HomeMy WebLinkAbout11031993I
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City of Sebastian
1225 MAIN STREET g SEBASTIAN, FLORIDA 32958
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
AGENDA
SEBASTIAN CITY COUNCIL
WORKSHOP MEETING
WEDNESDAY, NOVEMBER 3, 1993 - 7:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
ALL PROPOSED ORDINANCES AND INFORMATION ON ITEMS
BELOW MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK,
CITY HALL, 1225 MAIN STREET, SEBASTIAN, FLORIDA.
CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
AGENDA MODIFICATIONS (ADDITIONS ~D[OR DELETIONS),,
Items not on the written agenda may be added only
upon unanimous consent of the Council members present
(Resolution No. R-93-19).
5. ANNOUNCEMENTS
6. CONSENT AGENDA - None
Ail items on the consent agenda are considered to be
routine and will be enacted by one m~tion. There
will be no separate discussion of consent agenda
items unless a member of City Council so requests; in
which event, the item will be removed and acted upon
separately.
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9.
10.
93.328
PGS 1-6
93.329
PGS 7-10
93.330
PGS 11-13
93.331
PGS 15-17
93. 140
PGS 19-20
93.332
PGS 21-22
93.333
PGS 23-27
7. MAYOR /%ND CITY COUNCIL MATTERS
A. Mayor Lonnie R. Powell
B. Vice-Mayor Frank Oberbeck
C. Mrs. Carolyn Corum
D. Mrs. Norma Damp
E. Mr. Robert Freeland
CITY ATTORNEY MATTERS
CITY MANAGER MATTERS
WORKSHOP ITEMS
American Aviation Export - Purchase J & S --
Aviation (city Clerk/Acting city Manager
Transmittal dated 10/28/93, Scalabrin Letter
dated 9/21/93, Airport Aviation Export Letter
dated 10-26-93 w/backup)
B. Establishing a Tree Location PoIicy (City
Engineer Transmittal dated 10/14/93, PW Duty
Roster, city Engineer Memo dated 9/30/93)
C. Basketball Court Bids (City Engineer Transmittal
dated 10/5/93, Bid Tabulation, Engineering Cost
Estimate)
D. Basketball Court Locations (City Engineer
Transmittal dated 10/5/93, Location Map)
E. Remedial Action Plan - C~ntral Garage (City
Engineer Transmittal dated 9/19/93)
F. Rear Drainage Pipe Installation - Unit 13 Between
Seahouse and Whitmore (City Engineer Transmittal
dated 10/19/93)
H. Review Policy Re: Civic Organization Signs Within
Right-of-Way (Director of Community Development
Transmittal dated 10/27/93, city Engineer Memo
dated 10/4/93, McGovern Letter dated 9/28/93)
2
93.334
PGB 29-33
93.249
PGB 35-36
93.335
PGB 37-46
Request from Earl Shroyer to Have City of
Sebastian Administer a Fund and To Further
Regulate Contractors (Director of Community
Transmittal dated 10/27/93, Shroyer Letter dated
10/23/93, Shroyer Proposal dated 10/18/93)
Presentation by Peter Jones - Detailed Outline of
Events - Santa Sail-In, Indian River Holidays,
Light Up Night (City Clerk/Acting City Manager
Transmittal dated 10/28/93, Jones Letter dated
10/27/93)
Golf Course Rates Concerns - Nine Hole Walkers -
Henry Dolan (City Clerk/Acting City Manager
Transmittal dated 10/28/93, Dolan Letter dated
10/28/93, Rates)
11. ADJOURN
ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE CITY
COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT THiS MEETING (OR
HEARING) WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO
ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH
RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL
IS TO BE HEARD. (286.0105 F.S.)
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA),
ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD
CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS
IN ADVANCE OF THIS MEETING.
City of Sebastian
1225 MAIN STREET g SEBASTIAN, FLORIDA 32958
TELEPHONE 589-5330 [3 FAX (407) 589-5570
(407)
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AGENDA FORM
SUBJECT:
American Aviation Export
Presentation Re: Establish
Lease at Sebastian Municipal
Airport
APPROVED FOR SUBMITTAL BY:
~-~.~ ~ ,.---~ ~, ,,,/
City Manager.~--~T'~) ~//Y
) Agenda No.
)
) Dept. Origin ~ Clerk
)
) Date Submitted 10/~/93
)
) For Agenda Of 11/3/93
) Exhibits:
Scalabrin Letter dated 9/21/93
Scalabrin Letter dated 10/26/93
EXPENDITURE
AMOUNT
APPROPRIATION
REQUIRED:
BUDGETED:
REQUIRED:
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SUMMARY STATEMENT
American Aviation Export submitted a request on September 21,
1993 indicating an interest in the purchase of J & S Aviation.
They now have expressed an interest in leasing a three acre
parcel at the Sebastian Municipal Airport and have requested to
make a presentation to city Council.
Walter Scalabrin has been in the company of the Director of
Community Development, has been apprised of the Airport Master ~
Plan, Land Development Code regulations and airport development
policies.
R~ECOM]y~NDED A~CTION..
Discuss American Aviation Export request.
'SEBASTIAN~MUNICIPAL.AIRPORT
THE CITY OF SEBASTIAN
Attn. John van Antwerp
P.O. Box 780187
SEBASTIAN, Florida 32978
Dear John van Antwerp,
i
21 September 1993 m
Regarding our last meeting at Sebastian Airport on September
17th, 1993, we would like to forward to you, and the members of
the Airport Council, some more information about our company"and
future expansion plans.
AMERICAN AVIATION EXPORT has started operating in January 1993
with its office located in Naples, Florida.
Currently we are investigating possible construction of a approx.
11,000 sq.ft, hangar/office facility.
one alternative for AMERICAN AVIA/ION EXPORT would be to purchase
the existing F.B.O. of J & S Aviation in Sebastian, with
immediate expansion in form of a maintenance hangar within %'5e
vicinity of the existing building, incorporating all future
developments.
This could mean, for example, a hangar on the Southeastern
quadrant, incorporating all necessary setbacks from taxi and
runway 09-27 and other existing and future zoning requirements.
We look forward to participate on your next council meeting to
personally explain our requirements.
Thank you for your help and we look forward for your earliest
reply with great interest,
kindest regards
Walter Scalabrin
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3659 Arnold Avenue, Naples, Florida 33942 - P.O. Box 1927, Naples, Florida 33939
Phone: (813) 643-4565 - Fax: (813) 643-0182
CITY OF SEBASTIAN CITY COUNCIL
P.O.Box 780127 "
SEBASTIAN, Florida 32978
26 October 1993
Dear Madam/Sir,
It is the intent of AMERICAN AVIATION EXPORT to establish a
hanger/office base to conduct our existing business of a£rcraft
sales, refurbishment, export and parts distribution at the
Sebastian Municipal Airport.
Future activities will include the importation of various new
aircraft and their product support.
AMERICAN AVIATION EXPORT has no intentions at the present time
of serving the domestic market, minimizing local aircraft traffic
and noise.
Most of our activities would be limited to the refurbishment and
modification of aircraft with only a few aircraft in progress at
'any given time.
AMERICAN AVIATION EXPORT, with the approval of the city council,
would like to lease one 3-acre parcel of land as indicated on the
planning drawing. AMERICAN AVIATION EXPORT's long term plan
would include expansion of up to 4' hangers which would be
completed in phases. Therefore, we would like to obtain options
on adjacent land for future developments. The proposed phas~ I
hanger design is enclosed. Property development such as drainage,
land-fill and utility access will be discussed further at the
meeting.
Should you have any further questions, please do not hesitate to
contact us at (813) 643 4565.
Looking forward to our meeting in Sebastian on Wednesday the 3rd
of November,
kindest regards,
AMERICAN AVIATION EXPORT
The management
3659 Arnold Avenue, Naples, Florida 33942 * P.O. Box 192-?, Naples. Florida 33939
Phone: (813) 643-~i-565 o Fax: (813) 643-0182
COMPANY PROFILE
AMEKICAuN AVIATION 'EXPORT is a newly established company,
specialised in export and sale of aircraft, aircraft parts and
other aviation related services. AMERICA2/AVIATION EXPORT started
its operation in October 1992. We focus on the utility aircraft
market and catering to countries where aviation is considered a
necessity, rather than a luxury.
The idea and start-up of AMERICAN AVIATION EXPORT originated from
past field experience of the owners. AMERICA)I AVIATION EXPORT is
a partnership, owned by Lance Maclean, Judith Bouwmeest'~r and
Walter Scalabrin. All persons involved in our operation have
extensive experience, either working in aircraft maintenance,
.commercial flying or in public relations. The AMERICAN AVIATION
EXPORT team is capable of corresponding and communicating in
eight languages.
Lance Maclean, former naval flight officer, holds an F.A.A.
Airframe and Powerplant mechanic rating and inspectors
authorization (IA). Lance currently holds an ATP pilot's rating
and flight instructor ratings for multi-engine, single-engine and
instrument instruction. Lance has accumulated approx. 4,000 hours
flying as pilot in the Caribbean, mosquito control flying with
DC3's and as a US Navy Flight officer.
Judith Bouwmeester has extensive trave,lling experience, as well
as excellent knowledge and capabilities in office administration
and customer relations. Judith acted as office manager for
several well esiablished yacht sales and charter brokerage fir~s
in Athens, London, Amsterdam and Antigua. Judith speaks fluent
Dutch, German, English, French and Greek.
Walter Scalabrin has vast experience in product marketing,
especially in second and third world countries. Walter previously
owned and operated a video production company, specializing in
documentaries and logistical support for media productions close
to water and in developing countries. Walter currently ho]ds a
multi-engine rating with ample experience delivering aircraft'to
South America. He has travelled and visited over 100 countries
and assembled superb qualities in dealing and negotiating with
different cultures and societies.
3659 Arnold Avenue, Naples, Florida 33942 o P.O. Box 1927, Naples, Florida 33939
Phone: (813) 643-4565 · Fax: (813) 643-0182
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City of Sebastian
POST OFFICE,BOX 780127 D SEBASTIAN. FLORIDA 32978
TELEPHONE (407) 589-5330
FAX 407-589-5570
SUBJECT: Establishing a tree
location policy
Approved for Submittal By:
City Manager~/) 7; '
) Agenda No.
)
) Dept. Origin
)
) Date Submitted
)
) For Agenda of
)
) Exhibits: Public Works Duty
) Roster for 93/94 Me_mo of
) 9-30-93 by Dan Eckis
11-03 -93
EXPENDITURE
REQUIRED:
AMOUNT
BUDGETED:
APPROPRIATION
REQUIRED:
SUMPIARY STATEMENT
My memo dated 9~30-93 (attached) was in response to the City
Council meeting on September 29th, 1993 in which the City Council
directed staff to relocate several Oak Trees from private
property to City Property. The Community Development Director
did not have written permission from the property owners to
relocate the trees.. I expressed concerns with overseeing the
relocation and the expense of watering the trees for 30 days. If
it is City Council's desire for the City to establish a policy
for relocating trees from private property before lots are
cleared, I would like to recommend the following p~ocedures.
1. That at the time of permitting the owner may in writing elect
to donate treesl, if any)to the City within ten days following the
permit applicatzon.
2. Retain a licensed arborist to make an evaluation of the trees
to determine viability, health and quality and to make
recommendation to the feasibility of relocating the trees.
He would identify conditions of planting to insure a high success
rate of survival such as fertilizing, root pruning or
defoliating. If root pruning is required then the owner should
be contacted to allow the City an additional 30 days to relocate
the trees or deny the request.
3. Retain a licensed contractor to relocate the trees to City
Property.
4. Irrigate the tree daily for the first 30 days or as
recommended by the arborist.
Public works personnel is limited see attached duty roster
projected for Fiscal 93694. As indicated, all Public Works
personnel have been assigned without backup support or
replacements. To irrigate the transplanted trees will place a
hardship on the functioning capability of the public works
department if too many trees are transplanted within the same
time period. If the replanting can be accomplished with a water
supply in close proximity then a temporary irrigation system can
be~mployed to accomplish the final step.
The Council must decide whether the cost and use of City
personnel can be justified to support such an activity.
Cost verses benefits does not have an exact formula but it is
dependent on each individuals perception for the worth of the
benefit. Because staff cannot know how important this issue is to
each Councilmember, I feel it is appropriate to consider the pros
verses the cons.
Transplanting
vs Nursery Grown
Relocation costs $ 65'.00
Arbourists Cost $ 25.00
Irrigation $ 50.00
Nursery Cost $135.00
Irrigation $ 50.00
Total $140.00 Total $185.00
unplanned landscaping
Planned landscaping
More employee intensive/tree
Less,emPloyee intensive/tree
It is apparent that transplanting trees v~ nursery grown trees is
a wash. The cost fdr transplanting is less but it demands more ,
time for manpower per tree and does not allow for planned
landscaping.
RECOMMENDED ACTION
Review the information and direct staff accordingly.
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PERSONNEL ASSIGNMENT LIST
1. Rear and Side Lot ditches
A. Heavy Equipment Operator (Dozer) (Pratt)
B. Maintenance III - Case Backhoe (Jamison)
C. Maintenance II - Dump Truck Operator Unit 9 (Grezsiak)
2. Road Swale Crew
A. Maintenance III - John Deere Backhoe (Patnode)
B. Maintenance II - Dump Truck Operator Unit 8 (Bricker)
C. Maintenance I - Pick and Shovel Crew (Skok)
D. Maintenance I - Pick and Shovel Crew (open)
3. Pothole Patch Crew
A. Maintenance Worker III - Spreader Box (Schueberg)
B. Maintenance Worker I - Unit 3 Dump Truck, (Gerber)
C. Maintenance Worker I - Roller/tack machine (Open)
4. Sign Shop
A. Maintenance II - Sign Prep/traffic Control (Whitney)
B. Maintenance I - Sign installation/carpenter (Horn)
5. Mowing Crew
A. Maintenance. III - 3 Gang Flail Unlit 17
B. Maintenance III - 3 Gang Flail Unit 21
(Reutemann).
(Wessendorf)
6, Culvert Crew
A. Maintenance II - Dump Truck Operator (Walker)
B. Maintenance I - pick and shovel (Johnson)
C. Maintenance I - pick and shovel (open)
City of Sebastian
POST OFFICE BOX 780127 0 SEBASTIAN, FLORIDA 32978
TELEPHONE {407) 589-5330 [3 FAX ('407) 589-$570
MEMORANDUM
DATE: September 30, 1993
TO: Kathryn O'Halloran
Acting City Manager
FROM: Daniel C. Eckis, p.~,'
City Engineer/PubliC.~ork~ Director .._
RE: Lots 24 & 25, Block 333, Unit 13 - Tree removal
If the trees at the above referenced
worthy of being transplanted it Would prOperty were acceptable and
the time of Permit th? City should be mY recommendation that at
c~ntraCt~earlng contractor COordinate with the clear~-~
trees are to be saved so as not to disturb the root system or
. could be made aware of which
d~mage to the limbs. At] the same time the C'
~hc~e~_rem°val service to h ...... ~ty soul~ __ _~ause
~ company ~ ..... ..~v= une trees r~m .... ~ ~_~uor~lnate
entire service without having the Cit~ ~-,=z couzd Provide the
~ ~o~sse~ a tree sade ~2~'~v~%'- ~deally, if
Company and thereby avoiding possible delays to the contractor. I
COordinate with another
Would Strongly Suggested that an arbourist inspect the trees wit~'
respect to their viability and make recommendations as to whether
root pruning would be necessary as determined by the planting
Season.
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i City of Sebastian
POST OFFICE BOX 780127 s SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 D FAX (407) 589-5570
SUBJECT: Basketball Courts
Bid Award
Approved for Submittal By:
City Manager .T
Agenda No.
Dept. Origin
Date Submitted
For Agenda of
10-05-93
11-03-93
Exhibits: Bid Tabulation
Engineering Cost Estimate
dated January 21, 1993
EXPENDITURE
REQUIRED:
AMOUNT
BUDGETED:
APPROPRIATION
REQUIRED:
S~Y STATEMENT
A single bid was received for the installation of either full or
1/2 court basketball courts. The work involves the placement of
stabilizing material such as marl and the .concrete slab. It does
not include the cost for clearing because,,specific sites have not
been selected nor the cost of goal which Will be installed by the
Public Works Department. '
It is anticipated that the clearing and grubbing would be issued
for an amount that is site specific which would be__handled
through the purchase order proceedures. The contractor has
indicated a commitment to complete the work with 5 calendar days,
however, I wish to revise the time to 15 days. This was because
the cost estimator inadvertantly misread the statement as being
number of days needed to prior to notice to proceed.
I had reviewed the cost for the installation for the basketball
courts and compared that to my original estimates of January
21st, 1993. The results of my comparison indicates that my
original cost estimates were $1200 and $2200 less than the bi~s
received. It was City Council's concern at that time that my
cost estimates were excessive and unrealistic which prompted the
bidding procedure. ~
I feel that discussion should take place between City Council and
Staff to determine if the bids are reasonable or if we should go
back out to bid.
RECOMMENDED ACTION
Discuss unit prices and direct staff accordingly.
i City of Sebastian
POST OFFICE BOX 780127 D SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 D FAX (407) 589-5570
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BID TABULATION
CITY OF SEBASTIAN
BIDS DUE
CONTRACTOR/VENDOR
Fischer and Sons Inc
October 4th, 1993 2:00 P.M.
ITEM DESCRIPTION
Basketball court 1/2 court
Full court
Clearing Lightly wooded
Clearing Heavily WoOded
NO OTHER BiDS WERE RECEIVED
TOTAL
$5,850.
$3,003.
$ 400.
675.
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City of Sebastian
POST OFFICE BOX 780127 ~3 SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
SUBJECT: BaSketball Courts
Various Locations
ApProved for Submittal By:
City Manager
Agenda No.
Dept'.' Origin
Date Submitted
10-05-93
For Agenda of 11-03-93
Exhibits: City Map with
Locations Identified
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EXPENDITURE
REQUIRED:
AMOUNT
BUDGETED:
APPROPRIATION
REQUIRED:
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SUMMARY STATES[ENT
Please refer to the attached map indicating four locations for
basketball courts to be installed. It was my intention to
inventory City owned property in areas spread throughout the City
to cover a larger area for neighborhood basketball courts. The
locations are as follows:
1. Unit 2 Easy Lake Park - Full Court
2. Unit 5 Blossom.Lake Park - Half Court'
3. unit 10 Tract A Periwinkle and Caravan - Full Court
4. Unit 17 Tract A Bryant Court - Half Court
These are just proposed locations and court sizes and it would be
up to City Council to determine the adequacy of ~hese locations
to serve the residents. If it is City Council's desire to provie
basketball courts at other locations, staff would be happy to
receive whatever input Council wishes to offer.
RECOMMENDED ACTION
Discuss the locations for the basketball court and receive public
input and direct staff accordingly.
ty of Sebastian SHEET / Or /,
POST OFFICE BOX 780127 o SEBASTIAN, FLORIDA 32978 TYPE ESTIMATE
TELEPHONE (407) 589-5330 o FAX (407) 589-5570 [~'~*e I i mt nary
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PnoJECT ~/~ ~ ~~~ 0 Final
PnOJEOT NO. ESTIMATOR ~t-IECKED BY DATE
~. QUANTITY LABOR [HH} [$~ HATERIAL
DESCRIPTION NO.: UNIT P~" PER ~0~AL
" " UNITS MEA~ UNIT.~,. TOTAL ,..UNI] ..'TOTALs. DOST i
~~.' .~ ~ ~ ~ ' ~ ~0 S Y ~. ~ l o o ~_ ---
~" ~.~-~ ~'. , ~-/oo ~ /.~ .s zoo ~ ~
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Municipal
Airport ·
SEBASTIAN
bake St
Ave.
Main' St"
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Barber
i City of Sebastian
I POST OFFICE BOX 780127 a SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
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SUBJECT: Remedial Action Plan )
Central Garage )
)
)
)
)
Approved for Submittal By: )
)
)
City Manager )
Agenda No.
Dept. Origin
Date Submitted
For Agenda of
Exhibits:
ENG / PO
09-19-93
11-03-93
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EXPENDITURE
REQUIRED:
AMOUNT
BUDGETED:
APPROPRIATION
REQUIRED:
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SUMMARY STATEMENT
The remedial action plan for the cleanup of the contaminated
groundwater at the Central Garage was sent to the Department of
Environmental Protection on October 5th, 1993 from TransAmerican
Environmental formally Envirx. I have read the report and based
on my review, the information contained in the report is
comprehensive describing the plan of action for the groundwater
treatment. The report identifies a time frame of approximately .
one year for the cleanup to take place with a remedial monitorin~
and maintenance to occur for the following year.
They have provided an estimated cleanup cost which-is expected to
be $151,600. $103,000 is ear marked for the purchase and
installation of the groundwater ptunp, treatment systems, system
startout, sample monitoring, maintenance and preparation of
record drawings. The remaining $48,000 during the rest of the
year will be for sampling, monitoring and maintenance.
The following year sampling and monitoring, site rehabilitation, I
completion report is expected to be $15 000 bringing the two year
cost to $166,600. '
Upon completion,, to the satisfaction of Department of
Environmental Protection, a final complete groundwater samples
will be taken, the equipment shall be removed and a well to
~bandonment is expected to cost $8000 bringing the total project
cost to $174,600.
This report identify.,s that~is an estimate as based on past
ex?erience and that a more~urate~cost breakdown can be prepared
prior to construction. I feer-~ there is plenty of room for
considerable savings by doing the following:
1. Going out to bid for the construction drawings and permitting
for another environmental agency. --..
o
Purchase and installation of the groundwater equipment could
be less if the city is able to obtain used equipment.
!
!
RECOMMENDED ACTION
None required this is for information purposes only.
City of Sebastian
POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
SUBJECT: Rear Drainage Pipe
Installation Unit
13 between Seahouse
and Whitmore
Approved for Submittal By:
City Manager
Agenda No.
Dept. Origin
Date Submitted
For Agenda of
Exhibits:
ENG/PW~
10-19-93
11-03-93
EXPENDITURE AMOUNT
REQUIRED: BUDGETED:
APPROPRIATION
REQUIRED:
S~Y STATEMENT__
The Public Works Department bas ~ndeav~e~tO correct a poor
drainage problem that is~-~inOatXiroa[er and Seahouse. The
City has spent $5,265.62
for~ctural
services
to
r~construct
the rear drainage ditch.
The drainage ditch is deeper than 10 feet located within a 20 ft
drain~ee easement. This has caused the side slopes of the d~'~
~e extremely Steep and has encroached on private property in
some areas. The block is about 50% built out limiting access for
maintenance. Th~s is a rare problem. Most large drainage ditches
are located within a dr..ainfige r~ght of.way with easements~
~ro~mmng acces~ zor mamn~enance As the block ~'bncznues to
for maintenance will be to fill the
build
out
our
only
recourse
ditch and redig it to the steep cross sections. '--
During the City's last attempt to remove silt from the ditch
bottom, truckloads of fill were placed into the ditch. This
allowed a trackhoe to reconstruct the cross section of the ditch.
Following the excavation, sod was placed to stabilize the side
banks. The system functioned well initially, alleviating the
flooding problem. Following moderate rainfalls, however, the
Public Works Department has been called back to dirt blockages in
ditch where the side bank had failed, filling the bottom of
the
the ditch and backing water up into the streets. Because the
soil conditions are poor, consisting chiefly of clay material,
it is impossible to stabilize the side banks of the ditch.
Therefore, to eliminate the continual expense of redigging and
sodding the rear ditch I feel that it is imperative that this
rear drainage ditch be piped for the following reasons.
1. No existing drainage right of way exists.
2. The'20 foot Drainage easement is insufficient to allow proper
maintenance and cross slope
3. Poor soil conditions do not allow proper stabilization of
the ditch bank.
Eliminate the continual maintenance costs
5. To alleviate flooding conditions
It is anticipated that the cost to install the conveyance system
would be approximately $26,000 if the City purchased the pipe and
rented a trackhoe as compared to $33,000 for contractor to
purchase the pipe and have it installed. The cost benefit ratio
can be expressed in terms of cost per LF or approximately $37.00
per LF. The apparent benefit would be minimal maintenance
requiring just periodic inspections of the system and mowing
where vacant lots are located. The life expectancy of the pipe
would be approximately 100 years.
The Council has expressed interest in piping rear drainage
ditches. As the city blocks become built out it will be more
difficult to maintain rear ditches and piping may become the
solution. For the council's education, if a special assessment
were to be considered the cost for this bl%ck would equate to
approximately $1500 per lot considering a typical 80 foot wide
residential lot.
The budget for this fiscal year 93/94, ailocated $100,000 for the
replacement of the drainage pipes along Schumann Drive in unit .9.
That revenue will be spent this year for the drainage system
which has been designed and permitted." Funding for this proje-c~
could be available from the capital project's fund. Park
Improvements for the Riverfront has a budget amount of $120,000.
Funds could be transferred from Parks to Drainage Improvements to
cover this expense.
RECOMMENDED ACTION
Move to direct staff to seek bid proposals for the installation
of the storm drainage system.
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City of Sebastian
1225 Main Street ~ SEBASTIAN, FLORIDA. 32958
TELEPHONE (407) 589-5330 r-, FAX (407) 58g-5570
SUBJECT: REVIEW POLICY REGARDING
CIVIC ORGANIZATIONAL SIGNS WITHIN
THE PUBLIC RIGHT-OF-WAY
Approved For Submittal By:
City Manager~-~ 7//~ ~~-~-~
Agenda Number:
Dept. Origin: Community Development
Date Submitted: 10/27/93 (BC~"
For Agenda Of:
11/03/93
Exhibits:
1. Memo dated 10/4/93 from Dan
Eckis.
2. Letter dated 9/28/93 from
Charles McGovern
EXPENDITURE
REQUIRED:
AMOUNT
BUDGETED:
APPROPRIATION
REQUIRED:
SUMMARY STATEMENT
The City of Sebastian received a request from the Fraternal Order of
Eagles located at 815. Davis Street, Sebastian to place a 4 x 4 sig~. within
the right of way located at the northwest corner of U.S. 1 and Davis
Street.
Section 20A-15.5 of the Land Development Code allows civic organization
signs within a public right-of-way under the direction of the City.
Currently, there is no set policy on size, color, location and definition
of civic organizations.
In the past, the City has authorized signs within the right-of-way for
churches.
If the City Council is inclined to allow these types of signs, i would
suggest that they are constructed similar to a street sign regarding size
and color. ~~~7 ~,O(~C~)
At this time, staff would like City Council's input to formulate a policy
regarding this issue. ~7~.~._~
Page 2
RECOMMENDED ACTION
Review the existing policy concerning signs within the right-of-way and
provide additional input to staff.
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I City of Sebastian
I POST OFFICE BOX 780127 n SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
MEMORANDUM
I TO:
I FROM:
IDATE:
SUBJECT:
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BRUCE COOPER
DIRECTOR OF COMMUNITY DEVELOPMENT
DAN EC~
CITY ENG~R/PUBLIC WORKS DIRECTOR
OCTOBER 4, 1993
EAGLES #4067 PERMISSION SIGN INSTALLATION
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Please find attached copy of a letter from the Sebastian Inlet
Eagles 94067 requesting permission to install a 4x4 foot sign at
the north west corner of U.S. 1 and Davis Street.
They have provided a sketch of the sign. Because the letter was
addressed to you and since your department is responsible for the
issuance of sign permits, I am referring this matter to you.
As the City Engineer, I would not have a problem with the sign
being installed within the city right of Way, if the installation
is permitted by the City Code. I only ~sk that the location be
approved by me pri~r to installation to insure public safety and
welfare.
If the sign is being proposed to be located within the U.S. 1 right
of way then they would need to contact the Florida Department of
Transportation for permission for installation.
If you have any other questions please don't hesitate to contact me
at this office.
Attachments
cc: File
Reading Board
DE/dl
EXHIBIT
--olGI,~ SPLCIFICATIO~:S
¸'1
F~{.A'i'[~[{I,iAI, ORDER OF EAGLES
,. ~,~.AorI^,~ I[~iLET AERIE # ~06F
Speoial Event Advertising ....
TURN HERE
so
tVariable Content
The vertical space between.."SEB. INLET,etc."and the"TUR~ HERE" word-
ing will be 1%0" in which we would advertise the appropriate af~llr
taking place.(Variable content) ~
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Sebasti~., FI.
( 407).580-~.57'3
September
Dept. of public works & Engineering
City of Sebastian
1225 Main Street
Seba.~tl~n, Fl. 32"958
:,,;c ,~..bml. t, for, your ~le..,onslderati°n and approval, our request to
erect a stgn-4,.O" x 0"- on the northwest corner of U.S. # 1
and W. Davis Street in the city of Sebastian,Florida'
Said ,~l~n woul~ be two-sided,i-e-,_visible and readable by the
tr~.fflc ~e~ng orth ~nd. South on U.S. ~ 1, and which would be
re,d.~ble both d~.:~ and night. To make this, in effect, a truism
requegtknE permission, at this time, to have the letter-
to Exhibit for size ~d content.
.... ~..,,~ th~ time ~nd any efforts that you may
~,~ %~ ,'~'r~:t~' ~T~['vu~.'"~' ' ,.
Attach. (1)
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City of Sebastian
POST OFFICE BOX 780127 ~ SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 D FAX (407) 589-5570
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SUBJECT: REQUEST FROM EARL SHROYER )
TO HAVE THE CITY OF SEBASTIAN
ADMINISTER A FUND AND TO FURTHER
REGULATE CONTRACTORS
Approved For Submittal By:
City Manager~
Agenda Number:
Dept. Origin: Community Development
Date Submitted: 10/~7/93 (B,~
For Agenda Of:
11/03/93
Exhibits:
1. Letter dated 10/23/93 from Earl
Shroyer.
2. Proposal by Earl Shroyer dated
10/18/93.
EXPENDITURE
REQUIRED:
AMOUNT A~PROPRIATION
BUDGETED: REQUIRED:
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SUMMARY STATEMENT
Mr. Earl Shroyer originally submitted a proposal to the Construction
Licensing Board to administer a bond for all contractors to protect
homeowners of construction defects or workmanship.
The Assistant city Attorney, Rick Torpy, advised the Construction Board
that state law would only permit a single, $5,000 bond, for each
individual contractor which would be payable to the..Governor of the State
of Florida. The Construction Board determined that a $5,000 bond would
not be sufficient and would generally penalize the majority of contractors
that fulfill their contract obligations.
Mr. Shroyer is now requesting City Council to review a proposal to set up
a fund and charge $100.00 to all contractors and an additional fee of
$50.00 on all permits. This fund then would be administered by the
Construction Board to review claims from homeowners regarding quality of
materials and workmanship after their initial one-year warranty.
Although Mr. Shroyer's concept is admirable, and we all wish to protect
the homeowner as much as possible, the City Attorney needs to advise City
Council whether or not this type of proposal could even be considered.
Page 2
The City Council should be proud of the existing Building Department
personnel and Construction Licensing Board for its existing posture and
pro-active response to contractor licensing and inspections of all
construction within the City of Sebastian. Although the Construction
Board is limited to reviewing_~code violations and not workmanship or
material defects, y~_se~ a~~ave and will review any complaints
from a homeowner afl--trio arbitrate the dispute between them a~d the
contractor.
RECOMMENDED ACTION
Review Mr. Shroyer's proposal.
i To: City Mana.0er or '~
Sebastian, F1 ida
From: Earl S~royer
Oct. ~3~1
i Subject: Submission of material for consideration by the City Council.
IAs a concerned citizen of the city of Sebastian I am submitting the
following material to you for consideration by the City Council.
I originally tried to submit a variation of this data to the Planning
I Commission~ but Mr. Cooper felt that it should go to the
and
Zoning
Construction Board, the Construction Board, did not act upon it but
reouested that the City Attorney be contacted and be present at the
Inext meeting to answer oues~ions. The attorney was rather negative
about the original idea, and I felt that at this point that I should
go to the City council with a difYerent version of the proposal.
~hroyer
Homeowner Guaranty and Contractor Liability.
E. Shroyer~ 1(])/'18/93
To insure the homeowners in the city of Sebastian that 0uality
materials and competent workmanship will be used in and for
construction, remodeling~ or major repairs upon land classified as
RE40, RS10, RS15~ RS20, the city council could enact an ordznance
which will allow the Construction Board to arbitrate claims between
homeowners and contractors in the second year after the completion of
construction, remodeling, o~'major repairs. Also the city Council
could setup a fund administered by the Construction Board to
compensate homeowners for repairs in the second year thru the tenth
year after the completion of work by contractors licensed by the city
of Sebastian.
The source for the fund could be from,
(a) and additional fee of one hundred (100.00) dollars on all
contractors applying for a license in the city,
(b) and additional fee of fifty (50.00) dollars on all permits f_or
construction, remodeling~ or major repairs issued (homeowners who
prove that they have preformed the work themselves, could have
this fee refunded after the work has past inspection).
Assuming that most contractors usually .oive a one (1) year warranty on
ail work and materials~ and assuming that most problems are usually
resolved durin~ the first year., no action would be taken on any claim
between any homeowner and contractor during the first year after the
completion of the work.
During the second year~ if the claim was prooeri~, submitted during the
¥irst year and the claim has no~ been resoived~ the homeowner wou~id be
allowed to bring their claim to the Construction Board. The Board
would review the evidence with the principal parties, after
determining that there was not any neglect on the part o¥ the
homeowner., could order the contractor to make the necessary repairs.
The Board then, if warranted, could either fine the contractor or
revoke his license. ~
After the first year and thru the tenth year evidence of the claim and
three (3) estimates of the cost of repairs would be presented to the
Board. The Board after reviewing the evidence submitted~-by the
homeowner, and cletermining that there was not any neglect on the part
of the homeowner~ and determining that there was inferior materials or
workmanship used on the part of the contractor, could then authorize
payment from the escrow account, using the table in exhibit (A) as a
guide ~or payment. The Board could then review the evidence with the
contractor and if warranted~ either fine the contractor or revoke his
! i tense.
To protect the fund from excessive claims, only one claim would be
allowed for any resiOence in the second thru tenth year., and a limit
o¥ five (5) percent o4 the amount of the assessed valuation of the
res':.clence rectuced by the c~a~.,men~ table ~.)er"c:entaoes (EXHIBIT A) for the
._h, u t. he ,
_=.e:c~nd year ~ - tenth year would be ~a~,able ¥or the claim.
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EXHIBIT A.
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A. During the second year after the completion o¥ the work, claims .
Iwill be paid at a rate of no more than 85% of the approved estimated
cost.
B. During the third year after the completion of the .work, claims
will be paid at a rate of no more than 70% of the approved estimated
cost.
C. During the forth year after the completion of the work, claims~
claims will be paid at a rate of no more than 6~]% of the approved
estimated cost.
D. During the fifth thru the tenth year after the completion of the
work, claims ~ claims will be paid at a rate of no more than 50% of
approved estimated cost.
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City of Sebastian
1225 MAIN STREET n SEBASTIAN, FLORIDA 32958
TELEPHONE (407) 589-5330 n FAX (407) 589-5570
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AGENDA FORM
SUBJECT:
Peter Jones - Present Detailed
Outline of Chamber of Commerce
Proposed Santa Sail-In, Indian
River Holidays, Light-Up Night
APPROVED FOR SUBMITTAL BY:
City Manag r
Agenda No.
Dept. Origin.
Date Submitted
) city Clerk
)
) 10/2~/93
)
) For Agenda Of ~
) Exhibits:
Jones Letter - 10/27/93
EXPENDITURE
AMOUNT
APPROPRIATION
REQUIRED:
BUDGETED:
REQUIRED:
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Peter Jones, President of the Sebastian River Area Chamber of
Commerce has requested to present, for discussion and action, a
detailed outline of the Chamber's proposed Santa sail-In, Indian
River Holidays, and Light-Up Night.
RECOMMENDED A T__C_T/Q~
Subsequent to Mr."Jones' presentation, take action accordingly.;
~3. 2?9
TH~
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October 27, 1993
The Mayor and City Council Members
City of Sebastian
P. O. Box 780127
Sebastian FL 32978
Dear Mayor Powell and City Council Members:
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As you know, the Chamber has appeared before you twice in recent months reg~-rding
its plans for holiday activities in our community. We have requested permission to
appear one final time at your workshop on November 3rd, to address the following
subjects:
5.
6.
7.
8.
9.
10.
11.
12.
The history of the Chamber's involvement in past community holiday activities
The over-all concept of this year's planned program
The community-wide nature of the plans
Utilization of Riverview Park facilities and other City services
Cooperative use of the Park by the Chamber and other organizations
A detailed schedule of events and activities
Specific plans regarding space/facilities utilization
Traffic considerations
Security considerations
Insurance considerations '
Clean-up c_onsiderations ".
Future plans
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We are VERY excited and proud about the comprehensive, community-wide approach
to this event and are looking forward to answering the questions you may have about
the various aspects of the over-all program. We envision and, indeed, are expecting
this year's holiday festivities to be the best ever offered in our area!
Most sincerely,
President
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1302 U.S. #1 ~' SEBASTIAN, FLORIDA 32958
PHONE (407) 589-5969
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City of Sebastian
1225 MAIN STREET ~ SEBASTIAN, FLORIDA 32958
TELEPHONE (407) 589-5330 [3 FAX (407) 589-5570
AGENDA FORM
SUBJECT:
Henry Dolan Request to Discuss
Golf Course Concerns
APPROVED FOR SUBMITTAL BY:
Cl=y manager:
Agenda No.
Dept. Origi~
Date Submitted
City Clerk
10/28/~3
For Agenda Of 11/3/93
Exhibits:
Dolan Letter dated 10/28/93
Rates Submitted by GC Manager
EXPENDITURE
AMOUNT
APPROPRIATION
REQUIRED:
BUDGETED:
REQUIRED:
SIYNIMARY. STATEMENT
Henry Dolan has requested that we place his letter to city
Council on the workshop agenda to permit him to express his
concerns for the proposed Golf Course schedule for nine hole
walkers, a group of primarily senior women.
RE~OIVIMENDED ACTION
Discuss Mr. Dolan's concerns.
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2
93/94
S~ebastian Re.s~dent
Membership Fe.~
Family $ 850.00
Single $ 600.00
Non-Resident
Membership Fee
Family $ 1050.00
Single $ 800.00
Fam means a married couple residing together and all
ily membership
dependents living at home under the age of twenty-one (21) years.
Proof of residency is required to obtain Sebastian Resident rates.
All new memberships are subject to a two hundred ($200.00)
initiation fee. (This is ~ one time non-refundable fee.)
Bag Storage (Single Per Bag) $40.00
(Double Per Bag) $80.00
Foot Locker $15.00
Ali of the above are subject to a 7% sales tax. Renewal of an
e~isting membership is due on or before December 1, 1993.
SECTION 2. MEMBER DAILY RATES. Member rates, including
~reens fees ~nd g~if cart fees, for the Sebastian Municipal GOlf
Course are hereby established as follows:
~-~,/~ NOVEMBER ~5, ~993 to DE~EMBER ~4, ~993
~~ 9 HOLES CONDIT. iON~
~8.00-$10.00 $5.00-$6.00 ALL DAY
.DECEMBER 1.5, 1993 to APRIL 15, 1.9.94
00-$10. O0 $5.00-$6. O0 ALL DAY
00-GREEK FEE $ 3.00-GREEN FEE
o~J~ ) ALL DAY
~.PRIL 16, 1994 t.o N.O.V~.MBER !4, 1994
00-$8.00 $4.00-$5.00 ALL DAY
~ALKING CONDITIONS
NOVEMBER 15, 199.3 to DECEMBER ..14, 1993
o add. 18 Holes No Charge AFTER 1:00 .
DECEMBER 15, 199.3 t.o APRIL.. 15, 1994
~*.,_.00 GREEN FEE $4.OO WALK FEE 18 HOLES AFTER 11.00' a.m.
$3.00 GREEN FEE_ $~2.00 WALK. FEE 9 HOLES_ AFTER~ 3:00 p.m.
APRIL 16, !994 to NOVEMBER...l~.L199..4
9 and 18 Holes-Weekdays
9 and 18 Holes-Weekends & Holidays
SECTION 3. NON-MEMBER DAILY RATES.
iDc!uding greens fees and golf cart fees
Municipal Golf Course are hereby establishedi
-.'~.:'~ DAiL_~ RATES:
18 HOLES
$12.00-$20.00-
,~'-.'~ ," · ~;n- - $ ], 7,00
~.OVEMBER 1~, 1993 to DECEMBER
No Char
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$22.00-$30.00
9 HOLES
$9.00-$14.00
$7.00-$12.00 AF'
$6.00-$ 9.00 AFTER 3:00 p.m.
WALK~N~ ..... I
$5.00-$S.00
AFTER 1:00 p.m. I
DECEMBER 15, ..1993 to APRIL 15,.. 1994
7:00 a.m.-l:15 p.m.
$14.00-$17.00 AFTER 3:00 p.m.
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WALKING
$20.00-$25.00
$16.00-$20.00
AFTER 11:00 a.m.
AFTER 3:00 p.m.
APRIL 16, 1993 to NOVE~ER .14, 1994
WEEKDAYS
,18 HOLES
RANG~
$10.00-$17.00
$ 9.00-$13.00
$ 6.oo-$1o.oo
$10.50-$13.50
9 HOLES
RANGE
.CONDITIONS
$7.oo-$11.oo
$6.oo-$1o.oo
ALL SPECIAL CARDS
7:00 a.m. - NOON
AFTER NOON
AFTER 5:00,p.m.
ALL DAY
WALKING WEEKDAYS
$ 7.00-$10.00
$10.00-$19.00
9.00-$13.00
6.oo-$1o.oo
$1o.5o-$13.5o
~, .00-$11.00
$4.00-$6.00
ALL DAY
WEEKENDS AND ~OLIDAYS
$9.00-$12.00
$s.oo-$1o.oo
ALL SPECIAL CARDS
7:00 a.m. - NOON
AFTER NOON
AFTER 5:00 p.m.
AFTER 10:30 a.m.
WALKING WEEKENDS
$5.oo-$s.oo
AFTER 1:00 p.m.
GROUP RATES
WEEKDAYS
~7.50-$12.50
WEEKENDS & HOLIDAYS
$10.00-$15.00
LEAGUES
$ 6.50-$7.50
Ail of the above are subject to 7% sales tax.
c~rt fee only.
Club Rental
Range Balls
,%'uDior Bucket
...~."icap Fee
$ 7.50 (9 Holes)
1.50 Sm. Bucket
.25 Sm. Bucket
$12.00 Per Person
All replays are
'$ 15.00 (18 Holes)~ ~.~-O+~O -
3.00 Lg. Bucket
.50 Lg. Bucket
(Yr. Beginning 12/1/93)
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Special Green Fee Exceptions: A P.G.A. Member and Certified
Creens Superintendent may play November 15, 1993 to April 14, 1994
~De (1) time and April 15, 1994 to November 14, 1994 one (1) time.
SECTION 4. ADJUSTMENTS. 'The hours and conditions set forth
in Sections Two and Three may be adjusted at the discretion of the
Golf Course Manager, due to amount of play and area competitive
conditions. The Golf Course Manager is authorized to.establish
the rate within the approved range due to amount of play and area
competitive conditions.
~.EC~ION 5. TEE-TIME RESERVATIONS. The ratf~ of reserved tee
times between members and non-members will be one member tee-time
reservation to one non-member reservation. The golf rcourse
pro/manager may adjust this ratio for marketing purposes to
sulmulate additional play or to reflect changing conditions
SECTION 6. REPEAL. All Resolutions or parts of Resolutions
~.~ conflict herewith.are repealed.
SECTION 7. SEVERABILITY. In the event a court of competent
,.uzisdiction shall hold or determine that any part of this
Pesolution is invalid or unconstitutional, the remainder of the
Pesolution shall not be affected and it shall be presumed that the
~'!'t,~,~ Council Df the City of Sebastian did'not intend to enact such
invalid or unconstitutional provision. It shall further be assumed
e~..et the City Council would have enacted the remainder of this
..... · on without said invalid and unconstitutional provision,
thereby causing said remainder to remain in full force and effect.
SECTIO~ 8. EFFECTIVE DATE. This Resolution shall take effect
,"- .....~iately upon its adoption.
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