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Home My WebLink About01-10-2023 NRB AgendaCITY OF SE, HOME OF PELICAN ISLAND NATURAL RESOURCES BOARD AGENDA REGULAR MEETING TUESDAY, JANUARY 10TH, 2023 - 6:00 P.M. 1225 MAIN STREET, SEBASTIAN, FL "To improve the quality of life in Sebastian by nurturing the balanced relationship between our citizens and our environment by protecting, preserving and promoting our natural resources" CALL TO ORDER PLEDGE OF ALLEGIANCE III. ROLL CALL IV. APPROVAL OF MINUTES —ACTION ITEM December 10th, 2022 Meeting Minutes (Pg. 2) V. ANNOUNCEMENTS Tree City USA Recognition VI. AGENDA MODIFICATIONS VII. PUBLIC INPUT VIII. UNFINISHED BUSINESS Item A. Sustainable Sebastian Presentation: Accomplishments & Goals (Pg. 6) Open Discussion IX. NEW BUSINESS Item A. Earth Day Planning i. Task Assignments (Pg. 12) ii. New Ideas X. ADJOURNMENT ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE ON THE ABOVE MATTERS, WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH APPEAL IS TO BE HEARD. SAID APPEAL MUST BE FILED WITH THE CITY CLERK'S OFFICE WITHIN TEN DAYS OF THE DATE OF ACTION. (286.0105 F. S). IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS SPECIAL ACCOMMODATIONS FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT (407)-589-5330 AT LEAST 48 HOURS PRIOR TO THIS MEETING. TWO OR MORE ELECTED OFFICIALS MAYBE IN ATTENDANCE. IV. NATURAL RESOURCES BOARD MINUTES OF REGULAR MEETING DECEMBER 6, 2022 Chairman Stadelman called the Natural Resources Board meeting to order at 6:00 p.m. Pledge of Allegiance was recited by all. Roll Call Present: Mr. Bradley -- Zoom Ms. Haggerty Ms. Callaghan Ms. Ware Not Present: Dr. Carrier -- Excused Ms. Mosblech -- Excused Also Present: Ms. Billman Mr. Carrano Mr. Stadelman Ms. Felicia Gordian, Environmental Technician Ms. Lisa Frazier, Community Development Director Mr. Manny Anon, City Attorney Ms. Jeanette Williams, City Clerk Ms. Barbara Brooke -Reese, MIS Manager Ms. Janet Graham, Technical Writer Approval of Minutes Mr. Stadelman asked all Board members if they had had a chance to review the Minutes of September 6, 2022. All indicated they had. Mr. Stadelman then called for a motion. A motion approving the Minutes of September 6, 2022 was made by Mr. Carrano, seconded by Ms. Ware, and approved unanimously via voice vote. V. Announcements A. Welcome New Environmental Technician, Felicia Gordian 2 NATURAL RESOURCES BOARD MINUTES OF REGULAR MEETING DECEMBER 6, 2022 PAGE 2 Ms. Gordian stated she is glad to be here. She is enjoying the new job so far, and she is looking forward to working with everyone here. Ms. Frazier stated she is happy to have Ms. Gordian here. She stated that Ms. Gordian and she are going to back through the entire Sustainable Sebastian work plan and resurrect all of the items that had been talked about doing. Ms. Frazier has put things in the budget such as more of the LID and Natural Resource planning such as Tulip Pond. They will then come up with a list and bring that list back to this Board and have it ranked. She asked that the Board members keep emailing Ms. Gordian relative to the items they desire to be on the agendas. She reminded them that those emails should be sent in advance at least a week before the meeting, as the agendas must be sent out a week before each meeting. B. Holiday Parade Date is set for December 10, 2022 at 6:00 p.m. (See Item IX.B) Mr. Stadelman spoke on the history of the NRB's participation in the parade. C. Indian River Lagoon Symposium will be February 23-24, 2023 (pgs. 10-12) Ms. Frazier stated that there is further information on this event and registration in the agenda packet (pgs. 10-12) Mr. Stadelman read the item into the record. (SEE ATTACHED) Ms. Haggerty and Mr. Stadelman both said they are interested in attending this event. Ms. Callaghan asked that, if anyone from the Board goes to this event, she would like to see this as an agenda item at the meeting following the symposium. D. Sunshine Law Presentation by City Attorney Manny Anon, Jr. Mr. Anon reviewed slides on the monitor pertaining to this item (SEE ATTACHED). He introduced himself and stated that he was asked by the City Clerk to do a follow-up presentation regarding this subject. He mentioned the training that he provides to the various board members and City Council members regarding this subject. He provided in-depth information regarding Florida's Sunshine Law. He listed three items that have to occur in order for two or more members to meet in adherence with the Sunshine Law: (1) It's got to be open to the public; (2) There must be reasonable notice; and (3) Minutes must be taken. Unless these three requirements are met, no two or more members of a board or council can meet and discuss anything that is a foreseeable action that may come before them. Upon conclusion of discussing the slides, Mr. Anon called for questions/comments from the Board members. 3 NATURAL RESOURCES BOARD MINUTES OF REGULAR MEETING DECEMBER 6, 2022 PAGE 3 There were questions and comments by Board members and Ms. Gordian which were answered by Mr. Anon. VI. Aqenda Modifications -- None VII. Public Input -- None in chambers or on Zoom Vill. Unfinished Business A. Tulip Pond Project Update i. Project Progress a. Deliverable 1 has been submitted in accordance with IRLC grant requirements b. Baseline water quality test results (pgs. 13-17) C. Article has been published by the Indian River Neighborhood Association (pgs. 18-19 ii. Deliverable 2 -- delayed due to FPL electrical hookup and delivery of the aerating fountain Ms. Gordian stated she does have the first deliverable that was delivered to the Indian River Lagoon Council per their grant requirements. In that deliverable, of which there is a hard copy present if anyone wants to look at it (SEE ATTACHED), were the Tulip Pond drainage project construction drawings and the as -built drawings from the initial project. That project was done in 2016 when they first put the Tulip Pond in. She reviewed the additional attachments (SEE ATTACHED). She stated the baseline water -quality tests have been completed. She described the water testing that was done. (SEE ATTACHED). After the fountain has been installed there will be another round of testing. At that point, we will be able to compare the numbers and see how we need to proceed. There was also an article published in the "Indian River Neighborhood Association" magazine, a copy of which is also attached to the agenda packet, which she authored and submitted. The next phase of the project has been delayed due to the FPL hook-up not being finished. There were some questions/comments among the Board members, Ms. Frazier, and Ms. Gordian as to the testing so far. IX. New Business 4 NATURAL RESOURCES BOARD PAGE 4 MINUTES OF REGULAR MEETING DECEMBER 6, 2022 A. Barbara Snow -- Earth Day event presentation and proposal Correspondence (pg. 20); flyer (pg. 21); vendor packet (pgs. 22-25); comparison (pg. 26) Ms. Frazier described how this item came about. Ms. Snow had presented her suggestion to the City and inquired if her event and the NRB's Earth Day event could be held at the same time. She introduced Ms. Snow, and Ms. Snow described her event and what it entails. Her main interest is bringing the community together for free events. There was discussion and questions among Ms. Snow, Ms. Frazier, Ms. Gordian, and the Board members. There being no further discussion, Mr. Stadelman called for a motion on this item. There was a voice vote taken, the results of which were one aye and five nays. There was no response via Zoom from Mr. Bradley. Ms. Frazier thanked Ms. Snow for her presentation. B. Holiday Parade preparation i. Flyer and participation form (pg. 27); hold harmless form (pg. 28) ii. Presentation details: walking with banner iii. Items to hand out during the parade Discussion was had as to whether the Board wants to participate in the parade this year due to the short amount of time to prepare. Mr. Stadelman asked for a motion as to whether the Board members want to participate. A motion for the NRB not to participate in the parade this year was made by Mr. Carrano, seconded by Mr. Stadelman, and approved unanimously via voice vote. C. January NRB meeting date i. Board to consider choosing an alternative meeting date to the regularly scheduled meeting on Tuesday, January 3rd, 2023 (Tuesday, January 10tn, 17tn 24tn, or 30tn). Ms. Frazier explained that members can attend the meetings via Zoom, but they cannot vote if they are attending in that manner. There must be a quorum in chambers in order for votes to be held. After discussion among the Board members, a motion was made by Mr. Carrano, seconded by Ms. Haggerty to change the meeting in January 2023 to January 10, 2023, and approved unanimously via voice vote. 5 NATURAL RESOURCES BOARD MINUTES OF REGULAR MEETING DECEMBER 6, 2022 X. Adiournment PAGE 5 There being no further business, Mr. Stadelman called for a motion to adjourn. A motion to adjourn was made by Mr. Carrano, seconded Ms. Callaghan, and approved unanimously via voice vote at 7:35 p.m. in jg Date: I Fbvieaofnts& Goal Identification Prioritizatic SUSTAINABLE SEBASTIAN INITIATIVE 5-YEAR IMPLEMENTATION PLAN Resolution No. R-19-30 • 6 Primary Initiatives I. -Support overall reduction in the use of single -use plastics by the City of Sabastian and its business community ... ll. Support landscaping practices that promote healthy, native ecosystem ... III. Provide recommendationsfor Qty policies and Codes related to Natural F;L-sources. IV. Feducing the 0ty's operational carbon footprint .. . V. Protect and restore the w ater q ua I i ty of all our 0ty's water bodies ... VI. Promote the Cty'soverall livability ... Accomplishments: INITIATIVE I. Support overall reduction in the use of single -use plastics Litter Quitter Promotional page created on CbSWebsite with Initiative IV. •:•S pported the Leave No Trace Ethics Program Accomplishments: INITIATIVE II. SLpport landscaping practioes that promote a healthy, native ecosystem ... •: Florida Landscaping page added to COSWebsite ❖ Native Plantings added to some COSFroperties Incorporated Native Landscaping into COSactions: 2 IPM plans and the Tulip Fbnd Grant Accomplishments: INITIATIVE III. Provide remmmendationsfor Citypolides and Codes related to Natural Fbsources. ❖ Provided Input through the Comp Ran Review Process ❖ Assisted in the creation of 2 Integrated Pest Management Plans Accomplishments: INITIATIVE IV. Pedudng the City's operational carbon footprint ... ❖Bottle Fefil I Stations were installed at COS Fad I iti es; recall Initiative I. ❖Bike Fbcks have been installed across the ❖Annual Waste Management F"cling Event during Earth Day Event -:-The 15t Hybrid & 0 ectri c Vehi des Ordered for PD & Oty Fleet 1/10/2023 �••T yam. CFoIF MH VoaIP [mind worry mmc7 �OlGcNm4Bo1fl Qlmm Como NGc [ cfl aQ Qcg4 too RNO poBlflN TG aff)MI7 in04 G`]i MWG c(DlflG I lo WARIboMR 70)a O PROPOSED GOALS THROUGH 2O24.... and itsbutlres;mmrvity by asi ,M aN p—t, Keep Irttian Rw, BaaURdl beep B,evard BeaU6d'sWterQWterardSdr1der's0ceanRwd1y uqh ❖ IV -Irbon footpri nt by pra- g s6aimble erergy resxrs tftLghlhe inpl—n tbnds imble ledmlogl�,W ep—H.I. ❖ Create policiesto increase and enoourage the use of environmentally -friendly products at City Hall, as well as at city sponsored events and all oc)mmunity events occurring on City property. ❖ F;bduoe pollution on our Spoil Islands Native Landscaping II. a by asssting and prorroting Keep Indian Rver Beartifbl'slagoon Friendly lawrsand Urterstyof Forida IFAS Forida- Friendly landscape prograrrs ❖Educate residents on the benefits of implementing Native Landscaping Principles into their properties. •:Set the example for sustai nabl e I andscapes o City properties.` Tree Protection & Landscape Ordinances III. NRBto Assist City in revision of Tree Protection and Landscape Ordinances Green Infrastructure & LID ❖ IV. ial carbon footprint... V. .r1 our Q ,S G [zing best <sjzn._and-green .• vi. G`e` �h�o�,gh the p,omotionof active trarspo—m S ,and promoting ,viura-bo.ed tounsm Green Infrastructure Plan Let's Discuss! Corrrrents? Questions? Concerns? VENDORS JjWpletion Date MOW Task Compile List of Prospective Vendors Staff/Volunteer ate AssignsEErdinating Send Invitation Email to Prospective Vendors Assign the approved Vendors Locations Write Response emails to vendor applications Include the Links to the Applications & the Save the Date Flyers Use last year's map as a template Approving or denying the application Create and Distrubte Vendor Packets for accepted vendors PROMOTIONAL Completion Date Create a Save -the -date flyer Create an event Flyer Create Entertainment Schedule flyer Date Assigned To be included in vendor invitation emails Use previous flyers as templates Use previous flyers as templates Member Is Coordinating Staff/Volunten Due DatmffBoard j Write a press release for local news outlets use previous press releases as templates ACTIVITIES Completion Date Create kid -friendly scavenger hunt Use previous scavenger hunts for ideas jardinating Staff Create spreadsheet of Kid's activities from approved vendor applications Contact Schools that will participate in the art contest(s) Create Seed packets for Distribution Create map/directory of kids activities Use booth assignment maps as a template VOLUNTEERS Completion Date ask Create volunteer agreement form ENTERTAINMENT Completion Date Create Volunteer Flyer Invite Prospective volunteers Get in contact with Tai Chi group for demonstation Have Entertainers sign agreement forms Assign time slots i Include the Hold Harmless Form Distribute to local schools, organizations, etc. Include Volunteer Flyer in invitation emails Once forms are completed, return to FG so the appropriate payment can be alotted to the musician in question Date Assigned Due Date Board Member (s) Coordinating Staff/Volunteer Date Assigned Due Date Board Member (s) Coordinating Staff/Volunteer Brian O'Neill Brian O'Neill