSPORTATION FOR FUNDING THE DESIGN COST OF
FM450930-1-94-01 "DESIGN RUNWAY 05-23 REHABILITATION" AT THE
SEBASTIAN MUNICIPAL AIRPORT; PROVIDING FOR CONFLICT; PROVIDING
FOR SEVERABILITY; PROVIDING FOR SCRIVENER'S ERRORS; AND
PROVIDING FOR AN EFFECTIVE DATE.
The City Attorney read the title to Resolution No. R-22-21 and the City Manager advised
this was to receive a grant to rehabilitate Runway 05-23 which was reaching the end of its
useful life.
MOTION by Council Member Dodd and SECOND by Council Member Nunn to approve
Resolution No. R-22-21.
Roll call: Vice Mayor Jones
- aye
Council Member Dodd
- aye
Council Member McPartlan
- aye
Council Member Nunn
- aye
Mayor Hill
- aye
Motion carried. 5-0
13. CITY ATTORNEY MATTERS
22.098 A. Advise Council that the City of Sebastian has retained Paul Gougelman of Weiss.
Serota. Hellman. Cole & Bierman. P.L to assist in the Graves Brothers
Annexation.
The City Attorney advised that he hired outside counsel to assist with the Graves
Brothers annexation. He said last Friday he had met with Paul Gougehnan to discuss the
map issue which was followed up with a meeting with Mr. Bass and his attorney.
Council Member Dodd said it was important that they were bringing in a land use
attorney. He would like to give Mr. Gougelman an opportunity to work with Mr. Bass'
attorney to draw up an annexation agreement before they move forward. He said the City
Attorney plans to ask each Council Member what they would like to see in the
agreement. He would like to see input from outside interested parties, stakeholders and
the County Commission about issues and points they are interested in. He said he will
use those things when he provides his input to the City Attorney.
Regular City Council Meeting
August 24, 2022
Page 12
Council Member Dodd said they may never satisfy some of the other organizations but
they can try to put everything together. He said they had many open meetings in 2019
and we saw what happened if they try to be more patient they might alleviate the back
end becoming a problem for the City. He said he wanted to make sure this happens and
make the citizens and stakeholders as part of process.
Mayor Hill said he agreed it should be done in the open, listen to everyone's concerns
and make a decision that is best for Sebastian by moving forward by following the
statutory requirements as the Council agreed to at the last meeting.
Council Member Nunn said all of the important people are having the discussions that
need to be had; the City does not need to slow down but continue the proper way in
trying not to make any errors.
Council Member McPartlan said this isn't the same annexation that came to them four
years ago; it is a larger annexation that will increase the City 20%. It is best management
to tap the breaks a little bit. He asked if they were going to put the annexation to a vote
on September 13 or are they waiting.
Council Member Dodd said he wanted to make sure they are providing ample
opportunity to receive input from all of the entities before he provides input to the City
Attorney for the annexation agreement. He said he would like to see documents outlining
the points of interest that staff has been talking about. He said would support the
annexation.
Mayor Hill asked why they couldn't continue to move forward while they were waiting
for the County's comments.
It was the consensus of Council to have the City Manager requests the County's concerns
in writing from the County administrator.
The City Attorney advised that he has started to work on the annexation agreement.
When they receive the County's letter, he asked that they give their concerns to him to
include in the draft.
Council Member Dodd asked the County Administrator, who was sitting in the audience,
to forward their concerns to the City Manager as soon as possible.
The City Manager said that he has heard that he shouldn't do anything until they have a
draft annexation agreement and don't put the brakes on/move forward. For clarification,
he asked if staff should move forward with the FLUM because it will be advertised
tomorrow for review by the Planning and Zoning Commission.
Mayor Hill said staff should move forward.
Council Member Dodd and Council Member Nunn said they should delay the FLUM
until the last meeting in September.
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August 24, 2022
Page 13
Council Member Dodd said the FLUM will show 1900 acres of mixed use that can be 10
to 12 units per acre but that is not true. The annexation agreement will be more specific
because it will show what the owner feels is a valid amount of units per acre. It is
important for people to understand what the documents mean when they go through. So
if the Planning and Zoning Commission approves a FLUM that shows 10-12 units per
acre that is adding fuel to the fire. They should mitigate problems that might happen in
the future.
Mayor Hill said it was inferred that that staff should not advertise the FLUM and hold
off.
Labor Negotiations
The City Attorney reported that the Police Department has held an election and selected
the International Union of Police Associations as their next bargaining agent; they will be
at the table at the end of month to negotiate. He said he has heard from the hearing
officer to go forward with the election for the general employees and the supervisors.
Graves Brothers FLUM
Mayor Hill asked if they delayed the FLUM, would that delay the date of the annexation.
The City Manager said it would because the Department of Economic Opportunities
would have 30 days to review the FLUM and then there is another 30 day time frame
after it comes back so it would affect the annexation date. Mayor Hill confirmed it was
Council's desire to hold off with the FLUM until there is a first draft of the annexation
agreement.
14. CITY MANAGER MATTERS - None
15. CITY CLERK MATTERS — None
A. Council Member Nunn said this week he received an email from a citizen
regarding a Community Development District that the County is considering in
the Liberty Park area which he found interesting that no one in the City had heard
about the small local government being formed on Sebastian's borders.
B. Council Member Dodd requested that Citizens Engagement Survey response be
placed on a future agenda. The City Manager advised it would be on the next
agenda.
He thanked the Chief Financial Officer and advised him that he couldn't retire
until he trains his replacement.
C. Mayor Hill congratulated all of the winners of the primary election and said he
appreciated all of the candidates who put their names in to run for office as it is a
difficult task.
Regular City Council Meeting
August 24, 2022
Page 14
Mayor Hill announced that Council Member Dodd was awarded the Hometown
Hero award at the recent Florida League of Cities Conference; and for the
upcoming year, has been appointed to the Florida League of Cities Board of
Directors which will ensure that Sebastian's voice will be heard throughout the
State of Florida. He also announced that Council Member Dodd has been
appointed president of the Treasure Coast League of Cities.
D. Vice Mayor Jones - None
E. Council Member McPartlan
22.098 i. Ask Indian River County to orovide input on items they would like to see in
the Graves Brothers Annexation Ameement — This matter was addressed
earlier in the meeting.
Council Member McPartlan announced there would be a virtual and an in -person public
meeting on the Florida Department of Transportation's Roadway Reconstruction and
Widening Project of CR510 and CR512 on August 30 and 31. He invited the public to
learn more about the project.
He said he was contacted about a 91-year old Air Force veteran who had a water meter
that ran rampantly. The County Administrator sent an employee out to the veteran's
house to make sure the meter wasn't malfunctioning and provided an estimate for the
next month's water bill.
Additionally, Council Member McPartlan reported that the veteran was notified that his
homeowner insurance was to increase. The Veterans Council of Indian River County
planned to send someone out to see about replacing the veteran's roof which would
significantly reduce his insurance.
17. Being no further business, Mayor Hill adjourned the Regular City Council meeting at 8:23 p.m.
Approved at the September 13, 2022 Regular City Council Meeting
ice Mayor Fred Jones
ATTEST.
9aneae Williams, MMC— City Clerk
Employee Benefits
October 1, 2022 Renewal
Presented By:
0GEHRING®
GROU P
A DIVISION OF RISK STRATEGIES
Items for Discussion:
Employee Benefits Program Summary
2. Industry Overview
3. 2022-2023 Renewal Process
4. Recommendation of Renewal
5. Questions
Employee Benefit Program Summary
• Medical Insurance
— Currently with Florida Blue
— High Deductible Health Plan (HDHP)
o $1,500
Employee
Only / $3,000
Family Deductible
o $4,500
Employee
Only / $9,000
Family Out of Pocket Max
• City funded Health Reimbursement Account
— City funds $2,500 for Employee Only / $5,000 for Family Coverage
Dental and Vision Insurance
— Currently with Humana
• Life, Long Term Disability, and Employee Assistance Program
— Currently with Lincoln Financial Group
Industry Overview
• ACA
— Patient
Centered Research
Institute Fee $2.79 per member/year for
2022-23
Plan
Year (was $2.66 last
plan year)
• 2022 Medical inflation at 7%-8% increase
— Largely driven by expected hospital price inflation (Consolidation and mergers have
given hospital systems greater bargaining power)
— Growth of Medicare and Medicaid enrollment has put pressure on hospitals to replace
lost income through higher rates for private payers
— Greater medical utilization overall compared to the past 2 years (i.e. Elective surgeries)
— Increased cost of goods and services
— The high cost of specialty drugs remains a challenge
• On a positive note, consumers have shifted more towards telemedicine
and Urgent Care centers vs ER visits, saving health plans money
2022=2023 Renewal Process
• Medical Insurance:
— Florida Blue initially proposed 14% increase
— Gehring Group negotiated to 5.0% increase with no plan changes
• Dental Insurance:
— Humana proposed 0% increase on Base and Buy -Up plans with no plan
changes
• Vision Insurance:
— Last year Humana included a multi -year rate guarantee so no increase
to rates through 10/1/23
• Life, Long Term Disability, and Employee Assistance Program
— Last year Lincoln included a multi -year rate guarantee so no increase to
rates through 10/1/23
2022=2023 Recommendation
• Accept Florida Blue's medical renewal at 5% overall increase
— The City currently has high claimants with ongoing chronic conditions. Changing
carriers could cause a disruption in ongoing treatment.
— The City switched from United Healthcare to Florida Blue in 2017. At the time,
United Healthcare was proposing a 21.8% increase. Since switching to Florida
Blue, the City's average increase has been 2.8%
— During the 2021 calendar year, the plan realized an average network savings of
80.1%
• Accept Humana's dental renewal at no increase guaranteed for 12 months
• Previously approved rates for vision, life, long term disability and EAP lines
of coverage remain in effect through 10/1/2023
Questions?
City of Sebastian
Employee Benefits Executive Cost Summary
Effective Date: October 1, 2022
CURRENT
FINAL
RENEWAL
GEHRING GROUP
A RISK STRATEGIES COMPANY
memtil
IpO1
tmployer
employee
total
Grlplpyer
tKn
Cmpmyee
Employee Only
56
$575.61
$550.61
$25.00
$601.34
$576.34
96%
$25.00
$0.00
Employee +Spouse
10
$1,369.96
$1,051.30
$318.66
$1,371.06
$1p42A0
76%
$329.06
$5.20
Employee +Child(ren)
25
$1,105.17
$896.81
$208.36
$1,202.68
$962.16
80%
$240.52
$16.08
Employee+ Family
19
$1,841.96
$1,347.66
$494.30
$1,924.30
$1,407.90
73%
$516AD
$11.05
Annual Premium
110
$1,302,723
$11onA75
$230,248
$1,368,172
$1,121,991
$246,181
Health Reimbursement Amount
Total
Employer
Employee
Total
Employer
Employee
Employee Only
56
$2,501DW
$2,500.00
$0.00
$2,500.00
$2,500A0
107%
$0.00
$0.00
Employee + Spouse
10
$5,C00.00
$5,000A0
SO.DO
$5,000.00
$5,000.00
300%
$0.00
$0.00
Employee+ Child(rem)
25
$5,000.00
$5,000.00
$0.00
$5,000.00
$5,000.00
100%
Saw
$0.00
Employee + Family
19
$5,000.00
$5,000.00
$0.00
$5,000.00
$5,000A0
100%
$0.00
$Ow
Annual Funding
110
$410,000
$630,000
$0
$41DAN
$410,000
$0
Dental - ease Plan
Total
Employer
Employee
Total
Employer
ER%
Employee
Employee Only
44
$32.22
$32.22
$0.00
$32.22
$32.22
100%
$0.00
$0.00
Employee+Spouse
11
$65.04
$48.62
$16A2
$65.04
$48.62
75%
$16.42
$0.00
Employee+ Chlld(ren)
21
$89.33
$60.77
$28.56
$89.33
$60.77
68%
$29.56
$0.00
Employee + Family
18
$122.15
$77.19
$44.96
$122.15
$77.19
63%
$44.96
$0.00
Annual Premium
94
$74,1193
$55,417
$19,076
$74,493
$55,417
$19,076
Dental - Buy Up Plan
Total
Employer
Employee
Total
Employer
ER%
Employee
Employee Only
6
$39.06
$32.22
$6.84
$39.06
$32.22
82%
$6.84
$0.00
Employee + Spouse
9
$78.84
$48.62
$30.22
$78.84
$48.62
62%
$30.22
$0.00
Employee+ Child(ren)
4
$109.29
$60.77
$47.52
$108.29
$60.77
56%
$47.52
$0.00
Employee + Family
2
$148.07
$77.19
$70.88
$148.07
$77.19
52%
$70.88
$0.00
Annual Premium
21
$20,079
$12,340
$7,738
$20,079
$12,340
$7,738
Vision
Total
Employer
Employee
Total
Employer
ER %
Employee
Employee
56
$3.78
$3.78
$0.00
$3.78
$3.78
100%
$0.00
$0.00
Family
62
$11.30
$7.54
$3.76
$11.30
$7.54
67%
$3.76
$0.00
Annual Premium
118
$10,947
$8,150
$2,797
$10,947
$8,150
$2,797
Basic Life and AD&D
Total
Employer
Employee
Total
Employer
ER%
Employee
Total Rate/$1,000
$0.238
$0,238
$0.000
$0.238
$0.238
100%
$0.(X0
$0.000
Estimated Volume
$1,978,500
$1,978,500
Annual Premium
$5,651
$5,651
$0
$5,651
$5,651
$0
$Increase/(Decrease)
N/A
N/A
N/A
$0
$0
$0
%Increase/(Decrease)
N/A
N/A
N/A
0.0%
DUN;
0.0%
Long Term Disability
Total
Employer
Employee
Total
Employer
ER%
Employee
Total Rate/$300
$0.317
$0.317
$0.000
$0.317
$0.317
300%
$0.000
$0.00
Estimated Volume
$411,894
$411,884
Annual Premium
$15,668
$15,668
$0
$151668
$15,60
$0
$Inceease/(Decrease)
N/A
N/A
N/A
$0
$0
$0
%Increase/(Decrease)
N/A
N/A
N/A
0.0%
0.0%
0.0%
Employee Assistance Program
Total
Employer
Employee
Total
Employer
ER%
Employee
Rate PEPM
125
$1.32
$1.32
$0.00
$1.32
$1.32
100%
$0.00
$0.00
Annual Premium
125
51.980
51.980
50
51.980
51.980
50
2023 Budget and Capital Program
Recommended 2023 Budget and Capital
Program
Wednesday, August 24, 2022
Prepared By:
Ken Killgore
Administrative Services Director/CFO
1
2023 Budget and Capital Program
o Summary of General Fund Budget.
o Enterprise and Other Funds.
• Capital Improvement Program
• Property Values and Millage
•Other Considerations.
Draft FY2023 General Fund Budget
Versus Amended FY2022 Budget
834,455 Personnel Costs
243,818 Operating Expenditures
75,861 Capital Spending
(392,708) Transfers to Other Funds
761,426 Increase in Budget — 5.29%
3
Draft FY2023 General Fund Budget
Personnel Up $834,455
o Health Insurance At a 5% Increase.
o Personnel Cost at Current Pay Rates.
(Includes Those Brought to Minimums)
o Adding Eight Full-time Positions.
o Adding One Part-time Position.
o Deleting One -Part-time Position
Draft FY2023 General Fund Budget
Personnel Additions/Deletions
o Eight Full-time Additions
Assistant City Manager
Human Resources Assistant
Three Police Officers
Construction Specialist
Planner and GIS Technician
o +One Part-time Mechanic
o -One Part-time City Clerk Clerical Asst.
9
Draft FY2023 General Fund Budget
Operating and Interfund Transfers
o Operating Up $243,818 Due To:
$107,272 in MIS for P/W Complex and Software
to Counter Cyber Threats.
$131,163 in P/W for Complex Electric and Rent.
o Capital Up$75,861 From ParksEquipment.
o $358,962 Decrease in Fund Transfers Due
to 2022 Transfers for Yacht Club Seawall.
n
Draft FY2023 General Fund Budget
Revenue Assumptions
o Proposed Millage of 3.0043 is Necessary
to Balance Revenue to Expenditures.
Made Change for Starting Pays Based on
the Compensation Study.
Added Planner and GIS Technician.
Removed CFO Retirement Payouts.
Added Franchise and Utility Tax Revenues.
Draft FY2023 Enterprise Funds:
Golf Course
o Revenues Have Been Good This Year and
Budget Assumes This Will Continue.
o Expenses Include $106,065 For City Services
and $106,135 for Airport Rent.
o $36,209 Payment on $700,000 Building Fund
Loan and $35,000 on General Fund Loans.
o Expecting Sixth Year on Golf Carts But Will Be
Ordered in 2023 for Delivery in 2024.
0
Draft FY2023 Enterprise Funds:
Airport
o Property Rental Revenue Covering Operating
Cost and Loan Payments to DST Fund.
o Loans From Discretionary Sales Tax Fund:
Hangar A $285,000 - $253,172 By 9/30/22.
Hangar B $267,511 - $249,575 By 9/30/22.
o Grant Matching From DST Fund:
$579,273 in 2023 For Square Hangars and Half
of Rehabilitation of Runway 05-23.
$1,305,258 Over the Following Four Years For
Rest of Runway 05-23, Taxiway Alpha Apron,
Taxiway Golf, Shade Hangar and Runway 13-31.
A
Draft FY2023 Enterprise Funds:
Building
o Permit Revenue Continues at High Levels.
o Covering Personnel and Operational Cost.
o Adding Plans Examiner and Permitting
Technician in Event They Can Be Hired.
o Expecting $36,209 Principal and Interest
Payment on Golf Course Loans:
$700,000 Loan Will Be $553,963 By 9/30/22.
$559,684 Loan To Be Paid After the $700,000.
10
Draft FY2023 Special Revenue Funds
o American Rescue Plan Act Fund:
Promised Funding Totally Received.
Allocated to Gardenia Ditch, Schumann
Drive, Concha Dam, Employee Retention
Payments and Road Improvements.
Must Be Obligated by December 31, 2024
and Totally Spent by December 31. 2026.
Improvement Projects Need Plans and
Permitting Which Require Some Time.
11
Draft FY2023 Special Revenue Funds
o Local Option Gas Tax:
Collections 3.03% Above Same Months of Last
Year. Projecting 3.5% Annual Increases.
Road Improvements Are Pending Update to
Road Assessment Study.
o Providing $250,000 Annually for Reconstruction.
o Providing $600,000 Annually for Repaving.
o Providing $75,000 Annually for Sidewalks.
Will Make Final Payment of $122,174 on Bank
Notes December 1, 2022.
12
Draft FY2023 Special Revenue Funds
o Discretionary Sales Tax:
Collections This Year Up 20.5%. Using 3.0%.
Funding for:
oMIS Infrastructure.
oPolice Vehicles and Equipment.
oRoads Division Heavy Equipment.
oEmergency Generator & New A/C Units
oStormwater Equipment/Infrastructure.
oMatching Funds for FAA and MOT Grants.
13
Draft FY2023 Special Revenue Funds:
o Riverfront CRA Fund:
Operating Expenditures:
oAudit Fees, Administration, Landscaping,
Waterfront Renovations, Other Facility
Maintenance, and Submerged Land Leases.
oTravei and Education Cost, Legal Ads, State
Fee, Association Dues and Landfill Fee.
Special Events
Kiosk Signs in 2023 and Riverfront Event
Space in 2025.
14
Draft FY2023 Special Revenue Funds:
o Recreation Impact Fee Fund:
Unspecified Improvements ($5K per Zone).
Swing/Bench Park at Harbor Lights is
Scheduled for 22-23.
Future Playground/Park Improvements:
o23-24 Creative Playground.
o24-25 Bryant Court Park.
o25-26 Hardee Park and Schumann Park.
o26-27 Community Center and Friendship Park.
o27-28 Riverview Park.
15
Draft FY2023 Special Revenue Funds:
o Stormwater Utility Fund:
Added P/T Inspector. Cut 2 Maint. Workers.
Capital Purchases and Projects:
o Replacing Crew Truck.
oAeration Fountain at Cownie Pond.
oStonecrop Drainage Phase II and Canal
Restoration with Grant and DST Fund Match.
oTulip Road Crossing, Bayfront Road Crossing
and Ocean Cove with DST Funding.
oGardenia Ditch, Schumann Drive and Concha
Dam with American Rescue Plan Funding.
16
Draft FY2023 Special Revenue Funds:
o Law Enforcement Forfeiture Fund:
Used Only for Unbudgeted Items.
Specific Items Need City Council Approval.
Current Balance is $52,692.
o Parking In Lieu Of Fund:
Current Balance is $87,466.
Expecting $97,665 Year End 2022 Balance.
17
Draft FY2023 Trust Fund
o Cemetery Trust Fund:
of Sales on Operations and Maintenance:
oAllocation for Grounds Improvements.
oReplacement of Chain Link Fencing.
oReplacement of Mower.
of Sales Expendable on Expansions or
Cost Incidental to Adding Future Sites:
oFunds Columbarium Niches in FY 24-25.
Looking at Market Rate Adjustment.
18
Draft FY2023 Debt Service
o Stormwater Bank Note Final Payment by
DST Fund Was Made in May 2022.
o Paving Improvement Note Final Payment
by Local Option Gas Tax Due 12/01/22.
o 60 Month Lease Purchase of Police
Camera System to Mature on May 2025.
o 60 Month Lease Purchase of Required
Police VxRail Security System Software to
Mature in March 2025.
19
Capital Improvement Program
o $55.1 Million Over 6 Years.
o Largest Items for Next Fiscal Year:
s $1,460,586 Stonecrop Drainage.
• $11,500,000 Canal Restoration.
$1,000,000 Square Hangars.
$1,585,455 Runway 05-23 (1st of 2 Years).
o $14,265,631 of $20.2 Million (70.5%)
Next Year to be Funded by Grants.
20
Different Millages & Affecting Factors
DR420
Rolled
Equal to
Same As
Last Year
Back
Expense
Last Year
Millage 3.0043
2.6834
0.00% 2.8658
6.80% 3.0043 11.96%
Tax Revenues $ 4,621,435
$ 4,680,267
$ 4,998,401
$ 5,239,967
Incremental Difference
$ 58,832
$ 318,134
$ 241,566
Added Revenues
$ 58,832
$ 376,966
$ 618,532
Factors Affectinq Added Revenues:
From Additions
$ 123,602
$ 132,004
$ 138,384
From Reassessments
474,077
506,301
530,770
From Millage Change
(488,543)
(210,855)
-
From DR422 Final Adjustment in 2022*
(50,304)
(50,484)
(50,622)
Added Revenues
$ 58,832
$ 376,966
$ 618,532
* We budgeted Tax Revenues at $4,521,435 in 2022 based on the DR-420 Certified Tax Roll of
$1,585,849,128, Tax Assessor issued the DR-422 Final Tax Roll for $1,584,816,281, a
$1,032,847 reduction of (.15%). We may only receive $4,573,792 vs. the $4,621,435 in 2022,
a $47,643 difference. This reduces 2022 by $47,643, plus the change due to the millage. 21
Property Values and Millage:
Taxable Value Additions
Dollar Value of Tax Roll Additions:
2022
47,981,095
2021
32,716,715
2016
25/763/700
2020
33,685,698
2015
25/492/245
2019
23/351/814
2014
19,914,805
2018
15/998/366
2013
9/435/090
2017
35,951,704
2012
7/462/986
Additions
Yield in 2023:
$123,602
at
2.6834,
$132,004
at 2.8658 and
$138,384
at
3.0043.
22
Property Values and Millage:
3.0043 in 2022 Versus 2.8658 and 3.0043
1. 03% On Homestead:
3.0043 2.8658 3.0043
ASSESSED VALUES $200,000 $206,000 $206,000
TAXABLE VALUES $150,000 $156,000 $156,000
TAXES $451 $447 $469
CHANGE ($4) $18
10% On Others:
3.0043 2.8658 3.0043
$200,000 $220,000 $220,000
$200,000 $220,000 $220,000
$601 $630 $661
$29 $60
ASSESSED VALUES $250,000 $257,500
$257,500
$250,000 $275,000
$275,000
TAXABLE VALUES $200,000 $207,500
$207,500
$250,000 $275,000
$275,000
TAXES $601 $595
$624
$751 $788
$826
CHANGE ($6)
$23
$37
$75
ASSESSED VALUES $300,000 $309,000
$309,000
$300,000 $330,000
$330,000
TAXABLE VALUES $250,000 $259,000
$259,000
$300,000 $330,000
$330,000
TAXES $751 $742
$778
$901 $946
$991
CHANGE ($9)
$27
$45
$90
23
Millage Setting 16 Year History
At or Below Rolled -Back 11 Years - 68.8% of the Time
4.0000 -
3.8000 -
3.6000
3.4000
3.2000
3.0000
2.8000
2.6000
2.4000
2.2000
2.0000
2007
❑Rolled -Back 3.0519
■ Final 3.0519
(22% Lower Than 2015 and Just 2% Above 2020)
200E 2(
3.2121 3."
2.9917 , 3.5
09
646
456
10
03E
45(
2c
3.9
3.3
l
(3.78
20
3.53.7
I
44(
551
2016 2i
3.6290 3.(
13.8556 3.F
ll
70(
00(
201E
3.4931
3.400(
1019
2021
2022
2020
3.1514
2.9390
2.8090
3.0043
3.1514
2.9399
3.1514
3.0043
24
Other Considerations
o Labor Agreements Not Yet Negotiated.
(Only Adjusted Those Below Minimums.)
o High Revenues and Budget Savings Have
Increased General Fund Reserves the Last
Few Years But Will This Continue?
o 3.0043
Millage Is
11.96%
Above the
Rolled
-Back
Rate
But
Tax
Bill
Will
Be Up:
3.6% to 4.0% on Homestead Properties.
10% for Others or Less If Assessed Values
Increased Less Than 10% Maximum.
25