HomeMy WebLinkAbout12111991 City of Sebastian
POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
91.331
AGENDA
SEBASTIAN CITY COUNCIL
REGULAR MEETING
WEDNESDAY, DECEMBER 11, 1991 - ?:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
ALL PROPOSED ORDINANCES AND INFORMATION ON ITEMS
BELOW MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK,
CITY HALL, 1225 MAIN STREET, SEBASTIAN, FLORIDA.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. INVOCATION - Reverend Ed Eby, First Church of the
Nazarene
4. ROLL CALL
5. AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS)
6. PROCLAMATIONS AND/OR ANNOUNCEMENTS
7. PUBLIC HEARING, FINAL ACTION - None
8. PUBLIC INPUT ON AGENDA ITEMS
9. CONSENT AGENDA
A. Approval of Minutes - 11/20/91 Regular Meeting,
12/4/91 Workshop
B. Receive Code Enforcement Order No. 90-4444 -
Powell's Tire & Battery (Order)
91.332
91.333
91.235
90.290
91.071
10.
RESOLUTION NO. R-91-46 - Abandonment of Easement
- Lot 4, Block 616, Unit 17, Sebastian Highlands
(R-91-46, City Engineer Memo dated 11/22/91,
Application, Survey)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER
COUNTY, FLORIDA, VACATING, ABOLISHING, ABANDONING AND
DISCONTINUING THE EASEMENT OF THE NORTH TEN FEET OF
THE SOUTH TWENTY FOOT EASEMENT OF LOT 4, BLOCK 616,
UNIT 17, SEBASTIAN HIGHLANDS, ACCORDING TO THE PLAT
THEREOF, RECORDED IN PBI 8-46, PUBLIC RECORDS OF
INDIAN RIVER COUNTY, FLORIDA; PROVIDING FOR REPEAL
OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT
HEREWITH; PROVIDING FOR RECORDING; AND PROVIDING AN
EFFECTIVE DATE.
Bid Award - Four Post Surface Lift - Vehicle
Service Equipment Corp., Ft. Lauderdale - $9,185
(Staff Recommendation dated 12/4/91, Bid
Tabulation Form, City Engineer Memo dated
12/2/91)
PRESENTATIONS
PGA Report - Golf Course Expansion (City Manager
Recommendation dated 12/5/91, PGA Report
11/21/91)
11. MAYOR'S MATTERS
12. COUNCIL MATTERS
13.
14.
A. Vice Mayor Oberbeck
B. Councilman Holyk
C. Councilman Powell
D. Councilman Reid
CITY ATTORNEY MATTERS
CITY MANAGER MATTERS
GDC Bankruptcy Settlement Contract Negotiations
(City Manager Recommendation dated 12/5/91, City
Manager Letter dated 11/13/91, Torpy Letter dated
11/27/91)
Indian River County Water & Sewer Negotiations
(City Manager Recommendation dated 12/5/91,
Chandler Letter dated 12/4/91, Draft Agreements
dated 12/4/91)
2
91.328
91.334
15.
16.
17.
18.
COMMIT?EE REPORTS/RECOMMENDATIONS
OLD BUSINESS - None
NEW BUSINESS
City Manager Contract Renewal (City Manager
Recommendation dated 11/14/91, Employment
Agreement)
Finance Department Renovations - Engage Peter
Jones, Architect to Prepare Plans &
Specifications - $1,040 (Staff Recommendation
dated 12/5/91, Jones Proposal dated 12/2/91)
INTRODUCTION OF BUSINESS BY THE PUBLIC (Which is Not
Otherwise on the Agenda - By Resolution NO. R-89-30
Limit of Ten Minutes for Each Speaker)
91.335 A.
Damiam Gilliams - Riverfront Property (Gilliams
Letter dated 11/12/91)
19. ADJOURN
ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE
CITY COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT THIS
MEETING (OR HEARING) WILL NEED A RECORD OF THE PROCEEDINGS AND
MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS
MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH
THE APPEAL IS TO BE HEARD. (286.0105 F.S.)
3
City of Sebastian
POST OFFICE BOX 780127 D SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
MEMORANDUM
DATE:
TO:
FROM:
RE:
December 9, 1991
Mayor Conyers, City Councii Members and City Manager
Kathryn M. O'Halloran
City Clerk
12/11/91 Agenda
This is to inform you that the consent agenda for the above
referenced contains an error in lettering, i am attaching a
corrected agenda.
sam
City of Sebastian
POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
A G E N D A
SEBASTIAN CITY COUNCIL
REGULAR MEETING
WEDNESDAY, DECEMBER 11, 1991 - 7:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
ALL PROPOSED ORDINANCES AND INFORMATION ON ITEMS
BELOW MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK,
CITY HALL, 1225 MAIN STREET, SEBASTIAN, FLORIDA.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. INVOCATION - Reverend Ed Eby, First Church of the
Nazarene
4. ROLL CALL
5. AGENDA MODIFICATIONS (ADDITIONS ~ DELETIONS)
6. PROCLAMATIONS AND/OR ANNOUNCEMENTS
7. PUBLIC HEARING, FINAL ACTION - None
PUBLIC INPUT ON AGENDA ITEMS
9. CONSENT AGENDA
Approval of Minutes - 11/20/91 Regular Meeting,
12/4/91 Workshop
91.331
Receive Code Enforcement Order NO. 90-4444 -
Powell's Tire & Battery (Order)
91.332
91.333
91.235
90.290
91.071
10.
RESOLUTION NO. R-91-46 - Abandonment of Easement
- Lot 4, Block 616, Unit 17, Sebastian Highlands
(R-91-46, City Engineer Memo dated 11/22/91,
Application, Survey)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER
COUNTY, FLORIDA, VACATING, ABOLISHING, ABANDONING AND
DISCONTINUING THE EASEMENT OF THE NORTH TEN FEET OF
THE SOUTH TWENTY FOOT EASEMENT OF LOT 4, BLOCK 616,
UNIT 17, SEBASTIAN HIGHLANDS, ACCORDING TO THE PLAT
THEREOF, RECORDED IN PBI 8-46, PUBLIC RECORDS OF
INDIAN RIVER COUNTY, FLORIDA; PROVIDING FOR REPEAL
OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT
HEREWITH; PROVIDING FOR RECORDING; AND PROVIDING AN
EFFECTIVE DATE.
~. Bid Award - Four Post Surface Lift - Vehicle
Service Equipment Corp., Ft. Lauderdale - $9,185
(Staff Recommendation dated 12/4/91, Bid
Tabulation Form, City Engineer Memo dated
12/2/91)
PRESENTATIONS
PGA Report - Golf Course Expansion (City Manager
Recommendation dated 12/5/91, PGA Report
11/21/91)
11. MAYOR'S MATTERS
12. COUNCIL MATTERS
13.
14.
A. Vice Mayor Oberbeck
B. Councilman Holyk
C. Councilman Powell
D. Councilman Reid
CITY ATTORNEY MATTERS
CITY MANAGER MATTERS
GDC Bankruptcy Settlement Contract Negotiations
(City Manager Recommendation dated 12/5/91, City
Manager Letter dated 11/13/91, Torpy Letter dated
11/27/91)
Indian River County Water & Sewer Negotiations
(City Manager Recommendation dated 12/5/91,
Chandler Letter dated 12/4/91, Draft Agreements
dated 12/4/91)
2
91.328
91.334
15.
16.
17.
18.
COMMITTEE REPORTS/RECOMMENDATIONS
OLD BUSINESS - None
NEW BUSINESS
City Manager Contract Renewal (City Manager
Recommendation dated 11/14/91, Employment
Agreement)
Finance Department Renovations - Engage Peter
Jones, Architect to Prepare Plans &
Specifications - S1,040 (Staff Recommendation
dated 12/5/91, Jones Proposal dated 12/2/91)
INTRODUCTION OF BUSINESS BY THE PUBLIC (Which is Not
Otherwise on the Agenda - By Resolution NO. R-89-30
Limit of Ten Minutes for Each Speaker)
91.335 A.
Damiam Gilliams - Riverfront Property (Gilliams
Letter dated 11/12/91)
19. ADJOURN
ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE
CITY COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT THIS
MEETING (OR HEARING) WILL NEED A RECORD OF THE PROCEEDINGS AND
MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS
MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH
THE APPEAL IS TO BE HEARD. (286.0105 F.S.)
3
CODE ENFORCEHEN~ BOARD OF
CITY OF SEBAS~IAN~ FbOR]DA
CO~PbAi N~ NO. 90-4444
Ct~ :.OF. SEBAS~I AN,
Petitioner,
POWEL~b'S T,') RE & BAT.'~ERY
RECORD VERIFIED
JEFFREY K. BARTON
CLERK CIRCUIT COURT
INDIAN RIVL~'~ CO,. FLA
Respondent,
ORDER II4POS) NG ADMI NI ST. RAT. IVE FI NE/L~) EN
~H|S CAUSE came On for public hearing before the Board on
October 17, 1990, a~ter due notice to ReSpondent, at which time
the Board heard testimony under oath, received evidence, amd
issued its Findings of Fact, Conclusions of haw, and Order, and
thereupon issued its oral Order which was reduced to writing and
furnished to Respondent.
Said Order required Respondent to pay a fine of
more specifically set forth in that Order dated October
1990.
Accordingly, t~ having been brought to the Board'~ attention
that Respondent has not complied ~ith the Order dated October 1 7
1990, it is hereby
ORDERED that Respondent pay the City of Sebastian a firze Irl
the amount of SEVENtY-FiVE DObbA~S ($75.00}.
DONE AND ORDERED, this .... day of ..... , ]99] . at
Sebastian, Indian River Coonty, Florida.
CItY OF SEBAS[) AN, FbORIDA
CHA)RMAN, Code EnforCemen~ Board
AZ[ESI:
de Enforcement Board
t/~/~) SUBSCRIBED AND SWORN to before
N(TT, ARY PUBL, iC ' ~
' '. ~-~.'~ ~'m ~ t ~ s t o n E x p t r e s ~,ly Co~..~)~.iu;~ [~:,,k'~: Aug. 22, 1992
.:". ?..: .... ::.iA~:?'.
·
me this ~_~ day
of
! HEREBY CERTIFY that a true and correct copy of the
foregoing Order imposing Administrative Ft ne/L, ten has been
furnished by certified mai] to Powell's Tire & Battery
this 28th day of October ]991.
ode Enforc~-~nt Board
T. HIS I NS~RUMENT, PREPARED BY:
SIEVEN ~U~)CH, ESQUIRE
Attorney for Code Enforcement Board
1069 Main Street
P.O. Box 78I 390
Sebastian, Fb 3297B-I3go
zO
ZO
RESOLUTION NO. R-91-46
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER
COUNTY, FLORIDA, VACATING, ABOLISHING, ABANDONING AND
DISCONTINUING THE EASEMENT OF THE NORTH TEN FEET OF THE
SOUTH TWENTY FOOT EASEMENT OF LOT 4, BLOCK 616, UNIT
17, SEBASTIAN HIGHLANDS, ACCORDING TO THE PLAT
THEREOF, RECORDED IN PBI 8-46, PUBLIC RECORDS OF
INDIAN RIVER COUNTY, FLORIDA; PROVIDING FOR REPEAL OF
RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT
HEREWITH; PROVIDING FOR RECORDING; AND PROVIDING AN
EFFECTIVE DATE.
BE IT RESOLVED BY the City Council of the City of Sebastian,
Indian River County, Florida, as follows:
SECTION I
That the City of Sebastian does herewith vacate, abolish,
abandon and discontinue all that portion of land previously
dedicated for easement and described as follows:
The north rem feet of the south 20 foot easement of Lot
4, Block 616, Unit 17, Sebastia~ Highlands, according to
the plat thereof, recorded in PBI 8-46, Public Records of
Indian River County, Florida.
SECTION II
Ail resolutions or parts of resolutions in conflict herewith
are hereby repealed.
SECTION III
This resolution shall be recorded in the public records of
Indian River County, Florida.
SECTION IV
This resolution shall be in full force and effect
immediately upon its passage.
CITY OF SEBASTIAN, FLORIDA
ATTEST:
by:
W. E. Conyers, Mayor
Kathryn M. O'Halloran, CMC/AAE
City Clerk
I HEREBY CERTIFY that the foregoing Resolution was duly
passed and adopted by the City Council of the City of Sebastian,
Florida, this day of , 1991.
Kathryn M. O'Halloran, CMC/AAE
( SEAL )
(STATE OF FLORIDA)
(COUNTY OF INDIAN RIVER)
I HEREBY CERTIFY that on this day, before me, an officer
duly authorized in Indian River County, Florida, to take
acknowledgements, personally appeared
and to me known as the persons
described herein and who executed the foregoing instrument and
they acknowledged before me that they executed the same.
WITNESS my hand and seal in Indian River County, Florida, this
day of , 1991.
NOTARY PUBLIC, STATE OF
FLORIDA AT LARGE
My Commission Expires
Approved as to Form and Content:
2
City of Sebastian
POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
RE.'. Abandonment of Easement - No.*"th ten (!0) feet of tlne
south 't~¢enty ,,..'L,/ foot easemer~t of Lot zl.~ B]~-c:~,'. 6.:.~.:.
Sebast:kan I-!i¢~hlands~ Ur-lit l?~
hav_~ r, evie~ed the reques't ~*of abandoF',men'~':, of easements and
have no objections to th:~s adar~c~onme~.b be:i."~g appr',oved,
pr'ovided it :[~. ~o~" the cor-',str'uc'~ior~ o~ a shed on this
pr"oper't y.
Should yoLt have any fLu~theP inZ, or'mat.i, or"~ please
contact ou~~' office.
CITY OF SEBASTIAN '
'APPLICATION FOR VACATION OF EASEMENT(S) "
IThts request shall no be acc~ted unless completed in fu11~
TELEPHONE NO.~07 ~ ,~qO TYPE OF ENTITY:* )~diu ;dua'l
*Individual,· corporation, etc. - If corporation apply corporate
seal below·
LEGAL DESCRIPTION OF REAL PROPERTY ON WHICH EASEMENT EXISTS:
(Attach description on attachment if necessary)
DESCRIPTIVE LOCATION OF EASEMENT TO BE ABANDONED:'
(This item to be filled in by Building Official)
APPROXIMATE SIZE OF EASEMENT~.~o/~eet in length ~O /in width
PURPOSE FOR REQUEST TO VACATE:
(Explain in detail your need to release this easement)
· ( ) 2.
(N/A)
( ) 3.
(N/A),
( ) 4.
'(N/A)
( )5.
I HEREBY CERTIFY that I, the Applicant, own the real property on ':-..
or I am authorized' . ., ,.
which the easement I'request to vacate exists, the real :' -'.:,~ "~"~:..j'"!"'i',,.i'~
to present this request to vacate by the owner of
property.
Signed: (title, if any) Date . ,:'.~,
? ,.:, : ,.:.
~/9/O6)~', ~ ~)f?--~,o--, ~ / Corporate Seal .,' , ...... ..,'~
Please Print Name Here .... .. ,:',,
A~tach hereto' the ' following: .. ' '
( ) 1. Map, plat, survey, or clear drawing at least 8 1/2"~x ll~i'=:
' ,' · showing the parcel of landl on which the easement exists,' ":'!:?i;~,~1!'"i/'~"
with parcel(s) of land adjacent to the easement requested: - , .
to be vacated. SHOW THE EASEMENT CLEARLY ON DRAWING. "'"'"'/:.',:i,./:: :
Complete legal description of the parcel of 1'and on whi~-h
the easement exists if the full description cannot be .... '"
placed on the lines provided above for the description.
Written authorization of the owner of the parcel of "land -.-
on which the easement exists if the applicant is not the ' '.'' ..
owner.
] .,".. · ".!'. L .'?~ ' ' '
TF IT IS NECESSARY TO GRANT BACK ANOTHER EASEMENT TO.".: '"':.", '.'.,':'
REPLACE THE EASEMENT THAT IS TO BE VACATED, ATTACH A DEED -
OF EASEMENT TO ACCOMPLISH THE DEDICATION OF THE NEW EASEMENT.]
· ' ' . ' ' ,'. " ' t" ,,i,..'~ '.': '.::~";'"
.... · ~ .' :'.".~ .':,~;/':k.' ~ '
_At.tach .a check or money order payable to "The City of !".. ":'?':.'..'"'~'~.?,,~
-~eoastian" upon submittal of this application to .the .,'"' ",
tO:lice of the City Clerk. This application fee is not'
undable. The fee is 825.00. ' 7 ~ ,.~.':;%.',m.:~'., .. '
,( ) 6. OTHER: ' ' " ' ' .... "
Dat~R~iv~lJbv~e~ffice of the city Clerk I/,//~/F/ :.,.' : ',
'
;VI.
City of Sebastian
POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 D FAX (407) 589-5570
SUBJECT: Bid Award for Four
Post Surface Lift
Approved For Submittal By:
City Manager
Agenda No.
Dept. Origin
Date Submitted
For Agenda of
Finance (LWN)
12-03-91
12-11-91
Exhibits: Bid Tabulation
Memo From CE/PWD
EXPENDITURE AMOUNT
REQUIRED: $9,185.00 BUDGETED: $10,500.00
APPROPRIATION
REQUIRED:
SUMMARY STATEMENT
Seven bids were received from four different vendors for a Four (4) Post Surface
Lift for the central garage. Three vendors bid on a pro lift model #BP12 but the
equipment did not meet the specifications, specifically in the areas of overall
length, gauge of the steel and the warranty. Please refer to the attached memo
from the City Engineer. An alternate bid by Coastal Automotive Equipment for an
ALM Model #12 did not meet the specifications either in the area of overall length
and quality. The best bidder meeting all specifications was Vehicle Service
Equipment Corp., with a Rotary SM-120 for $9,185.00. From past exper.ience with a
Rotary system having heavier steel and a longer warranty, it was determined to be
in the City's best interest to go with the best bid for a Rotary lift. Adequate
funds are budgeted in the Capital improvement Fund.
RECOMMENDED ACTION
Move to award the bid for a four (4) post surface lift to the best bidder, Vehicle
Service Equipment Corp., from Ft. Lauderdale in the amount of $9,185 for a Rotary
SM-120 four post surface lift.
DATE:
City of Sebastian
POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
December 2, 1991
TO:
FROM:
RE:
Larry Napier
Assistant xnance L~
Daniel C. ~ckis, P XE.~;:-~
Cit.}, Engineer/Public Works Director
Bid four (4) post surface lift
Sever, bids were received from four bidders as follows:
!
2
3
4)
Jack Backer Distributors inc.
VehJc!e Service Equipment Corporation
Automotive end Industrial Equipment
Coastal Automotive Equipment
i)
2)
2)
2)
The bid from Jack Becket Distr~ibut. ors Inc. was for $9,345
without shop drawings or a manufacturers list of equipment
that would be used for the four post sur..ac~;- ~ lift . They wouia'
be contacted for the manufacture's information should we deem
thelr bid lower than the other bidders. Coastal submitted two
bids one for $8,390 from Automotive Lift and Machinery
Corporation and one from Pro-lift which met with most of the
requirements set for:h in the specific, azions with the
exception of the overall length,.
Specifications ca!! for twenty feet and. the two different
lifts proposed by Coastal did not meet. that specification.
Vehicle Service Equipment Corporation also proposed to
install a pro-lift system, which did D, ot meet the bid
specifications for overall length. Their other bid
of $9,185 was a [{otary which did meet all the
specifications.
Two bids from Automotive and industrial Equipment was for a
Pro-lift which did not meet specifications and tile other'
manufactu:'-er that was Rotary which did mee'~, with the
specifications and its price was $9,485 Since Vehicle Service
Ecuipment Corporation pFovided the rotary lift si/sT, em which
met the specificatons for the bid price of $9,185.. which is
three hundred dollars: less:, than our suggestion would be to
award the bid to Vehicle Service Equipment. Corporation.
The other equipment provided, was reviewed by you, myself,
and Tony C!opein end it was determined from past experience
that. the rotary system is a better system with heavier steel
and a longer warranty then the other systems.
City of Sebastian
POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 r~ FAX (407) 589-5570
SUBJECT: Golf Course Expansion
Approved For Submlttal By:
city Manager
) Agenda NO.
)
) Dept. of Origin: Golf Course (JDL)
)
) Date Subm±tted: 12/05/91
)
) For Agenda Of: 12/11/91
)
) Exhibits: - PGA Report Dated
) 11/21/91
)
EXPENDITURE
REQUIRED:
AMOUNT
BUDGETED:
APPROPRIATION
REQUIRED:
SUMMARY STATEMENT
The Professional Golfers' Association ("PGA") was engaged by the
City to perform a market analysis and feasibility study for
expansion of the Sebastian Municipal Golf Course. Task 1 of the
PGA engagement is a report on the overall market assessment. Mr.
John J. Rossi will be present at the 12/11/91 City Council
Meeting to present this report and respond to questions, concerns
or comments from the City Council.
RECOMMENDED ACTION
Review the Task 1 report by the Professional Golfers' Association
and, if appropriate, to authorize the PGA to proceed with Task 2
of their contract for market analysis and feasibility study for
expansion of the golf course.
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
City of Sebastian
PGA Golf Services, Inc.
November 25, 1991
Sebastian Golf Course Expansion
Preliminary Market Planning and Market Assessment
INTRODUCTION
The City of Sebastian is considering the expansion of its 18-hole regulation golf course and related
facilities. The existing facility was constructed in 1980. In 1990-91, the facility accommodated a total
of 73,800 starts (9-hole and 18-hole rounds). The golf facility offers annual memberships to residents
and non-residents. At the end of the 1990-91 season, there were 340 memberships (510 individuals).
Member play constituted 48 percent of total play during the year.
This memorandum outlines our findings and conclusions as a result of a preliminary planning review
and overall market assessment of the market area served by the existing facility and any future
expansion of the facility. This memorandum summarizes our activities as part of Task I of a detailed
market analysis and financial feasibility study for an addition to the facility. The specific goals of Task
I of the project were to:
o Assess all relevant project plans and documents as well as appropriate
demographic and economic data and projections for the area.
O
Determine key issues and objectives based on discussions with city staff, golf
course operators and others in the market area.
O
Define the market area for the Sebastian facility based on demand sectors, travel
patterns and area perceptions,
0
Identify the existing golf supply with emphasis on competitive facilities and how
they effect the Sebastian market area.
o Estimate overall market demand within the Sebastian market area.
This memorandum summarizes an assessment of overall market support for golf facilities in the
Sebastian market area. Subsequent study is required to determine specific market penetration rates,
fee structures and the financial feasibility of any expansion. This document should be used for internal
planning purposes and should not be construed as a complete market analysis and financial feasibility
study. Such activities are to be conducted as part of subsequent tasks of this project.
AREA GOLFSUPPLY
An analysis of all golf facilities with Indian River, Brevard, and St. Lucie Counties was undertaken to
determine the distribution of facilities by type (i.e. public or private access) and current level of play
(rounds) in relation to their distance from the Sebastian site. The Sebastian golf course and potential
expansion sites(s) are located within the city boundaries in northern Indian Riv. er County, approximately
Sebastian Golf Course Expansion
Preliminary Planning Review and Market Assessment
Page 2
I mile west of U.S. Highway I and 4 miles northeast of the Sebastian and Fellsmere exit from 1-95. The
site is located to the south of the Sebastian Airport.
The table below summarizes the existing golf facilities and estimated 1990-91 rounds of golf played in
each of the three counties.
County Facilities Holes Rounds
Indian River 17 342 604,900
Brevard 20 369 846,000
St. Lucie 13 252 455,500
Source: PGA
Detailed listings of all facilities are included in the Appendix Tables A-l, A-2, and A-3. Table A-4
summarizes the number of golf holes based on 10 mile distance increments from the Sebastian site.
There are a total of 576 holes of golf within a 30 mile radius of the Sebastian site. Of these, 396 holes
are within 20 miles of Sebastian.
In 1990-91, and estimated 1,13 million rounds of golf were played at facilities within 30 miles of
Sebastian. About 689,000 rounds were played at facilities within 20 miles of the Sebastian site. See
Table A-5. "
The existing golf facility inventory was analyzed to determine the number of public rounds of golf played
in the three county area. Public play varies considerably among the three counties. In Indian River
County, 43 percent of the play, or 259,000 rounds, is estimated to be "public play". This is defined as
a non-member round of golf at either public or private access facilities. In Brevard County to the north,
public play totalled an estimated 402,000 rounds, about 48 percent of total play. St. Lucie County
had an estimated 80,000 rounds of public play or 17 percent of total rounds, This is due few public
access facilities in the county. A new public facility, developed by St. Lucie County (Fairwinds Golf
Course), is scheduled to open in December. It is located north of Fort Pierce in the northern portion
of the County.
There are two other public facilities which will affect play in the Sebastian area. Since they were not
open during the 1990-91 period, no rounds were included in the totals cited. The Habitat golf facility
is located in southern Brevard County about 12 miles north of Sebastian. It opened in October 1991
and is owned and operated by Brevard County. An 18-hole addition is proposed at Sand Ridge (Indian
River County facility). We understand that bonds have been issued and construction is imminent.
Tables A-l, A-2, and A-3 summarize the public and private play estimates and number of members
at all facilities.
MARKET AREA DEFiNmON
The market area for a golf facility is strongly influenced by area travel and development patterns.
Development in all three counties has occurred linearly along the Atlantic Ocean and Intracoastal
Waterway. Interstate 95, the major access road to the region, runs between 5 and 10 miles west of
the Intracoastal Waterway. The major population centers are located on the .mainland. These include
Sebastian Golf Course Expansion
Preliminary Planning Review and Market Assessment
Page 3
the cities of Sebastian and Vero Beach in Indian River County. In Brevard County, the major centers
are Palm City, Melbourne, Cocoa, and Titusville. In St. Lucie County, the centers are Fort Pierce and
Port St. Lucie.
Given the location of the Sebastian site and area travel patterns, the primary market area is defined as
that area within a 20-mile radius of the site. This equates to about a 20-25 mile driving distance of the
site. The primary market area is the area from which the majority of play will be drawn. The 20 mile
radius includes Vero Beach and the southern portion of Indian River County, the northernmost portion
of St. Lucie County, and the southern portion of Brevard County including the City of Palm Bay and
the major populated areas in the City of Melbourne. The market area also includes the beach
communities within the 20-mile radius.
AREA DEMOGRAPHICS
Area demographics were reviewed to determine overall levels of population and their age and income
characteristics. These serve as a basis for estimating the overall level of demand for golf in the area.
Total population in Indian River and Brevard Counties in 1990 was 489,000 persons. This is estimated
to increase to 565,000 persons by 1995, a five year growth rate of 17 percent. Preliminary population
estimates in the 20-mile market area are 250,000 persons. Population is estimated to increase to about
290,000 persons by 1995. These projections may be overstated given the lingering recession of 1990-
91. Nevertheless, steady and strong growth is apparent in the two county area, particularly in southern
Brevard County.
OVERALL MARKET SUPPORT
Based on the age and income characteristics of the population, estimates for the total demand for
golf were prepared. Age and income characteristics reflect an older population with moderate incomes.
However caution is necessary in interpreting this data. For example, in Indian River County, there are
a number of exclusive high income enclaves in the coastal area as well a Iow income areas in the
outlying areas of the County. Given the size of indian River County, averages should be carefully used.
Within Brevard County with a much larger population base, there continues to be an influx of younger
moderate income facilities along with a growing retiree population. Thus in determining golfer
participation rates and play rates, careful attention needs to be paid to household age and income
distributions.
For purposes of this analysis, a range of participation rates was considered to estimate the overall level
of support for an additional golf facility. These assumptions take into account national, regional and
state participation and frequency of play rates. The basic assumptions used were golfer participation
rates of 8-10 percent (population over 5 years of age) and an average public frequency of play of about
18 rounds per year (non-member play). In addition, assumptions of 20 and 25 percent of year round
resident play were incorporated in the estimates of demand to account for golf play by seasonal
residents and visitors to the area. Estimates of unmet demand, that is rounds of golf not being
accommodated by existing facilities were prepared 1991 and 1995.
A number of assumptions were made regarding the construction of new facilities during 1991-1995 and
were factored in the estimate of unmet demand for 1995. The assumptions included the completion
of the Sand Ridge and Fairwinds (St. Lucie County) facilities, the completion of an expansion at
Barefoot Bay, the construction of two other privately owned daily fee facilities, and the completion of
the private facility at Windsor. In total, these facilities can be expected to draw about 115,000 rounds
from the Sebastian market area. The table below summarizes the overall demand analysis under
Sebastian Golf Course Expansion
Preliminary Planning Review and Market Assessment
Page 4
various assumptions, including the new facilities. Projected rounds for an expanded Sebastian facility
are not included in the estimate of unmet demand. Thus these estimates represent rounds available
to the Sebastian facility.
Summary of Unmet Market Demand (Golf Rounds)
20-Mile Market Area
Sebastian Golf Facility
1991. 1991 1995 1995
Seasonality 20% 25% 20% 25%
Padicipation R~e
8% 62,275 78,960 28,223 48,281
9% 112,331 131,102 88,398 110,964
10o/0 162,387 183,244 148,573 173,646
Source: PGA
Within the market area, under a 8 percent participation rate and 20 percent seasonality factor, it is
estimated that there is an estimated total demand for about 400,000 rounds of golf in the market area.
Existing facilities accommodate about 338,000 rounds. Allowing for an increase of play of 10 percent
at existing facilities, there is an estimated unmet demand of about 62,000 rounds in the Sebastian
market area at present. Using. a higher participation rate of 10 percent, which is appropriate for the
market place, with the Iow seasUnality assumption, total demand is about 500,000 rounds, leaving an
unmet demand of about 162,000 rounds. See above table.
By 1995, with the addition of the facilities mentioned above, under an 8 percent participation and Iow
seasonality assumption, total demand is 481,000 rounds. The existing 1991 supply accommodates
338,000 rounds and the new facilities accommodate 115,000 rounds from the market area. Thus, unmet
demand is estimated at 28,000 rounds. At a 10 percent participation rate, unmet demand is estimated
at 148,000 rounds. With an increased seasonality factor (25%), unmet demand is estimated at 173,000
rounds.
While no specific participation rate studies have been completed for the Sebastian market- area, given
the income and age structure of the population, a participation rate of about 10 percent appears
reasonable. Thus, in a best case scenario, an additional facility could be supported by the market
including the additional facilities mentioned above. Under a worst case scenario (lowest participation
rate), a new facility would be partially supported by the existing market.
SUMMARY
The Sebastian market area will continue to grow at a healthy rate during the 1990's, although rates in
the 1990-95 period will be somewhat more modest as a result of the current recession. Public demand
for golf will continue to grow. Recognizing this, local governments in all three counties have recently
added or are in the process'of adding public golf facilities.
Despite the increasing supply of public golf facilities which will draw from the market area, under
reasonable participation assumptions, there appears to be support for an additional golf facility in the
Sebastian market area at present and in 1995. However, the Sebastian facility will be competing "head
Sebastian Goff Course Expansion
Preliminary Planning Review and Market Assessment
Page 5
on' with the new Habitat facility and the proposed expansion at Sand Ridge in Vero Beach. Should
some of the pdvate facilities included in the projections fail to develop, then the Sebastian facility market
position will be enhanced. This is possible given the difficulty of securing private financing for real
estate developments throughout the United States.
The city can consider phasing of the development (9-holes at a time), depending on the availability and
cost of land for an expansion. The city can expect to realize certain 'economies of scale' because of
the existing facility which will serve to reduce operational and development expense, These costs and
savings factors will influence the financial performance of an expanded facility. Such considerations
should be taken into account as part of subsequent tasks of this project.
We were asked to address the advisability of developing an 'executive" golf facility due to potential land
limitations. Executive courses, because of their shorter length, use about one-half the amount of land
used by a regulation length 18-hole facility. Executive courses are well accepted in the market place
and are popular among senior golfers. However, since many of the competitive daily fee facilities are
executive courses, and the newer public facilities are regulation length courses, the city should consider
the development of a regulation facility with a variety of tee placements to permit both a short and
long game. This would satisfy a wider market and yet maintain competitiveness with regulation length
facilities.
The existing Sebastian facility can be a marketing asset. By maintaining a strong market position with
the existing facility, the expansion will be able to capture unmet demand more rapidly than a completely
new facilfty.
In summary, our preliminary planning review and market assessment supports further investigation by
undertaking the detailed market analysis and financial feasibility tasks as outlined as Tasks 2 through
4 of our work program.
semktO01.
Table A-4
Number of Rounds - 1991
Indian River, Brevard, and St. Lucie Counties
F~D~I
Tvoe 10
Municipal
Daily Fee
Non-Equity
Equity
Totals
Percent
Distribution
Driving Distance From Site (miles)
11-20 21-30 31-40 41-50 51+
TOTAL
135,900 0 212,000 70,000 45,000
30,000 205,000 132,000 89,000 125,000
64,000 85,000 70,000 179,500 0
6,000 163,000 25,000 110,000 50,000
0 462,900
40,000 621,000
70,000 468,500
0 354,000
235,900 453,000 439,000 448,500 220,000 110,000 ........
12% 24% 23% 24% 12% 6% 100%
* 18-hole equivalentrounds
PERCENT DISTRIBUTIO Rounds
Type 1__~0 11-20
Municipal 70/0 0%
Daily Fee 2% 1 lO/0
Non-Equity 3% 40/0
Equity 0% 9%
Totals 12o/0 240/0
CUM 36%
Driving Distance From Site (miles)
21-30 31-40 41-50
51 + TOTAL
11% 4% 2% 0% 24%
7% 5% 7% 2% 33%
4% 9% 0% 4% 25%
1% 6% 3% 0% 19%
23% 24% 12% 6% 100%
59% 830/0 940/0 100%
FREQUENCY
Type 1._~.0 11-20
Driving Distance From Site (miles)
21-30 31-40 41-50
TOTAL
Municipal 2 1 4 i I 0 9
Daily Fee I 4 3 2 2 1 13
Non-Equity 1 3 2 6 0 2 14
Equity 1 7 1 3 2 0 14
Totals 5 15 10 12 5 3
Cumulative 20 30 42 47 50
50
Source: PGA
Table A-5
Number of Holes - 1991
Indian River, Brevard, and St. Lucie Counties
11/'25/'21
.?.l:ll:O.f
T~3e 1__0.0 11-20
Municipal 36 18
Daily Fee 18 72
Non-Equity 18 54
Equity 18 162
Totals 90 306
Percent
Distribution 9% 32%
* 18-hole equivalent rounds
Driving Distance From Site (miles)
21-30 31-40 41-50 51+
TOTAL
72 18 18 0 162
54 36 54 18 252
36 90 0 36 234
18 81 36 0 315
180 225 108 54 963
19% 23% 11% 6% 100%
PERCENT DISTRIBUTIO Holes
Type 1._.~0 11-20
Driving Distance From Site (miles)
71-30 31-40 41-50 51+
TOTAL
Municipal 4% 2% 7% 2% 2% 0% 17%
Daily Fee 2% 7% 6% 4% 6% 2% 26%
Non-Equity 2% 6% 4% 9°/0 0°/0 40/0 24%
Equity 2% 17o/0 2% 8% 4% 0% 33°/0
Totals 9% 32% 19% 23% 11% 6%
CUM 41% 60% 83% 94% 100%
100%
FREQUENCY
Tvoe lO
Municipal 2
Daily Fee 1
Non-Equity 1
Equity I
11-20
Driving Distance From Site (miles)
21-30 31-40 41-50
51+
TOTAL
1 4 1 1 0 9
4 3 2 2 1 13
3 2 6 0 2 14
7 i 3 2 0 14
Totals 5 15 10 12 5 3
Cumulative 20 30 42 47 50
50
Source: ~GrA
Table A-6
Number of Market R - 1991
Indian River, Brevard, and St. Lucie Counties
Tyoe 1___0 11-20
Driving Distance From Site (miles)
21-30 31-40 41-50 51+
Municipal 122,020 0 92,000 14,000 4,500
Daily Fee 21,000 125,000 50,100 13,900 3,000
Non-Equity 57,600 45,000 23,000 28,200 0
Equity 4,800 113,100 0 29,500 7,500
Totals 205,420 283,100
Percent
Distribution 27% 38%
* 18-hole equivalent rounds
165,100 85,600 15,000
220/0 110/0 2o/0
TOTAL
0 232,520
0 213,000
0 153,800
0 154,900
0 754,220
0% 100o/0
PERCENT DISTRIBUTIO Market Rounds
Type 10 11-20
Driving Distance From Site (miles)
21-30 31-40 41-50
51+
TOTAL
Municipal 16% 00/0 12o/o 2% 1% 0% 31o/o
Daily Fee 3% 17% 70/0 2% 0% 0% 28%
Non-Equity 8% 6% 3% 4% 0% 0% 20%
Equity 1% 15% 0°/0 4% 1% 0% 21%
Totals 27% 38% PP% 11% 2°/0 0%
CUM 65% 87% 98% 100% 100°/0
100%
FREQUENCY
Type 10 11-20
Driving Distance From Site (miles)
21-30 ~31-40 41-50
51+
TOTAL
Municipal 2 I 4 1 I 0 9
Daily Fee 1 4 3 2 2 1 13
Non-Equity 1 3 2 6 0 2 14
Equity ~ 7 1 3 2 0 14
Totals 5 15 10 12 5 3
Cumulative 20 30 42 47 50
50
~ourCe: PGA
City of Sebastian
POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978
TELEPHONE (4O7) 589-5330 n FAX (407) 589-5570
SUBJECT= GDC Bankruptcy
Approval For Submlttal By:
city Manager
Claim
) Agenda No. ,~.----v
)
) Dept. Origin: city Manager
)
) Date Submitted: 12/05/91
)
) For Agenda Of: 12/11/91
)
) Exhibits: Torpy Letter
) dated 11/27/91
) McClary Letter dated
) ~1113191
EXPENDITURE
REQUIRED:
AMOUNT
BUDGETED:
APPROPRIATION
REQUIRED:
SUMMARY STATEMENT
On 12/04/91 I met with GDC officials to continue our negotiations
for a settlement of the city's claim against GDC in bankruptcy
court. This session was to review the items outlined in my
letter to Ralph (Cap) Cain, III dated November 13, 1991. GDC
agreed to each item outlined in that letter with some
modifications: Item 3 in the letter requested GDC deed Lot 42
Block 417 Unit 9. GDC does not own this lot and therefore cannot
dedicate it to the City. Likewise, GDC does not own Lots 12 and
13 Block 417 Unit 9. However, in lieu of those requests GDC
agreed to deed Tract "T" in Unit 16 Sebastian Highlands. This is
a large tract located at the most northern part of Kildare Drive
with frontage on Schumann Lake. I believe we can now finalize
the exhibits outlining the properties which GDC will deed to the
City. Also, for your information, attached is a letter from
Deputy city Attorney Richard Torpy to GDC requesting contract
language to require GDC to provide environmental reports for the
commercial tract at Tulip and Barber.
RECOMMENDED ACTION
Review status of GDC Settlement Agreement.
G~¥ B. IV~rsEt
JA~l~.s It. F~UL~CE
V~NC~N~ G. To~. J~
~c~ E. To~
J. P~T~CK ~D~O~
~U~ L. ~D~ON
W~,,~,uo~ A~ G~.~
O~ Cou~s~-L
I~RESE. I~ALLiOE. I~ASH & TORPY. P. A.
~TTOlq.NEY$ AT LAW
930 S. Hm~oR CiTY B~vD.
SUITE 505
~EI,I~OU]R.NE. F~OI%IDA 32901
(407) 9~-3300
F~ (407) 951-3741
t Bo~ C~a~zrmo ZN
T~oN
November 27, 1991
Steven E. Goldberg, Esq.
1221 Brickell Avenue
Miami, FL 33131
Re: GDC Settlement
Dear Mr. Goldberg:
in reviewing the most recent correspondence forwarded to you by Mr.
McClary, I noted one minor omission which needs to be included in
the contract language. Specifically, during our meeting, GDC
agreed to provide to us copies of environmental studies which were
conducted by GDC on various sites in Sebastian which are going to
be transferred to the City. Obviously, we would like to see this
information prior to closing this transaction and request that
specific language be placed in the contract to require GDC to
provide this data.
If you have any questions regarding this request, please do not
hesitate to contact either myself or Mr.. McClary. I appreciate
your cooperation.
Sincerely,
FRESE, FALLACE, NASH & TORPY, P.A.
Richard E. Torpy
RET/lbg
cc: Mr. Ralph (Cap) Cain, III
City of Sebastian
POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
November 13, 1991
Mr. Ralph (Cap) Cain, III
General Development Corporation
1673 S.E. Niemeyer Circle
Port St. Lucie, FL 34952
Re: Settlement Agreement
Dear Mr. Cain:
This letter supplements my letter to you dated, October 31, 1991.
In response to correspondence from George Kulczycki and field
inspections made by the city, we propose modifications to the
exhibits. These modifications are noted on the attached Exhibit
"A", Exhibit "A~i" and Exhibit "A-2". There are no changes to
Exhibit "B".
The changes to the Exhbits are as follows:
1. Item #2, on Exhibit "A" "One (1) residential lot -
Airport Drive, East should be Block 12, Lot 2, Unit 1. The
exhibit incorrectly showed Block 65.
2. Item #9, on Exhibit "A", should be Tract "C", Block 65,
Unit 2. The exhibit incorrectly showed this as Tract "O".
3. Exhibft "A-I" shOuld have 'the following lot added: Lot
42, Block 417, Unit 9. This lot is situated at the intersection
of Schumann Drive and Schumann Lake and, alOng with Tract "R"
(which is ~lteady included) is necessary for the proper
operation, maintenance and future replacement, of the water
control structure between this lot and Tract "R".
4 I have Tract "I" Unit 17 listed twice
5. Tract "Y" Unit 17 should be added. This Tract along
with Tract "X" is necessary for the proper maintenance,
operation, and replacement of the water control structure under
Schumann Drive.
6. Many of the residential building lots listed on
previous Exhibits include lots which were included in plans and
permitting applications to be converted to drainage tracts·
However, many of these lots are in areas not yet constructed and,
consequently, there is no reason for GDC to dedicate them to the
City at this time. Therefore, the following residential lots
would not be included in those parcels conveyed from GDC to the
Mr. Ralph (Cap) Cain, III
November 13, 1991
Page #2
Unit 11, Block 555, Lots 10 - 15
Unit 17, Block 587, Lots 2 - 7
Unit 16, Block 545,' Lots 12 - 17
Unit 16, Block 545, Lots 10 & 11
Unit 17, Block 580, Lot 20
Unit 17, Block 582, Lots 6 - 11 and 18 - 23
Unit 17, Block 584, Lots 13 - 16
Unit 17, Block 586, Lots 6 - 8 and 19- 21
Unit 17, Block 596, Lots 12 - 15 and 18 - 22
Unit 17, Block 598, Lots 14 - 17
7. To be added to the list is a needed drainage right-of-
way which presently houses a major drainage ditch. This is
situated on Tract "P", Block 602, Unit 17 and is along the
western property line; it is approximately 115 feet in width,
running east and west and approximately 720 feet in length,
running north and south; and adjoins Lots 1 - 9, Block 602, Unit
17.
8.. Exhibit "A-2" should be modified to include Lots 12 and
13, Block 417, Unit 9. This would be an exchange for the "Park"
tract GDC had previously committed to conveying, but has recently
reneged. Tract "A" was the only park in Unit 9 and the city.is
willing to accept Lots 12 and 13 in lieu thereof.
I point out that the above modifications are 'subject. to the
approval of the Sebastian city Council. As soon as you have
prepared "Clean" copies of all of the Exhibits, I ask you to
transmit them to.me at your earliest possible convenience for our
review.
Should you have questions or comments, please feel free to call
Sin~erely, ~ ~
Robert S. McClary U
City Manager
RSM/jmt
Attachments
cc: W.E. Conyers, Mayor & Sebastian City Council (with attachments)
Richard E. Torpy, Esq. (with attachments)
Steven E. Goldberg, Esq. (with attachments)
George Kulczycki, Director of Operations, GDC (with attachments)
City of Sebastian
POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 o FAX (407) 589-5570
SUBJECT: Water & Sewer
Negotiations
Approved For Submittal By=
city Manager ~'
) Agenda No. ~/~7/
)
) Dept. of Origin: City Manager
)
) Date Submitted: 12/05/91
)
) For Agenda Of: 12/11/91
)
) Exhibits: - Draft of Interlocal
) Agreement
EXPENDITURE
REQUIRED:
AMOUNT
BUDGETED:
APPROPRIATION
REQUIRED:
SUMMARY STATEMENT
The latest negotiating session with Indian River County for the
water and sewer franchise was held on December 5, 1991.
Representing Indian River County were: Terry Pinto, Charles
Vitunac, Joe Baird, James Chandler, Harry Asher, and Doug
Scurlock. Representing the City were: Tom Cloud, Jerry Hartman,
Robb McClary and Frank Oberbeck. I believe the negotiating
session was very successful and the essential elements of an
Interlocal Agreement between Indian River County and the city
were agreed to. Of course, final contract language will need to
be drafted and the agreement ratified by both the Indian River
County Commission and the Sebastian city Council. The issues I
raised in my November 26, 1991 memo to the city Council haVe all
been adequately addressed, in my opinion. Essentially, these
issues have been addressed: 1) Bulk Meters. Indian River County
will not require meters to be installed immediately. These
meters will be installed as part of a new gravity sewer
collector system projects. 2) Timing and Transition. The
effective date of the agreement should be around the first part
of March and Indian River County will continue to operate
"business as usual" except in the name of the city of Sebastian.
This will allow us a one (1) year transition period to exercise
our option under the GDU franchises and to plan for a smooth
transition. 3) Park Place. Impact fees collected for Park Place
will continue to go to Indian River County as long as Park Place
is connected to the Indian River County Waste Water Treatment
Plant. Impact fees are for the plant and interceptor system.
My concern of the city being required to pay an impact fee but
prohibited from collecting an impact fee from the Park Place
developer is no longer an issue since Indian River County will
collect impact fees on the same basis as outlined in the Indian
River County's Park Place agreement.
4) Current E.R.U.,s. Property owners who have reserved E.R.U.'s
that are not connected and have not paid their assessments or
base facility charges will not have their payments guaranteed by
the City of Sebastian and the Indian River County legal sanctions
of reducing their customer base and collecting outstanding
assessments will remain in tact. 5) GDU Franchlse. The agreement
will allow the City to begin the acquisition process of General
Development Utilities.
Of course, there are other issues involved and I have asked our
special legal counsel, Tom Cloud, to file a report at his
earliest convenience.
RECOMMENDED ACTION
Review the progress of negotiations with indian River County on
water and sewer matters.
Telephone: (407) 567-8000
December 4, 1991
Mr. Robb McClary
City Manager
City of Sebastian
Post Office Box 127
Sebastian, FL 32958-0127
BOARD OF COUNTY COMMISSIONERS
1840 25th Str~e~t, Veto Beach, Florida 32960
Suncom Telephone: 224-1011
Dear Robb:
Attached is another draft of the proposed interlocal agreement for
consideration at our negotiation session on Thursday.
As discussed, our team is of the opinion that substantial progress has been
made to date and it appears that we are close to an agreement. The matters
relating to timing, metering, and Park Place obviously require further
discussion by the two teams, and we will be prepared to do so at Thursday's
meeting.
We look forward to a productive s~ssion.
Sincerely,
JEC/lk
Attachment
INTERLOCAL UTILITIES AGREEMENT
BETWEEN
INDIAN RIVER COUNTY, FLORIDA
AND
CITY OF SEBASTIAN, FLORIDA
THIS AGREEMENT,'mede this
day of
, 1991,
by and between
INDIAN RIVER COUNTY, a political subdivision of the
State of Florida, the address of which is 1840 25th
Street, Veto Beach, FL 32960 (hereafter COUNTY)
and the
CITY OF SEBASTIAN, a municipal corporation of the
State of Florida, the address of which is Post Office Box
127, Sebastian, FL 32978 (hereafter CITY), and its
successors and/or assigns,
WITNESSETH:
That 'for' and in consideration of the premises and other good and
valuable consideration, the receipt of which is hereby acknowledged,
COUNTY and CITY mutually agree as follows:
PRELIMINARY FINDINGS
1. AGREED FACTS. The following are true statements:
1.1. The CITY granted a water franchise to General Development
Utilities, Inc.' (GDU) in CITY Ordinance O-81-8 and granted, a sewer
franchise to GDU in CITY Ordinance O-81-9 (collectively the GDU
franchises) to allow GDU to operate and maintain a water distribution and a
wastewater collection 'and disposal system within a portion of the CITY.
1.2. On January 14, 1~87, by CITY Resolution R-87-6, the CITY
gave the COUNTY a 30-year exclusive franchise for the provision of wate~
and wastewater services within the rest of the City.
1.3.' An interlocal agreement entered into between the CITY and
COUNTY and effective July 3, 1987, required the CITY to assist the
COUNTY in assessing property owners for the construction of collection
systems in the City limits.
1.4. As construction financing for a wastewater plant and main
lines, the COUNTY issued revenue bonds in the amount of $6,075,000 on
October 15, 1989. Part of the security for the repayment of these bonds
was the revenue from impact fee assessments for reserved connections within
the City.
1.5. The COUNTY has constructed a wastewater treatment plant,
major collection lines, and certain force mains from the plant through the
unincorporated area into the City and beyond and was ready to provide
service for CITY customers on or about March 5, 1991.
1.6. Approximately 95 CITY equivalent residential units are now
receiving wastewater service from these facilities.
1.7. On December 12, 1990, the CITY and COUNTY entered into
and executed an assignment whereby the CITY transferred to the COUNTY,
and the COUNTY accepted, all of the CITY's right, title, and interest in the
GDU franchises, except the right to receive any and all franchise revenues
and fees owed under the GDU franchises, and except the right to reKulate
rates and charges being charged and collected pursuant to the GDU
franchises.
1.8.. The CITY on or about February 27, 1991, determined that it
would be in the CITY's best interest to consider a revocation or cancellation
of the franchise given to the COUNTY in paragraph 1.2 and perh_aps"provide
its own water and wastewater service.
1.9. On March 5, 1991, the COUNTY unanimously agreed to
relinquish its franchise rights within the CITY if that was what the CITY
wished.
1.10. On March 13, 1991, the COUNTY sent a letter to the CITY
offering to relinquish its franchise rights.
1.11. On April 5, 1991, the CITY conditionally accepted the
COUNTY's offer, subject to completion of the necessary documents containing
terms and conditions acceptable to both parties so that agreements,
ordinances, and resolutions may be rescinded in such a manner as to not'
impact third parties.
1.12. On March 27, 1991, the CITY hired a utility consultant to
prepare a feasibility study concerning whether the CITY should provide its
own water and wastewater systems.
1.13. The feasibility study prepared by the CITY's consultants
was presented to the CITY on June 26, 1991, and recommended that the
CITY go ahead with its own utility service.
1.14. Based on the announced intention of the CITY to develop
its own utility systems, on or about August 6, 1991, COUNTY cancelled
plans for expanding the COUNTY's North County Wastewater Treatment
Plant.
-2-
was tewater
prerequisite
system.
1.15. The CITY is taking the necessary steps to regain all of its
rights under the GDU franchises in order to potentially acquire GDU's water
and wastewater systems to enable the CITY to develop a City-wide water and
utility. Modification of the COUNTY's franchise is al~o a
to the CITY's development of its own water and wastewater
1.16. The COUNTY has agreed to cooperate with the CITY as
long as the interests of the COUNTY utility system, the bond holders, and
the CITY customers who have reserved capacity in the system are all
protected.
1.17. The COUNTY and CITY staff members have met on several
occasions to work out interim plans to effect the separation of the utility
systems and have recommended the provisions of this agreement as an
acceptable way to satisfy the concerns of all parties.
EXISTING AGREEMENTS
2. CANCELLATION OF COUNTY FRANCHISE. Effective ,
~, (the "Cancellation Date") the parties hereby agree to and do cancel
the existing franchise and all of the rights granted to the COUNTY by the
CITY under CITY Resolutions R-87-6 and R-87-7, and under the
Intergovernmental Agreement between the CITY and the COUNTY which was
effective February 3, 1987.
3. CONTINUANCE OF PRESENT SERVICE. Up to and until the
Cancellation Date the COUNTY will allow available permanent capacity of the
COUNTY system to be purchased by customers within the City limits
pursuant to the terms of the existing franchise. On and after that date'the
COUNTY will sell available permanent capacity for connections within the'
City only to the CITY itself, which may in turn make this capacity available
to customers within the City.
4. REASSIGNMENT OF RIGHTS TO PURCHASE GDU FACILITIES. The
a.~signment by the CITY to the COUNTY by CITY Resolution R-90-55 of all
right, title, and interest in GDU's franchises given in CITY Ordinances
O-81-8 and O-81-9 are hereby reassigned to the CITY effective the date of
this agreement. The agreement between CITY and COUNTY entered into on
December 12, 1990, is hereby terminated.
5. OTHER AGREEMENTS. During the term of the COUNTY's franchise
in the City an agreement was entered into with Park Place which created
rights and obligations in the COUNTY. This agreement 'is attached as
Exhibit "A." CITY assumes all COUNTY's obligations and rights under this
agreement effective the Cancellation Date.
NEW UTILITY AGREEMENTS
6. DEFINITIONS:
6.1. Class I Units - Units in the CITY which are connected to or
which have reserved capacity in the COUNTY wastewater
system before the Cancellation Date and which have a collection
system available to them, even if the physical connection to
the unit has not been made.
6.2. Class II Units - Units in the City which have reserved
capacity in the COUNTY wastewater system before the
Cancellation Date but which do not have a collection system
available. '- .'
6.3. Class III' Units ~. Units in the City other than Class i and II
Units. "i '.' ' '. ...........
6.4.-Treatment r. The_.t~eatmen~, ._transmission, and related effluent
disposal of wastewater. ._
6.5. Utility Service -'This phrase shall be used to include rate
setting, customer connections, meter installation, meter
reading, billing, bill coliection, customer relations, customer
complaints, collection system construction, related repair work,
and all other necessary, customary, and convenient activities
performed by a utility company other than the treatment of
wastewater. Utility service shall not include repair and
maintenance of the COUNTY's lines, force mains, or pump
stations shown on Exhibit "B." These shall be the
responsibility of the COUNTY.
7. SERVICE AGREEMENT
7.1. Effective the Cancellation Date and except as modified by any
contracts entered into pursuant to paragraph 7.5 of this
section, the COUNTY will cease to be the utility service
provider within the City and will become instead only the
treatment provider for all wastewater generated for all Class I
and II Units and for the number of Class III Units for which
the CITY has purchased or does purchase permanent capaciiy
in a COUNTY wastewater treatment plant.
-4-
7.2. Effective the Cancellation Date the CITY shall become the
utility service provider for all classes of customers within the
City limits and shall~ as part of this duty, provide collection
systems for Class II customers in a manner such that the
interests of the Class II customers will not have been harmed
by the revocation of the COUNTY franchise. The COUNTY
agrees to develop a nondiscriminatory cost-of-service rate to
be charged to the CITY for treatment of the wastewater,
which rate shall take into account the fact that the CITY is
the utility service provider for all classes of units within the
CITY. The rate and components which make up this rate are
depicted in Exhibit "C" attached to and incorporated in this
agreement. The CITY reserves the right to become
wastewater treatment provider also for any or all units within
the City subject only to the rights of the COUNTY, as
described in paragraph 8.
7.3. CITY shall pay for any meters to be installed.' The meters
shall become the property of the treatment provider~ and the
treatment provider shall be responsible for the operation~
maintenance~ and replacement of the meters. The treatment
prov!der shall read the meter for billing purposes. The
metering equipment shall meet the standards of the American
Water Works Association ("AWWA") for accuracy. The CITY
may request an accuracy test by the treatment provider
without charge once during any twelve (~[2) month period.
The CITY may witness the test. Additional testing may be.
requested by the CiTY at the CITY's expense. Copies of the
test results will be provided to the CITY within thirty (30)
days of the test. There will be no charge for tests that
discover an inaccurate meter. If an inaccurate meter is
found, as defined by the AWWA, bill adjustments will be made
for one-half of the preceding period since the last accuracy
test. In any event CITY shall continue to pay bilis
whether disputed or not, until any dispute is resolved.
7.4. As a bulk customer of the COUNTY wastewater system, CITY
understands that it will have to comply with COUNTY policies
on the quality of wastewater put into the COUNTY system and
-5-
other customary reasonable, technical standards ad. opted by
the COUNTY county-wide from time to time.
7.5. COUNTY affirms that it is ready, willing, and able to enter
into a contract with the CITY to provide any of the services
included within the term "Utility Service," which it can
legally perform, on behalf of the CITY, and at the request of
the CITY, for up to one year from the Cancellation Date.
The costs for the services will be as listed on Exhibit "C."..
8. TRANSFER OF UNITS. The COUNTY agrees that on the reque~,~'
'' ~o
of the CITY it will transfer to the CITY for treatment purposes Class I
and II Units and any Class IIi Units for which permanent capacity has been
bought, whenever the COUNTY has a COUNTY customer available to
purchase the capacity used or reserved by the units which are requested to
be transferred. The COUNTY will use..good-faith efforts to procure a
replacement customer for the capacity, and, upon receipt by the COUNTY of
the COUNTY impact fee current at that time from the new customer, the
COUNTY shall remit to the. CITY the impact .fee originally paid _by_.___.the
customer who is to be transferred to the CITY. This sum of money may be
used by the CITY to finance the CITY-0perated replacement capacity needed
to provide wastewater treatment for that transferred unit. Units so
transferred shall not be charged an additional capacity impact fee by the
CITY.
9. TRANSFER OF COLLECTION SYSTEMS - The COUNTY and the
CITY both acknowledge that certain collection systems may be disconnected
from the COUNTY system entirely, transferred to the CITY without charge
for the collection facilities, and reconnected to a new CITY system, said'
reconnection to be at CITY's expense, when ali units on the system to be
reconnected are City customers, either by transfer or otherwise. The
COUNTY will cooperate in making these transfers.
10. CITY PURCHASE' OF CAPACITY IN COUNTY PLANT. COUNTY
agrees to sell capacity to the CITY under standard COUNTY policies and
rates. The present COUNTY policy is to expand wastewater treatment plant
facilities when financially and technologically feasible, and when consistent
with the Utility Master Plan, provided that reservations are committed which
will fund the expansion. Part of the reservation process includes the
requirement to pay the COUNTY monthly base facility charges.
-6-
11. DISCLAIMER OF THIRD PARTY BENEFICIARIES. This agreement
is solely for the benefit of the formal parties herein and no right or cause of
action shall accrue upon or by reason hereof, to or for the benefit of any
third party not a formal party hereto. Nothing in this agreement expressed
or implied is intended or shall be construed to confer upon or give any
person or corporation other than the parties hereto any right, remedy, or
claim under or by reason of this agreement or any provisions or conditions
hereof; and all of the provisions, representations, covenants, and conditions
herein contained shall inure to the sole benefit of and shall be binding upon
the parties hereto and their respective representatives, successors, and
assigns.
12. TERM OF AGREEMENT. The agreement shall be in effect for 30
years. The termination of agreements, resolutions, and ordinances specified
in paragraphs ~. and 4 hereof shall not be affected by termination of this
agreement.
IN WITNESS WHEREOF, ..COUNTY and CITY have entered into this
agreement on the date first above written.
Attest:
Jeffrey K. Barton, Clerk
INDIAN RIVER COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
By
Richard N. Bird
Chairman
Attest
CITY OF SEBASTIAN, FLORIDA
Clerk
By
Mayor
Attachments: Exhibits "A," "B," and "C"
-7-
12_:20 FRF~H
GRAY, HAERZ$ 8: RO:S~rN'so.N'
ATTORNEYS AT LAW
OLA$~, ~AN~
orlando
December 6, 1991
~07/~89-5~70
Robb.McClary
City Manager
City of Sebastian
P.O. Box 780127
Sebastian, Florida
32978
Status of Negotiations with Indian River County
Regarding Interlocal Utilities Agreement
Dear Robb:
I am writing you this letter for distribution to the City
Council regardi'ng our negotiating session yesterday with Indian
River County. As you know, our meeting went very well with the
County. The Co~nt~ representatives were extremely cordial and
showed a great wlll~ngness to work out the final details of the
Agreement.
The final de%ails worked out yesterday in the meeting are of
course subject to final approval by the City of Sebastian city
Council and the Indian River County Board of County Conunissioners.
These points are as follows:
(1) The City will be granted up to. one year during whic~.~%~e
Indian River County wLll continue to provide all
services and continue to bill at the existing Indian
River County retail rate. The City will have the option
to take over billing and other utility services during
the first year; after the end of the first year, the City
is required to take over billing. Once the City takes
over billing, a wholesale rate wall kick in in place of
the retail rate.
Robb McClary
December 6, 1991
Page 2
(2)
The City will not have to pay for sewer meter
installation at any one of the five County pumping
stations until the City expands a gravity collection
system to be connected to a given pumping station of
adequate size to warrant installation of an appropriately
st~ed sewer meter to be mutually agreed upon based upon
'industry standards and good engineering standards.
(3)
The County agreedto reinsert language making it clear
that the City's right to purchase GDU comes back to the
City.
(4)
The City would be agreeing to take over Park Place as
part of this Agreement. However, the County agrees that
the City's obligation to pay impact fees for customers
under this Agreement shall be the same as the seller
(i.e., Nelson ~yatt) under the existing purchase and sale
agreement. The County also agrees to assist the City in
any litigation with respect to the Agreement.
The City will not be required to guarantee payment of
basic facility charges or assessments in lieu of impact
fees due but not yet paid by customers who have not
connected. For its part, the City agrees not to provide
service to an individual customer unless all delinquent
fees and charges that should be paid to the county are
paid to the county.
The Agreement will be completed in the following manner:
(1)
The County will prepare Exhibits "B" and "C" setting
forth the diagram of County facilities and setting forth
the components of the wholesale rate.
(2)
I will complete the redraft of the Agreement and transmit
it to Charles Vitunac.
(3)
Once all of these items are completed, the complete
Agreement will be submitted to the City Council and the
county Commission for approval. The Agreement will
probably be ready for execution sometime in February, 9nd
the cancellation date for the County franchzse wall
probably be March 1, 1992.
Robb Mcclary
December 6, 1991
Page 3
Therefore, assuming that the City Council and the County
Commission accept the recommendations of the County and City
negotiating teams, it appears that this Agreement will be
completed. Please call me if you have any questions regarding this
matter.
Sincerely yours, ~ /~
Thomas A. Cloud, Esquire
GRAY, HARRIS'& ROBINSON, P.A.
TAC:Jlm
Charles Ian Nash, E~quire /
Gerald C. Hartman, P.E.
City of Sebastian
POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 [] FAX (407) 589-5570
SUBJECT: City Manager
Employment Agreement
Approved For Submlttal By:
City Manager
Agenda No.
Dept. of Origin: City Manager
Date Submitted: 11/14/91
For Agenda OfF 12/11/91
Exhibits:
- City Manager Employment
Agreement
EXPENDITURE
REQUIRED:
AMOUNT
BUDGETED:
APPROPRIATION
REQUIRED:
SUMMARY STATEMENT
The employment agreement between the City and the city Manager
provides for one (1) year renewals, one (1) year in advance.
Therefore, the next renewal period is for calendar 1993 to be
renewed by December 31, 1991. Also, in lieu of providing a City
owned vehicle, I am requesting the City Council to consider an
automobile allowance. The City of Vero Beach, Indian River
County, and many other cities and Counties provide auto
allowances rather than city owned vehicles. With an auto
allowance, the city vehicle currently assigned to me would be
reassigned and allow the replacement of a 1982 Chevorlet which
has over 200,000 miles. Under an auto allowance, I would provide
my own transportation within Indian River County and for a flat
dollar amount per month, I would provide my own automobile,
gasoline, repairs and maintenance, insurance, etc. I would
propose an auto allowance based on lease value using IRS
standards of $3,600 for a $12,000 automobile plus fuel, which is
currently budgeted at $500. This equates to a $340 per month
automobile allowance.
RECOMMENDED ACTION
Consider renewal of City Manager employment agreement. Consider
providing an automobile allowance of $340.00 per month to the
City Manager in lieu of a City owned and maintained passenger
vehicle.
This Employment Contract is entered into by and between the City of
Sebastian, Florida, a municipal corporation, and Robert S. McClary (McClary) on
this A~ day of /~) t~ c fit ,1988.
WHEREAS, the City is a charter City within the meaning of the constitution
of the State of Florida and is authorized to exercise those powers permitted by the
City charter and State statute; and
WHEREAS, the terms and conditions of employment of a City Manager are
within the powers delegated, express and implied, to the City by the City charter
and Stale statute; and
WHERe, it is in the public interest and serves the health, safety and weffare
of the citizens of the City to employ McClary as City Manager upon such terms and
conditions as will promote his continuous productivity and efficiency, provide
him with reasonable employment and financi~ security and set forth a fair,
equitable and orderly means for termination of such employment; and
WHEREAS, McClary and the City desire to agree upon and set forth the
following terms of his employment as City Manager of the City of Sebastian.
NOW THEREFORE in consideration of the mutual covenants contained
herein, the City of Sebastian, Florida, a municipal corporation, and Robert $.
McClarjt agree as follows:
I. Appointment:
1. McClary shall serve at the pleasure of the City Council as City
Manager of the City for an indefinite term, subject to the provisions of Articles III
and IV of this agreement, and shall have such Powers and duties as are prescribed
or permitted by statute, City charter or ordinance.
II. Compensation:
1. Salary
a. For the employment period of March IS, 1988, through
Page 2
December 31, 1989, McClary shall receive n minimum ~ ~dary of $39,500 p~
b. For the employment period of January 1, 1990, and thereafter,
McClary shall receive a base salary as determined by the City.
c. McClary's salary shall be reviewed annually in the City
Council's budget process and any increase shall become effective on October I in
conjunction with the I~ginning of the City's fiscal year.
2. Retirement
a. The City agrees to pay an amount equal to seven and one-half
percent (?-1/2~o) of McClary's salary to ICMA-RC retirement plan.
b. The parties recognize and agree that the ICMA-RC retirement
plan is in addition to normal employer-employee paid social security
contributions.
3. Associations
a. The City shall pay the annual dues for McClary's memberships
in the International City Management Association (ICMA) and the Florida
Municipal Mmmgement Association.
b. The City shall Pay the annual dues for McClary's membership
in other professional associations as may be authorized from time to time by the
City Council.
4. Professional i~velopment
a. The City shall pay actual and necessary expenses for the
following conferences:
1) Annual ICMA conference;
2) Annual City Managm'nent Confm-ence held in Missouri each
budget.
3) Annual Florida league of Citi~ conference~ and
4) Other training seminars and conferences as authorized by
Page 3
5. Vehicle
a. The Cit), shall provide a passenger vehicle for McOary's
6. Community Service
a_ The City encourages McClar), to participate in community
service organizations such as Rotar]t International. The City agrees to pa),
McClar),'s dues and meals in one communit), service organization.
7. Leave
~. V~:ation. McClm7 shall be allowed the following vacation
time:
1) For the period of March 1$, 1988, through March 14, lg89,
McClary shall nzcrue vacation at the rate of one day vacation leave for each one
month service.
2) For the period of March IS, 1989, and thereafter, McClary shall
accrue vacation at the rate of one and one-half (1-1/2) days vacation leave for each
month of service.
b. Sick Leave
1) Mcciary shall accrue sick leave at the same rate as his
vacation leave.
2) McClar), shall receive a credit of eighteen (18) days sick leave
on March 15, 1988. Said credit shall be eliminated on Jul), 15, 1989.
c. Compensatory Time Off.
a. McClary shall receive reasonable time off as ma), he
determined from time to time by the City Council as compensation for extended
office hours and evening meetings.
d. Disability Leave.
a. McClar), shall be provided disability leave as may he provided
to other emplo),ees of the City.
Page 4
8. Insurance
a. The City shall pay the full cost on behalf of McClary, including
family coverage, for the City's group health insurance policy.
b. The City shall pay the full cost on behalf of McClary for the
City's group life insurance policy.
9. Relocalion
a. The City shall Pay a~:tual and necessary moving expenses for
McClary's relocation to Sebastian from Brush, Colorado.
10. Reduction in Compensation
a. The City shall not reduce McClary's compensation during his
tenure without McClary's prior written consent.
III. Termination
1. Provided McClary is willing and able to perform the duties of City
Manager, he shall be guaranteed a twenty-one and one-half (21-1/2) month
contract from March 15, 1988, through December 31, 1989. In the event this
agreement is terminated by the City Council during this period of time McClary
shall upon such termination of this a~:,reement, receive the unpaid balance of the
salary, retirement and insurance benefits as specified herein, plus ~ccumulated
vacation leave time. However, McClary shall receive no salary or other benefits as
provided herein if the City Council shall terminate his employment for any of the
following remons:
a. Conviction of either the crime of robbery or theft as the same are
defined by Florida statutes;
b. Conviction of any felony;
c. Incompetence or neglect of duty proven by a preponderance of
evidence at a hearing providing due process of law.
2. McClary shall not terminate this contr~t for the twenty-one and
one-half (21-1/2) month period of March 15, 1988. through December 31, 1989,
without the prior written consent of the City Council.
W. Ext~sions
1. This a~reement may be renewed for one year intervals b~ the City
Council and McClary at any time but in any event no later than twelve (12) months
prior to the expiration date, or any renewal or extended one year period thereafter.
It is the intent of the pm'ties to this ~greement that this agreement shall be effective
for au initial twenty-one and one-half (21-1/2) month period as outlined above and
may be renewed for one year periods thereafter at least one year in ~dvance.
2. In the event the City Council does not renew or renegotiate this
~,reement for subsequent one year terms, or in the event the City Council shall
terminate McClary during the term of this ~greement or any one year extension
thereof, McClary shall receive the salm~, retirement and insurance benefits
outlined above for the balance of the term of the contr~t or any renewal thereof,
but in no event shall McClar~ receive more il'urn twelve (12) montl~
compensation.
3. Af~' the initial twenty-one and one-half (21-1/2) term, M~Clary
may elect to terminate this agreement at any time provided he gives a minimum
~,:~ ~.
of~ (~)) da)rs advance writt~n notice to the City Council of his intent to do so.
Should McClar~ elect to terminate this a~reement, the City is discharged of any
responsibility with respect to termination benefits outlined above. However,
should McClar~ terminate this agreement pursuant to this paragraph, he shall
r~eive all normal and customar~ benefits as other terminating employees.
V. Hold Harmless
The City shall defend, indemnify and hold harmless McClary against
any and all claims, demands, suits, a~tions or proceedings of any kind or nature
arising out of the performance by McClar), of his duties and r~ponsibilities as City
Manage, er.
IN WITNESS WH~F, the City of Sebastian has caused this agreement to be
executed by its Mayor and duly attested by its City Clerk and l~.obert S. McClar~ has
Page 6
executed this agreement, as of the day nnd year first above written.
~ OF SEBASTIAN, FLORIDA, a
municipal corporntion ~
Kathr~Mi O'Flalloran, City Clerk
Robert S. Mcclary
City of Sebastian
POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 n FAX (407) 589-5570
SUBJECT: City Hall Renovations
Approved for Submittal By:
City Manager ~'/'~
) Dept. Origin Finance (MLH)
)
) Date Submitted: 12/05/91
)
) For Agenda Of 12/11/91
)
) Exhibits: Peter Jones, Architect,
) proposal dated 12-02-91
)
Expenditure Amount
Required: $1,040 Budgeted:
Appropriation
$50,000 Required:
SUMMARY STATEMENT
The Capital Projects Fund has appropriations of $50,000 for renovations to City Hall.
The state of the facilities in the Finance Department detracts from the attractive and
efficient renovations within the balance of City Hall. The first impression when
entering Finance Department facilities is that of inefficiency, disarray, and
overcrowding of professional staff. We propose to engage Peter W. Jones, Architect,
to prepare the necessary layout, plans and specifications for this portion of the.
renovation.
Additional facts and support for consideration of Finance Department Renovation:
1)
We will have a new state of the art computer system which will be housed in the
Finance Department. The facilities need to accommodate increased security and
record storage for the computer system and provide limited access by authorized
personnel only.
2)
Increase and improve internal controls by providing segregated work areas and
appropriate workstations to facilitate such controls as well as provide efficient
layout and access for computer terminals, printers and other peripheral
equipment.
Improve employee morale by alleviating overcrowded work areas with efficient
storage and workstations and to provide a source of pride in the facilities
consistent with other departments in City Hall.
Staff recommends the engagement of Peter W.Jones, the architect of record for the
other first floor City Hall renovations.
RECOMMENDED ACTION
Authorize engaging Peter W. Jones, Architect, to prepare plans and specifications to
renovate the Finance Department facilities at a fee of $1,040.
Peter W. Jones
ARCHITECT
1627 U.S. Highway 1
Sebastian, Florida 32958
407/388-1983
December 2, 1991
Robert S. McClary, City Manager
City of Sebastian
1225 Main Street
Sebastian, Florida 32958
Re:
City Finance Department Renovations
Proposal for Architectural Services
DEAR ROBB:
Per our conversation last week summarizing proposed renovations
for the City's Finance Department, we estimate the .fees for
the provision of architectural services to be one thousand forty
dollars ($1,040.00). The fee includes working through your office
to establish an approved design layout and the required drawings
'for permits and construction.
We thank you for the opportunity to provide architectural
services and are prepared to proceed upon your notification.
Should you wish to discuss this further,.in greater detail,
we would be happy to do so.
Very truly yours,
DAMIEN H. GILLIAMS, G.R.I.
BO N N I~_FEY-GILllAMS, G.R.I.
~'~-"-~' Broker, C~-Owners
office: 407-5894377
.,o, oo, Eves: 407-589-6635
~ FAX: 407-589-8907
~o~ Beeper: 407-23~138
~c~u.~ 1623 N. U.S. ~1, SUITE ~
~ [~ SEBASTIAN, FL ]]~SB
)RIDA REAL ESTATE, INC.
November 12, 1991
Robb McClary
Sebastian City Manager
Sebastian City Hall
P.O. Box 780127
Sebastian, FL 32978-0127
RE: 6.5 Acres on Indian River Drive
Dear Sir:
Recently I sent you information pertaining to property on
Indian River Drive that my firm is in the process Of
marketing on behalf of Strnad Developers, Inc.
The property is approximately 6.5 acres with 221 +/- feet
on Indian River Drive. It has a beautiful view of the
Indian River and inlet. The property is zoned RM-8, 52
units capacity has been reserved for North County sewer
system. Property is also cleared and filled.
I would like this property added to your upcoming workshop
scheduled for December 4, 1991. If you have any
questions, please do not hesitate to contact me.
Kind Regards,
Damien H. Silliams, GRI
BROKER, Co-Owner
ERA MID-FLORIDA REAL ESTATE, INC.
DHG/nb
SEBASTIAN EXECUTIVE BUILDING ' 1623 N. U.S. #1, SUITE A-5 ' SEBASTIAN, FLORIDA 32958 · 407-589-4377 · FAX: 407-589-8907
Each office independenlJy ~n~d and o[x_,ratmJ [ J~ ~eJ