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HomeMy WebLinkAbout02-07-2023 NRB AgendaCQY OF SEBAST, �7 HOME OF PELICAN ISLAND NATURAL RESOURCES BOARD AGENDA REGULAR MEETING TUESDAY, FEBRUARY 7TH, 2023 - 6:00 P.M. 1225 MAIN STREET, SEBASTIAN, FL "To improve the quality of life in Sebastian by nurturing the balanced relationship between our citizens and our environment by protecting, preserving and promoting our natural resources" CALL TO ORDER PLEDGE OF ALLEGIANCE III. ROLL CALL IV. APPROVAL OF MINUTES —ACTION ITEM January 101", 2023 Meeting Minutes V. ANNOUNCEMENTS March 2023 NRB Meeting Date: Proposed change to Tuesday, March 14t", 2023 VI. AGENDA MODIFICATIONS VII. PUBLIC INPUT VIII. UNFINISHED BUSINESS Item A. Earth Day Planning i. Planning Review; IX. NEW BUSINESS X. ADJOURNMENT Board Members to Report Progress Updates ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE ON THE ABOVE MATTERS, WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH APPEAL IS TO BE HEARD. SAID APPEAL MUST BE FILED WITH THE CITY CLERK'S OFFICE WITHIN TEN DAYS OF THE DATE OF ACTION. (286.0105 F. S). IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS SPECIAL ACCOMMODATIONS FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT (407)-589-5330 AT LEAST 48 HOURS PRIOR TO THIS MEETING.TWO OR MORE ELECTED OFFICIALS MAY BE IN ATTENDANCE. NATURAL RESOURCES BOARD MINUTES OF REGULAR MEETING JANUARY 10, 2023 Chairman Stadelman called the Natural Resources Board meeting to order at 6:00 p.m. II. Pledge of Allegiance was recited by all. III. Roll Call Present: Ms. Haggerty Ms. Callaghan Ms. Billman Dr. Mosblech Not Present: Mr. Bradley -- Excused Ms. Ware -- Excused Also Present: Mr. Carrano Mr. Stadelman Dr. Carrier Ms. Felicia Gordian, Environmental Technician Ms. Lisa Frazier, Community Development Director Mr. Joseph Perez, AV Technical Assistant Ms. Janet Graham, Technical Writer IV. Approval of Minutes Mr. Stadelman asked all Board members if they had had a chance to review the Minutes of December 6, 2022. All indicated they had. Mr. Stadelman then called for a motion. A motion approving the Minutes of December 6, 2022 was made by Mr. Carrano, seconded by Dr. Carrier, and approved unanimously via voice vote. V. Announcements A. Tree City USA Recognition Mr. Stadelman announced that Sebastian once again is recognized with a Tree City USA designation. 2 NATURAL RESOURCES BOARD MINUTES OF REGULAR MEETING JANUARY 10, 2023 PAGE 2 Ms. Gordian stated she has worked with the application, and she received recently a letter from the Arbor Day Foundation thanking Sebastian for participating in Tree City USA and being a community member. She also received a press release that can be sent out about the Arbor Day Foundation/Tree City USA and the City's participation in it. She stated she also has some Tree City stickers that will be applied to the signs that she has. She is not sure exactly when those will get put up. She has spoken to the Sign Department regarding the stickers. She stated Sebastian has received this recognition for 20+ years. Ms. Billman asked what qualifies a city for the Tree City USA recognition. She opined that there is room for improvement in that regard. Ms. Gordian agreed. She listed the requirements as, "Maintaining a tree board or department, having a tree care ordinance, dedicating an annual community forestry budget of at least $2.00 per capita, and hosting an Arbor Day observance and proclamation." Mr. Stadelman stated he would like to add in a "Members Matters" section to the agenda. Ms. Frazier suggested that during the "Announcements" section would be the appropriate time for items to be brought up and discussed among members of the Board, since "Members Matters" is no longer an item to be put on the agendas. Mr. Stadelman called on the Board members who had items they wanted to discuss. Dr. Carrier reviewed that this Board has talked from time to time about issues, particularly with regard to loss of seagrass within the Lagoon. The Board has talked about perhaps visiting the Florida Oceanographic Society in Stuart and the MRC in Melbourne. He stated that the MRC is having a meeting, "Save Our Seagrasses." He suggested that all the NRB's board members should subscribe to the MRC to keep track of what is being done by this group. He described two days of meetings that are being held with scientists who are involved with seagrass restoration, coastal zone management particularly with shoreline restoration, etc. He added that there is an open reception on Thursday, January 26t', 5:00 to 7:00 p.m. at the Lagoon House in Melbourne, 3275 Dixie Highway, and suggested that some members of the NRB might like to attend. He has printed information, and he would be happy to provide it to anyone who is interested. Ms. Callaghan stated that she attended the Marine Mammal Lunch -and -Learn today held by the MRC. One of the announcements was regarding what Dr. Carrier just announced. She also stated that the FAU.edu website has a section listed as "Citizen Scientists" if anyone is interested in helping to do dolphin spotting. They are looking for participants to spot these animals, and the only requirement is that the photos are to be taken from land. These photos help with the tracking of the dolphins. 3 NATURAL RESOURCES BOARD MINUTES OF REGULAR MEETING JANUARY 10, 2023 VI. Agenda Modifications -- None VII. Public Input -- There was no one in Chambers or on Zoom. VIII. Unfinished Business A. Sustainable Sebastian 1. Presentation: Accomplishments & Goals (pg. 6) 2. Open Discussion PAGE 3 Ms. Frazier reviewed that last month she stated that she and Ms. Gordian were going to get together and review the Five -Year Action Plan. She stated that a lot has been accomplished since the resolution was passed and approved in 2019, even during the COVID pandemic. They delineated what they considered to be the projects that were of most importance. That is what is going to be presented tonight, and then she and Ms. Gordian will invite feedback from the Board members. Ms. Gordian reviewed the history of the Sustainable Sebastian project. She stated that the project was initiated in 2019. There are six primary initiatives, which were displayed on the monitor, and she explained each initiative. She reviewed and explained the goals of the Sustainable Sebastian initiative through 2024. She then called for questions/comments from the Board members. There was extended discussion and questions by the Board members regarding maps of the City which display the green infrastructure items. Ms. Gordian stated that there are also Parks and Properties maps available. She offered to send out copies of these maps to the Board members. There was also discussion of what the history of activities has been regarding these areas on the maps. Ms. Frazier stated that she and Ms. Gordian have been working on this, and a baseline green infrastructure map has been created. It contains all of the City's public properties. Those are connected with the public rights -of - way, i.e. canals, etc. There is still work to be done, and Ms. Frazier outlined some of that, and she invited input from the Board going forward and explained the procedure for Board members to work with Ms. Gordian in this regard. Ms. Gordian suggested having a workshop to go over the maps, etc. Ms. Frazier stated that the Regional Planning Council was successful in getting grants, and they are going to work together with all the stakeholders to identify ways that we can help our resiliency without hardening. She stated that she can report back to the Board what comes out of that. Mr. Carrano 4 NATURAL RESOURCES BOARD MINUTES OF REGULAR MEETING JANUARY 10, 2023 PAGE 4 suggested putting that on next month's agenda. Ms. Frazier and Ms. Gordian agreed. There were other questions/comments regarding green infrastructure, electric vehicles, connectivity for people to get around such as bike lanes and sidewalks. Ms. Frazier said that her department is working on sidewalks, etc. Ms. Callaghan said that this item is on the five-year City of Sebastian's list of activities to do. She added that she is somewhat frustrated with the progress of Sustainable Sebastian, and she reviewed the many projects that have not been started. She would like to see the projects that have been started on worked on extensively before beginning additional goals. Dr. Carrier stated he is interested in the low -impact development (LID). He is aware that there are huge tasks to be tackled. He added that the potential footprint for the City of Sebastian may be increasing fairly significantly, and the developments that are being discussed present opportunities for the City as well. He would like to see the planning for the new developments begin immediately. Ms. Frazier addressed the comments by Dr. Carrier, emphasizing how important the IPM plans are that have been implemented. She would like to see two of the City's priorities in the next two years to be tree protection and the landscape code. She suggested that the next step will be putting together more of a clear, concise list of priorities. Mr. Stadelman pointed out that this Board represents the commitment that the City Council believes in, the commitment to the environment of Sebastian as an integral part of a thriving, livable community. He would also like to see the timeline on Litter Quitter be addressed. Dr. Mosblech stated that she would like to see a timeline on the landscape ordinances. Ms. Billman added that she is concerned about the landscaping, and she feels that the property owners should be informed which trees will be put on their properties, and the developers need to be sure they are putting the proper species of trees on those properties. She also agreed on the timelines being addressed on the projects that are presently in the works. She added that maybe there should be additional hours/meetings be held to address some of these issues. Mr. Stadelman stated that the Board members are now able to contact City Council directly regarding their concerns. Ms. Callaghan stated that the IPM plans are supposed to be reviewed on an annual basis, and that has not been done. Ms. Frazier stated that staff will look into that and report back to the Board. Ms. Haggerty stated that, since she is a new Board member, she would like to know how she can be brought up to date on what has transpired in the past. Mr. Stadelman recommended that she go to the NRB's website. A lot of that information is on there. She could also go to the City's offices and talk with Ms. Frazier or Ms. Gordian. Mr. Carrano volunteered to look at the tree code. Ms. Gordian said she would send him the information that is available. IX. New Business A. Earth Day planning 5 NATURAL RESOURCES BOARD PAGE 5 MINUTES OF REGULAR MEETING JANUARY 10, 2023 L. Task Assignments (Pg. 12) 2. New Ideas Ms. Gordian stated that contained in the agenda packet there is a list of tasks that she feels are a priority (SEE ATTACHED). There were several suggestions for new activities at the Earth Day event, and the Board members volunteered or were assigned tasks to complete for the Earth Day event. Ms. Gordian asked the Board members, if they had suggestions for new activities or additions to what had been done in the past, to contact her with their suggestions. Ms. Billman stated she would like to do an educational presentation on butterflies. Ms. Gordian suggested having a contest for older students in which to participate. It was decided to do the seed packets again and the gopher tortoise display again, as well as the scavenger hunt, face painting, the poster contest, the living docks, and a raffle. There was a general consensus that the "Sustainable Sebastian" theme is an innovative idea. Ms. Frazier stated that the NRB is budgeted $2,000.00 to spend on this event, and she suggested planning the event with that in mind. There were ideas suggested on prizes to give out. The idea of having beer at the event was brought up. After a voice vote, it was the consensus that beer should be available this year as long as it is served in sustainable cups. Ms. Gordian had suggestions on additional activities that could be implemented as well as inviting educational groups related to sustainability concepts and ideas. She would like to invite other potential food vendors who have not been at the event in the past. The list of tasks and those assigned to those tasks was again reviewed so that everyone was in agreement. Mr. Stadelman stated that he has been in contact with Brian O'Neill regarding the entertainment. X. Adiournment There being no further business, Mr. Stadelman called for a motion to adjourn. A motion to adjourn was made by Mr. Carrano, seconded by Ms. Callaghan, and approved unanimously via voice vote at 8:30 p.m. jg Date: 0 Wednesday, February 1, 2023 10:05 AM 2023 Sebastian NRB Earth Day Celebration Plans Where- Riverview Park Sebastian, Florida When- April 22, 2023 Time- 9:00am-4:00pm Set up- 7:00am-8:30am Email- nrbearthday@gmail.com Retail / Food Vendors • Send "save f� ate" RGtiGes to all r,ro„i,,,,� „or„ ers/ partiGir, Rt (Nikki, Felicia) • Add online applications to the event website. (Felicia) • Send Vendor Invitation Emails (Nikki) • Confirmation emails to be sent to all complete applications- each Friday (Ron) • Create vendor site maps (Ron, Felicia, Ross Kelley), include in vendor packet • Vendor Packets (Locations, rules, maps) will be emailed out to each vendor, and posted on the event website by April 15th. (Ron, Felicia) • Vendors must check in with NRB/Felicia during set up time Environmental Orqanizations • Create/update spreadsheet of erganizatiORal GORt Gt • FiRd RTeW GGRtaGtS for on" "i R deN� ri.Table" ernailo • Members help reach out to organizations they would like to see participate (ALL) Waste Manaqement (Felicia, Brian Benton) Debbie Perez 772-413-9997 •�lebhie�s-eR�firmed�+he datefor this year. Household /E-wa-s. a+ Qcrber Street Sports Complex �and Shredding in Rivewie Roat Parking. gars-12prmi-_ •—T-Fu3ks crriv4Rg-afeue� ✓cm, mcy begin shFe d,dinn aFOUn,d &45am • \NSA Flyers will be distributed with \NSA hills the mOnfh befnro • Flyers to be posted on website, TV channel, and FB Page. Submit work order. • Printed Flyers to distribute to North County Library, City Hall, Senior Center, Community Center, Yacht Club, etc. (Donna & Charles) • Paper ShFe ddinn & ClonfreROG rlisnnsinn fraffin to be ,d!Fe Gte,d by Gity. • Staff or NRB member to check on Barber Street Sports Complex during event ART CLUB (Donna) • Confirm if The Art Club will be holding its annual Lagoon Art Show and Sale during event. o Poster contest ■ 2PM poster contest winner announced on stage o Face painting o Chalk art contest? (We have supplies from previous years) o Confirm sponsor(s) of prizes (prizes previously sponsored by Fine Arts Festival [Robert Johnson]) K.I.R.B. (Sherida) Michael Ansley (need contact info) • Confirm if KIRB will host a clean-up from the event. • Confirm if they will also host an activity Page 1 of 5 7 Wednesday, February 1, 2023 10:05 AM Beer (Josh Simpson, Charles, & Rotary Club) • Confirm that Rotary has the permits for beer vending • Obtain City Council Approval • Determine what vessels the beer will be distributed in o Will it be reusable cups that require SS logo? I.R.C. Fire Unit Standbv Request Form (Felicia) • To be completed ASAP I.R.C. Fire Rescue Permit (Ron) • The second page of all vendor applications must be submitted with our permit, along with the event layout, and locations of all cooking devices. • The application and $60.00 journal entry is due to the City by April ???. (Felicia) State Food Vendor Permit (Ron, Felicia) • Lisa Franz, our local representative, must receive a list of food vendors, along with their license numbers and a map of their locations by March ???. • State of Florida Division of Hotels and Restaurants need to be notified by April ??? for Food Vendors to participate. Barbara Schoenly - Senior Inspector 400 W. Robinson St, N-802 Orlando, FI. 32801- 1757 Voice:850-487-1395 Fax: 407-317-7839 w.MvFloridaLicense.com/dbpr • Our local representative lisa.franz(a�mvfloridalicense.com 321-200-5172 COS Event Permit (Felicia) • Submit application & the following pieces: o Final Vendor Spreadsheets o Final Event Maps Entertainment (Sarah, Brian O'Neil) • Tai Chi Demo Confirmed: After Opening Announcements (approx. 9:15-10:OOAM) • Send Proposal forms to Entertainers • Send Contract to Entertainers • Chaos Sound is interested in providing sound services again this year. • Mojo Mike and Robert Johnson Band have expressed interest in performing again. • Previous Line Up: Jason Nail, Golden Ukers, Robert Johnson Band NRB Website (Felicia, MIS) • Post Event Flyer to NRB Website, on new event site, FB Page, and the Public Access Channel. • Post the fillable vendor applications on event website. • Continue to keep site updated Raffle (Ruth, Nikki, Volunteers) • Most prizes to be donated by willing vendors, request for prizes is on the vendor application. o Need to Print out address labels with Vendor Name & Booth # for Prizes & Donation log (Josh) • Ron will list all vendors who checked on their application that they will be donating and print spreadsheet for us. • Vendor prizes will be collected as the vendors arrive and registered on a form. • Charles to announce raffle winner on stage every hour, on the hour. Participant must be present to win • Ask MIS for tablet to use at event? • Sign at NRB booth explaining Raffle (Marcus) Page 2 of 5 M Wednesday, February 1, 2023 10:05 AM MOC (Charles) • Charles to announce the bands, ask environmental trivia, host vendor spotlight, and give out raffle prizes. 2PM: poster contest winner to be announced on stage • Confirm with Mayor Jones about Arbor Day Proclamation for this year Be a Gopher Tortoise (Jeff, Marcus, Volunteers) • Structure and materials need to be picked up before event, and brought to park • Booth usually run day of by volunteers. Scavenqer Hunt • Traditional style hunt (All Members Review Answers) o Edit and reuse scavenger hunt from last year (Felicia) • Confirm sponsorship for Grand prize (previously sponsored by Sebastian Daily) (Sarah) • Research Costs of potential prizes (Ruth) • Create Answer Key for NRB Reference (Thomas) • Sign at NRB Booth Advertising the Scavenger Hunt & NRB member handing out clip boards to participants Vendor Activities (Various Participating Organizations) • There is a request for participants to sponsor environmental themed activities. • Ron to create list from vendor applications (details provided on applications) • Use Last year's Activity Directory as a template for this year • Add Activities to event map (Ross Kelley) Living Docks (Thomas, Jeff, volunteers) • If more oyster mats are needed, confirm if IRC Coastal Engineering can provide them o Estimate # of wraps needed and determine cost ASAP (Thomas) o place order with IRC Coastal Engineering? (Felicia) • Assess the success of last year's wraps at Twin Piers • Determine new piling locations to be wrapped • Create flyer and solicit for volunteers [edit last years' flyer] Volunteers (Ruth, Sherida) • Volunteers are needed to assist with activities, and perhaps KIRB's clean up • Potential Volunteers: Boys and Girls Club, Sebastian Charter Middle School, Boy Scouts, etc. • Notify prospective organizations that we will have a volunteer sign -in sheet at the NRB booth and will gladly submit individual volunteer hours to their respective organizations. • Who signs off on volunteer hour for the volunteers? • Volunteers must sign agreement forms (including Hold Harmless) • Need Tasks lists to help with coordination & assign tasks to volunteer groups NRB Booth (All) • Still have basic supplies (Tablecloths, banners, and banner stands, etc.) from last year • Main Messages: Sustainable Sebastian, Reduce single -use Plastic, Plant more natives • Need volunteers to make seed packets and fold brochures (Set date of first Event prep event to be held at Art Club Bldg?) o Determine where to acquire seeds for the packets and potential cost (Sherida) o We still have -260 labels that say "THIS PACKET CONTAINS NATIVE WILDFLOWER SEEDS" & empty packets • Obtain flyers from Community Center/Kathy Falzone to display Page 3 of 5 9 Wednesday, February 1, 2023 10:05 AM Stormwater/FEMA Booth (Eric Brierton & Josh Simpson) • Eric Brierton has confirmed presence at this year's event o Josh Simpson to be present as well o Obtain Info from Michelle for Stormwater Fee Credit program & FEMA Confirm presence of NPDES/NOI info/booth with Karen Miller Advertisin (Donna) • Create flyer based on last year's • Printed copies of flyer, along with PDF and PNG versions emailed to Board Members to disperse. • Create School Board color flyer with disclaimer to school board for approval, then they will add to the Virtual backpack. Ron has IRC School District contact info if needed. • Need to search out local online event calendars to market event. • Paper/ Magazine Advertising: edit press release to disperse (Felicia) • Create half page flyers and print for local distribution to North County Library, City Hall, Senior Center, Community Center, Yacht Club, etc. (Donna & Charles to disperse) Items from the Citv of Sebastian (Bub and Co.) • Walkie-Talkies for FG, Staff, & NRB • Wagons for unloading and loading vendor supplies • Two booths (NRB and City Stormwater): sides and backs needed for tents in case of wind & rain 2- Pop up tents for NRB 2- Pop up tent for SW/FEMA Total: 4 3- 6 foot tables for NRB 2- 6 foot tables for SW/ FEMA 1- 6 foot table for GT Burrow Activity 2- 6 foot tables for Activities (leave on cement pad) Total: 8 1- 8 foot table for NRB 2- 8 foot tables for Activities (leave on cement pad) Total: 3 6- Chairs for Activities (leave on cement pad) 2- Chairs for GT Burrow Activity 6- Chairs NRB Booth 2- Chairs for SW/FEMA Total: 16 • Street Banner- Sebastian Blvd to be hung by April 17th, before the event Felicia to get banner to Ron • Stage • Barricades o Waste Management Recycling Event at Cavcorp & Barber Street Park o Barricades & Cones for Sebastian Blvd. Food Truck Zone o Harrison St. Vendor Loading Zone • Volunteer Police to direct traffic across IRD (Last years' time: 12pm- 3pm) Page 4 of 5 10 Wednesday, February 1, 2023 TOTAL EVENT BUDGET - FY2023 Money Available: $2000 Expenditures: $ 60.00 I.R.C. Fire Rescue Permit journal entry $-------- Entertainment PREVIOUS TOTAL EVENT BUDGET - FY2022: $ 1769.00 (2/23/22) Expenditures: $ 60.00 I.R.C. Fire Rescue Permit $700.00 Entertainment $ 50.00 Board Member Lunch (Sandwich Shack) $810.00 ($959.00 remaining) 10:05 AM Media: Sebastian River News/ Vero News - Please send press releases at least 2 weeks in advance to better ensure they will run online and staff can determine whether the event can be covered. *calendar(cDveronews.com- People/Society Editor Mary Schenkel *marvelz(cDcomcast.net- info(cDveronews.com Vero Beach/Indian River County Newsweekly and TCPalm Please send dates. Also, please contact Ian. LoveC@TCPalm.com lisa.rvmerC@tcpalm.com-Indian River County: (772) 978-2248 Submit Online: htti)s://www.tcpalm.com/submit Hometown News Indian River (772-465-5551) Rhonda (954-628-2593) www.HometownNewsOL.com - online submit e Flash Newsletter- submit flyers to them Valerie Watkins VeroBeachFLASH(a�amail.com Red = needs a lot of help Oranqe= workinq on but not completely event ready Green= Planned and on track Page 5 of 5 11 NRB Supplies as of 02/01/2023 • Raffle supplies box (including tickets) • Scavenger hunt supplies box & receptacle • Sidewalk chalk box • Christmas Parade decorations • Plastic pollution primer vertical banner • Plastic waste display board • 2 NRB Banners • Event signage box o Small banners o QR Code boards • Vertical Banner Stands • Activity sign H-Stands • Bike Friendly community signs • Easel pads (blank) • Tarps, burlap, large green turf sheet • GT Activity supplies • Plastic consumption poster board • Old poster boards, some blank, some with images • Large roll of brown paper • PVC Pipes & connectors — Possibly for GT burrow activity • Large clear plastic sheet • 2 Boxes of art supplies • Extra Binders • Thermos Brand Hot Beverage Dispenser • Box of Miscellaneous Stuff o Flannel o Headset o Plaques o Certificates • Small Folding Table Labeled for Community Oyster Garden • Large Wooden Folding Tool for Oyster Garden • Vertical Banner & Stand for Floodplain Management (MF) • Save Our Lagoon/Connect to County Sewer System signs with H-stands 12