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HomeMy WebLinkAbout02-13-2023 CCTF AgendadM wx SERASTL 140ME OF PELICAN] ISLAND CENTENNIAL CELEBRATION TASK FORCE AGENDA MONDAY, FEBRUARY 13, 2023 —10:00 A.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. ORDER 2. REPORTS A. Staff Items a. Minutes from January 23, 2023 meeting B. Marketing & Promotion C. Art a. Choose a coloring book picture to make a historical significance phrase D. Historical E. Parades & Special Events F. Sponsorships 3. NEXT MEETING SCHEDULED FOR 4. ADJOURN NO STENOGRAPHIC RECORD BYA CERTIFIED COURT REPORTER WILL BE MADE OF THE FOREGOING MEETING. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COUNCIL, BOARD OR AGENCY WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING OR HEARING WILL NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONYAND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (F S.286.0105) IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA) OF 1990, ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S SEATING ADA COORDINATOR AT 388-8226 - ADA@CITYOFSEBASTL4N.ORG AT LEAST 48 HOURS INADVANCE OF THIS MEETING. TWO OR MORE ELECTED OFFICIALS MAYBE IN ATTENDANCE AT THIS MEETING. clry If SEIRASTUkN HOME OF PELICAN ISLAND CENTENNIAL CELEBRATION TASK FORCE MINUTES MONDAY, JANUARY 23, 2023 —10:00 A.M. CITY COUNCIL CHAMBER 1225 MAIN STREET, SEBASTIAN, FLORIDA Staff Present Brian Benton, Leisure Services Director Cathy Testa, Records Specialist Jeanette Williams, City Clerk Paul Carlisle, City Manager Participants Present Marc Gingras Michelle Morris Britney Melchiori Donna Ware Cara Irwin Patti Williams 1. ORDER The Centennial Celebration meeting was called to order at 10:00am 2. REPORTS A. Items Staff MOTION by Ms. Testa and a SECOND by Mr. Carlisle to approve the minutes from January 9, 2023. MOTION approved by unanimous voice vote. Ms. Williams presented an updated Proclamation the Mayor will read at a future council meeting inviting citizens to participate in the centennial celebration. She is also preparing a PowerPoint presentation to show the residents the kind of things the Task Force is looking for. B. Marketing & Promotion Ms. Williams asked what the committee thought of the idea of having an article in the Sebastian 100 Magazine regarding the 1715 Treasure Fleet and Mel Fischer. Everyone agreed that the treasure ships are an important part of our history and would be an interesting article for the magazine. C. Art The coloring book pictures will be presented at the next meeting. Ms. Testa suggested each participant choose one of the pictures in the book and write a phrase explaining its historical significance. Centennial Celebration Committee Meeting January 23, 2023 Page 2 Brian said he is working with the Sheriff's office to get formal pricing on the coloring book, brochure and sponsorship packet. D. Historical Ms. Williams reported that MIS was unable to record the Sebastian PD's presentation "Early Policing in Sebastian" at the North County Library last week. Brian suggested asking Captain Wood to do the presentation in the Council Chamber so it can be recorded and used during the centennial celebration. The North County Library will be sponsoring a presentation by Doc Fischer on the early development in Sebastian. The Task Force would like MIS to record that presentation to also be used during the celebration. E. Parades & Special Events Mr. Gingras confirmed the clambake festival will be held November 8 — 101h in 2024. F. Sponsorships Ms. Ware suggested since there are no events planned for August or September that the Art Club sponsor an event in September showing paintings by Sebastian Artist of the older buildings in Sebastian and call the event "Artist Renditions of 100 years in Sebastian" Ms. Williams from the Sebastian River Chamber of Commerce asked to have the Chamber of Commerce Grill Night Out be the August event and the committee agreed. Ms. Irwin recommended a link be added to the sponsorship packet for people to have the ability to share to the packet. Ms. Williams from the Sebastian River Chamber of Commerce asked if a date was selected for the sponsorship packet to go out. The Chamber of Commerce offered to wave the fee for them to send a dedicated email to everyone on their directory. Mr. Carlisle asked if there was a way for sponsors to donate electronically. Brian said he would work with the Finance Dept. and MIS to see if that is possible. 3. NEXT MEETING The next meeting is scheduled for February 13, 2023 at 10:00am to finalize the sponsorship packet. 4. ADJOURN Being no further business the meeting was adjourned at 10:20am.