HomeMy WebLinkAbout08261992 City of Sebastian
POST OFFICE BOX 780127 D SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
AGENDA
SEBASTIAN CITY COUNCIL
REGULAR MEETING
WEDNESDAY, AUGUST 26, 1992 - 7:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAiN STREET, SEBASTIAN, FLORIDA
ALL PROPOSED ORDINANCES AND INFORMATION ON ITEMS
BELOW MAY BE INSPECTED iN THE OFFICE OF THE CITY CLERK,
CITY HALL, 1225 MAIN STREET, SEBASTIAN, FLORIDA.
1. CALL TO ORDER
%INVOCATION - Father Salazar, St. Sebastian Catholic
~' ~ .... Church
~'x,~. ROLL CALL
AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS) -
Items not on the written agenda may be added only
upon unanimous consent of the Council members present
(Resolution No. R-89-59).
6. PROCLAMATIONS AND/OR ANNOUNCEMENTS
7. PUBLIC HEARING, FINAL ACTION
The normal order of business for public hearings
(Resolution No. R-88-32) is as follows:
Mayor Opens Hearing
* Attorney Reads Ordinance Or Resolution
* Staff Presentation
* Public Input
* Staff Summation
* Mayor Closes Hearing
* Council Action
92.236
92.237
92.020
92.238
92.230
10.
Please Note: Anyone wishing to speak is asked to go
to the podium and state his/her name and address for
the record prior to addressing the Council.
At
RESOLUTION NO. R-92-36 - Permit and Certificate of
Public Convenience and Necessity - Treasure Coast
Shuttle (City Clerk Recommendation dated 8/21/92,
City Clerk Memo. dated 8/21/92, R-92-36,
Application w/ Backup)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER
COUNTY, FLORIDA, GRANTING A CERTIFICATE OF PUBLIC
CONVENIENCE AND NECESSITY TO TREASURE COAST SHUTTLE;
PROVIDING FOR COMPLIANCE WITH THE REQUIREMENTS OF THE
CODE OF THE CITY OF SEBASTIAN; AND ALL PUBLIC LAWS;
PROVIDING FOR LIABILITY INSURANCE; ESTABLISHING RATES
FOR SERVICE; PROVIDING FOR REPEAL OF RESOLUTIONS OR
PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING
FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE
DATE.
PUBLIC INPUT ON AGENDA ITEMS
CONSENT AGENDA - Ail items on the consent agenda are
considered to be routine and will be enacted by one
motion. There will be no separate discussion of
consent agenda items unless a member of City Council
so requests: in which event, the item will be removed
and acted upon separately.
Approval of Minutes - 8/8/92 Budget Workshop,
8/12/92 Regular Meeting
Paradise Homes of Indian River, Inc. - Specimen
Tree Removal Request - Two Oaks - Lot 3, Block
396, Unit 11, Sebastian Highlands (Staff
Recommendation dated 8/13/92, Application,
Endangered Species Form, Survey)
Teens Against Boredom - Request Six Month
Extension of Use of City Facility to 12/22/92
(Staff Recommendation dated 8/7/92, Hale Letter
dated 8/7/92)
Francine DeMarzo - Wedding Reception ~ Yacht Club
2/12/92 - 2:30 p.m. to 6:30 p.m. - A/B -
Permittee DOB 1/2/69 (Application)
March of Dimes - Approve Use of Rivervtew Park -
11/21/92 - Second Annual Fall Walk Event (Staff
Recommendation dated 8/20/92, Caballero Letter
dated 8/19/92)
PRESENTATIONS - None
2
92.239
92.196
92.240
92.241
91.061
92.242
92.243
11.
12.
13.
14.
15.
16.
MAYOR AND CITY COUNCIL MATTERS
A. Mr. Frank Oberbeck
B. Mrs. Carolyn Corum
C. Dr. Peter R. Holyk
D. Mr. George G. Reid
E. Mayor Lonnie R. Powell
CITY ATTORNEY MATTERS
CITY MANAGER MATTERS
A. Indian River County/Veto Beach Recreation Report
(City Manager Recommendation dated 8/20/92, DMG
"Executive Summary" dated July 1992, City Manager
Letter dated 5/18/92)
B. Communications Workers of America Contract -
Establish Hearing Date (City Manager
Recommendation dated 8/20/92, Smith Letter dated
8/19/92)
COMMITTEE REPORTS/RECOMMENDATIONS
A. ~ and Zoning Commission
1. Accept Resignations of Jim Wadsworth and
Mayme O'Connor
2. Appointments to Vacant Positions (Staff
Recommendation dated 8/18/92, P & Z Memos
dated 7/7/92 and 8/7/92, Resignation Letters)
OLD BUSINESS
A. Louisiana Avenue/Schumann Drive Studies (Staff
Recommendation dated 8/20/92)
NEW BUSINESS
A. Engagement of Auditors - Hoyman, Dobson & Co. for
FY Ended 9/30/92 - $34,600 (Staff Recommendation
dated 8/4/92, Engagement Letter)
B. Bid Award - Cemetery Niches - Newton Construction
Corporation - S17,280 (Staff Recommendation dated
8/20/92)
3
17.
INTRODUCTION OF BUSINESS BY THE PUBLIC (Which is Not
Otherwise on the Agenda - By Resolution No. R-89-30
Limit of Ten Minutes for Each Speaker)
18. ADJOURN
ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE
CITY COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT THIS
MEETING (OR HEARING) WILL NEED A RECORD OF THE PROCEEDINGS AND
MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS
MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH
THE APPEAL IS TO BE HEARD. (286.0105 F.S.)
4
City of Sebastian
POST OFFICE BOX 780127 D SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 D FAX (407) 589-5570
SUBJECT:
Resolution No. R-92-36
Permit and Certificate of
Public Convenience and
Necessity
APPROVED FOR
City Manager:
) Agenda No. ~.J~&
)
) Dept. Origin City Clerk
)
) Date Submitted 8/21/92
)
) For Agenda Of 8/26/92
)
) Exhibits: R-92-36
Application
EXPENDITURE
REQUIRED:
AMOUNT
BUDGETED:
APPROPRIATION
REQUIRED:
SUMMARY STATEMENT
The Sebastian City Council, at its August 12, 1992 Regular
Meeting, scheduled a public hearing on a request for Permit and
Certificate of Public Convenience and Necessity from Treasure
Coast Shuttle, for August 26, 1992.
Please refer to Code of Ordinances Chapter 29 Vehicles for Hire.
This office has advertised the hearing and notified all permit
holders in accordance with Section 29-46.
· Please note that the resolution was prepared in accordance with
the request, however, prior approvals for this type of permit
have indicated specific rates. In accordance with Section 29-47,
the permit may be approved, denied or approved with modifications.
Just for your information, in addition to this permit, Mr. Addeo
is required to obtain a home occupational license, since this
business will be conducted from 667 Bayfront Terrace. His
request was approved by the Planning and Zoning Commission on
August 20, 1992, pending the outcome of City Council action.
Due to an error in the advertisement this item is being deferred
to the September 2, 1992 special meeting scheduled for the budget
public hearing. Please refer to my memo attached.
RECOMMENDED ACTION
Reschedule and readvertise the public hearing for Permit and
Certificate of Public Convenience and Necessity for Treasure
Coast Shuttle to the September 2, 1992 special meeting.
City of Sebastian
POST OFFICE BOX 780127 D SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 D FAX (407) 589-5570
DATE:
TO:
FROM:
RE:
MEMORANDUM
August 21, 1992
Mayor Powell, City Council Members, City Manager and
City Attorney
Kathryn M. 0'Halloran ~ ,0' ~
City Clerk
Public Hearing - Treasure Coast Shuttle - Request for
Permit and Certificate of Public Convenience and
Necessity
Upon review of the legal notice for the above referenced, it was
discovered that the date was typed incorrectly and reads "August
28, 1992" rather than "August 26, 1992".
Due to the error and to accommodate Mr. Addeo, I have contacted
him to inform him, with the concurrence of the City Manager,
that the public hearing must be readvertised and will be deferred
to the special meeting which has already been scheduled for the
first budget public hearing prior to the workshop meeting on
September 2, 1992.
I apologize for the error.
· sam
RESOLUTION NO.: R-92-36
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER
COUNTY, FLORIDA, GRANTING A CERTIFICATE OF PUBLIC
CONVENIENCE AND NECESSITY TO TREASURE COAST SHUTTLE;
PROVIDING FOR COMPLIANCE WITH THE REQUIREMENTS OF THE
CODE OF THE CITY OF SEBASTIAN; AND ALL PUBLIC LAWS;
PROVIDING FOR LIABILITY INSURANCE; ESTABLISHING RATES
FOR SERVICE; PROVIDING FOR REPEAL OF RESOLUTIONS OR
PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING
FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Sebastian, Indian River County,
Florida, is authorized to grant permits and certificates of
public convenience pursuant to Section 29-43 of the City Code;
and
WHEREAS, Frank Addeo, Sr., Treasure Coast Shuttle, has
submitted an application for a certificate of public convenience
and necessity from the City of Sebastian in accord with Section
29-44 of the Sebastian City Code; and
WHEREAS, a public hearing on the applicant's request for
said certificate was held by the City Council at a regularly
scheduled meeting on August 26, 1992, in accord with Section 29-
46 of the Sebastian City Code; and
WHEREAS, the City Council considered the requirements of
Section 29-47 in assessing public demands and traffic conditions,
the financial condition and moral character of the applicant, the
number, kind, type of equipment and rates proposed to be utilized
by the applicant; increased traffic congestion and available
parking space, and the safe use of the streets and alleys and
such other relevant facts as the City Council deemed advisable or
necessary.
NOW, THEREFORE, be it resolved by the Council of the City of
Sebastian, that:
Section 1. APPROVAL. The City Council of the City of
Sebastian, Indian River County, Florida, hereby grants a permit
and certificate of public convenience to Treasure Coast Shuttle
subject but not limited to the following terms and conditions:
Section 2. COMPLIANCE WITH CODE AND ALL APPLICABLE LAWS.
Applicant agrees to comply with the requirements of all state and
federal laws and regulations in addition to the Code requirements
of the City of Sebastian.
Section 3. LIABILITY INSURANCE. Applicant, Treasure Coast
Shuttle agrees to obtain and maintain in full force and effect a
liability insurance policy in accord with the requirements of
Section 29-21 of the Sebastian City Code.
Section 4. ESTABLISHED RATES FOR SERVICES. The following
established rates for applicant are set out below. Said rates
shall not be modified without prior approval of the City Council
in accord with Section 29-20 of the Sebastian City Code.
Rates: Quoted per individual or group and are based on a
flat rate and are round trip.
Section 5. CONFLICT. All resolutions or parts of
resolutions in conflict herewith are hereby repealed.
Section 6. SEVERABILITY. In the event a court of
competent Jurisdiction shall hold or determine that any part of
this Resolution is invalid or unconstitutional, the remainder of
the Resolution shall not be affected and it shall be presumed
that the City Council of the City of Sebastian did not intend to
2
enact such invalid or unconstitutional provision. It shall
further be assumed that the City Council would have enacted the
remainder of this Resolution without said invalid and
unconstitutional provision thereby causing said remainder to
remain in full force and effect.
Section 7. EFFECTIVE DATE. This Resolution shall
take effect immediately upon its adoption.
The foregoing Resolution was moved for adoption by
Councilman
Councilman
vote, the vote was as follows:
Mayor Lonnie Powell
Vice-Mayor Frank Oberbeck
Councilmember Carolyn Corum
Councilman Peter Holyk
Councilman George Reid
The motion was seconded by
and, upon being put into a
The Mayor thereupon declared this Resolution duly passed
day of , 1992.
and adopted this
CITY OF SEBASTIAN, FLORIDA
ATTEST:
By:
Mayor Lonnie R. Powell
Kathryn M. O'Halloran, CMC/AAE
City Clerk
(SEAL)
Approved as to Form and Content:
Charles Ian Nash, City Attorney
3
REQUEST FOR
PERMIT AND CERTIFICATE OF PUBLIC CONVENIENCE AND NECESSITY
We ~'
' . - (Owner) ~w~s)
hereby make application to the Honorable Mayor and Members of the City
Council of the City of Sebastian for a Permit and Certificate of Public
Convenience and necessity as set forth in Chapter 29 of the Code of Or-
dinances of said city to operate a taxicab over the public thoroughfares
of said city.
We kespectfully request consideration to obtain a permit as above
specified and hereby submit the following information.
We respectfully request permission to operate over the public streets
of the City of Sebastian to transport passengers. Applicant will pick up
and deliver passengers within the municipal boundaries and throughout the
surrounding communi
Applicant requests permission to operate one vehicle with a capacity of
five passengers and a driver. Applicant reserves the right to put more vehicles
in service as demand warrants.
The proposed rates are listed below:
RATE SCHEDULE
We hereby agree to conform with and abide by all rules and regulations
which may be lawfully prescribed by the City Council of the City of Sebastian
in respect to the operation of taxicabs within the city limits.
We certify that all motor vehicles operated by
shall be kept and maintained in safe operating condition.
shall be air conditioned and radio dispatched.
All vehicles
We certify we will provide appropriate insurance coverage as specified
by the Code of Ordinances of the City of Sebastian, Chapter 29.
We respectfully request the Council approve a Permit and Certificate
of Public Convenience anjNecessity.
WI TNESS :
STATE OF FLORIDA
COUNTY OF INDIAN RIVER
I H~REBY CERTIFY that on this day, before me, an officer duly authorized
in the State aforesaid and in County aforesaid to take Acknowledgements per-
as (owners) (owners)~~ ~. ~ to me known
to be the person described in and who executed t~e foregoing instrument and they
acknowledged before me that they excuted the same.
Witness my hand and official~eal in the County and State last aforesaid
this ~ day of(~~/J , 19~ '
y C lss~on expires
Z-
0
U
0
IqHAt)YIIOI,I)ER:
(Named hl~ured)
I~(~LICY NUMBER
77 N 51~3
CUS~ R7 ~00508309
iNMIUREJI.~ VEIIICLE(S) AND
SCttEI)ULE OF COVERAGES
vE~CI~E CO~GES
1 1990 FORD SUPER CL
COMPREHENSIVE
COLLISION
PROPERTY DAMAGE LIABILITY
BODILY INJURY LIABILITY
' CENTURY II AUTO POLICY DECLARATIONS ISSUEI): 07-23-92
'l'hc~c l~cclaration~ are a part of the policy named above and identi[ied by policy number below. They supersede any
1 ~c,:l.rnm, n~ i~su:d earlier. Your policy provides the coverages and limits shown in the schedule of coverages. They apply to
...:t, i.~u~ :d vehicle as indicated. Your policy complies with the motorists' financial responsibility laws of your state only for
~ .hich~ iLr which Property Damage and Bodily Injury ~ability coverages are provided.
POLICY IMO.IDA~'I'YEARJ IMO.I~Y'I 'YEA~J
PERIOD: 07 i7 199~ O1 17 ] 199~
I .. [ ol 1 .... J
FRANK AND LINDA
ADDEO
667 BAYFRONT TERR
SEBASTIAN. FL
32958-5929
MEDICAL PAYMENTS
UNINSURED MOTORISTS
-BODILY INJURY
TOWING AhlO LABOR
PERSONAL INJURY PROTECT/ON
2
AND
ID
FROM
BUT ONLY IF THE REQUIRED PREMIUM
FOR TttIS PERIOD HAS BEEN PAID~
AND FOR SIX MONTHS RENEWAL
PERIODS IF RENEWAL PREMIUMS ARE
PAID AS REQUIRED. EACH PERIOD
BEGINS AND ENDS AT 12.Ol A.M.
STANDARD TIME AT THE ADDRESSDnF
TH~ POLICYHOLDER.
LIMITS OF LIAB~' PP~MIUM
~ 1FBI S31G~L HA 6786 7
ACTUAL CASH VALUE LESS $100
ACTUAL CASH VALUE LESS $100 t 53.30
142.90
$ 50~000 EACH OCCURRENCE $ 59.90
$ IO0~O00 EACH PERSON
$ 300,000 EACH OCCURRENCE
$ 2tO00 !$ 16e00
ENDORSEMENT 2305
$ 100~000 EACH PERSON
$ 3OO~OOO EACH OCCURRENCE 52.30
$ 50 EACH DISABLEMENT t 1o50
$ 5~. x~O
$ 10,000 FULL COVERAGE
1990 HYUN EXCEL GS ID #KNHVD32JiLU02~.253
COMPREHENSTVE ACTUAL CASH VALUE LESS $100
COLLISION ACTUAL CASH VALUE LESS $I00
PROPERTY DAMAGE LIABILITY S 50~000 EACH OCCURRENCE
BODILY INJURY LIABILITY $ lO0~O00 EACH PERSON
$ 300,000 EACH OCCURRENCE
MEDICAL PAYMENTS $ 2.000
UNINSURED MOTORISTS ENDORSEMENT 2305
-BODILY INJURY $ lO0~O00 EACH PERSON
$ 300,000 EACH OCCURRENCE
LOSS OF USE BROAD FORM ENDORSEMENT 2311
$ 15 PER DAY
$ 500 PER ACCIDENT
TOWING AND LABOR $ 50 EACH DISABLEMENT
PERSONAL INJURY PROTECTION
$ 10~000 FULL COVERAGE
POLICY FORM
ISStJEI)BY: NATIONWIDE MUTUAL FIRE INSURANCE COMPANY
IIOME OFFICE - COLUMBIJS~OHIO
COUNL['EBSIGI~EI)ATi GAINESVILLE~ FL.
BY: I.t). £ULLIN:~ 1112573
TOTAL
TOT AL
$ 529.50
20.90
78.50
35.90
$ 1~9. bO
$ 9.70
52,30
10.00
1.50
32.70
331.10
AUTHORIZED REPRESENTATIVE ~07-778-9222
Tills IS YOUR NEW
OUESTI ONS~ CONTACT
B EL OW.
POLICY DECLARATION. PLEASE READ
YOUR NATIONWIDE REPRESENTATIVE.
CAREFULLY. IF YOU HAVE
-- SEE PREMIUM NOTICE
City of Sebastian
POST OFFICE BOX 780127 D SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
SUBJECT:
REQUEST TO REMOVE SPECIMEN TREE
FROM PARADISE HOMES OF INDIAN
RIVER iNC.
Approved For. Submittal By:
City Manager .... /~ ,
) Agenda Number: q~-~7
)
) Dept. Origin: Community Development
) (BC~
) Date Submitted: 8/13/92
)
) For Agenda Of: 8/26/92
)
) Exhibits:
) Application for Tree Removal dated
) 08/12/92
EXPENDITURE
REQUIRED:
AMOUNT
BUDGETED:
APPROPRIATION
REQUIRED:
SUMMARY STATEMENT
Pursuant to the City Council's direction at its regular meeting of May 22,
1991, the City of Sebastian Building Department requires a tree removal
permit to be obtained prior to removal of trees. The applicant, Paradise
Homes of Indian River, Inc., is requesting removal of specimen trees on a
property at 126 Ablett Terrace (Lot 3, Block 396, Sebastian Highlands Unit
11). The trees are located in the proposed location for the house and
driveway.
RECOMMENDED ACTION
Move to approve the removal of two oak trees over 20 inches in diameter
located on Lot 3, Block 396, Sebastian Highlands Unit 11.
CITY OF SEBASTIAN / APPLICATION FOR CLEARING AND
REMOVAL AND/OR RELOCATION OF TREES --
STREET ADDRESS: 126 Ablett Terrace
LOT NO.: 3 BLOCK NO. :. 396 UNIT NO.: 11
S U BD I V I S I ON: Sebastian Highlands
CONTRACTOR: 'Paradise Homes of Indian River Inc
ADDRESS: P.O. Box 780828, SebaStian
PHONE: 388-5054
SUB-CONTRACTOR: Fischer & Sons Inc
ADDRESS. P.O. ~ox 780068, "Sebastian
PHONE: "~89£315'9
ZIP:
ZIP:
.3-'~ /
REASON FOR THE PERMIT:
Land Clearing '-- ~,~',D-
OWNER OF PROPERTY: Jack & Gayla Kelly
ADDRESS: 2347 Vernon~ Blue island, 1L
PHONE NO.: 708-37'1-64{37 .......
ZIP: 60~O0
I certify that all the f6regoing information is accurate and
that all work will be done in compliance with the Land
Development Code ( Article XiV )
Signature ~~ [' L~
APPLICATION MUST INCLUDE:
1. On a survey, locate all specimen trees (20 inch
diameter or more). Indicate which trees to be
removed and/or relocated. Indicate the species of
each tree. Ali specimen trees (20 inch diameter or
more) to be removed or relocated must obtain the
approval of the Sebastian City Council. A survey
indicating all improvements must be submitted in
relation to the removal of the specimen trees.
2. Applicant must ~ag ail specimen trees with a bright
ribbon around the tree approximately 6 feet above
the grade.
Office Use Only
SITE INSPECTION BY:_~~
APPROVED FOR PERMIT: YES: NO.'
MUST OBTAIN CITY COUNCIL APPROVAL: YES: ~- NO:
IF YES, DATE OF CITY COUNCIL APPROVAL.'
City of Sebastian
POST OFFICE BOX 780127 D SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 u FAX (407) 589-5570
NOTICE
REFERENCE, LOT ~ , BLOCK
PARCEL#
Your project may be within habitat utilized by the Florida
Scrub Jay, a bird on the federal threatened species list.
Therefore, the City of Sebastian recommends that before
initiating any development activity, including land
clearing, you contact the United States Fish and Wildlife
Service (USFWS} at (904)-232-2580 for required consultation
under the Endangered Species Act.
According to the USFWS, this consultation must occur because
of the requirements of the Endangered Species Act (16 U.S.C.
1531-1543) regarding the responsibilities in protecting
endangered and threatened species. The Endangered Species
Act and implementing regulations found in 50 CFR Part 17,
prohibit the "take" of any endangered or threatened species
without Federal authorization. Take is defined to include,
among other activities, the harassment or harming of
wildlife and plants regulated under the law. Further, any
activity or omission, including disruption or modification
of habitat occupied by a threatened or endangered species,
which significantly alters the behavior or creates the
likelihood of injury or death, may constitute a violation of
the Endangered Species Act. "Activity" in this context can
include, according to the USFWS, actions of local
governments.
The City of Sebastian has no authority to issue the permits
required by the Endangered Species Act with regard to Scrub
Jays. The City of Sebastian's approval of your project
should therefore not be construed to authorize actions that
may violate the Endangered Species Act.
Ac~ewle~$~ent
Bruce Cooper
Director of Community Development
Attachment to Landclearing Permit
scrubjay.wp
City of Sebastian
POST OFFICE BOX 780127 r~ SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
SUBJECT: REQUEST FROM TEENS
AGAINST BOREDOM TO UTILIZE CITY'S
FACILITIES FOR SIX (6) MONTHS
Approved For Submittal By:
City Manager ~¢~
Agenda Number=
Dept. Origin: Community Development _~7
(BC~
08/~,,7/92 _
Date Submitted:
For Agenda Of:
Exhibits:
1.
08126192
Letter dated 8/7/92 from Ardith
M. Hale
EXPENDITURE
REQUIRED:
AMOUNT
BUDGETED:
APPROPRIATION
REQUIRED:
SUMMARY STATEMENT
The Teens Against Boredom is requesting permission from the City Council
to utilize the old library located at Main Street for additional six (6)
months.
The City Council did discuss the possibility of a lease arrangement but,
since this might be their last request, due to the lack of participation
of this facility, staff would recommend that a lease arrangement be
utilized if the Teen Center is going to pursue any further time extension.
RECOMMENDED ACTION
Move to approve the request from the Teen Center to utilize the facility
at 700 Main Street from July 22. 1992 to December 22, 1992.
TEENS AGAINST BOREDOM
PO Box 319 - Wintea' l~aeh FL 32971
(407) 589~7758
CITY OF SEBASTIAN
SEBASTIAN: FL 32958
7 AUGUST 1992
TO THE MEMBERS OF THE SEBASTIAN CITY COUNCIL:
DEAR COUNCIL MEMBERS,
WE HEREBY REQUE~T YOUR APPROVAL FOR THE CONTINUED USAGE rOF
THE SEBASTIAN TEEN CENTER BY TEENS AGAINST BOREDOM.
WE APPRECIATE YOUR CONSIDERATION OF THIS MATTER.
THANK YOU,
ARDITH M. HALE
SECRETARY, ADULT ADVISORY BOARD
CiTY OF SEBASTIAN
RENTAL PERMIT APPLICATION
CO~M~ C]~__ YACHT ~ /
N~me of Renter / Organization -be erQ..
N~ber of Pe~ons c~stituting ~oup or org~ization: ~ ~~,,~ ·
Season for sental
Time of D~: F~ ~' 3~ To ~[Z~
A~.~. lrt~l~l'lgON$ ~ LIM'rTED TO
Plense a~r YES or ND:
1) ~re kitchen facilities required?
2} ~re you a resident of Set~shan.
3) Will decorations be pot up?
4) ~ill there be an admission or door charge?
5) Will alcoholic beverages be served?
(a) If answer to 15 is yes-
pemittee's proo[ of age o9._~ ~C~ <~~
(b) Ii alcohol is to be served° permission is the
City Council. Your reque_st/will/ to Council
~ ~resented required by
on :
Amount of Rental ~_~'~. ~ 7% Tax:
Security Deposit: ~O,--~l!l} Total Rental:
Telephone No.~{- ~'7 b Date of Application
Make checks payable to: CITY OF SEBASTIAN
APPROVED / DISAPPROVED
Security De~t ~ (date) in the amount of
initial~.,,
Rental Fee paid on (date) in the amount of
~ C~o,k * or Cash
initial
Alcoholic Beverage Request heard at the Council Meeting on
(date). Request APPROVED / DENIED.
Fee Waiver Request heard at the Council Meet(ha on
(date). Request APPROVED / DENIED.
Key Pickup Date Key Return Date
Security Deposit returned by City Check { in the
amount of on {date)
City of Sebastian
POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
SUBJECT:
REQUEST FROM MARCH OF DIMES TO
UTILIZE RIVERVIEW PARK
Approved For Submittal By:
City Manager
Agenda Number:
Dept. Origin: Community Development
(BC)~w
Date Submitted: 08/20/92
For Agenda Of:
08/26/92
Exhibits:
Letter dated 8/19/92 from Mark
Caballero
EXPENDITURE
REQUIRED:
AMOUNT
BUDGETED:
APPROPRIATION
REQUIRED:
SUMMARY STATEMENT
The March of Dimes is requesting permission from the City Council to
utilize Riverview Park on November 21, 1992 for their second annual
Sebastian Fallwalk. This event is expecting to draw approximately
300 people. The coordinator would also like permission to have skydivers
land in Riverview Park North.
RECOMMENDED ACTION
Move to approve the request from March of Dimes to utilize Riverview Park
on November 21, 1992. This approval is subject to the following
conditions:
1.) $100.00 security deposit.
2.) No vehicles within the park.
3.) Applicant to provide sufficient waste receptacles and clean up after
event.
4.) No alcoholic beverages are permitted within the park.
5.) All displays must be clear of the sidewalks and entrance ways.
6.) The sale of premanufactured items is prohibited.
7.) Applicant must contact the Health Department regarding the sale of
food.
8.) The applicant must coordinate with the Police Department for traffic
control.
S~astia.n Cji7 ~
P. O. Box 78127
5¢~.~t'~ FL 32978 "-.
D,ar Mr. McClary;
My name is Mark Caballero, ]Vla~h of Dime~ Community Director anti the Sebastian Fall Walk
Coordinato:. I am requesting to be put on tim CiLy Coulwil's ag~da for the next available opening.
On May 2$th a lottcr was sero to you requestin~ the use ofl~ivervicw Park for the $laxt & Finish activities
of the second annual Sebastian trallwalk to be held. Upon followiltg up I was told to speak with Mr. Bruce
Cooper, Director of Conlmlmity Developmimt, in speakin~ with MIL Cooper he slat, d that there was no
need lo be put on the cotm¢il's agenda, just keep him informed of our activities.
I callexi yesteaday to ask ifa security deposit was in order for the use of Rivenricw Park. I was told that we
we~ not re~e~.d for the use of th~ park and that w~ would ne~d to go be/ore the City Council. We have
our walk scheduled for November 14th, this date must now be changed a~ it is now reserved for Lhc
Pelican An Show, who will use the east side, this is the sam~ area we desire to use. Oar alterrmtc daw is
Novemb~ 21, 1992. We expect thi.s years Sebastian Fallwalk to ha..v~- 300 p~p--'-'~'-'~.-~
lt~lUeSt immediat~ aU~ation be give this rcqu~t as w~ am having our mailin~ (we ire sponsoring the
Chamb~ Newsletter for August and September), printing, and advertis~men~ placzd on hold awaiting the
approval for usc of the Park on November 21., 1992.
Community Director
City of Sebastian
POST OFFICE BOX 780127 D SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
BUBJECT: Recreation Services
approved for Submittal By:
City Manager~ ~
Agenda No.
Dept. of Origin: City Manager
Date Submitted 08/20/92
For agenda Of: 08/26/92
Exhibits= ,,Executive Summary,'
Report dated Jul~ 1992
McClary Ltr. dated 5/18/92
EXPENDITURE
REQUIRED:
AMOUNT
BUDGETED
APPROPRIATION
REQUIRED:
~~Y STATEMENT
The city of Vero Beach and Indian River County have jointly funded a
study of certain recreation issues which may have long lasting
impacts on the City of Sebastian and the surrounding area. The
$49,500 study was done by David M. Griffith & Associates, Limited
("DMG") of Tallahasse, Florida. This study was commissioned to
perform an evaluation and assessment of the best means to deliver
recreation services throughout Indian River County. This report was
the basis for Indian River County to increase its cash subsidy to
the City of Vero Beach for recreation services from $430,000 in
Fiscal 1992 to $680,000 for Fiscal 1993. Indian River County does
not provide a subsidy in any amount to the City of Sebastian. The
report, plus the .philosophy of the County administration, also
justified the elimination of any funding for the Barber Street
Sports Complex in the city of Sebastian.
As an aside, Indian River County just completed Phase I of the South
County Regional Park on Oscelo Road at a cost of $7S0,000 plus in
kind services of the Public Works Department in addition to the
$1.45-million price tag for the 80 acres of real estate.
For your information, I enclose a copy of the "Executive Summary" of
the DMG report. The City of Sebastian was furnished only one copy of
the DMG Report and it is available in my office for your review, in
the past, Indian River County did not want to fund Barber Street
Sports Complex from the one cent County Option Sales Tax for
"infrastructure" due to other priority projects, such as the $22-
million Court House. Also, they refused our request for an
additional $25,000 from their General Fund reserves even though they
transferred some $200,000 of their General Fund reserves to fund the
County Project on Oscelo Road. For Fiscal 1993, IRC has cut all
Capital Projects for park improvements even though the funding for
Barber Street had historically come out the Metropolitan Service
Taxing Unit (MSTU). However, the DMG Report has declared that such
funding from the MSTU is "inappropriate". Therefore, the County has
been unable to appropriate any of its $134-million budget for the
Barber Street Sports Complex. Given the apparent change in
philosophy and lack of funding from Indian River County along with
the long term impacts of the DMG Report, the City Council should
review its position and policy for funding recreational facilities
which are used by City and non-City residents on a non
discriminatory basis.
~COM~NDED aCTTQ~
Review and discuss the DMG Report on recreation.
L Introduction
EXECUTIVE SUMMARY
DMG was engaged jointly by Indian River County and the City of Veto
Beach to provide an assessment of the best means for delivery of recreation services
throughout the County. These service include a wide variety of athletic programs,
instructional classes, rental services, special events and summer camps for all ages
and interests. Athletic league play is offered for baseball, football, softball,' soccer
and basketball. Instructional classes are provided for such activities as tumbling,
gymnastics, tennis, cheerleading, dance, exercise and aquatics. Facility rentals are
available at Leisure Square, the Community Center, Bethel Creek and Riverhouse.
Unique children's camps such as the Sports Camp and Performing Arts Troup are
offered in addition to a Little's Camp designed for the area's youngest residents. A
year long calender of special events is also provided, from an Easter Egg Hunt to a
surfing contest. The latter event is part of the Recreation Department's T.U.F.F.
(Teens United For Fun) Program which focuses on providing area teenagers with
numerous outlets to participate in adult supervised activities with their peers. This
provides this age group with interesting entertainment and socializing alternatives.
Within the scope of work defined for the project, the issues of equitably
funding, administering and delivering services were to be addressed. A coordinated
plan was to be generated which would form the framework of a long term vision for
recreation in Indian River County under which all residents would have access to
services, and within which fair and equitable funding arrangements could be identi-
fied.
Part of DMG's responsibilities for the engagement included an impartial
analysis of service costs, and a calculation of the relative benefits accruing to the
respective governmental entities. In addressing the funding issue, DMG has de-
tailed the full cost of services presently provided by the City and County; and has
further explored revenues within existing fee structures. The results of the analysis
afford a means for identifying the net cost (or subsidy) of recreation services provid-
ed in the County.
Both governments have a long term commitment to providing recreation for
their constituents. Both have made a substantial investment in facilities and serv-
ices, working together to achieve the highest level of benefit attainable, while con
drn
serving upon the expenditure of public funds where feasible. Both governments
have had disagreements in the past about the appropriate level of funding to which
each should commit, and both have made compromises in the interest of the public
good to assure the ongoing delivery of services.
For many years the two governments have been discussing the idea of consol-
idating recreation services, but various obstacles have deterred efforts to formally
consolidate. In the absence of formal arrangements, the two have informally agreed
to jointly fund services within the incorporated and unincorporated areas of the
County under the supervision of a single Recreation Director heading the Veto
Beach/Indian River County Recreation Department.
In the past, t.he c_~c~ity of Veto Beach poss_e, ss_~dyirt_ually:all:of_the~-ecreat~ion ~_c~'
~-staff--and.facilities_amenable to_recreation_programming._~!ndian River County has
been investing heavily in the development of parks, most o( which are passive sites,
subject to different types of recreation than typically provided by the City. Future
park development plans for the County will entail development of both passive and
active recreation parks.
At this point in time, the two governments may halve reached .a__significant
crossroad for the ultimate structure an~J deiiv'e~ of recreationsermces'--"z--~' ~----~-for the whole
of Indian River County. A decision must be made concerning workable long term
consolidation and funding arrangements for the department versus formation of one
or more separate departments through which recreation services would be provided.
For this reason, it is important that the options and mechanisms for achieving
mutually desired goals be carefully weighed by all parties.
DMG has identified what is believed to be the optimal structure and funding
mechanisms, simultaneously addressing the important questions of equity, both in
service delivery and in responsiveness to Countywide interests. Options are also
identified which afford short and long term alternatives for accomplishing accept-
able solutions to multi4aceted issues.
II. Summary of Recommendations
The study team found the Recreation Department to be well run, and to
afford a level of recreation services to area residents far superior to most other
localities. Cooperation between City and County government over the years has
served the citizens of Indian River County well, and stands as an outstanding exam-
ple of responsible public policy and effective leadership.
Interdepartmental cooperation with Parks Divisions is generally good, and
bears only minor change with respect to County Parks interaction with the Recrea-
tion Department to effect improvements.
A summary of the principal findings of the study which entailed a change
from current procedures are enumerated on the following page:
Indian River County and its municipalities should create a Special Recrea-
tion District as the administrative, service delivery and funding mechanism
for public recreation services throughout the County.
Recreation funding needs which exceed the revenues generated through user
fees and other miscellaneous revenues should be generated through a levy
imposed by the Recreation District. Based on curren! taxable va. lue, ~xclud-
i~_ng. Indian River_. $.h_.0res,DMG estimates that the m~llage reqmred to fu-~n
the recreation shortfall would be between .335 mills and .453 mills. The
former being sufficient if all fee recommendations are adopted and the latter
being sufficient without any change to current fees. These rates do not
include any future capital expenditures. This will remove the funding of
recreation services from City and County millage rates which are subject to
Florida's constitutional/Statutory millage rate cap.
Recreation staff should be consolidated into a single, unified work force and
placed under a uniform pay and compensation system.
The governing body of the Recreation District should include elected offi-
cials from the County and City governments that are represented in the
Special District to assure representation for all area citizens,
3
.5.
Citizen advisory boards for the north and south County areas should be
established to provide feedback on desired servlc~.
Changes in departmental organization should be made to enhance efficiency
and responsiveness, while reducing the span of supervisory control to a more
desirable ratio.
increased, use of automation is recommended to enhance efficiency and
services.
Changes in cash handling and accounting procedures should be effected to
improve security and safeguard fiscal interests.
Transfer of staff and reassignment of responsibility from County Parks into
~ sRtae~~recommend~ed_d_ for ball field maintenance, along__with increasin£
tess ball field maintenance need~. ~ /
10.
Population forecasts indicate differential growth rates which will result in the
need to establish a satellite administrative office in the northern portion of
the County, ~~
11.
Important additional revenue opportunities are available to partially defray
the cost of recreation services. Principal opportunities lie in implementation
of daily and seasonal parking fees, through which a majority of increased
revenues would be paid by tourists using County and City beaches.
A number of additional organizational and funding options are identified at
several junctures within the report through which City and County management may
explore the implications of other alternatives for providing parks and recreation
services. For ease of reference, Appendix A provides a listing of all recommenda-
tions made within the report.
c/mc/
City of Sebastian
POST OFFICE BOX 780127 13 SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 13 FAX (407) 589-5570
May 18, 1992
Mr. James E. Chandler
Indian River. County Administrator
1840 25th Street
Yero Beach, F1 32960
Re: Barber Street SPo~ts Complex
Dear Jim:
Please consider this letter as the City of Sebastian's formal
request for Indian River County funds for the Barber Street
Sports Complex. This year, we are requesting funding in the
amount of $90,000 from Indian River County. The city will
likewise budget $90,000 as matching funds for a'total $180,000
project.
The Barber street Sports Complex has been an ongoing project for
the past three years. This project was planned to be phased over
a five year period, cost a total of $580,000, and to be
constructed in increments of $100,000 past the first year.
Unfortunately, due to budget constraints by Indian River County
over the past two years, we were restricted to a $70,000 project
for Fiscal 90-91 and $50,000 for Fiscal 91-92. This year, we
feel we need. to fill the voids left in the past two years'
projects. This year's project will consist of constructing field
number four, which will be a 300 foot outfield, softball field
which will be used for many Indian River county recreational
programs. This field will be fully lighted for night play and
will include an expansion of the parking lot as well as
construction of storm water management facilities. Next year, we
should be able to complete the complex by the construction of a
multi-purpose field for youth football and soccer.
The Barber Street Sports Complex has been very Successful- In
the first year of operation, the number of children served by the
Little League Program doubled. Additionally., a new program was
added the, "Over 55 Softball League", which has been a huge
success. Other county recreation programs have.been expanded at
Barber Street Complex
May 18, 1992
Page 2
this beautiful facility. While the city continues to own and
maintain the facility, the programming is done through the
Indian Riwer. County Recreation Department, North County
Recreation. The complex is available to all County residents on
a non-discrimination basis. Should you need additional
information or details, will you please call? Thank you for your
consideration and continued cooperation.
Sincerely,
Robert S. MoClary city Manager
Lonnie Powell, Mayor and Sebastian City Council
Richard Bird, Chairman Parks & Recreation Advisory Committee
George Schumm
RSM/sg
City of Sebastian
POST OFFICE BOX 780127 D SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
SUBJECT: Recreation
Programming
Approved For Submittal By:
city Manager
) Agenda No.
)
) Dept. of Origin: City ManaGer
)
) Date Submitted: ~
)
) For Agenda Of: ~
)
) Exhibits:
) - Letter to IRC, Dated 11/10/90
EXPENDITURE
REQUIRED=
AMOUNT
BUDGETED
APPROPRIATION
REQUIRED=
SUM~%R~ STaTEMENt..
On November 20, 1990 I met with County representatives to discuss
programming of the Barber Street Sports Complex. At this meeting were
Patricia Callahan, Recreation Director, Tom Mead, North County
Recreation Coordinator, Randy Dowling, Assistant to the County
Administrator, and myself. These County officials and I are in
agreement on how to approach recreation programming for the Barber
Street Sports Complex. In essence, the city will continue to own and
maintain the facility and pay for repairs and other maintenance
expenses, while the County will pay all direct programming expenses.
I have attached an outline prepared by Tom Mead which indicates those
responsibilities of the City and those of the County. Additionally, I
point out that recreation programs sponsored by Indian River County
will in no way interfere with the city's contract with the Little
League Association nor would it interfere with any special events that
the City may want to have at the complex provided they are coordinated
with North County Recreation.
There are still certain areas that need to be addressed. One such area
has to do with the concession stands at the complex and who should
operate them. Currently there are two (2) concession stands, one at
the softball field and the new concession building at the complex.
The city's only obligation at this point is for the Little League to
have use of the concession building during their season. Another
issue is field dragging. The County currently has no equipment to
provide this service and has asked the City to assist them by either
dragging the field or providing a tractor. The last item deals with
the payment of electricity. Indian River County and I agree that the
most effective way for the County to meet this programming expense
would be to put the electrical service in their name and for them to
be responsible for the bill.
RECOMMENDED ACTION
While no action is required at this time, I recommend the following
approach. (1) The City Council review the overall strategy with Indian
River County providing recreation programming, (2) that the issue of
the concession stand be discussed, (3) that the City Council discuss
Indian River County's request for assistance to drag the field and (4)
provide additional direction, if necessary on the electricity bill.
City of Sebastian
POST OFFICE BOX 780127 ~ SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 D FAX (407) 589-5570
November 21, 1990
Ms. Patricia Callahan
Director of Recreation
1725 17th Avenue
Veto Beach, FL 32960
Re: Barber Street Sports Complex
Dear Pat:
This is in response to the conference in my office on November
20, 1990 and attended by you, Tom Mead, North County Recreation
Coordinator and Randy Dowling, Assistant to the County
Administrator. I believe the meeting was very productive and
that we are in concert with how we should approach providing
recreation programs at the Barber Street Sports Complex.
Except for the commitments the City has directly with the
Sebastian Area Little League Association, we want to make the
Barber Street Sports Complex facility available to meet the needs
of North County residents. It is my position that the City will
maintain the Barber Street Sports Complex in an orderly fashion
and will continue to do so whether or not programs are scheduled
for the facilities. To that end, the City will repair fences,
lighting, irrigation systems, repairs to buildings, maintain the
rest rooms, maintain the turf, including irrigation, fertilizing
and mowing and perform other general maintenance. Except as
outlined in the Little League Contract, the City will expect the
user to pay for all direct program costs including electricity,
referees or other officials, score keepers, trophies and field
preparation. However, as we discussed, the City will work with
you in doing infield dragging since you currently do not have
the necessary equipment.
Ms. Patricia Callahan
November 21, 1990
Page #2
We hope that you will begin scheduling the facility with the
upcoming softball season to begin in January, 1991. Prior to
that time, we hope to have answers to other policy questions:
(1) who will operate the concession operation, (2) how long
will the city be providing a tractor for infield dragging and
what alternatives are there to accomplish this, and (3) what
policy decisions will be involved in scheduling the other
facilities at the complex when not in use by the Little League
Association?
I am scheduling discussion of these items for the upcoming City
council Meeting of November 28, 1990. For your information, I
enclose a copy of my report.
I appreciate your continuing cooperation and look forward to
working with you in the future.
Sincerely,
S. McClary
city Manager
RSM/jmt
Enclosure
Tom Mead, North County Recreation Coordinator
Randy Dowling, Assistant to the County Administrator
~n~'~IDE.R~.TIONS ?'OR B~,RBEP. sTP. mET COnrL~l
City ~esoonslbllltles
I. Rep~lr/Reolace fences
2. Reo.!r/Reol~ce ll~htln~ (bulbs)
~. Reo~lr/Reol-ce b. ses
4. Reonlr/Reol~ce Irrl~t~ou system
5. Concession St~n~ ReD. irs
6. Restroom Rep~lrn. Stock Restroom
7. Replnce cl-y
8. Mow gr..ss ~nd wee~ e~t fences
9. Seed/Fertilize
10. Water bills from irri~ntion, restrooms, an~ cre~tlve playground
11. Electrlc Dills other th~n fleld lights
12. ~mo trash
13. Reo~.lr p~rkiu~ lot when neeSed
County Resoonsl~illt~es
1. P-y for llgnts used by league:
~. Fl~t r~te fee per hour o_Er
B. Light bills go directly to county.
i) Tournaments are run by us or
2) Org~nlzgtions running tourn.ment pay flat rate per d~y/night
2. Referees/cf f icl.Is
3. Scorekeeoers
4. Troonies
5. Softb.lls/Footb.ll s
6. Dr.~/I, lne flel~e (Tr. ctor, Dr~, Storage)
?'ield lights are put on one meter.
Prepared By:
Tom Mead - 11/20/90
City of Sebastian
POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 D FAX (407) 589-5570
SUBJECT= CWA Contract ) Agenda No.
)
) Dept. of Origin: Cit~ Manager
A!proved for Submittal B~: ) Date Submitted 08/20/92
Cxty Manager ) Exhibits. Smith Ltr. Dated 8/19/92
EXPENDITURE
REQUIRED:
AMOUNT
BUDGETED:
APPROPRIATION
REQUIRED:
STATEMENT
The City and the Communications Workers of America ("CWA") are at an
impasse for the current year. Although the CWA membership has
ratified the contract proposal the City Council has not ratified the
proposed amendments on advice of legal counsel. Both the CWA and
City Labor Counsel has suggested that the city Council bypass the
Special Master procedure and go directly to a hearing before the
City Council. The City Council, even with a Special Master
recommendation would make the final decisions. Although I requested
that the hearing take place as soon as next Wednesday (August 26th)
the CWA Attorney has requested a hearing date no sooner than the
middle of September.
~ECOMMENDED ACTION
Establish a hearing date to resolve all outstanding bargaining
issues for the contract between the City and the Communications
Workers of America.
FROM:CARSON, LiNN & ADKINS TO:140~-~8955?BI~2 AUG ~, 1992 ll:i?AM P,O~
GLORIA W. F'LE:TCHL'R
CARLA O. FRANKI.IN
SMITH ~ ~'L£TCH£1~,
A~/TORNICYS AT LAW
P,A,
August 19, 1992
VZB FACBIMiLB 4 [904)~
CAZ~ON, LiNN & ADZCINS
Mahin Station
1711-D Mahan Drive
City of Sebastion v. Co~untcations Workers of Amorioa
Case No.: 1~C-92-022
Please be advised ~at the CWA requests ~o appear before ~he
legislative body of ~he City of sebas~t.an £or t.~e ~tLrposs of
ro~olvi~q all outstanding bargaining issues.. This letter should
serve as no,ice of our i~tent to b~as8 the op~c~al master a~d go
directly to tho legisla~ive body.
RWS/son
oo: Nlohaol
RssDectfull~ submitted,
~licl~rd I~ MY. Smith, INd sl;.e~J I,~
~ ~d delby Irt
L. grieco via Faosimi2e t(305) 733-3445
City of Sebastian
POST OFFICE BOX 780127 D SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 'u FAX (407) 589-5570
SUBJECT= )
RECOMMENDATIONS FROM PLANNING & )
ZONING REGARDING BOARD APPOINTMENTS)
Approved For'Submittal
City Manager ~-~4/'
Dept. Origin: Community Development
Date Submitted: 08/18/92
For Agenda Of:
08/26/92
Exhibits:
1. Memo dated July 7, 1992 from
2. Memo dated August 7, 1992 from
P & Z
3. Jim Wadsworth's letter of
resignation
4. Mayme 0'Connor's letter of
resignation
EXPENDITURE
REQUIRED:
AMOUNT
BUDGETED:
APPROPRIATION
REQUIRED:
SUMMARY STATEMENT
The City has received letters of resignation from Mr. Jim Wadsworth and
Mrs. Mayme O'Connor from the Planning & Zoning Commission. The Planning
and Zoning Commission has recommended the following appointments:
Mrs. Norma Damp to fill the unexpired term of Mr. Jim Wadsworth, June,
1994.
Mr. Arthur Firtion, alternate member, to fill the unexpired term of
Mrs. Mayme O'Connor, December, 1992.
e
Mr. Howard Goldstein to fill the unexpired term of Mr. Arthur Firtion,
November, 1992.
RECOMMENDED ACTION
Move to accept the resignations of Mr. Jim Wadsworth and Mrs. Mayme
O'Connor and review the Planning and Zoning Commission's recommendations.
City of Sebastian
POST OFFICE BOX 780127 D SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 D FAX (407) 589-5570
DATE:
TO:
FROM:
RE:
MEMORANDUM
August 21, 1992
Mayor Powell, City Council Members, City Manager and
City Attorney
Kathryn M. O'Halloran
City Clerk
Planning and Zoning Commission Member Appointments
To alleviate extensive repeated copying, please refer to your
July 22, 1992 agenda packet for copies of the applications to the
Planning and Zoning Commission. These same applications were
considered for these current positions.
If you are unable to locate that agenda packet, please contact my
office and we will furnish you copies immediately.
sam
I,A'FE'
City of Sebastian
POST OFFICE BOX 780127 m SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
1992
M E M 0 R A N D U H ~....
,]tt.l.y 7, 1992
Hay,-..,'t' and City Council
Planning and Zoning Commission
RE: Member Recommendations
Please be advised that the Planning and Zoning Commission at
their regular meeting on July 2nd, 1992 reviewed the pending
applications for, membership to the board as follows'
Iq.lot t.o making any reco~endations for appointment the
commission formally reco~ended the removal of two members
for three unexcused absences and because they also no longer
meet the residency requirement. Those members are Jim
Wadsworth arid John ~indsey. Having removed those members the
following reco~endations were made.
Hr. Shroyer to move from Alternate to permanent member to
t-eh, lace Mr. Mahoney -This will be a new three year term for
Hr. Shroyer term to expire Oune 22, 1995.
Hrs. Norma Damp to be appointed to fill 'Mr. Wadsworth's
remaing unexpi, red term - term to expire June 1994.
Hr. Arthur Firtion to be appointed am albernate to fill Mr'.
Shroyer'$ unexpired term provided he is appointed as a
regular member - Term to expire November 1992.
Mr. Carl Fischer and Mr. Howard Goldstein tied for
a[.,poir~t'.ment to fill the unexpired term of Mr. Lindsey term
t.o expire January 1993. (~wo vo~ea were taken - no oLher
decision was possible - Council ;o make the final
appo i n tmen t. )
I have aLLac..hed a le~Ler of withdrawal f~.om one applicant.,
<..,.~rre~-t.e,J t.emume from 811o~h6i' and ~he member lis~ and action
City of Sebastian
POST OFFICE BOX 780127 [:3 SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
DATE; August 7, ~.~='aa~'
T(':
FROH:
RE'
Membership recommendations
re!ease be advised that, the Planning arid mon~ng commie:sion at
5heir regular meetin.e[ last ,.'light. made the~ ~o~ '~ ~ ~ ow.ng4
recommendaticne: regarding the unexpired term of Mayme
0 ~ Connor.
The ccn~nission wishes to recon~nend newly appointed alternaze
Arthur- Fi~tio:'~ to Mrs. O'Connors unexpired +~e~m.~, Also., the
as alternate to fill Mr.. Firticn~s position.
You.'.' cor~sideration in *.~-.4 ~ .... ~ is _ ,,
~,~_~ ma~t,e.~ g'_"e, atly appreciated.
pzaction/doc
James Wadsworth
Route 1, Box 612
Mayo, Florida 32066
Mayor Powell and Honorable Council:
Please accept my resignation as a member of the Planning and
Zoning Board, effective immediately,
i have moved from the City of Sebastian and am ineligible for
this appointment.
It has been a pleasure serving the citizens of sebastian and
I wish to thank the City for their consideration in appointing
me %o the Planning & Zoning Board.
a es WadSworth '
July 16,1992
To the city of Sebastian Planning and Zoning Commission.
It is with some regret that I proffer this letter of
resignation to the commission but due to personal
circumstances,I find It necessary.
TO the members and alternates that I have served
with,may I say,It was a most rewarding experience
and I wish them abundant good health and success
in the future.
Sincerly
City of Sebastian
POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
Approved for ~uDm.t%al By
City Manager
Depr,. Or'ig£n ENG
Date Submit%ed 06-20-92
For Agenda of 08-26-92
Exhibits-
EXPENDITURE
AMOUh ~
BUDGETED:
APPROPRIATION
REeU ~ R~'.L:
SUMMARY
Following City Council meeting of August 12th, 1992~ !
had a meeting with Chris Pon%e!io of Mastellar and Molar
and Reed on :hursday, August 13 1992 requesting a date
when the construction plans would be completed
incorporating all of my previous co~aents, i was told i
would have them the following Friday, on August 21, 1992.
Ther'efc~re, I scheduled a meeting wi?;h them at their
office on Friday the 14th of August, t,o review %he extent
,c,f t.l':e work, and calculations compie%ed ~.o de. Lo and I did
dei~ermine %hat. it was reasonable that they would have the
revised drawings and drainage calculations tc ina as
promised by the 2!s+~. Upon receipt of t. he drawings i
will review 't. he construction p!ar.,s and if i de%erraine
.that, they a.~'.e substa.~tiaily, ~om~,~e ,+~e, ~ will prepare a
report identifyi.~:S '~he: outcome of %hose %we studies.
..~~c ac+ion,., ia: :-ec~uir, ed ~,*'_,~, t. his .... u=m=.
City of Sebastian
POST OFFICE BOX 780127 D SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
SUBJECT: Engagement of Auditors
Approved ~or Submittal By:
City Manager ~
) Dept. Origin Finance (MLH)
)
) Date Submitted: August 4, 1992
)
) For Agemtla Of August 26, 1992
)
) Exhibits: Engagement letter
)
)
Expenditure Amount Appropriation
Required: $ 34,600 Budgeted: $ 31,600 Required: $3,000
SUMMARY STATEMENT
The City has one year remaining on the original three (3) year contract for auditing
services with Hoyman, Dobson & Company, P.A. The attached engagement letter
outlines the services to be performed and the anticipated fee of $31,600, which is the
amount in the proposed budget for fiscal year 1992/93. Additionally, Florida Statutes
require the Police Pension Fund be audited every third year and this is the third year.
The engagement letter reflects an additional $3,000 for this audit. Even though this
can be paid through the Police Pension Fund, the balances are actuarily determined and
if underfunded, the general fund will be required to make up the shortfall, therefore
direct payment of this audit fee from the general fund is desirable.
RECOMMENDED ACTJON
Approve the engagement letter for auditing services by Hoyman, Dobson & Company,
P.A. for the fiscal year ended September 30, 1992 in the amount of $34,600.
Charle~ W. Hoym~n, Jr.
Ro~e~.W. Dobson
· Barbara J. Oswalt
l~ugene K. B~erning'
Thomas L. Kirk
Karen E. Kirkland
' .HOYMAN, .D OB SON & COMPANY, P.'A.
C E R,T I'F'I E.D P U B L I C A C C O U N T A N T S
,6767 North Wiekham Rd., Suite 500, Melbourne, Florida 32940 (407) 255-0088 Fax (407) 259-8648
July 21, 1992
Mayor and City'Council .-
.... 'City of Sebastianl;.. ..
,....... Post Office Box'? 127 -'
. Sebasti an;:,'Florida,, 32958,
..- ~ weare'pleased"'~"cbnfirmour understanding of the'serviced'we-are to provide for
the City of SebaStian for the'year ended September 30; 1992..We will audit the
.'~. general purpose:financial statements'.of the City of Sebastian as of and for.the
year ended September 30, lg92'-. Also; the document we submit totyou will .include
"'" the following adUitional, information that will be subjected to the auditing
:procedures 'aEp~ed,'.in our'audit of th~ general purpose financial statement~:
.... ,..'.~ . ' ,.5... : ~;~,, ~
" · "Combini'ng;'.'~ta~eaen~su~ fun'd type ' '
· 'Schedule Of Grant Financial Assistance, if applicable'- ....
,o 'GASB requi?d',"supplementary,-pension information .-
-.. Our audit Will;'be'iconducted in accordance with generally' accepted auditing
,standards and,the standards for financial and compliance audits contained in the
.... Government Auditin~.Standards:~isSued by the Comptroller General..of the United
= -States, and will,include tests of the accounting records of the..City'-of Sebastian
and other procedures weconsider necessary to enable us to expresslan opinion as
..:to whether .the:.ifinancial-"statements are fairly presented, in'all material'
.respects, in~o6formi'ty with.generally accepted accounting principles.
Our procedUrel;'~'Ji'ill i'nclud~-t~ts' of' documentary .evidence .su~p6rting":the
transactions'recorded in.the accounts', ,and may include .tests"of the physical
:~'., ,e~istence-'of:inventories,'and direct confirmation of receivables'and certain
).' other assets 'and. li'ab'il.ities !by '.correspondence with selected individuals,..
credit~rs,'~and.~..financial institutions...~We will request written representations
'"'-'" ~r°m-,'you~.'attorneys a~ part of.','the &ngagement, and they maY b~ll you for
;--',-,'.responding;to this inqui~y.":At the conclusion of our audit, we will.also request'
- .~' :: .,certain written:'.representattons
· -, '" '~elated matters,.~ .... . -~.~ -~
from .you about the
financial statements 'and
American Institute of Certified Publii Accountants · Florida Institute of Certified Public Accountants- ,-. -Privlite COmpanies Practice Section'0f the A.I.C.EA. · Accounting Firms Associated, Inc. '
City Council
City of Sebastian
Page two
An audit includes examining, on a test basis, evidence supporting the amounts and
disclosures 'in the financial statements; therefore, our audit will involve
judgment about the number of transactions to be examined and the areas to be
tested. 'Also, .we will plan and perform the audit to obtain reasonable assurance
· about Whether .the financial statements are free of materi~l misstatement.
However, because of the concept of reasonable assurance and because we will not
'perform a'detailed examination of all transactions, there is a risk that material
'errors, irregularities, or illegal acts, including fraud or defalcations, may
exist and not be detected by us. We will advise you, however, of any matters of
that nature that. come to our attention. 'Our responsibility as auditors is
limited to the period covered by our audit and does not extend to matters that
might arise during, any later per.iods for which we are not engaged as auditors.
Our audit will also be made in accordance with .Chapter 10.550, .RUles of the
Auditor Ge'neral and other applicable~requirements of Florida law.
We understand that-y°u.-will provide us with'the basic information required for
our audit and that you are rasponsible for the accuracy and completeness of that
information,..We will advise you about appropriate' accounting principles',and
their application .and will' assist in the preparation of your financial
statements,- but the responsi bili ty for the financi al statements remai ns with you,
This responsibilil~y includes the maintenance of adequate records and related
~' internal control structure policies and procedures, the selection of accounting
.principles and.the safeguarding of assets: '
~We understand 'that 'your.employees Will type all cash and~other con'firmations we
~.request and will. locate any invoices selected by us for testing..
Our audit..is not 'specifically designed and cannot be relied on to disclose
reportable~ conditions, that is, significant deficiencies in the design or
operation of '~the~,internal contr°l-.structure. However, .during the mudit, if we
become aware-of"rSuch reportable conditions or ways that we believe management
practices can 'be .improved; we will communicate them to you in a separate letter.
As' part of our~'engagement, we Will also prepare the following:
· the annual f.inancial report to the Comptroller of the State of Florida
· the annual Police Officers Pension Report to the Treasurer of the State of
F1 ori da'
Our fees for these- services will be based on the actual time spent' at our
'standard rates.,. Our standard-hourly rates vary according to the degree of
responsibility-involved and the.experience level of the personnel assigned to
your audit'j Our, '~invoices for ~these fees will be rendered each month as work
progresses and are payable on presentation. Based on our preliminary estimates,
the fee should "not exceed $31,600. This estimate is'based on anticipated
cooperation from your 'personnel and the assumption that Unexpected circumstances
will not I~e encountered during the audit. If significant'additional time is
necessary, we will discuss it 'with you and arrive at a new fee estimate before
we incur 'the additional costs..
City Council
City of Sebastian
Page three
~:.i.'i:'::--'We will p'erform':ian :audit':'of.i:YoUr police pension fund'j as .required.under Sect.
,.- .... 185, F.S.. '~As:.':a"reshlt of this audit, .-.We wil] issue.a .separate report on the
..... pension .fuiid: .:-.We'::'anticipate '·the .fee for this audit will be $3,000~
"':'-":..- "We:Oil:l 'be'~'Vaii':~ie"tO'.management and the':'financial staff of the City, at your
· ' .'request, :,to research 'and:answer questions on'matters of financial ~management,
'Elorida statuto~y:...compliance;'finanCing, budgeting, taxation ,.and other su~:h
. . :tsSueS as may'require!professional advice from us~. lhese se~;¥ices are not a part '
of "the audtt'~en§agement and,'..if .utilized, would be subject..to separate 'fee
arrang~ments;'.":.W!l'·will bill f~i~ these advisory services .on .the:basis of actual
-time required 'and' present-itemized billings on a monthly.basi~ al' our .standard
~" :,We 'apPi~eC~ate:'~th~i:':OP~o};'t'Un~'tY tO'be 'of service to'the City Sf Sebastian and
.. ~.- .engag~ment;~i..I'f~y.o. uFhaVe any, questions, 'please let us know; :..If::You.agree'with'~
:.-...'[he........tems::and 'r~tu~n°f':°ur~ iei~gagementa...~ ...- as:.. descri bed i n ..th i s 1 etter, pl. ease s.i gn'the. ~enC~.,.:.osed
FIoyn~h, Dobson :& Company, ',P.^;..~J '. ..... _ '.
· .. ;j~ .. . :~' ..
RESPONSE: ' ' '-: ':
correctly set*:'forth the understanding of.the citY'"Of~S,..b~sti~an;:
- . ,~ ~'
SUBJECT:
Cemetery Niches
Approved for Submittal By:
City of Sebastian
POST OFFICE BOX 780127 r~ SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 s FAX (407) 589-5570
) Agenda Nc.
)
) Dept. Origin
)
) Date Submitted
City Manager
For Agenda of
08-20-92
08-26-92
Exhibits: Bid Tabulation
EXPENDITURE
REQUIRED: $17,280.
AMOUNT
BUDGETED: $30,000.
Four bids were received for the Cemetery Niches. Al! the
bids were evaluated by staff, verified that all the work
was inclusive and in accordance with the specs and were
reasonable and competitive. Staff determined that the two
apparent low bidders were qualified and are capable of
doing quality work in a timely manner. This was verified
in telephone conversations with other cemeteries for which
they have constructed niches. Merritt Monument Company and
Ken Dear, Inc. did not meet with the bid specifications and
therefore, were not considered. Of the remaining two
proposals, Capp Custom Builders verified that their price
of $19,690. included 128 niches and Newton Construction
Corp. would construct 128 niches for $17,280.
RECOMMENDED ACT~ION
Move to award the Cemetery Niches Contract to Newton
Construction Corporation for $17,280.
BID TABULATION
CITY OF SEBASTIAN
BIDS DUE A~t lS, lS92 ~_-00~
CONTRACTOR/VENDOR
Newton Const. Corp.
Capp Custom Bldrs
Merritt Monument
Ken Dear Inc
ITEM DESCRIPTION
128 precast Niches
128 Preoast Niches
48 Precast Niches
48 Precast Niches
$17,280.
$19,690.
$13,026.
$17,688.
NO OTHER BIDS WERE RECEIVED.
ROLL CALL 1
ROLL CALL: Mr. Oberbeck
Mrs. Corum
Dr. Holyk
Mr. Reid
Mayor Powell
ROLL CALL: Mrs. Co'rum
Dr. Holyk
Mr. ReAd
Mayor Powell
Mr. Oberbeck
3
ROLL CALL: Dr. Molyk
Mr. Reid
Mayor Powell
Mr. Oberbeck
Mrs. Corum
ROLL CALL 4 ~, ~ 4
ROLL CALL: Mr. ReAd
Mayor Powell
Mr. Oberbeck
Mrs. Corum
Dr. Holyk
ROLL CALL 5
ROLL CALL: Mayor Powell
Mr. Oberbeck
Mrs. Corum
Dr. Holyk
Mr. Reid