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HomeMy WebLinkAbout12191990 City of Sebastian POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 589-5330 o FAX (407) 589-5570 AGENDA SEBASTIAN CITY COUNCIL SPECIAL MEETING WEDNESDAY, DECEMBER 19, 1990 _-~ P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL PROPOSED ORDINANCES AND INFORMATION ON ITEMS BELOW MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK, CITY HALL, 1225 MAIN STREET, SEBASTIAN, FLORIDA. PURPOSE: 1) CONSIDER PROPOSALS OF LICENSED ENVIRONMENTAL CONSULTANTS REGARDING CITY-OWNED OIL AND FUEL STORAGE TANKS; AND 2) REVIEW ARCHITECT'S LETTER ON EXPANDING ROOF ON NEW POLICE DEPARTMENT 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. PUBLIC INPUT ON AGENDA ITEMS 5. SPECIAL MEETING ITEMS 90.293 A. Consider Proposals of Licensed Environmental Consultants Regarding City-Owned Oil and Fuel Storage Tanks 90.294 B. Review Architect's Letter on Expanding Roof on New Police Department 6. ADJOURN ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING (OR HEARING) WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (286.0105 F.S.) M I N U T E S SEBASTIAN CITY COUNCIL SPECIAL MEETING WEDNESDAY, DECEMBER 19, 1990 -~:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL PROPOSED ORDINANCES AND INFORMATION ON iTEMS BELOW MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK, CITY HALL, 1225 MAIN STREET, SEBASTIAN, FLORIDA. PURPOSE: 1) CONSIDER PROPOSALS OF LICENSED ENVIRONMENTAL CONSULTANTS REGARDING CITY-OWNED OIL AND FUEL STORAGE TANKS; AND 2) REVIEW ARCHITECT'S LETTER ON EXPANDING ROOF ON NEW POLICE DEPARTMENT 1. Mayor Conyers called the meeting to order at ~,'~rO 2. The Pledge of Allegiance was recited. 3. ROLL CALL Present: Mayor W.E. Conyers Councilman Robert McCollum Vice Mayor Frank Oberbeck Councilman Lonnie Powell Absent: Councilman Lloyd Rondeau (excused) Also Present: City Manager, Robert McClary Chief of Police, Earle Petty Attorney Patrick Anderson Interim Golf Course Manager, Jim DeLarme Golf Course Superintendent, Chris McCarthy Assistant Public Works Director, Jerry Thomas Vehicle Maintenance Foreman, Tony Clopein City Clerk, Kathryn O'Halloran Deputy City Clerk, Sally Maio 5. SPECIAL MEETING ITEMS 90.293 A. Consider Pro_~osals of Licensed Environmental Consultants ~ City-Owned Oil and Fuel Storage Tanks 90.294 Review Architect's Letter on Expandin9 Roof on New Police Department 6. ADJOURN 4 City of Sebastian POST OFFICE BOX 780127 r~ SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 589-5330 o FAX (407) 589~5570 MEMORANDUM DATE: TO: FROM: RE: December 17, 1990 W.E. Conyers, Mayor & Sebastian City Council Robert S. McClary~_~ Fuel & Oil Storage Tanks On Friday, December 14, 1990, the City received two (2) timely and comprehensive proposals from State licensed consulting firms regarding the City's fuel and oil storage tanks. In addition, we received a proposal sent by Fax on Friday afternoon. However, this proposal was not complete. Also, we received a fourth proposal on Monday morning, but it too was late and incomplete. The proposals were in response to the City's request to provide certain services to remove fuel and storage tanks which are no longer in compliance with new federal law. Additionally, because of the storage and use of fertilizer, pesticides and other chemicals at the golf course, we asked that the proposals include an environmental compliance audit, a preliminary containment assessment plan (PCAP) and a preliminary contaminant assessment report (PCAR). The proposal from Missimer & Associates, Inc., of Palm Beach Gardens appears to be the most complete and cost effective. The following comparison indicates costs outlined in the report. Not included are: disposal of any contaminated soils excavated upon tank removal, electrical connection for the new pumps, wash down areas for equipment and vehicles at both the golf course and the central garage or any concrete pads for the fueling areas. Re: Fuel & Oil Storage Tanks Page #2 GROUNDWATER TECH. MISS~MER & ASSOC. Central Garage Remove Tanks Install New Tanks $ 10,780 $ 7,850 34 960 34,960 45,740 42,810 si~n Shod Remove Tanks 6.580 $,950 General Fund Waste Water Reclamation System Golf Course Remove Tanks New Tanks Assessment Audit Golf Course Waste Water Reclamation System $ 52,320 $ 46.760 24.100 76,426 Hourly $ 10,855 $ 9,150 18,585 18.585 29,440 27,735 Not Included 1,200 Not Included 2.500 3~700 31,435 22,200 51,640 We have copied the proposals of Groundwater Technology, Inc. and Missimer & Associates, Inc., for your review. Staff recommends acceptance of the Missimer proposal for removal and installation of tanks at the City garage, removal of the tank at the sign shop and removal and installation of tanks at the golf course, plus the environmental reports outlined in the Missimer proposal for the golf course. If the Missimer proposal is accepted, we will ask them for a fee proposal to write plans and specifications for the wash down areas at the central garage and golf course. /jmt City of Sebastian POST OFFICE BOX 780127 u SEBASTIAN. FLORIDA 32978 TELEPHONE (407) 589-5330 0 FAX (407) ,~89-5570 MEMORANDUM DATE: TO: FROM: RE: Decembe~ 1990 W. E. conyers, Mayo~ Sebastian clty Council Robert S. McClary /~u~-~ Fuel & Oil Storage Tanks I met recently with Mr. Gary Purdy of HRS - Indian River County Public Health Unit, to discuss the fuel and oil storage facilities owned and operated by the city. Also at this meeting were Jerry Thomas, Acting Public Works Director, Tony clopein, Vehicle Maintenance Superintendent, Jim DeLarme, Golf Course Pro- Manager, and Chris McCarthy, Golf Course Grounds Superintendent. At request, our Mr. Purdy inspected all City owned storage tanks and the meeting was held to discuss ~s f~ndings and the City's approach on ensuring compliance with trent regulations. The City has asked four (4) State certified and licensed contractors to submit proposals regarding the City's fuel and oil storage facilities and management. These proposals are due at 10:00 a.m., on Friday, December 14, 1990. The following outline represents the City's approach in addressing present and future compliance with applicable regulations~ 1. Borage Taqks~ The city has storage tanks at three (3) locations: Golf Course,' Central Garage and Sign Shop. Contractors are to submit proposals to address the followingt Re: Fuel & Oil Tanks Page ~2 A. Remove five (5) existing tanks: 3 tanks at the Golf Course ~wo of which has a capacity of ~$0 gallons and 1 with a 1,000 gallon capacity. 2. A 300 diesel tank at the central Garage. An unused 2,000 Sign Shop. gallon tank at the B. Costs for basic tank closure. c. Clean up any visible surface contamination. D. Analyze soils next to each tank location and provide a unit cost (per ton) to remove contaminated soil, if applicable. 2. operational Audib. The operational audit including assessment plan (pre-cap). contractor is to perform an a preliminary contamination 3. 0/1 - Water Separators. Contractor is to provide plans and specifications for oil - water separators for the Garage and Golf Course. 4. Replacement Tanks. Contractor is to provide an estimate of installing four (4) new tanks: A. At Central Garage a 6,000 gallon tank for a 1,000 gallon tank for diesel fuel, including closure of existing 5,000 tank. gasoline and removal and B. At the Golf Course, a 500 gallon gasoline tank and a 500 gallon diesel tank. Once we have reviewed the proposals and are prepared to make a recommendation to the City Council, meeting for city Council action. In t~e will request a special meantime, if you should have questions, please call. /jmt cc: Jerry Thomas, Acting Public Works Director Tony Clopein, Garage Foreman Chris McCarthy, Greens Superintendent Jim DeLarme, Golf Course Pro-Manager CITY OF SEBASTIAN CENTRAL G~RAGE FACILITY SIGN SHOP FACILITY GOLF COURSE FACILITY ENVIRONMENTAL CONSULTING SERVICES PROPOSAL NO. PE0-019P DECEMBERt 1990 submitted by: MISSIMER & ASSOCIATES, INC. 600 SANDTREE DRIVE SUITE 101 PALM BEACH GARDENS, FLORIDA 33410 NIISSiNIER & ASSOCIATES, INC. Environmental and Groundwater Services Suite I01 600 Sandtrcc Drive P:dm Bcach Gardens, Florida 334 t 0 (407) 775-6612 Fax (407) 775-6615 Mr. Rob McCleary city Manager city of Sebastian 1225 Main Street Sebastian, Florida 32958 RE: Environmental Consulting Services Proposal No. PE0-019P City of Sebastian - Central Garage Facility - Sign Shop Facility - Golf Course Facility Statement of Qualifications Dear Mr. McCleary: Thank you for considering Missimer & Associates, Inc. (M&A) to provide the professional environmental services required for the various tasks required to bring each of the above referenced facilities into regulatory compliance. The comprehensive scope of services outlined in the attached proposal includes: removal of the existing underground storage tanks; installation of new above ground storage tank systems; the design and installation of the effluent disposal system at the garage facility and: an environmental compliance audit of the golf course maintenance barn facility. In common for each facility is the removal of the petroleum storage tank system and the preparation of the required FDER Closure Assessment at the above referenced facility. All work will be performed in accordance with the Petroleum Contamination Cleanup Criteria outlined in Chapter 17-770 FAC. As requested, M&A has separated out each facility by task to assist in the City's proposal evaluation process. Mr. Patrick G. Smith has been selected as Project Director, with Mr. Jim McGrath as Project Manager. We can begin work immediately upon authorization. If you have any questions regarding this proposal or our services, please call. Sincerely, · Regional Vice President CAPE CORAL MIAMI · TAMPA · JACKSONVILLE PALM BEACH GARDENS TABLE OF CONTENTS SITE I / CENTRAL GARAGE FACILITY - REMOVAL OF UNDERGROUND STORAGE TANKS ....................... 1 - INSTALLATION OF ABOVE GROUND STORAGE TANKS ................. 4 - DESIGN, PERMITTING AND INSTALLATION OF SERVICE BAY WASH-DOWN EFFLUENT DISPOSAL SYSTEM ......................... 6 SITE SITE II / SIGN SHOP FACILITY REMOVAL OF UNDERGROUND STORAGE TANK ........................ 9 III / GOLF COURSE CLUBHOUSE AND MAINTENANCE BARN FACILITIES REMOVAL OF UNDERGROUND STORAGE TANKS ....................... 12 INSTALLATION OF ABOVE GROUND STORAGE TANKS ................. 16 ENVIRONMENTAL COMPLIANCE AUDIT ............................. 18 PRELIMINARY CONTAMINATION ASSESSMENT ....................... 23 PE0-019P REMOVAL OF UNDERGROUND STORAGE TANKS TECHNICAL AND COST PROPOSAL CITY OF SEBASTIAN SITE I CENTI~AL GARAGE FACILITY I. INTRODUCTION This proposal was prepared to remove one (1) 5,000 and one (1) 1000 gallon underground storage tanks (UST), and associated piping at the referenced facility. The two (2) existing tanks will be removed and disposed of as per current local, state and National Fire Protection Association (NFPA) codes. The proposal includes tank excavation and disposal, backfill and compaction, and resurfacing to existing grade. Additionally, a Missimer & Associates, Inc. (M&A) qualified geologist will be on site to monitor the hydrocarbon content of the soil during excavation. II. SCOPE OF WORK The scope of work is divided into two tasks. In Task I, M&A will coordinate and supervise the tank excavation. All debris and existing tanks will be removed and disposed of properly upon completion. Excavations will be backfilled with clean fill material, compacted, and resurfaced to existing grade. Regulatory agency inspection of the tank removal operation will be performed by a representative from the indian River HRS office. During the excavation of the tanks, soil samples will be collected and analyzed with an Organic Vapor Analyzer (OVA) equipped with a Flame Ionization Detector (FID) as Task II. Color photographs will be used to document the tank removal and excavation. A determination will be made as to whether or not the soil from the excavation can be used as fill or will have to be disposed of in a manner consistent with state and local policies. Chapter 17-770 Florida Administrative Code (FAC) "Petroleum Contamination Site Cleanup Criteria" defines excess soil contamination as "all soils saturated with petroleum or petroleum products and those soils that cause a total hydrocarbon reading of greater than 500 ppm on an OVA instrument with a flame ionization detector". A representative groundwater sample from the excavation pit will be collected and analyzed for gasoline and diesel constituents. In Task III, M&A will prepare a FDER Closure Assessment Form 17-761.900(6) to be submitted to the Indian River HRS office for review and approval. III. PRO~RAM COST~ Program Costs are as follows: TASK I Excavation of Tanks* - $ 6,850.00 (includes permits) TASK II Site supervision and soil/groundwater analysis TASK III Prepare Closure Assessment Form 800.00 200.00 Total: $ 7,850.00 * For an additional 20%, M&A will subcontract this work directly. PE0-019 PROJECT AUTHORIZATION REMOVAL OF UNDERGROUND STORAGE TANKS CITY OF SEBASTIAN SITE I CENTRAL GARAGE FACILITY This authorization constitutes a legal contract under the laws of the State of Florida. The undersigned parties have reviewed this document and the Terms and Conditions for Professional Services and agree to the scope of services described in the enclosed letter proposal dated December 13, 1990. Billings will be made on a progress basis or upon completion of the project, whichever comes first. Payment is to be made within 30 days of the invoice date and late invoices may be charged at a rate of 1-1/2% per month beyond 30 days. In the event'it becomes necessary to retain attorneys to collect any amounts owed under this contract, then Missimer & Associates, Inc., shall be entitled to all costs plus a reasonable attorney's fee. . ~ . ~Yfness ~ By: ~ ,~.~~/ Date: Patrick G. Smi-th, P.G. Regional Vice President city of Sebastian Witness By: Date: city Official, Title 3 PEO-019P INSTALLATION OF ABOVE GROUND STORAGE TANKS TECHNICAL AND COST PROPOSAL, CITY OF SEBASTIAN SITE I CENTRAL GARAGE FACILITY I. INTRODUCTION This proposal was prepared to assist in installing one (1) 6000 gallon and one (1) 2000 gallon above ground steel tanks and associated piping mounted within an approved concrete containment vessel at the referenced facility. II. SCOPE OF WORK Installation activities will consist of providing the labor, materials and equipment as required to furnish and install one (1) 6000 gallon and one (1) 2000 gallon above ground steel storage tanks on steel saddles and construct an epoxy coated reinforced concrete vessel. Additionally, suction pumps, stainless steel cabinets, high hose retrievers and all necessary piping, valves and fittings from tanks to suction pumps will be installed, tested and inspected as required by Chapter 17-762 FAC (Florida Administration Code). III. PROGRAM COSTS Program Costs are as follows: Complete installation cost*: $ 34,960.00 * For an additional 20%, M&A will subcontract this work directly. 4 PE0-019 PROJECT AUTHORIZATION INSTALLATION OF ABOVE GROUND STORAGE TANKS CITY OF SEBASTIAN SITE I CENTRAL GARAGE FACILITY This authorization constitutes a legal contract under the laws of the State of Florida. The undersigned parties have reviewed this document and the Terms and Conditions for Professional Services and agree to the scope of services described in the enclosed letter proposal dated December 13, 1990. Billings will be made on a progress basis or upon completion of the project, whichever comes first. Payment is to be made within 30 days of the invoice date and late invoices may be charged at a rate of 1-1/2% per month beyond 30 days. In the event it becomes necessary to retain attorneys to collect any amounts owed under this contract, then Missimer & Associates, Inc., shall be entitled to all costs plus a reasonable attorney's fee. Missimer and Associates, Inc. Patrick G. Smfth, P.G. Regional Vice President City of Sebastian Witness By: ~ity Officiai, Title Date: PE0-019P DEVELOP DESIGN SPECIFICATIONS kND PERMITTING OF SERVICE BAY WASH-DOWN RECOVERY SYSTEM TECHNICAL AND COST PROPOSAL CITY OF SEBASTIAN SITE I CENTRAL GARAGE FACILITY SEBASTIAN, INDIAN RIVER COUNTY~ FLORIDA I. INTRODUCTION This proposal was prepared to assist in developing the minimum design specifications and obtain the required permitting for an approved wash-down recovery system to be installed at the proposed City of Sebastian Central Garage facility. As proposed, the local HRS representative will not permit the installation of the system that calls for utilization of a floor.drain collection system, routing through an oil/water separator and into the 900 gallon septic tank. According to a representative from the Florida Department of Environmental Regulation (FDER), the wash-down water generated is classified as two waste streams, untreated domestic effluent and industrial waste. FDER regulations do not permit mixing of the two waste streams and industrial wastes cannot be discharged directly to the groundwater. Therefore, the installation of an alternative wash-down water recovery and disposal system will be required to satisfy the state and lcal agencies. One available system that M&A recommends the installation of an equipment steam cleaning containment area that includes a sump and piping to one oil/water separator system and supply piping from the holding tank to a mobile type steam cleaner capable of approximately 4-6 gallons per minute with the clean water recycled for reuse. The oil/water separator and supply water holding tank shall be sized to accommodate the steam cleaner output in a closed loop system. As a result, the quantities of wash-down water generated that is required to be pumped out and properly disposed of, is significantly reduced. II. SCOPE OF WORK The scope of work is divided into two tasks. In Task I, M&A will act as the City of Sebastian's principal environmental consulting representative and coordinate all the necessary parties, including the City's design engineer, the Indian River County HRS representatives, and the FDER district office personnel in Orlando, to develop an approved 6 wash-down recovery system. In addition, Task I will include all work ~equired to obtain the necessary state and local permits to install and operate this facility. M&A will outline a detailed scope of work for the installation of the approved system, develop a comprehensive subcontractor's bid specifications document, assist in selecting the qualified responsible bidder, and ensure all service components are properly tested and made operational as Task II. III. PROGRAM COSTS Program costs are as follows: M&A will provide these services based on their current fee schedule, a copy of which is enclosed. 7 PE0-019 PROJECT AUTHORIZATION DEVELOP DESIGN SPECIFICATIONS AND PERMITTING OF SERVICE BAY WASH-DOWN RECOVERY SYSTEM CITY OF SEBASTIAN SITE I CENTRAL GARAGE FACILITY This authorization constitutes a legal contract under the laws of the State of Florida. The undersigned parties have reviewed this document and the Terms and Conditions for Professional Services and agree to the scope of services described in the enclosed letter proposal dated December 13, 1990. Billings will be made on a progress basis or upon completion of the project, whichever comes first. Payment is to be made within 30 days of the invoice date and late invoices may be charged at a rate of 1-1/2% per month beyond 30 days. In the event'it becomes necessary to retain attorneys to collect any amounts owed under this contrat, then Missimer & Associates, Inc., shall be entitled to all costs plus a reasonable attorney's fee. Misslmer and Associates, Inc. . ~ /~tness By: ./'~~~Date: ~atrick G~ Smith, P.G. Regional Vice President City of Sebastian Witness By: City Offici~'~~, ~itle Date: 8 PE0-019P REMOVAL OF UNDERGROUND STORAGE TANKS TECHNICAL AND COST PROPOSAL CITY OF SEBASTIAN SITE II SIGN SHOP FACILITY I. INTRODUCTION This proposal was prepared to remove one (1) 2,000 gallon underground storage tank (UST), and associated piping at the referenced facility. The one (1) existing tank will be removed and disposed of as per current local, state and National Fire Protection Association (NFPA) codes. The proposal includes tank excavation and disposal, backfill and compaction, and resurfacing to existing grade. Additionally, a Missimer & Associates, Inc. (M&A) qualified geologist will be on site to monitor the hydrocarbon content of the soil during excavation. II. SCOPE OF WORK The scope of work is divided into two tasks. In Task I, M&A will coordinate and supervise the tank excavation. All debris and the existing tank will be removed and disposed of properly upon completion. The excavation will be backfilled with clean fill material, compacted, and resurfaced to existing grade. Regulatory agency inspection of the tank removal operation will be performed by a representative from the Indian River HRS office. During the excavation of the tank, soil samples will be collected and analyzed with an Organic Vapor Analyzer (OVA) equipped with a Flame Ionization Detector (FID) as Task Ii. Color photographs will be used to document the tank removal and excavation. A determination will be made as to whether or not the soil from the excavation can be used as fill or will have to be disposed of in a manner consistent with state and local policies. Chapter 17-770 Florida Administrative Code (FAC) "Petroleum Contamination Site Cleanup Criteria" defines excess soil contamination as "all soils saturated with petroleum or petroleum products and those soils that cause a total hydrocarbon reading of greater than 500 ppm on an OVA instrument with a flame ionization detector". A 9 representative groundwater sample from the excavation pit will be collected and analyzed for gasoline and diesel constituents. In Task III, M&A will prepare a FDER Closure Assessment Form 17-761.900(6) to be submitted to the Indian River HRS office for review and approval. III. PROGRAM COSTS Program Costs are as follows: TASK I Excavation of Tank* - $ 3,350.00 (includes permits) TASK II Site supervision and soil/groundwater analysis - $ 400.00 TASK III Prepare Closure Assessment Form - $ 200.00 Total: $ 3,950.00 For an additional 20%, M&A will subcontract this work directly. 10 PE0-019 PROJECT AUTHORIZATION REMOVAL OF UNDERGROUND STORAGE TANKS CITY OF SEBASTIAN SITE Ii SIGN SHOP FACILITY This authorization constitutes a legal contract under the laws of the State of Florida. The undersigned parties have reviewed this document and the Terms and Conditions for Professional Services and agree to the scope of services described in the enclosed letter proposal dated December 13, 1990. Billings will be made on a progress basis or upon completion of the project, whichever comes first. Payment is to be made within 30 days of the invoice date and late invoices may be charged at a rate of 1-1/2% per month beyond 30 days. In the event it becomes necessary to retain attorneys to collect any amounts owed under this contract, then Missimer & Associates, Inc., shall be entitled to all costs plus a reasonable attorney's fee. 'Patr/i~ck~. Smith, P.G. ' Regional Vice President city of Sebastian Witness By: City official, Ti~ie Date: 11 PE0-019P REMOVAL OF UNDERGROUND STORAGE TANKS TECHNICAL AND COST PROPOSAL CITY OF SEBASTIAN SITE III GOLF COURSE CLUBHOUSE & MAINTENANCE BARN FACILITIES I. INTRODUCTION This proposal was prepared to remove one (1) 260 gallon underground storage tank (UST) and associated piping at the referenced golf course club house facility. In addition, this proposal was prepared to remove one (1) 500 gallon UST and one (1) 250 gallon above ground tank and associated piping at the referenced maintenance barn facility. The three (3) existing USTs will be removed and disposed of as per current local, state and National Fire Protection Association (NFPA) codes. The proposal includes tank excavation and disposal, backfill and compaction, and resurfacing to existing grade. Additionally, a Missimer & Associates, Inc. (M&A) qualified geologist will be on site to monitor the hydrocarbon content of the soil during excavation. Ii. SCOPE OF WORK The scope of work is divided into two tasks. In Task I, M&A will coordinate and supervise the tank excavation. All debris and existing tanks will be removed and disposed of properly upon completion. Excavations will be backfilled with clean fill material, compacted, and resurfaced to existing grade. Regulatory agency inspection of the tank removal operation will be performed by a representative from the Indian River HRS office. During the excavation of the tanks, soil samples will be collected and analyzed with an Organic Vapor Analyzer (OVA) equipped with a Flame Ionization Detector (FID) as Task II. Color photographs will be used to document the tank removal and excavation. A determination will be made as to whether or not the soil from the excavation can be used as fill or will have to be disposed of in a manner consistent with state and local policies. Chapter 17-770 Florida Administrative Code (FAC) "Petroleum Contamination Site Cleanup Criteria" defines excess soil contamination as "all soils saturated with petroleum or petroleum products and those soils that 12 cause a total hydrocarbon reading of greater than 500 ppm on an OVA instrument with a flame ionization detector". A representative groundwater sample from the excavation pit will be collected and analyzed for gasoline and diesel constituents. In Task III, M&A will prepare a FDER Closure Assessment Form 17-761.900(6) to be submitted to the Indian River HRS office for review and approval. III. PROGRAM COSTS Program Costs are as follows: Golf Course Clubhouse TASK I Excavation of Tank* - $ 3,350.00 (includes permits) TASK II Site supervision and soil/groundwater analysis - $ TASK III Prepare Closure Assessment Form - $ 350.00 200.00 Subtotal: $ 3,950.00 13 Golf Course Maintenance Barn TASK I Excavation of Tank* - $ 4,650.00 (includes permits) TASK II Site supervision and soil/groundwater analysis TASK III Prepare Closure Assessment Form 350.00 200.00 Subtotal: $ 5,200.00 Golf Course Total: $ 9,150.00 * For an additional 20%, M&A will subcontract this work directly. 14 PE0-019 PROJECT AUTHORIZATION REMOVAL OF UNDERGROUND STORAGE TANKS CITY OF SEBASTIAN SITE III GOLF COURSE CLUBHOUSE & MAINTENANCE BARN FACILITIES This authorization constitutes a legal contract under the laws of the State of Florida. The undersigned parties have reviewed this document and the Terms and Conditions for Professional Services and agree to the scope of services described in the enclosed letter proposal dated December 13, 1990. Billings will be made on a progress basis or upon completion of the project, whichever comes first. Payment is to be made within 30 days of the invoice date and late invoices may be charged at a rate of 1-1/2% per month beyond 30 days. In the event it becomes necessary to retain attorneys to collect any amounts owed under this contract, then Missimer & Associates, Inc., shall be entitled to all costs plus a reasonable attorney's fee. Missimer and Associates, Inc. ~atric~ G. Sm~ith, P.G. Regional Vice President City of Sebastian Witness By:City Official, Title Date: *p2383Y 15 PE0-019P INSTALLATION OF ABOVE GROUND STORAGE TANKS TECHNICAL AND COST PROPOSAL CITY OF SEBASTIAN SITE III GOLF COURSE MAINTENANCE BARN FACILITY I. INTRODUCTION This proposal was prepared to assist in installing one (1) 1000 gallon, two compartment above ground steel tank and associated piping mounted within an approved concrete containment vessel at the referenced facility. II. SCOPE OF WORK Installation activities will consist of providing the labor, materials and equipment as required to furnish and install one (1) 1000 gallon, two compartment above ground steel storage tanks on steel saddles and construct an epoxy coated reinforced concrete vessel. Additionally, two suction pumps and all necessary piping, valves and fittings from tank to suction pumps will be installed, tested and inspected as required by Chapter 17-762 FAC (Florida Administration Code). III. PROGRAM COSTS Program Costs are as follows: Complete installation cost*: $ 18,585.00 * For an additional 20%, M&A will subcontract this work directly. 16 PE0-019 PROJECT AUTHORIZATION INSTALLATION OF ABOVE GROUND STORagE TANKS CITY OF SEBASTIAN SITE III GOLF COURSE MAINTENANCE BARN FACILITY This authorization constitutes a legal contract under the laws of the State of Florida. The undersigned parties have reviewed this document and the Terms and Conditions for Professional Services and agree to the scope of services described in the enclosed letter proposal dated December 13, 1990. Billings will be made on a progress basis or upon completion of the project, whichever comes first. Payment is to be made within 30 days of the invoice date and late invoices may be charged at a rate of 1-1/2% per month beyond 30 days. In the event it becomes necessary to retain attorneys to collect any amounts owed under this contract, then Missimer & Associates, inc., shall be entitled to all costs plus a reasonable attorney's fee. Missimer and Associates, Inc. BY:Patrick ~. smith,~-~.G. Regional Vice President Date: City of Sebastian Witness By: City official, ~i~ Date: 17 PE0-019P ENVIRONMENTAL COMPLIANCE AUDIT TECHNICAL AND COST PROPOSAL CITY OF SEBASTIAN SITE III GOLF COURSE M&INTENANCE BARN FACILITY INTRODUCTION The objective of environmental audits for golf course facilities is to determine the degree or status of the facility's compliance with many of the complex environmental regulations. Measuring site activities against established regulatory standards is a cost effective way of managing risks and minimizing liabilities. Environmental regulation of an operating facility generally results from an intent to control: Materials entering the facility, such as hazardous materials or solvents; Materials, personnel, activities, and conditions occurring on-site, such as worker right-to-know, processes, or spills of fuels or other materials; Impacts on site attributes, such as wetlands or zoning considerations; and Emissions and wastes leaving the site, such as air emissions or wastewaters. The majority of environmental regulations addressed during an environmental audit can be appropriately categorized as follows: O O O O O O O O O O O Air emissions Wastewater discharges Polychlorinated biphenyls (PCBs) Hazardous wastes Oil spill control Underground storage tanks Asbestos Pesticides Drinking water Hazardous materials Solid wastes Increasingly, the environmental agencies have shifted from a discipline by discipline approach to a multi-media approach to environmental regulation. The multi-media concept is typified by the requirements of SARA Title III, hazardous waste minimization programs and multi-media agency inspections. For these reasons, a multi-media environmental audit continues to be the best way to manage risks and reduce liability exposures. Clearly, some of these categories will not be applicable to all facilities. Specifically asbestos, and underground storage tanks are not included in this scope of work. Proposed Procedures To address the compliance of the client's facility, it has been determined that a single individual with multi-media experience in the above listed categories can perform the audits. This is much more cost effective than sending a team of professionals to perform the same service. The first activitY performed by the auditor will be the pre-visit audit request. Typically, this will be a several page request for specific information about each facility. The information received will allow the auditor to familiarize himself with the environmentally significant activities at each facility and any unusual activities or conditions that may exist. Subsequently, the site will be visited. Four primary functions are performed during the site visit: O O O O Records review, Personnel interviews, Facility inspection, and Management debriefing. Records Review One of the primary objectives of the records search is to identify compliance requirements specified on permits and other documentation. If the facility is regulated according to the OSHA Hazard Communication Standard (Employee Right-to- Know), the written Hazard Communication Program and Training Records will be audited for compliance. Applicable state air permits, annual PCB records, and hazardous waste records will be carefully reviewed for the facility. SARA Title IIi reporting - both the Emergency and Hazardous Chemical Inventory annual report and the Toxic Chemical Release (Form R) annual report - for the facility will be carefully evaluated. Compliance with local pretreatment standards in the form of agreements or permits to discharge to the POTW will be examined. If applicable, the facility's NPDES permit will be reviewed for compliance. All hazardous waste records, compliance reporting, and manifests will be carefully reviewed for compliance with local, state, and federal regulations. RCRA Contingency and Spill Prevention, Control and Countermeasure (SPCC) Plans will be reviewed to determine whether they are current and complete. Attachment II at the end of this proposal is a list of items which may be examined in the records review. It is attached as an illustration, emphasizing that certain items may not be applicable to the facility. Similarly, this list is not all inclusive. There may be additional items considered during and subsequent to the site visits. 2.0 Personnel Interviews Interviews with various personnel will be conducted to verify that procedures and practices described in the records do exist and are functional. The interviews are also important because employees are frequently able to pinpoint concerns not apparent in the records. 3.0 Facility Inspection During the site inspection, the auditors will look for deviations from approved operating procedures and other regulatory driven practices. Storage and handling practices for hazardous materials and hazardous wastes will be examined to evaluate the proper use and labeling of containers. The transformers at the facility will be examined to determine if the proper labels are used. The transformers will be cross- checked with the PCB records and annual reports to determine if the documentation properly matches the requirements. Processes will be examined to determine if they are being operated in accordance with their respective permits. 4.0 Management Debriefing Upon completion of the audit, the auditor will informally review the findings with the City Managers, the golf course superintendent and other designated persons. The debriefing serves three purposes: Z0 It provides a forum to clarify any inconsistencies or misinterpretations which might occur during the audit; It provides the auditors the opportunity to request additional information essential to complete the audit which is not available at the facility, i.e., a permit or other item needed to evaluate compliance in an area may be kept at the facility's headquarters; and There may be an important non-compliance item which should be immediately reported to management in order that they may begin corrctive action prior to receiving the written report. 5.0 Report Preparation A written report will be prepared for the facility presenting the findings of the audit with respect to the facility's compliance status. Included in the report will be recommendations for follow-up/corrective action where deficiencies have been noted. Two copies of each report will be presented to the client. ENVIRONMENTAL COMPLIANCE AUDIT COST ESTIMATE 2. 3. 4. 5. Records Review Personnel Interviews Facility inspection Management Debriefing Report Preparation Task Total: $ 1,200.00 21 PE0-019 PROJECT AUTHORIZATION ENVIRONMENTAL COMPLIANCE AUDIT CITY OF SEBASTIAN SITE III GOLF COURSE MAINTENANCE BARN FACILITY This authorization constitutes a legal contract under the laws of the State of Florida. The undersigned parties have reviewed this document and the Terms and Conditions for Professional Services and agree to the scope of services described in the enclosed letter proposal dated December 13, 1990. Billings will be made on a progress basis or upon completion of the project, whichever comes first. Payment is to be made within 30 days of the invoice date and late invoices may be charged at a rate of 1-1/2% per month beyond 30 days. In the event it becomes necessary to retain attorneys to collect any amounts owed under this contract, then Missimer & Associates, Inc., shall be entitled to all costs plus a reasonable attorney's fee. Misslmer and Associates, Inc. f //~ness By: ~~~/~~~ate: Patrick G. Smith, P.G. Regional Vice President City of Sebastian By: CitY Official, Title Date: 22 PE0-019P PRELIMINARY CONTAMINATION ASSESSMENT TECHNICAL AND COST PROPOSAL CITY OF SEBASTIAN SITE III GOLF COURSE MAINTENANCE BARN FACILITY I. INTRODUCTION This Preliminary Contaminant Assessment Plan (PCAP) was prepared to assist the City of Sebastian in complying with state and local regulations concerning the alleged contamination of the soil and groundwater, at its golf course maintenance facility, Sebastian, indian River County, Florida. The allegations of contamination are based on observations of an Indian River County HRS inspector of improper discharge of wastewater to the ground and groundwater. This proposal is designed to be the first phase in identifying the types and concentrations of those contaminants in the soil and groundwater immediately adjacent to the pesticide storage shed, the major source. This information is a prerequisite for developing a more detailed contaminant assessment plan (CAP) for defining the extent of contamination at this facility. II. SCOPE OF WORK The scope of work proposed by M&A includes the following tasks: 1) 3) Installation of 1 monitor well Sampling and analyses of the soils and groundwater. Evaluation of the data and preparation of a preliminary contamination assessment report (PCAR). TASK I Installation of a temporary well point for soil and groundwater sample collection and analysis will be Task I. The 2-inch diameter temporary monitor well will be hand augured, screened within the water table, and installed adjacent to the pesticide storage shed in a downgradient direction. The exact location will be determined in the field with the approval of the Indian River County HRS representative. The installation of the well will be preceded by collecting a composite sample of the soil from land surface to the soil water interface. A representative groundwater sample will be collected from this well point. Both the soil and groundwater samples will be sent to a state certified laboratory and analyzed for organochlorine and organophosphorus pesticides. Additional parameters may be added based on the findings of the Environmental Compliance Audit. The Indian River County HRS representatives will be notified at least 48 hours in advance of well installation and sampling. All sampling for this project will be in accordance with Missimer & Associates, Inc. Generic Quality Assurance Plan (Florida Department of Environmental Regulation QAP #870468G). TASK A Preliminary Contaminant Assessment Report (PCAR) will be prepared which will include all data collected, interpretations, conclusions, and recommendations for further action, if required, tO comply with state and local regulations. The report will be submitted to the Indian River County HRS within 60 days of their approval to proceed with this plan. III. PROGRAM COSTS Program costs are based on M&A's best estimate of the work to be performed. Actual charges will be invoiced in accordance with our current fee schedule, a copy of which is enclosed. The estimated costs for the preliminary assessment study are as follows: Preliminary Contaminant Assessment Plan (PCaP) .................................. $ Implementation of PCAP (subcontracted laboratory analyses of soil and groundwater samples) .................... Preliminary Contaminant Assessment Report (PCAR) ........................... 500.00 1,500.00 500.00 Total cost .......... $ 2,500.00 24 TERMS AND CONDITIONS FOR PROFESSIONAL SERVICES The attached Terms and Conditions for Professional Services is incorporated in and made a part of this proposal. Indemnification for Pollution Related Claims; In view of the uncertainties involved in solving environmental problems, the abnormal degree of risks of claims imposed upon the CONSULTANT in performing such services, and the unavailability of adequate and affordable liability insurance, for $ 10.00 and other good and yaluable consideration, the receipt and sufficiency of which is hereby acknowledged, the CLIENT agrees to indemnify the CONSULTANT as follows: For claims involving pollution, toxic substances, asbestos, or hazardous wastes, CLIENT agrees to release, indemnify and hold harmless CONSULTANT and its officers, directors, employees, agents, consultants and subcontractors from all liability, claims, demands, damages, losses, and expense, including, but not limited to, claims of CLIENT and other persons and organizations, reasonable fees and expenses of attorneys and consultants; and court costs, arising out of the performance of this Agreement. Such indmnification includes claims which arise out of the actual, alleged, or threatened dispersal, escape, or release of chemicals, wastes, liquids, or gases which are irritants, contaminants or pollutants, or the failure to detect the presence of such. This paragraph shall not apply if CONSULTANT'S grossly negligent acts or omissions or intentional misconduct or willful disregard of its obligations caused the claim. In no event shall CONSULTANT'S aggregate liability exceed the greater of $100,000 (One Hundred Thousand Dollars) or the compensation under this agreement whichever is greater. Billings by Missimer and Associates, Inc. are sent out near the first day of the month. These invoices cover costs incurred during the preceding month. Payment is expected within 30 days of the invoice date and we reserve the right to charge late invoices at a rate of 1-1 1/2% per month beyond 30 days. In the unfortunate event that legal action is necessary to collect invoices, the costs incurred in the legal collection process will be paid to the prevailing party. PE0-019 PROJECT AUTHORIZATION PRELIMINARY CONTAMINATION ASSESSMENT CITY OF SEBASTIAN SITE III GOLF COURSE MAINTENANCE BARN FAcILiTY This authorization constitutes a legal contract under the laws of the State of Florida. The undersigned parties have reviewed this document and the Terms and Conditions for Professional Services and agree to the scope of services described in the enclosed letter proposal dated December 13, 1990. Billings will be made on a progress basis or upon completion of the project, whichever comes first. Payment is to be made within 30 days of the invoice date and late invoices may be charged at a rate of 1-1/2% per month beyond 30 days. In the event it becomes necessary to retain attorneys to collect any amounts owed under this contract, then Missimer & Associates, Inc., shall be entitled to all costs plus a reasonable attorney's fee. Regional Vice President city of Sebastian Witness By: City official, Title Date: 25 APPENDIX I SPECIAL CONDITIONS FOR REMOVAL OF PETROLEUM STOI~AGE TANK SYSTEMS= if the regulatory agency representative determines that there is enough soil or groundwater contamination to warrant further evaluation in accordance with Chapter 17-770, FAC, related activities will be handled as an extra to this contract. Removal of excessively contaminated soil removed beyond the amount required for tank removal or any soil or water samples analyzed by a state certified laboratory, will be charged based on time and materials. If there is sludge remaining in the tank, acquisition and laboratory analysis of a sludge sample will be made per Florida Department of Environmental Regulation (FDER) protocol. Customary charges for tank removal related activities include the following: Pumpout, transportation and disposal of the non- hazardous contents of the tanks and/or free floating product within the excavation pit will be charged at the rate of $ 1.50 per gallon plus a $ 800.00 service charge. Transportation and disposal of non-hazardous tank sludge by a licensed waste hauler will be charged at the rate of $ 160.00 - $ 300.00 per drum. On-site stockpiling of excessively contaminated soils or non-hazardous petroleum tank sludge is site specific and will be charged on a time and materials basis. Transportation and disposal of excessively contaminated soils by a licensed waste hauler for thermal processing will be charged at the rate of $ 50.00 - $ 75.00 per ton. Furnish additional clean fill to replace contaminated soil at the rate of $ 6.00 - $ 8.00 per ton. Analysis of excessively contaminated soil sample(s) to satisfy permit requirements at thermal processing facility at $ 600.00 per sample; No additional work will be performed without the City of Sebastian's prior approval. ~PPEND~X ~ ENVIRONMENTAL COMPLIANCE AUDIT RECORDS SEARCH CHECKLIST A. GENERAL 1. Responsibilities of organization Units 2. Environmental policies and procedures 3. Inter-company audit checklists 4. Storm drainage or other utility system maps 5. Past or present audit reports B. AIR EMISSIONS 2. 3. 4. 5. 6. 7. 8. Emissions inventory for vicinity/site Copies of permits: PSD, NESHAP, and state permits Stack emission test reports Sulfur content (in fuel oil) sampling Fuel use reports Opacity records/charts Copies of State Implementation Plan Operating'certificates or licenses for stacks and vents Records on hydrocarbon storage facilities 10. Vapor or emissions control systems inspections 11. Correspondence with regulatory agencies C. WASTEWATERMANAGEMENT 1. List of discharge points to navigable waters groundwater and/or POTW 2. POTW--pretreatment standards 3. Pretreatment reports-- o compliance status of POTW o acceptance agreement to take waste-status 4. Copy of NPDES permit or applicable.discharge permits. 5. Sludge or other waste from treatment disposal permit/arrangements for disposal 6. Discharge Monitoring Reports (DMRs) 6. Records of EPA/state/local inspections 7. Analytical testing results 8. Analytical testing results 9. Correspondence with regulatory agencies 28 AUDIT RECORDS SEARCH CHECKLIST (Continued) D. OIL SPILL MANAGEMENT 1. SPCC Plans and/or state spill contingency plans 2. Oil spill discharge reports/notifications 3. inspection and maintenance reports E. PESTICIDE USE 1. State pesticide application permits 2. List of certified pesticide applicators 3. Pesticide waste disposal records F. SOLID/HAZARDOUS WASTE MANAGEMENT 1. Lists of solid/hazardous waste and monthly volumes 2. EPA/State Notification forms 3. Annual reports to EPA and the state 4. Records of waste analyses 5. Copies of'hazardous waste spill reports 6. Exception reports 7. Manifests of off-site shipments 8. Off-site disposal site-compliance enforcement status 9. Permits for TSD facilities 10. Generator, transportation, storage, transporter, treater, and disposer requirements involved at site or off-site 11. Identification numbers for generator transporter/disposer 12. Hazardous waste contingency plans 13. Regulatory correspondence G. HAZARDOUS MATERIALS MANAGEMENT 1. SARA Tier II reporting forms 2. Material Safety Data Sheets (MSDSs) 3. Right-to-Know Written Program 4. Hazardous materials shipping papers 5. Records on hazardous materials training/exercise 6. Spill notifications to National Response Center or state or local agencies 7. State right-to-know or notices 8. Regulatory correspondence Z9 AUDIT RECORDS SEARCH CHECKLIST (Continued) PCB MANAGEMENT 1. Annual PCB reports 2. Records of PCB inspections 3. PCB spill reports/notifications 4. PCB manual/spill response procedures 5. Regulatory correspondence I. DRINKING WATER/PROCESS WATER SOURCES 1. Surface or groundwater withdrawal permits/reports 2. Potable water testing results/reports 3. Water treatment methods/facilities/permits and associated treatment chemicals and wastestreams 4. Description of public supply 5. Permits/compliance status for off-site sources J. UNDERGROUND TANKS AND PIPING 1. Notices of existence, abandonment, removal, use of UST 2. Records of spills/releases/servicing/maintenance of UST on piping/pumping 3. Tank construction dates, materials standards/records of construction 4. Inventory records 5. Products in tanks 6. Tank and piping release--related incidents records such as pumps hit by cars/overfills/neighborhood complaints 7. Local requirements related records--Fire Marshall/local UST or hazardous substance regulation MISSIMER & ~SBOCI~TES, INC. HOURLY I~ATE SCHEDULE EFFECTIVE MAY 1, 1989 Principal Senior Environmentalist Senior Hydrologist II Senior Hydrologist I Senior Scientist II Senior Scientist I Project Hydrologist II Project Hydrologist I Project Scientist II Project Scientist I Hydrologist II Hydrologist I Scientist II Scientist I Senior Hydrologic Technician Hydrologic Technician Draftsperson Support/Document Preparation OVA Rental $ 120/hour $ 100/hour $ 100/hour $ 90/hour $ 100/hour $ 90/hour $ 85/hour $ 75/hour $ 85/hour $ 75/hour $ 70/hour $ 60/hour $ 70/hour $ 60/hour $ 50/hour $, 45/hour $ 35/hour $ 30/hour $ 150/day GROUNDWATER TECHNOLOGY, INC. 380 Wickham Road Nm~h Suite I, Melbourne, FL 32935 (407) 255-2911 Fax: (407) 242-6320 13 December 1990 Mr. Rob McClary City of Sebastian 1225 Main Street Sebastian, Florida Dear Mr. McClary: Groundwater Technology, Inc. (GTI) is pleased to present to you the attached cost proposals for each of four City of Sebastian facilities. The costs are based upon visits made to each site prior to proposal preparation. The cost proposals do not include disposal of contaminated soil (if encountered) since the quantities are unknown. The waste water reclamation systems proposed in the following estimates are closed loop systems designed to recycle oily water. Wash water is pumped from a collection pit, into one of two storage tanks where sand and heavy particles settle to the bottom. The storage tank sizes range from 1,000 to 3,000 gallons at flow rates of 15 to 45 gpm. The water then flows by gravity to a second tank where it is aerated and/or chemically treated. Lastly, the water is pumped from the second tank through a basket strainer, solid separator, and two filter tanks. The system is pressure activated, therefore operating only when there is a water demand. The process will remove all particles above 10 microns providing water of ~uitable quality for re-use without causing harm to equipment. During visitation at the golf course maintenance building, paint and pesticide containers were observed on-site. GTI therefore recommends conducting an audit to meet the requirements of SARA Title III. SARA Title III is a legislative program ]~own as the Emergency Planning and Community Right-to-Know Act. The act is intended to encourage emergency planning and to provide the public with information concerning chemical hazards. A proposal to conduct an audit will be prepared and submitted upon your request. Offices throu#hout the U,S., Canada and Overseas GTI is prepared to implement the following work scopes upon your acceptance. Should you have any questions or require additional information, please do not hesitate to call. GTI looks forward to working with you on this project. Sincerely, GROUNDWATER TECHNOLOGY, INC. James H. Carter Hydrogeologist Enclosure INC. II~[-~~ GROUNDWATER TV CHNOLOC;¥, ISC. 380 Wickham Road North Suite I, Melbourne, FL 32935 (407) 255-2911 Fax: (407) 242-6320 COST ESTIMATES FOR STORAGE TANK ANDWASTE WATER RECLAMATION WORK SCOPES 13 DECEHBER 1990 Prepared for: Mt. Rob McClary City of Sebastian 1225 Main Street Sebastian, Florida Prepared by: GROUNDWATER TECHNOLOGY, INC. James H. Carter Hydrogeologist Offices throu#hout the !/,S,, Canada and Overseas CITY OF SEBASTIAN COST ESTIMATE SUMMARY Site No. I FacilitE City Maintenance Building Storage Tank Work Scope Waste Water Reclamation System Installation of Aboveground Storage Tank System Cost $ 10,780.00 $ 24,100.00 $ 34,960.00* II Sign Building Storage Tank Work Scope $ 6,580.00 III Golf Club Facility Storage Tank Work Scope $ 4,975.00 IV Golf Course Maintenance Bldg Storage Tank Work Scope Waste Water Reclamation System Installation of Aboveground Storage Tank System $ 5,880.00 $ 22,200.00 $ 18,585.00- $128,060.00 * Above referenced work scopes are to be contracted directly with Wilson's Petroleum Equipment, Inc. COST ESTIMATE FOR UNDERGROUND STORAGE TANK REMOVAL, ASSESSMENT, AND CLOSURE SERVICES Task Task Task Task 4: Site I City Maintenance Building Site Safety Plan (OSHA 1910.120) ............ $ 300.00 Removal and Disposal of Two Underground Storage Tanks (1-300 gallon diesel tank, 1-5,000 gallon gasoline tank) ............... $ 8,220.00 Includes removal and disposal of two underground storage tanks, disposal of excavated concrete, capping of product and vent lines, removal and re-installation of fence if necessary, backfilling and compaction of excavation with clean fill, and resurfacing with six-inch road shell to grade. Environmental Assessment Professional Services: Field geologist ....................... $ 600.00 Laboratory Analysis To Document Groundwater Quality: One groundwater sample analyzed by Modified EPA Method 602 and EPA Method 610 ................................... $ 310.00 Miscellaneous Expenses: Includes sample shipment, photo- documentation, sampling equipment, flame ionization detector, and mileage ...... $ 350.00 Preparation and Submittal of Closure Report . $ 1,000.00 Total of Tasks 1-4 ..... $10,780.00 i~J GROUNDWATER ~'~i."il.] TECHNOLOGY, INC. COST ESTIHATE FORT HE INSTALLATION OF A WASTE WATER RECLAMATION SYSTEM Site I City Maintenance Building Task 1: Provide and Install One 30 GPM Capacity Waste Water Reclamation System .................... $24,100.00 Includes: 230 VAC 60 HZ, i P.H. 40 amp line controlled by a breaker to the reclamation system (two 115 lines - 1 neutral, 1 - ground). 115 VAC 60 HZ, 1 P.H. 20 amp line (FS Box) controlled by a breaker to the sump pump, which will be located at the wash pad sump. Additional electrical work, if required, will be at owner's expense. Includes: Plumbing stubbed up at the reclamation system; 1" schedule 40 PVC fresh water supply line, 1" schedule 40 PVC line from the reclamation system to the wash system, and a 1.5" schedule 40 PVC line from pump to reclamation system. Ail concrete work, if required, will be at owner's expense. Steam or pressure cleaner available at additional cost. Total ..... $24,100.00 PROPOSAL/CONTRACT Wi Is_. n' so Petroleum Equ,pment, lnc. PE1 - 1803 South 31st Street Ft. Pierce, Florida 34947 (407) 468-3689 ~'UM EQUIPMENT IN'5" FAX (407) 464-5803 SUBMITTED TO: NAME: City of Sebastian ADDRESS: P.O.Box 780127 CITY: Sebas t lan PHONE:, 589-5330 SUB ADDRESS: City of Sebastian Site I DATE:. 12-10-90 REF. NUMBER: _ STATE: F1 ..... ATTN.:. ;ZIP CODE:. 32978 STATE LICENSE PCC-045 · 049 WE ARE PLEASED TO QUOTE ON THE FOLLOWING WORK: Furnish labor, equipment, materials and permits for the following scope of work: Construct concrete containment vessel. Form and pour 28' x 28' x 8" reinforced concrete slab with 24" high reinforced concrete block walls. Apply stucco finish to inside and outside of walls, and apply two-part epoxy coating to inside wall and floor areas. Furnish and install one (1) 6,000 gallon and one (1) 2,000 gallon steel storage tanks mounted on steel saddles inside vessel. Furnish and install two Gasboy 9152 suction pumps, with all stainless steel cabinets and high hose retrievers. Furnish and install all necessary pipe, valves and fittings from tanks to suction pumps. Gasboy pump to be mounted on concrete pedestal inside vessel. Page 2 of 2 Electrical by others. After testing and inspections, necessary decals and signs. paint tanks and piping white. Install all For The Sum Of $34,960.00 We appreciate the opportunity you have extended us to quote on this work and we would like to thank you in advance for your consideration. We hereby propose to furnish labor and materials, complete In accordance with the above specifications, for the sum of: see above dollars ($ wlth payment to be made as follows: payment in full upon completion All material Is guaranteed to be as specified. All work to be completed In a workmanlike manner according to standard practices. An alteration or deviation from above specifications Involving extra costs, will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. This proposal subject to acceptance with -/ 60 da s an I epta_nce.wlth_~_j~ .. y tnd Is v/oLd thej'eafter at the option of the undersigned. ACCEPTANCE OF PROPOSAL The above prices, specifications and conditions are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above: ACCEPTED:. DATE: SIGNATURE:. TITLE Task Task Task Task COST ESTIMATE FOR UNDERGROUND STORAGE TANK REMOVAL, ASSESSMENT, AND CLOSURE SERVICES Site II Sign Building Site Safety Plan (OSHA 1910.120) ............ $ 300.00 Removal and Disposal of One Underground Storage Tank (1-3,000 gallon diesel tank) ... $ 4,020.00 Includes removal and disposal of one underground storage tank, capping of product and vent lines, backfilling and compaction of excavation to grade with clean fill. Environmental Assessment Professional Services: Field geologist ....................... $ Laboratory Analysis To Document Groundwater Quality: 600.00 One groundwater sample analyzed by Modified EPA Method 602 and EPA Method 610 ................................... $ Miscellaneous Expenses: 310.00 Includes sample shipment, photo- documentation, sampling equipment, flame ionization detector, and mileage ...... $ 350.00 Preparation and Submittal Of Closure Report . $ 1,000.00 Total of Tasks 1-4 ..... $ 6,580.00 INC. Task Task Task Task 4: COST ESTIMATE FOR UNDERGROUND STORAGE TANK REMOVAL, ASSESSMENT, AND CLOSURE SERVICES Site III Golf Club Facility Site Safety Plan (OSHA 1910.120) ............ $ 300.00 Removal and Disposal of One Underground Storage Tank (1-300 gallon gasoline tank) ... $ 2,160.00 Includes removal and disposal of one underground storage tank, capping of product and vent lines, backfilling and compaction of excavation to grade with clean fill. Environmental Assessment Professional Services: Field geologist ....................... $ Laboratory Analysis To Document Groundwater Quality: 855.00 One groundwater sample analyzed by Modified EPA Method 602 $ Miscellaneous Expenses= 110.00 Includes sample shipment, photo- documentation, sampling equipment, flame ionization detector, and mileage ...... $ 350.00 Preparation and Submittal of Closure Report $ 1,200.00 Total of Tasks 1-4 ..... $ 4,975.00 TECHNOLOGY, INC. COST ESTIMATE FOR UNDERGROUND STORAGE TANK REMOVAL, ASSESSMENT, AND CLOSURE SERVICES Site IV Golf Course Maintenance Building Task 1: Task 2: Task Task 4: Site Safety Plan (OSHA 1910.120) ............. No Charge Removal and Disposal of One Underground Storage Tank (1-1,000 gallon diesel tank). Disposal of One Aboveground Storage Tank (1-300 gallon diesel tank) .................. $ 5,570.00 Includes removal and disposal of one underground storage tank, disposal one aboveground storage tank, capping of product and vent lines, backfilling and compaction of excavation to grade with clean fill. Environmental Assessment Professional Services: Field geologist ....................... No Charge Laboratory Analysis To Document Groundwater Quality: One groundwater sample analyzed by Modified EPA 602 and EPA Method 610 ... $ 310.00 Miscellaneous Expenses ...................... No Charge Preparation and Submittal of Closure Report . No Charge Total of Tasks 1-4 ..... $ 5,880.00 Removal of storage tanks from the Golf Club Facility and Golf Course Maintenance Building will be conducted as one event. TECHNOLOGY, iNC. COST ESTIMATE FOR THE INSTALLATION OF A WASTE WATER RECLAMATION SYSTEM Task 1: Site IV Golf Course Maintenance Build/ng Provide and Install One 15 GPM Capacity Waste Water Reclamation System .................... $22,200.00 Includes: 230 VAC 60 HZ, 1 P.H. 40 amp line controlled by a breaker to the reclamation system (two 115 lines - 1 neutral, 1 ground). 115 VAC 60 HZ, i P.H. 20 amp line (FS Box) controlled by a breaker to the sump pump, which will be located at the wash pad sump. Additional electrical work, if required, will be at owner's expense. Includes: Plumbing stubbed up at the reclamation system; 1" schedule 40 PVC fresh water supply line, 1" schedule 40 PVC line from reclamation system to the wash system, and a 1.5" schedule 40 PVC line from pump to reclamation system. Ail concrete work, if required, will be at owner's expense. Steam or pressure cleaner available at additional cost. Total ..... $22,200.00 TECHNOLOGY, INC. PROPOSALICONTRACT Wilson's Petroleum Equipment, Inc. 1803 South 31st Street Ft. Pierce, Florida 34947 (407) 468-3689 FAX (407) 464-5803 MEMBER SUBMITTED TO: NAME: City of Sebastian ADDRESS: P.0.Box 780127 CITY: Sebastian , _ ........... PHONE: 589-5330 SUB ADDRESS:. City of Sebastian Site IV STATE: F1 ZIP CODE:32978 DATE: 12-10-90 REF. NUMBER:. ATFN.: STATE LICENSE PCC-045 · 049 WE ARE PLEASED TO QUOTE ON THE FOLLOWING WORK: Furnish labor, equipment, materials and permits for the following scope of work: Construct concrete containment vessel. Form and pour 16' x 22' x 6" reinforced concrete slab with 24" high reinforced concrete block walls. Apply stucco finish to inside and outside of walls, and apply two-part epoxy coating to inside wall and floor areas. B. Furnish and install one (1) 1,000 gallon two compartment steel tank mounted on steel saddles inside vessel. C. Furnish and install two (2) Gasboy 72 suction pumps, mounted on steel pedestals inside vessel D. Furnish all necessary pipe, valves and fittings from tanks to suction pumps. Page 2 of 2 Electrical by others After testing and inspections, paint tanks decessary decals and signs. For The Sum Of and piping white, install all $ 18,585.00. We appreciate the opportunity you have extneded us to quote on this work and we would like to thank you in advance for you consideration. We hereby propose to furnish labor and materials, complete In accordance with the above specifications, for the sum of: see above dollars ($ wlth payment to be made as follows: payment to be determined upon completion All material Is guaranteed to be as specified. All work to be completed In a workmanlike manner according to standard practices. An alteration or deviation from above specifications Involving extra costs, will be executed only upon written orders, and will become an extra charge over a~d above the estimate. ~l~agreements contingent upon strikes, accidents or delays beyond our control. This proposal subject to acce~_,....~ days ,nd~o~ld~th~eafter/,._//~,/at the option of the undersigned. Authorized Signature _~_/-*,~-~. _~"~ Title ACCEPTANCE OF PROPOSAL The above prices, specifications and conditions are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above: ACCEPTED: DATE: SIGNATURE:. TITLE ASSUMPTIONS AND UNDERSTANDINGS Removal and disposal of tank contents, if applicable, will be $1.80 per gallon. Costs do not include excavation, removal, and disposal of contaminated soil and/or groundwater. Removal and disposal of hazardous tank contents, if applicable, will be an extra charge. Any sludge or residue product removed from the tanks will be drummed, sampled, and left on-site pending disposal by an authorized waste hauler. Hazardous waste will be analyzed per RCRA guidelines before removal from the job site. Contractor is not responsible for damage to on-site underground utilities not identified by the client.