HomeMy WebLinkAbout06261991 City of Sebastian
POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
91.129
AGENDA
SEBASTIAN CITY COUNCIL
REGULAR MEETING
WEDNESDAY, JUNE 26, 1991 - 7:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
ALL PROPOSED ORDINANCES AND INFORMATION ON ITEMS
BELOW MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK,
CITY HALL, 1225 MAIN STREET, SEBASTIAN, FLORIDA.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. INVOCATION - No One Available
4. ROLL CALL
5. AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS)
6. PROCLAMATIONS AND/OR ANNOUNCEMENTS
7. PUBLIC HEARING, FINAL ACTION - None
8. PUBLIC INPUT ON AGENDA ITEMS
9. CONSENT AGENDA
A. Approval of Minutes - 6/12/91 Regular Meeting
B.
CAVCORP Property Lease - Concur with
6/13/91 Letter - Allow Payment of Property Taxes
on Pro-Rata Basis in Amount of $810 Per Month
(City Manager Recommendation dated 6/20/91, City
Manager Letter dated 6/13/91)
1
91.142
91.167
91.168
91.169
91.170
91.045
91.071
91.136
91.171
Riverside Assembly of God - Request to Erect Sign
and Utilize City Equipment at Riverview Park -
8/17/91 (Staff Recommendation dated 6/18/91,
Crosby Letter dated 6/17/91)
Italian/American Club Request Use of Community
Center for Flea Market - 12/7/91 - 9 a.m. to 3
p.m. - Charles Pullara Permittee - Security on
Hold (Staff Recommendation dated 6/20/91, Section
7 Resolution No. R-89-20, Application)
Approve Side Lot Drainage Culvert Installation -
Between 745 and 749 Wentworth Street - Transfer
Maintenance Responsibility to Public Works - City
Fund Portion of Project Not to Exceed $2,000 ~
(Staff Recommendation dated 6/20/91, George/
Babineau Letter, City Engineer Memo dated
6/19/91, Mosby Plan)
Holiday Builders, Inc. - Request Removal of
Specimen Tree (Staff Recommendation dated
6/18/91, Application)
10. PRESENTATIONS
11.
Jim DeLarme, Golf Course Pro-Manager -
Presentation to "Longest Day of Golf" Volunteers
(Staff Recommendation dated 6/19/91)
Jim Davis, IRC Director of Public Works and Roger
Cain, IRC County Engineer - Direction on CR 512
Twin Pairs (City Manager Recommendation dated
6/13/91)
Gerald Hartman - Hartman & Associates, Inc. and
Attorney Thomas Cloud - Gray, Harris, Robinson,
Kirschenbaum & Peeples - Water & Sewer Utility
Report (City Manager Recommendation dated
6/19/91, Report Under Separate Cover 6/24/91)
COMMITTEE REPORTS/RECOMMENDATIONS
A. PLANNING AND ZONING COMMISSION
Recommendation Re: Riverfront Study Committee
Report (P & Z Memo dated 6/14/91, Krulikowski
Memo dated 6/14/91)
Reappointment of Jim Wadsworth to Three Year
Term to 6/94 (Staff Recommendation dated
6/18/91, P & Z Memo dated 6/10/91)
12.
13.
91.172
91.016/
91.173
91.174
91.175
91.176
OLD BUSINESS - None
NEW BUSINESS
Audit - Fiscal Year 1991 - Approve Engagement
Letter from Dobson, Bjerning, Duffy and
Rosenfield - $26,900 (City Manager Recommendation
dated 6/13/91, Engagement Letter dated 6/3/91,
6/13/90 Council Minutes Excerpt)
Award Contract - Environmental Consulting -
Envirx of Veto Beach - $22,500 (Staff
Recommendation dated 6/20/91, Bid Tabulation
Form, City Engineer Memo dated 6/20/91)
Golf Course - Computer Tee Time System (Staff
Recommendation dated 6/14/91, GC Manager Memo
~d 5/23/91, Rodenberg Letter dated
5/21/91,
Proposed Contract, Analysis, Rodenberg Memo dated
5/21/91, Software Info)
ORDINANCE NO. 0-91-19 - Subpoena Powers and
Grandfathering of Specialty (Floor Covering)
Contractors (Staff Recommendation dated 6/19/91,
Construction Board Memo dated 6/12/91, O-91-19)
1ST READING, SET PUBLIC HEARING 7/10/91
AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN
RIVER COUNTY, FLORIDA, AMENDING ARTICLE VII OF
THE CODE OF ORDINANCES OF THE CITY OF SEBASTIAN
PERTAINING TO CONTRACTORS; AMENDING SECTION 7-95
TO PROVIDE THE CONSTRUCTION BOARD AND ALLEGED
VIOLATORS WITH SUBPOENA POWER; AMENDING SECTION
7-103 TO PROVIDE FOR ISSUING COMPETENCY CARDS TO
CONTRACTORS WHO HAVE VALID AND ACTIVE CERTIFICATE
OF COMPETENCY ISSUED BY INDIAN RIVER COUNTY,
FLORIDA, UNDER CERTAIN CIRCUMSTANCES; PROVIDING
FOR REPEAL OF ORDINANCES OR PARTS OF ORDINANCES
IN CONFLICT HEREWITH; PROVIDING FOR INCLUSION IN
THE CODE OF ORDINANCES OF THE CITY OF SEBASTIAN;
PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN
EFFECTIVE DATE.
Florida "America the Beautiful" Urban and
Community Forestry Grant - Direct Staff to
Proceed with Grant Application and Direct City
Attorney to Review Resolution No. R-91-23 and
Place on 7/10/91 Agenda (Staff Recommendation
dated 6/19/91, Draft R-91-23, Application, City
Engineer Memo dated 6/19/91, CLUP, Grant
Guidelines)
14. MAYOR'S MATTERS
15. COUNCIL MATTERS
19.
A. Vice Mayor Oberbeck
B. Councilman Holyk
C. Councilman Powell
D. Councilman Reid
16. CITY ATTORNEY MATTERS
17. CITY MANAGER MATTERS
18. INTRODUCTION OF BUSINESS BY THE PUBLIC (Which is Not
Otherwise on the Agenda - By Resolution No. R-89-30
Limit of Ten Minutes for Each Speaker)
ADJOURN
ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE
CiTY COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT THIS
MEETING (OR HEARING) WiLL NEED A RECORD OF THE PROCEEDINGS AND
MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS
MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH
THE APPEAL IS TO BE HEARD. (286.0105 F.S.)
4
City of Sebastian
POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
SUBJECT: CAY Property
~pproved For Submittal By:
city Manager Y~ '--
Dept. of origin: City Manages
Date Submitted: 06/~0/91
For &gen4a Of: 06/26/91
Exhibits:
- City Manager Letter Dated
06/13/91
EXPENDITURE
REQUIRED:
~MOUNT
BUDGETED
APPROPRIATION
REQUIRED:
SUMMARY STATEMENT
At the direction of City Council at the Regular Meeting of June
12, 1991, I wrote to CAY Corp. requesting a lease of ninety (90)
days. During the ninety (90) day period, the City would take
possession of the property and would have the property appraised
and examine financing alternatives. At CAY Corp.'s request, I
modified the June 13, 1991 letter to clarify that the letter of
understanding would not bind either the City or CAV Corp. to an
appraisal of the property which to this date is not yet
commissioned. Additionally, CAV Corp. has asked us to pay a pro-
rata share of the property taxes on this property during the time
of possession. We had discussed this originally and I failed to
include this in the letter to them. The property taxes amount to
$810. per month.
RECOMMENDED ACTION
Move to concur with the revised letter to CAV Corp., dated June
13, 1991, and to allow the payment of property taxes on a pro-
rata basis in the amount of $810. per month during the ninety
(90) day or shorter lease period.
City of Sebastian
POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 r~ FAX (407) 589-5570
Carl A. Fischer
Spokesperson
Town & Country Realty
10741 U.S. #1
Sebastian, FL 32958
June 13, 1991
Re:
CAV Corp. Property - Lots 5 - 14 and Lots 19 - 23,
Block 5, Edgewater Park Subdivision
(Approx. 2.2. Acres)
Ladies & Gentlemen:
At its Regular City Meeting of June 12, 1991, the City
Council reviewed its position on purchasing the CAV Corp.
property adjacent to the Riverview Park. The City is
interested in purchasing this property from you and asks you
to accept this letter of understanding so that we may
proceed.
Upon acceptance of this letter by you, the City would be granted
a ninety (90) day period to make a formal offer to you for the
purchase of this property. During the ninety (90) day period, the
City would take possession of the property provided that the
property is added to the City's general liability insurance
policy and that CAY Corp. would be named as an additional insured
up to the limits of the policy and hold the owners harmless. This
way, the property could be used during the City's Annual Fourth
of July Celebration. During this ninety (90) day period, the
City would obtain an independent appraisal of fair market value
of the property from a State certified real estate appraiser,
evaluate financing alternatives and draft a formal and detailed
contract which would serve as the City's formal offer.
We understand that this letter of understanding does not bind you
to accept the offer which is made and you will have full right to
accept or reject the same.
Please review this request at you earliest possible
convenience so that we may proceed with developing a formal
purchase offer.
We look forward to hearing from you soon.
Sincerely,
Robert S. McClary
city Manager
RSM/jmt
cc:
Dr. A. Barkett, Jr., 1545 20th Street, Vero Beach, FL 32960
Mr. Robert Bracket, Sr., Credit Data Services, Inc.
2066 - 14th Avenue, Vero Beach, FL 32960
Acceptance By CAV Trust this
day
month, 1991.
By:
A. Barkett, Trustee
By:
R. L. Bracket, Trustee
City of Sebastian
POST OFFICE BOX 780127 D SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 ia FAX (407) 589-5570
DATE;
TO;
FROH;
RE;
dUNE 10, 199~
MAYOR AND CITY COUNCIL
LINDA KINCHEN, SECRETARY ~
PLANNING AND ZONING COMMISSION
REAPPOINTMENT - dIM WADSWORTH
PLEASE BE ADVISED THAT HR. WADSWORTH'S TERM EXPIRES AT THE
END OF JUNE 1991 AND THE PLANNING AND ZONING COMMISSION AT
THEIR REGULAR MEETING ON MAY ]6, ]99"1 TOOK ACTION ON HIS
REAPPOZNTMENT REQUEST,
A MOTION BY THE COMMISSION TO RECOMMEND REAPPOINTMENT
FOR ANOTHER THREE YEAR TERM WAS PASSED UNANIMOU3LY.
SHOULD YOU HAVE ANY FURTHER QUESTIONS, PLEASE FEEL FREE TO
CONTACT ME.
LK:LK
###
City of Sebastian
POST OFFICE BOX 780127 tn SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 D FAX (407) 589-5570
SUBJECT:
REAPPOINTMENT OF JIM WADSWORTH
TO THE PLANNING & ZONING
COMMISSION
Approved For Submittal By:
City Manager
Agenda No. ~/' / 7t
Dept. Origin Community Development
Date Submitted 6/18/91
For Agenda Of
6/26/91
Exhibits: Memorandum dated 6/10/91
from Planning & Zoning
EXPENDITURE
REQUIRED:
AMOUNT
BUDGETED:
APPROPRIATION
REQUIRED:
SUMMARY STATEMENT
As a member of the Planning and Zoning Commission, Mr. Jim Wadsworth's
term expires at the end of June 1991. The Planning and Zoning Commission
has recommended to the City Council that Mr. Wadsworth be reappointed for
another three year term. Mr. Wadsworth was appointed to the Planning and
Zoning Commission as an alternate member in April 1985 and subsequently
was appointed as a regular member in June of 1985. Mr. Wadsworth has been
Vice Chairman to the Planning and Zoning Commission since October of 1987.
For your information, there are three (3) active applications on file for
the Planning and Zoning Commission: Carl A. Fischer, Damien H. Gilliams
and Alfred Vilardi.
RECOMMENDED ACTION
Review Mr. Wadsworth's request to be reappointed to the Planning and
Zoning Commission.
City of Sebastian
POST OFFICE BOX 780127 o SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 D FAX (407) 589-5570
SUBJECT:
RECOMMENDATIONS FROM THE PLANNING
AND ZONING COMMISSION REGARDING
THE RIVERFRONT STUDY COMMITTEE'S
REPORT
Approved For Submittal By:
City Manager /~-~~
Agenda No.
Dept. Origin Community Development
Date Submitted 6/19/91
For Agenda Of
6/26./91
Exhibits:
Memo dated June 14, 1991 from
Planning and Zoning Commission
Memo dated June 14, 1991 from
Stanley Krulikowski
EXPENDITURE
REQUIRED:
AMOUNT
BUDGETED:
APPROPRIATION
REQUIRED:
SUMMARY STATEMENT
At a special workshop meeting on June 13, 1991, the Planning and Zoning
Commission review the Riverfront Study Committee's report and has made a
recommendation to the City Council regarding this matter. Please see the
attached memorandum dated June 14, 1991 from the Planning and Zoning
Secretary regarding the recommendation from the Planning and Zoning
Commission.
RECOMMENDED ACTION
Review the Planning and Zoning Commission's recommendation and determine
any action needed.
City of Sebastian
POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978
TELEPHONE (4O7) 589-5330 [] FAX (407) 589-5570
DATE; June 14. 1991
TO:
Mayor and City Council
FROM;
Linda Kinchen /~
Planning and Zoning Secretary
RE:
Riverfront Study Final Report
Please be advised that the Planning and Zoning commission
held a special meeting on June !3. 1991 tc review and discuss
the above report. The following action was taken:
A motion to forward the Riverfront Study Committee report to
the city council with the foliowing comments:
we congratulate the riverfront co~nittee for their
efforts and completeness o~ an excellent .eDO~~ ~ and we
concur with their basic concept.
b.) ist priority of action is to aggressively pursue the
acquisition of the road right of way for indian River
Drive within the Sebastian City Limits.
c) 2nd priority of action is to obtain ail land possible
easterly of Indian River Drive by donation or purchase.
Particulary those parcels that are now non-buildable.
d) 3rd priority of action is to design and build a linear
park easterly of indian River Dr~ve
e) we concur in the recommendation to implement policies to
maintain and expand open views of the Indian River Lagoon
We support the idea of a coordinator established within
the staff of the city.
An amendment to the main motion above was made to r'eouest
city council to place special emphasis or Drior~.y to the
items highlighted on the pages attached,
A second amendment to the main motion was made which
concurred with the Conclusion page of the reu, ort in its
entirety.
The second amendment passed unanimously, the first amendment
passed by 4-2 and the main motion passed unanimously.
The intent of the first amendment was not to eliminate
anything from the report but to highlight the areas which the
commission feels the city should concentrate on first.
Should you have any further questions, please feel free to
contact me,
City of Sebastian
POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
DATE:
June 14, 1991
TO:
FROM:
Mayor and City Council
Stanley E. Krulikowskio ~
Chairman, Planning and Zonlnc
RE:
Riverfront Study Committee Final Report
Gentlemen, please move as expeditiously as possible in
scheduling a workshop for discussion and action of this
report. The Ptannlng and Zonlnc Commission would like %o be
available in your discussion in the even~ you have any
questions or comments. Please advise a~ %he earliest da~e.
Should you have any questions. $iease dc, not hesitate ~o
contact us.
SEK:Ik
Paralleling U.S. gl on the west is the Florida East Coast Railroad. The proximity of the
railroad (in many cases within 100 feet of U.S. gl) creates a unique set of physical and circulation
issues that must be taken into consideration for future development.
County Road 512 (Fellsmere Road), Main Street and Davis Street provide three significant
'Cross Streets' within the Riverfront District. CR 512 provides the riverfront, as well as the City
with an important link to Interstate 95. Just as travelers on U.S. #1 enter the Riverfront District
so will travelers heading east along CR 512. Main Street, situated at the "center" of the riverfront
and where U.S.#1 is closest to Indian River Drive, is addressed in the City's Comprehensive Plan
as providing an important connection to the riverfront. As undeveloped lands surrounding City
Hall and Main Street are developed, they will immediately become "connected" to the riverfront
because of their proximity to the riverfront and the eased travel along Main Street. Davis~Street
provides the northernmost link between U.S. #1 and Indian River Drive within the City Limits.
The parking situation within the riverfront is currently regulated through the City's Land
Development Code. Land and development costs will continue to rise, and with that, the need to
address now how future parking will be handled. The current mixture of parking lot types,
character and quality is very diverse. The physical constraints of the riverfront itself, such as
availability of developable land, environmental concerns, access and aesthetics, must all be
addressed when seeking a solution to the parking issue, in terms of the riverfront, itself.
C. Parks and Ooe. n SpaCe.
The existing parks and public facilities within the riverfront provide an excellent point of
beginning for a comprehensive look. The Committee recognized the importance of the narrow (in
many eases undevelopable) strip of land between the water and the eastern edge of Indian River
Drive. In much of this area, along with a pedestrian walkway, the opportunity exists for a linear
park or open space system to be implemented. The existing situation seems to be one of a variety
of City-owned properties (boat ramps, docks, yacht club, community center and parks) that need
only upgrading and integration into a comprehensive linear park system for the riverfront. The
majority of this land east of Indian River Drive should be available to the City at no cost or very
little cost.
D. Rivcrfront Histoo/.
The historic significance of the riverfront provides the City with a unique blend of existing
structures and interesting tales. Certainly the regional historic character can still be seen in many
of thc structures that have survived the impacts of weather and growth. Although the rivcrfront
is not meant to be a "redevelopment project", when talking about thc riverfront the character that
best describes it has been referred to as "Old Florida" and "Fishing Village". Both of these images
carry a certain historical/aesthetic value that still exists. Thc City has an opportunity to fold this
historical character into the future development of the riverfront.
The architectural design theme for the Riverfront District should be that of an "Old Florida-
Style Fishing Village", emphasizing our historical background, similar to what has been called the
"Key West Style'. The following architectural design themes were presented to the public in a
questionnaire (see appendix) and are listed in their order of preference.
1)
3)
Old Florida Style
Fishing Village
Promotion of Historical Sites
Key West Style
Protect,,,Natu,,r, al Re. source,~.
The Riverfront District consists of wetland and upland ecological communities. These areas
represent indispensable and fragile natural resources.
These areas are under constant threat of invasion and destruction through indiscriminate
and often intentional development activities. Piecemeal destruction over time will result in a
breakdown in one ecological area that will trickle through the environment, until eventually we will
have lost those things that so many of us live in the Sebastian area to enjoy - healthy water, wildlife
and fishing. While many of the development activities that threaten our natural resources are
regulated by State and Federal Agencies, the City is in a position to provide long-term protection
by directing growth away from sensitive areas, particularly east of Indian River Drive, through a
combination of land use regulations and incentives.
It is difficult, if not impossible, to place a monetary or psychological value on the tranquility
and peacefulness of the views offered to all of those who see the Indian River Lagoon. The Lagoon
is the focal point of the City and must be protected from environmental and visual degradation.
Therefore, it is necessary to adopt standards to protect the natural resources within the
Riverfront District. To accomplish this protection the following measures were supported by over
90% of those responding to the questionnaire and in attendance at the Committee meetings.
1)
3)
Maintain and expand open views of the Indian River Lagoon
Shoreline protection
Maintain and expand native vegetation
In addition to the above ideas, it was felt by some members of the public that the Riverfront
District could serve to promote environmental awareness of the Indian River Lagoon and the
wildlife and plant life that exists in and around the Lagoon.
C. Public Parks and Open Space.
Public parks and open spaces are important elements of the Riverfront District. As the area
develops, there becomes less land available for parks and less open space; however, as the
population increases, the need for leisure time pursuits and open space for passive enjoyment
becomes more important.
The creation of park and open space areas can protect and enhance natural resources,
channel growth by establishing greenbelt or buffer arcas, and provide the community with active
and passive recreational opportunities. Thc Indian River Lagoon provides a unique opportunity
as a resource base and focal point for a linear park east of Indian River Drive and views through
open space areas.
Having park and open space areas within the Riverfront District ranked extremely high in
importance with the public, as evidenced by the results of the questionnaire which showed strong
support for the following:
1) Linear Park east side of Indian River Drive ~
a. This park would extend the entire length of the City Limits, utilizing road
and utility rights-of-way and private property, by easement or purchase.
b. Where parcels of property east of Indian River Drive are too small for
development, property owners could be encouraged to give an casement or
even deed land to thc City for use as a linear park. In exchange they would
receive a reduction in property taxes and/or a charitable contribution
deduction from their income taxes for an outright gift of land to thc City.
c. Where parcels of private property are large enough for development and the
owner is unwilling to grant an casement or otherwise provide land for the
linear park through a deed or development incentives, the walkway]bike path
portion of the linear park could be constructed in the water adjacent to thc
shore, thus providing not only a continuous travel way but one with very
interesting visual appeal.
d. Within the linear park there would be a pedestrian way and bike path. The
bike path could go along the edge of the cast side of Indian River Drive,
subject to available right-of-way.
e. Indian River County may have funds available to assist in constructing a bike
path.
f. The linear park area could also provide benches and gazebos for pedestrians
to sit and enjoy the water views or to picnic.
2)
User-Friendly Area
Provide an atmosphere where people enjoy spending time and relaxing.
3)
Provide public parks and open space
a. In addition to the linear park, the District should have ccntralized parking
areas. These parking areas could provide picnic areas for visitors to the area
along with restroom facilities.
The design regulations for the District should provide not only for
restrictions on developments east of Indian River Drive that would block the
view of the Lagoon, but such regulations should also provide for visual
corridors so that the Lagoon is visible from other areas within the District,
such as along U.S.
4) Pedestrian walk/bike path east side of Indian River Drive
This could be installed in conjunction with the linear park, as discussed above, or
independently.
5) Public restroom facilities
Rcstroom facilities arc essential to the visiting public and locals alike.
Their location could be combined with the parking area or in other areas of
more public activity.
6) Band Shell
This would serve a variety of community needs and services, by providing a place for
civic and cultural events.
7) Combination park and parking areas
This has been discussed abOve and will also be discussed in the traffic section of this
Report.
8) Main Street Center - Cultural Center - Tourist Information Center
The City owns the land from U.S. #1 to Indian River Drive on the south side of
Main Street. The Chamber of Commerce is across the street. This is an ideal
location for cultural and tourist related activities.
9) Fishing areas
There are few public fishing areas along Indian River Drive. The fishing
pier at Main Street is used extensively.
Additional fishing areas/piers and fish cleaning facilities would encourage
greater public utilization of the area and help develop its theme, with people
fishing and relaxing along the waterfront.
In addition to the strong support for the uses listed above, the public had other ideas for
recreational uses and open space within the Riverfront District, such as:
1)
2)
Maintain the open areas in ns natural a setting as possible
A ferry boat that could carry passengers back nnd forth to the Sebastian Inlet
9
3)
4)
Enlarge the size of the Riverview park
Add boat ramp facilities, with adequate parking for vehicles and trailers
Transportation recommendations may be broken into categories dealing with:
1) Roadways serving the riverfront (Indian River Drive, Main Street, Davis Street, etc.)
2) Types of transportation using those roadways (cars, trucks, bicycles, pedestrians, etc.)
3) Water-related transportation (boat traffic and accompanying public boat ramps and
marina facilities). ~
Thc Sebastian riverfront is served primarily by Indian River Drive, whose right-of-way is
currently under the jurisdiction of Indian River County. It is recommended that the City begin
immediately negotiating with the County for the acquisition of the road right-of-way lying within
the City's boundaries. Secondly, that upon completing the formal acquisition process, the City
should review the speed limits and types of vehicular traffic to be allowed on Indian River Drive
in order to protect the welfare and safety of the general public, particularly since this area will
become more pedestrian-oriented.
As to the future types of transportation to use Indian River Drive, it is recommended that
special emphasis be given to a trolley system and horse-drawn carriages. This would allow the
general public a means of travel along the riverfront corridor without having to resort to thc
automobile.
Because of the proximity of the Indian River Lagoon, waterborne traffic must be better
accommodated. This would require a look at an existing boat ramps, boat docking and marina
facilities.
It should be noted that the consensus of the public, based on the response from the
questionnaire with regard to a transit system, is listed below by order of preference:
1) Trolley Service
2) Horse-Drawn Buggies
Also, there was an overwhelming amount of people who felt lower speeds on Indian River Drive
were top priority followed by control of the road by the City, increased boat ramp facilities and
limited vehicular access to Indian River Drive.
E. Parking.
The Committee, in order to better deal with automobile parking and access recommends
that general parking facilities be developed at three locations within the riverfront: one in each of
the north and south sections, and one centrally located. The parking areas should be readily
accessible to U.S. #1, and along with extensive landscaping and lighting, should contain restroom
facilities for public use.
10
These parking facilities could be shared by private development as a means of meeting a
portion of their parking requirements, as well as for the general public. Fees paid by private
development for this use would go towards covering the cost of the parking facility itself.
The following list completes the issues regarding parking and reflects an order of general
public preference.
1)
2)
3)
4)
Provide extensive landscaping using native plants
Additional public parking with access from U.S. #1
Provide restrooms
Three (3) parking areas - north, south and center, possibly in the vicinity of the
community center/cemetery, Main Street and CR 512
Uniformity of Si~na=e.
The Committee believes, in order to move forward with specific recommendations, that
there are four (4) concerns that need to be addressed at this time regarding uniformity of signage
on the riverfront.
1)
2)
4)
The Committee recommends that directional signage be the same color, size and
shape for all areas along the riverfront.
The informational signs (picnic areas, restroom facilities, etc.) should be constructed
according to the international code.
The Committee recommends that the City, through the use of ordinances, define
criteria for all signs (public and private) so they are consistent and conform to the
overall theme of the riverfront area.
Marketing and business signage should also reflect the style and character
established for the riverfront.
All marketing and business signage should be regulated with a maximum size limit for everyone.
Signage should be lighted for night use. Proper distances should be maintained between all signs
and from pedestrian and automobile travel areas so as not to obstruct the view of the riverfront in
any way.
Uniformity in informational signage was the top vote getter with the public, followed very
closely by uniform directional signage.
G. Public Relations.
The riverfront will continue to grow as a focus of development, along with the related
activities that have become part of the riverfront, such as the City's Independence Day celebrations
and the various festivities taking place in Rivervlew Park throughout thc year. Through the use of
public relations and general promotion, community awareness of the riverfront can be generated.
The following reflects four avenues of approach regarding public relations for the riverfront,
in order of public preference:
11
1) Newsletter
2) Chamber of Commerce Interface
3) Special Events
The idea of having special events to maintain the riverfront area and enthuse and
educate the community should be promoted; those special events might include fund
raisers, art shows and musical entertainment.
4) Information Center
It is recommended that an informational center or display be set up immediately
under the canopy of the wishing well where community events and happenings can
be posted daily and weekly. The display should be lighted and accessible at all
times.
Promoting special events and providing an informational display were rated highly on the
questionnaire. The public also liked the idea of a newsletter to keep them informed of activities
planned in the Riverfront District.
H. Unifo. rmi~ in U~,hting.
The Committee recommends that there be a uniform lighting program for both public and
private facilities. Old-style "gas" street lights (or something similar) should be installed along Indian
River Drive. There should also be Iow-level landscape and park lighting to enable citizens to safely
walk in the parks, and use riverfront facilities during the evening hours.
Uniformity in park lighting was the first choice of the public by an overwhelming margin.
They also were in favor of old-style "gas~ street lights and Iow-level landscape lighting for the entire
area.
1. Marine Facilities.
The Committee encourages boating access to the Riverfront District. There should be
adequate dock facilities to accommodate boaters. Additional fishing piers should be considered for
recreational fishing. An additional boat ramp would be needed with permitted parking for boat
trailers. The Riverfront Committee recommends the aforementioned items because the promotion
of the fishing industry would help keep alive our heritage as a fishing village.
The following, in order of preference, are the public's recommendations:
1)
2)
3)
4)
Promote recreational fishing activities - fishing pier
Boat ramps with permitted trailer parking
Encourage boating access - transient docks
Promote the fishing industry
12
J. Land Use.
The issue of how the land within the riverfront should be developed carries with it physical,
environmental, fiscal and political implications. The Committee recommends that study be given
to land uses that will fit the above described character of the riverfront. Real estate market analysis
may provide fiscal insight, along with the City's desired list of land uses.
The Indian River Lagoon is the focal point of the City of Sebastian. A major planning
concern of the Committee has been to preserve, protect and enhance the ability of the public to
see and enjoy this magnificent body of water and the wildlife that it supports. The most dramatic
views of the Lagoon are found along Indian River Drive.
'~ The development of what is now vacant land on the east side of Indian River Drive will
intrude on eveq~one's ability to enjoy the Lagoon and potentially harm the economic heart of the
City. It is the location of Sebastian along the Indian River Lagoon that gives the City the charm
it possesses and provides a uniqueness that visitors will come here to see and enjoy and thus
contribute to the local economy. Therefore, it is important to protect the view of the Lagoon.
The public's response to the Committee's questionnaire was overwhelmingly in favor of
having parks and open space areas along the east side of Indian River Drive. In order to achieve
the public's desire, as well as that of the Committee, for an open waterfront, it may be necessary
for the City to buy land or regulate construction to maintain the open view.
Additional specifics regarding land use were as follows:
l)
2)
4)
Commercial, public and historical land uses should be clustered around centralized
parking areas
That there be specific residential land uses within the Riverfront District
Focus public and cultural land uses around Main Street and CR 512 (Fellsmere
Road) locations
That Indian River Drive be a mixture of public, residential, commercial and
historical land uses and not a commercial strip
Development Guidelines.
Daniel Burnham, the "City Beautiful" planner of Chicago, San Francisco, Cleveland and the
Washington Mall has said "Make no little plans, for thee have not the power to stir men's minds."
In order to ensure the quality of development of the riverfront, guidelines must reach beyond the
typical codes that have given us thc recipe for automobile-choked, incoherent, commercialized and
anti-social agglomeration of building with little sense of community.
To borrow from the current approach to planning, guidelines should be developed that will
encourage creation of places within the riverfront where one can live, work and shop without the
need of a car; encourage enhancement of public spaces defined by buildings; create pleasant and
interesting itineraries along sidewalks and/or bike paths; conceal parking lots when possible; and
13
The Committee encourages the City to recognize that funding of public improvements in
the Riverfront District is readily available through the methods outlined in this section. We
encourage the Mayor and City Council to designate a 'Funding and Grant' employee to oversee
the funding of the project. Additional supplemental information is available upon request from a
respected bonding company and the Committee.
Grants were the number one choice of the public to fund public improvements. Other
popular means included land donations and a tourist tax, as was evident from the questionnaire.
15
ARTICLE IV
CONCLUSION
Land use decisions can be the single most significant legacy left by an elected official during
his or her term in office. Land use decisions made today will determine the future character and
quality of life in Sebastian.
The City Council is to be commended for the foresight they have shown by listening to the
concerns of the community and establishing the Riverfront Study Committee. This leadership rol_e
demonstrated by the City Council represents the first step towards protecting a unique natural
amenity for the economic well-being of Sebastian.
The recommendations for the future of Sebastian's riverfront, contained in this Report,
represent the unanimous opinion of the Committee. These recommendations also received
overwhelming support from a significant cross-section of individuals participating in the
Committee's public forum process.
The time is now for the City Council to act on establishing regulations to protect the natural
beauty of the Indian River Lagoon, to preserve the ability of the public to see and enjoy the Lagoon
and to establish architectural design regulations for all development (public and private) within the
Riverfront District.
The City Council is strongly encouraged to immediately take the following steps in order
to continue their leadership roll in the future of Sebastian's riverfront.
1. Following the presentation of this Report to the Planning and Zoning Commission
and City Council, review and approve the Committee's recommendations contained
herein.
2. Set tasks and priorities for the preparation of a Riverfront Master Plan and
Development Regulations.
3. Establish criteria and prepare a Request For Qualifications (RFQ) and Request For
Proposals (RFP) in regard to hiring the most qualified land planning firm.
4. Hire a professional land planning firm to work in conjunction with the City staff to
prepare the Riverfront Master Plan and Development Regulations.
5. Direct staff to research funding mechanisms for the construction of public
improvements necessary to implement the Riverfront Master Plan.
6. Establish a Riverfront District informational display at the wishing well adjacent to
Indian River Drive and,Main Street, where upcoming events along the riverfront
may be advertised.
The City Council has the awesome responsibility of deciding how Sebastian's rivcrfront area
will develop. The fate of the Community's vision for the riverfront is now in the hands of the City
Council.
16
City of Sebastian
POST OFFICE BOX 780127 o SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 569-5330
FAX 407-589-5570
~IIBJECT:
Tee..._t_i _m.e _.S_Y s t em
Approved For Submittal By:
City Hanager
Agenda No.
Dept. Origin
Date Submitted
For Agenda Of
Golf Course (JD)
6-14-91
6-26-91
Exhibits: DeLarme memo dated 5-23-91
Computer software, letters, descript-
ion of equipment, analysis and soft-
ware memo dated 5-21-91
EXPEtIDITURE
REQUIRED:
AMOUNT
BUDGETED:
APPROPRIATION
REQUIRED:
SUMMARY STATEMENT
All of our potential golfers call for tee times between 5:00 & 6:00 p.m.
to obtain tee times three days in advance of their planned golf day. The',
peak calling time is at 5:00 p.m. when everyone tries to get in early to
obtain their time. It takes many repeated calls to contact the pro-shop
which causes frustration and tension especially in the peak season. A
computer tee time system is now available to alleviate this problem at a
cost of $17,000.00. The system gives tee times, cancels tee times and gives
information on tee times 24 hours a day, 7 days a week. It gives directions
to the course and golf rates. It prints tee sheets and tracks all types
of players, this system would relieve the frustration from the potential
golfers and allow'our pro-shop personnel to give better service to our
patrons. RECOMMENDED ACTION
To employ the use of a computer tee time system which will answer all
phone calls and give tee times, directions to the course and golf rates.
This system can be used for a trial period of two (2) months for the
flat rate of seven hundred twenty $720.00 dollars.
City of Sebastian
POST OFFICE BOX 780127 n SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330
FAX 407-589-5570
DATE:
TO:
FROM:
RE:
May 23, 1991
Robb McClary, City Manager
Jim DeLarme, Pro/Manager~
Ccmlputer Tee Time
The problems that are encountered with taking tee times, can be
alleviated by an impartial computer tee time system. Through a
d~monstration on May 22, 1991, I have observed and listened to
the entire program. I think that this system can work for us.
The company will install the entire system for a trial period of
two months, for a fee of seven hundred and twenty $720.00 dollars.
I would like to take advantage of this offer. If we are satisfied,
the cost of the system would be seventeen thousand $17,000.00
dollars. This system would be a sole source purchase for no other
company has what they have to offer.
It is a system that will relieve the Pro-Shop attendant from answer-
ing telephone calls 80% of the time, freeing them for better service
to the public. The system gives tee times, rate structures, directions
to the course and more.
I would like the trial period to begin July 1, 1991. During that
period I would like to bring the purchase of the system up to the Council
for approval. ~]e owner of the system would be happy to come to a
Council meeting to answer any questions.
mputer
plf
oftware
May 21, 1991
1770 Soutlqwest 12th Avenue
Boca Raton, Florias 33486-6619
(407i 338*3442
800*669-8846
(407) 392-6740
Jim De Larme
Golf Pro
SEBASTIAN MUNICIPAL GOLF COURSE
101 EAST AIRPORT RD
SEBASTIAN, FL 32958
Dear Jim:
We really appreciate the opportunity to present Computer Golf
Software's, "TELE-TEE" Tee Time Reservation and Pro Shop
Management System to you. As you now know, the Tee Time
Reservation System can perform just about any Tee Time
Reservation function that you consider important. This
statement is not made lightly. Pursuant to our conversation,
I am providing you with the following proposal:
Your people receive one to two hundred calls a day in the Pro
Shop. Ninety percent of these calls are to reserve, cancel
and inquire about Tee Times. Other calls include repetitive
questions such as: queries about special events, course
conditions, directions etc., etc. Just 100 calls, at an
average of 2 minutes per call, means that your people are on
the phone at least 200 minutes. This is a bare minimum of
THREE AND ONE HALF NAN HOURS a day on the phone! If you are
paying your people an average of $10.00 per hour, you are
paying a minimum of $35.00 a day just to handle Tee Time
related calls. "TELE-TEE" handles all of these calls, 24
hours a day for a little over $12.00 per day and automatically
produces a starters sheet every morning as well!
When your people are are on the phone they can not do anything
else! The efficiencies of the "TELE-TEE" system translate
directly into lower operating costs and increased time for
more important and profitable efforts such as teaching,
merchandising, and staff/course supervision. Your Golf
Professionals can spend quality time with your golfing
public/members, at the golf course, without constant
interruptions from the telephone. (There's nothing more
annoying than competing with the telephone for the
Pro's attention!)
"TELE-TEE", the interactive voice response component of the
reservation system, guides golfers through the tee time
scheduling procedure with clear, easy to understand prompts.
May 21, 1991
Literally anyone, golfer or non-golfer, can pick up a phone
and make a tee time reservation, the first time, with out any
previous instruction. Golfers enter their member
identification (or social security and/or credit card) number,
the total number of players and their preferred day of the
week, starting time, and course. In context "help" messages
are available to assist the golfer at every step. Golfers are
assigned their requested starting time if it is available.
Otherwise, they may search, on demand, backwards or forwards
in time for available tee times. They also may cancel,
reschedule, and inquire about Tee Times. There is a bulletin
board feature as well which eliminates the need for constant
responses to repetitive questions about the course condition,
directions to the course, special events, etc. The Tee Time
Reservation System enables your golfing customers to make
tee time reservations 24 hours a day, 7 days a week, wi%hour
dedicated personnel involvement.
"TELE TEE" combines a ComDuter keyboard entry and an
Interactive voice response capability. They were designed on
an integrated basis to work together, simultaneously! You
can, if you desire, have a dedicated person answering the
phone and entering reservation information on a computer
keyboard at the same time as those folks making reservations
automatically, by phone. This capability blends the
advantages of interactive voice response for peak period
demand and 24 hour coverage with the perception of
personalized service when the pro shop is open. Each
reservation transaction takes approximately 20 seconds. "TELE
TEE" was designed to accommodate a diversity of club's needs
from confirmed reservations to draw reservations. Crossovers,
starter's times, shotguns, block reservations, and varying
time intervals, for each course, are inherently supported. As
computers can track myriad details with ease, you may permit
reservations much further out than you do now without the
concern and aggravation. The system will produce customized
reports reflecting literally any required type of historical
member or course data, easily! A unique and patented use of
color screens guide the pro during check-in and walk-in
reservations process as well as permitting printing of daily
tee time reservation schedules. The system tracks no-shows,
resident members, guests, etc., automatically! it will
automatically block no-shows who exceed the allowable number
of infractions, if you judge it appropriate. The system is
completely impartial, it plays no favorites. Everybody gets a
fair shake.
May 21, 1991
"TELE-TEE's" efficiency . · .is what really exemplifies
genuine, authentic "Personal Touch." REMEMBER, THE PRIMARY
CONCERN OF GOLFERS CALLING TO RESERVE A TEE TIME IS . . .ONLY
RESERVING A TEE TIME l! "Personal Touch" with the membership
takes place at the Golf Course, not on the phone dealing with
constant busy signals and being placed on hold by a harried
Starter or Pro.
The "TELE-TEE" Reservation System is, first and foremost, an
enhancement and extension to service; not a substitute! We
have found that the golfers who use the system to make Tee
Time reservations, really love the efficiency and
impartiality. They perceive 24 hour access to a reservation
system as a definite convenience. They want the capability of
making Tee Time reservations at least seven or more days in
the future.
The "TELE-TEE" Telephone Tee Time Reservation System is
designed to provide a new level of quality service and
convenience to your golfing public and significantly reduce
expenses. All the routine, time consuming tasks associated
with reserving Tee Times are eliminated or reduced to simple
automated procedures.
Computer Golf Software, Inc. is not a "Johnny come lately".
We have been in business serving the Golf Industry for 25
years! In addition, we have over 1000 satisfied Golf and
Country Club customers across the United States and Canada.
Computer Golf Software, Inc. is dedicated to the future of the
golf industry. This commitment has been made through years of
development and customer satisfaction.
We know that you will be completely satisfied with "TELE-TEE".
We feel that the future of the Tee Time reservation process is
here today. We also believe that reserving Tee Times is far
better left to automation.
Very truly yours,
COMPUTER GOLF SOFTWARE
~' ~ ~"~"~---~ '-~-~-" _
Robert R. Rodenberg, Jr.
Director of National Marketing
CONTI~CT FOR
S~ASTIAiq ~UNIC~'PAL C-,OLF & COUNTRY CLUB
TEE TIMES WORK STATION
1 - IBM PS/2 MODEL 50 OR EQUIVALENT
4 MB RAM
60 MB HARD DISK DRIVE
ENHANCED KEYBOARD
1 - COLOR MONITOR
1 - RHETOREX BOARD
1 - XL24 WIDE CARRIAGE PRINTER
1 - UNINTERRUPTIBLE POWER SUPPLY
SOFTWARE USE 'AND LICENSE:
* TEE TIMES ADMINISTRATOR MODULE
- Confirmed Golfer Bookings
- Blocked Bookings
- Fixed reports & Starter Sheets
- Report Generator
- Golfer profile Maintenance
- Calendar Maintenance
- Summary Screen Software
* INTERACTIVE VOICE RESPONSE TO COMPUTER
- Multi-Tasking Reservation Software
- Script Compiler
- Prompt Editor
- Automated Attendant interface
- Active 7 Days/Week 24 Hours a Day
- CGS-IVR Interface
FILE CREATION:
TEE TIMES RESERVATION: CGS will build a file which
will consist of course demographic, time slots,
future tee time files for advanced reservations and course
information.
ON-SITE TRAINING:
2 DAY TRAINING: Located at customer site.
of modules listed above.
Basic understanding
iNSTALLATION AND SBT-UP:
1 DAY: Installation costs include set-up of computer
hardware and installation of software on computers at customer
site.
IMPLEMENTATION OVERVIEWS:
Aware that implementation can be the most costly and
frustrating part of a club's conversion process, we have
developed procedures to reduce cost, time loss and
frustrations. We customize a timetable to minimize the
implementation effort which includes the following:
-Review of club's facility and operations =
-Assist in establishing priorities for the
implementation of the "TELE-TEE" reservation
system.
-Assist in the initial hardware delivery and
installation
-Assist in coordinating data preparation for
conversion, if appropriate.
-Train personnel on hardware and software
applications
-Provide comprehensive users manuals that explain in
detail the operations of each software module.
-Monitor the timetable to insure a smooth and
efficient operation.
ONGOING SUPPORT OVERVIEW:
In addition to the initial support provided you during the
implementation, We offer continued customer support as
follows:
-You have a customer support representative for consultation related to all elements of "TELE-TEE".
-Timely updates for all program modifications as
appropriate
-Help phone line to assist in initial and ongoing
future user questions and requests.
CLUB IS RESPONSIBLE FOR:
4 LOCAL PHONE LINES
STARTER SHEETS
COMPLETE COOPERATION WITH CGS STAFF
TOTAL SYSTEM COSTS ......................... $17,000.00
2
COMPUTER GENERATED /~ALYSiS
NANUAL RESERV&TION PROF~E IDENTIFYING A SUBST~TII~L PROB~.~~
Golf Course/CC Rounds per Number of Number of Advance
Club Year Courses Holes
Member Dedicated
Bookinq Classes Lines
SEBASTIAN 77,000 1 18 3 2
MUNICIPAL GOLF
COURSE
The information above reflects your .facility profile. Our
research department has identified your Golf Course(s) as a
potential candidate for "TELE-TEE." We use the criteria of
(a) total rounds sold per year, (b) number of days in advance
tee times are booked, (c) number of incoming telephone lines
dedicated to tee time reservations, (d) number of different
member classes, and, (e) number and size of course(s).
It appears from our information on your facility that you are
definitely straining or exceeding the capability limits of a
manual reservation system. The consequences could be creating
substantial problems and frustrations for your golfers as well
as your staff. We feel that you would be very interested in
our solution. In your case, an automated tee time reservation
system should pay for itself within one year or so. In any
event, it would make your operation infinitely more efficient.
Data conclusions:
(1) T-TIME RESERVATION CRITERIA & VOLUME EXCEEDS MANUAL
RESERV&TION SYSTF~ C~PABILITY
Report prepared on May 21, 1991
MEMO
To:
From:
Date:
Jim De La=me
Bob Rodenberg, Jr., Computer ~olf Software
05/21/91
Subject= "TELE-TEE" ~OLF TEE TIME RESERVATION CAPABILITY LIST
(I) C~?.T.~R SERVICES (ON A 24 HOUR A DAY BASIS)
FOR CALLING CUSTOMERS UTILIZING THEIR O~N TOUCH TONE PHONE,
THE SYSTEM PROVIDES THE ABILITY TO=
*** MAKE IN-ADVANCE TEE TIME RESERVATiONS,...EASILY ! 1
'FOR AS MANY DAYS IN ADVANCE AS YOU CHOOSE.
(7 DAYS TO A MAXIMUM OF ONE YEAR) (~ days is standard)
*** SEARCH BACKWARD AND FORWARD IN TIME, ON DEMAND,
FOR OPEN TEE TIMES.
*** CANCEL TEE TIMES.
*** INQUIRE AGAINST EXISTING TEE TIME RESERVATIONS.
*** TALK DIRECTLY WITH PROSHOP PERSONNEL, "ON THE FLY",
WHEN NECESSARY.
*** OBTAIN CURRENT INFORMATION FROM THE VOICE BULLETIN
BOARD (RECORDED, AS REQUIRED, BY PROSHOP)
(II) PRO SHOP SERVICES
FOR THE PROSHOP, THE SYSTEM PROVIDES=
*** 24-HOUR UNATTENDED OPERATION.
*** THE ABILITY TO PROCESS SIMULTANEOUS CALLER RESERVATION
SESSIONS (YOU CHOOSE THE NUMBER OF TELEPHONE CIRCUITS
REQUIRED TO SERVICE THE CALLS AT YOUR FACILITY - FROM 2 TO
128). SIMULTANEOUS COMPUTER KEYBOARD ENTRY AND INTER-
ACTIVE VOICE RESPONSE.
THE ABILITY TO SUPPORT TRANSACTIONS FOR UP TO 30 ~OLF
COURSES.
TEE TIME RESERVATION FOR IN-PERSON GOLFERS.
EASILY ENTERED BY KEYBOARD ON A LOCAL BASIS.
AND REMOTE LOCATION RESERVATION CAPABILITY.
RESERVATIONS
BOTH CENTRAL
*** ABILITY TO VIEW, GRAPHICALLY ON SCREEN, A CALENDAR WITH UP
TO THREE MONTHS OPEN AND RESERVED TEE TIMES FOR UP TO
FOUR COURSES.
*** TEE TIME CANCELLATION FOR IN-PERSON ~OLFERS.
*** ABILITY TO VIEW, FOR ANY DAY WITHIN THE RESERVATION
PERIOD, AVAILABLE TEE TIMES AND EXISTING RESERVATIONS.
*** AUTOMATED PLAYER CHECK-iN.
*** GOLFER/PLAYER CREDIT CARD CHARGING BY ENTERING CARD # ON A=
TOUCH TONE PHONE. AUTOMATED CREDIT CARD VERIFICATION.
*** AUTOMATIC GREEN FEE AND CART PRINTED RECEIPTS.
*** SYSTEM WILL HANDLE UP TO 100 DIFFERENT MEMBERSHIP AND
OTHER CLASSIFICATIONS SUCH AS:
* COURSE
* SUBSCRIBER CLASS
* DAY OF WEEK
* HOLES PLAYED
* TIME OF DAY
* SEASON
*** BULLETIN BOARD RECORDING FEATURE, ALLOWING YOU TO
RECORD INFORMATION AT ANY TIME FOR CALLER REFERENCE.
*** ABILITY TO RESTRICT GOLFERS, WHO HAVE FAILED TO EITHER
SHOW UP OR CANCEL THEIR RESERVATIONS, FROM USING THE
SYSTEM. YOU ESTABLISH THE NUMBER OF INFRACTIONS PERMITTED
BEFORE RESERVATION PRIVILEGES ARE SUSPENDED. YOU ALSO
ESTABLISH THE AMOUNT OF TIME IN ADVANCE BY WHICH A
CANCELLATION MUST BE RECEIVED. YOU MAY ALSO RESTRICT
SYSTEM ACCESS TO SUBSCRIBERS WHO ~VE FAILED TO PAY
MEMBERSHIP FEES.
*** ABILITY TO LIMIT CALLERS TO (ANY LIMIT YOU CHOOSE)
RESERVATIONS PER DAY.
*** ABILITY TO LIMIT CALLERS TO (ANY LIMIT YOU CHOOSE)
RESERVATIONS OVER THE RESERVATION PERIOD.
*** ABILITY TO ESTABLISH SEPARATE PARAMETERS (TEE TIME
INTERVAL, HOURS OF OPERATION) FOR EACH COURSE.
*** ABILITY TO BiAS THE COURSE SCHEDULING RULES FOR ANY
PLAYER CLASS(S) YOU CHOOSE (E.G., MEMBERS/NON-~ERS,
RESIDENTS/NON-RESIDENTS) FOR EACH COURSE.
*** ABILITY TO ESTABLISH A SPECIFIC POLICY FOR INDIVIDUAL
(SINGLE) PLAYERS FOR EACH DAY OF THE WEEK. YOU MAY
SPECIFY THAT RESERVATIONS FOR ONE PLAYER:
* ARE NOT RESTRICTED
* ARE NOT PERMITTED
* ARE PERMITTED, BUT WILL BE ASSIGNED TO PLAY WITH AN
EXISTING TWOSOME OR THREESOME
* ARE PERMITTED, BUT ONLY DURING SPECIFIC TIME PERIODS.
* ARE PERMITTED, BUT ONLY FOR SPECIFIC, DESIGNATED TEE
TIMES.
*** SCHEDULE DEFINITION FACILITY. GIVES YOU THE ABILITY TO
BLOCK INDIVIDUAL, OR GROUPS OF, TEE TIMES FOR SPECIAL
REASONS OR EVENTS UP TO A YEAR IN ADVANCE. THE TIMES YOU
BLOCK FOR TOURNAMENTS, CLOSURES, STARTER TIMES, OR ANY
PURPOSE ARE NOT AVAILABLE FOR RESERVATION BY CALLERS.
USING THIS FACILITY, YOU MAY RESERVE TIMES FOR RESERVATION
SALES BY AGENCIES OR THIRD PANTIES.
*** A SUBSCRIBER DATABASE CONTAINING (AT A MINIMUM) THE
NAME, IDENTIFICATION NUMBER, AND STATUS INFORMATION (FOR
EXAMPLE, LOCKER %, BAG #, RESTRICTED/NON-RESTRiCTED AND UP
TO 20,000 MEMBERSHIP RECORDS ARE EASILY MAINTAINED.
ADDITIONAL ITEMS OF INFORMATION (SUCH AS ADDRESS,
TELEPHONE NUMBER AND CREDIT CARD) MAY BE CAPTURED IF
REQUIRED.
NOTE THAT YOU MAY PERMIT ACCESS TO CUSTOMERS THAT
ARE NOT REGISTERED IN THE SUBSCRIBER DATABASE. HOWEVER,
FEATURES OF THE SYSTEM THAT REQUIRE A "MEMBER" RECORD
(SUCH AS POSTING AND NO-SHOW MONITORING) ARE NOT AVAILABLE
FOR THIS CLASS OF CUSTOMER.
*** A COMPREHENSIVE SET OF MANAGEMENT INFORMATION REPORTS
ARE AUTOMATICALLY PRINTED AT THE PRIMARY (HOST) COMPUTER
LOCATION PRIOR TO THE START OF EACH BUSINESS DAY. YOU
DETERMINE WEEN THE REPORTS ARE TO BE PRODUCED. THE
REPORT GENERATOR PERMITS UNLIMITED REPORT FORMATING.
THESE REPORTS CAN BE WRITTEN TO THE SCREEN AS WELL AS TO
A PRINTER. STANDARD REPORTS INCLUDE:
* A STARTER'S SCHEDULE FOR EACH COURSE. THESE
ARE VALUABLE AS HARD COPY BACK-UP IN THE EVENT OF
POWER OUTAGES BUT YOU MAY CHOOSE TO USE THE AUTOMATED
STARTER WINDOW BECAUSE OF THE SUBSTANTIAL ADVANTAGES
IT PROVIDES (SUCH AS THE AUTOMATED CHECK-IN FEATURE
DESCRIBED ABOVE). REMOTE COURSE PRINTING, AS WELL.
* A CALL STATISTICS REPORT OF ALL CALLS ~ECEIVED,
AVERAGE TRANSACTIONS PER CALL, AVERAGE OFF-HOOK TIME
AND A DISTRIBUTION PROFILE OF C~?.?.S OVER A 24-HOUR
PERIOD. ALSO PROVIDES M-T-D AND Y-T-D TOTALS, AND
SAME-MONTH-LAST-YEAR COMPARISON. THIS REPORT ALSO
PROVIDES A SUMMARY OF ALL TEE TIME RESERVATIONS AND
CANCELLATIONS PERFORMED YESTERDAY BY CALLER/PROSBOP
CATEGORIES.
* COURSE UTILIZATION REPORTS FOR EACH COURSE, SHOWING
TODAY, M-T-D, SAME-MONTH-LAST-YEAR COMPARISON, Y-T-D
TOTALS.
* DAILY NO-SHOW REPORT (IF AUTOMATED CHECK-IN IS USED)
PAIRING AND TEE TIME ASSIGNMENT SCHEDULES FOR TODAY'S
TOURNAMENTS (IF EVENT REGISTRATION IS USED).
* ACCOUNTING REPORT, SHOWING REVENUE BY G/L CATEGORY
(GREEN FEES, CART/EQUIPMENT FEES, RANGE FEES, LESSON
FEES) FOR YOUR COURSES.
(III) SYSTEM RELIABILITY
A HIGH DEGREE OF DATA INTEGRITY AND SYSTEM RELIABILITY IS
PROVIDED THRU=
*** HIGH QUALITY IBM COMPUTER HARDWARE COMPONENTS
*** SOFTWARE AND HARDWARE WARKANTY
*** INHERENT DATA PROTECTION. RESERVATIONS INSTANTLY WRITTEN
TO DISK. (IF AN EMPLOYEE ACCIDENTALLY TRIPPED OVER THE
POWER CORD AND DISCONNECTED UNIT, NO DATA WOULD BE LOST)
*** DAILY, OR AS OFTEN AS REQUIRED, AUTOMATIC DATABASE
BACKUP OF ESSENTIAL INFORMATION. (SCHEDULE INVENTORY,
RESERVATION RECORDS, SUBSCRIBER DATABASE, CHANGES, AND
NEW SCHEDULE EXCEPTIONS)
*** A UPS (UNINTERRUPTED POWER SOURCE) BATTERY POWER SUPPLY
IS AN AVAILABLE OPTION WHICH ALLOWS YOUR SYSTEM TO
CONTINUE IN OPERATION DURING A POWER OUTAGE OF UP TO 15
MINUTES. THIS UNIT ALSO FILTERS POWER SURGES (OR
"BROWN-OUTS") TO PREVENT COMPUTER HARDWARE DAMAGE.
*** FACSIMILE CAPABILITY
IV) BENEFITS
SHOULD YOU INVEST IN THE SYSTE~?
*** IF YOU ARE MANAGING A COURSE THAT DOES NOT REQUIRE TEE
TIME RESERVATIONS, OR A COURSE THAT DOES NOT EXPERIENCE
THOSE FRANTIC PERIODS OF TELEPHONE FRENZY, THEN YOU DON'T
NEED THE SYSTEM, OTHERWISE, WE BELIEVE THERE ARE
MANY VALID REASONS WHY THE SYSTEM IS A SOUND
INVESTMENT IN QUALITY SERVICE TO YOU AND TO YOUR CUSTOMER
BABE.
*** FIRST, AND FOREMOST, IT IS AN ENHANCEMENT AND
EXTENSION TO SERVICEr NOT A SUBSTITUTE. YOU CAN SPEND
QUALITY TIME WITH THE MEMBERS IN THE PROSHOP WITHOUT
CONSTANT INTERRUPTIONS FROM THE TELEPHONE TO PERFORM
ROUTINE TRANSACTIONS.
*** WHILE SOME OF YOUR MEMBERS MAY INITIALLY EXHIBIT THE
"AUTOTELLER" SYNDROME, IT WILL EVAPORATE THE FIRST TIME
THEY RESERVE A TEE TIME WITH THE SYSTEM THAT THEY
FORGOT TO RESERVE WHEN THE PROSHOP WAB OPEN.
*** THE SYSTEM SAVES YOU THE ADDITIONAL TIME
ASSOCIATED WiTH TOURNAMENT PAIRING AND SCHEDULING,
ACCOUNTING AND STATISTICAL RECORD KEEPING, PLAYER
CHECK-IN, GUEST MONITORING, NO-SHOW MONITORING,
ASSOCIATION REPORT PREPARATION AND NUMEROUS CLERICAL TABKS
THAT YOU FACE TODAY.
*** QUITE SIMPLY, THE SYSTEM WILL GIVE YOU MORE
TIME TO SPEND ON THE IMPORTANT DUTIES OF PERSONAL SERVICE,
TEACHING, MERCHANDISING AND SUPERVISION.
*** SECONDLY, THE SYSTEM IS ABSOLUTELY FAIR AND
IMPARTIAL IN ASSIGNING AVAILABLE TEE TIMES~ IT'S STRICTLY
ON A FIRST-REQUESTED, FIRST-OBTAINED BASIS. EVEN IF YOU
USE LOTTERY SCHEDULING FOR HIGH-DEMAND PERIODS, THE
SYSTEM CAN ASSIST YOU BY PERFORMING THE TASKS OF
RANDOM OR BIASED-RANDOM SCHEDULING OF THE POOL OF GOLFERS
REGISTERED FOR AN EVENT.
*** FINALLY, FOR PRIVATELY OWNED FACILITIES OPEN TO THE
PUBLIC, THE SYSTEM CAN GENERATE ADDITIONAL REVENUE
THROUGH THE SALE OF VALUE-ADDED, GUARANTEED-IN-ADVANCED
TEE TIMES. WHETHER ON A SUBSCRIPTION OR ADDED-FEE-BASIS,
ALL OF THE GOLFERS I KNOW WOULD GLADLY PAY A PREMIUM FOR A
RESERVATION WITHOUT THE AGGRAVATION OF STANDING AT THE
PROSHOP DOOR AT 6 AM.
puter
------oftware
THE RIGHT CHOICE FOR
COMPLETE CLUB AUTOMATION
The Tee Time
and Phone
I.V.R.
Connection
OFF COURSE TEE TIME RESERVATION SOLUTION!
'TELE-TEE"
INTRODUCING THE 24 HOUR PRO SHOP
Even after sunset, Tee Time 'Tele-Tee' continues to provide quality service to your members. And
at daybreak, 'Tele-Tee' really shines. Under the Golf Professionals' control, 'Tele-Tee' is busy
per~.,orming the routine tasks that would normally interrupt their schedules and reduce the time
available for teaching, merchandising and staff supervision.
q~ele-Tee' is more than a computerized reservation system. It is the Golf Professional's personal
representative, 24 hours a day.
Versions of 'Tele-Tee' have been custom designed for Private, Resort and Public courses.
'Tele-Tee' provides:
[] Bulletin Board for Courses' condition, closing, etc.
[] A Personalized Voice Response System allowing members to reserve or cancel tee times,
post scores and obtain current ini0rmation on course conditions and events. 24 Hours a Day!
[] Advanced, efficient and easy to use Pro Shop scheduling and check-in procedures.
[] Scheduling for multiple courses as many days in advance as you choose.(7 Days is Standard)
[] Automatic preparation of reports required for handicap associations, etc.
[] PC based hardware assuring cost effectiveness and unquestioned reliability.
HOW DOES MANAGEMENT BENEFIT?
MANAGEMENT RECEIVES A FINANCIAL BENEFIT IMMEDIATELY.
All of manpower requirements, training, etc., are eliminated.
System usually pays for itself in one year!
NO-SHOWS WILL DECREASE.
Credit Card verification from the golfers who are unknown to the club will
be taken at the point of reservation. System monitors "No Shows" and can
block offenders from reserving. ~
FEWER COMPLAINTS OF FAVORITISM.
Computers have no favorites. Tee Times allocated on an impartial basis.
FEWER COMPLAINTS THAT GOLFERS CAN'T GET THROUGH TO
MAKE RESERVATIONS.
System available on a 24 hour a day basis. Phone lines are rotated to
accommodate peak periods.
GOLFER CHECK-IN IS EXPEDITED
Point-of-sale interface withtee-times allows chits to be printed
in advance.
INCREASES USAGE OF COURSES.
By handling many clubs through one phone call, vacant tee-times are readily
filled, on All Courses!
PROVIDES USEFUL MANAGEMENT REPORTS.
With the custom report generator, reports become valuable tools to
management and operations personnel.
NEED A
T
EE-TIME?
Tired o! the hassle of .2
trying to get a Tee-Time?
Now you can reserv~ tee
times 24 hours+day!
Beginning June 1st, Prince
William Golf Club will
implement a new autorfiated
tee-time reservation service.
With a single phone call to
(703) 330-5300 you can
make an advance tee-time
reservation. =
Subscribe by JUNE 1, 1991
and save $7.50 off the
annual $ubseription fee.
CALL (703) 330-5300
With a single phone call you can:
~ Re. serve ~ tee time up to io days in advance.
Reseme a tee time.24hours.a.day: . '
Check infom~'on on course conditions and spe~! events,
Change, cancel, or review your existin~ reserV?tn,, ~
There ia a $15.00 annual subscription fee to become a member subserlber. Member
~ubscfibers are issued a private member number and are allowed to sehedute tee-
,times up to.lO days in advance for the .nominal. cost of $1,00 .per pla eri'eservation.
. !~?n subscribers may also make reservations using the automated sYs?em for the same
.00 per player fee, but for only three days in advance.
SCHEDULING STARTING TIMES
The Pro Shop phone rings constantly throughout the day with a large percentage of calls requesting
starting times. Over 90% of these calls can be answered by the ~Tele Tee '.
The_ "Tele _Tee' guides members through the tee time scheduling procedure with clear, easy to
understand instructions. They are requested to enter their member identification number, the
number of players and their preferred date, starting time and course, (when appropriate).
In context "help" messages are available to assist the member at every step. When the starting time
is reserved, a confirmatmn number may be assigned to be used in the event it is necessary to cancel.
Members are_ assigned their *requested starting time if it is available. Otherwise, they may choose
f~om a list of the nearest available times on their requested (and/or alternate) course.'
While members can obtain starting times via the telephone, the 'Tele Tee' visual schedule allows
the Pro to reserve starting times through the keyboard. (Refer to the section on Pro Shop Features
for more information). ~
If the member request's a tee time that has been reserved for a tournament, maintenance or special
event, a recorded message will describe the event and provide additional instructions.
The voice dialogue for scheduling a starting time, and for all ~rele Tee' functions, can be tailored to
your specific needs and preferences.
* Plus or minus a specified range of tee times
TEE TIME OPTIONS
INTERA~ VOICE RESPONSE (STANDARD)
Computers answer phones automatically and provide phone prompts to allow golfers to request tee
times.
ADMINISTRATION MODULE (STANDARD)
Shop staff answers phone, gives tee times to golfers while keying information on a computer work station.
TiME REQUEST
Golfers make request for tee times by phone or through our administrator module. The groups are given
a weight and tee times are granted based on previous play history.
LOTrER¥ REQUEST
Golfers make requests for tee times by phone or through our administrator module. Tee times are
granted based on chance similar to state lottery games. II
INTERACTIVE VOICE RESPONSE
CUT ADMI/qlSTRATION COST UP TO 20o/o PER YEAR AND INCREASE CLUB REVENUES.,
FACTS BENEFITS
- 76% of all calls do not require an immediate response.
- 67% of all calls are considered less important than the
work the call interrupted.,
· 55% of all calls are for one way transfer of
information.
. Automation of repetitive responses will decrease
turnover and reduce cost of tminiag new staff members.
. Callers on hold will listen to club information and
$ 8tmtbticg based on independent study by AT&T
Lets golfer check account balances, book and review tee times, input
handicap scores, enter club tournaments and leave voice mail
messages.
System will route calls with a life like operator, no more dedicated
operators to pay.
Superior marketing and PR tool for club information.
More efficient transfer of club messages through voice mail.
Services provided 24 hour/day with with no additional payroll cost.
Call 1-8004~9~846 for Info
Call 407-393-1241 for 'Tele Tee' Demo
TEIJE TEE CUTS OPERATING COSTS DIRECTLY AND INDIRECTLY !
ADDITIONAL SOFTWARE MODULES
SPONSOR
MEMBER
Int~fnee with A / R.
Credit boot
hies tecnp repom
· Interface to Hnndi~ tnodule for
NO KEYING SET-UP
· Scores tony be tmnsf~ nntmmtically to the
hnfldienp file
· Tournament score enrds printed for each ~
with stFoke nllocafions
· Name rebels for score sheets, Cnrt signs
' Deduction records
· Employee wa~e md hou' report
· ~np~oyee lists by depermtent md Job
· W-2 and W-2P stmements
° Certified ps~dl ~pcnts
* Allows for %ne.time' vendors
* On screen inquiry to quickly cheek stntos of
outstanding Ixllmces with vendors
. Prints monthly check regist~
- Genera~es reports to assist in cash flow mmmge-
ment
* Optloml history file retains Information on
· Easy to use custom golfer keypad
· Four step - easy score entry
· Prints handicap cords
· l~port generntor
CALL FOR MORE INFORMATION
DEMO TAPE AVAILABLE
* Flexible account numbers 4,5,7,8,10,or I 1
digits
. Comparisons to current year, last year, or
omputer
olf
1770 Southwest 12th Avenue
Boca Raton, Florida 33486-6619
(407) 338-3442
800-669-8846
(407) 392.6740
City of Sebastian
POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
SUBJECT: Audit= Fiscal Year
1991
Approved For Submittal By:
City Manager
Dept. of Origin: Finance (LWN)
Date Submitted: 06/13/91
For Agenda Of=
Exhibits=
- Engagement Letter From
Dobson Bjerning Duffy &
Rosenfield, Dated 6/3/91
- Excerpt 6/13/90 - city Council
Meeting Minutes
EXPENDITURE
REQUIRED: $26,900
AMOUNT To Be Budgeted APPROPRIATION
BUDOETED= FYgZ REQUIRED:
SUMMARY STATEMENT.
At its regular meeting of June 13, 1990 the Sebastian City
Council approved a three year engagement with Dobson Bjerning
Duffey & Rosenfield for fiscal year audits 1990 through 1992. In
keeping with that engagement, the auditors have submitted their
letter of engagement for fiscal 1990. The proposed fee of
$26,900 (which includes General Fund, Golf Course and Airport)
is an increase of $1,200 over the current fiscal year.
RECOMMENDED ACTION
Move that the engagement letter from Dobson Bjerning Duffey &
Rosenfield to perform an audit for the fiscal year ended
September 30, 1991 with a fee of $26,900 be approved.
DOBSON BJERNING DUFFEY & ROSENFIELD
CERTIFIED PUBLIC ACCOUNTANTS
Mayor and Councilmen
City of Sebastian
Post Office Box 127
Sebastian, Florida 32958
SUNTREE C)~:ICE:
0767 NO~TH WICKJ-~AM ROAD
~RN~ FL~IDA 32~O
(407)
FAX (407)
TITUSVILLE OFFICE:
754 COUNTRY CLUB DRIVE
TrFusvILJ_F~ FLORIDA 327~O
(407) 26~2955
FAX (407) 264~21C)9
Dear Sirs:
We are pleased to confirm our understanding of the services we are to provide for
the City of Sebastian for the year ended September 30, 1991. We will audit the
general purpose financial statements of the City of Sebastian as of and for the
year ended September 30, 1991. Also, the document we submit to you will include
the following additional information that will be subjected to the auditing
procedures applied in our audit of the general purpose financial statements:
Combining statements by fund type
Schedule of Grant Financial Assistance, if applicable
GASB required supplementary pension information
Our audit will be conducted in accordance with generally accepted auditing
standards and the standards for financial and compliance audits contained in the
Government Auditinq Standards issued by the Comptroller General of the United
States, and will include tests of the accounting records of the City of Sebastian
and other procedures we consider necessary to enable us to express an opinion as
to whether the financial statements are fairly presented, in all material
respects, in conformity with generally accepted accounting principles.
Our procedures will include tests of documentary evidence supporting the
transactions recorded in the accounts, and may include tests of the physical
existence of inventories, and direct confirmation of receivables and certain
other assets and liabilities by correspondence with selected individuals,
creditors, and financial institutions. We will request written representations
from your attorneys as part of the engagement, and they may bill you for
responding to this inquiry. At the conclusion of our audit, we will also request
certain written representations from you about the financial statements and
related matters.
MEMBERS Of:
PRIVATE COMPANIES PRACTICe SECTION
AICPA DIVISION Of FIRMS
ACCOUNTING FIRMS ASSOCIATED-NATIONAL GROUP
ALLIO~ PIERSON-INTERNATIONAL GROUP
City Council
City of Sebastian
Page two
An audit includes examining, on a test basis, evidence supporting the amounts and
disclosures in the financial statements; therefore, our audit will involve
judgment about the number of transactions to be examined and the areas to be
tested. Also, we will plan and perform the audit to obtain reasonable assurance
about whether the financial statements are free of material misstatement.
However, because of the concept of reasonable assurance and because we will not
perform a detailed examination of all transactions, there is a risk that material
errors, irregularities, or illegal acts, including fraud or defalcations, may
exist and not be detected by us. We will advise you, however, of any matters~of
that nature that come to our attention. Our responsibility as auditors is
limited to the period covered by our audit and does not extend to matters that
might arise during any later periods for which we are not engaged as auditors.
Our audit will also be made in accordance with Chapter 10.550, Rules of the
Auditor General and other applicable requirements of Florida Law.
We understand that you will provide us with the basic information required for
our audit and that you are responsible for the accuracy and completeness of that
information. We will advise you about appropriate accounting principles and
their application and will assist in the preparation of your financial
statements, but the responsibility for the financial statements remains with you.
This responsibility includes the maintenance of adequate records and related
internal control structure policies and procedures, the selection of accounting
principles and the safeguarding of assets.
We understand that your employees will type all cash or other confirmations we
request and will locate any invoices selected by us for testing.
Our audit is not specifically designed and cannot be relied on to disclose
reportable conditions, that is, significant deficiencies in the design or
operation of the internal control structure. However, during the audit, if we
become aware of such reportable conditions or ways that we believe management
practices can be improved, we will communicate them to you in a separate letter.
As part of our engagement, we will also prepare the following:
· the annual financial report to the Comptroller of the State of
Florida
· the annual Police Officers Pension Report to the Treasurer of the
State of Florida
City Council
City of Sebastian
Page three
Our fees for these services will be based on the actual time spent at our
standard rates. Our standard hourly rates vary according to the degree of
responsibility involved and the experience level of the personnel assigned to
your audit. Our invoices for these fees will be rendered each month as work
progresses and are payable on presentation. Based on our preliminary estimates,
the fee should not exceed $26,900. This estimate is based on anticipated
cooperation from your personnel and the assumption that unexpected circumstances
will not be encountered during the audit. If significant additional time,is
necessary, we will discuss it with you and arrive at a new fee estimate before
we incur the additional costs.
We will be available to management and financial staff of the District, at your
request, to research and answer questions on matters of financial management,
Florida Statutory compliance, financing, budgeting, taxation and other such
issues as may require professional advice from us. These services are not a part
of the audit engagement and, if utilized, would be subject to separate fee
arrangements. We will bill for these advisory services on the basis of actual
time required and present itemized billings on a monthly basis at our standard
hourly rates.
We appreciate the opportunity to be of service to the City of Sebastian and
believe this letter accurately summarizes the significant terms of our
engagement. If you have any questions, please let us know. If you agree with
the terms of our engagement as described in this letter, please sign the enclosed
copy and return it to us.
DOBSON~ ~ ROSENF I ~
June 3, 1991
Melbourne, Florida
RESPONSE:
This letter correctly sets forth the understanding of the City of Sebastian.
By:
Title:
Date:
Regular City Council Meeting
June 13, 1990
Page 13
ROLL CALL:
Vice Mayor Oberbeck - aye
Councilman Powell - aye
Councilman Rondeau - aye
Mayor Conyers - aye
MOTION CARRIED 4-0.
90.157
~puprove Letter of ~ement with Dobson,
BJerning, Duffey & Rosenfield for FY Audi'ts 1990
through 1992 - FY--1990 Fee -$~,700 .(Staff
Recommendation dated 6/4?90, Letter from M.
Switchkow dated 5/24/90, Engagement Letter)
MOTION by Oberbeck/Powell ~
I move we approve the recommended action of staff
and that be to the engagement letter from Dobson,
BJerning, Duffey and Rosenfield for the audit of
fiscal years 1990, 1991 and 1992 with the fee for
fiscal year 1990 being 825,700 be approved.
ROLL CALL:
Councilman Powell - aye
Councilman Rondeau - aye
Mayor Conyers - aye
Vice Mayor Oberbeck - aye
MOTION CARRIED 4-0.
14. MAYOR'S MATTERS
Mayor Conyers questioned whether the city could pass
a law prohibiting flag burning. The City Attorney
said it could not.
15. COUNCIL MATTERS
89.017
A. Vice Ma oy9~ Oberbeck
Chief Reynolds reported to Vice Mayor Oberbeck there
will be finalized language on the mutual aid
agreement by June 15.
89.003
The City Attorney reported that he had contacted
several firms regarding representation in the case of
Cutler and Stanfield and recommended that Council not
pursue the matter any further.
Mayor Conyers, with the concurrence of Council,
stated that the matter would be dropped on the advice
of the City Council.
13
City of sebastian
pOST OFFiCF- BOX 780127 ~ SSBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 u FAX {407) 589-5570
'-'- BUDGETED:
Ex~ENDITUR~ $22,50 0
/ · -~d for th~_
~ ..,~re rece%w~ The
.= ~ropOSaX "~ cleanUP' . ~in~ wells
___ no-blu ~ .... ndWa~ .... ~ ~onitOr
ropO~A~- '1 dispos~ at $1~,'~ and En~_~
u~.. __~ Miss~,,'~ ,__ from ~"-- = ~14,~uu semites.
propO~=~L,,in~ cos~ _~ lowest au ~ o e of of the
a d surv~ ~h~ seconu ertised sc P assessment are
poration, .... -~r the adv _~ complete ~m~ate funds
- ~ns as P ~ the ~ - -cst. _
_~co~en~a~5~ nropOSe~_ _-asonabl~ ~_._,nditure-
ava~- Environmental consulting se~iCeS
contract for of vero BeaCh, in the amount
Move the proposer, Envirx,
to the best
$22,500-
~SZD8 DU~
BZD ~ABUA,%~ZO~
~Une 19, 1991, 1:30 P.M.
Missimer & Associates
Enrviro Engineering Corp.
Envirx
EnViropact
Nutting EnVironmental
Empire Engineering & Testing
ERM-South Inc.
Environmental Reclamation
Systems
Cherokee GW Consultants
Noland Construction, Inc
Pieco '
BASE
$13,714
14,900
22,500
24,430
25,800
31,650
46,000
54,500
65,202
68,000
No Bid
City of Sebastian
POST OFFICE BOX 780127 D SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
JUNE 20, ] 99!
MEMORANDUM
To: MAYOR AND CITY COUNCIL MEMBERS
FROM', DANIEL C. ECKI¢'~:,, .m.E ~'~
RE: CONSULTANT SELECTION FOR THE CAR AND THE RAP
UPON REVIEW OF THE PROPOSALS FROM THE ENVIRONMENTAL
CONSULTANTS BY THEo°ELECTION REVIEW COMMITTEE, CONC~e~ING¢~, OF
ROBE MCCLARY, CITY MANAGER; LARRY NAPIER, ACTING FINANCE
DIRECTOR; AND MYSELF, ¢'~
~TY ENGINEER/PUBLIC WORKS DIRECTOR,
WE HAVE DETERMINED THAT ENVIRX FROM VERO BEACH, WiTH A BID OF
$22,500.00, ;S THE SUCCESSFUL BIDDER,
ENVIRX HAS PROVIDED THE MOST COMPLETE ASSESSMENT OF THE
PROPOSED WORK AT THE MOST REASONABLE COST. ENVIR× HAS
INDICATED THAT THEY SHALL BE INSTALLING TEN MONITORING WELLS
IN ADDITION TO THE GROUNDWATER SAMPLING WELLS AND THE DEEP
WELL TO BE LOCATED IN THE CENTER. THEIR PER UNIT COST FOR THE
CAR (CONTAMINATION ASSESSMENT REPORT) AND THE RAP (REMEDIAL
ACTION PLAN) WERE THE MOST ECONOMIC:AL. THEIR PROPOSED
SERVICES INCLUDE A POTABLE WELL. SURVEY OF THE SURROUNDING
AREA AND, FROM THE NUMBER OF WELLS THEY HAVE INDICATED WHICH
WOULD GIVE THE BEST OR THE MOST REASONABLE ASSURANCE AS TO
THE EXTENT OF THE GROUNDWATER CONTAMINATION WITHOUT
ADDITIONAL WELLS HAVING TO BE INSTALLED.
THEREFORE, BASED ON THEIR PRICE, AND }HEIR REPUTATION, WE
MAKE THE RECOMMENDA'T'ION TO CITY ~OUNCTL TO APPROVE THE
PROPOSAL AND TC~ PROCEED WZTFt THE CONTAMINATION
REPORT,
L',/(¢//¢'/:/?.5
City of Sebastian
POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 r~ FAX (407) 589-5570
)A 'AMERICA THE BEAUTIFUL'
AND COMMUNITY FORESTRY GRANT
~ed For Submittal By:
Lty Manager
Agenda No.
Dept. Origin Community Development
Date Submitted 6/19/91
For Agenda Of
6/26/91
Exhibit 1. Draft Resolution R-91-23
2. Grant Application
3. Support Documents:
a. Eckis Memo 6/19/91
b. Comprehensive Plan
c. Grant Guidelines
)ITURE AMOUNT
[RED: $2e,025.O0 BUDGETED:
APPROPRIATION
REQUIRED:
SUMMARY STATEMENT
%ity Development is submitting a grant application by June 28, 1991,
Division of Forestry, Florida Department of Agriculture and
her Services. The purpose of the grant is to improve urban and
lity forestry programs throughout the State. The City of Sebastian's
st is for the maximum allowable funding assistance of $2G,~OO.O0 for
equipment to support the City's Comprehensive Tree Management
~m, with provisions for a fifty-fifty local cash match.
)cuments attached are self-explanatory. The Guidelines for the
nentatSon of the Florida 'America the Beautiful' Urban and Community
5ry Grant Pro~ram have been included for your information, along with
;ipulations for the grant application. The City of Sebastian has
~d for the equipment purchase under Category 1: "Local Government
~m Development or Improvement", Sub-Category H: "Equipment"
)lution by the City Council is required, stating concurrence with the
:ation and acknowledging that an Urban and Community Forestry Grant
~ndum of Agreement will be signed with the State, if awarded any or
)f the grant. While a draft of the Resolution No. R-91-23 shall be
~ted as part of the application package by the deadline of June 28th,
understood by staff that the signed, final Resolution No. R-91-23
oe received prior to the State's July 14th review of this particular
RECOMMENDED ACTION
City Council is requested to review the materials included herein, and t
direct the City Attorney to review the draft Resolution No. R~91-23 for
content and form, then to prepare the final document for approval for th
next regular City Council meeting of July 1M, 1991.
The Council is also requested to direct staff to proceed with the grant
application and to submit any available documents in time for the deadli
of June 28th, with the stipulation that the required Resolution No.R-91-
will be forthcoming, as soon as signed.
AMERICA THE BEAUTIFUL
URBAN AND COMMUNITY FORESTRY GRANT
RESOLUTION NO. R-91-23
A RESOLUTION BY THE MAYOR AND CITY COUNCIL OF THE CITY
OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING
THE CITY MANAGER AND HIS STAFF TO ENTER INTO AN URBAN
AND COMMUNITY FORESTRY GRANT ME}{ORANDUM OF AGREEMENT
WITH THE STATE OF FLORIDA, DEPARTMENT OF AGRICULTURE AND
CONSUMER SERVICES, DIVISION OF FORESTRY
WHEREAS, many public and private areas within the
jurisdiction of this governmental body are in need of sound
tree care and maintenance and must be improved and maintained
as Urban and Community Forests; and
WHEREAS, the Mayor and City Council desire that City of
Sebastian improve various areas within the City of Sebastian
by adopting and promoting proper Urban and Community Forestry
Practices; and
WHEREAS, the Mayor and City Council of the City of
Sebastian wish to authorize the City Hanager and his staff to
enter into an Urban and Community Forestry Grant Memorandum
of Agreement between the City of Sebastian and the Florida
Division of Forestry~ ~
NOW, THEREFORE,
BE IT RESOLVED by the City Council of the City of
Sebastian, Florida.
Section 1. The Mayor and City Council of the City of
Sebastian hereby authorize the City Hanager and his staff to
enter into an Urban and Community Forestry Grant Memorandum
of Agreement between the City of Sebastian and the State of
Florida Department of Agriculture and Consumer Services
Division of Forestry.
Section 2. The City Clerk of the City of Sebastian is
hereby directed to send copies of this Resolution to the
Division of Forestry and all other persons as directed by the
Mayor and City Council.
APPROVED AND ADOPTED by the City Council of the City of
Sebastian, Florida at the regular meeting assembled this loth
day of July, 1991.
ATTEST:
CITY CLERK
(CITY SEAL)
MAYOR
APPROVED AS TO FORM:
CITY ATTORNEY
SPONSORED BY:
Mayor and City Council
RESOLUTION NO.
R-91-23
City of Sebastian
POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
SUBJECT:
PIRST READING OF ORDINANCE
O-91-19 REGARDING CONTRACTOR
LICENSING
Approved For Submittal By:
City Manager _ _
Agenda No.
cf/./?5-
Dept. Origin Community Development
Date Submitted 6/19/91
For Agenda Of 6/26/9!
Exhibits:
Ordinance 0-91-19
Memorandum dated June 12, 1991 from
Construction Board
EXPENDITURE
REQUIRED:
AMOUNT
BUDGETED:
APPROPRIATION
REQUIRED:
SUMMARY STATEMENT
At its regular meeting of June 12, 1991, the City Council authorized the
City Attorney to draft an ordinance regarding contractor licensing and the
grandfathering of specalty contractors (specifically floor covering
contractors). Prior to the passage of Ordinance 0-90-04, June 13, 199~,
carpet layers (floor covering) were not required to be tested before being
issued a competency card but they did need an occupational license if
their business was located in the City limits. In the past, some
businesses obtained an occupational license from the City but, due to the
lack of communication between the Building Department and the City Clerk
at that time, these individuals were not required to obtain a competency
card. For instance, Quality Carpets located on 512 has held a City
occupational license for approximately four years but, never has held a
competency card with the City of Sebastian.
To add further to the confusion, the Indian River County Building
Department only required a County occupational license for carpet layers
even though their ordinance required this trade to obtain a competency
card. This was brought to the attention of Indian River County, that the
requirements are the same as the City's and carpet laying t/as listed as a
!
specialty trade. Ester Rymer, Building Official for Indian River County
Building Department, is now grandfathering all carpet layers if they had
held an occupational license in the past.
Page 2
Due to the fact that there is a shortage of licensed carpet layers within
the City of Sebastian, the Construction Board was compelled to request the
City Council to enact an emergency ordinance regarding grandfathering
these trades within the City of Sebastian. Ordinance 0-91-19 is not
considered an emergency ordinance presently to the City Council at this
time, but, staff would request this ordinance be given first reading at
its regular meeting of June 26, 1991 and set the public hearing at its
next regular meeting.
Ordinance O-91-19 would also open the grandfathering of all license~
competency card holders of Indian River County if they have held their
competency card prior to July 1~, 1991. This would be comparible to the
City allowing the grandfathering of Indian River County comp card holders
previously but, this City had a specific time frame that a person would
have to file application in order to receive a comparible competency card
from the City of Sebastian.
RECOMMENDED ACTION
Move to approve first reading of Ordinance O-91-19 and set public hearing
for July 15, 1991.
ORDINANCE NO.: 0-91-:1.9
~N ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER
COUNTY, FLORIDA, AMENDING ARTICLE VII OF THE CODE OF
ORDINANCES OF THE CITY OF SEBASTIAN PERTAINING TO
CONTRACTORS; AMENDING SECTION 7-95 TO PROVIDE THE
CONSTRUCTION BOARD AND ALLEGED VIOLATORS WITH SUBPOENA
POWER; WENDING SECTION ?-103 TO PROVIDE FOR ISSUING
COMPETENCY CARDS TO CONTP, ACTORS WHOHAVEVALIDAND ACTIVE
CERTIFICATE OF COMPETENCY ISSUED BY INDIAN RIVER COUNTY,
FLORIDA, UNDER CERTAIN CIRCUMSTANCES; PROVIDING FOR
REPEAL OF ORDINANCES OR PARTS OF ORDINANCES iN CONFLICT
HEREWITH; PROVIDING FOR INCLUSION IN THE CODE OF
ORDINANCES OF THE CITY OF SEBASTIAN; PROVIDING A
SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the construction industry is a matter substantially
affecting the public interest; and,
WHEREAS, to protect the health, safety and general welfare of
the public, it is necessary to ensure that individuals and entities
engaged in the construction industry are duly qualified and that
construction is performed in accordance with the Code of ordinances
of the city of Sebastian; and,
WHEREAS, certain measures can be taken to better regulate the
construction industry and enforce the laws and ordinances enacted
to protect the public health, safety and general welfare; and,
WHEREAS, the City Council of the City of Sebastian has
determined that the construction board should possess certain
subpoena powers, and that certain contractors that possess a valid
and active certificate of competency issued by Indian River County,
Florida, as of a date certain should be able to receive a
certificate of competency from the construction board.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, that:
Section 1. Section 7-95 of the Code of Ordinances of the
City of Sebastian is hereby amended by deleting the existing
Section 7-95 in its entirety and adding the following new
provisions in lieu thereof to read as follows:
"Sec. 7-95. Subpoena Powers.
The board shall have the authority to subpoena alleged
violators and witnesses to its hearings. The City, the board o~
the alleged violator may request that witnesses and records be
subpoenaed to any emergency or formal hearing. Subpoenas shall be
served in the same manner as civil subpoenas are served under
Florida Statutes and the Florida Civil Rules of Procedure. The
chairman of the board shall provide the clerk with sufficient
signed and blank witness subpoenas to be provided to alleged
violators and the City Attorney for the purpose of subpoenaing
witnesses and records."
Section 2. Section 7-103 of the Code of Ordinances of the
City of Sebastian is hereby amended by amending existing subsection
(c) in its entirety to read as follows:
"(c) Any contractor who possesses a valid and active
certificate of competency issued by Indian River County, Florida,
as of July 10, 1991, shall be entitled to have a comparable
certificate of competency issued by the board. In addition, any
floor covering contractor who possesses a valid and active
certificate of competency issued by Indian River County, Florida,
on or before December 31, 1991, ' shall be entitled to have a
2
comparable certificate of competency issued by the board."
Section 3. CONFLICT. Ail ordinances or parts of ordinances
in conflict herewith are hereby repealed.
SeQtion 4. CODIFICATION. It is the intention of the city
Council of the city of Sebastian, indian River County, Florida,
and it is hereby provided that the provisions of this Ordinance
shall become and be made a part of the Code of Ordinances of th=e_
city of Sebastian, Florida; that the sections of this Ordinance
may be renumbered or relettered to accomplish such intention; and
the word "Ordinance" may be change to "Section", "Article" or other
appropriate designations.
Section 5. SEVERABILITY. In the event a court of competent
jurisdiction shall hold or determine that any part of this
Ordinance is invalid or unconstitutional, the remainder of the
Ordinance shall not be affected and it shall be presumed that the
city Council of the City of Sebastian did not intend to enact such
invalid or unconstitutional provision. It shall further be assumed
that the City Council would have enacted the remainder of this
Ordinance without said invalid and unconstitutional provision,
thereby causing said remainder to remain in full force and effect.
Section 6. EFFECTIVE DATE. This Ordinance shall become
effective immediately upon its adoption.
The foregoing Ordinance was moved for adoption by Councilman
The motion was seconded ,by
Councilman
and, upon being put to a vote,
the vote was as follows:
Mayor W. E. Conyers
Vice-Mayor Frank Oberbeck
Councilman Peter R. Holyk
Councilman Lonnie R. Powell
Councilman George R. Reid
The Mayor thereupon declared this Ordinance duly passed and
adopted this
day of , 1991.
CITY OF SEBASTIAN, FLORIDA
ATTEST:
By:
W. E. Conyers, Mayor
Kathryn M. O'Halloran, CMC/AAE
City Clerk
I HEREBY CERTIFY that notice of public hearing on this
Ordinance was published in the Vero Beach Press Journal as required
by State Statute, that one public hearing was held on this
Ordinance at 7:00 p.m. on the day of , 1991, and
that following said public hearing this Ordinance was passed by the
City Council.
Kathryn M. O'Halloran, CMC/AAE
City Clerk
Approved as to Form and Content:
Charles Ian Nash, City Attorney
City of Sebastian
POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
M E M 0
June 12, 1991
TO:
FROM:
Mayor Conyers
City Council
?
Secretary
Sebastian Construction Board
RE:
Request for emergency ordinance
At their meeting held June 11, 1991, the Construction Board
had a lengthy discussion in regards to the licensing of
carpet laying people.
Prior to the passage of Ordinance 0-90-04, June 13, 1990,
carpet layers were not required to be tested before being
issued a competency card but they did need a occupational
license if their business was located within the city limits.
In the past, some businesses obtained occupational licenses
from the City but, due to the lack of communication between
the Building Department and the City Clerk, these individuals
were not required to obtain a competency card.
To add further to the confusion, the Indian River County
Building Department only required a county occupational
license for carpet layers even though their ordinance
required this trade to obtain a competency card.
This was brought to the attention of Indian River County,
that their requirements are the same as the City's and carpet
laying was listed as a specialty trade. Ester Rymer,
Building Official for Indian River County Building Department
is now grandfathering all carpet layers if they have held an
occupational license in the past.
To keep up with the on going process of enforcement of
unlicensed activity, the City Building Department changed
their permit application to list all sub-contractors that
Page 2
MEMO to City Council
RE: Request for emergency ordinance
will be on the job. Now tho% the contractor is listing carpet
layers, it is evident that the vast majority of carpet layers
are not properly licensed. This in turn creates a problem
with the general contractor to finish the final phase of
construction..
Therefore, the following motion was made and passed
unanimously:
MOTION BY MR. DERNBACH, SECONDED BY MR. HANEY THAT THE
BOARD RECOMMEND TO CITY COUNCIL TO PASS AN EMERGENCY
ORDINANCE RECOGNIZING INDIAN RIVER CARPET LAYING
COMPETENCY CARDS AS BEING VALID AND LEGAL TO DO THE
SAME TYPE OF WORK IN THE CITY LIMITS.
MOTION CARRIED.
City of Sebastian
POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
SUBJECT: Water & Sewer
Report
Approved For Submlttal By:
City Manager
Agenda No.
Dept. of Origin: City Manager
Date Submitted:
For &genda Of~ 06/26/91
Exhibits: Water & Sewer Report
Prepared by Hartman & Associates,
Inc., Consulting Engineers & the
Law firm of Gray, Harris, Robinson,
Kirschenbaum & Peeples (under
separate cover)
EXPENDITURE
REQUIRED~
]%MOUNT
BUDGETED:
APPROPRIATION
REQUIRED:
SUMMARY STATEMENT
At the regular meeting of June 26th the City Council is to
formally receive and review the report from special Attorney
Thomas Cloud and Engineering Consultant Gerald Hartman. Due to
the complexity of the report and the data presented therein,
staff is recommending that formal action be held 6ver to the
regular meeting of July 10, 1991. The report is to be hand
delivered to the City Council on Monday, June 24, 1991, one
business day late. According to Hartman & Associates the report
was delayed due to the inclusion of information from Indian River
Utilities Department which the consultant received on June 18th.
Both Mr. Cloud and Mr. Hartman are expected to be present on June
26th to make a presentation on the report.
RECOMMENDED ~CTION
Review report on Water & Sewer Utility prepared by Hartmam &
Associates, Inc. and Gray, Harris, Robinson, Kirschenbaum &
Peeples.
City of Sebastian
POST OFFICE BOX 780127 D SESASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 u FAX (407) 589-5570
SUBJECT~ CR 512 Twin Pairs
Approvea For Submittal
City Manager
Dept. of Origin: City Manager
Date 8ttbmitted: 06/13/91
For &genda Of~ ~
Exhibits: City Council Minutes P§.9
12-9-87 R~gular M~ting
EXPENDITURE
REQUIRRDt
AMOUNT
BUDGETED~
~PPROPRIATION
REQUIRED~
BUMMARY STATEMENT
At the request of Vice-Mayor Frank Oberbeck, who is the City's
voting representative on the Indian River County Transportation
Planning Committee, I attended a committee meeting on June 12,
1991. Both Vice-Mayor Oberbeck and his alternate, Councilman
Peter Holyk, were unable to attend due to personal business and
professional commitments. The Transportation Planning Committee
received a verbal report from IRC Public Works Director, Jim
Davis, who discussed the status of the County Staff evaluation of
a possible grade separation of CR 512 and FEC, whereby the
railroad would be elevated above the County road. Mr. Davis
presented two (2) scenarios. One option would cal~ for a 220
foot wide right-of-way with a 160 foot pavement section
containing seven (7) lanes with a four (4) to one (1) slope on
the excavation. Under this option, the buildings situated to the
west of the railroad and south of CR 512 would have to be
acquired by the County. The other option would move the alignment
slightly to the north, require a 260 foot right-of-way with a 160
foot pavement section with seven (7) lanes and a four (4) to one
(1) slope. Under either option, vertical retaining walls must be
constructed at the railroad. Mr. Davis stated that vertical
retaining walls could also be Utilized in lieu of the four (4) to
one (1) slopes, but are considered an expensive maintenance item
and not aesthetically pleasing.
The Transportation Planning Committee wants formal input from the
Sebastian City Council. I responded that the City's interests
are expressed through its voting member, but that I would report
this meeting to the Sebastian City Council and request formal
action to make a specific recommendation to the Transportation
Planning Committee.
RE= CR 512 Twin Pairs Page ~2 ~ .... ,
For your information, I present the following observa~ions~
1. Everyone seems in agreement with the proposed Phase ! of the
project, which is to four (4) lame CR 512 from the Sebastian
Elementary School to a point west of Roseland Road. The
construction would include five (5) signalized.intersections.
2. There will be greater demands on cR 512 and U. S. ~1 as the
community grows. There will also be more train traffic as
Florida continues to grow.
3. Both the City and the County are governed by the Growth
Management Act of 1985 which mandates traffic planninq and
concurrency requirements that infrastructure be' in place as
growth happens.
4. That a grade separation at CR ~12 and the FEC Railroad would
be very desirable. However, it would take seven (7) to ten
years and five (5) to seven (7) million dollars to complete ~uch
a project. (Source~ Jim Davis remarks at June 12 1991 committee
meeting.) '
5. The Sebaetian City Council, by adoption of Resolution R-88-
77, On January 25, 1989, conditionally endorsed the Reith and
Schnars Study. However~
a. The Twin Pairs concept was a foregone
conclusion. Indian River County had already
purchased the right-of-way, both abandoned railroad
right-of-way and private property along U. S. ~1,
for the west bound leg.
b. The Keith and Schnars Study primarily dealt
with the impact on the City street system of
traffic at build-out conditions of the Sebas~.~n
Highlands. The Study al~o presented cross sec~%hs
of CR 512 and how the improvements would fit within
the right-of-way.
c. The City Council, contrary to popular belief,
did not conduct a public hearing on the Keith and
Schnar~ Study and have never taken a formal vote on
the twin pairs i~sue except for the implied
endorsement of the twin pairs as part of the Keith
and Schnars Study and a6tion to approve a study of
CR 512 (see attached minutes of Regular City
Council Meeting of 12/9/87).
6. While Indian River County staff engineers have reviewed the
option~ to the twin pairs, the County has not had an. engin'eering
consultant, who was not already committed to the twin pairs
concept, evaluate the alternatives. Generally, I would identify
the alternatives as follows.
RE:
CR 512 Twin Pairs
Page #3
a. Build seven (7) lanes in the current, yet
expanded, right-of-way.
b. Build seven (7)
railroad right-of-way.
lanes in the abandoned
c. Build the "Twin Pairs" with three (3) east
bound lanes in the existing right-of-way and three
(3) west bound lanes in the abandoned railroad
right-of-way. (Plus storage lanes for turning
movements.)
d. Should there be a grade separation between
the railroad and the County road, and if so, would
such a separation be feasible and compatible with
options a, b or c above?
7. The proposed City Traffic Circulation Plan will not address
the twin pairs. The City does not design or evaluate County or
State roads within the city, but would review the impact of such
roads in relationship to the overall traffic system of the City.
RECOMMENDED ACTION
Since the Indian River County Transportation Planning Committee
requests formal action of the City Council, I would first
recommend that the City Council endorse the proposed Phase I
improvements, consisting of four (4) laning CR 512 from the
Sebastian Elementary School to a point west of Roseland Road and
including five (5) signalized intersections. As to Phase II, the
section of CR 512 between Sebastian Elementary School and U. S.
#1, there appears to be three (3) general options:
Option "A" - "Dam the torpedoes. Full speed ahead!" This would
represent the "status quo" to build the twin pairs as
contemplated and planned and without reference ~o a grade
separation.
ODtion"B" - "Stop the presses!" This option would stop the twin
pairs and proceed with construction of the improvements in the
current right-of-way (east bound) and for the construction of a
railroad overpass.
Option "c" - "Me thinkith thou protest too much" Under this
option, the County Transportation Planning Committee would be
asked to have an independent consulting engineer evaluate the
alignment alternatives between U. S. #1 and Sebastian Elementary
School, e~aluate the feasibility of a grade separation and
evaluate the compatibility with the short term improvements of
improving CR 512 with multiple lanes to the long term improvement
of constructing a grade separation.
87.259
11.
OLD ~
CR 512 Thoroughfar9 P~lan
A lengthy discussion took place on the County's plan
for CR 512. Mayor Harris said to begin the study
the County needs to know what is acceptable to
Council.
MOTION by Metcalf/Roth
I move we advise the County Commission that we
are in favor of the start of their study and do not
disagree with the twin pairs concept for CR 512 off
U.S. 1.
ROLL CALL: Councilman Vallone - Aye =
Vice Mayor Roth - Aye
Councilman McCarthy - Aye
Councilman Metcalf - Aye
Mayor Harris - Aye
MOTION CARRIED.
Mayor Harris instructed the City Clerk to draft a
letter to the County Commission stating Council's
action.
]~ NQ. -~ (Revised by Attorney
Palmer)
A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA,
AMENDING RESOLUTION NO. R-87-68 AND THEREBY
ADDING A NEW PARAGRAPH 20 TO THE RULES AND
REGULATIONS FOR THE USE OF THE COMMUNITY CENTER
AND YACHT CLUB, WHICH NEW RULE PROHIBITS PROFIT
MAKING ACTIVITIES BY USERS OF SUCH FACILITIES.
Attorney Palmer read Resolution No. R-87-~SA by title
only. ~
Attorney Palmer said "not for profit or tax exempt"
in the body of the resolution should read "only s~ch
entities".
MOTION by Vallone/Metcalf
I move we adopt Resolution No. R-87-68A as
amended by the City.'Attorney.
VOICE VOTE:
Vice Mayor Roth - Nay
Councilman McCarthy - Aye
Councilman Metcalf - Aye
Councilman Vallone - Aye
Mayor Harris - Aye
9
City of Sebastian
POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
SUBJECT: Longest Day of Golf
Approved For Submittal By:
City Manager
~ept. of Oriqln: Golf Course (JD)
Date Submitted: ~91
For Agenda Of:
EXPENDITURE
REQUIRED:
;tMOUNT
BUDGETED:
APPROPRIATION
REQUIRED:
SUMMARY STATEMENT
Each year, the Sebastian Municipal Golf Course sanctions a fund raiser
in behalf of the American Cancer Society called the "Longest Day of
Golf". This event is being played on June 20, 1991, by four (4)
volunteers who are donating their personal time for the entire day:
Lonnie Powell, Frank Oberbeck, Raymond Ladd and Zeno Rawley. As a
token of appreciation to these four (4) individuals the Golf Course
Pro Manager, Jim DeLarme, will be presenting tokens of our
appreciation to recognize these individuals for their contributions.
RECOMMENDED ACTION
Presentation by Golf Course Pro-Manager, Jim DeLarme to volunteers in
the "Longest Day of Golf".
5>/
City of Sebastian
POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
SUBJECT: REQUEST TO REMOVE
SPECIMEN TREE FROM HOLIDAY
BUILDERS, INC.
Approved For Submittal By:
City Manager
Agenda No.
Dept. Origin Community Development
(BC~/~
Date Submitted 6/18/91
For Agenda Of 6/26/91
Exhibits:
Application for tree removal
EXPENDITURE
REQUIRED:
AMOUNT
BUDGETED:
APPROPRIATION
REQUIRED:
SUMMARY STATEMENT
Pursuant to the City Council's direction at its regular meeting of May 22,
1991, the City of Sebastian Building Department requires a tree removal
permit to be obtained prior to clearing of any lots. The applicant,
Holiday Builders, Inc., is requesting to construct a single family
residence on Lot 5, Block 351, Sebastian Highlands Unit #11. The
construction will necessiate the removal of one (1) pine tree over 20
inches in diameter due to the proposed building location. Staff does not
recommend the relocation of this tree.
RECOMMENDED ACTION
Move to approve the removal of the specimen tree.
CITY OF SEBASTIAN / APPLICATION FOR CLEARING AND
REMOVAL AND/OR RELOCATION OF TREES
STREET ADDRESS:
LOT NO.: 5
SUBDIVISION:
1541 Ocean Cove Sh.
BLOCK NO.: 351
Sebastian Hiqhlands
UNIT NO.:~~~_
CONTRACTOR:
ADDRESS:
Holiday Builders, Inc.
805 Fellsmere Rd., Unit 1
PHONE: 388-5551
SUB-CONTRACTOR: Space coast Haulage
ADDRESS: 1449 N.E. Pennyk.~amp St., Palm Bay
PHONE: 768-7814
ZIP: 3'2958
ZIP:
32~9~7'
REASON FOR THE PERMIT: clear lot to build new home
OWNER OF PROPERTY: Empoliti, Edward & Rosemary
ADDRESS: P.O. Box 6095 N. Plymouth, Mass.
PHONE NO. : 746-2612
ZIP: 02360
I certify that all the foregoing information is accurate and
that all work will be done in compliance with the Land
Development Code ( Article XIV )
APPLICATION MUST INCLUDE:
1. On a survey, locate all specimen trees (20 inch
diameter or more). Indicate which trees to be
removed and/or relocated. Indicate the species of
each tree. All specimen trees (20 inch diameter or
more) to be removed or relocated must obtain the
approval of the Sebastian City Council. A survey
indicating all improvements must be submitted in
relation to the removal of the specimen trees.
Applicant must tag all specimen trees with a bright
ribbon around the tree approximately 6 feet above
the grade.
Office Use Only
SITE INSPECTION BY DATE:
APPROVED FOR PERMIT: YES: NO: ~ / ~
MUST OBTAIN CITY COUNCIL APPROVAL: YES:_~~ NO:
IF YES, DATE OF CiTY COUNCIL APPROVAL:
SKETCH OF SURVEY
~ ttOL3J)AY BUZLDF_,RS, INC.
DeeaelptJRn
bOT~5, BDOCK 351 ~ HI~S ~T E~ AS ~ IN P~T ~ 7,
P~ ~6 ~C ~S OF ~l~ ~V~ ~, ~Rl~.
S~ ~, ~P 31~, ~ 39~.
WALTER t,, MOYER
1789 CANOVA ST. S.E. ~B
PALH BAY, I;I.DRIDA 3290q
SURVEYOR'S NOTES
$ RECOH'D PLAT EIASI$ (~ REARING
4. FLOOD ZONE. X
/~p. 1~'061C0090 E
~NEL 12023~ E
5.ELEATI~S RASED O~ ,tS
6.~NG ~EFERENC[ tO ~llSr A5 BEING
7.0, ~"IRONRO0 ~ CAPPED
FI BUS E
SEP ~.lC
FlEREBY CERTIFY th.t thl. SKETCH OF BURVEY I~ eorrm=t to the
belt mi my [mawl~dgm end ~llll el lunwed undie my dl~tlon, end
mm ~m m~e~ of F~OA g~O OF ~D ~RVEYORS
PURS~A~ TO SEXTON F~RI~ STATUES.
WALTER L MOYER ]
REGISTERED ~ND SURVEYOR NO. 8828
STATE OF FLORIDA
ABR REvAr pONS
~Ls, L 4 NO $IIRVE
City of Sebastian
POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
SUBJECT: Side Lot Drainage
Culverts
Approved For Submittal By:
City Manager
Dept. of Oriqin: City Engineer (DCE)
Date Submitted:
For Agenda Of: 06/26/91
Exhibits: - City Engineer Me~o
Dated 06/19/91
- Property Owners Letter (Undated)
- Mosby Plan and Profile, Dated
05/15/91
EXPENDITURE
REQUIRED:
AMOUNT
BUDGETED:
APPROPRIATION
REQUIRED:
SUMMARY STATEMENT
Two (2) property owners on Wentworth Street have requested to
install a drainage culvert on the common side lot line. They
have also asked that the City consider amending its regulations
to transfer the maintenance responsibility of the culvert to the
City rather than the property owner. Finally, they are
requesting the City to pay a portion of the installation costs of
the drainage pipe since the required culvert is larger than the
standard twenty-four (24) inch generally used in the Highlands.
Staff has reviewed this request and found it to be reasonable.
The City should make every effort to encourage property owners to
install culvert pipes and to participate in the costs under
certain circumstances where the required pipe size is larger than
the standard twenty-four (24) inch culvert.
RECOMMENDED ACTION
Move to approve the request of the property owners on Wentworth
Street for the City to pay a portion of the cost to install
approximately one hundred and twenty-five (125) 1.f. of thirty
(30) inch side yard drainage culvert pipe. The City's expenditure
would represent the difference between a twenty-four (24) inch
and thirty (30) inch pipe and not to exceed $2,000.
Move to direct staff to make recommendations to the City's
current side yard drainage policy to include a transfer of the
maintenance responsibility from the property owner to the City,
to allow the City to pay excess costs if the required culverts
would exceed twenty-four (24) inches in diameter and that
culverts would be installed subject to the issuance of a permit
by the City Engineer. /,,/~C
City of Sebastian
POST OFFICE BOX 780127 u SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
MEMORANDUM
JUNE
TO: MAYOR AND CITY COUrt, IL MEMBERS
FROM: DANIEL
RE: SIDE LOT DRAINAGE--
FORMAL REQUEST WAS MADE BY THE PROPERTY OWNERS OF 745 AND
7a9 WENTWORTH ST., MR. FRED GEORGE AND MS. jANET E~ABINEAU.
RESPECTIVELY.THEY ARE REOLIESTING A SIDE LOT CULVERT PIPE TO
BE INSTALLED IN THE EXISTING DITCH BETWEEN THEIR LOTS,
THE APPLICANTS HAVE COME IN AND COMPLETED AN APPLICATION
FORM, BLIT FEEL. THAT THEY SHOULD NOT BE RESPONSIBLE FOR THE
PERPETUAL MAINTENANCE OF THE CULVERT PIPE. ZN ADDITION, THEY
ARE REQUESTING THAT THE CITY PAY THE ADDTTIONALc, Oo~ ~ OF ~Tm~C., ~-_~
LARGER THAN STANDARD PiPE SIZES AS ESTABLISHED BY RANDY
~OSBY'S DRAINAGE REPORT. THEY FEEL THAT THE OITY
RESPONSIBLE FOR MAINTENANCE OF THE DRAINAGE DITCH AND THAT
THE MAINTENANCE REPONSIBILITIES SHOULD BE CARRIED OVER TO THE
SIDE LOT DRAINAGE PIPES.
AS PUBLIC WORES DIRECTOR, i FEEL THAT THE CULVERT SIDE
LOT AGREEMENT PLACES A BURDEN ON THE HOMEOWNERS FOR THEM TO
MAINTAIN THE CULVERT PIPE, Z FEEL THAT WE; NEED TO ENCOURAGE
HOMEOWNERS TO HAVE THESE CULVERT PIPES INSTALLED IF THEY SO
DESIRE, AND THE MAINTENANCE OF THESE CULVERT PIPES WOULD BE
ACCEPTED BY THE PUBLIC WORKS DEPARTMENT. ~HE EXISTING SIDE
LOT DRAINAGE DITCHES, AT BEST, ARE DIFFICULT FOR PUBLIE:
TO MAINTAIN. ~E CURRENTLY DO NOT HAVE THE TYPE OF EQUIPMENT
WHICH IS CAPABLE OF GOING INTO THE SIDE LOT DRAINAGE DITCHES
FOR MAINTAINING THEM.
AS THE REMAINING PORTIONS OF THE ;%bE, Ao¢iAN- ' ~ ~ HiGH~AND;,' ¢' ARE
DEVELOPED MORE OF THESE SIDE LOT DRAINAGE DITCHES WILL BE
DEVELOPED ON BOTH SIDES, MAKING I? VIRTUALLY IMPOSSIBLE FOR
PUBLIC WORKS TO MAINTAIN LISZNG EQUIPMENT. ~F CLILVERT
PIPES WERE INSTALLED, THIS WOULD REDUCE THE BLIRDEN ON PUBLIC
WORKS. THEREFORE, Z WOULD RECOMMEND TO OITY OOUNCIL THAT
THEY WOULD CONSIDER ENCOURAGING ALL HOMEOWNERS TO HAVE SIDE
LOT CULVERT PIPES INSTALLED BY REMOVING THE MAINTENANCE
RESPONSIBILITY FROM 7HE HOMEOWNERS AND PLACING IT ON PUBLIC
WORKS AS PART OF THE SIDE SWALE AGREEMENT. NEXT ] WOLILD
RECtOMMEND TFIA7 THE CITY COUNCIL ENTERTAIN 7HE THOUGHT OF
PAYING THE ADDITIONAL COST BETWEEN A LARGER PIPE AND STANDARD
PZPES AS ESTABLZSHED BY RANDY MOSBY'S DRAZNAGE REPORT.
TYPZCAL SIZE SZDE LOT DRAZNAGE PZPE ZS 2¢". ~FtZS WOULD
ENCOURAGE OTHER HOMEOWNERS TO ZNSTALL CULVERT PZPES ZF THE
OZTY AGREED TO PAY THE ADDZTZONAL COST OF YHE LARGER PZPES,
AS DETERMZNED BY THE CZTY ENGZNEER,
TO:
Subject:
Sebastian City Council
1. Side Swale Agreement
2. Side Swale Improvements
Since the city "reconstructed" the side ditch in the Spring
of 1984, they have not cleaned or maintained it. The sides
are collapsing and causing damage to real property. It is
filled with vegetation despite our efforts. It has been full
of water since the Spring of 1990, and breeds mosquitos.
With the above in mind, we would like to install a drainage
pipe between our properties at 745 and 749 Wentworth St.
After reading the "Side Swale Agreement", we feel it puts a
burden on the property owners by requiring them to be
"jointly and severably responsible for the perpetual
maintenance of said pipe, cover, end protections if any .... "
It is the city's responsibility to maintain adequate
drainage.
If property owners are willing to go to the expense of
improving the city by installing pipe in side ditches, the
city should not require them to sign a perpetual maintenance
agreement too.
We are asking that the "Side Swale Agreement" be amended.
In our discussions with the city Manager, he stated that he
would ask Council to approve the city paying for the
difference between 18in pipe (standard) and the 30in pipe
that the city is requiring for our ditch. We ask that the
council approve this, so that the project is financially
feasible for all concerned.
Fred., George~ ~~/~
janet Babineau
I
CITY OF SEBASTIAN
RENTAL PERMIT APPLICATION
CENTER J YACHT CLUB
er of Persons constituting group or organization: ~/~
quested Date ....
Please answer YES or NO:
Security Deposit:
Address of Permittee:
Telephone No.: ~'~/B D.te of Application
Make ~he~k~ p~ble to: CITY OF SEBASTIAN
1) Are kitchen facilities required? /~/0
2) Are you s resident of Sebastian? _~
3) Will decorations be put up? ~/~
4) Will there be an admission or door charge? dO
5) Will alcoholic beverages be served? ~/O
(a) If answer to #5 is yes -
permittee's proof of age
(b) If alcohol is to be served, permission is required by the
City Council. Your request will be presented to Council
on
APPROVED/DISAPPROVED
City Clerk
TO BE FILLED IN BY CITY CLERK'S OFFICE
Security Deposit paid ond~~ ,~(date) in the amount of
by Check # ~ or Cash
initial
Rental Fee paid on
by Check #
(date) in the amount of
or Cash
initial
Alcoholic Beverage Request heard at the Council Meeting On
(date). Request APPROVED/DENIED.
Fee Waiver Request heard at the Council Meeting on
(date). Request APPROVED/DENiED.
Key Pickup Date Key Return Date
Security Deposit returned by City Check #
amount of on
Amount kept for damages (if applicable).
\ws-form\rentapp
in the
(date).
City of Sebastian
POST OFFICE BOX 780127 ~ SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
SUBJECT:
Italian/American Club
Request for Use of
Community Center for
Flea Market
APPROVED FOR SUBMITTAL BY:
City Manager: '
) Agenda NO. /_,'_~ 7
) Dept. Origin C±ty Clef
)
) Date Submitted 6/20/91
)
) For Agenda Of 6/26/91
)
) Exhibits: Application
R-89-20 Section 7
EXPENDITURE
REQUIRED:
AMOUNT
BUDGETED:
APPROPRIATION
REQUIRED:
SUMMARY STATEMENT
The Italian/American Club has requested use of the Community
Center for a flea market on December 7, 1991 from 9:00 a.m. to
3:00 p.m.
In accordance with Resolution No. R-89-20 Section 7, City Council
approval is required for this type of use.
RECOMMENDED ACTION
Review Resolution No. R-89-20 Section 7 and approve or disapprove
accordingly.
RECEIVED JUN 19 1991
June 17, 1991
Mr. Cooper
Sebastian City Hall
1225 Main St.
Sebastian, FL 32978
Dear Mr. Cooper:
We, at Riverside Church would like to thank you and
City Council for approving the use of Riverview Park for
the Summer Youth Rally. With God's help and guidance we
expect to do more activities to benefit the community.
However, we forgot to mention posting a sign for our
event. We would like to post a sign on August 3rd which
is 2 weeks prior to our Rally and it would be 4 ft. X 8 ft.
Also we would appreciate permission to use your 8 X 8 platforms
for a stage.
Again, we thank you for your cooperation with us
Sincerely,
J. Curtis Crosby
Young Adult Class
Riverside Assembly of God
City of Sebastian
POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
SUBJECT:
REQUEST FROM RIVERSIDE CHURCH TO
ERECT A SIGN AND UTILIZE CITY
EQUIPMENT.
Approved For Submittal By:
City Hanager
Agenda No. ~
Dept. Origin Community Development
Date Submitted 6/18/91 (BCy~
For Agenda Of 6/26/91
Exhibits: Letter dated 6/!7/91
from J. Curtis Crosby
EXPENDITURE
REQUIRED:
AMOUNT
BUDGETED:
APPROPRIATION
REQUIRED:
SUMHARY STATEHENT
As its regular meeting of May 22, 1991, the City Council approved the
request from Riverside Assembly of God to utilize Riverview Park for a
youth rally on August 17, 1991. The Church is now requesting permission
to place a 4 X 8 sign on the park property two weeks prior to the rally
and to utilize the city's 8 X $ platform for a stage.
RECOMMENDED ACTION
Move to approve the request for Riverside Assembly of God to place a 4 x 8
sign two weeks prior to August 17, 1991 and to utilize the city's stage
platform.