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HomeMy WebLinkAbout03021994I I' I I I I I I i i I I I I i I I I I City of Sebastian 1225 MAIN STREET [] SEBASTIAN, FLORIDA 32958 TELEPHONE (407) 589-5330 [] FAX (407) 589-5570 AGENDA SEBASTIAN CITY COUNCIL WORKSHOP MEETING WEDNESDAY, MARCH 2, 1994 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL PROPOSED ORDINANCES AND INFORMATION ON ITEMS BELOW MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK, CITY HALL, 1225 MAIN STREET, SEBASTIAN, FLORIDA. Individuals shall address the City Council with respect to agenda items immediately prior to deliberation of the item by the City Council if they have signed the sign-up sheet provided prior to the meeting - limit often minutes per speaker (R-93-19) Introduction of New Business from the Public shall not be allowed at City Council Workshops (R-93-19). 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS) Items not on the written agenda may be added only upon unanimous consent of the Council members present (Resolution No. R-93-19). 5. ANNOUNCEMENTS 6. CONSENT AGENDA All items on the consent agenda are considered to be routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. 94.078 Bid Award - Golf Course Fertilizer - 22 Tons - Golf Ventures - Lakeland - $13,681.00 (Golf Course Superintendent Transmittal dated 2/23/94) 94.079 PGS 3-4 Bid Award - Sod Supply/Installation - B and T Sod - One Year Contract (city Engineer Transmittal dated 2/22/94, Bid Tabulation) 94.080 PGS 5-8 Ameron Homes - Specimen Tree Removal Request - Lot 17, Block 460, Unit 17, Sebastian Highlands - One Pine - Four Oaks (Director of Community Development Transmittal dated 2/23/94, Application and Survey) 7. CITY ATTORNEY MATTERS 8. CITY MANAGER MATTERS 9. WORKSHOP ITEMS 94.081 PGS 9-12 Street Improvement Program - Fiscal Year 93/94 (city Engineer Transmittal dated 2/16/94, McClary Letter dated 3/30/93, Cost List) 94.047/ 93.336 PGS 13-14 Request for Sebastian City Council to Consider Participating with Indian River County in the Development of a County-Wide Scrub Jay Habitat Conservation Plan (City Clerk Transmittal dated 2/24/94, DeBlois Letter dated 2/15/94) 10. MAYOR AND CITY COUNCIL MATTERS A. Vice-Mayor Frank Oberbeck B. Mrs. Carolyn Corum C. Mrs. Norma Damp D. Mr. Robert Freeland E. Mayor Lonnie R. Powell 94.082 PGS 15 - 17 Request for Use of Riverview Park for "Meet the Candidate" Barbecue (Director of Community Development Transmittal dated 2/24/94, Powell Letter dated 2/24/94) 11. ADJOURN ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING (OR HEARING) WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (286.0105 F.S.) IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. City of Sebastian i 1225 MAIN STREET .,SEBASTIAN, FLORIDA 32958 TELEPHONE (407) 589-5330 r-, FAX (407) 589-5570 SUBJECT: Bid award - Fertilizer with Ronstar Approved for submittal by: Dept. of Origin: Golf Course (CM) ~k~vx Date submitted: 02/23/94 For agenda of: 03/02/94 Exhibits: None EXPENDITURE RE, OUIRED: $13,618.00 . AMOUNT BUDGETED: $60~000.00 SUMMARY STATEMENT The Golf Course Superintendent sent out bid notices for 22 tons of 12-2-12 fertilizer with Ronstar pre-emergent herbicide. Bid notices were sent out to eight vendors. We received four bid proposals out of the eight sent out. The total cost of this purchase will be divided between the fertilizer and chemical accounts in the maintenance budget. Below is a list of the bid tabulations. VENDOR BID VENDOR BID Howard's Fertilizer $20,548.00 " Lesco Inc. No bid Vigoro Industries $16,258.00 Scott's Fertilizer No bid Harrell's Inc. $15,290.00 Foremost Fertilizer No bid Golf Ventures $13,618.00 S. Fla. Turf Products No bid RECOMMENDED ACTION Move to award bid to the low bidder Golf Ventures of Lakeland, Fl. for $13,618.00 for 22 tons of 12-2-12 fertilizer with Ronstar. City of Sebastian 1225 MAIN STREET [] SEBASTIAN, FLORIDA 32958 TELEPHONE (407) 589-5330 n FAX (407) 589-5570 SUBJECT: Sod Supply/Install Bid Award Approved for Submittal By: City Manager %~ Agenda No. Dept. Origin ENG/P~ Date Submitted 02-22-94 For Agenda of 03-02-94 Exhibits: Bid Tabulation EXPENDITURE REQUIRED-. AMOUNT BUDGETED: APPROPRIATION REQUIRED: SUMMARY STATEMENT Three bids were opened and read at 2:00 P.M. on February 22, 1994. The apparent low bidder is B and T Sod as shown on the Bid Tabulation Form. B and T Sod supplied the City last year with sod and we have had great success with their service, quality of material and installation. In addition, their sod installers will rake the areas to a proper grade prior to the installation.. Sod placement occurs on a need basis. Funding for sod placement is available from the Capital Pro3ects Fund for BSSC and Drainage Improvement and from the Local Gas Option Tax Fund for street maintenance. RECOMMENDED ACTION Move to award the Sod contract to B and T Sod Company for one year starting March, 1994 thru March 1995. City of Sebastian 1225 MAIN STREET n SEBASTIAN, FLORIDA 32958 TELEPHONE (407) 589-5330 ;3 FAX (407) 589-5570 BIDS DU~ CONTRACTOR/VENDOR B and T Sod R and R Turf Farms Bannerman Landscape BID TABULATION CITY OF SEBASTIAN February 22, 1994 2:00 P.M. BAHIA FLORATAM/ BERMUDA ST AUGUSTINE $/SF S/SE $/SF 0.12 0.16 0.20 0.155 0.185 0.16 0.185 0.22 0.30 REMARKS 2 TO 3 DAYS DELIVERY 5 day delivery 7 day delivery NO OTHER BIDS WERE RECEIVED City of Sebastian 1225 MAIN STREET [3 SEBASTIAN, FLORIDA 32958 TELEPHONE (407) 589-5330 n FAX (407) 589-5570 SUBJECT: REQUEST TO REMOVE SPECIMEN TREES, AMERON HOMES Approved For Submittal By: City Manager Dept. Origin: Community Development Date Submitted: 02/23/94 (BC~ For Agenda Of: 03/02/94 Exhibits: Land clearing application and survey. EXPENDITURE AMOUNT APPROPRIATION REQUIRED: BUDGETED: REQUIRED: SUMMARY STATEMENT Pursuant to the City Council's direction at its regular meeting of May 22, 1991, the City of Sebastian Building Department requires a tree removal permit to be obtained prior to removal of trees. The applicant, Ameron Homes, is requesting removal of 1 specimen pine tree and 4 specimen oak trees, located at 74 Joyhaven Dr. (Lot 17, Block 460, Sebastian Highlands Unit 17). The trees are located in the proposed area of where the house, well, septic & drainfie].ds will be located. RECOMMENDED ACTION Move to approve the removal of specimen trees located at Lots 17, Block 460, Sebastian Highlands Subdivision Unit 17. L,OT NO.: 17 BLOCK NO.: 460 SUBDIVISION: Sebastian Highlands UNIT NO.: 17 CONTIthCTOR: ADDRE$8: ~. Bo~x_.780874 Sebc~.CGzr~ Fl zip:' $2978-0874 PIlONE ~ ----__~O_Z:~.~9- ! 299 SUn-CONTR~c?on,_..~...~'~ ~uc~,~ ADDRESS:_ PO.SOX 4~,, F~M~E FL ZIP: ~g PIIONE m '~07~.~71'~'0~37 REASON FOR Tile PERMiT t To co~~ ~ _~.~le F~g g~ide~ee ()HNE~ OF PROPEETY.: Ronald E Wilcison Jr & Sall~ A Davis ADDRESS; P.O. Box 555 Wabasso F1 ZIP: ~29~' PUONE NO.: 664-8228 I certify that all the foregoing information is accurate and that all work will be done in compliance with the Land Development Code APPLICATION MU.__~ST 1. i ( Article XlV.~; $ign*tur~~ INCLUDE: ~'~'"~---- ~ · On a snrvey, locate all specimen trees (20 inch diameter or more). Indicate which trees to be removed and/or relocated. Indicate tile species of each tree. All specimen trees (20 inch diameLer or more) to be removed or relocated must obtain tile approval of the Sebastian City Council, A survey indicatinD al.[ improvement~ mu~t be m~bmftted in relation to the removal of the specimen trees. ribbon a,'ound the tree approximately 6 feet abov~ the grade. I Office Use Only , . I SITE ,,sPECTIO. DArE APPROVED FOR PERMIT{ YES, -., ~ '~0: ~ ' ,, IF YE~, DATE OF CITY COUNCIl. APPROVAL: City of Sebastian POST OFFICE BOX 780127 ~ SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 589-5330 o FAX (407) 589*5570 NOTICE Lot 17 , Block 460 , Unit # 17 The Florida scrub Jay is provided protection under the Endangered Species Act of 1973 (Act), as amended (16 U.8.C. 1531-1543), and by regulations promulgated thereunder (50 CFR Part 17). Section 9 of this federal statute and the implementing regulations prohibit the "take" of any endangered or threatened species. Take is defined to mean harass, harm, pursue, hunt, shoot, wound, kill, trap, capture or collect, or to attempt to engage in any such conduct. Harm and harass are further defined in tile Code of Federal Regulations~ harass is defined as an intentional or negligent act or omission which creates the likelihood of injury to wildlife by annoying it to such an extent as to significantly disrupt normal behavioral patterns which include, but are not limited to, breeding, feeding, or sheltering. Harm is further defined as an act which actually kills or injures wildlife. Therefore, any activity or omission, including disruption or modification of habitat occupied by scrub Jays, which significantly alters the behavior of the jays or creates tile likelihood of injury or death to the birds, m~y constitute a violation of Section 9 of the Act. if you have any questions concerning this matter or wish to have someone verify whether or not scrub Jays exist on your property, please contact Brian Toland, Game and Fresh Water Fish, 778-5094 or Jane Tutton, Fish and Wildlife, 562-3909. I do hereby certify' that I have inspected the above- referenced property and have determined that there are no endangered or threatened species located on this property. Bruce Cooper Director of Community Development scrubJay, wp ml ~ VA(Aldl VA[~{I g to Nap Mo. 120610079F., Panel ~1.79 of 169, dated Nay ~, 1989, this i':' property lies in Flood Zone X. PLOT PLANS NOT TO BE USED FOR CONSTRUCTION LAYOUT PURPOSES. NOTS: ADJOIN£ItS ~oBO~[ HAYI~ NOT iI[[P BU~IVEyIrO. O,qA#1NB$ ARE HOT R~LIEO UPON FO~ SCALE PLAT OF SURVEY FOR: ~o.~. s. V[LTXSON, JR. S LOT Iq BLOCK~O SALLY A. DAVIS; ~ERON HOHES, ZHC. 8[lA5114~ HI{HLi~0~ tl~ll If SURVEYOR' S, NOTES: ~"u~"~Co~"t~",~c~.~.'~:,"~"/~c~ EIIvltlOfll baled Ih ~ AS~D DATW 0 N. 6. V,D. er Iglg (PARENT BN, . ELEVATION TYPE · i DATE i JOB City of Sebastian 1225 MAIN STREET n SEBASTIAN, FLORIDA 32958 TELEPHONE (407) 589-5330 [] FAX (407) 589-5570 SUBJECT: Street Improvement Program FY 93/94 Approved for Submittal By: City Manager Agenda No. Dept. Origin Date Submitted For Agenda of ENG/P~ 02-16-94 03-02-94 Exhibits: McClary letter dated 3-30-93, Street Tabulation List EXPENDITURE REQUIRED: $162,500 AMOUNT APPROPRIATION BUDGETED: $162,500 REQUIRED: SUMMARY STATEMENT A list of streets to be overlaid as part of the street improvement program for FY 93/94 is enclosed for your review~ Dickerson Paving will be contracted by the City to place the Asphalt. They are on Indian River County's paving contractor's list under the Commodities contract. The City will be paying 29.96 per ton for asphalt to be spread in place. Staff proposes that Pursuant to City Code Section 2-64 (j) "The City Council may waive or modify bidding procedures on specific contracts for Good cause" It is anticipated that adequate funds will become available during the fiscal year for the street improvements identified by funding from the County Option Gas Tax Fund. During the budget hearings Council had approved a budget of $140,000 for blacktop with $20,000 anticipated to be purchased by the asphalt patch crew leaving $120,000 for overlay. The beginning year balance was estimated at $2,340. However, year to date beginning balance is $131,350. Total available funds for overlay projects would be the sum of $130,000 plus $120,000 for a total of $250,000. The amount spent, year to date as of February 4th, 1994 is $52,000 leaving an available fund balance of $198,000. It is anticipated that the Melrose project will be $35,500 for a total fund available of $162,500. The City would not engage in any street improvements until there was adequate funds available for each street. Should funds become available for additional street improvements then staff would return to City Council for approval. RECOMMENDED ACTION Move to approve the proposed street improvement program for the streets identified 1 thru 15 for a total expenditure of $162,500. City of Sebastian POST OFFICE BOX 780127 D SEBASTIAN. FLORIDA 32978 TELEPHONE (407) 589-5~0 ~ ~AX (~7) ~9-5570 . March 30, 1993 M~. James W. Davis, PE Dxr~ctor.of Public Works Indian River County 1840 25th Street Veto Beach, Fi 32960 . Re. Gibson Street Dear Jim: . On March 10, 1993 the Sebastian City Council reviewed a staff recommendation to improve approximate%y 1,300 lineal feet of Gibson Street. As you know, this poz~cxon of Gibson Street is a County right-of-way but abuts the City to the east all but two lots to the west. . . The Sebastian city Council KS formally requesting .Indian River County to fund 50% of the proposed improvements to G[b~on Street. For your information, I have enclosed a copy of the Cfty Council agenda item and backup material. Therefore, we respectfully request you to agenda this matter for action by the Board of County Commissioners at your convenience. Please let ~e know when this matter will be scheduled for review by the Boara. As always, it is a pleasure to work with you and your staff. Thank you for your continued cooperation. Sincerely, Robert S. McClary 2 City Manager RSM/sg Enclosure: cc: Kathryn M. O'Halloran, City Clerk Daniel C. Eckis, PE, City Engineer Bruce Cooper, Director of Community Development City of Sebastian 1225 MAiN STREET n SEBASTIAN, FLORIDA 32958 TELEPHONE (407) 589-5330 ~ FAX (407) 589-5570 I AGENDA FORM SUBJECT: Request for Sebastian to Consider Participating with Indian River County in County- Wide Scrub Jay Habitat Conservation Plan APPROVED FOR SUBMITTAL BY: 'City Manager: Agenda No. Dept. Origin Date Submitted 2/25/94 For Agenda Of 3/2/94 Exhibits: * DeBlois Letter dated 2/15/94 EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION REQUIRED: SUMMARY STATEME~ We have received a request from Roland DeBlois, Chief of Environmental Planning for Indian River County, to consider participating with the County in a county-wide Habitat Conservation Plan. Mr. DeBlois will attend the workshop to answer any questions you might have. RECOMMENDED Consider participation in county-wide Habitat Conservation Plan. Telephone: (,~07) 567-8000 February 15, 1994 BOARD OF COUNTY COMMISSIONERS 1840 25th Street, Veto Beach, Florida 32960 Honorable Mayor Lonnie Powell City of Sebastian 1225 Main Street Sebastian, FL 32958 Re: Request for Sebastian City Council to Consider Participating with Indian River County in the Development of a County-Wide Scrub Jay Habitat Conservation Plan Dear Mayor Powell: I am writing to determine if the Sebastian City Council is interested in participating with Indian River County in the development of a county-wide scrub jay Habitat Conservation Plan (HCP). At its regular meeting on February 8, 1994, the Board of County Commissioners voted to authorize county staff to seek federal funding to develop a county-wide scrub jay HCP. At that time, the Board authorized staff to contact the Sebastian City Council to determine the Council's interest in participating in the HCP development process. I look forward to your response. If needed, I am available to attend a Council meeting to answer any questions. Please do not hesitate to contact me if you have any questions on this or other matters. I can be reached at 567-8000, ext. 258. Sincerely, Roland DeBlois, AICP Chief, Environmental Planning CC: Board of County Commissioners Robert Keating Bruce Cooper \rl\hcp. seb City of Sebastian 1225 MAIN STREET n SEBASTIAN, FLORIDA 32958 TELEPHONE (407) 589-5330 [] FAX (407) 589-5570 SUBJECT: REQUEST FROM LONNIE POWELL TO UTILIZE RIVERVIEW PARK Approval For Submittal By: City Manager )Dept. Origin: Community DevelQ~me~% ~ ) c ) Date Submitted: 0~J.24/94 ) ) For Agenda Of: 03/03/9~ ..... ) ) Exhibits: ) 1. Letter dated 2/24/94 from Lonnie ) Powell ) ) EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION REQUIRED: S~~ STATEMENT Mayor Powell is requesting the use of Riverview Park on Sunday, March 6, 1994 at 1:00 P.M. for a "Meet the Candidate" old fashion barbecue and to place a 4 x 8 sign in the park that day only. Mayor Powell has coordinated with the Craft Club, which is holding a show on March 5 with a rain date of March 6. This request is consistent with previous decisions from the City Council in 1992 and staff has no objections. RECOMMENDED ACTION Move to approve the request from Mayor Powell to hold a "Meet the Candidate" old fashion barbecue and to allow a 4 x 8 sign on March 6, 1994 at 1:00 P.M. subject to the following: ! Page 2 1. $100.00 security deposit. 2. No vehicles in th? park. 3. Applicantevent. to provide sufficient waste receptacles and clean up after the 4. No alcohol beverages are permitted within the park. . Any displays must be cleared of the sidewalks and entranceways. FEBRUARY 24, 1994 SEBASTIAN CITY COUNCIL MEMBERS, REQUESTING PERMISSION OF THE SEBASTIAN CITY COUNCIL FOR THE USE OF RIVERVIEW PARK, FOR AN OLD TIMEY BARBEQUE TO MEET THE CANIDATE FOR SEBASTIAN CITY COUNCIL. THE DATE REQUESTED IS MARCH 6, 1994 AND THE TIME 1PM-5PM. i WOULD ALSO LIKE TO REQUEST PERMISSION TO PUT UP A 4' X 8'~ SIGN THE DAY OF THE BARBEQUE.