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Home My WebLink About05111994I I, I I I I i I i I I i I i I i I I City of Sebastian 1225 MAIN STREET u SEBASTIAN, FLORIDA 32958 TELEPHONE (407) 589-5330 ~ FAX (407) 589-5570 AGENDA SEBASTIAN CITY COUNCIL WEDNESDAY, MAY 11, 1994 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL PROPOSED ORDINANCES AND INFORMATION ON iTEMS BELOW MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK, CITY HALL, 1225 MAIN STREET, SEBASTIAN, FLOR/DA. Individuals shall address the City Council with respect to agenda items immediately prior to deliber~ion of the item by the Cio' Council if they have signed the sign-up sheet provided prior to the meeting - limit often mintaes per speaker (R-93-19) 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION - Police Department Chaplain - Dr. Robert L. Vollmar 4. ROLL CALL 5. AGENDA MODIFICATIONS {ADDITIONS AND/OR DELETIONS) - Items not on the written agenda may be added only upon unanimous consent of the Council members present (Resolution No. R-93-19). 6. PROCLILMATIONS ~/OR ,ANNOUNCEMENTS 94.124 PGS 1-2 Presentation of Plaque - Employee of the Quarter - 1st Quarter of 1994 - Police officer William Grimmich 94.125 PGS 3-5 Proclamation - National Police Week (Week of May 15th) and Peace Officers' Memorial Day - (May 15th) (Chief of Police Transmittal dated 4/25/94) 94.126 PG 7 Proclamation - Teacher Appreciation Week - 5/9/94 through 5/13/94 PG 9-27 94. 076 PGS 29-30 94. 076 PGS 31-35 94. 076 PGS 37-39 94.127 PG 41 94.128 PG 43 94.129 PGS 45-47 ~ ]EZARZNG,,, F~T~AL ~ - None CONSENT Ail items on the consent agenda are considered to be routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. Approval of Minutes - 4/27/94 Regular Meeting, 4/28/94 Special Workshop, 5/4/94 Workshop Approve Request for Disbursement of $5,000.00 for Fourth of July Celebration (City Clerk Transmittal dated 4/25/94, Malek Letter dated 4/16/94) Ce Approve Request to Close Certain Streets and Yacht Club - Fee Waiver for Use of Community Center on 7/4/94 for the Fourth of July Celebration (City Clerk Transmittal dated 4/25/94, Malek Letter dated 4/16/94, Chief Petty Memo dated 4/26/94) De Approve Placement of Advent Balloon on Northeast Corner of Riverview Park for Fourth of July Celebration - July 2 through 5, 1994 - Contingent Upon Receipt of Certificate of Insurance (City Clerk Transmittal dated 4/25/94, Malek Letter dated 4/16/94, Director of Community Development Transmittal dated 4/27/94) Bid Award - Golf Course Insecticide - Helena Chemical of Brandon, Florida - $5,514.00 (Golf Course Superintendent Transmittal w/ Bid Tabulation dated 5/4/94) Bid Waiver - Utilities Department - Purchase Quicklime for Filbert Street Water Treatment Plant - Veto Beach Contract Price - Chemline - $2,308.54 (Utilities Director Transmittal dated 5/5/94) L.I. Tree Service - Specimen Tree Removal Request - Lot 22, Block 296, Sebastian Highlands, Unit 11 One Pine (Director of community Development Transmittal dated 4/27/94, Application, Survey) I ,I I I I I I I I i I I I I I I i I i I I' I I I I i I I I I i I I I I i I I 94.130 ~GS 49-51 94.131 PGS 53-55 94.121 PGS 57-70 11. 94.132/ 93.054 Ando Builders - Specimen Tree Removal Request - Lot 7, Block 177, Sebastian Highlands, Unit 10 - Two Oaks - One Pine (Director of Community Development Transmittal dated 4/27/94, Application, Survey) Burgoon Berger - Specimen Tree Removal Request - Lot 20, Block 312, Sebastian Highlands, Unit 13 - One Oak (Director of Community Development Transmittal dated 4/27/94, Application, Survey) PRESENTATIONS - None CITY ~TTORNEy MATTERS RESOLUTION NO. ~-94-27 - City Attorney Contractual Service Agreement (City Clerk Transmittal dated 5/5/94, Alternate Resolutions w/Exhibits) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, PERTAINING TO THE EXISTING CONTRACTUAL SERVICE AGREEMENT FOR LEGAL SERVICES BETWEEN THE CITY OF SEBASTIAN AND CHARLES IAN NASH; PROVIDING FOR EXTENSION OF THE CONTRACTUAL SERVICE AGREEMENT BETWEEN THE CITY AND CHARLES IAN NASH FOR NINETY DAYS; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS iN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. OR A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, PERTAINING TO THE EMPLOYMENT OF A CITY ATTORNEY; PROVIDING AUTHORITY TO ENTER INTO A CONTRACTUAL SERVICE AGREEMENT WITH RICHARD E. TORPY FOR THE PURPOSES OF PROVIDING LEGAL REPRESENTATION TO THE CITY; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. CITY MANAGER MATTERS A. Report and Recommendation on Police Station (No Backup) 3 12. 94.133 PGS 71-76 94.134 PGS 77-82 94.135 PG 83 94.136 PG 85 94.137 PG 87 13. 94.047 14. 94.138 PGS 89-~14 CO_9_O_~TEE REPORTS/RECOMMENDATIONS A. EODstruction Board Appoint Truman Smith to Fill Unexpired Term - Regular Member (HARV) Position Vacated by James Haney to Expire 9/30/94 (Director of Community Development Transmittal dated 4/25/94, Smith Application) B. Planning and Zon~nq Commission Appoint Herbert Munsart to Fill Unexpired Term - Regular Member Position Vacated by Arthur Firtion to Expire 11/95 (Director of Community Development Transmittal dated 4/25/94, Munsart Application) Accept Resignation of James Husk Effective Immediately - Term Expires 5/31/94 (Director of Community Development Transmittal dated 515194) Accept Resignation of Cranford Sproul Effective Immediately - Term to Expire 3/95 (Director of Community Development Transmittal dated 5/5/94) D. ~andicapped Self-Evaluation commSttee Accept Resignation of Beatrice Thibeault (Personnel Director Transmitta~ dated 5/5/94) OL__DBU~INESS Az Participation in County-Wide Habitat Conservation Plan (No Backup) NEW BUSINESS ~.PLUTiON NO. R-94-26 - city of Sebastian Emergency Plan (Personnel Director Transmittal dated 4/27/94, E~ergency Plan) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, APPROVING THE CITY'S EMERGENCY PLAN FOR 1994; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE. 4 I ,I I i I I I I I I I I I I i I i I I I i' i I I i I i I I I I I i I I I I I 94.139 94.140 PGS 115-118 ~ ~0- R-94-~.~ - Fiscal Year 1993/94 Budget Amendment (Finance Director Transmittal dated 5/5/94, R-94-28, Amendment - All Under Separate Cover) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AMENDING THE ANNUAL BUDGET OF THE CITY OF SEBASTIAN, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1993, AND ENDING SEPTEMBER 30, 1994; APPROPRIATING FUNDS FOR THE EFFICIENT AND EFFECTIVE OPERATION OF THE GOVERNMENT OF THE CITY OF SEBASTIAN AND ALL OF ITS DEPARTMENTS FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 1994, SUCH APPROPRIATIONS BEING FROM ANTICIPATED REVENUE; PROVIDING A MEANS TO AMEND THE SAID ANNUAL BUDGET SO AS TO CARRY FORWARD THE FUNDING OF PURCHASE ORDERS, WORK ORDERS, AND GRANTS OUTSTANDING AS OF SEPTEMBER 30; 1993; PROVIDING A MEANS TOAMEND THE SAID BUDGET TO REFLECT GRANTS RECEIVED AFTER SEPTEMBER 30, 1993; PROVIDING A MEANS TO AMEND SAID BUDGET SO AS TO CARRY FORWARD UNENCUMBERED BALANCE IN CAPITAL PROJECTS FUND; AUTHORIZING THE TRANSFER OF FUNDS HEREIN APPROPRIATED SO LONG AS THE TOTAL COMBINED APPROPRIATIONS SHALL NOT BE INCREASED THEREBY; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. C. ORDINANC$ N0. 0-94-07 - Removal of $2.50 Limitation on Public Service Tax (City Clerk Transmittal dated 4/26/94, 0-94-07) 1ST READING, SET PUBLIC HEARING FOR 6/8/94 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, PERTAINING TO THE PUBLIC SERVICE TAX LEVIED PURSUANT TO SECTION 94-26 OF THE CODE OF ORDINANCES OF THE CITY OF SEBASTIAN; AMENDING SECTION 94-31 OF THE CODE OF ORDINANCES OF THE CITY OF SEBASTIAN PERTAINING TO THE MAXIMUM AMOUNT OF PUBLIC SERVICE TAX PAYABLE; PROVIDING FOR REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; PROVIDING FOR INCLUSION IN THE CODE OF ORDINANCES; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. 5 94.103 PGS 119-123 O~Q!NANCE NO. 0-94-08 - Deleting Requirement for Blank Lines on Ballots for Write-In - Section 38- l(b) (City Clerk Transmittal dated 5/5/94, 0-94-08, 4/6/94 Minutes) READING, SET PUBLIC HEARING FOR 6/8/94 AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AMENDING CHAPTER 38, SECTION 38-1 (Declaration of intent by candidates; form of ballot) BY ELIMINATING SECTION 35-1(b) PERTAINING TO BLANK VOTING LINES ON BALLOTS; PROVIDING FOR REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY; PROVIDING FOR .... ~IFICATION; AND PROVIDING FOR AN EFFECTIVE DATE. 15. MAYOR ~TD CITY COUNCIL MATTERS A. Mayor Arthur Firtion B. Vice-Mayor Carolyn Corum C. Mrs. Norma Damp D. Mr. Robert Freeland F. Mr. Oberbeck 16. INTRODUCTION O_~F NEW BUSINESS BY THE PUBLIC (Which is Not Otherwise on the Agenda - By Resolution No. R-93-19 Limit of Ten Minutes for Each Speaker) 94.106 PGS 125-126 Indian River District Boy Scouts of America - Riverview Park - Request Use of Electricity - 5/14/94 (Director of Community Development Transmittal dated 5/5/94) 94.036 PGS 127-130 Jim Caldwell - Request Use of Community Center - Senior Breakfast - 6/4/94 and 7/2/94 - 8 a.m. to Noon (City Clerk Transmittal dated 5/4/94, Application, 2/2/94 Minutes) 94.141 PGS 131-133 Treasure Coast Skydivers - Request Concession Stand at Skydive Sebastian - 5/21/94 and 5/22/94 - 3rd Annual Skydive for Easter Seals (Director of Community Development Transmittal dated 5/5/94, Martin Letter dated 5/1/94) I '1 I I I i I I I I I I I i I I I I I I I' I I I I I i I I I I I i I I I I I 3.7. ADJOURN ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE CiTY COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING (OR HEARING) WILL NEED A RECORD OF THE PROCEEDINGS AND MaY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL · S TO ~_,~ HEARD. (286.0~05 F.S.) IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'SADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. 7 SEBASTIAN POLICE DEPARTME T Earle L. Petty, Chief of Police MEMORANDUM DATE : TO : THRU : FROM : April 25, 1994 Al~ch~ L. Firtion, Mayor Joel Koford, City Manager Earle L. Petty, Chief of ~mployee of ~he Quarter, January, February, March 1994 Post Office Box 780127 Sebastian, FL 32978-0127 (407) 589-5233 lllllJI Officer William J. Grimmich, was selected as the city's Employee of the Quarter for January, February, March 1994. officer Grimmich has been with the Sebastian Police Department for the past five years. He was selected as Sebastian's Police Officer of the Year for 1991 and received the Meritorious Conduct medal the same year. Officer Grimmich also received the Life Saving medal for extraordinary courage in an extremely hazardous situation. He was also selected as Officer of the Month for July, 1989. During his five years with the Sebastian Police Department, Officer Grimmich has received eleven commendations. Attached is the departments commendation nominating Officer Grimmich for the city's Employee of the Quarter award. On February 16, 1994 Officer Bill Grimmich responded to a call reference to an attempted suicide (complaint stated that subject had taken unknown type of pills). Upon arrival Officer Grimmich made contact with a friend of the subject that was in the front yard. The friend advised Officer Grimmich that her friend had a gun and that she had taken pills to kill herself. Upon my arrival to the scene, I found that Officer Grimmich was faced with a great decision as to what he should do. Should he wait for back-up and risk possibly having a suicide, or take the appropriate action needed to prevent this tragedy from from happening? Officer Grimmich decided to take action and upon entering the residence he was faced with a distraught person that had in her possession a cocked and locked .45 caliber pistol, which she had placed in her mouth. After a_b~rief struggle with the sunject Officer Grimmich was able to retreive the pistol from her. From the time of his' arrival on the scene until the gun was removed from the subject, I feel like Officer Grimmich's life and the live's of others were in grave danger. -I believe if it were not for the quick action of Officer Grimmich that day, that there would have been a suicide in the City of Sebastian that day. This recommendation is being Submitted by Sgt. Hardison. I '1 I I I I I I I I I i I I I I I i I i City of Sebastian i POST OFFICE BOX 70012? r, SEBASTIAN, FLORIDA 32978 TELEPHOHE (407) 5B9o6330 FAX 407-580-5570 SUSJEC~:- ) National Police Week and Peace ) ) Officers Memorial Day Proclamation) Approved For Submittal By: City Manager ~7/~ / Agenda No. Dept. Origin Date Submitted For Agenda Of Police 5/11/94 . Exhibits: Memo from Chief of Police dated 4/25/94 EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION REQUIRED: SUMMARY STATEMENT Proclamation, proclaiming the week of May 15th as "National Police Week and May 15th as "Peace Officers Memorial Day". RECOMMENDED ACTION Mayor read proclamation at council meeting. SEBASTIAN POLICE I)EPARTMEI rr Earle L. Petty, Chief of Police MEMORANDUM DATE TO FROM SUBJECT April 25, 1994 Joel Koford, City Manager Earle L. Petty, Chief of Police National Police Week, May 9 - 15, 1994 Post Office Box 780127 Sebastian, FL 32978-0127 (407) 589-5233 III By Act of Congress, the week of May 15th is set aside as National Police Week and the day, May 15th, as Peace Officers Memorial Day. On Saturday, May 14, 1994, the Sebastian Police Department would like to participate with other law enforcement agencies in static displays at the Melbourne Square Mall. Also on this day we would like to fly the police department flag at half-staff in memory of all police officers killed in the line of duty. I would further request that the mayor read the enclosed proclamation at council on May 11, 1994, proclaiming the week of May 15th as National Police Week. If you should have any questions pertaining to this memorandum, please contact me at your earliest convenience. ELP/jh -1- WHEREAS, the congress of the United States of America has designated the week of May 15th to be dedicated "National Police Week" and May 15th of each year to be "Peace Officer's Memorial Day"; and WHEREAS, the law enforcement officers are our guardians of life and property, defenders of the individual right to be free people, warriors in the war against crime and dedicated to the preservation of life, liberty and the pursuit of happiness; and WHEREAS, it is known that every fifty-seven hours an American police officer will be killed in the line of duty somewhere in the United States and one hundred thirty-six officers will be seriously assaulted in the performance of thei duties. Our community joins with other cities and towns to honor all peace officers everywhere. NOW THEREFORE, I, Arthur L. Firtion, by virtue of the authority vested in me as Mayor of the City of Sebastian, Florida, do hereby proclaim the week of May 15th, 1994, to be "Police Week" and call upon all our citizens to especially honor and show our sincere appreciation for the-police officers of this city in deed, remark and attitude. I, further call upon all our citizens to make every effort to express their thanks to our men and women who are willing to sacrifice their 1lYes, if necessary, to guard our loved ones, property and government against all who would violate the law. IN WITNESS WHEREOF, I have hereunto set my hand end affixed the seal of the City of Sebastian this 11th day of May, 1994. Arthur L. Firtion, Mayor ATTEST: Kathry~ M. O'Halloran, City C~'~rk J I I. I I i I l I I I I I I I I I I I I WHEREAS, young people are our community's most vital resource; and WHEREAS, quality education is the most precious gift we can offer young people; and WHEREAS, the success of American public education depends in large part on the dedication of the teachers; and WHEREAS, we believe that the hard work and dedication of .the teachers in Indian River County public schools should be recognized and appreciated; and WHEREAS, we believe that the efforts of teachers to continuously improve the quality of education and meet the needs of all students should be encouraged; and WHEREAS, we believe that it is the responsibility of parents and the citizens of the entire community to support teachers and these endeavors; NOW THEREFORE, I, Arthur L. Firtion by virtue of the authority vested in me as the Mayor of the City of Sebastian, do hereby proclaim May 9th - 13th as "Teacher ~ppreci&tion Week" and urge all citizens to pay tribute to our public school teachers. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the City of Sebastian, Indian River County, Florida this 11th day of May, 1994. Arthur L. Firtion, Mayor Kathry~ }{. O'Halloran, City Cler~ I i' I I I I I I I I I I I I I I I i I City of Sebastian 1225 MAIN STREET g SEBASTIAN, FLORIDA 32958 TELEPHONE (407) 589-5330 D FAX (407) 589-5570 MINUTES SEBASTIAN CITY COUNCIL REGULAR MEETING WEDNESDAY, APRIL 27, 1994 - 7:00 P.M. CITY COUNCIL CHAIV~ERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL PROPOSED ORDINANCES AND iNFORMATION ON ~EMS BELOW MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK, CITY HALL, 1225 MAIN STREET, SEBASTIAN, FLORIDA. Mayor Firtion called the regular meeting to order at 7:00 p.m. 2. The Pledge of Allegiance was recited. Invocation was given by Reverend Donald Swope, First Presbyterian Church, Sebastian. 4. ~ ¢~L__L City Council Present: Mayor Arthur Firtion Vice Mayor Carolyn Corum Mrs. Norma Damp Mr. Robert Freeland Absent: Mr. Frank Oberbeck (excused) Staff Present: City Manager, Joel L. Koford City Clerk, Kathryn M. O'Halloran City Attorney, Charles Nash City Engineer/PW Director, Dan Eckis Finance Director, Marilyn Swichkow Personnel Director, Wendy Widmann Golf Course Pro/Manager, Joseph O'Rourke Deputy City Clerk, Sally Maio Regular City Council Meeting April 27, 1994 Page Two 5. AGENDA MODIF~CATIONS D~' AND/OR D~L~TIONS) - Items not on the written agenda may. be added only upon unanimous consent of the Council members present (Resolution No. R-93-19). None. 6. PROCL]%MATiONS ~~OUN~EMEjN~PS None. None. CONSENT AG~ND~ Ail items on the consent agenda are considered to be routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. Approval of Minutes - 4/13/94 Regular Meeting, 4/20/94 Special Meeting The City Manager read the consent agenda. MOTION by Freeland/Corum I move that we approve the minutes. The City Attorney noted that Attorney Torpy attended the April 20, 1994 special meeting and not Attorney Nash. "with corrections" was added. ROLL CALL: Mrs. Corum - aye Mrs. Damp - aye Mr. Freeland - aye Mr. Oberbeck - absent Mayor Firtion - aye MOTION CARRIED 4-0 (Oberbeck absent) I ,I I I I i I I I I I I i i I i I I I I I. I i I i I I I I I I I I i I I i I Regular city Council Meeting April 27, 1994 Page Three 9. PRESENTATIONS A. ~ Dobson add Co. 94.115/ 93.176 C_~ Audit e~ for ~ Year ~ ~ (Finance D~rector Transmittal dated 4/12/94. ~ Financial Statement ~ ~ Cov~r) Tom Kirk, Hoyman, Dobson & Co., P.A., introduced Deborah Bradley and Michelle Blackstock, members of the auditing team, presented the audit report and responded to questions from City Council. The City Manager commented on the unqualified audit. 94.015 2. Golf Cours~ ~ Control Study Report IFinance Director ~.ran. smitta~l ~ 4 12~ Report) Tom Kirk responded to questions and concerns from City Council on the Golf Course report. City Council discussion followed on the cost and merits of the report. Mayor Firtion requested that staff verify compliance with the bond covenant relative to free play. TAPE I - SIDE II (7:50 p.m.) A lengthy City Council discussion continued. The Golf Course Director responded to auditor comments. Tom Wojciechowski, 425 Petersen Street, and A1 Vilardi, 445 Georgia Boulevard, both of Sebastian, address' Council. 3 Regular city Council Meeting April 27, 1994 Page Four 10. 11. MOTION by Corum/Damp I move to approve the acknowledgement of receipt of audited financial statements for the year ended September 30, 1993. ROLL CALL: Mr. Freeland - aye Mr. Oberbeck - absent Mayor Firtion - aye Mrs. Corum - aye Mrs. Damp - aye MOTION CARRIED 4-0 (Oberbeck absent) MOTION by Freeland/Corum I move that we accept and acknowledge the auditor's report on the golf course. ROLL CALL: Mr. Oberbeck - absent Mayor Firtion - aye Mrs. Corum - aye Mrs. Damp - aye Mr. Freeland - aye MOTION CARRIED 4-0 (Oberbeck absent) Mayor Firtion called recess at 8:15 p.m. and reconvened the meeting at 8:25 p.m. Ail members present at roll call were present when the meeting was reconvened. CITY ATTORNEY MATTER~ The City Attorney requested the city Manager to place the City Attorney contract on the May 4, 1994 workshop agenda due to its pending expiration. CITY MANAGER MATTERS The City Manager stated that reorganizational proposals within the City including the Golf Course will be addressed at the May 4, 1994 workshop. 4 I '1 I I I I I I I i I I I I I I I I I i I' I I I i I I I I I I I I I I I i I Regular City Council Meeting April 27, 1994 Page Five 94.003 94.116 12. COMMITTEE REPORTSIRECOMMENDATIONS A. ~ Study E.0mmission ~ ~irt~on - Appointment of Rod Reed (City ~ ~.~.ansmittal Oared 4/27/94) MOTION by Freeland/Damp I make a motion that we accept the appointment of Rod Reed to the Equity Study Commission. ROLL CALL: Mayor Firtion - aye Mrs. Corum - aye Mrs. Damp - aye Mr. Freeland - aye Mr. Oberbeck - absent MOTION CARRIED 4-0 (Oberbeck absent) Mayor Firtion reported on his attendance at the Economic Development Council meeting, specifically, the committee's consensus that the area needs to move from seasonal to year round employment. 13. OLD BUSINESS None. 14. NEW BUSINESS A. City ~ ~eatinq ArranGement /No Backup) A1 Vilardi, 445 Georgia Boulevard, Sebastian, addressed City Council. City Council discussion followed. MOTION by Corum/Freeland I would like to make a motion to allow the chair of the meeting to decide the seating arrangements to make the meetings go more smoothly for the chair. Mayor Pirtion responded to Mr. Freeland's inquiry as to his reasons for making the change in seating.. 5 Regular City Council Meeting April 27, 1994 Page Six ROLL CALL: Mrs. Corum - aye Mrs. Damp - aye Mr. Freeland - aye Mr. Oberbeck - absent Mayor Firtion - aye MOTION CARRIED 4-0 (Oberbeck absent) Mayor Firtion rearranged the seating from the far end of ~_he table as follows: City Attorney, Mr. Freeland, Mrs. Corum, Mayor Firtion, Mrs. Damp and Mr. Oberbeck. 94. 117 B. 94.077 Adopt ud~ Calendar for Fis¢al Year 94/95 IFinance ~%rect0r ~ dated ~ The City Manager explained the budget calendar and state law, and requested City Council concurrence. MOTION by Freeland/Corum I move to approve the proposed fiscal year 1994/95 budget calendar with the September 7 and 21 hearing dates subject to change if needed. City council discussion followed on procedure for budget workshops. ROLL CALL: Mrs. Damp - aye Mr. Freeland - aye Mr. Oberbeck - absent Mayor Firtion - aye Mrs. Corum - aye MOTION CARRIED 4-0 (Oberbeck absent) ~solutioD N0, R-94-24 - Communications Workers of America (CWA) Collective Bargaining Agreement (Personnel Director Transmittal dated 4/20/94, R-94-24, Agreement Under Separate Cover) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, RATIFYING THE COMMUNICATIONS WORKERS OF AMERICA COLLECTIVE BARGAINING AGREEMENT FOR THE PERIOD FROM OCTOBER 1, 1993 TO SEPTEMBER 30, 1994; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE. I '1 i I I I i I I I I i I I I I I I I I I' I I I I I I I I I i I I I I I I I Regular city Council Meeting April 27, 1994 Page Seven The City Attorney read Resolution No. R-94-24 by title only. MOTION by Corum/Freeland I move to accept Resolution No. R-94-24. TAPE II - SIDE I (8:47 p.m.) Due to tape change Mrs. Corum repeated her motion. City Council discussion followed. ROLL CALL: Mr. Freeland - aye Mr. Oberbeck - absent Mayor Firtion - aye Mrs. Corum - aye Mrs. Damp - aye MOTION CARRIED 4-0 (Oberbeck absent) 94.118 D. ~ Department of ~he ~ - Request ~nstallatioD p~ Ga~iDq Station at Hardee park ~ Engineer ~ransmit~.a.~ ~ 4/20/94, GeorGe Letter dated 4/19194~ Aqreement, MaD. ~ of Location} The City Engineer reiterated the request of the U.S. Department of the Interior for placement of a gaging station at Hardee Dam to determine fresh water influences on the Sebastian River. MOTION by Damp/Freeland I move that we enter into an agreement with U.S. Department of the Interior Water Resources Division and allow the installation of the gaging station at Hardee Dam structure as identified in the exhibits. ROLL CALL: Mr. Oberbeck - absent Mayor Firtion - aye Mrs. Corum - aye Mrs. Damp - aye Mr. Freeland - aye MOTION CARRIED 4-0 (Oberbeck absent) 15. MAYOR AND CITY COUNCIL MATTERS Regular City Council Meeting April 27, 1994 Page Eight A. Mr. R.ob~r~ ~land None. B. Mr~rank Oberbeck Absent. C. ~ Arthur Firtion Mayor Firtion apologized in case he had hurt any feelings relative to the seating arrangement, said he hoped that City Council can work together now and reported that there is an air show at the Veto Beach airport this weekend. D. Vice-~.~yor Carolyn Corum Mrs. Corum objected to the appearance of the new auto parts business and removal of trees and vegetation at the new Walmart; inquired about U.S. 1 median strip landscaping to which the City Engineer responded that placement of irrigation is in process; said she had received a letter about the old GDC warehouse building on Barber Street and inquired whether the building is able to be painted to which the City Manager responded that he will present a capital improvements budget this year and City Council can decide at that time; and reported that fields at Barber Street Sports Complex were under water in the last few days. E. Mrs. Norma'DamD Mrs. Damp reported that Wayne Tozzolo is unable to serve on the Equity Study Commission; inquired whether the city will receive money owed by Carl Julian for Main Street realignment to which the City Attorney responded in the negative; and inquired about reimbursement for county budgeted funds for Barber Street Sports Complex. Mrs. Corum inquired about city representation on the Indian River County recreation committee and the City Clerk said she would contact Indian River County Recreation Director, Pat Callahan. I '1 I I I I i I I I I I I I I i I I I I I. I I I I I I I I I I I I I I I I i Regular city Council Meeting April 27, 1994 Page Nine 16. 17. INTROD,U,CTION OF NEW BUSINESS BY ~ ~ (Which is Not Otherwise on the Agenda - By Resolution No. R-93-19 Limit of Ten Minutes for Each Speaker) Sal Neglia, Sebastian, inquired why Walmart cleared all trees for construction. Wally Kramer, Mioco, spoke on scrub jay habitat, removal of trees, and said people want the right to speak and rebut at meetings. A1 Vilardi, 445 Georgia Boulevard, Sebastian, spoke on removal of trees. Being no further business, Mayor Firtion adjourned the regular meeting at 9:15 p.m. Approved at the Meeting. , 1994, City Council Arthur L. Firtion, Mayor Kathryn M. O'Halloran, CMC/AAE City Clerk 9 I I. i i I I I I i I I I I I i I I I I City of Sebastian 1225 MAIN STREET ~ SEBASTIAN, FLORIDA 32958 TELEPHONE (407) 589-5330 u FAX (407) 589-5570 MINUTES SEBASTIAN CITY COUNCIL SPECIAL WORKSHOP APRnJ 28, 1994- 10:00 A.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL PROPOSED ORDINANCES AND INFORMATION ON rrEMS BELOW MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK, CITY HALL, 1225 MAIN STREET, SEBASTIAN, FLORIDA. PURPOS.______~E: Mayor Firtion called the Special Workshop to order at 10:00 a.m. 2. ROL___.LL CALL City Council Present: Mayor Arthur Firtion Vice Mayor Carolyn Corum Mrs. Norma Damp Mr. Robert Freeland Absent: Staff Present: Also Present: Mr. Frank Oberbeck (excused) City Manager, Joel L. Koford Director of Community Development, Bruce Cooper Deputy City Clerk, Sally Maio Brian Toland, U.S. Fish & Wildlife Michael Bentzien, U.S. Fish & Wildlife Jody Brosier, Indian River County Special City Council Workshop April 28, 1994 Page ~o The Director of Community Development referred to a letter recently received relative to reduction in the n~mber of lots that U.S. Fish and Wildlife will require (see attached). Brian Toland and Michael Bentzien, U.S. Fish and Wildlife, gave a presentation and responded to questions from City Council and staff. A lengthy discussion took place on what it will take to release other areas of scrub in the City and when they will be released, the procedures and time frame for developing a Habitat Conservation Plan, sources of funding for the plan and acquisition of properties and method of maintaining habitat once in place. Jody Brosier, Indian River County, said the County has written Congressman Bacchus' office for assistance with funding for development of the plan and noted that the County has funds for acquisition. It was the consensus of City Council to place an item for action on joining Indian River County in a County-wide Habitat Conservation Plan on the May 11, 1994 agenda. Mayor Firtion adjourned the Special Workshop at 11:40 a.m. Approved at the May 11, 1994, Regular City Council Meeting. Arthur L. Firtion, Mayor Kathryn M. O'Halloran, CMC\AAE City Clerk 2 I .I I I I I I I I I I I I I I I I I I i I' I I I I I I I I i I I I I I I i I City of Sebastian 1225 MAIN STREET ~ SEBASTIAN, FLORIDA 32958 TELEPHONE (407) 589-5330 n FAX (407) 589-5570 MINUTES SEBASTIAN CITY COUNCIL WORKSHOP MEETING WEDNESDAY, MAY 4, 1994 - 7:00 P.M. CITY COUNCiL CHAMBERS 1225 MAiN STREET, SEBASTIAN, FI~RIDA ALL PROPOSED ORDINANCES AND INFORMATION ON ITEMS BELOW MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK, CITY HALL, 1225 MAIN STREET, SEBASTIAN, FLORIDA. Mayor Firtion called the workshop to order at 7:00 p.m. The Pledge of Allegiance was recited. ROLL CAL__~L City Council Present: Mayor Arthur Firtion Vice Mayor Carolyn Corum Mrs. Norma Damp Mr. Robert Freeland Mr. Frank Oberbeck Staff Present: City Manager, Joel L. Koford City Attorney, Charles Nash Assistant City Attorney, Richard Torpy Director of Community Development, Bruce Cooper Utilities Director, Richard Votapka Deputy City Clerk, Sally Maio Administrative Secretary, Joanne Sandberg city Council Workshop May 4, 1994 Page Two AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS) Items not on the written agenda may be added only upon unanimous consent of the Council members present (Resolution No. R-93-19). i .i I i None. ANNOUNCEME~S 94.119/ 93.245 None. CONSENT AGENDA Ail items on the consent agenda are considered to be routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. Bid Award - City Hall Storm Covers - Florida Shutters, Inc. (Low Bid) - Alternate Bid $10,058.00 (Director of Community Development Transmittal dated 4/26/94, Bid Tabulation, Bid Specifications) 94.003 94.003 Accept Resignation of Wayne Tozzolo from Equity Study Commission (City Clerk Transmittal dated 4/26/94, Tozzolo Resignation dated 4/26/94) Ce Approve Councilmember Damp Appointment of Thomas Randall Cecrle to Equity Study Commission (City Clerk Transmittal dated 4/27/94) The city Manager read the consent agenda in its entirety. MOTION by Corum/Damp I move to approve items A, B, and C of the consent agenda. ROLL CALL: Mrs. Corum - aye Mrs. Damp - aye Mr. Freeland - aye Mr. Oberbeck - aye Mayor Firtion - aye MOTION CARRIED 5-0 2 I I, I I I I I I I I I I I I I I i I i City Council Workshop May 4, 1994 Page Three 7. CITY ATTORNEY MATTERS The City Attorney reported on the L.I. Tree/Fey and Fischer and Sons lawsuits. 8. CITY MANAGER MATTERS The city Manager reported on a meeting held last night with Golf Course membership, noting his recommendation to change the membership date from October to December. ..... 9. WORKSHOP ITEMS 94.019 Hartman and ~ssoc~ates m PreseDtation - Wate~ and Wastewater Mas%er Plan a ~ ~ ~ Director TransmStta~ dated 4/25/94. Report Distributed Previously) The Utilities Director introduced Gary Revoir, Project Manager, Martman and Associates, Inc., who gave a brief overview of the firm's evaluation and projections for the water and wastewater system, discussed relief for the THM problem by ammoniation, and stated that the next presentation will be at the 90% stage. City Council discussion and inquiries followed. TAPE I - SIDE II (7:49 p.m.) A lengthy discussion continued. Mayor Firtion called recess at 8:20 p.m. and reconvened the workshop at 8:30 p.m. Ail members were present. City Council discussion continued. Mr. Revoir said the 90% report will be submitted in two weeks and the report will be final in early June. It was the general consensus of City Council that water expansion for development along the commercial U.S. 1 corridor be looked at. The city Manager stated that he and the Utilities Director have met on funding sources for improvements and that those will be included in the next budget amendment. city Council Workshop May 4, 1994- Page Four TAPE II - SIDE I (8:46 p.m.) 94.120 B. ~ Reorqan~zat~on and Related Matters J_T_q Be Distributed~ The City Manager discussed several options to create needed space for the Utilities Department as stated in his memo dated May 2, 1994 distributed at this meeting (see attached). It was the consensus of city Council to concur with moving the Utilities Department to the "Teen Center" . this time (Option A). The City Manager reiterated his recommendation on restructuring staff positions as stated in his memo to City Council dated May 4, 1994, distributed at this meeting (see attached). It was the consensus of City Council to concur with the City Manager's recommendation. _ 94.121 C. Proposed ~ No. R-94-2~ City Contract ~Citv ~le~-~ansmitta;-~4_~ Torpy Letter ~ ~/27/94. Proposed R-94-27) City Council discussion took place. Mrs. Damp suggested thirty day termination by either party. Mr. Oberbeck concurred with the proposed agreement. Mrs. Corum and Mayor Firtion suggested looking at other firm's proposals. Mr. Freeland concurred with the proposal. The City Manager suggested that the recommended change be discussed. The City Attorney said that a contract on a thirty day basis would not work for his firm. The City Manager suggested extending the current contract, scheduled to expire May 11, 1994, for an additional ninety days. City Attorney requested that he be given an The opportunity to speak to Attorney Torpy prior to committing to the ninety day extension. City Council concurred to come back to this item. City Council Workshop May 4, 1994 Page Five 94.122/ D. 93.064 Discuss Proposed ~ Nos. 0-94-05 and 0-94-06 ~ Tree Protection (D~rector of Community Development Transmittal dated ~ ~ O-94-05j Proposed O--94-06~. ~ ~ Mayor Firtion suggested that, in light of recently submitted language amendments, the proposed ordinances be sent back to Planning and Zoning. City Council discussion followed. The Director of Community Development noted the options suggested in the language submitted by a resident had been looked at before by a previous City Council. Donna Starck, 541 Melrose Lane, Sebastian, addressed City Council on her submitted language amendments and read a prepared statement. Mr. Oberbeck was excused from 9:27 p.m. to 9:29 p.m. TAPE II - SIDE II (9:33 p.m.) Ms. Starck continued her prepared statement. Wally Kramer, Micco, spoke on the menace of location of pine trees adjacent to homes. Charles Stachel, 1698 Coral Reef Street, Sebastian, urged returning the ordinances to Planning and Zoning to prevent clear cutting. City Council discussion followed. Following some discussion, it was the consensus of of City Council to conduct a workshop with Planning and Zoning. The City Manager said staff will schedule the meeting and come back to city Council with a recommendation. 94.123 Southern Bell Request to Install Cabinet on citx Pro_~ (city Enqineer Transmittal dated 4/27/94, Norris Letter dated ~ Drawin s~ The City Attorney said only a general consensus was needed at this time and that an agreement will be brought back with an indemnification clause. City Council concurred and the City Manager said the appropriate documentation would be brought back to city Council. City Council Workshop May 4, 1994 Page Six At this time, the City Attorney stated he would be willing to extend his contract for ninety days. City Council concurred with the extension. 10. MAYOR ~ CITY COUNCIL MATTERS A. Mr.. ~~ Mr. Oberbeck commented on the previous City Council meeting he had listened to while home ill; and defined the word "council". . B. Mayor ~~ Mayor Fir~ion said what he does is for the good of the City. C. Vice-~.ayor~ Corum Mrs. Corum inquired about the police station air quality problem; and suggested that live oaks rather than laurel oaks be planted at Creative Playground. D. Mrs. Norma a~ Mrs. Damp inquired about the final for First Union Bank relative to handicap access; and suggested that handicap access be considered when Schumann Park improvements are made. E. Mr. Robert Freeland Mr. Freeland noted all residents who ~ign up to speak are allowed to speak for ten minutes; read a statement.quoting Mayor Firtion's comments from the last meeting and a letter from Carol Harrison, relative to the Golf Course pro shop, into the record (see attached). 11. Being no further business, Mayor Firtion adjourned the workshop at 10:15 p.m. City Council Workshop May 4, 1994 Page Seven Approved at the Meeting. , 1994, city Council Arthur L. Fi~{~on, Mayor Kathry~"~. O'Halloran, CMC/AAE City Clerk 7 I I. I i I I I I City of Sebastian 1225 MAIN STREET ~ SEBASTIAN, FLORIDA 32958 TELEPHONE (407) 589-5330 a FAX (407) 589-5570 AGENDA FORM SUBJECT: Fourth of July Celebration Request Disbursement of $5,000.00 for Fireworks APPROVED FOR SUBMITTAL BY: city Manager: .(~_~ ~., Agenda No. Dept. Origin city Clerk Date Submitted For Agenda Of ~f11~94 Exhibits: Malek Letter dated 4/16/94 EXPENDITURE REQUIRED: AMOUNT BUDGETED: $5,000.00 APPROPRIATION REQUIRED: $5,000.00 SUMMARY STATEMEN~ Each year, the City Council budgets funds to be used for the purchase of fireworks for the Fourth of July Celebration. We have received a request from John Malek, Chairman of the Fourth of July Committee, for disbursement of funds. Although $6,000.00 was originally requested in this year's budget, the amount was reduced to $5,000.00. RECOSINB~NDED ~ Move to appropriate $5,000.00 to the Fourth of July Committee for procurement of fireworks for the 1994 Fourth of July Celebration. \ws-min\firework April 16, 1994 SD.~astian City Council 1225 Main Street Sebastian, Fla 32958 Subj: 4th of July Funding Dear City Council: On behalf of the 4th of July committee we are hereby requesting dispersel of $6,000 for the 4th of July celebration. Please make the check payable to the 4TH OF JULY COMMITTEE at your earliest convenience. Thank you in advance for your consideration in this matter. Sincerely Yours, J John Malek (.Chairman 484 U.S. Hwy. #1 · Sebastian, Florida 32958 · (407) 589-9991 City of Sebastian 1225 MA~N STREET ~ SEBASTIAN, FLORIDA 32958 TELEPHONE (407) 589-5330 ~ FAX (407) 589~5570 i AGENDA FORM SUBJECT: ) Agenda No. Fourth of July Celebration Request Closing of Certain Streets and Use of Community Center APPROVED FOR SUBMITTAL BY: city Manager: / ) ) Dept. Origin City ~~ ) ) Date Submitted 5/2/94 ) ) For Agenda Of 5/~1/94 ) ) Exhibits: Malek Letter dated 4/16/94 Chief Petty Memo dated 4/26/94 EXPENDITURE REQUIRED: N/A AMOUNT BUDGETED: N/A APPROPRIATION REQUIRED: N/A SUMMARY STATEMENT Chairman of the Fourth of July Committee, John Malek, has submitted a request for closing of Cleveland Street at Indian River Drive, Coolidge Street at Indian River Drive, Fellsmere Road adjacent to the park, Harrison Street and the Yacht Club parking lot on Monday, July 4, 1994. Mr. Malek also requested use of the Community Center for the staging area for the parade. Although not specifically requested, a fee waiver has historically been granted to the committee for use of the Community Center on July 4th. City Engineer/Public Works Director, Dan Eckis, has no objection to the closing of streets. Chief of Police, Earl Petty recommends closing additional streets during the parade and closing those requested for a longer duration. He also recommends closing the Yacht Club parking lot for the entire day. Requests for closing of Indian River Drive will go through Indian River County. 4th of July Agenda Transmittal Page Two RECOMME~ED ACTION Move to approve the request of Fourth of July Committee Chairman, John Malek, for fee waiver for use of the Community Center and closing of certain streets and the Yacht Club parking lot on July 4, 1994 as recommended by staff. \ws-mi~treets 2 I .I I I I I I I I i I I i I i I I I I I OF ,IULY of April 16, 1993 Sebastian City Council 1225 Main Street Sebastian, Fi 32958 Subject: 4th Of July Road Closuer Dear Council Members: Please be advised that the 4th of July committee requests your approval to close the following roads for the 4th of Jly celebration: (1) Cleveland Street July 4 where intersects with Indian River Dr 7:00 am to (2) Coolidge St where intersects with Indian River Dr 7:00 AM to (3) Fellsmere Road Adjacent to Park 7;00 AM to (4) Harrison Street 7:00 AM to (parking passes will be provided to Handicapp and vendors for access to this street) (5) Sebastian Yacht Club 7:00 AM to 10:00 At 10:00 A! 11:00 Pt 11:00 P~' 10:00 A~ We are also hoping to nse the Sebastian Community Center from 8:00 AM to 11:30 AM as a staging area for the parade participants. Than you for your action on this request, and we look forward to hearing from council in the near future. ~ely Yours, ~ J°hn4~.%. Hwy. #1 · Sebastian, Florida 32958 .(407)589-9991 SEBASTIAN POLICE DEPARTMEI q" Earle L. Petty, Chief of Police Post Office Box 780127 Sebastian, FL 32978-0127 (407) 589-5233 DATE TO FROM SUBJECT April 26, 1994 ffoel L. Koford, City Manager Earle L. Petty, Chief of Pol~V~. 4tab of July Road Closures After reviewing Mr. Malek's letter dated April 16, 1994, in reference to the above subject I submit the following comments; 1. Cleveland Street at Indian River Drive 2. Coolidge Street at Indian River Drive 3. Fellsmere Road (CR 512) East of Sparkey's driveway 4. Harrison Street at U.S. 1 5. Sebastian Yacht Club 0700 to 2300 0700 to 2300 0700 to 2300 0700 to 2300 lSO0 (7/3/94) to 2300 The streets mentioned above need to be closed during the entire 4th of July celebration in order to provide a safe area for all the planned activities at Riverview Park south and north at the Yacht Club and along that section of Indian River Drive where the majority of the crowd goes to watch the fireworks display. These are the same streets that have been closed during the past 4th of July events and for the same reasons. This keeps vehicular traffic away from the large pedestrian crowd. -1- I I I I i Date: Subj: Page: April 26, 1994 4th of July Road Closures Two The following streets are on the parade route and need to be closed for the parade only. 6. Jackson Street at North Central 7. Madison Street at North Central 8. Davis Street at North Central 9. Jefferson Street at Indian River Drive 10. Main Street at Indian River Drive 11. Washington Street at Indian River Drive 12. Martin Street at Indian River Drive 0700-1000 0700-1000 0700-1000 0700-1000 0700-1000 0700-1000 0700-1000 The Sebastian Yacht Club should be closed on the morning of July 3, to prevent people from parking in this area prior to the start of activities the morning of July 4th. Mr. Malek indicates in his letter that the Yacht Club can reopen at 1000 hours, but in fact it should remain closed during the entire event to provide safe areas for spectators to view the fireworks. The county will have the responsibility to block-off north and south Indian River Drive for the duration of the parade. If you should have any questions pertaining to this memorandum please contact me at your earliest convenience. cc: Kay O'Halloran, City Clerk John Malek, 4th of July Committee -2- City oJ: Sebastian 1225 MAIN STREET ~ SEBASTIAN, FLORIDA 32958 TELEPHONE (407) 589-5330 ~ FAX (407) 589-5570 AGENDA FORM SUBJECT: Fourth of July Celebration Request Placement of Advent Balloon on Northeast Corner of Riverview Park APPROVED FOR SUBMITTAL BY: City Manager: Agenda No. Dept. Origin ~ Clerk Date Submitted 5]2/94 ~ For Agenda Of ~ Exhibits: Malek Letter dated 4/16/94 DCD Memo dated 4/27/94 EXPENDITURE REQUIRED: AMOUNT BUDGETED: N/A APPROPRIATION REQUIRED: N/A SUMMARY STATEMENT Chairman of the Fourth of July Committee, John Malek, has submitted placement of an advent balloon on the northeast corner of Riverview Park from July 2 or 3 through July 5, 1994, contingent upon receipt of certificate of insurance, for the Fourth of July celebration. Director of Community Development, Bruce Cooper, has no objection and his recommendation follows. RECOMMENDED ACTION Move to approve the request of Fourth of July Committee Chaiman, John Malek, for placement of an advent balloon on the northeast corner of Riverview Park from July 2 through July 5, 1994, contingent upon receipt of certificate of insurance. \ws-min\balloon of OF JULY April 16, 1994 Sebastian City Council 1225 Main Street Sebastian, Fla 32958 Subj: Advent Balloon 4th of July Dear City Council: AS in the past (2) years, we have erected an advent balloon on the N.E. corner of the Park wishing all a Happy 4th of July. We respectfully request your approval for the installation of this balloon with accompanying certificates of insurance to be installed on July 2 or 3rd depending on availability. The balloon is to be dismantled on July 5th. Thank you in advance for your consideration with this request. ~~Malek UChairman 484 U.S. Hwy. #1 · Sebastian, Florida 32958 · (407) 589-9991 City of Sebastian 1225 MAIN STREET 13 SEBASTIAN, FLORIDA 32958 TELEPHONE (407) 589-5330 13 FAX (407) 589-5570 DATE: TO: FROM: REFERENCE: MEMORANDUM April 27, 1994 Mayor Firtion & City Council Bruce Cooper n~~ Director of Community Developme Advent Balloon for 4th of July Mr. John Malek is requesting the City Council to approve an advent balloon, which is in accordance with Section 20A-15.5(F)(3) of the Land Development Code. Staff has no objections to the request subject to the balloon being removed no later than July 5, 1994. BC/gk balloon.wp I City of Sebastian I 1225 MAIN STREET SEBASTIAN, FLORIDA 32958 TELEPHONE (407) 589-5330 D FAX (407) 589-5570 SUBJECT: Bid award - Orthene Insecticide Approved for submittal by: -, ,,? r~ I/' City Manager '-~ ~iJ~L-"v-~ ' Dept. of Origin: Golf Course (CM) CA~. Date submitted: 05/04/94 For agenda of.- 05/11/94 ) Agenda No. ) ) ) ) ) ) ) ) ) Exhibits: None EXPENDITURE REQUH~D:$5,514.OO AMOUNT BUDGETED: $30,000.00 SUMMARY STATEMENT The Golf Course Superintendent sent out bid notices for 600 pounds of Orthene insecticide. Bid notices were sent out to nine vendors. We received five bid proposals out of the nine sent out. Below is a list of the bid tabulations. VENDOR BID VENDOR BID Harreil's Inc. $6,170.00 Vigoro No bid Golf Ventures $5,600.00 S. Fl. Turf Products No bid Lesco $5,580.00 Sunbelt Seeds No bid Helena (Ft. Pierce) $5,544.00 Clark Mosquito No Bid Helena (Brandon) $5,514.00 RECOMMENDED ACTION Move to award bid to the Iow bidder Helena Chemical of Brandon, Fl. for $5,514.00 for 600 pounds of Orthene insecticide. SUBJECT: Purchase of Quicklime for the Filbert Street Water Treatment Plant Approval for S~~~: City Manager: ~ City of Sebastian 1225 MAIN STREET m SEBASTIAN, FLORIDA 3~ TELEPHONE (407) 589-5330 u FAX (407) 589-5570 ) Agenda No. ) ) Dept. of Origin Utilities ) ) ) Date Submitted: May 5, 1994 ) ) For Agenda Of: May 11, 1994 ) ) Exhibits: None EXPENDITURE REQUIRED: $2,308.54 AMOUNT BUDGETED: $13,800 APPROPRIATION REQUIRED, SUMMARY STATEMENT The amount of lime in the lime silo for softening operations at the Filbert Street Water Treatment Plant has reached the level where it is time to purchase another truckload. One truckload is a minimum of 26 tons. The City plans to purchase the lime from Chemlime of Montevallo, Alabama, which currently has the Annual Supply Contract with the City of Yero Beach. The total cost for 26 tons of lime is $2,308.54, which exceeds $2,000.00 Therefore, a bid waiver is necessary for this purchase. Purchase of lime is a necessary operating expense to be funded out of the Utilities operating budget. RECOMMENDED ACTION The Utilities Department recommends that Council approve a waiver of bid and authorize the purchase of the lime at this time. City of Sebastian 1225 MAIN STREET "' SEBASTIAN, FLORIDA 32958 TELEPHONE (407) 589-5330 [] FAX 589-5570 (407) SUBJECT: REQUEST TO REMOVE SPECIMEN TREES, L. I. TREE Approved For Submittal By: Dept. Origin: Communitv..Development Date Submitted: 04/27/94 ti For Agenda Of: Exhibits: Land clearing application and survey. EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION REQUIRED: SUMMARY STATEMENT Pursuant to the City Council's direction at its regular meeting of May 22, 1991, the City of Sebastian Building Department requires a tree removal permit to be obtained prior to removal of trees. The applicant, L.I. Tree, is requesting remoYal of 1 specimen pine tree. 20" located at 1549 East Lake Lane (Lot 22, Block 296, Sebastian Highlands Unit 11). The tree is located over the house and is a nuisance. Staff has contacted the contractor and the home owner would like to have this tree removed. RECOMMENDED ACTION Move to approve the removal of the specimen tree located at Lot 22 Block 296, Sebastian Highlands Subdivision Unit 11. CITY OF SEBASTIAN / APPLICATION FOR CLEARING AND REMOVAL AND/OR RELOCATION OF TREES STREET ADDRESS: LOT NO.: ~Q SUBDIVISION: CON?RACTOR: ADDRESS: PHONE: SUB-CONTRACTOR: ADDRESS: PHONE: BLOCK NO.: .2q~ UNIT NO.: ZIP: ZiP: REASON FOR THE PERMIT: OWNER OF PROPERTY: ~,~F ADDRESS: /~'-~'~ ~3~ -~'~,,~- /~< ZIP: PHONE NO.~C~f-~/~ I certify that all the foregoing information is accurate and that all work will be done in compliance with the Land Development Code (. Article XIV ) Signature ~ APPLICATION MUST INCLUDE: 1. On a survey, locate all specimen trees (20 inch diameter or more). Indicate which trees to be removed and/or relocated. Indicate the species of each tree. All specimen trees (20 inch diameter or more) to be removed or relocated must obtain the' approval of the Sebastian City Council. A survey indicating all improvements must be submitted in relation to the removal of the specimen trees. 2. Applicant must tag all specimen trees with a bright ribbon around the tree approximately 6 feet above the grade. Office Use Only SITE INSPECTION BY: ~, ~{~ = DATE, APPROVED FOR PERMIT: YES: NO: MUST OBTAIN CITY COUNCIL APPROVAL: YES: / -NO: IF YES, DATE OF CITY COUNCIL APPROVAL: City of Sebastian 122.5 MAIN STREET r~ SEBASTIAN, FLORIDA 32958 TELEPHONE (407) 589-5330 r~ FAX (407) 589-5570 SUBJECT: REQUEST TO REMOVE SPECIMEN TREES. ANDO BUILDERS Approved For Submittal By: City Manager .... ~~/ .150 Agenda Number: Dept.' Origin: Community Qeve]op.ment (BC~ Date Submitted: 04/27Z94 For Agenda Of: 05/8~_/94 Exhibits: Land clearing application and survey. EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION REQUIRED: SUMMARY STATEMENT Pursuant to the City Council's direction at its regular meeting of May 22, 1991, the City of Sebastian Building Department requires a tree removal permit to be obtained prior to removal of trees. The applicant, Ando Builders, is requesting removal of 2 specimen oak trees, 20"+ and 1 pine, 24" located at 322 Jettie Terr. (Lot 7, Block 177, Sebastian Highlands Unit 10. The trees are located in the proposed area of where the house will be located. Staff has contacted the contractor and the home cannot be r.e'~ocated. RECOMMENDE~ ACTION Move to approve the removal of the specimen trees located at Lot 7 Block 177. Sebastian Highlands Subdivision Unit 10. CITY OF SEBASTIAN / APPLICATION FOR CLEARING AND REMOVAL AND/OR RELOCATION OF TREES LoT NO.: --7_ ,,, ~LOC~ NO.: 17--/ UNIT NO.: / ~ eONTP~CrOR~ © ~z~ ~? ~ . ADDRESS:,, rt/,,,¢:,~ ~~~ ' - ' .... ZZ~: ~.~ .... PBONE: P,ONm: "%~¢~%R~-~ · "' I oartify ~hat all the foregoing i~formation is accurate and that all work will be done in compliance with the Land Development Code ( Article XIV ) APPLICATION MUST INCLUDE: ~ ~ 1. On a survey, locate all specimen trees-(20 inch diameter or more). Indicate which trees to be removed and/or relocated. Indicate the species of each tree. All specimen trees (20 inch diameter or more) to be removed or relocated must obtain the approval of the Sebastian City Council. A survey indicating all improvements must be submitted in relation to the removal of the specimen trees. 2. Applicant must tag all specimen trees with a bright ribbon around the tree approximately 6 feet above the grade. Office Use Only SITS INSPECTION BY:.. APPROVED FOR PERMIT: YES: N'0: MUST OBTAIN CITY COUNCIL APPROVAL: YES: IF YES, DATE OF CITY COUNCIL APPROVAL: I I' City of Sebastian 1225 MAIN STREET n SEBASTIAN, FLORIDA 32958 TELEPHONE (407) 589-5330 m FAX (407) 589-5570 SUBJECT: REQUEST TO REMOVE SPECIMEN TREES, BURGOON BERGER Approved For Submittal By: City Manager ~'~'~4 Agenda Number: Dept. Origin: Communit3~ D~v~lo~ment Date Submitted: 04Z2~/94 ( B ~)~ ;! For Agenda Of: 05~/~.~./94 Exhibits: Land clearing application and survey. EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION REQUIRED: SUMMARY STATEMENT Pursuant to the City Council's direction at its regular meeting of May 22, 1991, the City of Sebastian Building Department requires a tree removal permit to be obtained prior to removal of trees. The applicant, Burgoon Berger, is requesting removal of ! specimen oak tree, 20" located at 1213 Whitmore St. (Lot 20, Block 312, Sebastian Highlands Unit 13. The tree is located in the proposed area of where the house will be located. Staff has contacted the contractor and the home cannot be relocated. RECOMMENDED ACTION Move to approve the removal of the specimen tree located at Lot 20 Block 312, Sebastian Highlands Subdivision Unit 13. CITY OF SEBASTIAN / APPLICATION FOR CLEARING AND REMOVAL AND/OR RELOCATION OF TREES STREET ADDRESS: ~ 1~% Whitmore 'st. LOT NO.: 20 BLOCK NO.: SUBDIVISION: Sebastian ~Ii~hlands 312 UNIT NO.: 13 CONTRACTOR: Burcocn Berber Construction Corp. ADDRESS: 2191 Julian Ave. NE -*Paim PHONE: 723~.0388 SUB-COSTRACTOR: Fm~we'~ 1 ' ~ 1 earinc ADDRESS: P O Max 501 Roseland FL PHONE: ZiP: .32905 REASON FOR THE PERMIT: Sinqle Family Home OWNER OF PROPERTY: Michale and Debra Rogers ADDRESS: 10873 US 1 Sebastian PHONE NO.: 388-5458 ZIP: 32958 I certify that all the foregoing information is accurate and that all work will be done in compliance with the Land Development Code ( Article XIV ) APPLICATION MUST INCLUDE: 1. On a survey, locate all specimen trees~ (20 inch diameter or more). Indicate which trees to be removed and/or relocated. Indicate the species of each tree. All specimen trees (20 inch diameter or more) to be removed or relocated must obtain the approval of the Sebastian City Council. A survey indicating all improvements must be submitted in relation to the removal of the specimen trees. Applicant must tag all specimen trees with a bright ribbon around the tree approximately 6 feet above the grade. Office Use Only APPROVED FOR PERMIT: ~ES: i~ . '-..-:N° ....... MUST OBTAIN CITY COUNCIL APPROVAL: YES: / IF YES, DATE OF CITY COUNCIL APPROVAL: NO: 1.8 PHONS: (~07) 5S9-$.~ FAX: (~07) 770-~__~ I I I I i i I I City of Sebastian 1225 MAIN STREET D SEBASTIAN, FLORIDA 32958 TELEPHONE (407) 589-5330 D FAX (407) 589-5570 AGENDA FORM SUBJECT: Resolution No. R-94-27 Contractual Service Agreement for Legal Services APPROVED FOR SUBMITTAL BY: city Manager: Agenda No. Dept. Origin Date Submitted ~ c~erk 5/5/94 For Agenda Of 5/11394 Exhibits: Two Alternate Versions of R-94-27 EXPENDITURE AMOUNT REQUIRED: N/A BUDGETED: APPROPRIATION N/A REQUIRED: SUMMARy STATEMENT N/A The City Council, at its May 4, 1994 workshop, reviewed and discussed the proposed City Attorney contract and' reached a general consensus to extend the contract with the current City Attorney for ninety days. Since no definitive action could be taken on the Resolution at the workshop, two alternate versions of Resolution No. R-94-27 are being submitted which will either extend the agreement with Charles Nash for ninety days or adopt as originally submitted by Richard Torpy. RECOMMENDED ACTION Move to adopt the appropriate version of Resolution No. R-94-27. RESOLUTION NO. A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, PERTAINING TO THE EXISTING CONTRACTUAL SERVICE AGREEMENT FOR LEGAL SERVICES BETWEEN THE CITY OF SEBASTIAN AND CHARLES iAN K~H; PROVIDING FOR EXTENSION OF THE CONTRACTUAL SERVICE AGREEMENT BETWEEN THE CITY AND CHARLES IAN NASH FOR NINETY DAYS; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR SEVERABiLITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the existing Contractual Service Agreement for legal -eervices between the City of Sebastian, Indian River County, Florida, a Florida municipal corporation, and Charles Ian Nash, of the law firm Frese, Nash and Torpy, P.A., as adopted by Resolution No. R-89-21, and amended by Resolution No. R-90-12, R-92-20 and R-93-11, terminates at the first City Council meeting in May 1994, unless extended by mutual agreement; and WHEREAS, the City Council and the City Attorney are desirous of extending the current Contractual Service Agreement for ninety days. NOW, THEREFORE, BE iT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, that: Section 1. EXTENSION. The City Council of the City of Sebastian, Florida and Charles Ian Nash hereby agree to extend the existing Contractual Service Agreement for legal services for an additional ninety days in accordance with the terms of the Third Amendment to Contractual Service Agreement as adopted by Resolution No. R-93-11 on April 28, 1993, a copy of which is identified as "Exhibit A" and by this reference incorporated herein. sectio,~ ~. TERMINATION OF CONTRACTUAL SF~RVICE AGREEMENT. The Contractual Service Agreement between the City of Sebastian and Charles Ian Nash will terminate on August 1, 1994, unless otherwise extended by ~utual agreement. ~ 3. CONFLICT. All resolutions or parts of resolutions in conflict herewith are hereby repealed. SectioD 4~ SEVERABILIT¥. In the event a court of competent jurisdiction shall hold or determine that any part of this Resolution is invalid or unconstitutional, the remainder of the Resolution shall not be affected and it shall be presumed that the City Council of the City of Sebastian did not intend to enact such invalid or unconstitutional provision. It shall further be assumed that the City Council would have enacted the remainder of this Resolution without such invalid and unconstitutional provision, thereby causing said remainder to remain in full force and effect. Section 5. EFFECTIVE DATE. This Resolution shall take effect immediately upon its adoption. The foregoing Resolution was moved for adoption by Councilmember Councilmember a vote, the vote was as follows: . The motion was seconded by and, upon being put into Mayor Arthur L. Firtion Vice Mayor Carolyn Corum Councilmember Norma Damp Councilmember Robert Freeland Councilmember Frank Oberbeck 2 I I I I I i I I I I I i I i I i i i I I. I I I i I I I I I I i I I I I i I The Mayor thereupon declared this Resolution duly passed and adopted this day of , 1994. CITY OF SEBASTIAN, FLORIDA By: Arthur L. Firtion Mayor ATTEST. · Kathryn M. O'Halloran, CMC/AAE city Clerk (SEAL) Approved as to Form and Content: Charles Ian Nash, City Attorney THIP. D AMENDMENT TO CONTRACTUAL SERVICE AGREEMENT This Third Amendment to Contractual Service Agreement is made and entered into this ~ day of ~7~ , 1993, between the City of Sebastian, Florida, a Florida municipal corporation, whose principal office is located at 1225 Main Street, Sebastian, Florida 32958 (hereinafter referred to as the "City"), and Charles Ian Nash, of the law firm of Frese, Nash & Torpy, P.A., whose principal office is located Boulevard, Suite 505, Melbourne, referred to as the "City Attorney"). 1. In consideration of at 930 South Harbor City Florida 32901 (hereinafter the covenants hereinafter provided, acknowledged, the City and the City Attorney hereby agree to amend the certain Contractual Service Agreement entered into on the 26th day of April, 1989, as amended pursuant to the First Amendment to Contractual Service Agreement dated March 7, 1990, and as amended the receipt and sufficiency of which are hereby pursuant to the Second Amendment to Contractual Service Agreement dated March 25, 1992, all said agreements being between the City of Sebastian and Charles Ian Nash, as follows: "Paragraph 9 of the certain Contractual Service Agreement entered into between the City and the City Attorney dated April 26, 1989, and approved by the Resolution of the City Council in Resolution No. R-89-21 adopted by the majority of the City Council on April 26, 1989, as subsequently amended by the certain First Amendment to Contractual Service Agreement dated March 7, 1990, and as amended by the certain Second Amendment to Contractual Service Agreement dated March 25, 1992, is hereby further amended o extend the termination date of such Contractual Service greement unt£1 the date of the first City Council meeting in May, 1994, unless otherwise extended by mutual agreement. In all other I I. i I I i I i I I I I I I I I I I I respects, the provisions of ~he original Paragraph 9 shall remain in full force and effect." 2. The hourly rate shall continue to be $80.00 per hour for non-litigation matters and $100.00 per hour for litigation matters. 3. In all other respects, the Contractual Service Agreement entered into on the 26th day of April 1989, as amended pursuant to the First Amendment to Contractual Service Agreement dated March 7, 1990, and as amended pursuant to the Second Amendment to Contractual Service Agreement dated March 25, 1992, between the City and the City Attorney, is hereby ratified and confirmed. IN WITNESS WHEREOF, the parties to this Third Amendment to Contractual Service Agreement have set their hands and seals hereto, on the day and year first above written. "City" CITY OF SEBASTIAN , . ~ //~ Franci~q Ob~rb~dk, V-ice Attest: ~,,/ / f (, City Cl~rk (Seal) Witnesses: "City Att~ Charles ~n Nash Mayor COUNTY OF INDIAN RIVER ) I Bef~ore me, ~he undersigned authority, personally came and appear.ed FRANCIS J. OBERBECK, the Vice Mayor'of the City of Sebastian, who, upon being duly sworn, acknowledged that he i executed th.e foregoing Third Amendment to Contractual Service A_greement, In his capacity as ~he Mayor of T_he City of Sebastian, zor the. Pu~. oses a.s therein expressed. He is personally known to I me and =ooK an oa~. . In witness whereof, I have placed my hand and official seal, i/~the .County and State last aforesaid, this ./~'~L- dav of i ( ~_~ .... , 1993. . ~ ~ ~ S lorida .at Large ) ss · ~c.mumo.~am u.~ L COUNTY OF INDIAN RIVER ) ~ I Before me, the undersigned authority, per.sonally c~e and I appeared CHARLES IAN NASH who, upon be lng duly sworn, acknowledged that he executed the foregoing Third Amendment to Contractual Se.trice Agreement for the purposes as therein expressed. He is personally known to me and took an oath. I In witness whereof, i have placed m.y hand and o~f~cial seal, ~ ~t~.e.~ounty and State last afo~resald, this ~ day of I My Commission Expires: I 3 I i I RESOLUTION NO.: R-94-27 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, PERTAINING TO THE EHPLOYMENT OF A CITY ATTORNEY; PROVIDING 'AUTHORITY TO ENTER INTO TO A CONTRACTUAL SERVICE AGREEMENT WITH RICK~RD E. TORPY FOR THE PURPOSES OF PROVIDING LEGAL REPRESENTATION TO THE CITY; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY AND PROVIDING FOR AN EFFECTIVE DATE. WHEREA~, the City Council is desirous of entering into a I Contractual Service Agreement with Richard E. Torpy to provide I servic6~ as City Attorney. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY I OF SEBASTIAN, INDIAN RIVER COUNTY, ~LORIDA, that: Section 1. AGREEMENT. The City Council of the city of I Sebastian, Indian River County, Florida, hereby agrees to enter into a Contractual Service Agreement with Richard E. Torpy, a copy of which is identified as Exhibit "A" to this Resolution and by this reference incorporated herein. ~ectioD ~. EXECUTION. The Mayor and City Clerk of the City of Sebastian are hereby authorized to execute-the Contractual Service Agreement as agent for the City of Sebastian. Section 3. CONFLICT. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 4. SEVERABILITY. In the event a court of competent jurisdiction shall hold or determine that any part of this Resolution is invalid or unconstitutional, the remainder of the Resolution shall not be affected and it shall be presumed that the City Council of the City of Sebastian did not intend to enact such invalid or unconstitutional provision. It shall, further be assumed that the City Council would have enacted the remainder of this Resolution without said invalid and unconstitutional provision, thereby causing said remainder to remain in full force and effect. Sect$~D 5. EFFECTIFE DATE. This Resolution shall take effect immediately upon final passage. The foregoing Resolution was moved for adoption byCouncilman j~. The motion was seconded by Councilman , and, upon being put to a vote, the vote was as follows: Mayor Arthur L. Firtion Vice-Mayor Carolyn Corum Council Member Norma j. Damp Council Member Robert Freelan~ Council Member Frank Oberbeck The Mayor thereupon declared this Resolution duly passed and adopted this day of ~, 1994. CITY OF SEBASTIAN, FLORIDA ATTEST: By:~ Arthur L. Firtion, Mayor Kathryn M. O'Halloran, CMC/AAE City Clerk (Seal) Approved as to Form and Content: Richard E. Torpy, City Attorney I I, I I I I I I I i I I I I I i i I i CONTRACTUAL SERVICE AGREEMENT This Service Contract is made and entered into~his day of , 1994, between~he City of Sebastian, a Florida municipal corporation, 1225 Main Street, Sebastian, Florida 32958, herein referred to as the "City" and Richard E. Torpy, of Frese, Mash & Torpy, P.A., hereinafter referred to as ~he "City Attorney." 1. The City agrees to engage ~he City Attorney pursuant to ~his Contract =o perform as legal counsel for the City and to provide the following services: a. Serve as legal advisor to the City Council, the City Manager, and through the Office of the City Manager, advise all Department Heads, City Officers, and City Boards, including the Planning and Zoning Commission, the Board of Adjustments, and the Construction Review Board. The City Attorney may also advise the Code Enforcement Board as permitted by law. b. Render written and oral legal opinions requested by the City Council, city Manager or their designee, on matters relating to City business. c. Prepare, or review and approve as to form and legal sufficiency, all City ordinances, resolutions, deeds, contracts, and other formal documents. d. Attend regular and special City Council meetings, and City Council Workshops, unless excused. e. Perform such other related duties and functions as may be reasonably assigned by the City Council, Ordinance or applicable law. In consideration for the services described in paragraph 1, above, ~he City agrees to pay ~he said City Attorney ~he hourly fee of SS0.00, which sum covers all professional fees in connection with paragraph 1. 3. In addition to the services described in paragraph 1, above, the City Attorney ~ay be called upon by the City Council to file and prosecute civil suits, including forfeiture and eminent domain proceedings or%he defense of other suits or administrative actions. The City Attorney shall be paid legal fees at the rate of $100.00 per hour for these additional services. To the extent %he City Attorney is called upon to advise %he City regarding bond related matters, the City Attorney shall be paid legal fees at the rate of $125.00 per hour. 4. In addition to the above, the City will reimburse the City Attorney for actual and necessary out of packet exl0enses such as long distance phone calls, photocopying expenses and postage but shall not reimburse the City Attorney for normal operating and fixed expenses. Furthermore, the City Attorney, or his designee, shall be reimbursed by the City for all expenses incurred in attending the annual seminar sponsored by the Local Government Law Section of The Florida Bar and the annual seminar sponsored by the Florida Municipal Attorney Association, Inc., including registration fee, travel, meals, and lodging at the site of the seminar. 5. Payment of all fees and expense, if any, shall be based on monthly written itemized statements subject to approval of the City Manager in the same manner the City pays regular bills. 6. It is understood that, .by this agreement, ~he City Attorney is an independent contractor and is not to be provided with any fringe benefits of employment with the City such as medical insurance, life insurance, holiday pay, sick leave, or other such benefits, nor shall T_he City Attorney be a participant in the employee pension plan. 7. The City Attorney shall not be compensated for travel time or travel expenses for travel between his office and City Hall. 8. The City Attorney agrees to limit his outside practice so that he does not hold any public office such as City Attorney for any other city, in Indian River County, Florida, without the express prior written consent of the City Council on a case by case basis. 9. It is expressly understood that the City Attorney shall be a Charter Officer and shall only be removed for cause in accordance with the City Charter. This contract shall terminate on the date of the first regular City Council meeting in May 1995 unless otherwise extended by mutual agreement. 10. The City Attorney's compensation may be increased during the budget review process upon recommendation by the City Manager and approval of the City Council. 11. Except in emergency situations, all communications between the City Council and the City Attorney shall be conducted through the Mayor, City Manager or his designated representative. the City Attorney is not authorized to communicate directly with 3 citizens regarding city business unless expressly authorized by the City Council or City Manager. This section shall not prohibit any member of Y_he City Council from contacting the City Attorney for oral opinion or advice. 12. The Agreement shall supersede all prior Agreements between the City and the City Attorney. ATTEST: CITY OF SEBASTIAN, FLORIDA By: Arthur L. F~r~ion, Mayor Kathryn M. O'Halloran, CMC/AAE Richard E. Torpy, C~ Attorney STATE OF FLORIDA COUNTY OF BREVARD The foregoing instrument was sworn to, subscribed and acknowledged before me this day of , 1994, by Arthur L. Firtion, who is personally know to me or who has produced as identification and who did take an oath. NOTARY PUBLIC Printed Name: My Commission Expires: 4 City of Sebastian 1225 MAIN STREET m SEBASTIAN, FLORIDA 32958 TELEPHONE (407) 589-5330 m FAX (407) 589-5570 SUBJECT: CONSTRUCTION BOARD APPOINTMENT Approved For Submittal By: City Manager ~ Agenda Number: Dept. Origin: Community Development Date Submitted: 4/26/94 For Agenda Of: 5/11/94 Exhibits: Application from Truman Smith EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION REQUIRED: SUMMARY STATEMENT At their meeting held 3/8/94, the Sebastian Construction.Board made and passed the following motion unanimously: MOTION BY MR. NEUBERGER, SECONDED BY MR. JERRY SMITH TO APPOINT MR. TRUMAN SMITH TO FILL THE HARV POSITION VACATED BY JAMES D. HANEY. MOTION CARRIED. RECOMMENDED ACTION Move to appoint Mr. Truman Smith to the HARV postion to fill the unexpired term of Mr. James Haney whose expiration date is 9/30/94. TELEPHONE (407) 589-5330 '" City of Sebastian 1225 MAIN STREET r, SEBASTIAN, FLORIDA 32958 ~IE (407),~89-5330 '" FAX (407) 589-5570 · M :~ ' M O ', Chief of Police O'Halloran, City Clerk on - Board Application Truman Smith d oard application of Truman Smith in accordance with Resolution No. R-91-38, _ ,' ..,,...:j..L--. "= u L~.' ,_~ , · TO: Earle Petty, FROM: Kathryn M. SUBJECT: Investigation DATE: January Attached please find board for investigation, to serve on a City Board. Enclosure I ~ ' SEBASTI~'~ POLICE I.. I Post Office Box 780127 SeburJan, FL 32978-0127 (407] 589.-~233 I DATE : February 2, 1994 I ~6 ~ Kathryn.M. O'Hallora~, City Clerk FROM : Investlgator~ L' SUBJECT: Want/Warrant Check - APplicant Truman ~mith I A check for ,wants/warrants fo~' the above re~erenced applicant/board member reveal that. · ~ No active want or warrant for subject is on file. . I [ ] An active warrant or want does exist and'follow up wxll occur.. i ~>~ Holds valid Florida Drivers L~cense. InveStigator Sebastian Police Department . 3. 4. 5. 6. APPLICATIO.. _N T_~O SERV~E ON CITY BO HOME TELEPHONE.~ BUSINESS: ~~ ~/~-. ~"~-Z~/Cw ,, BUSINESS ADDRESS: ~gm/ ~ ~ ~ ~ ~ BUSINESS TELEPHONE:~_ ~-~m~ 7. SOCZAL SECURITY NUMBER: ~' ~- 8. DR=VERS . CENSE NUMSER: 9' RES~E OF EDUCATION ~D EXPERIENCE: ~.,,,, ~Se additional sheets i~ n ecessa~ or submit res~e if available) 10. Voter regis~rat~on no. ~ ~ ~ ~,7,~,, .... 11.' Are you a resident of the C~ ' Yes iX No 12. Length of Residency ~L 13. DO you hold a public office~ .. · =es No~ 14. Do you se~e on a Ci~ Board .at present? Y~ No 15. PLEASE CHECK THE BOARD(S) YOU ARE INTERESTED IN SERVING ON: (Please n~ber tn order of preference with first choice bein~ "1") . · BOARD OF ~ST~NT CEMETERY CO~ITTEE - *CODE ENFORCEMENT BOARD · CONSTRUCTION BOARD ' '/ "' · PLYING A~ ZONING HA~ICAPPED CO~ITTEE 16. What qualifications do you have to serve on this ~~~ j~u_ nave ~O board_ board? for wishing to serve on an advisory I I 18. Have you ever been convicted of any felony or any misdemeanor involving moral turpitude in this or any state? I .~' .,yes >,.~o'~ lg. Would you consider serving on. ~nother BOard other than the I one(s) you selected above? ' ' Ye~ ~ No I hereby certify that I am,qualified t° ~qld'the position for i which this application is made.· Further, Z..here. by. authorize the City of Sebastian to investi~a{e th6 truthfuiness of all , infor?&t~n whi0h ~ ha~9.~prgvi4~.~D this' application. I I'" ' '' understand that any misrepresentation or omission of information requested in this application ~s oause.fo~ disqualification or removal. I I understlnd that th~ 6i~ Coun'cli of the City of SEBASTIAN may suspend or remove f=om office any municipal board member for malfeasance, misfeas~nce, neglected duty, habitual drunkenness, I incompetenGe,, Qr.p~rmane~t inability to perform his official 'duties. Fu~ther~ 'i under~tand that the City Council may suspend any municipal board member who is arrested for a felony or for a i misdemeanor related to the duties of his office or who is indicated or informed against for the commission of any felony or misdemeanor. I· I hereby authorize the Sebastian Police D~partment to run an active warrant check on me. Applicant Signature to me er~z~ pzuduce~ <~ .... as~identifi6ation. I(SEAL) ! I ..'. /_' //--.. .' ..... "- .... ". '~ ~ ~4 ~ ~m ~ ~,; ~[ . '. _ ~' ~ '~. '~ ~~=io~edg~ T--~ ).: ' ; I~. ,'. · · , . , · · ..., .~ ~ .~J~/~,~',: . · . . ...... '. . · ,.-.~. Commission No. \ ppli ' ..~.~ ws-form\a cation ,, . I 9. Education and Experience. Asso¢ia~e. Deqree, DeVry technical Institute, Chlca~o, Electronics Dale Carneqie ~raduate' Contractor Exam School graduate Mike Holt School ~raduate Commercial-Instrument ~ilot State Certified Class B A/C contractor. CAC051504 State Certified Unlimited Electrical contractor. ~C0001275 Water and sewe= contractor and general contractor in Wisconsin for 4-~ Vears.. Zoninq Administrator for Burnett County Wisconsin for aDDrox. 2 vears. John Deere dealer in Wisconsin for 6 Years. ManaGed John Deere dealershiDs and installed IBM computer systems in same for 6 years Owner of Palm Aire and Electric for 43 years. .,Alternate-on Sebas6ian Constru~tibn Board 1 yearj. City of Sebastian 1225 MAIN STREET ~ SEBASTIAN, FLORIDA 32958 TELEPHONE (407) 589-5330 ~ F,~ (407) 589-5570 SUBJECT: PLANNING AND ZONING COMMISSION APPOINTMENT. Approved For~.~ubmittal By: City Manager ~~ Agenda NUmber: Dept. Origin: Community Developme~/~ Date Submitted: 4/25/94 (B~.m~//~ For Agenda Of: 5/11/94 Exhibits: 1) Application from Herbert Munsart. EXPENDITURE AMOUNT APPROPRIATION REQUIRED: BUDGETED: REQUIRED: SUMMARY STATEMENT At their meeting of April 21, 1994 the Planning and Zoning Commission nominated Herbert Munsart to fulfill the unexpired regular member position. A motion was made by Mr. Fischer to recommend to City Council that Herbert Munsart be appointed as regular member to fill the unexpired term of Arthur Firtion which will expire 11/95. Seconded by Mr. Barnes. Roll call was made, motion carried 7-0. RECOMMENDED ACTION Move to appoint Mr. Herbert Munsart to fulfill the unexpired regular member position due to expire November, 1995. i I I i I I I I TO: FROM: S~JE~: DATE: City of Sebastian 1225 MAIN STREET o SEBASTIAN, FLORIDA 32958 TELEPHONE (407) 589-5330 D FAX (407) 589-5570 M E M O Earle Petty, Chief of Police Kathryn M. O'Halloran, City Clerk Investigation - Board Application Herbert Munsart April 12, 1994 Attached please find board application of Herbert Munsart for investigation, in accordance with Resolution No. R-91-38, to serve on a City Board. /js Enclosure DATE : APRIL 13, 1994 I TU : KATHRYN M. O'HALLORAN, CITY CLERK". F~N ~: Investl~tor R. LOCKHART $[l~c'T': want/warrant Check-/lpOlkant.,HERBERT MUNSART I check for wants/warrants for the above referenced applicant/board miner reveal that: (x) No active want or warrant for.subject Is on file. ( ) ~ active warrant or mnt does exist and follo~ up will occur. ihvestlOator Sebastian Police Demrtment (use additional sheets if necessar~ or submit resume if available) 10. Voter registration no. 11. Are you a resident of the City? Yes~ No___ 12. Length of .~¢sid~ncs :'.... =~-//j~ ///~=,/ 13. DO yOU hold a public office? Yes No ~ 14. Do you serve on a City Boar~ it Present? Yes~ No 15. PLEAS~ CHECK THE BOARD(S) YOU ARE INTERESTED IN-SERVING ON:, (Please number in order of preference w£th f~rst choice being "1") '..' · .. · BOARD OF ADJUSTMENT CEMETERY COMMITTEE ...... · CODE ENFORCEMENT BOARD ' · CONSTRUCTION BOARD · PLANNING AND ZONING _~_ HANDICAPPED COMMITTEE 16. What qualifications do you have to serve on this ~d? 17. What reasons do you have f~r'wishing to serve on an advisory i board? 18. Have you ever been convicted of any felony or any misdemeanor involving moral turpitude in this or any state? .,. ' · . ~ . Yes.__ NO ~ 19. Would you consider servin~-on another Board other than the one(s) you selected above? Yes /X No . I hereby certify that I am qualified to hold the position for which this application is made. Further, I hereby authorize the City of Sebastian to investigate the truthfulness of all information which I have provided in this application. I understand ~hat any misrepresentation or omission of information requested in this application is cause for disqualification or removal. ' I understand that the' City Council of the. City of SEBASTIAN 'may suspend or remove from office .any municipal board member for malfeasance, misfeasance,' 'neglected' duty, habitual drunkenness, incompetence, .or.permanent inability to perform his official 'duties. . Further, I understand .that..~he City Council may suspend~ any muni.ci, pal. board .member who is arrested :for ~ felony or-for a' misdemeanor related to the duties of his office or who is indicated or informed against for the commission of any felony or misdemeanor. . i hereby authorize the Sebastian Poll. ce Department to run an active warrant check on me.~ A~icant 'SignatUre Sub~s~ribed and sworn to before me this /J~ day of-~ , 19 ~, by ,. wh° is persona~ly known to m--~' or h~ p--roduc~d ~~o~/-~ as identification. Na~e of Notary (Printed or Typed). . ~s-fo~\applic. ation Commission No. City of Sebastian 1225 MAiN STREET 13 SEBASTIAN, FLORIDA 32958 TELEPHONE (407) 589-5330 ~: FAX (407) 589-5570 SUBJECT: RESIGNATION OF JAMES HUSK ) FROM BOARD OF ADJUSTMENT. ) Approved For Submittal By: City Manager Agenda Number: ~,/~ Dept. Origin: Community Development (BC~ Date Submitted: For Agenda Of: Exhibits: None. 5/05/94 5/11/94 EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION REQUIRED: SUMMARY STATEMENT Due to medical reasons, James Husk of the Board of Adjustment will be resigning from his position effective immediately. Mr. Husk's term is due to expire May 31, 1994. RECOMMENDED ACTION Move to accept the resignation of James Husk from the Board of Adjustment. City of Sebastian 1225 MAIN STREET n SEBASTIAN, FLORIDA 32958 TELEPHONE (407) 589-5330 D FAX (407) 589-5570 SUBJECT: RESIGNATION OF CRANFORD SPROUL FROM BOARD OF ADJUSTMENT. Approved For Submittal By: City Manager 9~/ Agenda Number: ~ ~;/' / "~=:~ ) Dept. Origin: Community Development Date Submitted: 5/05/94 For Agenda Of: 5/11/94 Exhibits: None. EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION REQUIRED: SUMMARY STATEMENT Due to medical reasons, Cranford Sproul of the Board of Adjustment will be resigning from his position effective immediately. Mr. Sproul's term is due to expire March, 1995. RECOMMENDED ACTION Move to accept the resignation of Cranford Sproul from the Board of Adjustment. City of Sebastian 1225 MAIN STREET ~ SEBASTIAN, FLORIDA 32958 TELEPHONE (407) 589-5330 D FAX (407) 589-5570 i AGENDA FORM SUB~ECT~ Accept Resignation of Beatrice Thibault From Hafi~icapped Self-Evaluation Committee APPROVED FOR SUBMITTAL BY: ~.~ ~o. -,"'"-~-- Dept. Origin Personnel Date Sttbmitted 5/5/94 For Agenda Of 5/11/94 Exhibits: EXPENDITURE AMOUNT APPROPRIATION REQUIRED: BUDGETED: REQUIRED: ~ARY ~TAT~M~NT Received verbal resignation from Beatrice Thibault. RECOMMEND~D ACTION Accept resignation of Beatrice Thibault from Handicapped Self- Evaluation Committee. \ws-min\agenda.for City of Sebastian 1225 MAIN STREET D SEBASTIAN, FLORIDA 32958 I TELEPHONE (407) 589-5330 ~ FAX (407) 589-5570 SUS,.~CT: .... I EMERt~ENCY PLAN Dept. Origin Personnel Manager: ~ ., EXPENDITURE Date Submitted 04/27/94 For Agenda Of ~ Exhibits: ATTACHED EMERGENCY PLAN AMOUNT BUDGETED: N/A APPROPRIATION SUMMARY STATEMENT The Department of Labor, Division of Safety, as part of their safety audit of the City, cited the City for not having a written Employee Emergency Action Plan. The attached Plan was written up using information obtained from the Division of Safety and the Florida League of Cities, as well as Indian -River County's Emergency Action Plan. Input was provided by John King, Emergency Management Coordinator from the County and Ed Gilcher, the City of Sebastian's Chairman of the Emergency Management Committee. I The Plan has been submitted to the Department of Labor for their review and acceptance, and I am pleased to announce that they want to use it as a model for other Cities/counties cited for non- i compliance in this area. RECOMMENDATION Move to adopt Resolution R-94-26 approving the attached Exhibit A, the City of Sebastian's Emergency Plan for 1994. RESOLUTION NO. R-94-2~ A KESOLUTION OF THE CIT~ OF SEBASTIAN, iNDIAN RIVER COUNTY, FLORIDA, APPROVING THE CITY'S EMERGENC~ PLAN FOR 1994; PROVIDING FOR R~PEAL OF RESOLUTIONS OR PARTS RESOLUTIONS iN CONFLICT HEREWITH ~ AND PROVIDING FOR EFFECTIVE DATE. OF WHEREAS, the City of Sebastian needs an Emergency Action Plan; and WHEREAS, the City needs to provide direction to its employees in the event of a natural or man-made disaster; and WHEREAS, the Plan is mandated under the Department of Labor's Division of Safety. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Sebastian, Indian River County, Florida, as follows: SECTION 1. The document entitled "City of Sebastian Emergency Plan- 1994," attached hereto as Exhibit "A" is hereby adopted as the emergency plan for emplo.~ees of the City of Seba~tlan. SECTION 2. Ail Resolutions or parts of Resolutions in conflict herewith are hereby repealed. SECTIOn3. This Resolution shall take effect immediately upon its adoption. The foregoing Resolution was moved for adoption by Councilmember . The motion was seconded by Councilmember and, upon being put to a vote, the vote was as follows: ¢oun¢~nember ~o~nm D~mp ¢ounc~lmembe~ ~obe~ ~eeland ~oun~lmember Frank Oberl~ck The Mayor thereupon declared th£s Resolution duly passed and adopte~.?his day of , 1994. CITY OF SEBASTIAN, FLORIDA ATTEST: BY: Arthur Firtion, Mayor Kathryn M. O'Halloran, CMC/AAE Approved as to Form and Content: Charles I. Nash, City Attorney I -I I I I I I I I i I I I I i I I i i I I, I I I I I I I I I i I i I I I I I CiTY OF SEBASTIAN EMERGENCY PLAN 1994 CITY OF SEBASTIAN - PERSONNEL DEPARTMENT '1225 MAIN STREET SEBASTIAN, FLORIDA 32958 (,407) 589.5330 C'rT! OF SZBASTIAIq EMERGENCY PL~ TABLE OF CONTENTS ! Introduction ..................... 1 II Basic Plan A. Purpose ........... . ...... B. Scope .................... 2 .... C. Situation .......... 2 D. Possible Em r e c i u E. Assumptions ............... 3 F. Mission ..................... 4 III Authorities ..................... 4 IV Organization ....................... 5 V Concept of Operation ......... VI Execution ...................... 6 VII Responsibilities .............. APPENDICES I Responses to Fire Emergency . -. II Responses to Tornado Emergency . III Responses to Hurricane Emergency IV Responses to Hazardous Materials Spills ....... v Responses to Transportation Accidents .......... VI Response to Bomb Threats .............. VII Key Personnel List ................ ViII Evacuation Charts .................. 10 IX Telephone Notification of Evacuation ........ EMER~ENC~ RESPONSE P~J~N ~Iq~RODUC~ON The City of Sebastian Administrative Complex is a group of City buildings located closely ~ogether at: City Hall 1225 Main Street Sebastian, Florida 32958 (407) 589-5330 The Departments located in this complex are four separate buildings. They are: -Police Department -City Hall (City Clerk's Office, Finance Department, Utilities Department, City Manager's Office, and the Personnel Department) -Engineering Department/City Council Chambers -Community Development/Building Department II. BASIC P~ A. Purpose The purpose of this Emergency Response Plan is to establish a procedure to respond to a variety of man-made or natural emergencies that could affect the health, safety and/or general welfare of the employees who work in this complex and any visitors who might be in the complex at the time of an emergency. This plan has three principal objectives: 1. to minimize public service disruptions. to minimize suffering, loss of life, personal injury, and damage to City property. 3. to protect important City records and currency. The Scope of this Plan encompasses the following: Describes the various types of emergencies which might occur. Provides procedures for disseminating warnings. Determines, assesses and reports the severity and magnitude of such emergencies. Establishes the concepts under which all City employees function during emergencies. defines the emergency roles and functions of employees. .I I I I I b. defines the responsibilit, ies of City Manager. defines the responsibilities of (a & b) in relation to visitors at the time of the incident. Establishes a framework for expeditious, effective, and coordinated actions to be taken in emergencies. Situation The City of Sebastian Administrative Complex is such that an emergency in one part could affect the rest. Approximately 35 employees work in the Police Department; 20 employees work in City Hall; 9 in Community Development; and 5 in the Engineering Department and anywhere from 0 - 50 in the City Council Chambers. These buildings have many citizens in them 9ach day. The Complex is a public service center for 'City services. There is approximately 3,000 square feet of office space in the Complex. The total number of employees within the City Complex of the building is 69. The number of visitors in the Complex on a normal working day is estimated to be approximately 50. This number could easily be doubled on days where City Council activities take place. Building permits, payments of utility bills, or garage sale. permits generate walk-in traffic; special meetings also occur frequently throughout the year, increasing the number of visitors. The entire Complex is serviced by a single fire alarm system. 2 I The Complex buildings are of cement block or brick construction. The main building is two stories high and was built in 1927. The Police Department is new, being built in 1992. The Community Development and City Council Chambers buildings were built approximately in 1960. The Complex is located near an airport traffic pattern and is approximately 2000 feet from the nearest runway. It is also located within a quarter mile of the Florida East Coast (F.E.C.) Railroad Tracks. Some departments in the Complex conduct various financial transactions with the public and therefore keep and handle currency during business hours. Many extremely important documents/records are maintained and stored in this Complex. Each Department will set up' an emergency records storage system. The Complex operates daily Monday thru Friday 0800 a.m. until 1630 p.m. (4:30 p.m.). However, some office employees, such as in the Police Department, work 24 hours around the clock, 7 days a week. The Complex is closed during legal ~olidays. D. Possible EmerGency Situations Fire in any part of the Complex which could threaten all of the Complex. Severe weather conditions (hurricanes, lightning, tornadoes), etc. 3. Hazardous Material Spills (ga~es or toxic chemicals), etc. Transportation Accidents (including aircraft, train and truck.) 5. Bomb Threats. E. AssumDtions The City of Sebastian has developed a local Emergency Response Plan and has the capability to execute this plan to provide for the safety and the welfare of the employees and visitors to the Administration Complex. 3 The City has the capability Uo function under emergency conditions by means of these trained public service agencies: Indian River county Emergency Services Indian River County E~M.S. Division Indian River County Fire Division Indian River County Sheriff's Department Sebastian Police Department These agencies are further supported by Volunteer Emergency Response Agencies including: City of Sebastian Emergency Managemen~ Committee American Red Cross/Indian River County Chapter Civil Air Patrol (C.A.P.) Radio Amateur Emergency Service (RACES) Radio Emergency Associated Communications Teams (REACT) F. Mission In the event of an emergency at the Administration Complex, the mission of the City of Sebastian municipal services and staff include the following: Continuity, to the extent possible, of services provided by the City. Expeditious restoration of the Complex after the emergency has subsided. 3. Protection of City currency and vital records. Safety and protection of the Complek employees and visitors. III. AUTHORITIES 2. 3. 4. Florida Statute Chapter 252. Indian River County Emergency Operations Plan 1994. City of Sebastian Resolution 85-14 et seq. Rules/Regulations of the City of Sebastian Personnel Department. Police Department General Orders IV. CIT~ OF ORC, ANIZATION 1. 2. 3. 4. (see Charts 1 - 4) Police Department City Administration Engineering/Public Works Community Development/Building Department SEBASTIAN -- All Departments Airport Building Maintenance Cemetery City Clerk's Office City Council City Manager's Office Community Development Engineering Finance Department Golf Course Parks Police Department Public Works Utilities Department Vehicle Maintenance ~ of EmDloyees 01 03 02 05 05 04 09 05 08 22 03 35 18 06 03 TOTAL 129 5 ¥. CONCEP~ OF OPERAT~C~ This plan is predicated on the principle that the City Manager or his designee bears the responsibility for coordination of all the emergency response group activities during an emergency. If local resources are inadequate to handle the emergency, assistance will be requested from the Indian River Department of Emergency Services, and alterna:ely the Chief of the Bureau of Florida State Disaster Preparedness, through the appropriate sources. VI. The City Manager or his designees may initiate this plan when an emergency occurs. Any employee of the City will report any emergency situation they become aware of to: 1. The 9-1-1 Center. 2. Their immediate supervisor. The Receptionist on duty and report to her/him the section of the Complex in which the emergency is discovered (Dial "0"). VII. RESPONSIBILITIES A. General Responsibility for Emergency Preparedness lies with officials at all municipal levels of the City of Sebastian. The City Manager is ultimately responsible for emergency actions and for the direction and control of emergency operations. The City Manager, or his designee is responsible for coordination of all response groups during an emergency; for maintenance and review of this plan; and for conducting practice/training drills on a continuing basis. At least one (1) practice drill will be held each year. I .I i I I I I I I I I i I i I I I I B. Summary of Responsibilities Administration Personnel City Manager: of City of Sebastian Supervises all phases of emergency response. Chief of Police: Assists City Manager or serves as his/her designee. Public Works Director: Ascertains that all Exit signs are operable at all times. Establishes patterns or traffic signs to Exit areas. Has Maintenance Personnel secure offices and other parts of the building, when needed. Directs Maintenance Personnel to secure objects outside of building. loose City Administration Personnel: Requests that any visitors in the complex during an incident accompany them to the nearest exit. Department Directors: Appoints alternates to serve in his/her absence during emergencies. Directs evacuation of his/her departmental personnel and visitors. Accounts for all personnel and visitors at pre- determined evacuation site; notifies person charge of any missing persons. in Secures vital records and currency, if permits. time Managemen~/Superv£soz~ Personnel: Are responsible to familiarize themselves with the contents of this plan and to ensure: That all their employees and visitors in their area of the complex are notified of the evacuation. That evacuation is accomplished in a calm, fast and safe manner. That remote areas in their part of the Complex such as restrooms and storage rooms have been evacuated. Secretaries/Receptionlst: Notifies Key Personnel (see Appendix VII). Other responsibilities as assigned. ~mplo~ees: Report emergencies that they become aware of to 9- 1-1, the Receptionist (dial "0"), and their Immediate Supervisor. I -I I I i I i I I I I I I i I i I i I APPENDIX 'r %~itiat Responses The Central Alarm System is the primar~method of warning the employees and visitors of a fire emergency· An alternate metho4 of warning will be runners and/or telephone alert. An employee that should discover a fire emergency will respond as follows: activates alarm system. calls "9-1-1" and give details of the emergency. notifies the Receptionist by dialing "0". evacuates the Complex and assists visitors to evacuate (see Appendix VIII - Evacuation Charts). City Receptionist, emergency, will: upon being notified of the try to get as many details as possible about the emergency. notify Key Personnel Appendix VII). stand-by to assist· of the emergency (see evacuate if directed to, or if the emergency becomes an immediate threat. All City currency will quickly be secured. If a transaction has not been completed, the currency will be returned to the customer and the paper work secured. Upon hearing the alarm system or being told to evacuate, all areas of the Complex will be evacuated immediately (see Evacuation Charts). Employees will ensure that all visitors they come in contact with are assisted to evacuate. Supervisors will ensure that all remote areas such as restrooms and storage rooms in the vicinity of their departments are checked and evacuated. D. Evacuation Holdinq. Areas All Police and City Hall employees will proceed to the parking lot on the West side of their buildings to be available to assist Emergency Response Groups if required. Engineering and Community Development employees will proceed to the parking lot in the front of the Council Chambers (South).' Ail Department Heads, managers, and supervisors, will collect their personnel in a group and account for all their employees. Unaccounted for individuals and their probable location in the Complex will be reported to the Emergency Services Fire Division. Public works Director will: Direct a competent person to cut the electrical services of the building when directed by the Fire Division. Report to the Senior Fire Division Official at the scene to be available to assist as required. Re-entry Re-entry into the Complex will not be attempted until authorized by the Senior Fire Division Official on the scene, the City Manager, or their designees. ! APPEMDZX TZ RESPONSES TO ~ORIfADO EMERGENCY Tornado ..Watch A Tornado Watch means that thunderstorms are possible. tornadoes and severe Keep an eye on Uhe sky, if possible, for funnel clouds and signs of severe thunderstorms and report any significant signs you see to the City Receptionist. Tornado warnings or watches are dipatched over the County emergency alert radio network. The City Clerk's office will keep the radio on to monitor and report warnings sent by th~ Department of Emergency Management. Be prepared to move immediately to a safe area if directed to do so. Ensure that all employees and visitors are aware of the tornado watch in progress. Tornado Warning A Tornado Warning means that a tornado has been detected in our area. Close all window blinds/drapes Close/Secure all hallway doors Evacuate to interior hallways on the ground floor. Any second floor personnel will evacuate to the ground floor via the interior stairways If time does not permit evacuating to interior hallways, seek shelter away from windows and under heavy furniture and shield your head with your hands Stay as far as possible from windows and exterior doors Secure City currency Secure City records APPKND~X RESPONSKS ~O HURR~CAHE EMERGKHC~ Hurricane Watch A Hurricane Watch means that a hurricane may threaten within twenty-four (24) hours. Employees should: 1. Keep advised of the storm's location/heading. 2. Stand-by to assist as directed. Hurricane Warning A Hurricane Warning means that a hurricane is expected to hit our area within twenty-four (24) hours. Employees should: Assist in the hurricane preparations Evacuate to safe shelter Fuel and service all City vehicles Keep advised of the storms location/heading Secure all loose material on the exterior of the buildings Secure City currency Secure or relocate City vital records Secure or move City equipment 4 ! APPENDIX ~V I~SPONSI~S ~0 HAZARDOUS MATER~A.~ SPIZJ.,S A. When spills occur e~loyees should: 1. Call the appropriate person to identify the hazardous material. When identified, if possible, the MSDS list should be reviewed to determine the toxicity of the materials and the danger to employees. 2. If appropriate, employees and visitors should be evacuated from the area, and the following steps should be taken: .... a. activate the fire alarm system. b. notify the 9-1-1 Center. c. notify the Receptionist by dialing "0". d. notify your immediate supervisor. e. secure City currency and vital records. Receptionist will: 1. Notify key officials (See Appendix VII) 2. Evacuate if directed to, or if the emergency becomes an immediate threat. RESPOI~SES ~0 ~RANSPOR~A~'1'ON ACCeDeS Transportation accidents could introduce a serious problem - this is especially valid if vehicles are transporting hazardous materials. Some of the hazardous materials which the Complex might have to contrend with include: Explosives Toxic Gases (Flammable and Non-Flammable) P~.~roleum Products Poisons Radioactive Materials Toxic Chemicals A. When spills occur, employees should: 1. Follow the procedures listed above for a hazardous material spill. 2. Wait until a qualified individual can determine the hazardous material and the toxicity of the materials and the danger to employees. 3. If appropriate, employees and visitors should be evacuated from the area, and the following steps should be taken: a. activate the fire alarm system. b. notify the 9-1-1 Center. c. notify the Receptionist by dialing "0". d. notify your immediate supervisor. e. secure City currency and vital records. Receptionist will: 1. Notify key officials (See Appendix VII) 6 APPENDTX V! RI~SPONSES ~ BOMB ~RF.,A~S Any employee receiving the bomb threat call should attempt to get as much information as possible from the caller. It can be assumed that the caller does not wish to see anyone injured by the bomb or he/she would not have called to give warning. Try.to find out the following information: Ce 2. 3. 4. 5. What time the bomb is set to explode? Where the device is located? What size it is. What it looks like, i.e.; brief case, paper box, etc. Try to remain calm!! a. Activate the fire alarm system. b. Notify the 9-1-1 Center. c. Notify the Recptionist by dialing "0" d. Notify your immediate supervisor. e. Assist visitors to evacuate to their assigned holding areas as in a fire emergency. f. Secure City currency and vital records. -- Beceptionist wi~.l: 1. Notify Key Officials (see Appendix VII). 2. Evacuate. Management/SDpervisor¥ Personnel will: Ensure that their employees and visitors in their area(s) of the Complex: 1. Secure City currency and vital records. 2. Evacuate to holding area(s) as in fire emergency. Buildin~ Maintenance ~ersonnel will: Cut electrical power after the evacuation is completed. Report to the Senior Fire Division Official at the scene to assist as needed. Re-entry into the Complex buildings will not be attempted until directed by the Indian River County Emergency Services Department. Note: At all times DO NOT PANIC: .' Collected: Be Cool! Be Calm! Be I -I I I I I I I I I I i I I I I I I 8 APPKIlD~XV~! ICKY PEILSOIiIS~LL~ST City Manager Mayor and City Council Chief of Police City Clerk Director of Public works Chairman Emergency Management Committee First Floor Occupants Second Floor Occupants Receptionist Golf pro/H&uager- . I Admin. secretazU- 4 Desk Clerks Golf Cart Mechanic Supt. Golf Course Asst.. Super 2 Mechanics l 6 Maint. worker IIs I Maint. worker I Police Chief - Deputy Chief - Senior Srgt. - 3 Senior Srg~. (Shift) 12 Shift Police Off. Senior investigator - 3 investigators Crime scene Tech. Chief Comn. Technician - 6 Communications Tecb. Admin. Assistant -- Admin. secretary Clerical Asst. II Clerical Asst. I City Engineer - Building Maint. Supt. - Building Main. Tech. Main. worker I Cemeter~ Sexton - Main. worker I P.W. Engineering Tech. - Engineering Tech. Admin. Assistant clerical Asst. II Asst. Public Workers Dir. 4 Crew Leeders (M. Wk. III) 5 Main. Wk. II 7 Main. Wk. I HeeV~ Equipment Operator Foreman, Garage Head Mechanic Clerical Asst. II Foreman, Parks 2 Main. Wk. II Main. Wk. I City of Sebastian 1225 MAIN STREET 13 SEBASTIAN, FLORIDA 32958 TELEPHONE (407) 589-5330 n . FAX (407) 589-5570 AGENDA FORM SUBJECT: Ordinance No. 0-94-07 Removal of Limitation on Amount of Public Service Tax APPROVED FOR SUBMITTAL city Manager: ~~Y:~ ) Agenda No. ) ) Dept. Origin ) ) Date Submitted ) ) For Agenda Of ) ) Exhibits: 0-94-07 city Clerk 4/26/94 EXPENDITURE REQUIRED: AMOUNT BUDGETED: N/A APPROPRIATION REQUIRED: N/A SUMMARY STATEMENT Section 94-26 of the Code of Ordinances levies a ten percent public service tax and Section 94-31 provides for a cap of $2.50 per month for that tax. At the request of staff and the City Manager, the City Attorney was directed to prepare an ordinance removing the ~rovision for the $2.50 cap and the ordinance was distributed t~ City Council for comment on April 15, 1994. Since no comments have been received, we are scheduling Ordinance No. 0-94-07 for first reading. RECOMMENDED ACTION Move to approve Ordinance No. 0-94-07 on first reading and set the public hearing for June 8, 1994. \ws-min\O-94-07 ~OVZD== ~ ==SI~ IN. T= COO~ OF ORDI~C~S~ ~0~D~G ~OR S~I=TY, =D PROVIDI,= ~R SE~=ON 1. ~O~AL OF 'L~ITATION ON ~OUNT OF PUBLIC ~. ~a~ Sec=~on 94 31 o~ ~e Code of 0r~i~a~oes, . City S~a==~, Florida, ~ Aer~y ~en~ed ~o read tis ~ollows. · n a~ CR~OB vh~e ~e se~er of e~ec~ricity, =e~ered or bo=~lod gas (natural, l~quefied pe=roleum gas ' or =anufac=~ed), wa~er se~ce, or local =elepbone and =ele~aph semites, collects ~e price thereof at monthly per/~, =he =ax levi,d .=y =h~s a=icle nay be comp~ted on ~e .aggre.ge=e amount of sales during such per~od, pr~idod ~a= ~e amoun= of ~ax =o be collected shall be ~e nearest whole cent ~o the amoun~ compu=ed. *' All ordinances or part~ of ordinances in conflic= herewith her~y repealed. CODIFICATION. Sagas=lan, Indian River Court=y, Florida, Council of T. he Ci=y of and i= is hereby provided ~ha= T. he provisions of ~his or~inan~ shall become and be made a par~ of ~e ~ of O~~s of ~e City o~ S~as~i~, Florida; to aooo~l~ ~u~ in=ent~on~ ~d ~a~ ~e wor~s "o~tna~oe" ~y ~ ~ng~ =o ~se~ton", m&~icle", or o~her appropriate des/gna=ion. SECTION 4. SL~VERABI LTT~ . In ~he event a cour~ of compe=en= ~urisdic~ion shall hold or ~cons=~u~ional, ~e r~ainder o~ ~s Ordina~ce ~ball no= be City Co~ctl would have enac=ed ~he remainder of ~is 0rdina~ce said /nvaltd and uncons=i=u~lonal provision =here said remainder to re~atn in full force and effec=. i wi~hou= .causing EFFECTIVE DAT~. I SECTION 5. This Ordinance shall take affect iu one hundred t~enty days from date of adoption. The foregoing Ordinance was ~oved for adop=ion by council The motion was seconded by -2 - 951 3741 FP~E,N~ et &l council ~e~er ,~ .......... ~n~, upon ~eing put ~o ~o=e, T. he vl~-~yor ~rolyn ~ ..... ...' ...... Co~ctl ~~ lo~n Preel~d ' '' , The ~yor ~e~up~ adop~ ~is .... day . A~~ . "~*' ~hur ~. Fi~ion, MayOr City .Clerk i ~B~ CERTIFY Ordinan~ wa~ p~lished in ~e Veto Bea~ Press Jour~l as re,ired by S~e S~=ute. ~a~ o~e p~l/c hearin~ was held on ~his O~dinan~ a} 7:00 p.m. on ~e__ ~ay of , 1994, and ~a~ ~oll~lng said City Co, ct1. Xa~hryn""~. O'~alloran, C~C/A~ City Clerk (SEAL) Approved as to Form and Content.' 'Charles ian MaSh, city A=torney City of Sebastian 1225 MAIN STREET g SEBASTIAN, FLORIDA 32958 TELEPHONE (407) 589~5330 D FAX (407) 589-5570 I AGENDA FORM SUBJECT: Ordinance No. 0-94-08 De%9~ing Provision for Blank Lines on Ballot for Write-In - Section 38-1(b) Code of Ordinances APPROVED FOR SUBMITTAL BY: City Manager: ~ Agenda No. Dept. Origin Date Submitted City Clerk~ For Agenda Of 5/11/94 Exhibits: 0-94-08 4/6/94 Minutes EXPENDITURE AMOUNT REQUIRED: N/A BUDGETED: N/A APPROPRIATION REQUIRED: N/A $~ARY STATENFEN~r The city Council, at its April 6, 1994 workshop, directed the city Attorney to draft an ordinance to delete language in Section 38-1(b) of the Code of Ordinances requiring blank_~ines on ballots for write-ins. Language relative to blank lines was removed from the Charter last year since State law provides for write-ins, however, Section 38-1(b) of the Code was overlooked at that time. RECQMMENDED ~ Move to approve Ordinance No. 0-94-08 on first reading and set public hearing for June 8, 1994. \ws-min\agenda.for ORD~OJ~CE N0. 0-94-08 J~; ORDII~Q~CE OF THE CITY OF SE]~BTZ~N, SE~ZON 38-X (Decimation of cand~dates~ fo~ of ~ot) V~ZNG ~OTS; PRIDING FOR ~P~ OF O~~CEB OR P~TB OF O~[~CEB ZN CO~LZ~ ~~ ~ PR~DSNG FOR PRO~DZNG F~ CODZFZ~TZON~ ~ PRO~DZNG ~OR ~ EFFE~Z~ D~TE. WHEaTieS, Section 4.09 of t/le City Char~er contains language pertaining to ~he forth of ballots for write-in candidates; and WHEREAS, Section 38-1(b) of the Code of Ordinance of the City · of Sebastian creates additional requirements for ~he form of ballots for write-in candidates that are not required by the City Charter; and WHERF~S, the Supervisor of Elections of Indian River County has expressed a desire that the City eliminate the need for unnecessary blank lines on City of Sebastian ballot forms; and WHEREAS, the elimination of the requirement for blank lines to be upon write-in ballot forms will not eliminate the ability of a candidate to qualify as a write-in in accordance with Florida law; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CiTY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDa, that: SECTION 1. TITLE....~8-1. AMENDED. Section 38-1 pertaining to the declaration of intent by candidates; for~ of ballot of the Code of Ordinances of the City of Sebastian, Indian River, County, Florida, is hereby amended as follows: "Sec, 38-].. Decl&ration o~ intent ~y ca.ndldat;es; fO:L'n of b&llot. (a) At any regular or special election held in the city for the purpose of electing the elective officers of the city, the city council shall cause to be printed upon the official ballots to be voted at such election, the name of any qualified elector who has declared an intent to be a candidate for any sUch office and who has filed a written oath or affirmation as provided in section 4.02 of the charter and has paid a filing fee as prescribed in section 38-2. (Code 1980, S 9-1)" SECTION 2. ~. All Ordinances or parts of Ordinances in conflict herewith are hereby repealed. SECTION 3. ~ewerability. In the event a court of competent jurisdiction shall hold or determine that any part of this Ordinance is invalid or unconstitutional, the remainder of the Ordinance shall not be affected and it shall be presumed that the City Council of the City of Sebastian did not intend to enact such invalid or unconstitutional provision. It shall further be assumed that the City Council would have enacted the remainder of this Ordinance without such invalid and unconstitutional provision, 2 thereby causing said remainder to remain in full force and effect. SECTION 4. Codification. It is the intent/on of the City Council of the City of Sebastian, indian River County, Florida, and it is hereby provided that the provisions of this Ordinance shall become and be made a part to the Code of Ordinances of the City of Sebastian, Florida; that the sections of this Ordinance may be renumbered or relettered to accomplish such intention; and the word "Ordinance" may be changed to "Section," "Article" or other appropriate designations. SECTION 5. ~ffective Date. This Ordinance shall take effect immediately upon final passage. The foregoing Ordinance was moved for adoption by Council Member Member vote was as follows: . The motion was seconded by Council and, upon being put to a vote, the Mayor Arthur L. Firtion Vice-Mayor Carolyn Corum Council Member Norma U. Damp Council Member Robert Freeland council Member Frank Oberbeck The Mayor thereupon declared this Ordinance duly passed and adopted this day of ............................ , 1994. CITY OF SEBASTIAN By: Arthur L. Firtion, Mayor ATTEST: Kathryn M. O'Halloran, CMC/AAE Approved as to form and content: Charles Ian Nash, City Attorney City Council Workshop April 6, 1994 Page Four 94.103 The City Attorney recommended that ~he Ci%y Clerk ~on~act T_he ~omestead City Clerk for i~$ disaster plan ordinance. Mrs. Damp inquired whether Nate McCollum should be contacted. MOTION by Oberbeck/Freeland I would ~ove that we postpone this item until a later date until such~ime as we have the information from ~omestead and our City Manager has had an opportunity~o review it and make his recommendations ~o Council. ROLL CALL: Mr. Freeland - aye Mr. Oberbeck - aye Mayor Firtion - aye Mrs. Corum - aye Mrs. Damp - aye MOTION CARRIED 5-O MOTION by Damp/Corum I make a motion that we, in reviewing Section 38- 1, direct the City Attorney to draft an ordinance to delete its lanquage that we have the line in write-in ballots. ROLL CALL: Mr. Oberbeck - aye Mayor Firtion - aye Mrs. Corum - aye Mrs. Damp - aye Mr. Freeland - aye MOTION CARRIED 5-0 City 'of Sebastian 1225 MAIN STREET n SEBASTIAN, FLORIDA 32958 TELEPHONE (407) 589-5330 ~ FAX (407) 589-5570 SUBJECT: REQUEST FROM INDIA~ RIVER ) Agenda Number:. DISTRICT BOY SCOUTS OF AMERICA TO UTILIZE ELECTRIC AT RIV~RVIEW PARK Approval for..~ubmittal By: City Manager ~~ ) ) Dept. Origin: Community Dev~opmgnt ) ) Date Submitted: ) ) For Agenda Of: 05/11/94 .... ) ) Exhibits: ) 1. Letter from Gregory E. Smith ) ) EXPENDITURE AMOUNT APPROPRIATION REQUIRED: BUDGETED: REQUIRED: ~/A N/A ~/A SUMMARY STATEMSN~ At its regular workshop meeting of April 6, 1994 the City Council approved the request from Indian River District Boy Scouts of America to have a scout show and parade at Riverview Park. Mr. Gregory Smith, Scout Show Chairman, is requesting the use of electricity at Riverview Park in order to keep the food cold for their event on May 14, 1994. R~ECOMMENDED.ACTIO~ Move to approve the request from Indian River District Boy Scouts of America to utilize the electricity at Riverview Park. City of Sebastian 1225 MAIN STREET ~ SEBASTIAN, FLORIDA 32958 TELEPHONE (407) 589-5330 D FAX (407) 589-5570 AGENDA FORM SUBJECT: Request to use Community Center Breakfast for Elderly Waive R~ntal and Security APPROVED FOR SUBMITTAL BY: ) Dept. Origin City Clerk~ ) · ) Date Submitted 05/04/94 ) ) For Agenda of 05/11/94 ) ) Exhibits: ) Application ) Applicable minutes of ) 2/2/94 Workshop Meeting EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION REQUIRED: ~ STATEMEN~r The City of Sebastian has received a request from Jim Caldwell, North County coordinator for Treasure Coast Senior Services, to utilize the community center on Saturday, June 4, 1994 and Saturday, July 2, 1994, from 8:00 AM to 12 Noon for a breakfast gathering. The Seniors Breakfast Committee consists of the Sebastian Treasure Coast Senior Services, SHARE Program from St. Elizabeth's Church, Kashi Church Foundation and the Sebastian Junior Women's Club. A blanket monthly request for this event was denied at the workshop meeting of February 2, 1994. This request is for two months in advance and there are no conflicts in the community center schedule. RECO._MMENDED ACTION Review the above request and act accordingly. CITY OF SEBASTIA}T RENTAL P~.P~IIT APPLICATION COfi~JNITT CERTER~x YACiT ~~ N~r of P,~ ~sti[ating~p~ or 0r~izatim.. Approx. lO0 coming to breakfast: 15 cook- I R{~s~{d Ul[~ Saturday, J~ne 4th ad Saturday, July 2nd Pl~e ~ ~ or ~: ' · _ ................ Ye~ * Sebastian Treasure Com~t Se[( Il ~e ~[~ [IC~I. [~l[~Qi ~ Services(Jim Caldwell)m 2) ke ~ a r.idmt of S~b~stim,! Yes The S~RE Program from 'Sr. ~ .;~ ~___~:_. ~ ..... Elizabeth s Church(Dave · , ,. .......... shi Church Foundation ~ ~ffi. No (Teddy Hulse) {a} if ~r to'lH is y.- ' · . . . ,,;~ ~v'~x id~s 0[ ~e~tLe~: ~2~ Lanco Ave., Sebastian, ~ ~9~8 · "''?/ ~":;::': . ilcoho~c 8~emge R~est beard a~ ~hs ~,cil ffeetlo{ ~ ~em {aiver 'Re. et heard a~ the ~uncil Heetino on ~ (date). R~est APFR~ / O~I~. ~un~ or ' on '(datel City Council Workshop February 2, 1994 Page Three 94.036 MOTION by Oberbeck/Corum I would move %hat we deny the request of the Sebastian Highlands Property Owners Association with regard to being placed on the agenda as a permanent item. ROLL CALL: Mr. Oberbeck - aye Mrs. Corum - aye Mrs. Damp - aye Mr. Preeland - aye Mayor Powell - aye MOTION CARRIED 5-0 ~ Rosenkr~D~ ~ Jim C d_~ ~ Request Monthly ~.reakfast a~ ~om~unity ~ ~ Senior Citizens i Last s_~ of Each Month ~ ~ am tq Noon ~ ~ of ~ ~ee and ~ Deposit ~ ~ bv ~ Coast Senior ~grvices, SHAR~, ~ Church ~gundation, a__~ebastian J~nior ~ Club ¢Citv ~ Transmittal ~ated 1119/94. Rosenkranz Letter da~ed ~12/94, ADDlioation) Jim Caldwell, 922 Lanco Avenue, Treasure Coast Senior Services, requested use of the Community Center for a monthly breakfast. Richard Rosenkranz addressed City Council on the participants in the meals program, said the SHARE program is involved, as well as the S~bastian Junior Women, and urged approval. City Council discussion followed. Mr. Rosenkranz suggested a six month trial. A1 Vilardi, 445 Georgia Boulevard, Sebastian, recommended standard rates for all groups. The City Clerk/Acting City Manager said the Sebastian Community Center is the only reasonably priced hall that people can rent and that Saturday is the only day the center can be rented. 3 City Council Workshop February 2, 1994 Page Four MOTION by Oberbeck/Freeland I would move to deny the request for use of ~he Community Center on one Saturday a month. ROLL CALL: Mrs. Corum - nay Mrs. Damp - aye Mr. Freeland - aye Mayor Powell - aye Mr. Oberbeck - aye MOTION CARRIED 4-1 (Corum - nay) TAPE I'~ SIDE II (7:47 p.m.) Herbert t~ 549 Saunders .Street x City ~ Loyalty ~ ..~Had ~ to ~ Mr. Sturm read from the Florida Constitution relative to due process and alleged that the Code Enforcement Board is in violation of it. MAYOR ~C_~T¥ COUNCIL y~ATTERS 1. Mrs. ~ Damp Mrs. Damp conveyed to the City Engineer how happy the Handicapped Committee is with the new ramp; and inquired about parking of tractor trailers on U.S. 1, to which the Director of Community Development said the limit is two hours. 2. Mr. Rober% ~ree~and Mr. Freeland announced the celebrity baggers day at Winn-Dixie on February 4, 1994; said issues should be decided on their merit; and discussed Golf Course revenues/expenditures and complaints about constant rule changes, on which the Finance Director and Golf Course Manager reported. 3. Ma¥0r LonnSe R. Powell Mayor Powell said he had concerns about purchases by Golf Course personnel and discounts. Mr. Freeland said that he had been informed that discounts are being given to certain individuals. 4 City of Sebastian 1~.5 MAIN STREET r~ SEBASTIAN, FLORIDA 32958 TELEPHONE (407) 589-5330 n FAX (407) 589-5570 SUBJECT: REQUEST FROM TREASURE COAST SKYDIVERS TO HAVE CONCESSION STAND AT SKYDIVE SEBASTIAN Approval for Submittal By: ) ) Dept. Origin: Community Devel.Qpmen% ) ) Date Submitted: ) ) For Agenda Of: ) ) Exhibits: ) 1. ) ) ) 05/05/94 ,, o5/'~,,,/94 (BC~ Letter dated 5/1/94 from Perry J. Martin EXPENDITURE AMOUNT APPROPRIATION REQUIRED: BUDGETED: REQUIRED: N/A N/A N/A SUMMARY STATEMENT The Treasure Coast Skydivers and Skydive Sebastian are hosting the 3rdAnnual Skydive for Easter Seals at the airport. Mr. Clay Price has indicated that this event is no different than any other skydiving activities on the weekend except, they wish to have concession stands for food, drink, t-shirts and a raffle for the public. Since this is only a two day event and all proceeds go to charity, staff has no objection to the proposed request. R~COMMENDED ACTION Move to approve the request from Treasure Coast Skydivers to hold concession stands at the Skydive Sebastian lease area. ! 11~5 Main Street Dear ~r. Doo~er, Sir~ I ~uld like your ~ffer ~f assis%ance in arranging ~he food an~ ~rink ~isSribu%i~n permits for the ~r~ The event is being conducted by the Tl~_AJ~LIl~ I~ [;KYDIVEI~ and is hosted this year by [~(YDIVE ~i~. This is a two day 'PUBLIC' event which ~ill be held on Saturday May e! and Sunday May ~2, l'qSA from ~:00 am until Sunset at the SKYDIVE SEBASTIAN facilities. The basis of course is a benefit fund raiser #ith the proceeds going to the EASTER SEAL SOCIETY. It consists of an accuracy competition for the skydivers ~ith food/drink booth consisting of hamburgers, hot dogs and sodas, t-shirt sales, and raffle for the public. As I explained in our recent conversation all of the items being sold at this event have all been donated by local businesses for resale to the public. All personnel ~orking the event are all volunteers donating their time, and SKYDIVE SEBASTIAN is even donating part of their fees from skydives to the EASTER SEALS. Thus far public response has been tremendous. There are currently two television interviews scheduled? one radio interview and a ne~s crew from channels 12 & ~5 that will be covering the event~ with one of the ~re~ actually making their first skydive. Sir in closing may I add that your assistance in obtaining permission for us to sell goods during this event is greatly appreciated. Without that permission by you and the City of Sebastian to sell the goods and of course public participation during thi~ event it ~ould be only marginally successful. With your help we can be a great success for the EASTER SEALS SOCIETY. If there is any further questions that I may be able ~o answer for you or if there is anything further that I may do to assist you and the City of Sebastian in making your decision please do not hesitate to call. Please feel free to contact me at the following numbers: PERRY J. or JOY E. MARTIN 30~5 Fairway Drive Yort Pierce, F1 Home: (407) 461-0699 Work: (~07) ~61-3B~0 Pager: (409) 3~0-8~3~ Mobile: (~07) Again many, many thanks for your assistance in this event. With your help, the help of the City of Sebastian, and the participation of our public ! truly look forward to the biggest, best, most successfully ~(]~I)IVE for EA~l]ER SEALS ever. S I N~ER_ELY, PERRY J.-~ARTIN Coordinator, 3rd Annual Skydive for Easter Seals,