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HomeMy WebLinkAbout08-11-2022 PZ MinutesCITY OF SEBASTIAN PLANNING AND ZONING COMMISSION/LOCAL PLANNING AGENCY MINUTES AUGUST 11, 2022 l I. Call to Order — Chairman Alvarez called the meeting to order at 6:O01�p rn II. Pledae of Alleaiance was recited by all. CD G s III. Roll Caller N Present:' Mr. Lucier Ms. Jordan (a) m iL Mr. Simmons Mr. Christino (a) N 0 - Ms. Kautenburg Ms. Kinchen 3 to z Mr. Carter Mr. Alvarez m O C $32 Not Present: 0) 0 n p, C Ms. Battles -- Excused IV. Announcements and Aaenda Modifications Chairman Alvarez announced that Ms. Battles is excused, and Mr. Christino will be voting in her place. V. Aooroval of Minutes: Regular meeting of July 21, 2022 Chairman Alvarez asked if everyone has had a chance to review the July 21, 2022 meeting Minutes. All indicated they had. Chairman Alvarez called for a motion. A motion approving the Minutes of the July 21, 2022 meeting as presented was made by Mr. Carter, seconded by Ms. Kinchen, and approved unanimously via voice vote. At this time, Chairman Alvarez closed the meeting of the Planning and Zoning Commission and opened the meeting of the Local Planning Agency. VI. Local Plannina Aaencv (LPAI Public Hearinas A. Public Hearing — Recommendation to City Council — Ordinance 0-22-06 -- Land Development Code Amendment -- Amending LCD Article V by adding zoning district regulations for RM-10 relating to Medium Density Multi -Family Residential uses; amending LDC Article VI by amending Conditional Use criteria relating to RM-10 Medium Density Multi -Family PLANNING AND ZONING COMMISSION/LOCAL PLANNING AGENCY PAGE 2 MINUTES OF AUGUST 11. 2022 Residential uses; and Amending LDC Article XV Parking Requirements relating to Medium Density Multi -Family Residential uses. Attorney Anon read the item into the record. Chairman Alvarez called on the staff to make their presentation. Ms. Frazier reviewed the workshop that was held on July 7 °, 2022 and that RM-10 was discussed at that time. She was not at that workshop, and she reviewed notes that were taken by Mr. Klepper from Kimley-Horn and Ms. Bosworth. She explained that what is in front of the Commission this evening is the accumulation of what was decided at that meeting. What staff is providing the Commission is a brand-new Zoning Ordinance RM- 10. Staff felt that in writing this and presenting it to the Commission, the City is meeting or at least coming closer to being able to provide attainable housing in the City of Sebastian by providing for a less expensive model and to meet the Comprehensive Plan policy relating to a mix of housing. In addition, changes were made in the Conditional Uses of the Code in relation to RM-10. An example of this is that bed and breakfast facilities allowed in RM-8 are now also allowed in RM-10. Staff also made changes to the parking spaces, for example residential duplex townhomes. It is 1-1/2 spaces for each dwelling unit plus one visitor space per five required parking spaces. That in essence is reducing the amount of parking per unit which in effect reduces the amount of impervious area required by these developments. Staff feels that this is a good plan. She stated that she will address questions/comments from the Commission. Chairman Alvarez called on the Commission members for questions/comments. Mr. Christino addressed the article under Child Care Services, Item No. 4 where it states that "Such facilities shall include driveways that do not require any backup movements by vehicles to enter or exit the premises." He suggested that with the lots being as small as they are and requiring someone to put a turn -around on it would preclude someone from having childcare available. Ms. Bosworth explained that this is for conditional uses for childcare of more than a certain number of children, which would be larger childcare facilities, and that would be designated on a site plan. This is the Conditional Use criteria that would have to be shown on that site plan. That item refers to much larger sites than the single-family lots that will be having less than six children. Ms. Kautenburg referred to the same Child Care Services, Item b-I where it states, "The site shall be located on a paved public road," indicating a major collector street. She questioned if the childcare facility were to be built to service a particular subdivision, that would not necessarily be a major collector street. Ms. Bosworth reminded everyone that PLANNING AND ZONING COMMISSION/LOCAL PLANNING AGENCY PAGE 3 MINUTES OF AUGUST 11, 2022 the items that are in black are already current Code. We are not discussing changing the Conditional Use criteria but are adding the RM-10 into that. Ms. Kautenburg just wanted to be certain that this item could be discussed when Conditional Use criteria comes into play. Ms. Bosworth said that, should someone want to open a private day care in a private subdivision, usually those streets are private. So most likely it would not be allowed in a private subdivision. Ms. Frazier added that it would have to follow the zoning districts as they are listed. The particular sentence that Ms. Kautenburg is referring to is saying located within RM-10 they shall be located on major collector streets or larger. A facility located in the other zoning districts shall be located near a major collector street. Ms. Kautenburg addressed the bed -and -breakfast Conditional Use criteria. She questioned Item 1 that says, "Bed -and -breakfast facilities shall only be located on property lying on or east of U.S. 1." Ms. Bosworth reviewed that the last time the zoning districts and conditional uses were addressed, that was discussed by Planning and Zoning, and they did not want the bed -and -breakfasts in residential areas. That was eight or nine years ago, and it was added by the Planning and Zoning Commission at that time. Ms. Frazier emphasized that they can be on U.S. 1 or east of U.S. 1. Mr. Christino asked if the Airbnb's are considered a bed and breakfast. Ms. Frazier said they are considered transient facilities. Mr. Carter referred to the section on childcare where it states, "There shall be one parking space for each five children." and he asked, if there are six children, does that mean they must have two spaces or just one. Ms. Bosworth said that in the Florida Statutes, if you have six children or less operating out of a private residence, there is no site plan needed, but a business tax receipt must be obtained. If there are more than six children, that requires a site plan, etc. Ms. Kautenburg referred to page 3 of 7 where it talks about golf courses and support facilities, it states that there shall not be miniature golf. She asked if a small miniature golf course could be part of a park amenity in an RM-10 subdivision. Ms. Bosworth said if one were to go to Article 22 and look up the definition of golf courses, it is not going to include miniature golf courses. If there are any developers who ask about miniature golf courses, the City would process those as special use permits. Ms. Kautenburg asked regarding the parking spaces required, page 1 of 2, flea markets show three spaces per booth. She does not think that is nearly enough. Ms. Bosworth stated that number is not going to be applied to those flea markets that come in as a special event permit. It would be if someone came in and wanted to do a permanent site plan for a flea market, which is allowed in a couple of the City's zoning districts, it would PLANNING AND ZONING COMMISSION/LOCAL PLANNING AGENCY PAGE 4 MINUTES OF AUGUST 11, 2022 have to be a permanent weekly event. She added that she does not recall ever receiving a request to install a permanent flea market in Sebastian. Ms. Frazier stated that the City is going to be addressing parking in the City in the near future. She stated that she could bring it up at that time. There being no further questions/comments from the Commissioners, Chairman Alvarez called on anyone wishing to present public input. There was no one either in chambers or on Zoom. Ms. Frazier stated that staff recommends approval of Ordinance 0-22-06 and asks that the LPA recommend approval, that this Ordinance is in compliance with the Comprehensive Plan. Chairman Alvarez called for a motion on this item. A motion approving the recommendation to City Council of Ordinance 0-22-06 of the Land Development Code Amendment, amending LDC Article V by adding zoning district LDC Article VI by amending Conditional Use criteria relating to RM-10 medium density multi -family residential uses and amending LDC Article XV Parking Requirements relating to medium density multi -family residential uses as written except for the minor change on page 1 of 3 relating to foster care and group homes with less than six residents, was made by Ms. Kautenburg and seconded by Mr. Carter. Roll Call Ms. Kinchen -- Yes Mr. Christino (a) — Yes Ms. Kautenburg — Yes Mr. Alvarez -- Yes Mr. Lucier -- Yes Mr. Carter -- Yes Mr. Simmons -- Yes Vote was 7-0 in favor. Motion carries. Chairman Alvarez closed the Local Planning Agency (LPA) public hearing and reopened the Planning and Zoning Commission meeting. VII. Unfinished business -- None VIII. New Business A. Recommendation to City Council -- Review of Capital Improvement PLANNING AND ZONING COMMISSION/LOCAL PLANNING AGENCY PAGE 5 MINUTES OF AUGUST 11, 2022 Program (CIP) and Capital Outlay Items Greater than $50,000.00 -- 6-year schedule FY 2022/2023 through 2027/2028 Mr. Killgore reviewed that once a year he comes before this Commission to present what City staff is proposing for the Capital Improvement Program. He made a slide presentation (SEE ATTACHED) and went through it page by page describing what each item included. Also attached to the agenda packet is a copy of the Proposed CIP Budget (SEE ATTACHED). He asked that after his presentation the Commissioners ask questions or make comments and then consider a motion to recommend the proposed CIP to City Council. Chairman Alvarez asked about a proposal that he made at a prior meeting related to obtaining a street sweeper for the City's streets and roadways. Mr. Killgore stated that he would be glad to pass that on to Mr. Carlisle. Ms. Kinchen stated that in the past the City has used outside contractors to come in quarterly to clean the streets rather than buying the actual equipment. Mr. Christino agreed with Chairman Alvarez. Mr. Christino opined that the purchase of a street sweeper would benefit the residents of the City much more than the purchase of a $376,000.00 cement truck. There was general discussion among the Commissioners regarding the street sweeper proposal. Ms. Kautenburg thanked Mr. Killgore for putting the reports together. She appreciates in particular the justification forms that came along with the proposals, because it helps her greatly to understand the line items. The other Commissioners agreed. Mr. Carter commented that every year he looks forward to Mr. Killgore's presentation. He reminded everyone that the Commission members are here tonight to make a recommendation to City Council, not to pick apart the budget. A motion that the proposed Capital Improvement Program be recommended to City Council with no changes was made by Ms. Kinchen and seconded by Mr. Carter. Roll Call Mr. Lucier -- Yes Mr. Carter -- Yes Mr. Alvarez -- Yes Mr. Simmons -- Yes Mr. Christino (a) -- Yes Ms. Kautenburg — Yes Ms. Kinchen -- Yes Vote was 7 to 0 in favor. Motion carries. PLANNING AND ZONING COMMISSION/LOCAL PLANNING AGENCY PAGE 6 MINUTES OF AUGUST 11, 2022 IX. Adjourn There being no further business, Chairman Alvarez adjourned the meeting at 6:41 p.m. M A Date: Capital Improvement Program FY 2023 to 2028 Presentation of Proposed CIP Planning and Zoning Commission Thursday, August 11, 2022 Prepared By: Ken Killgore, Administrative Services Director/CFO Proposed Capital Improvement Program o Packets Include Summaries and Details on Staffs CIP Proposals. o Tonight's Objectives: Present Highlights of the Program. Hear Comments and Suggestions. Consider Motion to Recommend Proposed CIP to the City Council. Proposed Capital Improvement Program o Staff Schedules Capital Improvements, Based on Operational Needs and the City's Financial Capabilities. o Budget Review Advisory Committee Reviews Entire Budget & Capital Program. o Parks & Recreation Committee Reviews Recreation Impact Fee Expenditures. o Planning and Zoning Board Reviews Capital Program in Respect to the Comprehensive Plan. o City Council Votes on Final Approval. Proposed CIP Highlights General Government Items o $1,092,165 Technology Additions and Upgrades to Stay Current & Safe. o $3,737,592 Police Department Vehicles and Equipment. o $700,000 for Riverfront Event Space. o $130,889 CDBG Housing Rehabilitation. o Lower Value Items: o $15,000 Kiosk Signs and $15,000 Natural Vegetation Demo Project. o $30,000 Administrative Vehicle. Proposed CIP Highlights Roads/Sidewalks and Fleet Items Roads/Sidewalks: o $3,600,000 Street Repaving. o $358,200 Highway 1 Decorative Asphalt. o $1,500,000 Street Reconstruction. o $740,000 Sidewalk Improvements. o $841,924 Roads Department Equipment. Fleet Division: o $32,000 Vehicle Diagnostic Scanners. Proposed CIP Highlights Facilities and Cemetery Items Facilities Maintenance: o $200,000 PD Generator Transfer Switch. o $103,000 Vehicle Replacements. o Lower Value Items: o $45,000 City Hall 2nd Floor Carpeting. o $75,000 Air Conditioner Replacements. Cemetery: o $85,000 Columbarium Niches. o $150,000 Grounds Maintenance. o $21,000 Fencing and $14,000 Mower. Proposed CIP Highlights Leisure Services Items o $525,000 Playground Improvements. o $217,900 Vehicles and Equipment. o $120,000 Park Improvements. o Lower Value Items: o $35,000 Swing and Bench Park. o $20,000 Yacht Club Improvements. o $10,500 Senior Center Carpet. o $5,000 Community Center Lighting. Proposed CIP Highlights Stormwater Department Items o $23,000,000 Canal Restoration Grant. o $1,460,586 Stonecrop Drainage Grant. o $1,159,000 Sliplining/Pipe Replacement. o $1,139,000 Swales/Driveway Culverts. o $350,000 Ocean Cove Drainage. o $250,000 Tulip Drive Crossing. o $250,000 Bayfront Road Crossing. o $186,000 Equipment & $5,300 Fountain. Proposed CIP Highlights Golf Course Items o $400,000 Golf Carts. o $77,000 Range Netting. o $14,500 Maintenance Equipment. o $3,000 Golf Shop Carpet. Proposed CIP Highlights Airport Items o $1,000,000 Square Hangars. o $1,100,000 Shade Hangar. o $3,250,000 Runway 13-31. o $41,400 Runway 10-28/Taxiway Bravo. o $3,170,910 Runway 05-23 Rehab. o $2,193,931 Taxiway Golf. o $1,409,000 Reconstruct Alpha Apron. o $184,500 Blower, Wash Rack, Shelter. Proposed Capital Improvement Program o Questions? o Comments or Concerns? o Vote on Motion to Recommend Proposed Capital Improvement Program to the City Council: With Suggested Increases or Decreases. or With No Suggested Changes.