HomeMy WebLinkAbout04111990CiO' of Sebastian
POST OFFICE BOX 780127 r~ SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330
FAX 407-589-5570
90.097
90.098
90.099
90.100
AGENDA
SEBASTIAN CITY COUNCIL
REGULAR MEETING
WEDNESDAY, APRIL 11, 1990 - 7:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
ALL PROPOSED ORDINANCES AND INFORMATION ON ITEMS
BELOW MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK,
CITY HALL, 1225 MAIN STREET, SEBASTIAN, FLORIDA.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. INVOCATION
4. ROLL CALL
5. AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS)
6. PROCLAMATIONS AND/OR ANNOUNCEMENTS
A. Presentation of Plaque - Former Mayor, Richard B.
Votapka
B. Presentation of Plaque - Former Vice Mayor,
Robert McCarthy
C. Presentation of Plaque - Employees of the
Quarter - January, February, & March 1990 -
Phillip M. Patnode & Joseph C. Bricker
D. Proclamation - Library Day
7. PUBLIC HEARING, FINAL ACTION
None.
1
90.101
90.102
89.105
89.003
90.094
90.081
8. PUBLIC INPUT
A. ~enda Items
None Received.
B. Agenda Items
9. CONSENT AGENDA
A. Approval of Minutes - 3/28/90 Regular Meeting
Request for Community Center - Ercildoune Lane
Y.A.B.A. - 4/28/90 - 8 p.m. to 12 a.m. - Benefit
Dance - A/B - James Long - DOB 10/1/~5 - Security
Paid
Request for Community Center - Brown Wedding -
5/5/90 - 7 p.m. to 11 p.m. - A/B - Hubert Brown -
DOB 7/14/58 - Security Paid
D. Discontinue Airport Hotline (no backup)
Disassociate Services of Special Attorney, Eliot
Cutler (no backup)
F. RESOLUTION NO. R-90-17 - City Boards
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER
COUNTY, FLORIDA, PERTAINING TO ADVISORY BOARDS;
ESTABLISHING UNIFORM PROCEDURE FOR APPOINTMENT;
PROVIDING FOR LENGTH OF TERM; ESTABLISHING A
RESIDENCY REQUIREMENT; PROVIDING FOR ALTERNATE
MEMBERS; ESTABLISHING DUTIES OF THE CITY CLERK;
PROVIDING FOR UNIFORM APPLICATION; REQUIRING AN
ACTIVE WARRANT CHECK BY THE POLICE DEPARTMENT;
PROVIDING FOR RESIGNATION AND RE-APPOINTMENT;
.ESTABLISHING A PROCEDURE TO FILL AN UNEXPIRED TERM IN
THE EVENT OF A VACANCY; PROVIDING FOR SOLICITATION OF
· APPLICANTS BY THE CITY CLERK; ESTABLISHING APPLICANT
INTERVIEW PROCEDURES; REQUIRING THE CITY CLERK TO
PROVIDE APPOINTEES WITH ETHICAL AND FINANCIAL
DISCLOSURE INFORMATION; PROVIDING GROUNDS FOR
REMOVAL; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS
OF RESOLUTIONS iN CONFLICT HEREWITH; PROVIDING FOR
SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Bid Award - Golf Course - Twenty Two Tons
Fertilizer - Kaiser/Estech of Ft. Pierce -
S4694.80 (Staff Recommendation dated 4/5/90, Memo
from Finance dated 4/5/90, Bid Tabulation Form)
2
90.083
89.222
89.224
89.103
88.193
90.095
89.003
10.
11.
12.
13.
14.
15.
Bid Award - Parks Department - Riding Tractor -
Goodknight Lawn Equipment of Vero Beach - $2711
(Staff Recommendation dated 4/5/90, Memo from
Engineering dated 4/5/90, Bid Tabulation Form)
PRESENTATIONS
None.
COMMITTEE REPORTS/RECOMMENDATIONS
OLD BUSINESS
Architectural Review Board (Staff Recommendation
dated 4/5/90, Memo from Kinchen dated 3/23/90,
Ordinance Draft dated 3/19/90)
NEW BUSINESS
Bid Award - Mobile Shelving System - Storage
Vault - Gold Coast Lundia Systems - $14,238.74
(Staff Recommendation dated 4/4/90, Memo from
City Planner dated 4/4/90, Bid Tabulation)
MAYOR'S MATTERS
Discussion - Elimination of Assistant City
Manager Position (City Manager Recommendation
dated 4/4/90, R-89-37, City Manager Memo dated
5/18/89)
Cm
Police Facility Discussion (City Manager
Recommendation dated 4/4/90, Mayor's Notes,
City Manager Memo dated 4/4/90, Letter from City
Manager to Stottler Stagg dated 4/4/90, Letter
from Stottler Stagg dated 3/27/90, Memo from City
Manager dated 2/28/90)
COUNCIL MATTERS
A. Vice Mayor Oberbeck
Remove Airport Moratorium (no additional
backup)
Possible Legal Action Against Firm of Cutler
& Stanfield (Excerpt from 6/12/89 Special
City Council Meeting Minutes, Memo from
Assistant City Manager to Council dated
2/21/90)
3
90.103
16.
17.
18.
B. Councilman McCollum
C. Councilman Powell
D. Councilman Rondeau
CITY ATTORNEY MATTERS
A. Report on Abandoned Buildings in City (no backup)
CITY MANAGER MATTERS
ADJOURN
ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE
CITY COUNCIL WITH RESPECT ,TO ANY MATTER CONSIDERED AT THIS
MEETING (OR HEARING) WILL,NEED A RECORD OF THE PROCEEDINGS AND
MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS
MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH
THE APPEAL IS TO BE HEARD. (286.0105 F.S.)
4
RENTAL PERMIT APPLICATION
YACHT CLUE
Number of Persons constituting group or organization:
No
..que.~ed Dat. .4- ~ 2 - ~0
Time of Day: From 3,'~0 F~7
Please answer YES or NO:
1) Are kitchen facilities required?
2) Are you a resident of Sebastian?
3) Will decorations be put up?
Wtll there be an admission or doo'~ charge?
Will alcoholic beverages be served?
(a) If answer to #5 is yes ~
permittee's proof of age
(b) If alcohol ts to bo served, permission is required by the
City Council. Your request will be presented to Council
on
4)
Amount of Rental
7% Tax:
Security Deposit: 8._~-~?. 0~/ Tokai Rental:
Name of Perm.tee: __~,_~~,._ Lo~)&
Make checks payable %o~ CITY OF SEBASTIAN
APPROVED/DISAPPROVED
City Clerk
TO BE FILLED IN BY CITY CLE~$ OFFICE
Security Deposit paid on 3-/~/' /~ (da~__e.l_jLn the amount of
by Check
initial
Rental Fee paid on (date) in the amount of
by Check # or Cash
initial
Alcoholic Beverage Request heard at the Council Hooting on
(date). Request APPROVED/DENIED.
Fee Waiver Request heard at the Council Meeting on
(date). Request APPROVED/DENIED.
Key Pickup Date Key Return Date
Security Deposit returned by City Check #
amount of on
Amoun~ kept for damages (if applicable).
in the
CITY OF SEBASTIAN
RENTAL PERMIT APPLICATION
COMMUNITY CENTER J YACNT CLUB
Number of Persons constituting group or organizstion~
Time of Day: From ~ To
Please answer YES or NO: "~~'
1) Are kitchen facilities required?
2) Are you a resident of Sebastian?
3) Wlll decorations be put up?
4) Will there he sn admission or door charge?
5)
Will alcoholic bevsrsgss be served?
If answer to #5 is ~es -
permittee's proof of age
(b)
If alcohol is to be served, permission is required by the
City Council. Your request will be presented to Council
on
Amou.t of
Security Peposit~ $ o~-~.
Name o~ Psrmittae:
7% Tax: ~-7~'
· otsi .ental:
Telephone No.: ~X'~O Date of Application
Make checks payable to: CITY OF SEBASTIAN
APPROVED/DISAPPROVED
city Clerk
TO BE FILLED iN BY CITY CLERK'S OFFICE
Security Deposit paid on _~_-z/'YO (date) in the amount of
~-~z~ by Check~--~ ~/_~ or Cash
Rental Fee paid on , (date)
by Cheek ~ or Cash
initial
Alcoholic Beverage Request heard at the Council Meeting on
(date). Request APPROVED/DENIED.
Fee Waiver Request heard at the Council Meeting on
(date). Request APPROVED/DENIED.
Key Pickup Date Key Return Date
Security Deposit returned by City Check # in the
amount of on (date).
Amount kept for damages (if applicable).
APRIL 11, 1990 CITY COUNCIL REGULAR MEETING
DOCUMENT LIST
The following is a list of backup materials for each item in
the agenda packet and notation for those agenda items with no
backup.
9. CONSENT AGENDA
A_p~proval of Minutes
1. 3/28/90 Regular Meeting
90.101
90.102
(Council & Manager Only)
Request for Community Center - Ercildoune Lane
Y.A.B.A. - 4/28/90 - 8 R.m. to 12 a.m. - Benefit
Dance - A/B - James Lon~ - DOB 10/1/45 - Security
Paid
1. Application
.R~equest for Community Center - Brown Weddinq -
5/5/90 - 7 p.m. to 11 p~m. - A/B - Hubert Brown -
DOB 7/14/58 - Securit~ Paid
1. Application
89.105
89.003
90.094
Discontinue Air~Hotline
(no backup)
Disassociate Services of special Attorney, Eliot
Cutler
(no backup)
RESOLUTION NO. R-90-17'2 City Boards
1. R-90-17
90.081
Bid Award - Golf Course - Twenty Two Tons
Fertilizer - Kaiser/Estech of Ft. Pierce -
S4694.80
1. Staff Recommendation dated 4/5/90
2. Memo from Finance dated 4/5/90
3. Bid Tabulation Form
4. Additional Info on Fertilizer
90.083
Bid Award - Parks Department - Riding Tractor -
Goodknight Lawn Equipment of Veto Beach - $2711
1. Staff Recommendation dated 4/5/90
2. Memo from Engineering dated 4/5/90
3. Bid Tabulation Form
12. OLD BUSINESS
89.222
Architectural Review Board
1. Staff Recommendation dated 4/5/90
2. Memo from Kinchen dated 3/23/90
3. Ordinance Draft dated 3/19/90
13. NEW BUSINESS
89.224
89.103
88.193
90.095
89.003
go.013
Bid Award - Mobile ~ System - Storage
Vault - Gold Coast Lundia S~ L S14,238.74
1. Staff Recommendation dated 4/4/90
2. Memo from City Planner dated 4/4/90
3. Bid Tabulation Form
14. MAYOR'S MATTERS
15.
16.
Discussion - Elimination of Assistant City
Manager Position
1. City Manager Recommendation dated 4/4/90
2. R-89-37
3. City Manager Memo dated 5/18/89
Police Facilit~ Discussion
-1. City Manager Recommendation dated 4/4/90
2. Mayor's Notes
3. City Manager Memo dated 4/4/90
4. Letter from City Manager dated 4/4/90
5. Letter from Stottler Stagg dated 3/27/90
6. Memo from City Manager dated 2/28/90
COUNCIL MATTERS
A. Vice Mayor Oberbeck
Remove Airport Moratorium
(no backup)
Possible ~ Action Against Firm of Cutler
& Stanfield
Excerpt from 6/12/89 Special City Council
Meeting Minutes
2. Memo from Assistant City Manager to
Council dated 2/21/90
3. Letter from FAA dated 2/21/90
CITY ATTORNEY MATTERS
ae
Report on Abandoned Builds in City
(no backup)
RESOLUTION NO. R-90-17
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER
COUNTY, FLORIDA, PERTAINING TO ADVISORY BOARDS;
ESTABLISHING UNIFORM PROCEDURE FOR APPOINTMENT;
PROVIDING FOR LENGTH OF TERM; ESTABLISHING A RESIDENCY
REQUIREMENT; PROVIDING FOR ALTERNATE MEMBERS;
ESTABLISHING DUTIES OF THE CITY CLERK; PROVIDING FOR
UNIFORM APPLICATION; REQUIRING AN ACTIVE WARRANT CHECK
BY THE POLICE DEPARTMENT; PROVIDING FOR RESIGNATION AND
RE-APPOINTMENT; ESTABLISHING A PROCEDURE TO FILL AN
UNEXPIRED TERM IN THE EVENT OF A VACANCY; PROVIDING FOR
SOLiCITATiON OF APPLICANTS BY THE CITY CLERK;
ESTABLISHING APPLICANT INTERVIEW PROCEDURES; REQUIRING
THE CITY CLERK TO PROVIDE APPOINTEES WITH ETHICAL AND
FINANCIAL DISCLOSURE iNFORMATION; PROVIDING GRQUNDS FOR
REMOVAL; PROVIDING FOR REPEAL OF RESOLUTIONS.OR PARTS
OF RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR
SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Home Rule Charter of the City of Sebastian and
the Code of Ordinances enacted pursuant to its authority allow
the creation of appointiv~ boards to assist and advise the City
Council in the performance of its duties; and
WHEREAS, the City Council desires to establish a uniform
procedure for appointment to such advisory boards;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, that:
SECTION 1. TERM. The members of all appointive boards,
commissions, and committees shall be appointed to a three (3)
year term unless otherwise provided by ordinance or Florida
Statute. Terms shall be staGGered so that no more than three (3)
members shall be appointed in any Given calendar year.
SECTION 2. RESIDENCY. The majority of the members of each
appointive board, commission, or committee shall be residents of
the City of Sebastian unless applicable Florida statute or City
ordinance require that all members of such board, commission, or
committee reside within the corporate limits of the City. The
remaining members of all appointive boards, commissions, and
committees shall reside in Indian River County.
SECTION 3. ALTERNATE MEMBERS. All appointive boards,
commissions, and committees, except the Code Enforcement Board,
shall have at least one (1) alternate member with a maximum of
two (2) alternate members.
SECTION 4. DUTIES OF THE CITY CLERK.
a. The City Clerk shall keep and maintain a, list of the
names, addresses, and telephone numbers of all members of
appointive boards, commissions, and committees; their date of
appointment, re-appointment, and term expiration.
b. The City Clerk shall timely inform the City Council and
City Manager of any ch~ges made to the composition of any
appointive board, commission, or committee.
c. The City Clerk shall provide each new appointee with a
copy of the publication entitled Florida Commission on Ethics
Guide for Political Officers and Employees, the City Board
Handbook and related financial disclosure forms.
SECTION 5. APPLICATION.
a. The City Council shall approve a uniform application
which shall' be completed by each individual seeking appointment
to a board, commission, or committee.
b. Each applicant shall file a complete application with
the City Clerk which is signed and dated by the applicant. Each
applicant shall attest to the truthfulness of the information on
the application.
2
SECTION 6. INVESTIGATION.
a. Each applicant shall, at the time of submitting his
application, authorize an active warrant check by the Chief of
Police.
b. The City Clerk shall forward a copy of the application
to the Chief of Police. The original application shall be filed
by the City Clerk in the public records of her office.
c. The Chief of Police shall determine if the applicant is
presently the subject of an active warrant. Upon.completion of
this inquiry, the Chief of Police shall forward a copy of all
documentation to the City Clerk. The Clerk shall then promptly
forward a copy of this documentation to the chairman of the
respective board, commission, or committee to which the applicant
is seeking appointment.
SECTION 7. RESIGNATION. Any member of an appointive board,
commission, or committee who does not intend to seek re-
appointment shall notify the chairman of such board, commission,
or committee at least two (2) months in advance of the expiration
date of the term.
SECTION 8. RE-APPOINTMENT.
a. Each member of an appointive board, commission, or
committee who seeks re-appointment shall notify, in writing, the
respective chairman of the board, commission, or committee of the
intention to seek re-appointment at least two (2) months in
advance of the term expiration date.
b. The chairman shall present the re-appointment of a
member to the other members who shall vote to make a
3
recommendation to the City Council.
e. In the event that the City Council fails to re-appoint a
member for any reason prior to the expiration of the member's
term, the member shall continue to serve until re-appointment is
ratified or a new appointment is confirmed.
SECTION 9. UNEXPIRED TERM. In the event that a vacancy
occurs prior to the expiration of the term, the chairman of the
respective board, commission, or committee shall place the
filling of-such term on the agenda of the next regular meeting or
call a special meeting, for the sole purpose of considering the
filling of such vacancy. The board, commission, or committee may
recommend the filling of the unexpired term by appointment of an
alternate member. The City Council shall review the
recommendations of the b6~rd, commission, or committee prior to
exercising its discretion in filling the unexpired term.
SECTION 10. SOLICITATION FOR APPLICANTS.
a. The City Clerk shall, by press release in a newspaper of
general circulation, notice open positions at the request of
board secretaries.
SECTION 11. INTERVIEW. The respective board, commission,
committee or City Council may interview an applicant at a public
meeting. Each member of a board, commission, committee, or City
Council shall vote for their choice for the appointment at a
public meeting designated for such purpose.
SECTION 12. REMOVAL.
a. Prior to suspending or removing a member of an
appointive board, commission, or committee, the City Council
shall specify sufficient facts to advise the affected member as
4
to the basis for his suspension or removal, provide reasonable
notice, and an opportunity to be heard prior to any action being
taken.
b. The City Council may suspend or remove from office any
board member for malfeasance, misfeasance, neglect of duty,
habitual drunkenness, incompetence, or permanent inability to
perform his official duties.
c. The City Council may suspend or remove from office any
municipal board member for the falsification or'omission of
information requested on the application form; the failure to attend
three (3) consecutive regular meetings of the respective board,
commission, or committee without being excused by the chairman;
being adjudicated as incapacitated or incompetent by a court of
law; establishing permanent residency in contravention to the
conditions for appointment; or failing to file a financial
disclosure as required by Chapter 112, Florida Statutes.
d. The City Council may suspend from office any municipal
board member who is arrested for a felony or for a misdemeanor
related to the duties of the office or who is indicted or
informed against for the commission of any federal felony or
misdemeanor or state felony or misdemeanor.
e. The City Council may remove from office any municipal
board member who is convicted of a Federal felony or misdemeanor
or state felony or misdemeanor. For purposes of this subsection,
any person who pleads guilty or nolo contendere or who is found
guilty shall be deemed to have been convicted, notwithstanding a
suspension of sentence or a withholding of adjudication.
5
f. The City Council may, in its discretion, reinstate any
municipal board member at any time prior %o his removal.
g. The suspension of a municipal board member by the City
Council creates a temporary vacancy in such office during the
suspension. Any temporary vacancy in office created by the
suspension of a municipal board member, under the provisions of
this section, shall be filled by a temporary appointment to such
office for the period of the suspension, not to exceed beyond the
term of the suspended municipal board member. Such temporary
appointment shall be made in the same manner and by the same
authority as provided by this Resolution for the filling of a
permanent vacancy in such office.
h. No municipal board member who has been suspended from
office under this section may perform any official act, duty, or
function during his suspension; receive any pay or allowance
during his suspension; or be entitled to any of the emoluments or
privileges of his office during his suspension.
i. If a municipal board member is acquitted or found not
guilty or is otherwise cleared of the charges which were the
basis of the arrest, indictment, or information by reason of
which he was suspended under the provisions of this section, the
City Council shall forthwith revoke the suspension and restore
such municipal board member to office.
SECTION 13. CONFLICT. Resolution R-80-28 and all other
resolutions or parts of resolutions in conflict herewith are
hereby repealed.
SECTION 14. SEVERABILITY. in the event a court of
6
competent 3urisdiction shall hold or determine that any part of
this Resolution is invalid or unconstitutional, the remainder of
the Resolution shall not be affected and it shall be presumed
that the City Council of the City of Sebastian did not intend to
enact such invalid or unconstitutional provision. It shall
further be assumed that the City Council would have enacted the
remainder of this Resolution without said invalid and
unconstitutional provision, thereby causing said remainder to
remain in full force and effect.
SECTION 15. EFFECTIVE DATE. This Resolution shall take
effect immediately upon final passage.
The foregoing Resolution was moved for adoption by
Councilman The motion was seconded by
Councilman and, upon being put to a vote,
the vote was as follows: ~,
Mayor W.E. Conyers
Councilman Robert McCollum
Councilman Frank Oberbeck
Councilman Lonnie Powell
Councilman Lloyd Rondeau
The Mayor thereupon declared this Resolution duly passed and
adopted this day of , 1990.
CITY OF SEBASTIAN, FLORIDA
ATTEST:
By:
W.E. Conyers, Mayor
Kathryn M. O'Halloran, CMC/AAE
City Clerk
(SEAL)
Approved as to Form and Content:
Charles Ian Nash, City Attorney
7
City of Sebastian
POST OFFICE BOX 780127 D SEBASTIAN. FLORIDA 32978
TELEPHONE (407) 589o~330
FAX 407-589~5570
SUBJECT: Bid Award Twenty Two (22)
Tons of Fertilizer ~?
Approved For Submittal By:
City Manager
) .o.
)
) Dept. Origin Finance ~IA~_
)
) Date Submitted
)
) For Agenda Of
)
) Exhibits: Bid Tabulation Sheet
) Memo frcm A~st. F.D.
) Fact sheets about IBDU
)
EXPENDITURE
REQUIRED: $4,694.80
AMOUNT
BUDGETED: $30,000.00
APPROPRIATION
REQUIRED:
SUMMARY STATEMENT
Five bids were received for twenty .two(22) tons of 15-0-15 fertilizer for
the golf course. The three lowest bidders did not list the specifications
for what was substituted for IBDU (please refer to attached memo and
information sheets). Kaiser/Estch is the only source for IBDU in Florida
and the staff at the golf course has had excellent results with this
parti~ar product. Adequate funds are budgeted.
RECOMMENDED ACTION
Move the bid for twenty two (22) tons of 15-0-15 fertilizer be awarded
to the best bidder, Kaiser/Estech, of Ft. Pierce, at a price of $213.40
per ton for a total cost of $4,694.80.
City of Sebastian
POST OFFICE BOX 780127 n SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330
FAX 407-589-5570
Date:
To:
From:
Re:
April 5, 1990
Robert S. McClary, City Manager /~~
Larry W. Napier, Assistant Finance Direct
Bid Award Twenty-Two (22) Tons Fertilizer
The low bidder was Harrel$'s Inc. Who bid $166.60 per ton but failed
to list the specifications,for what was substituted for IBDU.
The second low bidder was Wheeler Fertilizer & Chemicals who bid
$179.00 per ton and also failed to list the specifications for what
was substituted for IBDU.
The third low bidder was South Florida Turf Products who bid $211.06
per ton and also failed to list the specifications for what was sub-
stituted for IBDU.
The fourth low bidder was Kaiser/Estech who bid $213.40 per ton and
was the only bidder who submitted a bid containing IBDU.
IBDU is the registered trademark for a relatively new controlled
release.nitrogen source and Kaiser/Estech is the only source for this
chemical in Florida. This is a better quality fertilizer than the
others and the golf course staff has had excellent results with the
product and delivery.
i
8
113
~Z
0
IBDU mai(es Par Ex your
best buy in turf fertilizer.
Many factors determine whether a
turf fertilizer--or any product--is truly
the best buy. The time you take to exam-
ine those factors for IBDU will be time
well spent.
Don't confuse price
and cost.
The price per bag or per ton is an obvi-
ous number. Our competitors claim price
as their advantage, because it often is. But
what they don't tell you are all the things
that erode the value of their products.
They fail to mention the frequent appli-
cations required, Or the nitrogen that's
physically present in their products, but
not available to the turf in a single grow-
ing season. They don't discuss potential
leaching and volatilization losses. All
these "oversights" are really hidden costs,
To fully evaluate our competitors, these
factors must be added to their cost per bag
or per ton. You'll find they really do add up.
The most usable nitrogen
per square foot.
If the nitrogen in the fertilizer you buy
never actually nourishes the turf to which
it's applied, that's costly. And wasteful. And
typical of many competitive products.
All the nitrogen in IBDU is available
to the soil in a single growing season.
Because of its low Water Soluble Nitrogen
(WSN) and high Water insoluble Nitrogen
(WIN) content, IBDU is very resistent to
leaching. And almost impervious to van-
ishing into thin air through volatilization.
year: in late Fall, late Spring, and late Sum-
mer. For warm-season grasses, we also
suggest a fourth application, generally
in February or March
Competitive fast-release fertilizers (urea
and ammonium sulfate) must be applied'
frequently, usually every month during
the growing season. They cause fast
green-up, growth surges, and are
quickly dissipated.
Our slow-release competitors don'[
have the available WIN to give them the
extended staying power of Par Ex. They
can't continuously deliver the healthy
green' turf that Par Ex does on just
three~a~plications a year.
Remember labor costs are
75 % of your overhead.
You know your expenses, and you
know them well. Labor is your number
one cost. So what does a single additional
fertilizer application cost you? Plenty. it's
costly in hard cash, and in terms of other
jobs that can't be done while your em-
ployees are applying it. But the real costs
are incurred in the extra equipment main-
tenance and mowing that sudden growth
surges create.
All of these are overhead costs that
often go unnoticed in purchasing the
so-called lower priced brands.
IBDU is a white, uniformly shaped and
homogeneous granule, available ~n two
sizes. It is highly insoluble, non-caking,
and will not absorb water in storage.
Compare the number of
IBDU applications vs.
the competition.
For cool-season turfgrasses, we recom-
mend applications of Par Ex three times a
FINE, 0.5-1,0 mm diameter.
COARSE, 0.7-2.8 mm diameter.
the even temperament
IBDU really cuts it
The lush, green aftermath of an unusu-
lly "good" rain may be a welcome sight
~ most people. But such a growth surge
a headache to anyone who has to keep
~e turf reasonably short. It just means
lore work for the mowers.
Such surges are exaggerated when a
· ater soluble nitrogen source over-feeds
~e turf, something IBDU won't do. Since
s nitrogen release is limited by its insolu-
ility, it will release only at a small maxi-
~um rate--no matter how wet the soil
ecomes from rainfall or watering.
Sure, any grass will grow faster after
.~bstantial moisture is applied. But IBDU
'ill not contribute to excessive growth
~ soluble nitrogen sources do.
It is predictable, dependable, and con-
.ant. One of the few things a turfgrass
rofessional can count on.
',educed thatch build-up
:eeps greens on the level.
Thatch in turfgrass isn't, by definition,
ad. A small amount can help suppress
eeds, increase wear tolerance, and insu-
,[e the soil against temperature extremes.
~t heavy thatch on fairways or greens
in cause major problems.
Excessive thatch build-up can lead
~ mower scalping, impairment of water
~ovement, increased disease incidence,
duced effectiveness of pesticides, and
· egularities in playing surfaces_
Recent studies have shown a direct
lationship between slow release nitrogen
~urces and the control of thatch build-up.
'hen IBDU is the nitrogen source, less
~atch is induced, though the reasons
en't conclusive. We know that soil with
pH level at or above 5.0, suffers half the
,arch accumulation that's found on soil
ith a pH below 5.0. And we know that
pH level above 5.6 is routinely reached
with recommended applications of IBDU,
a level which enhances microbial activity
to speed thatch decomposition.
When thatch build-up on greens
is kept at a minimum, they simply feel
better and play better--because of
improved resiliency and consistency.
Coun~ on even growth with IBDU.
Other Fertilized Turf
Soaking Rain Light Rain irrigation Downpour
IBDU Fertilized Turf
Nothing shows good turf management
better than smooth, true greens. And
nothing keeps them that way better
than the IBDU in Par Ex.
How IBDU is mineralized.
City of Sebastian
POST OFFICE BOX 780127 o SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-6330
FAX 407-589-5570
SUBJECT: Bid Award For Riding Tractor
Approved For
City Manager
Submittal By:
Agenda NO. FO,
Dept. Origin Finance (LWN)
Date Submitted 4/5/90 _
For Agenda Of 4/11/90
Exhibits: Bid Tabulation Sheet
Memo frc~ Engineering
EXPENDITURE
REQUIRED: $2,711.00
AMOUNT
BUDGETED~5,000.00
APPROPRIATION
REQUIRED:
SUMMARY STATEMENT
Three Bids were received for a riding tractor ~or the Parks Department. {.:fAlter
staff reviewed the bids, the recum~_ndation is for a Gravely Tractor with a
16 H.P. Briggs &Stratton engine with a 50' mower and a sulky. The bid was
received frcm Goodknight Lawn Equi~nent from Vero Beach. This purchase was
approved during the budgeting process as a new requisition resulting frc~
the addition 'of more mowing to be done. Adequate funds are budgeted in the
Capital Improv~nent Fund.
RECOMMENDED ACTION
Move the bid for a riding tractor be awarde~ ~to fff~ lowest and best bidder,
Goodknight Law Equipment, of Vero Beach, in the amount of $2,711.00.
City of Sebastian
POST OFFICE BOX 780127 D SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330
FAX 407-589-5570
DATE:
April 2, 1990
TO:
FROM:
David Fisher
Engineer/Public Works Director
Linda Kinchen C~
Administrative Assistant
Tractor Bid - Parks Department
The above item was pulled off the City Council Agenda for
approval at the March 28,' 1990 Meeting due to questions.
From what I understand, the tractor that Councilman Powell was
talking about which was purchased approximately three years ago
is a three wheeler which does not mow grass.
The tractor which we are purchasing is strickly for mowing and
will not be used for preparation of the fields for games.
The three wheeler does have a liner attachment for line painting
and is primarily used to drag the field. It does not have a mower
attachment.
Should you want further information,
investigation, please let me know.
or require more extensive
City of Sebastian
POST OFFICE BOX 780127 [] SEBASTIAN. FLORIDA 32978
TELEPHONE (407) 589-5330
FAX 407-589-5570
SUBJECT: Architectural Review
Board
Approved For Submittal By:
City Manager
Dept. Origin: Community Develop.
Date Submitted= 04/05/90
For Agenda Of: 04/11/90
Exhibits: - Memo Dated 03/23/90
- Architectural Review Board
Ordinance Final Draft 03/19/90
EXPENDITURE
REQUIRED:
AMOUNT
BUDGETED:
APPROPRIATION
REQUIRED:
SUMMARY STATEMENT
As per Council's motion to have staff further .investigate the
establishment of an Architectural Review Board, at its Special
Council Meeting January 3, 1990 the attached exhibits are
submitted for Council action. At its Special Meeting/Workshop the
Planning & Zoning Commission reviewed, revised and approved a
final draft of an Architectural Review Board Ordinance. The draft
includes comments and revisions made by Council during and
following the January 3rd meeting.. The Board is intended to
function in an ~ capacity only, to the Planning & Zoning
Commission. The Board will deal with commercial type development,
not with single family residential development. As discussed,
Council may wish to establish the Board for one year, with review
and assessment of the Board following its first year of
implementation.
RECOMMENDED ACTION
Move to direct the City Attorney to put the Architectural Review
Board final draft into the appropriate ordinance language for
final council approval.
City of Sebastian
POST OFFICE BOX 780127 n SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330
FAX 407-589"5570
MEMORANDUM
DATE: March 23, 1990
TO:
FROM:
Robert S. McClary
City Manager
~ .
Linda Kinchen~ /
Administrativ~ AssiStant
Secretary to Planning and Zoning
THROUGH: Bruce Cooper ~
Director of Community Developmen~~
RE: Architectural Review Board
Please be advised that on March 8, 1990 at a special meeting
held by the Planning and Zoning Commission, A motion to forward
the draft for the Architectural Review Board as revised was made
by Mrs. Kilkelly, second by Mr. Mahoney and passed with a 4-2
vote. The two members who voted no, did so, only because they
disagreed with the residency requirements of the membership.
The motion ~equested that the membership come from Indian River
County residents with a ma3ority of the board being city
residents and the chairman and vice-chairman also required to be
city residents. It also stated that city residents should get
priority to fill a designated slot if there is more than one
applicant.
The disenting members of the Planning and Zoning board felt that
all members should be City residents.
Should you have any further questions, feel free to contact us
regarding this matter.
LK/lk
Revised
PWJ
March 19, 1990
SEBASTIAN ARCHITECTURAL REVIEW ORDINANCE
1.0 INTENT - PURPOSE
The Sebastian Architectural Review Ordinance is intended to supplement the
Comprehensive Plan and Land Development Code of the City of Sebastian for the
following purposes:
(a) To promote and sustain the public health, safety, morals, comfort and general
welfare of the citizens of the City;
(b) To balance carefully the natural environment with manmade systems which
preserve, protect and conserve the natural environment;
(c) To attract new residents and businesses by reason of a desirable urban
environment;
(d) To minimize incompatible surroundings and visual blight which prevent orderly
community development and reduce community property values;
(e) To encourage and promote development which features amenities and excellence
in the form of variations of siting, types of structures and adaptation to and
conservation of native vegetation and other environmental design features;
(f) Foster civic pride and community spirit by maximizing the positive impacts of
developments;
(g) To inspire creative approaches to the use of land and related physical
developments;
(h) To foster the development of a positive visual character for the City by
promoting a 'high degree of compatibility between land uses,
The preceding goals are intended to promote orderly growth, development
and placement of all non residential land uses so as to encourage a balanced
natural, physical and economic environment and advance the quality of life for
Sebastian residents.
2.0 ARCHITECTURAL REVIEW BOARD
There is hereby created an Architectural Review Board which shall consist of
five (5) members and one (1) alternate who shall all serve without compensation.
It shall be an advisory board to the Planning and Zoning Commission of the City of
Sebastian.
2.1 ~UALiFICATIONS
Ail members of the Board shall be especially qualified by reason of training
or experience in arts architecture, community planning, property developments real
estate or other relevant business or profession, or by reason of sound judgment
to evaluate the effects of a proposed building or structure upon property values,
aesthetic compatibility and physical integration with surrounding areas. Whenever
possible the Board shall be comprised of members with qualifications as follows:
One member should be an architect or architectural designer.
One member should be a landscape planner, landscape architect or landscape
designer.
One member should be a real estate professional
One member should be a land developer, contractor or engirleer.
One member should be a citizen-at-large who has demonstrated a strong
interest or ability in artistic fields.
Additionally~ all members of the Board shall be recognized as having, or shall have
demonstrated~ an abiding interest in the betterment of the City of Sebastian.
The City Planner shall be an ex-officio member.
2.2 APPOINTMENT
The members of such Board shall be appointed by the city council in
accordance with City of Sebastian Resolution R-89-13 or as hereafter amended or
superseded. The Board shall elect a chairman and vice chairman from among its
members. All members shall vote. Three members shall constitute a quorum.
The city council shall have power to remove any member of the Architectural
Review Board for cause.
2.3 DUTIES - GENERAL
The Architectural Review Board shall review the architectural and site plans
for an buildings and structures proposed to be constructed or revised in non-
residential zoned areas to insure that buildings are aesthetically compatible with
the surrounding area and the community, and to insure that such buildings~
structures and landscaping will not adversely affect the surrounding area.
2.3.1 CONDUCT OF BUSINESS
The Architectural Review Board shall hold meetings when necessary, and in
a timely manner such that: (1) their recommendation will be available to the
regularly scheduled Planning and Zoning Commission meetings and, (2) their
meetings are in conjunction with the initial review procedure of a site plan by
city staff. Additional meetings may be scheduled as necessary by the chairman
or by a quorum of members.
The Director of Community Development shall designate a staff member to
record all minutes and transactions of meetings.
All Board meetings shall be public. Participation by the applicant! his
consultants~ city staff and other interested parties 'is encouraged.
No recommendation of the Board shall be valid Unless adopted by the majority
vote of the quorum present. No findings of the Board to recommend, recommend
with conditions or recommend disapproval of the site plans, in relationship to the
criteria and design standards herein, shall be valid unless such recommendation
receives a vote of at least three (3) members.
2.3.2 PROCEDURE
A petitioner for a Site Plan Review (ref. Land Development Code, Section 20A-
l0) shall provide plan review packets for the Architectural Review Board which
shall include a site plan to scale, a utility plan, architectural elevations drawing~
site vicinity sketch~ landscape plans sign details and such additional data or
photographs as the Board may believe are pertinent to the project. This plan
packet may be the same as submitted to the Planning and Zoning Commission in
accordance with Section 20A-10.3 provided the information required by section 3.0
herein is included.
The Architectural Review Board shall meet not less than 10 days before the
submission of a site plan to the .Planning and Zoning Commission. The Board shall
review the submitted plans in relation to the criteria section (3.0) of this ordinance
and shall make findings in writing with respect thereto. The recommendations may
be approval, approval with conditions or disapproval. The Boards's findings and
recommendations shall be signed by the chairman and forwarded to the Planning
and Zoning Commission; and upon request shall be furnished to the applicant.
The Planning and Zoning Commission shall review the recommendations of the
Architectural Review Board and approve, approve with revisions, or disapprove
such recommendations. Any such action by the Planning and Zoning Commission
shall become part of a condition for site plan approval, and shall be binding on the
applicant.
Review by the Architectural Review Board may also be a requirement of a
conditional u~e permit, special exception or variance. Such review may be in
conjunction with the Planning and Zoning approval procedure for such applications.
The need for. such review is to be determined by the building official and city
engineer in conjunction with the chairman of the Planning and Zoning Commission
and the chairman of the Architectural Review Board.
The building official and city engineer, in conjunction with the chairman of
the Planning and Zoning Commission and the chairman of the Archtitectural Review
Board, may require review by the Architectural Review Board. Such review shall
be in accordance with the procedures of Section 20A-10.1(B) and (C) regarding
application of minor site plan approval.
3
3.0 ARCHITECTURAL REVIEW CRITERIA
The goal of this section is to ensure that all site plans and development
proposals have the highest possible appearance qualities and proper design
concepts through design concentrating on the interrelationship between structures
and their surroundings. This section establishes the criteria and design standards
that will guide the Architectural Review Board in reviewing various aspects of
appearance within a site plan or development proposal.
3.1 SITING
The site shall be planned to accomplish a smooth transition from adjacent
properties that differ in land use and/or design philosophy by the use of site
breaks such .as screens, berms, fences and walls for aesthetic purposes. Site
planning in which setbacks and yards are in excess of zoning, restrictions is
encouraged to provide an interesting relationship between buildings.
Monotony of design in single or multiple building projects should be avoided.
Variation of detail, form, and siting shall be used to provide visual interest. In
multiple building projects, variable siting or individual buildings should be used
to prevent a monotonous appearance.
3.2 BUILDINGS AND STRUCTURES~
3.2.1 OVERALL APPEARANCE
All building or structure faces visible to the public or adjacent property
shall be designed to create a harmonious whole. It is not to be inferred that
buildings must look alike or be of the same style to be harmonious. Harmony can
be achieved through the proper consideration of scale, proportions, site planning,
landscaping, materials and color.
Architectural style is not restricted. Evaluation of the appearance of a project
shall be based on the quality of its design and its relationship to surroundings.
Look alike buildings are discouraged unless, in the opinion of the Board, there
is sufficient separation to preserve the aesthetic character of the present or
evolving neighborhood. This is not to be construed to prohibit duplication of floor
plans and exterior treatment in a planned development where, in the opinion of the
Board, the aesthetics of the development depends upon or are enhanced by the look
alike buildings and their relationship to each other.
Building projections shall provide interest and variety through use of
windows, doors, eaves, and parapets. Building components shall be proportional
and shall relate to one another to help avoid monotonous building elevations.
Repetitious and bland elevations shall be avoided by providing variation in details,
form and siting, to promote visual interest.
Materials shall be selected for harmony of the building with adjoining
buildings (where such structures are substantially in compliance with this section)
and shall be suitable to the type of building and design in which they are used.
Colors should be harmonious and shall use only compatible ~ccents. Colors shall
not be garish and should blend with neighboring developments.
The quality of a new development shall not adversely affect the value of
surrounding properties. New projects shall use building materials of a similar or
higher quality than those used on adjacent properties. DetAils of the proposed
colors and materials shall be reflected on the building. The demonstration of
appearance by us of material samples and color chips is encouraged.
3.2?2 F~EAT~RES AND COMPONENTS
Building components, such as windows, doors~ eaves and parapets shall have
good proportion and relationship to one another.
Building surfaces, walls and roofs that are considered garish by the Board
will be denied approval.
Pitched roofs or the appearance of pitched roofs with a minimum slope of 5/12
are strongly encouraged. Long monotonous facade designs, including those
characterized by unrelieved repetition of shape or form or by unbroken exteusion
of line shall be avoided.
Buildings which are of symbolic of the underl.~,ng business for reasons of
advertising will not be approved by thi~ ~oard. Symbols attached to buildings
will not be allowed unless they.are secondary in appearance to the building and
landscs, pe and are an aesthetic asset to the building project and neighborhood.
Service areas and refuse containers shall be located to the rear of buildings as
feasible.
Exterior lighting fixtures, street furniture, bike racks~ and other exterior
features shall be compatible with and complementary to sito and building design.
"Take out't or '*pick up" windows of re~il or wholesale establishments shall
not be located on a building facade that faces a public right of way, unless they
are designed as to be an aesthetic asset to the building and neighborhood.
Ail telephones~ vending machines~ or any facility dispensing merchandise or
a service on -private property shall be confined to a space built into the building
or enclosed in a separate structure compatible with the main structure.
3.2.3 UTILITIES
Mechanical equipment or other utility hardware on roofs~ grounds or buildings
shall be screened from public view with material harmonious and architecturally
compatible with the building, or they shall be located as not tn be visible from any
public ways. Screening for utilities shall have a height not less than the
equipment it screens.
Ail on-site electric utility, telephone~ cable television lines and all other
communication and utility lines for buildings should be placed underground.
Continuing use of overhead wires is discouraged.
5
3.2.4 SCREENING
Refuse and waste removal areas, service yards, storage yards, delivery areas
and exterior work areas that in the opinion of the Board tend to be unsightly shall
be screened from view from public ways. Screening shall be accomplished by the
use of 90% minimum opaque walls, fences, plantings or a combination of these that
are architecturally compatible with the building or structure.
3.2.5 EXTERIOR STORAGE
The following are added criteria for businesses requiring outside storage for
performance of a service, such as service stations and convenience stores or similar
establishments.
m Symbolic color of the exterior facades or roofs shall be' harmonious with
the atmosphere of the surrounding neighborhood.
b. Exterior display of goods for sale or displays designating a service may
be allowed, provided the goods, services and tools so displayed be such that they
are intended for use or installation in the designated storage are~ For example:
An oil rack is acceptable, but a tire display is not.
c. Areas used to store makerials such as supplies, tires, packing crates or
cases, refuse and garbage, shall be screened from adjacent property and from the
public view as delineated in section 3.2.4 herein.
3.3 LIGHTING
Exterior lighting may be used to illuminate a building and its grounds for
safety purposes but in an aesthetic manner. Lighting is not to be used as a form
of advertising in a manner that draws considerable more attention to the building
or grounds at night than in the day. Lighting following the form of the building
or part of the building will not be allowed if in the opinion of the Board the overall
effect will be garish or detrimental to the environment. All fixtures used in
exterior lighting are to be selected for their aesthetic value.
Exterior lighting, when used, shall enhance the building design and the
adjoining landscape. Lighting standards and building fixtures shall be of a design
and size compatible with the building and adjacent areas. Lighting shall be
restrained in design and excessive brightness avoided.
3.4 SIGNS
The intent of this section is to complement and further define the criteria
contained in section 20A-15,7(H), "Appearance of Signs."
Every sign shall be designed as an integral architectural element of the
building and site to which it principaliy relates.
Free-standing signs shall be designed as integral parts of the development
theme. Such should include the use of colors, materiaLa, and features that reflect
the architectural character of the principal building or buildings.
Every sign shall have good scaie and proportion in its design and in its visual
relationship to buildings and surroundings.
No advertising shall be allowed on any exposed amenity or facility such as
benches and trash containers.
The overall effect of the configuration or coloring of signs shall not be garish.
The colors shall not conflict with the other signs already on the building or in the
immediate vicinity.
The colors, materials and lighting of every sign shall be restrained and
harmonious with the building and site to which it principally relates.
The number of graphic elements on a sign shall be held to the minimum needed
to convey the sign's major message and shall be composed in proportion to the area
of the sign face.
Each sign shall be compatible with signs on adjoining premises and shail not
compete for attention.
Identification signs of a prototype design and corporate logos shall conform
to the criteria for ail other signs.
The use of signs with internal illumination is strongly discouraged. Flashing,
visible moving or movable parts; moving messages, animated lights, or signs giving
the appearance of animation are 'disallowed.
The use of signs with spot-lighting is encouraged. All signs sba]] be designed
to shield the light from on-coming motorists and to conceal the light fixture to the
extent practicable.
3.5 LANDSCAPING
The intent of this section is to supplement and further define the Landscaping
requirements of section 20A-13.
The site landscaping should be planned to accomplish a smooth transition
from adjacent properties that differ in Land use and/or design philosophy by the
use of site breaks such as screens, berms, fences and walls for aesthetic purposes.
The existing natural landscape character shall be preserved whenever
possible. As an example of this, in a area containing a stand of trees, the
developer should preserve as many of those trees as possible and further
landscape in a complementary manner, rather than destroy the existing trees and
repiant with a type of vegetation foreign to the immediate natural environment.
Relocation of existing trees is encouraged as opposed to their destruction.
Parking areas shall be treated with decorative elements, building wall
extensions, plantings, berms or other innovative means so as to screen parking
areas from view from public ways. These areas and traffic ways shall be enhanced
with landscaped areas containing trees or tree groupings.
In areas where general planting will not prosper, other materials such as
fences, walls, and parings of wood, brick or stone shall be used, Carefully selected
plants shall be combined with such materials where possible. Plants that are
indigenous to the area and others that will be hardy, harmonious to the design, and
of good appearance shall be used.
There shall be an irrigation system provided for all landscaping.
The owner shall be responsible for the maintenance of all landscaping.
Landscaping shall be maintained in a good condition so as to present a healthy,
neat and orderly appearance at least equal to the original ins~iiation and shall
be kept free from refuse and debris. Any dead vegetation and landscaping material
shall be promptly replaced with healthy, living plantings.
Ail landscaping materials shall be guaranteed by the owner of the premises
for a period of one year after the certificate of occupancy is granted.
Interior areas of parking lots shall contain planter islands located so as to
best relieve the expanse of paving. ~qe encourage parking layouts having no more
than 12 parking spaces in a row without a planter island. Planters shall be no less
than 5 feet in width and shall contain at least one tree.
Interior areas of vehicular use shall contain planter islands located so as to
best relieve the expanse of pavement-
3.6 DEFINITIONS
Proper Design Concepts - refers to architectural planning and to the analysis
of the whole structure in terms of form and composition~ color, materials, and
surface decoration. It includes scale in relationship to scale of adjacent buildings,
structures and landscape. It applies to inner character of the individual project-
It applies in the s~me manner to alterations and advertising on the project- In
evaluating design concepts, no one will be permitted the excuse that the area
contains other unsightly buildings or structures.
Garish - means gaudy, excessively vivid, tastelessly showy or overdecorated,
offensive to the sensibilities.
Compatibility - Harmony in the appearance of two or more external design
features in the same vicinity.
External Design Feature - The general arrangement of any portion of a
building, sign, landscaping or structure and including the kind, color,and texture
of the materials of such portion, and the types of roof, windows, doors, lights,
attached or ground signs, or other fixtures appurtenant to such portions as will
be open to public view from any street, place or way.
Harmony - A quality that represents an appropriate and congruent
arrangement of parts, as in an arrangement of varied architectural and landscape
elements.
· Landscape - Plant materials, topography and other natural physical elements
in relation to one another and to man-made structures.
Miscellaneous Structures - Structures, other than buildings, visible from
public ways. Examples are: memorials~ stagings, water tanks and towers, sheds,
shelters, fences and walls, kennels, transformers, drive-up facilities.
ProPortion - Balanced relationship of parts of a building, landscape
structures, or buildings to each other and to the whole.
Scale - Proportional relationship of the size of parts to one another and the
human figure.
Scree.nin~ - Structure or planting that conceals from view from public ways
the area behind such structure or planting.
Structure - Anything constructed or erected~ the use of which requires
permanent or temporary location on or in the ground.
Utility Service - Any device, including wire, pipe and conduit which carries
gas, water, electricity, off and communications into a building or development~
9
CitY of Sebastian
POST OFFICE BOX 780127 o SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330
FAX 407-569-5570
SUBJECT: -Award Bid for Mobile )
Shelving System in storage Yault)
· )
)
Approved For Submittal By:
City Manager
)
)
)
)
)
)
)
__--- 2~8.74/~ AMOUNT
BUDGETED: $16,000.00
ExPENDITUrE ~14,
REQUIRED: ~'~ ____/----''
mobile shelving
Three bids were received for a.
vault. All three set the advertised speCS
budgeted in the C ital projects Fund,
Agenda No. City' clerk~
Dept- origin
Date submitted
For Agenda Of
ExhibitS:
(1) Memo from Peter Jones to City Manager
(2) Bid Tabulation sheet _---------
~ APpROPRiATION
REQUIRED:
system in the storage
Adequate funds are
Move the bid for mobile shelving system in the storage vault be
awarded to Gold coast Lundia Systems in the amount of $14,238'74'
City of Sebastian
POST OFFICE BOX 75012? ~ SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330
FAX 407'58~5570
TO:
FROM:
S UR JECT:
M
Robb MCClary~ City Manager
Kathryn M. O Halloran, City. Clerk
Peter Jones, City Plannej%.j~
DATE:
April 4, 1990 ...
shelvin~ ~_~ oPportunit
~e City.-3~m~s_ (Spacesa~e~f~e. two of the ~
~'eSPecttvel,. ~c~o sYStems .~"~ ~undia) ~,.~_~nree mobtl~
Present ~, nad been · · ~ow Did a~ _~um&tted ~
s s ~d a Clear . &n Operati~ _-,u second ~^~ FT'oio t
Y rem as w~, Picture ~ ~_ ~,~ for ~__ ~ ~w Did o
_ ~u~s "u~&ona1 ~_ .
~ach sYSte- ~ ' ~Pects of
~tem Pro~°sw~ ~or Shel£ ad~. .
~ools fn~ _=.- /z center- . undia
-~ ~Q3UStment ~ Using a
' x'ne 36" 1 -
cng solid
Wood shelves of the Lundia s s
adjustment flexibility With ~tem will afford
~iVlder sYStem for ch s add
&n the types of ~ Lundia also -- hell unit ,~ itional
~ . &cems Stored - prOVides for'- ~ne Slidin~
~ard&n~ lon~ ~- un the shelves a greater
~=cesaver __ _~=z. Shape
hardw~ ~YS~em. m~__ ~,-~ared t~ ~ ' the
.... ~u, Seale~ _ _~=uaUse th~ - ~ one meta~ _u~ wood
~ceptible +~ 2~no lac~ue .... = wooo is a- _.C ~aelves o~
=~, uents, ~_=t..~ ~nelvin~ ......
· &nallv ~_ ~u SCratch- ~ w&~l not ~
~YStem Usin~ ~eral OVeral~ ~ wz~n metal -~ _
ldditiOna3 ~cge wOod sh~-~ appearance .... ~ne&ves.
eStment or the Seco~ ~r&on, makes ~= ~Undia
lm ' ~u LOwest bi~
~ u&early
0
z
0 o o
0 0 0
City of Sebastian
POST OFFICE BOX 780127 m SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330
FAX 407-589-5570
Approved For Submittal By:
city Manager ~
SUBJECT: Assistant City Manager ) Agenda No.
)
) Dept. of Origin: Mayor W.E. Conyers
)
) Date Submitted: 04 0~
)
) For Agenda Of: 04Zll/90
)
) Exhibits: - Resolution R-89-37
) - City Manager Memo 05/18/89
EXPENDITURE
REQUIRED:
]%MOUNT
BUDGETED
APPROPRIATION
REQUIRED:
SUMMAR~ STATEMENT
Mayor W. E. Conyers has placed an item under Mayor's Matters for
"Discussion - Elimination of Assistant City Manager Position". I
felt the above noted backup material may be useful to the City
Council during its deliberation. Mayor Conyers has not submitted
additional backup material.
RECOMMENDED ACTION
Discuss Mayor Conyers' request.
RESOLUTION NO. R-89-37
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER
COUNTY, FLORIDA, ADOPTING A NEW JOB DESCRIPTION FOR THE
POSITION OF ASSISTANT CITY MANAGER; PROVIDING FOR
INCLUSION OF SUCH JOB DESCRIPTION IN THE CITY OF
SEBASTIAN STANDARD OPERATING PROCEDURES; PROVIDING FOR
REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN
CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, The City Council hereby approve,s a new
description entitled, "Assistant City Manager" as submitted by
City Manager;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEBASTIAN, FLORIDA, AS FOLLOWS:
S~ECT~ON ~. The 3ob. description for the classification of
Assistant City Manager, attached hereto as Exhibit "A" is hereby
adopted.
SECTION II. The City Clerk is hereby directed to supply a
copy of this new 3ob description to the Mayor and members of the
City Council and all department heads for inclusion in the
Standard Operating Procedures for the city. The City Clerk shall
note the number and date of this Resolution on said
description.
SECTION I~II. All Resolutions or parts of Resolutions in
conflict herewith are hereby repealed.
SECTION IV. This Resolution shall take effective
immediately upon /ts adoption.
ATTEST:
CITY~ OF SEBASTIAN, FLORIDA
Richa~
The foregoing Resolution was moved for adoption b
Councilman W~ ~,~ °f3~K ~ The motion was seconded by
Councilman ~_.~ ~,~ ~ ~r w-/ . ~. . ,
the vote was as followS: . . _ and~ upon being put to a votey
Mayor Richard B., VotaDka
Vice Mayor Robert McCarthy
Councilman Robert MCCollum
Councilman Frank Oberbeck
Councilman Lloyd Rondeau
The Mayor thereupon declared this Resolution duly passed and
adopted this ~ day of .~
, 1989.
2
I HEREBY CERTIFY that this Resolution ;was adopted on the
day of __ ~m~_ , 1989.
=nryn~. 0 Halloran, CMC/AAE
City Clerk
Approved_as to Form and Content:
Charles I. Nash, City Attorney
ASSIS? ? MANAG E__
MAJOR FUNCTION:
Highly responsible administrative staff position working
directly for the City Manager. Work is Performed With
considerable independence, but is sub3ect to executive direction
by the City Manager.
ILLUSTRATIVE DUTIES:
Responsible for the administration of personnel Standard
Operating Procedures and Collective bargaining agreements.
Additionally, serves as a project COordinator for special
projects assigned by the City Manager
Performs research and makes application for Federal, State
or private grants and financial assistance.
May also serve in the' capacity of Airport Director if so
specifically assigned by the City Manager.
Serves as Acting City Manager in the absence of the City
Manager subject to the provisions of the City Charter.
KNOWLEDGE ABILITIES ~ SKILLS:
Strong oral and written communication skills. Knowled
ability to deal with person .
.... ~x- ^olll:v t~ ........ ~ ~ as asslgned b,, the
~ - ~=rcn an~ apply for grants. =
EDUCATION ~D EXPERIENCE:
Graduation from an accredited four (4) Year college or
university with a degree in PUblic'Administration or related
field. Minimum of two (2) years profess-~onal municipal
administrative experience or any equivalent combination of
education experience and training may be considered.
Adopted by Resolution No.
Effective ~/~E, 1989
City of Sebastian
POST OFFICE BOX 780127 ~3 SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330
MEMORANDUM
DATE:
TO:
FROM:
RE:
May 18, 1989
Mayor Richard Votapka
Members of City Council
Robert S. McClary
City Manager
Assistant City Manager
The City Council has directed me to appoint an Airport Director
pursuant to the City Code and recently enacted job description.
I request the City Council to expand this position to that of
Assistant City Manager by adding the responsibilities of
Personnel Director .and Project Coordinator. I feel with the
combined duties of Airport Director, Personnel Director and
Project Coordinator a full-time staff position is just'ified.
The City Council has indicated that a part-time Airport Director
should be paid $10,000 to $15,000 per year. Funds for the
position of Assistant City Manager could be transferred from the
Airport Fund to the General Fund since a substantial portion of
the Assistant City Manager's responsibility would be in the
capacity of Airport Director. Since the City will soon be
implementing, provisions of the City Charter, as amended by the
voters at the March election, it is clear that additional staff
efforts will be required in order to enforce the noise
regulations and to collect the operations fees. Additionally,
the City should pay closer attention to personnel administration
especially in the areas of hiring procedures and administration
of personnel policies outlined in the S.O.P. and Collective
Bargaining Agreements. Additionally, many projects need
coordination from the City Manager's office. While in the past I
have "borrowed" individuals from the Finance Department, City
Clerk's office or Community Development Department, the effect of
this practice has been to remove individuals from their regularly
assigned responsibilities. Additionally, an individual in this
position would be the key person in making Grant Applications for
various State and Federal programs the City may wish to apply
for.
While I feel I have been productive and effective in my position,
I have a limited amount of time. On my immediate pending
projects list are items such as:
* Negotiating with GDC for Units 16 and 17
* The Main Street realignment project
Indian River County impact fee credit system and
other impact fee matters
Addressing airport matters such as hiring engineers
for slurry sealing and coordinating consultants for
environmental and economic studies
* Efforts to construct a new police station
* Putting a new Police Department retirement system in
place
* Negotiating a Law Enforcement Mutual Aid Agreement
Developing the Barber Street Sports Complex project
with City Engineer, City Planner, Parks and
Recreation interests and Indian River County
* Negotiating three Collective Bargaining Agreements
Implementing adequate disability policies for
Worker's Compensation disabilities
Negotiating with Indian River County to acquire
water and sewer facilities of private companies
franchised in Sebastian
Planning and implementing a Street Improvement
Program
Inspecting requests for services such as street
lights, potholes and drainage complaints (which in
most cases I will continue to do personally)
Preparing a City budget, and many other on-going
projects
Sebastian has been identified by the State of Florida as the
ninth fastest growing City in the State. With the growth-related
issues facing Sebastian we should be assuming a posture of being
pro-active rather than re-active. I am simply asking for the
resources to develop and maintain a positive pro-active
Management approach in our developing community.
2
In summary, I recommend and request City Council approval of the
position of Assistant City Manager. This position would be a
Staff position with line responsibility only in the capacity of
Airport Director. The minimum qualifications for this position
would be a four year college degree in Public Administration or
related field plus a minimum of two years professional municipal
management experience. The starting salary range would be
$25,000 to $28.,000. Your approval of this recommendation is
respectfully'requested.
sam
City of Sebastian
POST OFFICE BOX 780127 13 SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330
FAX 407-589-5570
SUBJECT: Police Facility
Approved For Submittal By:
City Manager
Agenda No.
Dept. Origin: Mayor W.E. Conyers
Date Submitted: 04/04/90
For Agenda Of: 04/11/9Q
Exhibits: - Mayor W.E. Conyers'
Notes (undated)
- city Manager Memo Dated 04/04/90
- Stottler Stagg Letter Dated 03/27
- city Manager Letter Dated 04/04/9
- city Manager Letter Dated 02/28/9
EXPENDITURE
REQUIRED:
AMOUNT
BUDGETED:
APPROPRIATION
REQUIRED:
SUMMARY STATEMENT
Mayor W.E. Conyers has placed an item under Mayors Matters for
"Police Facility Discussion". The above noted backup material is
intended to facilitate the City Council discussion of this
matter.
R~COMMENDED ACTION
Discuss the Mayor's request.
RECEIVED APR-, 2
CHESSERS GAP POLICE DEPARTMENT SITE
Agreement should have been signed by the developer first.
( A property seller never signs a contract D~fcre the
buyer. The buyer would then have the option to change
the terms.)
The city should not have entered into ~ agreement
without knowing what the cost was going to be. It has
been several months since the agreement was signed by the
city and no costs estimates have been received nor the
agreement signed by the developer, altho he has asked
for recreational land waivers based on the agreement.
In reading the agreement, I am confused as to exactly
how much road is to be constructed. On page 4, Article 3,
item a-i, "The City, at its expense, shall construct a
two lane road.within the confines of the parcel of real
property identified on Exhibit "B" whereby th$ .~treet
know as Fleming Street shall be extended for a distance
of 470' starting at the southern right-of-way boundary
of CR 512 and continuing south." How far South? For
470' or through the length of the development?
Page '1, Article 1. says that the irrevocable offer to
dedicate must be adopted within 60 days or the offer
expires. What about the developer taking much longer
than 60 days. Can the city withdraw the acceptance of
the offer?
5. Page 12, Article 16. Miscellaneous. The city agrees to
give the developer, at no charge, any land materials
that are excavated from the property that~in excess of
any fill needed. (The City digs it, he hauls it, he
gets paid for it. Why couldn't the City sell any excess?)
5. Who negotiated this agreement?
City of Sebastian
POST OFFICE BOX 780127 n SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330
FAX 407-589-5570
M E M~BAN DU M
DATE:
April 4, 1990
TO:
FROM:
RE:
W.E. Conyers, Mayor
Robert S. McClary 0~
Chesser's Gap Police Department Site
At your request, I am pleased to respond to your questions
received on April 2, 1990 regarding the police station site at
Chesser's Gap. For your information, I have reviewed these
questions and concerns with the City Attorney.
1. Any bilateral agreement is effective only upon the
signatures of both parties. The buyer, in this case '~he city, did
in fact sign the agreement first as you suggest.
2. We do not have cost estimates to date on the costs of
the off site improvements including construction, of a portion of
Fleming Street and construction of the access drive along the
east property line. City Engineer, David Fisher is seeking
proposals from consulting engineers to provide this information.
3. -Fleming Street is to be extended a total distance of
470 lineal feet. This 470 lineal feet starts at the property line
at the CR 512 right-of-way and extends 470 feet south of that
point. Therefore, Fleming Street would not be extended through
the entire length of the development.
4. The dedication agreement binds the developer, not the
city. The City is under no obligation to construct a police
station at this site.
RE: Chesser's Gap Police Station Site
Page #2
5. Under the terms of the agreement, the developer is to
receive, as a part of the consideration of the agreement, excess
fill material.'
6. I negotiated the agreement. The City Council initiated
the proposal and directed staff to negotiate an agreement with
the property owner. Further, the City Council was kept informed
during the entire negotiating process. In fact, a letter of
understanding was submitted to the City for ratification so that
neither the City nor the developer would needlessly spend time or
money in developing agreement through, expenses of,attorney fees,
surveying expense, etc.
Should you have additional questions, will you please call?
/jmt
cc:
Members of Sebastian City Council (with attachment)
City of Sebastian
' POST OFFICE BOX 780127 1:3 SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330
FAX 407-589-5570
April 4, 1990
Mr. William E. Starmer, R.A.
Stottler Stagg & Associates
Architects Engineers Planners, Inc.
336 N. Orange Avenue
Orlando, FL 32801
Dear Mr. Starmer:
This is in response to your letter dated March 27, 1990 regarding
City Council's direction ~regarding the design services for the
Sebastian Police Station.
Please consider this letter as your official notice that the City
of Sebastian has terminated your services. This action was
clearly taken at the February 28, 1990 City Council Meeting.
There is no need for a meeting. We intend to pay afl reasonable
charges incurred by your firm to date. Also, be advised that we
are in the process of selecting a new architect for this project.
Sincerely,
Robert S. McClarY~~~
City Manager
RSM/jmt
cc:
W.E. Conyers, Mayor & Sebastian City Council
Charles I. Nash, City Attorney
F Stottler Stagg & Associates
Architects Engineers Planners Inc.
Florida Maryland Texas
336 N. Orange Avenue Orlando, Florida 32801
March 27, 1990
(407) 425-0193
Mr. Robb McClary
City Manager
City of Sebastian
P,O, Box 780127
Sebastian, FL 32978
RE: NE DESIGN SERVICES
SEBASTIAN POLICE STATION
Mr. McClary
As you know there was some confusion regarding The City Council's direction during
the January meeting and subsequent February meeting regarding whether to proceed
or not to proceed with the design contract for the above referenced project.
During those two meetings I listened to mixed emotions from both citizens in the
audience as well as members of City Council and believe part of the reason for the
confusion may have been miscommunication as a side effect of upcoming city elections.
Since we have not received written direction to date and now that new leaders of your
community have been identified, we would like to set up a meeting with ourself the
Police Chief, Mayor, and City Council to obtain a consensus of olSinion oYn the most
expedient way to successfully complete this design project,
Please understand that it is my desire as a principal of SSA to keep your best interest in
mind and believe that a brief meeting to discuss the matter will result in that objective.
Thank you for your time and we look forward to response to our request herein.
~~~. Star~er,~R.A'
STO']-rLER STAGG & ASSOCIATES
ARCHITECTS ENGINEERS PLANNERS, INC.
WES:ech
cc: Mr. R.H. Stottler, SSA President
Mr. Frank Oberbeck, Councilman, V. Mayor
Mr. Robert McCollum, Councilman
Mr. Llyod Rondeau, Councilman
Mr. Lonnie Powell, Councilman
Mayor W.E. Conyers
Police Chief Charles Reynolds
City of Sebastian
POST OFFICE BOX 780127 a SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330
FAX 407-589-5570
DATE:
TO:
FROM:
RE:
February 28, 1990
_Richard B. Votapka, Mayor and Sebastian City Council
Stottler Stagg Contract
On February 10, 1988, ~he City entered into a contract with
stottler stagg and Associates to assist the City in developing
and constructing a new police station. The contract was
generally in three (3) parts: ~) Needs Assessment and
Programming 2) Site Analysis an Investigation and 3)
Architectural Design.
In March, 1988 an Assessment Report was submitted to the City.
In September, 1988 the Assessment Report was revised and re-
submitted to the City.
In December, 1988 a Conceptual Schematic was submitted to the
City.
In March, 1989 a site Analysis Report was submitted to the City.
In September, 1989 concerns were expressed by the City Council.
On October 11, 1989, the City Council instructed the City Manager
to negotiate with Stottler Stagg & Associates to provide for a
lump sum contract. Also, on October 11, 1989 a conceptual site
plan of the proposed chessers Gap site was submitted.
On November 28, 1989 I met with Roy Cowell and reviewed my
numerous concerns about the architects ~performance to date and
requested Stottler Stagg to voluntarily terminate its contract.
During the week of December 4, 1989, Mr. Cowe11 phoned Mayor
Votapka to discuss the project with him. In turn, M~yor Votapka
asked me to reconsider my position, tell the architects what to
correct and not delay the project. I agreed to defer any
additional action until after Chief Reynolds returned from a
training session I had requested him to attend.
From December lOth to the 16th Chief Reynolds and Roy Cowell
attended the International Chief's of Police Association Training
Conference on police station construction.
On December 18, 1989, I met with Chief Reynolds 'to review the
training session and decided to continue to work with Stottler
Stagg and to request Stottler Stagg to revise and complete the
first two (2) reports.
on January 26, 1990, I sent a four (4) page letter to Stottler
Stagg detailing six (6) items on the Needs Assessment and seven
(7) items on the Site Investigation which should be addressed.
On February 6, 1990 after reviewing the draft report from
Stottler Stagg, I submitted a review letter to outlining ten (10)
concerns.
On February 7, 1990, Stottler Stagg responded to each of the
concerns.
On February 14, 1990, Stottler Stagg presented its final report
and findings to the City Council.
On February 22, 1990 after another review of the Stottler Stagg
reports, I wrote to Stottler Stagg and requested them to
voluntarily terminate their agreement with the City.
NEEDS ASSESSMENT AND PROGRAMMING
The Needs Assessment report was first submitted to the City in
March, 1988. This report contains so many inaccuracies that it
was returned to Stottler Stagg with instructions to correct the
deficiencies. In September, 1988 a final report was submitted to
the City. Following is a comparison of some of the conflicting
numbers contained within the two (2) reports:
DESCRIPTION
MARCH 1988 REPORT~ SE..~TEMBER 1989 REPORT
Population
Square Miles
Sworn Officers
Sworn/1000
Sworn/ Sq. Miles
Patrol/Sq. Miles
1990 Population
2000 Population
2005 Population
2010 Population
2010 Cost
7,500 9,300
25 13
28 22
3.7 2.36
1.1 1.69
.48 .92
8,000 11,900
17,800 22,300
28,900 28,600
45,000 34,500
$ 2.1 - Million $ 1.6 - Million
As indicated above there were numerous errors f~ the original
report and the report ultimately received by the City Council on
February 14, 1990 was a fourth draft. Additionally, during my
meeting with Mr. Cowell on November 28, 1989, I pointed out five
(5) potential areas of non-performance of the contract.
Additionally, on January 26, 1990 I pointed out six (6)
contractual areas which needed to be addressed, on February 6,
1990 after reviewing the final report, i pointed out eight (8)
areas of the final draft which I felt should be addressed
relating to Needs Assessment.
SITE INVESTIGATION AND ANALYSIS
At my November 28, 1989 meeting with Mr. Cowell, I identified
some seven (7) areas of the contract which should be addressed.
Those were again enumerated in my letter to Mr. Cowell on January
26, 1990.
CONCEPTUAL SCHEMATIC
In December, 1988, Stottler Stagg submitted conceptual schematics
as required the Needs Assessment Programming Phase. I had
numerous concerns regarding those schematics:
Phase I was to meet today's needs and among other items, contain
the following areas:
- Investigations Officer, Secretary to
Investigations Officer, Records officer,
Communications Officer, Assistant Police
Chief, and K-9. The The City does not
have any of these classifications nor
does the City have a K-9 program.
- The plan shows 560 square feet for
Squad Room for sixteen (16) Officers and
another 560 square feet for three (3)
Investigators. Apparently, each officer
needs 35 square feet but each
investigator needs over 185 square feet
In Phase II, the building would be enlarged by adding, among
other things=
- Private rest room for the Chief of
Police
- 670 Square Feet for Employee Showers
- Offices for two (2) Squad Sgt.
currently have four (4) Sgts.)
(We'
- The Squad Room and Investigations space
would both be increased to 800 square
feet.
RESPONSE TO STOTTLER STAGG..NOVEMBER 9 .... 1989 T.FTTER
The Stottler Stagg lett~T of November, 1989 is critical of my
concerns as expressed in the Press Journal article of November
3, 198~, regarding the City doing the bulk of work in the Site
Investigation and Analysis Phase. According to the Stottler
Stagg billing, a firm principal spent forty two and one-fourth
(42 1/4) hours on this project. The staff time spent by Chief
Earle Petty, Bruce Cooper and myself far exceeded that.
Additionally, the contract required the architect to identify
potential sites, which was not done by the architect. Further,
Stottler Stagg was critical of the City for listing sites which
did not meet the criteria or which were situated outside the area
delineated on the map accompanying that letter. I p~int out
that the Stottler Stagg number one priority site was, in fact,
situated outside the areas delineated on the Stottler Stagg map.
The Stottler Stagg letter blames the City for providing an
incorrect 'legal description. This is not factual. The City
provided Stottler Stagg with copies of all documents relating to
our offer to Sebastian Partnership, B.F.T. , including the
correct legal description. The Partnership made a counteroffer to
the City which included a different site, which was situated
approximately 300 feet to the south of Fellsmere Road and for
which no legal description as of November 9, 1989. Stottler Stagg
was apprised of this by telephone. Further, Stottler Stagg was
advised that the east right-of-way would be for egress only
though that fact may not reflected in any written documents.
Stottler Stagg criticized me for not being in touch and for the
architect not "pushing" the project along. I do not expect the
architect to "push" a 9roject, but I do ~xpect an architect to be
enthusiastic in working with a project that may cost the City
close to $100,000 just in fees to the architect.. I do not
disagree with the fact that I wrote a memo to Mayor Votapka,
resulting in a re-evaluationof the Chessser's Gap Site. Nor do
I dispute the fact that the selection of a site and negotiations
related thereto are the City's resgonsibilities.
My statement that I received no information or resume on Stottler
Stagg or who will be the architectural project manager was
correct. The Stottler Stagg letter stating that "it would have
served no_purpose to have designated one earlier" indicates to me
that this is a firm which will be the" outside ex~erts" and that
the design would be done in a vacuum with little input from the
City and its police force.
The assertion that not "too many firms would provide you with
principal level personnel" has not been my experience. My
experience has been the opposite in that, most of the
architectural and engineering firms that I have worked with have
provided principal level personnel. I certainly feel that for
this project, we should have principal level personnel.
I fail to see the relevance of Stottler Stagg & Associates
sending a representative to the IACP Course on Planning, Design
and Construction of Police Facilities in San Diego.
The Stottler Stagg concerns regarding hiring me as the first
City Manager; an election changing the majority of the Council;
three (3) people having held the position of Chief of Police are
all problems which were faced not only by the architect but by
the City as well.
Stottler Stagg criticizes the City for having no direction as to
size of facility desired or its budget. The contract in Exhibit
"A" requires the owner to "approve" a construction budget prior
to the architect commencing design. The implication is that the
architect 'will provide recommendations as to cost and budget.
Based upon the quality of the work in the Needs Assessment and
Programming Site and Site Investigation and Analysis reports, I
would be very skeptical of approving any cost estimates presented
by Stottler Stagg for this project.
In general, the letter criticized me for expressing these
concerns at a City Council meeting and faults me for not
previously expressing concerns about the quality of the Stottler
Stagg work.
First, prior to authorizing design work was an appropriate time
to evaluate the architect's work to date. SecOnd, I have made
numerous comments to Stottler Stagg including those in letter
form, regarding this matter. I do regret, however, granting an
interview with the news media prior to discussing all of these
items with a Stottler Stagg representative.
FINAL DRAFT REPORT_REVIEW
After reviewing the final draft report for Phases I and II
submitted by Stottler Stagg, I wrote the architect on February 6,
1990 outlining ten (10) areas of concern. On February 7, 1990 Mr.
Cowell responded. Below I have repeated my concerns, Stottler
Stagg response and a comment for each of the items: ·
QUESTION #1
in paragraph 4 of your transmittal letter and in
paragraph 5 of the "Executive Summary", on page i -1, you refer
to receipt of special State funding and receipt of any funding
sources based on State accepted population numbers. What are
you talking about?
No specific funding sources have been identified. This comment
refers to the general consideration given any funding potential
by state or federal agencies which in many cases relates to
population as well as socio-economic factors.
COMMENT
Stottler Stagg did not answer my question.
OUESTION #2
Figure I following page II - 3 is the "Adjacency Diagram" which
indicates the interrelationships of the various functions of the
police department. I think you would find a normal contact
between patrol and investigation and a significant contact
between patrol and records. I suggest that you review this with
Chief Charles L. Reynolds
RESPONSE
The adjacency diagram was developed jointly by Chief Reynolds and
myself. The significant contact between patrol and records was
made at our meeting of February 5. At your suggestion, a normal
contact between patrol and investigators was made, although this
has not been discussed with Chief Reynolds.
~QMMENT
I had asked that the adjacency diagram be reviewed with Chief
Reynolds and Stottler Stagg responded that they had not discussed
this with Chief Reynolds.
OUESTION #3
On pages II - 4 and II - 5 you discuss space standards for
certain areas of the building. However, you do not describe the
following areas and related size: Holding Area, three (3)
holding spaces of 276 square feet; Lab, 121 square feet; Booking,
176 square feet; and Mechanical/Electric, 480 square feet. Three
holding cells and 480 square feet for mechanical/electrical seems
like a lot of space. The report does not justify a 300 square
feet office for the Chief of Police (my current'office is 175
square feet). What is the 24 ± square feet space Off the chief's
office? This building does not need an" executive washroom" or
private cloakroom. A 320 square feet armory seems large. Also,
will there be an employee lunch room?
RESPONS~
Space standard for many 'functions are variable depending on the
specific equipment or' requirements of individual police
departments. Remember, this is a concept plan only and subject
to two further design steps, schematic and design development
phases.
Holding areas of 6' x 8' or 6' x 12' are in the average range.
Final delineation will be determined by the Department of
Corrections standards provided in Chapter 33-8 Administrative
Code at the appropriate time.
The Booking and Lab areas are flexible again depending on final
resolution as to equipment and function. However, the normal
occupancy level of these areas is three, one suspect and two
officers, for a relatively short period of time. Since suspect
and officer will be in close proximity to each other at all
times, the approximately 120 square feet per person is deemed
adequate.
The most undersized rooms in any building in the early stages of
design are always the electrical/mechanical areas. The square
footage indicated has been checked by our engineers and deemed
appropriate for the special needs of this facility. Numerous
separate circuits, requirements for back-up systems and UPS
systems require more space than would normally be provided for a
building of this size.
The office of the Chief of Police is designed to accommodate a
small conference area. Staff meetings, meetings with public
officials, and meetings with citizens can be held in the Chief's
office, eliminating the need for a conference room. Comparing
new office space with present inadequate space is not a measure
of need. The 24 square feet is indeed a toilet facility, not an
"executive washroom". This space would provide for a watercloset
and lavatory and would be used by visitors to the Chief's office
as well as the Chief. We can not imagine that the Department's
highest ranking officer would be required to use either the
public facilities in the lobby, security and image, nor the
officers restroom/shower room, image.
The Chief and I have discussed the Armory and based on his
suggestion it will not be reduced in size but'.will also be
relocated closer to Investigations and Evidence.'A revised plan
will be included in the report.
No lunch room has been provided although a coffee area, small
refrigerator and sink will be provided in the Communications
Area. If desired, a small break area can easily be incorporated
near the Investigations and Patrol areas. Earlier concepts
included such a space.
After twice suggesting and once directing a private toilet
facility was finally removed from the Chief's office although the
space was left in tact. While Stottler Stagg may not be able to
imagine that the department's "highest ranking officer would be
required to use either the public facilities in the lobby,
security and image, nor the officer's restrooms/shower room,
image", I can not imagine the city employing a Chief of Police
who would not be willing to use the same restroom facility as
used by the officers and the public. To justify an executive
washroom for the Chief of Police yet omit a break room for the
rank and file is nonsense.
OUESTION _#4
On page II - 7 under "Investigations',, you describe the
investigations area. Among other things, you state that "the
private interview rooms are necessary to protect witnesses being
examined by investigators". I don't know what this means.
RESPONSE
Investigation officers have occasion to interview witnesses to
and victims of crimes. In order to protect either identity or
confidentially, private interview rooms should be provided. The
days of Hill Street Blues, Fort Apache, the Bronx or Barney
Miller - type detective areas are long gone.
COMMENT
I had asked for clarification of a statement and received
inappropriate sarcasm.
OUESTION #5
on page II - 7, you discuss officer restrooms and provide for
two (2) Shower/Dressing areas in the men's area. I feel certain
that this is at least one (1) shower too many, soley based on my
past experience.
RESPONSE
The year 2000 projectibn of ten patrol officers per shift
indicates the need for mihimum of two showers. If necessary, the
two individual shower stalls could be combined into one gang
shower with two shower heads. The difference in cost is
insignificant. Officer comfort and privacy in a job that offers
little of either should be considered.
COMMENT
I ask that one shower be eliminated based on the fact that these
showers will receive little or no use. The Stottler Stagg
response failed to justify or rationalize the need for two
showers.
OUESTION #6
on page ii - 8, you discuss "General Architectural
Considerations". I understand that some areas within a police
station should be secure. However, I do not understand the need
for limiting window areas and maintaining a minimum of six (6)
feet from floor level to windowsill height in all areas. Your
report recommends these security measures for all areas including
training/community space, training/ community relations officer,
the Chief's office, investigations office, investigations, patrol
room or public areas. Why would these areas need this kind of
security?
Violent crimes are on the up swing in this country, and as
Sebastian grows there is no indication that it will be any
different. Retaliation against authority is a major concern. No
officer or employee should be placed in Jeopardy from.a potential
sniper or bomber.
Adequate but limited windows are recommended by the IACP as well
as sill heights above shoulder height.
i cannot find any reference to security measures for
training/community space, training/community relations officer
nor public areas except to ensure security between public areas
and the remainder of the facility. Security for the Chief and
the Investigations and patrol areas is a signifi6a~t concern and
should be provided. As Chief Reynolds can relate, they once
found a bomb in the locker room in a police station where he
served. The criminal bent on retaliation has no fear or limits.
COMMENT
If the City's police station must be so secure as to be sniper
proof and bomb proof then the City may well consider purchasing
tanks rather than pol~fce cruisers. The proposed level of
security outlined in this report may be appropriate for Miami but
certainly seems inappropriate for Sebastian.
OUESTION #7
In reviewing the "Probable Space Needs", I find an office for
Investigations Officer which I presume would house the
Investigations Division Lieutenant under our present
organizational structure. However, where would we house the
Patrol Division Lieutenant under our present organizational
structure?
This space has now been provided and will be shown on the revised
concept plan per discussions with Chief Reynolds at our last
meeting.
cOMMENT
The space for patrol officer was added to the plan adjacent to
records, chief's office, investigator's officer but no where near
the patrol room or shift officers space.
I note that the construction estimate of $935,000 as presented
on page II - 9 excludes communications equipment, specialized
security equipment and furniture.
Correct
No additional comment.
OUESTION #9
On page III - 1, you review evaluation criteria for the "Site
Analysis". You state that "Although the initial report format
called for evaluation based on: Regulations and Restrictions,
Site Accessibility and Access and Utilities, SSA amended that
approach to provide for evaluations based on location, size,
accessibility and cost."' While you may deem these areas to be
not significant or not''important, they are, nonetheless, a
required part of your c~ntra~t. I respectfully disagree with
your assessment of the significance of these items. Your report
does not address the accessibility of the Chesser Gap site and
whether or not it is restricted by County regulations on CR 512.
Additionally, the survey plat shows that a power line crosses
the proposed site as well as an access road. Do these restrict
the site?
RESPONSE
To conduct evaluations of insignificant value and exclude those
of significant value -- cost was not a required part of the
contract -- would only serve to meet contractual needs, and not
respond t6 the true concerns of the project.
The report does address the accessibility of the Chesser Gap
site, Figure 6, site 11. The question of County Regulations can
now be resolved as regards egress, since i am now, as of
February 5, 1990, in possession of the property survey. The
questions relative to the power line and access road are valid
again, now that the survey has been provided, will be
investigated. However, I fail to understand the City entering
into an agreement with the Owners without questioning these
issues. Apparently the surveyors werenot given the instruction
to verify any easements of encumbrances on the site.
COMMENT
Stottler Stagg response, in essence, is that they do not plan to
fulfill contractual obligations. When they presented their
contract in 1988 these items were important yet in 1990 they are
no longer important.
Additionally, Stottler Stagg blames the City for not doing work
that Stottler & Stagg is required by contract to do.
QUESTION
On page III - 3, you discuss site considerations and state that
the twenty-five (25) foot access easement is for "emergency
access to-CR 512 only". Why would you restrict this traffic to
emergency egress?
RESPONSE
SSA did not restrict this traffic to emergency egress. You will
note on the survey prepared for the City the note, "Parcel C",
25' Emergency Egress Easement. Earlier sketches provided by the
owners had indicated 50' easement.
S~Y AND ~0NCLUSION
There is an apparent lack of communication between the architect
and the City Manager. The two (2) reports done to date had to be
redone and are still incomplete and not in compliance with the
contract between the City and the architect. The reports are
clearly less than what we should expect of an established
professional firm. Prior to moving into the design phase, a
thorough evaluation of the work to date should be done, as the
Needs Assessment and Site Analysis Reports are to be the basis of
the facility design. The concerns in the Stottler Stagg letter
of November 9, 1989 regarding changes to COuncil - Manager
government, elections changing the majority of the City Council,
and three (3) people holding the position of Chief of Police are
all vali~ problems. But, the evaluation of these reports in
November, 1989 and again in February, 1990 do not abate the
deficiencies in the reports nor the non-performance of
contractual obligations. It simply means that some of the
problems where discovered now and not at the time the reports
were submitted. Stottler Stagg's past performance and refusal to
meet obligations do not contribute to building confidence in this
firm's ability to design a police station which will meet the
needs of the City of Sebastian either now or in the future.
Therefore, I recommend that the City terminate it's relationship
with Stottler & Stagg and engage another architectural firm to
provide the necessary services.
/jmt
Special City Council Meeting
June 12, 1989
Page 4
possible solution to noise problems, possible FAA
evaluation of flight patterns to reduce noise,
supported the Airport Complaint Hotline and stated
CAW's support for the agreement in principle
prDviding all parties act in good faith.
John Van Antwerp, 299 Airport Drive East, Sebastian,
said his position has always been that the airport is
important to the city and in a spirit of cooperation
they could live together, said he had proposed a Part
150 Noise Study in the Airport Master Plan, and urged
a real effort by all parties to negotiate a working
solution.
Mayor Votapka closed the public input Section of the
public hearing at 8:05 p.m.
The City Manager stated that the engagement of
Cutler and Stanfield is sufficiently broad to
include the firm's negotiations with the FAA.
Attorney Cutler again explained the proposed
agreement in p~inciple as an alternative to enactment
of Ordinance No. O-89-12, which could result in
costly, lengthy litigation which he believed would
result in the ordinance being sustained. Attorney
Cutler said that FAA's attitude regarding
implementation of interim procedures and the extent
to which procedures would be followed by users of the
airport, if endorsed by Council and recommended to
users of the airport on a voluntary basis, would be
greater to the extent that the city is in a course of
study leading to negotiation.
During this discussion Councilman Oberbeck was
excused at 8:21 p.m. and returned at 8:23 p.m.;
Councilman Rondeau was excused at 8:24 p.m. and
returned at 8:25 p.m.
Attorney Eisengrein said the local authority can
establish voluntary noise abatement rules which FAA
would support if not totally unreasonable; however;
the enactment of 65 dB(A) was a paramount issue to
the U.S. Government.
John Van Antwerp said that, in his opinion, training
flights that originate from other airports are most
of the airport's problem.
Discussion followed on the provisions called for in
Ordinance No. 0-89-12.
4
Special City Council Meeting
June 12, 1989
Page 5
Mayor Votapka closed the public hearing at 8:52 p.m.
Mayor Votapka called recess at 8:52 p.m. and
reconvened the meeting at 9:07 p.m. All members
present at recess were present at recall..
MOTION by McCollum/McCarthy
I move we approve the agreement in principle
between the City of Sebastian and FAA and postpone
Ordinance No. O-89-12.
ROLL CALL:
Councilman McCollum - aye
Councilman Oberbeck - nay
Councilman .Rondeau - nay,
Mayor Votapka - aye
Vice Mayor McCarthy - aye
MOTION CARRIED 3-2 (Oberbeck, Rondeau - nay)
5. Mayor Votapka adjourned the meeting at 9:52 p.m.
Approved at the ~L~
Kathryn/~. 0 Halloran, City Clerk
Richard B. Votapk, a, Mayor
City of Sebastian
POST OFFICE BOX 780127 n SEBASTIAN. FLORIDA 32978
TELEPHONE (407) 589-5,330
FAX 407-589-5570
MEMORANDUM
DATE:
TO:
THROUGH:
FROM:
SUBJECT:
February 21, 1990
Mayor Votapka and Sebastian
City Council Members
'Robert S. McCSary ~
Jo Anne Townse~
Proposed Closih~J-of Runway 13-31
Attached you will find a letter I received late this afternoon
from James Sheppard, Manager of the Orlando Airports District
office of the Federal Aviation Administration. As you can see,
Mr. ~heppard believes your adoption of a resolution temporarily
closing Runway 13-31 violates the terms of the.Quitclaim Deed as
well as the Standstill Agreement.
Upon receipt of this letter, I contacted our special legal
counsel, Eliot Cutler. ,'yr. Cutler believes the Council may
discuss the proposed resolution and may listen to residents'
concerns; however, he believes the Council should NOT take any
formal action on the proposed resolution tonight. Accordingly, i
would respectfully request the Council to defer formal
consideration of this matter.
Attachment
U S Department
o! lronsponot~On
Federal Avlatlon
Admlnlstrotlon
Orlando Airports District Office
4100 Tradecenter Street
Orlando~ Florida 32827-5096
February 21, 1990
Ms. Jo Anne Townsend
Assistant City Manager
City of Sebastian
P.O. Bo~ 780127
Sebastian, FL 32978
Dear Ms. Townsend: '
This concerns the proposed Airport Resolution to b~ considered
by City council this evening. We have no information that use
of Runway 13/31 is unsafe. Therefore, we cannot concur in
the closure of the Runway.
For the City of sebastian to declare the Runway unsafe and to
close it without specifid .supporting information, is contrary
to the terms and conditidhs of the Quit claim Deed. It is also
contrary to the Agreement in Principle Between the City of
SebaStian and the Federal Aviation Administration. Therefore,
the proposed Airport Resolution should be rejected.
Thank you for your consideration of our position in this matter.
Sincerely, ,"~
Manager
"PARTNERS IN CREATING TOMORROW'S AIRPORTS"