HomeMy WebLinkAbout08281991 City of Sebastian
POST OFFICE BOX 780127 [::3 SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
AGENDA
SEBASTIAN CITY COUNCIL
REGULAR MEETING
WEDNESDAY, AUGUST 28, 1991 - 7:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
ALL PROPOSED ORDINANCES AND INFORMATION ON ITEMS
BELOW MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK,
CITY HALL, 1225 MAiN STREET, SEBASTIAN, FLORIDA.
1. CALL TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION - Reverend Richard Rafts, Immanuel Baptist
Church, Veto Beach
4. ROLL CALL
5. AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS)
6. PROCLAMATIONS AND/OR ANNOUNCEMENTS
7. PUBLIC HEARING, FINAL ACTION
91.189
Ordinance No. 0-91-22 - Amending Land Development
Code Section 20A-10.2B - Appearance of Sites and
Structures
1ST PUBLIC HEARING - IN ACCORDANCE WITH 166.041
(3)(c)2.a. "THE DAY, TIME, AND PLACE AT WHICH THE
SECOND PUBLIC HEARING WILL BE HELD SHALL BE ANNOUNCED
AT THE FIRST PUBLIC HEARING." (Wednesday, 9/11/91 at
7:00 P.M. - City Council Chambers, City Hall, 1225
Main Street, Sebastian, Florida)
AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER
COUNTY, FLORIDA, PERTAINING TO THE APPEARANCE OF
SITES AND STRUCTURES; AMENDING SECTION 20A-10.2B OF
91.217
91.220
91.221
91.222
THE LAND DEVELOPMENT CODE OF THE CITY OF SEBASTIAN;
PROVIDING CRITERIA FOR EVALUATING THE APPEARANCE OF
SITES AND STRUCTURES; PROVIDING FOR REPEAL OF
ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT
HEREWITH; PROVIDING FOR INCLUSION IN THE LAND
DEVELOPMENT CODE OF THE CiTY OF SEBASTIAN; PROVIDING
FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE
DATE. (lst Reading 8/14/91, Advertised 1/4 page
8/21/91, 1st Public Hearing 8/28/91, Advertise 1/4
page 9/4/91, 2nd Public Hearing and Adoption 9/11/91)
Damian Gilliams - Appeal to 8/1/91 Planning &
Zoning Commission Action Re: Channel 68 Marina -
Requested Modifications to Parking Design
Specifications As Specified in Section 20A-8.5 of
the Land Development Code (Staff Recommendation
dated 8/22/91, Gilliams Letter dated 8/20/91 w/
Attachments, City Engineer Memo dated 7/17/91,
Reinhard Letter dated 7/17/91, 8/1/91 P & Z
Minutes, Gilliams Appeal Letter dated 8/7/91)
PUBLIC INPUT ON AGENDA ITEMS
CONSENT AGENDA
Approval of Minutes - 8/10/91 Budget Workshop,
8/14/91 Regular Meeting
RESOLUTION NO. R-91-27 - Job Description -
Utilities Director (City Manager Recommendation
dated 8/19/91, R-91-27, Job Description,
Addendum)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER
COUNTY, FLORIDA, ADOPTING A JOB DESCRIPTION FOR THE
POSITION OF UTILITIES DIRECTOR; PROVIDING FOR
iNCLUSION OF SUCH JOB DESCRIPTION IN THE CITY OF
SEBASTIAN STANDARD OPERATING PROCEDURES; PROVIDING
FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN
CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE
DATE.
Establish Utility Director Salary Range from
$40,000 - $42,000 Per Year (See Backup Above)
RESOLUTION NO. R-91-28 - Unlimited Time Status -
Adding Utilities Director (City Manager
Recommendation dated 8/19/91, R-91-28)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER
COUNTY, FLORIDA, AMENDING SECTION II OF PART V OF THE
STANDARD OPERATING PROCEDURES BY ADDING THE TITLE OF
UTILITIES DIRECTOR; REPEALING RESOLUTIONS OR PARTS OF
RESOLUTIONS IN CONFLICT HEREWITH; AND PROVIDING FOR
AN EFFECTIVE DATE.
2
91.223
91.224
91.225
91.226
91.227
91.228
91.229
Em
RESOLUTION NO. R-91-29 - Job Description - Senior
Sergeant (City Manager Recommendation dated
8/20/91, R-91-29, Job Description)
A RESOLUTION OF THE CITY OF SEBASTIAN, iNDIAN RIVER
COUNTY, FLORIDA, ADOPTING A JOB DESCRIPTION FOR THE
POSITION OF SENIOR SERGEANT; PROVIDING FOR INCLUSION
OF SUCH JOB DESCRIPTION IN THE CITY OF SEBASTIAN
STANDARD OPERATING PROCEDURES; PROVIDING FOR REPEAL
OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT
HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE.
RESOLUTION NO. R-91-30 - Job Description - Police
Senior Investigator (City Manager Recommendation
dated 8/20/91, R-91-30, Job Description)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER
COUNTY, FLORIDA, ADOPTING A JOB DESCRIPTION FOR THE
POSITION OF POLICE SENIOR INVESTIGATOR; PROVIDING FOR
INCLUSION OF SUCH JOB DESCRIPTION IN THE CITY OF
SEBASTIAN STANDARD OPERATING PROCEDURES; PROVIDING
FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN
CONFLICT HEREWITH; AND PROViDiNG FOR AN EFFECTIVE
DATE.
Approve Pay Scale for Senior Investigator at Same
Rate as Police Sergeant: Step #3 - $21,320 to
Step #13 - $27,040 and Establish Pay Scale for
Senior Sergeant Beginning at: Step #4 - 822,360
to Step #15 - $27,560 (City Manager
Recommendation dated 8/20/91, Chief Petty Memo
dated 8/16/91, Current Step Plan for Police
Officers)
Approve Salary Level of $31,250 for Position of
Police Captain (City Manager Recommendation dated
8/20/91, Chief Petty Memo dated 8/16/91, Job
Description)
City Employee Golf Day - September 15, 1991 (City
Manager Recommendation dated 8/20/91)
Award Bid - Sod Laying Contractor (Staff
Recommendation dated 8/13/91, City Engineer
Recommendation dated 8/9/91, Bid Tabulation Form)
Request Removal of Specimen Tree - Jeanette
Gehrke (Staff Recommendation dated 8/22/91,
Gehrke Letter dated 8/22/91)
3
91.230
91.144
91.071
91.093
91.137
91.231
10.
12.
13.
14.
15.
Authorize Mayor to Sign Letter of Support for
Indian River County Dru9 Abuse Grant Application
(City Manager Recommendation dated 8/22/91,
Mayor's Letter dated 5/23/91, Dowlin9 Letter
dated 8/22/91, Draft Letter dated 8/28/91)
MAYOR'S MATTERS
COUNCIL MATTERS
A. Vice Mayor Oberbeck
B. Councilman Holyk
C. Councilman Powell
D. Councilman Reid
CITY ATTORNEY MATTERS
CITY MANAGER MATTERS
COMMITTEE REPORTS~RECOMMENDATIONS
OLD BUSINESS
Police Station Negotiation (City Manager
Recommendation dated 8/22/91, ADG Letter dated
8/21/91)
Water & Sewer Legal Counsel - Authorize
Professional Services in Accordance with 8/22/91
Letter from Cloud - Gray, Harris & Robinson - Not
to Exceed S30,000 (City Manager Recommendation
dated 8/22/91, Cloud Letter dated 8/22/91)
Airport Fuel Tanks (City Manager Recommendation
dated 8/22/91, HRS Letter dated 8/5/91, J & S
Aviation Letter dated 8/15/91)
Waive Bid Procedure and Authorize Engagement of
Hoyman, Dobson & Co. to Assist in Selection of
and Negotiation with Computer Systems and
Software Vendors - Not to Exceed $6,000 (Staff
Recommendation dated 8/22/91)
16. NEW BUSINESS
Consultant Selection - Traffic Circulation Plan -
Direct Staff to Begin Negotiation with Kimley-
Horn (City Manager Recommendation dated 8/19/91,
Kimley-Horn Project Approach)
4
91.232
91.234
91.235
17.
Bm
Accept Proposal from Municipal Code Corporation
to Implement Approved Changes to the Code of
Ordinances - $9,975 (City Clerk Recommendation
dated 8/22/91, Municipal Code Letter dated
8/22/91, Municipal Code Data)
RESOLUTION NO. R-91-31 - GDU Franchise Assignment
(City Manager Recommendation dated 8/22/91, R-91-
31, Termination Agreement)
A RESOLUTION OF THE CITY OF SEBASTIAN, iNDIAN RIVER
COUNTY, FLORIDA, AUTHORIZING THE MAYOR AND THE CITY
CLERK TO ENTER INTO AN AGREEMENT, ON BEHALF OF THE
CITY, TO TERMINATE THAT CERTAIN ASSIGNMENT DATED
DECEMBER 12, 1990, WITH INDIAN RIVER COUNTY, FLORIDA,
A COPY OF THE TERMINATION AGREEMENT BEING ATTACHED TO
THIS RESOLUTION AS EXHIBIT "A," WHEREBY THE COUNTY IS
RETRANSFERRING TO THE CITY ALL OF THE COUNTY'S RIGHT,
TITLE AND INTEREST RECEIVED UNDER THE ASSIGNMENT IN
THE WATER FRANCHISE GRANTED TO GENERAL DEVELOPMENT
UTILITIES, iNC. BY THE CITY IN ORDINANCE NO. 0-81-8,
AND IN THE SEWER FRANCHISE GRANTED TO GENERAL
DEVELOPMENT UTILITIES, INC. BY THE CITY IN ORDINANCE
NO. 0-81-9; PROVIDING FOR REPEAL OF RESOLUTIONS OR
PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING
FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE
DATE.
Golf Course Consultant Selection - Approve
Proposal from Professional Golfers' Association
(PGA) - $6,000 (Staff Recommendation dated
8/22/91, PGA & NGF Proposals Under Separate
Cover)
INTRODUCTION OF BUSINESS BY THE PUBLIC (Which is Not
Otherwise on the Agenda - By Resolution No. R-89-30
Limit of Ten Minutes for Each Speaker)
18. ADJOURN
ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE CITY
COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING (OR
HEARING) WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO
ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH
RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL
IS TO BE HEARD. (286.0105 F.S.)
City of Sebastian
POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 u FAX (407) 589-5570
MEMORANDUM
DATE:
TO:
FROM:
THROUGH:
RE:
August 21, 1991
Mayor W.E. Conyers & City Council Members
Councilman Lonnie Powell.(.~.%\~,x
Kathryn M. O'Halloran
City Clerk
8/28/91 Regular City Council Meeting - Request Excused
Absence
I will be out of town August 28, 1991, the date of the Regular
City Council meeting and am requesting an excused absence.
Thank you.
sam
ORDIIO, NCE NO. 0-91-22
~N ORDII~NCE OF THE CITY OF BEBABTIAN~ INDI~ RIVER
COUNT¥~ FLOI~DA~ PERTAINING TO THE APPEARANCE OF BITES
~ID STRUCTURES~ ~%HENDING SECTION 20A-L0.2B OF THE LAND
DEVELOPHENT CODE OF THE CITY OF BEBA~TIAN; PROVIDING
CRITERIA FOR EVALUATING THE APPEARANCE OF SITES ~
STRUCTURES~ PROVIDING FOR REPF~%LOF ORDiNAI~CES OR P~RTS
OF ORDINANCES IN CONFLICT HEREWITH~ pROVIDING FOR
iNCLUSION IN THE L~ND DEVELOPI~NT CODE OF THE CITY OF
BEBASTI~N~ PROVIDING FOR ~EVEI~%BILITY; AND PROVIDING FOR
AN EFFECTIVE DATE°
WHERE., the City Council of the City of Sebastian, Indian
River County, Florida, has determined that there is a tendency on
the part of some owners and developers to disregard beauty and
quality in construction and that there is serious danger that
construction of inferior quality and appearance, if allowed to
continue, will degrade and depreciate the image and beauty that the
city is striving to obtain, resulting in adverse consequences for
the entire City;
WHEREAS, the city Council has further determined that poor
quality of design in the exterior appearance of buildings, or in
the development and maintenance of structures, affects the
desirability of the immediate area and neighboring areas for
residential, business, industrial or other uses and, as a result,
impairs the benefits of occupancy of existing property in such
areas, prevents the most appropriate development of such areas,
produces undesirable conditions affecting the health, safety,
comfort and general welfare of the inhabitants of the city and
destroys the proper relationship between the taxable value of real
property in such areas and the cost of municipal services provided
therefor; and
WHEREAS, the City Council has determined that in order to
prevent these and other harmful effects, to protect the public
convenience and prosperity, to conserve the value of buildings, and
to encourage the most appropriate use of land within the City,
Section 20A-10.2B of the Land Development Code must be amended.
NOW, THEREFORE, IT BE ENACTED BY THE CITY COUNCIL OF THE CITY
OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, as follows:
Section 1. Section 20A-10.2B of the Land Development Code
of the City of Sebastian shall be amended to read as follows:
"B. Evaluation of the appearance of a project shall be
based on the quality of its overall design and
relationship to the impacted area considering the
following factors:
1. ~armonious ..... ov~ral! desiqn. The exterior of
buildings and structures including mass, facade and
materials, shall be in harmony with the site and
general character of the impacted area. The
exterior of a building or structure shall not be
considered in harmony with the site and general
character of the impacted area unless the following
criteria are complied with:
a. The plan for the proposed building or structure is
in conformity with and, in general, contributes to
the image of the City as a place of beauty,
spaciousness, balance, taste, fitness, charm and
high quality.
2
The proposed building or structure is not, in its
exterior design and appearance, of inferior quality
such as to cause the nature of the local environment
to materially depreciate in appearance and value.
The proposed building or structure is in harmony
with the proposed developments on land in the
general area, with the comprehensive plan for the
city, and with any precise plans adopted pursuant
to the comprehensive plan.
The proposed building or structure is appropriate
in relation to the established character of other
structures in the immediate area or neighboring
areas in respect to significant design features such
as material or quality or architectural design as
viewed from any public or private way.
e. The proposed building or structure is designed to
adequately protectunique site characteristics, such
as those related to scenic views, rock outcroppings,
natural vistas, waterways, and similar features."
Section 2. CONFLICT. All ordinances or parts of
ordinances in conflict herewith are hereby repealed.
Section 3. BEVERABILiTY. In the event a court of
competent jurisdiction shall hold or determine that any part of
this ordinance is invalid or unconstitutional, the remainder of
the Ordinance shall not be affected and it shall be presumed that
3
the City Council of the City of Sebastian did not intend to enact
such invalid or unconstitutional provision. It shall further be
assumed that the City Council would have enacted the remainder of
this Ordinance without said invalid and unconstitutional provision,
thereby causing said remainder to remain in full force and effect.
Section 4. CODIFICATION. It is the intention of the city
Council of the City of Sebastian, Indian River County, Florida, and
it is hereby provided that the provisions of this Ordinance shall
become and be made a part of the Land Development Code of the City
of Sebastian, Florida; that the sections of this Ordinance may be
renumbered or relettered to accomplish such intention; and the word
"Ordinance" may be changed to "Section," "Article" or other
appropriate designations.
Section 5~,,, EFFECTIVE DATE.
effect immediately upon final passage.
The foregoing Ordinance
Councilman
by Councilman
vote, the vote was as follows:
Mayor W. E. Conyers
Vice-Mayor Frank oberbeck
Councilman Peter R. Holyk
Councilman Lonnie R. Powell
Councilman George R. Reid
was
This Ordinance shall take
moved for adoption by
The motion was seconded
and, upon being put to a
The Mayor thereupon declared this Ordinance duly passed and
adopted this day of . , 1991.
CITY OF SEBASTIAN, FLORIDA
ATTEST:
By:
W. E. Conyers, Mayor
Kathryn M. O'Halloran, CMC/AAE
City Clerk
(SEAL)
Approved as to Form and Content:
Charles Ian Nash, City Attorney
I HEREBY CERTIFY that notice of public hearing on this
Ordinance was published in the Veto Beach Press Journal as
required by Section 166.O41 (c) 2 of Florida Statutes, that one
public hearing was held on this Ordinance at 7:00 p.m. on the
~ day of , 1991, and a second public hearing was
held on this Ordinance at 7:00 p.m. on the day of
__, 1991, and that following the second public hearing
this Ordinance was passed by the City Council.
Kathryn M. O'Halloran, CMC/AAE
City Clerk
Approved as to Form and Content:
Charles Ian Nash, City Attorney
5
City of Sebastian
POST OFFICE BOX 780127 r~ SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589*5570
SUBJECT~ APPEAL OF A DECISION
FROM THE PLANNING & ZONING
COMMISSION BY DAMIEN GiLLIAMS
Approved For Submittal By~
City Manager
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Agenda No.
9/. gt7
Dept. Origin Community Development
Date Submitted 8/.~.2/91
For Agenda Of ,,8/28/9~.
Exhibits~
Memorandum from Damien Gilliams
dated 8/20/91 with attachments,
Memo from Dan Eckis dated 7/17/91
Letter dated 7/17/91 from Mr.
Reinhard,
P & Z minutes of 8/1/91,
Letter dated 8/7/91 from Damien
Gilliams (Appeal)
EXPENDITURE
REQUiRED~
AMOUNT
BUDGETED,
APPROPRIATION
REQUIRED,
~ STATEMENT
At its regular meeting of August 1, 1991, the Planning & Zoning Commission
beard a request from Damien H. Gilliams, asking for modifications to the
parking design specifications as specified in Sec. 20A-8.5 the Land
Development Code. After reviewing the request and staff's comments, the
Planning & Zoning Commission denied the request by Mr. Gilliams. At its
regular meeting of August 14, 1991, the City Council set the public
bearing for August 28, 1991 to hear the appeal from Damien N. Gilliams.
The request from Mr. Gilliams specifically requested that the Planning and
Zoning Commission reduce the required 10 foot stall width to 9 feet. Both
the Planning and Zoning Commission and the City Engineer must agree to a
modification of the parking design requirements prior to such modification
being approved. The majority of the Planning and Zoning Commission denied
the request based on the memorandum dated 7/17/91 from Dan Eckis, City
Engineer. Please refer to the memorandum from Dan Eckis dated 7/17/91.
RECOMMENDED ACTi0.~
The City Council should hear the appeal from Damien H. Gilliams and make a
decision to approve or deny such request.
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
ALL CITY COUNCIL MEMBERS
DAMIEN H. GILLIAMS
AUGUST 20, 1991
REQUEST FOR REDUCED PARKING SPACES
In order to support the request for reduced parking spaces from ten (10)
foot to nine (9) foot with assistance from Ray Rinehard of Kimball Lloyd
Associates, we have compiled comparables as follows:
% 65 yrs Parking
.County city Telephone Old Width
Charlotte Punta 813/743-1224 34.4% 9
Gorda
Hillsboro St. 813/893-7171 25.0% 9
Petersberg
Citrus Inverness 904/746-4223 32.0% 10
Sarasota Sarasota 813/365-2200 31.0% 8.5
Indian Veto 407/567-8000 24.0% 9
River Beach
Hernando Brookville 904/754-4055 31.0%
W.Palm Bch. 407/659-8014
9
8.5%
Orlando 407/246-2277 8.5%
Reference
Monique
Peters
Bernice
Darling
Nancy
Witty
Bob
Luedeka
John
McCoy
Janie
Genni
Messlna
Karl
PARKING
STANDARDS
9.0~
9.5'
9,0'
9,5'
10.0'
9.0~
12,0"
12.0"
11.0"
12.0'
13',0'
13,0'
12.0'
12.0'
18,0'
19.0'
30:0~'
32.0'
42,0'
4'2.8' ....
14'.0~': 50;2'
51.0~'
51'.8'
G ,F D
11,7t
12.4'
54.0'~
55.6'
57~0~:
A
B
PARKING ANGLE
STALL ,wID~T H
C
STALL TO: CURB
D
AISLE WDTH
CUR8 LENGTH PER CAR
MINIMUM OVERALL DOUBLE
ROW WITH AISLE BETWEEN
STALL CENTER (DOES NOT
INCt. UDE 'OVERHANG
HANDICAPPED PARKING
,.~I --~ 75
78 -- 100 4.
OFF-STR~T PARKING ....
tion 954,0§ does not a2Tee that the commu-
nity deveIopmen~ director's determlnatfon
et the most similar use listed accurately
reflects the p~ng dem~d of his use, ~he
applicant may a~ his expense prep~e a
parking study in ~ccord~ce wRh reckon
954.08.
(Ord. No. 90-16, ~ 1, 9-11.90)'
Section 954,06. P~-tdng standards; bicycles.
(1) Genera/commercial uses having over twent~
thousand (20,000) square leer'of gro~s building
area shall provide one bicycle parking space per
thkr~y (30) required automotive vehlcle parldng
spaces. A minimum of seven (7) bicycle parking
spaces shall be provided [or e_ny project having
over twenty thousand (20,000) square feet of gen-
era/ commercial gross building e_rea. No more th~m
one hundred (100) bicycle spaces shall be required
for any single facility.
(2) Bicycle pa~ldng spaces shall consist ora rack
or other facility that shall:
(a) Be designed to allow each bicycle to be sup-
ported by its frame;
(b) Be designed to allow the frame and wheels
of each bicycle to be secured against theft;
(c) Be designed to avoid damage to the bicy-
cles;
(k)
(Ord.
(d) 'Be anchored' to resist remove/and solidly
constructed to resis~ damage by rust, cot.
rooton, end vandahsm,
(e) Accommodate a range of bicycle shapes and
sizes and to facilitate easy locking without
interfering with adjacent bf~cles;
(f) Be located to preven~ damage to bicycles by
(¢ Be consis~en~ wi~h the sur~ound~n~ fl~ color
and design and be ~ncorporated whenever
possible ln~o BulldOg or s~.~ee~, fu_r~ture de-
(h) Be located in convenient, hi§hly-v[sible, ac-
tive, well-H~hted are~.s;
Be located so as not to interfere w~th pedes-
Be loc~ed as ne~ the.principal entrance of
the b,.dlding
No. 90-16, $1, 9-tl-90)
Section 954.07. Dimenslonal standards and
desig'a criteria.
(1) Minimum standards. The minbnum dimen.
sionz for standard paring spaces shall be as de-
lineated in Table A. Table A also sets the
quired rnin/mum a/sle widths and module widths.
Table A-Parking Space Dimensions
Stall
Stall DeptA
Width to Wall .
Angle (feet') (feet)
45 9.0 19.5
9.5 19.5
60 9.0 20.5
9.5 20.5
75 9,0 20
9.5 20
90 9.0 18,5
9.5 18.5
10 18.5
Stall Modules Module~
De£th Aisle lnterloeA to Wall to
to Interlock Width interlock Wall
(feet) (feet) (feet) '(feet)
16.5 12 46 51
16.5 12 45 61
18.5 16 53 57
18.5 16 53 67
19 20 58 .60
19 20 58 60
18.5 25 62 62
18.5 23.5 60.~ 60.5
18.5 22 59 ~9
1' A minimum o/sic width of twenty-two (22) feet is required for two-way traffic.
954/7
OFF-STREET PARKING
§ 954.07
tion 954.05 does not agree that the commu-
nity development director's determination
of the most similar use listed accurately
reflects the parking demand of his use, the
applicant may at his expense prepare a
parking study in accordance with section
954.08.
(Ord. No. 90-16, § 1, 9-11-90)
Section 954.06. Parking standards; bicycles.
(1) General commercial uses having over twenty
thousand (20,000) square feet of gross building
area shall provide one bicycle parking space per
thirty (30) required automotive vehicle parking
spaces. A minimum of seven (7) bicycle parking
spaces shall be provided for any project having
over twenty thousand (20,000) square feet of gen-
era] commercial gross building area. No more than
one hundred (100) bicycle spaces shall be required
for any single facility.
(2) Bicycle parking spaces shall consist ora rack
or other facility that shaH:
(a) Be designed to allow each bicycle to be sup-
ported by its frame;
(b) Be designed to allow the frame and wheels
of each bicycle to be secured against theft;
(c) Be designed to avoid damage to the bicy-
cles;
(d) Be anchored to resist removal and solidly
constructed to resist damage by rust, cor-
rosion, and vandalism;
(e) Accommodate a range of bicycle shapes and
sizes and to facilitate easy locking without
interfering with adjacent bicycles;
(f) Be located to prevent damage to bicycles by
cars;
(g) Be consistent with the surroundings in color
and design and be incorporated whenever
possible into building or street furniture de-
sign;
(h) Be located in convenient, highly-visible, ac-
tive, well-lighted areas;
(i) Be located so as not to interfere with pedes.
trian movements;
(j) Be located as near the principal entrance of
the building as practicable;
(k) Be located so as to conveniently access the
pedestrian system.
(Ord. No. 90-16, § 1, 9-11-90)
Section 954.07. Dimensional standards and
design criteria.
(1) Minimum standards. The minimum dimen-
sions for standard parking spaces shall be as de-
lineated in Table A. Table A also sets the re-
quired minimum aisle widths and module widths..
Table A--Parking Space Dimensions
Staff Staff Modules Modules
Staff Depth Depth Aisle I~nterlock to Wall to
Width to Wall to Interlock Width Interlock Wall
Angle (feet) (feet) (feet) (feet) (feet) (feet)
45 9.0 19.5 16.5 12 45 51
9.5 19.5 16.5 12 45 51
60 9.0 20.5 18.5 16 53 57
9.5 20.5 18.5 16 53 57
75 9.0 20 19 20 58 60
9.5 20 19 20 58 60
90 9.0 18.5 18.5 25 62 62
9.5 18.5 18.5 23.5 60.5 60.5
10 18.5 18.5 22 59 59
1' A minimum aisle width of twenty, two (22) feet is required for two-way trafSc.
954/7
/ § 954.07 INDIAN RIVER COUNTY CODE
· , 2* Stall depth may be decreased by one foot when stalls are designed to have bumpers overhang into
landscaped areas. Landscape materials shall not conflict with the overhang area, nor shall the overhang
area conflict with adequate provisions for meeting landscaping requirements.
3* Parking stalls shall be measured from the edge of the pavement to the top of the stall on the same
· angle as stripe. The width of the stalls shall be measured from the center of a stripe to the center of the
next stripe. The measurement shall be taken perpendicular to the stripes.
B.
C.
D.
E.
F.
G.
(2)
Depicts how minimum stall width is measured.
Depicts how mimmum
Depicts how mimmum
Depicts how mimmum
Depicts how mimmum
Depicts how mimmum
Depicts how mimmum
aisle width is measured.
corridor space depth is measured.
stall depth is measured.
stall width at aisle is measured.
wall to wall module is measured.
interlocking module is measured.
Standards for handicap spaces.
(a) Handicap parking spaces shall be provided
in all nonresidential use projects frequented
by the public.
(b) Handicap parking spaces shall be located
adjacent to or as close as practical to the
main and/or secondary entrances. Ramps
and/or sidewalks shall be provided and con-
veniently located in relationship to the
handicap parking spaces. Accessways and
ramps to the building may be shared.
(c) The number of handicap parking spaces
shall be as required by the Standard
Building Code.
(d) Where handicapped parking is required,
each space so designated shall have a min-
imum width of not less than twelve (12)
feet and be accompanied by an access and/or
ramp (at least five (5) feet wide) to the
building, in accordance with the require-
ments of the building code and department
of community affairs regulations.
(e) All handicap spaces must be clearly iden-
tified and marked as required by the Florida
Department of Transportation and the
Manual on Uniform Traffic Control Dev/ces.
(3) Standards for compact spaces.
(a) Up to twenty (20) perceni of the required
parking for any site may be provided as
compact spaces.
(b) Compact spaces shall be located so as to
minimize hazardous parking or maneu-
vering situations if improperly used by
larger vehicles.
(c) Compact spaces shall have a maximum stall
length of seventeen (17) feet, a minimum
width of eight (8) feet, and a minimum stall
length of fifteen (15) feet.
954/8
OFF-STREET PARKING
(4) General parking lot design criteria.
(a) All required parking spaces, dumpster
spaces, loading areas, and other vehicular
areas shall be identified and marked in con-
formance with the standards of the Manual
of Uniform TrafFic Control Devices
(MUTCD) and the Federal Highway Admin-
istration (FHWA) guidelines. For fully
sodded or stabilized parking areas that are
not paved, the public works director shall
require applicable marking and signing
standards.
(b) Parking areas shall have no driveway
aisle(s) which dead ends without a backing
apron which has a minimum depth of five
(5) feet.
(c) Pedestrian movement. Separation ofvehic.
ular and pedestrian traffic. Parking and
loading areas, as well as driveways and
other vehicular circulation areas, shall be
clearly identified and separated from prin-
cipal pedestrian routes along buildings and
at pedestrian crossings through the use of
curbs, pavement markings, planting areas,
fences or similar features designed to pro-
mote pedestrian safety.
(d) All parking spaces shall be equipped with
tire stops permanently affixed to the sur-
face except when six-inch curbing or the
equivalent is installed.
1. Grassed spaces. Where fully sodded
spaces are approved, the applicant may
use concrete, railroad ties, or other
equivalent material as approved by the
traffic engineer as tire stops.
2. Tire stop waiver. Upon request by a site
plan applicant, the public works and
community development directors may
waive the tire stop and curbing require-
ment for certain parking spaces upon a
determination that:
a. The waiver would not allow vehi-
cles to encroach upon landscape or
pedestrian areas (such areas shall
be protected by tire stops, curbing,
or the equivalent);
(e)
§ 954.07
b. The waiver would not allow vehi.
cles to abut or "head into" one an-
other in any fashion other than
bumper to bumper [any bumper to
fender (or side) parking configura.
tions shall require tire stops,
curbing, or the equivalent;]
c. The waiver would not apply to
spaces accessed from driveways
that serve as circulation driveways
which channel traffic around or
through the site or parking lot
area; and
d. The site plan parking area and
traffic circulation design provide
circulation driveways, as needed,
to adequately channelize traffic
flow.
Conditions including but not limited to
driveway curbing, signage and]or pave-
ment markings, or periodic placement
of barriers or increased protected land-
scaped areas and landscape improve-
ments that are designed to promote
good traffic circulation may be attached
to any waiver granted. All pavement
markings shall be done in accordance
with section 954.06(4)(a).
Lighting of off-street parking, loading
areas, and entrances. If off-street
parking, loading areas or entrances are
artificially lighted, they shall be so de-
signed and arranged such that no
source of lighting is visible from any
adjoining or nearby property used or
zoned for residential purposes and so
designed and arranged as to shield
drivers of vehicles using public road-
954/9
INDIAN RIVER COUNTY CODE
ways and users of adjacent properties
from direct lighting and glare.
(5) Entries, exits, driveways and maneuverfng
areas.
(a) Except for single-family residential dwell-
ings and two-unit (duplex) projects,
parking access shall be designed so as to
prevent the need to back directly onto a
local public road right-of-way.
(b) No use will be permitted to have parking
spaces which require vehicles to back di-
rectly onto a collector or ~terial roadway
as designated on the county thoroughfare
plan, unless otherwise exempted under sec-
tion 954.07.
(c) All uses which are required to provide three
or more off-street parking spaces shall have
entry and exitway driving aisles in accor-
dance with section 954.07(1). Traffic direc-
tion markers shall be installed at all inter-
sections as designated by the traffic
engineer. Drives and maneuvering areas
shall provide proper turning radii to permit
convenient maneuvering of cars and ser-
vice vehicles into and out of each parking
lot area, parking space and loading space.
No parking or loading space shall interfere
! with access to any other parking or loading
~ space, or with any pedestrian walkway.
(d) Access points to public or private streets
shall be kept to a minimum. The width of
any undivided driveway shall not be in ex-
cess of twenty-four (24) feet, unless said re-
quirement is waived by the coun_W traffic
engineer and the county community devel-
opment director. -
1. The distance to any street intersection
shall be no less than thirty (30) feet
(from the edge of the right-of-way to
the edge of the driveway apron pave-
ment), unless said requirements are
waived by the county traffic engineer
and the county community develop-
ment director.
(e) Exclusive access drive. Commercial sites
having fifty thousand (50,000) square feet
of gross floor area or more shall provide for
(Ord.
an exclusive access drive (not including ser-
vice drives) at the primary entrance of the
development and at all points of ingress and
egress located on a collector or arterial
roadway. Said drive shall be used for pro-
viding access to all parking aisles and shall
not directly access individual parking
spaces.
No. 90-16, § 1, 9-11-90)
Section 954.08. Special parking regulations and arrangements.
(1) Cross parking agreement (physically shared).
(a) A site may utilize parking spaces of an abut-
ting property provided that the abutting
property has excess parking spaces as com-
pared to the applicable standards set forth
in section 954.05, and the site being devel-
oped provides on-site a minimum of fifty
(50) percent of its required parking spaces.
1. m cross access easement agreement .~-.r;,.,.
must be executed by all parties having ~!~,::, ....
a legal interest in the property(s) cow
ered. Said agreement shall be provided
at the time of site plan application for
the properties affected.
2. The easement agreement shall provide
for perpetual access and use of the abut-
ting property's parking spaces and
driving aisles.
3. The easement agreement must be ap-
proved as to substance by the commu-
nity development director.
4. The easement agreement must be ap-
proved as to legal form and sufficiency
by the county attorney's office.
5. The easement agreement must be re-
corded in the public records prior to re-
lease of the project site plan or, in cases
where no site plan approval is appli-
cable, prior to' issuance of a building
permit or certificate of occupancy if no
building permit is to be issued.
(2). Non-concurrent parking (shared over time)
study. The required amount of parking for a project
may be reduced from the requirements of section
954.05, as specified herein, upon submittal and
review of the following information, a determina-
954/10
· Figure XV-!
GENERAL PARKING DIMENSIONS
PARKING STALk STALk AZSL£ CURB HALF" FULL
A~GL~ WIDTH DEPTH wIDTH LENGTH .BAY BAY
0' ST* 8'$' 8'&' 12'0" 22' 20'6' 29'0"
0' Sx t'0= 8'0" 12'0' 20' 20'0' 21'0'
30' ST 8'6' 1&'4= 12'0= I?'O' 28'4' 44'8'
45' S~ 8'0' 17,0- 13,0- 11,4- 30,0- 47,04
50' ST
60' ST 8'6' 19'10' 18'0' 9*10' 37'10' 57'8'
$0* SM 8'0d I?'I0' 18'0' 9'3~ 35'10' 53'8'
70' ST 8'6' 19'10' ~0'4' 9'0' 40'2' 60'0*
70* SM S'0' ~17,~ 20,4, 8,6° 38,1- 55'10°
75' S? 8'6' 19'?' 20010' 8'10' 40'5" I.
80* ST 6'6' 19'2' 21'9a 8'8' 40'10*
90' ST 8'6' 18'0' 24'0' 8'6' 42'0'
9Q' SM 8'0' 16'0' 24'0' 8'0~ 4000, 56'0'
S~ is Standard, Sx ~s Smell
D£mea#ion$ are for one-way d/Faction movement. 'l~,~-vay diree~£on movemen~
requires a minimum DE 24 feec vide regardless of parking angle and dimens~ofla
given An Table ! of the above.
PROPERTY LINE:
4' WHITE: UNE I 1'~
XV-8
PARKING
-
to-do
n
o
I
R.T, "TIM" DOBECK · INDIAN RIVER COUNTY
Mt~MBER FLORIDA ~HERII=I~$ ASSOCIATION
MEMBER 0~: N^TiONAL SHERIFFS ASSOCIATION
VERO BSACR, Ft. ORtDA 32%t.0508
August 01,
Jody Faye
Channel 68 M~rina
Sebastian, Florida
I have checked the accident records, zearching for accidents
%hat hsve been reported to this agency, involving scratch and
dent %ype damage, ~t th~ W~l-Mart Plaza, and %he Riv~rwalk
Plaza.
There is no apparent reports of accidents at either of these
locations involvin~ this type of Darking accident damage.
There are reports of improper backing type accidents, where
two vehicles will. back out simultaneouslY, striking e~ch
other in ~he rear o~ the vehicles.
I~ I ~an be of any othem ~msistance, please feel free to
¢on~aot me at $69-6700, extension 307.
Sincerely,
R.T. "Tim" DOBECK, SHERIFF
by:
,. __
Special Operations Section Commander
/keh
D~T£ i
PO§f UPPlCI~ §OX tOOter 0 §kRAStlAH. PLOI~IDA 32978
July 17, tg~!
Daniel C.
Eh~nn-..1 &~ Hm-lna re.~t:aut'ant r~qu~__~t ~:or redut=~d
In re~l~on~ tO out- m~.'~lnq on July 15, 1~1. I am writing
thi~ m~mo to dtr~t ~h~ Plan.in~ and Zoninu Board ~o maintain
el l~ e nin~ ~oo~ wld~ ~p~c~ which in my pro-Fractional opinion
In .ur m~tl.q with ~iuh~rd Fmy~ (owner o.F Uharmn~l 6~) h~ had
Foot. Tht~ v~uuld ~llu, {tv, mor~ p~rking ~p~c.~ t.u
pruvifl~d in th~ ){rking 'lo~ ~llotting t lmrger'
chairman O.F Planning and Zontf~g~ Damien Gillt. am~ and t.h~
u,nev'm ~nglne~r. ~hmtt- t-{qLm,t ~, bam~d on Indian River'
~out wide ~nrkinq
~pac~ ~hould ~ollo~.
mt-~ ~o n~f'J-o~, g~h~r mt.tnlctpalt~i~ ~nd cot.,tnti~ in ~h~ at-ma
~t.luh a~ th~ City oF Heibourne and the City o.F t, Jm~ H~lhot.tl"t~e
Indian ~tvet- County only r~quit-~ t'~tn~ .F~. ~ pt"opet-
~ompt-omi~ ~ould b~ b~t~fm ~hm t.~o and ~t,~bli~h ali par'kit~g
~paue~ ~t ~n ~et. i ~e~l tha~ th, City ~hould b~
f-~upo,m~ibl~ to uo.stder ttl~ n.~d~ oF th~ t-~ident popu],atior'~
~i~hin th~ core.tinily $ttd u~der~arld ~hat th~ r~it-~d
?/Z/?
tncr~.ag~ and cat-s bari* ~t-e dt.F.Ficulty pulling n and
~o~td~ration ~u~ b~ give. Mo~ o~ly to the c~t- but
personally motivated tO lnur~a~ ~I'~. ueatinq u~pacity oF khe
uun~rulled t. the ~8l-ktflg area ~.uld i a].lu~ ntn~ .r.ut,
~o h~ provided. TNi~ ~ould t-~quir~ Ehn~ pat,-onu t:o t.h~
t-mgtaut-ant would h{v~ their tara pat-l=:~d-For ~hmm utilizing
valet parking ~rvlcm. In ulo~tng I did ngt"~e ~h~.~ i would
I~,tchard Hood., City Enginoet' or W~.~t H~lbout"r~ ~:on.r..t.tt-~
md~quat~ room ~of p~d~kf:~an a~ -~of ~h~ dr-iv~t'
automobile ~o enter and e~.ti~ hi. vet~icl~, t,t. ~ai.d on the
car door. are ~i~ lnuhp~ in thicl::n~m~ leaving only
inuh~ to ~i~ y.ur vmt',tuim.
2) Th~,_ City or ~.ba~tian'.q Chie4:- o,F F'olic~; ~arl Pet'~.y
~t-e inadequate, that th~ incld~nc~ o~ .6.nder h~t'~d~t-~ and
d~n~ed ~u~omobtl~ ~ould tmmrem~e and t.sould t'~qt,lJt'~ mot"~
~tm~ and ~f~ot-~ ~. hl~ d~partmen~ i~ ~uch an ordinance
were
Jim Davis; Public t~orP.~ Director rot'- Indian ~iv~r
inadeqt.tatM and .a~ unaware that indian ~tv.t- Um.~n~y had
4) Peggy ~raz., Plarlntncj and Zoning Diructor oF tt~.~. City
Helbourn~ which ~llow~ ~l~ven ~oo~ wid~ parNing
e~tmbli~hed in th~ zot~tn~ t-~gt.tla~iot~. ~t'~ t~ itm ,F,~vot"
~a~-king al-~a~, ~he ~l~ thi~ ~hould no~ b~ don~ solely
however, whenever tht~ t~u~ t~ brot.tght, b~.~ot'~ t.h~ bo,~r'd
curt-~n~ ~tdEh ~..d ~h~ public 1~ admman~ly opposed to
wld~ ~td~ pmrking ~p~c~. Ttl~y w~r~ d~ct"~m~d
~.t-anspor~on. Tod~y~ ht~ ~]tn~ i~ that
b~t.~r ~ui~d ~o ~oday's ~ra~[ic. ~1~ ~1~ ~i'kh ~.he oval
~.h~r~ would b~ ~wo ~t'lp~ on~ on each ~ide
c~nt~t-ltn~ o,P ~he ~n ¢~ ~pac~ ct'~a~tng ~ mor'~ ~r'gant~ed
con.Figut'a~ion ~h~ au~omobtl~ ~ould be central-ed be~,~r'
th~ parking ~p~c~ and would allow be~et' p~d~t,"ian access
~o {h~ automobil~,
klimball~ Lloyd
183~ '?_(}TH ~TrI~ET, VEt'IO BEACH, FL
MAILING ADDRIE.~: PO, BOX 650369, VERO I~EACtl. FL 3~gRS-O3B.q
PI-lONE: (4071 5~2- 4 ! 12
FAX: (407! 778-88,18
July 17, 1991
Bruce Cooper
Planner
City of Sebastian
P.O. Box 127
Sebastian, Florida 32938
RE:
Channel 68 Restaurant & Marina Site Plan
Kimball ~ Lloyd Project No. 90-245
Dear Mr. Cooper:
Enclosed please find twelve sets of teviS~ drawings for the referenced site plan, three of which
ate sealed by the Engineer of Record. -information such as the survey and copy of the deed has
beetl submitted previously.
Please note that we are requesting a mlnot modification to the site plan by submitting nine-foot-
wide parking spaces Itistead of ten-foot-wide as requited by the existing City of Sebastian Code.
Also, we ate requesting that twenty percent of the parking spaces be identified as compact
parking instead of the fifteen peteetlt as requited by the City of Sebastian Code. Both requests
for parking modifications ~ based olt standards set in the indian River County Code for Land
Development.
If you have any questions, please contact me.
Very truly yours,
Ray D. Reinhatd, E.I.
RDRIbe
cc: Richard Fey
A e;lltl~lrJihrlY Or i. FIr~RFtll KlklrlAtl R h~-':r~r;Ihl[~:
City of Sebastian
POST OFFICE BOX 780127 D SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 ~ FAX (407) 589-5570
M i~ M 0 R A N D U M
DATE:
TO:
FROM:
THROUGH:
RE:
August 21, 1991
Mayor W.E. Conyers & City Council Members
Councilman Lonnio Powell
Kathryn M. O'Halloran
City Clerk
Backup Related to Gilliams Appeal
Attached please find information relating to parking spaces from
Indian River County.
I was also informed that Vero Beach allows nine feet and they
leave it up to the builder and owner. They have had some
complaints from K-Mart regarding parking spaces.
This material is presented to you for informational purposes
only and is not presented in any way to influence you.
sam
,,---~- AUG-16-'91FRI 14:S0 ID:I.R.C. BUDGET TEL NO:407-778-9~g1 ~871 PO1
INDIAN RIVER COUNTY ,FLORID,,,,
COMMUNITY DEVELOPMENT DEPARTMENT
Mailing Addre#:
Indlln River Oounty
Admlntltritlon tulldlne
I140 ilth 8T
Vero leleh, Fi lIN0
Telephone Number:
Fix Number:
(407)#7-i000, Ext. lM
(407)77i-ltll
Dire:
Attentlon:
¢omplny: ., ., _. .......
You lh0uld receive a total of pagel, Inoludlng
this cover page. If :you are not rec=elvlng etelrly,
or do not,haVe 111 p,,ges at and of thai tranamliai0n,
please call Ruth at (407)567-8000,Ext, 254
OTHER IN&TRUOTiON8:
~P
(~)
G.
how nih%mUm
£oz head,tae~
(a)
(b)
Standard luiXdtng Code. ,
(d) Whets handicapped perk%ne to roqui:od, amah epees we
designated shall have · nin%umm width of 'not %ewe thmn
twelve (12) feet and be accompanied by an ao~eae and/sE
~Amp (at least 5' wide) to the building, An aaaoEdmnCe with
the ~equAzoment$ o~ the BUAldAng Code and DopeF~ment, of
(e)
Ail handicap spaces mus~ be ~loaEl~ iden~i£Aed and macmed
as ~equ%~ed by she F1OFlda Department of TFanapo~atAon
and ~ha Manual on ~nL~o%R Tra~fi~ Cont~ol Devises.
Standards for Compact apices
(a) Up ~o twenty percen~ (20%) of the requL~ed park%ne fo: any
s~te may be p~ovAded as oompec~ spaces.
(h) Be located in Convenient; highly-visible, active; well-
lighted areal.
(I) Be lo=ated so as not to interfere with ~estrian
lovements. .~
(~) Be located as near the principal entrance o£ the building'
as practicable.
#Ld~h D~I~h Depth Width znterlook Wall to
to W&~l to to Wall
48 ~ 9.0' Ag,S' AO.B' ~, 46' I~'
J'l* JO' ~' lO' I1' JO'
90 ~,0~ ~l.S° 18.S' ~l' 60'
9,l' i8.l' IB.S' I~.S' IO,S' SO,l'
is required for two way tr&ff&c.
Stall depth may be decreased by one (1) foot when stalls ara
designed to have bumpers overhang into landscaped areas.
Lands~apemater/ale shall not conflict wAth the overhang area,
nor shall the overhang ares con£1ict with adequate pro~isAons
~o: moet~ng ~andscap~ng requirements.
Parking stalls shall be measured from the edge of the veuent
to the top o£ the Stall on tho same angle as stripe. T~owid~h
of the stalls shall be measured from the center of a stripe to
~he oonter o! the next e~ripe. ?he measucemen~ shall bo tabes
perpendicular to the s~ripes.
ZI7
City of Sebastian
POST OFFICE BOX 780127 D SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 D FAX (407) 589-5570
SUBJECT: Pay Scale - sr.
Investigator & Sr. Sergeant
&pproved For Submlttal By:
City Manager__~~j
) Agenda No.
Dept. of Origin: Polioe
Date Submitted: ~
For &genda Of:
Exhibits:
- Petty Memo Dated 8/16/91
- Current Step Plan for Police
Officers
EXPENDITURE
REQUIRED:
AMOUNT
BUDGETED
APPROPRIATION
REQUIRED:
$~y,,.~TATEMENT
The city Council has approved a reorganization of .the police
department and, by Resolution, has adopted job descriptions for
the positions of Senior Investigator and Senior Sergeant. I
recommend that the pay scale for Senior Investigator be one (1)
step higher than Investigators, which would be at the same level
as Sergeants. I recommend that the pay scale for Senior Sergeant
be at one (1) step higher than Sergeant, ie., beginning at Step 4
at $22,360 and ending at Step 15 at $27,560. Although staff is
recommending these pay scales be adopted by City Council and
implemented upon adoption, these pay scales and other items will
still be subject to negotiations between the City and the
Fraternal Order of Police.
RECOMMENDED ~CTION
Move to approve a pay scale for Senior Investigator at the same
rate as Police Sergeant: Step #3 = $21,320 - Step #13 = $27,040,
and to establish a pay scale for the position of Senior Sergeant
as follows: beginning at Step #4 at $22,360 - Step #15 $27,560.
SEBASTIAN
POLICE
DEPARTMENT
Earle L. Petty, Chief of Police
III
Post Office Box 780127
Sebastian, FL 32978-0127
(407) 589-5233
IIII III
N£HORANDUH
August 16, 1991
Robert S. McClary, City Manager
Earle Petty, Chief of Police
Pay Scale for Senior Investigator
It is my reco~endatlon that the position of Senlorilnvestigator be given a
one (1) step pay increase within the pay step plan for investigators. This
would amount to a five hundred twenty dollar (520.00) annual pay increase
regardless of the pay step the investigator would be in at the time of
promotion ,
EP/Jh
SEBASTIAN
POLICE
DEPARTMENT
II IIIIII III II
Earle L. Petty, Chief of Police
II
lJ
Post Office Box 780127
Sebastian, FL 32978-0127
(407) 589-5233
II [ IIIIII
I II I
DATE :
TO :
~ :
StB.]ECT:
HEHORANDUH
_August 16, 1991
Robert S. McClary, City Manager
Earle Petty, Chief of Police
Pay Scale for Senior Sergeant
It is my recommendation that the position of Senior Sergeant be given a
one (1) step pay increase within the pay step plan for Sergeant's. This
would amount to a five hundred twenty dollar (520.00) increase regardless
of the pay step the Sergeant would be in at the time of promotion.
EP/jh
0
0
City of Sebastian
POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
SUBJECT= Recommended Promotion )
Police Captain and Commensurate)
Pay Scale )
)
)
Approved For Submittal By:
City Manager
Agenda No. ¢/.~
Dept. of Origin: Police (ELP)
Date Submitted= 08/20/91
For Agenda Of= 08/28/91
Exhibits=
- Petty Memo Dated 8/16/91
- Police Captain Job Description
REQUIRED
EXPENDITURE=
BUDGETED
AMOUNT=
APPROPRIATION
REQUZRED:
SUMMARY STATEMENT
The approval by City Council for the reorganization of the rank
structure of the police department gives us a Captain's position
to be filled. It is my recommendation that Lieutenant David
Puscher be promoted to fill this vacancy and that he be awarded a
five percent (5%) pay increase as outlined in my attached
memorandum. In the absence of a step plan, union contract, or
budget provision, compensation is established by the City
Council.
RECOMMENDED ACTION
Move to approve a salary level for the position of Police Captain
at $31,250 per year.
'gEBASTIAN
POLICE
DEPARTMENT
Earle L. Petty, Chief of Police
Post Office Box 780127
Sebastian. FL 32978-0127
(407) 589-5233
MEMORANDUM
DAlE
TO :
FR[i~ :
SLI~OE~T:
: August 16, 1991
Robert S. McClary, City ManaGer
Earle Petty, Chief of Po~
Promotion of David 3. Puscher to Police Captain and
RecomTended Pay Scale
The approval by City Council of the reorganization/rank structure of the
police department has eliminated the position of Lieutenant and created
the position of Captain/Deputy Chief. It is my recommendation that
Lieutenant David Puscher be advanced to that rank with an effective date
of AuGust 15, 1991.
It gives me a Great deal of pleasure to recommend Lieutenant Puscher for
this promotion. His dedication to duty, attention to detail and selfless
application to the many tasks associated with the administration of the
department have been exemplary. The City of Sebastian will Gain the
benefits of his broad experience and knowledge by utilizing him in a role
more suited to his demonstrated abilities.
I further recommend that the pay scale for this unlimited time position
be as follows:
1. Effective AuGust 15, 1991, 531,250.00. Thls figure reflects
a five percent (5%) pay increase at the time of promotion.
2. October l, 1991, no pay increase.
3. April 1, 1992, a two point five percent (2.5%) pay increase
as approved by council.
-1-
Date: August 16, 1991
Subj: Promotion of David J.
Page: 2
Puscher
This pay increase is based on Lieutenant Puscher's current salary of
28,897, plus a clothing and cleaning allowance of 869.80 annually which
is a combined compensation of 29,766.80. As a Captain he would no longer
receive the clothing or cleaning allowance and would no longer be eligible
for overtime pay. This pay structure still represents a savings to the
city of $6,264. dollars annually.
If YOU have any questions pertaining to this recommendation please contact
me at your earliest convenience.
EP/jh
cc: Enclosure', Police Captain Job Description
-2-
POLICE CAPTAIN
I~AJOR FUNCTION:
The Police Captain is assigned to the Office of the Police Chief
as his administrative aide and executive officer. This is a spe-
cialized assignment requiring ability in the application of mana-
gerial skills.designed to effectively administer the overall oper-
ation and functions of the police department. He is responsible to
a.d reports directly to the Chief of ,Police.
ILLUSTRATIVE DUTIES:
Assumes responsibility for the accomplishment of the police mission
through the effective administration and operation of the dep&rt-
meat in the absence of the Chief of Police.
Responsible for the enforcement of City and departmental rules and
procedures and all authorized orders.
Responsible for the critical supervision of subordinates and their
strict compliance of all written and verbal orders. .
Takes suitable action in the case of any laxity, misconduct, incom-
petencet or neglect of duty coming to his attention concernin~ any
matter.
Counsels subordinate officers in the performance of their duties on
his own initiative or as requested.
Supervises the uniform reporting procedures and the records and
files of the department and insures their conformity to inter and
extra departmental rules and 'regulations.
Causes on-sight inspections of personnel, egutpmentt vehicles~ and
facilities to be accomplished. '
Provides continuity and assistance for departmental plannin9 and
training of personnel.
Assists in the compilation and administration of departmental
Performs such other duties As directed by the Chief of police.
budget.
[tlNIHUH 0UALIFICATIONS:
Knowledge, Abi'lities and 'Skills: Considerable knowledge of: rules
and regula't'ions of'~hepoli~e department, and 9overning federal and
state laws~ and ordinances; modern police methods and procedures. Norking
knowledge of the physical and social characteristics of the are&~
and of cr£m~nal la~, with particular reference in apprehension,
a~rests and adm£ss~b~l~t¥ of evidence; f~rst aid principles and
skill and their appl~cations. Skill in the use and care of fire-
arms and radio. Abilit~ to assign, ~struct and rev~e~ the work
o[ subordinates~ obta£n ~nformat~on through ~nterv~e~, ~nterro-
garcon and observation; understand and execute difficult oral
and ~r~tten'd~rect~ons; ~repare clear and comprehensive reports~
deal courteously and efffect~vel¥ ~th the publ~c~ work long hours
and to ~i2hstand the physical strain of police work. Has acquired
skills in management techniques, planning, and administration.
Additional knowledge in the areas o~ budget, scheduling, and
federal grant process£n9 is also a required prerequisite to thi~
position.
EDUCA?IO~ AND E~PERIENCE:
Req~£re~ yea~s '~'f-~xpertence at the-rank of Police Lieutenant with
th~._d_~_ep~tm~nt.,, and .cflmpletion of required police training
courses anO minimum standards, Comoletion r o.(2]-.aust,ce
years o~ col.lege wlth an Associates Degree ig ~mzna '
or pe~ferably with experience in the investigative field. Cert-
ification as a Police Offlcer by the Florlda Police Standards
and Tralnlng Commission. Any equtvaient combination of't~atn-
trig and/or experience which provides the above knowledge, abil-
ities and skills.
City of Sebastian
POST OFFICE BOX 780127 o SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 r~ FAX (407) 589-5570
SUBJECT= Eob Description for
Senior sergeant
Approved For Submittal
city Manager
Date Submitted:
For Agenda Of:
Agenda No.
Dept. of Origin= Police (ELP)
Exhibits:
- Resolution No. R-91-29
Job Description/Senior Sergeant
REQUIRED
EXPENDITURE =
BODG~'r~:D
AMOUNT =
APPROPRIATION
REQUIRED=
SUMNARY STATEMENT
The reorganization of the Police Department creates
of Senior Sergeant. The job description for this
established by the City Council.
the position
position is
~COMJ~NDED ACTION
Motion to adopt Resolution R-91-29 adopting a job description
for the position of Senior Sergeant.
RESOLUTION NO. R-91-29
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER
COUNTY, FLORIDA, ADOPTING A JOB DESCRIPTION FOR THE
POSITION OF SENIOR SERGEANT; PROVIDING FOR INCLUSION OF
SUCH JOB DESCRIPTION IN THE CITY OF SEBASTIAN STANDARD
OPERATING PROCEDURES; PROVIDING FOR REPEAL OF
RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT
HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Sebastian City Council has approved a
reorganization of the Police Department; and
WHEREAS, the reorganization creates the position of Senior
Sergeant.
NOW THEREFORE, BE IT RESOLVED by the City Council of the
City of Sebastian, indian River County, Florida, as follows:
SECTION I. The Job description for the classification of
Senior Sergeant, attached hereto as Exhibit "A" is hereby
adopted.
SECTION II. The City Clerk is hereby directed to supply a
copy of this 3ob description to the Mayor and members of the City
Council and all department heads for inclusion in the Standard
Operating Procedures for~the City. The City Clerk shall note the
number and date of this Resolution on said Job description.
SECTION Iii. All Resolutions or parts of Resolutions in
conflict herewith are hereby repealed.
SECTION IV. This Resolution shall take effective
immediately upon /ts adoption.
1
The foregoing Resolution was moved
Councilman
follows:
for adoption by
. The motion was seconded by Councilman
and, upon being put to a vote, the vote was as
Mayor W. E. Conyers
Vice Mayor Frank Oberbeck
Councilman Peter Holyk
Councilman Lonnie Powell
Councilman George Reid
The Mayor thereupon declared this Resolution duly passed and
adopted this day of , 19__.
CITY OF SEBASTIAN, FLORIDA
By:
W.E. Conyers, Mayor
ATTEST:
Kathryn M. O'Halloran, CMC/AAE
City Clerk
Approved as to Form
and Content:
City Attorney
2
"Exhibit A"
POLICE SENIOR SERGEANT
Major Function:
This is supervisory and specialized police duty in the field or
at police headquarters, coordinating the operations of the
Uniform Division, School Crossing Guards, Volunteer Program and
Community Awareness Program.
Illustrative Duties:
Oversees all uniform personnel functions to insure a smooth
operation of the Uniform Patrol Division. Assumes the duties and
responsibilities of the Police Captain and Chief of Police in the
absence of those employees, so as to :assure the smooth
continuance of the police department function.
Coordinates the functions of the School Crossing Guards,
Community Service Aides, Neighborhood Crime Watch, and School
Resource Program. Assists in budget preparation, maintenance of
departmental records and ordering of equipment and supplies.
Oversees patrol sergeants, officers and civilian employees
(School Crossing Guards) of the department. When appropriate
within the Uniform Patrol Division he authorizes limited overtime
and schedules and trains employees. Schedules vacations,
schools, and days off within the Patrol Division.
Appraises employee performance and evaluates all Patrol Division
Sergeants. Maintains good public relations with the news media
and civic groups, speaks at public gatherings and assemblies when
requested and directs school patrol programs. Reviews reports of
subordinates to insure their accuracy and completeness. Performs
other related work as assigned by the Chief or Deputy Chief.
Minimum Qualifications:
Knowledge, Abilities and Skills:
Considerable knowledge of department Rules and Regulations,
governing Federal and State Laws and Local Ordinances, modern
police methods and procedures. Ability to assign, instruct and
review the work of subordinates, the ability to understand and
execute oral and written directions without close supervision.
Prepare clear and comprehensive reports, deal courteously and
effectively with the public.
Education and Experience:
A minimum of three (3) years experience as a Sergeant with the
Sebastian Police Department, and completion of required police
training pertaining to minimum standards.
3
City of Sebastian
POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 r~ FAX (407) 589-5570
SUBJECT~ Job Description for Senior
Investigator
Approval For Submittal
City Manager
Dept. Orlgin~ Police (ELP)
Date Submitted~ 08/19/91
For Agenda Of~ 08/2S/91
Exhlbits~ Res. R-91-30
Job Description
EXPENDITURE
REQUIRED~
AMOUNT
BUDGETED~
APPROPRIATION
REQUIRED=
S~Y STATEMENT.
The reorganization of the Police Department creates the position
of Senior Investigator. The job description for this position is
established by Resolution.
RECOMMENDED~
Adopt Resolution R-91-30, adopting a job description for the
position of Senior Investigator.
RESOLUTION NO. R-91-30
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER
COUNTY, FLORIDA, ADOPTING A JOB DESCRIPTION FOR THE
POSITION OF POLICE SENIOR INVESTIGATOR; PROVIDING FOR
INCLUSION OF SUCH JOB DESCRIPTION IN THE CITY OF
SEBASTIAN STANDARD OPERATING PROCEDURES; PROVIDING FOR
REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN
CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Sebastian City Council has approved a
reorganization of the Police Department; and
WHEREAS, the reorganization creates the position of Police
Senior Investigator.
NOW THEREFORE, BE IT RESOLVED by the City Council of the
City of Sebastian, Indian River County, Florida, as follows:
SECTION I. The job description for the classification of
Police Senior Sergeant, attached hereto as Exhibit "A" is
hereby adopted.
SECTION II. The City Clerk is hereby directed to supply a
copy of this job description to the Mayor and members of the City
Council and all department heads for inclusion in the Standard
Operating Procedures for,the City. The City Clerk shall note the
number and date of this Resolution on said job description.
SECTION III. All Resolutions or parts of Resolutions in
conflict herewith are hereby repealed.
SECTION IV. This Resolution shall take effective
immediately upon its adoption.
The foregoing Resolution was moved for adoption by
Councilman The motion was seconded by Councilman
and, upon being put to a vote, the vote was as
follows:
Mayor W. E. Conyers
Vice Mayor Frank Oberbeck
Councilman Peter Holyk
Councilman Lonnie Powell
Councilman George Reid
The Mayor thereupon declared this Resolution duly passed and
adopted this
day of .......... , 19 .
CITY OF SEBASTIAN, FLORIDA
By:
W.E. Conyers, Mayor
ATTEST:
Kathryn M. O'Halloran, CMC/AAE
City Clerk
Approved as to Form
and Content:
City Attorney
2
"Exhibit A"
POLICE SENIOR INVESTIGATOR
Major Function:
This is supervisory and specialized police investigative work in
the field or at police headquarters, coordinating the operations
of the Investigative Division and Narcotics Investigator.
Illustrative Duties:
Assigns cases to be investigated to members of his division.
Supervises and participates in general duties to include;
initiate and conduct investigations pertaining to all types of
crimes. .Authorizes limited overtime and schedules and trains
employees. Schedules vacations and days off. Appraises employee
performance. Makes recommendations relating to new
investigators.
Reviews reports of subordinates to insure their accuracy and
completeness. Oversees the activities and performance of the
Narcotics Investigator. Oversees the operation of the evidence
locker and the functions of the Evidence Technician. Responsible
for the safekeeping and accountability of the confidential
informer funds and issues these funds to investigators on an as
needed basis. Performs related work as required.
Minimum Qualifications:
Knowledge, Abilities and Skills:
Considerable knowledge of: Rules and Regulations of the Police
Department, and governing federal and state laws and local
ordinances, modern police methods and procedures. Working
knowledge of the physical and social characteristics of the area,
and of criminal law, with particular reference to apprehension,
arrests, and admissibility of evidence. Ability to assign,
instruct and review the work of subordinates, understand and
execute difficult oral and written directions, prepare clear and
comprehensive reports, and deal courteously and effectively with
the public.
Education and Experience:
Completion of required police training courses, and minimum
standards. A minimum of three (3) years experience as an
Investigator with the Sebastian Police Department.
City of Sebastian
POST OFFICE BOX 780127 D SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
ECT: Utilitles Director
'oved For Submittal By=
Manager
Dept. of Origins city Manager
Date Submitted:
For Agenda Of=
Exhibits=
- Resolution No. R-91-27
- Job Description
- Addendum Prepared By: Mike Hudkins
:PENDiTURE
~QUIRED=
AMOUNT
BUDGETED
APPROPRIATION
REQUIRED=
SUMMARY STATEMENT
city Council has elected to develop a City owned water and
~e water utility system. The development of a Utility System
require many efforts, including: financial, legal,
.neering, and management and administrative staff. At my
~est, Director of Finance, Michael L. Hudkins, CPA, drafted a
description for Utilities 'Director and has submitted an
~ndum which recommends a salary of $41,800.
~ECOMME,NDED ACTION
to adopt Resolution R-91-27 adopting a job description for
position of Utilities Director and that a salary range for
position of Utilities Director be established at $40,000 -
000 per year.
RESOLUTION NO. R-91-27
A RESOLUTION OF THE CiTY OF SEBASTIAN, iNDIAN RIVER
COUNTY, FLORIDA, ADOPTING A JOB DESCRIPTION FOR THE
POSITION OF UTILITIES DIRECTOR; PROVIDING FOR
INCLUSION OF SUCH JOB DESCRIPTION IN THE CITY OF
SEBASTIAN STANDARD OPERATING PROCEDURES; PROVIDING FOR
REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN
CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Council has elected to provide City owned
,r and wastewater services; and
WHEREAS, the City Council finds that development of a
ur and wastewater utility will require a commitment of
resources including money, engineering, legal and staff; and
WHEREAS, the position of Utilities Director will be
~.ssar~, initially to coordinate the development process of
~ncing, acquiring, engineering, and constructing facilities
ultimately to direct the operations once facilities are in
De and service is delivered.
NOW THEREFORE, BE IT RESOLVED by the City Council of the
of Sebastian, Indian River County, Florida, as follows:
SECTION I. The Job description for the classification of
lities Director, attached hereto as Exhibit "A" is hereby
pred.
SECTION II. The City Clerk is hereby directed to supply a
y of this Job description to the Mayor and members of the City
ncil and all department heads for inclusion in the Standard
rating Procedures for the City. The City Clerk shall note the
her and date of this Resolution on said job description.
SECTION III. All Resolutions or parts of Resolutions
conflict herewith are hereby repealed.
SECTION iV.
upon its adoption.
This Resolution shall take effective immediat
The foregoing Resolution was moved for adoption by
Councilman
. The motion was seconded by Councilman
and, upon being put to a vote, the vote was as
follows:
Mayor W. E. Conyers
Vice Mayor Frank Oberbeck
Councilman Peter Holyk
Councilman Lonnie Powell
Councilman George Reid
The Mayor thereupon declared this Resolution duly passed and
adopted this
day of , 1991.
CITY OF SEBASTIAN, FLORIDA
by:
W.E. Conyers, Mayor
ATTEST:
Kathryn M. O'Halloran, CMC/AAE
City Clerk
Approved as to Form and Content:
Charles Ian Nash
City Attorney
2
Utilities Director
~o.r Function:
is is a responsible administrative, technical, and supervisory position involving the overall
nagement and operations of the city's water and sewer system. Initially, the director will
~rdinate consulting engineers and special legal counsel in the planning, development,
tversion, acquisition, and/or construction of facilities. Additional responsibilities involve
erminafion of staffing requirements, design of departmental operations, policies,
titution of maintenance and safety procedures, and compliance with regulatory
nmissions and agencies. The director is responsible for preparation of a departmental
tget and monitoring appropriate expenditures.
t~trative duties:
~fessional duties include general direction of the wastewater and water systems,
oratory testing, quality control, analysis of costs for projects, review construction and
~alr needs and recommend projects as required, and direction of work assignments of
~per maintenance and compliance with procedures, laws and codes. Supervisory duties
:ompass program planning, delegation of responsibilities to subordinates and coordination
1 monitoring of activities to achieve performance objectives. The director participates
personnel functions as to departmental staffing requirements, evaluation of candidates
hire, promotion, training and development, and problem resolution. Technical
ponsibilities entail purchase of needed equipment and materials and supplies as required.
ministratively, the director prepares the budget for departmental activities, and
~rdinates work activities and program~ with other city programs and projects.
owledge. Skills and Abilities:
director should possess a high level of understanding of equipment and facilities in the
ter and wastewater industry and exhibit a thorough knowledge of modem techniques,
thods, procedures, principles, and equipment and be able to apply such knowledge to
ly operations. This includes chemical, biological, and physical processes used in water
sewage treatment and of standard methods of chemical analysis used in testing these
~cesses, as well as knowledge of installation and operation of equipment, piping systems
other methods which may enhance existing techniques. Additional concerns are
ntification of occupational hazards and promotion of appropriate safety precautions
ong subordinates. The director must be capable of managing departmental operations,
rk directly with subordinates and staff, and coordinate actMties to optimize day-to-day
rk efficiencies and maintain high employee morale.
dm..'.ng and Experience:
:helor degree in civil or sanitation engineering with progressively responsible utility
[ineering and management experience. Must be P.E. or reasonable expectation of
fining P.E. within 12 months of appointment.
City of Sebastian, Florida
Job description - Public Utilities Director
Addendum
The training and experience requirements for Utilities director in other group Hi cities
range from a high school diploma with some college courses to a bachelor degree in
engineering and attainment of P.E. credentials. Salaries, of course, vary according to those
skills and levels of experience. Sebastian has indicated a desire to hire an engineer and can
therefore expect a salary level at the higher end of the salary continuum. My salary study
of those cities within a population range of 1,000 of Sebastian proffers an indicated salary
range of approximately $31,400 to $41,800 annually. The average of those participating
cities is $37,500. I submit that we will be hard pressed to secure a P.E. with the requisite
level of experience at less than the high average of the continuum, or $41,800.
During the investigative and design phase of the development of a utilities department, the
department would consist only of a director and an administrative secretary. As the plant
begins to develop, collateral staff will be added as required. The following job positions
are descriptive of those positions that may be required:
Certified Plant Operator/Mechanic
Environmental Technician
Maintenance Electrical Mechanic
Water Plant Operator
Chief Well Mechanic/Technician
Lift Station Attendant
Maintenance Worker
Wastewater PlanTOperator
Sprayfield Plant Operator
Manager of Maintenance and Field Operations
It is anticipated that the finance department will provide administrative support concerning
billing and collection, and payroll and accounting. These duties may require the addition
of a billing and collection clerk (Account Clerk II). The advent of a new computer system
in finance is likely to increase speed and efficiency in the department to minimize the need
for additional staff. The director of finance is currently reviewing appropriate computer
systems and software to accommodate utility billing.
City of Sebastian, Florida
Job description - Public Utilities Director
City of Sebastian
POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 s FAX (407) 589-5570
SUBJECT: Unlimlted Time Status-)
Utility Director )
)
)
)
)
Approved For Submlttal By=
Agenda No. ~/,~
Dept. of Origin: city Manager
City Manager
Date Submitted:
For Agenda
Exhibits:
- Resolution No. R-91-28
REQOIRED
EXPENDITURE:
BUDGETED
AMOUNT:
APPROPRIATION
REQUIRED:
SUMMARy,,~T~TEMENT
The city Council has approved a job description for the position
of Utilities Director (preceding action). The position of
Utilities Director is a management position and as such should
not be subject to over time.
RECOMMENDED ACTION
Move to approve Resolution No. R-91-28 adding the position of
Utilities Director to those classifications which are considered
"Unlimited Time Status Employees".
RESOLUTION NO. R-91-28
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER
COUNTY, FLORIDA, AMENDING SECTION II OF PART V OF THE
STANDARD OPERATING PROCEDURES BY ADDING THE TITLE OF
UTILITIES DIRECTOR; REPEALING RESOLUTIONS OR PARTS OF
RESOLUTIONS IN CONFLICT HEREWITH; AMD PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City Council of the City of Sebastian has added
the position of Utilities Director by the adoption of Resolution
No. R-91-27; and
WHEREAS, the aforementioned position is a management
position and is not subject to overtime pay.'
NOW THEREFORE, BE IT RESOLVED by the City Council of the
City of Sebastian, Indian River County, Florida as follows:
SECTION ~. That existing Section II of Part V of the
Standard Operating Procedures is hereby repealed and a new
Section II of Part V of the Standard Operating Procedures is
hereby created to read as follows:
"II. UNLIMITED TIME STATUS EMPLOYEES
Employees classified in the following management positions
are not to be paid overtime pay, but may receive special
compensation if approved by City Council, and in the case of
Police Lieutenants, as may be approved in a collective bargaining
agreement.
1. Police Chief
2. Police Captains
3. Police Lieutenants
4. City Clerk
9.
10.
11.
12.
13.
14.
15.
16.
17.
SECTION
Director of Community Development
Chief Building Inspector
Assistant To The Building Official
Finance Director
Assistant Finance Director
Director of Public Works - City Engineer
Assistant Director of Public Works
Golf Course Pro/Manager
Golf Course Superintendent
Assistant City Manager
City Planner
Deputy City Clerk
Utilities Director"
2. Resolutions or parts of Resolutions in conflict
herewith are hereby repealed.
SECTION 3. This Resolution shall be effective upon final
passage of the City Council.
By:
CITY OF SEBASTIAN, FLORIDA
W.E. Conyers, Mayor
ATTEST:
Kathryn M. O'Halloran, CMC/AAE
City Clerk
2
The foregoing Resolution was moved for adoption by
Councilman
Councilman
the vote
The motion was seconded by
and, upon being put to a vote,
was as follows:
Mayor W.E. Conyers
Vice Mayor Frank Oberbeck
Councilman Peter Holyk
Councilman Lonnie Powell
Councilman George Reid
The Mayor thereupon declared this Resolution duly passed and
adopted this day of , 1991.
Kathryn M. O'Malloran, CMC/AAE
City Clerk
Approved as to Form and Content:
Charles I. Nash
City Attorney
3
City of Sebastian
POST OFFICE BOX 780127 ~ SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 D FAX (407) 589-5570
MEMORANDUM
DATE:
TO:
FROM:
RE:
August 26, 1991
Mayor W.E. Conyers & City Council Members
Kathryn M. O'Hallorancity Clerk ~'~
8/28/91 Agenda Item 91.217 - Damtam Gilltams Appeal
to P & Z
It was brought to our attention, that although listed as backup
to the above referenced agenda item on the cover sheet, the
Gilliams' appeal letter dated 8/7/91 and 8/1/91P & Z minutes
were inadvertently left out of your agenda packet by this office.
These items were, however, backup to this item in your 8/14/91
agenda packet.
I am attaching them for your review.
sam
August 7, 1991
713 Layport Drive
Sebastian, FL 32958
589-6635
Mr. Rob McClary, City Manager
City Council Members
1225 Main Street
Sebastian, FL 32958
Gentlemen:
I would like to request an Appeal for a decision which was made on August
1, 1991 at the Planning & Zoning Meeting regarding 10 foot parking stalls.
I respectfully request to be put on the Agendy of August 14, 1991.
I would appreciate your advising me of your decision as soon as possible.
Very truly yours,
IEN H. GI
DHO/pp
Hand delivered
2/?
P[,ANNIHG AND ZONING COHMISSION
REGIJLAR MEETING MINUTES
AUGUST I, !9gl
[:HAII:~IflAI~ KRiJLik. OWSKI oPENED TtlE HEELING A1 7:f.~U P.H.
f'I:!FSEHI': 1'117. MAHONEY, HRS. YIt. kEI_I_Y, HR. S}IR[)"(ER,Ai_TERNATE,
HP,. 'fl{or,tr'F.;i-irl, MR. FIJLLER'FON, MR. KRI. IL1Y,,fJWSk], MRS.
f,iP,. WA[~SWOR't It
ABSENI'= MR. LINDSEY, EXCUSED
Al_SO PRESEf. II; BRUCE COOPER, DIi-:ECTOR OF COHf'IUI,iI-IY
DEVEI.OPflEN'I, L)NPA KINCHEN, SFCRE'fARY, ANf~ CATtlERJ. NF. HILTON.
CITY Pt.A/INER, DAN ECKIS, CITY ENGINEER
ANNOUNCEHENTS; AUGUST 8TH 1HERE WILL NF A SPE(-'IAI. MEETING '10
[_~ISCUSS 'IttE RIVERFRONT DEVELOPMENI'.
^ M~Tlr~[~ Ti-~ ADD VICE--CHAIRMAN APPI-~IN1MENI' I(~-ItlE Ai";ENDA F;Y
MR. r'IAHONE'¢ SECOND MRS° O'CONNOR F'ASSE[! IJNAN[MLIIJ.'_.';LY.
APPROVAL OF MINUTES; .JULY 11, log1 ~EGIJLAR MEE'I'ING
CORRECf Mit. SHROYERS NAME FROM MR',;. -FO MP. ON PAGE 'I'ttREE
AIIONEY WANIS lHE REASON FOR HIS NO VOlE PEPlAINING TO GARAGE
SALE ORDIHANCE AND THAT IS It-tAT IT W[)IJL[J [ACIL]'[AI'E
ENFORCEMENT, A HOIION TO APPROVE TIlE HINI_IIES FOR ,Ii.ILY II,
t991 AS AHENDE[)WAS HADE BY MR. [HOMPSOH SEC~JN[.J TlR. WALJSWUF~'IH
['ASSEP UNANIHCJUSLY. '.
OLD BIJSIHESS: CtlANNEL 68 HARINA ..- PARKING SIZE CiIANGES
REiJtlESTED. DAHIEN GILI. IAHS SPEAk. S ON 1'I-tE REOUES[. S1A'IES It-IAI
HR. RHINEtlART THE PROJECT ENGINEER IS REQLiESI'.[NG A CHANGE
FROH 90 hEGREE ANGLE 'IO 6g DEGREE ANGLE FOR I'HE
S.['ACES AND A REDUCTION FROH I0 FEE1 W1DE 10 NINE FEEl' WIi')E.
Al. SO WAHI'S 15% COHPACT INCREASED '[0 20%
fiR. IHOHPSON ASKS REGARDING l'l-tE I_Ei'TFR OF IN[ENl.
Ii4ERE IS HUCH DISCUSSION REGARDING THE SII'E F'L_AN ITSEI..F AND
BRUCE SiAl'ES THAT i'HE ONi. Y TiiINO BEING C:[)NS][)ERE[) )S I-HE
PARI:.[NO CHANGE REOUESTS.
A MOl'iON 1'0 DISAPPROVE 'I-HE REt~UESI' FOR 9 FO0'I F'ARk,,iHU S'IALI..S
AS PROPOSED BY APPLICANT FOR 2 REASONS: i~ 'fI.IE PE',--;iGN DOES
HOT HEEl, C:URRENT REQUIREMENTS AHD 2) I'I~F CII'Y EHGINEERS
F'OSI[iOH NEEDS TO BE SLIPPIIRTED BY 1,1R. II-IUMF'$OI,I SE[;OND MRS.
I.IHDER DIsr;IJSSION TIlE MOI'1ON ~AS CI. IANGEI)10 S]'AIE 'I tiE
f'OHHISS]ON AGREES ~]Tt.I STAFF AND A REDUCT/ON l(.I N1. NE FEEl
~Ol.ll_O CREA]E A TRAFF[C [HPACI, MOl'iON PASSES ~--I ~[I'lt MR,
KRI.JI_.[~I'I~S~] VOl]HO AGA[NST,
9/2./'7
City of Sebastian
POST OFFICE BOX 780127 [3 SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
SUBJECT: City Employee Golf
Event
&pproved For Submittal
City Manager
) agenda No. ~/0 ~7
)
) Dept. of Origint City Manager
)
) Date Submitted: 829_q/_~[~1
)
) For &genda Of: 08/28/91
)
) Exhibits:
)
)
)
EXPENDITURE
I~MOUNT
APPROPRIATION
REQUIRED=
BUDGETED=
REQUIREDt
80MMARy STATEMENT
In an effort to promote the Sebastian Municipal Golf Course to
encourage new city memberships and new interest in play, as well
as to foster employee morale, staff is proposing a City Employee
Golf Day for Sunday, September 15, 1991. The nine (9) hole
scramble, slated to begin at 3:00 p.m., would be for regular
full-time and regular part-time employees (individuals on City
payroll), including Mayor and City Council. Each employee will
be permitted to invite one (1) adult guest for the golfing event.
Green fees and cart rental ($6.00 per person) would be paid for
by the Golf Course Promotion Account. I have reviewed with the
City auditors the proposed rate, use of promotional funds, and
the bond covenant and find that the proposed use is an eligible
expenditure from Golf Course Funds, that the $6.00 per person
rate will apply, and that the expenditure would not violate the
prohibition of free play at the Golf Course. Further, the Golf
Course will remain open to the public on this date. After the
golf event, employees and their golfing guests, plus any
additional immediate employee family members, are invited to a
dinner. The dinner will be paid for by the participating
employees and no City funds will be used for the dinner.
RECOMMENDED ACTION
Move to approve the City Employee Golfing Day for September 15,
1991, to declare this event as a Golf Course Promotion, and to
authorize the payment of green fees and cart fees for each
employee and his/her invited adult guest, said fees charged to
the Golf Course Promotion Account.
City of Sebastian
POST OFFICE BOX 780127 I~ SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330
FAX 407-589-5570
SUBJECT: Award Bid for Sod Laying
Contractor
Approved For Submittal By:
City Manager
Dept. Origin Finance (LWN~
Date Submitted 8-13-91
For Agenda of 8r28-91
Exhibits:Bid Tabulation
Memo from CE
EXPENDITURE AMOUNT APPROPRIATION
REQUIRED: N/A BUDGETED: N/A REQUIRED:
SUMMARY STATEMENT
Five bids were received to supply and install sod for the City. The City
Engineer estimates 80% of the sod will be Bahia and the remaining 20%
Floratam. The Barber Street Sports Complex is currently the only area to
require 419 Bermuda. The lowest average cost per square foot using all
three sod types was a tie at $ .137 per square foot between Palm City Sod,
Inc., and Mace Sod Services. Using the City Engineer's estimate of 80%
Bahia and 20% Floratam and disregarding 419 Bermuda, the average is $.10
per square foot from Palm City and $.108 per square foot for Mace Sod.
Palm City Sod was the sub-contractor for Ranger Construction for the Main
Street Alignment and provided very good sod and installation.
RECOMMENDED ACTION
Move the bid for the sod laying contract be awarded to the lowest and best
bidder, Palm City Sod, Inc. from Palm City, Florida, at a cost of $.09 per
square foot for Bahia, $.14 per square foot for Floratam, and $.18 per
square foot for 419 Bermuda.
City of Sebastian
POST OFFICE BOX 780127 D SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 n FAX (407) 589-5570
DATE;
AUGUST 9, 1991
TO:
LARRY NAPIER
ASSISTANT FINANCE DIRECTOR
FROM:
DANIEL C. ECKIS
CITY ENGINEER
RE:
BID OPENING SOD LAYING CONTRACTOR
BiDS FOR THE SOD LAYING CONTRACTS WERE OPENED ON FRIDAY, dULY
26TH, 1991 AT ~:50 P,M, ZN THE OITY MANAGER'S 0ONFERENCE ROOM
WITH LARRY NAPIER, SALLY MAIO, MiKE HUDKINS AND MYSELF, FiVE
BIDS WERE RECEIVED AND EVALUATION OF THE LOW BIDDER WAS
DETERMINED BY EVALUATING THE COST OF BAHIA AT 80% AND ST,
AUGUSTINE AT 20% OF THE WORK, THEREFORE THE CONTRACTORS
RANKING FROM HIGH TO LOW BIDDERS ZS AS FOLLOWS:
CONTRACTOR BAHIA ST. AUG BERMUDA TOTAL
B AND T SOD !2
SOD LAID 12 ~5 i7 12.6
BANNERMAN
MACE 10.5 i2 'i8.5 10,8
PALM CITY 09 iA 1S 10,0
REVIEWING PAST PERFORMANCE, THE FIRST AND SECOND LOW BIDDER,
PALM CITY AND MACE CITY HAVE HAD GOOD TRACK. RECORDS WITH THE
CITY AND THEREFORE, Z RECOMMEND THAT PALM CITY BE AWARDED
THE SOD LAYING CONTRACT WITH MACE AS BEING AN ALTERNATE
SHOULD PALM CITY BE UNRESPONSIVE OR PROVIDE UNSUITABLE
MATERIALS OR INSTALLATION,
UPON AWARD OF THE CONTRACT TO THE LOWEST BIDDER A STIPULATION
SHOULD BE PUT ZN THE CONTRACT WHICH WOULD ALLOW THE CTTY THE
FLEXIE;ZL'TTY OF USING THE NEXT LOWEST BIDDER SHOLILD THE LOWEST
BIDDER DE UNABLE TO PROVIDE THE SOD W.T"fHZN THE ~, HOUR PERIOD
AS STIPULATED IN THE BID SPECIFICATIONS. THIS STTPULATZON IS
NEEDED FROM PAST EXPER'TENCE IN WHICH SOD COULD NOT BE PLACED
WZTFiZN Lt.,~ HOiJRS. TH'rS STTF:'UL_ATTON WC, ULD ALLOW THE
TO THE NEXT
~,.wr_,.:,T BZ ...... , AND HAVE THE "-;-,~C .... ZNc"rALLED~,, F'F_-R
THEIR UNiT PF!ICES,
,,.E: 00~ ,J::: O0'J J:: 00'~ ~ 00'~
o ~o ¢, ~
¢~ o D
City of Sebastian
POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
SUBJECT: REQUEST TO REMOVE
SPECIMEN TREES FROM JEANETTE
GEHRKE
Approved For Submittal By:
City Manager
) Agenda No. q/, ~
)
) Dept. Origin Community Development
) (BC).~
) Date Submitted 8/22/91
)
)
)
)
)
)
For Agenda Of __8/28/91
Exhibits:
Letter from Jeanette Gehrke
EXPENDITURE
REQUIRED:
AMOUNT
BUDGETED:
APPROPRIATION
REQUIRED:
SUMMARY STATEMENT
Mrs. Jeanette Gehrke is requesting permission from the city Council
to remove approx. 20 - 30 palm trees, some being over 20 inches in
diameter and donate these trees to the City of Sebastian. If the City
Council agrees to pursue this item, half of the trees would be
transplanted to the golf course and the remaining trees would be
distrubuted at various parks within the city. The cost of transplanting
is $50.00 a tree which the costs will be shared by the golf course and the
city.
RECOMMENDED ACTION
Move to approve the removal of 30 trees located on Lots 6 & 7, Block
384, Sebastian Highlands Unit 11.
City of Sebastian
POST OFFICE BOX 780127 D SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 n FAX (407) 589-5570
SUBJECT: IRC Anti-Drug
Abuse Grant
Approved For Submittal By:
City Manager_~,~_C__~
) Agenda No. ~/~0
Dept. of Origin: City Manager
Date Sttbmltted= 08/22~9~
Pot Agenda Of: 0~Z28/91
Exhibits:
- Dowling Letter Dated 8/22/91
- Draft Letter Dated 8/28/91
- Conyers Letter Dated 5/23/91
EXPENDITURE
REQUIRED:
AMOUNT
BUDGETED:
APPROPRIATION
REQUIRED:
SUMMARY $?AT~MENT
Indian River County has requested the endorsement of the City of
Sebastian of its Anti-Drug Abuse Grant application. This grant
was originally submitted to the Department of Community Affairs
with a different funding allocation. Indian River County is now
requesting the City's support for its revised allocation, which
is detailed in the draft, letter dated August 28, 1991.
RECOMMENDED ACTION
Move to authorize and direct the Mayor to sign a letter of
approval dated August 28, 1991 which outlines an allocation of
funding for Indian River County's Anti-Drug Abuse Grant
application.
City of Sebastian
POST OFFICE BOX ?I~0127 = SEBASTIAN, FLORIDA
TELEPHONE (407) SSg-5.130 o FAX (407) 589-5570
May 23, 1991
Mr. John A. Lenaerts, Chief
Bureau of Public Safety Management
DivisiOn Of ~aergancy Management
Depax~cment of Community Affairs
2740 Can~ex-v~ew D~ive
Tallahaeeee, Florida 32399-2100
In compliance wi=h Rule 9G-16.003 (4) {d), the city of
approves the dis~ribution of $190,414 (total
available) o£ Fisc&l Year 1991 Anti-Drug funds
projects within Indian River County:
New Horizons (Jail and After-Care Programs)
First Start Program
Neighborhoods in Action
"Just Say No" Program
~ube~anoe Abuse Council
for adminis~rative expenses
TOTAL
This distribution has approval by ~he Sebastian
its regular mee~in~ of May 22, 1991.
Sincerely,
Mayor ~e~
wEc/sg
Sabastian
alloca~ion
for ~he following
$108,522
33,000
7~629
23~263
$190,414
City Council
BOARD OF COUNTY COMMI$$IOI~ER$
18~0 2$tA St~wt, ¥~o ~ach, Fle~d~ 3:~960
Teleeho~e: (407)
August 22, 1991
Suntara ?elep~m~e: 224-1011
W. E. Conyera, Meyor
City of Sebastian
P.O, Box 780127
Sebastian, FL 32978
Dear Mayer Conyers:
You recently sent a letter of support regarding Indian River County's
Anti-Drug Abuse grant applications (see attached letter). The County has
mede several funding changes to the applications and now needs a new letter
of support reflecting those funding chanqes. At your earliest convenience,
please send to me by fax, an updated letter of support reflecting the
· following changes:
1) Substance Abuse Advisory Council Administrative Expenses - $18,721
2) indian River County Jail Substance Abuse Counseling Program and
Aftercare Program - $104,606.
:~) First Stlrt Program - $q0,829
Just Say No Program I Crime Prevention - $23,263
Total Distribution - $187,21g
Thank you for your consideration. My fax number ia 778-9391.
Sincerely.
Randy Dowllng
Ass't. to County Administrator
RD/mg
\D\letofaup,upd
City of Sebastian
POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
Augl/st 28, 1991
Mr. John A. Lenaerts, Chief
Bureau of Public Safety Management
Division of Emergency Management
Department of Community Affairs
2740 Centerview Drive
Tallahassee, Florida 32399-2100
Dear Mr. Lenaerts:
In compliance with Rule 9G-16.003 (4) (d), the City of Sebastian
approves the distribution of $190,414 (total allocation
available) of Fiscal Year 1991 Anti-Drug funds for the following
projects within Indian River County:
l)
Substance Abuse Advisory Council Administrative
Expenses - $18,721
2)
Indian River County Jail Substance Abuse Counseling
Program and Aftercare Program - $104,606
3) First Start Program - $40,629
4) Just Say No Program/Crime Prevention - $23,263
Total Distribution - $187,219
This distribution has approval by the Sebastian City Council at
its regular meeting of August 28, 1991.
Sincerely
W.E. Conyers
Mayor
WEC/sg
City of sebastian
BASTIAN, FLORIDA 32978
X 78017-7 $~E~ =,,y. (407) 589-5570
On ~ay _~ t'. sta~x°~L ~he low ~_~.. The. ?~ ~ chite~
of Lo~' arChlte~_ ~easureS'...~ 158 whit ..~ conSt~ _.asureS'
=_~ ~ur~,~-_~ ~itn ~r xnc. ~' ~ed a ~:.. laPP
Arch%%=~': Design ~%'.~ea an Y-~eSUlt °~"nropOSe° ~,r~encY
21, ~' ~ould be .t~urrentlY _~al on ~-~ the
saving5 ~ Staff 1~ .~ecific P~hat so~e i~air aha
-~rator- =~t Duu~ ___ cannu _~fv
ge~_~ the Pr°]~1 that ~.-~tv to ve~ ~
redUX? -nd we ~- o~por
propO ~ all Propose
not pr?~ are
r edict 1 on~
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City of Sebastian
POST OFFICE BOX 780127 m SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
SUBJECT: Airport Fue~..~ Tanks
Approved For Submittal By:
City Man~'~-
Agenda No.
Dept. of Origin= City Manager
Date Submitted= 08/22/91
Pot Agenda Of=
Exhibits=
- HRS Letter Dated, 8/5/91
- J & S Aviation Letter Dated,
8/15/91
EXPENDITURE
REQUIRED:
AMOUNT
BUDGETED
APPROPRIATION
REQUIRED=
SUMMARy ST~T~MEN~
In 1979, the City entered into an agreement with J & S Aviation to
lease certain properties and improvements at the Municipal Airport.
Unlike any other airport lease, the J & S Aviation Lease included
not only real estate but the buildings and other improvements on
the property. These "improvements" included fuel tanks which, until
recently, have been used by J & S Aviation for the storage and sale
of aviation fuel. Recently, these tanks have been found to be in
violation of certain State and local regulation. These tanks can be
brought into compliance' for approximately $15,000 and add a useful
life of an additional fifteen (15) years. Since the useful life
would exceed the lease expiration of 1999, it would be appropriate
to provide an adjustment at the end of the lease should J & s
Aviation make an investment to extend the life or, as an
alternative, to establish an amortization over the remaining useful
life of the retrofitted tanks and increase the rent paid by J & S
Aviation, should the City make the investment to improve the tanks.
Since this lease is unique in that the improvements are included
with the real estate, it may be appropriate for the City to make the
investment to bring the tanks into compliance and thereby extend
their useful life but to increase the monthly rent paid by J & S
Aviation. Should the City make the investment, it should expect a
reasonable return, such as 7% per year, for the remaining life of
the tanks. Example: Assume that the retrofitting will cost
$15,000, extend the life of the improvement for fifteen (15) years
and that the city Council consider 7% a fair return on its
investment. The monthly increase in the rent would be $134.83. J & S
Aviation rent is currently $300 per month.
IAN FLOR
F,OLLO~ING ACTION'HAS BEEN INIT,iATED ,AT THE
~OVE FACILITY~
L8509256 IS OWNED HE CITY
SEBAST AN LEASED BY':J&S AVIATION. I HAVE MET,"'~ITH ROB
CI MANAGE~'.:CIT¥,~.OF,:SEBASTOAN~ANDwE
PREPARi'NG'iA:,'PL:AN TO, CRETROFiT THE ABOVE
)COMPLIANCE',; WE WILL .HAVE THE pLAN COMPLETED
',giTHiN,.THIRTY ~AYS AND PRESENTED"iT TO THE CITY COUNCIL.',
R'ETROF:i'T Wi'EL ~TART UPON couNOIL APPROVAL. .~ '~: ";J';"": ' !
30HN L VAN ANTWERP
J&S AVIATION"!'.~'":
~C: CITY MANAGER
STATE OF FLORIDA
DEPARTMENT OF HE. AL~ AND REHABILITATIVE SERVICES
HRS- INDIAN RIVER COUNTY PUBLIC HEALTH UNIT
ENVlI:~OI~MENTAL H~LI't.'I TF. LEm,IO~E (~7)
2'TTH STREET SuN-COM
BEACH. FL ~ FAX
August 5, 1991
J & S Aviation
Sebastian Municipal Airport
299 Airport Drive, East
Sebastian, FL 32958
CERTIFIED NO: P 254 193 806
RE:
Storage Tank Facility DER Permit # 318509256 located at
Sebastian Municipal Airport, 299 Airport Drive, East,
Sebastian, Indian River County, Florida
Gentlemen:
This letter constitutes Formal Notice to Correct Violation
of Chapter 85-427, Special Acts, Laws of Florida, the Indian River
County Environmental Control Act, Indian River County Environ-
mental Control Rule 1, Indian River County Ordinance No. 91-22,
and the following laws and rules which are adopted by reference in
the said Act, Rule, and Ordinance. This notice is given pursuant
to the authority of the Indian River County Environmental Control
Act, Chapter 85-427, Laws of Florida.
A compliance inspection of your facility referenced above was
conducted by representatives of this office on July 30, 1991.
Those items listed below which are marked with an asterisk (*)
were found to be in violation. All other items listed will be
deemed to be in violation unless you produce records satisfactory
to the department which verify compliance with the appropriate
section of Chapter 17-761, Florida Administrative Code (FAC).
VIOLATION NO.
* 6.
* 24.
* 26.
17-761.450(1)(d), FAC - Failure to properlY notify the
Florida Department of Environmental Regulation within-30
days of a change in tank status (in service/out of
service).
17-761.500(1), 17-761.520(1), and 17-761.550(1), FAC -
Failure for facility to meet all applicable pollutant
storage tank performance standards.
17-761.500(5)(b), 17-761.520(5)(b), and 17-76~.550(4), FAC
- Failure to .equip a pollutant storage tank with approved
spill containment.
LAWTON CHILE. S. GOVERNOR
HRS-Indian River County Public Health Unit
Formal Notice to Correct Violation
Page two
* 27.
* 28.
* 31.
36.
17-761.500(5)(b)~'~f,~2~6-~.520(5)(b), 17-761.550(5)(b), FAC
Failure to e~"a .~ol~U~'.~nt storage tank with approved
overfill pro%~ctio~'..~ , ',.~
17-761~510,/'FAC~.-' Failure t% meet the construction
upgrading s~ed~,~e.fo~i.'~a pollutant storage tank system.
17-761.510(~}, FAC - ~ailure to meet construction u--radin
schedule fo~'all pollutant.storage system pmping.
17-761,600, FAC - Failure to install a pollutant release
detection systems which m~et required release detection
standards~ '/;.
Within fourteen days (14) of receipt of this letter, you shall
provide this office with written verification of compliance or a
proposed schedule for corrective action. If acceptable to this
office, you shall comply with that schedule; otherwise, you shall
comply with a schedule for compliance which will be provided to
you by this office.
Failure to provide the required written response or comply with
the schedule for compliance will result in a Notice of Non-
Compliance being submitted to the Indian River County Environ-
mental Control Hearing Board or a suit being brought in a civil
court. Failure to complete all corrective action within the
required time periods may subject you to a civil penalty of up to
five hundred dollars ($500) per day per violation for each day you
are in violation, in addition, the act of non-compliance shall
result in you being brought before the Indian River County
Environmental Control Hearing Board for violations Resulting in
Public Health Threat and Environmental Damage, or Activities
Conducted Without a Required Permit.
If you have any questions concerning this letter, please call me
at (407)778-6317.
Sincerely, ~. %~
Charles L. V~g
Environmental Specialist II
Approved by:
~tor
City of Sebastian
POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 D FAX (407) 589-5570
SUBJECT:
Waiver of bid procedure and
authority_ to negotiate with
selected software companies.
Approved For Submittal by:
City Manager
Expenditure
Required: $ 6,000.00
) Agenda No.
)
) Dept. Origin
)
) Date .Submitted
)
) For Agenda of
)
) Exhibits:
)
)
Amount
Budgeted: $ 43,000.00
None
Appropriation
Required: N/A
SUMMARY STATEMENT
There are numerous software vendors having varying levels of experience and in-force client
bases that produce comprehensive software for municipalities. A request for proposal to
this entire population would result in an inundation of responses from many who do not
have the requisite experience or competence, and would therefore, offer lower bids to
attract contracts their reputation does not otherwise afford. The importance of the
acquisition of the city's electronic data processing system mandates dealing only with those
vendors who have extensive, proven backgrounds in the development and service of
comprehensive city software, and has a substantial satisfied client base for many years. We
simply must deal with those vendors who we know will be in the business for the long-
nm. Our auditors, ~.D_obson & Co., have had years of experience in dealing with
those vendors of b(~th success~l an~-~ u---nsuccessful experiences in servicing comprehensive
city computing systems. Since we have had several years of adverse comments concerning
internal controls surrounding our data processing procedures, it is adviseable to develop a
"short list" of the three most qualified vendors with the assistance of our auditors. The
finance department can then extensively analyze the performance of those three vendors
and recommend the software and hardware vendors best suited to our needs, considering
our budget constraints. The auditors would then review the recommended system in depth
to insure compliance with all auditing concerns, accounting requirements and general
sufficiency of the system for our needs.
Agenda Transmittal
Page 2 of 2
RECOMMENDED ACTION
Grant a waiver of bidding procedure and authorize the engagement of Hoyman, Dobson
& Co. to assist in our selection of the appropriate software and computer systems
(consulting fees to cap at $ 6,000) and to authorize negotiations with these software vendors
to determine ultimate software and system costs for recommendation for City Council's final
approval.
SUBJECT: Consultant Selection
Traffic Circulation Plan
City of Sebastian
POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [3 FAX (407) 589-5570
) Dept. of Origln:Citv Engineer
Approved For Submlttal By:
City Manag~ ~
Date Submitted:
For agenda
Exhibits= - Kimley-Horn
Project Approach
EXPENDITURE
REQUIRED:
AMOUNT
BUDGETED
APPROPRIATION
REQUIRED:
SUMMARY STATEMENT
Four (4) engineering consultants responded to the City's Request
for Proposal "RFP" for a traffic circulation study=
1) JHK & Associates 3) Keith & Schnars
2) Tipton Associates, Inc. 4) Kimley-Horn
This study is mandated by the Comprehensive Plan and is budgeted
for FY 1991-1992 in the County option Gas Tax Fund.
Upon review of the proposals and the presentations by the
consultants, the Selection Review Committee consisting of Bruce
Cooper, Larry Napier and myself has determined that Kimley-Horn
is the best qualified consultant to prepare the City of
Sebastian's Traffic Circulation Plan and Report. Our evaluation
was based on a point system that considers experience and
ability, past performance, current workload, volume of the City
work and location. The other consultants interviewed were highly
experienced and demonstrated their competency to prepare the
traffic circulation plan and ability to work with staff.
Kimley - Horn was rated a total of 95 points out of 95 points;
the other firms were within a point of each other. Therefore,
based on their presentation and point evaluation, the Selection
Committee recommends the selection of Kimley - Horn as the
successful consultant.
RECOMME.NDED ~CTION,,
Move to select Kimley - Horn as consulting engineers for the
Traffic circulation Study and to direct staff to proceed with
negotiations.
Pmfe~ional Consulting Servic~ for a City Traffic
Cin:ulation Plan and Report- City of Sebastian
I Kimley. Horn I
~hile our
approach is focused
on effective
coordination with
the City's staff, we
have ulso provided
opportunities to be
sensitive to the
special concerns of
your citizens to
generute the needed
maximum citizen
support for the final
transportation plan.
Project Approach
Our approach to this project will be practical and effective; it has been
tailored to meet the specific needs of the City of Sebastian. We have
briefly highlighted our understanding of the City of Sebastian's
objectives for this project. These objectives are described below.
Understanding of CR 512-- Obtain an understanding of existing and
fuiure traffic demands on CR 512 in order to effectively understand
the type and location of improvements needed along this roadway.
Function of roadways m Develop a transportation plan that defines
the fun~:'tl°n of roadways and the improvements necessary to
accommodate the future growth of the City of Sebastian. This plan
must be developed to provide harmony between roadway function
and adjacent land use.
Definition of problems -- Identify and evaluate any current
operational problems that are of concern to the City's residents.
CR 512/US 1 intersection -- Evaluate the short- and long-term needs
of the interSec~i6n of C~, 512 and US 1 so that the actual needs are
met but excessive infrastructure is not created.
Cost-effective data collection program -- Develop a cost-effective
data collection program that is responsive to the nature and
development trends of the City of Sebastian so that roadway volumes
are monitored as required to maintain the desired level of service
within the City.
Implementation plan-- Develop an implementation plan so that the
roadway ififrastructure will be expanded as needed to respond to
future traffic growth.
Funding program -- Identify a funding program to support the
implementation of the transportation plan. The funding should help
to ensure that the motor fuel tax and impact fee revenues generated
by the City are returned to it in the form of transportation
improvements.
Our approach to meeting these objectives will be similar to the
approach undertaken in our transportation study for the City of Port
St. Lucie, and our highly experienced transportation engineers will
conduct initial qualitative evaluations of the various transportation
issues. We will conduct quantitative analysis only where qualitative
analysis suggest the need for more detailed study; this generates the
maximum benefit to the City at the lowest cost.
a:~01\ 15~01 .$0PRO.chp/~t
Professional Consulting Sewicns for a City Traffic
Circulation Plan and Repotn - City of Sebastian
[.Kim'oy. Ho--'l
Although our office is local and we have employees who are currently
or have been residents of the City of Sebastian, we know that no one
knows the City's needs like the staff who deal with its various issues
daily and the citizens who live in and drive on the transportation
system everyday. While our approach is focused on effective
coordination with the City's staff, we have also provided
opportunities to be sensitive to the special concerns of your citizens
to generate the needed maximum citizen support for the final
transportation plan. Our specific approach is described in the
following tasks.
A. public Invoivement/Interagency Coordination
A continuing, dedicated public involvement program will be
conducted from the project's inception. Included in the program will
be public informational meetings and workshop meetings with
members of the City's staff, police department, school district, and
other officials for the purpose of identifying specific operational
concerns to be addressed in the study. Additionally, a follow-up public
workshop will be scheduled before implementation plans are
finalized.
Close coordination with Indian River County, the Florida
Department of Transportation (FDOT), and the Treasure Coast
Regional Planning Council will be implemented to help ensure that
the City is in compliance with areawide traffic circulation planning.
An interagency meeting will be held to report the intentions of the
study, and a subsequent review meeting with all the affected agencies
will be held to review the recommendations.
Throughout the study, meetings with the City's staff will be held, as
appropriate, to review the recommendations, probable costs, and the
development of priorities. We believe that ongoing input and
dialogue with the City's staff is essential to create the most efficient
transportation plan. Formal presentations to the planning and zoning
committee and to the City's council will also be scheduled during this
process.
B. Inventory and Qualitative Assessment
Kimley-Horn is thoroughly familiar with the available data for the
transportation system in and around the City of Sebastian. Limited
traffic counts have been conducted by the FDOT on US 1 and by
Indian River County on CR 512. The transportation forecast model,
Florida Standard Urban Transportation Modeling System
(FSUTMS), is currently in operation on our transportation planning
computers. We are familiar with the transportation network and the
planning data contained in this model.
afi01~l 5~01.50PRO.chI~I/
Proje~
Professional Consulting Se~ic-~ for a City Traffic
Circulation Plan and ReDort - City of Sebastian
i Kimley. Horn I "'~
Given the limited data base for existing traffic counts, additional data
collection will be required. Our approach will be to collect only that
data which is necessary to provide a basis for level of service
determination and growth monitoring. Because of the extensive
transportation system in the City of Sebastian, it is important to limit
the counts to only those links for which counts are actually needed.
There is little value in spending the City's funds on collecting data on
iow-volume streets. Based on our familiarity with the City, we suggest
that the following daily traffic counts be obtained: · CR 505 at CR 512
· Schumann Drive at US 1
· Schumann Drive north of 87th Street
· Barber Street south of CR 512
· Barber Street west of Schumann Drive
Additional traffic count locations may be identified in our workshop
sessions with the City's staffand in the citizen's workshop. Peak-hour
turning movement data will be collected at selected locations to
identify the adequacy of existing or proposed intersection geometry.
The intersections that will be analyzed, at a minimum, are listed
below.
· CR512at CR505
· CR 512 at Barber Street
· CR 512 at Wimbrow Drive
· CR512at EasyStreet
· CR 512 at Vocelle Avenue
· CR 512 at Louisiana Avenue
· CR512atUS1
· Schumann Drlveat US 1
· Schumann Driveat EasyStreet
· Schumann Driveat Barber Street
· CR 505 at Vocelle Avenue
· CR 505 at Gibson Street
· Main Street at US 1
We will also evaluate other intersections based upon the field review
and input provided from the City's staff and its residents. Accident
data will also be obtained from the City and Indian River County.
We will review traffic data available from Indian River County that
has been used in the development of the design for improvements to
CR 512. This data will be reviewed, along with the proposed
improvements along CR 512, to help ensure that the proposed side
street improvements adequately address the needs of the City.
Existing development patterns will be reviewed from aerial
photography to more fully understand the current levels of activity
a:~O 1\ 1~01 - 50PRO.ebp/XV
Pr~e~ Appro~h--~
/251
Professional Consulting Services for a City Traffic
Circulation Plan and Rel~rt- City of Sebastian
on the City's overall roadway system. Following the review of existing
data, accident information, and aerial photography, a field review by
an experienced transportation engineer will be conducted of the
City's roadway network during peak periods to qualitatively identify
the adequacy of the existing transportation system. This review will
focus upon quality of traffic operations such as availability of turning
lanes, traffic control, and adequacy of sight distance.
Based upon the data collected and the field review, we will identify
any additional data collection that may be required. A technical
memorandum will be prepared that provides a qualitative evaluation
of the transportation system and identifies any existing deficiencies.
Recommendations will be made for enhancements to the
transportation system.
A traffic circulation map(s) will be included for collectors, arterials,
and major local streets. The map will include current traffic volumes,
counter locations, date of counts, functional classification, and level
of service for all of the pertinent links.
C. Analysis of the Transportation System
A quantitative assessment of existing major local streets, major
intersections, and side streets along collectors and arterials will be
performed. This will include performing a capacity analysis for all
links referenced in Chapter 2 of the documents, Traffic Circulation"
and "Traffic Data Inventory". The capacity analysis will be performed
using the 1985 Highway Capacity Manual, which will yield the
volume-to-capacity ratios and levels of service for the subject
facilities. These analyses will then be used to ascertain whether or not
additional capacity is needed in the form of additional lanes or
geometric improvements.
An operational investigation will be conducted for selected signalized
and unsignalized intersections to determine if improvements are
required. Accident data, intersection turning movements, and link
volumes will be used to analyze the intersections. A review of planned
CR 512 improvements at selected intersections will also be conducted
to help ensure that the City's needs are being met. In addition,
planned improvements on Easy Street and Laconia Street will be
reviewed.
For unsignalized intersections, a signal warrant study will be
conducted based on the Federal Highway Administration's MUTCD.
Other safety related treatments, such as providing adequate sight
distance or proper signing, will be identified from available accident
information and field observations. Capacity analyses will be
a:\01\ 15~01.50PRO.¢bpt%V
P ro,je~ A~x'o~¢h-.-4
Professional Consulting Serv~ce.~ for a City Traffic
Circulation Plan and Report-Cily of Sebastian
conducted at agreed upon intersections, using the Highway Capacity
Manual software (HCS) to develop recommendations for
improvements in signal phasing and timing.
Future transportation system demands will be forecasted using
computer modeling techniques. The existing Indian River County
FSUTMS model will be refined and further defined to adequately
replicate ground conditions in the City of Sebastian. This will require
development of a more detailed transportation network model, which
will be performed completely in-house at Kimley-Horn. In fact,
Kimley-Horn is currently using the Indian River County FS~S
model to model transportation demands within the County. With this
information, the forecasted volume-to-capacity ratios, levels of
service, and safety conditions will be analyzed for the 1995 and 2010
horizon years. Short-term (1995) forecasts will be prepared for
selected intersections. Analysis of these intersections will identify any
improvements that will be needed in the next several years.
Based on the above analysis, future surpluses and/or deficiencies for
major links and intersections will be identified and reported. A brief
technical memorandum will be prepared summarizing the analysis
methodology and resulting modeled volumes. Link analyses will be
prepared in tabular form.
D. Development ofa Thoroughfnre Plan
The first step in the thoroughfare assessment process will be to collect
all of the various data that relates to the social nnd natural
environmental concerns within thc areas being considered for
improvements, This will entail the collection and review of readily
available maps, including the Future Land Use map, and published
reports from federal, state, and local government sources. This
information, along with data gathered in the "assessment of existing
conditions" task, section B, will be compiled and then analyzed to
assess the potential impacts of the recommended system
improvements.
Development of the thoroughfare network will be an iterative
process considering both local land use and transportation goals, land
use characteristics adjacent to transportation facilities within the City,
and projected traffic demands. The benefits and impacts of future
network extensions will be evaluated. These extensions include but
are not limited to the following: Easy Street, Gibson Street, Vocelle
Avenue, Orange Avenue, and Davis Street. The forecast traffic
volume on each roadway will be evaluated in regard to the potential
function of the roadway and the adjacent land use.
Project
Professional Consulting Serv~es for a City Traffic
Circulation Plan and Report - City of Sebastian
Where incompatibilities exist or are forecasted, modifications in the
roadway network that would change travel patterns and provide
improved compatibility will be identified. In specific locations where
such a solution is not feasible, possible modifications in land use to
create compatibility will be identified.
A technical memorandum will be prepared identifying the future
transportation system, its functional classification, and future travel
forecast. The specific needs of each roadway and potential
right-of-way enhancements will be identified. Recommended
changes in the transportation network or land uae alterations will be
described. We will meet with the City's staff and review the technical
memorandum. The City's staff comment~ will be incorporated and a
final technical memorandum will be prepared.
E. Recommendation of Roadway Improvements
Based on the quantitative anfilyses, thoroughfare assessments, and
the City's priorities, we will recommend roadway improvement
solutions to maintain adopted level-of-service standards and to
provide for a safe, efficient roadway system. Typical roadway sections
will be developed, along with general design specifications. Cost
projections for each improvement will also be developed.
Each project will then be evaluated to determine its implementation
priority. Consideration will be given to the benefits associated with a
specific improvement, the costs, and time frame of implementation.
A schedule of implementation will be developed based on the
determined priorities and available funding resources.
A concise draft technical memorandum will be prepared summarizing
the results of the analysis. A review meeting will be held to obtain the
City's comments. Following this review and completion of a public
information meeting, we will finalize the draft document by
incorporating the City's comments and submit a final technical
memorandum to the City.
F. Bicycle and Pedestrian Facilities
Kimley-Horn developed the bicycle element of the Florida
Transportation Plan and has trained officials in numerous
jurisdictions in how to meet bicycling and pedestrian needs. Using our
extensive experience in this area, we will review the current bicycle
and pedestrian facilities within the City as well as related policies and
objectives.
We will develop recommendations to include in the master
transportation plan that address the method in which bicycle and
pedestrians should be accommodated on various roadways within the
City. Also considered in our recommendations will be the geographic
a:~,01~ I ~,01-50PRO.chptW
Professional Consulting Senficts for a City Traffic
Circulation Plan and Report -City of Sebastian
IKimley. Horn I "
locations of facilities and the potential for bicycle and pedestrian
activity.
G. Implementation Program
Based on the analysis of needs for both the short- and long-range
horizons, we will prepare an implementation plan for recommended
improvements that identifies the construction completion date
requirements, design time frame, permit time flame, construction
time frame, right-of-way acquisition time frame, and public
involvement requirements. Engineering, right-of-way, and
construction costs of each improvement will be aggregated and
translated into annual revenue requirements.
A funding plan will be prepared for the elements of Sebastian's
transportation plan. Working with the City's staff, we will identify City
revenue that may be allocated for transportation improvements.
We will also identify projected revenue from motor fuel tax and
impact fees related to activities within the City of Sebastian. In
cooperati6n with the City, we will explore obtaining a commitment
from Indian River County to return this level of revenue to the City
in the form of roadway improvements. Should these revenue sources
be inadequate, or should Indian River County be unwilling to enter
into such an arrangement, we will assist the City in identifying
additional revenue sources, including a transportation impact fee for
the City that would replace or augment the County's impact fee.
We will provide a draft report that summarizes the overall study and
recommendations and focuses on the transportation implementation
program. Following review comments by the City, a final project
report will be prepared.
II. Development of a Traffic Count Program
It is our understanding that the purpose of the traffic count program
for the City is to monitor traffic volumes on roadways throughout the
system to identify the need for improvements. The long-range
transportation analysis will identify those roads that have the
potential for requiring improvement; therefore, only those roads will
be identified for periodic traffic counting. The objective of this
program will be to collect only the data that is necessary for the City
to maintain control of its transportation system, not to collect
unnecessary data because it wastes time and money.
a:~O B I ~0 i-50PRO.chpt~/
Project Approach---7
Professional Consulting Semites for a City Traffic
Circulation Plan and Report - City of Sebastian
IKimley. Horn I
Once thc locations have been identified for traffic counting, we will
identify the frequency with which these counts need to be performed
based on existing volumes and projected growth rates for each facility;
thus, some locations may be counted yearly and others may be
counted once every two or three years. This will minimize thc cost of
the traffic counting program for the City. We have identified our
initial traffic count locations on the following page (Figure 1).
We will evaluate the cost of acquiring traffic count equipment for
conducting the counts in-house versus using outside contractors. A
technical memorandum will be prepared summarizing our evaluation
and recommendations for the traffic count program. This
memorandum will be included as an appendix in the project report.
I. Consultation Concerning County Road 512
We understand that the purpose of this study is to develop a
transportation plan that identifies existing conditions and needed
improvements, both short and long term. One of the most significant
improvements that will occur in the City of Sebastian is the widening
of CR 512. A portion of this roadway has been fully designed and will
be under construction in the near future.
From Sebastian Elementary east, there have been significant
concerns expressed about the proposed design solution. Although
various alternatives have been considered, a solution has not yet been
adopted. We also understand that there was a limited traffic data
collection effort on the side streets of CR 512 prior to the design
phase.
Kimley-Horn is prepared to review the technical documentation that
has been prepared in support of the proposed improvements and
assist the City in determining the need for the improvements and the
viability of various previously offered alternative concepts. We will
also be available to assist the City in communicating with Indian River
County and presenting informational public hearings to help resolve
this matter.
a:\0 i\ 15~01-50PRO.chp/~'
P~o~ Ap~roach~
o ~/,~ ~/2 3/4 ~
U~LF~
LEGEND
INTERSECTION COUNT LOCATION
EXISTING COUNT STATION
PROPOSED COUNT LOCATION
FtGU~E 1
SEBASTIAN
City of Sebastian
POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
SUBJECT: )
Approved Changes to the Code of )
Ordinances )
APPROVED FOR SUB~.
City Manager:
Agenda No.
Dept. Origin
)
) Date Submitted
)
) For Agenda Of
)
) Exhibits:
c ty clerk
8/22/91
8/28/91
Municipal Code Letter
8/22/91
EXPENDITURE
REQUIRED:
AMOUNT
$9,975 BUDGETED: S12,000
APPROPRIATION
REQUIRED:
SUMMARY STATEMENT
Attached is a letter from Municipal Code Corporation dated August
22, 1991 which explains the analysis of the Code of Ordinances of
the City of Sebastian. The City Attorney has reviewed the
proposal and finds the costs outlined to be fair and reasonable.
The City Attorney would review and approve all amending
ordinances prior to submittal to the City Council. This project
was specifically budgeted' for in this fiscal year. Municipal
Code Corporation has maintained and codified the code of
ordinances for the City of SEBASTIAN by contract since 1977.
RECOMMENDED ACTION
Move to waive bids and accept the proposal of Municipal Code
Corporation for implementation of approved changes to the city
code of ordinances not to exceed $ 9,975.
Munlclpa. 1
-cooe
Corporation
August 22, 1991
I~. Kaflu!m M. O'HaUoran, CMC/AAE
City Clerk
City of Sebastian
P.O. Box 780127
Sebasti.an, Florida 32978
De~r Ms. O'Halloran:
Pursuant to the conference call yesterday with you, Rob McClary, City Manager,
and Charlc~ Naslg City Attorney, wc are submitting the following options for
implementing the recommendations outlined in our October 22, 1990 Anslyzation
memorandum.
Review of Memornndum by (~ity Attorney. The City attornc-'y may indicate
on thc memo submitted by MCC or in a separate memo to MCC his
agreement or disagreement with our attorney's comments regarding the
provisions of the Code which need conformance with state law. After his
roviesv, Aly~ Whitson, the editorial attorney who prepared the memo.
would be available to schedule a conference to discuss the implementation
of these changes, as outlined in Item K Also, Ms. V, qfitson is available:
to discuss the memo over thc telephone.
C~o_nferen~ to Discuss De)ired Chan~,s__ (OptlonaB. Ms. Whltson could
schedule a conference in the City with thc City Attorney and other
interested officials. At that conference, thc City would discuss and
detcrmln¢ what changes would be made to the Code as a result of thc
analyzafion.
I)rsflinn of Appm~d__C. han~ to the Code. After re~ipt of the City
Attorney's apprm, al and comments, or after the conference, Ms. Whitson
would proceed with drafting specillc amendatory provisions for inclusion
in the Code as prey/deal in Item IV. Thc cost of drafting would be based
on the hourly analyzation ram.
Post office l~0x 2235
17o0 Capilal ¢i~:le. $.w.
Talhhassee, FI. 32316
(904) 576-3171
1-800-262-CODE (National)
1-800-342-CODE (Florida)
Ms. Kathryn M. O'Halloran, CIdC/AAE
August 22, 1991
Page Two
Impimenm~on of Approved Ch~__~, We offer the City two (2) options
for implementing approved Analy~tion changes:
Supnlcm~nt/Reprodvction. Should the City implement aH of the
changers outlined in Ms. Whitson's nnalyzation memornndung the
City may wish to consider a Supplement/Reproduction as a means
of implementing those changes. A Supplement/Reproduction would
provide complete replacement copies of the Code. This option
would eliminate insertion of a volumiqom Supplem~.-nt into each
ax~ting copy of the C~de.
At the beginning of this process, we would prepare the Supplement
editorially and type~t the affected pages, which are chansed by
ordinances or as a result of the Annlyzatlon. All state law
references throughout the volume would be checked and updated.
We could delete any reference to previous Supplements and
renumber aH pa~s to eliminate point pages. A completely new
Code Index would also be prepared.
Prior to final printing, we would c~)llate the new Supplement pages
with ali remnining pages of the C~ode not nffected by the
Supplement or Analyzntion and print as many new copies of the
entire Code as required. All copies of the old Code and
Supplements would be discarded or recycled.
Reformgt.tiag the C~d...t'~ As an alternative to Option A, above, the
City may wish to implement Analyzation changes through the
process of reformatting the Code to reflect the 8-1/2 x 11 inch,
single or double column format. Reformatting would include the
items outlined in the Supplement/Reproduction above, but Would
include also reformatting of all pages to reflect the desired format.
The reformatted Code could also be furnished on diskettes. We
would be happy to furnish n price qtmtatinn for the disks, upon
request.
Samples in both 8-1/2 x 11 inch formats are being forwarded under
separate cover for your re-view.
Ms. Kathryn M. O'Halloran, CMC/AAH
August 22, 1991
Page Three
Delivery of the new copies of the Code would require approximately six
(6) to nine (9) months.
Thc Codc, as updated through either of thc abov~ methods, would be
readopte~i, based on the advice of the City Attorney. MCC would furnish
a suggested adopting ordinance for readoptlng the updated ~
Comtm. Th~ c. mt of the above projects would be as
Dra~in~ - $65.00 per hour, not to e~r~cd
fifteen (15) hours ........................................
$ 975.00
B. Optional Conference in City .......................... $ 500.00
Implementation through a SuvolcmcntY
Rer~rodueflon~Ootional] - 50 copies -
Supplement No. ~ (or unnumbered
Supplemem). e~timated
250' pages at $14.25 per page ..............
· The actual number of pages will be
det~ulued by the number of chauge~
a{m'eed upon by the City.
2.
Unaffec~d pages - estimated
320 pages at $6,50 per page ...............
$ 2,080.00
Optional special chapter tabs for
the general Code of Ordinancm -
50 ~ts (42 tabs per ~et) at $15.00
Estimated loml, Drafting, Conference and
Supplement/Reproduction of Code .......... $ 7,867_q0
Implementation through Reformatting (Ovtionall -
50 copies -
Reformatting to either single
or double col-mn format ........................... $ 6,850.00
2. 50 binders at $18.00 each ................
Ms. Kathryn M. O'Halloran. CMC/AAE
Augtmt 22, 199!
Page Four
50 sets chapter tabs (42 tabs per set)
at $15.00 for each set ..................
Estimated totag Drartht& Conrerence and
,Reformatting of Code ..............
Pe.vment Sehedute. Payment for-thc above project could bc sche~luir, d as
follows:
Upon authorization ................................................. $ 2,000.00
B. Balance on delivery of completed volumes
Lmmeleaf Sm~oleme.nt Service for Republished ,C~,-, Supplements to the
republished Code w/Il be prodded as follows - 50 copie~:
A, 6 x 9 format .................................................. $14.7.5 per page
8-1/2 x 11 inch, single column format ................... $17.00 per page
8-1/2 x 11 inch, double col,~n format ................... $22.00 per page
Ms. Kathr~ M. O'Halloran, CMC/AAE
August 22, 1991
Page Five
We have added an acceptance clause to the end of this letter. Upon signed
receipt of one copy of same, we will proce~ with the above project. Please also
indicate the desired options.
We appreciate this opportunity to be of service to the City in the maintenance
of the Code.
Sino~ruly,
Oloria P. Jacobs,
Marketing Director
GPJ/cas
Mr. Charles L Nash, City Attorney
Mi-. RoL~l't S. McClary, City Mmmgm'
Ac~:epted this
Florida.
day of ..
, 1991, by the City of Sebastian,
(Nme/Title)
Municipal
Code
Corporation
Post Office Box 2235
1 700 Capital Circle, S.W.
Tallahassee, FL 32316
(904) 576-3171
30-262-C0DE (National)
$00-$42-C0DE (Florida)
March 25, 1991
Ms. Kathryn M. O'Halloran
City Clerk
City of Sebastian
PO Box 780127
Sebastian, FL 32978
Dear Ms. O'Halloran:
Municipal Code Corporation, the Nation's leading codifier, offers a variety of services designed
to meet your specific requirements:
I. CODE
Analysis
* Legal review by MCC attorney;
* Recommendations to eliminate conflicts within Code and with state law.
Reformatting
* Modernize to a new page format through computerization;
* Many enhancements, including a new tailored Index.
Magnetic Media
* IBM compatible, 3-1/2 or 5-1/4 inch disks;
* Formatted for DOS 3.3 with Data in ASCII, or WordPerfect 5.1.
Land Development Code
* Review of LDC in conjunction with General Ordinances;
* Indexed and published as part of existing Code or separate volume.
INDEXING MINUTES
Saves time for you and your staff;
Printed Index, accessible to officials and public.
We are enclosing two copies of a report of recent state law changes, some of which may affect
your Code. We suggest one copy be forwarded to your Municipal Attorney for review.
For additional information, return our inquiry card or call ns on our toll free number.
Dale Barstow, Vice President of Sales, and Gloria Jacobs, Director of Marketing, will be in
attendance at the 49th Annual Florida City Clerks and Finance Officers Association Conference,
April 7 through 10, 1991, at the Omni International Hotel in Miami. Please stop by our exhibit
and visit with Dale and Gloria.
Sincerely,
ALL/dcm
enclosures
Municipal
'
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City of Sebastian
POST OFFICE BOX 780127 u SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 r-] FAX (407) 589-5570
SUBJECT= Water & Sewer Legal
Counsel
Approved For Submitt&l By=
City Manager
,,,,.,.,...o. 07 I
Dept. of Origin= city Manager
Date
For ~gend& Of= 0,8/28/91
Exhibits=
Cloud Letter Dated 8/22/91
REQUIRED
EXPENDITURE=
BUDGETED
AMOUNT:
APPROPRIATION
REQUIRED=
~mu~Y STatEmENT
On July 10, 1991, the city Council appointed Thomas A. Cloud of
the law firm of Gray, Harris & Robinson as special legal counsel
for water and sewer matters. We have asked Mr. Cloud to estimate
the legal fees for his representation in the negotiation phase
with Indian River County. As outlined in his letter of August 22,
1991, Mr. Cloud is estimating legal fees and costs of $30,000.
Please note that this, estimate does not include any legal
representation regarding the acquisition of General Development
Utilities or issues not directly related to Indian River County.
Mr. Cloud's firm would charge for professional services on an
hourly basis of $175.00 per hour.
RECOMMENDED ACTION
Move to authorize professional services with Gray, Harris &
Robinson in an amount not to exceed $30,000 and in accordance
with a letter from Gray, Harris & Robinson, PA, signed by Thomas
A. Cloud, dated August 22, 1991.
ATTO~NIrYS AT /AW
· 0~ NORTH ONLAI~DO
Orlando
August 22, 1991
Robb McClary
City Manager
City of Sebastian
P.O. Box 780127
Sebastian, Florida
329?8
Representation of Cit~ of Sebastian - Hegotiatton Phase
with Z~dian River Count~
Dear ]~'. McClary:
Aw you recall, we were engaged to provide legal services as
special attorney to the City on water and sewer matters by
sebastian City Council action of March 27, 1991. You were later
authorized to submit an agreement to City Council to authorize my
firm to proceed with the negotiations with certain agreements in
preparation of other ~ecessary documents in order to modify certain
agreements between the City and Indian River County relating to the
provision of water, sewer and sewer service within the City. The
following arrangement is made with our firm regarding fees and
costs=
(1)
As with all prior legal services, our firm will charge
for our services on an hourly basis at $175.00 per hour
for all lawyers. I will be responsible for all legal
work performed (however, we reserve the right to utilize
other members and employees of the firm whenever, in our
discretion, we deem it appropriate). Other non-lawyer
personnel (such as paralegals) will be charged at their
prevailing hourly rate, which typically ranges between
$40.00 to $60.00 per hour.
/071
Robb McClary
August 22, 1991
Page 2
(2)
In addition to the fees, the firm expects tO reimbursed
for all out-of-pocket costs incurred in connection with
=enderlng legal services to the City, including without
limitation expenses for travel (at the state approved
rate of $.20 per mile), word processing, telephone,
document production, xeroxing, postage, air freight and
stenographic overtime.
(3)
Our statement for fees and costs will be submitted on a
monthly basks and are to be paid within thirty (30) days
of receipt of the statement. I have also attached a copy
of the firms policy regarding fees and expenses, and that
document is incorporated by reference as a part of this
representation letter.
You also requested that I develop an estimate for fees and co,ts
for the completzon of the negotiation of the agreements with Indian
River County. As you know, it is very difficult to predict the
amount of time and effort that will be involved in order to
negotiate these utility agreements with Indian River County~ a lot
of it wi1! depend upon the reasonableness of a party outside of our
control and the control of the C~ty. However, at the present time,
I ~elieve a reasonable estimate of fees and costs to be in the
neLghborhood of $30,000.00.
Please indicate acceptance of our representation and agreement
regarding the fee and cost arrangement by signing a copy of this
letter in the appropriate place below a~.d returnin~ it to our
office. An extra copy is being forwarded wath the origLnal copy by
U.S. Mail for execution by the Mayor. You can keep the extra copy
for your files.
You have authorized and directed us to take all actions which
we deem advisable on your behalf. We will notify you promptly of
all significant developments and consult with you in advance as to
any significant decisions attendant to those developments. We
appreciate the confidence and trust you have reposed in us in
selecting us to act on your behalf. We encourage you to
communicate with us at any tims on the status or progress of this
or any other matters.
Robb McClary
August 22, 1991
Page 3
W. look forward to working with you. If there are any
questions, please don't hesitate to contact me.
Sincerely,
DRAY, HARRIS & ROBINSON, P.A.
By Thomas A. Cloud
Accepted:
Date:
Mayor
TAC=jlm
Enclosure:
Policy Regarding Fees and Costs
GRAY, HARRIS & ROBINSON, P.A.
POLiCF~8~GARDINGL_FEES AND ~OSTS
Quality legal service and good results for you require skill and
time. These are our "stock and trade". Generally our fees are
based on our skill and our time expended.
It is always proper for you, our client, to discuss fee arrange-
ments, progress in the matter, or details of a particular bill.
This short statement explains the basKS of our charges, if you
have any questions, please do not hesitate to ask.
Cons~ationl
If you come to our office for an initial consultation, charges, if
any, will bebased on the time spent wlthyou. If our consultation
with you reveals the need for further study of the law or the facts
of your case before an opinion can be rendered, this further step
will be discussed withyou and a reasonable fee, calculated on the
same basis., will be charged. Our hourly rates vary de~ending u~on
the skill and experience of the attorney assigned to your matter.
use .of Paraleaals or Law Clerkst
we will use, when it is in your interest to do so, the services of
a paralegal or law clerk employed by the firm. The rates for the
paralegals and law clerks are less than the rates of our lawyers
and vary depending ui~on skill and exi~erience.
L~xis Research_ .Docume~_t_Pu~oduction ~nd Other Costs:
OccasionaXl~ we will use computerized research (Lexis) to assist
us in handling your matters. Lexis computer research permits us
to research cases throughout the state and country which have
particular applicabilitF to t~e legal matter whichwe are handling
for you. This research service can save a lawyer many hours of
research time. We are charged by Lexis for each minute of use of
the computer. We will bil! you a flat fee per hour for the use of
the computer plus the normal hourl~ rates of the lawyer conducting
the Lexis research. 'This service will only be used when we believe
that it will save you money to do so. You wi1! also be charged for
document production, ~ostage, reproduction, telecopies, couriers,
express mail, long-distance telephone costs and other out-of-pocket
costs. All costs will be itemized on our statement to you.
We can quote a fixed fee for some standardized se~vices, which will
be paid in advance unless other arrangements are made at the
outset. In some cases, our fee may be fixed by the court or by
law.
Variable Fees~
In most matters (for example, a court action, contract negotiation
or tax planning) it is generally impossible for us to predict in
advance how much time' and skill will be required. Because of these
uncertainties, it is more equltable to avoid a fixed fee
arrangement. We shall be pleased, however, to furnish you with an
estimate based on our experience in similar cases. This estimate
is not binding and will not take into account unforeseen
complications or difficulties.
it is frequently the practice of law,ers, and it is the policy of
our office, to request a reasonable retainer. The retainer is in
the nature of a deposit for our t .i~.. We may also request a
deposit for costs and expenses at the t~me we agree to proceed with
your matter, which will be placed in our Trust Account and drawn
on to pay such direct costs.
.Cpntinoent Fees. ~
In so~e situation~, it is the custom of lawyers to arrange with
their clients for a contingent fee. These agreements provide that
the attorney shall receive a fixedpercentage of the total recovery
as his compensation for handllng the case, plus our costs as
outlined above. No compensation is payable in the event he is
unsuccessful in obtaining monetary recovery. In the event that you
wish to be considered for a contingency bi}ling arrang.ementwewi11
discuss the same w~th you. It is the policy of the firm to accept
no contingency cases unless the same are approved by the Firm's
Executive Coavaittee.
Statements for~Fee_st
Our lawyers and paralegals will keep accurate records of the time
expended and service performed on your matters. Whenyou receive
your statement, we shall outline for you the nature of the pro-
fessional service rendered and the f~e which w~ consider
reasonable. The fee will be, in most cases, based mainly on the
time devoted toy our work and the professional skill involved. The
Supreme Court of Florida has ruled that where a favorable result
has been obtained for the client a "reasonable attorney's fee'
should consider that favorable result and may result in a fee
greater than just a normal hourly rate. We will cha~ge such a fee
where webeiieve it is justified and in accordance with the Supreme
Court's guidelines. Although time expended is the major fee-
determining criterion, ultimately the total and final fees will be
based on a more comprehensive measure of the reasonable value of
our services. Factors other than the amount of time required, such
as the uniqueness and complexity of the questions involved, the
skill required to provide proper legal representation, familiarity
9/.o71
engagements caused by the acceptance of this engagement, the
magnitude of the matter, the results achieved, customary fees for
similar legal services, the nature and length of our relationship
with you will all have a significant bearing on the reasonable
value of the services performed. ~ou, of course, may discuss your
fees with us at any time you have a question regarding the same.
Costs advanced on your behalf will be noted on the statement. In
some cases, costs will be balled separately from fees, which maybe
billed at a later date.
withdrawal From_Representa~ton~
We reserve the right to withdraw as your counsel in the event you
fail to honor your agreement with respect to our legal fees or for
any ~ust reason as Dermitted or required under the Florida Code of
PrOfessional Respon%ibility or as Permitted by the rules of courts
of the State of Florida. In the event of our withdrawal you will
promptly pay for all services rendered by us prior to the date of
withdrawal.
C~ommen~ement of Representation=
Our representation of you will not commence until we receive a
signed copy of the letter to which this statement is attached,
together with payment of any retainer specified therein.
1'.071
TOTPll F'.QR
o~ O~:~g~: City Manager
~[~s~ ._. R-9~
tAa~ager ~ ) .
't en~ signed ·bts in 1
e C~ ~ aS e r~g 3u Y
- ~2, l~'...~ereb~ ~- COUnt~'_~. the
~ . [~ ~.~ CO~ e o~ _ .~ o~,~ ,'~n~-- GPU
e abel C~ty R P ~ CZ ~ an . the
~0, ~ ~n~ ___ ~uicn '~i_.dationY ~oUntY ~.~ a~d ~ 1990
MoVe to adopt Resolution
~SOLOTZOZ~ NO.
' SO -O ZO .
~ ~0~
~C ~
~zs~ ~ ~ o~
CI~ ~.. ~LOp~ ~ P~,~- ~Z~C~ -
OVZDZ
1. ~he Cit~ o~ Se' FOR
zndian Riv "~an ~ver Count~, ~/Orida,
exc~us~,.~ ~ . er Co~t~ ~. .
-'~ franchise to furnis~.ffj°r~da (the "County,)
entire area within the i . "~=er an~ Sewer ·
those area- - nc°~°rate~ -._. semite to the
. o za which the C(+- - ' ~Zts of the
. z. Under the Pr- . ~'~ nad Previousl, ___ ~cy, including
ancluded .~_ uncaise, the *-. = ~ranted franch. .
~nose areas in Whlc~ ~°unty's franchi-
n the City of - se territo~
'iously granted franchises Should Sebastian had Pre-
~ire, =ever~, be ' any such ~rtor
f°rfei~ed' Cancelled o= franchise
le Cont=o1 of the
Cityl °the~ise c-
3. Water and oma Under
Sewem fmanChises ~eme in
~ City and ~neral DeVelo~ment =~ZStence bet~een
City Ordinance ~o. Utilities, Inc. ("GDu,), granted
)actively 0-81-8 and City Ordinance No. 0-81-9
(e°lleetively the "~DU ~=anChtses.) ~,
4. The GDU Franchises contain provisions granting to the
City the right to purchase all of the facilities, together with
easements, owned and used by GDU to provide services under the
GDU Franchises~ and
5. By Resolution R-90-55, the City authorized the Mayor
and the City Clerk to enter into and execute an Assignment
whereby the City would assign to the County all of the City's
right, title and interest in the GDU Franchises, with the
exception of the City's right to receive franchise revenues and
to regulate rates, fees, and charges under the GDU Franchises~
and
6. On December 12, 1990, the City and the County entered
into an Assignment whereby the City granted and the County
accepted all of the City's right, title and interest granted to
GDU under the GDU Franchises, with the exception of the City's
right, to receive revenues and to regulate rates, fees, and
charges under the GDU Franchises (the "Assignment').
7. The City now desires to regain all rights under the GDU
Franchises and the County desires to reassign to the City all of
the rights acquired under the Assignment.
8. The City Council of the City of Sebastian has reviewed
the proposed Termination of Assignment Agreement, a copy of which
is attached hereto as Exhibit "A" and incorporated herein by this
reference, and after engaging in deliberations, has determined
that it would be in the best interest of the City and its citi-
zens, and in furtherance of a valid municipal purpose for the
2
City to reacquire from the County are of the City's rights under
the GDU Franchises.
NOW, THEREFORE, be it resolved by the City Council of the
City of Sebastian, indian River County, Florida, that=
Section !. AGREEMENT. That certain Assignment Agreement
entered into by the Mayor and the City Clerk of the City of
Sebastian, indian River County, Florida, with Indian River
County, Florida, on December 12, 1990, is hereby void.
~. The Mayor and the City Clerk are hereby
authorized to enter into with Indian River County, Florida, and
execute on behalf of the City a Termination Agreement, whereby
the County would reassign all rights acquired under the
Assignment to the City.
Section 2. CONFLICT. Resolution R-90-55 is hereby repealed
as well as any resolutions in conflict herewith.
Section 4. SEVERABILIT~. In the event a court of competent
Jurisdiction shall hold or determine that any part of this
Resolution is invalid or unconstitutional, the remainder of the
Resolution shall not be affected and it shall be presumed that
the City Council did not intend to enact such invalid or
unconstitutional provision. It shall further be assumed that the
City Council would have enacted the remainder of this Resolution
without such invalid and unconstitutional provision, thereby
causing said remainder to remain in full force and effect.
Section ~. EFFECTIVE DATE. This Resolution shall take
effect immediately upon its adoption.
3
The foregoing Resolution was moved for adoption by
Councilman . The motion was seconded by Councilman
and, upon being put into a vote, the vote was as
follows:
Mayor W.E. Conyers
Vice-Mayor Frank Oberbeck
Councilman Peter R. Holyk
Councilman Lonnie R. Powell
Councilman George H. Reid
The Mayor thereupon declared this Resolution duly passed and
adopted this
day of , 1991.
ATTEST:
CITY OF SEBASTIAN, FLORIDA
Bye.
W.E. Conyers, Mayor
City Clerk
(sram)
Approved as to Form and Content:
City Attorney
609/4:129/3R
This TERMINATION AGREEMENT, is made this __day of
, 1991, by and between THE CITY OF SEBASTIAN, a
municipal corporation of the State of Florida, whose address is
City Hall, Sebastian, Florida 32958 (the 'City'), and INDIAN
RIVER COUNTY, a political subdivision of the State of Florida,
whose address is 1840 25th Street, Veto Beach, Florida 32960 (the
"County").
1. The City granted a water franchise to General
Development Utilities, Inc. ('GDU') in City Ordinance No. 0-81-8
and granted a sewer franchise to GDU in City Ordinance No. 0-81-9
(collectively the "GDU Franchises') to allow you to operate and
maintain a water distribution and a sewage collection and
disposal system within a portion of the City.
2. On December 12, 1990, the City and County entered into
and executed an Assignment (the "Assignment'), a copy of which is
attached hereto as Exhibit 'A," whereby the City transferred to
the County, and the County accepted, all of the City's right,
title and interest in the GDU Franchises, except the right to
receive any and all franchise revenues and fees owed under the
GDU Franchises, and to regulate rates and charges being charged
and collected pursuant to the GDU Franchises.
3. The County now desires to reassign to the City, and the
City desires to reacquire, all of the County's right, title and
interest in the GDU Franchises.
NOW, THEREFORE, in consideration of the mutual promises,
covenants and agreements set forth herein and other good and
valuable consideration, the receipt and sufficiency of which are
hereby acknowledged, the parties hereto agree as follows~
1. Reassiq..nment. The County hereby transfers to the City
all of the County's right, title and interest in the GDU
Franchises which was acquired by the County under the Assignment.
2. ~. The City hereby accepts the reassignment
by the County of all of the County's right, title and interest in
the GDU Franchises which was acquired by the County under the
Assignment.
3. Attorney's Fees. In any action brought to enforce the
terms and provisions of this agreement, the prevailing party
shall be entitled to recover reasonable attorney's fees and costs
incurred, including all such attorney's fees and costs incurred
at all trial and appellate court proceedings as well as fees
incurred in pursuit of settlement of such actions.
4. Bindinq Effect. All of the terms and conditions of
this agreement shall be binding upon the parties hereto and their
successors in interest and assignees hereof.
IN WITNESS WHEREOF, the parties hereto have set their hands
and seals the day and year first above written.
CITY OF SEBASTIAN, FLORIDA
Attest: By.
(SEAL)
, City Clerk
W.E. Conyers, Mayor
Approved as to form
and contents
, City Attorney
INDIAN RIVER COUNTY, FLORIDA
Attest~
Clerk
Richard N. Bird, Chairman
(S~AL)
609/4~131/2R
3
City of Sebastian
POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978
TELEPHONE (407) §89-5330 [] FAX (407) 589-5570
SUBJECT:
Golf Course Consultant
Approved For Submittal by:
City Manager ~"~'n
Expenditure
Required: $6,000.00
Amount
Budgeted: none (funds
Date Submitted 08./22/91
For Agenda of 08/28/,91
Exhibits:
P.G.A. and N.G.F. Proposals
under sepal, ate cover
Appropriation
are available) Required:
SUMMARY ~;TATEMENT
Every three years the city is required by the Golf Course Bond Ordinance to have a
consultant prepare a management report. As contained in the bond covenant section titled
Golf Course Consultant, "rhe City shall retain a Golf Course Consultant of suitable
experience and reputation, which consultant shall also be a member of one or more
recognized professional organizations in that field for purposes of assisting the City in
various consulting roles and in preparation of informational reports as hereinabove
described. Such consultant shall also be required to make a report to the City at least tri-
annually wherein said consultant shall discuss the adequacy of present and proposed rates
and changes for the use of the facilities, the adequacy of day-to-day operations and
suggested changes, and any required capital expenditures which may be required to
maintain the facilities in a condition so that they may be operated in a safe, economical and
optimum manner".
On August 20, 1995, we received two proposals, one from the National Golf Foundation
(NGF) in the amount of $ 12,000.00 and one from the Professional Golfers' Association
(PGA) in the amount of $ 6,000.00. The PGA is highly qualified to write this report.
RECOMMENDED ACTION
Move to approve the proposal from the Professional Golfers' Association (PGA) to perform
the tri-annual management report for a total cost of $ 6,000.00
City of Sebastian
POST OFFICE BOX 780127 o SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 n FAX (407) 589*5570
M E M 0 R. A N D:U_.~
DATE:
TO:
FROM:
RE:
July 12, 1991
Prospective Proposers
Robert S. McClary, City Manager,~~° ~. (~~.~
Request For Proposals For Sebastian Municipal
Golf Course (SMGC) Consultant
Please use this form as a part of the proposal when responding to
the subject request for proposal. Submit seven (7) signed copies of
the proposal in one sealed package marked as follows:
"Proposal - SMGC Consultant"
Your proposal must be submitted to the City Clerk's Office at
Sebastian City Hall, 1225 Main Street, P.O. Box 780127,
Sebastian, FL 32978, no later than 2:00 P.M., on Tuesday, August
20, 1991.
GENERAL SCOPE AND SPECIFICATIONS
The City of Sebastian, Florida, has a $2,005,000 issue of Golf
Course Revenue Bonds, Series 1985 authorized by Resolution No. R-
85-44, adopted by Sebastian City Council on August 7, 1985, as
supplemented and amended, for the purpose of constructing a
championship, par 72 18-hole facility located on a 175 acre tract
of land contiguous to the Sebastian Municipal Airport. The Golf
Course has been in operation since 1981 and is managed by a PGA
Professional/Manager and a Greens Superintendent.
As contained in the bond covenant section titled Golf Course
Consultant, "The City shall retain a Golf Course Consultant of
suitable experience and reputation, which consultant shall also be a
member of one or more recognized professional organizations in that
.RFP Golf Course Consultant
.July 12, 1991
Page 2
field for purposes of assisting the City in various consulting roles
and in preparation of informational reports as hereinabove
described. Such consultant shall also be required to make a report
to the City at least tri-annually wherein said consultant shall
discuss the adequacy of present and proposed rates and changes for.
the use of the facilities, the adequacy of day-to-day operations and
suggested changes, and any required capital expenditures which may
be required to maintain the facilities in a condition so that they
may be operated in a safe, economical and optimum manner".
The proposer shall list the experience and qualifications of the
firm and of the person or persons who will be assigned to consult
with the City as well as a list of references from municipal or
county operated golf courses for whom consulting work has been
performed during the last two years within a one hundred mile
radius of Sebastian.
PROPOSAL AMOUNT LUMP BUM $ 6,000.00
PUBLIC ENTITY CRIMES~
Proposer shall complete the attached sworn statement under
Section 287.133 (3) (a), ~lorida Statute~s, on Public Entity
Crimes.
SCHEDULE~
Commitment to complete within
written notice to procees.
EXCEPTIONS/CLARIFICATION~
30-45 calendar days after given
SUBMITTED BY:
Individual/Title
Address
Telephone
Attachment (s)
PGA Golf Services, Inc.
Mr. Jesse A. Holshouser, CFO
100 Avenue of the Champions, PBG, FL 33418
407-624-8400
Yes x No Date 8/19/91
Please note any exceptions, clarifications, and/or proposed
alternates on a separate sheet (s) of your letterhead and attach
to this form.
WORN STATEMENT UNDER SECTION
FLORIDA STATUTES. ON PUBLIC ENTITY CRIMES
Tills FORM MUST BE SIGNED IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICER
AUTHORIZED TO ADMINISTER OATHS.
Th~ sworn statement i~ submhted with Bid, Proposal or Conwact No.
for Request for proposal for Sebastian Municipal .G_p.l_f..Course
(SMGC)
2-
This sworn statement is submitted by
PGA Golf Services~ Inc.
[name or rarity submitting ~wom statement]
whose business address is 100 Avenue of th9 Champions
Palm Beach Gardens, FL 33418
and
(ii' applicable) its Federal Employer Identification Number (PEIN) is .
Of the entity has no FEIN, include the Social Security Number of the individual signing this sworn
statement: .. .)
My name h Jesse 'A. Holshouser " and ~'relntions~ip to thc
[pJesse print name or indlvidmd '~
en~ named above is Chief'Financial Officer . .
I understand that a 'public enti~ crime' as defined in Paragraph 287.1~$(1)(g), ~
means a Mo~ntion of any state or federal ~w by a person with respect to and directly mt,ted to the
umn~cflon of business with any public entity or with an agency or poHflcul subdivision of any other
state or with the United Stnte~ tncindlnL but not Hmited to, any bid or contract for goods or
ser~ccs u~ be pro~ded to any public entity or an agency or political s~on of any other state
or of the United States and hrvo~tng antitrust, frau~ thef~ bribery, coH,,,tot~ racketeerinL
conspiracy, or mnter~ n~srepresenmtlon. .................... . ........
I understand that 'con~dcted' or 'comdcfion' as defined in Paragraph 2~7.133(1)(b}. l~ortdn Statutes.
means a fining of gust or a con~cfion of a public entiV crtm~ with or without an adju~cation of
guilt, in any federal or state trial court of reconl rehtttng to charges brought by indictment or
information after July 1, 1989, as a result of a jmy verdict, nonjury trial, or' entry of a plea of guilty
or nolo contendere-
I understand that an 'nm~te" ns defined in Paragraph 2g"/.133(1)(a), ~ means:
L A predecessor or successor of n. penmn convicted, of a public entity crime or.
2. An entity under the control of any natural person who is active in the-management of the
entity and who has been convicted of a public entity crime. The term 'affHht~ includes those
offlcm's, directors, e~ecutives, pnrmers, shareholders, employees, membe~ nnd agents who are active
in the management of an affilin~ The ownership by one person of shares constituting a controlling
interest in another person, or a pooling of equipment o~ income mong petsom when not for fair
market value under an arm's length agreement, shall be a prima facle Case that one penon controls
another person. A person who knowingly enters into a joint venture with a person who has been
convicted of a public entity crime in Florida during the preceding 36 montia shall be considered an
amliate.
I understand that a 'penon' as defined in Paragraph 287.133(1)(e), ~lOn~lt_Sl~ means any
nntural person or entity orgnnized under the lnws of. any state or of the United States with the legal
power to enter into a binding contract and which bids or applies to bid on contracts for the provision
of goods or services let by a public entity, or which otherwise transac~ or appHas to transact .business
with a public entity. The term "person' includes those officers, directotrb, ezecutives~.
shareholders, employe~ membcrs, and agents who a~e active in mnnn],~lllent
Based on information nnd belief, the statement which I hnve marked below is true in relation to thc
entity submitting ,ht~ sworn statement ['Please indicate whieh mmment applles.]
J00 AVENUE OF Tim CHAMPIONS
Box ! 09601
PALM J3EACIt GARDENS
FLORIDA 313410-9601
TELEPHONE: (407) 624-8400
FAX: (407) 624-8452
President
Vice President
Tm3~^~ II. Ar)ms III
Secretary
PATRICR J. RIELI.Y
Ilonorary Presidenl
JIM I., Aw~tR~Y
Executive Director/CEO
August19,1991
Ms. Kathryn M. O'Halloran
City Clerk
City of Sebastian
1225 Main Street
Sebastian, FL 32978
Dear Ms. O'Halloran:
PGA Golf Services, Inc. is pleased to respond to your request for proposal to assist
the City of Sebastian in providing consulting services and prepare certain
informational reports on the golf operations at the City of Sebastian Golf Facility.
The facility consists of an 18-hole regulation golf course, practice range, and
clubhouse.
This proposal sets forth the engagement objectives, our approach to completing the
work, our prior experience, and our anticipated fees. We are confident of our ability
to perform this project based on experience with similar projects, knowledge of the
local market and the background of the individuals involved.
OBJECTIVES
We understand that you wish to evaluate the golf operations at the City of Sebastian
Golf Facility to assure a high quality golf experience and an efficient level of
operations. This is to be done in accordance with the bond covenant section of your
Golf Course Revenue Bonds, Series 1985. The objectives of this assignment are:
Evaluate the adequacy of present and proposed rates and
changes for use of the facility,
Evaluate the current golf operations of the facility to determine
key areas for operations improvements as appropriate.
Evaluate the existing facility in terms of general physical
condition and requirements for improvement as appropriate.
Review historical, current and projected finanCial performance
of the golf operations to assess key operating ratios and identify
key areas for improvement as appropriate.
O
Identify steps to help staff to reinforce a team approach to
satisfy the needs and expectations of the golfing public.
Making your golf game better
Making galf a b~tter game
City of Sebastian, Florida
Page 2
OUR APPROACH
The following is a more detailed description of the tasks inherent in this evaluation.
Task I - Current and Proposed Rates Evaluation
We will evaluate the current and proposed fee structure for the golf facility, We understand that
you currently use a graduated fee structure which increases during the winter season to reflect
increased seasonal demand at this time of year. In addition, you have an annual membership
program which accounts for a proportion of your total play. This task will:
Identify current rate structures at competitive facilities (Sand Ridge, City of Melbourne,
Brevard County Facilities) and membership policies.
o Evaluate rates at other public access facilities in the Sebastian market area.
O
Evaluate the impact of facilities under construction (Habitat) and proposed expansions
at Sand Ridge and Barefoot Bay,
Recommend proposed changes, If appropriate, and long term pricing strategies given
the good long term market demand for public play.
Task 2 - Golf Operations Evaluation
We will evaluate the golf operation to determine key areas for improvement. The evaluation will
consider:
Overall golf operations - including analysis of golf facility utilization, starting
procedures, and operational procedures.
Golf car operations - an evaluation of fleet condition, utilization, fees and
maintenance procedures.
o Golf range operation - utilization, fee structure, and future needs.
O
Golf shop operations - an analysis of merchandise, inventory levels, pricing,
merchandising, displays, sales promotions, and profit margins.
Our evaluation will be based on discussions with you and others as designated, current staff,
and a review of facility and financial data you will provide. We will utilize our standard facility
evaluation form for purposes of gathering this information. See evaluation outlined in attached
material. The purpose of this task is to identify key areas for improvement in golf operations,
as appropriate.
Task 3 - Facility Evaluation
We will evaluate the general physical characteristics and condition of the facility including the
goff course, clubhouse and associated facilities and equipment to determine the extent of
improvements necessary, where appropriate. The evaluation will be based on visual inspection
and discussions with you and current personnel, This task does not envision the preparation
City of Sebastian, Florida
Page 3
of detailed cost estimates based on contractor and/or engineering Input. The purpose of this
task is to assess the overall condition of the facility and major areas for improvement.
Task 4 - Golf Operations Financial Evaluation
We will evaluate the current and historic financial performance of the various components of the
golf operation. Revenues and expenses for the golf operations will be reviewed to determine
operating ratios, comparisons with industry averages, and areas for improvement in financial
performance. We will need to review annual and monthly financial information for the past
several years. We will also review debt retirement schedules and appropriate capital
replacement funds.
Based on information you have provided with the request for proposal we will be able to fully utilize our
existing database of the revenues and expenses of municipal golf facilities. PGA conducts an detailed
survey of golf facility revenues and expenses every two years. This survey is sent to all facilities in the
Unites States. The data is used as a comparative index of facility performance. A copy of the survey
is included for your reference.
At this point in our study, we will discuss our findings and conclusions with you. Upon our mutual
agreement, we will proceed with the prepai'ation of a report documenting our findings and conclusions.
The report will focus on presenting the results of our analyses and key issues to be addressed.
ESTIMATED FEES AND EXPENSES
Fees for the services outlined are based on the time required to complete our study which will be
determined in part by the availability of data essential to the evaluation process. Our fees are
computed based on our standard hourly rates for the professional staff assigned. Based on our
experience with similar projects, the preliminary information received, and on our project
plan, we estimate our fixed fee as follows:
Current and Proposed Golf Rates Evaluation
Golf Operations Evaluation
Golf Facilities Evaluation
Golf Operations Financial Evaluation
$1,250.
3,000
75O
1,000
Total Estimated Fee
$ 6,000
Our fees are based on the following budget assumptions:
A meeting on-site, as part of our site visit by two team members, with you and
others to define objectives and gather basic information. The project site visit
will be conducted by two team members - We anticipate spending a total of
approximately 2 days on site, (A total of four person days)
The evaluation and analyses will be based on -information obtained from you,
through telephone and on-site interviews, basic industry sources, and other
secondary sources of data.
A report will be prepared to present our findings and recommendations.
City of Sebastian, Florida
Page 4
We do not expect that our fees will exceed this estimate. However, if unforeseen circumstances did
occur that would adversely affect our fees, we would discuss the situation with you before expending
additional time and incurring expense.
Direct out-of-pocket expenses such as travel and subsistence have been included in the above
estimates. Our fee estimate provides for approximately four (4) hours of telephone conference time in
addition to our site visit. Any additional meetings with respect to the engagement would be billed
separately for actual hours spent at our standard hourly rates and direct travel expenses.
Billings for fees and expenses will be rendered monthly ahd are payable upon presentation. All
outstanding invoices must be paid prior to the issuance of any report.
PGA Golf Services' policy iR to require a retainer prior to the initiation of consulting services. However,
in this instance, we are prepared to waive this requirement.
If the evaluation is terminated or if the decision is made to discontinue our study, our fee will be based
upon the time and out-of-pocket expenses incurred to that date.
ESTIMATED TIMING
We are prepared to begin our evaluation upon your authorization to proceed. The summary report will
be provided to you within 4 weeks of the site visit. Based on existing schedules, the site visit could
be scheduled on or after September 7, 1991.
PROJECT STAFFING
This section identifies and briefly outlines the capabilities of the project staff proposed for this project,
The following are the responsibilities of the key staff:
Mr. John Rossi, will serve as the project director and will be responsible for overall management
and direction of the project. He will be the single point of responsibility. He will see that the
various staff roles are coordinated, ensure team communications, and see that the project
moves forward on time.
Mr. Martin Kavanaugh a PGA "Master' golf professional, will participate in the conduct of the
operations and analysis. He has extensive experience in facility evaluation.
OTHER TERMS OF ENGAGEMENT
Our study will be based on estimates, assumptions and other information made available to us during
the conduct of our study, the sources and bases of which will be stated in the appropriate sections of
our report. Our services will not include ascertaining the legal and regulatory requirements applicable
to the evaluation. Our report will contain a statement to that effect.
We will have no responsibility to update our report for events and circumstances occurring after the
date of our report. We will so state in our report. However, we will be available to discuss the
necessity of revision in view of any changes that may occur subsequent to our work.
Our report can be used for internal planning purposes and in conjunction with your continued continued
golf operations requirements. Our report will contain a statement to that effect.
· City of Sebastian, Florida
Page 5
You agree that use of the report is limited to the purposes identified, and that the report is not intended
and shall not be used so as to establish or imply any affiliation, association, or other relationship
between the City of Sebastian and the PGA of Ameriba. Any reference to the .report or reference to
PGA Golf Services, Inc., or the PGA of America in connection with the report will require prior approval
in writing from PGA Golf Services, Inc.
QUALIFICATIONS AND PRIOR EXPERIENCF
Attached is a statement of prior and current experience, resumes of the staff, an exhibit which outlines
the typical steps undertaken in a facility evaluation and a brochure describing our services.
SUMMARY
We appreciate the opportunity to assist you on this project and look forward to working with you.
Should you have any questions regarding the approach or content of this proposal, please do not
hesitate to call.
Very truly yours
PGA Golf Services, Inc.
Q463014.DC1
JOHN J. ROSSI
.Qualificat. ions. in Goff Course Operations Advisory Serviccc
John Rossi, has diverse private and public sector consulting experience in the areas of golf facility
evaluation, project market and financial feasibility analysis, program evaluation, financial and
organizational analysis, goff course development, and real estate portfolio analysis.
Mr. Rossi's areas of specialization and relevant experience include the following:
o Operations evaluations for existing golf facilities.
O
O
Market and financial feasibility analysis for large scale development projects, including golf
facilities, resorts and residential golf communities.
Preparation of master plans, economic and fiscal impact studies and municipal and area
development strategies.
o Market survey program design, evaluation and Implementation.
o Computerized financial and statistical analysis.
Recent project activities include facility and operations evaluations for private, public, and military golf
facilities throughout the Unites States. Such evaluations include physical, financial and operational
analysis of facilities to improve facility performance and levels of service. In addition, he has been
responsible for the preparations of market and financial feasibility studies for pdvate and public golf
facilities.
Prior to his current position, Mr. Rossi served as Chief Executive Officer of PGA Golf Services, Inc. and
was a Senior Principal (partner) and Director of the Real Estate Advisory Services Group in the Houston
office of a major public accounting firm. He has sewed as consultant to more than 50 local and s~ate
agencies in the areas of development feasibility analysis, community and economic developn~pnt
planning and analysis, and development planning and analysis. He has served as project director on
projects for the Department of Housing and Urban Development (HUD), the State of Florida, District of
Columbia, United States Postal Service and numerous local governments.
Mr. Rossi has been a speaker at a number of conferences sponsored by national professional
organizations including the Urban Land Institute, the National Association of Corporate Real Estate
Executives, the National Association of Home Builders, and the American Planning Association. Mr.
Rossi is a full member of the American Institute of Certified Planners (AICP) and an associate member
of the Urban Land Institute.
Mr. Rossi received a Master of City and Regional Planning degree from the University of California and
a Bachelor of Architecture degree from the University of Notre Dame.
J,~R3
MARTIN T. KAVANAUGH, II
PGA MASTER PROFESSIONAL
DIRECTOR OF GOLF OF HAMILTON COUNTY PARK DISTRICT
Qualifications in Golf Course Manaaement and Operation~
Martin Kavanaugh has a long and respected background In management and operations relating to the
golf industry. He has extensive golf course financial, administrative, and maintenance experience. He
serves as Director of Golf for Hamilton County (Cincinnati, Ohio), where he is directly responsible for
the operation of all golf facilities. The Golf Department earned $3 million in 1988 and has operated in
a revenue-over-expense position for 50 years. The Park District has had a 50 year relationship with the
PGA. Their new course 'The Vineyard' was runner-up for Golf Digesrs 'Best New Public Course in
America' Award in 1987. 'The Vineyard" Golf Shop is one G.S.O.'s 1987 Best 100 in the nation.
Mr. Kavanaugh's areas of specialization and experience include:
o Municipal golf course management, organization, and operations.
Labor management and supervision, club relations, and education relating to the public
golf facility.
Player experience as evidenced by his recognition on the 1981 Mashburn Cup Team,
top 11 players in Greater Cincinnati PGA and the winner of the 1981 G.C.P.G.A. Silver
Sponsor Tournament,
He coordinated the PGA National Business School in 1983, developed and conducted the first Public
Golf Course Management Seminar, was Coordinator of the National Merchandising Workshop in
Cincinnati, Ohio, in 1988, and is the author of a book entitled 'Marketing the Public Golf Course."
Mr. Kavanaugh served as an Assistant Professional at Doral Country Club in Miami, Florida, prior to
becoming Head Professional at Hamilton County Park District where he has served 14 years.
Mr. Kavanaugh earned his degree in Labor Management and Supervision from Miami Dude College,
Miami, Florida. He is a Graduate of the Dale Carnegie Institute, He received the 1989 Club Relations
award of the PGA of America.
TYPICAL TASKS IN PREPARING
A GOLF FACILITIES EVALUATION
A. Meet to Define Specific Objectives
B. Assess Overall Condition of Facility
C. On-Site Physical Evaluation
1. Golf Course
2. Clubhouse
3. Equlpment
4. Other Facilities
D. Facility Improvement Recommendations
E. Cost Estimates of Improvements
A. Review of Overall Operations
B. Detailed Evaluation of Golf Course Operations 1. Utilization
2. Fee Structure
C. Detailed Evaluation of Golf Course Maintenance 1. Annual Maintenance Plan
2. Long-Term Maintenance Plan
D. Detailed Evaluation of Golf Car Operations
1. Fleet Condition
2. Utilization
3. Analysis of Car Fees
4. Malntenance Procedures
F. Detailed Analysis of Golf Range Operations 1. Utilization
2. Fee Structure
G. Detailed Analysis of Golf Shop Operations 1. Merchandise, Inventories and Pricing
2. Merchandising, Displays, Sales Promotion
3. Profit Margins
H. Detailed Analysis of Food 8, Beverage Operations 1. Facilities Review
2. Quality and Service
3. Pricing
I. Detailed Analysis of Other Sports Operations
J. Detailed Analysis of Other Operated Departments
K. Staffing Analysis
L. Recommendations for Each Department
A. Analysis of Historic Financial Performance
1. Revenues
2. Expenses
3. Operating Ratios
B. Identify Financial Operating Deficiencies
C. Financial Recommendations
D. Financial Projections Based on Recommendations
1. Revenues
2. Expenses
3. Operating Ratios
PGA GOLF SERVICES, INC.
JUNE 1990
PRIOR AND CURRENT EXPERIENCE
BACKGROUND OF THE PGA
The PGA of America is uniquely qualified to provide operational, market, development and financial
consulting services due to its extensive experience in the expanding goff industry and the breadth of
experience of the professionals associated with the PGA.
O
The PGA is the largest sports organization of its type in the world. It was formed in
1916 and currently has over 19,000 members and apprentices at over 6,900 golf facilities
in the United States.
O
The history of the PGA reflects its accomplishments in serving the golf industry and its
members through its education, research and information, tournaments, marketing,
merchandising, and junior golf and other ongoing programs. Major tournaments
sponsored by the PGA include the PGA Championship, Ryder Cup, and Seniors
Championship.
Through its 41 sections, the PGA is actively involved in the promotion of the game of
golf throughout all areas of the United States4
PGA GOLF SERVICES
PGA Golf Services, was formed In response to the continuing growth of the golf industry and the long
term mission of the PGA to promote the development of the game. The consulting group within PGA
Golf Services, Inc., is involved in providing advisory services in three major areas. They are: golf
course development, financing, and operations.
O
Golf Operations Advisory. Services - A primary service area is assisting in the
improvement of staffing and operations at existing golf facilities. Such activities typically'
include an assessment of the course, the golf program, marketing, management and
organization analysis, fee structures, and expense controls.
O
Golf Development Advisory Services - With the growth in demand for new golf facilities
throughout the country, PGA Golf Services advises developers, local and state
governments, private owners and investors, and the military in the area of development
of new facilities. This service includes project concepts, planning, market analysis,
configuration, and integration of golf facilities within recreation areas, residential
communities and resorts.
O
Financial Advisory Services - Project financing structures are critical to the success of
private and daily fee facilities. PGA Golf Services provides advisory services in the areas
of project financial feasibility, financial operations and project structuring.
The PGA Golf Services consulting practice is located at the PGA of America headquarters in Palm
Beach Gardens, Florida. As such, PGA Golf Services has direct accessibility to the more than 100 staff
members of the PGA of America. In addition, PGA Golf Services works with the 41 PGA sections and
individual members of the PGA throughout the United States.
PGA GOLF SERVICES, INC.
Prior and Current Experience
Page 2
RELEVANT PROJECTS
PGA Golf Services and staff proposed for this project are familiar with the Sebastian golf market area.
We have recently conducted surveys of municipal and public area facilities in Indian River and Brevard
counties.
This section lists a selection of relevant golf facility projects conducted by the PGA.
GOLF OPERATIONS EVALUATIONS - MUNICIPAL FACILITIES
PGA Golf Services recently completed the evaluation of two existing facilities for the City of Huntsville,
Alabama. Included in the studies were recommendations for staffing, operational procedures, and
improved financial performance.
PUBLIC GOLF FACILITY MANAGEMENT
We recently were selected by the City of West Palm Beach, as part of a development team, to develop
a 36-hole municipal facility with a PGA training center. One of the courses will be within a residential
development area program. The PGA will manage the facility as part of our focus on providing
affordable quality public golf. The facility will be financed with tax-exempt revenue bonds, provide a
range of public golf programs, and serve as a prototype for municipally owned golf facilities.
OPERATIONS EVALUATION - PRIVATE FACILITY
We were retained to prepare an indepth evaluation of an existing 18-hole private golf facility as part of
a developer transference action. Included in the study was an evaluation of the physical condition of
the course and facility, an operations review, and a financial analysis. Recommendations were prepared
in the area of management, budgeting, staffing and operations.
U.S AIR FORCE GOLF COURSE EVALUATION AND FEASIBlUTY STUDIES
PGA Golf Services was retained to evaluate the golf operations at two 9-hole golf facilities located in
California and Missouri. Upon completion of the evaluations, we prepared detailed market and financial
feasibility analyses considering the expansion of each facility to 18-holes. As part of the market
analyses, a consumer attitude survey was conducted to determine local golfer participation rates,
frequency of play, and golfing characteristics of the population.
U. S. AIR FORCE GOLF COURSE OPERATIONAL AUDITS
During 1989 and 1990, the PGA conducted operational analyses, as a part of overall audits, of twenty
five (25) U. S. Air Fome goff courses, The objective was to recommend to the Air Force, ways to
reduce costs and increase revenues and make the course operations financially independent.
Prior and Current Experience
Page 3
U. S. ARMY GOLF COURSE MANAGERS TRAINING PROGRAM
The PGA has for the past two years, conducted two, two-week training courses per year for Army Golf
Course Managers. Each year a course was held on the East and West Coasts. During 1989, golf
course managers from the US Air Force and Navy also attended these courses,
U. S. AIR FORCE TRAINING PROGRAM FOR HQ MAC
The PGA provided PGA Golf Professional speakers for a week-long training course for Golf Course
Managers from the Military Airlift Command. This course was held at Andrews Air Force Base in
Washington, DC. Topics centered on 'improving operations,' "reducing costs,' and 'increasing revenue.'
MARKET ANALYSIS - PROPOSED GOLF FACILITY
The PGA was retained to prepare a development concept and market support study for a golf facility
to be developed as part of a planned resort development in central Florida. A key issue was the
determination of the market support for an executive golf course for the project,
MARKET AND FINANCIAL FEASIBILITY ANALYSIS
We recently completed market and financial feasibility analysis for the expansion of two existing USAF
golf facilities. As part of these projects a consumer attitude survey was administered to determine golf
participation, frequency of play, and expenditure patterns for four market segments.
MARKET ANALYSIS AND FINANCIAL FEASIBlUTY STUDY ~ PROPOSED PUBLIC GOLF FACILITY
We were retained to prepare a market analysis for the development and a public golf facility in
Matagorda County, Texas. The results of this analysis will provide the basis for the preparation of a
financial feasibility study to be prepared in support of revenue bond financing of the project.
FACILITIES REQUIREMENTS STUDY - GOLF LEARNING CENTER
We were retained to identify the requirements for a proposed golf learning center as part of a resort
complex in Hawaii. The study identified the requirements for the practice areas including long game
development, as well as, chipping, putting and bunker play, In addition, physical requirements for
teaching and indoor practice were identified.
Prior and Current Experience
Page 4
SELECTED REFERENCES
Mr. Ken Gipson
Mr. Tom Tronsdal
Director, COHPAR
DSPO
City of Huntsville
125 Earl Street
Hunstville, AL 35805-3080
205-883-3647
68113 5001 HQ SAC
Offutt AFB, NE 68113
402-294-3961
Mr. Ronald Edmiston
Ms. Linda Riley
Golf & Bowling Director
Associate Director
U. $. Air Fome
HQ AFMPC/DPMSBB
Randolph AFB, TX 78150-6001
512-652-4406
Center for Business Research
and Services
New Mexico State University
Box 30001, Department 5280
Las Cruces, NM 88003-0001
505~646-5868
Charles Ankrom
Golf Course Architect
Charles F. Ankrom, inc,
P. O. Box 170
Stuart, FL 33495
407-283-1440
Q463o14.ql
PGA OF AMERICA
DATA BASE AND RESEARCH CAPABILITIES
We believe that the PGA can offer a high level of service through its extensive in-place data bases
and research capabilities. As a result of our survey and research activities, we maintain a nation-
wide data base of all public and private golf facilities as well as data bases relating to various
phases of golf operations and project financing. In addition, we prepare many relevant golf industry
publications. They are summarized in the following sections.
Summpry Description of PGA Surveys, and Data Bas,~
The Professional Golfers' Association of America (PGA) has a reseamh department which conducts
numerous surveys relating' to the business of golf and PGA members. Some of these surveys and
the resultant data bases are:
Golf Course Facilities Data Base. The PGA maintains a data base of all golf facilities in the
United States (approximately 13,000). The data base identifies the facility ownership type
(municipal, privately-owned daily fee, private non-equity, and private equity), and facility
development type (stand-alone, real estate development, resort development, university,
military and industrial). In addition, facilities are categorized by regulation, par 3 and
executive courses, and by number of holes per facility. The data base is updated regularly
in conjunction with our 41 Section offices.
Golf Revenue/Cost Center Survey. This biennial survey, is sent to all golf courses in the
United States. Its purpose is to capture current statistics on levels of play, seasonality, and
on all the revenue producing areas within a golf operation, along with all expenses. In our
most recent survey, responses were received from over 2,500 golf facilities. For example,
information is collected on greens fees, golf car fees, merchandise sales, charges for
lessons, etc. Also average expenses for merchandise, golf cars, golf ranges, food and
beverage operations is gathered. The survey captures the information by facility type
including municipal courses and by regional location.
Compensation Surveys. Periodic surveys are conducted to determine compensation being
received/paid by PGA Golf Professionals. These surveys examine all potential income areas,
such as merchandise, golf cars, lessons, ranges, club storage, etc., along with fringe
benefits.
Teaching Su~eys. These surveys gather information on fees charged for lessons by PGA
Golf Professionals, techniques used in teaching, teaching aids, teaching drills, etc.
Education Surveys.. We survey PGA members to determine educational programs attended,
satisfaction with topics taught, and additional training relating to the golf business that the
members need in order to be more valuable to their employers.
Amateur Golfer Survey. These surveys are conducted to determine player satisfaction with
the services offered at the goff courses they play and with the golf professionals offering
those services.
PGA GOLF SERVICES, INC.
Data Base and Research Capabilities
Page 2
Junior Golf Surveys, These surveys are conducted to determine the different types of junior
golf programs being offered, fees charged (if any), participation rates, etc.
Summary LI. stln.q of Relevant Education Proqram=
The PGA regularly conducts an extensive number of seminars, workshops, and clinics
related to all aspects of golf course operations. A summary of these programs is listed below.
Course Design and Construction Seminar
Buying and Leasing the Golf Facility
Basic Principles of Golf Course Management
Golf Operations Seminar
Tournament Management
Golf Car Management Workshop
Teaching Workshops
Golf Shop Design Clinic
Golf Range Clinic
PGA Club Fitting Workshops
Ralph Maltby's Club Repair Shop
How to Conduct a Junior Program
Food and Beverage Clinic
PGA*USGA Rules Workshop
Summarv...Liatln;i of Relevant Publication=
GOLF FACILITY MANUALS
O
Marketing the Public Golf Course
Mr. Martin T. Kavanaugh, PGA Master Professional and Director of Golf for Hamilton
County (Cincinnati, Ohio) wrote this book about marketing the municipal, park
district, privately owned daily fee, military, resort, or any golf course that allows
public play. This is a practical, nuts~and-bolts approach to golf course operations,
promotion, and marketing.
O
Buvin(3 or Leasinq..a Golf Course
containing over 350 pages, this manual was written by William H. Sherman, a golf
course consultant for over 26 years, and Charlie Staples, a PGA member who owns
and leases over fifteen golf courses. This manual deals with where to find purchase
or lease opportunities, evaluating a course, estimating profitability, sources of
professional assistance, and negotiating strategies. It contains a sample lease, a
sample proposal to lease, and sample business plan. This book is used to teach
the PGA's Education Department Leasing Seminars.
Golf Operations Handbook
Extensive information on golf course management and operations. Contains
sections on golf business, clubhouse, golf course, golf services, personnel
promotion, research and special subjects.
Data Base and Research Capabilities
Page 3
PGA Teachin.q .Manual
The PGA's first comprehensive publication on the art of teaching. Over 600 pages,
with over 400 photographs and illustrations. Twenty chapters and appendices
written especially for PGA Golf Professionals - the teachers of the game. Starts with
the history and evolution of the game and covers in-swing fundamentals, how to give
a lesson, equipment and the psychology of playing. Contains swing sequences of
some of the world's best players. Written by Dr. Gary Wiren, one of the leading
teachers of the game, along with a panel of other PGA Golf Professionals.
EMPLOYMENT MANUALS
O
O
O
O
O
How to Hire a Golf Professional
Golf Professional Wage and Hour Time Sheet
Employee Performance and Education Form
The Golf Professional at a Public Course
The PGA Golf Professional's Employment Manual
OPERATING MANUALS
Golf Car Fleet Management Handbook
Accounting, Business, and Financial Management Handbook
MERCHANDISING/PROFIT ENHANCEMENT
ideas to Assist Golf Clubs & Courses Make Money & Reduce Costs
The PGA Merchandising Manual
dbase.ql
04/05/91
NATIONAL GOLF FOUNDATION
Phone: 407/589- 5330
FAX: 407/589-5570
August 9, 1991
Mr. Robert S. McClary, City Manager
City of Sebastian
c/o Office of the City Clerk
Sebastian City Hall
1225 Main Street
P.O. Box 780127
Sebastian, FL 32978
Proposal #191121
Dear Mr. McClary:
NGF Consulting is pleased to submit this proposal for consulting services concerning
the Sebastian Municipal Golf Course. NGF Consulting has conducted dozens of
operational audits and feasibility studies throughout Florida.
NGF Consulting, together with its parent company, the National Golf Foundation,
has more than 50 years of experience in providing consulting services to
municipalities and the golf course development community. We look forward to
assisting you and the City of Sebastian with consulting services.
We look forward to hearing from you soon.
Sincerely,
Gerard J. Hin~ley
Richard L. Norton
General Manager
JH:jsc
Enclosures
Scope of Professional Services
Phase I - Management and Operations Audit
An NGF consultant will spend four days reviewing with management all aspects of
the existing golf operation. This analysis will focus on obtaining first hand
information on the following areas:
Administrative []
Personnel
Payroll evaluation
Employee manuals/personnel policies
Organizational charts/chain of
command
Employee efficiency standards
Accounting procedures
Financial statements
Budget preparation
Computer applications
Record keeping requirements/forms
Service contracts ·
Telephone handling systems and
procedures
Golf Operations
Staffing levels
Pro shop operations
Customer service
Merchandising evaluation
Cash control system
Tee time reservation procedures
Green fees/membership fees
Rain check and refund policies
Controlling complimentary play
Course marshalling procedures
Records and repons
Golf Course Maintenance
Staffing levels
Supervision
Job descriptions
Payroll evaluation
Budgeting
Increasing standards of quality
Course playability
Environmental compliance
procedures
Energy savings
Building Maintenance
Job descriptions and training
Cleaning schedules
Staffing levels
Payroll evaluation
Quality standards
Inventory control
Food and Beverage Services
Menu evaluations
Quality controls
Staff evaluation
Concession contracts
Product pricing
Service levels
Promotion/advertising
Golf Carts
Amount needed, income maximizing
Employee job description and
training
Control procedures
Maintenance specs and manual
Safety standards
Energy saving
Other Amenities and Services
Driving range/practice facilities
Player development programs
Tournaments/leagues
Outings
Locker room services
Bag storage
Page 3
Phase II - Interviews with Staff and Officials
The consultant will meet with key staff members and elected/appointed officials to
obtain information on the course's history. This will provide NGF Consulting with
needed background which will aid in assessing how the course has evolved into its
present status. These interviews will provide insight into the present operation and
provide those who are being interviewed with an opportunity to express their
concerns and expectations.
Phase III ~ Analysis of Records and Documents
During the consultant's visit, he will collect from management all relevant data and
documents that pertain to the operation. This material will include financial records,
budgets, activity reports, and policies and procedures. This information will be used
to gain further insight into the golf course operation.
Phase IV - Presentation of the Written Report
The NGF Consulting team will prepare a written report that will identify the
operational needs of the golf facility. This report will document/discuss the specific
evaluations of the audit and will assist management with the future operation of the
golf facility. The written report will be presented within seven weeks after the site
visit.
Professional Fees for Consulting Services
The professional fee for this consulting service is $12,000, which includes expenses for
travel, lodging, and meals.
Tri-Annual Consulting Meetings
NGF Consulting will conduct tri-annual meetings with City of Sebastian officials to
report updates on current course questions. Recommendations will be provided in
detailed reports concerning the existing golf facility. Fees for each visit will be based
on an hourly consulting basis.
Modifications to the Scope of Services
NGF Consulting will be pleased to address any issues not contained in this proposal.
We are prepared to customize our scope of services to your exact needs.
Page 4
The National Golf Foundation's multifaceted research database has set an
untouchable standard in the golfing industry. More often than not, NGF research
data is quoted, integrated, and utilized as the basis for recommendations made by
various consulting firms in their endeavors to analyze the viability of any given golf
market.
The development of adequate golf playing facilities has been a major concern of the
National Golf Foundation and its wholly owned subsidiary, NGF Consulting. Since
its inception, the Foundation has assisted hundreds of golf course planning groups in
the development and operation of needed golf courses.
Our clients are from all parts of the world. As a result of this international posture,
we have singularly examined more golf markets than any other consulting firm in the
world.
When you hire NGF Consulting, you bring in experts whose efforts are exclusively
devoted to the business of golf course development. Our goal is to fully understand
the needs of our clients, to thoroughly examine the proposed golf market, and to
analyze that market's ability to support a successful golf course. All consulting
projects are operated out of NGF Consulting's office in Jupiter, Florida.
Page 7
Richard L. Norton
QUALIFICATIONS IN PUBLIC GOLF COURSE CONSULTING
Richard L. Norton, General Manager of NGF Consulting - Prior to joining the
National Golf Foundation, Mr. Norton was a principal of Economics Research
Associates (ERA) in San Francisco and Fort Lauderdale for twelve years.
Mr. Norton has extensive experience in public recreation and golf course consulting.
His studies have typically included concept recommendations, market demand
analysis, financial feasibility, funding/implementation strategies, and operational
audits. Representative public clients for whom Mr. Norton has conducted consulting
assignments include:
Sonoma County, California
· National Science Foundation
., St. Lucie County, Florida
· The City of Pembroke Pines, Florida
Marietta, Georgia
a Meridian, Mississippi
· Tennessee Valley Authority
· Newton, Iowa
· City of Port Orange, Florida
· .Wilmington, North Carolina
· Milwaukee County, Wisconsin
· Altus Air Force Base, Oklahoma
· Kern County, California
.. Shawnee Dev. Council, IL
Mr. Norton earned both his Masters in Business Administration and his Bachelor of
Arts at Brigham Young University.
Page 8
Angelo Palermo
Angelo Palermo, Vice President Golf Course Development. One of today's leading
authorities on golf course management and development, Mr. Palermo joined the
NGF staff in 1988 after serving 23 years as Director of Parks and Recreation for the
Town of Ramapo in Suffern, New York. Included among his duties and
responsibilities was the planning, construction, operation, and maintenance of the
Spook Rock Golf Course, which has been rated on three separate occasions among
the top 75 municipal golf facilities in the U.S. by Golf Digest Magazine. He also
served as a special golf course development consultant to the NGF during this period.
During his 32-year career, he also was a co-founder of the NGF/Oglebay Golf
Management School which annually attracts some 200 golf course owners, operators,
and staff personnel to Wheeling, West Virginia for an intensive four-day training
program on a variety of operational areas. He is currently chairman emeritus of the
school's board of regents. Since joining the NGF, he has also established the NGF's
first-ever Golf Course Development Seminar program which is conducted at key
locations across the country for organizations and individuals interested in planning
and developing a golf facility.
Mr. Palermo graduated from the State University of New York at Cortland with a
Bachelor of Science degree in Recreation Administration in 1957. He is a past
president (1973-74) of the New York State Recreation & Parks Society, as well as a
member of the National Recreation & Parks Association, the American Institute of
Park Executives, and the American Recreation Society.
Page 9
Gerard Joseph Hinckley
QUALIFICATIONS IN GOLF COURSE CONSULTING
Gerard J. Hinckley, Senior Feasibility Consultant - Mr. Hinckley has served as a
consultant for the National Golf Foundation since 1987. During this time, he has
participated in the research and development of several NGF golf participation
surveys and has provided consulting expertise for new facility developments and
operational audits to dozens of municipal clients.
Mr. Hinckley has been recognized as a leading expert in golf driving range
development and operations and recently developed the highly acclaimed Planning
and Operations Manual for Golf Driving Ranges. He has also developed market
research for planned and existing golf facilities which has encouraged the
establishment of two key golf course financing groups.
Prior to working with the National Golf Foundation, Mr. Hinckley worked for Jemsek
Golf in Chicago, Illinois. While with Jemsek Golf, Mr. Hinckley was responsible for
golf outing management, general operations, and golf facility maintenance
procedures. He also assisted in the development of Pine Meadow Golf Club, which
was voted the best new public course in 1986 by Golf Digest Magazine.
Mr. Hinckley is a graduate of the University of California at Santa Barbara, and has
completed postgraduate studies at the Oglebay Golf Management School.
Page 10
Barry S. Frank
QUALIFICATIONS IN GOLF COURSE CONSULTING
Barry S. Frank, Senior Project Director - A graduate of the University of Florida's
School of Business where he majored in finance with a minor in economics, Mr.
Frank has since specialized in commercial real estate development and appraisal.
Prior to joining NGF Consulting in 1988, he was associated with Clayton & Roper
Appraisal Services in Orlando, Florida, where he specialized in the valuation and
analysis of undeveloped land for mixed use and assisted corporations seeking new
sites in central Florida.
At NGF Consulting, he has completed and presented studies for the private sector as
well as municipal and daily fee operations. His prior experience in the real estate
industry and his formal education provide him with the tools to understand and
address the correlation between a golf facility and real estate component in a golf
course community.
Over the past three years, Mr. Frank has worked with virtually all types of golf
facilities to address their specific needs on a myriad of projects. The various topics
he has analyzed for different clients include: new course feasibility, pricing strategies
at existing and/or new courses, the financial implications of a new facility on a multi-
course operation, the effect of a golf facility in an existing real estate project, and
detailed operational analyses of existing facilities.
Page 11
Richard B. Singer
QUALIFICATIONS IN GOLF COURSE CONSULTING
Richard Singer, Project Analyst -joined NGF Consulting after completing his
Masters in Business Administration at the University of Florida. While at UF, Mr.
Singer majored in finance and specialized in industrial development and corporate
restructuring finance. He was a member of the school's case presentation team for
intercollegiate competition.
Since joining NGF Consulting, Mr. Singer has been involved with financial analysis
and projections for various operational and feasibility studies for both private
developers and municipalities. Mr. Singer has been instrumental in developing some
of NGF Consulting's revenue, expense, and valuation models.
In 1989 Mr. Singer participated in NGF Consulting's first-ever study of golf in Alaska,
in an effort to understand golf in that state and how it can be profitable. Mr. Singer
also completed a detailed study of university-owned golf courses in 1989, focusing on
ways to make golf available and affordable to universities. In 1990, he worked with
the United States Air Force in an effort to help military base golf courses more
profitable and available to base personnel.
Page 12
Partial Listing of Municipal Clients
The following is a partial list of market demand, feasibility and operational studies
completed in recent years. As further assurance of the quality of NGF Consulting's
work, the contact names and telephone numbers of any or all of the following
projects will be furnished upon request.
Anne Arundel County, MD
Arvada, CO
Bakersfield, CA
Bristol, CT
Cheekt°Waga, NY
Cocoa Beach, FL
Fort Pierce, FL
Galveston, TX
Gastonia, NC
Girdwood, AK
Greeley, CO
Jupiter, FL
Karnak, IL
Lynnwood, WA
Madison, WI
Marietta, GA
MilWaukee, WI
Newton, IA
Port Orange, FL
Ridgecrest, CA
Rockford, IL
Spartanburg, SC
Springfield, MO
St. Petersburg, FL
Tacoma, WA
Wallingford, CT
Wilmington, NC
Parks & Recreation Department
City of Arvada
County of Kern
Town of Bristol
Town of Cheektowaga
Town of Cocoa Beach
St. Lucle County
City of Galveston
Gaston County
Municipality of Anchorage
City of Greeley
Town of Jupiter
Shawnee Development Council
City of Lynnwood
University of Wisconsin
City of Marietta
Milwaukee County
Newton Park Commission
City of Port Orange
City of Ridgecrest
Rockford Park District
City of Spartanburg
City of Springfield
City of St. Petersburg
Pierce County Parks & Recreation
Town of Wallingford
City of Wilmington
Page 13
LIST OF FLORIDA REFERENCES
PORT ORANGE
City of Port Orange
Kenneth W. Parker, City Manager
1000 City Center Circle
Port Orange, FL 32129
904/761-8000
ST. PETERSBURG
City of St. Petersburg
John W. Green, Leisure Services
1450 16th Street North, First Floor
St. Petersburg, FL 33704
813/893-7171
ENGLEWOOD
West Charlotte Utilities
Robert Granicz, President
2940 South McCole Road
Englewood, FL 34224
813/474-1122
STUART
Martin County
David Collier
Assistant County Administrator
2401 SE Monterey Road
Stuart, FL 34996
407/288-5509
FORT PIERCE
St. Lucie County
Ed Alley, Hazen & Sawyer Engineers
1905 South 25th Street, Suite 103
Fort Pierce, FL 34947
407/489-0066
SUNRISE
City of Sunrise
Patrick Salerno
10770 W. Oakland Park Boulevard
Sunrise, FL 33351
305/741-2580
WEST PALM BEACH
City of West Palm Beach
John Sanford, Sanford & Associates
1851 West Indiantown Road, Suite 100
Jupiter, FL 33458
407/743-1897
City of Sebastian
POST OFFICE BOX 780127 o SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 D FAX (407) 589-5570
M E M..0 R A N D U M
DATE:
TO:
FROM:
RE:
July 12, 1991
Prospective Proposers
Request For Proposals For Sebastian Municipal
Golf Course (SMGC) Consultant
Please use this form as a part of the proposal when responding to
the subject request for proposal. Submit seven (7) signed copies of
the proposal in one sealed package marked as follows:
"Proposal - SMGC Consultant"
Your proposal must be submitted to the City Clerk's Office at
Sebastian City Hall, 1225 Main Street, P.O. Box 780127,
Sebastian, FL 32978, no later than 2:00 P.M., on Tuesday, August
20, 1991.
GENERAL SCOPE AND SPECIFICATIONS
The City of Sebastian, Florida, has a $2,005,000 issue of Golf
Course Revenue Bonds, Series 1985 authorized by Resolution No. R-
85-44, adopted by Sebastian City Council on August 7, 1985, as
supplemented and amended, for the purpose of constructing a
championship, par 72 18-hole facility located on a 175 acre tract
of land contiguous to the Sebastian Municipal Airport. The Golf
Course has been in operation since 1981 and is managed by a PGA
Professional/Manager and a Greens Superintendent.
As contained in the bond covenant section titled Golf Course
Consultant, "The City shall retain a Golf Course Consultant' of
suitable experience and reputation, which consultant shall also be a
member of one or more recognized professional organizations in that
RFP Golf Course Consultant
July 12, 1991
Page 2
field for purposes of assisting the city in various consulting roles
and in preparation of informational reports as hereinabove
described. Such consultant shall also be required to make a report
to the City at least tri-annually wherein said consultant shall
discuss the adequacy of present and proposed rates and changes f6r
the use of the facilities, the adequacy of day-to-day operations and
suggested changes, and any required capital expenditures which may
be required to maintain the facilities in a condition so that they
may be operated in a safe, economical and optimum manner".
The proposer shall list the experience and qualifications of the
firm and of the-person or persons who will be assigned to consult
with the City as well as a list of references from municipal or
county operated golf courses for whom consulting work has been
performed during the last two years within a one hundred mile
radius of Sebastian.
PROPOSAL AMOUNT LUMP SUM $ 12,000.00
PUBLIC ENTITY CRIMES~
Proposer shall complete the attached sworn statement under
Section 287.133 (3) (a), Florida Statutes, on Public Entity
Crimes. "''
SCHEDULEs
Commitment to complete within
written notice to procees.
56
calendar days after given
EXCEPTIONB/CLARIFICATION~
Please note any exceptions, clarifications, and/or proposed
alternates on a separate sheet (s) of your letterhead and attach
to this form.
SUBMITTED
Individual/Title
Address
Telephone
NGF Consulting
Richard L. Norton/General Manager
1150 South U.S. Highway One
407/744-6006
Attachment (s) Yes No x Date 8/9/91
FLORIDA STATUTE, S, ON PUBLIC ENTITY CRIMES
Tills FORM MUST BE SIGNED IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICER
AUTItORIZED TO ADMINISTER OATHS.
1. This sworn statement is submitted with Bid, Proposal or Contrac~ No.NGFc Proposal ~191121
for sebastian Municipal Golf Course Consultant
This ~om statement is submitted by NGF Consultinq
[name of rarity submitting sworn statement]
whose business address is 1150 South U.S. High~ay One,
Jupiter, FL 33477
(if applicabl~) its Federal Employer Identification Number (FEIN) is
(If the entity has no FEIN, include the Social Seettrity Number of the individual signing thLs sworn
Statement: , ')
My name is Richard L. Norton and m½ relationship to the
[please print name of Individual signingJ
entity named above is Gener/{1 Manager
4. I under~tand that a 'public entity crime" as defined in Paragraph 287.133(1)(g), Florldn Stntntes.
means a violation of any state or federal law by a person with respect to and directly related to the
transaction of business with any public entity or with an agency or political subdivision of any other
state or with the United States, Inciudin$ but not limited to,. any bid or contract for goods or
servicest° be provided to any public entity or an agency or political subd/vidon of any other s.mte
Or o~ thc United States and involving antitrust, fraud, theft, bribery, collusion, racxeteermg.
conspiracy, or mater/al misrepresentation. .......................... , .........
5. i understand that 'convicted' or 'conviction' as defined in Paragraph 287.1~B(1)(b)~
means' a 'finding of guilt or a convict/on of a public entity crime, with or without an adjudication of
guilt, tn nny federal or state trial court of record relating to eh,rges brought by indic:iment or
info/'mation after July 1, ~989, as a result of a Jury verdict, nonjtu7 trial or entry of a plea. of guilty
or nolo contendcre.
&. '--f'~de~'mnd that an °affiliate' as defined in Paragraph 28~L33(1)(a), Fiorldn b-'tntutes, means:
=
- .- ..i-~.L~. A~!~r ~s~ of a pexson convicted of a public entity crtm~ or.
'~2~'- ._:~r An entity~mder the control of any nntmal pea~on who is active in the management of the
"~.' 'L=:i~.~m.~gement of an aKflht~ The ownership by one pa,son ot snares consumu.n, g a con.uo .mn.g
' ' :-_~in~i ~ anotherperso, n, or a Poolk/l~ of equipment or. income among persons wnen not tot tatr
· ': ma~/~¢t:'v~lue under an "ann's length agreement, shah be a pflmn faci¢ ~asg that one person controLs
...... ': c~nv/Cted-'of a public entity ~e in Florida during the pr__t~ed__ing 36 montns ~n~. ~e constaerea an
affiliate..
7. I Understand that a 'pcmon' ~ defined in Paragraph 287.133(1)(e), 1~ means any
'natural person or entity organized under the laws o[any state or of the United States with the legal
.'. P°wer._ .~ .enter into a binding contract and which bids or applies to bid on contracts for the provision
_ .0~ g .ctOd~/~r services 1~ bF_ a public entity, or which otherwise wamac~ or applies to transact business
' with..a .public entity,..The term 'pemon' includes those officers, directors, execute, parmcts,. -. '-. :. ·
siiarchdlders, employces~ memt~crs, and agents who arc active in management of; a~ entity; ..."'~:?":.'."-: '".
Based on information and belief, the statement which I havc mark~l below is tr~e in relation to the
entity Submitting this ~vom statement- ['Please Indicnte which statement appHes.]
X Ncithcr thc entity submitting this sworn statement, nor any omc~ra,
partn~ers, shareholders, cmployces, member~, or a§en~ who are active in management of the entity,
nor any affiliate of thc entity have been charged with and convicted of a public entity crime
subsequent to July 1, 1989.
The entity submitting this sworn statememt, or one or mom of the officerS, directors,
~--~'ti~, parmcrs, shareholders, empioyee~, memt~rs, or agents who are ac~¢ in marmgement of
thc entity, or an affiliate of the entity has boca charged with and convicted of a public entity crime
subsequent to July 1, 1989, AN~ [Ple~e Indieat~ which additional statement appll~,l
There has been a prooeeding concerning the conviction before a hearing officer of
~¢ S'~ate of Florida, Division of Adminis~ Hearings- The final order entered by the
hearing officer did not place the person or air, late on the convicted vendor list. [Please
attach a copy of the ~ order.]
subseouent mx)ceeomi~ ~w,~ = -~'-~ ...... ,.=__ a_o~...~:..,~,4 ,hot It
-- ' ~ ' order eattexe~ tile nearing omt.x:z
· ' trative Heari~ The ~ ~Y · t.
Adm~.' ' ~ ............ ~. ..... or affiliate flora the convicted vendor lis
was in ~e puouc interest to ~:m~ m~
[PI~ sttaeh a copy or the ~ order,]
The pet~on or affiliate Ires not bo~ placed on the convicted w-~dor list. [Plel~e
a~be any Kmm tau~, by or ~m~ vim me tk.t~-mmzt or C, enerai ser~c~.l
Dam Au~ist 9, 1991'
STATE OF
COUNTY OF
FLORIDA
PALM BEACH
pi~,SONALL¥ APPEARED BEFORE ME, tho undersigned authority,
Richard L. Norton .. who, aft~ fizat being sworn by me, ~ hi.s/her sigmt~o
My ~~on ~
City of Sebastian
POST OFFICE BOX 780127 u SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 n FAX (407) 589-5570
July 17, 1991
National Golf Foundation
1150 South U.S. Highway I
Jupiter, Fl. 33477
RE:
Request Fo__~r Proposals For Sebastian Municipal Golf
Course (SMGC) Consultant
Gentlemen:
Enclosed is a copy of our Legal Notice on the above-referenced
Request for Proposals as it is to appear in the Vero Beach Press
Journal and Sebastian Sun on Friday, July 19, 1991.
Please note the deadline for the bid opening is 2:00 P.M. on
Tuesday, August 20, 1991.
Thank you.
Sincerely,
Kath~yn M. O'Halloran, CMC/AAE
City Clerk
Enclosure
(bid.le)
NOT~CE OF REQUEST FOR PROPOSAL
Sealed proposals for the purpose of selecting a Golf Course
Consultant to do a report on the operations of the Sebastian
Municipal Golf Course (SMGC) per Bond Resolution found on Page D
13 will be received in the office of the City Clerk, City of
Sebastian, FL, P.O. Box 780127, 1225 Main Street, Sebastian,
Florida 32978,' no later than 2:00 P.M. on August 20, 1991. Seven
(7) signed copies of the proposal shall be submitted in one
sealed package to be marked as follows:
"Proposal - SMGC Consultant"
Prospective proposers mumt contact the City Clerk's Office by
mall to the above address or by telephoning (407 589-5330) for
specifications.
Proposals will be publicly opened and read aloud at 2:00 P.M. on
August 20, 1991, in the City Manager's Conference Room. The City
reserves the right to reject any and all proposals, to waive
irregularities and to award the contract to the lowest
responsible proposer that would be serve the interests of the
City.
By.'
Publish:
Robert S. McClary
City Manager
City of Sebastian
Press Journal and Sebastian Sun
Friday, July 19, 1991