HomeMy WebLinkAboutAgreement^« SUILDINE!TIME .CONSTRUCTION LLC
BTC
nun,nN< ri IIII State Certified General Contractor License Number CGCA09534
Jim Harris772-532-4053 Emailjimmyj232@comcast.net
PROPOSAL February 9, 2023
Project: City of Sebastian
1225 Main Street
Sebastian, FI 32958
Attention: Wayne Eseitine Building Official
772-589-5537 Office
SCOPE OF WORK:
Remodel Building Permit area and adjoining office per plan submitted by Building Time Construction
LLC.
• Remove existing workstations
• Relocate workstations creating a larger waiting area
• Install ballistic glass wall.
n (3) 81" x 48" Fixed Panels (1) 48" x 48" Sliding Window (4) 16 W x 12 D x 7 H trays
• Remove additional walls as needed and replace in new location per plan.
• Move lighting, HVAC, Fire Sprinklers, and ceiling grid as needed.
• Provide new Electric outlets as needed
• Provide new LED 2 x 4light fixtures replacing the existing 2 x 4 light fixtures
• Provide 3575 sq k Philadelphia Commercial- Hard News 24" x 24" with 4" cove base Tweed
Color
• Provide four Intercom systems through Complete Hearing Solutions one for each station.
Proposal Amount: One hundred & eighty-six thousand eight hundred and seventy-four dollars
Total S186.874.00
Thankyou
Jim Harris 772-532-4053
Building Time Construction LLC
Mailing Address: P.O. Box 780412 Sebastian, FL 32978
DESIGN BUILD GUARANTEED MAXIMUM PRICE (GMP) WORK SERVICES AGREEMENT
RFQ 22-06: Design Build Building Department Office Improvements
AGREEMENT APPROVED BY CITY COUNCIL: 3 - 8 - ALl%3
AGREEMENT EFFECTIVE DATE:
1. Parties:
City of Sebastian, a municipal corporation of the State of Florida, (City).
and
Building Time Construction (BTC), LLC (Design Builder).
2. Designated Contact Person as to Cam: 3. Designated Contact Person as to Design Builder
Wavne Eseltine. Project Mamorer(ChiefBuildina Jim Harris. Owner
Officia11225 Main Street Sebasti-� Florida 32958 Building Time Constructinn (RTC). LLC
Phone: 589-5539 674 Dot Circle
E-Mail: weseltine(ircitwl'sebastian.ore Sebastian. Florida 3295R
Phone: 772-532AO53
E-Mail: iimmvi232rcomcasimet
4. Guaranteed Maximum Price (GMP). The Design Builder's GMP for the Work is a total of One Hundred Eighty One
Thousand and Eight Hundred Seventy -Four dollars ($I86,874.00), The Design Builder shall be entitled to no increase.
This price is for the performance of the Work in accordance with the Agreement Documents listed in Section 6.
5. Project Time. The Design Builder shall achieve Substantial Completion of the Work and issue Certification of
Occupancy no later than August 01, 2023. Time is of the essence in the performance of this Agreement.
NOTE: The City reserves the right to allow for any approved extensions.
6. Agreement Document Exhibits.
• Exhibit "A^ — Building Time Construction (BTC) Proposal
• Exhibit "B" - Building Time Construction (BTC) GMP Agreement
• Exhibit"C" — Special Conditions
• Exhibit "D"— Building Time Construction (BTC) RFQ Submittal
Additional Agreement Documents include the Supplemental General Conditions, Notice to Proceed (MP), Purchase
Order(s), Contract Amendments and Change Order(s).
7. Liquidated Damages. If the Design Builder fails to achieve Substantial Completion of the Work within the Contract
Time listed above, the City shall be entitled to retain or recover, as liquidated damages and not as a penalty, the sum of
S 100.00 oer calendar day. Liquidated Damages will be sought starting on the first day following expiration of the Contract
and continuing until the actual date of Substantial Completion.
Such liquidated damages are hereby agreed to be a reasonable estimate of damages the City will incur as a result of
delayed completion. The City may deduct liquidated damages from any unpaid amounts due the Design Builder under this
Agreement. Any liquidated damages not so deducted from any unpaid amounts due the Design Builder shall be payable to
the City at the demand of the City, together with interest from the date of the demand at the maximum allowable rate.
8. City Foods. If sufficient funding is not available for the Design Builder to complete the Work, City reserves the right to
modify the terms and conditions of the Agreement to change the Scope of Work to reduce the cost to match any available
funding. If such modifications to the Scope of Work are not feasible, or if funding has been totally exhausted prior to
Design Builder's completion of its Work, the Agreement shall be terminated on terms reasonably acceptable to both
parties.
uty or eeoasuan, rionoa t (ow), Luc, tUMP)
RFQ 22-06, Design Build Building Department Office Improvements Project Page 1 of 5
9. Project Team. Design Builder will provide names and roles of the Project Team assigned for approval by the
City. If any member of the Project Team discontinues service on the Project for any reason whatsoever, Design
Builder shall promptly replace such team member with a qualified individual approved by the City, in writing,
which approval will not be unreasonably withheld.
10. City's Project Manager. City shall designate a Project Manager. All Work done by the Design Builder shall be
subject to the review, inspection and acceptance of the Project Manager and the City. Any and all technical
questions which may arise as to the quality, completeness and acceptability of Work performed, or Work to be
performed, interpretation of plans/specification; and all technical questions as to the acceptable fulfillment of
the Agreement on the part of the Design Builder shall be referred to the City Manager who will resolve such
questions. All Work shall be subject at all times to inspection and review by the Project Manager and the City.
11. Schedules, Reports and Records. Design Builder shall submit to City cost schedules, progress schedules,
estimates, records, reports, and any other dam, as related to the provision of the Work covered under the
Agreement. Furthermore, City reserves the right to inspect and audit Design Builder's books and records relating
to the Agreement, when deemed appropriate by City. All schedules, reports and records of Design Builder, as
they relate to the Agreement, shall be retained by Design Builder for a period of three (3) years from the date of
final payment under the Agreement.
12. Design Builder Initiated Changes. If the Design Builder initiates a substitution, deviation or change in the
work which affects the scope of work or the expense of other trades, Design Builder shall be liable for the
expense thereof, and my incidental extra work created by the change.
13. Termination for Convenience. Upon thirty (30) days' written notice in Design Builder, the City may, for its
convenience and without cause, elect to terminate this Agreement. In the event of termination, City will be
responsible for compensating Design Builder only for the Work satisfactorily completed or partially completed
up to the date of termination. Design Builder shall not be entitled to compensation for loss of anticipated profit.
14. Insurance. During the tern of the Agreement, Design Builder, at its sole expense, shall obtain and maintain
insurance of such a type and with such terns and limits as noted below. Providing and maintaining adequate
insurance coverage is a material obligation of Design Builder. Design Builder shall provide City a certificate(s)
of insurance, evidencing such coverage. It is the Design Builder's responsibility to ensure that the City has
current Certificate(s) of Insurance at all times during the duration of the agreement, including renewal terms.
14.1 Minimum Insurance Requirements. The coverage's, limits or eadorsements required herein pmlect the
primary interests of City, and these coverage's, limits or endorsements shall in no way be required to be relied
upon when assessing the extent or determining appropriate types and limits of coverage to protect Design Builder
against arty loss exposures, whether as a result of the Project or otherwise. All insurance policies shall name
and endorse the following as additional insured(s): the City of Sebastian and its City Council members,
officers, employees and agents.
an amount not less than:
Commercial General . $1,000,000 General Aggregate Limit; Each Aggregate Limit; Products &
Liability . Completed Operations; and Personal & Advertising Injury
$50,000 Fire Damage Limit
$5,000 Medical Expense Limit
Professional Liability an amount not less than:
(Errors &Omissions) $500,000 Each Occurrence, covering any damages caused by an error, omission or 1
any negligent acts. 1
an amount not less than:
Automobile Liability • $1,000,000 Each Occurrence & Combined Single Limit
• $5,000 Medical Expense Limit
In accordance with Florida Statutes 440, maintain worker's compensation insurance to
Worker's the extent required by law for all their employees to be engaged in work under this
Compensation contract.
City of Sebastian, Florida I (BTC), I.I.C. (GMP)
RFO 22-06, Design Build Building Department Office Improvements Project Page 2 of 5
15. Payments.
15.1 Prompt Payment. City shall make payment of a payment request in accordance with Chapter 218, Pan
VD of the Florida Statutes "Local Government Prompt Payment Act" from the date which a properly
received payment request/invoice is recorded as received by City, for Work completed to the satisfaction
of City.
15.2 Direct Purchases. The City reserves the right to make direct purchases of any materials and/or equipment
included in the project. The City shall coordinate such purchases with the Design -Builder. To the extent
requested by the City, the Design -Builder will be responsible for coordinating the delivery, safekeeping,
protection, insuring (as to those items that will be installed by Design -Builder), inspection, installation and
testing of any materials purchased by the City, and for the management and administration of any
warranty claims pertaining to such materials and equipment. Furthermore, to the extent that any famished
and installed materials directly purchased by the City were included in the Design -Builders GMP, the
GMP will be reduced by the amount included for each item.
15.3 Payment Requests/Invoices. Requests for payment for the provision of the Work provided under the
Agreement shall be submitted no more frequently than once per month, unless stipulated differently in the
Agreement or solicitation documents. All requests for paymentlinvoices shall be submitted in sufficient
detail to demonstrate compliance with the terms of the Agreement and to allow for the proper pre -audit
and post -audit thereof Upon receipt of Design Builder's payment request/invoice, the City will review to
ensure completeness and that the Work covered under the payment request has been completed in
accordance with this Agreement. If it is found that the payment request/invoice is not complete, or the
Work covered under the payment request does not satisfy this Agreement, the payment request may be
rejected.
15.4 Progress Payments.
154.1 1" Application for Payment. The first Application for Payment shall be submitted no earlier than
thirty (30) days following the issuance of the NTP. Prior to submitting its first Application for
Payment, Design Builder shall submit to City, for its review and approval:
(1) A schedule of values based upon the GMP, listing the major elements of the Work and the dollar
value for each element: and
(2) A complete list of all its proposed subcontractors showing the work and materials involved and
the dollar amount of each proposed subcontract and purchase order.
These submittals will be used as the basis for the submitted Applications for Payment.
15A.2 Monthly Applications for Payment. Design -Build Firm shall submit three (3) copies of each of its
Applications for Payment to the City on or before the 25th day of each month for work nerfonned
donne the previous month. Invoices received after the 25th day of each month shall be considered
for payment as pan of the next months application. Within ten (10) calendar days after receipt of
each Application for Payment, the City shall either:
(1) Indicate approval of the requested payment;
(2) Indicate approval of only a portion of the requested payment, stating in writing the reasons
therefore; or
(3) Retum the Application for Payment to the Design Builder indicating, in writing, the reason for
refusing to approve payment. In the event of a total or partial denial of the Application for Payment,
the Design Builder may make the necessary corrections and resubmit the Application for Payment
for reconsideration within ten (10) calendar days of receiving notice of refusal.
Monthly payments to Design -Build Firm shall in no way imply approval or acceptance of Design -
Build Firm's work.
15.4.3 Retsivage. City shall retain five percent (5%) of the gross amount of each monthly payment request
or five percent (5%) of the portion thereof approved by the City for payment, whichever is less, up to
fifty percent (50%) completion. Thereafter, if on schedule, the City shall retain two point five percent
(2.5%) of the gross amount of each payment request. Such sum shall be accumulated and not
released to Design Builder until final payment is due. Any interim interest on such sums shall accrue
to City.
City of Sebastian, Florida I (BTC), U-C, (GMP)
RFQ 22-06, Design Build Building Department Office Improvements Project Page 3 of 5
Due to circumstances beyond the Design Builder's control and at the City's sole discretion, a
percentage of the amount remind from the gross amount of each monthly payment may be reduced
prior to final completion of the Project and said percentage released to the Design Builder upon
receiving a certificate of completion and approval from the Architect/Engineer. Release of any
portion or percentage of sums retained prior to final completion of the Project shall in no way imply
approval or acceptance of work.
15 A Withheld Payments. The City may decline in approve any Application for Payment, or portions
thereof, because of subsequently discovered evidence or subsequent inspections. The City may
nullify the whole or any part of any approval for payment previously issued and withhold any
payments otherwise due the Design Builder under this Agreement, to such extent as may be
necessary in the City's opinion to protect it from loss because of: (a) defective Work not remedied;
(b) third party claims filed or reasonable evidence indicating probable filing of such claims; (a)
failure of Design Builder to make payment properly to subcontractors or for labor, materials or
equipment; (d) reasonable doubt that the Work can be completed for the unpaid balance of the GMP;
or (a) any other material breach of the Contract Documents. If these conditions are not remedied or
removed, City may, after three (3) days written notice, rectify the same at Design Builder's expense.
City also may offset against any sums due Design Builder the amount of any liquidated or on -
liquidated obligations of Design Builder to City, whether relating to or arising out of this Agreement.
15A.5 Final Payment. City shall make final payment to Design Builder within thirty (30) calendar days
after the Work is inspected and accepted by City in accordance with Section 10 herein provided.
Design Builder's acceptance of final payment shall constitute a full waiver of any and all claims by
Design Builder against City arising out of this Agreement or otherwise relating to the Project, except
those previously made in writing and identified as unsettled at the time of the final Application for
Payment. Neither the acceptance of the Work nor payment by City shall be deemed to be a waiver of
City's right to enforce any obligations of Design Builder's hereunder or to the recovery of damages
for defective Work not discovered by the City at the time of final inspection.
16. Public Records: Design Builder will keep and maintain public records required by the City to perform the
service. Upon request from the City's custodian of public records, Design Builder will provide the City with a
copy of the requested records or allow the records to be inspected or copied within a reasonable time and at a
cost that does not exceed the cost provided in Chapter 119, Florida Statues, or as otherwise provided by law.
Design Builder will ensure that the public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law for the duration of the term of the
Agreement and following completion of the Agreement if Design Builder does not transfer the records to the
City. Upon completion of the Agreement, Design Builder will transfer, at no cost, to the City all public records
in possession of the Design Builder or keep and maintain public records required by City to perform the service.
If Design Builder transfers all public records to City upon completion of the Agreement. Design Builder shall
destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure
requirements. If Design Builder keeps and maintains public records upon completion of the Agreement, Design
Builder shall meet all applicable requirements for retaining public records. All records stored electronically
must be provided to the City, upon request from the City's custodian of public records, in a format that is
compatible with the information technology system of the City. If Design Builder does not comply with the
City's request for public records, the City shall enforce the provisions of the Agreement in accordance with the
terms of the Agreement and may cancel the Agreement.
IF DESIGN BUILDER HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119,
FLORIDA STATUTES, TO DESIGN BUILDER'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, CONTACT JEANETTE WILLIAMS, CUSTODIAN OF
PUBLIC RECORDS, AT 1225 MAIN STREET, SEBASTIAN, FL 32959; EMAIL:
jwilliams@cityofwbastian.org; PHONE: 772-388-8215.
17. Indemnification _The DESIGN BUIDER or its SUB -CONTRACTORS shall indemnify and hold harmless
the CITY, and its officers and employees, from all claims, demands, liabilities, damages, losses, and costs,
including, but not limited to, reasonable attorneys' fees, to the extent caused by the negligence, recklessness, or
intentionally wrongful conduct of the DESIGN BUILDER or its SUB -CONTRACTORS and other persons
employed or utilized by the DESIGN BUILDER or its SUB -CONTRACTORS in the performance of the
agreement; regardless of the negligence of the indemnity or its officers, directors, agents, or employees.
However, such indemnification shall not include claims of, or damages resulting from, gross negligence, or
City of Sebastian, Florida I (BTC), I.I.C. (GMP)
RFO 22-06, Design Build Building Department Office Improvements Project Page 4 of 5
willful, wanton or intentional misconduct of the indemnity or its officers, directors, agents or employees. Upon
request of the CITY, the DESIGN BUILDER or its SUB -CONTRACTORS shall, at no cost or expense to the
CITY, indemnify and hold the CITY harmless of any suit asserting a claim for any loss, damage or liability
specified above, and DESIGN BUILDER OR ITS SUBCONTRACTORS shall pay any cost and reasonable
attorneys' fees that may be incurred by the CITY in connection with any such claim or suit or in enforcing the
indemnity granted above. Nothing in this agreement shall be construed as the CITY waiving its sovereign
immunity pursuant to 768.28, et seq., Florida Smmtes, or any other sovereign or governmental immunity.
18. Severability. If a court deems any provision of the Agreement void or unenforceable, that provision shall be
enforced only to the extent that it is not in violation of law or is not otherwise unenforceable and all other
provisions shall remain in full force and effect.
19. Survival. All express representations, waivers, indemnifications, and limitations of liability included in this
Agreement will survive completion or termination of the Agreement for any reason.
20. Authority. Each person signing the Agreement warrants that he or she is duly authorized to do so and to bind
the respective party to the Agreement.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year noted
above.
/ATTTEST (SEAL):
L_
4Ianeue Williams, MMC
TY CLERK
BUILDING TIME CONSTRUCTION (BTC), LLI
("Design Builder')
;Mfiance
roved as to rm and le o
ity of ti Anbn Jr sq.
Y ATTO EY
THE CITY OF SEBASTIAN :
City of Sebastian, Florida i (BTC), U-C, (GMP)
RFO 22-06, Design Build Building Department Office Improvements Project Page 5 of 5
EXHIBIT C. SPECLU, TERMS AND CONDITIONS
1.1 General:
Any increase to the work shall be performed only after execution of a written change order by the
authorized Project Manager and a revised purchase order.
The awarded Design-Builder/Contractor shall leave all work sites in a neat and orderly fashion at the end of
each workday. The awarded Design-Builder/Contractor shall be responsible for the pick-up of all rubbish
and/or debris. Rubbish and/or debris will not be deposited into the City's facilities refuse containers. At
completion of work each day, the awarded Design-Builder/Contractor will remove all work materials,
tools, construction equipment and machinery from the work site and will leave the City facility in ready to
use condition.
The City of Sebastian reserves the right to inspect all work prior to payment. The awarded Design-
Builder/Contractor shall promptly correct all work rejected by an authorized City of Sebastian
representative as defective. The awarded Design-Builder/Contmctor shall bear all costs of connecting such
rejected work.
The awarded Design-Builder/Contractor shall at all limes enforce strict discipline and good order among
their employees, agents, and sub-eomuactors and will not employ anyone unskilled in the task assigned to
them. The City of Sebastian sites are drug and alcohol free. The awarded Design-Builder/Contractor who
performs contractual services on the premises must advise their persomel for compliance purposes. The
awarded Design-BuildedContractor will be responsible for the appearance of all working personnel
assigned to the project at all times and their compliance with City's Policies and Rules.
1.2 Air Ouality:
Appropriate air quality shall be maintained in each facility. As such, the awarded Design-
Builder/Contractor must vacuum affected areas rather dim sweeping. Ventilation as needed is to be
arranged with the City of Sebastian designated Project Manager. Plastic sheeting shall be used to divide
areas so dust, fumes, gasses, or volatile organic compounds etc., is maintained in the immediate work area.
13 Floor Prep aration/Reuairine:
he Tawarded Contractor shall be responsible for preparation of the existing Boor to meet manufacturer's
installation requirements.
Floor shall be clean and free of dust, oil, grease, Iailance, loosely bonded topping, loose particles or my
other deleterious substances and debris which may prevent or reduce adhesion.
1.4 Other Preparation/Rer,air Work:
The awarded Design-Builder/Contractor will be responsible for any other preparation or repair work that is
required to complete the installation.
1.5 A minimum ten-(10) year warranty for flooring commencing on the date of completion. Completion shall
be determined by the authorized City of Sebastian Project Manager. During the warranty period, the
awarded Contractor most repair and/or replace product without cost to the City of Sebastian with the
understanding that all replacements shall carry the same guarantee as the original product. The awarded
Design-Builder/Contractor shall make any such repairs and/or replacements immediately upon receiving
notice from City of Sebastian.
I of
1.6 A lifetime warranty shall apply to any moisture mitigation system. The awarded Design-Builder/Contractor
must repair and/or replace product without cost to the City of Sebastian with the understanding that all
replacements shall carry the same guarantee as the original product. The awarded Design-
Builder/Contractor shall make any such repairs and/or replacements immediately upon receiving notice by
the City of Sebastian.
1.7 All bidders must include a written factory certification from the flooring manufacmer in their submittal.
The written factory certification must state they are certified to install product(s) listed in the bid sheet
submittal. Failure to include written factory certification from the flooring manufacturer may result in
disqualification.
1.8 Service Reauirements:
Employees, agents, or sub -contractors of the awarded Design-Builder/Contractor must sign in at the
Building Department main office and report to the Chief Building Official, or his/her designated
individual on staff prior to commencing any work and must sign out at the front desk prior to
leaving the Building Department.
Due to the fact the design-builder/contractor will be entering a City building, the City requires performance
times for goods and services. The contractor shall notify the City's project mamager within 24 (twenty-four)
hours if service requirements will not be met as specified in the Notice to Proceed. Performance/Work
times are as follows: 8:00 A.M. Local Time to 4:30 P.M. Local Time. Mondav through Friday. The
Building Department is omen to weekend and evening installation times that will limit the amount of
emplovees within the building at one time.
1.9 Onsite Safetv Reauirements:
While performing services for the City of Sebastian, the awarded Design-Builder/Contractor shall be
responsble for any damage to the City of Sebastian property, personal property or visitor property due to
negligence on the part of the awarded Design-Builder/Contractor, their employees or other agents. The
awarded Design-Builder/Contractor agrees to repair, at its own expense, any damage that was caused by the
awarded Design-Builder/Contractor, their employees or their agents. The Design-Builder/Contractor must
not drive or park equipment on grass, sidewalks, or patios, etc. If concerns are raised about excessively wet
conditions on grassy areas, the Design-Builder/Contractor must contact the Project Manager for
recommendations or workarounds prior to commencing the work. The Design-Builder/Contractor must
show reasonable attempt, after notifying the Project Manager, to avoid damage to City property under all
conditions. Any damages, including damage to finished surfaces and spilled liquids, resulting from the
performance of the Agreement shall be repaired and/or cleaned to the satisfaction of the Project Manager,
The City shall incur no costs for damage repairs.
Any property damaged by the Design-Builder/Contractor or a representative during the services shall be
repaired or replaced to the satisfaction of the Project Manager or City.
The Design-Builder/Contractor understands that all services described in this solicitation document shall be
coordinated with the Project Manager and performed with minimal disruption to the functions of the
department and Project Manager. The Design-Builder/Contractor shall ensure that the performance of
services shall not interfere with the department's services.
All services shall meet safety requirements for the department personnel, pedestrian and vehicular traffic
and shall be left clean and in an orderly manner.
Adequate barricades shall be erected and maintained all around areas where equipment and materials are
stored and used.
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The Design-Builder/Contractor shall ensure there is adequate ventilation for the type of coating, cleaning
materials, or chemicals used. This project within facilities that me occupied, necessary precautions are
required and shall be made to ensure fumes, gasses, or volatile organic compounds used shall be low VOC
so as not to spread throughout the facility through ventilation equipment. if necessary, the awarded
contractor shall consult product labels for recommendations and shall follow all product recommendations.
Low VOC shall mean a product with VOC < 1 I GIL,
1.10 Protection of Worksite:
The Design-Builder/Contractor must protect all existing and newly installed work, materials, equipment,
improvements, utilities, sidewalks, patios, grass, structures, and vegetation during the execution of goods
and services under this Agreement. Adequate barricades shall be erected and maintained around areas
where equipment and materials are stored and used. Any Design-Builder/Contractor-damaged property
shall be repaired or replaced to the satisfaction of the Project Manager or City.
The Design-Builder/Contractor most report to the City's Project Manager any damage found to any work at
the job site.
The Design-Builder/Contractor shall be responsible for any loss or damage to its own materials, supplies
and equipment, and to the personal property of its employees while they are maintained on the work site.
A project shall not be completed until incurred damages, if any, have been repaired and the worksite is
cleaned to the satisfaction of the Project Manager or City.
1.11 Debris:
It shall be the sole responsibility of the Design-Builder/Contractor to dispose of all construction debris at an
authorized landfill and all incurred costs shall be home by the Design-Builder/Contractor. Material cleared
and disposed on adjacent or nearby property will not be considered as having been disposed of properly.
The Design-Builder/Contractor shall keep the premises free of debris and unusable materials resulting from
their work. As work progresses, or upon request by the Project Manager, the Design-Builder/Contractor
shall remove such debris and materials from the property. The City dumpsters or recycling containers shall
not be used. If the City's Project Manager determines Design-Builder/Contractor is using the City's
dumpster, Design-Builder/Contractor shall incur pickup and dump fee.
1.12 Oversite1quatity of Services:
A City Project Manager will be assigned to oversee all assigned work (services) for adherence to schedules
and service quality throughout the project's progression and submittal of final payment. The Project
Manager will periodically inspect the work being performed to ensure compliance with the requirements of
the Agreement. If the requirements are not satisfactorily being maintained, the City shall require the
Contractor to correct any discrepancies, inconsistencies, or faults immediately at no additional cost to the
City. The Design-Builder/Contractor shall understand and agree to the following:
1) The Design-Builder/Contractor shall be solely responsible and assume all liability for the supervision,
direction of all work, and for all means, methods, techniques, sequences, procedures, and coordination
for all services under the Agreement;
2) The Design-Builder/Contractor shall be responsible for all scheduling, receiving, storage, and
placement of all materials;
3) The Design-Builder/Contractor shall ensure that enough personnel, materials, means of transportation,
and an adequate supply of tools and equipment to perform the services;
4) The Design-Builder/Contractor shall provide a responsible, knowledgeable, English speaking worksite
supervisor or representative, who has decision -making authority, at all times;
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5) All services including modifications of required services requires the Design-Builders/Contractor's
written approval;
6) The Design-Builder/Contractor shall be solely responsible to the City for the acts and omissions of
them subcontractors, agents, employees, and any other persons performing any service under this
Agreement;
7) The practice and materials utilized in the work within or adjacent to any structure must conform to all
current Florida Building Codes in addition to any applicable local, state and federal regulations, codes
and any City requirements. Design-Builder/Contractor shall abide by all State of Florida Statutes; and
8) The Design-Builder/Contractor shall assist the City in identifying the best repair considerations,
determining materials, and the quantities thereof for each project and obtain approval form the City's
Project Manager.
9) The City will remove all breakables, sensitive equipment, and disconnect and reconnect electronic
equipment.
10) The Design-Builder/Contractor shall be required to use a Utility Knife or Razor Knife and cut at a
downward angle behind the existing vinyl cove so any damage is extremely limited or completely
avoided.
11) Products can be stored along the edges of the hallways inside the PD where the materials will be
installed.
12) We can do as much as possible to limit the traffic. We are open to weekend and evening installation
times that further limit the amount of employees within the building at one time.
1.13 Warranty:
The Design-Builder/Contractor shall warrant and guarantee all goods and services for a period of no less
than ten-(10) year from the date of acceptance and shall replace or repair all defects in material or
workmanship during the warranty period. The Design-Builder/Contractor shall bear all labor, product
replacement, and transportation costs for warranted goods and services. Labor shall be warranted for no
less than one (1) year from the completion date and all rework shall be at no cost to the City of Sebastian. A
"No Charge" invoice shall be submitted on all warranty repairs detailing the replaced goods including
dimensions and quantity. The Design-BuildedContractor shall respond to all warranty requests within
twenty -Cow (24) hours of notification. Repeated failure to meet the established and repair timeframes will
be considered unsatisfactory under the terms of this agreement. Excessive instances of unsatisfactory
service shall be cause for default. Warranty repairs must be accomplished within the service response time
of twenty-four (24) hours and shall be fully completed to the satisfaction of the Project Manager and City
within seven (7) working days.
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BUILDIRNG TTIWO
CONSTUCTI�N
BUILDING TIME CONSTRUCTION LLC
Date: 5-23-2D22
firm Name: 13014ng Time Covistraction LLC
Jim }{orris
10D07o Owner
Phone:
772-532-4053
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'PrincipAl Office: 04 Vot Circle Sebastian, FL 326155
We, have a vminitmatm of 30+ years of commercial experience
Noy sgperintcndevit Also has 30+ years of commercial experience
We have all the state required insurance and workvman's
cotmpensation.
Architective: Jeff-PA4 License No, f?R614G53 6112 22"4 -Place Vero
'DeAch,'FL 3261(-D
Page I 1
QUABTC
BUILDING TIME
,.'ON STRUCT ION J.
BUILDING TIME COINSTRUC°I'ION LLC
-Pate: 5-23-ZDZZ
firm NAMe: 8uildiny Time, Construction LLC
Jive 44arris 1 DD07o Owner
Phone: 772-53Z-4053
EMAU iivnvnui237.a')cotmcast.net
FEIN 5(v-2053527
Min?zq Sec 1.2
Principal office: 04-Pot Orcle Sebastian, fL 326158
We have a vninivnavn of 30+ years of commercial experience
1M4 saperintendevrt also has 3D+years of commercial experience
We have all the state required insurance and workvnan's
compensation.
ArcWtecture: Jeff -Pay License No, ARg4fv53 6112 ZZI Place Vero
'Peach, FL 3261(vD
Chris Crawford {architect Vero'Peich
Page I 1
TA'6LE Of CONTENTS
1. firm Qmalificmions
Z. List of a few of the baildivngs build in Sebastian and Vero over 30 years
3. Team Qualifica+ions
4. Reference Leters
5. Required forms A'6, C, V, E, f, 6 and 44
FnM QUALIFICATIONS
8uildin9 Time Construction LLC incorpora+ed oh febraary 5,
2 021, Prior to that date I was part of and one of the qualifiers for
Builders Showcase Inc for approximately 5 years. Before 1uilders
Showcase Inc, the company name and license were Jive J }}arris
CCIC{10g534 individual Certified 6jeneral Contractor
Z. As'Puilders Showcase period
• TC 44 ihRoseland TWA,
• 64ers Vestal Office, remodel Vero'6each
• Seacoast Bank at Oslo'Road and US 1 Vero to Voctors office for
-Pr Morel, and Vr. farmin
• Ventist Avid 'Exam rooms for TCC44 in fellsmere,
• Water's Edge Vermatolo9y in Vero Beach,
• Puilding Time covistn4eflovi built Pepper &. Salt -D13Q in Vero
Vieach,
Page 12
Sebastian and Vero Jobs over 35 years Lic #CfACADA534
• building 11mr, Construction built Yeppor & Salt 138Q in Vero
'beach,
• c156161 Gator drive creating an office / bathroom and storage
area.
• ?zvnodeled the loallf ield bathrooms for the City of Sebastian on
'barber Street
• Sebastian Car wash 33 years ago US1 Sebastian
• Fat Boys 8Y Q presently Country }{am on US1
• Catholic Church on Us 1 Sebastian currently rectory
• Catholic Schools classrooms for Father I-Asage
• Strunk Funeral }{ome built in 16152 on 1(v*`' Street
• barnett'bank in 1g53 for Lola Maroon Village Shops Vero
• KFC on US1 Sebastian currently Jalisco restaurant
• }{anger and flight school building for Jack Vrew at the
Sebastian airport
3. JDAWIOIAAL ON
Total number of persommel 18 including Sub Contractors
Superintendent managed commercial projects more than 30 years
Sub -Contractors to include, Electrical, Glaziers, Framing, Drywall,
-Fainting, Granite, Flooring, Tile, Cabinetry, 44VAC., Millwork, Trim Carpentry.
Note the qualifier for 13ailding Time Construction LLC Tim {{arris has over 40
years experiences and maintained State Certified General Contractors License
the entire time. }le's had 3 offices in Sebastian over the years including two
offices on MAIM Street. 44e received a Yroclawwl ion from the wlayor of
Sebastian Tim Gallagher in January 16155 and an Appreciation Award for
serving on the S6astiam Construction Board as Chairman on flugust 11, IC155
from Ww4or Jim Gallaher.
Page 13
Or�ami;=.a+iowai Chary
Jim }{arris'Presidewt Certified General Comtrac+or 1DD°7o Owwer Ur/#
CCACAOC1534
Employees
Jay Planchard Coms+rmetiovi Vvlaviager amd Superintendent 40 + years'
Experienee
Joe Cox Carpenter 15 years field Experievice
Sub-Cowiractors:
• Smyder -Plumbing Vero Peach
• Shom'Prooks }{eatimg Avid p it Comditiomimg Vero Peach
• Mamning Electric Vero Peach
. framing Metal Wos+ers Eerrprises Sebastian
• }{'5S Inc 6laaimg avid windows
• Vero Millworks Trim avid specialty doors
. (aa+or Puildivig Smpply Materials Sebas+iavi
• creative floorimg and Tile Vero Peach
. Me+ro-Fire 'PrDtac-flovi Services
• Como Oil &'Propane Vero'6each
• WS Tvisulatiovi Vero Peach
• 'ParicsT zotal Vero Peach
. Toby Lamm'Painting
• Servic&Wfrigeratiovi Vero Peach
Page 14
-MS —(A
ohm 44arris lborn 'December 14,1g45
State License C4emeral Contractor Florida Since 1g75
Education Graduated BocAT4+Dn }}igh School
{tdditiomal Education Miami Sheet metal Union 4 years Training
1Moved to Sebastian in 1g3q and started building homes till the mid
1g80's
Wlid 1g30's I built many commercial projects in Vero and Sebastian
which included the original Catholic Church as well as many well know
building still in use today. The first car wash in Sebastian still
operating after 33 Nears. Stramk pumeral 44ome in Vero beach built
im 16152
'basically, I've worked im the construction industry my entire adult
life. I'm the son of a plastering Contractor long before anyone heard
of drywall.
I've lived io the ON of Sebastian continuously since 161761 and have
had 3 offices within the city.
I served on the construction Board for the city for cl years much of
that time as chairman.
I was told I was the first State Certified Gemeral Contractor in
Sebastian when I arrived
BU�DINC TIME CONSTRUCTION LLC
P.O. Box 780412 Sebastian, FL 32978-0412 Phone 772-532-4053 License fl CGCA09534
To: Don Wixon
Procurement / Contracts Manager
772-388-8231
From: Jim Harris
Building Time Construction LLC
772-532-4053
Project: Building Department Office Improvements
April 7, 2022, Pre -Bid Meeting
Questions:
• Selections such as flooring and tile will there be allowances or specific selections for pricing.
• Countertop height is42" on the customer side except4' for handicap Is 36"
• Countertop height on the employee side is 30'
• Supports for the employee side countertop shall be partitions between employees' space
• Plan measurements need to be field verified to Insure accurate location of counter
• New 30' x 48" in the new office doesn't need a mull separating the glass Into 2 pieces
• Building Permit will be at the contractor's expense
• Ballistic Glass and frame can be ordered and put In last if not readily available
• Project is scheduled for 120 days
• The contractor will have access to work area during regular working hours
• Do you have a dumpster location selected?
• Dust protection for adjoining areas
• All city files and furniture moved by the city
• Contractor employee parking and access to the project.
• Are there special procedures to work late or early If needed?
Wng was helpful and informative.
BUILDING DEPARTMENT
1225 MAIN STREET • SEBASTIAN, FLORIDA 32958
TELEPHONE: (772) 6895537 • FAX g72) 689-2586
LOCAL BUSINESS TAX RECEIPT
Tax Year October 1, 2021 to September 30, 2022
11M HARRIS
(772)532-4053
Address. 674 DOT CIR
SEBASTIAN, FL 32958
Adivlty. Home Businesses - Senllces- Contractor.
General Building
Issued to: BUILDING TIME CONSTRUCTION U.0
JIM HARRIS
674 DOT CIR
SEBASTIAN, FL 32958
NON -TRANSFERABLE
No. 2021.81
Date: 10/1/2021
Business Tax Receipt
Total Paid: $66.00
Linda M. Lohsl, CBTO
i
I
I
STATE OF FLORIDA
DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION
CONSTRUCTION INDUSTRY LICENSING BOARD
TI IE GENERAL CONTRACTOR HEREIN 15 CERTIFIED UNDER THE
PROVISIONS OF CHAPTER 499. FLORIDA STATUTES
HARRIS, JIM J
BUILDING TIME CONSTRUCTION. LLC
674 DOT CIRCLE
SEBASSTIAN FL3295H
LICENSE NUMBER CGCA09534
EXPIRATION DATE AUGUST 31, 2022
fk: /: vttty L¢r. r, oNl•: as YVFbrtlal:ccr.�emn
Dn not aim lhb Jotmrent in.my Fenn.
This is Yuut k: r.e Itnl.nlawfollcr.m.uneathat dim the llttnsoe to ase VA, (I unlent.
Sebastian -Payment Receipt
1225 Main Street,
Sebastian, FL 32958
Telephone:(772) 589-5537
Fax: (772) 589-2566
2021.81
674 DOT CIR
SEBASTIAN R. 32958
Paid By.
BUILDING TIME CONSTRUCTION LLC
JIM HARRIS
674 DOT CIR
SEBASTIAN, FL 32958
PaymerdlD: 4051133
Received Date: 101112021
PaymentType: Cash
Reference Number. JIM HARRIS
Descripilon:
Crntr;:ctor Ge^zr,lymltlino $66,00
PaymentTotal $66.00
$ FORM
I RFQ 422-06
101Af0F"1CANe1A10 DESIGN -BUILD —BUILDING DEPARTMENT OFFICE IMPROVEMENTS
CONTACT INFORMATION SHEET
DUE DATE: Proposals are due on o ! SOLICITATION RELEASE CONTACT:
before 2,00 PM Loc Time on No.: DATE: Don wlxon
Thursday, April 28, 2022 RFQ #22-06 Thursday, P o urementfContracts
March 24, Manager
2022 (772) 388-8231
Check Addenda for revised due dates SOLICITATION TITLE:
before submitting your Proposal- Late
Proposals will not be accepted. DESIGN -BUILD
Building Department Office Improvements
Flrm's Name and "Doing Business As", 6 applicable: Federal Tax Identification
BiA tt 1'3IM 1= TAME CQT-- LKC''T\O t-.A Number: 19j„"2053 S 2-7
Address: (o-14 T-ir�T ri Rc uF
City. 9E AS TI a_. 1 State: I__7L 529 Jr,21P Code:
Telephone No: iZz 53Z 4053 Fax No: J O
EAMall Address of Authorized Representative: I t + 1 y J 232 P ComCQS T . N ET
MINIMUM REQUIREMENTS
Firms that do not meet the minimum requirements as determined by the City, at its sole discretion, will be
deemed nonresponsive and not considered for award (refer to page 5, Section 1.2). By placing a checkmark
next to each requirement, Proposer is confirming the requirement is met.
❑ Currently licensed in the State of Florida as a Professional Engineer in accordance with Section 471.023,
Florida Statue; and
Office ynthi0150 miles of Ci J in which the work will be done; and
A minimum of five (5) years' experience in Deslan-Bulid Office construction; and
Experienced and qualified team of professionals capable of performing the required services; and
PROPOSAL CERTIFICATION
I certify that I have carefully examined the RFQ document and associated documents, including Addenda,
accompanying or made a part of this solicitation. I further certify that all information contained in this proposal is
truthful to the best of my knowledge and belief and that I am duly authorized to submit this proposal on behalf
of th"mpany named above and that the company is ready, willing, and able to perform if selected.
T 4AARPIS nr_ nd b
Pdnrec me r Tide
►1 M 22
ne bare
,
-_ie Cily reserfe�s a right to reject any and all proposals, or to accept any proposal or portion thereof deemed
to b in the best nte,ea nr the r.ry, and to waive an(ynon-substantial irregularities.
-JnalSa]ail _pa�jnare (e ]aay aG jliara and auhmn this Information ShM ot y. result m-meaum otthe proposal
Page 18 of 27
FORM
MEPRFQ #22-06
ems+ + DESIGN -BUILD —BUILDING DEPARTMENT OFFICE IMPROVEMENTS
Proposer's Name: �� J µ�J I Phone#: 11Z-53i- 405 j
RFQ This: Design -Bulk!- Building Depanment Ot6m RFQF#: 22-M
Immyements
Proposer shall indicate below all Addenda received. Acknowledgement confirms receipt and
understanding of Issued Addenda. Proposer understands that failure to acknowledge any addenda
issued may cause their Proposal to be considered non -responsive. To confirm the number of
addenda (if any), Proposer may contact the Procurement Division at (772) 388-8231.
ADDENDDUM # DATE RECEIVED
1 A-� 5 %2wu
2 12,ZU27�
3
4 1
5
6
7
8
9
10
I',-
No Addenda was received in connection with this solicitation.
Title
Signature: Print Loor7-�
Da ��l Nam5) 23 Z )27�
g/ M te: �) ��IS
' ( 1
Fallure to fully mmolete sign and submit this For, may m of In relection of the moo. I
Page 19 of 27
O R
�C+i!:: A;. aril F� N \ Atlminlehative Soc ices D t DiviseM
Y y; ` Procurement Division
1225 Main Sheet
_�^._yam ► Sebastian, FL 32955
FIOhtE OF PELICAN BLAND
(772) 389A232
April 8, 2022
ADDENDUM #1
TO THE CONTRACT DOCUMENTS FOR THE CITY OF SEBASTIAN
PROJECT NAME AND NUMBER:
RFQ 22-06, Design-BuBd Building Department Office Improvements
FROM: Don Wixon
City of Sebastian
1225 Main Street
Sebastian, Florida 32958
TO: AB Parties Who Attended The Mandatory Pre -Proposal Conference:
Q: Do we submit a price for the project at this time?
A: No, please read the eutire RFQ document thoroughly and pay strict attention to Section 2, Proposal
Format & Requirements, and Section 3, Evaluation Process.
Q: Please provide material finishes for tile and carpet, If material finishes are not (mown, please provide
material allowances?
A: The City has enough green tiles that are leftover from the City Hall project that can be used. Carpet
will be approximately $8 per square foot which includes removal of existing carpet, removal of existing
vinyl cove base, floor prep, in stallation of square file carpet with a ten year wear and stain commercial
warranty and installation of vinyl cove base
Q: Countertop height is 42" on the customer side except 4' for handicap is 36"
A: Yes
Q: Countertop height on employee side is 30"
A: Yes
Q: Supports for the employee side rountertop will be partitions between employees' space?
A: Yes
Q: Plan measurements need to be field verified to ensure accurate location of roumW
A: Yea
Q: New 30" x 48" in the new office doesn't need a mull separating the glass into 2 pieces?
A: No
Q: Building permit shall be at the contractor's expense?
A: Permit fees will be paid internally by the City.
Pagel of2
Q: Ballistic Glass and frame can be ordered and put in last if not readily available?
A: Yes
Q: Will the contractor have access to work area during City's working hours?
A: To be coordinated with the Building Official.
Q: Do you have a dumpster location selected?
A: To be determined
Q: Is dust protection required for adjoining areas?
A: Yes, City has a roll of plastic that can be used.
Q: Will all City files and furniture be moved by the City?
A: Yes
Q: Where will contractor employee parking and access to the project be?
A: Parking will be random in the parking lot. We would like to hold the parking spots open that are
closest to City Hall for residents and clients.
Q: Are there special procedures to work late or early, if needed?
A: To be determined. Will require City employee supervision.
Q: Can framing be metal instead of wood?
A: Yes
Q: What is the thickness of the ballistic glass?
A: Per manufacturers specifications.
Q: Project is scheduled for 120 days?
A: Yes
STATEMENT: Please read the entire document and nav attention to Section S. Pronosal Checklist,
Section 2. Pronosal Format & Reuuirements. and Section 3. Evaluation Process.
Please don't hesitate to contact me if cou have additional ouestions.
Page 2 of 2
o a
,£.-_ �. r"❑ Administrative Services Department
Procurement Division
1225 Main Street
Sebastian, FL 32950
HOME OF PELICAN ISLAND
(772) 388-8232
April 12, 2022
ADDENDUM #2
TO THE CONTRACT DOCUMENTS FOR THE CITY OF SEBASTIAN
PROJECT NAME AND NUMBER:
RFQ 22-06, Design -Build, Building Department Office Improvements
FROM: Don Wixon
City of Sebastian
1225 Main Street
Sebastian, Florida 32958
772-388-8231
TO: All Parties Who Attended The Mandatory Pre -Proposal Conference:
Please read carefulh and make a specific note of the chances:
The new o uestions deadline is Monday. Mav 2.2022 at 2:00 PM, Local Time.
The new RFO onenine due date and time is Wednesdav, Mary 25, 2022 at 2:00 PM, Local Time.
All proposals shall be due no later than Wednesday. May 25. 2022 by 2:00. Local Time. Proposals can be
submitted to the City of Sebastian, Procurement Division m-person (physically) or mailed. All proposals shall
contain one (1) clearly marked original, four (4) copies, and one (1) electronic copy on a USB drive. Proposals
will be opened in the City of Sebastian Council Chambers at City Hall.
The V Evaluation Meetlne is Friday, June 10, 2022 at 10:00 AM. Local Time.
STATEMENT: Please READ the Er TIRE DOCUMENT and make note of Section S. Proposal Checklist,
Section 2. Proposal Format & reumrements, and Section 3. Evaluation process.
Pagel of 2
PLEASE MAKE NOTE OF THE FOLLOWING FROM PAGE S:
The Guaranteed Maximum Price (GMPI price will be discussed and negotiated for the Project
following approval of the ranking of the Proposers and authorization to begin negotiations by the City
Council. Prior to negotiations, the top ranked Design Build Firm (DBF) will provide a Schedule of
Values to the City of Sebastian. The total of the Schedule of Values including a 15% contingency will
be the guaranteed maximum price (GMP) contract amount
In accordance with (IAW) Florida State Stage 28ZO55 (5), Consultants Competitive Negotiations Act
(CCNA), the proposed Guaranteed Maximum Price (GMP) price will be negotiated with the most
qualified firm for a price which the City determines is fair, competitive, and reasonable in order to reach
an agreed upon fee, terms and conditions. This negotiation will be conducted far no more than three (3)
weeks maximum, with the top ranked firm. If the City is unable to negotiate a satisfactory contract
with the fire considered to be the most qualified at a price the agency determines to be fair, competitive,
and reasonable, negotiations with that firm must be formally terminated, IAW F.S. 28ZO55 (5). The
agency shall then undertake negotiations with the second most qualified firm
Please don't hesitate to contact me if you have additional auestions.
Page 2 of 2
5 rug r� ltm
O
FoRFQ #22-06
"a^r�' vrnrls - DESIGN -BUILD —BUILDING DEPARTMENT OFFICE][MPROVEME'NTS
SUB-CCOONSULTANT/CONTRACTOR LIST
Proposer's Name:-&rr o,.te IIM�_ �ew �TQurrreN LL(' P1110MIX: 772-53Z-Ao 53
RFQ Title: DeslgM16utd - Sugding Depertmerd Office Improvements RFQ #: 22-0e
NOTE: List all sub-contractoralconsuitants. If sub -consultants will not be used on this agreement,
check the box below. Form must be submitted with your Proposal. Use additional sheets if
necessary.
The City's selection of the Proposer will be based, in part, on the qualifications and capabilities of their
defined sub -consultants, which acts as a substantial inducement and material consideration in the
selection. Unilateral changes of sub -consultants anytime during the process, and after award, will not
be authorized unless specifically approved in writing by the City. The City reserves the right to reject
any Proposals if the Proposer names sub -consultants who have previously failed in the proper
performance of an award, or failed to deliver on time contracts of a similar nature, or who is not in a
position to perform under this award.
Company Work To Be Contact Telephone
Name I Performed Person Number
I ✓�fblt{�d.Q.tcte_r� �1.t=tTRfGRL god MANNtrs( T7Z-5(o3-8B39
2
r or r eK 7'.FlAtl
H05 lr C—VcZI►4G F66VACeaen
Jlz-SYz
T12- 5 b1-1441
I atkm that S Mraetodemultar4 will nat be used to complete projects under this
agreement.
Title
Signature.
Prig I Dot
Name: �� i�7hk_uLt5 e: Z3 2pZy
Page 20 of 27
FORM
D _ RFQ #22-06
�+ DESIGN -BURR —BUILDING DEPARTMENT OFFICEIMPROVENIENTS
REFERENCE LIST
List a minimum of three (3) client references who can speak to the Proposers experience and
performance, withfn the last five (5) years. The City will send Reference Check Surveys via email to the
references provided. If the contact Information is Incorrect the Proposer will lose points awarded for this
criterion.
Company Name:
Location (City, State):
Contact Person:
Contact Number:
Email Address:
Dates of Service:
Services Provided:
Company Name:
Location (City, StateJ:
Contact Person:
Contact Number:
Email Address:
Dates of Service:
Services Provided:
Company Name:
Location (City, State):
Contact Person:
Contact Number:
Email Address:
Dates of Service:
Services Provided:
Reference #f
MA.IEC'" -Crtl1 Sce�Ic�s
VERII jCjd0ZH eL
EL`(51A RR9 NNAM.
-7-72- 404- 1221
ELMS IA • 3REM WA tJ (-) mikI Es't Y-tt}LE •Ce sn
2.o 02)
fl=nabDf_-1 �fvTll2t o, FteC
Referre�nce#2
I Rr"M(zr l I)H52 l.elMMllaJ tT`r hr6ALTN TNP
VE t r ,Sea S-f MO t l l S wlt3�C
V1 P.1(I So Ll t_F
l7,2 - 2c)-s - 92Ac
VSout_r— r—� TGe..iA INI C. • n2 C,
IDE.ftT%5r t OFVtM t�EMDOFI-
Reference #3
C" fWARC �SDLLRCCS
\12%) t? EPf)44 V1.
SI MWA l.I M' (C'A tvr- �r,t,vN rW
S F1RNwtnwl c� rN tt D G0.lL R E C d v112 C ESt R• QRb
MPtJ�f YRo ICCT.0 6�GQ to jEAQ
Page 21 of 27
FORM
E RFO fl22-06
The undersigned certifies under oath the truth and correctness of all statement: and all answers to
questions made hereinafter. Additional sheets may be attached if required.
Proposers NAddress:4,w 1 6 TMi V�NS(Qu�ttDrl Ur ,_
Address: '14- CbT C'.\l2Ct� AA r� SER#Nn
contact Pam.: �nrl i-�aet�(s
Time: SOl£ 1�8'R
Phone No.:
Email donNAddress: j r MNt-f zit �a CCerIRY�ST , IU[T
Federal memmcetlon No..: J �
This Business Is: () An lftdWual 1 I A Piu ership (µ<Corporadon
Proposers ucarme No., na..ff. : S-VPcfE CCRTI F I it C C c c g o 95 3 4
'Attach certificate of status, competency, andfor state registration
(1) Has your firm or any of its officers, received a reprimand of any nature or been suspended
by the Department of Professional Regulations or any at reg ry agency or
I
professional association within the last five (5) yean:7 YES NO
(2) Has your firm, or any member of your firm, been declared In default, terminated or
removed from a contract or job related to the services our firm rovldes in the regular
course of business within the last five (5) years? YES NO
(3) Has your firm had against It, or filed any request for, equitable adjustment, contract claims,
proposal protest, or litigation in the past five (5) years that Is related to the services your
firm provides In the regular course of business? YES NO D MI
(4) Describe each affiliation or business relationship with an employee, board member,
elected official(s) or an Immediate family member of any such person of the City of
Sebastian. If none, write NONE.
(5) Describe ANY other affiliation or business relationship that may cause a conflict of
Interest If none, write NONE.
If yes, state the nature of the request for equitable adjustment, contract claim, litigation, or protest, and
state a brief description of the case, the outcome or status of the suit and the monetary amounts or
extended contract time Involved.
are (rue and I agree and understand that any misstatement or
shall be cause for fortelturs of rights for further consideration of
Date
Page 22 of 27
:_
ATTK
aonei
hover a nhxaNaharn DESIGN -BUILD —BUILDING DEPARTMENT OFFICE IMPROVEMENTS
Effective January 1, 2021, public and private employers, contractors and subcontractors will be required
to register with, and use the Employment Eligibility Verification System (E-Verify) to verify the work
authorization status of all newly hired employees. The E-Verify system can be obtained at the U.S.
Department of Homeland Security webstte: hltpYhvawldhs,gov/E-Verify.
"Contractor" means a person or entity that has entered or is attempting to enter into a contract with a
public employer to provide labor, supplies, or services to such employer in exchange for salary, wages, or
other remuneration (also referred to as Vendor or Consultant).
"SubcontractoP means a person or entity that provides labor, supplies, or services to or for a contractor
or another subcontractor in exchange for salary, wages, or other remuneration (also referred to as Sub -
Vendor or Sub -Consultant).
Vendor/Consultant/Contractor acknowledges and agrees to utilize the U.S. Department of Homeland
Security's E-Verify System to verify the employment eligibility of:
• All persons employed by Vendor/Consultent/Contraclor during the term of the contract, (including
assigned sub-vendors/sub-consultants/sub-contractom), to perform employment duties within Florida
and any work In pursuant to the contract with the City.
By entering into a contract with the City, the Vendor/ContrecmrlConsultant becomes obligated to comply
with the provisions of Section 2. Section 448.095, Fla. Stat, "Employment Eligibility,' as amended from
time to time. This includes, but is not limited to, ulization of the E-Verily System to verify the work
authorization status of all newly hired employees, and requiring all subcontractors to provide an affidavit
attesting that the subcontractor does not employ, contract with, orsubcontracf with, an unauthorized alien.
The contractor shell maintain a copy of such affidavit for the duration of the contract Failure to
comply will lead to termination of resulting contract or If a subcontractor knowingly violates the statute,
the subcontract must be terminated immediately. Any challenge to termination under this provision must
be filed In the Circuit Court of Indian River County, Florida no later than 20 calendar days after the date of
lamination. If the resuling contract Is terminated for a violation of the statute by the Contractor, the
Contractor may not be awenled a public contract for a period of 1 year after the date of termination.
I hereby acknowledge and agree that use of the U.S. Department of Homeland Security's E-Verify
System during the term of the contract is a condition of the resulting contract with the City of Sebastian.
Company
,c-Tt0 L Z e'
Titre: \nL9 IV\DC
Date: 5/23 I Z 0-4-L_
State of
County of r•t
This instrument was acknowledged before me on �acw_
W. ALICIA HJALMEBV (Date)
Notary Public _
�tMedFbatla l
JCam"na HIf070 2 Notary Public Sig ure
r amhres 7/19/7a7A
Fuplato. Mana ttbmtt this ' n osW
Page 23 of 27
FORM
G RFQ #22-06
.r :r•. 17-Mi
Ajkn2 —Souz 1"\13Q
(Prim Authorized Name) (Ilse)
—T— �
Of �u�l,Dr Ne \ICE � RH C'C IOhI
(Company Name)
Affirm that I read and understand, as well as accept all requirements and regulations listed in
sections 4.27 — 4.35 of the above referenced solicitation document to include the following
notifications:
• Conflict of Interest
• No lobbying
• No Collusion
• Immigration Laws
• Drag -Free Workplace
• Public Entity Crimes
• De ent and Suspension
i S utinized Vendor
•i Pe o ance Evaluation
Date: 5 23 2C)
State of V\'c-C7'7. 0 gl'^ — /
County
The foregoing Affidavit was acknowledged before me on tU�1(i `, IDATEj.
AA�l..�ICIAHJALMF9Y �,
VEXPIMSMRIM24
ebllcState of Ronde Notary PuCmmr HH020622
0
Page 24 of 27
RFQ #22-06
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DESIGN -BUILD —BUILDING DEPARTMENT OFFICE IMPROVEMENTS
f,rT3Sl�iLl
SOLICITATION INFORMATION FORM
Please submit this forth to assist us in learning more about how our solicitation opportunities are most
often found.
Company's Name: IRu IL.ytrlr TUA6 ON>('0U C-"A,% file
Company Address: 614 es C)aAg� �E' �A—n m 0l 3295,16
Phone No: Z72-
Please tell us how you found out this Request for Qualifications was released/available (mark all that
applies(:
Indian River Press Journal (rCPalm)
DemandSrar/Onvia
City of Sebastian Web Site
Other (please specify below)
END OF SOLICITATION FORM
REQUEST FOR QUALIFICATIONS 922-06
Page 25 of 27
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PA
ATTEST
Deborah C, ■ragos. CAty Ctar!
immyj232@comcast.net
From:
Vicki Soule <VSoule@TCCHINCORG>
Sent
Monday, May 23, 2022 4:20 PM
To:
Jim Hams
Subject
Work Experience
To Whom It May Concern,
It Is my pleasure to recommend Jim Halls as Building Contractor. Jim has provided supervision to several Jobs for
Treasure Coast Community Health over almost decade. He ensured the demolition and complete rebuild of our
location at the Roseland Plaza, on time and with several suggestions that made a positive Impact during the project. He
Is trustworthy and knowledgeable In pdcing, regulations and what it takes to ensure a good outcome. If1Inn Harris is
chosen, you will not be dlsappointedl
Sincerely,
Vick/Soule'
Chle ftecutive Ojj mr
'�—I-Zreasure coast Community Health, Inc.
1555Indian River Blvd.
Suite B-210 I Vero Beach. FL 32960
ICI 772-205-9249
Sent by ohone-ols excuse tvrwsl
From: Brennan, Elysia<Elysia.Brennan@majestytitle.com>
Sent: Thursday, April 14. 2022 12:09 PM
To: jimmyj232@oomcast.net
Subject: Recommendation for Interior build
To whom it may concern:
I had the pleasure of working with Mr. Hams when we built our office 3.5 years ago. My office
space is 2000 feet and was formerly a yoga studio so there was a lot of work to be done as it
was a mostly one, large open space. I would pop by to check the status of things often, and
most of the time Jim was there ready to answer my questions, show me what had recently been
completed, etc. He's very easy to work with and very organized. This was my first office buildout
in which I was responsible for the decisions, and Jim made that very easy on me. Our office was
completed just a couple months later. Jim had added a second bathroom and turned the space
into 3 offices, a reception area, and three conference rooms. One year later, we added an
additional office and a decorative, shiplap wall. Jim executed that perfectly as well. I would
highly recommend Jim for any office build, renovation, or alteration. The scope of his knowledge
is invaluable, and the ease I experienced in working with him was refreshing.
Best,
Elysia Brennan
Elysia Brennan
Relationship Manager
�-/MAJESTY
TITLE 1IaTICIS
.wrw.s,.e..ua
m: (772) 404-1221 p: (772) 410-2491 f: (813) 868-3751
ii-
R E s U R C E s
Mission Statement
To elewie and roinoie the Mghest quality
eadydtlldhood demloarentandeduotbnin
IndonR.—Covnt, fxmmgon«.,o afly
challenged childrzn and 6m1.c
Board of Directors
President
Jim Beindorf May 24th, 2022
President Elect
Jennger Peshke
Immediate Past President
Patrick Farrah To Whom It May Concern:
Treasurer
Kyle Thorn
I are happy to wide a letter of reference in support of Mr.
Secretary Jim Harris of Building Time Construction, LLC We have
Tracy Sorzano
engaged is his services of construction management several
Officers at Large times since 2015. Jim is a knowledgeable and trustworthy
Brian A. Baker construction professional. whom weare grateful to work
Helen BoehmJohnson whb. We have found Jim to be responsive, and thorough.
Susan Donovan
We have consistently been satisfied with the work
Trustees- completed.
MarySue Brown
David W. Griffis
Christine HammarskJold
Barbie Horton As long-time clients, we have great respect for Jim's
Matthew McCain expertise and professional reliability. Should you have any
Amanda Robinson further questions, please do reach out to me, as I am happy
I ianorarg Board to serve as a reference.
Nancy Hopwood
andy Kahle
Jack &Anne Kelsey Sincerely,
Kathy Marshall Baker Zp
Carolyn Veeneman ,,VV
Sherry Waddell S on McGuire Bo
Executive Director Executive Director
Shannon McGuire Bowman, MA, CFRE
ChlldcereResoureesillorti
772-567-3202
2300 Firth Avenue. Butte 149
Vero Beach, FL 32960
p'1OMIV1
TAX HELP
To Whom It May Concern,
I am writing to recommend Jim Harris and his company Building Tlme Construction, LLC for additional
construction services with future prospective clients. I have had the pleasure of working directly with Mr.
Harris on a number of projects in the past and most recently at Omni Tax Help located in Vero Beach.
Bullding lime Construction, LLC has Illustrated their attention to detail, quality and safety on a number of
occasions. It Is the policy of this company to strive for the highest safety standards. Working safely
requires a serious commitment by everyone within the organization Including subcontractors. Mr. Harris
has met and exceeded our safety guidelines.
Scheduling within the construction Industry is typically an art form in Itself and Mr. Harris has been able
to effectively meet projectschedule requirements. He and his crew have been able to quickly adapt to
schedule changes from other subcontractors in order to keep his schedule on time and aligned with the
overall project schedule. In addition, Building Time Construction, LLC has been exceptionally
accommodating when dealing with unforeseen conditions and potential change orders.
Please consider Building Time Construction, LLC for your construction service needs. I recommend them
and look forward to working with them again
Sincerely,
//LLCAU— 9.al
Michael Batty
Property Manager
1 ATP 2300 Fifth Avenue - Vero Beach, FL 32960
Ph: 800-707-806S - Fax: 772-925-3398 • NAEA
www.omnitaxhelp.com
GERISE$ P.L., LLC
13230 U51, SebaSHA4 F132958
Teleftme M2) 5$9-0300
F..(772) 5894550
May 2V, 2022
Subject:. Recommendation for Mr. Jim J. Harms
To Whom It May Concern:
I take.great pleasure in recommending Jim as a general contractor and builder. He
was instrumental overseeing, and coordinating the construction project of our
medical office at Vero Beach. The quality of his job earn praises of our happy
patients every day. He is a very honest and reliable person, always available to
answer any question or solve any problem. Our experience working with him during
the whole process and even after completion could not have been better.
The building Is located at 752 S. Us #1, Vero Beach.
Sincerely,
i 11
Guiller F. Morel, MD
Internal Medicine/Geriatrics
President, Geriseb LLC
Pape f Of 1
A ROC & CERTIFICATE OF LIABILITY INSURANCE
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THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTFFI ATE HOLDER THIS
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CRY of Sebastian
1225 Main Street
Sebastian, FL 3295E
CANCELLATION
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aCCONWNL4 WIINIHE PIXILY PRONSIDIO.
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ACORD 26(2014183) The ACORD name and logo are mgis[ered marks of ACORD
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THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AM CONFERS NO RIGHTS UPON THE CERIIFl TE XOIDER TXIS
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Jim Harris THE IMPIRI IDN DAM TiEREDF, NOTICE WE1 BE DELIVERED m
ACLORDIINCE WfIXTNE FQJCY PROVIBwIA.
City of Sebastian
1225 Main Street AUIIERZEDRS hB9rTADFE
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ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD
ACORO® CERTIFICATE OF PROPERTY INSURANCE
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$ERTIFICATE HOLDER
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City or Sebastian
1225 Main Street
Sebastian, FL 32958
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01985 -20 15 ADO RD DORPO RA TION. All rights reserved.
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NNINNINNow—
HOME OF PELICAN ISLAND
CITY COUNCIL AGENDA TRANSMITTAL
Council Meeting Date: Mamh 8, 2023
Agenda Item Title: Approve Building Time Construction, LLC Design -Build proposal for a
Guaranteed Maximum Price Work Services Agreement for the Building
Department Office Improvements
Recommendation: Staff recommends City Council approve Building Time Construction, LLC
negotiated Work Services Agreement with a Guaranteed Maximum Price of
$186,874.00 for the remodel of the existing front counter, installation of
ballistic glass panels and create new office space.
Background: On July 13, 2022, City Council approved the selection of Building Time
Construction, LLC as the Design Build firm to be used in response to RFQ-22-06, Design -Build Building
Department Office Improvements. Staff has approved the Design Build concept and plans for the Building
Department front counter renovations that will provide accessible seating, ballistic glass panels with pass-thm
openings, new office space and include carpet replacement for the entire Building Department and Growth
Management work areas.
If A enda Item Rlqaires Exppenditure of Funds:
Budgeted Amount: $116,000.00
Total Cost: $186,874.00
Funds to Be Utilized for Appropriation: Building Department Enterprise Fund
Attachments:
1. Building Time Construction (BTC) Proposal
2. Building Time Construction (BTC) GRIP Agreement
3. Special Conditions
4. Building Time Construction (BTC) RFQ Submittal
Administrative Services Department R ew:
City Attorney Review: _ ��
Procurement Division Review, fapplicable: t4 _ Ct_/
City Manager Authorization:
Date: -714 A � 1/�/