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HomeMy WebLinkAbout05222002 SASTIAN HOME OF PELICAN IISLA~ID SEBASTIAN CITY COUNCIL AGENDA SCANNED REGULAR MEETING WEDNESDAY, MAY 22, 2002 - 7:00 P.M. CITY COUNCIL CHAMBERS t225 MAIN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK . t225 MAIN STREET, SEBASTIAN, FLORIDA Individuals will address the City Council with respect to agenda items immediately before deliberation of the item by the City Council - limit of ten minutes per speaker (R-gg-21) 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. INVOCATION - Rev. Edwin Creel, Sebastian River Baptist Church 4. ROLLCALL AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS) Items not on the wdtten agenda may be added only upon a majodty vote of City Council members (R-gg-21) 8. PROCLAMATIONS~ ANNOUNCEMENTS AND/OR PRESENTATIONS 02. 121 A. 1-2 B. Commendation Ribbons to Police Officers T. Robinson, R. Revis & D. Echevarria Fraternal Order of Police Plaques to Officers R. Branen, R. Snell & S. Marcinik 02.028 C. Certificate of Appreciation to Sal Neglia and Joseph Morozowski for Their Service on Code Enforcement Board 02.043 D. Certificate of Appreciation to Bevedy Tergeoglou-Bell for Her Service on Tree & Landscape Advisory Board 02.110 E. Proclamation for Chamber of Commerce Week 7. CITY ATTORNEY MATTERS 02.099 3-1.0 9. 10. 11. 11-24 25-28 29-42 02.111 43-44 02.112 45-60 02.113 61-74 02.114 75-86 CITY MANAGER MATTERS A. Information Update on Schumann Drive Irrigation Bid Process (GSA Transmittal 5/16/02, Proposal) CITY CLERK MATTERS CITY COUNCIL MATTERS A. Mr. Majcher B. Mr. Coniglio C. Mayor Barnes D. Mr. Hill E. Mr. Barczyk CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. A. Approval of Minutes - 5/8/2002 Regular Meeting B. Approval of Workshop Minutes - 5/15/02 Code Enforcement C. Approval of Workshop Minutes - 5/15/02 Special Meeting Approve City Council Attendance to the Florida League of Cities Conference in Boca Raton, August 15-17, 2002 (City Clerk Transmittal 5/14/02, Info) Resolution No. R-02-23 Vacation of Easement - Kashary - Lots 3 & 4, Block 182, Sebastian Highlands, Unit 6 (GMD Transmittal 5/15/02, R-02-23, Site Map, Staff Report, Application, Utility Letters) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, VACATING CERTAIN EASEMENTS OVER LOTS 3 AND 4, BLOCK 182, SEBASTIAN HIGHLANDS UNIT 6; PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR RECORDING; PROVIDING FOR EFFECTIVE DATE. Resolution No. R-02-24 Vacation of Easement - Pendleton, Lot 14, Block 457, Sebastian Highlands Unit 17 (GMD Transmittal 5/16/02, R-02-24, Map, Staff Report, Application, Utility Letters) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, VACATING A PORTION OF A CERTAIN EASEMENT ON LOT 14, BLOCK 457, SEBASTIAN HIGHLANDS UNIT 17; PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR RECORDING, PROVIDING FOR EFFECTIVE DATE. Resolution No. R-02-25 Authorizing Funding from the United States Department of Justice Universal Hiring Program A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, FLORIDA, AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO APPLY FOR FUNDING FROM THE UNITED STATES DEPARTMENT OF JUSTICE UNIVERSAL HIRING PROGRAM; PROVIDING FOR CONFLICT, PROVIDING FOR EFFECTIVE DATE. 2 12. 02.095 87-90 PUBLIC HEARING. Procedures for public hearfngs: (R-99-21) · Mayor opens Hearing · Attorney Reads Ordinance or Resolution · Staff Presentation · Public Input - Limit of Ten Minutes Per Speaker · Staff Summation · Mayor Closes Hearfng Council Action Anyone wishing to speak is asked to sign up before the meeting, when called go to the podium and state his or her name for the record A. Public Hearing for Ordinance No. 0-02-07 - Police Retirement (City Manager Transmittal 5/16/02, 0-02-07) AN ORDINANCE OF THE CiTY OF SEBASTIAN, FLORIDA, AMENDING CITY CODE CHAPTER 58, ARTICLE III, POLICE OFFICERS' RETIREMENT SYSTEM; PROVIDING FOR EFFECTIVE DATE AND CONFLICTS. 02.115 91-96 13. 02.062 97-98 14. 15. INTRODUCTION OF NEW, BUSINESS FROM THE PUBLIC I~teem that has occurred Or was discovered within the previous six months which is not otherwise on the agenria - sign-up required - limit of ten minutes for each speaker COMMITTEE REPORTS/RECOMMENDATIONS A. Parks & Recreation Advisory Committee I. Interview, Unless Waived and Appoint One Regular Member Position (City Clerk Transmittal 5/16/02, Application, Ad, Board Members) OLD BUSINESS A. Presentation Concerning Secondary Front Yard Setback Requirements for Corner Lots (GMD Transmittal 5/15/02) 16. 02.116 99-102 02.117 103-124 N~EW BUSINESS A. Request from Constance Spates for Placement of Two Urns on Her Cemetery Property (City Clerk Transmittal 5~6~02, Letter, Sec. 34-18 Code) B. Resolution No. R-02-22 Adopting an Amended Fiscal Year 2001-02 Budget (Finance Transmittal 5~9~02, R-02-22, Memo, Status Reports, Schedule of Investments) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA ADOPTING AN AMENDED BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2001 AND ENDING SEPTEMBER 30, 2002 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. 02.118 C. Authorize Sole Source Purchase of Software Upgrades for IMS Permitting/Contractor 125-126 Licensing Software in the Amount of $6,600.00 (Finance Transmittal 5/9/02 Certificate) 02.119 D. Adopt the Projected Five Year Park Development Plan Outling the Projects and the 127-130 Year of Implementation (City Manager Transmittal, Memo, Plan, Summary) 02.120 E. Authorize Staff to Execute and Award Contract to Chilberg Construction Company, inc. 131-132 in the Amount of $34,448.00 to Engineer, Design and Erect Metal Overhangs at the Central Garage Facility (GSA Transmittal 5/15/02, Bid Tabulation) 17. ADJOURN (Ali meeting shall adjourn at 10:30 p.m. unless extended for up to one half hour by a majodty vote of City Council) ANY PERSON WHO DECIDES TO APPEAL ANY DEC/SION MADE BY THE CITY COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED A T THIS MEETING (OR HEARING) WILL NEED A RECORD OF THE PROCEEDINGS AND MA Y NEED TO ENSURE THAT A VERBA TIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (286.0105 F.S.) IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR A T 589-5330 A T LEAST 48 HOURS IN ADVANCE OF THIS MEETING. HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT MEETINGS, Upcoming Meetings.. City Hall Closed 5/27/02 for Memodal Day Regular Meeting. Wednesday, June 12, 2002- 7pm Regular Meeting- Wednesday, June 26, 2002.7 pm Regular Meeting. Wednesday, July 10, 2002- 7 pm Regular Meeting- Wednesday, July 24, 2002- 7 pm 4 SEBASTIAN POLICE DEPARTMENT James A. Davis, Chief of Police 1201 Main Street Sebastian, FL 32958 (561) 589*5233 Fax# 589-2207 (24 hr.) Ad min. Fax # 561/388-1872 COMMENDATION DATE: April 4,2002 NAME: Officer Theo Robinson, Officer Ritchie Revis, and Offcer Dail Echevarria From Sgt. William Grimmich #222 Ref: Bank Robbery NARRATIVE: During the month of ~February, March and early April approximately 15 banks were robbed by what appeared to be the same individual Bank security camera photos were distributed W area police agencies during the first week in April to enhance the chances of catching the suspect. On April 22nd 2002 a call ora confirmed Robbery at the Bank of America located at 710 S. Fleming St. was dispatched to the in-service units. A brief description of the suspect whorled on foot was relayed to the responding units. During this time Motorcycle Officer Theo Robinson was located at the west city limits on an unrelated traffic stop. Within minutes of receiving the robbery call Officer Robinson had cleared his traffic stop and directed his attention to a gray Jeep Cherokee traveling ;vest on Sebastian Blvd. Officer Robinson paid particular attention to the driver of the vehicle and recognized him from the pictured bank photos. Officer Robinson follmved the vehicle to a convenience store awaiting more information from the scene. The suspect went inside the store momentarily before returning to his vehicle. Officer Robinson approached the driver of the vehicle. Upon approaching the vehicle Officer Robinson observed the clothing worn by the bank robber as described by our communications division, lying in the rear of the vehicle. Due to Officer Robinson's ability to remain focused and calm the license plate of the wehicle was obtained along with his location for assisting units. Within a matter of seconds the bank Robber knew he had been caught by officer Robinson and ignored Officer Robinson's orders to stop. The suspect entered his vehicle and fled tmvard Interstate 95 with Officer Robinson trying to keep him in sight. The suspect turned northbound on Interstate 95 and continued toffee from Officer Robinson. By this time communications had advised Officer Robinson that the Jeep was sWlen which only reassured Officer Robinson's instincts. Officer Ritchie Revis was eh-route to Officer Robinson's location and soon caught up to him. Officer Revis took over the lead position in the pursuit. The suspect came to a stop in the median on the interstate due to his vehicle malfunctioning. The suspect abandoned his vehicle while in motion, and Officer Robinson and Re~is gave chase on foot. Officer Robinson and Re~is quickly apprehended the suspect but not without a struggle. Officer Dail Eche~arria arrived on scene and the three Officers were able w overcome the suspect's resistance without serious injury to themselves or the suspect. While the three Officers made the actual apprehension, ali of the on duty Officers, Detectives and Communication Technicians worked closely as a team to bring this multiple felon and Icnown bank Robber to a successful conclusion. I would like to commend the efforts of all the Officers, Detectives and Communication Technicians. I would like to specially commend Officers Ro.'{binson, Revis and Eehevarria. Each Officer distinguished himself by meritorious conduct. Each Officer demonstrated exceptional ability, sound judgment and devotion to duty. This apprehension of a dangerous person who has no regard for the laws we follow can be directly attributed to these officer's vigor and determination. Due to Officer Robinson's meticulous attention to detail and each Officer's tenacity of purpose. This felon was taken off the streets. This suspect has already been indicted on Federal charges and is responsible for approximately twenty-three bank robberies. These Officer's and this agency's actions that day are directly responsible for what will be a successful prosecution. Your actions that day brought distinction to the Sebastian Police Department and to yourself. This display of extraordinary police work indicates a high degree of dedication to your profession and to the community you serve and brings credit upon yourself and the Sebastian Police Department. DISTRIBUTION: Person Commended Personnel File Unit File Media Reading File Recommended By (Signature) ' f of Police HO~ Of PTI.lc. AN BLAND AGENDA TRANSMITTAL Subject: Information update, Schumann Drive Irrigation Bid Process. TerlC~n~"Moore, City Manager AgendaNo. O,,7.. vq9 _, Department Gene)~l Date Submitted: May 16, 2002 For Agenda of: May 22,2002 Exhibits: C.W. ~-~, Bi._~_d Pro osal EXPENDITURE I AMOUNT BUDGETED: REQUIRED: N/A J N/A APPROPRIATION REQUIRED: None SUMMARY Bids were solicited for installation of an irrigation system for Schumann Drive. Advertisement was made with the Press Journal newspaper, City Web Site, and Channel 25 T.V., plus eleven (11) invitations were mailed to irrigation firms. Only one (1) response was received. C.W Irrigation, Sebastian, FI., submitted a bid for $91,000,which was made conditional that they could not start work until October 2002. Because of the conditional nature of this response, and our desire to have irrigation in a more timely manner, and having received only one bid, staffis rejecting C.W Irrigation's bid, and intends to re-bid this project immediately, targeting a much wider audience in the re-bid process. The consensus of opinion is, many irrigation firms are extremely busy, especially during the summer months, and the smaller firms are less able to handle the volume, hence, the response in our localiW was not favorable. ~RECOMMENDED ACTION No action is required as this is informational only. Bid Proposal for Schuman Drive beautification project Attention: Jesus Vieiro C.W. Irrigation Co. has been given an invitation to bid on proposed Schuman Drive beautification project. Our company is family owned and operated, and all our employees reside with in the Sebastian area. We view Schuman Drive as one of the most memorable Streets in Sebastian. We look forward to making it the most beautiful also. Clark Water Co. has been in business since 1984. The company has been installing irrigation since 1986. Irrigation had become such a large part of the business we formed C.W. Irrigation Co. in 1996. Our projects have included both residential and commercial properties: A) City of Sebastian 1) Sports Complex (practice field) 2) Police Station B) McCorkle Construction Co. 1) Publix(Barber St. and U.S.1 C) Fischer and Sons 1) Mini Storage 2) Fischer Lake Island(Common Areas) D) Vista Properly Management 1) Grand Harbor Maintenance E) Many private residents (will not name for customer privacy) 1) property from average lots to 22 acres C.W. Irrigation proposes to: A) Install 3 pump stations a. Station #1 i. Using existing arteasian well ii. 1.5 Horse Power Pump iii. Hunter pump start relay iv. Hunter ICC timer b. Station #2 i. Install 4" arteasian well in elevated island west of R/R tracks ii. 5 Horse Power pump iii. Hunter pump start relay iv. Hunter ICC timer v. Pump Station Cover c. Station #3 i. Install 4" arteasian well in area of lift station.. ii. 5 Horse Power pump iii. Hunter pump start relay iv. Hunter ICC timer v. Pump Station Cover. B) Install 12" popup sprinkler heads a. approximately 720 b. nozzle selection will vary for area to be covered C) Install 24-2" Hunter control valves a. 2'~' gate valves (for servicing valves) b. #12 gauge common wire c, #14 gauge control wires for each individual valve D) Main Line a. Scheduled 40 PVC pipe b. 4", 3", 2.5"( using the 5 feet per second rule) E) Directional Boring a. every island b. accuracy needed (fiber optic cables lie in medians) Proposed Subcontractors; A) Perry and lighting well drilling B) Atlantic Cable (directional boring) Time Tables: A) Directional boring i. Approximately 2 weeks* B) Drilling 2 - 4" arteasian wells i. Approximately 1 week* C) Installation ofimgation i. Approximately 4 weeks* * Some work could be able to be done simultaneusly C.W. Irrigation Co. can not commence work until October 1at. Many irrigation companies are extremely busy during the summer months. We also feel that traffic and appearance of school children would be diminished at that time. This bid does not contain estimate for electrical actuation of pump stations. During the prebid meeting we were told that electrical would be provided by the city. Cost Estimates: A) Irrigation of median islands: $ 55,000.00 (plus tax) B) Directional boring: $ 30,000.00 (plus tax) C) Maintenance of Traffic: $ ~ (plus tax) Cost Per ISland: Island A) 3,690 sq. ft.. Island B) 1,582 sq.ft. Island C) 2,720 Sq.ft. Island D) 3,553 sq.ft. Island E) 3,315 sq. ft. Island F) 3,315 sq.ft. island G)7,531 sq.ft. Island H) 7,470 sq. ft Island I) 5,130 sq. ft Island J) 6,903 sq.ft. Island K) 2,529 sq.ft. Island L) 1,881 sq.ft. cost: $ 4,095.90 cost: $ ~,756.02 cost: $ 3,0~9.20 cost: $ 3,943.83 cost: $ 3,679.65 cost: $ 3,697. 65 cost: $ 8,359.41 cost: $8,291.70 cost: $5,694.30 cost: $ 7,662.33 cost: $2,807.19 cost: $2,087.91. Total Project Estimated Cost: David~iark -- -- Vice President of C.W. Irriggation Co. R_EFERENCE LIST Mickey Capp 589-3452 Capp Custom Homes 109 Harbor Point Sebastian, FL 32958 Henry Fischer 589-3159 Henry Fischer and Sons 10725 U.S.1 Sebastian, FL 32958 Marilyn Waldis 388-5800 Indian River National Bank 816U.S.1 Sebastian, FL 32958 Sr. aRSTt DRAFT HOME. OF pELICAN SEBASTIAN CITY COUNCIL MINUTES REGULAR MEETING WEDNESDAY, MAY 8, 2002 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 2. 3. 4. The Mayor called the Regular City Council meeting to order at 7:00 p.m. The Pledge of Allegiance was recited. The invocation was given by Dick McClain of the Alliance Community Church. ROLL CALL C. City Council Present: Mayor Walter Barnes Vice-Mayor James Hill Mr. Joe Barczyk Mr. Edward J. Majcher, Jr. Mr. Ray Coniglio Staff Present: City Manager, Terrence Moore City Attorney, Rich Stringer City Clerk, Sally Maio Deputy City Clerk, Jeanette Williams Airport Director, Jason Milewski City Engineer, David Fisher Finance Director, Mark Mason Growth Management Director, Tracy Hass Police Chief, James Davis Public Works Director, Terry Hill Regular City Council Meeting May 8, 2002 Page Two AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS) Items not on the wdtten 'age~da ~nay ~e added only upon a rnajodty vot~ of City Council members (R-99-21) None. 02,108 PROCLAMATIONS., ANNOUNCEMENTS AND/OR PRESENTATIONS A. Presentation of Plaque to Emp .oyee of t..he Quarte~rr - Debra Curry Mayor Barnes read and presented a plaque to Debra Curry, Police Department Administrative Assistant. 02.109 B. Proclamati.on - N. ationa Hospital Week Mayor Barnes read and presented the proclamation to Cathy Burke and Daisy Knowles from Sebastian River Medical Center. 02.096 02.097 Proclamatipn - Emer.qencv Med cai Serv c,es Week Mayor Barnes read and presented the proclamation to Cathy Burke and Daisy Knowles from Sebastian River Medical Center. presentation by Dr. Grant Gilmore Unique Species of Fish Dr. Gilmore, Harbor Branch Oceanographic Institute, gave a presentation on the unique species of fish in Sebastian coastal region, Indian River Lagoon and St. Sebastian River. 02.098 E. Flor da P,gwer and Light RePort - E ectr city Inf,rastructure Expansion The City Manager discussed FPL's plans for expansion and concerns expressed by staff relative to installation and aesthetics of infrastructure; discussions that have taken place between City staff and FPL relative to options available; and introduced FPL representative Eddy Prieto. Mr. Prieto briefly demonstrated and described the City's electrical system; plans to install new feeders; the cost difference between overhead and underground lines. He stated that the cost difference for underground installation would have to be paid by the customer, and discussed another option to place overhead lines to the rear of the property which would require an alleyway for access and therefore, was not feasible. He further discussed an option to install taller poles which would be more aesthetically pleasing and could be placed further apart. 2 DRAFT Regular City Council Meeting May 8, 2002 Page Three The City Engineer said after exploring five options, the alternative to install fewer and taller overhead poles along the front lines of Orange Avenue and Fleming Street seemed to be the best option. Sal Neglia inquired whether wooden poles would be a hazard during storms and was told they were not. Ann Brack inquired about the $100 per foot cost to the customer, and asked what size easement would be needed behind each house to accommodate rear installation. She was advised they would need approximately 25 feet but that the bigger issue was the existence of water in the rear easements. Ms. Brack said there was a very small culvert behind the Orange Street houses and.there was no standing water. She was advised that the backyard lines will remain in place. Rachel Scott with FPL, said there are a lot of financing options available, unfortunately, FPL is not allowed to absorb the cost for special installations. William Creamer asked why FPL can't put everything underground. Ms. Scott said newer developments do install underground lines, however, Sebastian was originally designed with overhead lines. Richard Barton asked why the lines can't be run on CR512 instead. Ms. Scott said the problem was within another area where feeders and laterals are overloaded. Ed Wilson, Fleming Street, offered suggestions based on his experience with electrical installations in New York. TAPE I - SIDE II (8:00 p,m.) The City Attorney reminded City Council that it really has no regulatory authority under state law. Natalie Gravenbower, Fleming Street, said poles will hit her house during a hurricane. Mr. Majcher said it seemed ludicrous to provide that a pole withstand only 110 mph winds when a house must withstand 150 mph winds. A man said all the concrete poles shattered at the base during Hurricane Andrew. Mayor Barnes reiterated that this is not a City decision, and noted that FPL has worked with the City to accommodate resident concerns. Regular City Council Meeting May 8, 2002 Page Four DRAFT 02.099 02.100 ,CITY. A .T'TORNEY MATTERS The City Attorney said the Indian River County Commission voted to direct their staff not to object to the Kirrie land use to the Department of Community Affairs; requested approval to attend the Florida Municipal Attorney Association meeting in July; suggested a workshop on the CR512 charrette issue; and said there is an administrative action against Skydive Sebastian regarding their RV park which also names the City and that they are in violation of their lease due to late tax payment. It was the consensus of City Council to approve the City Attorney's attendance at the conference as requested. 8. CITY MANAGER MATTERS City Council authorized a contribution to the Sebastian River Middle School for its 8th grade dance by voice vote. Ao Status of Schumann Drive Irri,qation System Bid procesA The City Manager gave a brief report on the Schumann Drive irrigation bid process and said he will make a recommendation during the May 22"d regular meeting. Presentation b Anna Jackson - Historical Preservation O ortunities Anna Jackson gave a brief presentation on establishment of a historical district in the City, i.e., 1) adoption of a historic designation ordinance; 2) designation of a national register district along Palmetto and Louisiana; and/or 3) selection of a theme for the buildings designated historical. She said owners rights are protected, but in the presence of an ordinance, the City could establish architectural guidelines. Scheduling a workshop was discussed, and Mr. Hill suggested formation of a board to look into this matter. Mayor Barnes called recess at 8:35 p.m. and reconvened the meeting at 8:45 p.m. All members were present. 4 Regular City Council Meeting May 8, 2002 Page Five DRAFT 02.101 C. 02.102 D. 10. Presentation bY Paul Tischler and Director of Growth Manaaement, Tracv Hass - Fiscal Impact A.nalysis and Annexation Study (Growth Management Transmittal 4130102, Ana!.vsis, Map) Mr. Paul Tischler presented the fiscal impact analysis for residential and non-residential land uses in the City and responded to questions from City Council. The Growth Management Director outlined some of the enclave areas within and abutting City property that could be considered for annexation; and said discussions have been held with some of these property owners regarding voluntary annexation. He then responded to questions from Council. Barber Street Sports Comp ex Parking Expansion Opportunities (C ty Manager Tr~ansm. ittal 5/2~02, Dra..wings,.Aerials.) The City Manager reported on proposed plans for the tract adjacent to Barber Street Sports Complex for passive grass parking, and angled parking along Tulip. Byron Elsebough, favored a parking facility on the tract, but urged that the Police Department be asked to teach people how to park properly and to leave the parking lot clean after they use it. The City Manager said there were additional concepts within the southwest corner of the Barber Street Sports Complex for a shuffleboard and bocce court. It was the consensus of Council to proceed with the parking lot plans. CITY CLERK MATTERS The City Clerk reminded Council that it had a Board of Adjustment meeting on May 22, 2002 at 6:00 p.m. CITY COUNCIL MATTERS A. Mr. Hill None. Requested a clarification on Cokey who stated he lived on his boat at the last meeting, since the Land Development Code prohibits live aboards. The City Manager said he would look into it. 5 Regular City Council Meeting May 8, 2002 Page Six DRAFT 11. C. Mr. Coniglio Mr. Coniglio said he put a copy of an article about senior access and senior centers in Council's mailboxes and said he hoped this was something the City could look into. He stated that there is an area of sidewalk on Orange and Hibiscus that has a lot of stones which makes wheelchair transportation difficult. Mavor....Barnes 1. Assi(~nme..nt of Councilmemb.e..rs to Attend Indian River County .Comm ss on Meetinos June - Mr. Coniglio July - Mayor Barnes August - Mr. Barczyk September - Mr. Majcher October ~ Mr. Hill Said that City Council members have asked for a summer meeting dress code. Reported on his ride with Code Enforcement and noted there will be a workshop scheduled with staff and council regarding code enforcement. Said he had received a complaint from a resident of Grace's Landing who stated that her rent has been increased. The City Manager'said he would look into it. Reported on the "bad dog" meeting he attended with the City Manager in Indian River County to discuss ways to alleviate some problems that have occurred recently. Said he had been asked by boaters to put up a covered table on the north side of the Yacht Club to provide some shade. E. Mr. BarczYk None, CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. 02,103 B. 02.104 C. Approval of Minutes - 4/24/2002 Regular Meeting Renew Sod Contract with B & T Sod (Public Works Transmittal 4/18/02) Request by Joy Green to Use the Community Center for Graduation Party June 7th, 2002, 8-12 pm (City Clerk Transmittal 4/30/02, Application) Regular City Council Meeting May 8, 2002 Page Seven 02.106 D. DRAF Resolution No. R-02-20 - Vacation of Easement - Jackson (GMD Transmittal 5/2/02, R-02-20, Site Map, Staff Report, Application, Utility Letters) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, VACATING A PORTION OF A CERTAIN EASEMENT ON LOTS 28 & 29, BLOCK 293, SEBASTIAN HIGHLANDS UNIT 11; PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR RECORDING; PROVIDING FOR EFFECTIVE DATE. The City Attorney read Resolution No. R-02-20 by title. MOTION by Barczyk/Hill "Move to approve resolution A through D." ROLL CALL: Mayor Barnes - aye Mr. Hill - aye Mr. Barczyk - aye Mr. Coniglio - aye Mr. Majcher - aye MOTION CARRIED 5-0 O2.094 12. PUBLIC HEARING A. uasi-Judicial Public Hearin for Ordinance No. O-02-10 - Laurel Reserve PUD GMD Transmittal 5/1/02 O-02-10 Ma P & Z Recommendation (Quasi-iudicial hearin,q procedures on back. of a,qenda~ AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, AMENDING THE CONCEPTUAL DEVELOPMENT PLAN FOR THE DAVIS PLANNED UNIT DEVELOPMENT LOCATED NORTHWEST OF SCHUMANN LAKE TO PROVIDE FOR 96 SINGLE-FAMILY DWELLINGS AND RENAMING AS LAUREL RESERVE PUD; PROVIDING FOR CONFLICT, SEVERABILITY AND AN EFFECTIVE DATE.. The City Attorney read Ordinance No. O-02-10 by title and the Mayor opened the public hearing at 9:30 p.m. The Growth Management Director presented staff's recommendation for approval and responded to questions from City Council. He said the developer had agreed to provide access to Fleming Street but that it does not actually show on the plan. Mr. Hill suggested this access be shown on the plan. Mr. Majcher and Mayor Barnes agreed with designation of the access. The City Clerk swore in all those who intended to offer testimony. Mrs. Marilyn Torborg, representing neighbors on DelMonte and Balboa, expressed concerns about increased traffic. The Growth Management Director said there will be no permanent access from the northwest area of the property. Regular City Council Meeting May 8, 2002 Page Eight DRAFT Sal Neglia asked how the construction access will be monitored. The Growth Management Director said there are several options available for this type of access. The City Attorney said the developer agreed to do a stabilized grass area for the construction access. Staff reiterated its recommendation with the stipulation as requested by Council tonight to include the access onto Fleming Street. The City Attorney recommended the motion to adopt include that it be conditioned on submittal of an amended rendering showing access to the north and that the ordinance will not be signed until that is done. MOTION by MajchedConiglio "Move to approve Ordinance No. O-02-10 conditioned on submittal of an amended rendering showing access to the north off Fleming." Deborah Robinson, applicant, said the reason that the access was not designated was because the subdivision will be developed in two phases and the portion in question is in the later phase. ROLL CALL: Mr. Hill - aye Mr. Barczyk - aye Mr. Coniglio - aye Mr. Majcher - aye Mayor Barnes - aye MOTION CARRIED 5-0 TAPE II - SID£ fl (9:48 p.m.) 02.080 B. 1st Public Hearin for Ordinance No. O-02-11 - Moratorium - 2.d Public Hearin Scheduled for 5/22/02 Cit Mana er Transmittal 5/2/02 O-02-11 AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, DECLARING A SIX-MONTH MORATORIUM ON THE ACCEPTANCE OF APPLICATIONS AND ISSUANCE OF PERMITS FOR DEVELOPMENT OF PROPERTY LOCATED BETWEEN THE SEPARATED SEBASTIAN BOULEVARD RIGHT-OF-WAY; PROVIDING FOR EXCEPTIONS; SETTING FORTH EXPIRATION; PRO~/IDING FOR CONFLICT, SEVERABILITY AND EFFECTIVE DATE. The City Attorney read Ordinance No. O-02-11 by title and the Mayor opened the public hearing at 9:50 p.m. Regular City Council Meeting May 8, 2002 Page Nine DRAFT The Growth Management Director recommended approval of the moratorium to allow time for staff to address the proposed charrette plan as set out by Treasure Coast Regional Planning Council and directed by council for the triangle area within the CR 512 district. David Jamarr objected to imposition of the moratorium. He inquired whether City Council was financially prepared to carry out all aspects of the charrette process as it was approved as well as talking to other agencies for their approvals within six months. He urged that Council vote against the moratorium. Lois Work, president of the Realtors Association of Indian River County, objected to limitations on public property rights by imposition of this moratorium, and urged that workshops be scheduled. James Weber, Barber Street, Sebastian, owner of a rental business in the industrial area on High Street, said he did not understand how, if this has been planned for two years, the City built a metal building and zoned property industrial in the area within that time. Pat Lambert, co-owner of the subject property, said the charrette was presented on January 10, 2001, and that no other action had been taken since that time to implement it. She said notice should have been given if there was any activity to rezone. She suggested that the downtown area should be in the area of Main Street and US 1 and asked that the concept be readdressed. Ron Adamson, Sebastian, reiterated statements made by the City Attorney at the last meeting, "commercial properties will probably be turned loose from any restrictions within 6-8 weeks, as soon as we put in the land development regulations concerning that area, they are free because they are already properly zoned and they already have the proper land use category in place." Mr. Adamson requested clarification on that statement. The City Attorney cited section one of the proposed ordinance which states".., for a period of six months from the effective date of this ordinance or until final adoption of new land development regulations applicable thereto, whichever occurs first." The City Attorney then reiterated as was discussed at the last meeting, there is no intention of residential plans within the fork and the zoning will be commercial, no parks, retail office space and upstairs apartments. He further explained that two thirds is currently zoned industrial or public service and to change that, it must go to Tallahassee but areas that have commercial parcels on them (the City Compound and west) would not have to go to Tallahassee. He stated that soon as new regulations with architectural style, setbacks and parking go into effect, that would not be in the moratorium and part of the time is the public hearing process to inform the public. Mr. Adamson continued stating that he doesn't understand how this can become a walking area if there are no parks planned and it lies between two one way roads. The City Manager said future use of the public works compound will be reevaluated in the future for relocation, and that staff is pursuing relocation to the airport with FDOT. Regular City Council Meeting May 8,2002 Page Ten D AFT Mayor Barnes closed the public hearing at 10:25 p.m. MOTION by Hill/Majcher "Move to pass Ordinance 0-02-07 (should read O-02-11) on first hearing and set second public hearing for May 22, 2002, actually I may need to amend that, we probably want to put that off an additional two weeks, so that would be, what's the date of the meeting after the 22"u--I would amend that motion to 12th, June 12th, 2002." ROLL CALL: Mr. Barczyk - aye Mr. Coniglio - aye Mr. Majcher - aye Mayor Barnes - aye Mr. Hill - aye MOTION CARRIED 5-0 13. City Council scheduled a workshop on May 15, 2002 at 7 pm. MOTION by Majcher/Coniglio "1 make a motion to move to extend the meeting past 10:30." ROLL CALL: Mr. Barczyk - aye Mr. Coniglio - aye Mr. Majcher - aye Mayor Barnes - aye Mr. Hill - aye MOTION CARRIED 5-0 INTRODUCTION OF NEW BUSINESS FROM THE PUBLIC Item that has occurred or was discovered within the previous six months which is not otherwise on the agenda, sign.up required- limit of ten minutes for each speaker 02.043 14. COMMITTEE REPORTS/RECOMMENDATION~ A. Tree and Landscape Advisory .Board 1. Interview Unless Waived and A oint One Alternate Member Position Cit .Clerk Tran. smitta 4/29/02, Applications, Ad, Board Members) The City Clerk announced that Judy Shuttleworth had called this afternoon to advise that she was unable to attend the meeting due to an emergency but would like to be considered for the position. City Council interviewed Mr. Creamer. ]0 Regular City Council Meeting May 8, 2002 Page Eleven MOTION by Majcher/Barczyk "1 make a motion to appoint William F. Creamer." ROLL CALL: Mr. Coniglio - aye Mr. Majcher - aye Mayor Barnes - aye Mr. Hill - aye Mr. Barczyk - aye MOTION CARRIED 5-0 02.028 Code Enforcement Board 1. Interview, Unless,. Waived and Appoint One Alternate, Member Posit on,. (City Clerk Transmittal 5/2/02, Applications, Ad, Board. Members, City Council interviewed Mr. Neglia and Mr. Seeley. Mr. Enderlein was not present. MOTION by Hill/Barnes "1 would move to appoint Mr. Ed Seeley to the unexpired term to expire 4/1/2003." ROLL CALL: Mr. Majcher - nay Mayor Barnes - aye Mr. Hill - aye Mr. Barczyk - nay Mr. Coniglio - aye MOTION CARRIED 3-2 15. 02.023 OLD BUSINESS A. Schedule City counc I/Code Enforcement.Workshop The workshop was scheduled for May 15th at 6 pm. 1! Regular City Council Meeting May 8, 2002 Page Twelve DRAFT 16. NEW BUSINESS 02.105 A. Joint Proiect,,A.qreemen,t Between .the City of Sebastian and the Sebast.,an River Area Chamber of Commerce/Ad & Music Festival Git Mana er Transmittal 5/1/02 A,qreement) Lisanne Monier and Beth Mitchell addressed City Council on the proposed formal agreement with the City. MOTION by Coniglio/Hill "1 move to authorize the City Manager to execute the Joint Project Agreement between the City of Sebastian and the Sebastian River Area Chamber of Commerce setting forth specific obligations and privileges for the continuation of the annual Art and Music Festival." ROLL CALL: Mayor Barnes - aye Mr. Hill - aye Mr. Barczyk - aye Mr. Coniglio - aye Mr. Majcher - aye MOTION CARRIED 5-0 02.107 B. Runway.4-22 Li.~htinq Contract (Airport.. Transm. itta.. 4/29/02, Bid Tabulations and Recommendatio. ns, FDOT Approval) ' ' Mr. Hill questioned certain cost differences and requested assurance that this is LPA's recommendation. MOTION by Coniglio/Barczyk "1 move to award Runway 4-22 Medium Intensity Runway Edge Lighting contract to JACO Airfield Construction, Inc. in the amount of $236,886.00." ROLL CALL: Mr. Hill - aye Mr. Barczyk - aye Mr. Coniglio - aye Mr. Majcher - aye Mayor Barnes - aye MOTION CARRIED 5-0 ]2 Regular City Council Meeting May 8, 2002 Page Thirteen 02.095 C. First Readin.cl of Ordinanc.e No. O-02-07 -. Polic. e Retirement - Schedule..Pub!ic He. aring for June .12, 2002 AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, AMENDING CITY CODE CHAPTER 58, ARTICLE III, POLICE OFFICERS' RETIREMENT SYSTEM; PROVIDING FOR EFFECTIVE DATE AND CONFLICTS. The City Attorney read Ordinance No. O-02-07 by title and responded to questions from Council, stating he will have confirmation from Division of Retirement that caps are not allowed in Chapter 185 plans. MOTION by Hill/Coniglio "1 move to pass Ordinance No. 0-02-07 on first reading and schedule the second public hearing for 5/22/02." ROLL CALL: Mr. Coniglio - aye Mr. Majcher - aye Mayor Barnes - aye Mr. Hill - aye Mr. Barczyk - aye 02.090 D. MOTION CARRIED 5~0 Reso. lutio.n No. R-02-21 - Recreation policy (City.Mana,qer...Transmitta. I 5/2/02, R-02-21) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ESTABLISHING A POLICY THAT THE CITY WILL PROVIDE IT'S OWN RECREATION PROGRAMS AND SERVICES TO THE CITIZENS OF SEBASTIAN; PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE. TAPE III - SIDE I (10:47 p.m.) The City Attorney read Resolution No. R-02-21 by title. The City Manager clarified that during 4/24/02 he provided analysis to three scenarios presented by the IRC administration for recreation and he recommended an alternative may be to defer to continue discussions with indian River County Commissioners. He reiterated it is not the City's position to ask the County to leave the programs and actually City staff wishes to increase recreational programs. Regular City Council Meeting May 8, 2002 Page Fourteen Mayor Barnes said he would speak to Commissioner Adams and schedule a workshop, Mr. Coniglio also suggested that Jim Chandler and Joe Baird be invited to attend. Mr. Barczyk said he talked to Councilmembers from Vero Beach and they have not made a decision as yet. He also said he had talked to Commissioner Stanbridge and she agreed to ask County staff and could possibly ask Commissioner Adams to attend a City Council meeting. Mayor Barnes said he would contact the commissioners and request that they attend a future City Council meeting. Mickey Groepler asked Council to continue to keep the amenities at the Community Center. 17. Being no further business, Mayor Barnes adjourned the meeting at 11:00 p.m. Approved at the May 22"d , 2002 Regular City Council Meeting. Walter W. Barnes Mayor Sally A. Maio, CMC City Clerk ]4 DRAFT CITY COUNCIL WORKSHOP CODE ENFORCEMENT CITY COUNCIL CHAMBERS 1225 MAIN STREET SEBASTIAN WEDNESDAY, MAY 15, 2002- 6:00 PM Mayor Barnes called the workshop to order at 6:00 p.m, ROLL CALL City Council Present: Mayor Walter Barnes Vice-Mayor James Hill Mr. Ray Coniglio City Council Absent Mr. Joe Barczyk (excused) Mr. Edward J. Majcher, Jr. (excused) Staff Present: City Manager, Terrence Moore City Attorney, Rich Stringer City Clerk, Sally Maio Deputy City Clerk, Jeanette Williams Building Director, George Bonacci Chief Building Inspector, Richard Schofield Police Chief, James Davis Police Lieutenant, Bob Lockhart Police Officer, Dennis Hovasse (Code Enforcement Officer) Code Enforcement Officer, Warren Lindquist City Council Workshop May 15, 2002 Page Two DRAFT 3. WORKSHOP ITEMS A. Review Code, Enforce.ment procedures with Staff The Building Director responded to concerns expressed by Council relative to use of wire mesh fence and trash left behind during house construction, and sod contractors leaving pallets in right-of-way and in undeveloped lots after installation. The City Manager said he would compile a memo with the Building Director to notify all contractors that the pallets must be retrieved after installation. Mayor Barnes discussed the lack of house numbers at some residences. It was suggested that once someone is notified that numbers must be posted, someone other than Code Enforcement Officers, i.e., volunteers or other police officers could check them out. Chief Davis stated that training of his officers to look for these types of violations is on-going. Officer Hovasse suggested that the code be amended to reflect seven day compliance rather than thirty days for house numbers. The City Attomey said he could draft language to amend the code. Officer Hovasse recommended amending the code to leave to officers' discretion the enforcement of junk vehicles rather than allowing thirty days for compliance, and discussion developed as to the difference between junk and nuisance regulations. Discussion followed on use of a collection agency to retrieve unpaid citations and the RFQ that is being prepared by staff. The City Attorney also advised on filing an injunctive action in some cases where compliance is not achieved. Officer Hovasse recommended an amendment to allow watering on the same day and time throughout the city to assist with enforcement, and the City Manager suggested leaving the regulation as is until monitoring wells are in place and it can be determined whether or not there is an emergency. Mayor Barnes advised that people be ticketed immediately when they are watering during overnight hours. Officer Hovasse recommended language to require outside storage to alleviate the problem of people placing sofas and car seats outside of their houses; and that the issue of vegetation from vacant lots spilling over onto improved property be addressed, noting that Code Enforcement receives 10-20 calls per week on this. He was advised to obtain names of cities that enforce removal of this type of vegetation. It was suggested that discussion of this issue would require a separate workshop. The Building Director recommended that the tree ordinance be readdressed due to inconsistencies in the tree requirements for residential lots. It was suggested that he draft a letter to the Tree Board and ask them to review this matter. City Council Workshop May 15, 2002 Page Three D AFT Chief Davis closed by stating that Code Enforcement is a complicated matter, that the Police Department is working hard to get compliance from violators, is learning who the repeat offenders are, and that it is a slow learning process but that officer training is going. He expressed his appreciation for the opportunity for all involved to communicate and invited anyone with concerns to call the Police Department. 4. Being no further business. Mayor Barnes adjourned the workshop at 6:56 p.m. Approved at the ,2002 Regular City Council Meeting. Walter Barnes Mayor Sally A. Maio City Clerk 3 SEBAST DRAFT HOME OF PELICAN ISLAND CR 512 CHARRETTE WORKSHOP CITY COUNCIL CHAMBERS 1225 MAIN STREET SEBASTIAN, FLORIDA WEDNESDAY, MAY 15, 2002- 7:00 PM Mayor Barnes called the workshop to order at 7:07 p.m. 2. ROLL CALL City..Council Present: Mayor Walter Barnes Vice-Mayor James Hill Mr. Ray Coniglio City Coun. cil Absent Mr. Joe Barczyk (excused) Mr. Edward J. Majcher, Jr. (excused) Staff Present: City Manager, Terrence Moore City Attorney, Rich Stringer City Clerk, Sally Maio Deputy City Clerk, Jeanette Williams Growth Management Director, Tracy Hass Growth Management Manager, Jan King Finance Director, Mark Mason 3. WORKSHOP ITEMS A. Review County Road 512 Charrette Plan Mayor Barnes advised that this was a workshop to broadly discuss the CR512 Charrette process as it pertains to the triangle between the CR 512 twin pairs. He then read a memo and proposed plan entitled "New Town CRA" dated May 15, 2002 as prepared by City Attorney, Rich Stringer and presented at this workshop (see attached). He said it is City Council's wish to put regulations in place as quickly as possible to shorten the length of the moratorium, and advised that it is not their intent to adopt all concepts addressed in the Charrette. City Council Workshop - CR 512 May 15, 2002 Page Two DRAFT Mr. Hill asked whether the 512 Overlay regulations would encompass some of the ideas expressed in the Charrette, and said it appears to him that the main focus of change would be in the center area of the triangle with relocation of roads and rezoning to commercial use. The City Attorney said the western point area is pretty well covered, with the exception of some minor problems in overlay language relative to architectural provisions. He said there is a discrepancy in language relative to car washes. He said car washes would be a special exception and that Council had the discretion to deny a special exception request or any development request if it did not fit in with the Council's vision of the district as set out in the Charrette and would probably be upheld if challenged. Mr. Hill then asked if it was necessary to have a moratorium on something that is already regulated. The City Attorney said the moratorium could include the area in the triangle from South Wimbrow to the east which would leave the point out, which includes the Lambert property, further advising that a car wash or lube business would probably not have flown under existing codes. Mr. Hill reiterated that Council can say that a facility can be developed as long as it conforms to the overlay regulations. The City Attorney repeated that the point can be turned loose, and for the lands from Louisiana to the east, impose the moratorium purely on the uses allowed under industrial zoning that are not allowed under commercial general zoning, and impose a pure moratorium in the middle of the triangle. Mr. Coniglio said he agreed with Mr. Hill but said he thought the City Attorney's answer on the 512 Overlay regulations at the last meeting was different. The City Attorney responded that the overlay does not cover the interior parcels and it doesn't help on the area that needs to be rezoned. Mayor Barnes asked whether the moratorium could be limited to the interior section, and the City Attorney said it could but that the industrial uses in the east end should also be limited by the moratorium. The City Attorney said revised architectural language for the oveday district should be prepared soon, and that there have been no rumblings from property owners in the industrial district. He also advised that since the City Council will be lessening the effect of the moratorium, the ordinance could be amended at the second reading/hearing on June 12th. Discussion continued on "new urbanism" concepts and Council concurred that the City Attorney draft new regulations in this manner. 4. Being no further business, Mayor Barnes adjourned the workshop at 7:35 p.m. Approved at the ...... 2002 Regular City Council Meeting. Walter Barnes Sally A. Maio Mayor City Clerk. 2 CITY OF HOME OF PELICAN ISLAND 1225 MAIN STREET · SEBASTIAN, FLORIDA 32958 TELEPHONE: (772) 589-5330 · FAX (772) 589-5570 OFFICE 41)F TIlE CIT% ATTOIISE¥ To: Mayor and Council rO From: Rich Stringer, City Attorney Date: May 15, 2002 Re: New Town Center CRA Workshop During discussions with the City Manager, I learned that he did not intend to make a staff presentation at tonight's workshop. Since I have previously discussed the potential redevelopment concept extensively with the Planning Commission at public meetings and, as I stated at your last meeting, I have already been working on a proposed set of regulations so that the properties can be unleashed from a moratorium quickly, I thought it wise for me to give you the general concepts upon which I have based this work. This way you will know what materials I already have in process and also know what has been put out there before the public. These concepts have been based upon the general principles of the Sebastian Boulevard Charrette that the City Council accepted, as tempered by the realities of life and the ideas I have garnered from discussing these concerns with individual members of the Council. I have no stake in the process or, for that matter, any particular pride of authorship, so please make adjustments wherever i have misapprehended the intent of Council. You are the voice of the people and I am, as always, your loyal servant. "An Equal Opportunity Employer" Celebrating Our 75th Anniversary New Town Center CRA Redevelopment Concept The Redevelopment District will consist of three areas - the industrial area and commercial frontage south of CR 512, Orange Heights and the commercial parcels north of CR 512, and the triangle of land between the divided right-of-way for the twin pairs - all of which have been uniquely impacted by the division of CR 512 into two one-way traffic corridors. For purposes of this discussion, we will concentrate on the redevelopment concept for the Triangle. The Triangle itself consists of three distinct areas that will each develop in a way compatible with its unique attributes. From South Winbrow to Louisiana Avenue is the "Traditional Downtown", the land west of South Winbrow to the point where the split right-of-way reunites will hereafter be called the "Point", and the eastern district will hereatSer be called the "Ridge". A unified architectural and appearance standard will be applied throughout (see attached exhibits for suggestions), with much more detailed guidance than is provided in our other overlay districts. The Traditional Downtown, as the heart of the District, would be subject to development features ("New Urbanism" concepts that encourage pedestrian use) unfamiliar to Sebastian. The cross- streets through the core will have streetscaping, on-street parking and a widened walkway. Buildings will be placed up against this walkway and encouraged to build covered extensions over the walkway to shade pedestrian shoppers. Parking will be funneled to the rear of the properties or, if necessary, adjacent to the buildings with buffering features, but never in the front. Parking requirements are more flexible with policy options available to reflect the availability of on-street parking, to require cross access between the parcels, or to allow payments into a public parking fund in lieu of building all the required spaces. Under the New Urbanism concept, it is believed that the vitality of a downtown area requires the proper placement of mixed uses. All first floor frontage on the cross-streets must have retail uses, office uses will be allowed on upper floors or on the first floor of side street frontage. Because residents keep a downtown area alive after five to make it truly a neighborhood, residential use of upper floors is encouraged through density bonuses and shared parking allocations. The Ridge presents two different scenarios - east of High Street is basically undeveloped, while the remainder of the area has mostly mobile homes on oversized lots. The east side of High Street, with the open views of the Lagoon, has potential for restaurant or bed & breakfast uses. Development here would largely follow the model for the Downtown, without the restrictions to retail use and perhaps with a bit more spacing between the buildings. In the Point, the focus is largely on aesthetics. Although it does not lend itself to the pedestrian- oriented development of the remainder of the area, this area is the "gateway" to the CRA and, indeed, the City. Because of the space restrictions caused by both the overall size and the shape of the area, some manner of shared parking arrangement will be advisable. Capital improvement Program I. Within the Triangle Extend Taft through a realignment of Veteran's Memorial Way; add on-street parking and broad pedestrian walkways. 2. Relocate Compound. Bring Veteran's Memorial Way straight down from intersection with WB 512 south to intersect with EB 512; add on-street parking and broad pedestrian walkways. Build new road from WB 512 along southern edge of compound property, dissecting American Legion property to a round-about with Louisiana Avenue/EB 512; public art feature at intersection with Veteran's Way; on- street parking and broad pedestrian walkways. Monument/public art at extreme western point of triangle. Loop northern end of Louisiana Avenue through High Street and around to join with end of Old Dixie Highway. Extend eastern end of Taft Street down the ridge to Old Dixie Highway to complete the traffic circulation pattern. II. Outside the Triangle Upgrade alley along south side of 512 to provide traffic circulation. Pipe ditch between Orange Heights and 512 and create a park-like open green space. Repave/regrade streets in industrial area south of 512; add streetscaping. Extend Temple Ave. as a frontage Road through commercial tract to the west. Z 0 F'~j ure 28. Typical Commercial Design Der:ail Poor Quality Design - Not Allowed Example of Good Design Figure 24. Rear Entrance Design Example Figure 31. Quality Design and Side Details Poor Quality Design - Not Allowed Example of Good Design Figure 23. Examples of Rear and Side Parking Lots Parking. Figure 40. Utilize Landscaping to Screen Parking Areas and Enhance Building Front .,,.!:ii .' F.' HOIVIE OF PF..UCAN ISLANO City of Sebastian 1225 Main Street Sebastian, Florida 32958 Subject City Council Travel roved f¢ Agenda No. (~.. / / / Department Origin: City Clerk Date Submitted: 5/14/02 For Agenda of: 5/22/02 Exhibits: S~minar Information Expenditure Required: Training: $1,850 (for 5 registrations) Travel: (mileage, 3 nights hotel and food for 5) Budget Available: Appropriation Required: Training: $4,095 NIA Travel: $9,469.84 SUMMARY STATEMENT In accordance with Section 2-77 of the Code of Ordinances, City Council member are required to obtain prior approval for travel for which they wish to be reimbursed. The Florida League of Cities will hold its annual conference in Boca Raton August 15-17, 2002. RECOMMENDED ACTION Approve City Council attendance at the Florida League of Cities conference in Boca Raton August 15-17, 2002. City of Sebastian, Florida Subject: Resolution No. R-02-23 Vacation of Easement - Kashary Lots 3 & 4, Block 182, Sebastian Highlands Unit 6 Approved for Submittal by: Exhibits: 1) R-02-23 EXPENDITURE REQUIRED: None Agenda No. Department Origin: Date Submitted: For Agenda of: 2) Site Map 3) Staff Report AMOUNT BUDGETED: None tg l I.L Growth Management 5/~5/02 ~/2~ (T~) 5/22/02 4) Application 5) Utility Letters [APPROPRIATION. REQUIRED: None SUMMARY This is a request for a vacation of the side public utility and drainage easements located on the southeastern six (6) feet of Lot 3 and the northwestern six (6) feet of Lot 4, Block 182, Sebastian Highlands Unit 6, less the northeastern most ten (10) feet thereof. The applicant wishes to construct a single family dwelling on a double lot. This request does not abandon any part of the rear 10' drainage easement. Adopt Resolution No. R-02-23 RECOMMENDED ACTION RESOLUTION NO. R-02-23 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, VACATING CERTAIN EASEMENTS OVER LOTS 3 AND 4, BLOCK 182, SEBASTIAN HIGHLANDS UNIT 6; PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR RECORDING; PROVIDING FOR EFFECTIVE DATE. WHEREAS, a building permit is sought for construction of a new single-family residence at 817 Carnation Drive within the City of Sebastian; and WHEREAS, the owners of the land upon which said improvements shall be built have filed a request for abandonment of the public utility and. drainage easements along the interior lot lines of the site; and WHEREAS, the providers of telephone, electric, cable, water, and drainage utilities have all consented to abandonment thereof; NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SEBASTIAN, as follows: Section 1. VACATION OF EASEMENT. Sebastian does hereby vacate, abolish, abandon and discontinue all of that portion of land previously dedicated for a public utility and drainage easement described as follows: The southeastern six (6) feet of Lot 3 and the northwestern six (6) feet of Lot 4, less the northeastern most ten (10) feet thereof, all being in Block 182, Sebastian Highlands Unit 6, as recorded in Plat Book 5, Page 97, of the Public Records of Indian River County, Florida, all located within the City of Sebastian, Indian River County, Florida. The City Council of the City of Section 2. CONFLICT. conflict herewith are hereby repealed. Section 3. RECORDING. records of indian River County, Florida. Section 4. upon its adoption. The foregoing This EFFECTIVE DATE. All resolutions or parts of resolutions in resolution shall be recorded in the public This resolution shall take effect immediately Resolution was moved for adoption by Councilmember The motion was seconded by Councilmember and, upon being put into a vote, the vote was as follows: Mayor Walter Barnes Councilmember Joe Barczyk Councilmember Ray Coniglio Councilmember James A. Hill Councilmember Edward J. Majcher, Jr. The Mayor thereupon declared this Resolution duly passed and adopted this ,2002. CITY OF SEBASTIAN, FLORIDA day of By: Walter Barnes, Mayor ATTEST: Sally A. Maio, CMC City Clerk Approved as to form and legality for reliance by the City of Sebastian only: Rich Stringer, City Attorney / ~ ABANDONMENT OF EASEMENT Staff Report m e Project Name: Residence for Christopher & Diana Kashary Requested Action: Abandonment of the side public utility and drainage easements located on the southeastern six (6) feet of Lot 3 and the northwestern six (6) feet of Lot 4, Block 182, Sebastian Highlands Unit 6, less the northeastern most ten (10) feet thereof. Project Location: a. Address: b. Legal: Project Owner: a. Name: b. Address: Project Agent: a. Name: b. Address: 817 Carnation Drive Lots 3 & 4, Block 182, Sebastian Highlands Unit 6 Christopher & Diana Kashary 9920 Biddulph Road Brooklyn, Ohio 44144 MGB Construction, Inc. 945 Fellsmere Road, #3 Sebastian, Florida 32958 Project Description: a. Narrative of proposed action: Application has been made for abandonment of the side public utility and drainage easements platted on the southeastern six (6) feet of Lot 3 and the northwestern six (6) feet of Lot 4, Block 182, Sebastian Highlands Unit 6, less the northeastern most ten (10) feet thereof. The clients wish to construct a single family dwelling on a double lot. b. Zoning: RS-10 c. Future Land Use: LDR d. Existing Land Use: Vacant Utilities Comments: Florida Power & Light: Southern Bell: AT&T Broadband: Indian River County Utilities: City Engineer (drainage): Growth Management Director Comments: Staff Recommendation: approved approved approved approved approved none Approve Resolution R-02-23 Prepared by Date t i City of Sebastian Development Order Application App,cam (~r not owner, wr~.. wmo~en Name: Christopher R, Kasha~ and Diana L. Kashary Address: 9920 Biddulph Road; Brooklyn, Ohio 44144-3019 Phone Number:- ( 216) 661 ' 6841 FAXNumI~c ( } - E-Mall: ~.~r ~ diflk~nt from applicant.._ Name: same Phene Numar: ( ) FAX Number:. E-Ma~I: Type°fPermlt°r"ctt°nmquested: aba__ndon.._ment of 6' P.U.&D.E. adjacentto Lot3 &4 Block 6 ~ CO~ ONt.Y THO.~I~ aI!CllONS WNiCH AI~ NEC~5.~41ARY FOCI THE PRIOri' O~ ACTION THAT YOU A~E RE~tUEaTING. COPtE~ OF ~ MAPS0 SURVE'Y~, DRAWlI~K~, E'flC, ~ BE ATTAC~II=I3 ~ 81/~'~' BY 11 ' ¢OP1ES OF ANY AI'rACHMla~ ~HALt. 8E INCLUO~. ATTACN TNE APla~tATE SUPPI. EMI~'AL INFOl~tAAllON FORM. lA. Project's Name (If applic~bit): .Kas,,ha, ry ,, I Ad~tra.: 817 Carnation Ddve 3 &4 182 Use: vacant land 6 Sebastian Highlands Future Lend Use: single family residence ....... P~lX~Sed Use: single family residence I C. Delcrlptloo of proposed ac~,, amd purpose of me requested Permit or action (attach ,eXtra ahee~ if ce&~' ': Abandonment of 6 P,U.&D E between Lot 3 and 4 Block 182 Unit 6 ne fy} ~ ' · _ ................. for the purpose of constrUcting a single fa ..m. ily house DATE RECEIVED: ~/_~._/~ FEE PAID: ~/.2¢¢0 RECEIVED BY: ~ O. Proje~..p~r~onnel: William Ballough 945 Sebastian Blvd.; Sebastian, FL 32958 ~tte Nu~c (==: ~ 589~'7472 FAX Numbec ( E-Mail: 589-"0663 Nme: N/A I~O~ NumbeC ( E-Mall: ....... ~g~n r Ron Keller FAX Number:. ( ) ' US I Sebastian, FL 32958 Phone Number:. ( ) 589-0'712 FAX Nur~oen ( ) 589'-6469 Cecrle Land Su. rveyi.ng,..i.n..c Name: 10749 US 1 Suite A; Sebastian, FL 32958 . ..... F)~ Num~ (~ ) 388-0520 phone l,~,Jm~er:. ( ) 388-0520 The foflowing is ruquirod for all ¢omprulumsivo plan ammndmeat~ zoning nmeudment (Including ruzoniull), site pitons, aondRbnal uso peflults, spe~al use permit~ vad~nt~s, oXaal~ee~ iud appeals. t/WE,__~ TH~ OWNF-q(S) THE LEGAL RFtPRBENTA'll~ OF THE OWNER ~ T~E .DR~P'ERTY DE~.~lnED WHI~H ,~ ~t ASSERTtON TreAT MY/~JR Pltq:M:GEHJ~ ~ SUBSTANTTVE DUE P~2GF.~ ~ UNDi~ THE ~=L.ORfQA THE UM'r;D ST*ArES ~ON WER! V~OLAT~ W SUC;.~ E~NG OP. VIEWING. THJ~ WAIVER AND ~,ONSENT I& BEING 8KMIED BY hiE/US VOI, UNTARI~Y AND ~T ~ A R~ULT ~ ~ ~~ ~U~, ~ ~~ ' / / ~ ~ D~ u ~e~~, ~ ~:: day ~ ~ ~ ~~ Supplemental information Easements, vacation of 1. Desc3-ibe ~e easeCnent to be vacated (provide a legal description, if 6' P.U, & D.E. between Lot 3 and Lot 4 Block 182 Unit 6 Why ~ ~ls vac~n of an easament batng request? Construction of a single family house over t~e two property lines Alf, llct~ a aufvey ~ th~, [o~ion of th~ property Ilnt~s, Ill ell~amal'lt~ lind all ~ on the property. ~L~D~ DEPT S~B~STIAH ~ %: 'j.? - [ - '~3~i~_.~_y ~, .. :..~.7.~ __. ...... 1225 1VIAJ!N .qTF~ET ~ SEBASTIAn, FLORIDA 32958 T~LI~PHON'B (772) 589.5537 [] FAX (772) 589-2566 uROUEST FOR ABANDONS~IVT OF EASEAil~W~ Apr/l 19, 2002 De~cri~tinn o.f _~em~nt t~ be abandoned' Th~ p~blic u~/li~ ~d clrain~: c~scmu-m loc~d on · e sou~ea~ six (~3 ~ct of Lot 3 ~d ~o no~w~s~ s~ (6) ~et of Lo~ 4, Block 1~, Seb~ti~ ~1~ Unfl 5, Ie~ ~e no~t~ mo~t t~ (10) ~ Locado~ .of Eamemenf: gl? C~-~atton Drive, Seb~'dan, Florida UTILITY: David .l~mher, City Engiaeer FAX NO: COMMENTS: Ret'uk'~ to'. Dot-ri Bo~,~crth. City ofSebmtian, C,.rowth Manag~'~ent Department F,x No, (7'72) 5 89-2566, '-'-"-'APR, 19.2002 3:0SP1"1 BLD6 DEPT SEBASTIAN N0,7S2 P.l/2 City of Sebastian 1225 MAIN STREET [] SEBASTIAN, FLOR2DA 32958 TELEPHONE (772) 589-5537 [] FAX (772) 589-2566 REQUEST FOR ABANDONMENT OF EA$lgMENT April [9, 2002 Descr_ipiion of Easement to be abandoned: The public ntility told drainage easement located on the soufl~ea~tern six (6) feet of Lot 3 and fl~e northwestern slx (6) feet of Lot 4, Block 182, Sebastian Highttmds Unit 6, less the northeastern mo,t ten (10) feet that=of. Loeai'ion of Easement: 817 Carnation Drive, Sebastian, Florida UTILITY: Kevln N. Osthua, I.R.C, Utiliti~s ]flAX NO: 770-5143 APPROVED/DENIED BY; (signature) COMMENTS: Return to: Dot-ri Bosworth, City of Sebastian, C. rrowth Management Department Fax Ne. (772) 589-2566. City of Sebastian 1225 ~ STREET [] SEBASTIAN, 1;LOP.2DA 32958 TELEPI-IONE(7?2) 589-5537 ~ FAX (772) 589-2566 REQUEST FOR ABA,~iOONIVIE~r OF EASEM~. N?. A, pvi] I9, 2002 Deserimti°a of Easement tn be abandoned: The p~.tblic uli3ity ~d ~ag= ¢asamcm located on ~c so~k~ast~ ~ix (6) f~a~ of Lot 3 ~d fl~ nm~weat~ six (6) f~t of Lot 4, Block 1S2, S~bas~a= ~I~ds Uni~ 6, Ia~ ~ nor~~ most ~¢n (10) f~ ~of. Location of Easement: ~17 Carnation Drive, Scb~tian, Florida UTILITY: Pedro Rubiera, F'PL FAX NO: (772) 489-6224 COMMENTS: Rcmm m: Dorri Bosworth, City of Seba~ian, Cn'owth Mmagement D~paizrnent Fax No. (772) 5~9-2566, 56 ~ 58~2566 BLD~ DEPT S~'~PlST~IIN NO~SE~8 1215 M.A/N STREET TELEPHONE (772) 589-5535 REOtr~.S_T FOR ABANDONMENT Ot~ I~ASEIVI~Wr. l~escriptlon ~f l~ ,asement to..~e ab~do~ed: ~ p~]ic u~ md ~ ~cnt ~oca~ on 182, S~b~ti~ Hi~l~ Unit 6, less ~e no~~ most t~ (10) fe~ ~ereof- Loca~onsf E~.ment: t17 ~g~n ~iv~, S~b~6~, Fl~da UTILITY: ~k W~r, B~ll ~u~ F~NO: APPROVED~~D CO5,L~NTS: Doth Bosworth, City of Sebaxtia~, Cxrowzh Mamag~lent D~Tartmcnt Fax No. (7'72) 589-2566. City. of S~bastian 122~ MAIN. STREET ~ SEBASTIAN, FLORIDA 32958 TELEPHONE (772) 589-5537 G FAX (772) 589-2566 .REQUEST F,.,,,OR ABANDONMENT O1~, lgXSEIC~ENT April 19, 2002 Desqription of Easement_to be alaandoned: The public u~lity and ~a~ e~t lo.md on · e sou~eat~ ;~ [6) feet of Lot 3 ~ ~e goffilwestem ~iX (6) lea of Lot 4, Blo~ 182. Sebasrim Ht~m~ Unk 6, bsa ~he no,he,mm most tm (10) feet Cereo[ ~..oc~tlon of Easement_l,' UTILITY: Craig.Bowers/Cookie Sha~', AT&T Broadband A.PPROVED/~f~.X~, D~qlED: Ap.PROVED/DENIED BY: ............. (~ignam.m) 817 Cremation Drive. Sebasrlal~, Flnrkl~ FAX NO: 775-9635 COMMtZNTS: Reru.wa to;, Dorri Bosworth, City of Seb~ian, Grows Managm'nent Department F~x No. (772) 589-2566. . .C_i. ty of Sebastian, Florida Subject: Resolution No. R-02-24 Vacation of Easement - Pendleton Lot 14, Block 457, Sebastian Highlands Unit 17 Approved for Submitta!,b~,/,z:.~/d Agenda No. 0_,~, ]/t,~ Department Origin: Growth Management Date Submitted: 5/16/02 ""~ ''~/~'~(TH) For Agenda of: 5/22/02 Exhibits: 1) R-02-24 EXPENDITURE REQUIRED: None 2) Site Map 3) Staff Report 4) Application 5) Utility Letters AMOUNT BUDGETED: APPROPRIATION None REQUIRED: None SUMMARY This is a request for vacation of three and a half (3.5) feet of the rear 20' public utility and drainage easement located on Lot 14, Block 457, Sebastian Highlands Unit 17. The applicant wishes to construct a swimming pool and screen enclosure in this area. The Engineering Department has given approval with one condition. RECOMMENDED ACTION Adopt Resolution No. R-02-24. RESOLUTION NO. R-02-24 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, VACATING A PORTION OF A CERTAIN EASEMENT ON LOT 14, BLOCK 457, SEBASTIAN HIGHLANDS UNIT 17; PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR RECORDING; PROVIDING FOR EFFECTIVE DATE. WHEREAS, a building permit is sought for construction of a swimming pool and screen enclosure on Lot 14, Block 457, Sebastian Highlands Unit 17 within the City of Sebastian; and WHEREAS, the owner of the land upon which said improvements shall be built has filed a request for abandonment of a portion of the rear public utility and drainage easement of the site; and WHEREAS, the providers of telephone, electric, cable, water, and drainage utilities have all consented to abandonment thereof. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SEBASTIAN, as follows: Section 1. VACATION OF EASEMENT. Sebastian does hereby vacate, abolish, abandon and The City Council of the City of discontinue all of that portion of land previously dedicated for a public utility and drainage easement described as follows: The southwestern most three and a half(3.5) feet of the northeastern most twenty (20) feet of Lot 14, Block 457, Sebastian Highlands Unit 17, less the northwestern most six (6) feet and the southeastern most six (6) feet thereof, as recorded in Plat Book 8, Page 46, of the Public Records of Indian River County, Florida. all located within the City of Sebastian, indian River County, Florida. Section 2. CONFLICT. herewith are hereby repealed. Section 3. RECORDING. records of Indian River County, Florida. Section 4. upon its adoption. The foregoing EFFECTIVE DATE. All resolutions or parts of resolutions in conflict This resolution shall be recorded in the public This resolution shall take effect immediately Resolution was moved for adoption by Councilmember The motion was seconded by Councilmember and, upon being put into a vote, the vote was as follows: Mayor Walter Barnes Vice-Mayor James A. Hill Councilmember Joe Barczyk Councilmember Ray Coniglio Councilmember Edward J. Majcher, Jr. The Mayor thereupon declared this Resolution duly passed and adopted this CITY OF SEBASTIAN, FLORIDA ., 2002 day of ATTEST: By: Walter Barnes, Mayor Sally A. Maio, CMC City Clerk Approved as to form and legality for reliance by the City of Sebastian only: Rich Stringer, City Attorney LOT 12 12 e ocK \ NAIL/DI~K FD @ POINT OF CURVE IRC FD, 642 457 (VACAI',!T .) IRC 5ET X LB (~qoB BLOCK 4F~O , ELEV,-20.1'~ NOTE, " 'e' % COUNTT NATE~ AVAILS, NAIL/DI~ FD ¢ INT. M/LANDOVER ~)o o ~ ?'' 30 ( IN FEET ) linch -' 3¢ Ft. North 20.8 EDGE OF HA'rEA IRC 5ET PROPOSEDi~i LOT 15 BLOCK 45'7 (VACANT) OAK I4/DIAF1ETEI:~/ , BUILDING 5ETBACt<$(B.S.B. ), FRONT ........................... 25,0' REAR ............................. 20.0' 5,1DE5 ............................. 10,0' FINI'r-',N FLOOR ~ t8" ABOVE THE C~OPqN OF THE ROAD (SUBJECT TO N,R.5, APPROVAL) PLAT OF $LII~VE¥ FOR: TOM PENDLETON TYPE, BOUNDARY /~ TOPO DATE: 11/20/01 PROJ. NO. 014511 F.B. 2& PG. q DNN. BT: $.A.N. SCALE: 11'=30' CKD. BT: P.R.B. THIS PLAT AND REPORT ARE NOT VALID NITHQUT THE SIGNATURE AND THE ORIGINAL RAISED SEAL OF THE FLORIDA REGISTERED SURVEYOR AND I'IAPPER NAP1ED HEREON HI-lieN SIGNATURE AND SEAL l'lAT RE FOUND AT THE END OF THE ATTACNED REPORT, ~,,~'I"NE PLAT AND REPORT ARE NOT FULL AND COI'IPLETE !NITHOUT ONE ANOTHER. e HOME OF PELICAN ISLAND ABANDONMENT OF EASEMENT Staff Report Project Name: Requested Action: Residence of Thomas & Valerie Pendleton Abandonment of the southwestern most three and a half (3.5) feet of the rear public utility and drainage easement located on the northeastern most twenty (20) feet of Lot 14, Block 457, Sebastian Highlands Unit 17, less the northwestern most six (6) feet and the southeastern most six (6) feet thereof. Project Location: a. Address: b. Legal: Project Owner: a. Name: b. Address: Project Agent: a. Name: b. Address: 73 Joy Haven Drive Lot 14, Block 457, Sebastian Highlands Unit 17 Thomas & Valerie Pendleton 1542 Addie Street Sebastian, Florida 32958 Stmad Custom Builders 9859 Honeysuckle Drive Sebastian, Florida 32976 Project Description: a. Narrative of proposed action: Applicant wishes to abandon the southwestern most three and a half (3.5) feet of the northeastern twenty (20) foot public utility and drainage easement on Lot 14, Block 457, Sebastian Highlands Unit 17, in order to construct a swimming pool and deck. b. Zoning: RS-10 c. Future Land Use: LDR d. Existing Land Use: Vacant 7. Utilities Comments: a. Florida Power & Light: verbal b. Southern Bell: approved c. Charter Communications: approved d. Indian River County Utilities: approved e. City Engineer (drainage): approved w/conditions Zoning TechnicianComments: The proposed house and pool will be constructed on a single lot. The pool at 45 Joy Haven Drive (Lot 28, Block 457) was granted an eight (8) foot abandonment of the rear easement in April 2001. The Engineering Department is approving the request with the condition that they may require a stem wall during construction of the pool to protect the drainage plan of the property by maintaining the slope of the easement. StaffRecommendation: Approve Resolution R-02-24. Prepared by Date City of Sebastian Development Order Application Permit Application No, ~ppt,ican.,t,.,(,If not own_er, wd~n authorization (notarized) from owner is required) £-Maii: Owner (If different from applicant) Name: Address: Phone Number. ( ) - FAX Numbe~. ( ) - £-Maih lType of permit or action requested: k._ ,~_ - '. ~ . ~ - PL~SE COMPL~E ONLY ~OSE S[CTIONS WHICH ARE NECESSARY FOR ~E PERM~ OR ACTION ~AT YOU ARE REQUES~NG. COPIES OF ALL MAPS, SURV~S, DRAWINGS, ~C. SHALL BEA~AQHED AND 8t/2" aY 1 1" COPIES QF ANY A~ACHMENTS SHALL BE INCLUDED. A~ACH ~E APFRQPRIA~ SUPPL~AL INFORMATION FORM. A. Project's Name (if applicable): · B. Site Information Addre&s: Lot: - O¢ l Future Land Use: Indian River County Parcel Zoning Proposed Use: Description of proposed activity and purpose of the requested permit ar action (attach e~'-z~ sheets DATE RECEIVED: _~//~/ 0c% FF__JE PAID: $_[2~5-, CZ) ,t Form CD.-200'I I P~Ee ~ of 3 Development Application t Appn:~ved: 08,/27/97' Revision: F~le Name: Doa D. Project Personnel: Agent: Name: Address Phone Number:. ( ) FAX Number:. E-Mail: Attorney: Name: Addre&s Phone Number:. ( ) FAX Number:. E-Mail: Engineer: Name: Address Phone NumbeE ( ) - FAX NumbeE E~MaJl: Surveyor: AM THE LEGAL REPRESE[NTAT]~IE OF THE[ OVVNER OF THE PROPERTY DESCRIBED WHICH I8 THE SUBJECT MA'~-i'ER OF THIS AF~PLICATION, AND THAT AIL THE INFORMATION, MAPS:;, DATA AND/OR SKETCHES PROVIDED IN THIS AppUCATION ARE ~,/~RATL= ANO--q:RUE TO THE BEST OF MY KNOWLEDGE AND I]~LIEF. ' PRIN-F=_D NAME OF NOTARY PFfq'-//~' c/~ /~, r__~j~z:::) II/;[~'"i!~..~t~=.~ M C SO DD019416 Ii ' ~.'. ~e,# EXPIRES' Augu$15, 2005 I! ~_,L:- [_"'_'-"'~'""~" " .] f PaEe 2 c~3 ] DevetoplT~ent I Revision: t File Name: CD-200"~ Approved: 08/'27/97' Permit A~plic~t~on No.~ The following is required for all comprehensive plan amendment~ zoning amendment (including rezoning), site plans, conditional u~e perrnit~, special use permit~, variances, exceptions, and appeaL. I/'~E. ~( THE OWNER(S) __ THE L~GAL RE~P,;~E.-~ENTAT1VE OF ~E OWNER OF ~E PROP~ D~SCRIBED WHICH SU~ECT OF ~S APP~CA~ON, H~E~Y A~MOR~ ~CH AND ~E~Y M~B~ OF ~E ~OAR~/CoM~ISSION OF ~ C~ OF SE~AS~N (~E ~OARD"~Co~MI~ION~ TO ~HYSICA~Y ENTER UPON ~E ~ROPER~ AND VI~ ~E PRQPER~ IN CONNEC~QN W~ ~/OUR PENDING APPLICA~ON. [/~VE HF_~EBY WAIVE ANY OBJECTION OR DEFENSE lAN5 MAY HAVE, DUE TO TNE QUASI-JUOICIAL NATURE OF THE PROCF_~DINGS, R~SULTiNG FROM ANY ROARD/Cofi~IISSION ME~BF_R ENTERING OR VIEW1NG THE PROPER'FY, INCLUDING ANY CLAIM OR ASS~.R~ON THAT MY/OUR PROCEDURAL OR SUBSTAN'~VE DUE PROC~_SS RIG.S UNDF_R THE FLORIDA CONS"IqTU-IqON OR THE UN[TED .STATES CONSTFFUTION WERE VIOLATF_JD BY SUCH ENTERING OR VIEMVtNG. TH]~ WANER AND CONS~_NT IS BEING SIGNF-~D BY MF_JUS VOLUNTARILY AND NOT AS A RESULT OF ANY COERCION APPUEO, OR ~o is pe~onatly kno~ ~ me or produ~ ~~cc ~ ~D~ ~ as ident~tion, this [~day of ,, ,~t~ , ~~ o, Commi~ion NoJ~pir~ion ~eal: Form CD-2OO'I I Pa, ge 3 of 3 t Development App/{c~Hon , .....~(~pro?ed: 08/27'/97 I Re¥i~ion: J File Name: Dca City of Seba~an 1225 ~ STREET Q ,SEBASTIAN, FLOR/DA 32'958 TET.I~HONE (772) 589-5~37 ~, FAX (772) 589-2-~66 FOR AWOONM April 22, 2002 B~_~ripti~n of Ea~emen! tebe sbandoltod: The ~u~w~t~ mo~ ~ ~ a ~if (3.5) ~ of ~ m~ pub~ ~V ~ ~e ~t loc~d ~ ~c mo~~ ~ twenV (20) ~ of Lot 14, Blo~ 4~7, Sebas~ Ht~I~ Unit 17, less ~e ~s~ most sm (6) fe~ ~ ~: sou~~ mo~ six (6) f~mt ~aoC Location of l~aaemor~g 73 Soy Haven Drive, UTULiTY: Daw'id Fizher, ClOt Engh~r FAX NO: $89-/i209 COMMENTS: (~ignat~e) Dorri Boswor~, City of Seb~.n, Growth M~ag~ment Department Fax No, (772) ~89-1~66. MAY~ . 0~ ?: SSAM 5~1589a5~S City of Sebastian 1225 MAIN STREET [] SEBASTIA.~, FLORIDA 3295 TEL35PHONE (772) 589-5537 [] FAX (772) 589-2566 REQUEST FOR ABANDONlViENT_OFEASElVEENT April22,2002 De~ription of Easement to be abandoned: The soulhw~stm-n most ~ ~d a ~f(3.5) f~t of ~e ~ public ~li~ ~ ~ em~ loc~6 on ~e no~c~ most ~en~ (20) feet of Lot ia, Brock 457, Seb~ Highly& Uni~ 17, lc~ ~e no. western m~st six (6) f~et ~d ~e mu~smm most six (6) f~ ~t Location of Easem~n.t.: 73 Joy Haven Drive, Sabas~dan, Florida UTILITY: I4drk W~er, Bell South APPROVED:_~/' ~/)F~IED: // APPROVED/DENIED BY: ~ ~Signa~'~) COMMENTS: Dorri Boswor'A, City of Sebastian. GTovnh Man~gemmat Depada.ent Fax No. (772) 589-2566. 04/24/0] WED 15:o2 F3X 861 567 8449 TCI CABLEVISION 2;~SPM BLDG D~'PT SEBASTIAH 1227 MAiN S.Ti~BT [] SIZBASTIAN, FLOR.IDA 32958 TELEPHONE (772) 589-$537 [] FAX (772) 589-2566 N0,796 003/004 P,E~t~ST I~O1L~BAI~DONM.~_NT OF_.EAKI~MENT April 22, 2002 ~sc~ntion of Ease_merit to be abandoned: The southwestern most three an¢l a half(3.5) feet of ~L~e rem' public ut/liV md dmmage esscment locamd on the northeastern most ~w~n~y (20) feet of Lot 14, Block 457, Sebastian Highland~ Unit 17, less the northwestern most six (~) feet and t_he southeastern moor six (6) feet thm'ao£ Loeati0.g o.f Easement: 7.3 Joy Haven Drive, Seba~fiau, Florida UTILITY: CraieBowers/Caoliie Shaw, AT&T Broadband APPROVED/DENI]gD BY: (signature) COMMENTS', FAX NO: 778-9635 D.A. TE:~ DmTi Bosworth, City of Sebastian, Crrowth Management DepmCment Fax No, (772) 589-2566. APR.22.2002 B:29PM BLDG DEPT SEBASTIAN City of Sebastian 1225 MAIN STREET [] SEBASTIAN, FLORIDA 32958 TELEPHONE (772) 589-553? [] FAX (772) 589-2566 RI~. QUEST FOR ABANDONrMENT OF EASEMENT April 22, 2002 Descrlotion of Easement to be. abandone~d: The southwestern most three and a half (3.5) feet of the rear public utility and &:ainage easemem located on the northeast'em mo~t twenty (20) feet of Lot 14, Block 457, 5ebamim Highlands Unit 17, less the northwestern moat six (6) feet and the southeastern most six (6) feet thereof. Location of Easement: 73 Joy Haven Drive, Sebastian, Florida Kevin N. Ostlms, I.R.C. Utilities UTILITY: kPPROVED: i 5 DE~_'' ~ A p pro VED/DENIED B y.~.~ ~.? ~'~-~ ........ (signamre) COMMENTS: FAX NO: 770-5143 DATE: Dorri Boawomh, City of Sebastian, Growth Management Department Fax No. (772) 589~2566, NOME 0~' PF.i. ICAN ~51..AND Subject: Resolution R-02-25 Funding from the United States Department of Justice Universal Hiring Program ~yf~t' f~r.. St~l by: City Manager Terrende~ Moore Agenda No. Department Origifl.~/~,~------------'''''~'' Date Submitted: 05-14-02 For Agenda off 05-22-02 Exhibits: Proposed Resolution R-02-25 EXPENDITURE REQUIRED: / AMOUNT BUDGETED: ! APPROPRIATION REQUIRED: SUMMARY The City of Sebastian has been advised by the United States Departmem of Justice Office of Community Oriented Policing Services of the availability of funds for ancillary police oriemed expenses. Therefore, the attached proposed Resolution R-02-25 authorizes the City Manager or his designee to apply for funding from the United State Department of Justice Universal Hiring Program to help offset expenses associated with ancillary police services. RECOMMENDED ACTION Move to adopt Resolution R-02-25 authorizing the City Manager or his designee to apply for funding from the United States Department of Justice Universal Hiring Program to help offset expenses associated with ancillary police services. RESOLUTION NO. R-02-25 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, FLORIDA, AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO APPLY FOR FUNDING FROM THE UNITED STATES DEPARTMENT OF JUSTICE UNIVERSAL HIRING PROGRAM; PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE. WIIEREAS, the Unites States Department of Justice provides funding opportunities to both state and local governments to fmance ancillary pohce oriented expenses; WHEREAS, the City has been advised by the United States Department Justice Office of Community Oriented Policing Services of the availability of funds under this program; NOW, TIIEREFORE BE IT RESOLVED BY TIlE CITY COUNCIL OF TIlE CITY OF SEBASTIAN, FLORIDA, as follows: Section 1. AUTIIORIZATION. The City Manager or his designee is hereby authorized to apply for funding from the United States Department of Justice Universal Hiring Program to help offset expenses associated with ancillary police services. Section 2. CONFLICTS. All resolutions or parts of resolutions in conflict herewith are hereby appealed. Section 3. upon its adoption. EFFECTIVE DATE. This resolution shall take effect immediately A motion to adopt the foregoing Resolution was made by Councilmember The motion was seconded by Councilmember and, upon being put to a vote, the vote was as follows: Mayor Walter Barnes ' Vice Mayor Jim Hill Councilmember Joe Barczyk Councilmember Raymond Coniglio Councilmember Edward J. Majcher, Jr. The Mayor thereupon declared this Resolution duly passed and adopted this __day of _, 2002. CITY OF SEBASTIAN, FLORIDA By: Walter Barnes, Mayor ATTEST: SALLY A. MAIO, CITY CLERK APPROVED AS TO FORM AND LEGALITY: R_tCH STRINGER, CITY ATTORNEY COPS & in,forn~ation Grants, Programs grante~=, toolbox ~ommunity policing resources & Activities Grants/Cooperative Agreements and Prr~rarn A-~_~.~menl & Pt~ik? Universal Hiring Program Pu.[pose Overview Announcement Funding ,~ Purpose: To provide funding directly to local, state and tribal jurisdictions for salaries and benefits of officers engaged in community policing. To assist law enforcement agencies in partnering with their communities. To provide funding for the hiring of additional community policing officers. ~ Overview: The Universal Hiring Program (UHP) was implemented immediately after COPS FAST and COPS AHEAD incorporating both programs into one. UHP provides funding to all eligible communities, regardless of size, for the direct hire of police officers and sheriffs' deputies. The newly hired officers are deployed into community policing or a comparable amount of veteran officers must be redeployed into community policing in their place. As with COPS FAST and COPS AHEAD, UHP funding constitutes 75 percent of an entry- level officer's salary and benefits or a total of $75,000 per officer, whichever is less, over the three-year period. Generally, departments contribute at least 25 pement in local matching funds, unless the grantee requested and was approved for a waiver of the local match upon demonstrating extraordinary fiscal hardship. ~ Announcement: There have been 57 announcement rounds for the Universal Hiring Program since September 1995. ~ Funding: As of March 2002, approximately $4.4 billion was awarded under FAST, AHEAD, and UHP to hire approximately 61,000 officers. n http://www usdoj gov/cops/gpa/grant_prog/uhp/default, htm keedom o! information act 'Relatm~ I~formatilon UHP Application Kit UHP Fact Sheet UHP Frequently Asked Questions Latest Grant Announcement Grant Owner's Manual ~PDF Help Info 5/:1.5/02 Overview Overview Established on October 1, 1994, under the Public Safety Partnership and Community Policing Act, the Office of Community Oriented Policing Services (COPS) has three primary goals: To promote the implementation of department-wide community polidng in law enforcement agencies across the country; m To help develop an infrastructure that will institutionalize and sustain community policing after federal funding has ended; and To demonstrate and evaluate the ability of agencies practidng community polidng to significantly improve the quality of life by reducing the levels of violence, crime and disorder in their communities. Through the Universal Hiring Program (UItP), COPS is continuing this effort to fund additional career law enforcement officers to engage in community policing. I]HP makes direct grants to agencies and jurisdictions tu hire additional, new entry-level sworn law enforcement officers as part of an overall plan to address crime and related problems through community policing. This Application Kit is only for the Universal Hiring Program. UHI' permits interested jurisdictions to supplement their current sworn police forces or establish a new police agency. Cmmmn~ Polk:init · The COPS Office envisions community policing in the following way: Communi{y policing is a policing pMlosoghy that promotes and sup]mm ocganizatioaM strategies to address the causes and reduce the fear o£ crime and sociM disorder through p~oblem-solving tactics and golice-commttai(y Community polidng is an integral part of combating crime and improving the quality of life in the nation's cities, towns and rural areas. It stresses the importance of police~citizen cooperation to fight crime and maintain order. Departments that practice community policing work with community members to ident~ persistent local problems, learn more about why these problems occur and address the underlying conditions that lead to these problems, so that predictable future crimes can be prevented. 1 Universal Hiring Program Application Instructions Community polidng calls for greater citizen responsibilil7, and it creates opportunities for citizens to contribute to public safely. At the same time, community policing enhances police professionalism by giving officers the skills, technology and motivation to innovatively solve community problems. To truly support community policing, police agencies often need to restructure and refine their management techniques to make full use of department and community resources. This approach depends on an effective flow of information from sources inside and outside of the agency. To be successful at community policing, the law enforcement agency should use community feedback to become more effective and equitable in delivering services. This should allow law enforcement agencies to become more responsive to members of the community, as well as to their oflicers. Community policing can improve an agency's ability to control crime. The ultimate goal is to improve public safely through better police work, while increasing the public's interaction and satisfaction with police services, MI state, local, federally recognized tribal and public law enforcement agencies, and jurisdictions serving special populations (e.g., lransit, university, public housing, schools and natural resources) are eligible to apply. In addition, jurisdictions wishing to establish or reinstate police agencies are eligible to apply under this program. Law enforcement agencies must have primary law enforcemenl authority for the population to be served. l~or additional information, contact your state Grant Program Specialist by calling the U.S. Department of Justice Response Center at 1.800.421.6770. COPS Universal Hiring Program applicants should follow the instructions in this Application Iustructions Manual. All of the required documents within the Application Kit must be completed and returned as part of your application. Failure to properly complete and return these forms could result in denial of the application or a delay in processing. There will be two application deadlines [or the [lrdrersaI lIiring Pro.-am in 2002. Tile two application deadlines are May 2ff, 2002 and June 21, 2002. Applicants apl)lying [or this first deadline ~ receive priority conMderation for [Jscal Year 2002 ~ndie#. AppBcants submitting an applicatio# postmarked at,er May 24, 2002 but on or before the june 21, 2002 deadline ~ receive secondary ctmsideragon for llniversal Hiring Program funds in 2002. Migrant awards are subject to the availability of [undlno~. Mi applications must be postmarked no later than june 21, 2002. Applications postmarked after June 2'1, 2002 ~dl not be considered. Since fundigg is limited, r~e e~comage interested agencies to apply as early as possible, lo the event that ~ application £tmding requests exceed available grant [unds, your request may be considered in subsequeot flscM years. Overview All necessary application forms must be typed. Please submit one original and two copies of all materials. The required materials should be stapled together to form three separate and complete packets of identical information. Applicants are discouraged from including materials other than those specifically requested, with the exception of information that may affect the ability of COPS to fund your request, affect your agency's communily policing plans under the grant, or impact the ability to successfully flflfill grant conditions (retention, non-supplanting, etc.), S.~,erga/Departments.' Departments that serve jurisdictions such as housing, transit, tribal, university, school or natural resources are required to submit additional information. The additional information is included in this Application Kit and is entitled" ' 1D~ Ouestiounaire." This form must be completed and included with any accompanying documentation with your completed application. Spedalized jurisdictions are also required to complete the information contained in the Community Polidng Information Worksheet, Part 2. Sheriffs D..eDartments: Sheriff's del~rtments are required to submit additional information detailing theft law enforcement powers and community policing activities. This additional information is included in this Application Kit and is entitled "Sheriff's Department Ouestionnaire." This form must be completed and included with any accompanying documentation with your completed application. S~t-O, ~e_uart~eutg: Jurisdictions wishing to establish a law enforcement agency under the Universal ltiring Program must also submit additional information. This additional information is included in this Application git and is entitled "~an-Up Department Onestinnnaire." Please note that this form requests information doettmenting that authorization has been given to establish a law enforcement agency, and details regarding your implementaOon plans for this new department. Please attach this information to your completed Questionnaire. Start-Up jurisdictions are also required to complete the information contained in the Community Policing Information Worksheet, Pan 9.. If your ]urisdiainn plans to start a Sher~s I}epanment or a Special Department, you must also complete the appropriate questionnaire. R~quired Application Documents (all,g~Mtcants): A complete Universal Hiring Program application must contain all of the following (unless noted otherwise): [Please ~ote that £ailum to subtalt ali required ia£otmation may msMt in the d~lM o£ yottr app§cation, or delays ia mvlea~g youf tvqttest.} Universal Hiring Program Application ~orm. · Part I of the Community Policing information Worksheet. Universal Hiring Program Application Instructions Part 2 of the Community Policing information Worksheet. Required if your jurisdiction serves a population of 50,000 or over; does not cur- rently have an established department and wishes to establish one; or serves spe- cialized populations, such as Iransit, housing, university, school or natural resources. [] Budget Information Worksheet. Assurances [orm. Must be signed by either the highest ranking law enforcement ~r government executive in your jurisdiction. Certifications l?orm. Must be signed by the highest ranking law enforcement executive and government executive in your jurisdiction. Retention Plan Certification. Ail grant applicants are required to submit, at the time of application, the Retention Plan Certification found in the Application git. The Retention Plan Certification indicates the applicant's intent to retain the additional position(s) funded by the COPS Universal 1tiring Program for at least one full local budget cycle following the conclusion of 36 months of grant funding for each officer position. The COPS Office will monitor the grantee's retention of the additional officer positions for one full local budget cycle at the conclusinn of federal funding. If you have questions about COI~ retention requirements or your agency's ability to meet them, please contact your COPS Grant Program Specialist at 1.800.421.6770. Disclosure of Lobbying Activities (if applicable). If your department does not partidpate in lobbying activities, it is not necessary to return the Disclosure of Lobbying Activities form. m Sheriff's, Start-Up, and Special Department Questionnaires (if applicable). Waiver Information (if applicable). Grants awarded under the Universal Hiring Program are restricted to the payment of approved entry-level salaries and benefits for the hiring of new, additional sworn career law enforcement officer positions after the date of this award for deployraent into community policing. A "career law enforcement officer" is a person hired on a permanent basis who is authorized by law or by a state or local public agency to engage in or oversee the prevention, detection or iuvesfigation of violations of criminal laws. Additionally, all officers hired under the UItP must be over and above the number of officer positions funded with state or local funds (or, for tribal grantees, Bureau of Indian Affairs funds) in absence of the grant. Grant awards are based on the en~-level salary and benefit costs of a police officer in your department. Overview Officers hired trader the Ifil? grzat must be newly hired on or a~er the official gt~t award start date to qualify [or funding, l~unds can only be spent on or after the start date of the award or the date of an officer's hire, whichever comes later. Grant funds may not be used retroactively for salaries or benefits paid prior to the grant award. Universal Hidng Program grant funds may not be used for any purpose other than approved salaries and benefits for newly hired, additional officer positions awarded under the program. Funds under this program may not be used to purchase equipment or support systems, or to pay overtime costs or indirect costs. The hiring or rehiring of new officer positions must follow your existing local recruitment and selection procedures. The officers hired under ibis program may be assigned to field training and probationary assignments, if this is the customary practice of the agency, provided the same number of veteran officers are transferred to community policing at the same time. For example, new officers hired under this program may be assigned to non-communily policing activities, as long as an equal number of experienced officers are deployed into community policing. l~or information on available training, please contact the U.S. Deparlment of Justice Response Center at L800.421.6770 or refer to the COPS Office web site at W~.Cops.usd~.gov. Supplanting (repladng) local or state funds that are already budgeted for public safety or are budgeted during the life of a COPS grant is prohibited by law. As noted above, your agency must use COPS grant funds to hire new, additional law enforcement officers beyond the number of officer position (s) that would be hired with state or local funds (or, for tribal grantees, Bureau of Indian Affairs funds) in the absence of the grant. See the "Administrative Requirements" on page 9 in this booklet for more information. (~lklellne~ for W~em ~the Loml To maximize the number of agencies that can take advantage of the Universal Hiring Program, the COPS Office may grant waivers of the local match requirement upon documentation and demonstration of severe financial distress by the applicant. Requests for waivers must be made at the time of application: post-award waivers will be considered only in extraordinary circumstances. Agencies that consider applying for a waiver of the local match requirement shouid refer to the application document entitled "nl~ersal Hiring Pro,am Waiver information Worksheel" for a listing of thc information needed to consider a waiver request. This information should be submitted with your completed application. If a specific item on the Waiver Information Worksheet is not applicable to your agency, please indicate as such. ~ailure to submit thorough waiver information at ~he time of application may result in a denial of the waiver request, or a significant delay in the processing of your application. Whether or not a waiver is requested, all Ultl' applicants must submit a signed Retention Plan Certitication at the time of application. 5 Universal Hiring Program Application Instructions Jurisdictions experiencing severe fiscal distress that ~ law enforcement operations may apply for a waiver of the 25 percent minimum local matching requirement. In a one to three page narrative, waiver applicants must: 1. Demonstrate evidence of severe fiscal distress. Severe fiscal distress indicators include (but are not limited to): = Unemployment level over 10 percent; = Federal Emergency Management Agency designation since 1998; = Declaration of bankruptcy since 1998; · Placed in state receivership since 1998; · Lay-offs within the law enforcement agency since 1998; and/or Significant unexpected, non-recurring expenses (e.g., new sewer system mandated). 2. Explain how the severe fiscal distress indicators directly impact lhe law enforcement agency. 3. Indicate how much, ff any, the applicant is able to contribute to salaries and benetits of awarded positions over the three-year grant term. 4. Detail plans to retain all requested positions at the conclusion of the federal funding. Waiver applicants should also describe efforts to obtain contributions to matching funds from community or nongovernmental sources and the results of such efforts. The COPS Office may request additional explanation or documentation concerning the request, in addition, the COPS Office may require an on-site audit or evaluation of tiscal conditions before granting a waiver. gor further details, please refer to the "l~versal Hiring Pro,am Waiver Information Worl~h~C provided in your Application Booklet. Jurisdictions that do not submit the required information will not be considered for a waiver. Waiver requests will be considered on a case-by-case basis and may be granted in whole, in part, or denied based upon an evaluation of the particular circumstances. In accordance with 48 U.S.C.§ 1469a, the COPS Office Director may, at his discretion, grant a waiver for grants made in insular areas. If your agency receives a grant and is also granted a waiver, written notification wilt be forthcoming. Federal regulations require that any financial assistance from the federal government be monitored to ensure that those funds are spent properly. In addition, the COPS Office is interested in tracking the progress of our programs and the development of our grantees' community policing plans. Therefore, all grantees will be required to participate in the grant monitoring activities of the COPS Office, other U.S. Department of Justice representatives, the Office of the Inspector General, or any entity designated by the COPS Office. Overview The COPS Office monitoring and compliance staff will take a number of approaches such as site visits, office-based grant reviews, and periodic phone cabs in order to gather information. We will seek information on your agency's retention of COPS- funded officer positions following your grant's expiration, compliance with nonsupplanting and financial requirements of the grant, and progress toward achieving your community policing plan, in addition to maintaining other administrative and f'mancial aspects of your agency's grant implementation. Program and Monitoring Specialists are particularly interested in assuring that the deployment of additional officers is consistent with the applicant's proposal. Thus, any significant changes to your agency's community policing plan and activities as specified in your application must be submitted to the COPS Office in writing. Your agency must receive written approval by the COPS Office prior to making significant changes in your community policing activities. Awarded agencies will be responsible for submitting any requested progress reports and quarterly t'mancial status reports. Evaluations of the COPS Universal Hiring Program may be conducted at the national and/or local level. The purpose of these evaluations will be to assess the process of implementing this program and to examine the possible impacts of additional officers hired. £valuaiors may visit grantee sites to collect data for these evaluations. All selected applicants must cooperate in such evaluations and provide any requested information. In addition, grantees are encouraged to collect information regarding the achievements and successes of community oriented policing in their area, as well as responses from members of the public to the grantee plans. The public reporting burden for this collection of informalion is estimated to be up to §.$ hours per response, including the time for reviewing inslruclious, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the application. Send comments regarding this burden estimate or any other aspects of the collection of this information, including suggestions for reducing this burden, to the Office of Community Oriented Policing Services, U.S. Depar~ent of Justice, 1100 Yermoni Avenue, NW, Washington, DC 20530; and to the Public Use Reports Project, Office of Information and Regulatory Affairs, Office of Management and Budget, Washington, DC 20503. You are not required to respond to this collection of information unless it displays a valid OMB control number. The OMB control number for this collection of information is 1103-0027. 7 Universal Hiring Program Application Instructions ?echnical ~ Assistance with completing this application may be obtained from the U.S. Deparlment of Justice Response Center at 1.800,421.6770 and is of no cost to the applicant. Assistance regarding community policing plans and practices may also be obtained from the COPS Office web site at ~. Wrillen inquiries may be sent to: COPS Office, Mtn: Training and Technical Assistance Division, U.S. Department of juslice, 1100 Yerraont Avenue, 1~, Washington, DC 20530. This technical assistance may be particularly useful to new departments or those that are in the early stages of implemenling community policing and need help in formulating their long-term plans. Guidance regarding f'mancial and administrative aspects of the grant may also be obtained by consulting the Office of Justice Programs' ginancial and Administrative Guide for Grants (M?100.1) 2000 Millennium Issue, which is available at no cost from the U.S. Department of J~ice Response Center by calling 1,800.421.6770 or by visiting the Office of Justice Programs' web site at ~, SF,,BASTI~i~N City of Sebastian 1225 Main Street Sebastian, Florida 32958 Subject: Ordinance No. O-02-07 Ap"pr~. or Submi_ff~al by_: ~ /~ ............... 'i~.,,?::.,'-L.' Agenda No. ~ o O~;~ Department Origin: City Manager Date Submitted: For Agenda of: 5/22/02 Exhibits: 0-02~07 Expenditure Required: Amount Budgeted: Appropriation Required: SUMMARY STATEMENT This ordinance changes the percentage of retirement benefit calculation per authorization given at the April 24th, 2002 council meeting and passed on first reading at the May 8th council meeting. RECOMMENDED ACTION Move to adopt Ordinance No. 0-02-07. ORDINANCE NO. 0-02-07 AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORiDA, AMENDING CITY CODE CHAPTER 58, ARTICLE HI POLICE OFFICERS' RETIREMENT SYSTEM; PROVIDING FOR EFFECTIVE DATE AND CONFLICTS WHEREAS, in 1989 the City instituted a Chapter 185 police pension plan; and WHEREAS, the legislative history of said pension plan, including each subsequent amendment thereto, has stated the intention that said plan be a statutory chapter plan; and WHEREAS, the City Code language provides that any provisions of the City Code inconsistent with a Chapter 185 plan shall not be given effect; and WHEREAS, Chapter 99-1, Laws of Florida, virtually rewrote the police pension law in the state of Florida and requires local government compliance with extensive minimum pension standards; and WHEREAS, the City Council determines that it is in the public interest to increase the retirement benefit for police officers from the minimum annual rate of 2% to a rate of 3%; and WHEREAS, in consultation with the Division of Retirement, it has been further determined that the best means for the City of Sebastian to remain in compliance with Chapter 185 requirements is to directly adopt said Chapter 185 with the minimum changes necessary; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RiVER COUNTY, FLORIDA, as follows: Section 1. That the Code of Ordinances, City of Sebastian, Florida, section 58-46, is hereby amended to read as follows: Sec. 58-46. Maintenance of Statutory Chapter Plan. The City of Sebastian shall maintain a Statutory Chapter Plan for police officers' pensions in accordance with the provisions of Florida Statutes Chapter 185 subject to the following provisions: (a) In calculating the retirement benefit for any officer retiring subsequent to May 31, 2002, the rate of 3% per annum shall be used in place of the minimum rate of 2%, and (b) Member contributions shall remain at 5% of salary. Section 2. That the Code of Ordinances, City of Sebastian, Florida sections 58-47 through 58-54 are hereby repealed in their entirety. Section 3. Section 4. are hereby repealed. The ordinance shall take effect immediately upon passage. CONFLICT. All ordinances or parts of ordinances in conflict herewith The foregoing Ordinance was moved for adoption by Councilmember motion was seconded by Councilmember was as follows: Mayor Walter Barnes Vice-Mayor James Hill Councilmember Joe Barczyk Councilmember Edward J. Majcher, Jr. Councilmember Ray Coniglio The and, upon being put to a vote, the vote The Mayor thereupon declared this Ordinance duly passed and adopted this 22nd day of May, 2002. CiTY OF SEBASTIAN, FLORIDA ATTEST: By: Mayor Walter Barnes Sally A. Maio, CMC City Clerk Approved as to form and legality for reliance by the City of Sebastian only: Rich Stringer, City Attomey City of Sebastian Subject: Parks & Recreation Advisory Committee Ap p e~~'S U,bm~~.Clty Manager Exhibits Application, advertisement, board members Expenditure Required: Amount Budgeted: Agenda No. ~),~. / [5 Department Origin: CityClerk~,~ Date Submitted: 5/16/2002 For Agenda of: 5/22/2002 Appropriation Required: SUMMARY STATEMENT The Parks and Recreation Advisory Committee has an unexpired term open in "District B" due to the resignation of the former member, One application was received from Edward B. White who resides in that District. RECOMMENDED ACTION Interview applicant, unless waived, and appoint to the following position: 1. Regular member position Unexpired term to expire 1/1/2005 PPLICATION TO SERVE ON CITY BOARD/COMMITTEE (All City Board and Committee Members Must be Residents of the City of Sebastian) HOME ADDRESS: HOME PHONE: 5~9 -44 5 1 HOME FAX: BUSINESS ADDRESS: BUSINESS PHONE: BUSINESS FAX: E-MAIL: ARE YOU A REGISTERED VOTER? qt~_.% VOTERREG. NO. lO! ~f~45~ HOW LONG HAVE YOU BEEN A RESIDENT OF SEBASTIAN? ~l kl ~ f.L (O [ O '7-- DO YOU CURRENTLY HOLD ANY PUBLIC OFFICE? DO YOU PRESENTLY SERVE ON ANY OTHER CITY BOARD OR COMMITTEE? WHICH BOARD S/COMMITTEES? ~/~ PLEASE CHECK THE BOARDS ON WHICH YOU ARE INTERESTED IN SERVING IN ORDER OF PREFERENCE WITH FIRST CHOICE BEING #1: 4, Iv--' BOARD OF ADJUSTMENT CHARTER REVIEW COMMITTEE (serves only 6 months every 7 years) CITIZENS BUDGET REVIEW ADVISORY BOARD CODE ENFORCEMENT BOARD CONSTRUCTION BOARD HANDICAPPED SELF-EVALUATION COMMITTEE PLANNING AND ZONING COMMISSION POLICE RETIREMENT BOARD OF TRUSTEES PARKS & RECREATION ADVISORY COMMITTEE TREE ADVISORY BOARD OTHER TEMPORARY COMMITTEE i-~_,t~t,~ bq'Ot2_l~5 (WRITE IN COMMITTEE NAME) "r'l C'~ PPLICABLE EDUCATION AND/OR EXPERiENCE: (attach separate resume if necessary) REASONS FOR WANT1NG TO SERVE ON BOARD OR COMMITTEE: LIST ANY ADDITIONAL QUALII:ICATIONS TO SERVE ON BOARD OR COMMITTEE: HAVE YOU EVER BEEN CONVICTED OF ANY FELONY IN THIS OR ANY STATE? HAVE YOU EVEN BEEN CONVICTED OF ANY MISDEMEANOR INVOLVING MORAL TURPITUDE IN THIS OR ANY STATE? WOULD YOU CONSIDER SERVING ON A BOARD OTHER THAN THE ONE(S) SELECTED ~OVE? I hereby certify that I am qualified to hold the position for which this application is made. Further, I hereby authorize the City of Sebastian to investigate the truthfulness of all information which I have provided in this application. I understand that any misrepresentation or omission of information requested in this application is cause for disqualification. I have been provided with, read and understand City of Sebastian Code of Ordinances Sections 2-166 through 2-173 (attached). Information relative to a specific board or committee is available if requested. A~plicant signamtte Subscribed and sworn to before me this [~ day ~y--~&.oo~_~q') ~:~ ~-k~q_ , who is personally ~--(._ ,"~L ¢~oC~._ 2'~____2- %,5~ identification. \wp-form\applicat.wpd rev. 4/5/99 of ~ ~ , ~>~ by known to me, or has produced HOME OF PELICAN ISLAND APRIL 30, 2002 PRESS RELEASE PARKS AND RECREATION ADVISORY COMMITTEE THE CITY OF SEBASTIAN IS SEEKING APPLICANTS TO FiLL A POSITION TO REPRESENT "DISTRICT B" ON THE PARKS AND RECREATION ADVISORY COMMITTEE. THIS IS FOR AN UNEXPIRED THREE YEAR TERM TO EXPIRE ON JANUARY 1, 2005. QUALIFICATIONS: RESIDENT OF THE CITY OF SEBASTIAN A. DISTRiCT MAP IS AVAILABLE IN THE OFFICE OF THE CITY CLERK, CITY HALL, 1225 MAIN STREET, SEBASTIAN. S~TT..,P~LI...C~A~Ti_O_N. S___A~. _ AVAILABLE IN THE CITY CLERK'S OFFICE, CITY HALL, 1225 MAIN r,_et:l, ~gBASTIAN, BETWEEN THE HOURS OF 8:00 A.M. AND 4:30 P.M. AND WILL BE ACCEPTED THROUGH WEDNESDAY, MAy 15, 2002. TEMPORARY PARKS & RECREATION ADVISORY COMMITTEE 3 YEAR TERMS MEMBER NAME AND ADDRESS William Ingui 626 Layport Drive Sebastian, Florida 32958 581-0166 Robert R, Roguski 268 Poinciana Street Sebastian, Florida 32958 388-2959 DISTRICT TERMS REPRESENTED District A District B Appointed: 1/1/2002 Term to Expire: 1/1/2005 Appointed: 1/1/2002 Term to Expire: 11112005 Jeanne Jessup 115 Harbor Point Drive Sebastian, Florida 32958 581-5835 District C Appointed: 1/1/2002 Term to Expire: 1/1/2005 Jayne Barczyk 609 Caravan Terrace Sebastian, Florida 32958 388-1949 District D Appointed: 1/1/2002 Term to Expire: 1/1/2005 Julianne BarreE 359 Tunison Lane Sebastian, Florida 32958 589-7755 Regular At-Large Member Appointed: 1/1/2002 Term to Expire: 1/1/2005 Elizabeth Ann Gray 644Layport Drive Sebastian, Florida 32958 589-0248 Alternate Member Appointed: 1/1/2002 Term to Expire: 1/1/2005 BOARD SECRETARY, LINDA KINCHEN ¸92 ~0~ HO~,Z OI~ PELICAN I$1.~ND Ci,tY of Sebastian, Florida Subject: Presentation concerning secondary front yard setback requirements for corner lots. ~a~p p r ovg~l~o r,..8 iib mi~j~: ~ Agenda No. 02,0~ Department Origin: Growth Management/Building Department.~~ Tracy E. Hass/George Bonacc!~,~- Date Submitted: May 15, 2002 For Agenda of: May 22, 2002 Exhibits: EXPENDITURE REQUIRED: None AMOUNT BUDGETED: None APPROPRIATION REQUIRED: None SUMMARY As per directed by the City Council, staff researched the restrictive nature of setback requirements as applied to comer lots. As you are now aware, comer lots are restricted by 25' front yard setbacks, which applies to both the primary and secondary front yards. The typical comer lot measures 90' in width, and by requiring a 25' secondary front yard setback, coupled with a 10' side yard setback, houses are limited to a width of 55'. However, many of the 3 bedroom, 2 bathroom homes being constructed today are 58' to 62' in width. Therefore, the standard Sebastian house cannot be constructed on the typical comer lot, although the same house can be constructed on a smaller 80' wide interior lot. Therefore, staff recommends reducing the secondary front yard setback for comer lots to 20', thus allowing a standard 60' wide house to be constructed on a typical 90' wide comer lot. By reducing the secondary front yard by just 5', the visual appeal and appearance of the linear pattern established by consistent setbacks for an entire block will not be adversely affected. Additionally, the reduction of 5' will not adversely affect any other public safety or welfare issues. RECOMMENDED ACTION Advise staff accordingly, and we will prepare the necessary text amendment for modifying secondary front yard setbacks for comer lots. City of Sebastian 1225 Main Street Sebastian, Florida 32958 Subject Request from Constance Spates for Placement of Two Urns on Her Cemetery Property Agenda No. O,~,,. //G Department Origin: City Clerk Date Submitted: 5/6/02 For Agenda of: iExhib. its: Spates' L..etter, Sec. 34,!.8.0¢ Code of Ordinances Expenditure Required: Amount Budgeted: 5/22/02 Appropriation Required: i SUMMARY STATEMENT We have received a letter from Constance Spates requesting extension of her existing monument to accommodate placement of urns on her family's cemetery plot. Mrs. Spates owns 15 lots in one block, two of which are used and she maintains that only one more will ever be used. There is currently just the one monument on the site. Since code regulations are very specific as to size requirements for monuments, and after speaking to the City Attorney, it was my decision to bring this matter to City Council. RECOMMENDED ACTION Consider the request from Constance Spates for extension of the pad of her existing monument to accommodate placement of two urns. § 34-18 SEBASTIAN CODE Sec. 34-18. Interment site markers. (a) Standard and cremains in.ground interment sites. (1) Design. The following provisions .shall apply to standard and cremains in-ground interment site markers: a. Inscriptions. A marker may contain the full ns_me of an individual, date of birth and date of death. In addition, symbolic floral carvings; fami]y crests or emblems; religious markings; fraternal emblems; suitable epitaph; and designation as to relationship of the deceased (such as son, daughter, husband, father, etc.) may be used. b. Veterans' markers. Those markers received from the Veterans' Administration may include such information as name, rank, serial number, date of death, and other information such as the Veterans' Administration from time to time places on such markers. (2) Placement. All cemetery markers shall be either bronze, marble or granite, and shall be flush with the ground. No permanent' attachments shall be above the marker. No slabs of any kind will be permitted; provided, however, to preserve the historic nature of Units 1 and 4 of the Sebastian Cemetery, and where there are existing slabs and above ground markers, restoration of existing slabs and above ground markers will be permitted. (3) Size. The following size standards shall apply to site markers. a. Flush markers. Flush markers are permitted in all sections of the cemetery. Flush markers for standard 4' × 8' and 4' × 4' sites shall not exceed 36" in width and 18" in depth and shall be a minimum of 4" in thickness. A double marker for two adjoining (side by side) standard 4' × 8' and 4' × 4' sites shall not exceed 72" in width and 18" in depth and shall be a minimum of 6" in thickness. Bronze markers shall not exceed 24" × 24". b. Above ground markers. Above ground markers are permitted in Units 1 and 4 only and are allowed only on standard 4' × 8' sites. Above ground markers for standard 4' × 8' sites shall not exceed 36" in width, 48" in height (from ground elevation), and 8" in thickness. These markers may be erected on a base which shall not exceed 36" in width, 8" in height, and 18" in thickness. A double marker for two adjoining (side by side) standard 4' × 8r sites shall not exceed 72" in .width, 48" in height (from ground elevation), and 8" in thickness. These markers may be erected on a base which shall not exceed 72" in width, 8" in height, and 18" in thickness. Above ground markers are not permitted on stan- dard 4' × 4' sites. (4) Alignment. All markers shall be in a line consistent with each other, as determined by the cemetery sexton. Any unapproved markers shall be removed, repaired or realigned at the monument company's expense. Supp. No. 3 CD34:6 CEMETERIES § 34-22 (5) (6) Concrete foundation. All markers shall have a suitable concrete foundation provided by the monument company. Period for installment after burial. All markers shall be installed within 120 days after burial. Where this regulation renders a hardship or presents any special problems, such as an estate not settled, special consideration will be given. Request for special consideration should be made in writing to the Sebastian City Clerk, 1225 Main Street, Sebastian, Florida 32958. (b) Niches. (1) Design. All niche markers shall be bronze plaques, provided in the cost of the niche, engraved and installed by the city. a. Inscription. The bronze marker shall include the full name, date of birth and death of decedent. (Code 1980, §§ 8-32--8~34.1, 8-35; Ord. No. O-91-27, § 1, 10-23-91;'0rd. No. O-93-12, § 12, 6-23-93) Sec. 34.19..Artificial and fresh flowers. Artificial flower arrangements will be permitted to remain until they become faded or unsightly. Fresh flowers will remain until unsightly. No glass or ceramic flower containers or ornaments shall be allowed. No wires shall be allowed to hold flower arrangements perma- nently in place at the interment site. (Code 1980, § 8-36; Ord. No. O-93-12, § 13, 6-23-93) Sec. 34-2(}. Use of living memorial tree or shrub. Whenever a living memorial tree or shrub is desired, arrangements must be made with the cemetery sexton as to size, type and placement as designated by the cemetery sexton, in a planting area designated by him. (Code 1980, § 8-37) Sec. 34-21. Pruning and removal of vegetation. No trees, plants or shrubs shall be planted, pruned or removed except by the sexton or person in charge who shall have authority to do so upon any interment site when he/she may consider such planting, pruning or removal necessary. (Code 1980, § 8-38; Ord. No. 0-93-12, § 14, 6-23~93) Sec. 34-22. Enclosures and mounds prohibited. Enclosures of any nature such as fences, copings, hedges, ditches, etc., shall not be allowed around any in-ground interment sites. Earth mounds will not be permitted. (Code 1980, § 8-39; Ord. Ne'. O-93-12, § 15, 6-23-93) Supp. No. 10 CD34:7 HOME OF PELICAN ISLAND City of Sebastian, Florida Subject: Resolution No. R-02-22 Adopting an Amended Fiscal Year 2001-02 Budget. I~~rr S/Ub'. ~~~City ~ger AgendaNo. O~,/I 7 Department Origin: Finance ~ Date Submitted: May 9, 2002 For Agenda of: May 22, 2002 Exhibits: Resolution No. R-02-22 · 2nd Quarter Budget Review Memorandum Project Status Reports by fund as of March 31, 2002 * Schedule of Investments by Type as of March 31, 2002 EXPENDITURE [ AMOUNT BUDGETED: REQUIRED: N/A [ N/A APPROPRIATION REQUIRJED: N/A SUMMARY Pursuant to policy established in previous fiscal years, budget reviews and adjustments would be presented to the City Council on a quarterly basis. In addition, project status reports and investment reports are also included for your review. Following adoption of the City of Sebastian's budget on September 26, 2001 as well as the 1st Quarter Budget Amendment, an analysis of fixed costs and the prorata share associated with each requires amendments to several budgets. In addition, an analysis of the Stormwater program, i.e. the timing of the master plan, a reorganization and establishment of a stormwater utility makes it a prudent move to bring on a stormwater engineer in the 3ra quarter to insure a smooth integration in the system and provide for the stormwater needs as they present themselves. Also, as we move toward technological advancements within the City's information systems, growth within that system is vital to continued communications between all points within the City. Six months ago, via our franchise agreement, the Compound and City Hall were connected via a fiber optic cable system that has provided advanced features in communication between the two locations. As part of this upgrade, an analysis of the system shows that extending the same service to the Golf Course and ultimately to the Airport in the future should move ahead to provide that same level of service. The proposed project in the budget amendment will achieve this goal. In addition, in keeping with the ability of the City to react to these type of changes as they occur during the course of a year and matching it with the ability to take advantage of them, we are recommending the changes identified in Resolution 02-22, Exhibit "A", which are more particularly defined and explained in the enclosed memorandum for the 2nd Quarter Budget review. RECOMMENDED ACTION Move to approve R-02-22. RESOLUTION NO. R-02-22 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA ADOPTING AN AMENDED BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2001 AND ENDING SEPTEMBER 30, 2002 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on September 26, 2001, the City of Sebastian adopted Resolution No. R-01-64 providing for the adoption of the City's 2001-02 budget; and WHEREAS, an analysis of the revenues and expenditures for the six (6) months ended March 31, 2002 has indicated that some adjustments are necessary, NOW, THEREFORE, BE iT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, THAT: Section 1. The budget of the City of Sebastian, Indian River County, Florida for the Fiscal Year beginning October 1, 2001 and ending September 30, 2002 be amended, a copy of which is attached hereto and more particularly identified as Exhibit "A", which are hereby adopted and the revised appropriations set out therein are hereby made to maintain and carry on the government of the City of Sebastian, Indian River County, Florida. Section 2. All resolutions or parts of resolutions in confiict herewith are hereby repealed. Section 3. This Ordinance shall be come effective on March 31, 2002. It was moved for adoption by Councilmember The motion was seconded by Councilmember being put to a vote, the vote was as follows: and, upon Mayor Walter Barnes Councilmember Ray Coniglio Councilmember Joe Barczyk Councilmember Ed Maj cher Councilmember James A. Hill The Mayor thereupon declared this Resolution duly passed and adopted this 22n~ day of May, 2002. CITY OF SEBASTIAN, FLORIDA By: Mayor Walter Barnes ATTEST: Sally A. Maio, CMC City Clerk Approved as to form and content for reliance by the City of Sebastian only: Rich Stringer, City Attorney FUND GENERAL Revenues Expenditures LOCAL OPTION GAS TAX Revenues Expenditures DISCRETIONARY SALES TAX Revenues Expenditures RIVERFRONT REDEVELOPMENT Revenues Expenditures RECREATION IMPACT FEE Revenues Expenditures STORMWATER UTILITY FEE Revenues Expenditures LAW ENFORCEMENT FORFEITURE Revenues Expenditures G.R.E.A.T. PROGRAM Revenues Expenditures DEBT SERVICE Revenues Expenditures GOLF COURSE Revenues Expenditures AIRPORT Revenues Expenditures REVISED BUDGET $ 7,933,256 $ 7,933,256 $ 636,158 $ 636,158 $ 1,888,891 $ 1,888,891 $ 198,577 $ 198,577 $ 197,660 $ 197,660 $ 631,900 $ 631,900 $ 18,235 $ 18,235 $ $ $ 64,724 $ 64,724 $ 1,560,365 $ 1,560,365 $ 175,190 $ 175,190 ADJUSTMENTS $ 197,289 $ 197,289 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 12,240 $ 12,240 $ - $ - $ - $ $ 4,500 $ 4,500 AMENDED BUDGET $ 8,130,545 $ 8,130,545 $ 636,158 $ 636,158 $ 1,888,891 $ 1,888,891 $ 198,577 $ 198,577 $ 197,660 $ 197,660 $ 631,900 $ 631,900 $ 18,235 $ 18,235 $ 12,240 $ 12,240 $ 64,724 $ 64,724 $ 1,560,365 $ 1,560,365 $ 179,690 $ 179,690 EXHIBIT "A" HOM~ OF PEL~CA~ ISLAND TO: MAYOR AND CITY COUNCIL FROM: CITY MANAGER DATE: MAY 13, 2002 SUBJECT: 2ND QUARTER BUDGET REVIEW - MARCH 2002 As of March 31, 2002, the status of budgets for the major operating funds was as follows: % OF BUDGET ADOPTED RECEIVED/ BUDGET RECEIVED/ BUDGET EXPENDED BALANCE EXPENDED GENERAL Revenues $ 7,933,255 $ 4,627,121 $ 3,306,134 58.3% Expenditures $ 7,933,255 $ 3,768,183 $ 4,165,072 47.5% GOLF COURSE Revenues $1,560,365 $ 944,230 $ 616,135 60.5% Expenses $1,560,365 $ 759,120 $ 801,245 48.7% AIRPORT Revenues $ 175,190 $ 96,609 $ 78,581 55.1% Expenses $ 175,190 $ 79,836 $ 95,354 54.4% Highlights o£the first quarter status analysis include: Overall revenues supporting the General fund are being received as planned. During the six months ended March 31, 2002, 58.3% o£the budgeted revenues were received. The second quarter budget review includes recommendations to increase overall revenue by $197,289 that consists of $7,000 in Electric Utility Taxes, $18,000 in Water Utility Taxes, $197,106 for Communications Services Tax revenue sharing, $6,579 in Mobile Home Licenses, $9,075 in PD Overtime Services Fees, and $4,500 in 75th Anniversary Revenues for brick sales, offset by projected decreases in the Electric Franchise Fee of $16,000, Telecommunications Utility Tax of $18,371, and $10,600 in sale of fixed assets. The General fund expenditures are projected to have a net increase of $197,289 resulting from various adjustments to fixed costs, addition of a Stormwater Engineer for the Stormwater Utility program and a net increase in contingency of $165,084. 3. Special Revenue Funds All Special Revenue funds are receiving revenue as planned and recording expenditures as programmed. With the addition of the G.R.F,.A.T. Grant for Gang Resistance Education and Training in the amount of $11,640, a new special revenue fund has been created to receive this funding. This is necessary, since the funds are restricted for use and there exists possible funding in future years. The recommended increase is applicable to this only. 4. Debt Service Fund Overall, the debt service fund is receiving revenue as planned and recording expenditures as prograrmr~ed. There are no changes to this fund for the second quarter. 5. Capital Projects Funds Enclosed with this budget review are capital project status reports. There is one recommended capital project to be added in the second quarter. 6. Golf Course Fund The Golf Course revenues are less than anticipated through the first six months. There are no changes for this quarter. The Golf Course expenses are being recorded as programmed and are expected to stay the same for the remainder of the year. There are no changes for this quarter. 7. Airport Fund Overall revenues are being received as planned through the first six months. However, due to Lease CPI increases and other revenue sources, we are recommending an increase in revenue of $4,500. Expenditures are occurring as anticipated, however, adjustments are necessary to reflect increases in fixed costs associated with operating the lighting twenty-four hours a day, telephone increases and non ad valorem taxes, with a net increase to contingency for the difference. The following project/program improvements are recommended for implementation and is a part of the 2nd quarter review: Improvements in teclmology along with a full-time MIS Manager has increased various efficiencies within the information system of the City. As part of overall improvements to the system, various enhancements are necessary to tie in outlying areas to the main server. This will be done via a fiber optic connection between the golf course and City Hall with room for expansion to the airport in the future. This will necessitate a capital improvement to run the line underground from City Hall to the golf course club house. In addition, an opportunity has presented itself (planned years ago) to tie into the County's fiber optic cable system for communication among agencies. This will be from Sebastian Boulevard to the Compound area which is currently tied into the City Hall complex via Louisiana Avenue. Total cost of the two projects is estimated at $45,500 and will be funded with existing savings in the Capital improvement Projects Fund. Stormwater Utility - Part of the planning for the Stormwater Utility has been the need for a reorganization to accommodate the necessity of tracking the overall cost of the Stormwater function in conjunction with the Utility Fee and normal General fund revenue funding sources. As such, it has been particularly necessary to have a dedicated stormwater manager on board to direct the planned improvements that wilt be generated from the stormwater master plan. Following a recent update of the plarming process, it has been determined that it would be essential and efficient to bring on the stormwater manager in advance of plan completion in order to be involved as an integral part of the 2 process. Therefore, as part of the recommended reorganization, included in the budget amendment are the costs of the stormwater manager for the remainder of the fiscal year, i.e. July through September. Funding for this position will come from the General fund for this prorated year only. All future funding will be provided by the Stormwater Utility (20% of amounts collected annually pursuant to ordinance). Staff has kept well within the adopted budget in all funds to maintain maximum fiscal flexibility. Staff will continue to monitor and review each position vacancy as it occurs for service level consequences. Terrence R. Moore, City Manager ANALYSIS OF GENERAL FUND REVENUE Overall revenues supporting general fund activities are being received as planned. A total of $4,627,121 or 58.3% of the $7,933,255 budget was received during the six months ended March 31, 2002. This percentage is high due to 89.2 percent property taxes being received during those six months. Last year 61.0% of budgeted revenue was received during the same period. TAXES: Real and Personal Property Tax Collections is on the same pace as last year at 89.1% of budget collected. Staff is optimistic that the amount budgeted will be collected by fiscal year end. The Franchise Fees and Utility Service Taxes will continue to be monitored, as some of them are below the 50% collection estimate for the first six months of the year. This is due to timing differences in recording the revenue and the actual cash received, however, we are confident that the revenue budgeted will be realized. An analysis of monthly remittances and anticipated changes in billing by FPL, i.e. decrease in rates, etc. provides for adjustments for future periods. The electric franchise fee is anticipated to decrease $16,000 which is offset partially by an anticipated increase in the electric utility tax of $7,000. The telecommunication utility tax is recommended to be decreased by $18,371, however, water hookups in Sebastian is driving a recommended increase in the Water Utility tax of $18,000. The Communication Services Tax revenue sharing is bringing in more than anticipated by $197,106 above projected revenues. LICENSES AND PERMITS: Occupational and Professional Licenses are being received ahead of the pace set last year at 94.0% of budgeted revenues as compared to 89.9% last year for the same period. Construction permitting is well ahead of the prior year of 43.4% at 63.6% of budgeted revenues. This bodes well for a continued boom in construction. INTERGOVERNMENTAL REVENUE: During the six months of 2001-2002, the City has received 43.2% of the projected revenue which is 11.6% below last year for the same period. This is mostly due to timing differences associated with when revenue is recorded and when actual cash is received. The cash receipts received in October by the City is generally associated with revenue received in August by the State and therefore, in accordance with generally accepted accounting principles, would be recorded in the prior year. As such, the revenue (not cash) received in October, 2001 would be recorded in September, thus evening out the revenue recorded. Based upon calculations used during the budget process, we are confident the revenue will be received as budgeted. However, in evaluating Mobil Home Licenses, it is clear that the anomaly from last year regarding remittances from the State will continue, prior year amounts were consistently much less, and recommend increasing this line item by $6,579. GENERAL GOVERNMENT REVENUE: During the six months the City has received 58.8% of the budgeted revenues in this group. This is a 9.7% decrease from the previous year of 64.5% received during the same period. Although revenue is down from the previous year, an increase in PD overtime service fees associated with the various capital improvements in the City for which police services is required. This will necessitate a recommended increase in this revenue source of $9,075. Staff is confident, however, that budgeted revenues from these sources will be received. FINES AND FORFEITURES: During the six months ended March 31, 2002, 39.6% of revenue had been collected or received as compared to 38.0% in the prior year. This reflects a slow upward turn in traffic citation revenue from 14.4% of budget in the previous year to 47.9% in the current year. Although the revenue increased in citation revenue Driver's Education Revenue is down as well as Other Fines and Forfeitures. We will continue to monitor these figures for later adjustment if necessary. MISCELLANEOUS REVENUES: During the six months ended March 31, 2002, the City has received 56.3% of miscellaneous revenues. This compares to 38.0% received in the prior year for the same period. This is primarily due to the revenues collected for the Contributions for the Motorcycle, 75th Anniversary Bricks and amounts in excess of budget for insurance proceeds. Sale of Fixed Assets amounted to $7,900, much less than anticipated of $18,500 and are, therefore, recommending a decrease of $10,600. in addition, staff did not budget for future purchases of bricks. Since the City has sold in excess of 200 bricks, it is necessary to establish such a budget and, therefore, recommend an increase of $4,500 for the remainder of the year. OTHER REVENUE SOURCES: Other revenue is being received as planned. There are no recommended changes at this time. The following changes are a summary of the analysis above and are the net recommended changes to the revenue accounts: ' 2001:~2002: ::i:: :~CiOMMENDED 2001-2002 DePartment:: :General'FUnd ....:i :: CHANGES:: ::: : BUDGET iTaxes 4,469,296 187,735 4,657..,031 Licenses and P4rmits 483,120 0 483,120 Intergovernmental .. 1,643,772 ........ 6,.~..7. 9 1,650,351 Charges for Services 259.,.407 ............... 9,075 2.4.8,482 Fines and Forfeits 151,396 0 ...... 151,396.. Miscellaneous Revenues 173,695 .......... (.6..,100)i 16.7.,595 Interfund Transfers 280,850 0 280,850 Non-Revenue Sources '" 4;/i,719 ........ 0 ..... '~'71,719 NET RECOMMENDED iNCREASE TO THE GENERAL FUND REVENUES $197,289. 4 ANALYSIS OF GENERAL FUND EXPENDITURES The recommended adjustments to the General Fund departmental expenditure accounts include adjustments to fixed costs associated with billing changes, rate changes, usage, etc. since originally budgeted in mid fiscal year 2001. Most departmental percentages were at or below the 50% level for the six months ended March 31, 2002. In addition, there are additional funding requests included by department. EXPENDITURES: ADJ'~J~TED .......... REVISED ' Department: City Manager 2001-2002 :RECOMMENDED 2001-2002 BUDGET CHANGES :BUDGET:: PERSONAL SERVICES ... 254,806 ................ '""'0" . .... 254,806 OPERATING EXPENDIT ..L~S 16,467 ... 1,187 ........... 17,654 CAPITAL OUTLAY 1,250 0 1,250 Total : ............' :272;523: .i... : :: :1,187 ~ 273,7:1:0::: Operating Expenditures - Increases recommended for the telephone services of $505 for fax services used by multiple departments and paid from City Manager's budget, $824 for repairs to City Manager's vehicle after being damaged by juveniles, offset by a decrease in Cell Phone service of $142. ]:]1 20101-2002]: , .................. :; :i BUDGET ::: BU, D, GET PERSONAL SERVICES 219,604 0 219,604 .... ..O...P. ERATING EXPENDITURES .... 6,2,368 ........ ,3,419 65,787 CAPITAL OUTLAY 600 0 600 Operating Expenditures - Net increase of $3,419 is associated with the increased cost of the most recent election in March. Although the City appropriated $2,500 for a sample ballot mailing, the number of registered voters exceeded expectations and our estinaate of cost. ADJUSTED REVISED. Department: Finance 2001.2002 RECOMMENDED :: 2001,2002 'BUDGET CItANGES BUDGET PERSONAL SERVICES 273,586 0 273,586 OPERATING EXPENDITURES 81,421 928 82,349 CApITAL OUTLAY 3,054 0 3,054 Total : 358,061 928 358,989 Operating Expenditures - Increase associated with fixed costs, Cell phone for MIS Manager of $435 and postage of $493 due to a higher increase in Occupational Licenses over and above the amount originally planned for. PERSONAL SERVICES 146,500 0 146,5,00. OPERATING Ex?~.~....~..ri_r~s ............... 5 ~','~97 .(70.0)......... 38,997 CAPITAL OUTLAY 0 0 0 :TOtal : :: ::i:8~;1:9: ,: , :(700) :,:' ::: ~ 8sin: 7: 9: Operating Expenditures - decrease of $700 associated with a decrease in telephone service costs. AdministratiOn'DiVision :: :.: CHANGES: :::: PERSONAL SERVICES 121,196 0 121,196 OPERATING EXPENDITURES 23,844 533 24,377 CAPITAL OUTLAY 0 0 0 · 1i5;040: 533 7 Operating Expenditures - Increase accounts for fixed costs adjustments due to rate increase/decrease, usage, etc. Increases of $120 for Cellular Phone service, $981 for electricity, and $117 for water/sewer services offset by decreases of $622 for telephone services and $63 for pager leases. 6 ................. xoJU 'gi o m;WSED ..... DePartment: Police 2001-2002: .RECOMMENDED 2001~2002 School :Resource Officer unit BUDGET CHANGES BUDGET PERSONAL SERVICES 83,272 2,000 85,272 -'OPERATING EXPENDITUi~S 11,387 ................. 515 11,902 CAPITAL OUTLAY 2,000 0 2,000 TOtal 96,659 2i515 ,99,174 Personal Services - Net increase associated with overtime for outside activities in conjunction with DARE, etc.. Operating Expenditures - Increase accounts for telephone service costs of $183, water/sewer costs of $605 (mostly due to a leaking bathroom fixture), offset by a decrease in electricity of $182, and pager costs of $91. : ::: 20012~i002: 2001_2002 . :DePartment: :Police :: :: : .::Patrol:Division:' :'BUDGET:::::: :i:i:::: :i:::C:HANGES ::: 'BUDGET "~ERSONAL SERVICES ' ' 1,003,964 6,075 1,010,039 OPERATING EXPENDITURES 106,473 642 107,115 CAPITAL OUTLAY 144,349 0 144,349 Total, ::. 1,2.:.54i786..i ::: 6,717 Personal Services - Net increase associated with an increase in overtime for contracted police services of $6,075. In addition, a reorganization in the department resulted in a new sergeant position with a lateral transfer of another sergeant to special operations/training sergeant to supervise these two functions. There is no affect on the budget for the current fiscal year associated with this reorganization and position due to the fact that salary savings has been provided for with three positions currently vacant. Operating Expenditures - Net increase due to additional contribution for the motorcycle position of $500 for school travel, prorata share of electricity of $1,309, water/sewer costs of $117, pager leases of $110, offset by decreases in telephone service of $828, and cellular service of $566. DePhrent: :Police: : ::: 2001-2.002: RECOMMENDED 2001,2002 · community:P°lieing:unit :: :BUDGET :.: :CHANGES.: :BUDGET:: PERSONAL SERVICES 91,772 1,000 92,772' OPERATING EXPENDITURES ............. ! 7~ 104 2,928 20,032 CAPITAL OUTLAY 0 0 0 Total : 108;876 3,928: 112,804: Personal Services -Net increase associated with overtime for contracted police services in the amount of $1,000. Operating Expenditures - Net increase due to prorata share changes of telephone service costs of $926, electricity of $1,296, water/sewer costs of $605 and pager lease of $101. ........ ADJUSTED ...... :: REVISED Department: police 2001,2002 RECOMMENDED 2001¢2002 Code iEnforcement DiviSion , BUDGET CHANGES BUDGET PERSONAL SERVICES 86,131 0 86,131 OPERATING EXPENDITURES 10,554 ............. 447 11,001 CAPITAL OUTLAy 19,261 0 19,261 Total 115',94:6::::: 44.7 1'16,393 Operating Expenditures -Net increase is a result of revisions to fixed costs for electricity of $629, water/sewer of $117, offset by decreases in telephone serv/ces of $101 and cellular services of $198. · Department:poliCe : :::20:0:i:~2002::::RECOMMENDED 2001,2002 :Detective DiV!..s.!:On : .. . ............... ;. CHUG:ES PER~'ONAL SERVICES 338,432 0 338,432 O?F~RATIN¢ £X?F NDITURES 67,670 671 68,341 CAPiT. A.L 01,]TLAY ......... 32. ,0.81 ................ ".. 0 32,081 T:otal, '...... ' 1.].]. :: i: :: :;:: :: i ~38'i:~:8:~I:1: 1:: :::::: :::: 1:::: ]:.:. ].......]i:;...:: 6~.1:: :.::1:: :: :~3:8i85 Operating Expenditures -Net increase is a result of revisions to fixed costs for electricity of $981, water/sewer of $117, and cellular services of $1,158, offset by a decrease in telephone services of $1,452, and pager leases of $133. PERSONAL SERVICES 188,174 0 188,174 OPERATING EXPENDITURES 21,693 (2~6): 21,467 CAPITAL OUTLAY 1,851 0 1,851 Total . .... .... : .2.11}718:::: ................... . (226): : :i :211 ;492. Operating Expenditures - Net decrease is a result of revisions to fixed costs for telephone services of $829, cellular services of $80, and pager leases of $88, offset by increases in electricity of $654, and water/sewer of $117. ADJUSTED REVISED DePartment: Police 2001,2002 ::: RECOMMENDED 2001'2002 Communications Division BUDGET :CHANGES BUDGET pERSONAL SERVICES 290,777 0 290,777 OPERATING EXPENDITURES 31,247 (405) 30,842 CAPITAL OUTLAY 3,250 0 3,250 Total ...... :325,274 ..;(..4...0..5.).. :324,869: Operating Expenditures - Net decrease is a result of revisions to fixed costs for telephone services of $1,176, offset by increases in electricity of $654, and water/sewer of $117. ADJUSTED : :REVISED :: :: I -- ~COM~NDED::I;:: :i: ~:: .200i:~2002 DePlartment:: Engineering: 2001~2002::: i , : BUDGET ] · :: . :: PERSONAL SERVICES 290,747 12,5,40 ...... 303,287 OPERATING EXPENDITURES 21,290 0 21,290 CAPITAL OUTLAY 13,334 0 13,334 ::TOtal : : :: :: : :: ':?.],~ii540 .... 337;91'1 Personal Services - Increase associated with program reorganization with the addition of a Stormwater Engineer/Manager for the Stormwater Utility. This position is recommended in this budget year due to the timing of the Stormwater Master Plan process and completion, and the necessity of having this position integrally involved the planning and administration of the plan and the division personnel. The funding in this budget year will be provided by the General fund with subsequent year funding by the Stormwater Utility fund. : : 'ii ADJUSTED : ~ " RO cOMM N t ::: :DED: 2001,2002 :De:par :ment ads& :::i:: :2001:~2002 ;::i iRE E :Drainage:: ::: ::: :BUD:GET.::::iI ;:i .:: :::CH:~GE:s :i:iBUDGET PERSONAL SERVICES 856,115 0 856,115 OPERATING EXPENDITURES 236,748 (1,999) 234,749 CAPITAL OUTLAY 74,243 0 74,243 iTOtal li:167;106 :(i¢:999) :: 1,i65,107 Operating Expenditures - Net decrease is a result of fixed cost adjustments for telephone service of $874, electricity of $926, and water/sewer of $199. 9 : :R~vISED ....... ~JUSTED"' iDepartment: :central Garage 2001-2002 RECOMMENDED ': 2001.2002 BUDGET :CHANGES BUDGET PERSONAL SERV!C,ES ........ 116,388 ............. 0 116,388 . ..0P. ERAT/NG EXP....ENDITURES 26,873 .......... (534}.. 26,339 CAPITAL OUTLAY .................. !,3,500 ..........0 ..... 13,500 Total ................... 1'56,761 ,,,, ,,:, .... 156,227.. Operating Expenditures -Net decrease is a result of fixed cost adjustments for telephone service of $275, electricity of $224, and water/sewer of $35. ::: Rec:reati°n ::..: ....... :: :B:UDGET. ....... 2::::: :: ::: ::::::B::::::: . PERSON.AL SERVICES 432,707 0 ...... 432,707 .... OPEP, ATn G EXp£NDIT 'S ......... 176,890 ...... (1,6...0...1) 175,289,.. CAPITAL OUTLAY ............ 3!,996 ....... 2,569 .....34,565 .TOtal ' ] 7641;::593: ' · .968: Operating Expenditures - Net decrease is a result of fixed cost adjustments for telephone service of $373, and water/sewer of $1,829, offset by an increase in port-o-let services of $601. Capital Outlay - Increase results from an unplanned expenditure of providing for a new well on U.S. 1 for median irrigation. Upon development of the out parcel for the strip center, the original well to be used for irrigation was capped resulting in the requirement for the new well. :::, ::: ::GE: :H' : PERSONAL SERVICES 313,457 0 313,457 ...... OPERATING EXPE.NDITURES .. 17,310 7,315 24,625 CAPITAL OUTLAY ................... 5,000 .... (513) ....... 4,487 T°tal : : 3:351;'76:7: : :61802: 342,569: Operating Expenditures - Net increase results from professional services for permit database conversion from old program to new permit program, upgrade remote inspection program and training for both, fixed cost adjustments for cellular phone of $202 and R&M-Office Equipment of $513 for new inspector. Capital Outlay - Decrease results from a recapture of budget savings due to decrease in price for equipment purchases. 10 ADJUSTED REUSED Department: Nonrdepartmental 2001-2002: RECOMMENDED ~: 2001,2002 BUDGET CHANGES: :BUDGET OPERATING ExPENDITURES 725,689 (4,586) 721,103 INTERFUND TRANSFERS 100,000 0 100,000 CONTINGENCY 0 ......... 1651084 165,084 Total 825,689 1601,498 ::! : 986,187 Operating Expenditures - Net decrease results from fixed cost adjustments for telephone service of $1,511 offset by an increase in electricity of $1,320, also, funding of 75th Anniversary brick expenditures of $4,500 which is offset by brick purchases and a decrease in the special assessment due indian River County Water Department of $8,895 for the water lines to Hardee Park and City Hall following final acceptance resulting in a lower assessment than originally identified. Contingency - The increase is the net result of the various budget savings associated with the with the changes outlined above. 11 Following is a summary of the General fund Departments and Divisions explained above: FUND & REVISED [ECOMMENDE] REVISED ACCOUNT DESCRIPTION BUDGET CHANGES BUDGET INCREASE (DECREASE] General Fund Operating Expenditures and Capital Outlay by Department/ Division: Legislative City Manager Central Garage City Clerk Legal Finance Human Resources Police Department: Administrative Division School Resource Unit Patrol Division Community Policing Unit Code Enforcement Detective Division Support Services Division Communications Division Engineering Public Works: Roads & Drainage Building Mainatenance Parks & Recreation Cemetery Growth Management Building Department Non-departmental Total Operating Expenditures and Capital Outlay by Department/Division: 40,610 0 40,610 272,523 1,187 273,710 156,761 (534) 156,227 282,572 3,419 285,991 118,860 0 118,860 358,061 928 358,989 186,197 (700) 185,497 145,040 533 145,573 96,659 2,515 99,174 1,254,786 6,717 1,261,503 108,876 3,928 112,804 115,946 447 116,393 438,183 671 438,854 211,718 (226) 211,492 325,274 (405) 324,869 325,371 12,540 337,911 ,167,106 (1,999) 1,165,107 197,143 0 197,143 641,593 968 642,561 94,839 0 94,839 233,681 0 233,681 335,767 6,802 342,569 825,689 160,498 986,187 7,933,255 197,289 8,130,544 0 1,187 (534) 3,419 0 928 (700) 533 2,515 6,717 3,928 447 671 (226) (405) 12,540 (1,999) 0 968 0 0 6,802 160,498 197,289 Excess(deficiency) of Revenue over Expenditures and Capital Outlay 0 0 0 0 NET RECOMMENDED INCREASE TO THE GENERAL FUND EXPENDITURES $197,289. 12 ANALYSIS OF G.R.E.A.T. PROGRAM SPECIAL REVENUE FUND Revenues: ......... ADJUSTED ' ..... REVISED Special :Revenue Fund - 2001-2002 :RECOMMENDED : 2001,2002 :G.R,E:.A.T. Program :B.U. DGET CHANGES BUDGET Other Revenue ........ 0 12,240 'i'2',540 Total ] 0 I2;240 : 121240. Other Revenue - Increase results from acceptance of an operations type grant of $11,640 for Gang Resistance, Education and Training Grant for the police department for integration into the D.A.R.E. and other programs performed by the School Resource Officers. In addition, donations have been received providing for additional services in this program. The nature of the grant and the restrictions thereto require a separate accounting for funds received. Expenditures: :2°01-2002: ::; :. C:OMMENDED::: 20017200 G.:2R.E'A.T- Program BUDGET'. BUDGET OPERATING ..:.EXPENDITURES ..... 0 ......... 12,240 ...... 12,240 CAPITAL OUTLAY 0 0 0 INTERFuND T'I~NSFERS ..... 0 ......... 0 ....... 0 T°tal......,, ........ ...:: ::. .: :: : ,,....... Operating Expenditures - Increase results from costs authorized by the grant document of travel for training of $2,600 and materials and supplies for education and training of $10,040. ANALYSIS OF AIRPORT FUND :: :::: 200i'1,2002. Air p°rt ::Fund ........ ':BUDGET Rents & Royalties 157,459 ........ ~" !57,459 Other Miscellaneou. s' Revenue .............. 7,345 4,50,.0_.. 11,845 .Non-Operating Revenue 10,386 ... .0... 10,386 179i6.9:o: , ,,,, ,,, :; Other Miscellaneous Revenue - Increase recommended as a result of collecting funds for prior years and increases for rents for services other than fueling. 13 ................ ~DJUSTED ..............: '" I REUSED Airport: 2001~2002 RECOMMENDED 2001.2002 Administrative ~ :BUDGET ~ CHANGES BUDGET PERS6N_tL SERVICES ......... 68,468 0 6.8,468 OPE.RATING E~ENDITU~.. S 80,277 ........... 2;79,.,0 83,067 CAPITAL OUTLAY 23,46..} ........ 0 ........... 23,463 i~;rRAFU~ TRANsFI}'RS 0 0 .....0 CONTINGENCY ............. 2,9~2 .... 1,7.1,.0 4,692 Total: :1'75.,19.0 ::. ..... .....:4~500' 179;690 Operating Expenditures - Recommended increase is a result of fixed costs adjustments for Telephone service of $234, Cellular service of $560, Postage of $200, Electricity of $795 (results from requirement to leave runway lights on continuously which should be alleviated with installation of new lighting system), and non-valorem taxes of $1,001. Contingency - Increase of $1,710 is the net result of recommended increases in revenue over expenditures. 14 GENERAL CAPITAL PROJECTS FUND 310 AS OF MARCH 31, 2002 Project Number Description C0101 City Hall Renovation C1101 Cemetery Gate Arches Replacement C1104 Derelict Vessel Removal C2101 Cemetery Columbariums C2102 Cemetery Gazebo Refurbishment C2103 Police Impound Compound C2104 PD Communication Center Renovation Current Prior Balance Year Year All Years to B~deet Expenditures Expenditures ~ Encumbrances Complete 225,000.00 13,920.78 122,196.54 136,117.32 16,769.00 72,113.68 27,661.00 10,548.58 14,479.17 25,027.75 2,633.25 31,094.00 11,250.00 18, I50,00 29,400.00 1,694.00 43,500.00 0.00 43,500.00 2,000.00 1,144.73 1,144.73 855.27 38,500.00 0,00 38,500.00 22,850.00 3,302.79 3,302.79 8,050.79 11,496.42 390,605.00 40,166,88 154,825.71 194 992.59 24,819.79 !:70,79~.6~ % Complete 60.50% 90.48% 94.55% 0.00% 57.24% 0.00% 14.45% CAPITAL IMPROVEMENT PROJECTS FUND 320 AS OF MARCH 31, 2002 Pr~ect C0201 C0202 C0204 C1202 C1203 C1204 C1206 C1218 C1221 C1226 C1228 CI229 C1230 C1231 C1232 C1233 C1234 C2201 C2202 C2203 C2204 C2205 C2206 C2207 C2208 C2209 C2210 C2211 C6202 C7204 C9208 Description Stormwater Management Plan Update BSSC FY 2001 Improvements Compound Storage Shed Riverview Park Improv Phase I FY01 ReroofShelters ~ Parks Schumann Park Improvements Land Purchase & Compund Extension Fleming St Drainage (Swales, etc.) Orange Ay Swale Reconstuct Mulbeny SY Culvert-L22/23 Unit 4 Xing Culvert-Caravan/Crowberry SY Culverts - Unit 2 (3 Culverts) SY Culverts - Unit 3 (2 Culverts) SY Culverts-967 Blossom Dr-Unit 5 SY Culverts426/432 Tulip Dr-Unit 8 SY Culverts-562 Concha Dr-Unit 1 I Xing Culvert-George St ~ Dyke-Unit 6 Riverview Park Improv Phase II (CLOSED) Shumann Lake Park Phase 1 Fencing ~ BSSC Veteran's Memorial Land Purchase behind City Hall (CLOSED) Park~ Maintenance Building Central Garage Improvements Thirteen (13) Side Yard Culverts Three (3) Swale and Xing Pipe Upgrades Six (6) Crossing Culvert Replacements Garage Oil Containment Facility Elkham Dam Yacht Club Renovation Hardee Park Restmom Improvements Current Prior Balance Year Year All Years to Budget Expenditures E.xpe~ditures Expenditures Encumbrances Complete 200,000.00 20,981.65 28,231.59 49,213.24 137,088.00 13,698.76 320,288,00 20,943.69 233,953.45 254,897.14 0.00 65,390.86 14,802.57 11,782.57 11,782.57 3,020.00 0.00 425,000.00 2,371,92 6,432.22 8,804.14 36,664.00 379,531.86 6,000.00 780.86 780.86 5,219.14 87,000.00 52,700.00 31,586.96 84,286.96 2,395.00 318.04 31,509.00 0.00 0.00 31,509.00 29,724.82 18,714.53 11,010,29 29,724.82 0.00 50,869.83 37,121.34 13,748.49 50,869.83 0.00 12,649.39 6,061.24 6,588.15 12,649B9 0.00 6,470.00 2,381.74 2,381.74 4,088.26 25,638.00 4,664,23 7,650.82 12,315.05 13,322.95 19,620.00 7,858.41 3,879.21 11,737.62 7,882.38 9,292.00 3,330.93 2,483.71 5,814.64 3,477.36 9,178.00 3,369.86 1,395.50 4,765.36 4,412.64 8,658.00 5,387.34 1,927.93 7,315.27 1,342.73 3,801.00 1,737.41 1,737.41 2,063.59 400,000.00 398,015.00 398,015.00 1,985.00 33,000.00 0.00 33,000.00 12,100.00 3,877.00 3,877.00 8,223.00 34,200.00 0.00 34,200.00 178,000.00 178,000.00 178,000.00 0.00 62,150.00 0.00 62,150.00 116,150.00 1,144.21 1,144.21 115,005.79 107,139.05 8,953.24 8,953.24 3,598.00 94,587.81 19,058.82 9,060.30 9,060.30 1,962.00 8,036.52 27,940.56 0.00 5,000.00 22,940.56 5,630.00 3,794.67 3,794.67 473.00 1,362.33 1,021,200.00 40,099.23 772,626.36 812,725.59 25,571.00 182,903.41 80,702.09 39,442.82 42,560.60 82,003.42 (1,301,33) 58,580.00 12,795.33 45,809.30 58,604.63 0.00 (24.63) % Complete 93.15% 79.58% 100.00% 10.70% 13.01% 99.63% 0.00% 100.00% 100.00% 100,00% 3631% 48.03% 59.82% 62.58% 51.92% 84.49% 45.71% 99.50% 0.00% 32.04% 0.00% 100.00% 0,00% 0.99% 11.71% 57.83% 17.90% 75.80% 82.09% 101.61% 100.04% 3,416,351.13 878,686.94 1,226 567.16 2,105 254.10, ...... , ~ 215,771.00~ 1,095,326.03 CITY OF SEBASTIAN TRANSPORTATION CAPITAL PROJECTS FUND 330 AS OF MARCH 31, 2002 Pr~ect Numb~,[ C0302 C1302 C1303 C1304 C1305 C1306 C1307 C2301 C2302 C2303 C2304 C2305 C9301 Descr~ Fleming Street Sidewalk (CLOSE) Barber St Improvements Phase II Main Street Landscaping CR 512 Alley Improvements Tulip Drive Bikepath Schumann Dr Bikepath Extension Cluck Tower/Fellsmere Road (CLOSED) City Hall Parking Lot (CLOSE) Louisiana Improvements Barber St Sidewalk (CR512 to Hardee Park) Main St/Wimbrow Dr Sidewalk Hardee Park/Wimbrow Dr Sidewalk Barber St Bridge ImprOv Current Priur Balance Year Year All Years to Budget Expenditures Expenditures Expenditure~ Encumbrances q2omplete Complete 64,900.00 7,840.00 32,034.90 39,874.90 25,025.10 61.44% 314,920.00 178,914.41 30,856.78 209,771.19 38,333.00 66,815.81 66.61% 10,000.00 0.00 10,000.00 0.00% 146,000.00 '~ 5,902.12 5,902.12 22,098.00 117,999.88 4.04% 35,200.00 0.00 35,200.00 0.00% 20,400.00 0.00 20,400.00 0.00% 32,072.00 33,011.27 33,011.27 0.00 (939.27) 102.93% 30,800.00 3,193.00 3,193.00 0.00 27,607.00 10.37% 300,000.00 8.84 8.84 299,991.16 0.00% 71,500.00 0.00 71,500.00 0.00% 93,500.00 0.00 93,500.00 0.00% 71,500.00 0.00 71,500.00 0.00% 309,660.00 32,850.01 32,850.01 276,809.99 10.61% 1,500,452.00 228,869.64 95,741.69 324,611.33 CITY OF SEBASTIAN ROAD PAVING PROJECT FUND FUND 335 AS OF MARCH 31, 2002 Project Number Description C8308 Road Paving Project CITY OF SEBASTIAN GOLF COURSE PROJECTS FUND 415 AS OF MARCH 31, 2002 Project Number Descrir>tion C0402 Seal & Asphalt Parking Lot C1401 Golf Course Renovation CITY OF SEBASTiAN AIRPORT PROJECTS FUND 455 AS OF MARCH 31, 2002 Project N~mber Description C0501 5 Year Capital Improvement Plan C0503 R/W Lighting and Security Fence C1502 T-Hangar Construction C1505 Access Ruads, Water/Sewer, Gates C1506 Maintenance Facility C2501 Rehab of Runway 9-27 C2502 Install Security Fencing C2503 Construct T-Hangers C2504 Clear IUW 9-27 Safety Areas Current Prior Balance Year Year All Years to Budget Expenditures Expenditures Expenditures ~ Complete Complete 3,850,855.00 276,572.01 2,698,115.97 2,974,687.98 177,346.18 698,820.84 77.25% Current Prior Balance Amended Year Year All Years to % Budget Expenditures Expenditures ~ Encumbrances Complete Com~>lete 35,200.00 2,463.52 6,533,40 8,996.92 26,203.08 25.56% 712,500.00 2,189.53 684,031.54 686,221.07 406.00 25,872.93 96.31% 747,700,00 4 653,05 690,564.94 695 217.9~ ~.~.,~,.,,.....,.-~406'00 ......... 52,076,01 Current Prior Balance Amended Year Year All Years to % Budget Expenditures Expenditures Exuenditure~q Encumbrances Complete Comutete 300,000~00 20,040.75 258,819.50 278,860.25 21,139.75 92.95% 228,750.00 368.49 30,590.10 30,958.59 8,817.00 188,974.41 13.53% 531,250.00 40,022.65 21,730.00 61,752.65 31,623.00 437,874.35 11.62% 500,000.00 30,043.22 30,531.00 60,574.22 32,251.00 407,174.78 12.11% 71,739.00 1,196.00 1,196.00 5,973.00 64,570.00 1.67% 230,000.00 66,196.43 66,196.43 108,790,00 55,013.57 28.78% 30,000.00 3,871.60 3,871.60 440.00 25,688.40 12.91% 100,000.00 0.00 100,000.00 0.00% 877,500.00 0.00 7,200.00 870,300.00 0.00% 2,869,239.00 160,543.14 342,866.60 503,409.74 195,094.00 2,170,735.26 17.55% HOME Of PELICAN ISLAND City of Sebastian, Florida Subject: Authorize Contracting with Sole Source Provider, IMS, for Upgrades to Permitting/Contractor License Software. A~~S~ ~,ub.,~i..m~ ~a~zC)f~.~."'iM anager Agenda No. 19 Department Origin: Finance/MIS General Service: JDate Submitted: ~ay For Agenda of: May 22, 2002 Exhibits: o Extraordinaryy Procurement Certificate (Sole Source) EXPENDITURE AMOUNT BUDGETED: $0 APPROPR/ATION REQUIRED: $6,600 REQUIRED: $6,600 SUMMARY Upgrades to the IMS Permitting/Contractor licensing software are required for field entry of inspection data. This upgrade will allow the inspectors, via import/export as well as field printing capabilities, to enter inspections, print the inspection report for contractors and maintain a current database on all permits with inspections. The current operations of field inspections, which has been in effect since December 2001, has been to enter inspections with manual update of inspection cards. This was the only method possible at the time, however, via the MIS Manager and negotiations with IMS for an up-to-date system to allow for concurrent input and output and an upgraded import/export ability that will provide a mobile snapshot of permitting/inspection data, efficiencies will be gained. In addition, the database will be upgraded to include all previous permits from years past from the old SBCCI (BDS) software. This will also enhance the capabilities of the Contractor Licensing portion of the program. The amount of $6,600 includes conversion of old data for permitting which was not performed originally, since the inspection module was not in the original design for the new software, and training on the upgrades to the inspection module for the inspectors. The upgrades to this software, such as, providing real-time information to the inspectors as well as contractors and the upgraded scheduling software included, will provide enhanced efficiencies to the Building Department in both time and work load. The upgrades are part of a general enhancement to operations. RECOMMENDED ACTION Move to authorize sole source purchase of software upgrades for IMS Permitting/Contractor Licensing software in the amount of $6,600. CITY OF SEBASTIAN PURCHASING EXTRAORDINARY PROCURMENT CERTIFICATE DATE: 5/13/02 TO: PURCHASiNG DEPARTMENT FROM: Mark C. Mason, Director of Finance DEPARTMENT: Finance TYPE OF PROCUREMENT: SINGLE SOURCE EMERGENCY [] ITEMS OR SERVICES REQUIRED: Professional Services for Permitting/Contractor Licensing Database and Training. PROPOSED VENDOR: Information Management Services (IMS) JUSTIFICATION FOR EXCEPTION TO NORMAL PROCUREMENT PROCEDURE: IMS is sole source for IMS Permitting/Contractor Licensing Copyrighted Software. Software code is proprietary requiring their professional services in converting SBCCI Permit Database to IMS Permit Software for permit functions and off site inspection uses. ................... CER TIFICA TION OF A VAILABILITY/NECESSITY .................. I hereby certify that I have thoroughly reviewed the facts and circumstances o£this requested purchase and that (1) the supplier &the goods/services requested is the sole source supplier, or (2) the Department has an urgent need, on an emergency basis, for the purchase of the goods/services and the emergency is such that a delay through the use of normal competitive procurement methods to acquire such goods/services would not be in the public's best interest and would be detrimental to the City. I also certify that this request is in full compliance with the City of Sebastian Purchasing Ordinance. I~partmen~ He~d ~ig~at~re Date: 05 13 02 Month Day Year HOME OI~ PELICAN ISLAND Subject: Projected Five-Year Park Development Plan Terrence R(Moore Agenda No. __0_~ ~/./__~_ ..... Department Origin: Date Submitted: 05-14-02 For Agenda off 05-22-02 Exhibits: 1. Memorandum dated May 15, 2002 to Terrence Moore, From Chris McCarthy, Through Terry Hill, Regarding Projected Five Year Park Development Plan 2. Projected Five Year Park Development Plan 3. Recreation Impact Fee Summary, Dated May 15, 2002. EXPENDITIJRE REQUIRED: ' AMOUNT BUDGETED: APPROPRIATION REQUIRED: SUMMARY As discussed at the April 29, 2002, Workshop between the Parks and Recreation Advisory Committee, City staff and interested residents, staffis in a position to present to you, the attached Projected Five Year Park Development Plan, outlining projects and the year of implementation for your review and consideration. RECOMMENDED ACTION Move to adopt the Projected Five Year Park Development Plan outlining projects and the year of implementation. CITY OF SEBASTIAN HOM£ OF PELICAN ISLAND 1225 MAIN STREET * SEBASTIAN, FLORIDA 32958 TELEPHONE: (561) 589-5330 · FAX (561) 589-5570 MEMORANDUM DATE: TO: FROM: TI-IROUGH: SUBJECT: May 15, 2002 Terrence R Moore, City Manager Chris McCarthy, Parks Superintendent Qfl~k '5~ Terry Hill, Director of Public Work~J'd~ Projected Five-Year Park Development Plan I have attached a five-year Park Development Plan listing projects and the year that they will be started. Some of the projects have been moved to different years then originally planned as we are waiting on grants for certain projects. I projected only for five years because the Recreational Impact Fees will determine the areas that need to be developed. I also included a total of Recreational Impact Fees collected to date broken into each zone. "An Equal Opportunity Employer" Celebrating Our 75th Anniversary CITGO[ HOME OF PELICAN ISLAND 1225 MAIN STREET · SEBASTIAN, FLORIDA 32958 TELEPHONE: (561) 589-5330 · FAX (561) 589-5570 FIVE YEAR PARK DEVELOPMENT PLAN 2001 - 2002 SCHUMANN LAKE BOAT RAMP CLEARING FOR RIVERVI~W PARK EXPANSION 2002 - 2003 RIVERVIEW PARK PHASE I BARBER ST. PARKING SCHUMANN LAKE PHASE H BARBER AND GEORGE STREET PARK FILBERT STREET PARK BEHIND CHAMBER BUiLDING 2003 - 2004 CITY HALL PARK BRYANT COURT PARK SCHUMANN LAKE PHASE m RIVERVIEW PARK PHASE H EASY STREET PARK TENNIS COURTS AT GOLF COURSE 2004 - 2005 RIVERVIEW PARK PHASE IH BLOSSOM PARK PURCHASE NEW PARK PROPERTIES IN RECREATION ZONE A KEEN TERRACE AND SOUTH WIMBROW PARK 2005 - 2006 HISTORICAL PARK SOUTH WIMBROW AND AZINE TERRACE STONECROP STREET PARK PERIWINKLE AND SEASHORE POWERLINE R. O. W. BETWEEN MAIN STREET AND SEBASTIAN BLVD. "An Equal Opportunity Employer" Celebrating Our 75th Anniversary City of Sebastian Recreation Impact Fee Summary May 15, 2002 ZONE ZONE A ZONE B ZONE C ZONED TOTALS COLLECTED TO DATE 35100 14625 44525 59150 153400 IMPACT FEES APPLIED TO DATE 0 BALANCE 35100 14625 44525 59150 153400 City, of Sebastian~ Subject: Construction of metal overhangs at the Central Garage Facility . rA~~ f.o.,,r. Sh~ttal by: i ..... Terr'"%n~'. l~loore, City Manager Florida AgendaNo. OZ./,,20 General Services:~:/'-~'. _~/~ _,~,,~..~ Finance Dept.: [,~:~a,x~. as TO BUDGET ONLY Date Submitted: May 15, 2002 For Agenda of: May 23, 2002 Exhibits: Bid Tabulation Form EXPENDITURE REQUIRED: $34,448.00 AMOUNT BUDGETED: $ 36,000.0O APPROPRIATION REQUIRED: NONE SUMMARY The Central Garage Division Capital Outlay funds in the FY 2001/2002 Budget approved by City Council includes the construction of metal overhangs for the Central Garage Facility. In accordance with the City Purchasing Ordinance and in coordination with the Central Garage, the City Purchasing Division solicited seal bids to engineer, design and construct various metal structures at the Garage and at the Public Works Compound. Chilberg Construction Company, Inc. submitted the lowest total bid for all the metal structures- (See attached quote tabulation form). Chilberg Construction's bid price to engineer, design and erect the Garage overhangs is $ 34,448.00. The addition of the overhangs to the Central Garage Facility will provide additional work area and improve the working conditions in the Garage by shielding it from the weather elements. These changes will improve the Garage's performance and efficiency, and increase productivity. RECOMMENDED ACTION Move to award contract to Chilberg Construction Company, Inc. in the mount of $34,448.00, to engineer, design and erect metal overhangs at the Central Garage Facility, and authorize staff to execute an agreement for same. 8@Bg-G8G-IgS ~00~/-qI/S0 INTRODUCTION OF NEW BUSINESS FROM THE PUBLIC SIGN-UP $~HEIET MAY 22, 2002 REGULAR MEETING "New Buaineaa" aa used herein, is defined aa an item that has occurred or was discovered within the previous six months USE THIS FORM ONLY FOR INTRODUCTION OF NEW BUSINESS NOT, ,,,,,,,O, THERWISE,ON THE PR~PARE~D, AGENDA*- LIMIT OF 10 MINUTES PER SPEAKER If the item on which you wish to speak is on the printed agenda, do not sign this form. The Mayor will call for public input prior to Council deliberation on each .agenda item. Please raise your hand when he calls for input. Name: New Subject: Name: New Subject: Name: New Subject: Name: New Subject: Name: New Subject: Name: New Subject: PUBLIC HEARING SIGN-UP SHEET May 22, 2002 02.095 Public Hearing for Ordinance No. O-02-07- Police Retirement (City Manager Transmittal 5/16/02, 0-02,07) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, AMENDING CITY CODE CHAPTER 58, ARTICLE III, POLICE OFFICERS' RETIREMENT SYSTEM; PROVIDING FOR EFFECTIVE DATE AND CONFLICTS. NAME ADDRESS NAME ADDRESS NAME ADDRESS NAME ADDRESS NAME ADDRESS NAME ADDRESS NAME ADDRESS NAME ADDRESS NAME ADDRESS NAME ADDRESS NAME ADDRESS NAME ADDRESS