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Home My WebLink About2022 - 2023 Contract Extension & Pricing RevisionSE.BAST HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL Council Meetinv Date: March 8, 2023 Aaenda Item Title: Piggybacking Broward College's Storm Drain Cleaning, Repairs & Maintenance, RFP 2018-167-EH Extension and Pricing Revision Recommendation: Staff recommends approval to "Piggyback" the Broward College's one (1) year extension of the Storm Drain Cleaning, Repairs & Maintenance, RFP 2018-167-EH Backaround: Slip lining is a common practice at the City of Sebastian to repair Stormwater drainage pipes in high impact areas. Using slip lining to repair drainage structures in place, instead of removal, prevents damage to City property and drastically shortens road closures. Per previous Council approval, we have been piggybacking the Broward College's Storm Drain Cleaning, Repairs & Maintenance contract and its extensions. Broward College has extended their contract through November 26, 2023 and has revised the pricing. We are looking for council approval to continue to piggyback the Broward College contract and follow the latest approved pricing of the contract. ff Aaenda Item Reauires Expenditure of Funds: Budgeted Amount: $150,000 Total Cost: Not to exceed $150,000 Funding: Stormwater Capital Improvement Budget from Discretionary Sales Tax Attachments: 1. Signed Notice of Intent to "Piggyback" agreement letter from Shenandoah General Construction allowing the City of Sebastian to piggyback the above mentioned request for proposal. 2. Broward College Award Recommendation. 3. Broward College's intent to exercise the second renewal option and revised pricing. 4. Broward College's Amendment 2, Storm Drain Cleaning, Repairs and Maintenance Agreement. Administrative Services DepartmenpRVew City Attorney Review: Procurement Division Revie , ijapp rcable:i� City Manager Authorization:�� Date: ��/ N rt 1226 Main Street Sebastian. FL 3295E 1 Office: (772; 38&Wj 1 debts cllralwbastlmhon t PROCUREMENT DIVISION_ rmmmmlrsa maxo NOTICE OF INTENT TO 'PIGGYBACK - February 9, 2023 Denny DiMura, Vice President Marguet Lary, Controller Anthony Guglielmi, ChiefOpemlMna Manager Shenandoah General Consumption ISSS NW 2Ts Street, Pompano Beach, Florida 33069 Email; n.d.dimumA shenmdoahus cnm,a.e crrn'/nlslcnmdagibip,e SUBJECT: intent to Piggyback RFP- 2018-167-KIL Stores Drain Causing, Repairs end Maintenance Mr. DIMura: 'Me City of Sebelim would lice to piggyback the shove referenced solicitation in accordance with the City's Ord'mm" Sectlon 2- 10 (w). Acceptance ofpiggybacking guarantees then the same pricing and compact terms will be honored far the purchase of goadslservices made while the contract is active; this Includes my contract eat halms or renewals. Period Covered b, Coalmen Navemhc,27.2022 thrwch November 9 2023. Planes return this signed Notice by Tuesday, Feb 14, 2022 vim small to "zon®cltyo iabastleaarg It is nepaael. that � our company Imvide the Ch.y ofSebesban with an u;.daW Certificate of Insurance namim the Cii, ASadditione0. huamed. Should you have may 4mealons, poses cooled Don Wiaon, PmcummenNCotmacts Manager, at (772) 389-8231, or dwtacn@wyoBebellan.org. We value yore eeociapon with the City of Sebastian. Respectfully. Dan Whom Prommammilcontracts Manager Check one; Yes Shenandoah Ounces] Construcdan,Inc. WILL honor"plggyback'of RFP-2018-167-EN (Brmverd College). ElNo Shenandoah General Construction, Inc. WILL NOT honor "piggyback"of RPP-2016-167-RH (Bmoned College). Danny DIMars, Vice President DATE: I OR PINuUIIRML"�T DI T ISIO N IiSH-MIN Dole Notice Rdumed: fFAPPLIGBLG-OOI Rmewel pie: IBROWARD' C^ COLLEGE muOCT n anr•oz www.broware.aeu AWARDRECDMMMAM14 RFP-2018-167-EH Sbrm Drab Owning, Repa and Malntwv Solldt.Am xvommwdabon aW6remain pmwd for apttiW MIl boors aflm posting data 1Lna. 3�lropaam a�uYbd na��ea: — Poatlae Date: 10/17AB $beoaadoah GA.wW CmmneHpg Ca 7.V. Dhemi&Abro. _ RamrnmmdaRmfar Awed: L. Shmevdwh AdemSadcopyofwGdtatimmmmmmdeti®mgbeobWvMbyemdmg mmailrvgw b: PAmaHu.LRoom=ce CamwtbDgD&ma Droww&OAceFPmcm®mt Savi^.aeatabwt®bmwud.ed¢ "Fegme m aba pMeA w0ltivroetlmepmbedb SaaWm 12a.67(3), PImNStawaq m90owmpwl �heboodw oihrwaagYrWai^a bylaw wimle Netlme aOoxW 6r1i6egahod..he0 ®eeaaearwtav orpoweatpwaa Chaptr Ixa, l7mide8harJ.^ Ded,519a EriirW om: 47AC61CF436DDi996A13714Mc7A60cs BROWARD COLLEGE September 19, 2022 SHENANDOAH GENERAL CONSTRUCTION LLC 1888 NW 22nd Street Pompano Beach, FL 33089 Attention: Daniel DIMura, President Email: d.dimura a shenandoahus.mm Dear Mr. DIMum, PROCUREMENT SERVICES Cypress Creek Administrative Center 640014W V Way, Fort Lauderdale FI. 33309 Phone 954-201-7455/Fax 954-201-7330 This letter shall serve to provide notice of Broward College's intent to exercise the second renewal option for an additional one year pursuant to the Broward College Contract RFP•2018-167-EH for STORM DRAIN CLEANING, REPAIRS AND MAINTENANCE, for uninterrupted services for collegewide locations. Therefore, let this act as notice, and If agreeable to the one-year renewal option at the same terns and conditions, please sign below and return original cop v for our files via U.S, Mail, via fax to (954) 201- 7330, or small as a PDF to oavonte�q broward_edu It is necessary that your company provide the College with an updated Certificate of Insurance. The College would like to thank you forthe services provided so far and hopes our association continues in the same manner for both parties. CONTRACT PERIOD: November 27. 2022 through November 26. 2023 If there are any questions, please feel free to confect Orlando Aponte, Procurement Officer, at (954) 201-7897 or small oaoonte(a)bmward.edu. Sincerely, AIM"� n�00Aai9e1- Associate Vice President Procurement & Risk Management Cc: Mar s Wilson, Associate Vice President, Fedl0les Collegewlde Maintenance RFP-2016-167-EH File TYPEPRINT NAME TITLE Daniel DIMum President SIGNATURE _ DATE 09/2012022 Slonee warrants that he or she has full le:ei rower to execute this document on behalf or the staled AN EQUAL ACCES$/EQUALOPPORTUNTTV MSTr1M1n'nr`. IMm 12 13 14 15 16 17 1 18 19 20 21 22 23 M 25 28 27 28 29 M 31 r34 33 M 35 36 37 38 39 40 41 I 42 L43 RFP0118.16745N -STORM DRAW CLEANING. REPAIRS AND MAINTENANCE Slip LInIg IS- Pipe Slip Lining 18' Pipe Slip Lining 24' Pipe Slip Lining 30' Pipe Slip Lining 36' Pipe Slip Lining 42' Pipe Slip Lining 48" Pipe ISlip Lining 54" Pipe Slip Lining 60" Pipe CIPP 15' Pipe 15 x 6.7 mm (Smile I Depth la CIPP 15" Pipe 15 x 82 mm (Burial Depth Is 6.17) CIPP 18" Plpe x 8.1 mm (Burial Depth is 0-6) CIPP IV Pipe x 9.7 mm (Burled Depth 13 8-17) CIPP 24' Pipe is 10.1 mm (Buda[ Depth Is D4T) �CIPP 24' Pipe x 12A mm (Burial Depth Is 6-12) CIPP 30" Pipe x 13.6 mm (Bural Depth Is 06') CIPP 30' Pipe x 16A mm Burial Depth Is &12') CIPP 38' Pipe x 172 mm (Burial Depth Is 061 (CIPP 38' Pipe x 18.1 mm (Burial Depth Is &12) CIPP 42" Pipe x 20.9 mm (Burial Depth Is 0.67 CIPP 42" Pipe x 20.6 mm (Buhl Depth is 6.12) CIPP 48" Pipe x 252 mm (Bu ial Depth Is 04') CIPP 48' Pipe x 226 mm (Budsl Depth Is 6-12') CIPP 54' Pipe x 282 mm (Burial Depth is 0-6) CIPP 54" Pipe x 24.7 mm Burial Depth Is 6-12') CIPP 60' Pipe x 30.3 mm Burial Depth Is 0-6') ICIPP 60' Pipe x 27.3 mm (Burial Depth Is 6-12') CIPP 66' Pipe x 31.6 mm (Budal Depth Is 0-6') PP M' Pipe x 29.1 mm Burial Depth Is 6-121 PP 72' Pipe x 30A mm Linear Ft CIPP 84"Pipe x 35.5 nun Linear Ft CIPP 98' Pipe x 40.6 mm Lirreer Ft OK SIDIi QY00Hhl- I UnILP10 LF 1 LF 1 LF 1 LF 1 LF 1 LF 1 LF 1 LF 1 LF 1 LF 1 LF 1 LF 1 LF 1 LF 1 LF 1 LF 1 $1M.001 $1N-MI $162.Ml y27.Ml $370.001 $4MMI 11170.00 661.771 $76,00I $06A6l $82.Ml $$7.701 LF 1 $126A0 $102,MI LF 1 I $146.00 $161221 LF 1 $162.00. $210.76 1 LF 1 $210.DD $276.311 LF 1 $210.00 $276.351 LF I 1 $258.00 $U&NI LF 1 $259.00 $3311.621 LF 1 $431.00 $641.321 LF I 1 $01261 $531.28, LF I 1 $873.001 $707.951 IF 1 5560.00 $671.Ml LF I 1 $071 $024.MI LF 1 $661.00 $608.60 LF 1 $772A0 $Mi.65 LF 1 $695.001 $1,2M.66I LF 1 $1,1101).0111 $1.913.76 ❑,AaeWF 810pe ID: MDRA689E2Ja7&a�a9MM.MRa Contrail Nu. RIrP-2018-167-F,H BROWARU COLLEGE AMENDMENT #2 STORM DRAIN CLEANING, REPAIRS AND AWNTENANCE AGREEMENT THIS AMENDEMENT is made and entered into as of this iathday of DEC , 20 22 by and between THE DISTRICT BOARD OF TRUSTEES OF BROWARD COLLEGE, FLORIDA (hereafter referred to as BC), a political subdivision of the State of Florida, whose meiliug address is I I I Fast Las Olas Blvd, Fort Lauderdale, Florida 33301 2018; and SHENANDOAH GENERAL CONSTRUCTION LLC (hereafter referred to as Vendor), a company, who is located at 1888 NW 22nd St, Pompano Beach, FL 33069 WHEREAS, the parties entered an Agreernmi with an Effective Date of November 27, WHEREAS, the patties desire to amend the Agreement; and NOW and THEREFORE, the Storm Drain Cleaning, Repairs and Maintenance RFP- 201&167-EH contract is amended as follows: 1. The contract pricing is revised upon the exercise of the next renewal period option, in accordance with the Equitable Adjustment clause, and the attached document titled Revised Contract Pricing replaces the contract prices and is effective upon the next contract renewal/extension. 2. Authordt%. Each person signing this Agreement on behalf of either Party individually warrants that he or she has full legal power to execute this Agreement on behalf ofthe Party for whom he or she is signing, and to bind and obligate such Party with respect to all provisions cautioned in this Agreement. 3. No Porther amendments. All remaining terms in the Agreement remain the same. IN WITNESS WHEREOF, the Parties or their duly authorized representatives hereby execute this Agreement on the date firat written above. DOMpEffAb"ID: WNF79"W2467"FF04DO McGelu• FOR VENDOR SHENANDOAH GENERAL CONSTRUCTION LLC BY — — Name Daniel DlMura Title President THE DISTRICT BOARD OF TRUSTEES OF BRO WARD COLLEGE, FLORIDA Y W. BY N�_AAUL 11®/M1Wxt. Title s Finance G Operations Page 2of2 Amendment SBL 7/24/2020