The URL can be used to link to this page

Home My WebLink About03-13-2023 BAC Agendarnvcr S ._. r HOME OF PELICAN ISLAND SEBASTIAN BUDGET REVIEW ADVISORY COMMITTEE AGENDA 6:00 P.M. MONDAY — MARCH 139 2023 CITY HALL 1225 MAIN STREET a. Call to Order b. Pledge of Allegiance c. Roll Call d. Vote to Excused or Unexcused Absent Members e. Approval of Minutes: Meeting of February 13, 2023 f. Review of First Quarter Financial Report g. General Discussion by Members h. Next Scheduled Meeting Date (Monday, May 15, 2023) i. Adjourn Agenda Attachments: Minutes for Meeting of February 13, 2023 First Quarter Financial Report — FY 2023 ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONYAND EVIDENSE UPON WHICH THE APPEAL IS TO BE HEARS. (F.S.286.0105) IN COMPLIANCE WITH THE ANIERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMODATION FOR THIS MEETING SHOULD CONTACT THE CITY S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS DV ADVANCE OF THIS MEETING. ZOOM INFORMATION Please click the link below to join the webinar: httDs:Hus02web.zoom.us/i/83572399151 Or One tap mobile: US: +13052241968„83572399151# or+19294362866„83572399151# Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 305 224 1968 or +1 929 436 2866 or +1 301 715 8592 or +1 309 205 3325 or +1 312 626 6799 or +1 646 931 3860 or +1 253 215 8782 or +1 346 248 7799 or +1 360 209 5623 or +1 386 347 5053 or +1 507 473 4847 or +1 564 217 2000 or +1 669 444 9171 or +1 669 900 6833 or +1 689 278 1000 or +1 719 359 4580 or +1 253 205 0468 Webinar ID: 835 7239 9151 International numbers available: htt-is:HusO2web.zoom.us/u/kilO8u42n 8 CITIZENS BUDGET REVIEW ADVISORY COMMITTEE MINUTES OF REGULAR MEETING FEBRUARY 13, 2023 I. Chairman Napier called the Citizens Budget Review Advisory Committee meeting to order at 6:00 p.m. if. Pledge of Alleaiance was recited by all. III. Roll Call Present Mr. Hoffman Mr. McGinn Mr. Napier Ms. Reed Mr. Hall Mr. Middleton — late arrival Ms. Cerda IV. Introduction of Members (Name and Appointee): • Harry Hall Mayor Jones • Bruce Hoffman Council Member Dixon • Terry McGinn Council Member McPartlan • Bill Middleton Vice -Mayor Nunn • Larry Napier Council Member Dodd • Amber Cerda At -Large Member by Vote of Council • Dave Newhart At -Large Member by Vote of Council • Grace Reed (a) Alternate Member by Vote of Council V. Selection of Chairperson Mr. Hoffman made a motion to nominate Larry Napier as the Committee's continuing Chairperson. Mr. Hall seconded the motion. There being no other nominations, Mr. Napier called for a roll call vote. Roll Call Mr. Middleton -- Yes Mr. Hoffman -- Yes Mr. Napier -- Yes Mr. Hall -- Yes Vote was 7-0 in favor. Motion passes. VI. Selection of Vice -Chairperson Ms. Cerda -- Yes Mr. McGinn -- Yes Ms. Reed (a) -- Yes CITIZENS BUDGET REVIEW ADVISORY COMMITTEE PAGE 2 MINUTES OF FEBRUARY 13, 2023 Mr. Hall made a motion to nominate Amber Cerda for Vice -Chairperson. Mr. Hoffman seconded the motion. There being no further nominations for Vice -Chairperson, Mr. Napier called for a roll call vote. Roll Call Ms. Reed (a) -- Yes Mr. Napier -- Yes Mr. McGinn -- Yes Mr. Hoffman -- Yes Ms. Cerda -- Yes Mr. Middleton -- Yes Mr. Hall -- Yes Vote was 7-0 in favor. Motion passes. VII. ADoroval of Minutes: Meetinc; of September 12. 2022 Everyone indicating they had reviewed the Minutes, Mr. Napier called for a motion. A motion accepting the Minutes of September 12, 2022 as presented was made by Mr. Hoffman, seconded by Ms. Reed, and approved unanimously via voice vote. VII I. Review of Fourth Quarterly Report for Period Endinc September 30, 2022 Mr. Killgore apologized for the lateness of this report. He explained that staff holds off closing the books and preparing the report until staff is pretty confident that it presents an accurate reflection after the auditors do their review. Mr. Killgore reviewed that the report includes what staff will be presenting to City Council: the agenda write-up, as well as the Resolution. He pointed out that on some of the copies of the Resolution at the bottom may say Mayor Jim Hill. That should be Mayor Fred Jones. He will correct that before he submits it to City Council. Mr. Killgore gave a rundown of all the budget adjustments that have been made for the quarter and pointed out and explained some of the items in this report. The next reports highlight the General Fund as well as the other major funds of the City. As to the General Fund, revenues came in strong last year at 107% of the budgeted amount, and departments only spent 92.8% He called attention to the General Fund Balance Forecast that shows what adjustments were made from the General Reserve Account as well as the R and R Account. Regarding the R and R Account, staff is authorized to spend up to $275,000.00. Last year there was only $160,811.00. He pointed out that back in October some adjustments were made to the City's starting pays that City Council authorized, and that amount had to come off this balance. Staff did not budget for the raises in the current year budgets —raises that are negotiated through the DRAFT CITIZENS BUDGET REVIEW ADVISORY COMMITTEE PAGE 3 MINUTES OF FEBRUARY 13, 2023 bargaining units —so there will be adjustments out of this fund balance to cover the first year of those adjustments. There are still negotiations going on with the general employees' collective bargaining unit. He reviewed the Stormwater Fund Summary which showed that for the revenues this year staff was successful in budgeting almost to the dollar what the City would receive in stormwater fees. The spending was somewhat reduced from the lowest budgeted. It also ended up with available funds at the end of the year quite higher than what were anticipated. Mr. Killgore stated that Mr. Hoffman did point out an error on the Golf Course Fund. The amount shown for the Building Fund Payment actually was $36,085.00. The figure that was presented was one that represented only nine months. That difference was included in the Operating Expenses. Instead of $1,403,673.00, it will be $1,394,652.00 that was actually expended during the year, which would be approximately 97.5% of their budgeted expenditures. The Golf Course did have a very good year revenue -wise. Regarding the Airport Fund and the Building Fund, he stated that there were increases in the ending balances for those funds, and they were above what had been projected for the year. The Capital Project Status Report as of September 30, 2022 was reviewed. Mr. Killgore stated there are still some projects from the previous fiscal year, but there is nothing of particular significance except the Public Work Facilities Compound. Since then, that project has been completed and the building is now occupied. Some of the projects in fiscal year 2022 are mostly placeholders. There is some work that they have initiated this year such as the square hangars, etc. Mr. Hall called attention to the projects that are zero completion. He understands that they have bidding, etc. before they are started. He asked specifically about the ballpark and projects like that. Mr. Killgore explained that Mr. Benton, Director of Leisure Services, does quite well in staying on top of those projects. The Quarterly Investment Reports were then discussed. Mr. Killgore stated that some of the City's investments are with Seacoast National Bank, some are with the State Board of Administration, and some are with Florida Trust. The Interfund Loans Report and the Debt Due to Outside Parties Report were discussed, especially talking about the golf carts. Mr. Killgore reviewed the Fund Summaries for the fourth quarter of 2022 and the General Fund Departments report for the Quarter Ending 9-30-2022. He then called for questions/comments from the Committee members. DRMFT CITIZENS BUDGET REVIEW ADVISORY COMMITTEE PAGE 4 MINUTES OF FEBRUARY 13, 2023 Mr. McGinn asked regarding the Miscellaneous Revenues, which is a rather large number, a general description of what is contained in that report. Mr. Killgore said that is the way the accounting system is set up, where the account numbers roll up into the categories that are shown on the detail report. He further explained how the system is structured. Mr. Hall stated it appears that the year ended very well regarding the unrestricted fund balance. He asked, since then, has anything come up that will impact that other than labor negotiations. Mr. Killgore stated there have been discussions that concern him — everything from acquisition of properties to other projects that have not been provided for otherwise. Nothing has really come to fruition regarding that. He further explained the Discretionary Sales Tax Fund. Those funds were used to build the Public Works Complex. Presently, there are some future years when the City does not really have major projects allocated out of those funds. He further discussed what makes up the $5 million in reserves and how that money could possibly be negatively affected. To answer Mr. Hall's question further, Mr. Killgore stated there were increases for certain departments for new hires to be brought on at a higher rate. That was before the agreements were actually negotiated. He estimated that amount at $100,000,00 plus. Mr. McGinn commented that, at the rate that interest rates are going up, it will not take too many surprises if the City has to go to debt. He also spoke regarding finding a new City Attorney, and the recruitment fee alone is $35,000.00 before you get to the attorney's salary. Mr. Killgore stated that unexpected costs such as finding a new City Attorney, economic downturns, etc. are what the reserves provide —a cushion for those unexpected events. There was general discussion regarding the annexation and what that will entail as well as the new building that is going on and how those things affect the budget. Mr. Hoffman asked if the City is finished with hurricane settlements. Mr. Killgore said there are claims being filed for the two hurricanes this year. He said the $80,000.00 is still sitting in a liability account. He added that sooner or later FEMA will come in and want to audit those reimbursements. Mr. Napier added that FEMA may not make the City pay it back; they may net it out against a future allocation. Mr. Hall asked where that $80,000.00 is kept. Mr. Killgore said it is on the General Fund balance sheet as a liability. Mr. Hoffman asked regarding the expenditures from last year. The City only spent 92.8% according to the numbers. He asked how that compares to prior years —it seems low. Mr. Killgore stated that it is lower than in the past. Some of that was staff vacancies during the year. Mr. Napier opined that the departments have managed their budgets very well. He added that every single department in the General Fund is under budget. ' 'KA F ANUAW CITIZENS BUDGET REVIEW ADVISORY COMMITTEE PAGE 5 MINUTES OF FEBRUARY 13, 2023 Mr. Hoffman asked what the plan is for the old City maintenance yard. Mr. Killgore stated that there have been issues with the fuel tanks. It is on the radar for the State to help fund the cleanup with a share paid by the City. The latest estimate was approximately $90,000.00 that the City would have to pay towards a cleanup. There have been favorable reports on the groundwater testing and the wells that have been in place. The wells in that area are still being monitored and reported. Mr. Napier said this is a great report, and the City finished the year really well. He said that there was approximately $350,000.00 over the budget left in the General Fund. He opined that that was the difference between rollback and the millage rate that this Committee actually recommended. IX. Review of Budget Calendar and Discuss Next Meeting Date f Monday. March 12. 2023 Mr. Killgore said it will be necessary to have a meeting on March 13th. He will amend the calendar and send the amended calendar out. X. Adioum There being no further business, Chairman Napier adjourned the meeting at 6:49 p.m. M Chairman Larry Napier jg Date: CROF HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL FORM COUNCIL MEETING DATE: March 22, 2023 AGENDA ITEM TITLE: Resolution Accepting the 1st Quarter Financial Report and Recognizing Necessary Amendments and Adjustments to the FY 2022-2023 Annual Budget. RECOMMENDATION: Move to approve Resolution R-23-08. BACKGROUND: Pursuant to City financial policies, budget reviews and any necessary adjustments are presented to the City Council quarterly. A capital project status report, investment report and accomplishments are also included. Formal approval by City Council was previously given during the quarter for adjustments to budgets for several grant supported projects, the replacement of patterned pavement, removal of fuel tanks on the Harbor Lights property, purchases obligated but not spent from prior years and unexpended balances of multi -year projects. Formal reporting to the City Council is needed on the use of the General Fund R&R Account during the quarter but there were none in this quarter. In accordance with the authority given by the Annual Budget Resolution, the City Manager approved other budget transfers between accounts within Departments and authorized adjustments that were necessary to implement programs, projects and expenditures that were previously authorized by the City Council. Adjustments may include budget changes within his $15,000 spending authority, budget adjustments between budget accounts within the same departments, as well as adjustments to closeout completed or cancelled projects. Thus, the City Manager's did approve an adjustment to establish a separate account for the Police Recruits Program. The above adjustments are listed in Exhibit "A" that is an attachment to the Resolution. If Agenda Item Requires Expenditure of Funds: Budgeted Amount: As per Exhibit "A" of the Resolution Total Cost: N/A Funds to Be Utilized for Appropriation: N/A Attachments: 1. Resolution R-23-08 and Attachment "A" 2. lst Quarter Financial Report, including Capital Project Status, Investments/Loans and Accomplishments Administrative Services Department Review: City Attorney Review: Procurement Division Review, if applicable: City Manager Authorization: Date: RESOLUTION NO. R-23-08 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA RECOGNIZING CERTAIN ADJUSTMENTS TO THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2022 AND ENDING SEPTEMBER 30, 2023 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, an analysis of the revenues and expenditures for the three (3) months that ended on December 31, 2022 was made to determine whether there were budget adjustments requiring formal approval by the City Council; and WHEREAS, it was determined that the City Council and City Manager previously approved all the necessary amendments and adjustments and these should be reported in accordance with the Annual Budget Resolution; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, THAT: Section 1. The budget of the City of Sebastian, Indian River County, Florida for the Fiscal Year beginning October 1, 2022 and ending September 30, 2023 has been amended and adjusted as necessary within the quarter ending December 31, 2022; a summary of such amendments and adjustments being attached hereto and more particularly identified as Exhibit "A"; the revised appropriations, if any, are set out therein and are recognized as having been made to maintain and carry on the government of the City of Sebastian, Indian River County, Florida. Section 2. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 3. Sections of this resolution may be renumbered or re -lettered and corrections of typographical errors which do not affect the intent may be authorized by the City Manager, or the City Manager's designee, without need of further action of the City Council by filing a corrected copy of same with the City Clerk. Section 4. This Resolution shall become effective immediately upon its adoption. It was moved for adoption by Councilmember The motion was seconded by Councilmember was as follows: Mayor Fred Jones Vice -Mayor Christopher Nunn Councilmember Ed Dodd Councilmember Bob McPartlan Councilmember Kelly Dixon and, upon being put to a vote, the vote The Mayor thereupon declared this Resolution duly passed and adopted this 22nd day of March 2023. CITY OF SEBASTIAN, FLORIDA By: Mayor Fred Jones ATTEST: Approved as to form and legality for the reliance by the City of Sebastian only: Jeanette Williams, MMC Manny Anon City Clerk City Attorney EXHIBIT "A" OF RESOLUTION R-23-08 SUMMARY OF BUDGET CHANGES FOR THE QUARTER ENDED December 31, 2022 ADJUSTMENTS PREVIOUSLY APPROVED BY CITY COUNCIL: Budget Before Budget Budget After Project/Account Change Adjustment Change Reason for Adjustment Professional Services $0 $70,000 10/01/22 Approved Sustainable Economic State DEO Grant Revenue _ $0 _ _$76,000 ($70,000� Redevelopment Plan Grant for the CRA. ----------------------------------------------------------- Accounts with Items Not Received --- $338,826 _($70,000)_ $113,876 _ $452,702 - Appropriated from General Reserves $0 ($60,264) ($66,H4) 09/28/22 Budget Resolution Authorizes Appropriated from LOGT Reserves _ ($257,494) ($5,400) ($262,894) Adjustments for purchases that were Appropriated from Stormwater Reserves ($299,533i ($5,793� ($305,3261 obligated but not received by the end of the ro riated from Golf Course Reserves - $0 ($5,0007 ($5,000 fiscal year. Appropriated_ from Airport Reserves _ $0 ------ 4$1,892)--------- ($1,892) Buildings _ - _ _$1,000,000 _($150,000) _ , $850,000 10/12/22 Adjusts FDOT Grant and DST _ rant Revenue „_„___T($500,000) State FDOT G ($180,000) _ ($680,000) Matching Funds on Construct Four Square Appropnated_from DST Reserves - - -------------------------- $0 $330,000 $330,000 Hangers Project. FDOT pays 80% vs_ 50%. Infrastructure $41400 _.. _ _�._ ($33,120) $5,868 ($4,694) $47,268 ($37,814) 10/12/22 Adjust Runway Markings Project ;_..._._..__............._..-.._.................................... _ ,State FDOT Grant Revenue Appropriation from Airport Reserves _______________ ($8,280)_________S$1,174)_________($9,454) ----- to approved amount of eligible costs. __ _____ ---------------------------------- Fapde, Sign $ Landscaping Grants 07/27/22 Approved CRA Grants that were Appropnation from CRA Reserves ------76_ �$0 $0 ------- ----- _($31,951) $31,951$31,9.51 - _-($31,951'z not paid before the end of the fiscal year. &- s n Transfers to Project Fund $_o_ $,51,389 $56 $5,651,389 Appropriated from General Reserves ($60,264) ($215,065) $2785,329 Appropriated from American Rescue Plan $0 ($2,696,156) (2,696,156) Appropriated from LOGT Reserves ($262,894) ($93,600)� ($356,494) 09/28/22 Budget Resolution Authorizes ,Appropriated from DST Reserves $330,000 ($1,940,646 ($1,610,646) Adjustments for Project budget balances to `Appropriated from CRA Reserves i.$31,951 I ($77,679) ($109,630) be carried forward to the following year. Appropriated from Rec. IT react Reserves $0 ($199,798 ($199,798� ;AAppropriated from Stormwater Reserves ($305,326) ^ ($361,192) . mm $( 666,51 Appropriation from Airport Reserves _______________ ($1,892)________($67,253)______ ($69,145Z ----------------------------------------------- Contractual Services $0 $446,400 $446,400 111/21/22 Approved Replacement of US Appropriation from DST Reserves ($1,610,646) ($446,400) �$2 057,046) Patterned Paveway_ Contractual Services $4,000 $17,850 $21,850 10/12/22 Approved removal of in -ground fuel Appropriation from General Reserves ($275,329) _ - ($17,850) S$293,179) tanks on the Harbor Lights property_ ADJUSTMENTS BEING SUBMITTED FOR CITY COUNCIL APPROVAL: Budget Before Budget Budget After Project/Account Change Adjustment Change Reason for Adjustment None to report. ADJUSTMENTS PREVIOUSLY AUTHORIZED BY THE CITY MANAGER: Budget Before Budget Budget After Project/Account Change Adjustment Change Reason for Adjustment RecruitmentReimbursements -_.... $0 $13,450 .... ......... _ $13,450 ---- ... Adjustment to separately account for the Regular s Salaries $2,0431500 i$13,450j $2,030,050 payments on the Police Recruits program. CITY OF SEBASTIAN QUARTERLY FINANCIAL REPORT FIRST QUARTER ENDING DECEMBER 31, 2022 SUMMARY y.'NERAL FUND RECEIVED 41.8% OF BUDGETED REVENUE YD EXPENDITURES WERE 22.0% OF BUDGETED AMOUNTS IN 7'.E FIRST QUARTER. REVENUE WAS HIGH DUE TO ,AYMENTS FOR AD VALOREM TAXES. GENERAL FUND SUMMARY Budget YTD Beginning Balance $ $ 8,195,001 Ad Valorem Taxes 5,146,342 4,481.935 Franchise Fees 1,567,286 300,223 Utility Taxes 3,210,987 532,588 Intergovernmental 3,811,968 555,735 Charges for Service 745,370 159,643 Licenses and Other 467,200 227,790 Transfers From Other Funds Total Revenues $ From Fund Balance Total Sources S City Council $ City Manager City Clerk City Attorney Admin Services MIS Division Police Department Roads and Drainage Public facilities Leisure Services Community Dev. Non -Departmental Total Expenditures $ Unappropriated Total Uses $ Ending Unappropriated Fund Balance 35,000 14,984,153 $ 293,179 15,277,332 62,725 $ 307,176 223,024 236,945 824,764 718,644 7,118,740 1,432,377 958,982 1,403,195 709,935 1,280,825 15,277,332 $ 15,277,332 $ $ 6,257,914 6,257,914 12,542 71,125 67,607 54,183 143,690 173,538 1,387,860 286,327 208,918 282,217 94,240 585,500 3,367,747 3,367,747 11,085,168 % 87.1% 19.2% 16.6% 14.6% 21.4% 48.8% 0.0% 41.8% 0.0% 49.F°� 20.0% 23.2% 30.3% 22.9% 17.4%a 24.1% 19.5% 20.0%D 21.8%0 20.1%D 13.3%D 45.7% 22.0% nla 22.0% 5,000 M 4,000 3p00 2,000 ` 100 General Fund Revenue r,AdructadRudcat nYaartnnnta Fc0 \ntiec9° General Fund Expenditures eAdjusted Budget OYeartcDate $6,50D .;$5,500 u�$4,500 2$3,500 $2,500 $1,50D $50D 1b we:#_3t..tir $)500) G G 0111 QoD �°a�5a Q�d` ��5'J G0(1\�pe9 FUND BALANCE USES FOR THE YEAR ARE SHOWN BELOW. EXPECTED CHANGES TO YEAR END ANTICIPATE THE ADJUSTMENTS RESULTING FROM PAY RAISES. WE PREVIOUSLY RECEIVED ALL OF THE AMERICAN RESCUE - GENERAL FUND BALANCE FORECAST PLAN ACT FUNDING AND THE CITY COUNCIL AGREED TO APPLY THOSE FUNDS TO THE ITEMS LISTED. Fund Balance R&R Account Beginning Reserves 10101122 S 7,920,001 5 275,000 AMERICAN RESCUE PLAN ACT FUND Year to Date Revenue 6,257,914 Budget YTD % Fund Balance/R&R Changes to Date: Beginning Fund Balance 3 $ 2,869,473 Purchases Not Received (60,264) ARPAGrant nla Unfinished 2122 Projects '211,161) Interest 14,654 nla Harbor Lights Fuel Tanks (17,850) Total Revenues $ 14,654 n1a Year to Date Uses $ (293,179) S From Fund Balance 2,696,156 0.0%D Other Expenditures (3,074,568) Total Sources S 2,696,156 S 2,884,127 107.0% Current Reserves $ 10,810,168 5 275,000 Expected Changes to Year End: Gardenia Ditch $ 746,156 $ 4,853 0.7%D Additional Revenues 8,726,239 - Schumann Drive 750,000 0.0% Additional Expenditures (12,132,357) - Concha Dam 700,000 0.0% Ending Reserves $ 7,404,050 S 275,000 Roadwork 500,000 0.0% Adjust R&R to $275,000 - - Total Uses ; 2,696,156 $ 4,853 02% Adjusted Reserves S 7,404,050 S 275,000 Ending Fund Balance ; $ 2,879,274 Assigned Funds * (771,044) - Expected Change to Year End: Net Unassigned Reserves $ 6,633,006 5 275,000 Additional Revenues 45,000 Total Ending Reserves $ 6,908,006 Additional Expenditures 2,691,303 Projected in 2023 Budget (with pay raises) $ 7,088,173 9130123 Ending Available Funds S 232,971 * Assigned Funds include Inventories, Prepaids and the Golf Course Loan, CITY OF SEBASTIAN QUARTERLY FINANCIAL REPORT FIRST QUARTER ENDING DECEMBER 31, 2022 SUMMARY BEGINNING FUND BALANCE FOR a XF: STORMWATER FUND GOLF COURSE REVENUES CONTINUE TO BE FAVORABLE WAS HIGHER THAN EXPECTED BEC,:.-01'.= =0,000 WAS NOT FROM HIGH LEVELS OF PLAY. THE LIGHTNING DAMAGE TRANSFERRED TO THE CAPITAL PROJPa�• S FUND BEFORE EXPENSE WILL BE REIMBURSED FROM INSURANCE IN THE YEAR END. A MAJOR PORTION OF BUDQF- a ED STORMWATER NEXT QUARTER. BIDS ARE EXPECTED TO BE RECEIVED ON FEES WERE RECEIVED iN THE FIRST QUARTER. THE RANGE NETTING IN THE NEXT QUARTER. STORMWATER FUND SUMMARY Budget YTD Beginning Fund Balance $ • $ 1,957,126 Stormwater Fees 1,952,055 1,670,308 Sale of Fixed Assets Interest and Other Total Revenues From Fund Balance Total Sources Operating Expenditures Capital Outlay Transfer to Capital Projects Total Uses Ending Fund Balance Expected Change to Year End: Additional Revenues Additional Expenditures Additional Capital Outlay Transfers to Capital Projects 9130123 Ending Available Funds Projected in 2023 Budget 7,566 13,279 $ 1,959,621 $ 1,683,587 666,518 $ 2,626,139 $ 3,640,713 $ 2,223,647 $ 431,049 41,300 361,192 80,665 $ 2,626,139 $ 511,714 $ • $ 3,128,999 $ $ 276,034 (1,792,598) (41.300) 280,527) f,290,608 1,179,343 85.6% Na 175.5% 86.9% 0.0% 138.6% 19.4% 0.0% 22.3% 19.5% J BEGINK�`JS RESOURCES FOR THE AIRPORT WERE LESS THAN ASSUMED IN THE PRIOR REPORT. RENTAL REVENUE IS HIGHER THAN BUDGETED. BEGINNING AND ENDING RESOURCES EXCLUDE THE DST LOAN. NOW $502,746. AIRPORT FUND SUMMARY Budget YTD Beginning Resources $ $ 456,624 Rents 577,861 156,985 Investment Income 725 1,598 Miscellaneous 85,690 35,534 Total Revenues 664,276 194,117 From Fund Balance 70,319 Total Sources $ 734,595 $ 650,741 Operating Expenses $ 518,658 $ 153,949 DST Fund Loans 36,500 Capital Outlay 9,500 Transfers for Projects 76,707 Total Uses $ 641,365 $ 153,949 Total Ending Resources 93,230 $ 496,792 Expected Change to Year End: Additional Revenues 470,159 Addditional Uses (487,416) 9130/23 Ending Resources $ 479,535 Projected in 2023 Budget $ 549,854 Y'.l 27.2% 220.4% 41.5% 29.2% 0.0% 29.7% 0.0% 0.0% 0.0% 24.0% GOLF FUND SUMMARY Budget YTD % Beginning Resources $ $ (212,729) Charges for Service 1,631,611 541,427 33.2% Rent 30,000 7,725 25.8% Sale of Carts nla Miscellaneous 10,760 5,989 55.7% Total Revenues 1,672,371 555,141 332% Pro Shop Sales 110,000 39,151 35.6% Pro Shop Purchases (65,000) (30,351) 46.7% Sales vs. Cost of Sales 45,000 8,800 19.6% From Reserves for Ditches 5,000 Total Sources $ 1,722,371 $ 563,941 32.7% Operating Expenses $ 1,477,662 $ 357,908 242% Equipment 6,500 rda Lightning Damage 21,097 nla Range Netting 77,000 rda Cart Loan Payments nla Total Operating Expense 1,561,162 379,005 24121Yo General Fund Payment 35,000 n1a Building Fund Payment 36,209 9,052 25.0% Total Uses $ 1,632,371 $ 388,057 23.8% Total Ending Resources S 90,000 $ (36,845) Expected Change to Year End: Additional Sources 1,158,430 Additional Uses (1,244,314) 9130123 Ending Resources $ (122,729) Projected in 2023 Budget $ (302,729) BUILDING FUND RESOURCE EXCLUDE THE REBATE MANDATED BY THE STATE THAT IS RECORDED AS BEING PAYABLE AND $1,112,843 ADVANCE TO THE GOLF COURSE. I-+ BUILDING FUND SUMMARY Budget YTD Beginning Resources $ $ 1,781,659 Licenses and Permits 1,229,500 250,442 Charges for Service 33,500 5,162 Fines and Forfeits 6,500 1,825 Miscellaneous 7,289 10,687 Golf Fund Loan Payments 36,209 9,052 Total Revenues 1,311,998 277,168 From Fund Balance Total Sources 1,311.998 277,168 Operating Expenses $ 1,272,121 $ 221,611 Capital Outlay - Total Uses $ 1,272,121 $ 221,611 Total Ending Resources 39OR $ 1,837,216 Expected Change to Year End: Additional Revenues 1,034,830 Additional Uses (1,250,510) 9130123 Ending Resources $ 1,621,536 Projected in 2023 Budget $ 1,621,536 a� 20.4% 16.4% 33.2% 146.6% 25.0% 21.1% 0.0% 21.1% 17.4% rda 17.4% CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 12/31/22 2019/2020 2020/2021 2021/2022 2022/2023 2022/2023 2022/2023 list QTR 1st QTR 1st QTR list QTR ANNUAL PERCENT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET GENERALFUND TAXES -3,973,081.51 -4,702,197.15 -4,753,759.15 -5,314,745.67 -9,924,615.00 53.55% LICENSES & PERMITS -88,074.92 -82,892.72 -76,771.44 -77,664.37 -163,700.00 47.44% INTERGVT'L REVENUE -453,145.34 -473,357.77 -648,840.80 -555,735.36 -3,811,968.00 14.58% CHARGES FOR SERVICE -144,341.68 -166,514.47 -183,905.65 -159,642.75 -745,370.00 21.42% FINES AND FORFEITS -8,789.23 -7,750.76 -13,583.83 -36,390.48 -50,500.00 72.06% MISC. REVENUE -71,662.10 -43,715.75 -83,252.85 -113,735.32 -253,000.00 44.95% TRANSFERS IN -6,249.99 -37,500.00 0.00 0.00 -35,000.00 0.00% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -293,179.00 0.00% GENERAL FUND REVENUE -4,745,344.77 -5,513,928.62 -5,760,113.72 -6,257,913.95 -15,277,332.00 40.96% CITY COUNCIL 11,976.94 12,427.42 11,842.55 12,541.72 62,725.00 19.99% CITY MANAGER 65,935.04 66,691.81 70,643.54 71,124.61 307,176.00 23.15% CITY CLERK 83,313.49 56,481.50 106,987.18 67,606.65 223,024.00 30.31% LEGAL 27,702.34 40,173.35 43,833.16 54,183.39 236,945.00 22.87% ADMINISTRATIVE SERVICES 146,316.78 136,226.86 150,437.51 143,690.35 824,764.00 17.42% M.I.S. DIVISION 137,873.20 133,813.11 155,772.50 173,537.62 718,644.00 24.15% POLICE DEPARTMENT 2,096,590.89 2,000,721.99 2,258,814.40 1,387,860.02 7,118,740.00 19.50% ROADS AND DRAINAGE 261,564.03 224,255.14 208,342.46 228,995.59 1,151,898.00 19.88% CENTRAL GARAGE 48,900.26 53,335.22 53,260.40 57,331.78 280,479.00 20.44% FACILITIES MAINTENANCE 127,775.66 146,043.68 155,913.36 171,700.55 794,659.00 21.61% PARKS/RECREATION 276,133.82 225,337.83 271,825.57 282,217.40 1,403,195.00 20.11% CEMETERY 46,972.96 42,038.31 34,842.59 37,217.13 164,323.00 22.65% COMMUNITY DEVELOPMENT 104,771.31 111,035.95 108,643.88 94,239.86 709,935.00 13.27% NON -DEPARTMENTAL 461,742.29 511,587.43 494,286.82 585,500.31 1,280,825.00 45.71% GENERAL FUND EXPENDITURES 3,897,569.01 3,760,169.60 4,125,445.92 3,367,746.98 15,277,332.00 22.04% CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 12/31/22 2019/2020 2020/2021 2021/2022 2022/2023 2022/2023 2022/2023 1st QTR 1st QTR 1st QTR 1st QTR ANNUAL PERCENT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET AMERICAN RESCUE PLAN ACT INTERGVT'L REVENUE 0.00 0.00 0.00 0.00 0.00 0.00% MISC. REVENUE 0.00 0.00 -909.20 14,654.00 0.00 0.00% TRANSFERS IN 0.00 0.00 0.00 0.00 0.00 0.00% FROM FUND BALANCE 0.00 0.00 0.00 2,869,473.00 -2,696,156.00 -106.43% ARPA FUND REVENUE 0.00 0.00 -909.20 2,884,127.00 -2,696,156.00 -106.97% PERSONAL SERVICES 0.00 0.00 0.00 0.00 0.00 0.00% OPERATING EXPENSES 0.00 0.00 0.00 0.00 0.00 0.00% TRANSFERS OUT 0.00 0.00 0.00 4,853.00 2,696,156.00 0.18% TO FUND BALANCE 0.00 0.00 0.00 0.00 0.00 0.00% ARPA FUND EXPENDITURES 0.00 0.00 0.00 4,853.00 2,696,156.00 0.18% LOCAL OPTION GAS TAX TAXES -123,926.77 -123,685.18 -132,947.01 -126,599.49 -777,637.00 16.28% INTERGVT'L REVENUE 0.00 0.00 0.00 0.00 -14,964.00 0.00% MISC. REVENUE -1,954.79 -209.04 -158.71 -3,682.83 -2,479.00 148.56% FROM FUND BALANCE 0.00 0.00 0.00 0.00 -356,494.00 0.00% LOGT FUND REVENUE -125,881.56 -123,894.22 -133,105.72 -130,282.32 -1,151,574.00 11.31% OPERATING EXPENSES 0.00 0.00 0.00 0.00 10,800.00 0.00% CAPITAL OUTLAY 0.00 0.00 4,870.00 0.00 0.00 0.00% DEBT SERVICE 117,992.80 121,781.20 121,472.60 122,173.70 122,174.00 100.00% TRANSFERS OUT 236,673.22 46,581.00 12,723.51 1,800.00 1,018,600.00 0.18% TO FUND BALANCE 0.00 0.00 0.00 0.00 0.00 0.00% LOGT FUND EXPENDITURES 354,666.02 168,362.20 139,066.11 123,973.70 1,151,574.00 10.77% DISCRETIONARY SALES TAX TAXES -487,010.43 -514,958.87 -575,268.60 -594,452.36 -5,160,637.00 11.52% MISC. REVENUE -21,226.69 -3,464.96 -2,565.65 -11,757.91 -98,209.00 11.97% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -2,057,046.00 0.00% DST FUND REVENUE -508,237.12 -518,423.83 -577,834.25 -606,210.27 -7,315,892.00 8.29% OPERATING EXPENSES 3,580.00 0.00 0.00 0.00 0.00 0.00% CAPITAL OUTLAY 0.00 0.00 7,151.27 0.00 0.00 0.00% TRANSFERS OUT 556,609.34 175,370.04 1,947,243.56 710,248.12 6,452,518.00 11.01 % TO FUND BALANCES 0.00 0.00 0.00 0.00 863,374.00 0.00% DST FUND EXPENDITURES 560,189.34 175,370.04 1,954,394.83 710,248.12 7,315,892.00 9.71% RIVERFRONT REDEVELOPMENT FUND MISC. REVENUE -11,037.74 -9,310.01 -9,355.66 -12,769.34 -43,719.00 29.21% TRANSFERS IN -403,239.68 -457,671.66 -385,664.86 -391,770.36 -380,580.00 102.94% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -109,630.00 0.00% RRD REVENUE -414,277.42 -466,981.67 -395,020.52 -404,539.70 -533,929.00 73.98% OPERATING EXPENSES 89,169.26 66,876.34 83,175.66 59,781.19 260,918.00 22.91 % CAPITAL OUTLAY 0.00 0.00 0.00 0.00 0.00 0.00% GRANTS AND AIDS 15,000.00 0.00 0.00 0.00 31,951.00 0.00% TRANSFERS OUT 0.00 54,130.99 0.00 0.00 92,679.00 0.00% TO FUND BALANCES 0.00 0.00 0.00 0.00 148,381.00 0.00% RRD EXPENDITURES 104,169.26 121,007.33 83,175.66 59,781.19 533,929.00 11.20% PARKING IN LIEU OF FUND MISC. REVENUE -521.88 -2,546.68 -1,051.81 -1,894.83 -539.00 351.55% FROM FUND BALANCES 0.00 0.00 0.00 0.00 0.00 0.00% PARKING IN LIEU REVENUE -521.88 -2,546.68 -1,051.81 -1,894.83 -539.00 351.55% CAPITAL OUTLAY 0.00 0.00 0.00 0.00 0.00 0.00% TO FUND BALANCES 0.00 0.00 0.00 0.00 539.00 0.00% PARKING IN LIEU EXPENDITURES 0.00 0.00 0.00 0.00 539.00 0.00% RECREATION IMPACT FEE FUND MISC. REVENUE FROM FUND BALANCES REC. IMPACT FEE REVENUE TRANSFERS OUT TO FUND BALANCES REC. IMPACT FEE EXPENDITURES STORMWATER UTILITY FUND MISC. REVENUE - FROM FUND BALANCES STORMWATER FUND REVENUE PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TRANSFERS OUT TO FUND BALANCES STORMWATER EXPENDITURES CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 12/31/22 2019/2020 2020/2021 2021/2022 1st QTR 1st QTR 1st QTR ACTUALS ACTUALS ACTUALS 2022/2023 2022/2023 2022/2023 1st QTR ANNUAL PERCENT ACTUALS BUDGET OF BUDGET -36,607.19 -30,647.13 -42,403.98 -36,182.73 -163,389.00 0.00 0.00 0.00 0.00 -199,798.00 -36,607.19 -30,647.13 -42,403.98 -36,182.73 -363,187.00 255,180.44 28,222.01 1,897.60 0.00 254,798.00 0.00 0.00 0.00 0.00 108,389.00 255,180.44 28,222.01 1,897.60 0.00 363,187.00 -1,613,215.52 -1,646,229.95 -1,683,714.25 -1,683,587.09 0.00 0.00 0.00 0.00 -1,613,215.52 -1,646,229.95 -1,683,714.25 -1,683,587.09 159,732.38 166,397.29 179,850.96 191,934.53 97,003.70 143,735.69 146,994.64 239,113.96 0.00 30,091.48 21,257.49 0.00 0.00 0.00 7,362.50 80,665.15 0.00 0.00 0.00 0.00 256,736.08 340,224.46 355,465.59 511,713.64 -1,959,621.00 -666,518.00 -2,626,139.00 913,265.00 1,310,382.00 41,300.00 361,192.00 0.00 2,626,139.00 22.15% 0.00% 9.96% 0.00% 0.00% 0.00% 85.91 % 0.00% 64.11 % 21.02% 18.25% 0.00% 22.33% 0.00% 19.49% LAW ENFORCE FORFEITURE FUND FINES AND FORFEITS 0.00 0.00 0.00 0.00 -1,000.00 0.00% MISC. REVENUE -149.22 -18.27 -10.59 -271.09 -160.00 169.43% FORFEITURES FUND REVENUE -149.22 -18.27 -10.59 -271.09 -1,160.00 23.37% OPERATING EXPENSES 0.00 1,500.00 0.00 0.00 0.00 0.00% CAPITAL OUTLAY 0.00 0.00 0.00 0.00 0.00 0.00% GRANTS AND AIDS 0.00 0.00 0.00 0.00 0.00 0.00% TO FUND BALANCES 0.00 0.00 0.00 0.00 1,160.00 0.00% FORFEITURES EXPENDITURES 0.00 1,500.00 0.00 0.00 1,160.00 0.00% STORMWATER DEBT SERVICE FUND MISC. REVENUE -994.17 -131.98 -133.60 0.00 0.00 0.00% TRANSFERS IN -100,338.75 -100,240.26 -58,350.75 0.00 0.00 0.00% FROM FUND BALANCES 0.00 0.00 0.00 0.00 0.00 0.00% STORMWATER DEBT REVENUE -101,332.92 -100,372.24 -58,484.35 0.00 0.00 0.00% DEBT SERVICE 10,068.60 6,764.30 3,416.75 0.00 0.00 0.00% TO FUND BALANCE 0.00 0.00 0.00 0.00 0.00 0.00% STORMWATER DEBT EXPENDITURES 10,068.60 6,764.30 3,416.75 0.00 0.00 0.00% CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 12/31/22 2019/2020 2020/2021 2021/2022 2022/2023 2022/2023 2022/2023 1st QTR list QTR 1st QTR 1st QTR ANNUAL PERCENT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET GOLF COURSE FUND CHARGES FOR SERVICE -376,210.28 -396,778.55 -522,852.04 -580,578.48 -1,741,611.00 33.34% MISC. REVENUE -12,436.82 -10,973.03 -10,658.01 -13,713.99 -40,760.00 33.65% TRANSFERS IN 0.00 0.00 0.00 0.00 -5,000.00 0.00% GOLF COURSE FUND REVENUE -388,647.10 -407,751.58 -533,510.05 -594,292.47 -1,787,371.00 33.25% PERSONAL SERVICES 66,767.03 68,234.57 73,520.97 60,154.69 291,125.00 20.66% OPERATING EXPENSES 93,871.22 98,685.32 103,721.33 120,058.20 402,529.00 29.83% CAPITAL OUTLAY 0.00 0.00 0.00 21,097.06 6,500.00 324.57% TRANSFERS OUT 9,591.99 9,591.51 9,021.24 9,052.26 71,209.00 12.71% TO FUND BALANCE 0.00 0.00 0.00 0.00 90,000.00 0.00% TOTAL ADMINISTRATION 170,230.24 176,511.40 186,263.54 210,362.21 861,363.00 24.42% OPERATING EXPENSES 145,872.86 96,238.39 146,596.63 167,933.01 686,324.00 24.47% CAPITAL OUTLAY 0.00 13,429.00 0.00 0.00 77,000.00 0.00% TOTAL MAINTENANCE 145,872.86 109,667.39 146,596.63 167,933.01 763,324.00 22.00% PERSONAL SERVICES 21,573.38 22,653.59 33,638.71 35,069.67 148,190.00 23.67% OPERATING EXPENSES 167.77 378.10 1,248.56 5,043.02 14,494.00 34.79% CAPITAL OUTLAY 0.00 0.00 0.00 0.00 0.00 0.00% DEBT SERVICE 23,496.00 23,496.00 18,796.80 0.00 0.00 0.00% TOTAL GOLF COURSE CARTS 45,237.15 46,527.69 53,684.07 40,112.69 162,684.00 24.66% GOLF COURSE FUND EXPENDITURES 361,340.25 332,706.48 386,544.24 418,407.91 1,787,371.00 23.41% AIRPORT FUND CHARGES FOR SERVICE 0.00 0.00 0.00 0.00 0.00 0.00% LEASE REVENUE -132,515.54 -145,316.77 -155,910.79 -170,065.06 -577,861.00 MISC. REVENUE -20,326.75 -21,132.38 -27,006.77 -24,051.83 -86,415.00 27.83% TRANSFERS IN 0.00 0.00 0.00 0.00 -70,319.00 0.00% AIRPORT REVENUE -152,842.29 -166,449.15 -182,917.56 -194,116.89 -734,595.00 26.43% PERSONAL SERVICES 17,218.24 17,311.06 23,734.14 44,743.79 186,460.00 24.00% OPERATING EXPENSES 86,516.22 98,185.51 116,839.18 109,205.23 332,198.00 32.87% CAPITAL OUTLAY 20,713.99 4,255.00 0.00 0.00 9,500.00 0.00% DEBT SERVICE 0.00 0.00 0.00 0.00 36,500.00 0.00% TRANSFERS OUT 6,249.99 37,500.00 0.00 0.00 76,707.00 0.00% TO FUND BALANCES 0.00 0.00 0.00 0.00 93,230.00 0.00% AIRPORT ADMINISTRATION 130,698.44 157,251.57 140,573.32 153,949.02 734,595.00 20.96% BUILDING FUND LICENSES & PERMITS -205,215.83 -226,676.31 -297,023.73 -250,442.06 -1,229,500.00 20.37% CHARGES FOR SERVICE -4,284.25 -7,131.00 -11,292.30 -5,161.70 -33,500.00 15.41% FINES AND FORFEITS -2,648.00 -1,350.00 -750.00 -1,825.00 -5,500.00 33.18% MISC. REVENUE -3,897.07 -1,217.54 -1,729.57 -10,687.18 -7,289.00 146.62% TRANSFERS IN -9,591.99 -9,591.51 -9,021.24 -9,052.26 -36,209.00 25.00% FROM FUND BALANCE 0.00 0.00 0.00 0.00 0.00 0.00% BUILDING REVENUES -225,637.14 -245,966.36 -319,816.84 -277,168.20 -1,311,998.00 21.13% PERSONAL SERVICES 146,863.14 142,194.95 168,492.70 166,719.37 933,975.00 17.85% OPERATING EXPENSES 21,822.79 51,222.48 46,300.52 54,892.11 338,146.00 16.23% CAPITAL OUTLAY 0.00 22,828.00 0.00 0.00 0.00 0.00% TO FUND BALANCE 0.00 0.00 0.00 0.00 39,877.00 0.00% BUILDING EXPENDITURES 168,685.93 216,245.43 214,793.22 221,611.48 1,311,998.00 16.89% CITY OF SEBASTIAN GENERAL FUND DEPARTMENTS QUARTER ENDING 12/31/22 2019/2020 2020/2021 2021/2022 2022/2023 2022/2023 2022/2023 1st QTR 1st QTR 1st QTR 1st QTR ANNUAL PERCENT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET CITY COUNCIL PERSONAL SERVICES 5,690.46 5,693.90 5,691.16 5,687.20 22,725.00 25.03% OPERATING EXPENSES 6,286.48 6,733.52 6,151.39 6,854.52 40,000.00 17.14% TOTAL 11,976.94 12,427.42 11,842.55 12,541.72 62,725.00 19.99% CITY MANAGER PERSONAL SERVICES 60,249.79 63,153.17 66,452.01 68,191.34 287,381.00 23.73% OPERATING EXPENSES 5,685.25 3,538.64 4,191.53 2,933.27 19,795.00 14.82% CAPITAL OUTLAY 0.00 0.00 0.00 0.00 0.00 0.00% TOTAL 65,935.04 66,691.81 70,643.54 71,124.61 307,176.00 23.15°% CITY CLERK PERSONAL SERVICES 40,539.13 42,473.57 44,900.64 43,049.41 182,129.00 23.64% OPERATING EXPENSES 42,774.36 14,007.93 62,086.54 24,557.24 40,895.00 60.05% CAPITAL OUTLAY 0.00 0.00 0.00 0.00 0.00 0.00% TOTAL 83,313.49 56,481.50 106,987.18 67,606.65 223,024.00 30.31% LEGAL PERSONAL SERVICES 0.00 37,593.31 41,140.11 43,836.24 188,555.00 23.25°% OPERATING EXPENSES 27,702.34 2,580.04 2,693.05 10,347.15 48,390.00 21.38% TOTAL 27,702.34 40,173.35 43,833.16 54,183.39 236,945.00 22.87°% ADMINISTRATIVE SERVICES PERSONAL SERVICES 130,172.05 120,400.78 137,632.94 133,349.34 662,609.00 20.12% OPERATING EXPENSES 16,144.73 15,826.08 12,804.57 10,341.01 162,155.00 6.38% TOTAL 146,316.78 136,226.86 150,437.51 143,690.35 824,764.00 17.42% M.I.S. DIVISION PERSONAL SERVICES 81,523.39 78,146.26 87,180.70 87,706.31 438,354.00 20.01°% OPERATING EXPENSES 55,437.70 55,666.85 68,591.80 85,831.31 280,290.00 30.62% CAPITAL OUTLAY 912.11 0.00 0.00 0.00 0.00 0.00% TOTAL 137,873.20 133,813.11 155,772.50 173,537.62 718,644.00 24.15% POLICE ADMINISTRATION PERSONAL SERVICES 336,269.04 222,192.40 238,031.61 144,277.71 746,328.00 19.33% OPERATING EXPENSES 30,610.38 52,442.11 31,552.51 26,188.41 113,770.00 23.02% CAPITAL OUTLAY 0.00 0.00 0.00 0.00 0.00 0.00°% TOTAL 366,879.42 274,634.51 269,584.12 170,466.12 860,098.00 19.82% POLICE PATROL PERSONAL SERVICES 1,121,598.06 1,146,184.46 1,281,798.11 704,820.15 3,554,487.00 19.83% OPERATING EXPENSES 56,418.02 39,793.30 61,355.70 79,631.14 371,259.00 21.45% CAPITAL OUTLAY 9,772.00 0.00 13,065.09 9,790.00 77,550.00 12.62°% TOTAL 1,187,788.08 1,185,977.76 1,356,218.90 794,241.29 4,003,296.00 19.84°% CODE ENFORCEMENT DIVISION PERSONAL SERVICES 41,748.69 42,092.95 45,487.87 30,334.77 181,777.00 16.69°% OPERATING EXPENSES 3,397.90 3,639.86 4,230.66 3,657.66 20,790.00 17.59% TOTAL 45,146.59 45,732.81 49,718.53 33,992.43 202,567.00 16.78% POLICE INVESTIGATIONS PERSONAL SERVICES 314,629.24 326,657.88 374,823.72 206,509.55 1,130,559.00 18.27°% OPERATING EXPENSES 35,105.27 36,476.95 40,533.98 35,347.34 158,440.00 22.31% CAPITAL OUTLAY 4,125.17 0.00 0.00 0.00 13,000.00 0.00% TOTAL 353,859.68 363,134.83 415,357.70 241,856.89 1,301,999.00 18.58% POLICE COMMUNICATIONS PERSONAL SERVICES 140,288.60 129,814.71 164,141.74 144,975.32 733,785.00 19.76% OPERATING EXPENSES 2,628.52 1,427.37 3,793.41 2,327.97 16,995.00 13.70% TOTAL 142,917.12 131,242.08 167,935.15 147,303.29 750,780.00 19.62% CITY OF SEBASTIAN GENERAL FUND DEPARTMENTS QUARTER ENDING 12/31/22 2019/2020 2020/2021 2021/2022 2022/2023 2022/2023 2022/2023 1st QTR 1st QTR 1st QTR 1st QTR ANNUAL PERCENT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET ROADS AND DRAINAGE PERSONAL SERVICES 136,148.84 150,889.91 119,266.65 153,867.32 684,019.00 17.44% OPERATING EXPENSES 86,224.94 70,463.24 88,095.81 75,128.27 448,955.00 19.62% CAPITAL OUTLAY 39,190.25 2,901.99 980.00 0.00 18,924.00 5.18% TOTAL 261,564.03 224,255.14 208,342.46 228,995.59 1,151,898.00 19.88% CENTRAL GARAGE PERSONAL SERVICES 43,669.98 46,405.85 48,930.14 49,864.28 230,444.00 21.23% OPERATING EXPENSES 5,230.28 6,929.37 4,330.26 7,467.50 30,035.00 14.42% CAPITAL OUTLAY 0.00 0.00 0.00 0.00 20,000.00 0.00% TOTAL 48,900.26 53,335.22 53,260.40 57,331.78 280,479.00 20.44% FACILITIES MAINTENANCE PERSONAL SERVICES 68,083.43 70,073.14 72,760.18 50,633.09 260,644.00 27.92% OPERATING EXPENSES 44,320.23 65,570.54 77,919.74 121,067.46 487,015.00 16.00% CAPITAL OUTLAY 15,372.00 10,400.00 5,233.44 0.00 47,000.00 11.13% TOTAL 127,775.66 146,043.68 155,913.36 171,700.55 794,659.00 21.61% PARKS/RECREATION PERSONAL SERVICES 181,520.35 172,160.28 200,533.59 192,231.81 955,135.00 21.00% OPERATING EXPENSES 51,823.33 53,177.55 71,291.98 58,110.10 302,190.00 23.59% CAPITAL OUTLAY 42,790.14 0.00 0.00 31,875.49 145,870.00 0.00% TOTAL 276,133.82 225,337.83 271,825.57 282,217.40 1,403,195.00 20.11% CEMETERY PERSONAL SERVICES 40,224.80 37,203.93 29,572.26 31,344.55 124,703.00 23.71% OPERATING EXPENSES 6,748.16 4,834.38 5,270.33 5,872.58 39,620.00 13.30% CAPITAL OUTLAY 0.00 0.00 0.00 0.00 0.00 0,00% CEMETERY 46,972.96 42,038.31 34,842.59 37,217.13 164,323.00 22.65% COMMUNITY DEVELOPMENT PERSONAL SERVICES 80,147.18 101,141.97 96,974.61 91,337.44 573,440.00 16.91% OPERATING EXPENSES 9,974.63 9,893.98 11,669.37 2,902.42 121,495.00 9.60% CAPITAL OUTLAY 14,649.50 0.00 0.00 0.00 15,000.00 0.00% TOTAL 104,771.31 111,035.95 108,643.88 94,239.86 709,935.00 13.27% NON -DEPARTMENTAL PERSONAL SERVICES 54,681.02 58,227.31 78,844.51 68,065.11 305,431.00 25.81% OPERATING EXPENSES 407,061.27 453,360.12 415,442.31 480,736.49 760,329.00 54.640/6 TRANSFERS OUT 0.00 0.00 0.00 36,698.71 215,065.00 0.00% TO FUND BALANCE 0.00 0.00 0.00 0.00 0.00 0.00% NON -DEPARTMENTAL 461,742.29 511,587.43 494,286.82 585,500.31 1,280,825.00 45.71% ALL DEPARTMENTS PERSONAL SERVICES 2,877,184.05 2,850,505.78 3,134,162.45 2,250,080.94 11,262,505.00 27.83% OPERATING EXPENSES 893,573.79 896,361.83 972,004.94 1,039,301.84 3,462,418.00 28.07% CAPITAL OUTLAY 126,811.17 13,301.99 19,278.53 41,665.49 337,344.00 5.71% TRANSFERS OUT 0.00 0.00 0.00 36,698.71 215,065.00 0.00% TO FUND BALANCE 0.00 0.00 0.00 0.00 0.00 0.00% TOTAL GENERAL FUND 3,897,569.01 3,760,169.60 4,125,445.92 3,367,746.98 15,277,332.00 22.04% CITY OF SEBASTIAN CAPITAL PROJECT STATUS REPORT AS OF DECEMBER 31, 2022 Current Prior Project Budget Share Project Year Year Expenditures Percent Funds Number Description Budget Sources (in Thousands of $) Budget Expenditures Expenditures To Date Expended Encumbrances Remaining FY2019 A1925 Park Signage DST/RIF 73/185 258,341 - 237,358 237,358 91.88% 5,700 15,283 A1952 Construct HangarD FDOT/DST/AP 1,800/450/67.2 2,317,253 t02,230 2,173,212 2,275.442 98.20% 76,244 (34,4331 TOTAL $ 2,575,594 $ 102,230 $ 2,410,570 $ 2,512,800 97.56% $ 811944 $ (19,150) FY2020 A2007 CDBG Grant Program CDBG 384.3 515,175 4,419 261,566 265,985 51.63% 36,275 212.915 A2029 CRA Signage & Landscape CRA 113 113,000 - 90,322 90,322 79.93 % 13,641 9,037 A2030 Relocate Public Facilities Compound SJRWMDfDST 11.8/9,639 9,651,130 3,793 9,158,834 9362A27 94.94% 487,847 656 A2050 Construct Taxi Lane FAA 684.3 687,505 - 659361 659,861 95.98% - 27,644 A2063 Septic to Sewer Grant Program IRLC/CRA 42.8/52.2 90,606 - 85,605 85,605 94.48 % 5,001 $11,057,416 $ 8,212 $10,256,199 $10,264,401 92.93 % $ 537,763 $ 2-i5,252 FY2021 A2104 Phone System DST 100 100,000 152 82,727 82,879 82.88% - 17,121 A2126 Yacht Club Seawall GF 359 358,962 1,415 350,337 351.752 97.99 % - 7 210 A2150 Establish Sewer Service FDOT/SJRWMD/DST 1,327/256/430 1,906,801 11.847 1,628,044 1.639,891 86.00% 116,679 150.231 A2161 Stormwater Master Pin DST/SW 3501350 700,000 560,750 560350 80.11% 139,250 - S 3,065,763 $ 13AI4 $ 2,621,857 $ 2,635,271 85.96% $ 255,929 $ 174,562 FY2022 A2206 CAD/RMS System Update DST 142 141,925 - 112,069 112,069 78.96% - 29.856 A2207 Police Vehicles & Equipment DST 300 300,213 300 14,683 14,983 4.99% 277,507 7,723 A2209 PD COPE Trailer DST 33 32,786 - 91 91 0.28% 32,695 0 A2212 PD Vehicles GF 104 103,584 - - - 0.00% 103,334 251 A2214 PD Flooring GF 39 39,000 10,257 103 10360 26.56% 10,257 18383 A2215 Leisure Services Vehicle & Mower GF 34 33,657 - - - 0-00% 33532 125 A2216 Community Development SUV GF 26 26,301 25,027 - 25,027 95.15 % 1,274 A2217 Wheeled End Loader (Complete) DST 203 203,306 203,306 - 203,306 100.00% - A2220 Working Waterfront CRA 50 50,000 - - - 0-00% 50,000 A2221 BSSC Baseball Backstops RIF 75 75,000 - - - 0.00% - 75,000 A2222 Playground improvements RIF 100 100,000 - 1,526 1,526 1.53% - 98,474 A2223 Park Improvements RIF 20 20,000 - 8.959 8,959 44.79% 11,041 A2224 Riverview Park Enhancements DON 2 1,850 - - - 0.00% - 1,850 A2230 Railroad Crossing Sidewalks LOGT/DST 100190 190,000 1,800 6,40D 8.200 4.32% 14.920 166,880 A2231 Road Improvements ARPA 500 500,000 - - - 0.00% - 500,000 A2250 Construct (2) Square Hangars FDOT/DST 1,256/314 1.570,000 - 0.00% 1570,000 A2252 Hangar C Office Improvements FDOT/DON 35135 70,000 - - - 0.00% 70,000 A2253 Airport Rescue Grant FAA 32 32,000 - 27,756 273S6 86.741/6 - 4,244 A2254 Rehab Runway 05/23 FAA/FDOT/DST I97/10.9/13.4 221,394 21,949 4,194 26,142 11.81% 195,251 1 A2260 Swales/Driveways/Culverts SW 245 244,695 13,828 36,039 4%867 20.38% 50,133 144,695 A2261 Concha Dam Replacement ARPA 700 700,000 - - - 0.00% - 700.000 A2262 Sliplining DST 250 250,000 - - - 0.00% 71.090 178,911 A2263 Tulip Habitat Restoration IRLC/SW 4.8/IS.5 23,291 - 4,431 4,431 19.021% 666 18.194 A2264 Gardenia Ditch ARPA 750 750,000 4,853 3,844 8,697 1.161% - 741,303 A2265 Schumann Drive Box Culvert ARPA 750 750,000 - - 0.00% 44.120 705,880 A2267 Mini Excavator (Complete) SW 67 66,837 66,837 - 66,837 100.00% - - $ 6,495,839 $ 348,156 $ 220,094 $ 568,250 &75 % S 933,503 S 5,094,095 FY2023 A2300 Server/Host Update DST 43.2 43,195 - - 0.00% 43.195 A2301 Citywide Computers DST 76.1 76,108 1,664 - 1,664 2.19% - 74.444 A2302 COSty Equipment DST 15 15,000 749 - 749 4.99% 14,251 A2303 Network Infrastructure DST 50 50,077 1,711 - 1,711 3.42% - 48366 A2304 Backup System Update DST 40 40,000 - - - 0.00% 13594 26,406 A2305 Parks Security Cameras DST 28.7 28,700 12,881 - 12,881 44.88% - 15,819 A2306 PD Vehicles & Equip DST 512.2 512,200 - - - 0.00% 425369 87,031 A2307 PD Body Worn & Vehicle Cameras DST 88.2 88,183 39,292 - 39,292 44.56% - 48,892 A2308 CAD/RMS System DST 60.8 60,775 - - - 0.00% - 60,775 A2309 PD Armored Vehicle DST 310 310,000 - - 0.00% 309,500 500 A2310 PD Generator Transfer Switch DST 200 200,000 - - - 0.00% - 200,000 A2311 Air Conditioner Replacements DST 25 25,000 - - - 0.00% - 25,000 A2312 Hurricane Ian FEMA 0 - 26,423 - 26,423 0.00% 41,332 (67,7551 A2313 Hurricane Nicole FEMA 0 - 963 - 963 0.00% - (963) A2314 Golf Carts GC 528.6 528,640 - - 0,00% - 528.640 A2320 Swing/Bench Park RIF 35 35,000 - - 0.00% 35,000 A2321 Park Improvements RIF 20 20,000 - 0.00% - 20,000 A2322 Kiosk Signs CRA 15 15,000 - - 0.00% - 15,000 A2323 CRA Sustainable Economic Redevelopment DUO 70 70,000 5,000 - 5.000 7.14% 65,000 A2324 Riverview Area improvements DST 74 73.591 - - 0.00% - 73591 A2330 Concrete Mixer Truck DST 376 376,000 - - - 0.00% - 376,000 A2331 Bucket Truck DST 190 190,000 - 0.00% - 190,000 A2332 Brush Truck DST 115 115,000 - 0.00% - 115.000 A2333 Dump Truck DST 142 t42,000 - - - 0.00% - 142,000 A2334 Sidewalk (Davita Dialysis) DST 200 200,000 - - - 0.00% - 200.000 A2335 Street Repaving LOGT 600 600,000 - - - 0.00% - 600,000 A2336 Street Reconstruction LOGT 250 250.000 - - 0.00% - 250,000 A2337 Sidewalk Replacement LOGT 75 75.000 - - - 0-00% - 75,000 A2338 US Patterned Paveway DST 446.4 446,400 446,400 - 446,400 1D0-001/. - - A2350 Runway 10-28fraxiway Bravo Markings FDOT/AP 37.8/9.5 47,268 - - - 0.00% - 47,268 A2351 Runway 05-23 Rehab FAA/FDOT/DST 1,427/79179 1,585,455 - - - 0.00% - 1,585,455 A2360 Swales/Driveways/Culverts DST 150 150,000 - - - 0.00% - 150,000 A2361 SW Bulldozer DST 150 150,000 - - - 0.00% 136,976 13.024 A2362 Sliplining DST 150 150,000 - 0.00% - 150,000 A2363 Canal Restoration FEMA/DST 11,000/500 11,500,000 - - 0.00% - 11500,000 A2364 Stonecrop Drainage Improvements FEMA/DST 1,095/365 1,460,596 - - - 0.00% 51,090 1A09,496 S 19,629,178 S 535,083 S - $ SW93 2.73 % $ 1,042,661 $18,051,433 CRAND TOTAL $ 42,823,790 $ 1,007,096 $ 15,508,710 S 16,515,906 3857% S 2,751,801 5 23,556,193 QUARTERLY INVESTMENT REPORT FOR THE QUARTER ENDED DECEMBER 31, 2022 At December 31, 2022, the total of the City's cash and investments were $25,290,221.06. Of this, $20,807,813.11 was held in an interest bearing checking account at Seacoast National Bank, $3,950,626.22 was invested with the State Board of Administration and $531,781.73 is deposited with Florida Trust. The City did not purchase any new securities during the quarter and does not hold any direct investments in government securities. Returns at the end of the quarter were 3.30% for the Bank and 4.55% for the State Board. The average annualized return over the 3 months of this quarter from the deposit with Florida Trust was positive this quarter with a gain of $2,241.22. This is expected to continue being positive in the coming quarters. Florida Trust is pool fund that deals in government securities averaging less than 2 year maturities. SEACOAST NATIONAL BANK STATE BOARD OF ADMINISTRATION (SBA) CURRENT CURRENT CASH BALANCE ALLOCATION BALANCE PERCENT INVESTMENT ALLOCATION BALANCE PERCENT General Fund $ 9,144,710.86 43.95% General Fund $ 998,638.30 25.28% American Rescue Plan Act 2,443,305.64 11.74% American Rescue Plan Act 430,814.58 10.90% Local Option Gas Tax Fund 599,218.57 2.88% Local Option Gas Tax Fund 105,864.09 2.68/ Discretionary Sales Tax Fund 1,925,917.01 9.26% Discretionary Sales Tax Fund 338,874.04 8.58% Riverfront Redevelopment Fund 831,637.27 4.00% Riverfront Redevelopment Fund 146,906.65 3.72% Parking In -Lieu -Of Fund - 0.00% Parking In -Lieu -Of Fund 90,711.00 2.301/. Recreation Impact Fee Fund 301,025.78 1.45% Recreation Impact Fee Fund 53,078.54 1.341/6 Stormwater Utility Fund 2,652,612.68 12.75 % Stormwater Utility Fund 468,996.07 11.870/a Law Enforcement Forfeiture Fund 45,261.04 0.22% Law Enforcement Forfeiture Fund 7,964.30 0.20% Stormwater Series 2003 Debt Service Fund - 0.00% Stormwater Series 2003 Debt Service Fund - 0.00'/ Capital Projects Fund (31,805.45) -0.15% Capital Projects Fund 0.001% Capital Improvements Fund (3,150.00) -0.02% Capital Ira vements Fund 000% Transportation Fund (0.10) 0.00% Transportation Fund 0.00% Stormwater Projects Fund (21.014 15) -0.01% Stormwater Projects Fund - 0.00% Golf Course Fund 438,644.09 2.11% Golf Course Fund 77,608.55 1.96% Airport Fund 475,947,00 2.29% Airport Fund 83,873.65 2.12% Airport Projects Fund 786.97 0.00% Airport Projects Fund - 0.001/6 Building Department Fund 1,682,591.69 8.09% Building Department Fund 296,948.50 7.51 % Cemetery Trust Fund 212,364.22 1,02% Cemetery Trust Fund 848,107.95 21.47% Performance Deposits Fund 90,750.00 0.44% Performance Deposits Fund 2,340.00 0.068/6 Total Bank Balance S 20,807,813.11 100.00 % Total SBA Balance S 3,950,626.22 100.00%. INTERFUND LOANS REPORT 10/01/22 Scheduled Balance at Fund Making Loans Purpose Balance Payments 09/30/2023 Remarks/Terms GENERALFUND: Due from Golf Course DISCRETIONARY SALES TAX: Due from Airport Fund Due from Airport Fund BUILDING FUND: Due from Golf Course Due from Golf Course Debt Description Cash Flow Loan $465,000 $285,000 Hangar A $253,171 $267,511 Hangar B $249,575 $35,000 $430,000 Pay $35K/Year or More. $7,873 $245,298 5 Years @ 3%, Then 4% for 25 Years. Final in 2038 $8,517 I $241,058 5 Years @ 3%, Then 4% for 25 Years. Final in 2041. $700,000 Irrigation $553,159 $31,352 $522,611 Each 5 Years to T-Bond Minus 1%. Final in 2038. $559,684 Other Repairs $559,684 None $559,684 Pay When Possible, Maybe After $700,000 is paid. DEBT DUE TO OUTSIDE PARTIES Initial Principal Principal Balance at Final Initial Bond Amount 9/30/2022 Interest Rate Maturity Rating/Insurer Security Pledge Paving Improvements (Final 12/01/2022) Promissory Notes 2012 Police Camera System 60 Month Lease Purchase May 2021 $2,296,000 $121,000 1.94% 2022 N/A Local Option Gas Tax $353,624 $80,482 2.75% 2025 N/A N/A MYOF Si. STM HOME OF PELICAN ISLAND To: Mayor and City Council Thru: Paul Carlisle, City Manager From: Kenneth W. Killgore, Administrative Services Director Date: February 21, 2023 Re: V Quarter Accomplishments Fiscal Year 2023 The following are the I" Quarter Accomplishments for City Departments as assembled and edited by the Administrative Services Department for the three months ended December 31, 2022. CITY CLERK Legislative Sunnort Matters • City Clerk prepared agenda, attended/recorded three Regular City Council meetings two Special Council meetings. • Records Specialist attended one Regular City Council meeting. • Completed follow up of approved Council matters — contracts, letters, e-mails, scanned to LF and indexed. • Two ordinances were passed on first reading; four were adopted by Council. • Five resolutions were adopted by Council. • Two proclamations prepared for presentation by Council Members. • Provided monthly City calendars and revisions to Council, city staff and press. • Recorded one document with Clerk of Court. • Arranged travel for two members to attend the FLC Legislative Conference. • Arranged travel for one member to attend FLC IEMO. • Distributed ManCaves annexation notification to relevant parties. • Placed two newspaper ads in Press Journal. Records Management Proaram • Responded to 28 public records requests. • 104 cubic feet of paper records met retention along with duplicate and OSA records destroyed by shredding vendor documents. Documents, maps & surveys of Airport, Cemetery, Facility buildings, Golf Course, land use, Stormwater, Streets, Working Waterfront and Water & Sewer Franchise documents were imported into Laserfiche for permanent and long term record. • Continued to add maps & survey to index with its location in the vault as well as in Laserfiche. • Transferred and documented eight bid records for storage. • Updated inventory log for two new vehicles. Election Matters • Coordinated use of City Hall for Early Voting. • Qualified seven candidates for November 8, 2023 Municipal Election. • Received and filed campaign treasurer's reports. • Prepared and submitted a draft ballot to Supervisor of Elections Leslie Swan. • Administered oath to two Council Members. • Updated and distributed regional committee member information to respective committee staff Citv Board Matters • Noticed vacancies, prepared five board appointments, notified and provided info to appointees, updated Board Handbook and distributed pages. • City Clerk prepared agenda, attended/recorded one CRA meetings within Council Meetings. • Records Specialist published all scanned City board packets to City website and Laserfiche and provided to press and Council. • Coordinated board/committee meeting minutes between staff and technical writer. • City Clerk and Records Specialist attended three Centennial Celebration Task Force meetings. Cemetery Matters • Certificates of Interment Rights issued for 14 locations for a total of $32,400. • Scanned all cemetery records as sold or amended for permanent retention. Records Specialist updated cemetery rate sheets in accordance to the rate and ordinance changes. Records Specialist met with Funeral Directors to review cemetery rules and regulations. Personnel/Educational Matters • Records Specialist attended three Project Management meetings. • City Clerk swore in two new police officers. Community Matters • Responded to or forwarded CITYSEB emails to appropriate departments. • Records Specialist volunteered for the Halloween Costume Contest Event. • City Clerk and Records Specialist attend a ribbon cutting ceremony for the new Public Works Compound. ADMINISTRATIVE SERVICES • Provided administrative support to the Police Pension Board. • Closed accounting records at year-end and responded to questions from the Auditors. • Worked with Auditors on the FY2022 Audited Financial Statements. • Assisted with negotiations of Labor Agreements. • Prepared P Quarter Budget Amendment and made presentation to Budget Committee and City Council. • Handled normal processing of payroll, accounts payable and cashiering. Monitored and approved payments on major contracts. • Maintained listing of current capital projects and held frequent meetings with project managers to monitor progress. • Coordinated the quarterly employee investment meetings with the ICMA representative. • Monitored and completed required grant paperwork on Airport and other grants. • Recruited replacements for vacant positions. • Documented bids and proposals for purchases to insure purchasing policies were followed. • Reviewed and approved contracts and leases. • Edited agenda items submitted for contracts and payments requiring City Council approval. POLICE DEPARTMENT Administration • Continued review of agency policies per accreditation standards. • Conducted interviews for Police Officers, Dispatchers, Accreditation / Record's Supervisor, and Police Volunteers. • Participated in PD Community Night Out. • Completed an audit on the Investigation and Evidence Safe. • Continued our quarterly auditing and inspection of the police building and equipment. • Attended 5 Council and Special Event/Workshop meetings. • Responded to 2 public records requests. • Attended Executive Round Table Meetings. • Attended Coffee with a Cop Event. • Conducted 1 Treasure Coast Chiefs of Police and Sheriff's Association meetings. • Participated in strategic planning meetings. • Conducted 3 leadership and weekly staff meetings. • Swore in 2 new Police Officers. • Participated in Light up Night and Christmas Parade events. • Submitted a grant for Police Equipment. • Attended the Veteran's Day Event at Riverview Park. • Attended 3 Substance Awareness Center Executive Board Meetings. • Attended multiple other civic and agency related meetings including Multi -agency and Special School Board meetings. • Attended 3 Juvenile Justice 19th Circuit Advisory Board Meetings. Volunteers • The Community Service Volunteers worked a total of 2,338 hours during this quarter. • 74 bank deposit details were completed so City Hall employees do not need to leave their assigned duties. • 36 traffic control details were assigned. These details involve directing traffic at city events, road closures, etc. • 753 house watches/close patrols were completed. • 45 vehicle transports were made consisting of taking vehicles to different locations for repairs, etc. • 1,179 business checks were conducted to help patrol officers keep an eye on the business community which helps reduce crime. • 224 area checks of banks were made. Visual marked units around the banks at various times helps to deter crime. • 125 Airport checks were made. The visibility helps to deter crime. • 59 special details were assigned. • 11 miscellaneous assists for law enforcement personnel. • 76 paperwork runs, i.e.: State Attorney's Office, Sheriff's Office, etc. The Volunteers pick up and deliver packages such as council packages, State Attorney documents and miscellaneous items as needed. • Assisted with traffic control on 18 traffic crash scenes. 0 251 citizen contacts. 511 miscellaneous jobs. 15 Escorts were completed. School Resource Officers Area/school checks 107 85 84 276 Life Skills classes taught 0 0 0 0 Reports 2 2 2 6 Crossing Guard contacts 12 17 9 38 Mentor lunches 13 10 10 33 Patrol Hours 24 88 64 176 Communty event hours 2 2 2 6 Communty event hours Patrol Hours Mentor lunches Dec. Crossing Guard contacts Nov. Reports Oct. Life Skills classes taught Area/school checks 0 20 40 60 80 100 120 Road Patrol and Suecial OUerations • Officers were dispatched to 4,808 calls for service, and self -initiated 2,222 events. • 56 adult and 9 juvenile arrests were made. • 1 Juvenile Civil Citation was issued. • Officers issued 251 citations, 1 parking citation, and 517 written warnings. • Officers completed 461 offense reports and 93 crash reports. Soecial Ooerations Citations Warnings Incident Reports Arrests Citizen Contacts Marine & Natural Resources* 0 0 0 0 0 *The traffic officer position is temporarily vacant due to personnel shortages. "Marine & Natural Resources unit is not a full time position. K-9 Unit • K-9 Training Hours: 400 • Misdemeanor Arrests: 1 • Felony Arrests: 13 • Narcotic Searches: 16 • Activity Reports: 5 • K-9 Demonstrations: 3 • Schools Attended: 0 • Additional Training Hours: 0 • Agency Assisted: Indian River and Brevard County. 3 Detectives Subpoenas 2 2 3 7 Arrests 1 0 1 2 Warrants 1 0 3 4 Training/Meeting Hours 5 27.5 9.5 42 Follow -Ups 16 12 20 48 Active Cases 16 10 15 41 Assigned Cases 8 9 10 27 Cleared Cases 10 0 13 23 Inactive Cases 3 7 4 14 Supplements 13 9 22 44 Call Outs 2 2 6 10 Background/CVSA's 6 7 5 18 SIU • Court Order Documents Arrests Warrants Training/Meeting Hours Follow -Ups Active Cases Officer Intel Crime Stoppers Intel Other Intel Source Cleared Cases Inactive Cases Supplements Surveillance (hours) Agency Assist 4 4 1 1 1 1 75 86 110 271 2 8 6 16 8 3 8 8 4 5 5 14 4 7 2 13 2 4 3 9 2 2 1 2 1 4 6 7 6 19 60 43 35 138 1 1 SUBPOENAS 1 2 0 3 ARRESTS 1 2 0 3 _ _ _ 1 2 0 3 _WARRANTS TRAINING/MEETINGS (hours) 8 8 0 16 _ FOLLOW-UPS 3 2 3 8 ACTIVE CASES 4 4 5 13 _ _ _ ASSISGNED_CASES 5 3 5 13 _ CLEARED CASES 2 2 1 5 INAt-iivh UANbsS 0 0 0 0 SUPPLEMENTS 7 5 3 15 SUBPUENAS 20 40 20 80 4 COPE QUARTERLY REPORT ACTIVITY HOURS COMMUNITY EVENTS 168 Community Events: Honor Flight - 4 AGENCY OUTREACH EVENTS 20 Home Depot Fall Festival-12 Chamber Light Up Night: 12 24 Clam Bake-48 COMMUNITY MEETINGS Shrimp Fest-0 II 10 National nights out-36 SCHOOL -RELATED EVENTS Park Place-2 i - i Boys & Girls Club - 8 PUBLIC TRAINING CLASSES 0 Movie Nights -24 Lakeside Church Fall Festival - 8 REGIONAL OUTREACH 0 Christmas Parade - 2 Turkey Bowl - 12 PROBLEM ORIENTED POLICING 12 PUBLIC SAFETY CADETS 108 Agency Outreach: DEA Takeback - 8 _ 40 Turkey Drives 12 TRAINING AND SCHOOLS IN-SERVICE INSTRUCTION 4 Community Meeting Room - Exchange Club . 16 SOCIAL MEDIA MANAGEMENT 20 Rotary-4 ADMINISTRATION & RESEARCH 89 Smool Related Events: Eli-11,n,`6, l 0 ROAD PATROL COVERAGE 62 }rT Ga52ri'}Imm�nT$, � R 4 Communications Division Public Training Classes: RA Women-0 RAD Kids-0 Regional Outreach: 0 Problem Oriented Policing: Referals-10 Meals on Wheels-2 Public Safety Cadets - Activities & Planning-108 Training and Schools: Crime prevention -0 pepper Ball-12 vehicle oper-24 FCPA Meeting-0 Crossing Guard Trainer -4 In -Service Instruction: New hire-4 Firearms-0 Tactical build-0 Social Media Management: Facebook-10 Administration & Research: Special Events Meeting-4 Leadership Meeting-2 SRO-60 Awards Committee-0 Crossing Guard Coverage-4 Golf Tournament Planning- 1 Road Patrol Coverage-16 M"611c• Gatro:lNaturai K?saurce,: Disp. Calls For Service 1,397 1,364 1,572 4,333 Officer Initiated Calls 730 793 655 2,178 Code Enf. Initiated Calls 1,620 1,383 1,669 4,672 ' Volunteer Initiated Calls 553 312 250 1,115 Calls Entered Into CAD 4,358 3,919 4,202 12,479 911 Calls Received 696 738 950 2,384 911 Calls Transferred Out 278 345 376 999 911 Hang-up Calls 73 72 120 265 Admin. Calls Received 584 532 544 1,660 Admin. Calls Transferred N/A N/A N/A N/A Outgoing Admin. Calls N/A N/A N/A N/A Training/Meeting Hours 10 6 20 36 911 phone report system is still not working correctly so we still can not run reports from here. All reports before that date are no longer available to us. 5 F—Training/Meeting Hours i Outgoing Admin. Calls Admin. Calls Transferred Admin. Calls Received i 911 Hang-up Calls 911 Calls Transferred Out 911 Calls Received ,! Calls Entered Into CAD Volunteer Initiated Calls Code Enf. Initiated Calls Officer Initiated Calls Disp. Calls For Service .� 0 — 1,000 2,000 3,000 4,000 Crime Scene/Evidence Month 3 ■ Month 2 ■ Month 1 Evidence Processed In-house 17 3 31 51 Evidence Outsourced 24 5 10 39 Items Returned 13 8 106 127 Items Purged 0 0 0 0 Cars Impounded 0 0 0 0 Video Redaction Hours 18 5 5 28 Videos Burned 352 374 308 1034 Supplements Written 3 4 2 9 Evidence Processing Hours 6 2 19 27 Crime Scene Processing Hours 4 4 5 13 Training Hours 2 0 0 2 Call Outs 0 0 2 2 Code Enforcement Of the 4,708 code calls for the quarter the following is a breakdown of some specific calls made: • Issued 164 written warnings. This range from grass and weeds too high, trailers parked in front of the property line, trash and debris, yard sale permits, overgrowth of adjoining lot, no permit for a fence install, etc. • 95 property inspections for title companies and 82 sign violations. • 433 Code Services. • 248 re -inspections, 26 violations were not complied with, 49 were posted for abatement, 2 abated by vendors. • 173 violations complied. • 0 Liens filed, 3 liens released. • 53 violation letters sent for various reasons such as grass and weeds too tall, trash and debris, overgrown lots, etc. to gain compliance. • There were 2 calls for water violations during the 1st quarter. Alarm Assessment • $140.00 in alarm permits (new and renew). • $150.00 in false alarms fines. • 136 alarm responses by officers, 136 of these were false. • 12 New permits issued. N. ROADS Asphalt • Put down 4 tons in various areas through- out the city. • Repaired various pot holes with two pallets of cold patch. • Filled in numerous road edges and corners with millings and or road base. Grinding • Preformed sidewalk inspection on IRD sidewalks and ground down any tripping hazards found. Mowing • Mowed back right of ways on vacant lots with side arm tractor and by hand through -out the city. • Mowed and trimmed all city owned properties including Concha dam spill way on both sides. • Assisted with mowing new compound several times. Concrete • Dug out road rock from driveways on Ridgley for A.Thomas to pour. • Broke out hot concrete mi from driveway on Concha Dr. to be re -poured. Misc. • Trimmed numerous trees back causing site obstructions of street signs and sight distance issues throughout the city. • Moved upstairs offices from City Hall to new facility. • Vacated old compound and moved everything to new facility. • Discarded junk and obsolete items from entire old compound. • Assisted in fuel tank removal and fencing off area at Harbor Lights property. • Assisted Stormwater with various projects. • Prepped for Hurricane Nicole. • After storm clean-up for Nicole. Facilities Maintenance • Maintain City Flags. • Maintain and monitor all lift stations. • Monthly A/C maintenance all City Buildings. • Monthly monitoring and supplies AED stations. • Daily maintenance and repairs city buildings. • Monitor CleansSpace Janitoral. • Elevator inspections (TK Elevators). • Quarterly Fire and Sprinkler test: ADS. • Old School: Complete Emergency Lighting replacement fixtures. • City Hall: AC Coil replacement Ahu-CH2. • Maintenance Shed: Clean out shed for moving day Public Works. • Public Works: Set up office and shop. • Senior Center: Repair and plumb exterior & interior water pipes. • Senior Center: Roof rep(Leeward Roofing)and install new Diakin AC Mini Split. • Art Club: Roof Repair. • Community Center: Replace refrigerator. • City Hall Police Dept.: Pressure clean building's exterior (clean that building). • City Hall: Second floor interior office painting (on going). • City wide: 2023 backflow testing (on going). Sign Shon • Signage and Installation: • Created; 38 • Signs Installed: 41 • Signs Straightened: 117 • Signs Cleaned: 2 • Trees Cut by signs: 29 • Traffic Studies: 5 • GIS Locations 22 • Decals:42 7 • Pavement Markings: • Stop Bars: 0 • Yellow Line Striping: 0. • White Line Striping: 0 • Parking Lots: 0 • Cross Walks: 0 • Handicap stalls: 1 • ADA Mats painted: 0 • Blue Paint: LN FT.:70 LN ft, • Arrows:0 • Special Projects: • Install /Replace Warning and Regulatory Signs: 100% Complete. Install anchor Supports on street/stop signs along Roseland & Sebastian Blvd. 50% • Make work benches for new shop. Completed. • New Projects: • Move to new shop: Completed. • Stop bars and crosswalks road paint zone1: 50% Completed. • Clean & paint ADA mats: 45% Completed. • M.O.T/Special Events 15 • School Lights: 4 • Citizens Request: 4 (4 completed). • Work Orders: 62 (60 have been completed). • Created Signs Breakdown: • Regulatory:7 • Warning:7 • Park:I • Aviation 3 • Construction zone warning: 4 • Miscellaneous:11 • Ordinance:6 Cemetery • Routine Mowing/Weed Eating and Edging. • Fixed Sprinkler Heads. • Ordered no alcohol signs for unit 5. • Cremains:7. • Burials: 4. • Started new office remodel. • Rain Guage: 10.417. Construction Specialist • Parks: • Electrical repair Vet Memorial. • Storm Prep. • Storm Clean Up. • Art Center: • Roof Repair. • Senior Center: • Toilet and drain repair. • Main water supply replacement. • Indian River Dr.: • Flag pole repairs. • Harbor Lights rope fencing install. • Lighting repairs. • Fisherman Landing: • Lighting repair and replacement. 8 • Airport: • Install camera electric. • Rewire gate 21. • Police Department: • Install ice machine. • Repair door locks. • Lighting Repairs. • Prep for new flooring. • Golf Course: • Replace building exterior lighting. • Cemetery: • Relocate well pump and plumbing. • Electrical repairs. • New Compound: • Plumbing repairs to bathrooms. • Electrical repairs to garage. Fleet Manazement: • The Fleet Management Staff completed 116 repair work orders, 41 preventive maintenance services 0 service calls and 0 road trips to pick up parts. • In addition to in-house work orders, 10 vehicle and equipment repairs were scheduled and completed by outside vendors. • Took delivery of the following units: • Ford Escape. • Completed the prep(Lights, Rack, Graphics, etc.) on the above vehicle. • Completed Sales on Gov. Deals: $6,762.99. • Fuel Cost as of the Oct. Nov. Dec. 2021: • $2.60 per gallon of gasoline 10.7% decrease over the past 90 days. • $3.77 per gallon of diesel fuel, increase of 17.1% over the past 90 days. • $3.44 per gallon of diesel fuel off road (no comparison cost at this time). LEISURE SERVICES Parks Division • Hurricane Prep/Clean-up (post storm) George St. , Schumann Tennis, Schumann Dr. • Replace two valves (Splash Pad). • Replace Sod (Yacht Club) • Move bleaches from Airport to Memorial park. • Complete sod installation (Yacht Club). • Tree trimming at Filbert Park. • Add Mulch at (BSSC-Creative Playground). • Pre -Storm Clean-up (all parks, Twin Piers, Riverfront, Bryant Park, George St, BSSC Barber St., • City Hall Complex. • Pressure wash (BSSC /Dugouts). • Add Mulch (City Hall Complex and Friendship Tennis Courts). • Pressure Wash (BSSC-Bleacher area). • Repair fencing in the overflow parking at Riverview Park. • Maintain areas by spraying WOW. • Move stage and worked at event at Riverview Park and cleaned up after event. • Installed basketball nets at Schumann Park. • Installed shutters at City Hall and take down shutters. • Cleaned up debris from hurricane at Indian River Dr. • Mowing and weed eating where necessary. • Re -attach wind screen at pickle ball courts. • Repair fence at Memorial Park. • Remove kayaks at Main St. Boat Ramp. • Installed basketball net at Barber St. Sports Complex. • Installed canopy for tennis court at Friendship Park. • Remove broken parking curbs at Riverview Park. 0 • Installed bricks at Memorial Park. • Remove parking stops in preparation for park event. • Repaired fence at George St. Park. • Pick up golf carts for event and return golf carts. • Installed bleaches at pickle ball court. • Installed doggy bag container at Easy St. Park. • Remove debris at Main St. docks. • Installed basketball nets at Schumann Park. • Re -attach fence on the playground equipment at Easy St. Park. • Set up and remove chairs at Compound. Recreation Division • Continued city run programs. STORMWATER DEPARTMENT • Catch Basins • Baffle Boxes Cleared: 2 • Catch Basins Cleaned: 5 • Installing new grates: 1 • Total cubic yards removed from baffle boxes: No data given • Total cubic yards removed from catch basins: 55 • Swales and Ditches • Ditch Repair: 7 • Ditch Cleanout: 17 • Mow and weed: 1 • Lay Sod: 3 • Swale Installation/Repair: 8 • Trimming around Swales: 3 • Other Cleaning Projects: 4 • Total Cubic yards removed: 708 • Culverts • Road Crossing Inspections: 2 Road Crossing Replacements: 3 • Road Crossing Repairs: 1 • Repair Headwalls: 2 • Stormwater/Drainage • Driveway Culverts replaced: 0 • Road Crossing Cleared/Cleaned out: 7 • Total Cubic Yards Removed: 53 Citizen Rea uest Line • Oct: 172 Approximately 55 were for Stormwater (33%) 6 Roads (3%)16 48General Questions(28%) 2 signs(l%)No call backs14 (8%), FPL 16(9%)Eric 9 (5%) Other 23(13%) includes 7 code,ll county, 3 building dept. 2 airport and 14 no calls • Nov=105 Approximately 34 were Stormwater (32%) 9 Roads (9%) 23 General questions (22%) 1 signs(1%) 1 parks(1%) Eric 2 (2%) Other24,(23%) Includes 11 County, 6 Code, 7 No • Call back. • Dec = 95 Approximately 23 were Stormwater (24%%) 13 roads (14%) 28 General questions (29%) 2 Signs(2%) 2 Parks Includes 3 code, 8 county, 1 Bldg. Dept. and 3 no call back • Oct.2022-172 Requests • 56 Stormwater, 29 done, 27 not done/HO to do or on -going projects • 10 6 Roads, 3 done, 3 not done, no asphalt HO to do • 16 FPL-5done, 11 not sure if FPL fixed • Code NA, 9 Eric, General questions all answered but most were WM, 3 Building Dept,. 2 Signs all done, 2 airport FPL issues, county 2 answered 9 not sure, No Call backs- Did not call back or not enough information • Nov 2022 —103 Request • 34 Stormwater 15 on going • 9 Roads- 1 HO to do, 1 no asphalt, 10 FPL -5 not sure if completed, Code NA, Eric all done, General questions all done, signs all done, Parks, all done, 11 county 6 not done, 7 no call back 10 • Dec 2022 —155 Requests • 23Stormwater, 4-on-going , 3 Code, 8 county — 4 done, 3 not sure, 1 Eric all done, 9 FPL-3 done 5 not sure, General questions all done, no call backs, Parks -all done, Roads 1 no asphalt, building dept. all done and 2 signs 1 not done, speed study take longer. • Inspection Tvae Inspection # Passed Failed Conditional Re -Inspection Fee • Final Engineering 215 172 43 0 $35.00 • Drainage Pipe Elevation 81 74 07 0 $35.00 • Driveway 116 81 35 0 $0.00 • Pre -Sod 67 54 13 0 35.00 • Erosion Control Barrier 70 54 16 0 $0.00 • Total 549 435 114 0 105.00 GOLF COURSE • Revenue 22-23 21-22 1st Ouarter Rev. $579,857 $531,082 1st Ouarter Rounds 14,626 13,964 1st O. Green Fee $157,546 $139,712 1st O. Cart Fee $189,521 $174,868 1" O. Annual Member $133,238 $129,598 1" O. USGA HdcD. $4,608 $3,762 1" O. Disct. Card $39,258 $30,322 1" O. Driving Ranee $13,774 $15,392 1st O. Club Rental $836 $822 1st O. Golf Shop Retail $39,933 $26,508 1st O. Retail COST ($16,961) ($18,143) 1st O. Golf Shop Profit $22,972 $8,365 1st O. Golf Shop Margin 57.53% 31.56% 1st O. PGA Pro Lesson $0 $205 1st ?. Restaurant Rent $7,500 $7,500 *ls O. Rain amount 6.06" 8.33" *Data obtained from weather underground.com Comments • Good increases in total revenue, rounds & golf shop sales. • SpecialOutinas: Italian -American Club — 52 players Sebastian Police Dept. DARE Unit — 124 players Sebastian Elks Club — 72 players Sebastian Rotary— 80 players Central Baptist Church — 40 players Palm Bay Golf Association — 28 players St. Sebastian Church — 70 players Sebastian 2-Person Championship — 40 players Sebastian Little League Baseball — 91 players New Year's Eve Event — 120 players • Golf cart bid document created and put out on Demand Star. AIRPORT • Maintenance and cleaning of the AWOS. • Helped DBT service the AWOS. • Removing pepper trees around perimeter of airport. • Chaperoned sub -contractors around airport for camera install. • Cleaned and greased all 4 flags. • Trimmed all shrubs around hangars A,B,C and main building. • Prep for 2 hurricanes and cleaned up after them. • Helped run new wires for gate 21 key pad. Difference +$48,775 +662 +$17,834 +$14,653 +$3,640 +$846 +$8,936 -$1,618 +$14 +$13,425 -$205 $0 -2.27" 11 BUILDING FUND • In the first quarter of this fiscal year, a total of 55 new single-family homes were issued building permits. The number of new single family homes is slightly higher than the fourth quarter of last fiscal year. Other permits of significance include 1 new manufactured home, 0 new commercial buildings, 0 commercial additions, 4 commercial alterations, 1 commercial build out, 1 residential addition and 96 residential alterations. In all, 944 building permits were issued in the first quarter. Overall permitting reduced by 17% as compared to the fourth quarter of last fiscal year. • Total number of inspections for the first quarter was 3691 for an average of 62 building inspections per working day. The number of inspections for the first quarter decreased by 13%. • The number of Certificates of Occupancy issued for the first quarter included 53 new single family residences, 2 manufactured homes, 1 commercial certificate of occupancy, 1 commercial temporary certificate of occupancy and 1 commercial certificates of completion. • The following lists the Business Tax Receipt activity for the first quarter: new businesses-38, renewals-285, transfers-2, duplicate-1, home based businesses-19, commercial businesses-19, insurance companies-61, vacation rentals-7 and solicitor registrations-2. There were 106 new Contractor registrations. In addition, there have been 53 requests for permit records on properties within the city from lien/title companies. • During the first quarter the overall permitting and number of inspections performed has decreased slightly from the fourth quarter of last fiscal year with the exception of new single family residences, which increased slightly. This is a usual trend in the holiday season and will likely increase in the coming months. 12