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SEBASTIAN BUDGET REVIEW ADVISORY COMMITTEE
AGENDA
6:00 P.M. MONDAY — SEPTEMBER 12, 2022
CITY HALL
1225 MAIN STREET
a. Call to Order
b. Pledge of Allegiance
c. Roll Call
d. Approval of Minutes: Meeting of July 18, 2022
e. Presentation of Power Point on Budget
f. Discussion on Budget by Committee Members
g. Adjourn
Agenda Attachments:
Draft Minutes for Meeting of July 18, 2022
Power Point
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DRAFT
CITIZENS BUDGET REVIEW ADVISORY COMMITTEE
MINUTES OF REGULAR MEETING
J U LY 18, 2022
Chairman Napier called the Citizens Budget Review Advisory Committee meeting
to order at 6:00 p.m.
II. Pledqe of Alleraiance was recited by all.
III. Roll Call
Present
Mr. Newhart Mr. Napier
Ms. Cerda Ms. Reed
Absent
Mr. Hoffman -- Excused
Mr. McGinn -- Excused
Mr. Hall -- Unexcused
Mr. Sullivan -- Unexcused
Present
Ken Killgore, Administrative Services Director/CFO
Paul Carlisle, City Manager
Joseph Perez, AV Technical Assistant
Janet Graham, Technical Writer
IV. Approval of Minutes
A. Meeting of July 11, 2022
Mr. Napier asked if all Committee members had reviewed the Minutes of July 11, 2022.
All indicated they had. Mr. Napier called attention to page 6 where in the third paragraph
it is stated that, "A motion to move forward with the recommended draft budget was
made..." He stated that it was his understanding that the recommendation was to
approve the proposed millage rate at 3.0043 for trim purposes only. Mr. Killgore
stated there is one other correction on page 2 in the first paragraph approximately halfway
down it reads "...projection for next year down 50%." He stated that figure should be
15%. Ms. Reed mentioned that it was not clarified in the Minutes whether she was
excused or unexcused from that meeting. She stated that Mr. Killgore had excused her
from that meeting. With those corrections, a motion approving the Minutes of July 11,
2022 was made by Mr. Newhart, seconded by Ms. Reed, and approved unanimously via
voice vote.
V. Review of Third Quarter Financial Report -- FY 2022
CITIZENS BUDGET REVIEW ADVISORY COMMITTEE PAGE 2
MINUTES OF JULY 18, 2022
Mr. Killgore stated that he has included the writeup for the City Council's meeting of July
27th to consider the Third Quarter Report. (SEE ATTACHED) He has included the
Resolution that recommends that they adopt to amend the budget. He has shown the
budget changes that were made for the quarter ending June 30th. He reviewed the report
page by page. He pointed out that the balance of the General Fund Forecast is very
good, and he expects that by the end of the year it will be well above the projected
reserves for this year. He referred to the Stormwater Fund Summary where there is a
small error. The numbers show that the projected funds would be higher than what was
projected in the FY 20-22 budget. In this report he showed that it would be lower. So
that will be corrected. Referring to the Golf Fund Summary, the projected funds are stated
to be greater than the FY 20-22 budget, and they are now projected to be less than what
was projected. The remainder of the fund summaries are as they are shown. He
reviewed the summary of the capital projects and where they stand. The balance of the
report was reviewed. Mr. Killgore called for any questions/comments from the Committee
members.
Ms. Cerda --
Asked regarding the Sembler property. Mr. Carlisle stated the City has not made
an official offer yet. That would come out of DST funds. A second appraisal will
be obtained, and then an offer will be made.
Mr. Napier --
Asked if there are any grants available for the waterfront projects. Mr. Carlisle
stated there may be some funds left in the Stan Mayfield fund. Regarding FRDAP
money, once you use FRDAP funds, any improvements made have to be approved
by FRDAP.
Regarding the capital project status reports, in fiscal '21 there is a tree protection
plan with DST money and a stormwater master plan with DST and stormwater
money. He asked if those master plans are eligible to use DST money which is
for capital improvements only. Mr. Carlisle stated if it is developed as part of a
capital improvement plan, it is eligible for the DST funding because of the capital
improvement element.
VI. Brief Update on Jul, 11th Power Point
Mr. Killgore made a Power Point presentation (SEE ATTACHED) and stated he has not
changed much from what was presented last week. He briefly reviewed the slides and
called for questions/comments. He pointed out a slide that he had added to last week's
slides which explained the rollback rate versus the 2.8658 which is what the draft budget
is based on. He then called for questions/comments.
CITIZENS BUDGET REVIEW ADVISORY COMMITTEE PAGE 3
MINUTES OF JULY 18, 2022
Mr. Napier --
Regarding the Local Option Gas Tax funds listed on page 12 of the update, the
$250,000.00 for annual reconstruction and the $600,000.00 for repaving, he recalls
that several years ago we had a map that had the city streets on it that showed the
roads that needed immediate work, etc. He asked about whether there is detail
on where the $600,000.00 will be applied. Mr. Killgore stated the City has a
pavement plan that is being developed. Mr. Carlisle stated the pavement plan
when completed will dictate what streets get paving. That plan will evaluate every
segment of the roadways. That will show where the most improvement can be
gotten with the funds that are available. Mr. Carlisle added that the City does a
reevaluation every three years so that it is known whether the plan is working. A
map will be revised which sets forth the paving plan.
VII. Announce Next Meetin:) Date (Monda , Auciust 8, 2022)
Mr. Killgore stated that date is correct. Mr. Napier clarified other meeting dates as being
Tuesday, September 13, which is the first public hearing, and the final millage meeting
date has been set for September 28, 2022 on Wednesday and asked if those are the only
changes in the originally adopted calendar. Mr. Killgore said yes. All the Committee
members stated those dates are agreeable to them.
Vill. General Discussion by Members -- None
IX. Public Comments -- None
X. Adiournment
There being no further business, Chairman Napier adjourned the meeting at 6:25 p.m.
21
Chairman Larry Napier
!g
Date:
2023 Budget and Capital Program
Recommended 2023 Tentative Budget and
Capital Program
Tuesday, September- 13, 2022
Prepared By:
Ken Killgore
Administrative Services Director/CFO
1
2023 Budget and Capital Program
o Summary of General Fund Budget.
o Enterprise and Other Funds.
Capital Improvement Program
Property Values and Millage
oOther Considerations.
2
Recommended FY2023 General Fund
Budget Versus Amended FY2022 Budget
$ 697,360 Personnel Costs
2371288 Operating Expenditures
45,861 Capital Spending
t392,708j Transfers to Other Funds
$ 587,,801 Increase in Budget — 4.08%
3
Recommended FY2023 General Fund Budget
Personnel Up $697,360
o Health Insurance At a 5% Increase.
o Personnel Cost at Current Pay Rates.
(Includes Those Brought to Minimums)
o Adding Eight Full-time Positions.
Adding One Part-time Position.
Deleting One -Part-time Position
lecornmended FY2023 General Fund budget
Personnel Additions/Deletions
o Seven Full-time Additions
Human Resources Assistant
Three Police Officers
Construction Specialist
Planner and GIS Technician
k- +One Part-time Mechan-ic
o -One Part-time City Clerk Clerical Asst.
A
Recommended FY2023 General Fund Budget
Operating and Interfund Transfers
o Operating Up $237,288 Due To:
$107,,272 in MIS for P/W Complex and Software
to Counter Cyber Threats.
$131,163 in P/W for Complex Electric and Rent.
o Capital Up$45,861 From Parks Equipment.
o $3921708 Decrease in Fund Transfers Due
to 2022 Transfers for Yacht Club Seawall,
Recommended FY2023 General Fund Budget
Revenue Assumptions
o Proposed Millage of 2.9050 is Necessary
to Balance Revenue to Expenditures.
Change Has Been Made for Minimum Pay
Based on the Compensation Study.
Added Planner and GIS Technician.
Removed Assistant City Manager.
Added Franchise and Utility Tax Revenues.
Recommended FY2023 Enterprise Funds:
Golf Course Budget
Revenues Have Been Good This Year and
Budget Assumes This Will Continue.
expenses Include $106,065 For City Services
and $106,135 for Airport Rent.
$36,209 Payment on $700,000 Building Fund
Loan and $351000 on General Fund Loans.
o Expecting Sixth Year on Golf Carts But Will Be
Ordered in 2023 for Delivery in 2024.
Recommended FY2023 Enterprise Funds:
Airport Budget
o Property Rental Revenue Covering 0:)erating
Cost and Loan Payments to DST Func..
o Loans From Discretionary Sales Tax Fund:
Hangar A
$285,000 -
$253,172
By
9/30/22.
Hangar B
$267,511 -
$249,575
By
9/30/22.
o Grant Matching From DST Fund:
$579,273 in 2023 For Square Hangars and Half
of Rehabilitation of Runway 05-23.
$1,305,258 Over the Following Four Years For
Rest of Runway 05-23, Taxiway Alpha Apron,
Taxiway Golf, Shade Hangar and Runway 13-31.
I
Recommended FY2023 Enterprise Funds:
Building Fund Budget
Permit Revenue Continues at High Levels.
Covering Personnel and Operational Cost.
Adding Plans Examiner and Permitting
Technician in Event They Can Be Hired.
Expecting $36,209 Principal and Interest
Payment on Golf Course Loans:
$700,000 Loan Will Be $553,963 By 9/30/22.
$559,684 Loan To Be Paid After the $700,00G.
10
Recommended FY2023 Budget
Special Revenue Funds
o American Rescue Plan Act Fund:
Promised Funding Totally Received.
Allocated to Gardenia Ditch, Schumann
Drive, Concha Dam, Employee,Retention
Payments and Road Improvements.
Must Be Obligated by December 31, 2024
and Totally Spent by December 31. 2026.
Improvement Projects Need Plans and
Permitting Which Require Some Time.
11
1111kI.,
Recommended FY2023 Budget
Special Revenue Funds
o Local Option Gas Tax:
Collections 3.03% Above Same Months of Last
Year. Projecting 3.5% Annual Increases.
Road Improvements Are Pending Update to
Road Assessment Study.
o Providing $250,000 Annually for Reconstruction.
* Providing $600,000 Annually for Repaving.
o Providing $75,000 Annually for Sidewalks.
Will Make Final Payment of $122J74 on Bank
Notes December 1, 2022.
12
Recommended FY2023 Budget
Special Revenue Funds
o Discretionary Sales Tax:
Collections This Year Up 20.5%. Using 3.0%.
Funding for:
oMIS Infrastructure.
oPolice Vehicles and Equipment.
oRoads Division Heavy Equipment.
oEmergency Generator & New A/C Units
oStormwater Equipment/Infrastructure.
oMatching Funds for FAA and FDOT Grants.
13
Recommended FY2023 Budget
Special Revenue Funds:
o Riverfront CRA Fund:
Operating Expenditures:
oAudit Fees, Administration, Landscaping,
Waterfront Renovations, Other Facility
Maintenance, and Submerged Land Leases.
oTravel and Education Cost, Legal Ads, State
Fee, Association Dues and Landfill Fee.
Special Events
Kiosk Signs in 2023 and Riverfront Event
Space in 2025.
14
Recommended FY2023 Budget
Special Revenue Funds:
o Recreation Impact Fee Fund:
Unspecified Improvements ($5K per Zone).
Swing/Bench Park at Harbor Lights is
Scheduled for 22-23.
Future Playground/Park Improvements:
023-24 Creative Playground.
024-25 Bryant Court Park.
025-26 Hardee Park and Schumann Park.
026-27 Community Center and Friendship Park.
027-28 Riverview Park.
15
Recommended FY2023 Budget
Special Revenue Funds:
o Stormwater Utility Fund:
Added P/T Inspector. Cut 2 Maint. Workers.
Capital Purchases and Projects:
oReplacing Crew Truck.
Aeration Fountain at Cownie Pond.
oStonecrop Drainage Phase II and Canal
Restoration with Grant and DST Fund Match.
flTulip Road Crossing, Bayfront Road Crossing
and Ocean Cove with DST Funding.
oGardenia Ditch, Schumann Drive and Concha
Dam with American Rescue Plan Funding.
16
Recommended FY2023 Budget
Special Revenue Funds:
o Law Enforcement Forfeiture Fund:
Used Only for Unbudgeted Items.
Specific Items Need City Council Approval.
Current Balance is $52,692.
o Parking In Lieu Of Fund:
Current Balance is $87,466.
Expecting $97,665 Year End 2022 Balance.
17
Recommended FY2023 Budget
Trust Fund
o Cemetery Trust Fund:
Y2of Sales on Operations and Maintenance:
oAllocation for Grounds Improvements.
oReplacement of Chain Link Fencing.
oReplacement of Mower.
Y2of Sales Expendable on Expansions or
Cost Incidental to Adding Future Sites:
oFunds Columbarium Niches in FY 24-250
Looking at Market Rate Adjustment.
Recommended FY2023 Budget
Debt Service
o Stormwater'Bank Note Final Payment by
DST Fund Was Made in May 2022.
o Paving Improvement dote Final Payment
by Local Option Gas Tay Due 12/01/22.
0 60 Month Lease Purchase of Police
Camera System to Mature on May 20250
0 60 Month Lease Purchase
Police VxRail Security Syst
Mature in March 2025.
of Required
?.m Soffimare to
19
Recommended FY2023 to FY2028
Capital Improvement Program
o $55.1 Million Over 6 Years.
o Largest Items for.Next Fiscal Year:
$114601586 Stonecrop Drainage.
$111500,000 Canal Restoration.
$1,000,000 Square Hangars.
$1,585,455 Runway 05-23 (lit of 2 Years).
$14,265,631 of $20.2 Million (70.5%)
Next Year to be Funded by Grants.
20
Different Millages & Affecting Factors
DR420
Last Year
Millage 3.0043
Tax Revenues $4,621,435
Incremental Difference
Added Revenues
Factors Aff ectinq Added Revenues:
From Additions
From Reassessments
Rolled
Back
2.6834
$4,680,267
$ 58,832
$ 58,832
$ 123,602
474,077
From Millage Change (488,543)
From DR422 Final Adjustment in 2022* (507304)
Added Revenues $ 587832
Equal to
Expense
0.00% $ 2.9050 8.261/o
$51066,772
$ 386,505
$ 445,337
$ 133,810
513,227
(151,177)
(50,523)
$ 445,337
Same As
Last Year
3.0043
$5,239,967
$ 173,195
$ 618,532
$ 138,384
5301770
(50,622)
$ 618,532
11.96%
* We budgeted Tax Revenues at $4,621,435 in 2022 based on the DR-420 Certified Tax Roll of
$1,585,849,128. Tax Assessor issued the DR-422 Final Tax Roll for $1,584,816,281, a
$1,032,847 reduction of (.15%). We may only receive $4,573,792 vs. the $4,621,435 in 2022,
a $47,643 difference. This reduces 2022 by $47,643, plus the change due to the millage. 21
Property Values and Millage:
Taxable Value Additions
Dollar Value of Tax Roll Additions:
2022
47.0981,095
2021
32Y7161715
2016
25,763,700
2020
331P6851698
2015
25,4921?245
2019
23,351,814
2014
19,914,805
2018
15,9981?366
2013
91$435,090
2017
35195104704
2012
71P462,986
Additions
Yield in 2023:
$123,602
at
2.6834,
$133,810
at 2.9050 and
$138,384
at
3.0043.
22
Property Values and Millage:
3.0043 in 2022 Versus 2.9050 and 3.0043
ASSESSED VALUES
TAXABLE VALUES
TAXES
1. 03% On Homestead:
3.0043 2.9050 3.0043
$200,000 $206,000
$150,000 $156,000
$451 $460
10% On Others:
3.0043 2.9050 3.0043
$206,000
$200,000
$220,000
$220,000
$156,000
$200,000
$220,000
$220,000
$469
$601
$639
$661
CHANGE $9
$18
$38
$60
.....................................................................................................................................................................................................................................................................
ASSESSED VALUES $250,000 $257,500
$257,500
$250,000 $275,000
$275,000
TAXABLE VALUES $200,000 $207,500
$207,500
$250,000 $275,000
$275,000
TAXES $601 $603'
$624
$751 $799
$826
CHANGE $2
$23
$48
........................................
$75
.............................................................................................................................................................................................................................
...ASSESSED VALUES $300,000 $3091000
$309,000
$300,000 $330,000
$330,000
TAXABLE VALUES $250,000 $259,000
$259,000
$300,000 $330,000
$330.000
TAXES $751 $752
$778
$901 $959
$991
CHANGE
$1 $27
$58 $90
23
i
5.0000 Millage Setting 17 Year History
Rolled -Back 4 Years/Below 7 Years/Above 6 Years
4.5000
(At or Below Rolled-Back64.1% of the Time)
3,5000 .
3.0000 -
I
2.5000
2.0000 —T —_ ___.__ — �__ __ _... -- _.. ,. .�.: _ _. __ �_
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Rolled -Back 3.0519 : 3,212113.3646 i 3.8038 ; 3.9019 s 3.7311 3.5646 3.7398' 3.5446~ 3.6290 i 3.6700 ! 3.4939 3.151412.939912.8090 : 3.0043 2.6834
Final 3.0519: 2.991713.345613.345613.304113,304113.7166; 3.7166; 3.8556; 3.855613.800013.400013.1514 2.939913.1514' 3.004312.9050
Other Considerations
o Labor Agreements Not Yet negotiated.
(Only Adjusted Those Below Minimums.)
o High Revenues and Budget Savings Have
Increased General Fund Reserves the Last
Few Years But Will This Continue?
0 2.9050
Millage Is
8.26%
Above the
Rolled
-Back
Rate
But Tax
Bill
Will
Be Up:
Less Than 2% on Homestead Properties.
About 6% for Others or Less If Assessed
Value Increased Less Than 10% Maximum.
25