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Home My WebLink About12-06-2022 NRB Minutes w/AttachmentNATURAL RESOURCES BOARD MINUTES OF REGULAR MEETING DECEMBER 6, 2022 Chairman Stadelman called the Natural Resources Board meeting to order at 6:00 p.m. If. Pledge of Allegiance was recited by all. III. Roll Call Present: Mr. Bradley — Zoom Ms. Billman Ms. Haggerty Mr. Carrano Ms. Callaghan Mr. Stadelman Ms. Ware Not Present: Dr. Cartier — Excused Ms. Mosblech — Excused Also Present Ms. Felicia Gordian, Environmental Technician Ms. Lisa Frazier, Community Development Director Mr. Manny Anon, City Attorney Ms. Jeanette Williams, City Clerk Ms. Barbara Brooke -Reese, MIS Manager Ms. Janet Graham, Technical Writer IV. Aooroval of Minutes Mr. Stadelman asked all Board members if they had had a chance to review the Minutes of September 6, 2022. All indicated they had. Mr. Stadelman then called for a motion. A motion approving the Minutes of September 6, 2022 was made by Mr. Carrano, seconded by Ms. Ware, and approved unanimously via voice vote. Announcements A. Welcome New Environmental Technician, Felicia Gordian NATURAL RESOURCES BOARD PAGE MINUTES OF REGULAR MEETING DECEMBER 6, 2022 Ms. Gordian stated she is glad to be here. She is enjoying the new job so far, and she is looking forward to working with everyone here. Ms. Frazier stated she is happy to have Ms. Gordian here. She stated that Ms. Gordian and she are going to back through the entire Sustainable Sebastian work plan and resurrect all of the items that had been talked about doing. Ms. Frazier has put things in the budget such as more of the LID and Natural Resource planning such as Tulip Pond. They will then come up with a list and bring that list back to this Board and have it ranked. She asked that the Board members keep emailing Ms. Gordian relative to the items they desire to be on the agendas. She reminded them that those emails should be sent in advance at least a week before the meeting, as the agendas must be sent out a week before each meeting. B. Holiday Parade Date is set for December 10, 2022 at 6:00 p.m. (See Item IX.B) Mr. Stadelman spoke on the history of the NRB's participation in the parade. C. Indian River Lagoon Symposium will be February 23-24, 2023 (pgs. 10-12) Ms. Frazier stated that there is further information on this event and registration in the agenda packet (pgs. 10-12) Mr. Stadelman read the Item into the record. (SEE ATTACHED) Ms. Haggerty and Mr. Stadelman both said they are interested in attending this event. Ms. Callaghan asked that, if anyone from the Board goes to this event, she would like to see this as an agenda item at the meeting following the symposium. D. Sunshine Law Presentation by City Attorney Manny Anon, Jr. Mr. Anon reviewed slides on the monitor pertaining to this item (SEE ATTACHED). He introduced himself and stated that he was asked by the City Clerk to do a follow-up presentation regarding this subject. He mentioned the training that he provides to the various board members and City Council members regarding this subject. He provided in-depth information regarding Florida's Sunshine Law. He listed three items that have to occur in order for two or more members to meet in adherence with the Sunshine Law: (1) It's got to be open to the public; (2) There must be reasonable notice; and (3) Minutes must be taken. Unless these three requirements are met, no two or more members of a board or council can meet and discuss anything that is a foreseeable action that may come before them. Upon conclusion of discussing the slides, Mr. Anon called for questions/comments from the Board members. NATURAL RESOURCES BOARD PAGE 3 MINUTES OF REGULAR MEETING DECEMBER 6, 2022 There were questions and comments by Board members and Ms. Gordian which were answered by Mr. Anon. VI. Aaenda Modifications — None VII. Public Input — None in chambers or on Zoom Vill. Unfinished Business A. Tulip Pond Project Update Project Progress a. Deliverable 1 has been submitted in accordance with IRLC grant requirements b. Baseline water quality test results (pgs. 13-17) C. Article has been published by the Indian River Neighborhood Association (pgs. 18-19 Deliverable 2 — delayed due to FPL elecidcal hookup and delivery of the aerating fountain Ms. Gordian stated she does have the first deliverable that was delivered to the Indian River Lagoon Council per their grant requirements. In that deliverable, of which there is a hard copy present if anyone wants to look at it (SEE ATTACHED), were the Tulip Pond drainage project construction drawings and the as -built drawings from the initial project That project was done in 2016 when they first put the Tulip Pond in. She reviewed the additional attachments (SEE ATTACHED). She stated the baseline water -quality tests have been completed. She described the water testing that was done. (SEE ATTACHED). After the fountain has been installed there will be another round of testing. At that point, we will be able to compare the numbers and see how we need to proceed. There was also an article published in the "Indian River Neighborhood Association" magazine, a copy of which is also attached to the agenda packet, which she authored and submitted. The next phase of the project has been delayed due to the FPL hook-up not being finished. There were some questions/comments among the Board members, Ms. Frazier, and Ms. Gordian as to the testing so far. IX. New Business NATURAL RESOURCES BOARD PAGE MINUTES OF REGULAR MEETING DECEMBER 6, 2022 A. Barbara Snow — Earth Day event presentation and proposal Correspondence (pg. 20); flyer (pg. 21); vendor packet (pgs. 22-25); comparison (pg. 26) Ms. Frazier described how this Item came about. Ms. Snow had presented her suggestion to the City and inquired if her event and the NRB's Earth Day event could be held at the same time. She introduced Ms. Snow, and Ms. Snow described her event and what it entails. Her main interest is bringing the community together for free events. There was discussion and questions among Ms. Snow, Ms. Frazier, Ms. Gordian, and the Board members. There being no further discussion, Mr. Stadelman called for a motion on this item. There was a voice vote taken, the results of which were one aye and five nays. There was no response via Zoom from Mr. Bradley. Ms. Frazier thanked Ms. Snow for her presentation. B. Holiday Parade preparation i. Flyer and participation form (pg. 27); hold harmless form (pg. 28) ii. Presentation details: walking with banner !it. Items to hand out during the parade Discussion was had as to whether the Board wants to participate in the parade this year due to the short amount of time to prepare. Mr. Stadelman asked for a motion as to whether the Board members want to participate. A motion for the NRB not to participate in the parade this year was made by Mr. Carano, seconded by Mr. Stadelman, and approved unanimously via voice vote. C. January NRB meeting date Board to consider choosing an alternative meeting date to the regularly scheduled meeting on Tuesday, January V, 2023 (Tuesday, January 10t', 1 r, 24�, or Wh). Ms. Frazier explained that members can attend the meetings via Zoom, but they cannot vote if they are attending in that manner. There must be a quorum in chambers in order for votes to be held. After discussion among the Board members, a motion was made by Mr. Carano, seconded by Ms. Haggerty to change the meeting in January 2023 to January 10, 2023, and approved unanimously via voice vote. NATURAL RESOURCES BOARD MINUTES OF REGULAR MEETING DECEMBER 6, 2022 X. Adioumment PAGE 5 There being no further business, Mr. Stadelman called for a motion to adjourn. A motion to adjourn was made by Mr. Carrano, seconded Ms. Callaghan, and approved unanimously via voice vote at 7:35 p.m. Date: �s ko Q0 `0 jg Florida Government in the Sunshine Natural Resource Board December 6, 2022 Meeting Prepared by the Office of the Cit of Sebastian City Ayttorney Topics for Review • Florida Government in the Sunshine: Open Meetings • Public Records • Board Committee Meeting Revisions z C7* What is the Sunshine Law? • Florida's Government in the Sunshine Law, also called the Open Meetin s law provides a governmental proceedings. • The Government in the Sunshine law is such an important part of Florida law that it is constitutionally guaranteed at Article I, Section 24 of the Florida Constitution. Open Meetings Requirements: Florida Statute 286.011 41 W=, Three Simple Requirements: 1. Meetings of public boards, councils and commissions be open to the public; must 2. Reasonable notice of such meetings must be given; and 3. Minutes of the meetings must be taken. 0) Q) E .L Q) Q 0 L OQ� 'u O E •2 Ln �ru M M Z) 4wo — .— O 4-Om o L Am 1—V� V c�N��0ro N� ,_ 0_=•— �0G=M 4--'uLni '4-JEEuo,wnE nn.LO-=, L0= N e i- L- >44W 0 DwE- 00EE40M+m+0 Who is covered under the law? • Councils, boards and commissions of state agencies, counties, municipal corporations and political subdivisions. • Elected or appointed boards or I commissions. f • Private companies doing business on behalf of a government agency. • One person acting on behalf of a board or commission, or acting as liaison between board members, or acting in the place of the board or its members at their direction. Does the Open Meetings law apply to members - elect? Yes. Members -elect of public councils, boards and commissions are covered by the Sunshine Law immediately upon their election to public office. Can two members of the same public board socialize? M d- rIj Yes. Two members of the same board may socialize, but they may not discuss matters which may come before the board. Be careful to avoid the aapearance of improariety. Open Meetings Sanctions • An unintentional violation: non -criminal infraction punishable by a fine up to $500.00 • A knowing violation: Znd degree misdemeanor punishable by a fine of not more than $500.00 and/or a jail term of not more than 60 days • Suspension or removal from office • Attorney's fees and court costs Florida's Public Records Law Florida's Constitution guarantees the access to Government Records in Article I, Section 24(a) 10 ti What is a public record? • The Florida Supreme Court has determined that public records are all materials made or received by an agency in conned mousiness which uate, formalize knowledae. ® They are not limited to traditional written documents: Tapes, photographs, films, emails and sound recordings are all considered public records subject to inspection unless a statutory exemption exists. What about emails? r • An email sent to or from a work or home computer is a public record if it is E The Florida Supreme Court has ruled that automatically become a public record just because it is stored in a government computer. To be considered a public record, such email 12 UO) 0 L 4—J O � .V Q) (ti. a--J Q N 0 cn O Q�� Z3o-0-00Q)Vo-� p a)�a) �-auo L Z3 -0 � (f) L- N U� L L m N C —ate--+ L 0 U_ _N > a) ra E.0 �, >.°-0U p 0 p � � �, C: U Q) 4—) cn—rB.,_,UL_=M=U — U rB Q) u i—QZ M0 0 O0- O4—� p (� _ 0 Summary of Open Meetings Law and Public Records Law • Open Meetings Law: No interaction with another member of your same council, board or commission except during an public meeting where minutes a 0 • Public Records Law: Council, board and commission members must not dispose of any materials made or received that relate to City business. Instead, all such publi provided to the City Clerk for retention pursuant to state requirements. • When in doubt, contact the Clerk's office or the City Attorneys office with any questions. 14 �ASTlgjv HOME OF PELICAN ISLAND City of Sebastian Board and Committee Meeting Revisions Resolution No. R-22-15 Adopted by Sebastian City Council June 22, 2022 Your future agendas have been modified to conform with the new Agenda Format mandated by Section 4 — Meeting Category 2 of the City Resolution. Your meetings are designed to provide advice to Council on protecting, preserving and promoting our natural resources. 7_747�__/ There will be Public Input, Unfinished Business, and New Business But there will no longer be a Board Member Matters Section with the new format. If a board member would like to bring up a non -agenda item, they should contact the staff liaison who will determine if the item should be on the Next Agenda. r Also, they can contact their Council Members Some of the other important changes adopted by City Council include: Providing a definition for resident (1 year) Requiring all board members to be a resident for one year prior to application Require alternates to attend all meetings to help keep the momentum of the board's projects and ensure quorum Some of the other items remain the same: ➢ Robert's Rule apply ➢ Chair controls the gavel and the meeting. All matters go through the chair