HomeMy WebLinkAbout03241993 City of Sebastian
POST OFFICE BOX 780127 r~ SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
AGENDA
SEBASTIAN CITY COUNCIL
REGULAR MEETING
WEDNESDAY, MARCH 24, 1993 - 7:00 P.M.
CITY COUNCIL CHAMB~
1225 MAIN STREET, SEBASTIAN, FLORIDA
ALL PROPOSED ORDINANCES AND INFORMATION ON ITEMS
BELOW MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK,
CITY HALL, 1225 MAIN STREET, SEBASTIAN, FLORIDA.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. INVOCATION - NO One Available
4. ROLL CALL
5. AGENDA MODIFICATION_S. (ADDITIONS ~/OR ~ -
~n~tten agenda may.be added only
upon unanimous consent of the Council members present
(Resolution No. R-89-59).
6. PROCLAMATIONS AND/OR ANNOUNCEMENTS
7. PUBLI..C ~ FINAL ACTION
The normal order of business for public hearings
(Resolution No. R-88-32) is as follows:
* Mayor Opens Hearing
* Attorney Reads Ordinance Or Resolution
* Staff Presentation
* Public Input
* Staff Summation
* Mayor Closes Hearing
* Council Action
93.085
PGS 1-2
93.065
PGS 3-20
93.066
PGS 21-26
~ Note: Anyone wishing to speak is asked to go
to the podium and state his/her name and address for
the record prior to addressing the Council.
Sebastian Lakes - Terminate Conceptual
Development Plan and Consider Rezoning (Staff
Recommendation dated 3/18/93, R-92-45)
0RD..IN~/~..~ NQ. 0-92-07 - Rhodes (Sebastian Grove
Holdings) Comprehensive Land Use Plan Amendment
(Staff Recommendation dated 3/18/93, 0-92-07, DCA
Letter dated 11/12/92, Findings of Facts)
AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER
COUNTY, FLORIDA, PERTAINING TO A CHANGE IN THE
COMPREHENSIVE LAND USE PLAN; AMENDING THE
COMPREHENSIVE LAND USE PLAN MAP FROM INDIAN RIVER
COUNTY RURAL DISTRICT TO CITY LD (LOW DENSITY)
DISTRICT FOR LAND LOCATED IN THE SOUTHWEST SECTION OF
THE CITY, APPROXIMATELY 18.4 ACRES, MORE OR LESS,
LOCATED SOUTH OF BLOCK 339, WEST OF LACONIA STREET
AND NORTH OF THE SEBASTIAN RIVER FLOODWAY; PROVIDING
FOR REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN
CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY; AND
PROVIDING FOR AN EFFECTIVE DATE. (P & Z Public
Hearing 1/16/92, 1st Reading 3/25/92, Letters to
Property Owners 4/10/92, Advertised 1/4 Page 5/4/92,
1st Public Hearing 5/13/92, Transmitted to DCA
7/31/92, Council Review of Comments 2/10/93, Letters
to Property Owners 2/19/93, Advertised 1/4 Page
3/17/93, 2nd and Final Public Hearing 3/24/93)
ORDINANCE NO. 0-~2-08 - Rhodes (Sebastian Grove
Estates) Rezoning (Staff Recommendation dated
3/18/93, 0-92-08)
AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER
COUNTY, FLORIDA, PERTAINING TO REZONING; REZONING
CERTAIN PROPERTY IN THE SOUTHWEST SECTION OF THE
CITY, APPROXIMATELY 18.4 ACRES, MORE OR LESS,
LOCATED SOUTH OF BLOCK 339, WEST OF LACONIA STREET
AND NORTH OF THE SEBASTIAN RIVER FLOODWAY FROM COUNTY
ZONING DISTRICT AG-1 (AGRICULTURAL) TO CITY ZONING
DISTRICT RS-10 (SINGLE-FAMILY RESIDENTIAL); PROVIDING
FOR REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN
CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY; AND
PROVIDING AN EFFECTIVE DATE. (P & Z Hearing 1/16/92,
Held for 0-92-07, 1st Reading 3/25/92 and reread
2/10/93, Letters to Property Owners 2/19/93, Public
Hearing 3/24/93)
PGS 27-39
93.014
PGS 41-42
93.100
PGS 43-44
93.101
PGS 45-47
93.102
PGS 49-51
93.103
PGS 53-54
93. 104
PGS 55-57
PUBLIC IN~,UT ON AGE~DA ITEMS
CONSENT ~GENDA
Ail items on the consent agenda are considered to be
routine and will be enacted by one motion. There
will be no separate discussion of consent agenda
items unless a member of City Council so requests; in
which event, the item will be removed and acted upon
separately.
Approval of Minutes - 3/10/93 Regular Meeting,
3/15/93 Special Meeting
Be
Bid Award - Wave Street Construction - Fischer &
Sons, Inc. - $18,456 (Staff Recommendation dated
3/15/93, Bid Tabulation)
Bid Award - Riverview Park Boardwalk - Capp
custom Builders, Inc. - $21,348.00 (Staff
Recommendation dated 3/17/93, Bid Tabulation)
Waiver of Bidding Procedure - Sole Source -
Technical Support Agreement - IBM RISC/6000
Computer System - $7,800.00 (Staff Recommendation
dated 3/17/93, Agreement)
Fraternal Order of Police - Request Rental Fee
Waiver and Alcoholic Beverage Use - Community
Center - Dances - 7/31/93 and 12/31/93 - Security
on Hold - Permittee DOB 4/7/48 (City Clerk
Recommendation dated 3/9/93, Hardison Letter
dated 3/2/93, Application)
Ordonez - Request Alcoholic Beverage Use -
Community Center - Birthday Party - 4/24/93 - 4
p.m. to 10 p.m. - Security Paid - Permittee DOB
7/4/51 (City Clerk Recommendation dated 3/15/93,
Application)
Sebastian Panthers Youth Fundraiser Dance -
Request Full Fee Waiver and Security Reduced to
$100 for Community Center - 4/17/93 - 7 p.m. to
10:30 p.m. (City Clerk Recommendation dated
3/18/93, Raborn Letter dated 3/17/93,
Application)
3
93.105
POS 59-67
93.111
POS ~9-72
10.
11.
93.106
PGS 73-74
93.107
PGS 75-81
12.
13.
93.108
PGS 83-134
14.
15.
93.091
PGS 135-138
H. RESOLUTION NO. R-93-10 - Abandonment of Easement
Lots 26 & 27, Block 201, Unit 8 (R-93-10, City
Engineer Memo dated 3/18/93, Application, Survey)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER
COUNTY, FLORIDA, VACATING, ABOLISHING, ABANDONING AND
DISCONTINUING THE PUBLIC UTILITY AND DRAINAGE
EASEMENTS ON EAST SIX FEET OF LOT 27, AND THE WEST
SIX FEET OF LOT 26, BLOCK 201, SEBASTIAN HIGHLANDS
UNIT 8, ACCORDING TO THE PLAT THEREOF, RECORDED IN
PBI 6-12, PUBLIC RECORDS OF iNDIAN RIVER COUNTY,
FLORIDA; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS
OF RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR
RECORDING; AND PROVIDING AN EFFECTIVE DATE.
I. Sunshine Quality Construction, Inc. - Request
Specimen Tree Removal - Lot 7, Block 52, Unit 2,
Sebastian Highlands (Staff Recommendation dated
3/19/93, Application, Survey)
PRESENTATIONS - None
MAYOR~ CITY COUNCIL M~TTERS
A. Mayor Lonnie R. Powell
1. Appoint Members to Indian River County Boards
(City Clerk Recommendation dated 3/15/93)
2. Pending City Council Items (Pending List)
B. ~i~e,Ma¥0r Frank oberb~k
c. Mrs. Carolyn Corum
D. Mrs. Norma Dame
E. Mr, Robert Freeland
CITY ATTORNEY MATTERS
CiTY MANAGER MATTERS
A. Finance Department Operation (Finance Director
Recommendation dated 3/18/93 w/ Attached Report)
COMMITTEE REPORTS/RECOMMENDATIONS
OLD BUSINESS
A. Blossom Lake Improvements (Staff Recommendation
dated 3/15/93, Casagrande Letter dated 3/5/93,
Drawing and Petition)
16.
93.001
PGS 139-140
93.109
PGS 141-144
93.110
PGS 145-150
17.
93.013
92.189
NEW BUSINESS
Airport Manager - Direct City Attorney to Prepare
Ordinance to Further Extend Effective Date of
ordinance No. O-92-14 for Ninety Days (City
Manager Recommendation dated 3/17/93, Van Antwerp
Letter dated 3/16/93)
ORDINANCE ~O. 0-93-07 - Reimbursement of city
Council Expenses (City Manager Recommendation
dated 3/18/93)
First Reading, Set Public Hearing for 4/14/93
AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER
COUNTY, FLORIDA, PERTAINING TO ADMINISTRATION;
AMENDING CHAPTER 2 OF THE CODE OF ORDINANCES OF THE
CITY OF SEBASTIAN BY ADDING NEW SECTION 2-34 TO
PROVIDE FOR REIMBURSEMENT OF EXPENSES OF COUNCIL
MEMBERS; PROVIDING FOR REPEAL OF ORDINANCES OR PARTS
OF ORDINANCES IN CONFLICT HEREWITH; PROVIDING FOR
INCLUSION IN THE CODE OF ORDINANCES; PROVIDING FOR
SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Bid Award - Golf Course Irrigation Pump System
- French Enterprises, Inc. - $58,963 (Staff
Recommendation dated 3/18/93, Bid Tabulation, GCS
Memo dated 3/17/93, Alternate Proposal)
INTRODUCTION OF BUSINESS BY THE PUBLIC (Which is Not
Otherwise on the Agenda - By Resolution No. R-89-30
Limit of Ten Minutes for Each Speaker)
A. John Kanfoush - Basketball Courts (No Backup)
Herbert Sturm - Code Enforcement Board (No
Backup)
18. ADJOURN
ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE
CITY COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT THIS
MEETING (OR HEARING) WILL NEED A RECORD OF THE PROCEEDINGS AND
MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS
MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH
THE APPEAL IS TO BE HEARD. (286.0105 F.S.)
I City of Sebastian
POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
SUBJECT: PUBLIC HEARING REGARDING
THE TERMINATION OF THE CONCEPTUAL
PLAN FOR SEBASTIAN LAKES PLANNED
UNiT DEVELOPMENT
Approved For Submittal By:
City Manager ~/~~/a~
Agenda Number:
Dept. Origin: Community Development
Date Submitted:
For Agenda Of:
Exhibits:
1.
03/18/93
03/24/93
Resolution R-92-45
EXPENDITURE
REQUIRED:
AMOUNT
BUDGETED:
APPROPRIATION
REQUIRED:
SUMMARY STATEMENT
At its regular meeting of November 4, 1992 the City Council the City
Council approved Resolution R-92-45 which approved a new agreement
regarding Sebastian Lakes Plan Unit Development's request for a time
extension and the requirement of improvements to Laconia Street and
dedication of certain rights-of-way for Roseland Road.
As you are aware of various verbal reports at the Cit~n~il~tings,
representatives from the Sebastian Lakes owners have,done some dub
diligence in the beginning regarding this agreement but, the city has not
received a signed agreement to our satisfaction nor has there been any
monies or deeds brought forward to the City of Sebastian.
At its regular workshop meeting of March 3, 1993, the City Council agreed
with staff's recommendation to hold a public hearing pursuant to Section
20A-4.9(E)(3)(i) of the Land Development Code to consider terminating the
approval of the Conceptual Development Plan and initiate the rezoning of
the property to an appropriate zoning classification.
Page 2
If the City Council elects to terminate the Conceptual Plan for Sebastian
Lakes Planned Unit Development, staff would recommend that the City
Council request Planning & Zoning Commission to determine whether or not
the current zoning classification PUD-R should be changed to another
appropriate zoning district.
RECOMMENDED ACTION
Hold the public hearing for the termination of the Conceptual Plan for
Sebastian Lakes Planned Unit Development.
City of Sebastian
POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978
o TELEPHONE (~7) 589-5330 s FAX (~7) 589-5570
ORDINA/~CE O-92-07, LAND USE )
AMENDMENT FOR SEBASTIA~ GROVES ) Dept. Origin: Community Development
~OLDING LTD. ) (BC~
Approved For Submittal By:. ) Date Submitted: 03/18/93
) For Agenda Of: 03/24/93
City Manager )
) Exhibits:
) 1. Ordinance 0-92-07
) 2. Letter dated November 12, 1992
from DCA
I 3. Finding of Facts from the City
) of Sebastian regarding,
) objections, recommendations an<:
) comments regarding Amendment
) 92-1
EXPENDITURE
REQUIRED:
AMOUNT
BUDGETED:
APPROPRIATION
REQUIRED:
SUMMARY STATEMENT
On May 13, 1992, the City Council held a public hearing and transmitted
the proposed land use amendment for Sebastian Grove ~oldings, Ltd.. Th~
proposed land use amendment would change the existing designation fro~
Indian River County Rural to City of Sebastian Low Density Residentia~
(LDR).
This City has received the Department of Community Affairs objections,
recommendations and comments for the proposed amendment as outlined in
their letter dated November 12, 1992. Staff has prepared and coordinated
with the Department of Community Affairs our finding of facts to address
all the Department of Community Affairs objections or concerns. Although
we can not receive anything in writing from Department of Community
Affairs until after the ordinance has been adopted to determine whether
this amendment would be in compliance or not, staff believes the finding
of facts adequately address their concerns.
Page 2
On February 10, 1993, the
and determined to hold the public hearing for
Ordinance 0-92-07 for March 24, 1993.
I
I
I
City Council reviewed staffs findings of factI
the final adoption of
Move to approve Ordinance 0-92-07.
RECOMMENDED ACTION
ORDINANCE 0-92-07
AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER
COUNTY,'FLORIDA, PERTAINING TO A CHANGE IN THE COMPRE-
HENSIVE LAND USE PLAN; AMENDING THE COMPREHENSIVE L~ND
USE PLAN MAP FROM INDIAN RIVER COUNTY RUP&tL DISTRICT TO
CITY LD (LOW DENSITY) DISTRICT FOR L~ND LOCATED IN THE
SOUTH~ST SECTION OF THE CITY, /%PPROXIMATEL~ 18.4
ACRES, MORE OR LESS, LOCATED SOUT~ OF BLOCK 339, WEST
OF LACONIA STREET AND NORTH OF THE SEBASTIAN 'RIVER
FLOODWAY; PROVIDING FOR REPEAL OF ORDINANCES OR PARTS
OF ORDINANCES IN CONFLICT HEREWITH; PROVIDING FOR
SEFERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the owner of the parcel of property described
herein has petitioned the City of Sebastian, Indian River County,
Florida, to voluntarily annex said parcel of property; and
WHEREAS, the City Council has found and determined that the
annexation of said parcel of property is in the best interest of
the City of Sebastian and have annexed said parcels into the
city; and
WHEREAS, it is necessary to amend the Comprehensive Land
Use Plan of the City of Sebastian to reflect the addition of this
parcel of property to the land area incorporated within the City
limits.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, as follows:
Section 1.
the adoption of
described real
PROPERTY. That the land use change enacted by
this Ordinance shall apply to the following
property, now lying and being within the
incorporated area of the City of Sebastian, indian River County,
Florida:
BEING that part of the Southeast ¼ of the Northeast ¼
of Section 26, Township 31 South, Range 38 East, Indian
River County, Florida, lying North and East of the
following described lands:
BEING an easement and right-of-way 200 feet in width
across the Southeast ¼ of the Northeast ¼ of Section
26, Township 31 South, Range 38 East, being 100 feet on
each side of the following described baseline as
recorded in official Record Book 194, page 415 of the
Public Records of Indian River County, Florida:
BEGINNING at the Southeast corner of the Northeast
¼ of aforesaid Section 26, run N41"42'15"W, a
distance of 610 feet; thence run N53"52'05"W, a
distance of 600 feet; thence run N73"42'05"W, a
distance of 377.52 feet; thence run N53°50'05"W, a
distance of 92.13 feet, to a point on the West
boundary and 347 feet South of the Northwest
corner of the aforesaid Southeast ¼ of the North-
east ¼ of Section 26, Township 31 South, Range 38
East, Indian River County, Florida.
Section 2. DESIGNATION. That the Comprehensive Land Use
Plan Map shall be amended to reflect a designation of LD (Low
Density) for the property which is the subject of this Ordinance.
Section ~ NOTIFICATION. That the City shall send a
certified copy of this Comprehensive Land Use Plan Map
designation change to the Department of Community Affairs of the
State of Florida.
Section 4. CONFLICT. Ail ordinances or parts of
ordinances in conflict herewith are hereby repealed.
~ 5. SEVERABILITY. In the event a court of
competent jurisdiction shall hold or determine that any part of
this Ordinance is invalid or unconstitutional, the remainder of
the Ordinance shall not be affected and it shall be presumed that
the City Council of the City of Sebastian did not intend to
enact such invalid or unconstitutional provision. It shall
further be assumed that the City Council would have enacted the
remainder of this Ordinance without said invalid and
unconstitutional provision, thereby causing said remainder to
remain in full force and effect.
Section 6~ EFFECTIVE DATE. This Ordinance shall take
effect immediately upon final passage.
The foregoing Ordinance was moved for adoption by
Councilman . The motion was seconded
by Councilman and, upon being put to a
vote, the vote was as follows:
Mayor Lonnie R. Powell
Vice-Mayor Francis Oberbeck
Councilmember Carolyn Corum
Councilmember Norma Damp
Councilmember Robert Freeland
The Mayor thereupon declared this Ordinance duly passed and
adopted this day of , 1993.
ATTEST:
CITY OF SEBASTIAN, FLORIDA
By:
Lonnie R. Powell, Mayor
Kathryn M. O'Halloran, CMC/AAE
City Clerk
(s AL)
Approved as to Form and Content:
Charles Ian Nash, City Attorney
I HEREBY CERTIFY that two notices of public hearing on this
Ordinance were published in the Veto Beach Press Journal as
required by State Statute, that two public hearings were held on
this Ordinance, the first at 7:00 p.m. on the day of
, 19~2, followed by transmittal to the Department of
Community Affairs of the State of Florida, the second at 7:00
p.m. on the day of , 1993, at which time this
Ordinance was passed by the City Council.
Kathryn M. O'Halloran, CMC/AAE
City Clerk
Approved as to Form and Content:
Charles Ian Nash, City Attorney
4
SECTION 26 TOWNSHIP 31S RANGE 38E SEVAN 2~ I
8 3965 AC~
LAWTON CHILES
Governor
The Honorable Lonnie R. Powell
Mayor, city of Sebastian
ISebastian City Hall
Post Office Box 780127
Sebastian, Florida 32978-0127
,
,
STATE OF FLORIDA
DEPARTMENT OF COMMUNITY
2740 CENT ERVIEW DRIVE ', TALLAHASSEE,
Dear Mayor Powell:
~,~..% ' ,'..
AFFAIRS
FLORIDA 32399-2100
LINDA LOOMIS SHELLEY
~c~lary
November 12, 1992
The Department has completed its review of the proposed
comprehensive plan amendment (DCA No. 92-1) for the City of
Sebastian, which was submitted on August 7, 1992. Copies of
the proposed amendment have been distributed to appropriate
state, regional and local agencies for their review and their
comments are enclosed.
I am enclosing the Department's Objections, Recommendations
and Comments Report, issued pursuant to Rule 9J-11.010, Florida
Administrative Code. Upon receipt of this report, the City of
Sebastian has 60 days in which to adopt the proposed amendment,
adopt the amendment with changes, or reject the amendment. The
prouess for adoption of local comprehensive plan amendments is
outlined in s.163.3184, Florida Statutes, and Rule 9J-ii.011,
Florida Administrative Code.
The Department is concerned that the proposed amendment to
the City's comprehensive plan does not ensure the coordination of
future land uses of the annexed area with the availability of
facilities and services. Also, the proposed amendment does not
ensure the protection of natural resources.
It is very important that the adopted plan amendment address
these issues, and all the objections in the Department's
Objections, Reccomendations and Comments Report. Please contact
me if any staff can be of assistance as you formulate your
responses to this report.
EMERGENCY MANAGEMENT" HOUSING AND COMMUNITY DEVELOPMENT · ~SOUgC~: PLANNING AND MANAGEMENT
The'Honorable Lonnie R. Powell
November 12, 1992
Page Two
Within five working days of the date of adoption, the City
must submit the following to the Department:
Five copies of the adopted comprehensive plan amendment;
A copy of the adoption ordinance(.~);
A copy'.of additional changes not previously reviewed;
A listing of findings by the local governing body, if any,
which were not included in the ordinance; and
A statement indicating the relationship of the additional
changes to the Department's Objections,, Recommendations and
Comments Report.
The above amendments and documentation are required for the
Department to conduct the compliance review, make a compliance
determination and issue the appropriate notice of intent.
In order to expedite the regional planning council's review
of the amendments, and pursuant to the provisions of Chapter 92-
129, Laws of Florida, please provide a copy of the adopted amend-
ment directly to the Executive Director of the Treasure Coast
Regional Planning Council.
If you have any questions, please contact Maria Abadal, Plan
Review Administrator, Paul F. Noll, Community Program
Administrator, or Stephen Gavigan, Planner II at (904) 487-4545.
Sincerely,
Robert Pennock, Chief
Bureau of Local Planning
RP/rm
Enclosures: Objections, Recommendations and Comments Report
Review Agency Comments
Bruce Cooper, Director of Community Development
Daniel M. Cary, Executive Director, Treasure Coast
Regional Planning Council
DEPARTMENT OF COMMUNITY AFFAIRS
OBJECTIONS, RECOMMENDATIONS AND COMMENTS
CITY OF SEBASTIAN
AMENDMENT 92-1
November 12, 1992
Division of Resource Planning
and Management
Bureau of Local Planning
This repor~ is prepared pursuant to l~ule 93-I1.010
INTRODUCTION
The following objections, recommendations and comments are
based upon the Department's review of the proposed comprehensive
plan amendment(s) pursuant to s.163.3184, F.S.
Objections relate to specific requirements of relevant
portions of. Chapter 9J-5, F.A.C., and. Chapter 163, Part II, F.S.
Each object,on includes a recommendation of one approach' that
might be taken to address the cited objection. Other approaches
may be more suitable in specific situations. Some of these
objections may have initially been raised by one of the other
state review agencies. If there is a difference betweenthe
Department's objection and the stat~ agency advisory objection
or comment, the Department's objection would take precedence.
Each of these objections must be addressed by the local
government and corrected when the amendment(s) is resubmitted for
our compliance review. Objections which are not addressed may
result in a determination that the amendment is not in compliance.
The Department may have raised an objection regarding missing
data and analysis items which the local government considers not
applicable to its amendment(s). If that is the case, a statement
justifying its non-applicabilitypursuant to Rule 9J-11.002(4),
F.A.C., must be submitted. The Department will make a
determination on the non-applicability of the requirement and if
the justification is sufficient, the objection will be considered'
addressed.
The comments which follow the objections and recommendations
are advisory in nature. Comments do not represent objections and
will not form bases of a determination of non-compliance. They
are included to call attention to items raised by our reviewers.
The comments can be substantive, concerning planning principles,
methodology or logic, as well as editorial in nature dealing with
grammar, organization, mapping, and reader comprehension.
Appended to the back of the Department's report are the
comment letters from the o~her state review agencies and other
agencies, organizations and individuals. These comments are
advisory to the Department and may not form bases of Departmental
objections unless they appear under the "Objections" heading in
this report.
Ob~ect~ons, Recommendations, and Conunents
C~t~ of Sebast~&n
Anend]nent
Future Land Use K~R,mmen~meat
1. Objection= The amendment does 'not ensure the coordination of
future land uses with the appropriate soil conditions. 'The
amendment package does not contain an analysis of soil
suitability and the Indian River County comprehensive plan
indicates the site contains soils which are poorly drained and
are not suitable for septic tanks. Also, the amendment does not
ensure the coordination of future land uses with the availability
of facilities and services. The proposed land use designation
allows up to five units per acre, however, the site is not
currently served by central water or sewer. The analysis does
not quantify the demand for facilities and services that would be
generated and quantify the amount of capacity available to serve
the demand. Also, the analysis does not evaluate the potential
adverse impacts to the Elkham Waterway of the increased density
on the Site. (Rule 9J-5.006(2) (a), (3) (b)l., 9J-5.007(2) (b),
(3) (c)l., 9J-$.011(1) (f), 9J-5.016(4) (a), 9J-11.006(1) (b)4., and
(3), F.A.C.)
Recommen~atlon: Coordinate the future land use designation with
the appropriate soil conditions .and the availability of
facilities and services. Analyze the suitability of soils for
development within the annexed parcel and calculate the potential
demand for public facilities and services if development were
allowed at the maximum density. Identify any deficiencies in
capacity and indicate necessary changes to the Capital
Improvements Element to address these deficiencies. For
potential impacts to roads, see the attached objection and
recommendation from the Florida Department of Transportation.
For potential impacts to the Elkham Waterway, coordinate with the
St. Johns River Water Management District.
2. objections The proposed amendment does not ensure the
protection of natural resources. The amendment does not identify
the parcel's natural resources. The City's adopted Future
Land Use Map series shows conservation areas consisting of
wetlands and floodplains immediately adjacent to the river just
north and south of the annexed parcel. The County's Future Land
Use Map series indicates that these types of resources continue
along the river within the annexed parcel. The amendment does
not include data and analysis identifying vegetative communities,
wildlife habitat, or the existence of threatened and endangered
species. The amendment does not include an analysis of the
character and magnitude of existing vacant or undeveloped land in
order to determine its suitability for use. Although the Flood
InsUrance' R~'t'~ Map ~or this area indicates that a portion of the
parcel lies within the AE Zone (subject to flooding from the 100-
year flood event), the amendment does not include an analysis of
the proposed development which lies within the floodprone area.
(Rule 9J-5.006(1) (b), (2) (b), (2) (e), (4) (b), 9J-5.013(1) (a),
(1) (b), (2) (b)2., (2) (b)3., (2) (b)4., (2) (c)3., (2) (c)5.,
(2)(c)6., and 9J-11.006(3), F.A.C.)
Reaommen4atlon: Identify all of the required types of resources
on the Future Land Use Map series. Provide an analysis'to
indicate the impacts of the land use designation on such
resources as wetlands, flatwood hammocks, restricted development
areas, conservation areas and 100-year 'floodplains which are
identified in adjacent properties and in the County's Plan.
Adopt land use designations for the annexed area which provide
protection to the resources consistent with policies of the
City's plan. If necessary, revise or add policies to ensure that
the adopted land use designations will provide adequate
protection to the types of resources located within the annexed
area.
3. objection: Because of the above listed objections, the
proposed amendment is not consistent with State Comprehensive
Plan Goal 10 (Natural Systems and Recreational Lands) and Policies
i and 7; Goal 16 (Land Use) and Policy 6; and with Comprehensive
Regional Policy Plan Goal 16.2.1 (Natural Resource Preservation)
and Policy 16.2.1.2. (Rule 9J-5.021, F.A.C.)
Reaommen~ation= Revise the amendment to be consistent with the
above referenced Goals and Policies of the State Comprehensive
Plan and the Comprehensive Regional Policy Plan.
2
FINDING OF FACTS FROM THE CITY OF SEBASTIAN REGARDING OBJECTIONS,
RECOMMENDATIONS AND COMMENTS REGARDING AMENDMENT 92-1
1. OBJECTION 1:
The State has concerns regarding the soil conditions and the
utilization of septic tanks. Map 4-2 "Soils With Limitations For
Septic Tanks" within the Data Inventory Analysis book indicates the
majority of the Sebastian Highlands, including this proposed
amendment area has severe limitations. Currently, all of these
areas that are not served by existing sewer and water are being
served by septic tanks approved by Indian River County Public
Health Unit. Policy 4-1.3.1 paragraph b of the Goals, Objectives
and Policies of the Comprehensive Plan states, "Use of septic tank
systems for new development shall be restricted to sites in which
the Indian River County Public Health Unit renders a finding that
the site and facility designed is in compliance with State and
local regulations governing the same." Prior to any actual
development of this property (subdivisions, etc.), the developer
will have to submit letters of approval from the Indian River
County Public Health Unit indicating compliance with their
regulations for installation of septic tanks and wells. Without
this approval, this development would have to wait until central
water and sewer is available. If sewer & water capacities are not
available, again, development will not commence due to concurrency
requirements.
The following information will try to quantify the demand for
facilities and services that would be generated and quantified the
amount of capacity available to serve the land.
Sewer & Water - Although septic tanks will probably be
utilized in the subdivision if built within the next three to
five years, sewer is available. The City of Sebastian is
embarking on its own utilities at this time in cooperation
with Indian River County. Once the City has a clear direction
with its destiny, the City will have to amend the current
Comprehensive Plan to indicate these changes. The immediate
area surrounding the proposed land use amendment is currently
served by General Development Utilities. Table 4-2 of the
Data Inventory Analysis of the Comprehensive Plan (Analysis of
Waste Water Treatment Capacities 1990-2010) indicates a
surplus capacity of 230,800 gallons per day. if the developer
wishes to extend sewer lines to this property, capacity is
available. The level of service for Tables IV-1 & IV-2 are
estimated to equal 100 gallons per residence. This amendment
is 18.4 acres with a maximum density of 5 units per acre.
18.5 x 5 = 92 92 x 100 = 9200 gallons of capacity needed.
Potable Water - This area would likely be served by private
wells along with the septic tanks provided they are approved
Page 2
em
by the County Health Department. If the developer wishes to
connect into a central water system, General Development
Utilities would be the closest provider of the system. Table
4-3 of the Data Inventory Analysis indicates a surplus
capacity of $05,000 gallons per day which would allow capacity
for this subdivision. The level of service for Table IV-3 is
based on 100 gallons per residence. 18.4 x 5 = 92 92 x 100
= 9200 gallons of capacity needed.
Recreation - Table 7-4 of the Data Inventory Analysis of the
Comprehensive Plan indicates a surplus of land needed for
additional recreational facilities in the year 2010.
Specifically, 2010 projected demand of 57.5 acres whereas the
projected surplus in the year 2010 is 190.3 acres. Therefore,
the annexation of 18.4 acres with a proposed land use of five
(5) units per acre would yield a net population of
approximately 200.
After reviewing Table 7-5 and 7-6 for estimated recreational
facilities demand and needs to the year 2010, again the
projected population of approximately 200 is insignificant to
alter these statistics.
The City of Sebastian currently has a exclusive franchise with
a solid waste hauler for the collection and disposal of all
solid waste within the City of Sebastian. This is strictly a
exclusive franchise for the residential area only which this
property is being zoned for. The adopted Comprehensive Plan
for the City of Sebastian identifies that the existing land
fill facility is anticipated to serve Indian River County for
at least another 25 years, extending beyond the planning
period of this comprehensive plan. Therefore, it would be
logical to assume the addition of 18 acres of residential
zoning (90 units) would not be detrimental to the projected
demands of the landfill.
Drainage - D.C.A.'s objection is referring to the St. Johns
Water Management's letter dated September 11, 1992 which
identifies the following:
Increase density and environmental sensitive area.
Flooding from discharges at the control structure at
ElkcamWaterway.
Response to #1 - Ail areas along the Sebastian River will be
identified by D.E.R. prior to any subdivision plat being
submitted and or approved which will prevent construction
within any environmentally sensitive area.
Page 3
Response to #2 - St. Johns water Management will review all
subdivisions prior to any approval being obtained by the City
of Sebastian to ensure they meet St. Johns' requirements and
the City of Sebastian's Land Development Code regarding
drainage.
Traffic - The City of Sebastian is currently finalizing the
required traffic analysis study to determine the overall
traffic circulation for the City of Sebastian, including all
State and County roads within the City limits. The
consultants have identified this land as being critical in
obtaining additional right-of-way for Laconia Street which
will become a major link into the southern areas of the
unincorporated area of Indian River County.
Staff has contacted our local engineering consultant to
determine the following facts:
18.4 (size of development) acres x 5 (5 units per acre)
= 92 92 x 10 (10 trips per residence per day) = 920
trips per day on to Laconia Street.
Laconia Street currently and in the year 2010, will serve
as a two lane collector road with a capacity of 12,000
trips per day. The consultants have determined that in
the year 2010 this road capacity will be at 50 percent or
6,000 trips per day.
Therefore with a total of 6,920 trips per day at the year
2010, Laconia Street will still be under capacity with a level
service of C.
In regards to FDOT comments, this project is approximately 1
1/2 miles from County Road 512 and an additional 2 1/2 miles
to State Route 5 (U.S. Hwy.1). Our consultants have
determined that the total amount of trips generated from this
proposed amendment (920 trips) will be insignificant due to
the filtering out of the trips eastward toward U.S. #1. Even
if all 920 trips were routed onto U.S. ~1 on the same day, the
proposed six lane highway in the year 2010 with a capacity of
over 55,000 trips per day would indicate that this would be
less than 1 percent of the overall trips. This percentage is
not sufficient to warrant a complete analysis of trip
generation, distribution and peak hour level of service
determination.
2. OBJECTION 2:
Natural Resources - This amendment area is currently an active
citrus grove. Areas along the river consist of wetland
hardwood hammock and prior to any development plan being
Page 4
submitted, the developer will have to coordinate with D.E.R.
to identify their jurisdiction. Coordination with Fish &
Wildlife & Fresh Water Game will be needed also to determine
any wildlife habitat including any threatened and endangered
species.
Flood Zone - Prior to a development plan being submitted, the
developer's engineer will need to identify any floodways and
flood areas as depicted on the latest version of Firm's Maps.
BC/gk
amend9 2-. wp
I
City of Sebastian
POST OFFICE BOX 780127 D SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 r~ FAX (407) 589-5570
SUBJECT: PUBLIC ~EARING )
FOR ORDINANCE 0-92-08 REZONING )
SEBASTIAN GROVES ~OLDING, LTD. )
PROPERTY FROM AGRICULTURAL TO RS-10)
Approved For Submittal By:
City Manager ~
Agenda Number: ~;/3.0~&
Dept. Origin: Community Development
Date Submitted:
For Agenda Of:
Exhibits:
1.
03/,~,8~93
03/24/93
Ordinance 0-92-08
EXPENDITURE
REQUIRED:
AMOUNT
BUDGETED:
APPROPRIATION
REQUIRED'.
SUMMARY STATEMENT
On March 25, 1992, the City Council had a first reading of Ordinance 0-92-
08 and have held off any further action until the land use amendment
(Ordinance 0-92-07) had been returned from the Department of Community
Affairs. The ordinance was read again on February 10, 1993 and the public
hearing was scheduled for March 24, 1993.
Assuming that City Council has approved ordinance
Amendment for this site) staff would recommend that
property be approved.
0-92-07 (Land Use
the rezoning of this
RECOMMENDED ACTION
Move to approve Ordinance 0-92-08.
ORDZN~CE 0-92-08
~ ORDINANCE OF THE CITY OF SEBASTIAN, INDI~.N RIVER
COUNTY~ FLORIDa, P~TA~NG TO RESON~NG; RE~ON~NG
C~T~N PROP~TY ~N THE SOU~ST SECTION OF ~ C~TY,
~PROX~TELY ~.4 ~CRES, NO~ OR LESS, L0~TED
OF BLOCK 339~ WEST OF ~CON~ S~EET ~ NOR~ OF THE
SE~T~ R~ ~LOOD~Y ~ C0~Y ~ON~NG D~S~CT
~G-~ (~GR~C~T~) T0 C~TY ~ON~NG D~S~CT RS-~0
(SINGLE-F~LY ~SID~i~)~ PROVIDING FOR REP~ OF
ORDI~CES ~P~TS OF O~I~CES IN CO~LICT
PROVIDING F~ ~~ILITY~ ~ ~O~DING
D~TE.
~~, the o~er of the parcel of property described
herein has petitioned the City of Sebastian for an amen~ent to
the Zoning Ordinance; and
~ER~, the City Council has provided notice of the
proposed zoning change and conducted a public hearing to receive
citizen input~ and
~~, the City Council has considered the criteria
identified in Section 20A-11.6.C. of the Land Development Code
together with the reco~ended findings and reco~endations of its
stafff and ~e Planning and Zoning Co~ission~ and
~~, the City Council has dete~ined that the requested
change in zoning is consistent with the Comprehensive Land Use
Plan.
NOW, ~EF0~, BE IT O~AINED BY THE CITY CO~CIL 0F THE
CITY OF SEB~TI~, I~I~R~ C0~Y, FLORIDa, as follows:
S~ct~0B 1- PROPERTY. That the change in zoning
classification created by the adoption of this Ordinance shall
apply to following described real property:
BEING that part of the Southeast ¼ of the Northeast ¼
of Section 26, Township 31 South, Range 38 East, Indian
River County, Florida, lying North and East of the
lands:
BEING an easement and right-of-way 200 feet in width
across the Southeast ¼ of the Northeast ¼ of Section
26, Township 31 South, Range 38 East, being 100 feet on
each side of the following described baseline as
recorded in Official Record Book 194, page 415 of the
Public Records of Indian River County, Florida:
BEGINNING at the Southeast corner of the Northeast ¼ of
aforesaid Section 26, run N41°42'15"W, a distance of
610 feet; thence run N53"52'05"W, a distance of 600
feet; thence run N73°42'05#W, a distance of 377.52
feet; thence rtt~ N53"50'05"W, a distance of 92.13 feet,
to a point on the West boundary and 347 feet South of
the Northwest corner of the aforesaid Southeast ¼ of
the North- east ¼ of Section 26, Township 31 South,
Range 38 East, Indian River County, Florida.
Section 2. DISTRICT. That the real property described in
this Ordinance is hereby rezoned from County District AG-1
(agricultural) to City Zoning District RS-10 (single-family
residential). The official City Zoning Map shall be amended to
reflect this change in zoning district.
Section 3. CONFLICT. All ordinances or parts of
ordinances in conflict herewith are hereby repealed.
Section 4. SEVERABILITY. In the event a court of
competent jurisdiction shall hold or determine that any part of
this Ordinance is invalid or unconstitutional, the remainder of
the Ordinance shall not be affected and it shall be presumed that
the City Council of the City of Sebastian did not intend to enact
such invalid or unconstitutional provision. It shall further be
assumed that the City Council would have enacted the remainder of
this Ordinance without said invalid and unconstitutional
provision, thereby causing said remainder to remain in full force
and effect.
Section 5. EFFECTIFE DATE. This Ordinance shall take
effect immediately upon final passage.
The foregoing Ordinance was moved for adoption by
Councilman
by Councilman
vote, the vote was as follows:
. The motion was seconded
and, upon being put to a
Mayor Lonnie R. Powell
Vice-Mayor Francis Oberbeck
Councilmember Carolyn Corum
Councilmember Norma Damp
Councilmember Robert Freeland
The Mayor thereupon declared this Ordinance duly passed and
adopted this
day of , 1993.
CITY OF SEBASTIAN, FLORIDA
ATTEST:
By:
Lonnie R. Powell, Mayor
Kathryn M. O'Halloran, CMC/AAE
city Clerk
(sm )
Approved as to Form and Content:
Charles Ian Nash, City Attorney
I HEREBY CERTIFY that notice of public hearing on this
Ordinance was published in the Veto Beach Press Journal as
required by State Statute, that one public hearing was held on
this Ordinance at 7:00 p.m. on the day of , 1993,
and that following said public hearing this ordinance was passed
by the City Council.
Kathryn M. O'Halloran, CMC/AAE
City Clerk
Approved as to Form and Content:
Charles Ian Nash, City Attorney
SECTION 26
TOWNSHIP 315
333
CiTY
RANGE 38E
BE:VAN
336 337 338
340
UN
13.
339
SITE
18.3965 ACRES
City of Sebastian
POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
MINUTES
SEBASTIAN CITY COUNCIl,
WEDNESDAY, MARCH 10, 1993 - 7:00 P.M.
CITY COUNCIL CHAM~ERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
ALL PROPOSED ORDINANCES AND INFORMATION ON ITEMS
BELOW MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK,
CITY ttALL, 1225 MAIN STREET, SEBASTIAN, FLORIDA.
1. Mayor Powell called the meeting to order at 7:00 p.m.
2. The Pledge of Allegiance was recited.
3. There was no one scheduled for invocation.
4. ROLL
Present:
Mayor Lonnie Powell
Vice Mayor Frank Oberbeck
Mrs. Carolyn Corum
Dr. Peter Holyk
Mr. George Reid
Also
Present:
City Manager, Robert McClary
City Attorney, Charles Nash
Director of Community Development,
Bruce Cooper
city Engineer/PW Director, Dan Eckis
city Clerk, Kathryn O'Halloran
Deputy City Clerk, Sally Maio
Regular city Council Meeting
March 10, 1993
Page Two
AGENDA MODIFICATIONS ~AND~OR DELET~ -
Items not on the written agenda may be added only
upon unanimous consent of the Council members present
(Resolution No. R-89-59).
The City Manager requested that R-93-09 - Go Dodger
Days - be moved to Proclamation/Announcements. city
Council concurred.
6. PROCLaMATiONS
93.094
RESOLUTION NO. R-93-09 "Go Dodger Days"
(R-93-09)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN
RIVER COUNTY, FLORIDA, DESIGNATING MARCH 13 AND
14, 1993 AS "GO DODGER DAYS" IN THE CITY OF
SEBASTIAN, FLORIDA; PROVIDING FOR REPEAL OF
RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT;
AND PROVIDING FOR AN EFFECTIVE DATE.
The city Manager read Resolution No. R-93-09 in its
entirety.
MOTION by Oberbeck/Corum
I would move that we adopt Resolution No. R-93-09
by title only.
VOICE VOTE on the motion carried 5-0.
Mayor Powell presented the resolution to Los Angeles
Dodgers' representatives.
7. ~HEARiNG FIITALACTI~
93.074
~ Collins m ADDeal to ~lanninu R Zoning
CommissiQ~ Site Plan ADDroval Re.' ?arkinq ~
Width (Staff RecommendatioD dated ~
Collins Letter~ dated ~ and ~ P & Z
~_qdated~
The City Attorney swore in Tom Collins.
Mr. Collins presented his appeal to City Council to
allow nine foot wide parking stalls at Captain
Hiram's, as denied by the Planning and Zoning
Commission during site plan approval.
The city Attorney swore in Bruce Cooper, Director of
Community Development.
2
Regular City Council Meeting
March 10, 1993
Page Three
The Director of Community Development cited prior
City Council approval for a similar appeal from
Damian Gilliams.
Mr. Reid stated that prior approval for nine foot
wide stalls for Damian Gilliams stipulated that a
unique situation existed on the east side of Indian
River Drive.
Mr. Oberbeck questioned why the appeal was.not
received within ten days of site plan approval and
the Director of Community Development said the appeal
had been filed and held in abeyance by staff.
Discussion followed relative to whether precedent had
been set.
A1 Vilardi, 445 Georgia Boulevard, Sebastian,
was sworn in by the City Attorney, said he had
reviewed the tape and agreed that the east side of
Indian River Drive was stipulated.
MOTION by Corum/Holyk
I would move that Council approve Mr. Collins'
request for nine foot parking stalls in his parking
lot west of Indian River Drive.
ROLL CALL:
Mr. Oberbeck aye
Mrs. Corum aye
Dr. Holyk aye
Mr. Reid aye
Mayor Powell aye
MOTION CARRIED 5-0.
8. ~UB~IC INPUT ON AGEND~ ITEMS
A1 Vilardi, 445 Georgia Boulevard, Sebastian,
addressed City Council on bid waivers.
9. CONSENT ~GENDA
Ail items on the consent agenda are considered to be
routine and will be enacted by one motion. There
will be no separate discussion of consent agenda
items unless a member of city Council so requests; in
which event, the item will be removed and acted upon
separately.
ae
Approval of Minutes - 2/24/93 Regular Meeting,
3/3/93 Workshop
3
Regular city Council Meeting
March 10, 1993
Page Four
93.093 B.
Receive Code Enforcement Orders - Sebastian Bait
& Tackle Shop Case No. 92-7518 - White Case No.
92-7559 - Capp Case No. 92-7536 - Receive Code
Enforcement Lien Case No. 92-6993 (Sanders
[Slavens]) (Orders)
93.094 C.
RESOLUTION NO. R-93-09 "Go Dodger Days"
(R-93-09)
(This item was moved to Proclamations/.
Announcements)
93.095 D.
Craft Club of Sebastian - Request Use of
Riverview Park - Craft Shows - 4/3/93 and 5/1/93
w/ Raindates - Standard Conditions (City Clerk
Recommendation dated 2/26/93, Tucker Letter dated
2/24/93)
93.096 E.
Waive Bidding Procedure - Approve Expenditure of
$4,600.00 for Seed and Mulch Outfall Ditch -
Blocks 405, 437 and 445 - Nail Farms (Staff
Recommendation dated 3/3/93)
93.097 F.
Bid Award - Golf Course Teemower - Hector Turf of
Deerfield Beach - $12,990.00 (Staff
Recommendation dated 3/4/93, Golf Course
Superintendent Memo dated 3/3/93, Bid Tabulation)
The City Manager read the consent agenda in its
entirety.
Mr. Oberbeck removed item E.
MOTION by Oberbeck/Reid
I would move that we approve items A, B, D and F
of the consent agenda.
ROLL CALL:
Mrs. Corum aye
Dr. Holyk absent
Mr. Reid aye
Mayor Powell aye
Mr. Oberbeck aye
MOTION CARRIED 4-0 (Holyk absent - excused from 7:42
to 7:44 p.m.)
Regular City Council Meeting
March 10, 1993
Page Five
Item ~ ~ Seed and Mulch Outfall Ditch
The City Engineer said dollars for this project as well
as the Dozer purchase will come from drainage
improvements funds and this project affects 37 lots.
Mr. Oberbeck was excused from 7:46 p.m. to 7:48 p.m.
Mrs. Corum suggested going out to bid.
TAPE I - SIDE II (7:48 p.m.)
MOTION by Oberbeck/Reid
I would like to move that we approve item E of
the consent agenda.
ROLL
Dr. Holyk aye
Mr. Reid aye
Mayor Powell aye
Mr. Oberbeck aye
Mrs. Corum aye
MOTION CARRIED 5-0.
10. PRESENTATIO~
None.
11. ~%YOR AND CITYCOUNCIL MATTERS
A. Mrs. Carolvn Corum
None.
B. Dr. peter R. ~01yk
Dr. Holyk commented on violation of election laws and
dissatisfaction with the way the election was
conducted.
C. Mr. Georg~ G. Reid
Mr. Reid said it has been an honor serving on City
Council and working with city staff. He said he
considers certain staff members as friends and
commended staff members for the job they have done.
5
Regular City Council Meeting
March 10, 1993
Page Six
D. Mavor ~ R. Powell
Mayor Powell commended Mr. Reid and said that he
was not involved in the distribution of fliers.
Mr., Frank Oberbeck
Mr. Oberbeck said much was accomplished in the last
two years and commended Mr. Reid for his work on
Council.
Mr. Oberbeck read a letter he received from the
Department of Health and Rehabilitative Services
relative to Macho Products inspections; and reported
on his .attendance at the MPO meeting regarding an
Amtrak stop in Veto Beach, proposed SR 60 widening to
four lane, and Merrill-Barber Bridge.
Mayor Powell announced the Special Meeting on Monday,
March 15, 1993 for investiture of new officers.
Mayor Powell called recess at 8:03 p.m. and
reconvened the meeting at 8:15 p.m. Ail members of
City Council were present.
'The Director of Community Development said that
subsequent to City Council motion on the collins
appeal, Mr. Collins said it was his intention to also
request nine foot stalls on the east side of Indian
River Drive.
MOTION by Corum/Reid
I move to include the east side too. (to the
original motion for Tom Collins appeal)
93.016
12.
13.
VOICE VOTE on the motion carried 5-0.
~ aTTOrNEY MATTERS
The city Attorney reported on proposed special
legislation for Golf Course liquor sales.
CITY MANAGER MATTERS
The city Manager requested that Council add an item
to the agenda relative to U.S. Fish and Wildlife use
of an advertising hot air balloon for Pelican Island
Day on March 14, 1993.
6
Regular City Council Meeting
March 10, 1993
Page Seven
14.
16.
93.098/
92.041
MOTION by Oberbeck/Reid
I'd like to move to add to the agenda the request
of Fish and Wildlife to use the balloon at the
festivities taking place this Sunday.
VOICE VOTE on 'the motion carried 5-0.
MOTION .by Oberbeck/Reid
I would move that we approve the use of the
balloon at 'the festiwities taking place with Fish and
Wildlife this Sunday.
VOICE VOTE on the ,motion carried 5-0.
The city Manager requested direction from city
Council regarding the immediate purchase of a lot at
the intersection of Barber and Pelican Island Place
for realignment subject to approval from Indian River
County for reimbursement with impact fee funds, city
Council directed the City Manager to negotiate for
purchase and bring back a contract.
The city Manager commended Mr. Reid and Dr. Holyk for
their work on City Council.
COMMITTEE REPORT$]RECOMME, NDATIONS
None.
15. OL__DBUSINESS
None.
NEW BU,SINESS
~ ~ improvements - Request ~
Percen~ of Fundinq ~ Indian River Coun~ C/~
ManaGer Recommendation dated ~ Davis
dated 2/25/93J Citv Manager better dated
12114/92. Cost ~timate)
The city Manager reported on staff's recommendation
to seek 50 percent funding from Indian River County
to pave 1324 linear feet of Gibson Street. He said
this would be placed in the 93/94 fiscal year's
street improvement program unless moneys are
otherwise available.
Regular City Council Meeting
March 10, 1993
Page Eight
MOTION by Oberbeck/Reid
I would move to that effect (direct staff to
formally request Indian River County to fund 50
percent of the proposed improvements to Gibson
Street)
ROLL CALL:
Mr. Reid aye
Mayor Powell aye
Mr. Oberbeck aye
Mrs. Corum aye
Dr. Holyk aye
MOTION CARRIED 5-0.
93.O99
~Biddinq Procedures - So~~~A_RRr_93_9
Purchase of Model 550 Dozer ~ ~ Power and
~.~uiDment - $39J000.00 ~ ~eco~mendation
dated 3/4/93. ~ Enaineer Memo ~ated ~
The city Engineer presented the request and noted
that the City will receive a $10,000.00 credit from
the vendor toward the original purchase price of
$49,000.00.
TAPE II - SIDE I (8:47 p.m.)
Jerry Thomas, Assistant Public Works Director,
said the equipment has a one year parts and labor and
five year engine and drive train warranty.
MOTION by Holyk/Reid
I would move to approve the purchase of the model
550 Bulldozer from Case Power and Equipment in the
amount of $39,000.00 and that we are waiving the
bidding procedure based on sole source.
ROLL CALL:
Mayor Powell aye
Mr. Oberbeck aye
Mrs. Corum aye
Dr. Holyk aye
Mr. Reid aye
MOTION CARRIED 5-0.
Regular City Council Meeting
March 10, 1993
Page Nine
93. 014
17.
18.
INTRODUCTION OF BUSINESS BY THE PUBLIC (Which is Not
OtherWise on the Agenda - By Resolution No. R-89-30
Limit of Ten Minutes for Each Speaker)
Mayor Powell noted that the city has a resolution on
the books requiring unanimous vote to place items on
the agenda if not done so prior to agenda
preparation, and that although he did not want to
lock people out from speaking, he was concerned about
placement of items time after time by the same party.
The city Attorney advised 'that City Council review
the resolution and either follow it or amend it.
The resolution was placed on the next workshop
agenda.
Charles Silva and ~ Steiler m ~equest to Stop
Plans to Extend Wave Street Until ComDrehensive
Study ~ (Cit¥ Manaeqg_~ Recommendation
dated ~ Silva Memo dated 3/1193~ Eckis Memo
dated~
Charles silva and Fritz Steiler presented their
request to City Council, citing results of a traffic
count they had conducted.
Other Matters
Herbert Sturm, 549 Saunders Street, Sebastian,
addressed City Council on Code Enforcement Board
matters.
Being no further business, Mayor Powell adjourned the
meeting at 9:15 p.m.
Approved at the
, 1993, City Council
Meeting.
Lonnie R. Powell, Mayor
Kathryn M. O'Halloran, CMC/AAE
city Clerk
9
City of Sebastian
POST OFFICE BOX 780127 D SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 D FAX (407) 589-5570
MINUTES
SEBASTIAN CITY COUNCIL
SPECIAL MEETING
MONDAY, MARCH 15, 1993 - 7:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
ALL PROPOSED ORDINANCES AND INFORMATiON ON rrEMS
BELOW MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK,
CITY HALL, 1225 MAIN STREET, SEBASTIAN, FLORIDA. .
PURPOSE: ~dopt:i. on of Resolution No. R-93-07. Electxon
Results an.d ~pproval of Canvassing Bo. ard M~nutes b~
Current Cxt~ Counoil Members, Inves. txture of New Cit~
Counoil Members, and Election of Vxoe-Mayor
1. Mayor Powell called the special meeting to order at
7:00 p.m.
2. The Pledge of Allegiance was recited.
3. ROL__L C~LL
__
Present. Mayor Lonnie Powell
Vice Mayor Frank Oberbeck
Mrs. Carolyn Corum
Mr. George Reid
Absent: . Dr. Peter Holyk
Also Present. City Manager, Robert McClary
City Attorney, Charles Nash
City Cler. k, Kathryn O'Halloran
Deputy City Clerk, Sally Maio
Special city Council Meeting
March 15, 1993
Page Two
93.033 4.
NARCH 9, 1993 ELECTION MATTERS (City Clerk
Recommendation dated 3/10/93, R-93-07, Certificate of
Canvassing Board, Canvassing Board Minutes
ae
~S0L~TION NO. R-93-07 - Election Results -
Certificate of Canvassing Board
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER
COUNTY, FLORIDA, PERTAINING TO MUNICIPAL ELECTIONS;
PROVIDING FOR CANVASSING OF ELECTION RETURNS;
PROVIDING FOR DECLARATION OF RESULTS; DIRECTING THE
CLERK TO ENTERTHE RESULTS OF THE ELECTION IN THE
OFFICiAL MINUTES OF THE MEETING OF THE CITY COUNCIL;
PROVIDING FOR REPF2tL OF RESOLUTIONS OR PARTS OF
RESOLUTIONS IN CONFLICT HEREWITH; AND PROVIDING FOR
AN EFFECTIVE DATE.
The City Attorney read Resolution No. R-93-07 by
title only.
It was noted that the City Attorney has advised that
the Resolution was to certify as to the accuracy of
the ballot count.
MOTION by Reid/Oberbeck
I move to adopt Resolution No. R-93-07.
ROLL CALL:
Mr. Oberbeck aye
Mrs. Corum aye
Dr. Holyk absent
Mr. Reid aye
Mayor Powell aye
MOTION CARRIED 4-0 (Holyk - absent).
B. ADDrOVal of 3/9/93 Canvassing Board ~
MOTION by Oberbeck/Reid
I would move that we approve the minutes of the
Canvassing Board of 3/9/93.
ROLL CALL:
Mrs. Corum aye
Dr. Holyk absent
Mr. Reid aye
Mayor Powell aye
Mr. Oberbeck aye
MOTION CARRIED 4-0 (Holyk - absent).
At this time, Mr. Reid stepped down.
2
Special city Council Meeting
March 15, 1993
Page Three
Se
Investiture of New city Council Members
The City Clerk swore in newly elected City Council
Members Robert Freeland, Francis Oberbeck and Norma
Damp.
Once the new Council was seated, Mrs. Corum suggested
City Council seats be rearranged to "boy, girl, boy,
girl, boy". Mayor Powell explained his reason for
positioning seats the way he did and left it up to
City Council to decide. Mr. Oberbeck suggested this
matter be taken up at the next workshop.
6. Election of Vice-Mayor
MOTION by Freeland/Powell
I'd like to make a motion that we elect our five time
winner in the local elections, Mr. Oberbeck, who has
served very well in the past in the capacity of Vice-
Mayor, that he be our next Vice-Mayor.
Being no further motion, Mr. Oberbeck was .elected
Vice-Mayor.
Being no further business, Mayor Powell adjourned the
Special Meeting at 7:14 p.m.
Approved at the
Meeting.
, 1993, City Council
Lonnie R. Powell, Mayor
!
Kathryn M. O'Halloran, CMC/AAE
City Clerk
Move to approve and award the bio to Fischer and Sons for
Wave Street Construction in the amount of $18,456.
I
City of Sebastian
POST OFFICE BOX 780127 [3 SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [3 FAX (407) 589-5570
BID TABULATION
CITY OF SEBASTIAN
BIDS DUE March 15, 1993 2:00 P.M.
CONTRACTOR/VENDOR
Fischer and Sons
Pan American Eng. Co.
Jo Bear Inc.
Cath¢o Inc.
ITEM DESCRIPTION
Wave Street Construction
Wave Street Construction
~ave Street Construction
Wave Street Construction
NO OTHER BIDS WERE RECEIVED.
TOTAL
$18,456.
$35,958.
$32,000.
$26,077.
Cit nan
'
POST OFFICE BOX 780127 D SEBASTIAN, FLORIDA 32978
TELEPHONE(407) 589-5330 [3 FAX (407) 589-5570
SUBJECT: Riverview Park ) Agenda No.
Boardwalk Bids )
#2) ) Dept.
Approved for Submittal By~
Cit~ Manager ~ '
Origin ENG/PW
Date Submitted 03-17-93
For Agenda of 03-24-93
Exhibits: Bid Tabulation
EXPENDITURE
REQUIRED: S21,348.
AMOUNT
BUDGETED:
APPROPRIATION
$35,000. REQUIRED:
SUMMARY STATEMENT
Five bids were received and opened in the City Manager's
conference room on March 17, 1993 at 2:00 P.M. The bids
are as indicated on the attached bid tabulation sheet.
The .apparent iow bidder was Capp Custom Builders, Inc. A
confirmation conversation was held later that afternoon
with 'Micky Capp to confirm that the work was all
inclusive as indicated on the plans in which he
concurred.
RECOMMENDED ACTION
Move to award the Riverview Park Boardwalk bid to Capp
Custom Builders Inc. for $21,348 as based on $29.65 per
LF for approximately 720 LF.
City of Sebastian
POST OFFICE BOX 780127 D SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
BID TABUL~T? ON
CITY OF SEBASTIAN
BIDS DUE March 17, 1993
CONTRACTOR/VENDOR ITEM
2:00 P.M.
DESCRIPTION
TOTAL
Capp Custom Builders
Flinn Construction
Riverview Boardwalk #2
with handrail
Riverview Boardwalk #2
without handrail
Riverview Boardwalk #2
with handrail
Riverview Boardwalk #2
without handrail
$29.65LF
$25.30LF
$29.75LF
$25.75LF
Hamilton and Sons
Larsen Dredging
Riverview Boardwalk #2
with handrail
Riverview Boardwalk #2
without handrail
Riverview Boardwalk #2
with handrail
Riverview Boardwalk #2
without handrail
SNo Bid
838.45LF
$31.00LF
$27.00Lf
Dockside Builders
Riverview Boardwalk #2
with handrail
Riverview Boardwalk #2
without handrail
Sno bid
$28.00LF
NO OTHER BIDS WERE RECEIVED.
POST OFFICE BOX 780127 m SEBASTIAN, FLORIDA 32978
Dept. 0rigin
Date Submitted
For Agenda of
IBH Customers Agreement
Finance (LWN)
~7~93
~4-93
$11,000.00
APPROPRIATION
REQUIRED:
IBM RISC/6000, fifteen (15) hours of
support were purchased and have since been used. Due to the set up
of the Police Department, Personnel Office, Utilities, and possibly reactivating
Garage by modem, additional technical support
The IBM price is covered under GSA pricing terms and
applications to be considered sole source.
"The City Council may waive the bidding
procedure on specific contracts for good cause." Adequate funds are budgeted
Move to grant a waiver of bidding procedure and authorize the execution of the
Customer Agreement
Statement of Work for Project Support Services
Hourly Services
We will provide Hourly Support Services, as described below in the Scope of Services, to assist you with your project. You
are responsible for project management and for any results achieved. The hours authorized by you and specified below do
not imply or commit a fixed price' contract. If we determine that it is necessary to exceed the hours or the estimated project
end date, we will inform you as soon as practical. In such event, you may authorize additional hours or extend the end date
in writing. If you alternatively choose to terminate our Services, you agree to pay us for actual hours expended and any
actual travel and living expenses (incurred by us) through the termination of the project.
Charges:
There will be a one-hour minimum charge for each day in which Services are provided. We will invoice you monthly for
actual hours of Service at the rates and minimums in effect when we provide our Services. Actual travel and living
expenses, if applicable, will be invoiced separately. We may increase rates and minimums by giving you three months'
written notice.
Completion Criteria:
Services will end when 1) you advise us, in writing, that further Services are not required, or 2) we provide the specified
number of hours, or 3) the project end date expires.
Scope of Services:
We will provide up to 60 hours of Services at the rate of $ 130 per hour to assist you with your project, as described
below:
IBM will assist The City of Sebastian with technical support for the following: Addition of RISC
System/6000 terminals at the Police Department, setup of communications between the Golf Pro Shop
and the RS/6000 for the transfer of revenue data to the RS/6000, setup of communications between
the City Vehicle Maintenance Garage and the RS/6000, other miscellaneous system administration and
configuration tasks as requested by the City of Sebastian.
The City of Sebastian will coordinate task assignments of IBM through the representative designated
by IBM. This offer will expire on March 31, 1993.
Estimated Total Charges: $ 7~800 (hrs x rate) Estimated Total'Expenses: $ NONE (travel, etc.)
Both of us agree that the complete agreement between us about these Services will consist of 1) this Statement of Work,
and 2) the IBM Customer Agreement (or any equivalent agreement signed by both of us).
Agreed to:
Customer name:
City of Sebastian
Agreecl to:
Intematieflal Business Machines ~lie~
Arme~k, New York 105~4
By By
Aath~nz~l signature Autht)rlz~ mgn~ture
Name (type or print)
Date:
Name (type or print)
Date:
Customer number:
Customer address:
Estimate¢l start date:
Estimated end date:
(Z125-4194-011/91
8357631
1225 Main Street
Sebastian, Florida 32955
March 4, 1993
December 31, 1993
IBM Customer Agreement number: HQ12291
Statement of Work number:
IBM Office number: DP6
IBM Office aadress: 6767 N. Wickham Road
Melbourne, Florida 32940
IBM Services group adc~ress:
Page 1 of I
! Customer Agreement
Statement of Work for Project Support Services
Hourly Services
We will pr
are respol
not imply
end date,
in writing.
actual tr;
Charges:
We will provide Hourly Support Services, as described below in the Scope of Services, to assist you with your project. You
are responsible for project management and for any results achieved. The hours authorized by you and specified below do
not imply or commit a fixed price'contract. If we determine that it is necessary to exceed the hours or the estimated project
end date, we will inform you as soon as practical. In such event, you may authorize additional hours or extend the end date
If you alternatively choose to terminate our Services, you agree to pay us for actual hours expended and any
actual travel and living expenses (incurred by us) through the termination of the project.
There will be a one-hour minimum charge for each day in which Services are provided. We will invoice you monthly for
actual hours of Service at the rates and minimums in effect when we provide our Services. Actual travel and living
expenses, if applicable, will be invoiced separately. We may increase rates and minimums by giving you three months'
written notice.
Completion Criteria:
Services will end when t) you advise us, in writing, that further Services are not required, or 2) we provide the specified
number of hours, or 3) the project end date expires.
Scope of Services:
We will provide up to 60 hours of Services at the rate of $ 130 per hour to assist you with your project, as described
below:
IBM will assist The City of Sebastian with technical support for thc following: Addition of RISC
System/6000 terminals at the Police Department, setup of communications between the Golf Pro Shop
and the RS/6000 for the transfer of revenue data to the RS/6000, setup of communications between
the City Vehicle Maintenance Garage and the RS/6000, other miscellaneous system administration and
configuration tasks as requested by the City of Sebastian.
The City of Sebastian will coordinate task assignments oF IBM through the representative designated
by IBM. This offer will expire on March 31, 1993.
Estimated Total Charges: $ ~ (hrs x rate) Estimated Total Expenses: $ NONE (travel, etc.)
Both of us agree that the complete agreement between us about these Services will consist of 1) this Statement of Work,
and 2) the IBM Customer Agreement (or any equivalent agreement signed by both of us).
Agreed fo:
Customer nama:
City of Sebastian
Agreed to:
International Business Machines Corporatlen
Ar'monk, New York 10504
By By
Authoriz~l lignetum
Name (type or print)
Date:
Customer number:
Customer address:
Estimated start date:
Estimated end data:
8357631
1225 Main Strcet
Sebastian, Florida 32955
March d, 1993
Dcccmbcr 31~ 1993
Name (type or print)
Date:
IBM Customer Agreement number: HQ12291
statement of Work number:
IBM Office number: DP6
IBM Office address: 6767 N. Wickham Road
Mclbourn% Florida 32940
IBM Services group address:
Z125-4194-01 1/91
Page 1 of I_.L_
City of Sebastian
POST OFFICE BOX 780127 ri SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 D FAX (407) 589-5570
SUBJECT: Fraternal Order of
Police - Use of Community Center
Approved For Submittal By:
City Manager
Agenda NO.
Dept. Origin ~ Clerk
Date Su~ 3/9/93
~_q[ Aqenda Of
Exhibits: Letter and
applicati.qD dated 3/9/93
EXPENDITURE
REQUIRED:
AMOUNT
BUDGETED:
APPROPRIATION
REQUIRED:
SUMMARY
The Sebastian Fraternal Order of Police is requesting the use of
the Community Center for a dance on July 31, 1993 and a New
Year's Eve Party on December 31, 1993.
They are requesting the use of alcohol and a waiver of rental
fee for requested dates. The $250.00 security deposit is on hold
from the previous event.
RECOM]~ENDED ACTIQ~
Move to approve the request for use of alcohol beverages and
waiver of rental fee.
2 March 1993
i
Imztian 139
P.O. Box 782123 ·
Sebastian, Florida 32978
I
Mr. Robb McClary, Sebastian City Manager
The Sebastiam Fraternal Order of Police a non-profit organization
would like to hold Two Dances this year at the Community Center
in Sebastian.
The last dance this organization had was on 27 February 1993. It
was the Policeman Ball and a great success with over 140 residents
present. They requested that our organization have more dances.
The Sebastian Fraternal Order of Police would like to hold two
more dances on the following date:
31 July 1993 Sa. turday 7:30 - 11:30 PM CHRISTMAS IN JULY ·
31 December 1993 Friday 7:30 - 01:00 AM NEW YEARS EVE PARTY
Our Organization request the use of AlcDh~l Beverages be served
a~ Both Dances. We also request a waiver on the rental Fee.
Our Security Deposit of $225.00 will Stay with the City of Sebastian.
CF
~esident FOP ~139 Sebastian
I
CITY OF SEBASTIAN
RENTAL PERMIT APPLICATION
door P, lmll~? ~
Securit~ Deposit paid on ~"Y-~7~'~te) in the amount of
w c~ , or ~ash
R~t~ Y~ ~d on (&te} in ~e ~t of
~ ~ ~ ~ or ~h
~itial
M~ho~c ~e~ R~t hea~ at the ~ncil ~et~on
(da~e). Re,est ~ / D~.
F~ ~iv~ Re~ heard at the ~ncil ~t~ on
(date). R~est ~PR~ / D~I~.
K~ Pimp Date Ke~ Retu~ Date
Se~t~ De.sit retum~ ~eck ~ in the
~t of ' on (date)
City of Sebastian
POST OFFICE BOX 780127 D SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
SUBJECT: Ordonez - Birthday Party
Use of Community Center
Approved For Submittal By:
Agenda No.
Dept. Origin
C~ty Clerk~'~'~
Date Submitted 3/15/93
For Agend~ Of 3/24/93
Exhibits:
application dated 3/15/93
EXPENDITURE
REQUIRED:
AMOUNT
BUDGETED:
APPROPRIATION
REQUIRED:
SUMMARY $~AT~ENT
The city of Sebastian has received a request from Judith Ordonez
for use of the Community Center for a 16th Birthday Party on
April 24, 1993 from the hours of 4:00 P.M. to 10:00 P.M.
They are requesting the approval of alcohol use at this event.
RECOMMENDED ACTION
Move to approve the request for use of alcohol for requested
date.
CITY OF SEBASTIAN
RENTAL PERMIT APPLICATION
#~ ~ .~ter / ~~ .......
~~~~~6~)
1) Are
2) ire
~)
Bake checks 1Myable to: ~ .OF ~
C:Lt? mm
Secur~.tu _Deposit paid o~ ~-/.~-,~,=j' (date) /n the mo~t of
Ren~1 Fee p~d on
hitial
Alcoholic Beverage Request beard at the Cmmcil ~leeti~on
(date). Request
Fee Waiver Request heard at the Council Neet/n~ on
(date). Request M'PRO~ /
gay Pickup Date X~ Return Date
Se~rit¥ Deposit returned ~ City Chez ~
anount o[ on
Am~e~: ~ toe dfame~ea (:Lf t~l:i.c~msbJ.~m).
(date) in the haunt of or ~ash
in the
(date)
I
I
I
i
I
I
I
City of Sebastian
POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 D FAX (407) 589-5570
SUBJECT: Sebastian Panthers
Fund Raiser-Youth Dance
Approved For Submittal By:
City Manager
Agenda No.
Dept. Origin i~Clerk
Date Submitted
For A~enda Qf 3/24/93
Exhibits:
application dated3/18/93
and letter dated 3/17~93
EXPENDITURE
REQUIRED:
AMOUNT
BUDGETED:
APPROPRIATION
REQUIRED:
SUMMARY STATEMENT
The City of Sebastian has received a request from the Sebastian
Panthers for use of the Community Center on April 17, 1993
between the hours of 7:00 P.M. and 10:30 P.M. for a Fund raiser-
Youth Dance. They are also requesting waiver of rental fee and
that the $250.00 security deposit be reduced to $100.00.
Historically City Council has approved rental fee waivers and
reduced the security deposit to $100.00 for Sebastian Panther
Youth Dances and Fundraiser.
RECO~NDED ACTION
Move to approve the request for fee waiver and to reduce the
security deposit to $100.00 for the Sebastian Panther's use of
the Community Center' on April 17, 1993.
i
P.O. Box 781624
Sebastian, Florida 32978-1624
(407) 589-7670 I
March 17, 1993
City of Sebastian
1225 Main St.
Sebastian, :FL 32958
Dear Ms. O'Halloran:
Please add our request for use of the community center on April 17, 1993
for a fund raising youth dance...-~o benefit the Sebastian Panthers to the agenda
for the next council meeting. We would like to also request that all fees for
rental be waived as we are a non-profit group.
Sincerely,
MAURA M. RABORN
Treasurer
CITY OF SEBASTIAN
"RI~/~L P~IT ~PLICATION
lamber of Pers~ coastit~g ~ or o~ation: ~
1} Are kit~men facilities requital?
2) Are ym ~ mglmt of Sebastian?
4) Will tb~ ~e m ,~kinim or 4oor ~l~? '~//~
(~te) ~z the amour of
or ~h .
in the
(date)
(date) in the mount of
or C~sh
bitim!
the Council Meeti.{on
Request APPROVED / DENIED.
Seari~ l~posit lmid o~
Rental F~ p~id on
Akmholic Beverage Request heard at (date).
Fe Waiver Request heard at the Council Meetin~ on
(date). Request APPROVED / DENIED.
Key Pickup Date Key Return Date
Security _Deposit returned by City Check ~
~nt of on
~ic~mt ~ got' I~ (if Im~mAX~Ible).
RESOLUTION NO. ~
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN
RIVER COUNTY, FLORIDA, VACATING, ABOLISHING,
ABANDONING AND DISCONTINUING THE PUBLIC UTILITY
AND DRAINAGE EASEMENTS ON EAST SIX FEET OF LOT 27,
AND THE WEST SIX FEET OF LOT 26, BLOCK 201,
SEBASTIAN HIGHLANDS UNIT 8, ACCORDING TO THE PLAT
THEREOF, RECORDED IN PBI 6-12, PUBLIC RECORDS OF
INDIAN RIVER COUNTY, FLORIDA; PROVIDING FOR REPEAL
OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT
HEREWITH; PROVIDING FOR RECORDING; AND PROVIDING
AN EFFECTIVE DATE.
BE IT RESOLVED BY the City Council of the City of Sebastian,
Indian River County, Florida, as follows:
SECTION
That the City of Sebastian does herewith vacate, abolish,
abandon and discontinue all that portion of land previously
dedicated for easement and described as follows:
The east six feet of Lot 27, and the west six feet
of Lot 26 drainage and utility easement, Block
201, Sebastian Highlands Unit 8, according to the
plat thereof, recorded in PBI 6-12, Public Records
of Indian River County, Florida.
SECTION II
Ail resolutions or parts of resolutions in conflict herewith
are hereby repealed.
SECTION III
This resolution shall be recorded in the public records of
Indian River County, Florida.
SECTION IV
This resolution shall be in full force and effect
immediately upon its passage.
,CITY OF SEBASTIAN, FLORIDA
ATTEST:
Lonnie R. Powell, Mayor
Kathryn M. o'Halloran, CMc/AAE
city Clerk
I HEREBY CERTIFY that the foregoing Resolution was duly
passed and adopted by the City Council of the City of Sebastian,
Florida, this__day of , 1993.
Kathryn M. O'Halloran, CMC/AAE
( S Z a L )
(STATE OF FLORIDA)
(COUNTY OF INDIAN RIVER)
I HEREBY CERTIFY that on this day, before me, an officer
duly authorized in Indian River County, Florida, to take
acknowledgements, personally appeared
and to me known as the persons
described herein and who executed the foregoing instrument and
they acknowledged before me that they executed the same.
WITNESS my hand and seal in Indian River County, Florida, this
day of , 1993.
My Commission Expires
Approved as to Form and Content:
Linda M. Lohsl
NOTARY PUBLIC, STATE OF
FLORIDA AT LARGE
Charles I. Nash, city Attorney
City of Sebastian
POST OFFICE BOX 780127 u SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
M F. M 0 R A N D U M
DATE: March 18, 1993
TO: Kathryn M. O'Halloran
City Clerk
FROM: Daniel C. Eckis, P.E. ~
City Engineer/Public Works Director
RE: Abandonment of Easement - Lot 26 and half of Lot 27,
Block 201, Sebastian Highlands
I have reviewed the request for abandonment of easements and
I have no objections to this adandonment being approved,
for the construction of a single family residence.
Should you have any further information, please feel free to
contact our office.
DCE:lk
$./off
C~?Y OF SKBASTIAN
APPLICATION FOR VACATION OF EASEmENT(S)
.(This re~ shall no be acce t~_~ unless co_o_~lsted in fUll)
NAME= John C. & Kathartne M. Reinbird
ADDRESS{ P.0. Box 903 Haines AK 99827
TELEPHONE NO. 1-907-766-2304 TYPE OF ENTITY!* Individual
*Individual, ~orpOra~ion' etc. ' if corporation apply corporate
Seal below
LEGAL DESCRIPTION OF REALPROPERTY ON WHICH EASEMENT EXISTSf
Sebastian Highlands Sub Unit 8 PBI 6-12 Lot 26
& E 1/2 of Lot 27 Elk 201
(Attach d~'~ortptio~ on attachment if necesear2)
DESCRIPTIVE LOCATION OF EASEMENT TO BE ABANDONED~
(This item to be filled An by Building Official)
East 6 feet of lot 27, and the west 6 feet of 10t 26, Bl~ck 201,
TYPE OF EASEMENT: Public utility a~d Drainage
APPROXIMATE SIZE OF EASEMENT= 125 feet in length 12 in Width
PURPOSE FOR REOUEST TO VACATE~ ho~ae as a~,ready built on
D~tOPertv and ready to.be spld but cannot £eceive clear title
'(Ex~iai~ in'detail'your need t~ reieaa~ t~is easement)" ' ' ....
! HEREBY CERTIFY that I, the Applicant, own the real property on
which the easement I request to vacate exists, or ! am authorized
to present t~ie request to Yscate by the owner of the real
. prope~ty.~~,~Z~_ ~_~_~/
PleaSe Print Name"Herd "
A%~ach
(~) 1.
Date
Corporate Seal
(J) 2.
(N/A)
(A3.
( Iq/A )
( )4.
(N/A)
hereto, the following: .i
Map, plat, survey, or clear drawing at least B
showing the parcel of land on which the easeman~
with parcel(s) of land adjacent to the easement requested
to be vacated. ~HOW THE EASEMENT CLEARLY ON D~AWING~
Complete legal descrip~ion of the parcel of land on which
the easement exists if the full description cannot be
placed on the lines provided above for the description.
Written authorization of the owner of the parcel of land
on which the easement exists if the applicant is not the
ownsr, -
IF IT IS NECESSARY TO GRANT SACK ANOTHER EASEMENT TO
REPLACE THE EASEMENT THAT IS TO BE VACATED, ATTACll A DEED
OF EASEMENT TO ACCOMPLISH THE DEDICATION OF THE NEW EASEMENT.
Attach a check or money order payable to "The City of
Sebastian" upon submittal of %his application to the
Office of the City Clerk. This application fee is not
refundable. The fee is 825.00. ~
OTHER:
CERTIFICATE OF SURVEY o.o~n .o, 7224
I IIEflI~RY £ERTIrY lllA? life PLAT SIIONN HEREOtl IS A TRUE AND CORRECT REI'RESERTATION OF A 511RVEY Or HiE
FlY KHO~kE~CE irlb OGLIEF,AND TIIAf ill,hE ARE HO ViSIIIL[ ~NCROACH~ICIiIS,UIIL[SS BI.Nih
&TATE OF FLOHIflA~CUAPYEg 21flll-I FLORIDA ADHIfllBT4ATIV~ CODEJFOR ~IIE TYPE OF SURVEY ~HONH iIEREOH,
3,THE SURVEy o~ PROPERFY ~iIO~N HEREON I~ ~XCLUSIVLLY IH ACCORDAflC~ gfTH D[$CfflPTlOtt FURNISHED,
HAI~GARETTEN & C'otlr'ANY, INC.
I-.'I~UFES$IONAL 'lilLE OF INDIAN RIVER COtJNTY
CHICAGO TITLE lng,. CO.
AI_HERT T. & JAH1C~ L. CLINGER
e ~
git LIAR L.C#CECtI,JR,
FLORIOA PROrESSIOIIAL L~tlO SURVEYOR
CERTIfiCATE #uf~SEB E370
DE~CRIPT ION
SURVFY (')F hND 5FiOI4TNG t. OT 26,& THE EAST OrlE-IIAI.F(t/2) OI~:
LO'[ 27, l!l.f)f:'K 201, SEBASTIAN HIGHLANDS [INIT,B, AS RECORDFC
ZN PL. AT Dr~')K ~ PRGE 9, RECORDS OF [NDIRI'I R~VER COLINTY,
FL OR I F)A. A~DRE~5:
TULIP DR I vt:
E;EBAST ! AI,I, FL I)R 1 [)~
FL[t£tf3 ZONE X
t'ANEL NO, 1.'2,0I.,1,'007U~
FROM:
CITY OF SEBASTIAN
SOUTNERN BELL
SOUTHERN BELL HAS NO OBJECTION TO THE ABANDONMENT OF THE EASEMENT
ON THE EAST SIX FEET OF LOT 27 AND THE WEST SIX FEET oF LOT 26
UNIT 8 0F SEBASTIAN HIGHLANDS.
SOUTHERNBELL - TITLE
DATE
TO: CITY OF SEBASTIAN
FROM: FALCON CABLE
FALCON CABLE HAS NO OBJECTION TO THE ABANDONMENT OF THE EASEMENT
ON THE EAST SIX FEET OF LOT 27 AND THE WEST SIX FEET OF LOT
26 OF BLOCK 201 UNIT 8 OF SEBASTIAN HIGHLANDS.
FALCON~CABLE - TITLE~.
DATE
To the City of Sebastion
FROM Florida Power & Light.i,'
Florida Power and Light has no objection to the abandonment of
the easement of the East 6 (six) feet of Lot 27 and the
West 6 (six) feet of Lot 26 of Block 201 Unit 8 of Sebastian
Highlands
FPL - TITLE
DATE
TO: CITY OF SEBASTIAN
FROM: GENERAL DEVELOPMENT UTILITIES
GENERAL DEVELOPMENT UTILITIES HAS NOT OBJECTION TO THE
ABANDONMENT OF THE EASEMENT ON THE EAST SIX FEET OF LOT
22 AND THE WEST SIX FEET OF LOT 26,0F BLOCK 201 UNIT 8
OF SEBASTIAN HIGHLANDS
GENERAL DEVELOPMENT UTILITIES
i
I City of Sebastian
POST OFFICE BOX 780127 ~ SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
SUBJECT: )
REQUEST TO REMOVE SPECIMEN TREE )
SUNSHINE QUALITY CONSTRUCTION, INC.)
Approved For Sub~By~___
City Manager
Agenda Number:
Dept. Origin: Community Development
Date Submitted:
For Agenda Of:
Exhibits:
03/19/93
03/24/93
( B C~~
Application for Tree Removal dated
03/18/93
EXPENDITURE
AMOUNT
APPROPRIATION
REQUIRED:
BUDGETED:
REQUIRED:
SUMMARY STATEMENT
Pursuant to the City Council's direction at its regular meeting of May 22,
1991, the City of Sebastian Building Department requires a tree removal
permit to be obtained prior to removal of trees. The applicant, Sunshine
Quality Construction, is requesting removal of three specimen trees on a
property at 813 Barker Street (Lot 7, Block 52, Sebastian Highlands Unit
2). The trees (two 22 inch diameter oaks and one 22 inch diameter pine)
are located in the site of the proposed construction of a new home.
RECOMMENDED ACTION
Move to approve the removal of two 22 inch diameter oaks and one 22 inch
diameter pine located on Lot 7, Block 52, Sebastian Highlands Unit 2.
CITY OF SEBASTIAN / APPLICATION FOR CLEARING AND
REMOVAL AND/OR RELOCATION OF TREES
Lo'r NO.: ~ s~oc~ NO.: C~ UNIT NO.:
/
PHONE NO.: 5~'- c/ (~ /~
] cept~7 Lhat all the ~orego~ng ~n~ormaL$on ~ accurate and
Lhat all ~ork w~ll be done ~n compliance with ~he Land
DevelopmenL Code ( Article XZV )
APPLICATIONi. MUST~ ~r~INCbUDE:~ ~., '/? ~e /
On .~atv. l l S n trees 120 inch
diameter or more). Indicate which tree, to be
removed and/or relocated. Indicate the Npecie~ of
each tr~e. All ~pecim~n trees {20 inch diameter or
more) to be removed or relocated mu,t obtain the
approval of the Sebastian City Council. A ~urvey
indicating all improvem~nt~ mu,t be submitted in
relation to the removal of the ,pecimen tree~.
2. Applicant mu~t tag all ~pecimen tree~ with a bright
ribbon around the tree approximately 6 feet above
the grade.
Office Use Only
SITE INSPECTION BY: ~-/~ DATE:
APPROVED FOR PERMIT: YES~ NO:
MUST OBTA1N CITY COUNCIL APPROVAL: YES: ~ NO:
IF YES, DATE OF CITY COUNCIl, APPROVAL:
City of Sebastian I
POST OFFICE BOX 780127 ¢3 SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 r') FAX (407) 589-5570
scrubJay.wp
t~OTTCE
REFERENCE, LOT
PARCEL#
Your pro~ect may be within habitat utilized by the Florida
Scrub Jay, a bird on the federal threatened species list.
Therefore. the City of Sebastian recommends that before
initiating any development activity, including lan~
clearing, you contact tbe United States Fish and Wildlife
Service (USFWS) at {904)-232-2580 for required consultation
under the Endangered Species Act.
Accordin9 to the USFWS, this consultation must occur because
of the requirements of the Endangered Species Act (16 U.S,C.
1531-1543) regarding the responsibilities in protecting
endangered and threatened species. The Endangered Species
Act and implementing regulations found in 50 CFR Part 17,
prohibit the "take" of any endangered or threatened species
without Federal authorization. Take is defined to include,
among other activities, the harassment or harming of
wildlife and plants regulated under the law. Further, any
activity or omission, including disruption or modification
of habitat occupied by a threatened or endangered species,
which significantly alters the behavior or creates the
likelihood of injury or death, may constitute a violation of
the Endangered Species Act. 'Activity" in this context can
include, according to the USPWS, actions of local
governments.
The City of Sebastian bas no authority to issue the permits
required by the Endangered Species-Act with regard to Scrub
Jays. The City of Sebastian's approval of your pro~ect
should therefore not be Construed to authorize actions that
may violate the Endangered Species Act.
~cknOw~.edge~nt F r
./
Bruce Cooper
Director of Community Development
Rttachment to Landclear~ng Permit
i City of Sebastian
I POST OFFICE BOX 780127 D SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
I AGENDA FORM
)
Appointment of City. Council )
Members to Indian R/ver County)
Boards ) Dept. Origin City
~ Date Submitted 3/15/93
)
APPROVED FOR SUBMITTAL BY: ) For Agenda Of
)
City Manager:
~ ) Exhibits:
EXPENDITURE AMOUNT APPROPRIATION
REQUIRED: BUDGETED: REQUIRED:
$~Y STATEMENT
Historically, at the first regular meeting subsequent to election of
new Council members, the Mayor asks for volunteers and appoints, from
among City Council members, liaisons to various Indian River County
boards.
Indian River County has four boards on which Sebastian elected
officials serve. Those boards and their current members are:
_
Transportation Planning Commxttee - Mr. Oberbeck (Dr. Holyk was
Alternate)
Land Acquisition Committee - Mrs: Corum
Emergency Services Distric~ Commxttee - Mayor Powell
Economic Development Council - (Mr. Reid was Member)
According to the County Commission office, those members currently
serving do n..__ot, have to be reappointed if they wish to remain in their
current posxtions. They have requested appointment of a member to
the Economic Development Council. The Transportation Planning
Committee has always had an alternate member.
]~ECOMMENDED ACTION
Mayor to appoint an alternate to Transportation Planning Committee;
appoint a member to the Economic Development Council; and revise any
other positions if necessary.
2
93.001
93.010
93.019
93. 020
93.064
93.065
93.066
93.069
93. 078
93.083
93.084
1993 PENDING LIST
Emergency Ordinance No. 0-93-05 - 1/6/93 Agenda - see
92.181 - adopted - see O-92-14 Airport Manager - amends
effective date 90 days - 4/7/93 effective date
Riverfront Action Plan - 1/6/93 Agenda - see 92.180 -
staff directed to proceed with 93 plan of action but
bring back further information - 1/27/93 - Riverfront
Survey proposal - Rod Reed - $8,230.00 - approved
Corum Matters - Sebastian/U.S. Fish & Wildlife Entrance
Signs - 1/6/93 Agenda - deferred to 1/13/93 - will
addresss at budget time
William Barber, 1001 Genessee Avenue - Request to Amend
Code of Ordinances Section 18-27 Re: Livestock, Fowl
and Non-Domesticated Animals - 1/6/93 Agenda - deferred
to 1/13/93 - placed on 2/3/93 workshop agenda for
discussion of possible amendment - staff directed to
contact animal rights groups to obtain model ordinances
ORDINANCE NO. 0-93-06 - Tree Protection - see 92.317 -
2/10/93 agenda - 1st reading - ordinance sent back to
staff for redraft - 2/24/93 agenda discussion placed on
April workshop agenda
ORDINANCE NO. 0-92-07 - Rhodes Comprehensive Land Plan
Amendment - see 92.043 - 2/10/93 agenda - ph set for
3/24/93
ORDINANCE NO. 0-92-08 - Rhodes Rezoning - see 92.043 -
2/10/93 agenda - ph set for 3/24/93
Carlin J. Parker - Code Re: Commercial Trailers in
Residential Zones - 2/10/93 agenda - staff directed to
draft ordinances to amend LDC - placed on 3/3/93 agenda
- staff directed to bring to P & Z for recommendation
and back to Council
Holyk - Dedicate Riverview Park North - 2/24/93 agenda
- staff directed to review old Riverview Park files and
report back to city Council
Riverview Park Boardwalk Bids - Reject Ail Bids and
Direct Staff to Rebid Project to Original Bidders
- 3/3/93 agenda - staff directed to rebid
Golf Course Association Tee Times Report - 3/3/93
agenda - discussion on ways to increase operating
revenues or city will have to encumber general fund
dollars - staff to analyze city Council and public
input
93.085
93.086
93.089
93.091
93.098
92.024
92. 025
92. 040
92.041
Sebastian Lakes (Laconia Street) Report - Set Public
Hearing for 3/24/93 to Terminate the Conceptual
Development Plan and Initiate Rezoning (see 92.024)
- 3/3/93 agenda - ph set for 3/24/93
Side Lot Drainage Report (see 87.146) - 3/3/93 agenda -
staff directed to draft resolution for city
participation in intallation of side lot culvert pipe
Tennis Court Complex Report (see 93.013) - 3/3/93
agenda - Council concurred with concept & site - staff
to proceed to seek funding from IRC for fiscal 94
Blossom Lake Improvements - 3/3/93 agenda - staff to
bring back concept plan for minor improvements
Gibson Street Improvements - Request Fifty Percent of
Funding from Indian River County (see 92.041) - 3/10/93
agenda - staff directed to seek 50 percent funding
2992 PENDING LIST
Sebastian Lakes Agreement Re: Laconia Street
Improvements - 1/22/92 Agenda - Sebastian Lakes given 15
days to concur with proposal I or 3 or acceptable
alternative and to coordinate with County Engineering -
2/5/92 agenda discussion - deferred to 2/12/92 for
verbal report - Director of Community Development
announced verbal agreement reached - report at 2/26/92
meeting - 3/11/92 agenda - agreement - Resolution No. R-
92-17 adopted - awaiting signed agreement - see 90.285,
88.183, 89.023, 89.210 - Resolution No. R-92-45 -
a__qreemen% ~ddendum - adopted with minor changes - see
staff recommendation - see 93.085
Preservation of Option of City for Non-Ad Valorem
Assessment to Fund Stormwater Drainage Project -
Authorize Advertisement of Notice of Intent Resolution
No. R-92-06 for Public Hearing on 2/26/92 - 1/22/92
agenda - ph set for 2/24/92 - advertise 1/29/92, 2/5/92,
2/12/92, 2/19/92 - legal notices - adopted - see 91.070
Stratton Avenue - Review Possible City Acceptance
Between U.S. I and Unit 17, Sebastian Highlands -
Council concurred w/ acceptance - Attorney to draft
documents to bring back to Council - change name to
Barber Street - see 93.059 for Resolution No. R-93-03
name change
Gibson Street - Review Request for City Jurisdiction -
2/5/92 agenda - Council concurred to direct staff to
negotiate for jurisdiction - discussed possibility of
putting Gibson all the way through (see 93.098)
2
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92. 043
92.044
92.069
92.071
92.111
92. 149
Sebastian Grove Holdings, Ltd. Application for
Annexation, Comprehensive Land Use Plan Amendment
and Rezoning - Review P & Z Recommendation and Direct
City Attorney to Draft Ordinances - 2/5/92 agenda - City
Attorney directed to draft - no time certain - staff
directed to look into 3/4 acre property adjacent to
subject - Ordinance Nos. 0-92-06, 0-92-07 and 0-92-08
1st readings 3/25/92 - phs on 0-92-06 and 0-92-07
5/13/92 - Ordinance No. 0-92-06 adopted - 0-92-07
1st ph and transmitted to DCA - see 93.065
Review Use of Proceeds of Golf Course Refunding -
Approximately $230,000 - 2/5/92 agenda - staff directed
to draw up conceptual plans for GC clubhouse
improvements and bring back to Council - 3/11/92 - P.
Jones presented conceptual and development program -
staff directed to bring back cost analysis - 3/25/92 -
approved - 5/27/92 agenda - rank order approved - staff
to begin negotiations with Peter Jones - 6/17/92 agenda
contract approved - $19,600 - 9/23/92 concept plan
approved by consensus - go to P & Z for site plan
approval
Kimley-Horn - Traffic Circulation Study
Presentation - 2/26/92 agenda - presented - see 91.163
Point-O-Woods Subdivision - Acceptance of
Perpetual Maintenance of Streets and Drainage -
Direct city Attorney to Draft Resolution - 2/26/92
agenda - Attorney directed provided all conditions are
met - see 90.272
Water and Wastewater - presentation for Council review
and recommendation - 4/1/92 agenda - Council concurrence
with staff recommendation re: proposed utility franchise
agreement, engagement of Cloud and Hartman to prepare
180.301 hearing, resolution re: use of funds, and
creation of Utilities Department all scheduled for
4/22/92 agenda - R-92-23 adopted - Cloud and Hartman
engaged to prepare for 180.301 FS hearing - R-92-10
adopted - Hiring Utilities Director and Clerical
Assistant approved
Richard Holbrook - Request to Lease City
Owned Building at Tulip & Barber - Youth Center/Gym -
- 5/6/92 agenda - staff to review building integrity -
city liability - 6/3/92 agenda - Council consensus to
request written proposal for lease from organization -
see 93 action on 7.3 acre site
92.180
91. 136
92.181
92.213
92.216/
91.168
92.259
92.262
92.264
92.293
92.304
92.326
Riverfront District Status Report - 6/3/92 agenda
- deferred to July 1, 1992 workshop - only subject -
five motions made relating to staff recommendation on
page nine of the report - see 7/1/92 minutes - see
93.010 for Riverfront Action Plan
Airport Manager Ordinance - 6/3/92 agenda - City
Attorney to draft ordinance to amend 3.5-4 - 6/17/92 1st
reading - ph set for 7/8/92 - a~opted - see 93.001 for
Emergency Ordinance No. 0-93-05
Enact Policy Re: Scrub Jay Habitat - 7/22/92 agenda -
City Attorney to draft ordinance
Discuss Wentworth Ditch Realignment - 7/22/92 agenda
- IRC to conduct public meeting on August 6 at 2 p.m.
- 11/4/92 workshop - Council concurred with IRC plan to
relocate Wentworth Ditch - staff to revise ordinance to
allow 8 foot fences in that area
Bond Money for Street Repair - 9/23/92 agenda - staff to
do analysis of other municipalities financing methods
Request from Skydive Sebastian, Inc. - Permit Skydiving
at Airport - 9/23/92 agenda - approved subject to
working out conditions in lease with staff and Attorney
- 11/4/92 agenda - not addressed - carried to 11/18/92
regular meeting - staff directed to negotiate with
Skydive Sebastian to promulgate safety rules - allow
them to piggyback onto another current lease as is -
request FAA to do safety study - see 93.017
Stonecrop Park - Discussion - 10/7/92 - staff to proceed
to open as passive park and include in overall
evaluation of acquired GDC park tracts
Mack R. Cobb - Manager, Aspen Whispering Palms - Present
Petition - Request Indian River County to Remove Signs -
Intersection of CR 512 and CR 510 - 10/28/92 agenda -
City Manager to contact IRC to see what can be done with
signs and report back to City Council
Golf Course Expansion Commission Appraisal - 11/4/92
agenda - Armfield-Wagner engage to do appraisal of
properties adjacent to golf course - $5500 -
approved - see 91.235
see 89.003 - Sebastian Municipal Airport Community
Compatibility Study, Draft Master Plan and Environmental
Assessment - 12/16/92 agenda - motion to submit plan to
FAA
4
91.070/
90.199
91.071
91. 119
Drainage Report - 3/6/91 agenda - deferred to 3/13/91
- Manager to meet with Attorney and staff to prepare
ordinance re: drainage issues and draft RFP when new
engineer on board for consulting engineer - 7/24/91 -
Reid placed on 8/7/91 agenda discussion of special
taxing district for stormwater - previously placed by
oberbeck - staff directed to proceed with engaging a
consultant to establish master drainage plan and to
proceed with grant application whenever possible - file
remains open per 9/4/91 Council action on pending list
- 9/4/91 Manager gave brief report - 10/9/91 - top 4
ranked - staff directed to begin negotiations with
Bromwell Carrier, Inc. - 1/22/92 (see 92.025) - 2/5/92
agenda - report on negotiations - 2/12/92 - Council
concurred with City Manager recommendation to do cost
analysis relative to Utilities Director doing
stormwater study
Verbal Report on Special Legal Counsel Re: North
County Water & Sewer Franchise - 3/6/91 agenda -
engagement of Thomas Cloud placed on 3/13/91 consent -
approved - Attorney to meet w/ Manager and Cloud to
define scope of services - 3/27/91 Cloud engaged - cap
at $10,000 - Hartman and Associates engaged (engineers)
- cap at $10,000 - 6/26/91 agenda - Hartman and Cloud
report presented - placed on 7/10/91 agenda for action
- report recommendation section 6.2 approved - Cloud
hired as special legal counsel and staff directed to
begin engineering consultant RFP process - 7/24/91 -
Council consensus - Manager to begin to lay groundwork
for water and sewer utility relative to personnel and
space requirements - 8/28/91 Cloud engaged - not to
exceed $30,000 - file remains open per 9/4/91 Council
action on pending list - 10/9/91 - water and sewer
acquisition consultants - top 4 ranked - staff directed
to begin negotiation with Hartman and Assoc. - 10/23/91
Hartman contract approved - 12/4/91 Vitunac and Pinto
attend workshop - Council to hold comment for outcome
of staff meeting on 12/5/91 - 12/11/91 agenda - Manager
report on meeting - see
Airport FBO Minimum Standards - 4/24/91 agenda - JVA to
continue draft - survey other airports - work with
staff - file remains open per 9/4/91 Council action on
pending list
5
91.122
91.163
91.235
91.254
90.158
90. 186
89.003
Review Jurisdictional Transfer of Indian River Drive
w/in City Limits from Indian River County to City of
Sebastian - 5/1/91 agenda - discussion and placed on
5/8/91 consent agenda for approval - Attorney directed
to prepare docthments - file remains open per 9/4/91
Council action on pending list - 2/5/92 agenda - review
preliminary interlocal agreement - staff to renegotiate
with IRC
Traffic Circulation Plan - Direct Staff to
Proceed with Engagement of Consulting Engineer -
6/12/91 agenda - staff to advertise RFPs - Consultant
Selection - Traffic Circulation Plan -
Direct Staff to Begin Negotiation with Kimley-
Horn - 8/28/91 agenda - approved - file remains open
per 9/4/91 Council action on pending list - 11/13/91
approve contract with Kimley-Horn - $49,800 - approved
Golf Course Consultant .Selection - Approve Proposal
from Professional Golfers' Association (PGA) - $6,000 -
8/28/91 agenda - approved - 9/25/91 extend contract to
include feasibility study for additional 18 hole course
- $13,500 - deferred to 10/2/91 workshop - Council
consensus - request contract on notice to proceed basis
by task - place on 10/9/91 agenda - approved on task by
task basis - Ankrom contract to come back at later date
- 11/20/91 agenda - PGA report presented - 12/11/91
Golf Course expansion report presented - 2/12/92 Task 2
report presented by Rossi - motion to proceed with Task
3
North County Coordinator Request to Convert Senior
League Field to Foot/Softball Field - 9/11/91 agenda -
deferred - no time certain
1990 PENDIN~ LIST
Report On Airport Leasing - 6/13/09 agenda - staff to
establish procedures for Council approval - no time
certain - open file per 9/4/91 Council action on pending
list
RESOLUTION NO. R-90-28 - Grant Easement to Indian River
County - 8/8/90 agenda - adopted - easement has not yet
been sent to County Attorney for recording since FAA
approval has not been obtained - open file per 9/4/91
Council action on pending list
1989 PENDING LIST
Airport Compatibility Study - open file per 9/4/91
Council action on pending list - file in vault
see 92.326
6
88.063
1988 PENDING ITEMS
Request from Attorney Lulich - amendment to
Italian/American Club lease - 3/2/88 - carried over to
3/9/88 amended lease approved - lease and amendment
sent to be recorded 3/2/88 - returned - move location
of club - consideration of Airport property 6/8/88 -
club drafting lease for council consideration
- back to 10/5/88 for discussion - 3/7/90 discussion -
3/14/90 - R-90-15 lease - adopted contingent upon FAA
approval - FAA letter dated 7/18/90 - cannot consent to
lease until certain conditions are met - 1/14/91 memo
from Clerk to Manager requesting status - his response
- file remains active until IA Club resubmits, requested
FAA required information
SUB3ECT: Status Report And
Additional Staffing Request
Approved For Submittal By:
City Manager _~ =
REQUIRED:
City of Sebastian
POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 D FAX (407) 589-5570
Agenda No. ~}~./1~'
Dept. Origin Finance (NS)
Date Submitted 03-18-93
For Agenda of 03-24-93
Exhibits: 1992/93 Budget
AMOUNT APPROPRIATION
BUDGETED: REQUIRED:
SUMMARY STATEMENT
The attached exhibit provides detailed information on the activities of the
Finance Department since January 1993. The budget for the current fiscal year
includes a part-time position to handle utility billing, collections, receivables
and other accounting duties. The primary skill required is that of a computer
operator. Adequate funds are budgeted and available in the salary line items
for the Finance Department and the Utilities Enterprise Fund.
RECOMMENDED ACTION
Request that City Council authorize a full-time computer operator position for
the Finance Department with one-half of the costs charged to the Utilities
Department as budgeted.
II.
Iii.
IV.
¥.
VI.
VII.
VIIi.
T~BLE OF CONTENTS
Memo To City Manager
Objectives
Accomplishments
Goals
Needs
Training Schedule
Revised Monthly Financial Report For December 1992
Detailed Priorities And Job ~ssignments
City of febastian
199M$ E M O R A N D U M
DATE:
March
TO: Robert S. McClary, City Manager.
FROM: Marzlyn Swichkow CPA, Finance Dzrector
--
SUBJECT: Operational Status of the Finance Department
with specific information regarding the operation of the Finance
Department since January 1993.
_
Exist=ns Conditions as Re o~ xn' Audit'
.
1. Computer gl%tches and account coding errors unresolved since
2. Deterioration of internal controls due to changes in
processing of data input and computerized accounting system.
3. Inadequate cross-training of staff in the use of the new
accounting system or hardware.
4. ~~ntk~~$~i~c~o~: new accounting system by the
5. Excessive time spent on purchasing, risk management, and Golf
Course operations by the Asszstant Finance Director with only
minimum time devoted to Finance Department duties.
6. Insufficient management review and approval of transaction
recording resulting in inability to reconcile bank
statements or prepare annual financial statement, W-2's and
quarterly tax reports.
Immediate Priorities
The first priority was to continue payroll and vendor
payments without disruption under adverse conditions:
Computer operator absent most of the time due to
terminal illness in the family.
Absolutely no other staff member of the department able
to execute payroll or vendor payments.
Computer and printer inability to communicate resulting
in gerry-rigging of an Epson dot-matrix printer for
six weeks.
The second priority was to complete all 1992 fiscal year
reports that would cause a loss of state revenues to the
City or cost the City additional moneys for penalties and
interest if they were late or inaccurate.
The third priority was to correct computer glitches, account
set-up structural errors, provide training for all finance
department staff, and correct data inputs from the beginning
of the 1993 fiscal year for both the accounting and payroll
modules.
The workload in the Finance Department since I arrived has
been extensive and very intense. The staff are dedicated
and have worked diligently to accomplish as much as they
have to this point. However, extensive training is still
required and each staff member needs to improve their
proficiency and time to execute given computer inputs.
Monthl¥O_perat[n~ Statements
I did not assign a high-priority to the City's monthly operating
statements because:
- numerous adjustments would be required due to
correction of computer glitches and audit year-end
adjustments
- workload was already excessive
- when something had to give it was those items that
would not cause a loss of revenues or cost the City
money.
When the Finance Department was asked to produce the December,
1992 and January, 1993 monthly operating statements, the computer
operator was still on leave due to a death in the family and no
one in the Finance Department could convert data from the
computer to a PC spreadsheet.
The City's former computer operator (in a temporary part-time
position) and I alone produced the above referenced statements.
I have since learned that the December, 1992 statement was
erroneous and I accept the responsibility for that error. I have
revised the December statement for the record and it has bee~
distributed.
My objective in writing this memo and related attachments is not
to make excuses or point fingers of blame but rather to tell you
where we have been, what we have done, where we are going and how
we are going to get there.
The past two and one-half months have been a challenging
experience and we have just reached a plateau that will allow us
to catch up and keep up with training and additional modules as
they come on-line, such as utilities billing.
MS/sg
II. Objectives
The City has assets in excess of $17,641,000 and a 1993 budget of
approximately $9,500,000.
The City's Finance Department is responsible for activities as
outlined in the City Charter and are not duplicated here.
Additionally, our objectives are:
· to safeguard City assets
to ensure that all legitimate financial transactions
are authorized, recorded and reported in accordance
with generally accepted accounting procedures.
to ensure that an adequate system of internal controls
is established, placed in operation and periodically
reviewed for compliance, effectiveness and/or changes
in conditions.
III. ~ccomDlishments
Since January 11, 1993, the Finance Department has:
reconciled all bank statements from April through
September, 1992
rebuilt individual earnings records in the payroll data
base for the 1992 calendar year
revised and amended all quarterly IRS tax reports for
1992
prepared and issued employees W-2 forms for 1992
prepared and filed all 1099's to vendors for 1992
balanced, reconciled and recorded the City's financial
transactions for operating funds for 1992
reconstructed, balanced, reconciled and recorded the
City's financial activity for the following funds
(which had not been posted at all for 1992):
Self Insurance Fund
Police Pension Fund
ICMAAgency Fund
General Fixed Assets
General Long-Term Debt
prepared the City's annual financial statement for
1992, including note disclosures and supplemental
schedules in accordance with generally accepted
accounting principles applicable to governments
prepared all schedules, pulled all checks, invoices,
receipts, records and other information requested by
City auditors
provided requested assistance to city auditors in order
for them to complete their audit in a timely and
efficient manner and prevent further disruption of normal
duties in the Finance Department
completed the State required detailed annual financial
report for the Police Pension Plan for 1992
restructured and rebuilt the City's chart of accounts
utilized by the new accounting system in order to
comply with Chapter 218, Florida Statutes for the
current fiscal year
restructured and rebuilt the City's payroll data base
by employee for each pay period in order to comply with
iRS rules for the 1993 calendar year
prepared the annual financial report for the 1992
fiscal year as required by the State Comptroller in
accordance with Chapter 218, Florida Statues.
· to be typed, proofed, reviewed and mailed by
March 19, 1993.
· Due date per law is March 31, 1993.
prepared the required response to all audit findings
required by the rules of the Auditor General
mailed out all audited financial statements to Federal and
State Agencies and debt underwriters
prepared the attest report for State grants received in
1992 for the Auditor General's Office
provided Mentor accounting system training for all
Finance Department Staff
caught up and paid all vendor invoices as of March 12,
1993 utilizing revised chart of accounts and bank codes
corrected and modified payroll data and data codes and
generated paychecks for March 12, 1993 (proof that
system works)
coordinated Police Department's computer hookups, fiber
optics cable installation, and cable terminals
connection equipment with AT&T and IBM to enable use of
the City's RSC 6000 IBM Computer by the Police
Department
obtained a detailed inventory of currently owned IBM
computer equipment including wiring, cable
capabilities, and existing modem lines in order to
consolidate warranties and service agreements under one
contract to take advantage of lower prices offered by
IBM.
asked IBM to provide a proposed technical support
agreement that takes existing and planned hardware and
software into consideration.
Proposal has been received and Finance is currently
preparing a transmittal letter to the city Manager
requesting concurrence and Council action.
In summary, the Finance Department will complete data conversion,
data entry for the month ended 2-28-93, running parallel systems,
bank reconciliations, adjusting journal entries, budget and
actual detailed reports, employee leave status reports, and the
monthly financial reports this week. We expect to complete and
distribute these reports prior to but not later than the tenth of
the following month for subsequent periods.
IV___~. Finanoe ~artment Goals
2.
3.
4.
Prepare and distribute accurate monthly financial reports by
the 10th.
Prepare and distribute accurate leave status reports for
Department Heads each pay period.
Prepare and distribute vendor payments for goods and
services accurately and in a timely manner.
Prepare and distribute employee paychecks and related
payments in a timely manner (with time sheets required in
the Finance Department by 2:30 p.m. on the pay period ending
date, our department now has the full eight hours needed by
the computer system to calculate earnings, update employee
earnings data base, merge to accounting by department
against budget data base, calculate and post employer taxes
and benefits, generate vouchers payable for benefits and
individual deductions, print pay checks, print related
vendor checks and update the City's General Ledger with
checks ready for distribution by payday, Friday morning).
Enhance internal controls by:
- rotation of assigned duties until each staff person is
proficient in each major task of the department i.e.,
vendor payables, payroll, revenue/receipts, bank
reconciliation, General Ledger and budgetary accounting
- development and implementation of checklists for each
step required by major tasks (which requires employee
sign-offs for execution and management review and
approval for completion and accuracy)
- provide written job assignments for each staff member
outlining their primary duties and those for which they
are assigned back-up responsibility
- development and implementation of daily weekly and
monthly priority schedules with estimated time to
complete with monitoring of actual accomplishment.
- immediate implementation of the additional training
schedule (attached) in order to afford each employee in
the Finance Department an opportunity to learn the basic
skills necessary to function adequately in a computerized
accounting office (also applies to supervisory level
staff)
- development of written accounting procedures.
Prepare a comprehensive annual Financial Report (CAFR) in
accordance with and for submission to the Government Finance
officers Association (GFOA)) for a "Certificate of Excellence
in Financial Reporting" award for the 1993 fiscal year.
· Vero Beach and Indian River County already have
done so
· Future loans or debt-financing will usually be at a
lower interest rate if a local government prepares a
CAFR, according to Moody's and Standard and Poor's
bond rating agencies and to bond insurers such as
MBIA.
10.
11.
Experiment with monthly financial report format as the
department seeks to provide meaningful financial information
to the City Council, City Manager, and department heads.
Correct all operating deficiencies as noted in the 1992
audit report except for the drug-free workplace policy which
has been forwarded to the Personnel Director for action.
Install and implement inventory management accounting for
the City garage and Golf Course that existed prior to
installation of the Mentor software and IBM hardware.
Install and implement purchase order and encumbrance
accounting modules for use by all departments to improve
efficiency and establish the ability for each department to
monitor their budget position before purchase.
Determine compatibility of Golf Course software with Finance
Department software in order for point-of-sale
information to be recorded daily without re-doing and re-
entering manually.
V. Finance ~ Needs
1. Staffinq
Full-time utility position:
- should be filled immediately
Mentor utility billing training is scheduled for April 5 -
April 8
parallel billing (trial run scheduled for end of April)
with first City billing scheduled for May.
education and experience in accounting as well as
computer skills are absolutely essential for this
position (utility billing is second-only to payroll
accounting in complexity, data base, and public relations
request that this position be filled at a computer
operator level.
Trai~in.~
The Finance Department has only one employee (computer
operator) with any PC or PC applications skills. As such, I
have to spend considerable time to develop and use
spreadsheets, word-processing, graphics, DOS disk and
diskette commands for relatively simple tasks with no time
left to develop more complex systems using formulas, file
link to RSC6000, and macros.
For this reason and to bring the level of expertise of the
Assistant Finance Director, accounting clerks and clerical
assistant up to minimum acceptable working knowledge to meet
their daily duty requirements, I have proposed the attached
training schedule. The proposed training utilizes
professional learning tools acquired by me personally and
will only cost the city a few hours of employees' time to
attend.
For the Finance Department staff to be able to assist other
departments with their computer operations, we ask that the
following become the official standard for new acquisitions:
Lotus 123 3.4 for DOS - spreadsheet
Wordperfect 5.1 for DOS - Word-processing
Harvard Graphics for graphics
Windows
DOS 5.0 or higher
PC Tools
Sideways for non-spreadsheet
printer can handle landscape
or PC'si
programs unless and
softwar% ~
mode print jobs IBM termlnals~
3/19/93
and
3/26/93
VI Traininq Schedule
Beginning Lotus I
Beginning Lotus I
12:30 - 2:30 1) Maura
2) Florence
3) Margie
2:30 - 4:30
Larry
Doris
Ann
4/02/93
Lotus with a Mouse
and WYSIWYG
12:30 - 2:30 1) Maura
2) Florence
3) Margie
2:30 - 4:30
Larry
Doris
Ann
4/09/93
Golf Course Software:
1) Florence 2:30 - 4:30
2) Maura
3) Larry
4) Marilyn
5) Golf Course Staff
4/16/93
Advanced Lotus I
Advanced Lotus II
12:30 - 2:30
1) Maura
2) Florence
3) Margie
2:30 - 4:30
Larry
Doris
Ann
4/05/93
and
4/08/93
4/23/93
4/30/93
5/07/93
5/14/93
5/14/93
5/28/93
6/4/93
6/11/93
IV Training Schedule
Paqe #2
Utility Billing
8:00 - 4:30
1) Doris
2) Maura
3) Margie
4) Larry
5) Marilyn
6) Rich
Beginning Wordperfect 5.1 I
12:30 - 2:30
1) Larry
Beginning Wordperfect 2) Maura
3) Florence
2:30 -- 4:30
Doris
Margie
Ann
Advanced Wordperfect 5.1. i
12:30 - 2:30
1) Larry
Advanced Workperfect 5.1 II
2) Maura
3) Florence
2:30 -4:30
Beginning Windows - Required for Finance Staff
Advanced Windows
DOS & PC Tools
Harvard Graphics
- Required for Finance Staff
- Required for Finance Staff
- Required for Finance Staff
REVISION
CITY OF SEBASTIAN
OPERATING STATEMENT
DECEMBER 1992
FUND
001
101
102
301
401
4O2
403
601
SUMMARY OF REVENUES MONTH ENDED DECEMBER
MONTH TO YEAR TO 1992./93
DESCRIPTION DATE DATE BUDGET
GENERAL FUND 984,193 1,501,484
POUCE EDUCATION FUND 40 228
COUNTY OPTION GAS TAX 24,910 25,217
CAPITAL PROJECTS 49,820 98,347
GOLF COURSE 293,504 424,403
AIRPORT 12,535 13,763
UTILITIES 0 0
CEMETERY TRUST 0 0
I' TOTAL REVENUE :$1,365,001 $2,063,442 $6,488,900
4,121,670
1,250
303,000
672,000
1,222,280
65,700
84,000
19~000
36.43%
18.24%
8.32%
14.63%
34.72%
20.95%
0.O0%
0.00%
31.80%
SUMMARY OF EXPENSE MONTH ENDED DECEMBER 1992
MONTH TO YEAR TO
1992/93 %
DATE BUDGET
FUND
001
DESCRIPTION DATE
DEPT 511 LEGISLATIVE 1,184
3,939 16,810 23.43%
101
102
201
DEPT 512 CITY MANAGER
DEPT 613 CITY CLERK
DEPT 613.1 FINANCE
DEPT 514 CITY ATTORNEY
DEPT 515 PLANNING
DEPT 516 BOARD OF ADJUSTMENT
DEPT 518 BUILDING MAINTEANANC
DEPT 519 VEHICLE REPAIR
DEPT 521 POLICE
DEPT 524 COMMUNITY DEVELOPME
DEPT 525 EMERGENCY MANAGEME
DEPT 528.2 CONSTRUCTION BOAR[
DEPT 528.3 CODE ENFORCEMENT
15,492 36,578 162,520 22.51%
23,562 68,505 250,230 27.38%
24,447 172,379 418,380 41.20%
1,353 8,583 57,000 15.06%
425 998 3,600 27.74%
0 130 1,400 9.26%
11,262 31,262 89,020 35.12%
11,518 32,926 109,280 30.13%
142,791 357,993 1,306,090 .27.41%
27,187 75,171 302,460 24.85%
0 103 2,000 5.13%
25 274 4,450 6.16%
54 635 4,600 13.80%
15,565 39,931 154,990 25.76%
7,551 20,713 81,460 25.43%
73,803 200,607 760,740 26.37%
11,181 36,384 148,250 24.54%
367,402 1,087,110 3,873,280 28.07%
DEPT 529 ENGINEERING
DEPT 539 CEMETERY
DEPT 541 PUBLIC WORKS
DEPT 572 PARKS
TOTAL
DEPT 521 POLICE 0 210 2,400 8.75%
J TOTAL 0 210 2,400 8.75%j
DEPT 541 PUBLIC WORKS 10,274 99,134 590,970 16.77%
L TOTAL 10,274 99,134 590,970 16.77%i
DEPT 513.1 FINANCE 11,084 47,750 136,400 35.01%
l TOTAL 11,084 47,750 136,400 35.01%
301
DEPT 513 CITY CLERK 2,190 11,982 136,000 8.81%
DEPT 529 ENGINEERING 0 0 140,000 0.00%
DEPT 541 PUBLIC WORKS 1,050 1,050 40,000 2.63%
DEPT 572 PARKS 8,875 27,748 160,000 17.34%
J TOTAL 12,115 40,780 476,000 8.57%i
SUMMARY OF EXPENSE MONTH ENDED DECEMBER 1992
I MONTH TO YEAR TO 1992/93
FUND DESCRIPTION DATE DATE BUDGET
302 4 000
6 700
9 500
3 ~800
109 370
7 800
6 650
70.300
21.200
401
402
403
601
DEPT 512 CITY MANAGER 0 0
DEPT 513 CITY CLERK 2,174 4,874
DEPT 513.1 FINANCE 0 5,500
DEPT 519 VEHICLE MAINTENANCE 0 646
DEPT 521 POLICE 637 4,402
DEPT 524 COMMUNITY DEVELOPME 0 3,433
DEPT 529 ENGINEERING 0 610
DEPT 541 PUBLIC WORKS 25,988 26,788
DEPT 572 PARKS 11,788 14,088
L
0.00%
72.75%
57.89%
16.99%
4.02%
44.01%
9.17%
38.11%
66.45%
TOTAL 40,587 60,340 239,320 25.21
DEPT 513 ADMINISTRATION 38,798 106,617 755,110 14.12%
DEPT 519 MAINTENANCE 63,942 163,300 722,210 22.61%
DEPT 544 CARTS 9,379 97,267 166,280 58.50%
l TOTAL 112,119 367,184 1,643,600 ~_34%.1
DEPT 542AIRPORT 2,490 63,881 51,610 123.78%
i TOTAL 2~.490 63,881 51,610 123.78%1
DEPT 536 UTILITIES 2,460 17,470 230,990 7.56%
I TOTAL 2,460 17,470 230,990 7.56% J
DEPT 539 CEMETERY 0 0 34,700 0.00%
i TOTAL 0 0 34,700 0.00%1
$558,532 $1,783,860 $7,279,270 24.51%
t FUND
ACCT
DETAIL OF REVENUES MONTH ENDED DECEMBER 1992
MONTH TO YEAR TO 1992/93
BUDGET
DESCRIPTION DATE DATE
001
31110
31120
31121
31310
31320
31350
31390
3141O
31420
31430
31440
3148O
32100
322O0
329OO
33511
33512
33514
33515
33518
33820
34110
341 20
34130
34140
34176
34189
34190
35110
35120
35400
35900
36000
36100
36120
36200
36201
36410
36441
36442
36449
36600
36940
3699O
38100
38500
39900
CURRENT AD VALOREM TAXES
DELINQUENT AD VALOREM TAX
INTEREST/PENALTY AD VALOR
ELECTRICITY FRANCHISE FEE
TELE FRANCHISE FEE
CATV FRANCHISE FEE
OTHER FRANCHISE FEE ON&S)
ELECT LIT~LITY SERV TAX
TELECOM UTILITY SERV TAX
WATER UTILITY SER TAX
GAS UTILITY SER TAX
PROPANE UTILITY SERV TAX
PROF & OCC UCENSES
BUILDING PERMITS
OTHER UCENSES & PERMITS
2 CENTS CiGARETT TAX
CIG, ROAD & FUEL TAX
MOBILE HOME lICENSES
ALCOHOLIC BEVERAGE LISCEN
LOCAL HALF-CENT SALES TAX
COUNTY OCCUPATIONAL LICEN
RECORDING OF LEGAL INSTRU
ZONING FEE
SALES MAPS & PUBLICATIONS
CERT, COPYING, RECORD SCH
PARKING FINES
MISC. COMMISSIONS
OTHR GEN GOV'T CHARGE&FEE
COURT FINES
CONFICATED PROPERTY
VIOLATION OF LOCAL ORDiN
OTHER FINES/FORFEITS
MISC. REVENUES
iNTEREST EARNED
STATE BOARD INTEREST EARN
RENT AND ROYALTIES
NON TAXABLE RENT
CEMETERY LOTS
SURPLUS FURN,FIX,EQP SALE
INSUR PROCEED LOSS FURN
OTHR SALE lIQ OF FURN ETC
CONT & DONATION PRIV SOUR
REIMBURSEMENTS
OTHER MISC. REVENUES
INTERFUND TRANSFER
TRUST FUND RECEIPTS
OTHER iNTERNAL SERVICES
FUND TOTAL
930,435
14,422
14,708
2,634
33
1,281
17,276
254
12
365
375
6
27
20
2
280
100
35O
600
60
2OO
673
81
$984,193
1,263,609
3,494
66
32,452
27,826
20,866
5,210
535
10,994
44,917
1,352
8,983
17,902
46
27,277
8,378
375
13
85
30
103
3,957
1,112
3,336
1,052
219
2,377
307
1,170
4,250
4,440
60
307
3,850
534
$1,501,484
1,942,570
330,000
10,000
28,000
34,000
168,000
79,000
31,000
2,700
20,000
202,000
21,000
60,000
220,000
5,000
2,000
416,O0O
15,O0O
500
8,000
5OO
50O
1,200
42,000
2,500
2,000
10,000
75,000
9,000
12,000
6,000
1,500
4,000
2,000
355,400
2,500
800
$4,121,670
65
9.8
16.6
26.4
19,8
55
22.2
6.4
15
8.1
0.9
55.9
4.7
2,7
17
9.4
55.6
33.4
0.3
3.4
35.4
20.5
96.3
26.7
36.43%]
DETAIL OF EXPENSE MONTH ENDED DECEMBER 1992
FUND DEPT ACCT
MONTH TO YEAR TO
DESCRIPTION DATE DATE
1992./93
BUDGET
001
511 0
511 0
511 0
511 0
511 0
511 0
512 0
512 0
512 0
512 0
512 0
512 0
512 0
512 0
512 0
512 0
512 0
512 0
512 0
512 0
512 0
512 0
512 0
512 0
512 0
512 0
512 0
91111 LEGISLATIVE SALARIES
91210 MEDICARE, FIC, FIT, TAXES
91240 WORKERS COMPENSATION INS
93400 TRAVEL PER DIEM
93520 OPERATING SUPPLIES
93542 EDUCATIONAL COSTS
TOTAL DEPARTMENT
1,1OO 3,300 13,200 25
84 253 1,010 25
1,200
231 1,0OO 23
400
155
$1,184 $3,939 $16,810 23,43% j
91111 DEPT HEAD - SALARIES
91120 CITY MANAGER SALARIES REG
91130 CITY MANAGER SALARIES OTH
91210 MEDICARE, FIC, FIT TAXES
91220 ICMA RETIREMENT
91230 H & A INSURANCE
91231 McCREARY INSURANCE
91240 WORKERS COMP. INSURANCE
93312 MEDICAL FEES
93400 TRAVEL PER DIEM
93401 CITY MANAGER CAR ALLOWANC
93410 TELEPHONE
93461 REP./IMPROVE. VEHICLES
93464 REP./IMPROVE. OTHER
93470 PRINTING & BINDING
93492 OTHER CURRENT CHARGES
93510 OFFICE SUPPLIES
93520 OPERATING SUPPLIES
93540 BOOKS & PUBLICATIONS
93541 DUES & MEMBERSHIPS
93542 EDUCATIONAL COSTS
6,515 16,452 127,180 13
4,790 8,749
1,534
739 1,773 9,730 18
638 1,487 6,800 22
400 1,733 7,2OO 24
400 1,200
60
330 1,320
40 107
750
200
2,000
3
[ TOTAL DEPARTMENT $15,492 $36,578 $162,520 22.51%1
3,960
800
3OO
2OO
1,565 1,648 1,0OO 165
17 4O0 4
65 250 26
75 435 750 58
1,000
DETAIL OF EXPENSE MONTH ENDED DECEMBER 1992
MONTH TO YEAR TO 1992/93
FUND DEPT ACCT DESCRIPTION DATE DATE BUDGET
513 0 91111 DEPT HEAD - SALARIES 4,388 9,567 122,550 8
513 0 91112 CLERK UNL'D TIME STATUS 2,597 7,680
513 0 '91120 CITY CLERK SALARIES REG 5,773 14,738
513 0 91140 CITY CLERK OVERT1ME 102 267 i,000 27
513 0 91210 MEDICARE, FIC, FIT TAXES 1,113 2,589 9,450 27
513 0 91220 ICMA RETIREMENT 516 1,199 4,400 27
513 0 91230 H &AINSURANCE 1,000 4,746 12,000 40
513 0 91231 McCREARY INSURANCE 1,000 3,000
513 0 91240 WORKERS COMP. INSURANCE 1,600
513 0 93316 OTHER PROFESSIONAL SERV. 1,500
513 0 93340 OTHER CONTRACTURAL SERV. 58 436 11,000 4
513 0 93400 TRAVEL PER DIEM 6 295 3,500 8
513 0 93410 TELEPHONE 762 2,856 10,500 27
513 0 93420 POSTAGE 150 1,650 9,530 17
513 0 93430 UTILITIES 997 3,261 12,000 27
513 0 93440 EQUIPMENT LEASES 642 950 5,000 19
513 0 93462 REP./IMPROVE. COMPUTERS 334
513 0 93463 REP./IMPROVE. OFC EQUIP 1,165
513 0 93464 REP./IMPROVE. OTHER (139) 187 10,000 2
513 0 93470 PRINTING & BINDING 2,500
513 0 93480 PROMOTIONAL ACTIVITIES 3,284 4,055 16,000 25
513 0 93490 LEGAL AD 572 976 3,500 28
513 0 93491 ELECTION COSTS 4,000
513 0 93492 OTHER CURRENT CHARGES 32 500 6
513 0 93510 OFFICE SUPPLIES 341 889 5,000 18
513 0 93520 OPERATING SUPPLIES 370 343
513 0 93540 BOOKS & PUBLICATIONS 149 1,000 15
513 0 93541 DUES & MEMBERSHIPS 30 1,700 2
513 0 93542 EDUCATIONAL COSTS 30 235 2,000 12
513 0 99950 PRIOR YEAR EXPENSE 6,877
[ TOTAL DEPARTMENT $23,562 $68,505 $250,230
27.38% i
DETAIL OF EXPENSE MONTH ENDED DECEMBER 1992
MONTH TO YEAR TO 1992/93
FUND DEPT ACCT DESCRIPTION DATE DATE BUDGET
513 1 91111 DEPT HEADS - SALARIES 4,294 10,589 159,430 7
513 1 91112 FINANCE UNL'D TIME STATUS 2,847 8,949
513 1 91120 FINANCE SALARIES REGULAR 9,887 23,725
513 1 91210 MEDICARE, FIC, FITTAXES 1,331 3,169 12,200 26
513 1 912201CMA RETIREMENT 755 2,013 8,700 23
513 1 91230 H & A INSURANCE 1,200 5,877 14,400 41
513 1 91231 McCREARYINSURANCE 3,289 5,689
513 I 91240 WORKERS COMP INSURANCE 1,000
513 1 91250 UNEMPLOYMENT COMPENSATION 4,000
513 I 93312 MEDICAL FEES 100
513 1 93316 OTHER PROFESSIONAL SERV. 4,000
513 1 93320 ACCOUNTING & AUDITING 11,500 20,000 58
513 1 93340OTHERCONTRACTURALSERV. 29 111 700 16
513 I 93400 TRAVEL PER DIEM 359 3,500 10
513 1 93450 GENERAL UABILITY INSUR. 98,334 175,000 56
513 1 93464 REP./IMPROVE. OTHER 6,000
513 1 93470 PRINTING & BINDING 454 405 1,500 27
513 1 93492 OTHER CURRENT CHARGES 42 500 8
513 1 93510 OFFICE SUPPUES 332 491 3,000 16
513 1 93520 OPERATING SUPPLIES 30 379 1,000 38
513 1 93540 BOOKS & PUBLICATIONS 1,850
513 1 93541 DUES & MEMBERSHIPS 20 450 4
513 1 93542 EDUCATIONAL COSTS 725 1,050 69
[ TOTAL DEPARTMENT $24,447 $172,379 $418,380 41.20%]
514 0 93310 CiTY ATI'ORNEY FEE 5,644 50,000 11
514 0 93311 OTHER LEGAL EXPENSES 1,353 2,939 7,000 42
[ TOTAL DEPARTMENT $1,353 $8,583 $57,000 15.06%
I FUND
DEPT
DETAIL OF EXPENSE MONTH ENDED DECEMBER 1992
ACCT
MONTH TO YEAR TO 1992/93
DESCRIPTION DATE DATE BUDGET
515 0
515 0
515 0
515 0
515 0
515 0
515 0
515 0
515 0
515 0
515 0
91140
91210
91220
91231
93310
PLANNING OVERTIME
MEDICARE, FIG, FIT TAXES
ICMA RETIREMENT
McCREARY INSURANCE
CiTY ATTORNEY FEE
93316 OTHER PROFESSIONAL SERV
93400 TRAVEL PER DIEM
93490 LEGAL AID
93492 CURRENT CHARGES
93510 OFFICE SUPPUES
93540 BOOKS & PUBECATIONS
114 295
9 22
6 14
12 35
320
.284 312
1,000
1,000
100
700
200
100
500
TOTAL DEPARTMENT
$425 $998 $3,600
516 0 93310 CITY ATTORNEY FEE
516 0 93490 LEGALAD
TOTAL DEPARTMENT
80
50
8OO
600
$0 $130 $1,400
518 0 91112
518 0 91120
518 0 91140
518 0 91210
518 0 91220
518 0 9123O
518 0 91231
518 0 91240
518 0 93340
518 0 93461
518 0 93464
518 0 93520
BLDG UNL'D TIME STATUS
BUILDING SALARIES REGULAR
BUILDING OVERTIME
MEDICARE, FIC, FIT TAXES
ICMA RETIREMENT
H & A INSURANCE
McCREARY INSURANCE
WORKERS COMP INSURANCE
OTHER CONTRACTURAL SERV.
REPAIRS/IMPROVE. VEHICLES
REPAIRS/IMPROVE. OTHER
OPERATING SUPPLIES
518 0 93521 SMALLTOOLS (UNDER $200)
TOTAL DEPARTMENT
6,517 14,077
375 1,432
523 1,107
109 260
841 2,764
400 1,200
50,120
1,500
3,950
7,200
32
27.74%I
10
8
9.26%J
95
28
38
3,500
913 1,839 8,000 23
1,000
102 5,140 9,000 57
1,471 3,432 3,750 92
11 11 1,000 I
35.12%
$11,262 $31,262 $89,020
DETAIL OF EXPENSE MONTH ENDED DECEMBER 1992
DEPT ACCT DESCRIPTION
MONTH TO YEAR TO 1992/93
DATE DATE BUDGET %
519 0
519 0
519 0
519 0
519 0
519 0
519 0
519 0
519 0
519 0
519 0
519 0
519 0
519 0
519 0
519 0
519 0
519 0
519 0
519 0
519 0
519 0
91120 VEHICLE MAINT SAL REGULAR
91140 VEHICLE MAINT OVERTIME
91210 MEDICARE, FIC, FIT TAXES
91220 ICMA RETIREMENT
91230 H & A INSURANCE
91231 McCREARY iNSURANCE
91240 WORKERS COMP INSURANCE
93316 OTHER PROFESSIONAL SERV.
93340 OTHER CONTRACTURAL SERV.
93400 TRAVEL PER DIEM
93410 TELEPHONE
93430
93461
93463
93464
93470
93492
93510
93520
93521
93540
93541
7,727 19,448 68,700 28
10 1,000 1
657 1,522 5,330 29
430 995 3,500 28
600 2,400 7,200 33
600 1,800
6,900
500
76 692 1,500 46
100
82 1,100
185 2,00O
57 600
258 23
UTILITIES 578 29
REPNRS/IMPROVE. VEHICLES 69 12
REP./IMPROVE. OFC EQUIP 200
REP./IMPROVE. OTHER 43 2,000 2
PRINTING & BINDING 200
OTHER CURRENT CHARGES 100
OFFICE SUPPLIES 92 92 500 18
OPERATING SUPPUES 804 3,789 5,000 76
SMALL TOOLS (UNDER $200) 139 921 2,500 37
BOOKS & PUBUCATIONS 68 68 500 14
DUES & MEMBERSHIPS 43 50 86
TOTAL DEPARTMENT $11,518 $32,926 $109,280 30.13%
DETAIL OF EXPENSE MONTH ENDED DECEMBER 1992
MONTH TO YEAR TO 1992/93
FUND DEPT ACCT DESCRIPTION DATE DATE BUDGET
521 0 91111 DEPT HEAD - SALARIES 4,802 10,931 826,340 1
521 0 91112 POLICE UNL'D TIME STATUS 2,887 9,130
521 0 91120 POLICE SALARIES REGULAR 77,397 189,495
521 0 91130 POUCE SALARIES OTHER 1,377 2,083
521 0 91140 POMCE OVERTIME 15,585 25,242 60,000 42
521 0 91150 POUCE INCENTIVE 1,265 3,131 15,000 21
521 0 91160 POMCE CLOTHING & CLEAN 3,335 5,390 10,500 51
521 0 91210 MEDICARE, FIC, FIT TAXES 8,484 18,787 68,950 27
521 0 91220 ICMA RETIREMENT 588 1,363 40,500 3
521 0 91221 CHAPTER 185 RETIREMENT 4,250 11,712
521 0 91230 H & A INSURANCE 5,800 23,807 76,800 31
521 0 91231 McCREARY INSURANCE 5,600 17,800
521 0 91240 WORKERS COMPENSATiON INS. 42.,000
521 0 91250 UNEMPLOYMENT COMPENSATION 131
521 0 93312 MEDICAL FEES 1,288 1,900 68
521 0 93316 OTHER PROFESSIONAL SERVIC 2,543 11,900 21
521 0 93340 OTHER CONTRACTURAL SERVIC 833 2,116 8,650 25
521 0 93400TRAVEL & PER DIEM 138 2,037 4,000 51
521 0 93410 TELEPHONE 426 1,772 8,000 22
521 0 93420 POSTAGE 38 95
521 0 93430 UTIUTIES 1,14.9 3,461 10,000 35
521 0 93440 EQUIPMENT LEASES 880 2,279 10,500 22
521 0 93450 GENERAL LIABILITY INS. 1,200
521 0 93461 REPAIRS/VEHICLES 281 978 8,800 11
521 0 93462 REPAIRS/COMPUTERS 95 95
521 0 93463 REPAIRS/OFFICE EQUIPMENT 713
521 0 93464 REPAIRS/OTHER 2,343 2,718 9,000 30
521 0 93470 PRINTING & BINDING 315 1,470 5,000 29
521 0 93480 PROMOTIONALACTIVmES 71 130 700 19
521 0 93492 OTHER CURRENT CHARGES 2,000
521 0 93510 OFFICE SUPPLIES 609 1,556 6,600 24
521 0 93520 OPERATING SUPPLIES 3,603 14,209 70,250 20
521 0 93540 BOOKS & PUBLICATIONS 397 527 1,000 53
521 0 93541 DUES & MEMBERSHIPS 15 95 1,500 6
521 0 93542 EDUCATIONAL COSTS 229 911 5,000 18
I TOTAL DEPARTMENT $142,791 $357,993 $1,306,090 27.41%
DETAIL OF EXPENSE MONTH ENDED DECEMBER 1992
MONTH TO YEAR TO 1992,/93
FUND DEPT ACCT DESCRIPTION DATE DATE BUDGET %
524 0 91111 DEPT HEAD - SALARIES 4,419 11,292 221,070
524 0 91112 COMM DEV UNL'D TIME STAT 3,674 11,104
524 0 91120 COMMUNITY DEV SAL REGULAR 12,994 29,779
524 0 91130 COMMUNITY DEV SAL OTHR 2,031
524 0 91140 COMMUNITYDEV OVERTIME 40 145 1,000
524 0 91210 MEDICARE, FIC, FIT TAXES 1,689 4,060 16,990
524 0 91220 ICMA RETIREMENT 904 2,237 9,200
524 0 91230 H & AINSURANCE 1,400 6,932 19,200
524 0 91231 McCREARY INSURANCE 1,400 4,600
524 0 91240 WORKERS COMENSATION INS 18,400
524 0 93316 OTHER PROFESSIONAL SERVIC 300
524 0 93340 OTHER CONTRACTURAL SERVIC 24 76 300
524 0 93400 TRAVEL & PER DIEM (1) 2,000
524 0 93410 TELEPHONE 52
524 0 93420 POSTAGE 88
524 0 93440 EQUIPMENT LEASES 14 42
524 0 93461 REPAIRS/VEHICLES 34 95 1,300
524 0 93462REPAIRS/COMPUTERS 105
524 0 93463 REPAIRS/OFFICE EQUIPMENT 9
524 0 93464 REPAIRS/OTHER 8 2,500
524 0 93470 PRINTING & BINDING 38 298 1,000
524 0 93492 OTHER CURRENT CHARGES 12 12 200
524 0 93510 OFFICE SUPPLIES 110 601 2,000
524 0 93520 OPERATING SUPPLIES 260 1,123 4,800
524 0 93540 BOOKS & PUBUCATIONS 96 700
524 0 93541 DUES & MEMBERSHIPS 105 275 500
524 0 93542 EDUCATIONAL COSTS 70 112 1,000
l TOTAL DEPARTMENT $27,187 $75,171 $302,460
525 0 93400 TRAVEL PER DIEM
525 0 93464 REPAIRS/IMPROVEMENT OTHR
525 0 93520 OPERATING SUPPMES
TOTAL DEPARTMENT
24.85%j
64 5OO 13
3 400 1
35 1,100 3
5
$0 $103 $2,000 5.13%j
24
24
36
I
25
o I
I
o I
30
6
23
14
11
I
i
I
I
I
I
DETAIL OF EXPENSE MONTH ENDED DECEMBER 1992
MONTH TO YEAR TO 1992/93
FUND DEPT ACCT DESCRIPTION DATE DATE BUDGET
528 2 93310 CITYATi'ORNEY FEES
528 2 93316 OTHER PROFESS SERVICES
528 2 93..'.'.'.'.'.'.'.'.~ OTHER CONTRACT SERVICES
528 2 93420 POSTAGE
528 2 93470 PRINTING & BINDING
528 2 93492 OTHER CURRENT CHARGES
528 2 93510 OFICE SUPPUES
528 2 93540 BOOKS & PUBUCATIONS
528 2 93542 EDUCATIONAL COSTS
25
100 1,000
25
138
11
200
500
150
TOTAL DEPARTMENT $25 $274 $4,450
10
528 3 93310 CITY ATFORNEY FEE 200 3,000
528 3 93340 OTHER CONTRACT SERVICES 356 1,000
528 3 93420 POSTAGE 24
528 3 93470 PRINTING & BINDING 54 54 400
528 3 93492 OTHER SERVICES 100
528 3 93510 OFFICE SUPPLIES 100
7
36
14
TOTAL DEPARTMENT $54 $635 $4,600 13.80%
529 0 91111 DEPT HEAD - SALARIES 5,291 13,498 107,680 13
529 0 91120 ENGINEERING SALARIES REG 5,389 12,861
529 0 91130 ENGINEERING SALARIES OTHR 1,273 2,770
529 0 91140 ENGINEERING OVERTIME 119 1,000 12
529 0 91210 MEDICARE, FIC, FITTAXES 980 2,224 8,310 27
529 0 91220 ICMA RETIREMENT 574 1,341 4,700 29
529 0 91230 H & A INSURANCE 600 3,118 7,200 43
529 0 91231 McCREARYiNSURANCE 588 1,965
529 0 91240 WORKERS COMENSATION INS. 8,500
529 0 93316 OTHER PROFESSIONAL SERVIC 10,000
529 0 93340 OTHERCONTRACTURAL SERVICE 1,000
529 0 93400 TRAVEL & PER DIEM 800
529 0 93461 REPAIRS/VEHICLES 187 241 900 27
529 0 93463 REPAIRS/OFFICE EQUIPMENT 270
529 0 93464 REPAIRS/OTHER 50 500 10
529 0 93470 PRINTING & BINDING 38 38
529 0 93492 OTHER CURRENT CHARGES 100
529 0 93510 OFFICE SUPPLIES 125 179 400 45
529 0 93520 OPERATING SUPPLIES 521 1,259 2,900 43
529 0 93540 BOOKS & PUBLICATIONS 200
529 0 93541 DUES & MEMBERSHIPS 200
529 0 93542 EDUCATIONAL COSTS 600
TOTAL DEPARTMENT $15,565 $39,931 $154,990 25.76%1
DETAIL OF EXPENSE MONTH ENDED DECEMBER 1992
i MONTH TO YEAR TO 1992/93 %
[FUND DEPT ACCT DESCRIPTION DATE DATE BUDGET
539 0 91120 CEMETERY SALARIES REGULAR
539 0 91140 CEMETERY OVERTIME
539 0 91210 MEDICARE, FIC, FITTAXES
539 0 91220 ICMA RETIREMENT
539 0 91230 H & A INSURANCE
539 0 91231 McCREARY INSURANCE
539 0 91240 WORKERS COMPENSATION INS,
539 0 93340 OTHER CONTRACTUAL SERVICE
539 0 93400 TRAVEL & PER DEiM
539 0 93410TELEPHONE
539 0 9343O LmMTIES
539 0 93461 REPNRS/IMPROVEMENT VEHIC
539 0 93464 REPNRS/IMP.OTHER
539 0 93492 OTHER CURRENT CHARGES
539 0 93510 OFFICE SUPPLIES
539 0 93520 OPERATING SUPPMES
539 0 93541 DUES & MEMBERSHIPS
539 0 93542 EDUCATIONAL COSTS
539 0 99990 OTHER NON-OPERATING
TOTAL DEPARTMENT
5,411 13,088 45,980
14 37 800
423 988 3,580
164 382 1,400
400 1,600 4~800
400 1,200
2,800
12 40 5,200
200
41 131 600
107 335 1,400
21 21 500
223 855 10,000
300
35 35 200
299 1,499 3,400
175 200
100
327
$7,551 $20,713 $81,460
5
28
33
~ I
4
9
88
i
I
I
I
I
I
I
I
I
I
I
25.43%1
DETAIL OF EXPENSE MONTH ENDED DECEMBER 1992
MONTH TO YEAR TO 1992/93
FUND
DEPT ACCT DESCRIPTiON DATE DATE BUDGET
541 0 91112 PUBLiC WORKS UNL'D TIME 4,274 10,291 313,750 3
541 0
541 0
541 0
541 0
541 0
541 0
541 0
541 0
541 0
541 0
541 0
541 0
541 0
541 0
541 0
541 0
541 0
541 0
541 0
541 0
541 0
541 0
541 0
541 0
541 0
91120
91130
91140
91210
91220
91230
91231
91240
93311
93312
93316
PUB[JO WORKS SALARIES REG
PUBUC WORKS SALARIES OTH
PUBLiCE WORKS OVERTiME
MEDICARE, FIC, FIT TAXES
ICMA RETIREMENT
H & A INSURANCE
McCREARY iNSURANCE
WORKERS COMP INSURANCE
OTHER LEGAL EXPENSES
MEDICAL FEES
OTHER PROFESSIONAL SERV.
93340 OTHER CONTRACTURAL SERV.
93400 TRAVEL PER DIEM
93410 TELEPHONE
9343O UTILITIES
93440 EQUIPMENT LEASES
93461 REPAIRS/IMPROVE. VEHICLES
93464 REP,/IMPROVE, OTHER
93492 OTHER CURRENT CHARGES
93510 OFFICE SUPPUES
93520 OPERATING SUPplIES
93521 SMALL TOOLS (UNDER $200.)
93540 BOOKS & PUBLICATIONS
93542 EDUCATIONAL COSTS
99990 OTHER NON-OPERATING
TOTAL DEPARTMENT
29,910 68,531
608
433 1,306
2,755 6,007
964 2,237
2,800 9,749
2,400 6,800
936 936
432
3,000 44
24,230 25
11,500 19
33,600 29
21,000
200
3,260 13,270 71,400 19
200
77 268 1,100 24
9,060 27,293 105,000 26 ..
2,330 6,585 5,000 132
625 1,937 39,500 5
4,606 13,098 10,000 131
101 3,112 5,000 62
17 34 500 7
2,329 7,720 33,900 23
5 164
200
2O0
(62.. j (484)
$73,803 $200,607 $760,740 26.37%
DETAIL OF EXPENSE MONTH ENDED DECEMBER 1992
MONTH TO YEAR TO 1992./93
FUND DEPT ACCT DESCRIPTION DATE DATE BUDGET
%
572 0
572 0
572 0
572 0
572 0
572 0
572 0
572 0
572 0
572 0
572 0
572 0
572 0
572 0
572 0
572 0
572 0
572 0
572 0
572 0
572 0
91120 PARKS SALARIES REGULAR 4,775 13,101 72,850 18
91130 PARKS SALAREIS OTHER 1,296 3,221 ~11
91140 PARKS OVERTIME 91 156 1,000 16
91210 MEDICARE, FIC, FIT TAXES 697 1,633 5,650 29
91220 ICMA RETIREMENT 268 627 2,250 28
91230 H & A INSURANCE 600 2,400 7,200 33
600 1,800
600
32
1,395
278
549
100
1,453
6
118
4,220
448
128
4,287
2,212
91231 McCREARY INSURANCE
91240 WORKERS COMP INSURANCE 3,700
93316 OTHER PROFESSIONAL SERV.
93,340 OTHER CONTRACTURAL SERV. 5,000 29
93400 TRAVEL PER DIEM 200 3
93410 TELEP HONE 900 13
93430 UTIUTIES 24,200 17
93440 EQUIPMENT LEASES . 3,500 13
93461 REPAiRS/IMPROV. VEHICLES 1,000 13
93464 REPAIRS/IMPROVE. OTHER 9,000 48
93520 OPERATING SUPPUES 8,400 26
93521 SMALLTOOLS(UNDER $200.) 3,000
93541 DUES & MEMBERSHIPS 200
93542 EDUCATIONAL COSTS 200
99990 OTHER NON-OPERATING 474
[ TOTAL DEPARTMENT $11,181 $36,384 $148,250
24.54%
DETAIL OF REVENUES MONTH ENDED DECEMBER 1992
MONTH TO YEAR TO 1992J93 I
FUND ACCT DESCRIFTiON DATE DATE BUDGET %
101 35130 LAW ENF/OFFICER EDUCATION 40 228 1,200 lg
36100 INTEREST EARNED 50
I FUND TOTAL $40 $228 $1,250 18.24%i
DETAIL OF EXPENSE MONTH ENDED DECEMBER 1992
I MONTH TO YEAR TO 1992/93
FUND DEPT ACCT DESCRIPTION DATE DATE BUDGET %
101 521 0 93542 EDUCATIONAL COSTS 210 2,400 9
[ TOTAL DEPARTMENT $0 $210 $2,400 8.75%
IFUND
DETAIL OF REVENUES MONTH ENDED DECEMBER
ACCT
MONTH TO YEAR TO 1997./93
DESCRIPTION DATE DATE BUDGET
1 O2
31241
36100
36120
LOCAL OPTION GAS TAX
INTEREST EARNED
ST. BOARD INTEREST EARNED
FUND TOTAL
24,910
24,910
307
3O0 ,O00
3 ,O00
$24~910 $25~217 $303,000
8.3
DETAIL OF EXPENSE MONTH ENDED DECEMBER 1992
I FUND DEPT ACCT
MONTH TO YEAR TO 1992./93
DESCRIPTION DATE DATE BUDGET
102 541 0
541 0
541 0
541 0
541 0
541 0
541 0
541 0
541 0
541 0
541 0
541 0
541 0
541 0
541 0
541 0
93313 ENGINEERING FEES
93316 OTHER PROFESSIONAL SERVIC
93440 EQUIPMENT LEASES
93464 REPAIRS/OTHER
93520 OPERATING SUPPLIES
93522 TRAFFIC CONTROL DEVICES
93530 ROAD MAINTENANCE SUPPLIES
1,245 10,391
650 900
100 100
864
102
3,556 7,566
245 245
10,000
407,970
93531 BLACK TOP
93532 GRAVEL
93533 RIP-RAP
93534 FILL
93535 SOD
93537 CULVERT PIPE
96630 IMPROVEMENTS
96640 MACHINERY & EQUIPMENT
9992O ADVANCES
1,598 55,082
768 1,400
374 1,248
130 480
1,347 7,299
261 261
13,198
41,000
132,000
76
0
TOTAL DEPARTMENT $10,274 $99,134 $590,970 16.77%
DETAIL OF EXPENSE MONTH ENDED DECEMBER 1992
IF MONTH TO YEAR TO 1992/93
UND DEPT ACCT DESCRIPTION DATE DATE BUDGET %
201 513 1 97710PRINCIPAL 7,405 32,951 136,400 24
513 1 97720INTEREST 3~679 14,,799
i TOTAL DEPARTMENT $11,084 $47,750 $136,400 35.01%
FUND
DETAIL OF REVENUES MONTH ENDED DECEMBER 1992
ACCT
MONTH TO YEAR TO 1992/93
DESCRIPTION DATE DATE BUDGET
301
31260
361 O0
36120
LOCAL GOV'T SURTAX 49,820 96,944
INTEREST EARNED
STATE BOARD INTEREST 1,403
FUND TOTAL $497820
660,000
12,000
.14.7
$98,347 $ .6~_ .2_,000 14.63% I
DETAIL OF EXPENSE MONTH ENDED DECEMBER 1992
t MONTH TO YEAR TO 1992./93
FUND DEPT ACCT DESCRIPTION DATE DATE BUDGET %
301 513 0 96620 BUILDINGS 2,190 11,626 136,000 9
513 0 96640 MACHINERY AND EQUIPMENT 356
~ TOTAL DEPARTMENT $2,190 $11,982 $136,000 8.81%
301 529 0 96630 IMPROVEMENTS 140,000
[ TOTAL DEPARTMENT $0 $0 $140,000 0.00%
301 541 0 96620 BUILDINGS 40,000
541 0 96640 MACHINERY AND EQUIPMENT 1,050 1,050
[ TOTAL DEPARTMENT $1,050 $1,050 $40,000 2.63%
301 572 0 96630 IMPROVEMENTS 8,875 27,748 160,000 17
I TOTAL DEPARTMENT $8,875 $27,748 $160,000 17.34%
DETAIL OF EXPENSE MONTH ENDED DECEMBER 1992
J MONTH TO YEAR TO lg92./93
I
FUND DEPT ACCT DESCRIPTION DATE DATE BUDGET
%
302 512 0 96640 MACHINERY AND EQUIPMENT 4,000
i TOTAL DEPARTMENT $0 $0 $4,000 0.00%1
302
513 0 96640 MACHINERY AND EQUIPMENT
TOTAL DEPARTMENT
2,174 4,874 6,7.? 73
$2,174 $4,874 $6,700 72.75%
302
513 1 96640 MACHINERY AND EQUIPMENT
TOTAL DEPARTMENT
5,500 9,500 58
$0 $5,500 $9,500 57.89%I
302
519 0 96640 MACHINERY AND EQUIPMENT
TOTAL DEPARTMENT
646 3,8.00 17
$0 $646 $3,800 16.99%I
637 4,402 109,370 4
302
521 0 96640 MACHINERY AND EQUIPMENT
TOTAL DEPARTMENT
$637 $4,402 $109,370 4.02%
3,433 7,800 44
3O2
524 0 96640 MACHINERY AND EQUIPMENT
TOTAL DEPARTMENT
$0 $3,433 $7,800 44.o1% J
610 6,650 9
3O2
529 0 96640 MACHINERY AND EQUIPMENT
TOTAL DEPARTMENT
$0 $610 $6,650 9.17%
25,988 26,788 70,300 38
302
541 0 96640 MACHINERY AND EQUIPMENT
TOTAL DEPARTMENT
$25,988 $26,788 $70,300 38.11%i
302
572 0 96630 IMPROVEMENTS
572 0 96640 MACHINERY AND EQUIPMENT
TOTAL DEPARTMENT
1,800
11,788 12:288 21,200 58
$11,788 $14,088 $21,200 66.45% J
DETAIL OF REVENUES MONTH ENDED DECEMBER 1992
MONTH TO YEAR TO 1992/93
FUND ACCT DESCRIPTION DATE DATE BUDGET
401
34718 NON-TAXABLE SALES 3,841 3,841
34720 GREEN FEES 27,523 62,510 341,000 1'8.3
34721 CART FEES 36,273 104,749 485,000 21.8
34722 DRIVING RANGE FEES 2,875 6,667 25,000 26.7
34723 HANDICAP FEES 3,996 4,314 5,000 86.3
34724 CLUB STORAGE FEES 1,640 1,800 2,500 72
34725 iNITIATION FEES 400 1,800 2,100 85.7
34726 MEMBERSHIP FEES 211,450 224,587
34727 LOCKER RENTAL 15 15 30 50
34728 CLUB RENTALS 375 720 2,500 28.8
34751 RESTAURANT CONCESSION 2~650
34910 HATS 557 574
34911 GOLF BALLS 1,039 2,064
34912 GOLF CLUBS 55
34913 LADIES SOFT GOODS 475 485
34914 GLOVES 572 1,358
34915 SHOES 935 995
34916 BAGS & ACCESORIES 62 116
34917 MENS SOFT GOODS 540 544
34918 MISCELLENOUS SALES 56 162
36100 INTEREST EARNED 2,747 40,000 6.9
36200 RENT ROYALTIES 221 641
36432 INS.PROCEEDS LOSS BLDG 1,787
36990 OTHER MISC REVENUES 125 231 9,500 2.4
36991 SALES TAX COMMISSIONS (8)
36994 LIQUOR COMMISSIONS 535 1,650
37727 PRO ShOP SALES 62,000
37728 MEMBERSHIPS 245,000
FUND TOTAL $293,504 $424,403 $1,222,280 34.72%
DETAIL OF EXPENSE MONTH ENDED DECEMBER 1992
MONTH TO YEAR TO 1992/93
FUND DEPT ACCT DESCRIPTION DATE DATE BUDGET %
401 513 0 91111DEPT HEAD - SALARIES 2,988 8,359
513 0 91120 GOLF COURSE ADMIN REGULAR 2,737 6,537
513 0 91130 GOLF COURSE ADMIN OTHR 8,337 20,583
513 0 91140 GOLF COURSE ADM OVERTIME 783 1,123
513 0 91210 MEDICARE, FIC, FIT TAXES 1,315 2,862
513 0 91220 ICMA RETIREMENT 401 816
513 0 91230 H & A INSURANCE 200 1,774
513 0 91231 McCREARY INSURANCE 400 1,200
513 0 91240 WORKERS COMPENSATION INS
513 0 93316 OTHER PROFESSIONAL SERV 2,168
513 0 93320 ACCOUNT & AUDITING 2,756 2,756
513 0 93340 OTHER CONTRACT SERVICES 765 1,328
513 0 93400 TRAVEL PER DIEM
513 0 93410 TELEPHONE 866 1,782
513 0 93420 POSTAGE 10
513 0 93430 UTILITIES 1,351 1,985
513 0 93440 EQUIPMENT LEASES 748 981
513 0 93450 GENERAL LIABILITY INS
513 0 93461 REPAIRS/IMPROVE VEHICLES
513 0 93464 REPAIRS IMPROVE OTHERS 2,179 3,307
513 0 93470 PRINTING & BINDING 62 164
513 0 93480 PROMOTIONAL ACTIVITIES 575 855
513 0 93481 C/G/S PRO SHOP
513 0 93490 LEGAL ADS 1,881 3,415
513 0 93492 OTHER CURRENT CHARGES 343
513 0 93510 OFFICE SUPPLIES 462 598
513 0 93520 OPERATING SUPPLIES 1,594 2,816
513 0 93540 BOOKS & PUBUCATIONS 91
513 0 93541 DUES & MEMBERSHIPS 100 100
513 0 93542 EDUCATION CASTS
513 0 96620 BUILDINGS 3,462 32,038
513 0 96630IMPROVEMENTS 375 1,875
513 0 96640 MACHINERY & EQUIPMENT 3,514 3,514
513 0 96650 CONSTRUCTION IN PROGRESS 3,300
513 0 99990 OTHER NON-OPERATING 947 (65)
I TOTAL DEPARTMENT $38,798 $106,617
1 34,320 6
2,200
10,440 ~
2,400 34
4,800 ~
6,900
4,500 48
38,750 7
17,900 7
700
3,300 54
400 3
,10,000 20
48,600 2
39,000
300
7,000 47
4,000 4
13,300 6
40,000
7,000 5
3,000 20
4,800 59
200 46
1,000 10
300
250,000 13
100,000 2
$755,110 14.12%]
DETAIL OF EXPENSE MONTH ENDED DECEMBER 1992
MONTH TO YEAR TO 1992/93
FUND DEPT ACCT DESCRIPTION DATE DATE BUDGE-r
401
519 0 91112 G/C MAINT UNL'D TIME STAT 3,447 9,404 275,650 3
519 0 91120 GOLF COURSE MIANT REG SAL 19,045 46,819
519 0 91130 GOLF COURSE MAINT OTHER 3,153 8,638
519 0 91140 GOLF COURSE MAIN OVERTiME 3,854 9,214 12,000 77
519 0 91210 FICATAXES 2,454 5,737 22,010 26
519 0 91220 ICMA RETIREMENT 1,072 2,390 6,900 35
519 0 91230 H & A INSURANCE 2,000 8,367 26,400 32
519 0 91231 McCREARY INSURANCE 2,000 6,000
519 0 91240 WORKERS COMPENSATiON INS 11,900
519 0 91250 UNEMPLOYMENT COMPENSATION 1,192
519 0 93316 OTHER PROF SERVICES 963
519 0 93340 OTHER CONTRACT SERVICES 1,204 7,780 7,300 107
519 0 93400 TRAVEL PER DIEM 1,000
519 0 93410TELEPHONE 115 206 1,200 17
519 0 93430 UTILITIES 1,308 2,806 20,000 14
519 0 93440 EQUIPMENT LEASES 1,800 1,800
519 0 93461 REPNRS IMPROVVEHICLES 16,400
519 0 93464 REPAIRS IMPROVE OTHERS 5,020 11,489 40,000 29
519 0 93490 LEGALADS 1,585 1,585
519 0 93510 OFFICE SUPPLIES 91 193 100 193
519 0 93520 OPERATING SUPPMES 15,787 38,554 145,800 26
519 0 93521 SMALl. TOOLS(UNDER $200) 8 138
519 0 93541 DUES & MEMBERSHIPS 25 600 4
519 0 93542 EDUCATIONAL COSTS 200
519 0 96630 IMPROVEMENTS 50,000
519 0 96640 MACHINERY & EQUIPMENT 84,750
I TOTAL DEPARTMENT $63,942 $163,300 $722,210 ~61%i
DETAIL OF EXPENSE MONTH ENDED DECEMBER 1992
l MONTH TO YEAR TO 1992/93
FUND DEPT ACCT DESCRIPTION DATE DATE BUDGET
%
401 544 0 91120 GOLF COURSE CARTS REGULAR 4,155 10,409 64,380 16
544 0 91130 GOLF COURSE CARTS OTHER 1,956 4,269
544 0 91140 GOLF COURSE CART OVERTIME 709 2,474 1,000 247
544 0 91210 MEDICARE, FIC, FIT TAXES 550 1,342 5,000 27
544 0 91220 ICMARETIREMENT 265 653 1,800 36
544 0 91230 H & A INSURNACE 400 1,600 4,800 33
544 0 91231McCREARYINSURANCE 400 1,200
544 0 91240 WORKERS COMPENSATiON INS 2,700
544 0 93340 OTHER' CONTRACT SERVICES 1,400
544 0 93464 REPAIR IMPROVE OTHER 373 373 4,000 9
544 0 93520 OPERATiNG SUPPLIES 570 1,101 7,000 16
544 0 93521SMALLTOOLS (UNDER$200) 47 200 24
544 0 96640 MACHINERY & EQUIPMENT 73,800 74,000 100
TOTAL DEPARTMENT $9,379 $97,267 $166,280 58.50%I
FUND
I)ETAIL OF I~EVENUE$ MONTH ENDED DECEMBER l~J2
ACOT
MONTH TO YEAR TO 1992/93
DESCRIPTION DATE DATE BUD G ET
402
33200
30000
361 00
36120
3620O
FEDERAL SHARED REVENUES
MISC REVENUES
INTEREST EARNED
ST. BOARD iNTEREST EARNED
RENT & ROYAL'nES
FUND-TOTAL
11,689 11,689
245 245
728
000 1,100
1,800
1,900
7,000
55,000
$65,700
$12~535
$13,763
649.4
12.9
2
20.95%I
DETAIL OF EXPENSE MONTH ENDED DECEMBER 1992
l MONTH TO YEAR TO 1992/93
FUND DEPT ACCT DESCRIPTION DATE DATE BUDGET %
,
402 542 0 91120 A,/P SALARIES REGULAR 1,188 2,762 9,900 28
542 0 91210 FICATAX 88 203 760 27
542 0 91240 WORKER'S COMP. INSURANCE - 800
542 0 93310ClTYATI'ORNEYFEE 1,511 1,000 151
542 0 93313 ENGINEERING FEES 21,039 18,000 117
542 0 93316 OTHER PROFESSIONAL SERV 1,200
542 0 93320 ACCOUNTING AND AUDITING 2,200
542 0 93340 OTHER CONTRACTUAL SERV. 8,000
542 0 93400 TRAVEL AND PER DIEM 101 650 16
542 0 93410TELEPHONE 40 126 500 25
542 0 93430 UTIUTIES 74 210 1,200 18
542 0 93450 GENERAL UABIIJTY INS 1,100 1,100 1,800 61
542 0 93464 REPNRS/MAINT. - OTHER 252 3,000 8
542 0 9349O LEGAL AD 47
542 0 93492 OTHER CURRENT CHARGES 475 500 95
542 0 93510 OFFICE SUPPUES 100
542 0 93520 OPERATiNG SUPPUES 1,400
542 0 93540 BOOKS AND PUBIJCATIONS 100
542 0 93541DUESAND MEMBERSHIPS 200 200 100
542 0 93542 EDUCATIONAL COSTS 300 300 100
542 0 96640 MACHINERY AND EQUIPMENT 35,554
TOTAL DEPARTMENT $2,490 $63,881 $51,610 123.78%J
DETAIL OF KEVENUES MONTH ENDED DECEMBER
MONTH TO yEAR TO 1992/93
FUND ACCT DESCRiPTiON DATE DATE BUDGET %
403 34360 WATER-SEWER FEES CHARGED 56,600
34361 OPERATING INCOME 24,000
34900 OTHER CHARGES FOR SERVICE 3,400
[ FUND TOTAL $0 $0 $84L000 0.00%
FUND
DEPT ACCT
DETAIL OF EXPENSE MONTH ENDED DECEMBER 1992
MONTH TO YEAR TO 1992/93 %
DESCRIPTION DATE DATE BUDGET
403
536 0 91112 UNLIMITED TIME STATUS
536 0 91210 MEDICARE,FIC,FITTAXES
536 0 91220 ICMA RETIREMENT
536 0 91230 H & A INSURANCE
536 0 91240 WORKERS COMP INSURANCE
536 0 93311 OTHER LEGAL EXPENSES
536 0 93313 ENGINEERING FEES
536 0 93316 OTHER PROFESSIONAL SERVIC
536 0 93340 OTHER CONTRACTURAL SERVIC
536 0 93400 TRAVEL PER DIEM
536 0 93461REPNRS/VEHICLES
536 0 93464 REPNRS / OTHER
536 0 93510 OFFICE SUPPLIES
536 0 93520 OPERATING SUPPMES
536 0 93540 BOOKS & PUBLICATIONS
536 0 93541 DUES & MEMBERSHIPS
536 0 93542 EDUCATIONAL COSTS
4,498
510 11,022
1,950 1,950
59,300
4,540
2,950
4,800
2,800
55,000
87,600
1.000
1 000
5 000
1 000
3 000
1 000
1 000
1 000
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TOTAL DEPARTMENT $2,460 $17,470 $230,990 7.56%t
DETAIL OF REVENUES MONTH ENDED DECEMBER 1~'2
MONTH TO 'YF__~ '1'O 1992/93
FUND ACCT DESCRIPTION DATE DATE BUDGET %
601 36100 INTEREST EARNED 4,000
36410 CEMETERY LOTS 15,000
[ FUND TOTAL $0 $0 . ._$.19,000 0.00%]
DETAIL OF EXPENSE MONTH ENDED DECEMBER 1992
r MONTH TO YEAR TO 1992/93
[FUND DEPT ACCT DESCRIPTION DATE DATE BUDGET %
601 539 0 96630 IMPROVEMENTS 30,700
539 0 99910 TRANSFERS 4,000
J TOTAL DEPARTMENT $0 $0 $34~700 0~00%
CITY OF SEBASTIAN
FINANCE DEPARTMENT
PRIORITIES AND JOB ASSIGNMENTS
EFFECTIVE 2_./22,/93
1. IBM Printers connected
* one aligned for checks and utility bills
' one aligned for accounting and payroll reports
* check print density (too light to read accurately)
2. load budget to new file
3. Code all receipts/revenue from 10/01/92 with new numbers
4. Enter all receipts to new accounting system
5. Code alt checks written since 10/01/92 with new numbers
6. Enter all checks written since 10/01/92 & process
7. Properly code all wire tranfers and reconcile to support
8. Enter all tranfers to new system after verification
9. Prepare journal vouchers to pay all due to's/from's @ 9/30/92
10. Prepare journal vouchers for all operating transfers for FY 93
11, Enter 10/01/92-12/31/92 payroll data to new system
12. Balance, load, reconcile to G/L, payroll data since 1/01/93
13. Determine if Mentor produces 'individual earnings record'
14. If not, set up 123r3 spreadsheets to accomplish
15. Recalculate, allocate, post interest earnings on SBA account
16. Print G/L by month through January, 1993
17. Reconcile bank statements
18. Reconcile all SBA and other invested balances accounts
19. Prepare journal vouchers after reconciliation of ICMA Fund.
20. Post ICMA Fund after verification of balances to G/L
21. Prepare journal vouchers after reconciliation of POPT Fund.
22. Post POPTFund.
23. Prepare journal vouchers after reconciliation of H & A Fd 501
24.
25,
26.
27;
28,
29.
30.
31.
32.
33.
34.
35,
36.
37.
38.
Post H & A Self insurance Fund 501 after verification
Prepare journal vouchers after reconciliation of Liability Fd 502
Post General liability Self Insurance Fund 502 transactions.
Using capital object codes in expenditure detail, obtain copy of
* purchase orcler
* invoice
* check written
* asset addition card
AND PREPARE JOURNAL VOUCHERS FOR GFA FUND 901
Using detail of expenditures of DSF FD 201 and invoices
and checks written, prepare journal vouchers for
GLTD FD 951
Post GFA & GLTD to new system after verification
Design and implement new cash receipts/deposit log
Insure all deposits are made/credited by bank before 2:00 pm L
Design and implement 'Surplus Funds Available For
Invastmant" worksheet
Prepare proposed budget amendment in order to prevent
violations of budget law
Prepare and review AFR not later than 3/10/93
Type Annual Financial Report & mail to State prior to 3/31/93
Formalize payroll procedures for internal control purposes
Each staff member to prepare a daily tasks checklist ASAP
Review and ensure that ALL SALES TAX RETURNS are filed
and reconciled to G/L
39. Get W-2's, W-3,941C as corrected with additional deposit
check written and approved by City Manager resolvecl, mailed,
deposited and DONE WiTH
40. Get 1099's finished.
41. Cleanup VENDOR FILE. Establish new vendor request form.
42. Prepare purchase order control log
43. Prepare JV's to record fixed asset additions to GC & AP FDs
44. Obtain copy of SBA strut for GC acct for 1/31/93
45. For interim internal Control purposes:
* review checks written for PAID STAMP
* no payments from statements; must have original INVOICE
° no cluplicate payments
° no unrecorded manual or void checks
* adequately cross referenced when necessary
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46.
47.
48.
49.
50.
51.
52.
53.
54.
* minimize manual checks; get ott~er voucl~ers ready; run
a computer batch whenever possible; weekly if necessary
Document, keystroke by keystroke, procedures to obtain ancl
prepare monthly financial reports(formerly called operating
statements): If necessary, re¢lo using wordperfect
THEN LOTUS, See current PC WORLD
Determine all report capabilities of Mentor
especially budget to actual and prior history
Determine capabilities of REPORT WRITER AND if wortllwl~ile
document, keystroke by keystroke, HOW TO'S FOR EACH
Determine Finance Dept's budget position
- Obtain necessary printer, ports, diskette holders
* dual printer switches, software, training materials
Verify allocation of Larry's salary to GC. Review calculation
Determine wt~ether same has been posted; if not, do so
Document data reports, edit lists, retention, filing system
and requirements for their use in adequate detail, in order
to get back to source documentation or value in BALANCING
before and after posting
IMPLEMENT MENTOR TRAINING SCHEDULE
* Accounting Manager first
* Payroll
* Fixed Assets
* Utilities
IMPLEMENT COMPUTER APPLICATIONS AND COMPUTER
BASICS TRAINING SCHEDULE
* DOS
* 123R3 AND WYSIWYG
* WINDOWS
* WORDPERFECT 5,1
* HARVARD GRAPHICS
* PC TOOLS
* OTHER
DESIGN AND IMPLEMENT COMPUTER, TAPES, DISKETTES,
BACKUPS, SECURITY, SAFEGUARDING, OFFSITE STORAGE,
ORIGINAL PROGRAM DISKE'r'I'ES, UPDATES INTERNAL
CONTROL PROCEDURES
55. Go to IRC and get copies of billing, invoices, deposits,
customer names and adresses anti anytl~ing else of value
to C of S to set up utility billing by May 1
56. Test run utility billing at least twice before 5/01/93.
57. ReaQ and initial audit repor~ for year ended 9/30/92.
58,
59.
61.
63.
Revisit fixed asset accounting pkg and project accounting.
Review purct~ase order system to determine implementation
schedule
Determine that all interdepartmental charges, rents,
reimbursements have been made
Design and implement a payroll procedures checklist
to ensure that benefits and deductions are paid
for the correct amount; reconciled to G/L; and paid timely
with sign-offs and date of each person involved.
Implement formal budget monitoring procedures (written)
Formally assign all duties for each staff by fund and function,
* PRIMARY
* SECONDARY
* BACKUP
* REVIEWER
Written suggestions, responses, rebuttals, or disagreements
are WELCOME
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City of Sebastian
POST OFFICE BOX 780127 D SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 r~ FAX (407) 589-5570
SUBJECT: Blossom Lake
Improvements
Approved for Submittal By:
City Manager ~"
) Agenda No.
)
) Dept. Origin
)
) Date Submitted
)
) For Agenda of
)
ENG/P~
03-15-93
04-07-93
) Exhibits: 3-5-93 letter,
) drawing and petition
EXPENDITURE
REQUIRED:
AMOUNT
BUDGETED:
APPROPRIATION
REQUIRED:
SUMMARY STATEMENT
During a site investigation, I was fortunate to make
contact with one of the residents living adjacent to
Blossom lake. They had made a few minor improvements by
planting small vegetation in the uplands area. They
contacted me in writing asking the City to enlarge
the lake and grade the upland area along the outer
perimeter. They requested that the area be cleared out
except for all pine and palm trees. They asked that no
benches or fishing dock be constructed and requested
to leave the park in its natural state.
I concur with the residents and would like to accomodate
them to the greatest degree possible. However, the City
does not have a dredge machine to increase the size of
the lake. But, we would be able to clear out the
vegetation and leave the trees. We then would seed and
mulch all the disturbed areas.
RECOMMENDED ACTION
Review the signed letter from the residents,
public input, and direct staff accordingly.
receive
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7" ii..'..'"~". 3-.'-_i.'"i'-'11' 7-.' '.-_._? ~@.~ ........ i.. '.'
[. ....... ..:.......__........ :'.-.-.-.... ...... .... ?¥.
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il~ .:: ~ .... ~ ...... ~
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· TELEPHONE (407) 589-5330 m FAX (407) 589-5570
) Dept. of Or~gln: City Manager
approved for Submittal By: )
) Date Submitted 03/17/93
. /~v/k~ ) For ~genda of 03/24/93
C~ty Manager ~ v , - )
) Exhibits:
I- Van 3tntwerp Letter Dated, 03/16/93
-
EXPENDITURE
REQUIRED:
AMOUNT
BUDGETED:
APPROPRIATION
REQUIRED:
SUMMARY STATEMENT
On July 8, 1992, the city Council adopted Ordinance No. 0-92-14,
which amended the qualifications for Airport Manager. Previously,
the Airport Manager was also allowed to be a fixed base operator
("FBO"). The old ordinance allowed the City to permit an exception
to the Florida Conflict of Interest Statutes. Ordinance No. 0-92-14
had an effective date six (6) months after adoption. On January 6,
1993, the City Council adopted Ordinance No. 0-93-05 which allowed
an additional three (3) months extension to the effective date.
John Van Antwerp, Airport Manager, is requesting an additional
ninety (90) day extension to the ordinance to allow him additional
time to sell J & S Aviation. Without an extension and absent the
sale of his business, Mr. Van Antwerp would not be able to continue
to serve as Airport Manager without a possible violation of the
Conflict of Interest Statute. Mr. Van Antwerp is actively
attempting to sell his business and desires to continue as the
Airport Manager. In my opinion, it would be in the best interest of
the City to grant the extension of time in order to take advantage
of Mr. Van Antwerp's nearly twenty (20) years experience as Airport
Manager.
RECOMMENDED ACTION
Move to direct the City Attorney to prepare an ordinance to further
extend the effective date of Ordinance No. 0-92-14 for an additional
ninety (90) days.
JOHN VAN ANTWERP
299 AIRPORT DR E.
SEBASTIAN FL 32958
MARCH 16 1993
ROB MCCLARY
CITY MANAGER
CITY OF SEBASTIAN
BOX 780127
SEBASTIAN FLORIDA 32978
DEAR ROB:
i WISH TO REQUEST ANOTHER 90 DAY EXTENSION TO ORDINANCE
0-92-14, AIRPORT MANAGER, CITY OF SEBASTIAN.
I HAVE BEEN ACTIVELY ATTEMPTING SO SELL J&S AVIATION AND HAVE
SEVERAL PEOPLE INTERESTED IN PURCHASING THE BUSINESS, HOWEVER
A SLOW ECONOMY AND A PENDING MASTER PLAN HAVE MADE A SALE
DIFFICI~T. I AM SURE IT IS JUST A MATTER OF FINDING THE
RIGHT BI~ER AT THE RIGHT TIME.
THANK YOU FOR YOUR ASSISTANCE IN THIS MATTER.
VERY TRULY YOURS,
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I SUBJECT: City Council Expenses
Approval For Submittal By:
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EXPENDITURE
REQUIRED:
City of Sebastian
POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
) Agenda No. v/~./u'
)
) Dept. of Origin:-Cit~ Manager
)
) Date Submlttea: 3/18/93
)
) For Agenda Of= 03/24/93
)
) Exhibits: Ordinance No. 0-93-07
)
AMOUNT
BUDGETED:
APPROPRIATION
REQUIRED:
SUMMARY STATEMENT
At its regular workshop meeting of December 2, 1992 the City
Council reviewed proposed amendments to the City Charter. One
proposed amendment would remove from the Charter the requirement
that expenses incurred by members of the City Council be allowed
only upon unanimous consent of the city Council. This issue was
ultimately decided by the electorate at the regular municipal
election of March 9, 1993. At the December 2nd meeting, the City
Council concluded that the matter of expenses governed by
ordinance which would require a majority vote and mandate that
expenses be within the limits established by a State Statue.
RECOMMENDED ACT~
Move to approve Ordinance No. 0-93-07 on first reading and set
public hearing for April 14, 1993.
ORDINANCE NO. 0-93-07
AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER
COIY~TY, FLORIDA, PERTAINING TO ~DMINISTRATION~ AMENDING
CHAPTER 2 OF THE CODE OF ORDINANCES OF THE CiTY OF
SEBASTIAN BY ADDING NEW SECTION 2-34 TO PROVIDE FOR
REIMBUI~SEMENT OF EXPENSES OF COUNCIL MEMBEP~ PROVIDING
FOR REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN
CONFLICT HEREWITH~ PROVIDING FOR INCLUSION IN THE CODE OF
ORDINANCES~ PROVIDING FOR SEVEI~tBILITY~ANDPROVIDING FOR
AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN,
INDIAN RIVER COUNTY, FLORIDA that~
SECTION 1. Chapter 2 of the Code of Ordinances of the City of
Sebastian is hereby amended by adding a new provision, designated
as Section 2-34, to read as follows:
"Sec. 2-34. Expenses of council members.
Upon the approval of the City Council by a vote of not less
than three Council Members in attendance at a City Coucil meeting,
the expenses incurred by a Council Member who attended a
conference, meeting, program, institute, seminar or other function
on behalf of the City and in furtherance of the business of the
City, shall be reimbursed by the City subject to the limitations
contained in the laws of the State of Florida, including, but not
limited to, Chapter 112 of Florida Statutes, as amended from time
to time."
SECTION 2. CONFLICT.
Ail ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3. CODIFICATION.
It is the intention of the City Council of the City of
Sebastian, Indian River County, Florida, and it is hereby provided
that the provisions of this ordinance shall become and be made a
part of the Code of Ordinances of the city of Sebastian, Florida;
that the sections of this ordinance may be renumbered or relettered
to accomplish such intention; and that the words "ordinance" may be
changed to "section", "article", or other appropriate designation.
SECTION 4. SEVERABILITY.
In the event a court of competent jurisdiction shall hold or
determine that any part of this Ordinance is invalid or
unconstitutional, the remainder of the Ordinance shall not be
affected and it will be presumed that the city Council of the City
of Sebastian did not intend to enact such invalid or
unconstitutional provision. It shall further be assumed that the
City Council would have enacted the remainder of this Ordinance
without said invalid and unconstitutional provision there by
causing said remainder to remain in full force and effect°
SECTION 5. EFFECTIVE DATE.
This Ordinance shall take effect immediately upon final
passage.
2
The foregoing Ordinance was moved for adoption by Council
Member
. The motion was seconded by
Council Member
and, upon being put to a
vote, the vote was as follows:
Mayor Lonnie R. Powell
Vice-Mayor Frank Oberbeck
Council Member Norma J. Damp
Council Member Robert Freeland
Council Member George G. Reid
The Mayor thereupon declared this Ordinance duly passed and
adopted this
day of , 1993.
CITY OF SEBASTIAN, FLORIDA
ATTEST:
By:
Lonnie R. Powell, Mayor
Kathryn M. O'Halloran, CMC/AAE
City Clerk
(SEAL)
I HEREBY CERTIFY that notice of public hearing on this
Ordinance was published in the Vero Beach Press Journal as required
by State Statute, that one public hearing was held on this
Ordinance at 7:00 p.m. on the day of , 1993, and
that following said public hearing this Ordinance was passed by the
City Council.
Kathryn M. O'Halloran, CMC/AAE
City Clerk
Approved as to Form and Content:
Charles Ian Nash, City Attorney
3
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City of Sebastian
POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
SUBJECT: Bid Award for Pump
Station Bids
Approved For Submittal By:
City Manager
Agenda No.
Dept. Origin
Date Submitted
For Agenda of
Finance (LWN}
03-18-93
03-24-93
Exhibits: Bid Tabulation, Memo from GCS,
Alternate Proposal from French
Enterprises, Inc.
EXPENDITURE AMOUNT APPROPRIATION
REQUIRED: $ 58,963 BUDGETED: $ 50,000 REQUIRED:
SUMMARY STATEMENT
Two bids were received for the renovation of the golf course pump station, both
exceeding the budget allocations. As a result of a detailed investigations
during the bidding process, it was discovered that some additional work would
be involved that was not originally included in the specifications and some work
that was speced was deemed to be unnecessary thereby lowering the original bid
price from $70,773 to $58,963. Adequate funds are budgeted and available in the
golf course capital project by foregoing the purchase of a tractor, a front deck
mower, and fertilizer spreader until the next fiscal year and saving the $37,500.
This is more than adequate to cover the additional $9,000 needed to fix the
pumping station.
RECOMMENDED ACT[PH
Move to award the bid for the golf course pump station renovations to the lowest
and best bidder, French Enterprises, Inc., in the amount of $58,963.
City of Sebastian
POST OFFICE BOX 780127 13 SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589,-5330
FAX 407-589-5570
March 17, 1993
TO: Larry Napier Acting Golf Course Manager
FROM: Chris McCarthy C.C. Superintendent C_~~
RE: Recommendation on pump station bids.
I recieved the original proposal price of $50,000.00
for a ne~ pump station in June 1992. Upon further investig-
ation ~e discovered more ~ork involved. We recieved t~o bids
on the station, one for. S77,893.00 from Syntec and the other
for $70,733.00 from French Enterprises. I have reviewed the
low bid ~ith French Enterprises and added some deductions to
lower the original bid price. I have attached a list of the
deductions for your review. In my opinion ~e are still rec-
ieving a quality station ~ith the deductions. I ~ould reco-
mmend we accept the bid from Rrench Enterprises for
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£xce?ions/Clarificatlons: I
2.2 The reconsuvction o~ the inlet pipin§ system and the replacement of a
stainless steel bar screen hav~ not been found to be necessary but can I
be completed for
2., n°t recl UL"e~i, deduct $3'000'00'. I
Mainten~ce to include annual visits throughout the warranty period, if
4.1 Inleu of an I beam skid our pump station skid is.manufactured from I
channel iron. Due to the design of channel our skid m~ts all necessary
structural requirement. I
13.0 The. current means of disconnect meet specifications and
be in good working order bui can b~ replaced for an additional I
$1,800.00.
17.0 Individual run time meters mo.unt,'d on th~ face of the electrical
enclosure. S',mce this information is accessible through the operator I
inte. rlace de'ace, you may dedttct
1'/.8 Our flow meter is built into the operator interlace system. The flow I
meter does meet. the 1% repeatability and 98% accuracy. All desired
outputs are available from the PLC. . i
18.2 This bid includes a water to air heat exchanger for dlssipalini h~a!
from the electrical enclosure. The heal exchanger is between~-6 i
times inore e,~.~, y efficient ss opposed Lo air conditionint~. There are
over 350 variable s.pee_cl, pumping systems on Boll .c. ourses usinl~ this
method of heat dissipation. We do not use air conditioninl~. I
18.5 We h.a. ve included ~ isolation...tt'ans~ormer in our price. From the
wording in the s~ .cif?ations it is apparent there is concern for o.ver _ I
voltage trip on the drive. To my knowledge most VFDs are rateo ~.~
- 10% fro~ 460 volts and would trip on over¥oltage al ~06 volts, we
use a tripless technolo~'y ~ that is standardly rated al 550 volts. I
Since we have il, ils high voltage rating
$1 .?10,00 to eliminate the isolation transformer,
24.4 Ptmlp system monitorinl~ equipment hardware is not of U.S.
manu[acture, r but m~ts and exceeds all necessary standards.
24.8 As per our conversation with the $olf course superintendent, the
I method for data transmittal will b~ via phone lines. Installation and
maintenance of phone lines are the responsibility d others.
24.9 The hard wire method for communication is available but will
increase the cost by $9,500.00
i 27.0 Warraniy: Pump Slation Manufactut~ warranis ~ ilems of ils
manufacture lo be free from ddecls in material and work~, anship of a
I period of five ($) years from starl-up date not lo exceed six (6) years
from shipment, .Pure,p Station Manufactm'er ~ repair or r~place al
our opgon the defechve part returned lo our Warranty shall be for
failure of parl or componenl d~ to manufacturin~ ddect anti shall nol
include failure due lo normal wear of part or component. Owner
agrees to properly maintain these items during the warranty period.
Pump Station Manufacturer shall not be liable to purchaser or any
other person for any liability, loss or ds~age caused or alleged to be
caused, directly or indirectly, by the pumpi-g system. Lu no event
whalsoever shall Pump Station Manufacturer be responsible for
incidental, consequential or act of God damage.
RECAP OF ADJUSTED PRICES
$70,773.00
- 2.500.00
$68,273.00
- 1.710.00
$66.563.00
Reduce five ($) year warranty to two (2) year Industrial
mndard.
Isolation trandormer not required with out drive
~ Computer not required for system operation and can be
$64,563.00 added in the future for monitoring.
i ~ The existing concrete slab is in good condition and doesn'l
$60,713.00 ne~d to be replaced for the new station.
~ Five ($) year maintenance reduced to one (1) full day service
$$8,213.00 one (1) year from dale of startup.
+ 750.00 New Bladder tank and controls slatic booster pump.
$58,963.00 TOTAL