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HomeMy WebLinkAbout03031993 City of Sebastian POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 589-5330 [] FAX (407) 589-5570 AGENDA SEBASTIAN CITY COUNCIL WORKSHOP MEETING W'EDNF_~DAY, MARCH 3, 1993 - '7:00 P.M. CITY COUNCIL CHAM~ 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL PROPOSED ORDINANCES AND iNFORMATION ON ITEMS BELOW MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK, CITY HALL, 1225 MAIN STREET, SEBASTIAN, FLORIDA. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. GE~ ~ODIFIC.~TIONS ~ ~--~ ~ 5. ~NO~C~,E~S 6. PUB. LIC IN~UT O__N ~ ITEM__$ ~ N~te[. Anyone wishing to speak is asked to go to the podium and state his/her name and address for ~he record prior to addressing the Council. 93.083 PGS 1-3 CONSENT A. Riverview Park Boardwalk Bids - Reject Ail Bids and Direct Staff to Rebid Project to Original Bidders (Staff Recommendation dated 2/22/93, city Engineer Memo dated 2/23/93, Bid Tabulation Form) 93. 084 P~S 5-7 93.069 PGS 9-10 93.os$/ 92. 024 93. o86/ 87. 146 93.087 P~S 23-24 93.088 P~S 2 $-27 93.os9/ 93.013 PGS 29-31 93.090/ 91.083 PG 33 MAYOR AND CITY~T~__T~_F~~ A. Mr. Frank Oberbeck B. Mrs. Carolyn Corum C. Dr. Peter R. Holyk D. Mr. George G. Reid Mayor Lonnie R. Powell Golf Course Association Tee Times Report (City Manager/Staff Recommendation dated 2/25/93 Spread Sheet) ' B. Commercial Trailers in Residential Zones (Staff Recon~endation dated 2/25/93) C. Sebastian Lakes (Laconia Street) Report - Set Pktblic Hearing for 3/24/93 to Terminate the Conceptual Development Plan and Initiate Rezoning (Staff Recommendation dated 2/25/93) Side Lot Drainage Report (Staff Recommendation dated 2/25/93, City Engineer Memo dated 2/24/93, IRC Bid, Agenda Cover Sheet dated 7/3/91, City Engineer Memo dated 7/3/91) E. Hardee Park Walking Path Surface (Staff Recommendation dated 2/24/93) F. Hardee Park Potable Water (Staff Recommendation dated 2/24/93, Mosby Proposal) G. Tennis Court Complex Report (City Manager Recommendation dated 2/26/93, Conceptual Plan Under Separate Cover) Lake Street Park Bike Path (Staff Recommendation dated 2/23/93) 2 93.091 PGS 35-37 93.092 Blossom Lake Improvements (City Manager Recommendation dated 2/25/93, Payne et al Letter dated 9/13/92, Payne Letter dated 1/2/93) J. Videotaping of Meetings (No Backup) 12. INTRODUCTION ,OF BUSINESS BY THE ~ (Which is Not Otherwise on the Agenda - By Resolution No. R-89-30 Limit of Ten Minutes for Each Speaker) 13. ADJOURN ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING (OR HEARING) WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APP~AL IS TO BE HEARD. (286.0105 F.S.) I c~ of Sebastian POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 589-5330 [] FAX (407) 589-5570 S JECT: Rive iew Park : Agend. No. Boardwalk Bids ) Approved for Submittal By: City Manager ) ) ) ) ) ) ) ) 2/23/93, Dept. Origin Date Submitted For Agenda of 03-03-93 Exhibits: City Engineer Memo Bid Tabulation EXPENDITURE AMOUNT APPROPRIATION REQUIRED: BUDGETED: REQUIRED: SUMMARY STATEMENT Bids were received and opened in the .~ on February 22, 1993 at 2:00 P.M. Following large price discrepancies, due to some of the contractors having knowledge of existing deliterious site conditions for the installation of pilings, staff wishes to rebid the boardwalk to the vendors that submitted bids to the City for the original design concept as prepared by Mosby and Associates. RECOMMENDED ACTION Move to reject all bids and direct staff to rebid the boardwalk to the contractors that responded to the first bid advertisement. I City of Sebastian I POST OFFICE BOX 780127 D SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 589-5330 D FAX (407) 589-$570 MEMORANDUM DATE; February 23, 1993 II TO: Mayor and City Council THROOGH: Robert S. McClarycitE Manager ~.~ FROM: Daniel C. Eckis, P. City Engineer/Public Works Director RE: Riverview Park Boardwalk Bids / Bids were received Monday, February 22, 1993 ~ 2:00 p.m. opened and read aloud in the C~~nag~~_--_c~_ There were extreme variations in prices due to information available to .some of the bidders but not all of the bidders. In addition, there was confusion as to the bidding documents and the addendum to alter the original design from on grade boardwalk to a pier supported boardwalk. Several of the builders were concerned with the boardwalk being placed on grade and not being pile supported which lead to the addendum provision. After the addendum had been issued, one or more of the builders identified a potential problem for the installation of the piers since, many years ago, Riverview Park east was constructed using pieces of broken concrete curbing and other deliterious material that could interfere with the installation of the pilings. Based on this information, we are requesting to rebid the boardwalk without the pilings, and going back to the original design concept for the boardwalk to be placed on grade but that the pressure treatment of the wood be for ground contact and that blocking be provided on ten foot centers of the stringers to keep the boardwalk from buckling. cc: all bidders bdwalk2.doc I City of Sebastian POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 589-5330 [] FAX (4{37) 589-5570 BID TABULATION CITY OF SEBASTIAN BiDS DUE Februar~ 22, 1993 2:00 P.M. CONTRACtOR/VENDOR ITEM DESCRIPTION Hamilton and Sons Boardwalk without handrail Hamilton and Sons Boardwalk With Handrail Const. Technologies Const. Technologies Boardwalk without handrail Boardwalk with handrail Capp Custom Builders Capp Custom Builders B K Marine B K Marine Boardwalk without handrail Boardwalk with handrail Boardwalk without handrail Boardwalk with handrail Flynn Construction Flynn Construction Boardwalk without handrail Boardwalk with handrail Larsen Dredging Larsen Dredging Boardwalk without handrail Boardwalk with handrail Dockside Builders Dockside Builders Boardwalk without handrail Boardwalk with handrail NO OTHER BIDS WERE RECEIVED. TOTAL $38.45 LF $46.45 LF $59.75 LF $65.75 LF $ No Bid 8 No Bid $59.00 LF $65.50 LF $38.35 LF $42.90 LF $28.00 LF S31.25 LF $$0.00 LF $ 7.00LF i City of Sebastian POST OFFICE BOX 780127 ~ SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 5~9-5330 u FAX (407) 589-5570 · ee ~es ) ' . a rova a/2s/ a Date ) FoT Agenda Of~ 03/03/93 ~~ ) . . . ~_ · ) ~hxbats: Spread Sheet prepared Cxt~ M~ager:~ ) b~ Lar~ Napier dated 02/25/93 ......... ......... At ils re~lar nee~ing of Feb~a~ ~4 1993 ~e S~astian City Council reviewed ~e i~de~endent audi~ repo~ Eot ~e fiscal year ended Septe~er 30, 1992. The audit repo~ indicated an operating loss ~or ~e Golf Course Ente~rise ~nd of ~106,391. This is a violation of the bond covenant which re~lres ~hat operating revenues meet or exceed 100% of operating e~enses.. There are several ways ~ correct =his deficit including raising ra~es, reducing e~endltures, a co~ination o~ raising rates and reducing e~enditure, or a ~odification of policies ~o genera=e ~ore money without raising rates. The bottom line, however, is ~hat it must I be corrected or ~he City Council may need to face the unpleasant reality of appropriating General Fund dollars to subsidize the Golf operation. Course I point out that Capital Expenditure items are m considered an increase in assets and are not accounted for as an operating expense. Therefore, this bond covenant requirement relates only to operating revenues and operating expenses and e~clud~ Ca_pi%al Imp~~. ~ The City Council each year has closely scrutinized the budget requests for all departments including the Golf Course operation. Any significant reduction in operating expenses could make the Golf Course less playable, and therefore less competitive with other area facilities, thus increasing the gap in the operating loss. Likewise, any significant increase in rates could reduce play and also have the effect of widening the gap of operating losses. The more logical approach would appear to be in altering the schedules and policies. Currently, the Mens' Association has an $: 00 a.m. shotgun every Monday except during the months of February, March and April. It also has an 8:00 a.m. shotgun start every Wednesday. The Ladies' Association has a shotgun start every Tuesday and the men's and ladies combined have a shotgun start every Thursday. This equates to a highly disproportionate share of member play at the Golf Course, especially during the peak winter season when members play for an $8.00 cart fee (in addition to their annual membership dues) and non-members play for $28.00 per round. Reduction. to the prime times being reserved for golf course members during the peak playing season would appear to be in everyone's best interests, including the members. By generating more revenue during the peak season of four months, the rates for members and the public the other eight months can remain lower and more competitive wi~h other courses. It is no secret that member play is highly subsidized by non-member greens fees. There are at least three alternatives: Eliminate association play during the four month peak season. Reduce association play during the peak season e.g. once per month from December 15th to April 15th. Offer an alternative to members such as a discounted nine hole rate for the back nine holes in the peak morning hours. While the staff has the authority to alter these playing conditions without approval of City Council, we also believe that this matter of policy be reviewed by the City Council before initiating changes. ~ECOMMENDED ACtiON Review the alternatives to increasing revenues without increasing rates for the Sebastian Municipal Golf Course. DAY MONDAY TUESDAY WEDNESDAY THURSDAY SUMMARY MONDAY TUESDAY WEDNESDAY THURSDAY SUMMARY CITY OF SEBASTIAN GOLF COURSE ASSOCIATION PLAY MONTH ROUNDS/FEES REVENUE A.M. RECEIVED ESTIMATED REVENUE IF 50/50 DECEMBER Member 488/$ 8. Non-Member ~!. Total r~43 $,3,904.00 $1,155.00 ~p59.00 $2,172.00 $~.~701.50 Member 319/$ 8. Non-Member ~ Tot~ 534 Member 650/$ 8. Non-Member 7_~ Total 724 Member 209/$ 8. Non-Member 240/$2~ Total 449 $2,552.00 $4,515.00 ~p67.00 $1,554.00 $1,672.00 $25,592.OO ~ ,607.00 ~,,743.00 $1,796.00 ~714.50 :~'~6,510.50 $32.,625.00 JANUARY Member Non-Member Member Non-Member Member Non-Member Member Non-Member 244/$ 8. 98/$2.5.50 413/$ 8. 36/$25.5o 319/$ 8. 189/$2s.50 5O8 $2,720,00 $!,938.00 $1,952.00 ~,451.00 $3,304.00 $918.00 $2,552.00 $4~,819.50 ,~7~371.50 $20,702.50 $1,664.00 ~,968.00 $1,368.00 $4 360.50 $1,796.00 $5~724.75 $7.520.75 $28,726.25 DIFFERENCE ~2;,814.50 ($4~6.oo) $1 ,oe2.oo ~Te.oo ($124.00) ,($3~.so) f$44g.50) $6,785.00 ($1,056.00) $2,310.00 ($s84.oo) $1,861.50 '$1,277.so ($1,5o8.oo) $4,806.75 ($520.00) $1,657.50 $1~137.50 City of Sebastian POST OFFICE BOX 780127 ~, SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 589-5330 D FAX (407) 589-5570 SUBJECT: PROPOSED AMENDMENT TO ) Agenda Number: T~E LAND DEVELOPMENT CODE REGARDING) COMMERCIAL UTILITY TRAILERS WITHIN ) Dept. Origin: Community Development RESIDENTIAL ZONES ) Approved For Submittal By: City Manager _~__/ ~-~ Date Submitted: For Agenda Of: Exhibits: NONE EXPENDITURE REQUI RED: AMOUNT BUDGETED: APPROPRIATION REQUIRED: SUMMARY STATEMENT At its regular meeting of February 10, 1993, the City Council reviewed the request from Carlin J. Parker to change the Land Development Code regarding the prohibition of small commercial utility trailers within a residential zone. The City Council asked staff to provide suggestions to amend the Land Development Code allowing such small utility trailers with some type of screening. Below are my recommendations: 1. Section 20A-5.16(C)(2) currently states, "The recreational vehicle is not used for residential, office or commercial purposes.', PROPOSED AMENDMENT: The recreational vehicle is not used for residential, office or commercial purposes ~ commercial utility trailers and commercial boats that meet the requlrements of ~ 8 of this section may be permitted to be stored in a resi~-~ntial zone provided the following'conditions are met: ~ Th__~e commercial utility trailer shall be screened b_~ either vegetation or a 6 foot stockade fence from the view of the adjacent pro~rt~ owners or the publicr-~t-o--~-way. Any boat used for commercial purposes may be stored within a residential zone provided there is no unloadi~ or loadinq of anv material or fish and must be screened by vegetation or a 6 foot high stockade fence from the adjacent ~ owners and public right-of-way. ~ Page 2 Section 20A-6.1(C)(14) of the Land Development Code regarding home occupations should also be changed to .allow the same provision as proposed above. Therefore, Section 20A-6.1(C)(14)(b)(1) currently states, "A home occupation shall be carried on entirely within a dwelling and only by members of the family permanently living therein. No person other than the members of the family residing on the premises .shall be ~ngaged in such home occupation. No more than one-~ommercial vehicle s'hall be kept or parked on the premises in conneciton with such home .occupation and such vehicle shall not have a carrying weight in excess of three-quarters of a ton and shall not exceed twenty (20) feet in length.' PROPOSED AMENDMENT: A home occupation shall be carried on entirely within a dwelling and only by members of the family permanently living therein. No person other than the members of the family residing on the premises ahll be engaged in such home occupation. No more than one commercial vehicle shall be kept or parked on the premises in conneciton ~ith such home occupation and such vehicle shall not have a carrying weight in excess of three-quarters of a ton and shall not exceed twenty (20) feet in length." One utility trailer maX be kepted o_~r parked on the premise provided the utility trailer meets the followinq requirements: The commercial ~ trailer shall be 'screened by either vegetation or a 6 foot stockade fence from the view pf the adjacent ~ owners or the public right-of-way. ~boat used for commercial purposes may b~ stored within a residential zone provided there is no ~ g.~ loading o__f any material or fish and must be affectivel¥ screened by vegetation or a 6 foot high stockade fence from the adjacent neighbors and public riqht-of-wa¥. RECOMMENDED ACTION Review the proposed amendments regarding commercial utility trailers. I City of Sebastian POST OFFICE BOX 780127 D SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 589-5330 D FAX (407) 589-5570 SUBJECT: RECOMMENDATION TO ) TERMINATE THE CONCEPTUAL PLAN UNIT ) DEVELOPMENT PLkN OF.SEBASTIAN ) LAKES AND INITIATE REZONING OF THE ) PROPERTY Approved For Sub~~ , C/ O iv' City Manager Dept. Origin: Community Development ) Date S~b~itted: ............. 02..~25~9~ (B~m~z ) ) For Agenda Of: 03/03/93 ) ) Exhibits: ) 1. Resolution R-92-45 ) EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION REQUIRED: SUMMARY STATEMENT At its regular meeting of November 4, 1992 the City Council approved Resolution R-92-45 which approved a new agreement regarding Sebastian Lakes Plan Unit Development's request for a time extension and the requirement of improvements to Laconia Street and dedication of certain rights-of-way for Roseland Road. As you are aware of various verbal reports at the City Council meetings, representatives from the Sebastian Lakes owners have done some due diligents in the beginning regarding this agreement but, the City has not received a signed agreement to our satisfaction nor has there been any monies or deeds brought forward to the City of Sebastian. Therefore, pursuant to Section 20A-4.9(E)(3)(i) of the Land Development staff recommends the City Council hold a public hearing to consider terminating the approval of the Conceptual Development Plan and initiate the rezoning of the property to an appropriate zoning classification. RECOMMENDED ACTION Move to set the public hearing for March 24, 1993, Conceptual Development Plan and consider rezoning appropriate zoning classification. to terminate the the property to an I City of Sebastian POST OFFICE BOX 780127 D SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 589-5330 D FAX (407) 589-5570 SUBJECT: Sidelot culvert pipes) Approved for Subm/ttal By: City Manager~r EXPENDITURE REQUIRED: Agenda No. ) ) Dept. Or/gin ) Date Subm/tted ) ) For Agenda of ) SUMMARY STATEMENT 02-25-93 03-03-93 ) Exhibits: Cit~ Engineer ) Memo ~ated 2-24, Bid ) IRC Commodities Contract ) Memo dated July 3rd, 1991 AMOUNT APPROPRIATION BUDGETED= REQUIRED: The Maintenance of side lot drainage ditches has been a major thorn in the side of the public and Public Works. In extreme cases, where the ditch is siz feet or greater in depth, and has houses on both sides, it is virtually impossible for any maintenance equipment to operate on the banks of the ditch to keep the ditch open and flowing. Resolution No. R-88-37 was established to allow homeowners to construct culvert pipes in their side lot drainage ditches at their sole expense. Recently the city had reduced the maintenance responsibility by the homeowners, and did agree to pay for the additional cost for culvert pipes larger than 24" in diameter. Due to these changes in policy, our department has received some requests from homeowners for a similar type of City participation in the cost of installation of side lot culvert pipes. To this end, I have prepared a memorandum describing several alternatives which resulted in establishing a flat fee for homeowners to pay $15.00 per LF. This in effect would be the break even cost for the City to install a 24" pipe which on the typical sidelot drainage pipe would be approximately $1,800. This would provide for moderate incentive for the homeowners as compared to the contractor's price of approximately $18.00 per LF. RECOMMENDED ACTION Discuss with staff the information outlined in the engineer's memo dated 2-24-93 and receive public input. I CiO, of Sebastian POST OFFICE BOX 780127 D SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 589-5330 D FAX (407) 589-5570 DATE; TO: FROM: MEMORANDUM February 24, 1993 Robert S. McClary City Manager Daniel C. Eckis, P.E.~ City Engineer/Public Director RE: Side Lot drainage ditches I had received requests from two property owners to have their side lot drainage ditch piped with cost participation from the City. Because, the City does not have a formal polic~ that allows the City to participate with the installation costs of side lot culvert pipes, I was unable to accommodate them. I did explain, that in the past the City Council had approved the additional cost of culvert pipe greater than 24" in diameter, which was determined to be the average pipe size. There are a considerable number of residents throughout the Sebastian Highlands living adjacent tO sidelot drainage ditches making similar requests. I felt there is a need for the City to consider establishing a policy which would provide for City participation. The City could stand to benefit from culvert installation in those areas that have extreme cross slopes, houses on both sides or that are virtually impossible for maintenance equipment to operate within the easements. Recently, the Public Works Department responded to a resident who expressed great concern for the erosion that was occurring adjacent to their home. The problem resulted from ditch cleaning efforts which achieved a higher runoff rate by the removal of vegetation. This was an extreme case in which the side lot drainage ditch was approximately ten feet below the finished floor elevations of the homes on either side. We responded to stabilize this situation and had hoped to approach City Council with a request to'have the side lot culvert pipe installed. However, before this formal request could be made, severe rainstorms wiped out our temporary corrective measures. Therefore, the City had to backfill the entire ditch and then excavate the ditch to the proper cross section because there was not enough room to work the ditch from either side. The cost associated with reconstructing the ditch in this fashion would have been approximately half the cost to install the culvert pipe. The only difference would have been the cost of the material. The City should consider cost participation with residents for the installation Of side lot culvert pipes, when the future maintenance costs can be offset. Side lot drainage ditches come in all sizes and shapes varying in depth from a couple of feet to ten feet or greater. This can complicate the evaluation for the degree of participation if based on common obstacles such as houses on both sides, extreme depths, water continuously flowing due to a large drainage area, overhead or underground utilities, etc. So, how can one determine if there is a fair and equitable method in which the City can participate to a greater degree for the extreme side lot ditches as to opposed to a shallow side lot ditch which would be piped for convenience or cosmetic purposes, which the city should not participate. I did try to establish methodology by identifying different degree of cases wi~h either little impact or ma3or impacts by evaluating the maintenance costs in a pay 'back period to be within ten years. However, ~his became rather complicated, and I was not sure all the possibilities that could occur in the field could be identified. Therefore, based on a recommendation by the City Manager, I approached the problem to establish a flat rate. This seemed more sensible if it could be logically and economically supported, to be not only in the best interests of the Ci~, but to motivate homeowners to a higher level without making installation costs too attractive which would cause this department to be flooded with applications. Therefore, I ran through an analysis for the installation of an average side lot drainage culvert pipe. The cost for installation would be approximately $18.00 per LF as established in my July 3rd, 1991 memo for the Evaluation of Culvert Pipe Installation (attached) and would cost approximately $2,200. As shown on the table of my July Srd memo, the material cost of the pipe was $11.75 L.F. However, using the Indian River Counties Commodity Contract, 24" RCP would cost the City $8.17/LF. Adding this cost with the cost of excavation of $6.30, the total cost would be $14.47/LF or if we use the unit price of $15.00/LF, the cost for full installation would be $1,800 for 120 L.F. It is my position that either price is fair from the City standpoint with the first price being the same as the installation price from a contractor. However, this would not be an incentive to a resident to install the pipe. Whereas the lower unit price map be just the incentive that would motivate more residents to pipe their side lot ditches. Additionally, to held solve future side lot drainage problems with the construction of new homes, an ordinance could be drafted which would enforce the original construction drawings that requires side lot drainage ditches to maintain a cross slope of no steeper than one and one half horizontal to one foot vertical. This would require, that in some 'cases, a portion of the ditch would be on private property up to the building pad. The building would then be located five feet from the top of bank. ~* ORLANDO, FL . ,, ,, ~n; ~R~N ~OYNT~ r"",,~ ~'~'~ ' ~ .... ~ "' ~ ~, ~ ~ E .... CO. Tv. 4 30" X ~' ' ~ ~Jq ~A % 9b-~6 j 9b~( d ~" x B' J' E~ % 172.~ $1,722.hC OELIV~:R¥: lO Typed~rinled Name: a~es C. [r~7 Date: ~15--9~... I City of Sebastia~ m I· ! ) . . m: ) ~,hibi%~! cxty Engineer i : I Pr°perry °whets letter 'un°azel I , ~s r~quested by the C~y Council meetxng'of June 26, 199~, ! have made an _ t~valuat~on ~f RCP verses CHP. As C~ .Engineer, ~ recommend the installation. m ib£ Rcp ~n txeu of CMP. The ~wo property owners on Wentworth have asked that t~ City ~onsider amending thg side lot culvert agreement to transfer responsibiE: bf maintenance of the cu~Vert~ to the Cx~y rather than the proper.fy owners an !~he city pay the cos~ difference f~om the standard :4~ c~ ~d.t~? ~ar~er m (§ize that is required. Staff has reviewed thms request and zxno mt to de rea- 'and the City should make every effort to encourage property owners to install ;Culvert pipes and to participate in %he cost under certamn circumstances whez mi~equires pipe sizes larger than the standard 24" culvert. ·,.n~,~ ~n -nnrove the renuest of the property owners on Wentworth Street for t)' · ;;; part of th; cos% id install approximately 125 feet of 30" RCP 'drainage culvert th~ City's expenditures would be the difference between 24' m land 30 RCP and not to exceed $2000., ~ove to direct staff to make recommendations to the City's current side lot drainage agreement to transfer the maintenance responsibility from the prope m:owner to the city and t~ allow the city to pay the excess cost of a requireO ~ulvert that exceeds 24 in diamete~ and t~at culverts would be installed su 'to the issuance of permits by the C~ty ~ngzneer. m DATE: TO: FROM: THROUGH · City of Sebastian POST OFFICE BOX 780'127 ID SEBASTIAN, FLORIDA 32§78 TELEPHONE (407) 589-5330 o FAX (407) 589-5570 Ouly :3_ 1991 Mayor and C:ity Council Daniel C' Eck~O City Enoineer Robert S. McC]ary City Manager TOTAl, 31.00 21.40 24.80 36,80 As ind~cat, ed from the table RCP ~m the most expensive culvert pipe whereas the CMP Js the least e×pensJve. The average cost difference is $1.67 per lineal foot.. If 125 LF of pipe 5m installed then the additional cost on the avereoe would be appro×~ma%ely $210. The concrete pipe w~ll last three %o four times lonoer and has better flow characteristics then tl~e metal pJ.l:,e, The better flow charact, eristJco will allc, w a 30" PCP cu]ver-t to be installed where a 36" CMF ~s toques'ed. 36" 23.10 16.50 19.90 31.90 EXCAVATION 7.90 4.90 4.90 4.90 CMl= CAP POLYETHYLENE 18" 7.75 6.56 8.00 7.42 EXCAVATION 6.30 4.20 ~.20 4.20 __T~OTAL . 14.05 .. 10.76 12.20 11.62 EXCAVATION _~j~ ) 4.20 4.20  12.80 14.90 17.35 30" ~ 16.65 12.70 16.60 23.10 EXCAVATION 7.90 4.90 4.90 4.90 TOTAL 24.55 17.60 21.50 28.00 As requesteed by the C~y Council on June 26. ! have made an evaluation of the culvert p~p~ng material to be used for sidelot drainage p~pe$. I have contacted a local supp]~er for the cost of mater~a] and a local contractor for the cost of ~n~talla~on~._f~he breakdown is as follows: RE: Evaluation of culvert pipe Jnst~l]ation Therefo~'e the cost d~fference between a 30" R(}P a~ld a '36" CMF for 125 feet would be approximately ~400. However. ~f the city ~rees to pay the difference between the CMP and ~ 30" t~CP then the additional cost t~ the C.Jty roi" $125 feet wotl]d be approximately $1500. The p~-opel-t.y owner would .~t~]] be responsible to furnish and install the mitered e~d sect.$on~ at h~s own expense. As indicated in a previous memo %0 the City Council every error'/, should be taken to encourage the property owners to ~nstall s~de]ot drainage d~tches where ever possible. Two ways in which the C~ty can encourage these property owner~ would be (1) to agree to pay the cost, d~fference between a ~tandard 24" CMP and the required larger d~ameter pipe up to a maximum of ]ess then $2000 and (2) direct st~ff to p~-,epare a re.~o]ut]on to amend the culvert .~ide lot agreement to transfer the maintenance responsibility from the property owner to the c~ty and to make it, retroact.ive for all t. be e.:.:jst]ng side lot drainage pipes tha~. have been installed. I City of Sebastian POST OFFICE BOX 780127 u SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 589-5330 u FAX (407) 589-5570 i s :SCT: ix ) Agenda q5.027 Hardee Park IDept. Orig~n ENO/P~ I ' )Da~e Submi~ted 02-24-93 Approved for Submittal By: ) For Agenda of 03-03-93 I Ct~ Manager ~ ~ I Exhibi~s: ) EXPENDITURE AMOUNT APPROPRIATION REQUIRED: BUDGETED: REQUIRED: SUMMARY STATEMENT The Hardee Park ~ogging trail was constructed by the City of Sebastian using limerock base m~terial. The Jogging trail has held up reasonably well from the daily use with little or no maintenance. Several of the residents utilizing the jogging trail have contacted our parks department requesting repairs to washouts and rocky areas. Those requested repair areas have exposed aggregate from the lime rock material and is a general nusiance to the walkers and Joggers. Staff has discussed the possibility of resurfacing the jogging trail utilizing different material that would be compatible with the residents and also with the parks department for maintenance. The types of materials discussed were as follows: 1. Limerock, rolling and compacting. 2. Placement of an asphalt wearing surface 3. Wood mulching surface 4. A red clay/sand mix, material similar to ballfields. After some discussion the clay/sand mix material seemed more favorable because it would provide a softer but firm surface for walking and jogging. More maintenance would be required more than for limerock. But this could be accomplished with a drag that could be transported from Barber Street Sports Complex to Hardee Park on a weekly or bi-weekly basis. Further, the grass at Hardee Park is Bahia, which is not as aggressive as Bermuda, and could be controlled by a growth retardent chemical. Prior to the installation of the jogging surface, the existing washouts would be studied by the Public Works Department to determine a solution to prevent future erosion. The jogging trail would then be monitored on a regular basis for any further erosion which could be corrected. The cost of the material would be approximately $18.00 a CY to have it delivered or $9,000 to $10,000. RECOMMENDED ACTION Request discussion between staff and City Council members and allow public input on ~he Hardee Park Jogging Trail. I City of Sebastian POST OFFICE BOX 780127 D SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 589-5330 D FAX (407) 589-5570 SUBSECT: Public .ater Supply ) Agenda NO. ~. ~ I syst for rd.e Park I Dept. Origin ENG/P ) I ) Date Subm/tted 02-24-93 Approved for Subm/ttal By: ) i City Manager ~ q ) ) ) i ' For Agenda of 03-03-93 Exhibits: Proposal Mosby and Associates EXPENDITURE AMOUNT APPROPRIATION REQUIRED: BUDGETED: REQUIRED: SUMMARY STATEMENT A request for water coolers from walkers and 3oggers at Hardee Park was received in the Public Works Department several months ago to install water coolers that are similar to the ones located at the Golf Course. Due to the lack of personnel and sub3ect to vandalism, staff considered another alternative to provide safe drinking water at the Park, which would consist of a well, and water treatment system that could be constructed to provide water to water fountains and in the future it could be the source for potable water for restroom facilities. RECOMMENDED ACTION Request discussion w/th staff and public input on the installation of a public water supply system. MOSBY AND ASSOCIATES, INC. February 24, 1993 2455 14TH AVENUE P.O. BOX 6368 VERO BEACH, FLORIDA 32961 407-569-0035 Mr. Daniel C. Eckis, P.E. Engineering/Public Works Department City of Sebastian Post Office Box 780127 Sebastian, Florida 32978-0127 Subject: Proposal/Contract for Professional Engineering Services for Hardee Park Drinking Water System Sebastian, Florida Engineer's Project No. 93-159 Dear Mr. Eckis: At your request, we are hereby submitting our proposal to provide professional engineering services for the above subject project. Our breakdown scope of work would include the following: 1. Project coordination with the City of Sebastian. Project coordination with the well driller and water treat- ment equipment supplier. Evaluation of the water treatment flow demands for Hardee Park. Evaluation of the raw water quality from the well. Water quality sampling will be required in accordance with the Florida Department of Environmental Regulations. The cost of this service is not included in this proposal. 5. Design of the water treatment equipment. Preparation of the water treatment equipment permit con- struction drawings. .Preparation of the Florida Department of Environmental Regulations' permit application. Final submittal and coordination with the Florida Department of Environmental Regulations. We propose to provide the herein described services for a fee of $1,500.00, excluding direct costs. total m m Mr. Daniel C. Eckis, P.E. · February 24, 1993 Page 2 I Construction inspection has not been included in this proposal, m but if requested, will be provided on an hourly rate basis at the following hourly rates: Sr. Engineering: $70.00 Per Hour m Jr. Engineering: $55.00 Per Hour Technician: $50.00 Per Hour Jr. Technician: $45.00 Per Hour m Administrative: $25.00 Per ~our Expenses for work required which is not covered in the herein m described items will be billed as direct costs without mark-up. Direct costs would include such items as printing, permit fees, long distance telephone calls and mileage reimbursement at $0.21 per mile. m if at any time during the evaluation and design of the herein stated proposed services it becomes apparent that the described m scope of work changes, we will immediately notify you prior to making such changes. Such changes will be considered additional services and will be billed at the herein stated hourly rates. m services will be billed on a monthly basis with Invoices for payment due upon your receipt of the invoice. m we are available to begin the work described herein upon our receipt of your written .acceptance of this proposal/contract. m Should you require further information or clarification, please call. Very truly you~ m Randy RLM:bee m Accepted this day of 1993. Signature Witness 9Z.O I of Sebastian POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978 I TELEPHONE (407) 589-5330 [] FAX (407) 589-5570 SUSJSC?: Tennis - Racquetball courts i A pproved for Submittal By: i Cit~ Manager ~; ) Dept. of Origin: Clt~ ~anager ) ,) Date Submitted O2/25/93 ) ) ~o~ ~gen~a of 03103/93 ) ) ~xhlbits: )- Conoeptual Site PI~ Date~, 2/19/93 )- FL D~ -outdoor Recreation- 1989 ) page EXPENDITURE REQUIRED. · AMOUNT BUDGETED: APPROPRIATI ON REQUIRED: At its Regular Meeting of January 13, 1993, the Sebastian City Council discussed a number of recreational issues including the development of a 7.3 acre ex'tension of the Barber Street Sports Complex, location and construction of basketball courts, and the development of tennis and racquetball courts. At the February 3, 1993 Workshop Meeting, the City Council reviewed site plans for the 7.3 acre extension to the Barber Street Sports Complex. Generally, the consensus of the City Council at these two meetings was: 1. The 7.3 acre extension of the Barber Street Sports Complex would include basketball courts and shuffleboard in addition to the soccer/football multipurpose fields. 2. Basketball courts may be an appropriate neighborhood activity. 3. Tennis courts should be constructed at one complex. We have recently drawn a conceptual site plan for a tennis - racquetball courts complex for park tract "D" located at Barber Street and surrounded by Acorn and Adams. This 3.81 acre tract is identified in the City's Comprehensive Plan as a future neighborhood park or special facility. This site is ideally suited for this type of complex because of its location on a major collector. The population guidelines as reported in "Outdoor Recreation of Florida" 1989, page 100, recommends (1) tennis court per 2,000 population. Another potential site for additional tennis courts and racquetball would be the curren~ Schumann Park which is the location of two (2) existing tennis courts. ~owever, the residential area around this park is nearly built out and i am not sure =hat a change in use would be well receiwed by the neighborhood. Further, this park if not developed into additional tennis facilities, would continue to be used as a ~ootball and soccer practice area as well as a neighborhood park. Review the proposed conceptual site plan for a tennis - racquetball complex. POPULATION TABL£ GUIDELINES FO~ uSER-ORIENTED RECREATION ACTiViTIES OUTDO0~ Golf Tannis Basel~ll/softDsll Foot~mll/mocce~ HenaDmll/rmoQuetDa11 VolleyPm11 Phys~ml exercise in &n uPD&n letting) Volleyball General play g-nolo golf course ~.000 50.ODD 25.000 l~-hole golf course 25.000 65.200 SD,DOD Tennis COurt 1.067 lO,DOD 2,ODD ~&saball/moft~m11 ~,OOD lO.DDD S,DDO ftel~ Footbmll/aoccar 4,000 2$,DDO 6,ODD Hmndoa11/rmcouet~$11 2.500 20,DOD lO,DOD Cou~t BasketPmll Court 500 10,DO0 Set--lng pool* 1,ODD 50,DO0 25,000 ~huffleDoar~ court 1,000 1~,000 VolleyO&l] court 4,000 12.000 6,000 Exercise/parcours lO,DOD 50.DOO 15.DOD trail VolleyPall court 4.ODD 12,ODD 6,ODO EQuipDe~ play ares SOO 10,000 15.000 aultipurpose field 500 lO,ODO 3.750 Multipurpose Court $,000 4,000 3,500 feet ~ 60 feet (4,B60 s~uare feet). Park lands that conserve open space and provide outdoor recreation opportunities c~n be p..~Jed J~o six types, dependel~ primarily on the size of their service Bre~: equipped p~ay and tot lots, neighborhood parks, community parks, urban open space, urban-district perks, and regional parks. Beach access and parking facilities technically do not by themselves satisfy outdoor recreation needs, and are not usually classified as special-use or parkland areas. Yet, their aoquisition and developmen~ is crucial for use of publicly-owned beach frontage for which public access is limited or otherwise nonexistent. Consequently, a site guideline is inctucled for this special type of support facility. 100 i City of Sebastian POST OFFICE BOx 780127 D SEBASTIAN,' FLORIDA 32978 TELEPHONE (407) 589-5330 r~ FAX (407) 589-5570 SUBJECT: Lake Street Park Improvements - Bike Path Approved for Submittal By: City Manager ) Agenda No. ) ) Dept. Origin ) ) Date Submitted ) ) FOr Agenda of ) ) Exhibits: ) ) ENG/P~ 02-23-93 03-03-93 EXPENDITURE AMOUNT APPROPRIATION REQUIRED: $9,000 BUDGETED: REQUIRED: SUMMARY STATEMENT Henry Fischer and Son~ Incorporated has agreed to honor their unit price bid for bike path installation as awarded at the City Council meeting March 13, 1991 for Bike Path Improvements. The unit price is fair and competitive as determined from fair bidding process and funds are available from the Park Improvement funds. We would like to extend the bike path to completely encircle the lake. Staff is also in the process of preparing documents for the paving of the walking/jogging trail at Hardee park. RECOMMENDED ACTION Move to direct staff to coordinante with Henry Fischer and Sons for the installation of the bike path around Lake Street Park. i City of Sebastian POST OFFICE BOX 780127 r~ SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 589-5330 ~ FAX (407) 58~5570 SUBJECT: Blossom Lake Improvements I... ~%pproved for Submittal By: ~nager~ EXPENDITURE REQUIRED: AMOUNT BUDGED: APPROPRIATION R~QUIRED: T~.e City of Sebastian has rece_iv..ed a request from ~hree (3) ¢~tize. ns requesting ~hat the C~ty a dock at the retention lake on Blossom 'Drive. Additionally, ~hey requested a place to sit on ~he dock and a boat launch. These ~hree (3) citizens are to be commended f. or ~heir interest in providing healthy recreational opportun.itles. The City has a number of small lakes and waterways 'which are utilized by small vessels including Lake Hardee, Collier Creek Waterway, Schumann Lake, Waterway, Elkcam Waterway, Easy Street Lake., and others. Schumann The types of boats utilizing ~hese facilities do not require a launching facility. Further, the City does allow fishing off of City owned property on all of ~hese waterways and lakes but has constructed fishing docks into locations in the Indian River. Therefore, I do not believe ~hat a boat launch or a dock at the Blossom Lake would be appropriate. However, I do believe that ~he property can and should be improved to facilitate the type of use contemplated by the citizens letters. The City could stabilize an area, maintain a lower stand of grass and clear underbrush and place park benches in convenient locations. REC0M ENDED os Move to direct staff to make minor site improvements to the Blossom Street Lake and to erect benches at the Blossom Street Lake to facilitate its passive neighborhood use.