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Home My WebLink About01-09-2023 CCTF AgendadM wx SERASTL 140ME OF PELICAN] ISLAND CENTENNIAL CELEBRATION TASK FORCE AGENDA MONDAY, JANUARY 9, 2023 —10:00 A.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. ORDER 2. REPORTS A. Staff Items a. Minutes from December 12, 2022 meeting b. Proclamation C. Christmas ornament idea B. Marketing & Promotion a. Finalize magazine C. Art a. Discuss pictures for the coloring book D. Historical E. Parades & Special Events F. Sponsorships a. Sponsorship template 3. SCHEDULE NEXT MEETING 4. ADJOURN NO STENOGRAPHIC RECORD BYA CERTIFIED COURT REPORTER WILL BE MADE OF THE FOREGOING MEETING. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COUNCIL, BOARD OR AGENCY WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING OR HEARING WILL NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONYAND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (F S.286.0105) IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA) OF 1990, ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITYS SEATING ADA COORDINATOR AT 388-8226 - ADA@CITYOFSEBASTL4N.ORG AT LEAST 48 HOURS INADVANCE OF THIS MEETING. TWO OR MORE ELECTED OFFICIALS MAYBE 1NATTENDANCE AT THIS MEETING. clry If SEIRASTUkN HOME OF PELICAN ISLAND CENTENNIAL CELEBRATION TASK FORCE MINUTES MONDAY, DECEMBER 12, 2022 —10:00 A.M. CITY COUNCIL CHAMBER 1225 MAIN STREET, SEBASTIAN, FLORIDA Staff Present Brian Benton, Leisure Services Director Cathy Testa, Records Specialist Jeanette Williams, City Clerk Paul Carlisle, City Manager Participants Present Marc Gingras Michelle Morris Britney Melchiori Cara Irwin Donna Ware 1. ORDER The Centennial Celebration meeting was called to order at 10:00am 2. REPORTS A. Staff Items MOTION by Cathy Testa and a SECOND by Jeanette Williams to approve the minutes from November 21, 2022. MOTION approved by unanimous voice vote. B. Marketing & Promotion Brian explained that he had a meeting with Gregory Enns, the publisher of the Indian River Magazine, who published the Vero 100 Magazine for Vero Beach's Centennial. He said Vero Beach let Indian River Magazine sell the sponsorship ads so all the sponsorship monies went to the Indian River Magazine. Vero Beach then sold the magazine to the public for $5.00. Brian conveyed that we do not want to follow that concept because we don't want sponsors to be hit up twice to be a sponsor for the magazine and a sponsor for the City's centennial celebration. The other option he and Mr. Enns spoke about was the City paying Indian River Magazine directly for the magazine then all the sponsorship money that comes into the city we can control where the sponsorship ads go. We can also set a price to sell the magazines. Brain described the details of magazine style that was discussed at the last meeting. Brian will get an itemized proposal broken down to what it would cost for them to write so many articles and us provide them with so many articles. Centennial Celebration Committee Meeting December 12, 2022 Page 2 Paul suggested checking with the Indian River Sheriff's office print shop or the Schools saving costs. It was agreed to have the larger style magazine made to promote the Centennial. MOTION by Paul Carlisle and SECOND by Cathy Testa to go forward with the larger style magazine for the event and look into cost saving options for the printing with either the Sheriff's Office or the Schools. MOTION approved by unanimous voice vote. C. Art Britney showed the pictures that were chosen at the last meeting in coloring book form. Paul would like the pelican stamp to be one of the pictures for the coloring book. Brian suggested the deadline for the coloring book pictures be before the next meeting so the pictures can be approved at the next meeting. D. Historical Jeanette reported that Captain Tim Wood will be giving a presentation on the "Early Policing in Sebastian" at the North County Library on January 18, 2023 @ 6pm. MIS Manager, Barbara Brooke -Reese will film the presentation for rebroadcasting during the Centennial year on the City's Channel. E. Parades & Special Events The Centennial parade will be combined with the Christmas parade in 2024. The full parade route will be used which is Davis St. to Riverview Park and the City will have a float in the parade. F. Sponsorships a. Patti Williams will be adding more names to the list. The list is on the share drive for everyone to view. We need to start talking with sponsors at the beginning of the 2023 so sponsors can budget for it and we hit the deadline of November 2023. b. The sponsorship template almost ready. Britney & Cara need the letter from the Mayor and any pictures or historical tidbits. c. Cathy created a template for the photo contest and asked for feedback on the number of photo entries to allow, it was suggested that only two entries be allowed. Brian recommended a deadline of June or July 2023 for the photo entries. 3. NEXT MEETING The next meeting is scheduled for January 9, 2023 at 10:00am 4. ADJOURN Being no further business the meeting was adjourned at 10:45am. S�TIAN HOME OF PEnGN ISLWO VRIO)CLA-MATION IINViTATION TO CELEBRATE WHEREAS, the City of Sebastian will be celebrating its 10011� Hitthday on Decembm- 81s 2024; and WHEREAS, the City intends to celebrate all vuar long beginning in Ialttmry 2024. The opening celebration will bent with the Fine Arts and Music Festival in la rimry and end with a day of festivities on December 8, 2024. Monthly events will offer a myriad of ways to capture enthusiasm and energy that have forged a lasting legacy of paradise for the last ten decades; and WHEREAS, everyone is invited to participate. Whether you have historical photos orstories to share of Sebastian over the years; or celebration ideas. The Centennial Task Farce would love to hear them as a dozen months are needed to capture the flavor of Sebastian s proud history featuring its many local landmarks and stakeholders. NOW, THEREFORE, 1, Fred Jones, Mayor of the City of Sebastian, do hereby proclaim the New Year of 2023 as the Planning and Organizational Year for the City's year -long celebration of its 100'^ bi rlhday and at good of die residents, businesses, civic organizations, faith groups and pioneer families of this community to support and paruclPace in the celebrations to be held during 2024. IN WITNESS WHEREOF. I have hereunto set my hand and caused the Seal of the City at Sebastian to be affixed this 2S day of lanuary, 2023. City of Sebastian, Florida Fred Jones, Mayor TABLE OF CONTENTS A BRIEF HISTORY OF SEBASTIAN......................................................................................1 MAYORALLETTER.............................................................................................................1 (ENTENNIAL CELEBRATION SPONSORSHIP OPPORTUNITIES.......................................1-4 1014 (ALENDAR OF EVENTS.............................................................................................. S ELECTRONIC SPONSOR FORM.......................................................................................... 6 HISTORY The area of Sebastian, Florida was first inhabited by Ais Indians in the 1700's. In the late 1800's it emerged as a small fishing village and it wasn't long after the arrival of Henry Flagler's locomotives along the Florida East Coast Railway that the area flourished as a trading post for fishing, citrus, boating, outdoor enthusiasts, and locals alike. Today, the quaint riverfront "fishing village' boasts the rankings of the largest city in Indian River County and biggest population center between Palm Bay to the northwest and Fort Pierce to the southeast. Home to a community of just over 25,000, it's a neat little place to go sightseeing, enjoying food & drinks along the Indian River Lagoon, or have a true "Old Florida" fishing experience. ma SEBASTLAN HOME OF PELICAN ISLAND OFFICEOFTHEMAYOR 1225 Main Street, Sebastian, FL 32958 • (727) 224-5246 January 1, 2023 The City of Sebastian will be celebrating its 100th birthday on December 8, 2024. Leading up to this momentous birthday, the Sebastian City Council has appointed a Centennial Task Force Committee to plan celebration events throughout the year by co -hosting the annual festivals in Riverview Park featuring delicious food, live music, children's activities, local crafts and more. Additionally, there will be a July 4th Parade followed by a spectacular firework show and a Christmas/birthday parade planned for December 7th. On the City's birthday, December 8, 2024, the Task Force Committee is planning an exciting day -long celebration in Riverview Park to include a visit from the Teddy Roosevelt impersonator along with cake and ice cream ending with a fireworks display fitting for a magnificent 100th year celebration. We are asking for your support to make this year -long celebration a great success for residents and visitors alike in 2024. There are several different levels of sponsorship available. We have been fortunate to call this beautiful city home and I hope you will join me in taking this opportunity to celebrate our piece of paradise that we enjoy[ Sincerely, Fred Jones, Mayor City of Sebastian 11 111'1111IIlllUl $1,000 • Quarter Page ad in Sebas- tian at 100 Magazine ,4 • Recognition on the Centennial Celebration website FRIENDLY • Social Media recognition PEOPLE • (4) Centennial Celebration T-Shirts #100 - • Company logo on T100 sponsor banner displayed at the Centennial • Recognition on the Celebration Centennial Celebration website • Business name in the Centennial Celebration • Business name in the Birthday program Centennial Celebration Birthday program PELICAN $10,000 • Premium Ad space in Sebastian at 100 Magazine • Recognition on the Centennial Celebration website • Year Long Social Media recognition • (10) Centennial Celebration T-Shirts • Company logo on sponsor banner displayed at the Centennial Celebration events throughout the year • Company logo printed on the back of the Centennial T-shirts • Company logo on a banner located on stage at the Centennial Celebration • X copies of magazine • Logo recognition in the Centennial Celebration Birthday program aim at • Recognition onthe CenVOW Celebration • Socl edla recognition • (8) Centennial Qli CODE PARADISE $1,500 • Half Page ad in Sebastian at 100 Magazine • Recognition on the Centennial Celebration website • Social Media recognition • (6) Centennial Celebration T-Shirts • Company logo on sponsor banner displayed at the Centennial Celebration events throughout the year Logo recognition in the Centennial Celebration Birthday program SCAN TO FILL OUT SPONSOR FORM ELECTRONICALLY FOLLOW ALON4 ON FA<EBOOK OR OUR WEBSITE FOR CENTENNIAL UPDATES AND HISTORY PRESENTATIONS! FA(EB00K: pro (ITYOFSEBAliIAN.OR4 0 • 01 ir I to] RAN 1 SEBASTIAN (ENTENNIAL (ELEBRATION 1914.1014 1014 CENTENNIAL (ELEBRATION SPONSORSHIP FORM DEADLINE NOVEMBER it 1011 To be included in printed materials The City of Sebastian is excited to celebrate its SOOth birthday on December 8, 2024. Beginning January 2024 there are several events planned which include the Fine Arts and Music Festival, Shrimpfest & Craft Brew Hullabaloo, Clam Bake Lagoon Festival, Sebastian River Art Club, Craft Club of Sebastian, the Chamber of Commerce Concerts in the Park, the Earth Day Celebration, Fourth of July Parade, Christmas Parade and a Centennial Birthday Party in Riverview Park on Sunday December 8, 2024. Please refer to the Calendar of Events to see when to find the Centennial Celebration Tent. All donations, no matter how small, will receive recognition in the Centennial Celebration Program. We are asking for your support to make this historic celebration a great success for our community, and appreciate your consideration. SPONSOR INFORMATION Company Name (as it will appear in advertising): Contact: -- Mailing Address: Phone: Email: Sponsor Level: __. _ for$ Please make check payable to The City of Sebastian. Sponsorships must be received by November 1, 2023 to ensure recognition in the printed materials. Contact Cathy Testa at 772-388.8209 or via email at ctesta@cityofsebastian.org with any questions or for further information. Guidance for logos: Logo must be in high resolution .jpg files suitable for enlarging on venue signage. Send this completed form and your company logo to: Mail to: Attn: Cathy Testa, c/o City of Sebastian 1225 Main Street, Sebastian, FL 32958 Contact Cathy Testa for more information: (772) 388-8209 or ctesta@cityofsebastian.org the mar ek tmg branch