HomeMy WebLinkAbout03-22-2023 CC Minutesim �v
HOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL
REGULAR MEETING
MINUTES
WEDNESDAY, MARCH 22, 2023 — 6:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
1. Mayor Jones called the Regular Meeting to order at 6:00 p.m.
2. Deacon Bob Quinnell of St. Elizabeth's Episcopal Church gave the invocation.
3. Council Member Dodd led the Pledge of Allegiance.
4. ROLL CALL
Mayor Fred Jones
Vice Mayor Chris Nunn (Zoom)
Council Member Kelly Dixon
Council Member Ed Dodd
Council Member Bob McPartlan
Staff Present:
City Manager Paul Carlisle
Interim City Attorney Andrew Mai
City Clerk Jeanette Williams
Community Development Director Lisa Frazier
Community Development Manager Dorri Bosworth
City Engineer/Public Works Director Karen Miller
Administrative Services Director/CFO Ken Killgore
Airport Manager Jeff Sabo
Police Chief Dan Acosta
Police Captain Tim Wood
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There was no objection to the City Manager's request to add the emergency purchase of
golf cart replacement batteries under New Business.
6. PROCLAMATIONS. AWARDS. BRIEF ANNOUNCEMENTS
23.052 A. Proclamation - Treasure Coast Society Children of the American Revolution for
the N.S.CA.R. National Dav of Service—Anri13. 2023
Mayor Jones read the proclamation and presented it to the children of the Treasure Coast
Society Children.
Regular City Council Meeting
March 22, 2023
Page 2
23.018 B. Presentation of Fiscal Year 2022 Comprehensive Annual Financial Report and
Annual Citv Audit by Ross Cotherman of Rehmann Robson (Transmittal. CAFR
available at: httns:Hwww.citvofsebastian.ore/Archive.as_nx?ADID=148: CRA
Retort. Sinnle Audit)
Mr. Cothemnan introduced himself and said the Annual Comprehensive Financial Report
provides the highest level of transparency and accountability for the residents; the single
audit indicates compliance with state and federal grants; and the CRA audit proves that
CRA expenditures are properly approved and accounted for. He thanked the Chief
Financial Officer for setting the tone at the top in making the creation smooth and
effortless.
MOTION by Council Member Dodd and SECOND by Council Member McPartlan to
accept the Fiscal Year 2022 Comprehensive Annual Financial Report and Annual City
Audit by Ross Cotherman of Rehmatm Robson, LLC.
There was no public comment.
Roll call: Vice Mayor Nunn - aye
Council Member Dixon - aye
Council Member Dodd - aye
Council Member McPartlan - aye
Mayor Jones - aye
Motion carried. 5-0
Brie(Announceme=
Friday, March 14 - Chamber of Commerce Concert in the Park - Professor Petrygoode's
Mighty Flea Circus (swing -a -billy rock) - 5:30pm — Spm
Saturday, March 15 - Sebastian River Art Club Show in Riverview Park loam — 3pm
Friday, April 7 — Leisure Services Annual Easter Event begins at 6:00 pm with Meet the
Easter Bunny for Photos; Easter Egg Hunt starts promptly at 7:15 p.m.; Sebastian Police
Department's Movie Night Out "Peter Rabbit " at 7: 45 pm — Riverview Park
Council Member Dixon announced the upcoming events.
7. PUBLIC INPUT - None
8. CONSENT AGENDA
A. Approval of Minutes — Regular Meeting — February 22, 2023
Regular City Council Meeting
March 22, 2023
Page 3
B. Approval of Minutes — Waste Management New Rates Workshops — March 6,
2023 — 1:00 pm and 5:00 pm
23.053 C. Attachment E-7 Resolution for Assistance 2023 Under the Florida Inland
Navigation District Waterways Assistance Program — North County Marine Law
Enforcement Facility (Transmittal, Resolution)
State, County and City Marine Law Enforcement agencies are seeking a safe
haven for their emergency vessels to aid in the public's health, safety, and welfare
along the navigable waterways. Current accommodations are no longer available
at no charge forcing many of the vessels to be dry docked until an emergency
arise. Existing City facilities will be altered to accommodate law enforcement
marine vessels including fencing, lighting, cameras, signage, lock boxes etc. to
provide efficient and timely emergency services to the public.
23.054 D. Attachment E-7 Resolution for Assistance 2023 Under the Florida Inland
Navigation District Waterways Assistance Program — Working Waterfront
Extension (Transmittal, Resolution)
The City of Sebastian and Fisherman's Landing Sebastian are working together to
secure necessary funding in order to expand the Working Waterfront facilities and
secure safe harbor for our commercial and aquaculture industry. Currently,
commercial fishing vessels and aquaculturalist are at risk of losing a place to
conduct business here in Sebastian and along the east coast of Florida. Many
existing manna facilities are no longer interested in accommodating commercial
fishing vessels in exchange for more lucrative and smaller space for recreational
vessels.
23.055 E. Approve Change Order #1 to True North Emergency Management in the Amount
of $5,127.50 to Close Out all Hurricane Ian Debris Removal Purchasing
Documentation (Transmittal, CO#l, Notices, Contract, Invoices)
23.056 F. Approve Change Order #1 under the Concrete Services Agreement with A.
Thomas Construction, Inc. in the Amount of $16,800 to Close Out all 2019
Concrete Related Drainage Improvements (Transmittal, Contract, Purchase Order,
CO#I)
Mayor Jones asked to pull items C and D.
MOTION by Council Member McPartlan and SECOND by Mayor Jones to approve
consent agenda items A, B, E and F.
Item C - North Countv Marine Law Enforcement Facihtv
The Interim City Attorney read the brief description of Item C. The City Manager
advised that the dock used by the Sebastian Police Department is no longer available so
the marine unit is dry docked right now. He asked for approval to dock the vessel, as
well as other law enforcement vessels, at the end of the pier.
Regular City Council Meeting
March 22, 2023
Page 4
MOTION by Council Member Dodd and SECOND by Mayor Jones to approve the
Resolution for Assistance 2023 Under the Florida Inland Navigation District Waterways
Assistance Program for the North County Marine Law Enforcement Facility.
Roll call: Council Member Dodd - aye
Council Member McPartlan - aye
Mayor Jones - aye
Vice Mayor Nunn - aye
Council Member Dixon - aye
Motion carried. 5-0
Item D - Workine Waterfront Extension
The Interim City Attorney read the brief description. The City Manager said for the most
part, the working waterfront dock is no longer available for the commercial fishermen.
This grant will help with the planning and permitting of a dock extension. He requested
approval.
MOTION by Council Member Dodd and SECOND by Council Member Dixon to
approve the Resolution for Assistance 2023 Under the Florida Inland Navigation District
Waterways Assistance Program for the Working Waterfront Extension.
Roll call: Council Member McPartlan - aye
Mayor Jones - aye
Vice Mayor Nunn - aye
Council Member Dixon - aye
Council Member Dodd - aye
Motion carried. 5-0
9. COMMITTEE REPORTS & APPOINTMENTS
Mayor Jones reported that the County has finished up their beach nourishment efforts in
time for turtle nesting season.
Council Member Dodd mentioned there are some bills in Tallahassee that will really
affect local governments right now and encouraged the residents to contact their
legislators.
23.026 A. Plannine and Zonine Commission (Transmittal. Aonlications. List. Advertisement)
Fill One Expired. Regular Member Position — New Term to Expire 2/l/26
MOTION by Mayor Jones and SECOND by Vice Mayor Nunn to move Susan
Lorusso up to the regular member position.
Roll call: Mayor Jones - aye
Vice Mayor Nunn - aye
Regular City Council Meeting
March 22, 2023
Page 5
Council Member Dixon - aye
Council Member Dodd - aye
Council Member McPartlan - aye
Motion carried. 5-0
ii. If Necessary. Fill One Alternate Member Position
Council Member McPartlan nominated Cindy Geesey and Vice Mayor Nunn
nominated Terrence McGinn.
MOTION by Council Member Dodd and SECOND by Vice Mayor Nunn to
waive the advertisement requirements to fill the alternate member position.
Roll call: Mayor Jones - aye
Vice Mayor Nunn - aye
Council Member Dixon - aye
Council Member Dodd - aye
Council Member McPartlan - aye
Motion carried. 5-0
Roll call on the nomination: Vice Mayor Nunn - Mr. McGinn
Council Member Dixon - Mr. McGinn
Council Member Dodd - Ms. Geesey
Council Member McPartlan - Ms. Geesey
Mayor Jones - Ms. Geesey
Cindy Geesey was appointed to the alternate member position.
10. PUBLIC HEARINGS
23.013 A. Resolution No. R-22-34 Providing for an Annexation Agreement (Transmittal,
Agreement. R-22-34)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY,
FLORIDA, PROVIDING FOR AN ANNEXATION AGREEMENT BETWEEN THE
CITY OF SEBASTIAN, FLORIDA, A FLORIDA MUNICIPAL CORPORATION AND
THE GRAVES BROTHERS COMPANY TO MEMORIALIZE THE PARTIES
UNDERSTANDING AND AGREEMENTS WITH RESPECT TO THE ANNEXATION
OF 2044 ACRES, MORE OR LESS, INTO THE CITY, AND WITH RESPECT TO
THE FUTURE DEVELOPMENT AND USE OF THE PROPERTY. PROVIDING FOR
CONFLICT; PROVIDING FOR RECORDING; PROVIDING FOR SCRIVENER'S
ERRORS; AND AN EFFECTIVE DATE
The City Attorney read the title of Resolution No. R-22-34. The City Manager said
resolution would provide for the mixed use requirements for the Graves Brothers'
property and contains the future land use conditions.
Regular City Council Meeting
March 22, 2023
Page 6
The Community Development Director said this was a similar agreement passed earlier
this year between the land owner and the City with regard to the future development of
the property. Staff requested approval.
6:30 pm
Dr. Graham Cox, 1215 George Street, said in the last year four environmental groups
have issued joint statements conveying their concerns for not preparing a detailed plan
for the property. (See attached)
Tim Glover, President, Friends of St. Sebastian River, encouraged Council to employ a
planning consultant to ensure best outcome for the natural resources and community.
Zoom Particination
Charles Stadelman, speaking as a private citizen, said a lot of the requests by the
environmental groups are valid but the City isn't in a position to address the requests
until it is annexed. He thanked Council for bringing this issue to the citizens.
Terry McGinn, Miller Drive, said the City is being nibbled away on its edges including
north Indian River Drive and on the south side where a hotel is going in with additional
developments going in on CR510. He said if the City had annexed sooner we wouldn't
have what's been approved.
The Community Development Director said staff still recommended approval.
Council Member Dodd explained that the City was bringing back the annexation to
comply with the recent Fourth District Court of Appeals decision in Michael David Testa
vs. The Town of Jupiter Island Case No. 4D22-432 by re -noticing and re -hearing the
annexation request. He said he had sympathy for the groups that are against this but he
disagreed that the City doesn't know what we are doing as we have had qualified people
look at this.
He said he didn't think they were doing any more damage to the environment than what
is being done with all of the already approved subdivisions. The greatest impact on the
lagoon is the 1.0,000 septic tanks in the highlands and the 144 septic tanks within 50
yards of the river. He would love to have the assistance of the environmental groups to
help get those addressed.
MOTION by Council Member Dodd and SECOND by Council Member Dixon to
approve Resolution No. R-22-34 Providing for an annexation agreement.
Roll call: Council Member Dixon - aye
Council Member Dodd - aye
Council Member McPartlan - aye
Mayor Jones - aye
Vice Mayor Nunn - aye
Motion carried. 5-0
Regular City Council Meeting
March 22, 2023
Page 7
23.013 B. Re -advertised Second Reading and Public Hearing of Ordinance No. 0-22-07
Petition for Voluntary Annexation — Graves Brothers Comnary (Tmsmittal.
Survev. Ex. 1 a & 1 b. Attachment A)
AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, PROVIDING FOR
THE VOLUNTARY ANNEXATION FOR LAND CONSISTING OF 2044.3 ACRES,
MORE OR LESS, LOCATED SOUTH OF THE NORTH BOUNDARY OF COUNTY
ROAD 510 ROW, WEST OF LANDS ADJACENT TO THE 74TH AVE ROW,
NORTH OF 69TH STREET ROW, AND EAST OF 90TH AVE ROW; PROVIDING
FOR THE EXTENSION OF THE CORPORATE LIMITS AND BOUNDARIES
THEREOF; PROVIDING FOR INTERIM LAND USE AND ZONING
CLASSIFICATION; PROVIDING FOR SCRIVENER'S ERRORS; PROVIDING FOR
CONFLICT AND SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
The Interim City Attorney read the title of Ordinance No. 0-22-07. The Community
Development Director said this was the exact same document that they approved on
February 8, 2023 and staff supported it.
George Glenn, Jr, attorney for Donna Halloran, Graham Cox and the Pelican Island
Audubon Society said they believe the annexation has issues with the Florida Statutes.
MOTION by Council Member McPartlan and SECOND by Mayor Jones to approve
Ordinance No. 0-22-07, a petition for voluntary annexation from the Graves Brothers
Company.
23.013 C. Re -advertised Second Reading and Public Hearing of Ordinance No. 0-22-13 -
Reauest for Comprehensive Plan Future Land Use Man and Text Amendment —
Graves Brothers Comnanv (Transmittal. 0-22-13. Staff Report. Justification
Statement. P&Z Minutes)
AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, RELATING TO THE
COMPREHENSIVE PLAN; AMENDING THE FUTURE LAND USE MAP BY
ESTABLISHING A LAND USE CLASSIFICATION OF MU (MIXED USE) FOR
ANNEXED LAND WITH A PRIOR COUNTY LAND USE DESIGNATION OF AG-1
(AGRICULTURAL) ON PROPERTY CONSISTING OF 1913.6 ACRES, MORE OR
LESS, LOCATED SOUTH OF COUNTY ROAD 510, WEST OF LANDS ADJACENT
TO 74TH, AVENUE, NORTH OF 69TH STREET, AND EAST OF 90TH AVENUE;
AMENDING THE LAND USE ELEMENT WITH SITE SPECIFIC POLICIES;
AUTHORIZING ADMINISTRATIVE ACTIONS; PROVIDING FOR CONFLICTS;
PROVIDING FOR SEVERABILITY AND INTERPRETATION; PROVIDING FOR
SCRIVENER'S ERRORS; PROVIDING FOR AN EFFECTIVE DATE AND
PROVIDING AN ADOPTION SCHEDULE.
The Interim City Attorney read the title to Ordinance No. 0-23-13. The City Manager
said this is a future land use map to set priorities on how property is to be developed.
The Community Development Director said this request would be sent up to the
Department of Economic Opportunities after adoption and if it is not challenged within
30 days, it will come into effect.
Regular City Council Meeting
March 22, 2023
Page 8
George Glenn, Jr, attorney for Donna Halloran, Graham Cox and the Pelican Island
Audubon Society said they have concerns internally inconsistently with Policy 1-1.4.1
Agriculture Land Use Designation.
MOTION by Council Member McPartlan and SECOND by Council Member Dixon to
approve Ordinance No. 0-22-13 regarding a request for a Comprehensive Plan Future
Land Use Map and Text Amendment for the Graves Brothers Company.
Roll call: Council Member MCPertlan - aye
Mayor Jones - aye
Vice Mayor Nunn - aye
Council Member Dixon - aye
Council Member Dodd - aye
Motion carried. 5-0
23.035 D. Ouasi-Judicial Public Hearing of Resolution R-23-06 — Reauest for a Special Use
Permit — Take 5 Exoress Car Wash — 1979 U.S. Hiehwav #1 (Transmittal. Staff
Report. Presentation. Minutes. R-23-06)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY,
FLORIDA, APPROVING A SPECIAL USE PERMIT PURSUANT TO LAND
DEVELOPMENT CODE SECTION 54-2-3.1 FOR A CAR WASH FACILITY TO BE
LOCATED AT 1979 U.S. HIGHWAY #1 WITHIN THE RNERFRONT OVERLAY
DISTRICT'S CR (COMMERCIAL RIVERFRONT) ZONING DISTRICT;
PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; PROVIDING
FOR SCRIVENER'S ERRORS; PROVIDING FOR AN EFFECTIVE DATE; AND
PROVIDING FOR AN EXPIRATION DATE.
Mayor Jones opened the hearing at 7:01 p.m. and the Interim City Attorney read the title
of Resolution No. R-23-06.
There were no ex parte communications to be disclosed and the City Clerk swore in those
who were to provide testimony.
Jonathan Burkett, attorney representing the applicant introduced himself and Dillbert
Wenfroe, Jason Sheridan, and Drew Barkley.
Mr. Sheridan described the site's location with the amenities and its recycled water
system using a PowerPoint presentation. (See attached) He pointed out the best possible
sites for an express car wash are near a Wal-Mart, near a commercial strip mall, or close
to a light or a stop sign on a main thoroughfare where people are actually shopping.
Because the property has access only from Walmart, he went over the uses that Walmart
will permit which have contributed to the site being vacant for so long.
The Community Development Manager asked that the staff report be admitted into the
record. She said the uniqueness is the proximity to an existing car wash and another car
Regular City Council Meeting
March 22, 2023
Page 9
wash being processed by the County. She said staff was unaware of Walmart's part in
what uses could be used for the old World Bank building and noted the picture on the last
page of their presentation indicates a building that meets code. Because this hearing was
is being considered a re -scheduled application, she pointed out a third condition of
approval that was added in the resolution that existing Oak trees and Cabbage Palms be
preserved and protected during construction. She asked Council to consider the guidance
that staff has presented.
Council Member Dodd asked if other overlay district requirements such as landscaping
needed to be referenced in this. The Community Development Manager said the
landscaping requirements would be submitted with the site plan application. She noted
the bank does have its own stormwater tract.
Council Member Dodd asked if this special use would go with the land. The Interim City
Attorney advised that it would go with the land and noted section 2 of the resolution
specifies what can operate at the location. The Community Development Manager added
that the permit would expire after five years which can be adjusted by Council. The
Interim City Attorney then added the resolution does specifically identify the applicant,
Driven Brands, Inc.
7:17 pm
The Community Development Manager suggested that car washes can be added as a
permitted or conditional use to specific zoning districts so the City does have a bit more
control of where they are located. Council Member Dodd said he would love to see the
Planning and Zoning Commission consider that.
There was no one to speak in favor or opposition of the request.
The Community Development Manager concluded by asking Council to review all of the
materials and deny or approve the request with the special conditions of the special use
permit. The City Manager asked that the testimony and presentation be included as part
of the record.
MOTION by Council Member McPartlan and SECOND by Council Member Dodd to
approve Resolution No. R-23-06 with the three conditions and all of the testimony.
Vice Mayor Nunn said for the record, while he would not like to see another car wash, he
would like to see a building that hasn't been used for over ten years be open and used for
something that will benefit the community.
Council Member McPartlan said this was a perfect spot for a car wash.
Roll call: Vice Mayor Nunn - aye
Council Member Dixon - nay
Council Member Dodd - aye
Council Member McPartlan - aye
Mayor Jones - nay
Motion carried. 3-2
Regular City Council Meeting
March 22, 2023
Page 10
11. UNFINISHED BUSINESS - None
12. NEW BUSINESS
23.048 A. Waste Manaeement Exclusive Franchise Aereement
Council Member Dodd opened the discussion by offering a MOTION which was
SECONDED by Council Member McPartlan to reconsider the vote of RFP #22-07 of
March 8, 2023 meeting and bring it back for consideration.
There was no public input.
Roll call: Council Member Dixon - aye
Council Member Dodd - aye
Council Member McPartlan - aye
Mayor Jones - aye
Vice Mayor Nunn - aye
Motion carried. 5-0
Council Member Dodd said the City cannot transfer the collection of the mandatory fees
to the tax collector's office until October 2024. That means the City will be in the
position to collect the revenues from the citizens for about 15 months and the City will be
responsible for bad debts. He said at the last meeting, Waste Management advised they
have a 17% non-payment rate and at the $19.45 universal rate for 10,000 homes that
equates to $194,500 a month. If there is a 17% non-payment rate that means the City is
on the hook for $33,O65 for each month which will be $495,000 over 15 months. He said
he believes the non-payment rate will be higher because all of those not wanting the
subscription.
He said he was intending to move that they recall the RFP item as well as #12a, i and ii
until the next meeting to give the City Manager an opportunity to discuss with Waste
Management what options are available. As an example, are they willing to do $27 for
15 months and then move to universal on October 1, 2024. Is it going to cost extra
$70,000 incentives to get that done which is better than $495,000. We can lien property
if they don't pay but we will never receive the money. We have a bad record of
collecting liens so we will be forgiving this bad debt that will come out of the City's cash
flow —reserves and general revenue which will prevent the City from hiring personnel or
raising taxes.
MOTION by Council Member Dodd and SECOND by Council Member McPartlan to
table the reconsideration of RFP #22-07 from the March 8, 2023 and item #12a, i and ii
until the next meeting and direct the City Manager to carry on a conversation with Waste
Management about what options might be available.
Regular City Council Meeting
March 22, 2023
Page 11
Mayor Jones said the City would have to employ a full time employee and set up a billing
program. The City Manager said the tax collector and Waste Management can work on
the billing for a fee.
The Interim City Attorney advised that the March 8" motion was to approve the once a
week service and direct the City Manager to draft up the enacting ordinance and
agreement which require additional approvals which haven't been given.
Council Member Dodd repeated the motion.
Public Input
Marc Maison said during the workshops and at the February meeting it was explained
that the new trucks and franchise fee were going into the general fund. The annual 3%
CPI increase, the word mandatory to entice the cheaper rate was not mentioned. To this
day, most residents are unaware that universal means it is mandatory and it is on the tax
bills. He said given all of the complaints about Waste Management that maybe it was the
wrong company. He said there was an election coming up in November and maybe they
should add Waste Management to the ballot so the members of the community could vote
their opinion.
Andrea Coy said they have had plenty of time to discuss this in a reasonable fashion and
put out to bid; it wasn't bid as a universal service which is probably why Waste Pro
didn't bid. She said there seems to be some communication issues and has turned into a
real mess.
Roll call: Council Member Dodd
- aye
Council Member McPartlan
- aye
Mayor Jones
- aye
Vice Mayor Nunn
- aye
Council Member Dixon
- aye
Motion carried. 5-0
First Reading Ordinance No. 0-23-06 — Exclusive Solid Waste Collection
Services — Set Public Hearing for Antil 12. 2023 (Transmittal. 0-23-06)
AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, GRANTING
AN EXCLUSIVE FRANCHISE AGREEMENT FOR RESIDENTIAL AND
COMMERCIAL SOLID WASTE COLLECTION TO WASTE
MANAGEMENT, INC.; PROVIDING PENALTIES FOR VIOLATION;
PROVIDING FOR SUNSET OF EXISTING COMMERCIAL PROVIDERS;
PROVIDING FOR CONFLICTS; PROVIDING FOR SCRIVENER'S ERRORS;
AND EFFECTIVE DATE.
23.048 ii. Consider the Implementation of the Solid Waste Franchise Fee
(Transmittal)
Regular City Council Meeting
March 22, 2023
Page 12
Mayor Jones called for a recess at 7:39 pm and upon return at 7:47 pm, all Council Members
were present.
23.036 B. Resolution No. R-23-08 Accentine the 1" Ouarter Financial Renort and
Recounizine Necessary Amendments and Adiustments to the FY 2022-2023
Annual Budeet (Transmittal. R-23.08. Renort)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY,
FLORIDA RECOGNIZING CERTAIN ADJUSTMENTS TO THE BUDGET FOR THE
FISCAL YEAR BEGINNING OCTOBER 1, 2022 AND ENDING SEPTEMBER 30,
2023 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS;
PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN
EFFECTIVE DATE.
The City Attorney read the title to Resolution No. R-23-08. The Chief Financial Officer
said this was the normal routine of presenting the financial status and all of the
adjustments that were approved by Council during the first quarter. He touched on the
summary of the general fund and forecast on page 364; the capital project status report
and the investment report.
MOTION by Council Member Dodd and SECOND by Council Member McPartlan to
approve Resolution No. R-23-08 accepting the first quarter financial report and
recognizing the necessary amendments.
Council Member McPartlan recognized the Police Department Volunteer hours on page
375 which works out to about five full time employees. He extended kudos to the
volunteers.
Roll call: Council Member McPartlan - aye
Mayor Jones -aye
Vice Mayor Nunn -aye
Council Member Dixon - aye
Council Member Dodd - aye
Motion carved. 5-0
23.057 C. AuDrove the Pieevback Purchase of Plaveround Eouipment for Improvements at
Easv Street Park and Filbert Street Park from the Manatee Countv School Board's
Contract #21-0053-MR and Omni Partners Co-Onerative Contract 42017001134
in the Total Amount of $102.474.08 (Transmittal, Orioles, Pieevback Documents)
The City Manager advised this was approved by the Parks and Recreation Advisory
Committee. There was no public input.
MOTION by Council Member McPartlan and SECOND by Council Member Dodd to
approve item #12c.
Council Member Dodd said the parks are a big draw to the City and Vice Mayor Nunn
noted handicapped features were incorporated into the equipment.
Regular City Council Meeting
March 22, 2023
Page 13
Roll call: Mayor Jones - aye
Vice Mayor Nunn - aye
Council Member Dixon - aye
Council Member Dodd - aye
Council Member McPartlan - aye
Motion carried. 5-0
23.058 D. Authorize the Citv Manaeer to Notifv the Florida Dent. of Transoortation tQ
Proceed with the Textured Pattern Pavement on SR-5/US-1 from Harrison Street
to Davis Street for the Low Bid Amount of $476.188.50 (Transmittal. Email. R-
22-33. Minutes. Transmittal. Emails. Minutes)
The City Manager said this project has come in higher than what was projected and asked
for approval to expend the additional funds. There was no public input.
MOTION by Council Member Dodd and SECOND by Mayor Jones to approve the funds
to FDOT for the US 1 textured pattern pavement project.
Roll call: Vice Mayor Nunn - aye
Council Member Dixon - aye
Council Member Dodd - aye
Council Member McPartlan - aye
Mayor Jones - aye
Motion carried. 5-0
23.009 G. Aonrove the Emereencv Purchase of Replacement Batteries and Water Svstems
for the Citv of Sebastian Golf Carts in the Amount of $16.316.40 from Roval
Battery (Transmittal. Form. Ouote. Certificate)
The City Manager said there were batteries replaced during COVID which are starting to
fail and now leaving people stranded. He requested approval for the emergency
replacement in the amount of $16,316.40. There was no public input.
MOTION by Council Member Dixon and SECOND by Council Member Dodd to
approve the emergency purchase of replacement batteries and water systems for the golf
carts.
Roll call: Council Member Dixon - aye
Council Member Dodd - aye
Council Member MCParthm - aye
Mayor Jones -aye
Vice Mayor Nunn - aye
Motion carried. 5-0
23.019 E. Discuss Charter Officer Evaluations (Transmittah
Regular City Council Meeting
March 22, 2023
Page 14
Council Member Dodd said there was some confusion when they approved the new
policy. He said October 1, 2022 was the effective date of the salary increases based on
the salary study and union contracts that applies to the union, exempt and charter
employees.
He further explained, February 2023, Council approved the new Charter Officer
evaluation process that means the current contracts are out of sync with the new process.
As part of the new process, we directed the Mayor to execute the contracts to make them
consistent with that. In March 2023, we agreed to do the evaluations of the Charter
Officers. Because of the time, it will probably be April before the Mayor gets through
the process of changing the contracts.
The agenda item covers the evaluation of the officers, at the next meeting Council needs
to provide some input to the Mayor on the new contracts.
Mayor Jones said he was done with the evaluations. Council Member Dixon said she
was sensitive to the contract change. Council Member Dodd said it was never intended
to be punitive; there was consensus to make the charter officers more in tune with the
Council than the union contract. He said he would assume whatever salary increase they
might determine would be effective October I' of this year and in 2024 they would go
back to April/May/July fimeframe for the evaluations.
Council Member McPartlan said he understood they were going to do evaluations this
meeting. He said he has spoken to each officer and went over each evaluation. He said
the City Clerk was an overall 5. He said the City Attorney has been phenomenal to work
with and he was sorry to see him leave. He recommended a retroactive 5% increase for
the attorney since the time he was here.
He read his evaluation of the City Manager into the record. (See attached) He said any
one of the actions mentioned in his review is a problem but the totality of the actions,
behaviors and attitudes was too much for him to continue to support Paul Carlisle as the
City Manager for Sebastian and he made a MOTION for "no confidence' in the City
Manager. There was no second to the motion.
Mayor Jones said at the next meeting Council can discuss what they would like to see in
the renegotiated contracts.
Jonathan Burkett, attorney with Collins, Brown, and Barkett, said he has worked with a
lot of municipal and county officials and without a doubt the City Manager was ethical as
they come.
Zoom Input
Andrea Coy asked how the previous speaker knew there would be a motion for a vote.
She read a letter into the record regarding the management of the City. (See attached)
Council Member Dodd said he believed if you have an employee that they are unhappy
with, one of the objectives is to go through a rehabilitation process. He was not prepared
Regular City Council Meeting
March 22, 2023
Page 15
to take it to a punitive stage without going through a rehabilitation process. He said he
didn't want anyone to believe that Council Member McPartlan was out on left field by
himself because there are valid issues that need to be dealt with that can be addressed as
they move forward.
Mayor Jones agreed and said he planned to talk to the officers.
Council Member Dixon said this was new to her and noted the City Manager has been
amenable to her.
Vice Mayor Nunn said from his personal experience the City Manager has always been
communicative and responds to his calls and messages. He said there are some small
issues but if you have a problem with an employee they should talk to them and work
through it.
Council Member McPartlan said he has come in to talk to the City Manager and has
called him to see what concerns they have for upcoming council meetings. Going back to
the Council meeting with the strategic plan, he asked what is on the agenda and the
manager said the two car washes. He said it's not that the manager lies to him but he
doesn't give him what he needs.
Council Member MCParthm said it's not for lack of trying because he calls the manager
who calls him back with messages that don't say anything or not ask for a return call. He
said he isn't forthcoming with information. He asked himself where he goes from there
which is what he did tonight.
13. CITY ATTORNEY MATTERS
The Interim City Attorney said he has been working well with department heads and he
appreciated the opportunity to work with everyone.
14. CITY MANAGER MATTERS
The City Manager announced that tomorrow night the Florida Fish and Wildlife
Conservation Commission would be in Council Chambers to talk about establishing ten
new snook management regions. He invited the public to participate.
15. CITY CLERK MATTERS - None
16. CITY COUNCIL MATTERS
A. Vice Mayor Nunn thanked staff for the hard work they do for the City.
He said by moving to a subscription solid waste option it will cost taxpayers an extra
$900 a year which is a huge amount they we asking people to pay but there will more
discussion on this issue.
Regular City Council Meeting
March 22, 2023
Page 16
B. Council Member Dixon had no matters to report.
C. Council Member Dodd said the $900,000 to the residents resonates strongly but
$600,000-700,000 cash outflow the City will have because we didn't process this quick
enough to get it into the roll for 2023 is a gigantic stickler which is the reason he brought
it up this evening. He said they need to be cognizant that they can't afford to lose
$600,000-700,000 because of the timing.
D. Council Member McPartlan said he was in Martin County for the Treasure Coast
Homeless Services Council Point in Time count and he found it heartbreaking that Indian
River County has more homeless than St. Lucie County and there was an increase of
about 40% in veterans. He noted St. Lucie is twice our size and we have more homeless
which is concerning.
E. Mayor Jones had no matters to report.
17. Being no further business, Mayor Jones adjourned the regular meeting at 8:45 p.m.
Approved at the April 12, 2023 Regular City Council meeting.
Mayor Fred Jones
ATTEST.
e nett, William City Clerk
Submitted by Dr. Graham Cox
at the 3/22/2023 Council Meeting
• Good evening Mr. Mayor, City Council members. Graham
Cox, 1213 George Street, Sebastian.
• Why does this feel like Groundhog Day or deja vue all over
again?
• In the last year four local environmental groups have issued
several joint statements on the proposed Graves Bros.
annexation to the city of Sebastian. We have been, and still are,
critical of the city of Sebastian and Graves Bros. for not
preparing a detailed plan for the 2,044 acres proposed to be
annexed to the city. Instead you have chosen to put off the real
land use decisions to some future date and, instead of taking
charge of tough land use decisions, you have handed the
planning initiative to the land owner.
• The environmental groups argue that there should be a plan -
a great plan, a master plan, a plan based upon community
input and collaboration with local and state agencies, one that
protects the headwaters of the St. Sebastian River, provides for
known residential capacities, provides smart growth
development patterns, meets LID or Low Impact Development
standards, provides for open -space locations and community
amenities. A plan that allows us to accurately calculate just
how many homes, how much commercial space, how many
daily traffic trips to expect on CR 510 and 512.
• The four environmental organizations are Friends of St.
Sebastian River, Indian River Neighborhood Association,
Clean Water Coalition of Indian River County, and Pelican
Island Audubon Society. We are greatly concerned about the
annexations future impact on our community, the city of
Sebastian, and the impact on Indian River County as a whole -
- on our water supply and sewage treatment system, on our
roads, our parks and other public facilities.
• It is common for large development projects with the
capability of changing the character of a community to utilize
professional consultants to develop a collaborative process by
collecting input from citizens, advocacy groups and other
governmental entities.
• Such a process is happening in Alachua County where a 4,000-
acre tract of land is being master planned to include significant
open space, central water and sewer systems, a new University
of Florida Golf Course, and a possible solar power project.
That landowner has engaged with CHW Consultants to guide
the process for developing the masterplan before it seeks its
development entitlements.
• This example shows how the Graves Bros. annexation and land
use change could work. Good luck finding out from Sebastian
officials what the annexed property will look like as a final,
developed project. The narrative of a "10,000-foot view" is the
common refrain. It was made abundantly clear at the
workshops held by city council that they don't know what the
development will look like because there is no plan. They do
not know the impacts — social, economic, environmental —
because there's no plan with any substance we can work with.
• What most municipalities understand is that you don't give
away development entitlements without knowing what you're
getting in return. There's nothing wrong with a landowner
making money, but there is something wrong with a
jurisdiction that heaps huge financial windfalls without
securing the necessary exactions or safeguards to protect
current residents.
ILA
• We are urging the city to draft a strong annexation agreement
that protects our quality of life and our pocketbooks before
you pass the resolutions that are before you tonight.
• We want to see a land use plan that conserves large areas of
open space to protect the headwaters of the St. Sebastian River
which run through the property. It should be a no-brainer to
require a significant buffer. Likewise on requiring functional
open space — not the open space you get when you count front
yards, back yards, and swale ditches.
• There should be a commitment to providing affordable
housing, at least 10 per cent of the residences, not some
"squishy 5 per cent or up to 10 percent, maybe".
• The four groups are trying to ensure that growth is done in a
way that protects our natural environment while providing a
significant number of affordable housing units.
• Finally, we want a real planning process open to broad
community input.
• We urge city and county residents to pay attention to what is
proposed, to contact your public officials in Sebastian and in
the County Commission to let them know your concerns about
this proposed annexation.
• It could have a profound, unwelcome effect on our city and
county if not done to the highest social, economic and
environmental standards and without meaningful public
involvement.
Closing suggestion: follow the example of the IPM sub committee,
appoint three members from planning, three from natural
resources, one from county planning, one from the conservation
NGOs, one from the chamber of commerce, make sure they follow
3
the sunshine laws, and charge them with safeguarding the interests
of the city residents. Make it clear they can bring in expert witnesses
e.g. from the county, from DOE, from regional planning, from other
big development managers.
Thank you.
91
Submitted by George Glenn, Jr.
at the March 22, 2023 Council Meeting
.. !� _ .
Jeanette Williams
From: Joseph Griffin
Sent: Friday, May 04, 2018 11:21 AM
To: 'Jeff Bass'; Lisa Frazier, Dord Bosworth. 'Joe Schulke'
Cc: Paul Carlisle
Subject: RE: Graves Brothers Follow up meeting
Lisa ---please set up
Joe Griffin
City Manager
City of Sebastian
1225 Main Street
Sebastian, FL 32958
772-388-8200 office
772-581-0149 FAX
www.cltvofsebastla n.are
From: Jeff Bass fma11t0 jbassesbrothersmmoanv.mml !^ ~
Sent: Friday, May 04, 2016 Cl30:5AM
To: Joseph Griffin; Lisa Frazier; Dorn Bosworth; Joe Schulke
Subject: Graves Brothers Follow up meeting
All,
Congrats on the favorable P&Z vote.
Following our meeting last week we thought it would be a good idea for all of us to get together w/ the new city
manager to discuss Graves Brothers' current and future annexation plans. I am available mid-aftemoon on Monday or
anytime Tuesday. Please let me know what works for you.
Thanks,
Jeff
Jeff E. Bass
Graves Brothers Company
_ 2-MIndlan-Riuer-Blvd,-Suite-20►
Vero Beach, FL 32960
Phone: (772) 562-3886 X 109
Fax: (772) 562-3565
340
1
Jeanette Williams
.--.
rrom:
Sent:
To:
Cc:
Subject:
Joe
Lisa Frazier
Monday, January 29, 2018 2:03 PM
'Joseph Schulke'
Jeff Bass; Joseph Griffin
RE: Graves Bros
Yes, we did speak with Joe regarding the annexation proposals. He is Inclined to believe that the Council would be
receptive to all requests for Annexations. He does not seethe merit in waiting, even for the additional acreage. Please
give me or Joe a call for a more detailed response if you desire.
Sincerely,
Lisa Leger Frazier, AICP
Community Development Director
City of Sebastian
1225 Main Street
Sebastian, Florida 32958
Direct; 772.388.8228
A-%
From: Joseph Schulke rmalito isrhulke(alsbsennc ineers mml
Sent: Monday, January 29, 2018 1:36 PM
To: Lisa Frazier
Cc: Jeff Bass
Subject: Graves Bros
Lisa —did you speak with Joe G about the additional Graves Bros property?? What were his thoughts?? Is It worthwhile
meeting with Joe about this? Anything else come from your conversation?
Best regards,
Joseph W. Schulke, P.E., LEED AP
Schulke, Bittle & Stoddard LLC
1717 Indian River Boulevard, Ste. 201
Vero Beach, Florida 32960
(772) 770.9622 phone
(772) 770-9496 fax
www.sbsenolneers com
A►
ConnedwW us...
342
PLEASE NOTE:
/1,SCHU:.KE, Br TLE & STODDARD LLC is providing CAD Flas to the owner, contractor antl/or surveyor for its convenience only.
Only the signed and sealed drawings shall be considered to have pertinent information for the corstructlon of this project.
Your reliance on the attached electrenic file(sj is at your solo Oak, since electronic files can be corrupted, edited or may have additional
data within the files that is not pertinent to the final design as reflected in the signed and sawed drawings.
SCHULKE, BITTLE & STODDARD LLC makes no representations or warranties, either express or implied, as to its suitability for any
specific purpose W h':e we believe this drawing file :c be accurate at the time of retrieval, this media and Its contents can be pull
altered or corrupted either purposely or inadvertently through any number of sources.
Far this reason, SCHULKE, BITTLE & STODDARD LLC, Its managers and a-employeesshall be Indemnified and held harmless from any
and all liability that may arise or result from the use of this information by your firm, employees, agents or sub -contractors.
Any use of the fie provided herein constitutes acceptance of provisions stated herein,
The informallon contained In this email Is privileged and confidential and intended for the addressee only. If you are not the intended recipient,
you are asked to except that confidentiality and not disclose, copy or make use of Its contents. If received In error you are asked to destroy this email
and contact the sender immediately. Your assistance is appreciated.
"'i
W
M3
y )eanette Williams
From:
Sent:
To:
Cc:
Subject:
Jean,
Lauren Hamilton <Ihamilton@sbsengineers.com>
Tuesday, September 11, 201810:18 AM
Jean Tarbell
Joseph W Schulke P.E,; Jeff Bass; Lisa Frazier
Re: Meeting Request
This emall will confirm the meeting for 10= am on Monday, September 17 at the
City of Sebastian.
Thank you for your assistance in scheduling this meeting.
Lauren Hamilton
Executive Assistant
Schulke, Bittle & Stoddard, LLC
1717 Indian River Blvd, Suite 201
Vero Beach, II, 32960
2-770-9622
-770-9496 Fax
PLEASE NOTE:
This Information Is provided solely for your mnvenien a only.
SCHULKE. SITTLE a STODDARO LLC makes no mpreeentatidrd or •mantles, either express or Implied. as to as suitability for arty speclAo purpose. Mile wee
believe this dreading the to be apmmle at be time of retrieved, this media and its contends can be madly altered or corrupted either purposely or Inadvedonby
throssgh any number of address.
Friend mum, SCHO6RE, BITTE&STODDd LLC,iu meug. and or employeesshe'd be indemnifiddoddheldharmless from anyark ell tialihty Natmay ordeof
result form the we dfIld, information by yourrind, mnployeer, agents or sab-comato". Arty use afthe rile proyuled harms consdtul[a acceptance drum Provinces stated
herein.
The information contained in this small is pivileged ad confidential and Intended for the addressee only. Ifyou arena the intended recipient, you are eked to matter that
confidentially, and not disclose, copy or make use arms comedb. Ifreceived in aroryou en eked to destroy this ermil and odntaet the sender immediately, Your asslstance
Is appreciated
IWIDWmaikorAMPAii
Lisa and Paul,
Joe Schulke and Jeff Bass would like to set up a meeting with you for either this
Thursday (9/13), next Monday (9/17), or Tuesday (9/18) to discuss the Graves Brothers
1,000 acres south of CR 510. Please let me know what day and time works best for you
both.
T*"nk you,
Lauren Hamilton
Executive'Issistant
/,
,on -A
Schulke, Bittle & Stoddard, LLC
17171ndian River Blvd, Suite .201. _ ...., . _. _........_.
Vero Beach, FL 32960
772-770-9622
772-770-9496 Fes
PLEASE NOTE:
This infomtallpn to previous solely for your convenience only.
SCHULKE, SMILE & STODDARD LLC makes no representations or vrenantles, either express or impked, as is its sultablllly for any speclllo purpose. While we
believe this dravdng Ale Ip be sxurate al the time of reldeval. this meets and Its contents use M easily altered or corrupted either purposely or Inodvehenlly
IFrough any number of sources.
For Ais tenon, SCHULKE, SfITLE & STODDA" LLC, its nonunion; and or empoyees shall be mdonat and bcid brmkv from any and all :iabitity that may arise or
mull from. the use of Ail infommtlmt by your Bran, emplaYeea, agents or eubiontnclprs. Any she done file provided bereA mndNtes aceepmnce oraoe provisions all
Herein
Theinfotme;iom ontsiond in the moil 4 mkAlegPf and eonfid-dial and inmdcd for the a mmm only.Ifyou ate not the handed n,apro, you ate asked to respect Aat
cmpdentiolity and not disclose, copy or make use oftts cuntmts. If thohn,d in mar you on, eked to done, this email and cooled the seller Immediately. Your asstsAnce
is appnxJsled
345
14thanette Williams
From: Joseph Schulke <jschulke@sbsengineer&com>
Sent: Monday, May 07, 2018 3:28 PM
To: Lisa Frazier, Jeff Bass
Cc: Paul Carlisle; Joseph Griffin
Subject: RE: Graves Brothers Follow up meeting
11 am works great for me. thanks
Best regards,
Joseph W. Schulke, P.E., LEED AP
Schulke, Bitfle & Stoddard LLC
1717 Indian River Boulevard, Ste. 201
Vero Beach, Florida 32960
(772) 770-9622 phone
(772) 770-9496 fax
www.sbsenOlneers com
^annect with us... .
PLEASE NOTE:
SCHULKE, SITTLE & STODDARD LLD Is providing CAD flea to the owner, contractor and/or surveyor for its convenience only.
Only the signed and sealed drawings shall be considered to have pertinent information for the construction of this ProJact.
Your reliance on the attached electronic Said) is at your sole risk, since electronic Olen can be corrupted. edited, or may have additional
data within the files that Is not pertinent to the final milli as reflected in the signed and sealed drawings,
SCHULKE, B TTLE & STODDARD LLD makes no representations or warranties, elther express or Implied, as to its suitability for any
specific purpose. While we believe this drawing file to be e¢urste at the time of retrieval this media and its contents can be easily
altered or corrupted either purposely or Inadvertently through any number of sources.
For this reason, SCHULKE, BITTLE & STODDARD LLD his managers and or employees shall be indemnified and held harrtOess from any
and all lability that may arse or result from the use of this information by your fine, employees, agents or sub -contractors.
Any use of the file provided herein constitutes acceptance of the provisions stated herein.
The Infcmration contained In this email H privileged and confidential and Intended for the addressee only. If you are not the Intended m ianl,
you are asked to respect that confidendalhy, and hat disclose, copy or make use of its contents. If received In error you are asked to destroy this smea
i and contact the sender ImmedlateN. Your assistance Is eppreClale 1.
From: Lisa Frazier <LFrazier@Cltyof5ebastlan.org>
Sent: Monday, May 07, 2018 2:56 PM
To: 'Jeff Bass'<ibass(nleravesbrotherscomoanv.com>; Joseph Schulke <ischulke(dsbseneineers.com>
Cc: ocarlisle(,Dcitvofsebastian.ore; Joseph Griffin<JGriffin@City0f5ebastian.org>
Subject: RE: Graves Brothers Follow up meeting
Importance: High
fine with 11:00. Paul? Joe?
From: Jeff Bass [mailto jbass(a) ravesbrothersirnmoanv:mm]
Sent: Mond% May 07, 2018 2:45 PM
To: Joseph Schulke; Lisa Frazier
Cc: Paul Carlisle; Joseph Griffin
/'1 Subject: RE: Graves Brothers Follow up meeting
I can make 10 or 11, but would like Joe Schulke to be there.
Jeff E. Bass
Graves Brothers Company
2770 Indian River Blvd., Suite 201
Vero Beach, FL 32960
Phone: (772)562-3886X 109
Fax: (772)562.3565
From: Joseph Schulke[mailto;ischulke(msbsenaineers.coml
Sent: Monday, May 07, 2018 2:43 PM
To: Lisa Frazier; Jbass
CC: Dmrlisle(acitvofsebastian.oro: Joseph Griffin
Subject: RE: Graves Brothers Follow up meeting
Lisa — I have a 9 am, and will not be able to get to sebastian by 10 am. Can we make it at 11 am7 (I know Joe G lunch is at
11:30 —1 am certain our meeting will take less than % hour).
Thanks
Best regards,
Joseph W. Schulke, P.E., LEED AP
Schufft Bittle & Stoddard LLC
1717 Indian River Boulevard, Ste. 201
Vero Beach, Florida 32960
(772) 770-9622 phone
(772) 770-9496 fax
www.sbsenaineem.con
Connect with us... •J;'
mdsealed drawings shall be considered tohave penldenl intonation forthe construction ofthls project...
the attached electronic filets) is at your sole risk, since electronic files can be compled. edited, or may have additional
as that Is not pertinent to the final design as reflected In the eg ned and sealed drawings.
SCHULKE, 91TTLE & STODDARD LLC makes no representations or warranties, ether express or implied. as to its suilabliity for any
specific purpose. Whi Is we believe this drawing file to be accurate at the Ilene of retrieval, this media and its contents can be easily
altered or corrupted es hher pumosely or inadvertently through any number of sources.
For this reason, SCH ULKE, eITTLE & STODDARD LLC, as managers and or employees shall be indemnified and held harmless from any
and all liability that may arise or result from the use of this information by your firm, employees, agents or sub -contractors.
Any use of the file provided herein constitutes acceptance of the provisions stated herein.
no Information contalmod in this email is pdNleged and confidential and intended for the addressee only. If you are not the Intended redolent,
you are asked to respect that confidentiality and not disclose, copy or make use of As contents. If received In error you are asked to destroy this email
and contact the sender Immediately. Your assistance Is appreciated
347
From: Lisa Frazier<LFrazierOCitvofSebastian.ore.>
Sent: Monday, May 07, 2018 2:36 PM
A'*N:'jbass' <Ibass(.eravesbrorherscomoanv.com>; Joe Schulke <ischulke(asbseneineers.com>
,.c: pcarlislerdcitvofsehastlan ore: Joseph Griffin <lGriffn(aCitvOfSebastian.ore>
Subject: RE: Graves Brothers Follow up meeting
Mr Bass
Are you and your representative available to meet at 10:00 am on Wednesday morning?
Lisa Leger Frazier, AICP
Community Development Director
City of Sebastian
1225 Main Street
Sebastian, Florida 32958
Direct: 772-388-8228
From: jbass Imallto:ibass(@amvesbrotherscommnv.mmt
Sent: Saturday, May 05, 2018 4:01 PM
To: Paul Carlisle; Dorn Bosworth; Joseph Griffin; Use Frazier; Joe Schulke
Subject: RE: Graves Brothers Follow up meeting
i can meet any day next week except between 1 & 2.30 on Thursday.
Let me know what works.
Jeff
JeffE. Bass
2770 Indian River Blvd., #201
Vero Beach, FL 32960
772.562.3896 x 109
From: ocarlislenu,ci[vofsebastian.ore
Date: 514/I8 12:43 PM (GMT-05:00)
To: Dorri Bosworth<dbosworthna.citvofsebastian.or¢>,'Jeff Bass' <ibmsQa avesbrotherscomoanv.com>,
Joseph Griffin<JGriffinr&CitvOfSebastian.ore>, Lisa Frazier <LFrazier(la CitvofSebastian.ore>, Joe Schulke
<ischulke(1a sbseneineets.com>
Subject: RE: Graves Brothers Follow up meeting
/`%
A afternoon,
Us
I unfortunately will not be available on Tuesday the 8°i
From: Dorrl Bosworth
Sent: Friday, May 04, 2018 11:2S AM
To: 'Jeff Bass'; Joseph Griffin; Lisa Frazier; Joe Schulke; Paul Carlisle
Subject: RE: Graves Brothers Follow up meeting
Thank you Jeff —Tuesday afternoon does not work for Community Development Dept. Monday
of amoon/Tuesday morning may work.
I've added Paul Carlisle, new City Manager, to our discussion to find out what works with his schedule. We'll
get back with you soon. - D
Dom Bosworth, Planner
Community Development Department
City of Sebastian
h 1225 Main Street, Sebastian, Florida 32958
(7721 589-5518 (772) 388-8248 fax
dboaworth( citvofaebaadan.ore
From: Jeff Bass rmaiito1bas_Sjftravesbmthersmmoanv.coml
Sent: Friday, May 04, - ).0:51 AM
To: Joseph Grlffln; Lisa Frazier; Dord Bosworth; Joe Schulke
Subject: Graves Brothers Follow up meeting
All,
Congrals on the favorable P&Z vote.
Following our meeting last week we thought it would be a good idea for all of us to get together w/ the new city
(^manager to discuss Graves Brothers' current and future annexation plans. I am available mid -afternoon on
Monday or any time Tuesday. Please let me know what works for you,
349 4
^-Thanks,
Jeff
Jeff E. Bass
Graves Brothers Company
2770 Indian River Blvd., Suite 201
Vero Beach, FL 32960
Phone: (772) 562-3886 X 109
Fax: (772) 562-3565
Florida has a very broad Public Records Law (Florida Statute Title X, Chapter 119: Public Records). Most
written communications to or from State and Local Officials and agencies regarding State or Local business are
iblic records available to the public and media upon request. Your email communications, including your
email address, may therefore he subject to public disclosure. If you do not want your e-mail address released in
response to a public records request, do not send electronic mail to this entity. Instead, contact this office by
phone or in writing. Think Green! Please do not print this e-mail unless necessary.
Florida has a very broad Public Records Law (Florida Statute Title X, Chapter 119: Public Records). Most written
communications to or from State and Local Officials and agencies regarding State or Local business are public records
available to the public and media upon request. Your email communications, including your email address, may
therefore be subject to public disclosure. If you do not want your e-mail address released In response to a public records
request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. Think Green Please
do not print this e-mail unless necessary.
Florida has a very broad Public Records Law (Florida Statute Title X, Chapter 119: Public Records). Most written
communications to or from State and Local Offlclals and agencies regarding State or Local business are public records
available tothepuhHr and mpdin a 9on request Your email camm alcatlpn5,LncWWng.yn ra=Laddr 5,may __—
fhereTbre be subject to public disclosure. If you do not want your a -mail address released ib response to b pu-Ec records
request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. Think Greenl Please
do not print this e-mail unless necessary.
/'\
350
f"'.eanette Williams
From:
Joseph Schulke <jschulke@sbsengineers.com>
Sent:
Wednesday, September 19, 2018 2:15 PM
To:
Lisa Frazier
Cc:
Paul Carlisle, Jeff Bass
Subject:
Graves Bros
Attachments:
COS 2010 EAR.pdf
Follow Up Flag:
Follow up
Flag Status:
Completed
Lisa — I have attached the annexation section of the city's 2010 EAR. I believe it says that IRC and the municipalities are
(at the time) working on an Interlocal agreement (p. 66 ), and that the agreement identifies property reserved by the city
for annexation south to 691k st. (p 66, and maps pp. 67-68), and that even if the interlocal agreement Is not adopted, the
city should continue an annexation policy that 15 consistent with the Interlocal agreement (p. 70). Further, numerous
sections in the EAR also identify needs for commercial, multi family, and industrial uses that can best be served by
properties south of the city. If you need further policy and page no. references, I believe I identified all these sections
within my analysis that accompanied the 75 acre annexation.
I hope this helps.
est regards,
Joseph W. Schulke, P.E., LEED AP
Schulke, Bittle & Stoddard LLC
1717 Indian River Boulevard, Ste, 201
Vero Beach, Florida 32960
(772) 770-9622 phone
(772) 770-9496 fax
www-sbsenaineers.com
Connect with us...
PLEASE NOTE:
SCHULKE, BITTLE&'STODDARD LLC Is providing CAD flies to Na ovmer, contactor andiorsurveyor for lt6convenlence only.
Only the signed and sealed dmWngs shall be considered In have pertinent Information for the construction of this project
Your reliance on the attached electronic file(s) Is at your sole risk, since electronic files can be corrupted, edited, or may have additional
data Within the Pop that Is not peNnem to the Mal dealgn as reflected in the signed and sealed drawings.
SCHULKE. aITTLE & STODDARD LLC makes no representations or vmnaroms, either express our impum, as to Its suitablllty for any
specific purpose. While ive believe this drawing file to be accurate at the fime of mrio el, this media and Its contents can be easily
altered or corrupted at Nor purposely or inadvertently through any number of sources.
For this reason, SCHULKE, BITTLE & STODDARD LLC, Its managers and or employees shall be Indemnified and held harmless from any
r,vd all liability that may miss or result from the use of N5 Information by your fro. empbyms, agents our sub -contractors.
'r use of the file provided herein constitutes acceptance of the Provisions stated herein.
The information contained In "s email is privileged and confidential and Intended for the addressee only. If you are not the Intended recipient
you are asked to respect that confidentiality and not disclose, copy or make use of its contents. If received in error you are asked to destroy this email
and con'acf NaWmar Imm ediatety. Yew assistance is appreciated.
ORDINANCE NO.O-18-06
AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA,
PROVIDING FOR THE VOLUNTARY ANNEXATION FOR LAND
CONSISTING OF 66.87 ACRES, MORE OR LESS, LOCATED
SOUTH OF SEBASTIAN HIGHLANDS AND THE ELKCAM
DRAINAGE ROW, WEST OF VACANT LANDS, NORTH OF C.R.
510 AND EAST OF SEBASTIAN RIVER WATER CONTROL
DISTRICT CANAL; PROVIDING FOR THE EXTENSION OF THE
CORPORATE LIMITS AND BOUNDARIES THEREOF;
PROVIDING FOR INTERIM LAND USE AND ZONING
CLASSIFICATION; PROVIDING FOR SCRIVENER'S ERRORS;
PROVIDING FOR CONFLICT AND SEVERABILITY; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the owners of real property is unincorporated Indian River County,
contiguous to the existing corporate limits and boundaries of the City of Sebastian, and
being reasonably compact, petitions the governing body of the City of Sebastian to be
r.. voluntarily annexed into the municipality; and
WHEREAS, the City Council of the City of Sebastian, Florida finds and
determines that the annexation of said parcel is in the best interest of the City;
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, as follows:
Section I. PROPERTY. The following described property now lying and
being in an unincorporated area of Indian River County, Florida, is hereby annexed into
the corporate limits of the City of Sebastian, Florida and the boundary lines of said City
are hereby redefined to include said real property:
See attached Exhibit `l'
and as shown on the map within said Exhibit ' 1', containing 66.87 acres, more or less.
Section 2. INTERIM LAND USE AND ZONING CLASSIFICATION.
The interim land use and zoning classifications for this property shall be consistent with
the provisions of state law.
Section 3. FILING. A certified copy of this ordinance shall be filed with
A the Clerk of the Circuit Court, as well as the Chairman of the County Commission of
324
Indian River County, Florida, and with the Florida Department of State within seven days
of adoption.
Section 4. NOTICE. That notice of this ordinance has been posted in
accordance with Section 171.044, Florida Statutes.
Section 5. SCRIVENER'S ERRORS. Sections of this ordinance may be
renumbered or re -lettered and corrections of typographical errors which do not affect the
intent may be authorized by the City Manager, or the City Manager's designee, without
need of public hearing, by filing a corrected or re -codified copy of same with the City
Clerk.
Section 6. CONFLICT. All ordinances or parts of ordinances in conflict
herewith are hereby repealed.
Section 7. SEVERABILITY. In the event a court of competent jurisdiction
shall hold or determine that any part of this Ordinance is invalid, unenforceable or
N+ unconstitutional, the remainder of the Ordinance shall be invalidated and it shall be
presumed that the City Council of the City of Sebastian did not intend to enact this
Ordinance without such invalid or unconstitutional provisions.
Section 8. EFFECTIVE DATE. This Ordinance shall become effective
immediately upon its adoption by the City Council.
The foregoing Ordinance was moved for adoption by Councilmember
The motion was seconded by Councilmember
and, upon being put to a vote, the vote was as follows:
Mayor Jim Hill
Vice Mayor Linda Kinchen
Councilmember Ed Dodd
Councilmember Albert Iovino
Councilmember Bob McPartlan
The Mayor thereupon declared this Ordinance duly passed and adopted this 80 day of
101-N August, 2018.
z
326
.k.
T
ATTEST:
Jeanette Williams, MMC
City Clerk
CITY OF SEBASTIAN, FLORIDA
Jim Hill, Mayor
Approved as to form and legality for
reliance by the City of Sebastian
only:
James Stokes, City Attorney
326
.,
m,.
S�TaN
HOME OF PELICAN ISLAND
Community Development Department
Annexation Application - Staff Analysis
June 6, 2018
Re: Graves Brothers Company —Annexation Request
The property owners have requested a voluntary annexation into the City of Sebastian.
The subject property consist of 66.87 acres, more or less, located south of Sebastian
Highlands and the Elkcam drainage ROW, west and south of vacant agricultural lands,
north of C.R. 510, and east of Sebastian River Water Control District canal. The subject
property is currently vacant agricultural land in unincorporated Indian River County,
contiguous to the existing corporate limits and boundaries of the City of Sebastian. The
proposed development is within the service boundary for municipal services and has
00% provided capacity concurrency for County utility services. Current zoning will remain
with the County until such time as the applicant provides petition to the City for a zoning
amendment.
The applicant has requested for a future land use designation of CG "commercial
general'. The property currently maintains an active agricultural use so the zoning will
remain within Indian River County as A-1 until such time as conceptual planning has
been completed for the property. A Statement of Impact and Concurrency Analysis has
been submitted by the applicant as Attachment "A".
STAFF FINDINGS
1. A petition for annexation has been executed by the owners of the subject property
and is consistent with Chapter 171 F.S. The property has been found to be
coterminous with a part of the boundary of the municipality. "The separation of
the territory sought to be annexed from the annexing municipality .... a right-of-
way for a highway, road railroad, canal, or utility; or a body of water,
watercourse, or other minor geographical division of a similar nature, running
parallel with and between the territory sought to be annexed and the annexing
municipality, shall not prevent annexation under this act, provided the presence of
such a division does not, as a practical matter, prevent the territory sought to be
00*� annexed and the annexing municipality from becoming a unified whole with
327
00%
respect to municipal services or prevent their inhabitants from fully associating
and trading with each other, socially and economically".
2. The proposal is consistent with the goals, objectives and policies of the City's
Comprehensive Plan. Policy 1-1.2.1 and Policy 1-1.2.2 recognize annexation of
existing agricultural lands until such a time that urban growth is contiguous and
agricultural activities are no longer economically sustaining. These Policies
provide for a holding period to ensure orderly development that provides
economic development opportunity, through a mix of industrial, commercial and
housing that conforms to the City's Comprehensive plan and LDC in order to
achieve diversification of the municipal tax base.
3. The proposal will not have an adverse impact on the public health, safety, welfare,
or aesthetics of the city or region.
4. Level of Service (LOS) impacts have been addressed as part of the change in
Future Land Use review.
5. A fiscal analysis of the proposed project reflects the annual value of the project to
the City with a total assumed annual taxable revenue = $346, 462.
6. The property legal description requires a review by the City surveyor prior to final
approval.
Lisa L. Frazier. AICP
Prepared by
6/13/2018
Date
328
,r
`' A� S CAY SQ
Treasure
Coast
Elementary
7fl
A
329
Jeanette Williams
,...� From:
Lisa Frazier
Sent:
Friday, August 03, 201812:01 PM
To:
jbass'
Cc:
Paul Carlisle
Subject:
RE: Graves Brothers Follow up meeting
Attachments:
488 Sebastian _182ESR.pdf; RE: City of Sebastian 18-2ESR - FDOT D' rict Four Review
Jeff
Attached please find the documents from the commenting agencies regarding the proposed FLUM change for the 66
acre annexation. As we discussed, Staff believes we should proceed with a coordinated planning effort forthe 510
corridor with the County prior to moving forward with any future annexations within this area. We believe that future
requests may face resistance from commenting agencies and the DEO due to a lack of long range planning analysis. We
will keep you apprised of our progress towards this analysis.
Sincerely,
Lisa Leger Frazier, AICP
Community Development Director
City of Sebastian
1226 Main Stredt
/Sebastian, Florida 32958
Direct 772-388.8228
From: jbass rmailto:ibass(daravesbrotherscomoanv.mml
Sent: Saturday, May 05, 2018 4:01 PM
To: Paul Carlisle; Dorrl Bosworth; Joseph Griffin; Lisa Frazier; Joe Schulke
Subject: RE: Graves Brothers Follow up meeting
I can meet any day next week except between 1 & 2.30 on Thursday.
I at me knQW-what wnrkc
Jeff
JeffE. Bess
2770Indian River Blvd., #201
Vero Beach, FL 32960
"`�2.562.3886 x 109
330
.ti
DAvID CO , CONSULTING
Ecological Services
Annexation Area Map Report
These maps were created using ArcGIS Online. We were able to measure the perimeter and
contiguous boundary using ellipsoid -based geodesic calculation. The basemap is Esri's World
Street Map, a vector the layer which provides a detailed basemap for the world symbolized with
a classic Esri street map style. These maps were authored by Maegan Wettlaufer, ArcGIS
Technical Analyst and Dr. David Cox.
Figure 1: Contiguous Boundary to Proposed Annexation Area
The percentage of the length of the contiguous boundary over the proposed annexation area
perimeter is 3.96%. The contiguous boundary can be found where the proposed annexation area
marked in pink meets the 2019 annexation area in red. The contiguous boundary is 1,928.24 feet.
The perimeter of the proposed annexation area is 48,684.34 feet.
Fieure 2: Contiguous Boundary to 2019 Annexation Area
The percentage of the length of the contiguous boundary over the 2019 annexation area
perimeter is 5.0%. The contiguous boundary can be found where the 2019 annexation area
marked in red meets the south end of the city of Sebastian. The contiguous boundary is 440 feet.
The perimeter of the 2019 annexation area is 8,800 feet.
Ficure 3: Contiguous Boundary to Proposed and 2019 Annexation Area
The percentage of the length of the contiguous boundary over the proposed and 2019 annexation
area perimeter is 0.76%. The contiguous boundary can be found where the 2019 annexation area
marked in red meets the south end of the city of Sebastian. The contiguous boundary is 440 feet.
The perimeter of the proposed and 2019 annexation area is 57,484.34 feet.
1750359 RECORDED IN THE RECORDS OF JEFFREY K BARTON, CLERK CIRCUIT COURT INDIAN
RIVER CO FL, BR: 2029 PG: 2122, 05/09/2006 08:33 AM DOC STAMPS D $0.70
W
ktc �a4y °O
roG O•W
Reivm iv
THIS INSTRUMENT PREPAREI
AND RETURN TO:
SAMUEL A. BLOCIy ESQUIRE
21 Royal Palm Palma, Suite 100
WHO BEACH, PL 32960
CONSERVATION EASEMENT
THIS GRANT OF CONSERVATION EASEMENT, made and executed
this 1 a rday of May 12006, by SCHOOL DISTRICT OF INDIAN RIVER
COUNTY, FLORIDA, a county government, whose mailing address is: 1990 256 Street,
Vero Beach, FL 32960, hereinafter called Grantor, to PELICAN ISLAND AUDUBON
SOCIETY, whose mailing address is: P. O. Box 1833, Vero Beach, Florida 32961-1833,
hereinafter called Grantee,
WITNESSETH;
WHEREAS, Grantor is the fee simple owner of certain real property
situated in Indian River County, Florida, and
WHEREAS, Grantor finds that it is appropriate to retain certain land
areas on Grantor's property in their natural, scenic, open, or wooded condition; retaining
such areas as suitable for habitat for fish, plants, or wildlife; retaining the structural
integrity or physical appearance of sites or properties of historical, architectural,
archeological, or cultural significance; and
WHEREAS, the establishment of a conservation easement is required in
accordance with Attachment "A", entitled "Funding Request -Project Narrative: Sebastian
Highlands Scrub Acquisition' to that certain Sebastian Highlands Scrub Acquisition
Expenditure Contract (FWC Contract No. 00314) by and between the Florida Fish and
Wildlife Conservation Commission and the School District of Indian River County,
Florida. More specifically, this conservation easement is being given for the real
property described in Exhibit "A", attached hereto, relative to scrub -jay habitat currently
protected and managed under the provision of the Sebastian Area -Wide Habitat
Conservation Plan Bad the U.S. Fish and Wildlife Service, under the Habitat
Conservation Plan Land Acquisition Program and is for the purpose of preserving,
creating, or enhancing the scrub jay habitats; and
493
SK: 2029 PG: 2123
ri
WHEREAS, it may be appropriate pursuant to Indian River County
Comprehensive Plan Conservation Element, Policy 6.12 to preserve certain native plant
communities in viable condition with intact canopy, understory, and ground cover for the
preservation of the scrub jay habitat:
NOW, THEREFORE, Grantor, for Ten and No/100 Dollars ($10.00) and
other good and valuable consideration in hand paid, by Grantee, by these presents does
grant a conservation easement upon and across that real property described in Exhibit
"A" to Grantee which conservation easement shall run with the land and be binding upon
the owner, its heirs, successors and assigns, and remain in fun force and effect,
enforceable by the Grantee either by injunction or proceeding in equity or at law, said
easement specifically prohibiting any of the following activities:
(a) constructing or placing of buildings, roads, signs, billboards or other
advertising, utilities, or other structures on or above the ground, except for any placards,
signs, reports or any informational releases concerning the scrub jay habitat project
/1 which acknowledge the Florida Fish and Wildlife Conservation Commission and the U.S.
Fish and Wildlife Service, Habitat Conservation Plan Land Acquisition Program, as
participants and contributors.
(b) damping or placing of soil or other substance or material as landfill or
dumping or placing of trash, waste, or unsightly or offensive materials.
(c) removal or destruction of trees, shrubs, or other vegetation.
(d) excavation, dredging or removal of loam, peat, gravel, soil, rock or
other material substance in such manner as to affect the surface.
(a) surface use except for purposes that permit the land or water area to
remain predominantly in its natural condition.
(f) activities detrimental to drainage, flood control, water conservation,
erosion control, soil conservation, or fish and wildlife habitat preservation.
(g) acts or uses detrimental to the retention of land or water areas.
(h) acts or uses detrimental to the preservation of the structural integrity
or physical appearance of sites or properties of historical, archeological, architectural, or
cultural significance.
2
49
HK: 2029 PG: 2124
Notwithstanding any provision to the contrary herein contained, Grantor
reserves the right for certain passive recreational uses not detrimental to the health of the
ecological system.
Notwithstanding any provision to the contrary herein contained, the
above -stated conservation easement shall not transfer to Grantee any of the normal duties
and obligations of the Grantor to maintain the fee simple property in a safe condition;
provided, however, that the Grantee shall be responsible for the perpetual maintenance of
the real property described in Exhibit'W'.
Notwithstanding any provision to the contrary herein contained, the
above -stated conservation easement shall not preclude the Indian River Mosquito Control
District from obtaining access to the property for the purpose of mosquito inspection,
treatment, and management.
This easement shall be perpetual and shall too with the land and be
binding upon all subsequent owners of the servient estate. This easement shall be
assignable to other governmental bodies or agencies, charitable organizations, or trusts
authorized to acquire such easements. This easement may be enforced by the Grant= by
injunction or proceeding in equity or at law. This easement may be released by the
Grantee to the owners of the servient estate. This easement shall be recorded and
indexed in the same mamer as any other instrument affecting the title to real property.
Grantor hereby covenants that it is lawfully seized of said servient land in
fee simple, and that it has good right and lawful authority to convey the easements
hereby established, and will defend the same against the lawful claims of all persons
whomsoever.
3
495
BE: 2029 PG: 2125
r1
IN WITNESS WHEREOF, the Grantor has caused these presents to be
executed this _\e,\ day of M ci_A , 2006.
Signed in the presence of: GRANTOR:
SCHOOL DISTRICT OF INDIAN RIVER
CO FLORIDA
���
print i. S Br Duncan N.P. Pritchet[_ Ed-D.
Title- Suovrintendent of Schools
print e: /� 1'IvY�.J- Can Q-4-n
STATE OF FLORIDA
COUNTY OF INDIAN RIVER
,ON The foregoing instrument was acknowledged before me this day of
2006 by T.,+. ram.. NW? P�hcl„ik as
of School District of Indian River County, Florida, a
county government, on behalf of and as the act and deed of said county government.
He/she is.y�sD 'XiMO m, to me or has produced tJ I+\ (driver's
license) as ideriti cation.
NOTARY PUBLIC:
t�npent
Commission No.
Expiration:
JUDY A. STANG
NWARY Public, SMI of Florida
My coiam. UP. AW. 25, 2007
(:Oran. No. DD 191101
L�abck Duch'S�MDncaWRBYabNrt-ssWulN,�wmen�um an1YeQ.wpf
496
BK: 2029 PG: 2126
EXHIBIT "A"
TO
CONSERVATION EASEMENT
Lots 1, 2, 4 and 5, Block 565, Sebastian Highlands, Unit 17,
according to the Plat thereof, as recorded in Plat Book 8, Page
46, Public Records of Indian River County, Florida.
Lots 1, 2, 5, & 44, Block 454, Sebastian Highlands, Unit 17,
according to the Plat thereof, as recorded in Plat Book 8, Page
46, Public Records of Indian River County, Florida.
Lots 1, 2 & 3, Block 566, Sebastian Highlands, Unit 17,
according to the Plat thereof, as recorded in Plat Book 8, Page
46, Public Records of Indian River County, Florida.
Lots 9, 10 & 11, Block 572, Sebastian Highlands, Unit 17,
according to the Plat thereof, as recorded in Plat Book 8, Page
46, Public Records of Indian River County, Florida.
Lot 18, Block 571, Sebastian Highlands, Unit 17, according to
the Plat thereof, as recorded in Plat Book 8, Page 46, Public
Records of Indian River County, Florida.
Lot 12, Block 572, Sebastian Highlands, Unit 17, according to
the plat thereof, as recorded in Plat Book 8, Page 46, Public
Records of Indian River County, Florida.
Lot 3, Block 565, Sebastian Highlands, Unit 17, according to
the Plat thereof, as recorded in Plat Book 8, Page 46. Public
Records of Indian River County, Florida.
497
gPublic.net - Indian River County, FL - Report: 31382600001319000020.0 htips://gpublic.schneidercorp.com/Application.aspx?AppID=1109&L...
Indian River County, FL
/^. Parcel Summary
Parcel l0
31se2600001319000020.0
Prodlt
25051
location Addreu
925GREENBRIERAV
SEBASTIM.F1.32958
Neidslaulmad
Seb Hlsun1t13(14002200)
Market Area
14
BrlefTaxOmcrlption
SEBASTIAN HIOH1AN05UNIT 13 BLA3191.01l PEI 2-82C
PrtdertyUse Code
Single Fatuity - Improved point)
Ser/rwp/Rng
2631-38
Tax OlsWct
2. SEB Pshl
MIIIage Rate
154583
Ames,
046
Ho,estead
Y
Iie:. `env
Metes and Bounds
Owner Information
Primary0wmr
Halleran P.I F 611onnd M
925Greenbrier Ave
Sebastian, FL 32958
Valuation
2022 Certified Values
2021 Certified Values
2020 Certified Values
2019Certlfied Values
Improvem¢nlVdlo,
$316.186
$262.619
$250,427
$239,946
Iartl Value
$68.Oo0
$58,480
$53.040
548,280
Land Agricultural Value
$0
$0
N
SO
Agricultural (Market) Value
$0
20
SO
$0
Just (Madrid Value
$3a4.1a6
$321,099
$303.467
$200,226
Assessecivalue
$301.202
$292.429
$288.391
$281.909
Exempt Value
$50.000
$50.000
$50.000
$50,000
Taxable Value
$25UQW
$242.429
$238.391
S231,907
Meaimam Save our Homes Portability
$82.984
$28,690
$15.076
$6,319
To.
54.280.25
$4 ,21
$4.300.03
34.24709
Current Exempriam an this parcel:
HEX -A- Additiona125.000 HOmenead [islanders,
H EX Eumption Of Hm,esteads Reporti„{ repo irem¢nt
On tax loll auordi,g to s 196. W 2(1)
'lmt(Mar"Value description - This is the-lue established by the Property Apprai for A valorem purpom. This wine, does not represent aneclialed
seeing meat.
Historical Valuation
Land Information
Code Landux Des,
Amenity
Acres
Square Feet
Zoning
F SF2an H: Molt Site
T-Tyµcalint.6.1,11,
0.46
20037.6
RSIO
I of 2/8/2023, 5:00 PM
gPublic.net-Indian River County,FL-Report: 3138240000129900002 1.0 htips://gpublic.schneidercorp.com/Application.mpx?ApplD=1109&L...
!' Indian River County, FL
/'►, Parcel Summary
Parcel l0 313824400012990D30210
amen) 22913
Iucation Adtlress 1233GEORGEST
SEBASTIAN, FL32958
Neighborhood Seb HI, sec 13A4/25 area (140010.00)
Market Area 14
Brief Tax Dexdpeon SEBASTIAN HIGHLANDS UNIT NO 10 SUK 299 LOTS 21&22 P01637M
Pmpmty UseCade simile Family - Imprbvetl (0100)
SerRwp/0.q
24-31-M
➢,Olstrid
2-SEBA5TIAN
MIIIaIe Rate
15.8583
A m.,e
0.46
Homestead
Y
Vmw Map
Metes and Bounds
Owner Information
I' mar,Owna
Cm, Graham Leonard (Trs)(Ton&
1213Gmrge St
Sebavdan. R 32958
Maternal Owner
Cmludih ElAre(Trs)ITon
Valuation
MUCerified Values
2021Cerulped Values
2o20Cedified Values
20190onified Valum
�Oe� ImmueementVafue
1199,031
1174.462
$163.505
5184,142
Umd Value
$98.600
S74.800
$61,200
$59.840
UM Agricultural Value
SO
So
so
So
Agriwltual(Markee Value
so
$0
50
so
lust(Marteuvalue
S292.631
$249.262
$224.205
$243.982
A ve:JV,Iue
$150.904
$146.509
1144.4M
$141.237
Exempt Value
Wool)
$501000
S50.000
S50,000
Taxable Value
1100.904
196509
$94,486
$91.237
e&dmum Sm Our Homes P abillty
$146122
$102.753
$80,219
$102.745
T.
$1,69719
SLB81.49
$1.876.51
S1.84416
Current Nemfiem,onthis wr¢l:
HMA-Additlgm125.00) bear eatlE mmfion
HEX Eximplign of Homesteads RewrBng rmuirement on
fax rpll auprtl i� to s 196.00201
'lustlMaMen Value'daviptbn-This istbevalueestablisbMbytM1epreperNApprauerloratl vabrem Wrpos¢a.ThiSwluedces
cut represmtanticiwtedxlliNpri[e.
Historical Valuation
Land Information
Code LaMUseoesc
Amenlry
A.
Square Feet
Zen,
F SFZm ;Single Ate
C-Cxalm LakehOnt
013
10018.8
RS-10
F VR-SFZuad.SIWSlte
C-Gnalorlawfrmt
023
10018.8
R5.10
Building Information
Type
R uderxre
HC&V
Total Area
2T25
HWC
Forged Hot Air,w/AIr Cd
HeumdArea
Z102
eaNmoms
2
EuerforWalls
5turmon CcrcnW8bck
Bedrooms
3
Interior Walls
O"all
ToralRmms
6
Roofing
Slgrles
10
.� RmfTylae
Aetual Year Bulll
2=
Frame
EnmOve Year Bullt
20110
HoarCmr
nmielace Catle
I of 4 2/82023, 4:59 PM
CITY OF SEBASTIAN
CITY MANAGER EVALUATION
Sub ect: Explanation of City Manager Evaluation Form
Name: Paul Carlisle, Jr.
Date: February 24, 2023
The attached evaluation form has been prepared for the City Council. The form
includes four (4) major sections or areas of evaluation with criteria under each section
as follows:
Section I Relations with the Governing Body.
Section II Organizational Relations which include three (3) subsections:
A.
Fiscal Management
B.
Personnel Management
C.
Managing the Organization
Section III Relations with the Public
Section IV Relations with other Governments
EVALUATION PROCEDURES
At the top of the first page of the evaluation form there is a rating scale that provides the
basis for evaluating each of the thirty-two (32) criteria which are included under the four
major sections or areas. The scale ranges from "Does Not Meet Expectations", at the
bottom of the rating scale, to "Exceeds Expectations", at the top of the rating scale.
Numerical values are assigned to the scale ranging from #1 through #5, with #1
corresponding to "Does Not Meet Expectations", #5 corresponding to "Exceeds
Expectations", #3 corresponding to "Meets Expectations", and are the midpoint of the
rating scale.
Each section should be reviewed as to the area being evaluated and each item scored
independently. At the end of each area there is a comment section where the evaluator
can document achievements accomplished by the City Manager or areas that need
Improvement.
In finalizing the evaluation it is recommended that you not add the thirty-two (32)
numbers that have been recorded under the four (4) major sections or areas to arrive at
an average score. You are not looking for an averaged combined score. You are
looking for strengths and weaknesses.
Pursuant to Resolution Number R-10-05, City Council shall receive evaluation forms for
the City Attorney, City Clerk and City Manager, as well as the current cost of living
adjustment percentage being provided by the Coastal Florida Public Employees
Association, formerly Communications Workers of America (CWA) from Administrative
Services staff by May 1 of each year.
Subsequent to receipt of information provided as set out above, each City Council
member shall prepare an evaluation for the City Attorney, City Clerk and City Manager
by using the fors provided or by writing a narrative or In whatever form each deems
appropriate. Each City Council member shall also conduct an oral interview with each
of the Charter Officers on an individual basis. City Council shall at a meeting in June of
each year publicly evaluation and act upon any merit increases for the City Attorney,
City Clerk and City Manager under City Council matters.
Note:
It is recommended that each evaluator keep a record of accomplishments or areas of
concern that are observed over the rating period so as to have a ready reference of
material to refer to when preparing the annual evaluation. This would allow for a fair
and impartial evaluation to take place.
The last page of the evaluation form provides for an 'overall' rating entry for City
Council members to record their comprehensive view or impression of the Manager's
performance using the rating scale as justification. This is the section where the
evaluator can document their suggestions for overall improvements, contentment of
work performed and recommends a salary increase if warranted.
3j 1l
CITY OF SEBASTIAN
CITY MANAGER EVALUATION
1 2 3 4
I I
5
I
I I I I I
Does not Meets Exceeds
Meet Expectations Expectations Expectations
I. RELATIONS WITH THE GOVERNING BODY
PROVIDING INFORMATION
1.
Keeps the Council informed in an appropriate and timely manner
about matters critical to the Council policy making role.
1
2.
Provides information on an equal basis to all Council members.
3.
Anticipates and follows up promptly on Council requests for
information or action without having to be reminded.
I
4.
Is available to the Council on official business either personally or
through a designated subordinate.
5.
Reports departmental and staff activities to the Council in an
appropriate and timely manner.
I
6.
Advises the Council of relevant legislation and developments in
the area of public policy affecting the City of Sebastian.
J
7.
Has developed, or Is in the process of developing, a comprehensive
understanding of the problems and issues existing In the City of
/
Sebastian.
8.
Considers all available alternatives before making recommendations
to the City Council.
9.
Anticipates, plans and sets priorities for future needs and programs
the City.
recognizing the potential problems confronting
Comments:
qo� /r
IL ORGANIZATIONAL RELATIONS
A. FISCAL MANAGEMENT
1. Develops and administers a process of budget preparation and
review which meets the requirements of the City Charter, and
expectations of the Council in its decision making role.
2. Controls operational and capital costs through adequate budgetary
controls and the judicious/economical utilization of manpower, I
material and equipment.
3. Provides the Council with timely and sufficient reports on the
financial status of the City government in accordance with the
Charter and requirements of the City Council.
Comments:
B. PERSONNEL MANAGEMENT
1. Effectuates sound personnel selection and placement policies.
2. Motivates personnel through leadership and training so that they are
increasingly effective in the performance of their duties, In achieving
common goals and objectives and In nurturing an attitude of courtesy, j
helpfulness and sensitivity to the public.
3. Takes and enforces disciplinary action when necessary.
4. Promotes and supports the "public service role" for all city
employees and emphasizes exemplary performance. j
5. Treats all city personnel in a fair and equitable manner.
Comments:
5 of I I
C. MANAGING THE ORGANIZATION
1. Executes the policies adopted by the Council in a timely and '
appropriate fashion.
2. Plans and executes organizational priorities in a manner reflective of
the City's stated mission and goals, and satisfactory to the Council.
3. Analyzes organizational problems or issues and identifies causes,
reasons, implications, and solutions employing all available I
technologies, systems and methods.
4. Executes the short and long-term goals and objectives set forth in the
Clty's Mission Statement in a timely and effective manner.
5. Communicates effectively, clearly, and to the point.
6. Demonstrates sensitivity to the opinions and concerns of others in and
outside of the organization.
7. Emphasizes the importance of teamwork and leadership in his
relationship with the organization, and provides himRierself as a role
model for personnel.
B. Accepts new ideas and suggestions for change.
9. Adapts to and deals effectively with unanticipated conditions and /
situations.
Comments:
6 'f� lr.
III. RELATIONS WITH THE PUBLIC
1. Handles disputes or complaints involving citizens in an effective. I
equitable and timely manner.
2. Makes him/herself available and visible to the citizens of
Sebastian in an appropriate manner.
3. Presents Council policies and positions on issues to the citizens
and city organization accurately, equitably, and effectively.
4. Directs sufficient public credit to the Council in its role as the
Governing Body.
Comments:
IV. RELATIONS WITH OTHER GOVERNMENTS
1. Deals effectively with other governmental agencies at all levels in '
representing the City of Sebastian.
2. Develops and administers an effective program of grantsmanship. J
Comments:
GENERAL COMMENTS
List any goals, achievements, or objectives (strengths and weaknesses) that you have
observed by the City Manager over the six (6) months. (If more room is needed to
document continue on thebackp go).
1. . S� ti. P
Z
3.
4.
5.
6.
Overall Rating
(Considering all Items above)
Recommendation:
A performance salary increase should be granted. Percentage _%
A salary increase should not be given at this time, employee should be
/re-evaluated in days.
V A salary increase is not recommended at this time.
Print Name (Evaluator)
Signature of Evaluator
Date
%0-(11
City Manager Evaluation comments are as follows.
The evaluation form consists of four sections with questions related to each topic area which are to be
rated on a scale from 1 to S. For purposes of this rating a 3 means that you are doing yourjob and doing
it well. 4's and S's are exceeding expectations and should be followed with comments/examples of
events that led to such a higher rating. On the Flip side a rating of 1 or 2 should detail
comments/examples where performance did not meet expectations. Having been in management with
the military and State government for 30 years I place an enormous value in rating performance.
Section 1 of the evaluation pertains to Relations with the Governing Bodv. I cannot speak for the rest of
the council only for myself. This has to do with Mr. Carlisle providing Information to the board. I do not
believe that It is done in a timely manner and he Is not very forthcoming with information. I believe he
holds Items very close to the vest and does not let us know until It's too late and he is forced to reveal it.
At the February 22nd council meeting it was not brought to our attention that the strategic plan that
was in the making for four years was not actually a strategic plan and that we were way over budget.
This city spent $73,000 for nothing. The city manager was aware of this and failed to advise the council
of his failure to manage this project as he had outlined its' importance to a previous council in 2019
when the taxpayer money was authorized. At the March 8th council meeting the Stonecrop project was
brought to our attention that it was well over $400,000 overbudget. The City's SO year trash contract
with Waste Management is expiring and my belief is that It was brought to the Council at the last
possible minute. Had the city manager been more proactive, this item could've been brought before the
council months ago, and at that time if we chose to go to a universal option, we could've opted to
request a bid for universal city trash pickup and Sebastian would have received bids from other waste
haulers; Sebastian is known as a subscription service city. Communication with the City Manager is
frustrating to say the least. Every time I ask about any concerns for agenda items or progress of projects
It is all "sunshine and rainbows" or things are out of our control.
Section 2 relates to Organizational Relations and is broken into 3 parts:
A.Fiscal Management: I believe the budget is developed and prepared in a timely manner; however, I
think this is more a result of the chief financial officer, Ken Kilgore, who runs the process like a well-oiled
machine, and working in conjunction with the citizens budget review committee than the city manager.
As far as controlling operational and capital costs, I believe the city manager is failing and previously
referenced a strategic plan which was not a strategic plan, taking almost 4 years and having zero to
show for $73,000. Providing the council with timely and sufficient reports as they relate to the City's
financial status is another shortcoming. Next month will mark two years since the city agreed to spend
over $700,000 for a stormwater master plan. To the best of my knowledge the city has received a partial
draft which is going back -and -forth with our city engineer. Again, this is two years for a $700,000+
project which initially was thought to take no more than 17 months and this Council has still seen
nothing. My concern is the city manager is not driving these projects. He is supposed to have his "eye on
the ball" and keep us up to date on progress and concerns.
B. Personnel Management is another area where 1 believe the city manager is lacking. We recently finish
the negotiations with the police union, and hopefully will be finalizing negotiations with the employee's
union. I understand that each entity recently changed unions and leadership; however, these
negotiations should have been started long ago and set as a priority by the city manager once they were
initiated, and continuous negotiations until finalization not for as many months as it has taken. I have
been a Council member for almost 12 years and prior to Mr. Carlisle had never received any employee
complaints about the city manager. I have received well over a dozen employee complaints and none of
them are willing to put their name to a complaint for fear of retribution from this city manager.
C. Managing the organization: another area the city manager is failing. Every manager has their own
management style and what works for one may not work for others. Having watched Paul over the years
he tends to have an autocratic style with a tendency to "micromanage." This style can work, but one
needs to be "present" and "fully engaged." I am surprised that any work in the city of Sebastian is
accomplished on Fridays. I like to stop in to City Hall on Fridays and I believe I have caught the city
manager there once. Its an open secret that the city manager heads down south or to the west coast no
later than Friday afternoon and sometimes Thursday evening.
There appear to be two sets of rules for Sebastian employees: there are rules and expectations for every
employee in the city of Sebastian, but they do not pertain to him. He expects the employees to be at
theirjobs and conducting city business and yet he does not live by the same.
The city manager has been allowed a city vehicle to drive anywhere in the state of Florida for business
and personal use as an addendum to his original employee contract from 11/28/2018. There is no
logbook associated with this vehicle. Through public records request I have attempted to develop a
logbook for this vehicle. For the years, 2020, 20,21 and 2022 the city spent over $9400 in gas for this
vehicle, almost $300 for Sunpass and the vehicle has traveled 78,000 miles. According to the re-created
logbook, his vehicle Is outside the city of Sebastian on approximately 75%of the weekends over the last
three years. Sebastian pays for Mr. Carlisle to travel to his other homes and itemized gas receipts
support this. Shortly after the city manager started it came to his attention that a long-time city
employee filled up his personal vehicle at the city compound and he had to let him go. The city manager
relayed the situation to me and 1 100%supported these actions. I voted for the addendum to Mr.
Carlisle's employee contract which changed vehicle personal use from 25 miles from Sebastian to
anywhere within the State. I never could have imagined it turned into this. What has happened is not
Illegal just highly suspect. No other city employee is afforded this benefit.
3. Relationships with the Public: I don't even know where to begin with this one. When the city manager
first assumed the position, there was an incident dawn at Captain Hiram's. The city manager called me
to apologize, stated that his actions were inappropriate, and it would never happen again. Couple of
years later, a neighbor of his appeared at a Council meeting and during Public Input he outlined his
concerns about the city manager. After the meeting I went by the city manager's house and witnessed
everything the gentleman had spoken about for myself. A couple of months ago that same neighbor
sent an email to all the council members expressing much of the same thing and the problems that he
was having with the city manager about the managers boat on the side of the house. The city manager
purchased a sign that faced the neighbor's home and basically told him to have a nice day.
The city manager displayed inappropriate behavior and zero professionalism at the 2022 Florida League
of Cities conference which several other council members witnessed. I have had numerous complaints
from well -respected members of this city and other citizens regarding the city manager's behavior and
actions. They requested their names not be made public for fear of retribution. And the belief that the
City Council is part of the "good old boy network", and nothing will happen.
4. Relations with Other Governments: One would think that after five years on the job this city manager
would have a much better relationship with the County. I know there are difficulties and differences of
opinion between the city and county for many issues; however, feel that Paul should have placed more
of a priority on this and more of a "presence" at County Commission and MPO meetings. The two
annexation processes are an example of this. Paul was only at 1 or 2 of the commission meetings when
it was discussed on their agenda and the County had multiple staff present whenever the annexation
was discussed on our agenda. Anybody can show upon someone else's turf during pleasant times; it's
when it is difficult or contentious times when a leader really makes their mark.
Sebastian requires the city manager to reside in the city of Sebastian. Why is that? I believe it's to make
them be Invested in our Sebastian, to drive around, like the rest of the citizens, see what's working, and
what's not working. Mr. Carlisle owns a residence in the city of Sebastian yet he does not "truly" live
here and that he is not vested in the city of Sebastian which I believe is indicative of his performance or
lack thereof.
I view this city Council as equivalent to the joint chiefs of staff. With Mayor Jones acting as the Marine
Commandant. If that body had a commander who was failing in fiscal management, morale, planning,
and relationships with the public, they would not leave that person in command or in a leadership
position. If they had a leader, who had one set of rules for the troops and another for himself, it would
not be tolerated. Any one of the items mentioned is a problem, but the totality of these actions,
behaviors and attitude is way too much for me to continue to support Mr. Carlisle as the city manager
for Sebastian.
Qob , iI to
3jaa��aa3
CM11
HOME OF PELICAN ISLAND
CITY OF SEBASTIAN
CITY CLERK EVALUATION
Subject: Explanation of City Clerk Evaluation Form
Name: Jeanette Williams
Date: February 24, 2023
The attached Evaluation Form has been prepared for the City Council. The form
includes four (4) major sections or areas of evaluation with criteria under each section
as follows:
Section 1 Relations with the Governing Body.
Section II Office Management/Professionalism
Section III Relations with the Public
Section IV Legislative / Legal Relations
EVALUATION PROCEDURES:
At the top of the first page of the evaluation form there is a rating scale that provides the
basis for evaluating each of the twenty-eight (28) criteria, which are included under the
five major sections or areas. The scale ranges from 'Does Not Meet Expectations', at
the bottom of the rating scale, to "Exceeds Expectations', at the top of the rating scale.
Numerical values are assigned to the scale ranging from #1 through #5, with #1
corresponding to 'Does Not Meet Expectations', and #5 corresponding to "Exceeds
Expectations", and #3 corresponding to "Meets Expectations", and are the midpoint of
the rating scale.
Each section should be reviewed as to the area being evaluated and each item scored
Independently. At the end of each area there is a comment section where the evaluator
can document achievements accomplished by the City Clerk or areas that need
improvement. In this area you are looking for strengths and weaknesses.
In finalizing the evaluation it is recommended that you not add the twenty-elght (28)
criteria that have been recorded under the four (4) major sections or areas to arrive at
an average score. You are not looking for an averaged combined score. You are
looking for strengths and weaknesses.
Pursuant to Resolution Number R-10-05, City Council shall receive evaluation fors for
the City Attorney, City Clerk and City Manager, as well as the current cost of living
adjustment percentage being provided by the Coastal Florida Public Employees
Association, formerly Communications Workers of America (CWA) from Administrative
Services staff by May 1 of each year.
Subsequent to receipt of information provided as set out above, each City Council
member shall prepare an evaluation for the City Attorney, City Clerk and City Manager
by using the forms provided or by writing a narrative or in whatever form each deems
appropriate. Each City Council member shall also conduct an oral Interview with each
of the Charter Officers on an individual basis. City Council shall at a meeting in June of
each year publicly evaluation and act upon any merit increases for the City Attorney,
City Clerk and City Manager under City Council matters.
Note:
It is recommended that each evaluator keep a record of accomplishments or areas of
concern that are observed over the rating period so as to have a ready reference of
material to refer to when preparing the annual evaluation. This would allow for a fair and
impartial evaluation to take place.
The last page of the evaluation form provides for an "overall" rating entry for City
Council members to record their comprehensive view or impression of the City Clerk's
performance using the rating scale as justification. This is the section where the
evaluator can document their suggestions for overall improvements, contentment of
work performed and recommends a salary increase if warranted.
CITY OF SEBASTIAN
CITY CLERK EVALUATION
1 2 3 4 5
I I 1
Does not Mass Exceeds
meet Expectations Expectations Expectations
I. RELATIONS WITH THE GOVERNING BODY
PROVIDING INFORMATION
1. Prepares carefully for Council Meetings.
2. Is responsive to concerns of the City Council. �c
3. Follows up promptly on requests from Council Members. J
4. Anticipates problems affecting Council and takes or recommends
appropriate action
5. Prepares agenda packages that are clear, neat and concise.
6. Agenda information is complete, accurate and within the prescribed T
guidelines.
Comments: 11
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J
II. OFFICE MANAGEMENT/PROFESSIONALISM
1.
Delegates responsibility and authority to subordinates.
2.
Implements and supports city policies fully.
C�
5
3.
Interprets Council policies to staff.
4.
Prepares departmental budget (Clerk and Council) and effectively explains
and defends budgets to the Council.
5.
Is adept in personnel management.
S
6.
Conducts employee relations skillfully.
5
7.
Is effective in short and long range planning.
8.
Anticipates problems and is effective in preventive actions.
S
9.
Engages in activities to promote own professional growth and
development through classes, training programs, workshops, etc.
10.
Develops and Implements plans to meet departmental objectives and
organizes available resources to achieve those objectives.
11.
Judgments, actions and decisions are sound.
12.
Takes the Initiative to establish new programs or procedures without
C
prompting.
J
Comments:
CS�Y. LP
4
III. RELATIONS WITH THE PUBLIC
1. Handles media relations tactfully and skillfully. _
2. Maintains good relations with local government leaders.
3. Deals tactfully, courteously and efficiently with the public.
4. Directs/monitors public relations, training and conduct of staff
members.
5. Provides general information to the public with regard to city events,
meetings and vacancies on city boards.
Comme s: J
/ Yetar3 Aavz ne..�/t.re.ar 4
G Md� h �4 ✓e 4ie or �c, o �'cf.
IV. LEGISLATIVE / LEGAL RELATIONS
1. Is knowledgeable and up-to-date in legislative process and municipal law, 5
trends and developments. {
2. Is effective in working with state and local legislative leaders. J
3. Working closely with the City Attorney on matters relating to
City Code Ordinances preparation, actions against the City, and other
Legal legislative matters.
4. Arranges for city elections, legal advertisements and dates of advertising
within established guidelines.
5. Retains city records as outlined by state retention laws. S
Comments:
5
GENERAL COMMENTS
List any goals, achievements, or objectives (strengths and weaknesses) that you have
observed by the City Clerk over the past year. (If more room is needed to document
continue on the back page).
,. 44-f l
2. /'aeD.s (�oKnc/l, / �T✓'cl %f
3. / /nn A� Succe SS/an
4.
5.
6.
Overall Rating
(Considering all items above)
Recom endation:
A performance salary increase should be granted. Percentage 5 %
A salary increase should not be given at this time, employee should be
re-evaluated in days.
A salary increase is not recommended at this time.
�cP��
Print Name Evaluator /
Signa ura of Evaluator r
31/�1,�Dj �
Date
CITY OF SEBASTIAN
CITY ATTORNEY EVALUATION
Date: February 24, 2023
Name: Manny Anon
Sub ect: Explanation of City Attorney Evaluation Form
The attached evaluation form has been prepared for The City Council. The form Includes
three (3) major sections or areas of evaluation with criteria under each section as follows:
Section I Relations with the Governing Body.
Section II Relations with the Public
Section III Relations with other Governments
EVALUATION PROCEDURES:
Al the lop of the first page of the evaluation form there Is a rating scale that provides the
basis for evaluating each of the eighteen (18) criteria, which are Included under the three
major sections or areas. The scale ranges from "Does Not Meet Expectations", at the
bottom of the rating scale, to "Exceeds Expectations", at the top of the rating scale.
Numerical values are assigned to the scale ranging from #1 through #5, with #1
corresponding to "Does Not Meet Expectations", 95 corresponding to 'Exceeds
Expectations", and #3 corresponding to'Meets Expectations", and are the midpoint of the
rating scale.
Each section should be reviewed as to the area being evaluated and each Item scored
Independently. At the and of each area there is a comment section where the evaluator
can document achievements accomplished by the City Attorney or areas that need
improvement.
In finalizing the evaluation It Is recommended that you not add the eighteen (18) numbers
that have been recorded under the three (3) major sections or areas to arrive at an average
score. You are not looking for an averaged combined score. You are looking for strengths
and weaknesses.
Pursuant to Resolution Number R-10-05, City Council shall receive evaluation forms forthe
City Attorney, City Clerk and City Manager, as well as the current cost of living adjustment
percentage being provided by the Coastal Florida Public Employees Association, formerly
Communications Workers of America (CWA) from Administrative Services staff by May 1
of each year.
Subsequent to receipt of information provided as set oulabove, each City Council member
shall prepare an evaluation forthe City Attorney, City Clerk and City Manager by using the
forms provided or by writing a narrative or In whateverform each deems appropriate. Each
City Council member shall also conduct an oral interview with each of the Charter Officers
on an individual basis. City Council shall at a meeting In June of each year publicly
evaluation and act upon any merit Increases for the City Attorney, City Clerk and City
Manager under City Council matters.
Note:
It Is recommended that each evaluator keep a record of accomplishments or areas of
concern observed over the rating period so as to have a ready reference of material to
refer to when preparing the annual evaluation. This would allow for a fair and impartial
evaluation to take place.
The test page of the evaluation form provides for an "overall" rating entry for City Council
members to record their comprehensive view or impression of the Attorneys performance
using the rating scale as justification. This is the section where the evaluator can
document their suggestions for overall improvements, contentment of work performed and
recommends a salary Increase if warranted.
CITY OF SEBASTIAN
EVALUATION OF CITY ATTORNEY
1 2 3 4
I I
5
I
I I I I I
Does not Mees Exceeds
Meet Expectations Expectations Expectations
1. RELATIONS WITH THE GOVERNING BODY
PROVIDING INFORMATION
1.
Keeps the Council Informed in an appropriate and timely manner
about matters critical to the Council policy making role.
2.
Prepares all resolutions, ordinances and legal contracts for Council
S
In a timely and efficient manner.
3.
Provides information on an equal basis to all Council members.
4.
Anticipates and follows up promptly on Council requests for
information or action without having to be reminded.
5.
Is available to the Council on official business.
6.
Reports departmental and staff activities that have legal significance
regarding the City of Sebastian to the Council in an appropriate and
timely manner.
7.
Advises the Council of relevant legislation and developments In
the area of public policy affecting the City of Sebastian.
8.
Developed, or is In the process of developing, comprehensive
understanding of legal problems and Issues existing in the City of
Sebastian.
9.
Considers all available alternatives before making recommendations
to the City Council.
10.
Anticipates, plans and sets priorities recognizing the potential legal
problems confronting the City.
11,
Communicates effectively, clearly, easily and to the point with the
Council, other city employees and the public.
5
12. Demonstrates sensitivity to the opinions and concerns of others in
and outside of the organization.
13. Emphasizes the Importance of teamwork and leadership in his
Relationship with the organization, and provides himself as a role
model for personnel.
Comments: // c
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II. RELATIONS WITH THE PUBLIC
1. Handles disputes or complaints Involving citizens In an effective,
equitable and timely manner.
2. Makes him/herself available and visible to the Council and citizens
at all Council and Committee meetings.
3. Develops Council policies and positions on issues to the citizens
and city organization accurately, equitably, and effectively.
4. Directs sufficient public credit to the Council in its role as the
Governing Body.
Comments:
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Pro esc:nno e y f—eA
ill. RELATIONS WITH OTHER GOVERNMENTS
Deals effectively with other governmental agencies at all levels in
representing the City of Sebastian.
GENERAL COMMENTS
List any goals, achievements, or objectives (strengths and weaknesses) that you have
observed by the City Attorney over the twelve (12) months. (If more room Is needed to
document
continue on the b ck page). /11
1. V`2r�) �-tj 7 O Sam i/OU J °I p
1 i
2.
3.
4.
5.
6.
Overall Rating
(Considering all items above)
Recom1nendation: P� �rD A '�
_A Aperformance salary Increase should be granted. Percentage %
—A salary Increase should not be given atthis time, employee should be re-evaluated
in days.
A salary increa snot ecommended at this time.
o Frye z � '
Prima (Evaluato �
Signature of EvafuY
�/r��o I
Date