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HomeMy WebLinkAbout12051990 BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA AGENDA JOINT MEETING OF CITY OF SEBASTIAN/INDIAN RIVER COUNTY WEDNESDAY. DECEMBER 5. 1990 7:00 P.M. - FIRST FLOOR CONFERENCE ROOM COUNTY ADMINISTRATION BUILDING 1840 25TH STREET VERO BEACH, FLORIDA COUNTY COMMISSIONERS Carolyn K. Eggert, Chairman Richard N. Bird, Vice Chairman Margaret C. Bowman Don C. Scurlock, Jr. Gary C. Wheeler James E. Chandler, County Administrator Charles P. Vitunac, County Attorney Jeffrey K. Barton, Clerk to the Board SEBASTIAN CITY COUNCIL W. E. Conyers, Mayor Frank Oberbeck, Vice-Chairman Robert McCollum Lloyd Rondeau Lonnie Powell Rob McClary, City Manager Charles Nash, City Attorney Katherine O'Halloran, City Clerk 7:00 p.m. City of Sebastian/Indian River County Joint Meeting (Letter dated November 26, 1990) Riverfront Study Indian River Drive North County Recreation County Utilities CR 512 Improvements 'ADDED: AIRPORT ZONING RESTRICTIONS ANYONE WHO MAY WISH TO APPEAL ANY DECISION WHICH MAY BE MADE AT THIS MEETING WILL NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL WILL BE BASED, SPECIAL JOINT MEETING WITH SEBASTIAN CITY COUNCIL Wednesday, December 5, 1990 The Board of County Cor~nissioners of Indian River County, Florida, met in Joint Session with the Sebastian City Council, in the First Floor Conference Room of the County Administration Building, 1840 25th Street, Vero Beach, Florida, on Wednesday, December 5, 1990, at 7:00 o'clock P.M. Present from the County Commission were Carolyn K. Eggert, Chairman; Richard N. Bird, Vice Chairman; Margaret C. Bowman; Don C. Scurlock, Jr.; and Gary C. Wheeler. Also present were James E. Chandler, County Adminis- trator; Charles P. Vitunac, Attorney to the Board of County Commissioners; and Barbara Bonnah, Deputy Clerk. Present from the City of Sebastian were Wo E. Conyers, Mayor; Frank Oberbeck, Vice-Chairman; Councilman Robert McCollum; and Councilman Lonnie Powell. Absent was Councilman Lloyd Rondeau. Also present were Rob McClary, City Manager; Charles Nash, City Attorney; and Katherine O'Halloran, City Clerk. Chairman Eggert called the meeting to order. The Board and Council reviewed the following letter dated 11/26/90: City of Sebastian ,--] POST OFFICE BOX 780127 u SEBASTIAN, FLORIDA 32978 X,"~:- ' TELEPHONE (407)589-5330 u FAX (407)589-5570 ~,:. ,.. ,,. / November 26, 1990 Mr. James Chandler Indian River County Administrator 1840 25th Street Veto Beach, FL 32960 Re: city/County Meeting Dear Jim: This will confiTM the city/County Meeting to be held on December 5, 1990 at 7:00 p.m., in the first floor conference room of the County Administration Building. The City wishes to discuss the following items: 1. Riverfront Study_ The City Council has recently appointed a special committee to preserve and enhance Sebastian's beautiful riverfront. Since the County has jurisdiction of the unincorporated territory to the city's north and south within the riverfr~nt area, we feel it would be appropriate for the County to participate in this committee. For your information, we have enclosed a draft work program prepared by Sebastian City staff. 2. Indian River Drive. Currently, Indian River County has complete jurisdiction and maintenance responsibility for Indian River Drive, including that portion of Indian River Drive which is within the City limits. With the anticipated riverfront district, we feel the city should have as much jurisdiction as possible over Indian River Drive, including maintenance responsibility. The City is willing to consider assuming jurisdiction and maintenance responsibility for Indian River Drive provided Indian River County will make several repairs to bring the condition of the street up to what we would consider acceptable. Currently, there are several minor pavement problems which need to be corrected and we would ask Indian River County to remove all dead and dying Australian Pines from within the right-of-way, including the stumps. 3. North county. Recreation. The City and County have jointly funded improvements to the Barber Street Sports Complex. City and County staff have worked out details on recreation programming for this facility. For your information, we have enclosed certain correspondence which outlines the approach being utilized to program the facilit~y.- - We would like to review the status of the project, discuss its programming and to set a tone and general direction for future coordination and cooperation for North County Recreation. 4. County Utilities. The City continues to maiDtain an active interest in the installation of water and sewer utilities by Indian River County. We would appreciate a briefing on the status on this project as well as discussion on how the City could continue to facilitate and work with the County for the County's acquisition of General Development Utilities water and sewer systems within the City. 5. CR 512 ImDrovements. The County is getting closer to constructing improvements to CR 512. Several issues affect our community, including the proposed twin-pair design of the intersection of CR 512 and U.S. #1. Also, we have been asked by the Friends of the Library to construct a bicycle/pedestrian way to the new North Indian River County Library. Further, we are concerned about existing safety problems on CR 512, such as the intersection of CR 512 and Barber Street. We should appreciate a status report on the CR 512 project and an opportunity to address our concerns. we look forward to meeting with you on December 5, 1990. Sincerely, McClary City Manager' RIVERFRONT STUDY After City Manager Rob McClary gave a brief update on the City's plans to create a special riverfront district, Commissioner Scurlock pointed out that some of the options being discussed by the Riverfront Committee would have great impact on the County's ongoing installation of sewer lines and future plans for a water system. Chairman Eggert felt it would be best if the County and City staffs get together on the waterfront plans and perhaps a Commissioner could serve on the Sebastian Riverfront Committee to keep us abreast of what the Committee is doing, especially in regard to utilities. Commissioner Scurlock stated that he would be happy to se rve. ON MOTION by Commissioner Bird, SECONDED by Commissioner Wheeler, the Board unanimously appointed Commissioner Scurlock as the County's representative to serve as a non-voting member on the Sebastian Riverfront Committee. INDIAN RIVER DRIVE Mr. McClary explained that the City is looking for greater jur,sdiction regarding Indian River Drive and is willing to take over the maintenance responsibility for that part of Indian River Dr~ve lying in the incorporated area of Sebastian provided that the County is willing to make several repairs to bring the condition of the street up to what they feel is acceptable. He felt that the road could be turned over to the City through an interlocal agreement. County Administrator Jim Chandler advised that the County is in the process of cutting down approximately 60 dead Australian pines in the right-of-way along the Drive and there are about 10 more to come down. The County has spent about $13,000 so far this year in the removal of the trees. Vice Chairman Frank Oberbeck noted that the City does not intend to do anything along the Drive unless it is totally coordinated with the County. The idea is to control the development so that it matches up with the area, and they need the road to do it so that it comes out uniform. The whole idea is to keep it waterfront property. He pointed out the problems in right-of-way with regard to bike paths, etc., and asked if consideration could be given to having 14-16 foot widths for short distances in the one-way sections of the road in order to create amusement areas by the wat.erfront. Councilman McCollum pointed out several streets where the County/City boundary line goes right down the middle of the road, and he felt those particular streets could be turned over to the City at the same time as Indian River Drive. As examples, he cited Durant and other streets on the very outskirts of the city limits. Commissioner Scurlock felt we could do that either by t~rning the road over or having a maintenance contract with the City. Chairman Eggert agreed to have staff look into that also. Councilman Oberbeck felt the concept for Indian River Drive being a scenic road was great, but felt that adequate parking space may be a problem, especially if a boardwalk is built along the river. Chairman Eggert agreed that the concept was great and didn't feel there is any hesitancy on the part of the County to cooperate in these matters. Corr~nissioner Wheeler advised that tourist tax monies allocated for that district would be available, and Commissioner $curlock pointed out that those monies are bondable. NORTH COUNTY RECREATION Mr. McClary thanked the County for their 50% participation in funding the improvements to the Barber Street Sports Complex. They plan on having their grand opening in February. The County will be doing the bulk of the programming, and the City will be doing the maintenance. Mr. McClary advised that the funding has been going along real smoothly, and they are looking for~ard to a new round of funding in the 1991-92 fiscal year. Administrator Chandler advised that the cost of the lighting expense will be incorporated into the program fee structure. COUNTY UTILITIES Co,,,issioner Scurlock wished to address three main items under utilities: General Development Utilities, the County's wastewater treatment plants in the north area, and the emphasis of phasing in water service in the north area. 1} General Development Utilities Commissioner Scurlock advised tl~at the County has requested that the City of Sebastian assign the rights of the franchise agreement with GDU because GDU has denied the County access to do an evaluation of the system in preparation for a potential acquisition, indicating that we have no right to enter the property. They have indicated to us that if the rights of the franchise were assigned to the County, they would allow us to proceed. He felt the best potential to acquiring the utility is through the franchise agreement; so, whatever the Council can do to convey some rights to us in terms of being able to get on site, it would be appreciated. The attorneys can work that out, but until we do that, CH2M Hill cannot get on site to make.their evaluation and we don't have any numbers to review. Mr. McClary advised that a year and a half ago the County reviewed their position on the franchise with GDU, which ultimately is to make sure that Indian River County is the sole provider of water and sewer within the corporate limits. The effect of that is to put County staff in mode to sit down and attempt to negotiate with GDU. Obviously, everyone had hoped that GDU would come to the bargaining table with their sleeves rolled up and get the job done, but that hasn't happened, and they are at a point where they feel a bigger carrot and a longer stick is needed. He explained that under the franchise agreement with GDU, the City has the ability to assign the rights to the County. The franchise agreement contains a clause that says the City can buy out the system unilaterally, but the City prefers not to take an active role in that process unless it is really necessary since the ownership of GDU ultimately will go to the County. However, we may be able to save some time and dollars by assigning the franchise, or at least the City's. rights within the franchise to acquire. There are some provisions the City wants to retain as long as GDU is operating. Mainly, they ~vant to make sure that the franchise fees, taxes and revenues keep coming in, and want to continue regulating the rates. They understand that the County isn't looking for any revenue, but just wants the opportunity to get in there and force a sale, and they agree with that position. City Attorney Charles Nash advised that he and Attorney Vitunac had a chance to go over the drafts, and while Attorney Vitunac is comfortable with the drafts, a few revisions need to be made. They plan to place the item on the agenda for next week's Council meeting. Corr~nissioner $curlock felt that will get the ball rolling. 2) Wastewater treatment projects in the north county Utilities Director Terry Pinto advised that the main trans- m!ssion line for the north county regional treatment plant on Hobart Park is installed. The line runs all the way through the City and connects to the County on the north side of the City. The contractor is in the process of doing the final restoration, and connection now can take place. Everything is moving along very well, and we have retained the engineers to look at the Sebastian riverfront area where Indian River Drive comes out at U.S. #1 all the way to the county line between U.S. #1 and the river. The engineers will come in and look at that entire area. to determine in sections what is the very best way to service the individual development that takes place in there. That is why it is so important for the County to know what is going to be built there. We are making arrangements for the existing development _so that they can connect i rr~nediately. Commissioner $curlock pointed out that wastewater capacity is very critical to the growing Sebastian area because every hit of this newest capacity is already spoken for, and the only way for an individual to reserve capacity is if someone else cancels theirs. The plant is not even up and running, and we are already looking at another 1-million gallons a day expansion. What this means is that when the next window of opportunity comes up for someone looking for utilities in that corridor within the next 5 years, they better come in when we have our public meetings and make that known so the County can plan for future expansion. Commissioner Scurlock continued at length cautioning about the importance of reserving capacity. Director Pinto anticipated that within the next 3 months, everyone of the package plants will be off line and tied into the north county plant and there will not be any direct or indirect discharge into the indian River. He advised that the County will be in Sebastian in February talking about what the first phase will be with regard to servicing the area with water. He stressed the fact that the County has no reason to expand the system unless there are people out there who want the service and are willing to pay for it. 3) The emphasis on phasinq in water service Commissioner $curlock reiterated that we can build as much water and wastewater as the public wants, but we have to be put on notice so that we can make provisions. These windows of opportunity are going to happen, and somehow the Sebastian Council and the County Commission are going to have to find a way to tell the people more about what it is and what they are going to have to do so they won't be sitting on their properties waiting for utilities. Director Pinto advised that the County has purchased a site on Hobart Road for the new water plant, but the line has to be paid for by all those who front that line, and those people must make a financial conTnitment before the line can be constructed. Jerry Strnad asked if Utilities have any plans for servicing the new high school once it is built, and Commissioner Scurlock explained that we are interfacing with the school system and have ongoing communication. We don't have the final answer yet, but that is another project that cannot be done without the infrastructure being in place. CGUNTY ROAD 512 IMPROVEMENTS Public Works Director Jim Davis referred to the preliminary dra~¥ings of the project that begins at the southwest corner of town, just west of Roseland Road and goes from the existing two-lane road to a 4-lane divided highway, which will be expandable to 6 lanes. Phase one of the project is to construct a divided 4-1ane, median-type roadway that will progress northeasterly to a point where the County purchased the old railroad right-of-way that goes through Sebastian. Back in the mid 1980s when the opportunity arose to purchase that railroad right-of-way, the County paid $300,000 for a 100-ft. wide corridor which transverses all the way through the Highlands community. There is approximately two and a half miles of corridor, and only a short section, roughly 4,000 feet, lies in the controversial area in the portion where it actually splits from the road right-of-way. Most of that railroad rlw is alongside the existing CR-512 r/w except in the eastern area. There is a very narrow strip of utility r/w owned by GDU, but we would have to go to court for that, and it is.so narrow it really isn't usable. The City of Sebastian adopted a resolution in 1988 supporting the project, including the split pair design. The County then began to negotiate with the FEC with regard to getting a new crossing. We are at a point now where the railroad is amenable to giving a new crossing if the County gives up the Bay Street crossing and the 87th Street crossing. Those negotiations are in the final stages, and although we prefer not to give up any railroad crossi.ngs, it appears that we must do so. Basically, the engineering is done, and ~¥e already have sent out a request for proposal for getting a portion of the pavement done. County staff feels comfortable that the split design is the most effective way to provide a 4-lane highway at this time and the ability to expand it to a 6-1ane facility in the future. The two intersections on U.S. #1 would be tied together with synchronization. Director Davis presented graphs showing the design of the two intersections, and noted that there are very few commercial uses fronting the short section of the existing CR-512 roadway. We are taking measures to buffer the mobile home park in that area as we have 100 feet of r/w and 76 feet of green area to work with. We could build a masonry wall or a vegetation type buffering, which has worked well in other areas of the county, particularly along Indian River Boulevard. Corr~nissioner Bird wanted to make it clear that the County has stuck by the concept of the split pair design because it is the most cost effective way and the safest way to get traffic off of CR-512 onto U.S. #1, and not just because we bought the railroad right-of-way several years ago. County Engineer Roger Cain explained how the updated cost estimates on the project made the split pair design the most cost effective, the major reason being that it follows the existing CR-512 alignment most of the way. He pointed out that there will have to be a crossing expansion regardless of which crossing is used. Dr. Henry Fischer disagreed that there is just limited corr~nercial in that short stretch of CR-512 before it reaches U.S. #1. He emphasized that there are 23 retail businesses right on CR-512 west of the railroad tracks. Vice Chairman Oberbeck felt those.property owners along CR-512 would be happy to sell that r/w so that the road could be expanded along there rather than beinG split, but Director Davis defended his position of the split pair being the most cost effective design. Dr. Fischer felt that nobody will buy the argument that you can build two roads cheaper than just one, but Director Davis stressed that we actually are building only one 2-lane road. He explained that widening CR-512 would be more expensive. There is a difference of approximately $800,000 between the two alternatives. 10 Discussion ensued regarding the split pair design, and several people in attendance who did not give their names voiced their concerns about the alignment and the possibility of expanding the existing crossing. Con~nissioner $curlock suggested that the new City Council adopt a new resolution supporting the split pair design, but Mayor Conyers felt that wasn't necessary since nothing really has changed and since there would be significant savings with the split pair design. He did see some difficulty in a 2-lane road coming over the hill there by the railroad and coming to a dead stop at U.S. #1. He personally liked the idea of the twin pair design. Some people in attendance wanted to know when the public hearings would be held on this matter, because they felt that this design had been shoved down their throats the last time that Director Davis had come to Sebastian. Con~nissioner Wheeler remembered two joint public hearings that were held in Sebastian that were attended by both the County Con~nission and the City Council where the engineering staff explained the County's intent to go with the split pair design's. If there is a problem with the design of the road and the people don't want this design, he would suggest that they go back to City Council and make their preferences known. The County's professional staff has given thei.r professional opinion that the split pair design is the most cost effective and safest way to build the road. He felt that many options have been considered and that Director Davis would be willing to present his arguments again at another public hearing. Co,~issioner Scurlock concurred that if the people need another public meeting on this matter, we should schedule one, but the Board feels that our staff has recommended a good program. 11 Mayor Conyers asked if there is any part of this overall project that can be started now, and Director Davis explained that we have broken the project into two pieces from west of the new elementary school, One project will be southwesterly and will involve a 4-lane highway and they will proceed just as fast as possible to get this out to bid in g0-120 days. After the bids are in, it would be 6 months before we can start construction, probably by next June. That stretch will cost $1.7 million. There will be enough money to fund that portion and then as revenues come in, we will have $300,000, and then whatever comes in through other revenue sources will be used to fund the next phase. Administrator Chandler advised that based on the last couple of years, the monies coming in would amount to approximately $500,000, so there would be sufficient monies to build phase two. Corr~.issioner Scurlock offered again to hold another public hearing in Sebastian or have Director Davis and his staff go up to Sebastian to explain the alternatives to the people. Vice Chairman Oberbeck agreed that another meeting would be worthwhile with Director Davis and his staff representing the County to explain to the people the alternatives and the cost difference. Commissioner Scurlock pointed out that the Council will have to take under consideration the time loss in redesigning the road, and Director Davis estimated that if everyone cooperated on the right-of-way, it would probably take at least one year to accomplish the redesign, engineering, etc. George Metcalf, former councilman, recalled that long before this ever got going he was appointed by the mayor at that time to help the original consultant and there was opposition from two groups, one being the North County Businessmen's Association. However, a lot of the businessmen backed down and ended up supporting the split pair design. He emphasized that Director 12 Davis and all the County engineers and planners gave unlimited time to keeping people informed on the impacts of the project. He believed there had been 3 public hearings going as far back as 1986. There wasn't any problem then, but now all of a sudden there is, and he cannot help but feel that those who have spoken against the project tonight have a personal interest. Chairman Eggert noted that the following letter was received from Lambert Real Estate, Inc.: o, ~~~7~ DiSTRLBUTION LISTc£ L'-ESTA TE, /N tor ey Pe~ sonnei .... % ,, Public WorKs ..... ~ ~[ ~~ Community ~uv. ~ ~ Utilities Financel r ~ ~ ,~ /'~ //,:/~* ',P~Q BOX780187 : Other~ ." ~ .... 'AST(AN~ FLORIDA 32978-0187 -- ~,~ t -'.~-- -! ~'.. (305) 589-8700 November 30,1990 ~,,..~ ~ ..... County Commissioners Sebastian City Council Re: Parcel ~ 07-31-39-00000-3000-00007.0 As the owners of one of the few impacted properties on CR 512, we take this opportunity to express our opinion of the on-going hassle over the twin pair portion of CR 512. Our property has 300' fronting existing CR 512 with 176' fronting on the County owned Railroad R/W, Our first preference would be to put all four lanes on the Railroad R/W, leaving that portion of existing CR 512 from Old Dixie to just West of the elementary school as a service road to serve the commercial businesses along that span. This would have several desirable results: (1) The need fOr the 74' portion of commercial CR please those owners, who property. setback currently required on that 512 would be eliminated. This should could than utilize their entire (2) The proposed new FEC Railroad crossing would be at grade. Closin9 the existing crossing at US 1 and OR 512 would eliminate the hill and the difficult, if not dangerous, crossing. (3) The entire ROW, from CR 510 to U.S.~I is already owned by the County. 13 (4) Louisiana St. could be widened between "old 512" and "new 512 and would provide excellant access to the commerical district thus created. (5) All traffic from 512 would intersection and the problem of eliminated. enter U.S.#I at a blind oncoming traffic would be Our second preference is the twin pair concept. The worst senario, in- our opinion, would be to have 4 lanes on existing CR 512. The several curves would still be there, the dangerous FEC Railroad crossing and US ~ 1 intersection would be compounded and the cost of acquiring additional right-of-way and the disposition of the large lake East of the Town Star Convenience store would be horrendous! Our elected officials are the caretakers of our 'taxdollars and we' feel' that this additional, and unnecessary, expense to the taxpayers would be We have a hard time understanding why a few people have consistently taken a position of opposing either putting all four i.:.lanes on the .Railroad R/W or the twin pairs concept. To our knowledge, none of these people making statements to the press and at public meetings own any property in the impacted area. ~ None of the businesses in this area depend .,on transient' · . ': customers. All are geared to local customers. ~ We have more travelers stopping at our Real Estate office for directions, maps and occasionally to inquire about property. .Never the less; we definitely support the twin pairs over '4 .. .laning existing CR 512. We have sat in on public hearings ,, ,regarding'CR 512 and we applauded the action of Sebastian City Council when they adopted Resolution No. R-88-77. CR 512 has been bandied around since 1984. Construction costs are going up every '~.year. Let's get on with it before we are'all too old to use'it! Pat H..Lambert .. ' .... Mike Dudeck of Engineering pointed out that if the split pair design is not used, the old alignment would result in the road terminating right in the middle of the Indian River Drive/riverfront project. The split pair design would divert that traffic and give more flexibility in developing the river-front proiect. 14 Considerable discussion ensued on the northern section of the alignment. Corrmissioner Scurlock felt that the Co~mission is not going to change its position on the design of the roadway unless we get some direction from the Sebastian City Council, but Vice Chairman Oberbeck stressed that they were not here tonight to change the position, but only to get information. Commissioner Wheeler emphasized that the Board did not want to give up two crossings for one, but the bottom line is time and dollars and our chances of winning that fight with the FEC is less than even. We started out with the FEC wanting 4 crossings, then 3, and now we have negotiated it down to two crossings. Chairman Eggert felt the direction to staff tonight is to continue with the split pair design unless we hear differently from the City Council. ADDED ITEM - AIRPORT Vice Chairman Oberbeck wished to add an item to the Agenda regarding recent legislation that has to do with airport zoning regulations. The Board agreed to add this item for informational purposes only. Bruce Cooper of the City's Community Development Department distributed copies of a small map. and excerpts from Chapter 90-136 of Florida Statutes. He explained that recent legislation requires that the County adopt some kind of zoning ordinance that would restrict incompatible uses on property adjacent to airports, which most likely would be residential development. Realistically, he didn't feel it was going to be too much of an impact to the County itself at this point because of the nature of the property adjacent to the airport. They would ~)e working with Robert Keating, the County's ComMunity Development Director, and his staff to work out an interim zoning ordinance. 15 Chairman Eggert felt that once the Commissioners had a chance to read this information, they would have more questions, and Commissioner Bird interjected that County staff would be bringing this back to the Board at an appropriate time with some recommendations for zoning amendments. Commissioner Scurlock asked if the interim rezoning ordinance would require a Comp Plan amendment, but Mr. Cooper didn't believe it would. Chairman Eggert thanked everyone for coming, and everyone seemed to agree that this meeting had been very informative. There being no further business, on Motion duly made, seconded and carried, the Board adjourned at 9:00 o'clock P.M. ATTEST; Clerk Chairman 16 BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA AGENDA JOINT MEETING OF CITY OF SEBASTIANIINDIAN RIVER COUNTY WEDNESDAY, DECEMBER 5, 1990 7:00 P.M. - FIRST FLOOR CONFERENCE ROOM COUNTY ADMINISTRATION BUILDING 1840 25TH STREET VERO BEACH, FLORIDA COUNTY COMMISSIONERS Carolyn K. Eggert, Chairman Richard N. Bird, Vice Chairman Margaret C. Bowman Don C. Scurlock, Jr. Gary C. Wheeler James E. Chandler, County Administrator Charles P. Vitunac, County Attorney Jeffrey K. Barton, Clerk to the Board SEBASTIAN CITY COUNCIL W. E. Conyers, Mayor Frank Oberbeck, Vice-Chairman Robert McCollum Lloyd Rondeau Lonnie Powell Rob McClary, City Manager Charles Nash, City Attorney Katherine O'Halloran, City Clerk 7:00 p.m. City of Sebastian/Indian River County Joint Meeting PAGE (Letter dated November 26,, 1990) 1 -2 1. Riverfront Study 3 - 7 2. Indian River Drive 8 3. North County Recreation 9 - 12 4. County Utilities 5. CR 512 Improvements 13 - 19 ANYONE WHO MAY WISH TO APPEAL ANY DECISION WHICH MAY BE MADE AT THIS MEETING WILL NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL WILL BE BASED. City of Sebastian POST OFFICE BOX 780127 ~ SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 589-5330 L~ FAX (407) 589-5570 November 30, 1990 Mr. James Chandler Indian River County 1840 25th Street Vero Beach, F1 32960 RE: City County Meeting Dear Jim: Please add one additional agenda item for the upcoming city/County Meeting to be held on December 5, 1990. The city would like to discuss the County's position and response to State law required zoning restrictions near airports as mandated by Senate Bill 1316. This new law requires municipalities and counties to enact compatible land use zoning regulations for territory in close proximity to an airport. It is likely that the territory required to be addressed by this law will impact portions of Indian River County which are close to the Airport but outside the city limits. We look forward to meeting with you on December 5. Sincerely, Robert city Manager RSM/jlm cc: W.E. Conyers, Mayor Sebastian City Council City of Sebastian POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 589-5330 [] FAX (407) 589-5570 ACQUi:5ITtON OF IN""IA1,.iu RIVEF!,_.,,.~, Vc.r)r: 7",-'~E (-i()M,""!i-:"-[-E E ~,,,~(3i..i[_'C.~ !_ l t(E T() ENCOU2/V,3E THE' E; I TY COLINC i L. 'TO r-h~ '.':. ,, ~L ,~ ..., E©OT-rATiONS WZT..i-~ THE.',....~..,..,ir'""'t'"','T"", , ~'--\, ...,' ¢~-'CmrC'b, -(-)NTRO .... ,_, 'T"HE ~-,-r- 7 't ..... '-- '"-' -' ~'" "' 7 '", i ~-, c-. i t ) r_: N C ~' iA h4(;.: E ~ r-I E '; '-' '"" "' "'r' ..... . ..,, ~-,~,~i...¢_T T(..) ;..~..) ~AN'1" T~"iE /-'.~_ ~ ..... F:'~qOP(31:3ZhJG FOR THI?; AREA.. THEY WOLiL_D l.._;i(E T..*'iE COL.INTY .C.:(}MM.i'{;S'.';.C)i"! TO E'.,E AF}VISED THAT T?:E COMM;.rTI'i.:.iE ',,-'i/\:5 BE~iN i'-C.,'F~,MED '" .... ~'"'~ """'"m ['2 AND '"""" AC-FiVEL"f Mi'")ViNF '-'-'""'""-'~' (i)N T'Hz ........ -,:,_:,u . .,,,,,c,,. .;.,~ O,-, flAl 7-)N PLEASE FEE' F:Rr:''''' - - .;.._ ,. ~... k.;, E:, T (3 C O t'! T A E: ";- '?-' Id El c :;r,., r,,~ "- -r~-r ::' i::' City of Sebastian POST OFFICE BOX 780127 u SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 589-5330 r~ FAX (407) 589-5570 PUBLIC NOTICE SPECIAL JOINT MEETING INDIAN RIVER COUNTY COMMISSION AND SEBASTIAN CITY COUNCIL The City Council of the City of Sebastian, Indian River County, Florida, will meet with the Indian River County Commission on Wednesday, December 5, 1990, at ?:00 P.M. in the first floor conference room of the County Administration Building, 1840 25th Street, Veto Beach, Florida. The purpose of the joint meeting is to discuss several items of mutual interest to both parties (see list of items in letter attached). Agendas will be available at the meeting. The public is invited to attend. Kathryn M. O'Halloran, CMC/AAE City Clerk City of Sebastian, Florida ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING (OR HEARING) WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (286.0105 F.S.) City of Sebastian POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 589-5330 [] FAX (407) 589-5570 November 26, 1990 Mr. James Chandler Indian River County Administrator 1840 25th Street Vero Beach, FL 32960 Re: City/County Meeting Dear Jim: This will confirm the City/County Meeting to be held on December 5, 1990 at 7:00 p.m., in the first floor conference room of the County Administration Building. The city wishes to discuss the following items: 1. Riverfront Study,v The city Council has recently appointed a special committee to preserve and enhance Sebastian's beautiful riverfront. Since the County has jurisdiction of the unincorporated territory to the City's north and south within the riverfront area, we feel it would be appropriate for the County to participate in this committee. For your information, we have enclosed a draft work program prepared by Sebastian City staff. 2. Indian River Drive. Currently, indian River County has complete jurisdiction and maintenance responsibility for Indian River Drive, including that portion of indian River Drive which is within the city limits. With the anticipated riverfront district, we feel the City should have as much jurisdiction as possible over Indian River Drive, including maintenance responsibility. The City is willing to consider assuming jurisdiction and maintenance responsibility for Indian River Drive provided Indian River County will make several repairs to bring the condition of the street up to what we would consider acceptable. Currently, there are several minor pavement problems which need to be corrected and we would ask Indian River County to remove all dead and dying Australian Pines from within the right-of-way, including the stumps. Mr. James Chandler November 26, 1990 Page #2 3. North County Recreation. The City and County have jointly funded improvements to the Barber Street Sports Complex. City and County staff have worked out details on recreation programming for this facility. For your information, we have enclosed certain correspondence which outlines the approach being utilized to program the facility. We would like to review the status of the project, discuss its programming and to set a tone and general direction for future coordination and cooperation for North County Recreation. 4. County Utilities. The city continues to maintain an active interest in the installation of water and sewer utilities by Indian River County. We would appreciate a briefing on the status on this project as. well as discussion on how the City could continue to facilitate and work with the County for the County's acquisition of General Development Utilities water and sewer systems within the City. 5. CR 512 Improvements. The County is getting closer to constructing improvements to CR 512. Several issues affect our community, including the proposed twin-pair design of the intersection of CR 512 and U.S. #1. Also, we have been asked by the Friends of the Library to construct a bicycle/pedestrian way to the new North Indian River County Library. Further, we are concerned about existing safety problems on CR 512, such as the intersection of CR 512 and Barber Street. We should appreciate a status report on the CR 512 project and an opportunity to address our concerns. We look forward to meeting with you on December 5, 1990. Sincerely, City Man~gMe~clary / RSM/jmt Enclosures SEBASTIAN WATERFRONT DISTRICT Draft Work Program 1.0 PROJECT' DEFINITION & SITE ANALYSIS 1.1 Formalize project (study) objectives, development goals, work program and services'to be performed. 1.2 Establish study area, prepare scaled project base maps, aerials, etc. 1.3 1.4 Establish communication and task responsibilities of City, Consultants, Public Agencies and other organizations that will be involved in both the development and approval process of this Project~ Develop and formalize a Project Schedule. 1.5 Gather, organize and review existing applicable data for the study area from sources including but not limited to: City, County, FDOT, DNR, Army C of E, Marine Resources Council. 1.6 Analyze context of the property regarding development and design implications. The analysis would include but not be limited to: area growth affecting development, available services, accessibility (auto, pedestrian, transit, watercraft), environmental setting, adjacent area land use and development, related development projects. 1.7 Develop study analysis derived from both man-made and natural constraints and opportunities. Data sources for this analysis would include, but not be limited to: related City (and County) land development and zoning regulations, property ownership/vacant land assessment, property easements (utility, etc.), existing vehicular accessibility and traffic volumes, topography, flood/drainage areas, .vegetation, wetlands, estuarine setting, unique physical features, historical features. 1.8 Prepare.synthesis map(s) of the site analysis. 1.9 Review. 2.0 DEVELOPMENT PROGRAM 2.1 Determine market feasibility of various types of development in tlerms of land use types, densities and building type quantities based upon anticipated market demands. 2.2 Test and evaluat, e the development program against the physical capacities of the site. 2.3 Test and evaluate traffic volume and circulatory implications to the site and adjoining roadway network. 2.4 Determine general infrastructure requirements of the selected development program. 2.5 Refine and prepare development program. 2.6 Review. 3.0 WORKING REPORT Prepare a Working Report illustrating and describing the results of work accomplished in Sections 1.0 and 2.0. This Report would document the Site Analysis and the Development Program summarizing the conclusions and recommendations from the efforts up to this time. The presentation quality of this Report would not be orJented toward use as a promotional tool but more of a working summary; (a formalization of the Site Analysis and the Development Program so that ail participants are in agreement that it is the "Basis for Design.") 4.0 DESIGN 4.1 Prepare Land Use Plans. 4.1.1 Using the Working Paper as the "basis for design" and any adjustments authorized by the City to the program, prepare no fewer than three alternative Land Use plans. These plans will identify specific land uses, vehicular and pedestrian circulation, open space systems, preliminary landscape concepts, development phasing and approximate size of land use areas. 4.2 4.3 4.4 4.5 4.1.2 Review 4.1.3 Select arid refine a final Land Use plan. Ail of the elements of the Land Use plan will be refined, including (but not limited to) parcelization, vehicular access and circulation, roadway widths, pedestrian circulation, easement requirements, environmental preservation zones, and a suggested phasing strategy. Review. Prepare an Illustrative Master Plan for approval. The Plan will include, but not be limited to the delineation of the following: building configuration and massing, parking (surface and/or structured), pedestrian/non-vehicular circulation systems, recreation and open space systems, general landscape concept, infrastructure systems, environmental/estuarine zones, and all related statistics for the Plan. Review. Refine and finalize the Master Plan. This Plan will provide the basis for a Sebastian Waterfront District zoning, development framework and design guidelines. 5.0 DEVELOPMENT FRAMEWORK AND DESIGN GUIDELINES 5.1 Using the Master Plan as its basis, establish a Development Framework for the Waterfront District. The Framework will define the City's intentions for development of the District and creates the policy basis for Design Guidelines and subsequent design controls. The Framework creates the basis for a cohesive, functional and economically productive environment by defining basic Framework Elements including land use and zoning, circulation and transportation, landscape and hardscape, and development subareas. This clear definition of the physical structure and overall land use concept of the District will have will have a number of benefits including: 5.2 5.3 * Exciting developers and public at large as to the possibilities of the District. * Assuring that all development will meet the same high standard. * Defining the essential public improvements needed to stimulate and complement private development. * Assure the maintenance of the very uniqueness of the City's Waterfront. Review. Using the Master Plan and Development Framework as a basis, develop design guidelines for the Waterfront District. The purpose of these Guidelines will be to encourage, through private and public investment, the development of the District as a cohesive, functional and aesthetic whole. The Guidelines will contain standards addressing the major components of the physical development of the District. The Guidelines do provide a coherent statement of the City's intentions and an overall approach to achieving quality environments. The Guidelines contain specific requirements which provide a baseline for excellent design. The Guidelines are not and cannot be all-inclusive. Mere adherence to them will not in itself guarantee or be sufficient to produce an excellent building and a quality environment. No set of guidelines can cover all circumstances. Rather, it is the use and interpretation of these standards by the City and qualified creative design professionals, fully supported by committed developers and owners, which produces the intended results. 5.4 Review. 6.0 ZONING OVERLAY DISTRICT 6.1 Using the Master Plan Guidelines and accompanying Framework Plan develop the documentation required 6.2 for an overlay to the City Land Development Code for the Waterfront District. The Overlay Zoning would "dovetail" with existing related codes. Elements should include, but not be limited to: use and development intensity of ~land, parking and loading requirements, pedestrian access, performance standards for air, noise and water quality, landscaping, screening and permitted and special uses, lot size, coverage and yard requirements. Establish the process by which the development review and approval takes place within the existing Land Development code framework. Inclusive in this process would be the coordination with any architectural review process. 6.3 Review. 7.0 FINAL PLAN REPORT 8.0 MARKET BROCHURE (in conjunction with chamber Commerce and City) City of Sebastian POS, T OFFICE BOX 78012? cl SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 589-5330 FAX 407-589-5570 october 12, 1990 Mr. James W. Davis, P.E. Indian River County 1840 25th Street Vero Beach, FL 32960 Ret Indian River Drive Dear Jim: The cold weather last December killed virtually every Australian Pine within the right-of-way of Indian River Drive. We are concerned of the safety hazard caused by these dead trees and have had to block off portions of Indian River Drive to traffic after a recent storm.' The City is making plans to remove the dead Australian Pine trees from property we own along Indian River Drive. Since Indian River Drive is a County maintained road, we ask you to remove the Australian Pines within the County right-of-way as soon as possible. For your information, I have enclosed a copy a report from our Public Works DeP~rtment identifying this problem. We appreciate the continued cooperation of indian River County. Sincerely, RSM/Jmt Enclosure cc: W. E. Conyers, Mayor & Sebastian City council City of Sebastian POST OFFICE BOX 780127 u SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 589.5330 o FAX (407) 589-5570 SUBJECT: Recreation Programming Approvea For'" uba tal City ~anager /~'P~ ) ) EXPENDITURE ) For genda L[/_2JU_2_q ) ) Bxhib tst ) - Letter to IRC, ~ated 11/lO/9O ~PPROPRI&TiON REQUIREDt On November 20, 1990 I met with County representatives to discuss programming of the Barber Street Sports Complex. At this meeting were Patricia Callahan, Recreation Director, Tom Mead, North County Recreation Coordinator, Randy Dowling, Assistant to the County Administrator, and myself. These County officials and i are in agreement on how to approach recreation programming for the Barber Street Sports Complex. In essence, the City will continue to own and maintain the facility and pay for repairs and other maintenance expenses, while the County will pay all direct programming expenses. I have attached an outline prepared by Tom Mead which indicates those responsibilities of the City and those of the County. Additionally, I point out that recreation programs sponsored by Indian River County will in no way interfere with the City's contract with the Little League Association nor would it interfere with any special events that the City may want to have at the complex provided they are coordinated with North County Recreation. There are still certain areas that need to be addressed. One such area has to do with the concession stands at the complex and who should operate them. currently there are two (2) concession stands, one at the softball field and the new concession building at the complex. The City's only obligation at this point is for the Little League to have use of the concession building during their season. Another issue is field dragging. The County currently has no equipment to provide this service and has asked the City to assist them by either dragging the field or providing a tractor. The last item deals with the payment of electricity. Indian River County and I agree that the most effective way for the County to meet this programming expense would be to put the electrical service in their name and for them to be responsible for the bill. 6~ ?~ RB~OJiHRi~BDA~T~OH While no action is required at this time, I recommend the following approach. (1) The City Council review the overall strategy with indian River County providing recreation programming, (2) that the issue of the concession stand be discussed, (3) that the City Council discuss Indian River County's request for assistance to drag the field and (4) provide additional direction, if necessary on the electricity bill. City of Sebastian POST OFFICE BOX 780127 13 SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 589-5330 o FAX (407) 589-5570 November 21, 1990 Ms. Patricia Callahan Director of Recreation 1725 17th Avenue Veto Beach, FL 32960 Ret Barber Street Sports Complex Dear Patt This is in response to the conference in my office on November 20, 1990 and attended by you, Tom Head, North County Recreation Coordinator and Randy Dowling, Assistant %o the county Administrator. ! believe the meeting was very productive and that we are in concert with how we should approach providing recreation programs at the Barber Street Sports Complex. Except for the commitments the City has directly with the Sebastian Area Little League Association, we want to make the Barber Street Sports Complex facility available to meet the needs of North County residents. It is my position that the City will maintain the Barber Street Sports Complex in an orderly fashion and will continue to do so whether or not programs are scheduled for the facilities. To that end, the City will repair fences, lighting, irrigation systems, repairs to buildings, maintain the rest rooms, maintain the turf, including irrigation, fertilizing and mowing and perform other general maintenance. Except as outlined in the Little League contract, the city will expect the user to pay for all direct program costs including electricity, referees or other officials, score keepers, trophies and field preparation. However, as we discussed, the City will work with you in doing infield dragging since you currently do not have the necessary equipment. Ms. Patricia callahan November 21, 1990 Page #2 We hope that you will begin scheduling the facility with the upcoming softball season to begin in January, 1991. Prior to that time, we hope to have answers to other, policy questioner (1) who will operate the concession operation, (2} how long will the City be providing a tractor for infield dragging and what alternatives are there to accomplish this, and (3) what policy decisions will be involved in scheduling the other facilities at the complex when not in use by the Little League Association? I am scheduling discussion of these items for the upcoming city council Heeting of November 28, 1990. For your information, I enclose a copy of my report. I appreciate your continuing cooperation and look forward to working with you in the future. Sincerely, S. McClary City Manager RSM/J mt Enclosure cc.' Tom Mead, North County Recreation Coordinator Randy Dowling, Assistant to the county Administrator Telephone: (407) 567-8000 August 30, 1990 BOARD OF COUNTY COMMISSIONERS 1840 25th Street, Veto Beach, Florida 32960 RECENED Suncom Telephone: 224-1011 Robert S. McClary, City Manager City of Sebastian P.o. Box 780127 Sebastian, FL. 32978 Subject: CR512 Project Ref. Letter: R.S. McClary to James Davis dated 8-21-90 Dear Rob: In response to your letter, the following are answers to your questions: 1) CR512 west of Sebastian Elementary School will be a divided four lane road, expandable to six lanes in the future. 2) Major intersections with city streets will be signalized and a three lane section will be provided at the intersection along the city street to mitigate left turn movements. The following is a list of those city streets that will connect to CR512. a. Roseland Road f. b. Laconia St. g. c. Barber St. h. d. Biscayne Lane T. Only i. e. Melrose Lane to EB only j. k. Strait Ave. to EB only Fleming St. Wimbrow Dr.(West) East St. Delaware Ave. S. Wimbrow (East) 3) The widened section will extend to a point 600' west of Roseland Road. 4) Major signalization and left turn lanes at all approaches will be constructed at Barber Street, any mis-alignments will be corrected. Mr. Rob McClary Page two August 30, 1990 We will be glad to discuss the project with you at your convenience. Sincerely, James W. Davis, P.E., Public Works Director JWD: rt cc: Roger D. Cain, P.E., County Engineer Bill Myers, Kimball-Lloyd & Assoc. Michael S. Dudeck, Jr., P.E.,County Traffic Engineer CR512.AUG City of Sebastian POST OFFICE BOX 780127 o SEBASTIAN, FLORIDA 32979 TELEPHONE (407) 589-5330 FAX 407-589-5570 August 21, 1990 Mr. James W. Davis, P.E. Public Works Director Indian River County 1840 25th Street Veto Beach, FL 32960 Re= CR 512 Project Dear Jim= I have recently reviewed~ your memorandum to James Chandler, dated August 8, 1990 regarding the CR 512 Improvement Project. I note that Phase I of the project will include widening CR 512 west of Sebastian Elementary School (you inadvertently referred to the School as Pelican Island). We would like to know more about Phase I of this project. Will the project be a divided four (4) lane ~§ad, how will you improve the intersections with City streets and ho~ far to the west Will the widened section extend? We are especially concerned about the intersection of CR'512 with Barber Street and would like the County to consider safety improvements to this intersection as a priority. Barber Street is not properly aligned from North to South of CR 512 and may pose safety hazard to ~hicle and pedestrian traffic. Additionally % , ince Barber street is a major '~ollector, this intersection becomes busier as the city continues ira rapid growth, we would like to review this matter with you and would like'~o work with you in any way possible. Thank you in advance for your response as I look forward to reviewing, this matter with you. Sincerely, Robert S. City Manager RSM/jmt cc: W. E. Conyers, Mayor & Sebastian city Council w/attachment INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: James Chandler' County Administrator FROM: James W. Davis, P.E. Public Works Director DATE: SUBJECT: August 8, 1990 CR 512 Widening Improvements Status Recent inquiries have been made by North County residents on the status of the CR 512 Widening Project through the City of Sebastian. Staff has been requested to provide an update on the status of the project and to document past decisions on the proposed Twin Pairs Alignment through the eastern portion of the project. 1985 HISTORY OF PROJECT , County purchased the 100' wide Gulf and Western Railroad right-of-way through a four mile segment of the City of Sebastian for approximately $20O,OO0. 1985 County Traffic Engineering Staff conducted an Intersection Study of CR 512/U.S.1 intersection that recommended a Twin Pairs alignment for widening CR 512 along the easterly 3000' section of the project, similar to the F.D.O.T. SR-60 Twin Pairs Project scheduled for construction in 1990. August - October 1985 The North Indian River county Businessmen's Association, Inc. and Orange Heights Property Owners Association objected to the Twin Pairs Alignment and requested an Economic Study of the alternatives (letter dated August 19, 1985). October 1985 Indian River County Public Works Department conducted an Economic Feasibility Study on tile cost to implement, i) the Twin Pairs Alignment, to widen the existing CR 512 roadway, and 3) to construct a new four lane road in the railroad right-of-way (copy attached). A presentation was made to the North County Businessman's Associations monthly luncheon meeting by James W. Davis. statS12.jwd 08/09/90 Page 2. September 1986 County Staff sent letters to .property owners fronting the existing CR 512 roadway asking their opinion on the feasibility of exchanging fronting portions of the County owned railroad right-of-way for additional right-of-way along the property owners CR 512 frontage. Most property owners objected to exchanging land with the County (see attached letter from Richard and Pat Lambert dated August 23, 1986). March 1987 Staff recommended to the Transportation Planning Committee that a consultant be retained to study the three options of widening CR 512. The Board of County Commissioners approved this study and appointed Mayor Harris of Sebastian on the Consultant Selection Committee (memo to Board of County Commissioners from James W. Davis dated June 4, 1987 attached). September 27, 1988 County Staff transmitted a copy of Consultant's Study to City Manager Rob McClary (letter attached). December 5, 1988 Public Works Director attended City of Sebastian City Council meeting to discuss and receive input on CR 512 Corridor and Thoroughfare Plan (agenda of meeting attached). December 28, 1988 Staff transmitted comments received at the Sebastian city Council Meeting to consultant for incorporation into 'the project. , February, 1989 City Manager McClary transmitted to the County, City of Sebastian Resolution R-88-77 approving the CR 512 Traffic Study (copy attached). November 1, 1989 Status Report sent to City Manager Robert McClary. (copy attached) February 9, 1990 Letters received from City of Sebastian Staff regarding new railroad crossing for CR 512 Twin Pairs Alignment. stat512.jwd 08/09/90 Page 3. June 5, 1990 The Board of County Commissioners instructed staff to continue negotiations with the F.E.C. Railway Co. so that a new railroad crossing can be obtained 'at the proposed westbound alignment without giving up three other crossings in the County. (minutes attached) From the above history, Staff has received and responded to public input in the North County area. As evidenced by City of Sebastian Resolution R-88-77, the City is supporting the Twin Pairs Alignment. The current status of the project is that the County's consultant, Kimball/Lloyd, Inc. is currently splitting the project into two phases. Phase One will include Widening CR 512 west of the Pelican island Elementary School (west of the Twin Pairs section) and will be implemented as soon as possible. Phase Two will include constructing the new westbound lanes within the railroad right-of-way along the Twin Pairs Alignment. Since the railroad crossing issue is still unresolved, a schedule for the Phase Two work has not been established. Staff is currently negotiating with the F.E.C. Railway Co. and Florida D.O.T. staff. Please contact me if you wish to discuss this project. \blp attachments: 1) Letter requesting an Economic Study, dated August 19, 1985. 2) An Economic Feasibility Study done by Indian River County, Public Works Department. 3) Letter from Richard and Pat Lambert, dated August 23, 1986. 4) Memo to Board of County Commissioners from James W. Davis, dated June 4, 1989. 5) Transmittal of Consultant Study sent to City Manager Rob McClary. 6) Agenda of Sebastian City Council meeting. 7) Copy of Resolution R-88-77. 8) Status report. 9) Minutes of June 5, 1990, Board of County Commissioners meeting. cc: Roger D. Cain, P.E., County Engineer FRIENDS OF SEBASTIAN.ARE~ COUNTY LIBRARY P.O. Box 781313 Sebastian, Florida 32978 RECEIVED OCT 2 3 1990' October 18, 1990 Mayor Robb McClary City of Sebastian Sebastian, FL 32958 Dear Mayor: The new North Indian River County Library will open its door to the public on November 20th. One of the deciding factors in the present site selection was its proximity to a large residential area. For those who choose to arrive by car they will find adequate parking facilities. Hbwever, for the numerous patrons and children who plan to visit on foot there is no access. A paved path which could accommodate foot and bike traffic on the south side of Route 512 would greatly improve the library's accessibility, We sincerely hope that you will consider this project a top priority. Yours truly, Betty ~Connor Presi~nt City of Sebastian POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 589-5330 ri FAX (407) 589-5570 November 26, 1990 Mr. James Chandler Indian River County Administrator 1840 25th Street Vero Beach, FL 32960 Re: City/County Meeting Dear Jim: This will confirm the City/County Meeting to be held on December 5, 1990 at 7:00 p.m., in'the first floor conference room of the County Administration Building. The city wishes to discuss the following items: 1. Riverfront Study.~ The City Council has recently appointed a special committee to preserve and enhance Sebastian's beautiful riverfront. Since the County has jurisdiction of the unincorporated territory to the City's north and south within the riverfront area, we feel it would be appropriate for the County to participate in this committee. For your information, we have enclosed a draft work program prepared by Sebastian city staff. 2. Indian Raver Drive. Currently, Indian River County has complete jurisdiction and maintenance responsibility for Indian River Drive, including that portion of Indian River Drive which is within the City limits. With the anticipated riverfront district, we feel the City should have as much jurisdiction as possible over Indian River Drive, including maintenance responsibility. The city is willing to consider assuming jurisdiction and maintenance responsibility for Indian River Drive provided Indian River County will make several repairs to bring the condition of the street up to what we would consider acceptable. Currently, there are several minor pavement problems which need to be corrected and we would ask Indian River County to remove all dead and dying Australian Pines from within the right-of-way, including the stumps. Mr. James Chandler November 26, 1990 Page #2 3. North county ReoNeation~. The City and County have jointly funded improvements to the Barber Street Sports Complex. City and County staff have worked out details on recreation programming for this facility. For your information, we have enclosed certain correspondence which outlines the approach being utilized to program the facility. We would like to review the status of the project, discuss its programming and to set a tone and general direction for future coordination and cooperation for North County Recreation. 4. County Utklities. The city continues to maintain an active interest in the installation of water and sewer utilities by Indian River County. We would appreciate a briefing on the status on this project as well as discussion on how the City could continue to facilitate and work with the County for the county's acquisition of General Development Utilities water and sewer systems within the City. 5. CR 512 Improvements. The County is getting closer to constructing improvements to CR 512. Several issues affect our community, including the proposed twin-pair design of the intersection of CR 512 and U.S. #1. Also, we have been asked by the Friends of the Library to construct a bicycle/pedestrian way to the new North Indian River County Library. Further, we are concerned about existing safety problems on CR 512, such as the intersection of CR 512 and Barber Street. We should appreciate a status report on the CR 512 project and an opportunity to address our concerns. We look forward to meeting with you on December ~, 1990. Sincerely, Robert S. McClary City Manager RSM/jmt Enclosures SEBASTIAN WATERFRONT DISTRICT Draft Work Program 1.0 PROJECT' DEFINITION & SITE ANALYSIS 1.1 Formalize project' (study) objectives, development goals, work program and services'to be performed, 1.2 Establish study area, prepare scaled project base maps, aerials, etc. 1.3 Establish communication and task responsibilities of city, Consultants, Public Agencies and other organizations that will be involved in both the development.and approval process of this p{oject4 1.4 Develop and formalize a Project Schedule, 1.5 Gather, organize and review existing applicable data for the study area from sources including but not limited to: City, County, FDOT~ DNR, Army C of E, Marine Resources Council~ 1.6 Analyze context of the property regarding development and design implications. The analysis would include but not be limited to: area growth affecting development, available services, accessibility (auto, pedestrian, transit~ watercraft), environmental setting, adjacent area land use and development, related development projects. 1.7 Develop study analysis derived from both man-made and natural constraints and opportunities. Data sources for this analysis would include, but not be limited to: related City (and CoUnty) land development and zoning regulations, property ownership/vacant land assessment, property easements (util].ty, etc.), existing vehicular accessibility and traffic volumes~ topography, flood/drainage areas, .vegetation, wetlands, estuarine setti~,g, unique physical features, historical features. 1.8 Prepare.synthesis map(s) of the site analysis. 1.9 Review. 2.0 DEVELOPMENT PROGRAM 2.1 Determine market feasibility of various types of development in t'erms of land use types, densities and building ty[,e quantities based upon anticipated market demands. 2.2 Test and evaluat3e the development program against the physical cal,acities of the site. 2.3 Test and evaluate traffic volume and circulatory implications to the site and adjoining roadway network. ~ 2.4 Determine general infrastructure requirements of the selected development program. 2.5 Refine and prepare development program~ 2.6 Review. 3.0 WORKING REPORT Prepare a Working Re;.~ort illustrating and describing the results of work accomplished in Sections 1.0 and 2.0. This Report would document the Site Analysis and the Development Program summarizing the conclusions and recommendations from the efforts up to this time. The presentation quality of this Report would not be oriented toward use as a promotional tool but more of a working summary; (a formalization of the Site Analysis and the Development Program so that all participants are in agreement that it is the."Basis for Design.") 4.0 DESIGN 4.1 Prepare band Use Plans. 4.1.1 Using the Working Paper as the "basis for design" and any adjustments authorized by the City to the program, prepare no fewer than three alternative Land Use plans. These plans will identify specific land uses, vehicular and pedestrian circulation, open space systems, preliminary landscape concepts, development phasing and approximate size of land use areas. 4.2 4.3 4.4 4.5 4.1.2 Review 4.1.3 Select and refine a final Land Use plan. All of the elements of the Land USe plan will be refined, including (but not limited to) parcelization, vehicular access and circulation, roadway widths, pedestrian circulation, easement requirements, environmental preservation zones, and a suggested phasing strategy. Review. Prepare an Illustrative Master Plan. for approval~ The Plan will ir, clude, but not be limited to the delineation of the following~ building configuration and massing, parking (surface and/or structured), pedestrian/non-vehicular circulation systems, recreation and open space systems, general landscape concept, infrastructure systems, environmental/estuarine zones, and all related statistics for the Plan. Review. Refine and finalize the Master Plan. This Plan will provide the basis for a Sebastian Waterfront District zoning, development framework and design guidelines. 5.0 DEVELOPMENT FRAMEWORK AND DESIGN GUIDELINES 5.1 Using the Master Plan as its basis, establish a Development Framework for the Waterfront District. The Framework w~ll define the City's intentions for development of the District and creates the policy basis for Design Guidelines and subsequent design controls. The Framework creates the basis for a cohesive, functional and economically productive environment by defining basic Framework Elements including land use and zoning, circulation and transportation, landscape and hardscape, and development subareas. This clear definition of the physical structure and overall land use concept of the DistriCt will have will have a number of benefits including~ 5.2 5.3 * Exciting d~velopers and public at large as to the possibilities of the District. * Assuring that all development will meet the same high standard. * Defining the essential public improvements needed to stimulate and complement private development. * Assure the maintenance of the very uniqueness of the City's Waterfront. Review° Using the Master Plan and Development Framework as a basis, develop design guidelines for the Waterfront District. The purpose of these Guidelines will be to encourage, through private arid public investment, the development of the District as a cohesive, functional and aesthetic whole. The Guidelines will contain standards addressing the major components of the physical development of %he District. The Guidelines do provide a coherent statement of the City's intentions and an overall approach to achieving quality environments. The Guidelines contain specific requirements which provide a baseline for excellent design. The Guidelines are not and cannot be all-inclusive. Mere adherence to them will not in itself guarantee or be sufficient to produce an excellent building and a quality environment. No set of guidelines can cover all circumstances. Rather, it is the use and interpretation of these standards by the City and qualified creative design professionals, fully supported by committed developers and owners, which produces the intended results. 5.4 Review. 6.0 ZONING OVERLAY DISTRICT 6.1 Using the Master Plan Guidelines and accompanying Framework Plan develop the docgmentation required 6.2 for an Overlay t:o the City Land Development Code for the Waterfront District, The Overlay Zoning would "dovetail" with existing related Elements should include, but not be limited tog Use and development intensity of .land. parking and loading requirements, pedestrian access, performance standards for air, noise and water quality, landscaping, screening and permitted and special uses, lot size, coverage and yard requirements. Establish the process by which the development review and approval takes place Within the existing Land Developmen[:. Code framework. Inclusive in this process would be the coordination with any architectural review process. 6.3 Review. 7.0 FINAL PLAN REPORT 8.0 MARKET BROCHURE (in conjunction with Chamber Commerce and City) City of Sebastian POS, T OFFICE BOX 780127 0 SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 589-5330 FAX 407-589-5570 October 12, 1990 Mr. James W. Davis, P.E. Indian River County 1840 25th Street Veto Beach, FL 32960 Re= Indian River Drive Dear Jim= The cold weather last December killed virtually every Australian Pine within the right-of-way of Indian Rivet D~ive~ We are concerned of the safety hazard caused by these dead krees and have had to block off portions of Indian River DriVe ko traffic after a recent storm,' The ciky is making plans 'kO remove khe dead Australian Pine trees from property we oW~ ~long Indian River Drive. Since indian RiVer Drive is a Couhk~ ~aintained road, we ask you to remove the Ausk~alian Pines #lkhin khe county right-of-way as soon as possible, For your information, I have enclosed a copy a Public Works Dep~tment identifying this problem, We appreciate RSM/jmt repork from our the continued cooperation of Indian River county. Sincerely, Enclosure cc: W. E. Conyers, Mayor & Sebastian City Council POST OFFICE BOX 7e0127 ' B §E~ASTIAN, ~LORtDA 3~97S TELEPHONE (407) 5~g-~q$O ~ FAx (40?) ~g-$570 SUBJECT: Recreation Programming Approved For city Manager MOUNT ) Agenda Hoi 'vl--- ) ) Dept. of origint c~vHann_qo~ ) ) Date 8ubmittedt ~ ) ) For agenda oft ,/J/2AZ.~ ) ) BzhibitSt ) - Letter to IRc, Dated 11/lo/9o APPROPRIATioN EXPENDITURE REQUIRED: .., BUDGBTBDt REQUIRBDt On November 20, 1990 I met with county representatives to discuss programming of the Barber Street Sports Complex. At this meeting were Patricia Callahan, Recreation Director, Tom 'Mead, North county Recreation Coordinator, Randy Dowling, Assistant to the county Administrator, and myself. These county officials and t~e are in agreement on how to approach recreation programming for Barber Street Sports Complex. In essence, the City will continue to own and maintain the facility and pay for repairs and other maintenance expenses, while the County will pay all direct programming expenses. I have attached an outline prepared by Tom Mead Which indicates those responsibilities of the City and those of the County. Additionally, I point out that recreation programs sponsored by indian River County will in no way interfere with the city's contract With the Little League Association nor Would it interfere with any special events that the City may want to have at the complex provided they are coordinated with North county Recreation. There are still certain areas that need to be addressed, one sUch area has to do with the concession stands at the complex and Who should operate them. CUrrently there are two (2) concession stands, one at the softball field and the new concession building at th~ complex~ The City's only obligation at this. point ~s for ~he Little Leagu~.%$ have use of the concession building during their eeaso~ Another issue is field dragging. The County currently ha~ ho ~q~ipment t~ provide this service and has asked the city to assietthem by either dragging the field or providing a tractcr~ ThC last item deals wifh the payment of electricity, indian River county 8~d ! a~ree that th% most effective way for the CoUB~y tO ~eet thi~ pFcq~ammi~g ~xpense would be to put the electrical service in their name and for them to be responsible for the bill. ~.~' While no action ia req~ired~a~','thts time~ I ~eeommend the following approach. (1) The ci2y'~:Counctl~f~Vte~ the overall ot~ateg¥ etch indian River county providing'~recreati~',p~og~ammin~ (~)"that the iaaue ~f the concession stand be disoU~ed~ (3) tha~ the ~ity Co~n~il'di~cuss Indian River County's ~quest:i:fO~ assiatance to d~ag the field and (4) provide additional dir~c~ion~ if ~e~esearY on %he elect~i~it~ bill~ Cio °f Sebastia POST OFFICE BOX 7SOt2? I~ §t~iAStlAN, I=LORIDA 32918 ?ELEPHONE (4o7) ~l~g-5330 t~ i=AX (407) ~g-~70 November 21, lg90 Ha. Patricia callahan Director of Recreation 1725 17th Avenue Veto Beech, FL 32960 Re= Barber Street Sports Complex Dear Pat= This is in response to the conference in my office on November 20, 1990 and attended by you, Tom Head, North county Recreation coordinator and Randy Dowling, Assistant %o the county Administrator. I believe the meeting was very productive and that we are in concert with how we should approach providing recreation programs at the Barber Street Sports complex. Except for the commitments the City has directly with the Sebastian Area Little League Associat~on, we Want to make the Barber Street Sports Complex facility available %0 meet the needs of North county residents. It is my position %ha% the City will maintain the Barber Street Sports Complex in an orderly fashion and will continue to do so whether or not programs are scheduled for the facilities. To that end,. the City. will repair fences~ lighting, irrigation systems, repairs to buildihgs,'maintain ths rest rooms, maintain the turf, including irrigation~ fertilizing and mowing and perfo~ other ~eneral maintenance, ~xcep% as outlined in the Little League contract, the City.#ill expect the user to pay for all direct program costa including electricity, referees or other officials~ score keepers~ %rophi~ and field preparation. However, as we discussed, the City Will work With you in doing infield dragging since you currently do not have the necessary equipment. Hs. Patricia Callahan November 21, 1990 Page J2 upcoming softball season to begi~ ~ ~a~ua~ 1991, Prior ~ha~ ~ime, .we hope .~o~ have a.sve~ ~ ~her. poli~y ~a~io.a~ (1) WhO will opera~e.'~he ~O~aaSA~ bpe~a~l~,~ (2) boy lo,~ will ~he city be pr~iding i.~ield draggt,g what alternatives are ~here.~ aee~pli~h ~hi~. ~d (2) ~ha~ policy decisions will be i,vel~ed t, sehed~li~9 ~he .O~her facilities at the complex wh~fl ~o~ i~ ~Sa bY ~, Lt~le ~a~ue Association? ! am scheduling discuseion of these items ~or ~he.upoominq City council Heeting of November 28, 1990' For YoU~ enclose a copy of my report. ! appreciate your continuing cooperation and look £orwa~d to working with you in the future. Sincerely, $. Hcclary city Manager RSH/jmt Enclosure cc: Tom Head, North County Recreation coordinator Randy Dowling, Assistant to the County Administrator Telephone: (407) 567-8000 August 30, 1990 BOARD OF COU. NTY GOMMISSiONERS 1840 2St& Street, Vero ~eaeh~ ~lorldd 32960 RECENED SEP - 5 12g0 Suncom Telephone: 224-1011 Robert S. McClary, City Manager city of Sebastian P.O. Box 780127 Sebastian, FL. 32978 Subject: CRS12 Project Ref. Letter: R.S. McClary to James Davis dated 8-21-90 Dear Rob: in response to your letter, the following are answers to your guestions: 1) CR512 west of Sebastian Elementary School will be a divided four lane road, expandable to six lanes in the future. 2) Major intersections with city streets will be signalized and a three lane section will be provided at the intersection along the city street to mitigate left turn movements. The following is a list of those city streets that will connect to CR512. a. Roseland Road f. b. Laconia St. g. c. Barber St. h. d. Biscayne Lane T. Only e. Melrose Lane to EB only j. k. Strait Ave. to EB only Fleming St. Wimbrow Dr.(West) East St. Delaware AVe. S. Wimbrow (East) 3) The widened section will extend to a point 600~ west of Roseland Road. 4) Major signalization and left turn lanes at all approaches will be constructed at Barber Street, any mis-alignments will be corrected. Mr. Rob McClary Page two August 30, 1990 We will be glad to discuss the project with you at your convenience. Sincerely, James W. Davis, P.E., Public Works Director JWD: rt CC: Roger D. Cain, P.E., County Engineer Bill Myers, Kimball-Lloyd & Assoc. Michael S. Dudeck, Jr., P.E.,County Traffic Engineer CR512.AUG POST OFFICE BOX 780t27 ~ 0EBA~TIAN, i:LORtDA 32018 FAX 407-589-6570 ~ugu.~ 21, ~990 Hr. James W. Davis, P.E. Public Works Director Indian River County 1840 25th Street Veto Beach, FL 32960 Re: CR 512 Project Dear Jim: I have recently reviewed, your memorandum to James Chandler, dated August 8, 1990 regarding the CR 512 Improvement Project. I note that Phase I of the project will include widening CR 512 West of Sebastian Elementary School (you inadvertently referred to the School ae Pelica~ Island). We would like to know more about Phas~ ! o~ this project. Will the project be a divided four (4) lane ~§ad~ how Will you improve the intersections with city streets and ho~ fa~ to the west Will the widened section extend? We are especially Concerned about the intersection of CR'Si2 with Barber $~reet and would like the County to consider safety improvements to this interseutio~ as a priority. Barber Street is not properly aligned from North to South of CR 512 and may pose a _safety hazard to Vbhicle and pedestrian traffic. %dditionally, since Barber Street is a major '~ollector, this intersection becomes busier as the city continues its rapid g~owth~ We would like to review this matter with you and would like'to work with you in any way possible. · Thank you in advance for your response as I look forward to ~eviewing. this matter with you. Sincerely, RSt. t/jmt cc: W. E. Conyers, Mayor & Sebastian City council w/attachment iNDIAN RIVER COUNTY~ FLORIDA M~MORANDUM TO: James chandler· , ' County Administrator FROM: DATE: SUBJECT: James W. Davis, P.E. Public Works Director August 8, 1990 CR 512 Widening Improvements Status mmm mm mm. Recent inquiries have been made by North County residents on the status of the CR 512 Widening Project through the City of Sebastian. Staff has been requested to provide an.update the status of the project and to document past decisions ~ the proposed Twin Pairs Alignment through the eastern portion of the project. 1985 HISTORY OF PROJECT , . County purchased the 100' wide Gulf and Western Railroad right-of-way through a four mile segment of the City of. Sebastian for approximately $200,000. 1985 County Traffic Engineering Staff conducted an Intersection Study of CR 512/U.S,1 intersection that recon~ended a widening CR 512 along~ Pairs 'alignment for easterly 3000' section of the project, similar to the F,D.O.T, SR-60 Twin Pairs Project scheduled for constrUCtion in 1990. August - October 1985 ' The North Indian River County Businessmen*s Association, Inc, and Orange Heights Property Owners Association objected to the Twin Pairs Alignment and requested an Economic Study of the alternatives (letter dated Auqust ~9, 1985}, October 1985 Indian River County Public wOrks Department ~ conducted an Economic Feasibility StUdy on th~ cost to implement~ 1) the Twin Pair~ Alignment~ 2~., to widen the eXiSting CR 512 roadway, and 3) to construct a new four lane road in the railroad right-of-way {copy attached). A Presentation was made to the North County Businessman,s Associations monthly luncheon meeting by James W, Davis. stat512.jwd 08/09/90 Page 2. September 1986 County Staff sent letters tO .P~operty owners fronting the existing CR 512 roadway asking their opinion on the feasibility of exchanging fronting portions of the county oWned railroad right-of-way for additional right-of-way along the property owners CR 512 frontage. Most property owners objected to exchanging land With the county (see attached letter from Richard and Pat Lambert dated August 23, 1986). March 1987 Staff recommended to the Transportation Planning Committee that a consultant be retained to study the three options of widening CR 512. The Board of County Commissioners approved this study and appointed Mayor Harris of Sebastian on the Consultant Selection committee (memo to Board of County Commissioners from James W, Davis dated June 4, 1987 attached). September 27, 1988 County Staff transmitted a copy of Consultant's Study to City Manager Rob McClary (letter attached). December 5, 1988 Public Works Director attended City of Sebastian City Council meeting to discuss and receive input on CR ~12 Corridor ~nd Thoroughfare Plan (agenda of meeting attached) December 28, 1988 Staff transmitted comments Sebastian City Council Meeting incorporation into 'the project. February, received at the to consultant for 1989 City Manager McClary transmitted to the County, City of Sebastian Resolution R-88-77 approving the CR 512 Traffic Study (copy attached), November 1, 1989 Status Report sent to City Manager Robert McClary. (copy attached) February 9, 1990 Letters received from City of Sebastian Staff regarding new railroad crossing for CR 512 Twin Pairs Alignment, stat512.jwd 08/09/90 PaGe 3. From public input in the North County area. Sebastian Resolution R-88-77, the City Pairs Alignment. June 5, 1990 The Board of CoUnty Commissioners instructed staff to continue negotiations with the F.E.C. Railway Co. so that a new railroad crossing can be obtained 'at the proposed westbound alignment without giving up three other crossings in the County. (minutes attached) the above history, Staff has received and responded to As evidenced by City of is supporting the Twin The current status of the project is that the County's consultant, Kimball/Lloyd, Inc. is currently splitting the project into two phases. Phase One will include widening CR 512 west of the Pelican Island Elementary School (west of the Twin Pairs section) and will be implemented as soon as possible. Phase Two will include constructing the new westbound lanes within the railroad right-of-way along the Twin Pairs Alignment. Since the railroad crossing issue is still unresolved, a schedule for the Phase Two work has not been established. Staff is currently negotiating with the F E.C. Railway Co. and Florida D.O.T. staff. ' Please contact me if you wish to discuss this project. \blp attachments: 1) Letter requesting an Economic Study, dated August 19, 1985. 2) An Economic Feasibility Study done by Indian River County, Public Works Department. 3) Letter from Richard and Pat Lalubert, dated August 23, 1986. 4) Memo to Board of County Commissioners from James W. Davis, dated June 4, 1989, 5) Transmittal of Consultant StUdy sent to City Manager Rob Mcclary. 6} Agenda of Sebastian City Counuil meeting. 7) Copy of ReSolUtion R-88-77, 8) Status report~ 9) Minutes of June 5, 1990, Board of CoUnty ,.Commissioners meeting. cc: Roger D. Cain, P.E., County Engineer FRIENDS OF SEBASTIAN AREA COUNTY LIBRARY , P.O. Box 781313 Sebastian, FlorkJa 32978 RECEIVED0CT 2 3 lg90' October 18, 1990 Mayor Robb McClary City of Sebastian Sebastian, FL 52958 Dear Mayor: The new North Indian River County Library will open its door to the public on November 20th, One of the deciding factors in the present site selection was its proximity to a large residential area. For those who choose to arrive by car they.will find adequate parktng facilities. H~wever, for the :.~,,,~=~ numerous patrons and chlldren who plan to vl~tt on foot there ls no access. A paved path which could accommodate foot and bike traffic on the south side of Route 512 would greatly improve the library's accessibility, We sincerely hope that you will consider this project a top priority. Yours truly, Betty j~[ Connor Rresl~nt Telephone: (407) 567-8000 Mayor Will E. Conyers City of Sebastian P. O. Box 127 BOARD OF CO UNTY COMMISSIONERS 1840 25th Street, Veto Beach, Florida 32960 Suncom Telephone: 224-1011 .~'~ ~', ...... ~..//...,, 1990 ~ Sebastian, Florida 32958 Dear Mayor Conyers: Our County Administrator, Jim Chandler, informed me that Rob McClary had expressed your Council's desire to have a joint meeting with the. Board of County Commissioners. I would be delighted to arrange such a meeting. May I suggest that we wait until after budget hearings are over. My fellow Commissioners have scheduled vacations in August. Our budget hearings will be finished on September 12. I will get in touch with you right after Labor Day, and we can discuss the exact date and the subjects to be discussed. I also want to mention that we hope to open the North Indian River County Library in mid-November. The exact date will probably not be set until late September or early October. Whatever date it is, I would like to invite you to be part of the dedication service and speak on the occasion. Unless I hear differently, I will assume that you will participate. We are getting more excited about the library every day. Sincerely, Caroly0/K. Egge~?Chairman Board of County Commissioners CKE/jlm City of Sebastian POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 589-5330 [] FAX (407) 589-5570 SUBJECT~ City - County Meeting Approved For Submittal By: City Manager ~~ ) ) Dept. of Origin City Council ) ) Date Submitted= 07/16/90 ) ) For Agenda Of~ 07/25/90 ) ) Exhibits: ) ) ) EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION REQUIRED: SUMMARY STATEMENT Several weeks ago, the City Council asked me to set up a joint meeting between the officials of Indian River County and the City of Sebastian. I have recently reviewed this request with the Indian River County Administrator, Jim Chandler and we both feel that such a meeting would be more fruitful if we were to schedule the meeting after both the County and City complete their respective budgets. Therefore, unless otherwise directed by the City Council, I will work with Indian River County to establish a suitable date for a joint meeting once we complete our respective budgets. RECOMMENDED ACTION No action is requested at this time. City of Sebastian I~OST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 589-5330 FAX 407-589-5570 July 17, 1990 Mr. James Chandler Indian River County Administrator 1840 25th Street Vero Beach, FL 32960 Dear Jim: This is in response to our telephone conversation of July 16, 1990 regarding a possible joint meeting between Sebastian and Indian River County officials and Mayor W. E. Conyers' suggestion that any opening ceremonies for the North County Library project include City officials. I have enClosed a copy of a report to the Sebastian City Council stating that you and I would establish a meeting date for a joint City/County meeting after both the city and County have completed their upcoming budgets. Additionally, I enclose a memo over my signature to Mayor W. E. Conyers reporting that he would be included in any opening ceremonies for the North County Library project. As always, I sincerely appreciate the continued cooperation of Indian River County. Sincerely, Rob~r~~ary City Manager RSM/jmt Enclosures