HomeMy WebLinkAbout04011992 City of Sebastian
POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
AGENDA
SEBASTIAN CITY COUNCIL
WORKSHOP MEETING
WEDNESDAY, APRIL 1, 1992 - 7:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
ALL PROPOSED ORDINANCES AND INFORMATION ON ITEMS
BELOW MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK,
CITY HALL, 1225 MAIN STREET, SEBASTIAN, FLORIDA.
1. CALL TO ORDER /.69~
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL ~~
4. AGENDA MODIFICATIONS ~AND/OR DELETIONS)
5. PROCLAMATIONS/ANNOUNCEMENTS
Proclamation - American Library Week - April 5 -
[1, 1992
Proclamation - "Yes You Can Buy a Home in Indian
River County" Month - April
6. PUBLIC INPUT ON AGENDA ITEMS
Please Note: Anyone wishing to speak is asked to go
to the podium and state his/her name and address for
the record prior to addressing the Council.
CONSENT AGENDA - Ail ~tems on the consent agenda are
considered to be routine and w~ll be enacted by one
motion. There will be no separate d~scussion of
consent agenda items unless a member of City Council
so requests; ~n which event, the ~tem will be removed
and acted upon separately.
92. 108 ~. A.
92. 109 / B.
Award Bid for Asphalt Tack Tank and Emulsion
Distributor - Neal Manufacturing - $10,855 (Staff
Recommendation dated 3/24/92, Bid Tabulation,
City Engineer Memo dated 3/25/92)
Approve Fee Waiver for United Church of Sebastian
Site Plan Application and Building Permit Fees -
Refund $350 Paid (Staff Recommendation dated
3/24/92, Cointepoix Letter dated 3/23/92)
92.110 C.
Waive Bid Procedure - Sole Source Vendor - Golf
Course - Twenty-Two Tons 15-0-15 Fertilizer -
Vigoro Industries of Ft. Pierce - $7,656 (Staff
Recommendation dated 3/26/92, GC Superintendent
Memo dated 3/25/92)
8. WORKSHOP ITEMS
92.021/
91.045
Jim Davis, Indian River County Public Works
Director - County Road 512 Twin Pairs (City
Manager Letter dated 3/4/92, CR 512 Connector
Road Plans)
92.111/
91.071
Water and Wastewater (City Manager Recommendation
dated 3/26/92, Cloud Letter dated 2/12/92,
Hartman Letter dated 1/27/92, Section 180.301 FS,
Cloud Letter dated 3/23/92 w/ proposed contract,
Hartman Letter dated 2/21/92, R-92-10, Projected
Budget Utilities Director)
92.112
Purchasing Procedures and CaPitalization of Fixed
Assets - Direct Staff to Amend Standard Operating
Procedures (Staff Recommendation dated 3/3/92,
SOP Extracts and Recommended Changes)
9. MAYOR AND CITY COUNCIL MATTERS
A. Mr. Frank Oberbeck
B. Mrs. Carolyn Corum
C. Dr. Peter R. Holyk
D. Mr. George G. Read
E. Mayor Lonnie R. Powell
10.
11.
12.
13.
CITY ATTORNEY MATTERS
CITY MANAGER MATTERS
INTRODUCTION OF BUSINESS BY THE PUBLIC (Which is Not
Otherwise on the Agenda - By Resolution No. R-89-30
Limit of Ten Minutes for Each Speaker)
ADJOURN
ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE CITY
COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING (OR
HEARING) WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO
ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH
RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL
IS TO BE HEARD. (286.0105 F.S.)
3
City of Sebastian
POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
Tack Tank and
Emulsion
Distributor
Approved for Submittal By'
City Manager ~[
Agenda No.
Dept. Origin
Date Submitted
For Agenda of
Exhibits:
~ o -92
0o-~4
C).4-0i-92
Bid Tabulation
Form
Eckis Memo ~ated: 3-2B-92
EX. EN~.URE
REQUIRED:
$10,856.
AMOUNT
BUDGETED: $9,300.
'0 -
APPR. PRzATION
REQUIRED:
Two Bids were received in the City Clerk's office on
Tuesday, March 24, 1992 for an Asphalt. Tack Tank and
Emulsion Distributor. One bid was from Neal manufacturing
for $10,~55. and the other from L. B. Smith for $4,950.
After reviewing the bids, the bid from L. B. Smith, in my
opinion does not meet the advertised specifications ~ich
is ~%y there is a serious difference in the bids.
I, therefore, reco~nend approval of the bid to Neal
Manufacturing.
Move to approve Nea! Manufacturit~g~s bid for purchase of
an Asphalt. Tack Tank and Emulsion Distributor in the
amount of $!0,855.00.
City of Sebastian
POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 D FAX (407) 589-5570
BID TABULATION
CITY OF o-BASTiAN
BIDS DUE March 24, 1992, 2.-00 ~jM.
CONTRACTOR/VENDOR ITEM ~
L.B. Smith, Inc.
Neal Manufacturing Co
Tack Tank Road repair, work $ 4,950.
Tack Tank Road repair, work $10,855.
NO OTHER BIDS WERE RECEIVED.
City of Sebastian
POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 r~ FAX (407) 589-5570
MEMORANDUM
DATE- March ~ 1992
TO:
FROM:
Robert S. McClary
City Manager
Daniel C. Eckis, P.~
City Engineer/Public Hr, ks Director
RE:
Asphalt Tack Distributor. - Bids received
Two bids were received for the Tack Distributor, one was L.B.
Smith Inc with a bid
, - p, zce of $4,950. the other, company was
Neal Manufacturing Company Inc at $10,855.
Upon review of the specifications provided by L. B. Smith,
it was determined that, their proposed model L250 Tack Tank
did not meet, the design specifications that were prepared for
the tack distributor. The following is a list of
differences between what was spec°d and what was provided:
SPECIFICATION
We had requested a skid mount
tack distributor that could be
mounted on a truck with PTO Pump
drives to be provided by the vendor..
OFFERED
They had provided a
trailer mounted tack
tank with a 5 HP
Briggs and Stratton
Engine.
We had requested that the material
be capable of being recirculated
through the system and to keep it
agitated.
We had requested a 200 LB propane
gas tank.
We had requested an electronically
controlled failsafe solid state
ignition to provide 350,000 to
450,000 BTU's
Their, specification
did not indicate
this.
They had provided
one 20 LB fuel tank.
They did not indicate
a solid state
ignition and provide
two 54,000 BTU
burners.
The temperature gauge was requested
to be between 0 and 5(!0 degrees.
Their gauge was only
0 to SO0 de~:rees.
We had r. eqt~ested the pumping
system be a two inch material
pump equipped with high temperature
seals and viable speeds adjustable
both forward and reverse from
zero to fifty gallons per- minute.
Their bid did not.
indioa%e that this
was included.
Therefore, because of the differences between the written
specifications and what. L.B. Smith had provided~ we were
unable to recommend the contract to L.B. Smith which appears
to be low bidder.
City of Sebastian
POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
SUBJECT:
FEE WAIVER FROM THE UNITED CHURCH
OF SEBASTIAN
Approved For Submittal By:
City Manager
Agenda Number:
Dept. Origin: Com,munity Development
For Agenda Of:
04108/92
Exhibits:
Letter dated 03/23/92 from Renee A.
Cointepoix
EXPENDITURE
REQUIRED:
AMOUNT
BUDGETED:
APPROPRIATION
REQUIRED:
SUMMARY STATEMENT
The United Church of Sebastian has requested fee waivers for their site
plan and building permits through the City of Sebastian. The City Council
has traditionally waived fees for all churches within the City.
RECQ, MMEN.DED ACTION
Move to approve the fee waiver for The United Church of Sebastian for
their site plan application and building permit fees and to refund the
$350.00 site plan fee paid by the church.
Thomas I~ C~lladay
Pastor
THE UNITED CHURCH OF SEBASTIAN
United Church of Christ
A Union of
The Congregational Chri~tian Church
and
The Evangelical and I~formed Church
1069 Main Street o Sebastian, Florida 32958 ° (407) $88-0461
City of Sebastian
1225 Main Street
Sebastian, Florida 32958
March 23, 1992
To the Honor~le Members of the City ~uncil:
Several members of the Building Committee of The ~ited ~urch of
~bastian attended the Planni~ and Zoning Board Meeting on the
eveni~ of March 19th.
~ring the progress of the meeti~, members of the Board stated that
it was the poli~ of the ~ of Sebastian to waive Buil~ ~rmit
Fees ~r churches.
~ are respectfully submitting our paid statement in the amount of
$350.00 paid to the ~ ~r Buil~ Permits, and ask that Members
of the ~unail consi~r returning said amount to our church.
~ would also like to commend all members of the Planni~ and Zoni~
Committee ~r their courtesy to all attending.
Respect~llysubmitte~
Ren~e A. Oointepoix
Clerk
The United ~ureh of Sebastian
1069 Main Street
Sebastian, Florida 32958
CITY OF SEBASTIAN
BUILDING DEPARTMENT RECEIPT
Name/~ -~, / / ~"~/ Payment n Cash
Date :~,~ ~.'/. 9 ~ Method ,~Check # ,/"! ,/..
AMOUNT PAID
Radon Fee 208200
Prepaid License Renewal 223200
~ Building Permit 322100
Reinspection Fee 322100
Electrical Permit 322200
Plumbing Permit 322200 , ,
Model Home 322400
Side Swale Culvert 322750
Contractor's License Application Fee 323100
C~)mractor's License Renewal 323200
Block Exam (Gainesville) 323400
! Block Exam (Sebastian Site) 323400
i Other Licenses & Permits 329000
.- Abandonment of Easement 341110
i Pre-Application 341210
' I-1 Minor 341220 .- . _.. ~...~
! Site Plan Approval ~, Major 341230 ,-" ~. '-
Planned Unit Development 341235
Conceptual r-I or Preliminary []
Plat 341240
Preliminary l'-J. o~-Fi,nal []
Model Home APplicati~' .... 341700
[ .J TOTAL PAID ~
Signature /
~ White - Finance Pink - Applicant Gold - Building
City of Sebastian
POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 r~ FAX (407) 589-5570
SUBJECT: Waiver of Bidding
Procedure for Fertilizer
Purchase
Approved For Submittal By:
City Manager
Agenda No.
Dept. Origin
Date Submitted
For Agenda of
Exhibits:
Finance (LWN)
03-26-92
o4-ol-oR .....
Memo from GCS
EXPENDITURE AMOUNT APPROPRIATION
REQUIRED: $ 7,656.00 BUDGETED: $ 30,000.00 REQUIRED:
SUMMAR~ STATEMENT
The Golf Course Superintendent requests a waiver of the bidding procedure on the
purchase of twenty two (22) tons of 15-0-15 fertilizer with I.B.D.U. Par-Ex
Professional Products is the only company licensed to market I.B.D.U. in the
United States. The area distributor is Vigoro Industries, of Ft. Pierce and the
cost of twenty two (22} tons of 15-0-15 fertilizer is $7,656.00 and adequate
funds are budgeted in the Golf Course Fund. Pursuant to city code section 2-
64 {j), "The City Council may waive the bidding procedure as bids shall not be,
required for items that are available as a matter of commercial reasonableness
from one source only".
RECOMMENDED ,ACTION
Move to grant a waiver of bidding procedure and authorize the purchase of twenty
two (22) tons of 15-0-15 fertilizer with I.B.D.U. from Vigoro Industries of Ft.
Pierce, in the amount of $7,656.00.
City of Sebastian
POST OFFICE BOX 780127 D SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330
FAX 407-589-5570
25,
I u, ouZd .{Lke '~o waLve ,L]~e bLddLng, paocedu~e {o~
company ~tc~na~d ~o ma~ke~ I.B.D.U. Ln ~ke U.S.~.
lkLa ka~ ~n documented Ln paevLoua fer~L2L~e~ pua-
ckaaea. VL~oao ]ndua~L~a Ln-F~. ~Lea~e La ~e ~n
purckaa~ wLll b~ $7,656.00. I{ you kav~ ~ueatLona
abou~ ~AL~, pieaae con~ac~ me.
G: IIO
SUBJECT:
City of Sebastian
POST OFFICE BOX 780127 O SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 s FAX (407) 589-5570
County Road 512
Twin Pairs
Approved for Submittal By:
City Manager ~
Agenda No.
Dept. Origin
Date Submitted 03-03-92
For Agenda of 04-01-92
Exhibits: City Manager
Letter dated 3-4-92 and
512 connector road plans
prepared by Kimball/Llyod
EXPENDITURE
REQUIRED:
AMOUNT
BUDGETED:
APPROPRIATION
REQUIRED:
SUMMARY
Jim Davis, Public Works Director for Indian River County
will be making an informative presentation of the eastern
portion of the proposed twin pairs alignment. Staff has
met with Indian River County and their consultants and
have tentative!¥ agreed to the concept outlined in the
City Manager's letter dated March 4, 1992 tc Indian River
County.
No action is required. We request that City Council
review the enclosed documents and resolve any questions
that they may have with respect to the proposed
al ignment.
City of Sebastian
POST OFFICE BOX 780127 D SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [3 FAX (407) 589-5570
March 3, 1992
Mr. James W. Davis P.E.
Indian River County
1840 25th Street
Vero Beach, F1 32960
Re: CR-512
Dear Jim:
Thank you for the recent meetings between city and County staffs on
February 14th and February 27th to discuss Indian River County's
plans for CR-512. While the City Council has not reviewed any of
the following items, except the necessity for traffic signals at
Fleming and Barber, I offer the following representative comments
from City staff:
We agree that the construction of High Street between the
two legs of the Twin Pairs is a logical traffic corridor
and would accomplish several things. One, the commercial
area to the South of existing CR-512 is accessible by High
Street. Old Dixie Highway has a limited right-of-way and
Louisiana Avenue does not extend South of CR-512. If High
Street is improved then Louisiana Avenue would not
interconnect the two legs and would dead-end into a cul-
de-sac to the North. Additionally, Veterans Memorial Way
could then be extended to the West to intersect with ~he
proposed Westbound leg. This would also allow an improved
intersection with Temple Avenue. The practical effect of
constructing High Street would be its continuation on to
Louisiana Avenue to the North.
City staff concurs that South Wimbrow should be extended
to connect the two legs of the Twin Pairs and further
extended North to intersect with Temple Avenue. This will
help meet a City goal of providing two points of access to
subdivisions within the City. This link is also identified
in the City Comprehensive Plan.
CR-512 Page 2
Stormwater run-off from the proposed Westbound leg West of
Fleming Street will discharge into what is known as the
"Wentworth ditch". While the city will work with the
County for the discharge of stormwater into this city
owned ditch, we ask your cooperation and assistance in
improving the ditch to accommodate the additional
stormwater. As you know, large portions of this existing
drainage ditch are not properly aligned and City staff
feels it would be most appropriate to reconstruct the
ditch to handle the additional capacity and to effect a
proper alignment at the same time.
Although the first phase of construction of CR-512 will
not include the intersections with Barber Street and
Fleming Street, we ask you to immediately install traffic
signals at these two locations. We would hope that the
installations of traffic signals at these two locations
would be compatible with the four-laning in the future.
The new Food Lion will soon be completed in Chessers Gap
and the demands on the intersection of Fleming and CR-512
will be great. The intersection of Barber and CR-512 is
frequently the scene of stalled traffic and minor
accidents. We believe the signalization of these two
intersections cannot and should not wait until the four-
laning due to the fact that existing traffic movement and
operations warrants the signalization.
The capacity expansion to four lanes is now planned to
terminate at a point West of Roseland Road and East of
the Sebastian River. With the development of the North
County High School on CR-510 plus the continuing
development of Vero Lake Estates, we ask you to evaluate
and plan for the four lane extension to the intersection
of CR-512 and CR-510.
Again, I must add a disclaimer that the above represents the
Sebastian City staff preliminary review of.the above items (except
for the signalization at Barber and Fleming) and that these items
have not yet been reviewed by the Sebastian City Council. However,
we hope to workshop these items with the Council in the near future.
Sincerely,
Robert . McClary City Manager
cc:
W. E. Cony·rs, Mayor and Sebastian City Council
Daniel C. Eckis, P.E.
Bruce Cooper
Earl L. Petty, Jr.
City of Sebastian
POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 D FAX (407) 589-5570
SUBJECT= Water & Wastewater
Approved For Submittal By:
City Manager
)
) Dept. of Origin= city Manager
)
) Date Submitted 03/26/92
)
)
) For Agenda Of= 04/01/92
)
) Exhibits=
)- Cloud Letter Dated, 02/12/92
)- Hartman Ltr. dated 01/27/92
)- Section 180.301 FS
)- Cloud Ltr. dated 03/23/92 with
) proposed contract
)- Hartman Ltr. dated 02/21/92
)- Resolution R-92-10
)- Projected Budget Utilities Director
SUMMARY STATEMENT
Indian River County and the City have completed negotiations of
an inter-local agreement to terminate the IRC Water & Sewer
Francise, return the City's rights under the GDU Francises, and
to work together in providing water and wastewater services to
the City. Upon execution of the agreement, the City will have
one year to establish a utilities department and provide retail
service to customers who may connect to existing County lines.
The IRC Agreement will also mean that the city can pursue the
acquisition of the General Development Utilities Water &
Wastewater facilities within the City. To effect the acquisition
of the GDU facilities, the City must first meet the requirements
of Section 180.301 Florida Statutes. I have solicited proposals
from our special legal counsel and engineer for the research,
analysis and documentation for this phase of work. Thomas A.
Cloud Esq.estimates the legal expenses to be between $20,000 and
$25,000. Hartman & Associates would have an upper limit of
$19,400 for the engineering analysis involved.
For your information, I have outlined the legal and engineering
services both approved and proposed for City water and sewer.
1. Feasibility $10,000 $10,000 $ 20,000
2. IC Negotiations 30,000 17,500 47,500
3. Sec. 180.301 FS Hearing 25,000 19,400 44,400
TOTALS $65,000 $46,900 $111,900
Additionally, the City Council should review related items of
establishing an initial utilities department staff and consideration
of a resolution which would authorize the reimbursement of certain
expenditures with the proceeds of future tax exempt bonds which may
be used for financing.
RECOMMENDED ACTION
Review the following water and sewer utility matters:
Inter-local agreement between Indian River County and
the City.
Engagement letter with Thomas Cloud for preparation
of the 180.301 FS Hearing.
Letter of engagement with Hartman & Associates for
preparation of the 180.301 FS Hearing Briefing
Documents.
Resolution which would authorize the reimbursement of
certain expenditures with the proceeds of tax exempt
bonds which may be used for financing.
5. Establish initial utilities department staff.
GORDON H. HARRIS
RICHARD M. ROBINSON
PAMELA O. PRICE
CHARLES w. SELL
PRO~EB~ONAL A~$OC~AT~ON
ATTORNEYS AT LAW
SUITE 1200
SOUTHEAST BANK BUILDING
2OI EAST PINE
POST OFFICE BOX
FAX (407)
GLASS BANK BUILDING
BO-~, NORTH ORLANDO AVENUE
POST OFFICE BOX 320?B?
Coco.& ]3~.&c]~, F~. e~93,,-o7s7
TELEPHONE (~07) 7~3-~1~
~A~ (407) ~-~7
WRI'rER'$ DIRECT DIAL
PLEASE REPLY TO:
Orlando
February 12, 1992
DEBORAH S. HERNANOEZ
PAUL S. OUINN, JR.
DAVID L. SCHICK
ORLANDO L. I:VORA
SUSAN 0. TASSI:"LL
ANTHONY J- COTTER
JOHN B, SHOEMAKER
MARK S. WALKER
MALCOLM R. KIRSCHENBAUM
Mr. Robb McClary
City Manager
City of Sebastian
P.O. Box 780127
Sebastian, Florida
32978
RE: Next Phase of Work
Dear Robb:
As we discussed last week, the next phase of work in this
matter will involve research analysis in preparation of any
ordinance regarding rate regulation and CIAC, together with the
preparation of the preliminary resolution before the first Chapter
180.301 hearing. We are also getting close to exceeding the
$30,000 allocated for the negotiations between Indian River County
and the City of Sebastian. Therefore, for completion of the
negotiations and completion of the next phase as outlined above, I
estimate it will take between $20,000 and $25,000. Please call me
if you have any questions on this matter.
Thomas A. Cloud, Esquire)
GRAY, HARRIS & ROBINSON/P.A.
TAC:jlm
III/
7/
engineers, hydrogeologists, surveyors & management consultants
January 27, 1992
I-IAI ~92-023.00
Mr. Robert S. McClary
City Manager
City of Sebastian
P.O. Box 780127
Sebastian, Florida 32978-0127
Subject: Chapter 180.301 Hearing, Briefing Document and Ordinance Assistance
Dear Mr. McClary:
This letter constitutes Hartman & Associates, Inc.'s (I-IAI's) proposal to serve the City of
Sebastian with regard to the preparation and investigations necessary for the first of a two-part
180.301 Hearing regarding the public purpose and public interest of the potential acquisition of
General Development Utilities, Inc. (GDL0. Also, HAl will provide a 180.301 Briefing
Document and provide technical assistance for related ordinances on behalf of the City as a
consultant to the City.
More specifically, the studies and investigations relative to GDU include the following:
1. The most recent available income and expense statement for the utility.
The most recent available balance sheet for the utility listing assets and liabilities, and
clearly showing the amount of contributions-in-aid-of-construction and accumulated
depreciation thereon.
3. Statement of the existing rate base of the utility.
201 EAST PINE STREET · SUITE 1000 · ORLANDO, FL 32801 ~ fl~
TELEPHONE (407) 839-3955 ° FAX (407) 839-3790
PRINCIPALS: JAMES E. CHRISTOPHER · CHARLES W. DRAKE · GERALD C. HARTMAN · MARK l. LUKE · MARK A. RYNNING · HAROLD E. SCHMIDT, JR.
Mr. Robert S. McClary
January 27, 1992
Page 2
4. A review of the physical condition of the utilities being purchased.
5. A typical purchase and sale, terms and conditions example.
6. The general impacts of the purchase on existing utility customers, both positive and
negative.
7. A summary of any additional investments required for the utility system.
8. A summary listing of the alternatives to the purchase and the potential general impact
upon utility customers if the purchase is not made.
9. The management options available to the City to provide and maintain high-quality and
cost-effective utility service.
10. A statement of public purpose.
We will be prepared to present our findings of the 180.301 program within ten (10) weeks of
the notice to proceed.
The total up-set limit for our engineering and management consulting services will be
$197,00.00. We will invoice the City in accordance with our hourly rate schedule attached as
Exhibit "A". The primary project team members will be Mr. Harold E. Schmidt, Jr., P.E.,
Mr. Robert J. Ori, M.B.A., C.P.A., myself and support staff.
Mr. Robert S. McClary
January 27, 1992
Page 3
We appreciate the opportunity to serve the City of Sebastian on this important project.
ACCEPTED BY:
Very truly yours,
Hartman & Associat~2vI~
G~iCald C. ~rtman, P.E.
Vice President
City of Sebastian
Attest
Authorized Signature
Approved as to form:
Date
Signature
Date
GCH/ch
P4/McClary.gch
HARTMAN & ASSOCIATES, INC.
HOURLY RATE SCHEDULE
G. C. Hartman
Partners/Principals
Division Managers/Heads (Engineer VIH)
Engineer va (P.E.)
Engineer VI (P.E.)
Engineer V
Engineer IV
Engineer HI
Engineer I/II
Senior Scientist
Project Manager
Senior Engineer Inspector
Engineer Inspector
Senior Planner/Designer
Hydrogeologist
Junior Hydrogeologist
Staff Planner
Planning Technician
Computer Time
Engineering Technician IV
Engineering Technician HI
Engineering Technician II
Engineering Technician I
Draftsperson HI
Draftsperson Ii
Draftsperson I
Graphics Manager
Graphics Technician
Graphics Draffsperson
Secretarial Support
Reproduction/Courier Support
Senior Accountant
Accounting Support
$90.00
$85.00
$75.00
$65.00
$60.00
$55.00
$5O.00
$45.00
$40.00
$55.00
$55.OO
$45.00
$42.00
$46.00
$46.0O
$37.00
$40.O0
$34.00
$32.00
$45.00
$40.00
$35.00
$30.00
$30.00
$27.50
$25.00
~5.00
$35.00
$27.50
$25.00
$21.00
$52.50
$34.00
GCH/ch
A-1/Seb. AtC
C-1
Ch. '180
MUNICIPAL PUBLIC WORKS
F.$, 1991
180.301' Purchase or sale of water or sewer utility'
by munlclpalily.--No municlpalily may purchase pr sell
a water or sewer utility that p, rovides service Io the public
Ior, compensalion, until the ~overning body ol the munlc-
ipalily has held a public hearing on Ihe purchase or sale
and made a delermination that the purchase or sale is
in the public inlerest. In delermining il the purchase or
sale is in the public interest, the' municipalily shall con-
sider, al a minimum, ihe following:.'
(1) The most recent available income and expense
slatement for ihe utility; .... .
(2) The mosl recent available balance sheel Ior Ihe
utility, lisllng' assel.s ~hd liabilities and clearly showing
the amount bi contributlons-.in-aid-of-conslruction and
the acc[JmUlated depreclallon Ihereon;
(3) A statement 9t the existing rate base of Ihe utilily
tor regulatory purposes;
(4) The physical coddllion of the ulilily lacililles
being purchased or §old;
(5) The reasonableness of the purchase or sales
price and termsj
'(6)' The Impacts ol the purchase or sale on ulility
customers, both poslllve and negative; '
(7~ ' Any additional Investment required and the abil-
ity and willidgness ol the purchaser to make that inv(~st-
ment~ whether the purchaser is the municipality or the
enlity ~chasing Ihe.u!ility Irom the munlclpalily:
(8) The allernalives lo II~e purcl'~ase or sa~e and Ilie
polential impact on utility cuslomers il the purchase 0i
sale is not made; and
(9) The abillly ol the purchaser Io provide and main-
rain hlgh-qualily and cost-ellective utilily service,
whether Ihe purchaser is ihe municipality or the entity
purchasing Ihe utility Irom the municipality.
The mUnicipalily shall prepare a s. lalemenl showing Ilhal
· Ihe purchase or sale Is in the public interest,, including
a summary ct the purchaser's experience in water and
sewer Utilily operation and a showing ol linanclal abililY
to provide.lhe service, whelher the purchaser Is-lhe
- municipality or the entily purchasing Ihe utility Irom Ihe
municipality,
GRAY, H~$ & ROBZNSON
~ROF'£BSIONAL ASSOCIATION
ATTORNIrY$ AT LAW
SUITE: I~'OO
BOUTH£AST BANK BUILDING
201 EAST PINI' 5TRI!~ET
TELEPHON; (407) e~-eeeo
FAX (~O7) Z~-6~90
GLA-~5 BANK I~UILDING
505 NORTH ORLANDO AV£NUI[
PO~,T OFF~CE BOX 3~0757
FAX (40~) 783-2~97
WRITIrR'B DIRE:CT DIAL
PL£A$£ R£PLY TO:
Orlando
March 23, 1992
VIA OVERNIGHT MAIL
Mr. Charles P. Vitunac
Indian River County Attorney
1840 25th Street
Vero Beach, Florida 32960
Interlocal Utilities Agreement between Indian River
County, Florida and City of Sebastian, Florida
Dear Charles:
I have been informed that a meeting took place between the
City and County last Friday, March 20, 1992 and have been
instructed to make certain changes in the draft of the Interlocal
Utilities Agreement as outlined below.
Therefore, enclosed you will find four originals of the above
referenced Agreement, lacking only the exhibits. The changes that
have been made to the Agreement involve the following:
(1)
The date in paragraph 2, page 6 has been changed from
"March 1, 1992" to "May 1, 1992,"
(2)
As noted in my previous letter to you of January 13,
1992, the fourth line of paragraph 7.2 has been changed
to read "Class II customers" rather than "Class I
customers," and
(3)
I have modified paragraph 7.3 on page 9 to provide that
the City is responsible for the operation, maintenance,
and replacement of the master meters. I also changed the
use of the terminology that appears in only part of this
paragraph (and not in the rest of the Agreement). For
some reason that escapes me now, the terms "provider" and
"purchaser" are used in the first part of paragraph 7.3.
Mr. Charles P. Vitunac
March 23, 1992
Page 2
I believe it would be better and more consistent to
change the word "provider" to "County" and the word
"purchaser" to the word "City."
It is my understanding that the rates were discussed at the
meeting. Even though the City staff does not completely agree with
the methodology or the numbers that were proposed by the County for
the rate, both parties did agree to present and recommend the rate
schedule to their respective decision makers which was discussed at
the meeting. I assume you will send copies of this proposed rate
schedule to Robb McClary and Gerry Hartman at the earliest possible
time.
It is also my understanding that you will preparing all three
exhibits for the Agreement, which include:
A complete copy (including all exhibits) of the Park
Place Agreement as Exhibit "A,"
(2) The map to be used as Exhibit "B,"
(3) The rate exhibit for the bulk rate to be included as
Exhibit "C."
Once you have attached exhibits to the four originals, it is my
understanding that they will introduced for approval and execution
by the Board of County Commissioners. Upon execution of all four
originals, please deliver all four originals to Robb McClary for
submittal to the City Council. Upon execution, two of the
originals will be returned to you directly.
TAC:jlm
40107-1
Enclosures:
If you have any questions regarding this matter, please don't
hesitate to call on me.
~ your.s~
~u'~, ~.s~u~e
GRAY, HARRIS & ROB~, P.A.
Four original Interlocal Utilities Agreement
cc.'
Robb McClary
Gerald C. Hartman
INTERLOCAL UTILITIES AGREEMENT
BETWEEN
INDIAN RIVER COUNTY, FLORIDA
AND
CiTY OF SEBASTIAN, FLORIDA
Prepared by:
Thomas A. Cloud, Esquire
Gray, Harris & Robinson, P.A.
201 East Pine Street
Suite 1200
Orlando, Florida 32801
(407) 843-8880
INTERLOCAL UTILITIES AGREEMENT
BETWEEN
INDIAN RIVER COUNTY, FLORIDA
AND
CITY OF SEBASTIAN, FLORIDA
THIS AGREEMENT, made this
__day of
, 1991, by
and between
INDIAN RIVER COUNTY, a political subdivision
of the State of Florida, the address of which
is 1840 25th Street, Veto Beach, Florida
32960 (hereafter COUNTY)
and the
CITY OF SEBASTIAN, a municipal corporation of
the State of Florida, the address of which is
Post Office Box 127, Sebastian, Florida 32978
(hereafter CITY), and its successors and/or
assigns,
W I T N E S S E T H:
That for and in consideration of the premises and other good
and valuable consideration, the receipt and sufficiency of which
is hereby acknowledged, the COUNTY and the CITY agree as follows:
PRELIMINARY FINDINGS
1. AGREED FACTS. The following are true statements:
1.1. The CITY granted a water franchise to General
Development Utilities, Inc. (GDU) in CITY Ordinance 0-81-8 and
granted a sewer franchise to GDU in CITY Ordinance O-81-9 (col-
lectively the GDU franchises) to allow GDU to operate and main-
rain a water distribution and a wastewater collection and dis-
posal system within a portion of the CITY.
1.2. On January 14, 1987, by CITY Resolution R-87-6,
the CITY gave the COUNTY a 30-year exclusive franchise for the
provision of water and wastewater services within the rest of the
City.
1.3. An interlocal agreement entered into between the
CITY and COUNTY and effective February 3, 1987, required the CITY
to assist the COUNTY in assessing property owners for the
construction of collection systems in the City limits.
1.4. At construction financing for a wastewater plant
and main lines, the COUNTY issued revenue bonds in the amount of
$6,075,000 on October 15, 1989. Part of the security for the re-
payment of these bonds was the revenue from impact fee assess-
ments for reserved connections within the City.
1.5. The COUNTY has constructed a wastewater treatment
plant, major collection lines, and certain force mains from the
plant through the unincorporated area into the City and beyond
and was ready to provide service for CITY customers on or about
March 5, 1991.
1.6. Approximately CITY equivalent residential
units are now receiving wastewater service from these facilities.
1.7. On December 12, 1990, the CITY and COUNTY entered
into and executed an assignment whereby the CITY transferred to
the COUNT~, and the COUNTY accepted, all of the CITY's right,
3
title, and interest in the GDU franchises, except the right to
receive any and all franchise revenues and fees owed under the
GDU franchises, and except the right to regulate rates and
charges being charged and collected pursuant to the GDU fran-
chises.
1.8. The CITY on or about February 27, 1991, deter-
mined that it would be in the CiTY's best interest to consider a
revocation or cancellation of the franchise given to the COUNTY
in paragraph 1.2 and perhaps provide its own water and wastewater
service.
1.9. On March 5, 1991, the COUNTY unanimously agreed
to relinquish its franchise rights within the CITY if that was
what the CITY wished.
1.10. On March 13, 1991, the COUNTY sent a letter to
the CITY offering to relinquish its franchise rights.
1.11. On April 5, 1991, the CITY conditionally
accepted the COUNTY's offer, subject to completion of the neces-
sary documents containing terms and conditions acceptable to both
parties so that agreements, ordinances, and resolutions may be
rescinded in such a manner as to not impact third parties.
1.12. On March 27, 1991, the CITY hired a utility con-
sultant to prepare a feasibility study concerning whether the
CITY should provide its own water and wastewater systems.
1.13. The feasibility study prepared by the CITY's
consultants was presented to the CITY on June 26, 1991, and
recommended that the CITY go ahead with its own utility service.
1.14. Based on the announced intention of the CITY to
develop its own utility systems, on or about August 6, 1991,
COUNTY cancelled plans for expanding the COUNTY's North County
Wastewater Treatment Plant.
1.15. The CITY is taking the necessary steps to regain
all of its rights under the GDU franchises in order to
potentially acquire GDU's water and wastewater systems to enable
the CITY to develop a City-wide water and wastewater utility.
Modification of the COUNTY's franchise is also a necessary
prerequisite to the CITY's development of its own water and
wastewater system.
1.16. The COUNTY has agreed to cooperate with the CITY
as long as the interests of the COUNTY utility system, the bond
holders, and the CITY customers who have reserved capacity in the
system are all protected.
1.17. The COUNTY and CITY staff members have met on
several occasions to work out interim plans to effect the separa-
tion of the utility systems and have recommended the provisions
of this agreement as an acceptable way to satisfy the concerns of
all parties.
EXISTING AGREEM~..NT$
2. CANCE?J~TION O~ ¢OUNTY.~RANCHISE. Effective May 1,
1992 (the "Cancellation Date"), the parties hereby agree to and
do cancel the existing franchise and all of the rights granted to
the COUNTY by the CITY under CITY Resolutions R-87-6 and R-87-7,
and under the Intergovernmental Agreement between the CITY and
the COUNTY which was effective February 3, 1987.
3. CONTIN~ANCE.....QF PRESENT SERVICE. Up to and until the
Cancellation Date, the COUNTY will allow available permanent
capacity of the COUNTY system to be purchased by customers within
the City limits pursuant to the terms of the existing franchise.
On and after that date the COUNTY will sell available permanent
capacity for connections within the City only to the CITY itself,
which may in turn make this capacity available to customers
within the City.
4. REAS$IGNMF....NT OF RIGHTS T0~URCHASE~GDU FACILITIES. The
assignment by the CITY to the COUNTY by CITY Resolution R-90-55
of all right, title, and interest in GDU's franchises given in
CITY Ordinances 0-81-8 and O-81-9 are hereby reassigned to the
CITY effective the date of this agreement. That Agreement
between the CITY and COUNTY entered into on December 12, 1990, is
hereby terminated. The parties agree that one of the effects of
this termination and reassignment is, among other things, to
allow the CITY to exercise its option to purchase the GDU
facilities and provide water and wastewater service in the
territory covered by the GDU franchises.
5. OTHER AGRESMENTS. During the term of the COUNTY's
franchise in the CITY an agreement was entered into with Park
Place which created rights and obligations in the County. This
agreement and all exhibits thereto is attached to and
incorporated in this Agreement as Exhibit "A." The COUNTY
assigns and the CITY assumes all COUNTY's rights, duties, and
obligations under this agreement effective upon the Cancellation
Date. The COUNTY agrees that the CITY's and its customers'
obligation to pay impact fees under this agreement attached as
Exhibit "A" shall be the same as the Seller under this Agreement.
The COUNTY agrees to assist the CITY in any litigation with
respect to the agreement attached as Exhibit "A."
NEW UTILITY AGREEMENTS
6. DEFINITION~.
6.1. Glass I..~.nits - units in the CITY which are
connected to or which have reserved capacity in the COUNTY waste-
water system before the Cancellation Date and which have a
collection system available to them, even if the physical
connection to the unit has not been made.
6.2. Class II Units - Units within the CITY which have
reserved capacity in the COUNTY wastewater system before the
Cancellation Date but which do not have a collection system
available.
6.3. Qlass..~II Units - Units within the CITY other
than Class I and II Units.
6.4. Tr~atmen~ - The treatment, transmission, and
related effluent disposal of wastewater.
6.5. UtilitY.Service - shall be used to include rate
setting, customer connections, meter installation, meter reading,
billing, bill collection, customer relations, customer com-
plaints, collection system construction, related repair work, and
all other necessary, customary, and convenient activities per-
formed by a utility company other than the treatment of waste-
water. Utility service shall not include repair and maintenance
of the COUNTY's lines, force mains, or pump stations shown on
Exhibit "B", as amended from time to time. These shall be the
responsibility of the COUNTY.
7. SERVICE AGRE~NT.
7.1. Effective on the Cancellation. Date but except as
modified by paragraph 7.5 hereof, the COUNTY will cease to be the
utility service provider within the City and will become instead
only the treatment, transmission, and effluent disposal
(hereinafter "treatment") provider for all wastewater generated
for all Class I and II Units and for the number of Class III
Units for which the CITY has purchased or does purchase permanent
capacity in a COUNT~wastewater treatment plant.
7.2. Effective on the Cancellation Date the CITY shall
become the utility service provider for all classes of customers
within the City limits and shall, as part of this duty, provide
collection systems for Class II customers in a manner such that
the interests of the Class II customers will not have been harmed
by the revocation of the COUNTY franchise. The COUNTY agrees to
develop a nondiscriminatory, cost-of-service rate to be charged
to the CITY for treatment of the wastewater which rate shall take
into account the fact that the CITY is the utility service
provider for all classes of units within the CITY. The rate and
components which make up this rate are depicted in Exhibit "C"
attached to and incorporated in this Agreement. The CITY
reserves the right to become a wastewater treatment provider also
for any or all units within the CITY subject only to the rights
of the COUNTY as described in paragraph 8.
7.3. Upon installation and acceptance, the metering
equipment shall become the property of the COUNT~, but the CIT~
shall be responsible for the operation, maintenance, and replace-
ment of the meter. The COUNTY shall read the meter for billing
purposes. The metering equipment shall meet the standards of the
American Water Works Association ("AWWA") for accuracy, which is
plus or minus three percent (3%). The CiTY may request an
accuracy test by the provider without charge once during any
twelve (12) month period. The CiTY may witness the test.
Additional testing may be requested by the purchaser at the
COUNTY's established cost for such tests. Copies of the test
results will be provided to the purchaser within thirty (30) days
of the test. There will be no charge for tests that discover an
inaccurate meter. If an inaccurate meter is found, as defined by
the AWWA, bill adjustments will be made for one-half (1/2) of the
preceding period since the last accuracy test. In any event, the
CITY shall continue to pay bills, whether disputed or not, until
any dispute is resolved. Following the period set forth in
paragraph 7.5 hereof, the requirement for the CITY to install a
sewer meter at a COUNT~ pumping station shall not arise at said
pumping station until the CITY expands a gravity collection
system to be connected to that pumping station of adequate size
to warrant installation of an appropriately sized sewer meter to
be mutually agreed upon by the CITY and COUNTY based upon
industry standards and engineering standards. Until any such
installation, billing for sewage flows through that pump station
shall be based upon metered water consumption of each individual
customer.
7.4. As a bulk customer of the C0UNTY wastewater
system, CITY understands that it will have to comply with COUNT~
policies on the quality of wastewater put into the COUNTY system
and other customer reasonable, technical standards adopted by the
COUNTY countywide.
7.5. COUNT~ shall provide any of the services included
within the term "Utility Service," which it can legally perform,
10
on behalf of the CITY, for up to one (1) year from the
Cancellation Date. The costs for the services to be charged by
COUNTY to CITY will be the COUNTY's retail rates. The CITY shall
have the option of earlier terminating this arrangement and
assuming responsibility for utility services at any time during
the one (1) year period by sending written notice to the COUNTY
giving the COUNTY thirty (30) days' advance notice. Upon
termination of the COUNTY's provision of utility services
hereunder or the end of the one (1) year period, whichever first
occurs, the COUNTY shall not charge said retail rates, but rather
shall charge the bulk rates referred to in Exhibit "C" hereof.
8. TRANSFER OF. UNITS. The COUNTY agrees that on the
request of the CITY it will transfer to the CITY for treatment
purposes also Class I and Class II Units and any Class III Units
for which permanent capacity has been bought, whenever the COUNTY
has a COUNTY customer available to purchase the capacity used or
reserved by the units which are requested to be transferred. The
COUNTY will use good faith efforts to procure a replacement cus-
tomer for the capacity, and, upon receipt by the COUNTY of the
COUNTY impact fee current at that time from the new customer, the
COUNTY shall remit to the CITY the impact fee originally paid by
the customer who is to be transferred to the CITY. This sum of
money may be used by the CITY to finance the City operated
replacement capacity needed to provide wastewater treatment for
that transferred unit. Units so transferred shall not be charged
an additional capacity impact fee by the CITY.
11
9. T...RANSFER OF COLLECTION SYSTEMS. The COUNTY and the
CITY both acknowledge that certain collection systems may be dis-
connected from the COUNTY system entirely, transferred to the
CITY without charge for the collection facilities, and
reconnected to a new CITY system, said reconnection to be at
CITY's expense, when all units on the system to be reconnected
are City customers, either by transfer or otherwise. The COUNTY
will cooperate in making these transfers.
10. CITY. PUR~HA~.~ OF...CAPACI~ iN COUNTY PLANT. COUNTY
agrees to sell capacity to the CITY under standard COUNTY poli-
cies and rates. The present COUNTY policy is to expand waste-
water treatment plant facilities when financially and technologi-
cally feasible, and when consistent with the Utility Master Plan,
provided that reservations are committed which will fund the
expansion. Part of the reservation includes the requirement to
pay the COUNTY monthly base facility charges.
11. DISCLAIM~.R OF THI~ PARTY..BENEFICI.ARIES. This agree-
ment is solely for the benefit of the formal parties herein and
no right or cause of action shall accrue upon or by reason
hereof, to or for the benefit of any third party not a formal
party hereto. Nothing in this agreement expressed or implied is
intended or shall be construed to confer upon or give any person
or corporation other than the parties hereto any right, remedy,
or claim under or by reason of this agreement or any provisions
or conditions hereof; and all of the provisions, representations,
covenants, and conditions herein contained shall inure to the
sole benefit of and shall be binding upon the parties hereto and
their respective representatives, successors, and assigns.
12. DELINOUENT FEES, CHARGES, AND ASSESSMENTS. With
respect to customers who have previously purchased capacity from
the COUNTY but have not yet connected (Class II customers), the
CITY is not required to guarantee or make payment of COUNTY
impact fees, base facility charges or assessments in lieu of
impact fees due but not yet paid by the customer. However, if
the said customer does not pay any such assessments, fees and
charges, the COUNTY may keep any impact fees, charges or
assessments paid and the individual customer cannot receive
service from either the CITY or the COUNTY unless all delinquent
assessments, fees, and charges are paid to the COUNTY. Under
these circumstances, the CITY shall be able to charge an
additional impact fee charges, and assessments to the customer
but shall not provide service until all delinquent fees,
assessments, and charges are paid by said customer to the COUNTY.
13. TERM OF AGREEMENT. The agreement shall be in effect
for 30 years. The termination of agreements, resolutions, and
ordinances specified in paragraphs 2 and 4 hereof shall not be
affected by termination of this Agreement.
IN WITNESS WHEREOF, COUNTY and CITY have entered into this
13
agreement on the date first above written.
Attest:
INDIAN RIVER COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Jeffrey K. Barton, Clerk
Richard N. Bird, Chairman
Attest:
CITY OF SEBASTIAN, FLORIDA
Clerk
Mayor
Attachments: Exhibits "A, .... B," and "C"
77/29:318/5
14
HARTMAN & ASSOCIATES, INC.
engineers, hydrogeologists, surveyors & management consultants
February 21, 1992
HAI//91-174.00
Mr. James Chanceller
County Administrator
Indian River County
1840 25th Street'
Vero Beach, Florida 32960
Subject: . Bulk Wastewater Rate - City of Sebastian
Dear Mr. Chanceller:
We have .received a copy of the Bulk Wastewatex Rate Study prepared by CH2MI-Iill for the
County regarding wholesale wastewater service to the City of Sebastian. Based on our review,
we have some reservations regarding the derivation of the wholesale rate and the relationship
of the level of the rate when compared to the County's retail rate.
One concern we have deals with the allocation of costs among the expense classifications (e.g.,
collection, treatment, etc.). There was really nothing mentioned in the CI-I2MHill Study
regarding the basis for the allocation among the expense categories and we never received any
of the operating and capital budgets we had earlier requested, It would be helpful to us to
receive these documents. This would also assist us in the identification of total costs and the
reconciliation of such costs to the tables in the CH2~ Report (i.e., differences in cost
figures reflected in the tables included in the Appendix of the Report
It also appears that the calculation of the rate did not take into account other available revenues
such as interest income on operating and debt service funds. We would appreciate that a,
breakdown of interest income by fund balance, as well as other operating revenues allocable to
the wastewater system, be provided to us.
Another question we have regarding the analysis deals with the allocation of administrative
costs reflected in the operating expense listing reflected in the report. We feel that it is
inappropriate to allocate these costs based on total operating expenses, since several of the
items have no relationship to such costs. For example, the cost of electricity, purchased sewer
expenses, and bad debt expenses have no relationship to travel or uniforms. Additionally,
other administrative charges are not even reflected on the detail tables reflected in the study.
Thus, it would be beneficial if the County would provide more detail for the determination of
the allocation, including plant account balances, detailed listing of salaries and wages, and
descriptions of the expenses by department.
201 EAST PINE STREET · SUITE 1000 · OP&ANDO, FL 32801
TELEPHONE (407) 839-3955 · FAX (407) 839-3790
PRINCIPALS: JAMES E. CHRISTOPHER · CHARLES W. DRAKE · GERALD C. HARTMAN · MARK I. LUKE * MARK A. RYNNING · HAROLD E. SCHMIDT. JR.
~Mr. James Chanceller
February 21, 1992
Page 2
The report also stated that a certain amount of debt service associated with the collection
system was allocable to the bulk wastewater rate. Second, only the transmission facilities from
the point of delivery to the County's system from the City's facilities to the wastewater
treatment plant facilities, which are jointly used, should be reflected in the rate for service. It
appears that the full cost of these facilities have been allocated to the City. it would therefore
be helpful if the County provided copies of all Official Statements, Bond Resolutions, etc.,
relative to the financing of these facilities, so an accurate assessment of cost can be
determined. We already stated that the plant account balances would be helpful (this should be
by plant account type).
Finally, .is unclear to us how the billing costs are allocated; i.e., is the rate applied on a per
meter basis (one account due to master meter), or per residential connection. Also, there is no
delineation of costs for our review. For example, if bad debt expenses are included in this
charge, it would not be appropriate for the City to incur such a cost.
As you can sec,'Mr. Chanceller, we have several questions regarding, the Bulk Wastewater
Rate being offered by the County, some of which are briefly discussed above. As a result of
our questions and concerns, we would like to meet with the County and its consultants at the
· earliest convenience to discuss these issues. This would probably be beneficial since we may
be able to avoid a lot of expense to both the City and County regarding detailed analyses of
this rate. As previously mentioned, we feel that the rate differential between the County and
the City for the recognition of bulk service is not reflective of the industry based on the
conditions of service, as shown below for a few comparable utilities
Percent of Bulk Rate
To Retail Rate (*~
Altamonte Springs
City of Melbourne
City of St. Petersburg
Volusia County
67.3%
67.7%
47.1%
86.2%
Mr. James Chanceller
February 21, 1992
Page 3
We appreciate your efforts in working with the City on this matter and look forward to heating
from you soon.
Very truly yours,
Hartman & ~ssociates, Inc.
Robert J. Ori
Manager of Rates and Finance
R/O/ch
C9/Chan¢lr.rjo
Robert McClary, City Manager, City of Sebastian
Michael L. Hudkins, Finance Director, City of Sebastian
Thomas A. Cloud, Esquire, Gray, Harris & Robinson, P.A.
Gerald C. Hartman, HAI
RESOLUTION NO.: It-92-10
A RESOLUTION OF THE CITY OF SEBAST'r~ TNDIAN
RI'VER COUNTY· FLORIDA~ ~OUNCING THaT THE
C1'TY 'rNTENDS TO REIMBURSE CERTAIN EXPENDITURES
WITH TB:E PROCEED~ OF TAX EXEMPT BONDS; ;]L~D
PROVIDING AN EFFECTIVE DATE.
NHEREA~, the City of Sebastian, a Florida municipal
corporation (the "City"), is considering the acquisition of certain
water and sewer facilities currently owned by General Development
Utilities, Inc. ~ and,
WHEREAS, the City desires to incur certain engineering and
other costs in connection therewith, and eventually to reimburse
itself from bond proceeds.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, that:
Seotion...~. STATEMENT OF ~NTENT. The City hereby states
its intent to incur certain expenditures in connection with a
possible acquisition of an existing water and sewer utility and to
reimburse itself for such expenditure with the future issuance of
tax-exempt bonds.
Section....2. EFFECTIVE DATE. This Resolution shall take
effect immediately upon its adoption.
The foregoing Resolution was moved for adoption by Councilman
. The motion was seconded by Councilman
.......... , and, upon being put to a vote, the vote
was as follows:
Mayor
Vice-Mayor Frank Oberbeck
Councilman Peter R. Holyk
Councilman
Councilman George G. Reid
The Mayor thereupon declared this Resolution duly passed and
adopted this
day of
, 1992.
CITY OF SEBASTIAN, FLORIDA
By:
ATTEST:
, Mayor
Kathryn M. O'Halloran, CMC/AAE
City Clerk
(Seal)
Approved as to Form and Content:
Charles Ian Nash, city Attorney
2
Projected Budget
Utilities Director
Personnel:
Director's Salary
Secretary's Salary
FICA
Retirement
Health Insurance
Worker's Compensation
Total personnel costs
General Services:
Travel & Per Diem
Supplies:
Office Supplies
Small office equipment
Trade supplies
Total supplies
Educational costs:
Books and Publications
Dues and Subscriptions
Meetings and seminars
Total educational costs
$43,290
$15,267
$4,480
$2,928
$4,335
$9,955
$1,200
$1,000
$1,000
$500
$500
$1,200
$80,254
$1,000
$3,200
$2,200
Total
$86,654I
Page 1
City of Sebastian
POST OFFICE BOX 780127 r~ SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
SUBJECT: Purchasing Procedures
Approved for Submittal By:
City Manager
)
) Dept. Origin Finance (MLH)
)
) Date Submitted: 03-03-92
)
) For Agenda Of 04-01-92
) (workshop)
) Exhibits: Extracts from S.O.P.'s,
) recommended changes to $.O.P. 's
)
Exp~nditur~ Amount Appropriation
Required: -0- Budgeted: Required:
SUMMARY STATEMENT
In 1984 personnel administration and job description practices and procedures were
formally documented in the Standard Operating Procedures of the City of Sebastian.
Although adopted in 1984, these practices evolved from as early as the 70's. The
threshold level for purchases requiring purchase orders by Department Heads has been
$100 for several years, perhaps as much as two decades. Additionally, the threshold
for capitalization of a purchase as an asset was $100. At a consumer price index of 6%
(the average rate of inflation for the last 20 years), the present value of a dollar will be
less than half of what it was 12 years previously. The impact is that Department Heads
have no authority to make even small supply-type expenditures approved in their
budgets, if those items exceed $100, and this proves extremely frustrating and
debilitating in their efforts to provide efficient service to the public and other
departments. Raising the threshold level for purchase orders to $250 will adjust for
inflation, the purchase threshold allowed department heads nearly two decades ago and
assist them in efficient operations of their departments.
Chapter 10-400 of the Rules of The Auditor General for the State of Florida indicates
the threshold of capitalization of assets to be $500 for the State of Florida. For the
above reasons concerning inflation, and the guidance offered by the Auditor General's
STANDARD OPERATING PROCEDURES
Recommended Changes
Article F. - Purchasing
Department heads are authorized to purchase budgeted materials and
services up to $250.00. Purchase orders are utilized for all items
exceeding $250.00 and all inventoriable items, regardless of cost.
purch~tSe Or~ter Policy - All purchase orders are initiated by the
Department Head in the form of a purchase requisition signed by the
Department Head and forwarded to the Finance Department to verify
budget authority, approval, and preparation of the Purchase Order.
The Finance Director forwards the completed purchase order to the
City Manager for final approval. Assistant Department Heads may
perform the purchasing functions in the absence of the Department
Heads.
Article C. - Fixed Assets
2. Fixed assets are fixtures and other tangible personal property of a
nonconsumable nature, the value of which is f~ve hundred ($500)
dollars or more, and the normal expected life of which is one year or
more. This may also include items of a unique nature.
§ 2-2
SEBASTIAN CODE
the charter, this Code of Ordinances and by the Florida S~.atutes,
as presently constituted or hereafter amended. (Code 1970, § 2-1;
Ord. No. 0-80-12, § 1, 5-12-80)
Sec. 2-3. City engineer.
The office of city engineer shall be held by a person who is a
registered engineer in the state. The city engineer shall be ap-
pointed by the city manager. (Code 1970, § 2.2; Ord. No. 0-88-04,
§ 1, 2-10-88)
Sec. 24. Personnel procedures.
(a) Adopted by referenc& The Standard Operating Procedures
[for Personnel Administration and Job Descriptions,] attached to
Ordinance No. 0-84-16, are hereby adopt~l by reference and made a
part of this Code of Ordinances. These rules supersede the rules
enacted on December 10, 1979. Three (3) complete copies of these
rules shall be kept by the city clerk for public inspection.
(b) Amendments to be made by resolution. Any amendment,
including additions, deletions and modifications, to be made to
the Standard Operating Procedures For Personnel Aami-/stra-
tion and Job Descriptions of the city shall be by the resolution of
the city council. (Ord. No. 0-79-5(1), § 1, 12-10-79; Ord. No. 0-84-
16, § 1, 9-12.84; Ord. No. 0.89-22, § 1, 12.13-89)
Editor's note--At ~he discretion of the editor, § 1, of OrcL No. 0-79-5(1), enacted
Dec. 10, 1979, has been codified as § 2-4. Said provisions did not express|y amend
the Code. Copies of the personnel procedures above-adopted are available for
inspection in the oi~ce of the city clerk as are the following amendments to the
personnel procedures:
Ord. No. Date
79-5(2) 1-11.84
0.88.5 2-10-88
Subject
Fair employment practices
(ex'f, ended to handicappe~l)
Transfers mayor's duties to
city manager
Cross reference--Employee benefits, § 2-23 et seq.
Supp. No. 20
128