The URL can be used to link to this page

Home My WebLink About12-12-2022 CCTF AgendadM wx SERASTL 140ME OF PELICAN] ISLAND CENTENNIAL CELEBRATION TASK FORCE AGENDA MONDAY, DECEMBER 12, 2022 —10:00 A.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. ORDER 2. REPORTS A. Staff Items a. Minutes from November 21, 2022 meeting B. Marketing & Promotion a. Finalize magazine C. Art a. Discuss pictures for the coloring book D. Historical a. "Early Policing in Sebastian" presentation at North County Library. E. Parades & Special Events F. Sponsorships a. Sponsor list update b. Sponsorship template C. Photo contest template 3. SCHEDULE NEXT MEETING 4. ADJOURN NO STENOGRAPHIC RECORD BYA CERTIFIED COURT REPORTER WILL BE MADE OF THE FOREGOING MEETING. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COUNCIL, BOARD OR AGENCY WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING OR HEARING WILL NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCL UDES THE TESTIMONYAND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (F S.286.0105) IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA) OF 1990, ANYONE WHO NEEDS A SPECL4L ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S SEATING ADA COORDINATOR AT 388-8226 - ADA@CITYOFSEBAST7AN.ORG AT LEAST 48 HOURS INADVANCE OF THIS MEETING. TWO OR MORE ELECTED OFFICIALS MAYBE INATTENDANCE AT THIS MEETING. clry If SEIRASTUkN HOME OF PELICAN ISLAND CENTENNIAL CELEBRATION TASK FORCE MINUTES MONDAY, NOVEMBER 21, 2022 —10:00 A.M. CITY COUNCIL CHAMBER 1225 MAIN STREET, SEBASTIAN, FLORIDA Staff Present Brian Benton, Leisure Services Director Cathy Testa, Records Specialist Jeanette Williams, City Clerk Participants Present Marc Gingras Britney Melchiori Cara Irwin Scarlett Chesser 1. ORDER The Centennial Celebration meeting was called to order at 10:00am 2. REPORTS A. Staff Items MOTION by Cathy Testa and a SECOND by Jeanette Williams to approve the minutes from October 17, 2022. Minutes approved by unanimous voice vote. B. Marketing & Promotion Brian gave a report from his meeting with Gregory Enns, the publisher of the Indian River Magazine, who published the Vero 100 Magazine for Vero Beach's Centennial. Mr.Enns said Vero Beach had Indian River Magazine sell the sponsorship ads so they did not have to pay for production of the magazine; they sold the magazine to the public for $5.00 per copy. Since we want to raise money for the Celebration Event we want to sell ads and be able to use them in whatever publication type we decide. Mr. Enns said the cost of the magazine depended on the number of pages, the quantity and quality of the pages. Brian discussed with him the cost of 5,000 copies, a matte finish with 48 pages. Mr. Enns said the cost would be $15,000 if we supplied the writers for the articles and $20,000 if they supplied the writers. He said for every additional 16 pages the cost would be another $2,000. They talked about designating the premium sponsor pages which would be the inside cover, the first page, the back page along with the back cover. Mr. Enns offered to help market the magazine by getting additional ads that may not be on our list. He also mentioned a digital flipbook that would be online for anyone to access. Centennial Celebration Committee Meeting November 21, 2022 Page 2 Britney mention that if we need additional pages for premium sponsors that we could use the center fold where the magazine naturally opens. The deadline date for the magazine ads would be at the end of October in order to have it printed for January. At the next meeting we will finalize the magazine but we will add the magazine into our sponsorship level packages. The Pelican level would have a premier page ad, Treasure Ship level would have a full page ad, Paradise level would have a half page ad and Turtle would have a quarter page ad. C. Art Cathy said that only a few pictures had been sent in. The Marketing Branch will put a few pictures chosen by the group into coloring book format for the next meeting to give everyone an idea of what the pictures will look like. Brian suggested having a photo contest for the cover of our 100 Sebastian Magazine and everyone liked the idea. Britney recommended that photo credits should be given. D. Historical - None E. Parades & Snecial Events Marc Gingras reported that everyone is aware of what they want to do; they are working on incorporating the ideas into their events. F. SDonsorshins Patti Williams emailed the sponsorship list to the Marketing Branch and they will upload it to the share drive for everyone to have to access. The Marketing Branch presented a sponsorship level template. They will make a few suggested changes and bring it back to the next meeting. Scarlett Chesser asked about having a centennial float in the parade. Brian said he will ask if all of our Boards and Committees could work together and make a centennial float for the parade. The group decided the program for the Centennial Birthday Day Event should be small. The program should have the events and each sponsor's name under their sponsorship level and each level would have its own page. Logo's will be used for Pelican, Treasure Ship and Paradise levels and the lower levels will get either their name or business name. Tim Glover from the Board of the Pelican Island Conservation Society offered to help in any way with the event. He offered his resources to publish an article about Pelican Island in the Sebastian 100 Magazine. 3. NEXT MEETING The next meeting is scheduled for December 12, 2022 at 10:00am 2 Centennial Celebration Committee Meeting November 21, 2022 Page 3 4. ADJOURN Being no further business the meeting was adjourned at 10:47am. Oq Ticket #94689879 Early Policing In Sebastian Status Open Name Priority Normal Email Department MIS Phone Create Date 11/23/22 2:45 PM Source Jeanette Williams jwilliams@cityofsebastian.org 8215 Email 11/23/22 2:45 PM Early Policing In Sebastian Jeanette Williams Dear MIS Film Team, January 18, 2023, Captain Tim Wood will be giving an "Early Policing in Sebastian" presentation at the North County Library. We would like you to film it for rebroadcast during the Centennial year on Channel 25. Please let me know if you need anything further from me. Jeanette Ticket # 94 68 0879 printed by Jeanette on Wednesday, December 1, 2022 at 1:56 PM Page 1 4 r 1914 SEBASTIAN CENTEHHIAL CELEBRATIOH City of Sebastian Photo Contest Entry Requirements and Contest Rules The City of Sebastian is seeking city related photographs for publication on the front cover of its Sebastian 100 Indian River Magazine celebrating the City's 1001h year anniversary. The following guidelines will be considered by the judging panel when choosing photographs for the cover of the magazine: 1. All images must have been taken with in the Sebastian city limits. 2. A total of two entries may be submitted per photographer. 3. All digital images must be of publication quality (see the Digital Images section below). 4. Complete a signed entry form for each photo submitted. 5. A signed model release for all persons recognizable in the photograph. Digital Images may be submitted to: Sebastian 100acitvofsebastian.ora Digital Images: ➢ Preferred file size is 300 dots per inch (dpi) with a total file size between 12-17 megabytes. This equates to an image approximately 8" x 10" or larger in either .tif or .jpg format. ➢ Minimum file size is 300 dpi with a total file size of 9mb. This equates to an image approximately 5" X 7" in either .tif or .jpg format. Submit Images by mail to: City of Sebastian Attn: Cathy Testa 1225 Main Street Sebastian, FL 32958 5 Use of Photos By entering this contest, the contestant warrants that the image submitted is his or her original work and that he or she is the owner of the image. While contestants retain all rights to their images, contestant must grant permission for unrestricted use of the image to the City of Sebastian or its designee, to utilize the image in future publications, educational exhibits and on the internet to promote the functions and values of the City. Release signature of any recognizable persons in a photograph, other than the photographer, will also be required. Judging Decisions of the judges are final. Winners will be contacted after judging is complete in October 2023. The winners image will be featured on the cover of the Indian River Magazine Sebastian 100 edition. Deadline All contest entries must be received or postmarked by ??????? Model Release: Any recognizable person appearing in a photo must sign a model release (see below) granting the photographer permission to use their image. Children under 18 years of age must have a parent or guardian sign the release on their behalf. MODEL RELEASE I, (print model name) hereby grant permission to (print photographer name) to use my photographic likeness/and or name to enter an image in the City of Sebastian Centennial Celebration Photo Contest. Signature: Date: Models under 18: I, am the legal parent/guardian of the individual named above. I have read this release and approve of its terms. Signature: Date: 9 SEBASTIAN 1914-1014 CENTENNIAL CELEBRATION City of Sebastian Centennial Celebration Photo Contest Official Entry Form Please print Name: Address: Phone number: Email address: PhotoLrapher release I agree with the contest rules and grant the City of Sebastian, or its designee as stated in the contest rules, permission for unrestricted use of my image for publication in the Indian River Magazine, Sebastian 100. I warrant that I am the owner of the image being submitted. I agree to provide release signature of any recognizable person(s) in the image, other than the photographer. Name (print): Date Signature: All entries must be submitted by ?????? Submit digital entries to: Sebastian 100(&citvofsebastian.ora Submit entries by mail to: City of Sebastian Attn: Cathy Testa 1225 Main Street Sebastian, FL 32958 For more information and/or questions, contact Cathy Testa at ctestaacitvofsebastian.or2 772-388-8209 - 7 l 2023 JANUARY SUNDAY MC3NDAY TUESDAY�WEDNESDAY THURSDAY 1 12 .3 CLOSED E 8 1 1� 16 17 CLOSED MARTIN LUTHER KING 2PM DAY 22 23 - - 24 5PM P & R 29 130 131 7 FRIDAY SATURDAY 1\ E:3