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Home My WebLink About08111990 AGENDA CITY COUNCIL BUDGET WORKSHOP SATURDAY, AUGUST 11, 1990 9:00 a.m. ROBERT S. MC CLARY (i) (2) Introduction General Fund Revenues (3) Transfers 9~10 a.m. BRUCE COOPER (1) Department - Planning and Zoning Account Number - 515 (2) Department - Construction Board AccOunt Number - 528.2 (3) Department - Code Enforcement Board Account Number - 528.3 (4) Department - Board of Adjustment Account Number - 516 (5) Department - Community Development Account Number - 524 9:30 a.m. DAVE FISHER (1) Department - Engineering Account Number - 529 9:40 a.m. JERRY THOMAS (1) Department - Building Maintenance Account Number - 518 (2) Department - vehicle Maintenance Account Number - 519 (3) Department - Cemetery Account Number - 539 (4) Department - Street Account Number - 541 (5) Department - Parks Account Number - 572 (6) Cemetery Trust Fund 10:30 a.m. 10:45 a.m. BREAK EARLE PETTY (1) Department - Police Account Number - 521 (2) Department - Emergency Management Account Number - 525 (3) Police Education Fund 12:00 noon LUNCH 1:00 p.m. JIM DE LARME (1) Golf Fund Revenues (2) Department - Golf Course Administration Account Number - 513 (3) Department - Golf Course Maintenance Account Number - 519 (4) Department - Golf Course Carts Account Number - 544 (5) Department - Golf Course Food and Beverage Account Number - 579 (6) Capital Improvement Projects 2:00 p.m. JOl~ VAN ANTWERP (1) Department - Airport Account Number - 551 2:10 p.m. CAROL CARSWELL (1) Department - Finance Account Number - 513.1 FUUD: 002 REV~ttUE OEGIIItlHG TRANSFER IH ' IltTERGOUEI~ItEhqAL I]tlE CEtfl '~LE~ TAX TOI'~L R~EXUE EXPETtOITURES POLl CE STAT ]Olt UARBER STREET SPORTS CgIPLE~ PUBLIC ~JORKS COUPOLUO ~TERFR~ PROP. PURC~SE ~RBER SI. S.C. PROP. PURCH. ].R.C. S~ER PROJECT D~ELO~E~ OF ~IERFR~D PUBLIC BUILDINGS RECORDS ~ULT C]~ ~SE ~P PROJECT PUBLIC PARKS I01AL EXPEXOIIURES YEAR END UALAXCE ~PITAL PROJECTS l~BB/B9 ACTUAL $121v000 127,750 91,256 $340,00& 4,591 l,lO0 0 15,960 4,500 13,750 $39,~01 $300,105 1987/90 BUDGET $300,I00 0 IlO,O00 500,000 $910,100 500,000 180,000 BO,O00 0 10,500 0 25,000 I&,O00 2,000 tB70,O00 $40,I00 1989/90 ACTUAL 470,000 SBBO,lO0 30,000 220,000 IO,O00 0 0 0 25,000 50,000 2,000 $530,410 BUDGET t530,410 35,000 500,000 $1,0&5,410 70,000 95,000 0 0 0 0 Bi,070 0 5,000 151,500 ~1,034,070 $31,340 -34- - 3 - (2) Debt Service 2:20 p.m. 2:30 p.m. KATHRYN O ' HALLORAN Department - Legislative Account Number - 511 Department - city Clerk Account Number - 513 ROBERT S. MC CLARY Department - City Manager Account Number - 512 (2) Department ' Recreation Account Number - 575 (3) Capital Projects (4) Capital Improvements (5) County Option Gas Tax 3:00 p.m. ADJOURN Fiscal Year 1989-1990 Legal Expenses Date of Bill September 19, 1989 October 18, 1989 November 27, 1989 December 19, 1989 January 16, 1990 February 28, 1990 March 20, 1990 March 15, 1990 April 25, 1990 May 15, 1990 June 12, 1990 Amount 2,412.25 3,907.50 2,668.75 2,678.75 2,280.00 2,282.81 442.20 3,207.50 3,270.00 4,717.50 4,351.25 Payment Date October 5, 1989 October 31, 1989 December 13, 1989 January 9, 1990 February 1, 1990 March 16, 1990 March 30, 1990 April 10, 1990 May 9, 1990 June 6, 1990 June 20, 1990 TOTAL 32,218.5.1 Wnn,l^~ A. (}RIMM OF I~RE SE, ~I~ALLACE, NASH & ATTORNEY,q AT ~,~AW dune 12, 1990 r~ O RPY, P.A. 930 S. I-I~luw)n O~?y B~,vo. Swt?~ 50§ MmnnouRN~,, ~t,On~OA 32901 (407) 984-3300 FAX (407) ~5~-3741 t B-~.'- c~,,~,~,~,, ,~ TAXATION City of Sebastian P.O. Box 780127 Sebastian, FL 32978-0127 Attn: Robert S. McClary City Manager Legal Servcies rendered for the month of May, 1990: City Council Meetings .2491 Ordinances .2495 Resolutions .2496 Code Enforcement Board '.2497 Julian Developer's Agreement .2510 Miscellaneous Matters - General .2558 Termination of Victor Regan .2664 adv. Andrew C. Catalone .2789 Voluntary Cooperation Agreement .3020 Animal Control Ordinance Revision .3097 Sebastian Lakes P.U.D. .3141 Police Station Site .3168 1990 Legal Opinions .4840 Golf Course .5489 ~t~u~--Williams, Hatfield, et al. .5490 Main Street Construc[ion .5491 ~'v. Cutter .5492 Water Restriction Ordinance .5561 $ 875.0O 175.00 140.00 70.00- 547.50 A 52.5O 42.50 21.25 52.50 140.00 385.00 140.00 450.00 210.00 ' 105.00- 262.50 - ., 140.00 542,50 TOTAL BALANCE DUE ..~c~ $4,351.25 RECEIVED JUN 1 1990 I~ALLACE, NASIt & ATTORNEYS AT LAw RECEIVED HAY I May 15, 1990 TORPY, P.A. 930 S. HARBOR CITY BLVD. SuITZ 505 MI~LBOURNE. FLORIDA 32901 (407) 984-3300 FAX (407) 951-3741 T~ ~TAT2 Pi~NN{NO AND PROBAT~ City of Sebastian P.O. Box 780127 Sebastian, FL 32978-0127 Attn: Robert S. McClary City Manager Legal services rendered for the month of April, 1990: Previous Balance $ 3,270.00 Payment Received (Note: $35.00 not received for Airport Referendum file) 3,235.00 Current Services 4~717.50 Total Due $ 4 , 752 . 50 Breakdown by Matter: City Council Meetings Ordinances Julian Developer's Agreement-- Police Department - Miscellaneous Miscellaneous Matters - General Italian American Club Lease Point O'Wood Subdivision --Construction Board GDC Maintenance Issues --Alfred Razzono Code Violation advo Andrew C. Catalone Police Station Site 1990 Legal Opinion Auditor's Request Bankruptcy Total Due $ 840.00 35.00 1,037.50 105.00 322.50 35.00 17.50 17.50 17.50 63.75 21.25 70.00 700.00 70.00 1;PALLACE, NASH & April 25, 1990 TORPY, P.A. 030 6]. I:].tRBOR CITY BLVD, ~UITE 505 MELBOURNE. ]PLORIDA 32901 (40~) 984-3300 F~ (407) 951-3~41 City of Sebastian P.O. Box 780127 Sebastian, FL 32978-0127 Attn: Robert S. McClary City Manager Legal Services rendered for the month of March, 1990~ City Council Meetings Julian Developer's Agreement Police Department - Miscellaneous Miscellaneous Matters - General Italian American Club Lease Termination of Victor Regan Termination of Ralph Smith Powell Forfeiture ---Airport Referendum Voluntary Cooperation Agreement Newmann Forfeiture Police Station Site Building Department Matters Latvis/Boat Matter advs. Mary Rose Mazzeo Dorothy McKinley Metcalf 1990 Legal Opinions Asbestos Contract Barber St. 647 297 35 577 105 21 35 35 35 490 42 35 105 122 21 .5O .50 .00 .50 .00 .25 .00 .00 .00 .00 .50 .00 .00 .50 .25 35.00 17.50 297.50 210.00 Complex Irrigation System~~..~ 105.00 TOTAL BALANCE DUE /%.~...'~, '" $3 270.00 0 FRESE, FALLAOE, NAs & ~t~.T?OI~N]~¥S AT LAW RECEIVEDtll.U , 2 ti 1990 March 15, 1990 TORPY, P.A. 930 S. HAImBOR CX?m' BLVD. ~{UI?E 505 M~LBOURNE. FLORIDA 32901 (407) 984-3300 ~ (407) 951-3741 T~ City of Sebastian P.O. Box 780127 Sebastian, FL 32978-0127 Attn: Robert S. McClary City Manager Legal Services rendered for the month Breakdown by Matter: City Council Meetings Board of Adjustment Ordinances Code Enforecement Board Police Department - Miscellaneous Stratten Avenue Widening Ewert Police Vehicle Accident/Verne Alfred Razzono Code Violation Airport Referendum Voluntary Cooperation Agreement Building Department Matters Stottler Stagg Dispute Dorothy McKinley Metcalf 1990 Legal Opinions TOTAL BALANCE DUE of February, Finucane 1990: 892.50 140.00 7O.0O 140.00 17.50 15.00 21.25 21.25 87.50 35.00 52.50 35.00 35.OO 35.00 1~575.00 $3,207.50 March 20, 1990 City of Sebastian P.O. Box 780127 Sebastian, Florida 32978 ATTN~ Robert S. McClary, City Manager RE: Expenses for Attending the 13th Annual Local Government Law in Florida Seminar in Tampa; STATEMENT OUR FILE NO.~ 89-3885 Seminar Registration Travel (300 miles @ .20 per mile) Meals on a per diem basis in accordance with Section 112.061(6) of Florida Statutes Lodging /??11 .... ' $135.00 $ 60.00 $ 36.00 $211.20 $442.20 Attached hereto is a syllabus of the seminar and a copy of the hotel bill. I~RE SE, i~ALLAOE, NASH & ATTORNEYS AT LAW RECEIVED MAR" 1 1!1911 February 28, 1990 TORPY, P.A. 930 S. HARBOR CITY BLVD. SUITE 505 ME~,BOURNE. FLORID* 32901 (40T} 984-3300 ~ {407) 9~1-3741 TAXATi~ City of Sebastian P.O. Box 780127 Sebastian, FL 32978-0127 Attn: Robert S. McClary City Manager Legal Services rendered for the month of January, 1990: Previous Balance $ 4,888.75 Payments Received (through 1/31/90) (2,678.75) Current Services 2,280.00 Costs Incurred 2.81 TOTAL BALANCE DUE $ 4,492.81 Breakdown by Matter City Council Meetings Ordinances Code Enforcement Board Julian Developer's Agreement PBA Labor Negotiations Miscellaneous Matters - General Ewert Police Vehicle Accident/rem Finucane Termination of Victor Regan Alfred Razzono Code Violation Police Station Site Reca].l Petition Building Department Matters advs. Mary Rose' Mazzeo Dorothy McKinley Cap-A1A Contrac · Total ~, ~ $ 842.81 52.5O 127.50 105.00 17.50 70.00 70.00 93.75 42.50 122.50 35.00 35.00 21.25 87.50 52.50 455.00 52.50 i~RESE, NASH & TORPY. P.A. I~AL LAC~ E, ATTORNm-¥S AT LAW January 16, 1990 930 S. tL%RBOR CITY BLVD. SUXr~ 505 MELBOURNE, ~LORIDA 32901 (407) 984-3300 F~ (407) 051-3741 T~o~ City of Sebastian P.O. Box 780127 Sebastian, FL 32978-0127 Attn: Robert S. McClary City Manager Legal Services rendered for the month of December, 1989: Previous Balance $ 5,347.50 Payments Received ( 2,668.75) Current Services Rendered 2~280.00 Balance Due $ 4,958.75 Breakdown by Matter City Council Meetings Ordinances Resolutions Code Enforcement Board PBA Labor Negotiations Police Department - Miscellaneous Miscellaneous Matters - General GDC Maintenance Issues Alfred Razzono Code Violation~-~ Sebastian Po]ice Pension Legal Opinion During 1989 Clair, of Marion E. Diefenbach Building Department Matters Stottler Stagg Dispute advs. Mary Rose Mazzeo Total % %%o $ 770.00 175.00 7O.O0 15.00 157.50 227.50 52.50 140.00 35. 0 1--92.50 140.00 52.50 35.00 175.00 42.50 I~ALLAOE, NASH & ATTORNEYS AT LAw November 27, 1989 ToRPY, P.A. 930 S. H~RBOR CITY BLVD. SU~?~ 505 MI~LBOURI~E, FLORIDA 32901 (40~) 984-3300 ~ (407) 051-3741 T~o~ / City of Sebastian P.O. Box 780127 Sebastian, FL 32978-0127 Attn~ Robert S. McClary City Manager Legal Services Rendered for the month of October, 1989: Previous Balance Payment Received Payment Received Current Services - October - November TOTAL BALANCE DUE Breakdown by Matters City Council ~leetings ~--Planning and Zoning Board Ordinances Code Enforcement Board PBA Labor Negotiations Police Department - Miscellaneous Miscellaneous Matters - General Ewert Police Vehicle Accident/Verne Italian American Club Lease Construction Board GDC Maintenance Issues City Board Appointment Policies Sebastian Police Pension Sebastian Lakes P.U.D. ~- adv. Burt Senll Recall Petition Building Department Matters~ Total Finucane $ 6,319.75 (2,412.25) ( 3,907.50) 2,668.75 2,668.75 577.50 17.50 87.50 300.00 70.00 70.00 70.00 21.25 35.00 507.50 17.50 35.00 17.50 17.50 191.25 616.25 17.50 $ 2,668.75 " I~RESE, NASH & TORPY, P.A. i~AL LAC E, ATTORNEY8 AT LAW October 18, 1989 930 8. H~88oR CITY BLVD. SOIT~ 505 M~LBOU~E, FLORIDA 32901 (407) 984-3300 FAX (407) 9~1-374! City of Sebastian P.O. Box 780127 Sebastian, FL 32978-0127 Attn: Robert S. McClary City Manager Legal services rendered for the month of September, 1989: Previous Balance $ 6210.35 Payments Received (3798.10) Current Services Rendered 3907.50 Total Balance Due $ 6319.75 Breakdown of Fees by Matter: City C'o~nciI Meetings '~-Planning and Zoning Board Ordinances Resolutions --Code Enforcement Board PBA Labor Negotiations Miscel~neous Matters - General Ewert Police Vehicle Accident/Verne Finucane Italian American Club Lease --Construction Board Termination of Victor Regan Sebastian Police Pension Impact Fees Legal Opinions During 1989 Solicitations Ordinance Assignment of Lease/Ambulance Squad.. Building Department M[~t~ _g~.~- \ V~ $o,o 0 175,oo 780.00 285 O0 780 O0 60 O0 30 O0 165 O0 30 O0 75 O0 15 O0 195 O0 18 75 ,,,'~75 O0 480 O0 15 O0 450 O0 120 O0 243 75 75 O0 15 O0 3907.50 I~RESE. NASH & TORPY, P.A. GABY B. FRESE t JAMES H. P~u~ J. ~uz~. JR. RICIIARD E, TORPY G~oR~ S. ~SEN I~ALLAC E, ATTORNEYS AT LAW P, ECEIVED SE[-' 2 2 September 19, 1989 030 S. }L~RBOR cITY BLVD, SUITE 505 MELBOURNE. I:~LORIDA 32901 (407) 984-3300 FAX (407) 951-3741 City of Sebastian P.O. Box 780127 Sebastian, FL 32978-0127 Attn: Robert S. McClary City Manager Legal Services rendered for the month of August, 1989: Previous Balance $ 3,793.10 Payments Received ( 3,793.10) Services rendered in August, 1989 2,412.25 Total Balance Due $ 2,4].2.25 Breakdown by Matter~ City Council Meetings 810.00 Ordinances 30.00 PBA Labor Negotiations 90,00 Stratton Avenue Widening 15.00 Miscellaneous Matters - General 75.00 Ewert Police Vehicle Accident/Verne Finucane 93.75 Italian American Club Lease 180.00 Termination of Victor Regan 56.25 Colored Baptist Church of Sebastian ~ 15,00 Sebastian Police Pension ""120.00 impact Fees 256.00 CWA Labor Negotiations 1989 180.00 adv. Burt Snell 356.25 Recall Petition ..~-". 120.00 Building Department Matters 'v",' 15.00 ?otal ~,,~/ _~ ))$ 2 412 25 City of Sebastian POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 589-5330 FAX 407-589-5570 DATE: TO: THROUGH: FROM: SUBJECT: August 10, 1990 Mayor W.E. Conyers and City Council Member/~/~ Robert S. McClary Relief Commun%g~ions Technicxan' During the current fiscal year, the City Council authorized four, full-time Communications Technician (?oli~e dispatche~).positions and one, full-time Chief Communications Technician. Un- fortunately, we have experienced considerable turnover in the Communications Technician positions. When a candidate is hired, there is an intensive training period -- during which the new person sits with an experienced dispatcher. During this training period, the new dispatcher must become familiar with our equipment, procedures, geogrgphy, etc. After approximately eight weeks, the new dispatcher is able to work a shift independently. When a vacancy occurs -- because of resignation{ vacation, sick leave, or training time -- we must spend mon~es in overtime, since the position must be staffed at all times. This week, our newest dispatcher was advised by her physician she could work no more than 20 hours weekly, and we are recruiting for a replace- ment. We recognize, however, we have a considerable investment in this individual in terms of training. Accordingly, Chief Petty has recommended we utilize her talents as a Relief Communications Technician; she would be asked to work while others are absent. Chief Petty estimates this would save us from paying approximately 960 hours annually in overtime monies. I concur with Chief Petty's analysis and recommendation. Finance Director Carol Carswell estimates the Police Department budget contains sufficient funds in unused salary and wages in the current budget. Accordingly, we have approved the Chief's request to establish a relief Communications Technician position for the remainder of the fiscal year. Further, the Chief will be requesting the City Council to fund this part-time position during the next fiscal year. City of Sebastian POST OFFICE BOX 780127 13 SEBASTIAN FLORIDA 32978 TELEPHONE (407) 589-5330 FAX 407-589-5570 MEMORANDUM DATE: TO: THROUGH: FROM: SUBJECT: August 9, 1990 Councilman Lonnie Robert Jo Anne Towns~~/~ ~/k;-~ Legal Expensek. ~Or Fiscal Year 1989-1990 You are considering the merits of an in-house City Attorney, and you have asked me to research the City's legal expenses during the current fiscal year. As we discussed, I have excluded monies ~aid to attorneys retained by the City for special matters -- 1.e., Eliott Cutler for the airport and Carson and Linn for labor matters. Between September, 1989 and June, 1990, the City has paid $32,218.51 to the firm of Freeze, Fallace, Nash & Torpy. Attached you will find summaries of the firm's monthly bills. Based u~on my experience, creating an in-house City Attorney's office is very expensive, and it is most cost-effective in much larger cities. In fact, most cities in Brevard County -- including Melbourne, Palm Bay, Titusville, Satellite Beach, and Indialantic -- retain outside legal firms. I estimate the initial set-up and first year cost of an in-house City Attorney's office at $131,636.60. My estimates are also attached for your review. If I can provide you with additional information, please let me know. Attachments cc:Mayor and City Council Members Charles Nash Estimated Cost of Creating an In-House City Attorney's office ITEM Attorney Base Salary Benefits @ .1322 Legal Secretary. Base Salary Benefits @ .1322 Overtime Equipment Personal Computer Software Printer Telephones Dictating Equipment Calculator Copier Library Initial Book Purchase Annual Updates Westlaw Hook-Up (software, telephones, modem) Westlaw Use -- FLC Price (5 hours/month @ $130/hour) printing @ 0.02/line Bar Dues Memberships Travel/Conferences Furniture Attorney EST. COST 60,000.00 7,932.00 18,000.00 2,379.60 1,000.00 2,000.00 1,000.00 2,000.00 300.00 500.00 150.00 9,000.00 10,000.00 3,000.00 725.00 7,800.00 5OO.OO 200.00 500.00 2,000.00 Desk Chair Conference Table 4 Chairs Secretary Desk Chair 500 300 5OO 600 50O 250 TOTAL $131,636.60 Fiscal Year 1989-1990 Legal Expenses Date of Bill September 19, 1989 October 18, 1989 November 27, 1989 December 19, 1989 January 16, 1990 February 28, 1990 March 20, 1990 March 15, 1990 April 25, 1990 May 15, 1990 June 12, 1990 Amount 2,412.25 3,907.50 2,668.75 2,678.75 2,280.00 2,282.81 442.20 3,207.50 3,270.00 4,717.50 4,351.25 Payment Date October 5, 1989 October 31, 1989 December 13, 1989 January 9, 1990 February 1, 1990 March 16, 1990 March 30, 1990 April 10, 1990 May 9, 1990 June 6, 1990 June 20, 1990 TOTAL 32,218.51 ~RESE, r]~ 0 RPY, P.A. WILLIAM A. ~}HIMM tPASLAOE, NASH & ATTORNEYN AT J_~AW June 12, 1990 930 $. ~][ARBOR CITY BI,VD. ~q, UITg MgbmlURN~.. ~LORIDA 32901 (407) 984-8800 ~ (407) 051-3741 City of Sebastian P.O. Box 780127 Sebastian, FL 32978-0127 Attn= Robert S. McClary City Manager Legal Servcies rendered for the month of May, City Council Meetings .2491 Ordinances .2495 Resolutions .2496 Code Enforcement Board .2497 Julian Developer's Agreement .2510 Miscellaneous Matters - General .2558 Termination of Victor Regan .2664 adv. Andrew C. Catalone .2789 Voluntary Cooperation Agreement .3020 Animal Control Ordinance Revision .3097 Sebastian Lakes P.U.D. .3141 Police Station Site .3168 1990 Legal Opinions .4840 Golf Course .5489 ~,~F,~T-Williams, Hatfield, et al. .5490 Main Street Construction .5491 ~f,~'v. Cutter .5492 Water Restriction Ordinance .5561 1990= $ 875.O0 175.00 140.00 7O.0O- 547.50 ~ 52.50 42.50 21.25 52.50 140.00 385.00 140.00 45O.00 210.00 -- 105.00- 262.50 - 140.00 542.50 TOTAL BALANCE DUE $4,351.25 RECEIVED JUN I 6 1990 lq~RESE, lq~ALLAOE, NASH & ATTORNEYS AT LAw RECEiVED HAY I 6 May 15, 1990 TORP¥, P.A. 930 S. lIARnon C~?Y BLVD. ~]UITE 505 MgLBOURNE. ~LORIOA 32901 (407) 084-3300 F~ (407) 951-3741 T~AT~6~ City of Sebastian P.O. Box 780127 Sebastian, FL 32978-0127 Attn: Robert $. McClary City Manager Legal services rendered for the month of April, 1990: Previous Balance $ 3,270.00 Payment Received (Note: $35.00 not received for Airport Referendum file) 3,235.00 Current Services 4,717.50 Total Due $ 4,752.50 Breakdown by Matter: City Council Meetings Ordinances Julian Developer's Agreement-- Police Department - Miscellaneous Miscellaneous Matters - General Italian American Club Lease Point O'Wood Subdivision Construction Board GDC Maintenance Issues Alfred Razzono Code Violation adv. Andrew C. Catalone Police Station Site 1990 Legal Opinion Auditor's Request Bankruptcy 5-13-'°- 311o - Total Due $ 840.00 35.00 1,037.50 105.00 322.50 35.00 17.50 17.50 17.50 63.75 21.25 70.00 700.00 7O.00 i 't..._~~ '"t I 1 ~ 3 6 5 . 0 0 i iS 4,717.50 i~RE SB~, i~ALLAOE. NASH & April 25, 1990 TORPY, P.A. 930 S. I'hRBOR CITY BLVD. Sui?~ 505 M~SBOURNE, ~O~IDA 32901 (407) 984-3300 F~ (407) 951-3741 TAXATIO~ City of Sebastian P.O. Box 780127 Sebastian, FL 32978-0127 Attn: Robert S. McClary City Manager Legal Services rendered for the month of March, 1990z City Council Meetings Julian Developer's Agreement Police Department - Miscellaneous Miscellaneous Matters - General Italian American Club Lease Termination of Victor Regan Termination of Ralph Smith Powell Forfeiture Airport Referendum Voluntary Cooperation Agreement Newmann Forfeiture Police Station Site Building Department Matters Latvis/Boat Matter advs. Mary Rose Mazzeo Dorothy McKinley Metcalf 1990 Legal Opinions Asbestos Contract Barber St. Complex Irrigation System /~ TOTAL BALANCE DUE $ 647.50 297.50 35.00 577.50 105.00 21.25 35.00 35.00 35.00 490.00 42.50 35.00 105.00 122.50 21.25 35.00 17.50 297.50 210.00 105.00 $3,270. 00 i~RESE, I~ALLACE, NASH & RECEiVED I'I/'U{ 2 {I 1990 March 15, 1990 TORPY, P.A. 930//t. HARBOR CITY BLVD. SU~T=, 50{5 MleI~I~OUHI~E. I~OHIDA 32901 (407) 984-3300 F~ (407) 9~.3741 ~gTAT2 PlaNNING AND PRO~AT{ City of Sebastian P.O. Box 780127 Sebastian, FL 32978-0127 Attn: Robert S. McClary City Manager Legal Services rendered for the month of Breakdown by Matter: City Council Meetings Board of Adjustment Ordinances Code Enforecement Board Police Department - Miscellaneous S~:vatten Avenue Widening Ewert Police Vehicle Accident/Verne Alfred Razzono Code Violation Airport Referendum Voluntary Cooperation Agreement Building Department Matters Stottler Stagg Dispute Dorothy McKinley Metcalf 1990 Legal Opinions TOTAL BALANCE DUE February, Finucane 1990: $ 892.50 140.00 70.00 140.00 17.50 15.00 21.25 21.25 87.50 35.00 52.50 35.00 35.00 35.00 1,575.00 $3,207.50 March 20, 1990 City of Sebastian P.O. Box 780127 Sebastian, Florida 32978 ATTN~ Robert S. McClary, City Manager RE: Expenses for Attending the 13th Annual Local Government Law in Florida Seminar in Tampa; STATEMENT OUR FILE NO.~ 89-3885 Seminar Registration Travel (300 miles @ .20 per mile) Meals on a per diem basis in accordance with Section 112.061(6) of Florida Statutes Lodging TOTAL AHOUNT $135.00 $ 60. oo $ 36.00 $211.20 DUE: $442.20 Attached hereto is a syllabus of the seminar and a copy of the hotel bill. FALLACE. NASH & TORPY, RECEIVED February 28, 1990 P, ao 930 ~. H.~non CITY BLVD. SU'TE 505 MELBOURNE. FLORIDA 39-001 (407) 984-3300 F~ (407) 951-3~41 City of Sebastian P.O. Box 780127 Sebastian, FL 32978-0127 Attn: Robert S. McClary City Manager Legal Services rendered for the month of January, 1990: Previous Balance $ 4,888.75 Payments Received (through 1/31/90) ( 2,678.75) Current Services 2,280.00 Costs Incurred 2.81 TOTAL BALANCE DUE $ 4,492.81 Breakdown by Matter City Council Meetings Ordinances Code Enforcement Board Julian Developer's Agreement PBA Labor Negotiations Miscellaneous Matters - General Ewert Police Vehicle' Accident/Vern Finucane Termination of Victor Regan Alfred Razzono Code Violation Police Station Site Re. call Pet it ion Building Department Matters advs. Mary Rose' Mazzeo Dorothy McKinley Metcalf -- ~-~-~ Total ,.- ~' ~y $ 842.81 52.50 127.50 105.00 17.50 7O.O0 70.00 93.75 42.50 122.50 35.00 35.OO 21.25 8'1.50 52.50 455.00 52.5O : MAR I 6 1990f I I~IRE S E, r~ 0 RPY, P.A. I~ALLACE, NASH & ATTORNmY~ AT LAW 1'1 i990 January 16, 1990 930 S. HARnoR OITV BLVD. SUITE 505 MELBOURNE, ~LORIDA 32901 (407) 984-3300 F~ (407) ~51-3741 T~o~ City of Sebastian P.O. Box 780127 Sebastian, FL 32978-0127 Attn~ Robert S. McClary City Manager Legal Services rendered for the month of December, 1989: Previous Balance $ 5,347.50 Payments Received (2,668.75) Current Services Rendered 2t280.00 Balance Due $ 4,958.75 Breakdown by Matter City Council Meetings Ordinances Resolut ions Code Enforcement Board PBA Labor Negotiations Police Department - Miscellaneous Miscellaneous Matters - General GDC Maintenance Issues Alfred Razzono Code Violation Sebastian Police Pension Legal Opinion During 1989 Claim of Marion E. Diefenbach Building Department Matters Stottler Stagg Dispute advs. Mary Rose Mazzeo Total $ 770.00 175.00 70.00 15.00 157.50 227.50 52.50 140.00 192.50 140.00 52.50 35.00 175.00 42.50 'O^-Y B. F.EsE VINCENT O. TOHPY, FRESE, i~ALLACE, NASH & TORPY, P.A. AT?ORNEYSAT LAW November 27, 1989 930 S. HARBOR CITY BLVD. SuIT~ 505 MELBOURNE. I~LORIDA 32901 (407) 984-3300 FAX (407) 951-3741 City of Sebastian P.O. Box 780127 Sebastian, FL 32978-0127 Attn: Robert S. McClary City Manager Legal Services Rendered for the month of October, 1989: Previous Balance Payment Received - October Payment Received - November Current Services TOTAL BALANCE DUE $ 6,319.75 (2,412.25) (3,907.50) $ 2,668.75 Breakdown by Matter: City Council Heetings Planning and Zoning Board Ordinances Code Enforcement Board PBA Labor Negotiations Police Department - Miscellaneous Miscellaneous Matters - General Ewert Police Vehicle Accident/Verne Finucane Italian American Club Lease Construction Board GDC Maintenance Issues City Board Appointment Policies Sebastian Police Pension Sebastian Lakes P.U.D. adv. Burt Senll Recall Pet it ion ~'O Building Department Matters6~,. Total 577.50 17.50 87.50 300.00 70.00 70.00 70.00 21.25 35.00 507.50 17.50 35.00 17.50 17.50 191.25 616.25 17.50 $ 2,668.75 OARY B, FRENE '~ C~}{ARL~8 ]AJ~.Y 1%TAsH s' VII,~0ENT (]. TORPY. JR. RICHARD ]~{]. TORP¥ ORB00R¥ S. i~ALLACE, NASH & ATTORNEYS AT LAW RECEIVE[i}!?.r..'!' 2 959 October 18, 1989 ~l~ 0 RPY, P.A. 930 S. HARBOR CITY BLVD. S~nT'. 505 MBLBOURNE. FLORIDA 32901 (407) 984-3300 ~ (407) 951-3741 City of Sebastian P.O. Box 780127 Sebastian, FL 32978-0127 Attn: Robert S. McClary City Manager Legal services rendered for the month of September, 1989: Previous Balance $ 6210.35 Payments Received (3798.10) Current Services Rendered 3907.50 Total Balance Due $ 6319.75 Breakdown of Fees by Matter: City Council Meetings · ~Planning and Zoning Board Ordinances Resolutions Code Enforcement Board PBA Labor Negotiations Miscel~neous Matters - General Ewert Police Vehicle Accident/Verne Italian American Club Lease Construction Board Termination of Victor Regan Sebastian Police Pension Impact Fees Legal Opinions During 1989 Solicitations Ordinance Assignment of Lease/Ambulance Squad., Finucane adv. Burt Snell Recall Petition Building Department M~ Total I 75.oo 780.00 285 00 780 00 60 00 30 00 165 00 30 00 75 00 15 00 195 00 18 75 ,,,;;75 00 480 00 15 00 45O 00 120 00 243 75 75 00 15 00 3907.50 i~ALLAO E, NASit & ~k?TORNE¥S AT LAW RECEIVED SEP 2 2 1959 September 19, 1989 TORPY, P.A. 930 ~. ]~RBOR CiTY BLVD. ~UITE 505 MI~LBOURN~. FLORIDA 32901 (407) 084-3300 F~ (407) 0BI-3741 City of Sebastian P.O. Box 780127 Sebastian, FL 32978-0127 Attn~ Robert S. McClary City Manager Legal Services rendered for the month of August, 1989: Previous Balance $ 3,793.10 Payments Received ( 3,793.10) Services rendered in August, 1989 2,412.25 Total Balance Due $ 2,412.25 Breakdown by Matter: City Council Meetings Ordinances PBA Labor Negotiations Stratton Avenue Widening Miscellaneous Matters - General Ewert Police Vehicle Accident/Verne Finucane Italian American Club Lease Termination of Victor Regan Colored Baptist Church of Sebastian Sebastian Police Pension Impact Fees CWA Labor Negotiations 1989 adv. Burt Snell Recall Petition '.~-' Building Department Matters "t ...... ',,, ,, :,,,, Total ,,.>~_/ -,",,. ',)) '. 810.00 30.00 90~00 15.00 75.00 93.75 180.00 56.25 , 1500 '"'"120~00 256.00 180.00 356.25 120.00 15.00 $ 2,412.25 CAPITAL PROJECTB DETAIL PUBLIC BUILOIH6 IMPROVEMEMTS COttlLIH]'TY CENTER AIR COflI)]TIOH]N6 HURR]CAHE SH~TERS REMOVE OLD P.D. BUILD]H6$ OLD LIBRARY REHOVATIOHS C]IY HALL REHOVAT]OHS 5,000 id,O?O 5,000 5,000 50,000 PUBLIC PARK IMPROVEMENTS OLD P.O. SI.TE IMPROVEMENTS STEVEHSOH PARK IMPROVEMEMTS YACHT CLUB S]'TE ]HPROVEHENTS RIVERFROflT DEVELOPMENTS DOt~fTIX~ DEVELO~ENTS BARBER ST. PROPERTY PURCHASE PARK ]HPROVEHEHTS 15,000 4,000 ]2,000 25,000 25,000 10,500 60,000 i51,500 POLICE STATIC4 COHSTRUCTI~4 A/E SERVICES FU~I,TURE, F]X,TURES, EQUIPMErfT SI,TE IHPROVBtEHTS 500,000 41,500 40,000 50,000 631,500 FUHO= 002 REVEHUE BE6]I'tI]HG BAL~CE TRAHSFER IH ]NT ER6OUERfItEHTAL (3HE CEHT SALES TAX TOTAL REUEHUE EXPEHO]TURES POLICE STATIOH BARBER STREET SPORTS COHPLEX PUBLIC WORKS C~POLltO ~TERFROHT PROP. PURCHASE BARBER ST. S.C. PROP. PURCH. ].R.C. S~ER PROJECT DEUELOPMENT OF ~TERFR~(T PUBLIC BU]LO]HGS RECORDS UAULT CITY BASE HAP PROJECT PUBLIC PARKS TOTAL EXPEI'4DITURES YEAR END BAL~tCE CAPITAL PROJECTS 19BB/B9 1989/90 ACTUAL BUDGET 1989/90 ACTUAL 1990/91 BUDGET $121,000 $300,100 $300,100 $530,410 127,750 0 ilO,O00 110~000 35,000 91,256 500,000 470,000 500,000 $340,006 $910,100 $880~i00 $1,065,410 4,591 500,000 30,000 631,500 1,100 IBO,O00 220,000 70,000 0 BO,O00 10,000 95,000 15,960 0 0 0 4,500 10,500 0 0 13,750 0 0 0 25,000 25,000 0 56,500 50,000 81,070 16,000 12,690 0 5,000 2,000 2,000 151,500 $39,90i $B70,000 $349,690 $1,034,070 $300,105 $40,100 $530,410 $31,340 -34- FUND= 003 REVENUE BE6I~4]HG BALANCE TP~SFER IN TOTAL REVENUE EXPENDITURES EXPEND]lURES TRANSFER OUT TOTAL EXPENOiTURES YEAR ENO BALANCE CAP]TAL ]HPROVEHEHTS SLHdARY lfB7/SB 1988/89 ACTUAL ACTUAL 40 471,106 4471,106 163,260 $163,280 BUDGET 40 312,010 4312,010 ACTUAL $0 260,000 4260,000 BUDGET 40 250,000 $250,000 471,106 ~63,2B0 312,010 260,000 250,000 0 471,106 163,280 312,010 260,000 250,000 $0 $0 $0 $0 40 -35- FUND: 003 EAPITAL IHPROVEHENTS CITY CLERK WORK STATIONS (4) HATRIX PRIMER LAPTOP PORTABLE COMPUTER WITH COMVERTER SURGE PROTECTORS WITH BATTERY BACKUP (5) F]I~ICE PERSOHAL COMPUTER SURGE PROTECTDR(; WITH BATTERY BACKUP (2) COI'IPUTER UPGRADE BUILDING HAiHTEHANCE VACUIJH CLEANER VEHICLE UTILITY BODY FOR PRESEI~T TRUCK FREOM REC~ERY FLOOR ,.tACK - HEAVY DUTY STE¢~'I GIlt, fY GRINDER * HE~ ~D DRILL 1/2" - IMPACT GOM I/2'- H~ D~Y HETAL SHELU]H6 - DESK COPIER ~CH]HE POLICE DEPARTHEHT HAP BOARD VEHICLE LIGHT BAR(; (B) REPLACE VEHICLES (lO) RABAR RECORDER CELLULAR PHOHES (3) VIDEO HA~DHELD RADIO(; (16) PORTABLE RADIOS FOR INVE~T. (3) PORTABLE RADIOS FOR NEW PERS.(2) HOB]LE RADIO(; (lO) NcGRUFF ROBOT FAC(;]H] LE COMPUTER HARDWARE SOFTWARE 5,000 1,050 2,500 ~,500 2,000 1,000 42,720 5OO 1990/91 BUDGET D.H. REQ. 10,500 45,720 500 2,000 3,500 4OO 1,500 5OO 2OO 4OO 35O 7OO 2,000 1,200 12,750 3,320 4,952 2,025 12,500 i,Gll 1,500 i2,i60 2,025 1,350 5,600 6,908 ~,333 11,773 9OO 193,552 0 1,050 2,500 0 0 0 43,000 500 2,000 3,000 0 5,000 61,300 0 0 0 J,500 12,200 2,050 0 1,680 0 1,350 0 0 BUDGET C.M. REC. 3,550 43,000 5OO 5,000 85,080 SHOP TOOLS & EQUIPHENT $13,200 * 2~ $10,700 COHiUNITY DEVELORMENT H~tD HELD COItPUTER TERMINALS (2) INSPECTIOI1 MODULE SOFTWARE WIND.S TWO WAY RADIO FOR VEHICLE C[ltPUTER UPGRADE TAPE DRIVE RACKUP REPLACEMEM'T MOlt]TORS (2) D.H. REQ. 2,800 4OO 2,400 6OO 66O i,O]O 9,170 C.M. REC. 0 0 0 600 !,300 66O 1,010 3,570 EMGiNEERING HAND HELD PuqD]O COPY NACHINE VEHICLE (REPLACEME~) PICK UP WITH TOP (REPLACEMENT) CEMETERY M~ER ROOF 6OO 5,585 10,000 6,000 50O 26,]85 6,500 0 5,600 0 10,000 6,000 5OO 15,600 6,500 STREET DEPARlliENT CHAIN SAWS (2) COHCREIE ,~A~S (2) WALK]E TALKIES (6) MOBILE RADIO (3) BASE UMIT STAKE DUMP BOOY 2755 OR EQU]V, 1RACTOR W/FLAiL MOWER (3) ~G !,100 2,400 3,480 1,208 634 25,000 40,840 74,662 2,400 0 1,210 65O 25,000 40,840 71,200 PARKS DEPARTMENT REEL TO REEL MOWER CAB & CP~SSIS (REPLACEMENT) 5,000 II,O00 16,000 5,000 ll,OOO 16,000 TOIAL $3B5,539 $250,000 City of Sebastian POST OFFICE BOX 780127 13 SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 589-5330 FAX 407-589-5570 MEMORANDUM DATE: August 3, 1990 TO: FROM: RE: W. E. Conyers, Mayor Sebastian city Council Robert S. McClary ~ Department Head Positions For your information, I have attached copies of memorandums prepared by JoAnne Townsend at my request. These memos contain my recommendations for the management positions of Public Works Director/City Engineer and Golf Course Manager/Pro. Should you have any questions or wish to review this matter please call. City of Sebastian POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 589-5330 FAX 4~il~l~l~OM DATE: TO: FROM: SUBJECT: August 2, 1990 Robert S. McClary /]/ ~b~ew~;~s~~~ori~ngineer/'/~ You have asked me to survey other jurisdictions concerning the Public Works and Engineering functions. The Florida League of cities' June, 1990 Salary Survey indicates three cities -- Lauderhill, Leesburg, and Winter Park -- have combined City Engineer/Public Works Director positions. (a) Lauderhill, located near Fort Lauderdale, has a population of 45,046. The salary range is $43,405 - 58,965, and the incumbent's actual salary is $57,247. (b) Leesburg, in Lake County, has a population of 14,939. The salary range is $44,221 - 56,430, and the incumbent's actual salary is $48,755. (c) Winter Park, in Seminole County, 21,682; the salary range is $21,902 - 48,797. of the incumbent is not given. has a population of The actual salary Additionally, I contacted the City of Brooksville, since it is comparable in size and staffing to Sebastian. The City has a combined Public Works Director/City Engineer position, which they have been unable to fill. For Fiscal Year 1990-1990, they have budgeted $41,205 for the combined position. Recommendation A combined Public Works Director/City Engineer is found in other jurisdictions, and it appears to have worked well in the city of Sebastian with David Fisher. Therefore, I recommend the combined position be maintained. City of Sebastian POST OFFICE BOX 780127 13 SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 589-5330 FAX 407-589-5570 DATE: TO: FROM: SUBJECT: August 2, 1990 Robert S. McCla~/~/%~ Jo Anne Towns~d~,~ ' Golf Manager/Rr~osition When you appointed Jim DeLarme as Acting Golf Course Business Manager, you asked me to survey other jurisdictions to determine how their municipal golf courses are staffed. My findings and recommendation are outlined below. Indian River County Indian River County operates the Sandridge Golf Club. The course is headed by the Director of Leisure Services who is also responsible for the county's fair grounds. The salary range for the Director position is $42,000 - 60,000. The Golf Club has at least two Assistant Pro/Managers; their salaries range from $7.26 to 10.29 hourly. Melbourne The City of Melbourne has two municipal golf courses; each course has a combined Golf Pro/Manager and an Assistant Pro/Manager along with a complement of pro shop attendants, concession staff, rangers, starters, maintenance staff, etc. The salary ranges are: Golf Pro/Manager Assistant Golf Pro/manager $ 33,476 - 46,119 $ 23,915 - 32,686 Vero Beach Vero Beach has no municipal courses. Recommendation Based upon Indian River County and the City of Melbourne, I think it is approprigte to combine the Golf Course Business Manager and Golf Pro positions. In view of the size of the staff supervised and financial responsibilities, I think the combined position should be compensated in line with other City department head positions. AGENDA CITY COUNCIL BUDGET WORKSHOP SATURDAY, AUGUST 11, 1990 9:00 a.m. 9:10 a.m. 9:30 a.m. 9:40 a.m. ROBERT S. MC CLARY (1) Introduction (2) General Fund Revenues (3) Transfers BRUCE COOPER (1) Department - Planning and Zoning Account Number - 515 (2) Department - Construction Board AccOunt Number - 528.2 (3) Department - Code Enforcement Board Account Number - 528.3 (4) Department - Board of Adjustment Account Number - 516 (5) Department - Community Development Account Number - 524 DAVE FISHER (1) Department - Engineering Account Number - 529 JERRY THOMAS (1) Department - Building Maintenance Account Number - 518 (2) Department - Vehicle Maintenance Account Number - 519 (3) Department - Cemetery Account Number - 539 (4) Department - Street Account Number - 541 - 2 - (5) Department - Parks Account Number - 572 (6) Cemetery Trust Fund 10:30 a.m. BREAK 10:45 a.m. EARLE PETTY (1) Department - Police Account Number - 521 (2) Department - Emergency Management Account Number - 525 (3) Police Education Fund 12:00 noon LUNCH 1:00 p.m. JIM DE LARME (1) (2) (3) (4) (5) (6) Golf Fund Revenues Department - Golf Course Administration Account Number - 513 Department - Golf Course Maintenance Account Number - 519 Department ~ Golf Course Carts Account Number - 544 Department - Golf Course Food and Beverage Account Number - 579 Capital Improvement Projects 2:00 p.m. JOHN VANANTWERP (1) Department - Airport Account Number - 551 2:10 p.m. CAROL CARSWELL (1) Department - Finance Account Number - 513.1 - 3 - (2) Debt Service 2:20 p.m. KATHRYN O'HALLORAN (1) Department - Legislative Account Number - 511 (2) Department - City Clerk Account Number - 513 2:30 p.m. ROBERT S. MC CLARY (].) Department - City Manager Account Number - 512 (2) Department - Recreation Account Number - 575 (3) (4) (5) Capital Projects Capital Improvements County option Gas Tax 3:00 p.m. ADJOURN City of Sebastian POST OFFICE BOX 780127 o SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 589-5330 FAX 407-589-5570 BUDGET MESSAGE Honorable Mayor and City Council City of Sebastian Sebastian, Florida Gentlemen: I am pleased to submit the proposed Annual Budget for the fiscal year ending September 30, 1991. The proposed budget is $6,473,340. The budget is comprised of nine funds with budgeted expenditures as follows: GENERAL FUNDS General Fund $ 3,246,730 Capital Projects 1,034,070 Capital Improvements 250,000 Debt Service 13.660 $ 4,544,460. ENTERPRISE FUNDS Golf Course Airport Cemetery Trust 1,170,660 271,960 18,000 $ ~,.460,620 SPECIAL REVENUE FUNDS Police Education County Opt. Gas Tax $ 3,000 465.260 Budget Message Page 2 $ 468.260 TOTAL BUDGET EXPENDITURES $ 6 473 340 GENERAL FUNQ SUMMARY General Fund expenditures have increased $209,700 from $3,037,030 to $3,246,730. The major part of this increase is due to personnel cost~ ~hich is traditionally our largest incre~k This is not surprising since personnel expenses account for ~DU~ 70% of all operating costs. The budget ca_!ls for positions nor reclassification of existinq w Overall, G~neral Fund operating costs have been maintained at or very close to fiscal, year 1990. AD VALOREM PROPERTY TAX The proposed budget contemplates a decrease in ad valorem property taxes. The proposed millage rate is 6.50. This is lower than the current rate of 6.644 and lower than the roll back rate of 6.53. OTHER FUNDS 1. Capital Projects: This fund is for major projects totaling $1,034,070. The largest project is a new police station and includes $500,000 for construction, $41,500 for Architect/Engineering services $40,000 for furnishings and $50,000 for the site improvements. The fund also includes $70,000 for the Barber Street Sports Complex; $95,000 for Public Works Compound; $81,070 for public buildings; $5,000 for a city base map project and $151,500 for park improvements. Sales Tax and carry over fund balances. Budget Message Page 3 2. Capital Improvement (C/I): This fund segregates C/I items from general operation and maintenance expenses. The purpose of separating these items from GF is to provide an easier year-to- year comparison of recurring operating expenses and to improve overall cash management. Capital Improvements are budgeted at $250,000. 3. Debt Service: The City is relatively debt free (with the exception of the Golf Course Revenue Bonds). This year's debt service is $13,660 for a computer system. 4. County Qption Gas Tax: This is a Special Revenue Fund due to the restricted use of these monies for street improvements, maintenance equipment and right-of-way drainage improvements. This fund enables the City to establish an on-going yearly improvement program for streets and drainage. The street improvement line item is $339,960. 5. Airport Fund: Expenditures from the Airport Fund will soar this year due to the Planning Study as outlined in the Standstill Agreement between the FAA and the City. The Planning Study alone accounts for $230,000 of the projected $271,960 in total airport expenditures. Budget Message Page 4 CONCLUSION I wish to express my appreciation to the Mayor, City Council and staff, for their assistance and patience during the preparation of the proposed budget. It has been a privilege and pleasure to have served you as your City Manager this two and one-half years. Sincerely, Robert S. City Manager SLI't4ARY OF PROPOSED FISCAL YEAR ]~9] TOTAL BUDOET FUN 001 FUND 002 FUND 003 FUNO 201 FUND 401 FUND 402 FUNO 403 FLIHO 60! FUND 602 TOTAL GEH FUND CAP PROJ CAP ]HPV DDT SERV GOLF COURSE AIRPORT CEHE TS'T P/D ED CT¥ 65 TX BUDGET REVEHUES $3,426,820 6535,000 $0 $0 $1,223,370 $273,400 $17,000 $2,100 $361,420 $5,839,ii0 TSF FROH FUNDS 6,000 0 250,000 13,660 0 0 0 0 0 269,660 SUB-TOTAL 3,432,820 535,000 250,000 i3,660 1,223,370 273,400 i7,000 2,100 361,420 6,108,770 BEG BALAHCE ],051,280 530,410 0 2,660 (15,700) 204,34B 82,180 2,610 ]03~840 ],96],628 TOTAL REV 4,484,100 1,065,410 250,000 16,320 1,207,670 477,748 99,i80 4,7]0 465,260 8,070,398 EXPEHD]TURES 3,246,230 1,034,070 250,000 13,660 ],]70,660 271,960 ]B,O00 3,000 465,260 6,473,340 TSF TO FUNDS 263,660 0 0 0 0 0 6,000 0 269,660 TOTAL EXP 3,510,390 1,034,070 250,000 13,660 1,170,660 271,960 24,000 3,000 465,260 6,743,000 YEAR ~D BAL $973,7]0 $3],340 $0 $2,660 $37,010 $205,788 $75,180 $1,710 $0 $l,327,398 FLIiD:OOi GENERAL FUHD SLJIfl~RY REVENUES ACTUAL ACTUAL BUDGET EST ]HATE BE6I[~IING BALANCE $795,761 $1,115,120 $759,983 4953,040 R~WUES 3~419,~53 3~256,402 3~12~,350 3~203,970 1~SFERS iN Y~480 4~420 53~00 5~400 1990/91 BUDGET $1,05],2G0 3,425,020 5,000 TOTAL REVENUES 4,224,894 4,418,942 3,939,i33 4,172,310 4,404,100 EXPENDITURES E×PENDITUREG 3,053,492 2,461,471 2,954,490 2,851,029 3,246,730 TRPtqGFERG OUT 45,292 403,918 312,010 250,000 263,560 $3,10G,774 $2,855,389 $3,255,490 $3,121,029 $3,5i0,390 $1,115,i20 $1,553,553 S572,543 S1,051,291 $973,710 TOTAL EXPENDITURES YEAR ENO BALANCE 4,224,994 4,418,942 3,939,133 4,172,310 4,404,100 TOTAL EXP. & RESE~ES F~D BAI.~ICEG INCLUDE t.HDESIGHATED, RESERVED ANG RESTRICTED F~GDS 1989/89 ACTUAL $2,]01 712 362 793 542 055 iO 778 22 95! 56 721 lO7 583 50,909 REVENUE 1997/86 ACTUAL TAXES $1,982,593 LICENSES AND FEES 272,930 ]H'TERG~E~I~Et~AL R~JENUE 779,91i CHARGES FOR SEiT, JICES 3,9i5 RECREAT]~ FEES 21,132 FINES AND FORFEITURES 71,295 EA~iED ]HTEREST 55,498 HIGCELL.A/IEOUG REVENUE 223,379 BUDGET $2,064~320 307 500 590 380 20 750 55 200 50O00 17 3OO EXPENDITURES 512 513 513.1 515 515 518 519 521 524 525 526.2 528.3 529 539 572 575 TOTAL REVENUES 1989/90 ESTiHATE $2,077,520 320,500 574,250 lO,lO0 19,400 55,000 80 ,gO0 52,400 BUDGET $2,245,530 34~ 000 12 lO0 19.900 70 300 85,000 73 350 LEGISLATIVE CITY tWGAGER A~IINI STRAY IVE PL~ti]HG ~tiD Z~lNG BOARD OF ADJUS1T'iENT BUILDING HA]HTEN~;CE VEHICLE HA]HTENAHCE POLICE DEPARIH~ C~I'ft~tITY DEVELDPflENT ENERGENCY FlPtIAGENENT C~STRUCTI~4 BOARD CODE ENFORCENOfl ENG]XEERIHG CEHEIERY STREET DEPAR1HEN'T PARKS DEPARTHENT RECREAT]OH DEPARTHENT $3,419,553 $3,256,402 $3,125,350 $3,209,270 $3,432,820 TOTAL EXPENDITURES ACTUAL $15,423 92,722 239,I00 28~,54G 3,483 254 63 730 99.342 624 598 195.OOg I 052 5,593 3010 79 361 56.267 427 507 67,422 BUDGET $16,540 123,270 271,590 313,G20 18,500 1,150 57,230 111,440 !,027,790 250,240 1,900 4,830 4,070 i30,190 50,560 491,590 83,250 i4,020 969/90 ESTIHATE $14,495 111,210 252,590 319,650 40,550 64,1310 101,960 985,585 234~397 20 B 895 I0 570 122 900 55 952 441 lOO 79 57O i3 B45 ACTUAL $14,106 53,262 .315,001 402,592 5,221 0 0 0 9D5,~55 195,702 750 4,491 695 0 999,424 0 0 1990/91 D.H. REQ. 6700 8,500 157,000 165,020 '25,i20 BO0 25,770 19,980 217,970 17,300 1,900 8,950 11,020 37,700 14,100 232,300 48,530 17,600 C.H. REC. 700 8,500 155,300 165,120 31,120 800 14,570 15,550 177,170 17,250 1,900 9,960 lO,G20 22,300 207,900 59,100 0 $3,063,482 $2,461,49i $2,982,070 $2,B51,029 $1,011,170 $907,850 PERGOI'IGEL EXPENSE 2,338,880 -!- TOTAL 3,245,730 FOMD: 00! ACCT # 311 313 314 321 322 323 334 335 338 341110 341200 341300 341400 341700 341890 341900 347290 347300 347530 34760O 347800 SOURCE TAXES AD VALORENTAXES FP, ANCHISE FEES UTILITY SERVICE TAXES SUB-TOTAL LICENSES mD FEES OCCUPATIOMAL LICENSES BUILDIHG PERMITS AND FEES COMSTRUCT]OM BOARD SUB-TOTAL 6EHERAL FLIqO REVEHUE 1967/88 1988/89 ACTUAL ACTOAL I989/90 BUDGET IfBY/?O ESTiHATE BUDGET $1,516,513 $1,584,866 $1,574,320 $1,574,320 $1,731,530 269,446 296,522 270,000 281,000 290,000 196,734 220,324 220,000 222,200 225,000 1,982,693 2,101,7]2 2,064,320 2,077,520 2,246,530 10,263 I3,424 I4,500 15,lO0 16,000 246,020 330,449 275,000 285,000 300,000 ]6,532 18,920 18,000 20,500 30,000 272,815 362,793 307,500 320,600 346,000 IHTERGOVERI~i~ENTAL REVENUE STATE GRPtf[S 15,290 5,707 0 4,250 12,770 STATE SHARED REVENUE 483,334 522,412 581,380 560,000 554,870 LOCALLY SHARED REVENUE 7,715 14,737 9,000 10,000 12,000 506,339 542,856 590,380 574,250 579,640 SUB-TOTAL CHARGES FOR SERVICES RELEASE OF EASEMENT 650 500 600 500 500 PLPJ~i]H6 mO ZOHIHG 12,46~ 7,258 7,000 7,500 9,000 SALE OF ~PS AND PUBL]CAT]OMS 986 !,121 500 300 300 COPIES 697 779 000 900 I,O00 MODEL HOME FEES 450 150 300 300 400 BOARO OF ADJUSTMENTS 680 600 400 400 600 OTHER 60VEIq~IENT CHARGES 525 370 300 200 300 16,459 10,778 9,?00 lO,lO0 12,100 SUB-TOTAL CULTURE AND RECREAT]OM YACHT CLUB RENTAL 820 if0 400 400 400 COMCESS]OM COI~t]SSIOM 365 424 350 500 500 C~fl~4IT¥ CENTER RENTAL 5,556 5,083 6,000 3,500 3,500 HOMTAXABLE RENTAL 4,575 5,132 6,000 6,000 6,000 SOFTBALL 9,815 12,122 8,000 9,000 9,500 2i,131 22,951 20,750 19,400 1f,900 SUB-TOTAL FUNI): O01 GEMEPuqL FUND R~EMUE (Continued) 351100 351200 351400 3515OO 354200 35910O 361100 362100 364100 364420 364490 364900 366000 369300 369410 369490 369930 369950 385000 38D000 399510 1987/88 1988/89 1989/90 1989/90 1990/91 ACTUAL ACTUAL BUDGET ESTIMATE BUDGET FIHES~D F0RFEITURES COURT - CITY FINES' 55,947 39,757 45,000 54,600 58,000 COIiF]SCATED PROPERTY 1,850 2,900 2,000 1,700 2,000 COURT COSTS FROfl COUNTY 432 632 700 700 800 DRIVERS EDUCATION 2,389 4,357 4,000 4,000 4,500 LOT MOWING 1,463 2,678 2,500 2,000 2,500 LOlL FINES AliO FORFEITURES 9,139 6,397 2,000 2,000 2,500 SUB-TOTAL INTEREST HISCELLAIIEOUS REUEMUE PROPERTY RENTAL CEMETERY LOT SALES INSUPu~tCE PROCEEDS EOU]PMEHT SALES OTHER REVEHUE OUNATIUNS PR]OR YEAR £XPEHGE RECOUEREO SAP, AGE WORK FOR OTHERS OTHER REIMBURSEMENTS SERVICES FOR OTHER FUNDS COI~ISSIOH REFUNOS UN RETIREMENT SUB-TOTAL lR~SFERS IN AIRPORT GOLF COURSE SPECIAL REUEMUE CEHETERY IRUST FUND 71,220 56,721 56,200 65,000 70,300 65,500 107,683 60,000 BO,O00 85,000 3,851 14,809 B,266 2,316 2,070 1,043 2,747 3,752 269 6,851 45,974 5,405 2O0 B 669 20 828 5 137 1577 2 410 2 453 I 467 2 403 485 5,279 0 0 0 7,500 9,000 9,500 0 800 0 3,000 200 2,000 3,000 3,500 3,500 1,800 l,BO0 l,BO0 0 5,000 0 1,500 1,200 1,500 lO0 2,900 2,500 28,900 28,900 45,850 400 700 700 0 3,000 0 50,906 46,200 57,000 67,350 5,089 6,240 30,778 20,000 0 0 4,313 5,000 5,400 6,000 APPROP. FR~ PRIOR YR. FUND B 103,025 230,140 135,250 77,570 TOTAL $3,085,156 $3,532,962 $3,315,500 $3,209,270 $3,510,390 MILLAGE RATE d¥4ALYSIS AD UALOREH TAXES H]LLAGE RATE 1,516,513 1,487,180 1,574,320 1,731,530 6.144 6.644 6.644 6.5 -3- City of Sebastian POST OFFICE BOX 780127 ~ SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 589-5330 [] FAX (407) 589-5570 MEMORANDUM DATE: TO: FROM: RE: July 18, 1990 W. E. Conyers, May~& Sebastian City Council Robert S. McClary °f~%F--~ Proposed Millage Rate Attached is a copy of the City's notice to the property appraiser of the proposed millage rate, current year roll- back rate, and day, time and place of first public hearing. The city is required to file this form not later than July 30, 1990. The "Rolled-Back Millage Rate" is the millage rate which, exclusive of Ad Valorem taxes on new construction and annexations, would provide the same ad valorem tax revenue for each taxing authority as was levied during the proceeding year. Proposed Millage Rater The proposed millage rate is 6.50. This is lower than the current tax rate of 6.644 and lower than the rolled-back rate of 6.53. Each mill of taxation will generate (Gross) $280,409.46 of revenues. Typical Property Tax: City of Sebastian Ad Valoren Taxes on a $75,000 house with a $25,000 homestead exemption would be: CURRENT RATE OF 6.644: $ 332.30 PROPOSED RATE OF 6.50: $ 325.00 Re: Proposed Millage Rate Page #2 Gross Revenues:The calculations on the attached form assumes collection of 100% of ad valoren taxes. As permitted by State law, the City wisely budgets its tax revenues at a 95% collection rate. This allows for the loss for early payment discounts and any other loss~ The amounts reported below are figured at 100%. CURRENT - GROSS REVENUES $ 1,658,583 PROPOSED - GROSS REVENUES 1 822 662 TOTAL INCREASE $ 164,079 Overall Property Tax: The current total millage rate for all jurisdictions imposing ad valorem taxes within the City is 23.01757. Sebastian's current tax rate of 6.644 represents about 29% of the total property taxes paid by Sebastian property owners. Other cities: of the five (5) Cities within Indian River County, Sebastian's current tax rate of 6.644 is slightly higher than the average City tax within the County of 6.08563. FELLSMERE 10.0000 ORCHID 9.49997 SEBASTIAN 6.64400 5 CITY AVERAGE 6.08563 VERO BEACH 2.50000 INDIAN RIVER SHORES 1.78420 Rolled-Back Rates In the current year, Sebastian was the only City within Indian River County to adopt a millage rate less than the rolled-back rate. The millage rate for the other four (4) cities (plus Indian River County) were all greater than the rolled-back rate. City rate in relation to Indian River County: Although the City tax rate is 6.6444 this is only 4.6798 higher than the unincorported area surrounding the City. This is due to the municipal service taxing unit (MSTU) rate of 1.96420. Additionally, many unincorporated areas are within a street lighting district which imposes an additional charge, on the average, of $20.00 per year. Street lighting expense in. Sebastian is a part of the General Fund. /jmt Attachement ( DR-420 Form) TI~lnT Alq R T VIeR CERTIFICATION OF TAXABLE VALUE County, Florida To CT'I~ OF 5BI~STTAN (Name of Taxing Authority) (1) Current Year Taxable Value of Real Property for Operating Purposes (2) Cnrrenl Year Taxable VahJe of Personal Property for Operating Purposes (3) Current Year Taxable Value of Centrally Assessed Property for Operating Purposes (4) Current Year Gross Taxable Value for Operating Purposes it) + (2) + (3) (5) Current Year Net New Taxable Value (New Construction + Additions + Annexations - Deletions) Current Year Adjus, ted Taxable VakJe (4) - (5) Prior Year Gross Taxable Vaiue (From Prior Year DR-403) 261~278t872 18,598,07p 532,520 $ 280,409,462 $ 26,410,888 (6) $ 2~3,g98,574 (7) $ 249,636,280 I do hereby certify the values shown herein to be correct to the best of my knowledge and belief. Witness my hand and official sigeature at V~?O~ ~.~. ~~h day of 3r_~ ,19 ~ ' ' SEE INSTRUCTIONS ON REVERSE SIDE sh~fum e~Properly ,6Dpralser The Iotiewieg is Io be completed by Taxing Aulhorily If this podien ol the form i8 nol Completed in FULL, your Authority will be denied TRIM cerllficelion and possibly lose ils mill~gR levy pHvliege for the tax year. If any line I~ inepplieabie, enter N/A Or -0-, (8) Prior Year Operating Millage Levy $ 6.644 , per $1,000 (9) Prior Year Ad Valorem Proceeds (7) x (8) $1 ~fi~R..583 (10) Current Year Rolled-Back Rate (9) + (6) $ 6,5~ per $1,000 ( 1 t) Current Year Proposed Operating Millage Rate (Use Ltne(14) for Current $ 6.50 per $1,000 Debt Service Millage and Line (tS) for Cur'renl Voted Millage) (12) Check one (I) TYPE of Taxing Authority: [] County [] Municipality [] Irx:lependenl Dependent ~,pecial Obldcl [] Speci~l O~strtct [] MSTU [] Multi-County (13) If Taxing Authority has Dependent Spectal Districts, list all those "DEPENDENT SPECIAL DISTRICI~" that levy a millage and the proposed millage for each Special District. (If no millage Is proposed, please enter ~ O -.) Proposed Millage Proposed Millage Name Rate (Per $1,000) Name Rate (Per $1,000) NTA N/A N/A N/A NOTE: If Additional Space is Required, Please Attach Supplemental Listing. (14) Current Year Voted Debt Service Millage Levy $ .R-. per $1,000 (15) Current Year Other Voted Millage. (IN EXCESS OF MILLAGE CAP AND NOT $, , -fl- per $1,000 TO EXCEED TWO YEARS) DEPENDENT SPECIAL DISTRICTS ONLY skip lines (16) thru (24) (16) Enter Prior Year Ad Valorem Proceeds of the $ ~58.583 Principal Taxing Authority. (Line (9) from DR-420) (17) Enter tolal Prior Year Ad Valorem Proceeds of ALL DEPJ=NDENT Special Districts levying a millage. (The sum of Line (g) from each Dependent Special $ -e- District's DR-420) If none enter - O -, (18) Total Prior Year Proceeds: Line (16) ~- (17) $1,658,583 (19) The Current Year Aggregate Rolled-back Rate: Line ('18) + Line (6) $ 6_53 (20) Current Year Aggregate Rolled-back Taxes: Line (4) x Line (19) $ 1 .n~l ;n?4 (21) Enter total of all non-voted Ad Valorem Taxes proposed to be levied by the Principal Taxing Authority end all Dependent Districts, if any. Line ( 11 ) X Line (4) $ 1..822..662 (DO NOT include levies other than those derived from Millage Rates DO NOT include voted Debt Service levies or Voted Millage Levies,) $ 2~O_409.462 (22_) Enter Current Year Gross Taxable Value for Operating Purposes: - - (Line (4) DR-420 of Principal Taxing Authority) (23) Current Year Proposed Aggregate Millage Rate: Line (2 t ) + Line (22) $ 6_ 50 (24) Current Year Proposed Rate as a PERCENT CHANGE of Rolled-Back Rate: [(Line 23 -'-- Line 19) - 1.00] x 100. Date, Time and Place of the first Public Bndget Hearing.: .~g~.wD~, ~ ~c,~-,~:~2~,,~_~,.q~' 1_0, 199n s~t- per $1,000 per $1,000 I do hereby certily the mi,ages and rates shown herein to be correct to the best of my knowledge and belief, FURTHER,' I certify th~.t all millages comply with the provisions of Section 200.071 or 200.OB1, F.S, WITNESS my hand and official signat%~ SebaetJ_an .............. Florida, this t~ __ day of ~-]~ 19~. N~ ~ta~ ~ FUNO:O0! 5810 TP,~,ISFERS OUT CAPllAL IMPROVEMENTS SERVICE TOTAL TPu¥1SFERS OUT TRP~4SFERS OUT 1787/88 ACTUAL $0 1988/89 ACTUAL 160,131 116,037 $276,168 1989/70 BUDGET 254,7]0 21,270 $275,980 I?B~90 E~I~TE 260,000 20,000 $280,000 1990/91 BUOOET 250,000 13,660 $263,660 -33-