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Home My WebLink About04-14-2023 SPCC Agenda.ma HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL SPECIAL MEETING AGENDA FRIDAY, APRIL 14, 2023 — 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAW STREET, SEBASTIAN, FLORIDA I. CALL TO ORDER 2. MOMENT OF SILENCE 3. PLEDGE OF ALLEGIANCE 4. ROLL CALL 5. CHARTER OFFICER EVALUATIONS AND CONTRACTS A. Discuss Evaluations B. Discuss Contracts C. Set the Schedule for the New Contracts 6. ADJOURN (All meetings shall adjourn by 9:30 pm unless extended for up to one half hour by a majority vote of City Council) NO STENOGRAPHIC RECORD BY A CERTIFIED COURT REPORTER WILL BE MADE OF THE FOREGOING MEETING. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COUNCIL, BOARD OR AGENCY WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING OR HEARING WILL NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THEAPPEAL IS TO BE HEARD. (RS.286.0105) IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA) OF 1990, ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 388-8226 - ADA@CITYOFSEBASTIAN.ORG AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. ZOOM INFORMATION: Please click the link to join the webinar: https://us02web.zoom.us/j/86216493690 Or one tap mobile: US: +13052241968„86216493690# or+13017158592„86216493690# Or Telephone: Dial (for higher quality, dial a number based on your current location): US: +1 305 224 1968 or+1 301 715 8592 or+1 309 205 3325 or+1 312 626 6799 or+1 646 9313860 or+1 929 436 2866 or+1 360 209 5623 or+1 386 347 5053 or+1 507 473 4847 or+1 564 217 2000 or+1 669 444 9171 or+1669 900 6833 or+1 689 278 1000 or+1 719 359 4580 or+1 253 205 0468 or+1 253 215 8782 or+1 346 248 7799 Webinar ID: 862 1649 3690 International numbers available: https:/Ius02web.zoom.us/u/kiK9uhBrZ RESOLUTION NO. R-23.03 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ESTABLISHING PROCEDURES FOR CHARTER OFFICERS FOR GOAL SETTINGS, EVALUATIONS, WAGE ADJUSTMENTS OR OTHER INCREASES IN COMPENSATION, AND RE -NEGOTIATIONS OF EMPLOYMENT AGREEMENTS; REPEALING RESOLUTION NO. R-21-04, IN ITS ENTIRETY; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, City Council deems it appropriate to establish procedures for charter officers for goal settings, evaluations, wage adjustments or other increases in compensation, and re -negotiations of employment agreements. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, AS FOLLOWS: SECTION 1. CHARTER OFFICER GOAL SETTING. City Council shall annually set and review goals and objectives for the City Manager, City Attorney, and City Clerk at a public City Council meeting in June. Prior to the June meeting, Council Members will provide their goals for the Charter Officers to the Human Resources Director (HRD) who will draft up these goals and objectives in a common document for City Council consideration in June. SECTION 2. CHARTER OFFICER EVALUATION PROCEDURE. HRD shall prepare and recommend fortes to the City Council before June 1"of each year for the evaluation of the Charter Officers. Said forms will reflect each Charter Officers duties and responsibilities. No later than July 1"of each year, City Council members shall complete an annual evaluation for the City Manager, City Attorney and City Clerk by using the forms provided by HRD or by using whatever other method each individual City Council member deems appropriate. Each City Council member may conduct a private oral interview with one or all of the Charter Officers on an individual basis, if that City Council member deems it necessary. SECTION 3. WAGE ADJUSTMENT OR INCREASES IN COMPENSATION. At a Meeting in July of each year, the individual City Council members shall publicly comment on the method they used to evaluate each Charter Officer and summarize the results of their evaluation. Following those comments, the City Council may vote to grant merit increases to the City Manager or City Attorney or City Clerk that the City Council deems appropriate. SECTION 4. RE -NEGOTIATION OF EMPLOYMENT AGREEMENTS. The Charter Officers' Employment Agreements are subject to re-negolialion every three (3) years, if the Charter Officer request that it be re -negotiated one (1) month before the three (3) years expires. However, If the Charter Officer chooses not to renegotiate, the City Council, at their discretion, can re -negotiate the Charter Officers' Employment Agreements. Otherwise, the Employment Agreement will continue in force for three (3) additional years, for purposes of re- negotiations. The re -negotiations, if any, shall be handled by the City Mayor, in consultation and support by the Chief Financial Officer (CFO) and HRD. SECTION 5. REPEAL, This Resolution repeals Resolution R-21-04 in its entirety. SECTION 6. CONFLICTS. All other resolutions or parts of resolutions in conflict herewith are hereby repealed. SECTION 7. PROVIDING FOR SEVERABILITY. In the event a court of competent jurisdiction shall hold or determine that any part of this Resolution is invalid or unconstitutional, the remainder of the Resolution shall not be affected and it shall be presumed that the City Council of the City of Sebastian did not intend to enact such invalid or unconstitutional provision. It shall further be assumed that the City Council would have enacted the remainder of this Resolution without said invalid or unconstitutional provision, thereby causing said remainder to remain in full force and effect. SECTIONS. SCRIVENER'S ERRORS. Sections of this resolution may be renumbered or re - lettered and corrections of typographical errors which do not affect the intent may be authorized by the City Manager, or the City Manager's designee, without need of further action of the City Council by Sling a corrected copy of same with the City Clerk. SECTION 9. EFFECTIVE DATE. This resolution shall take effect immediately upon adoption. The foregoing Resolution was moved foradoption by Council Member rx-Ad . The motion was seconded by Council Member MCPaztl= and, upon being put Into a vote, the vote was as follows: Mayor Fred Jones -eye Vice Mayor Chris Nunn nay Council Member Kelly Dixon nav Council Member Ed Dodd aye Council Member Bob McPartlan aye The Mayor thereupon declared this Resolution, as modified upon reconsideration, duly passed, and adopted this r day of March, 2023. ATTEST: I/j WrXl'11 nede Williams, MMC ly Clerk CITY OF SEBASTIAN Fred Jones, Mayor Approved a to form an legality for relianc a Cit /� an only: �Ma yAno ,Jr., / QdyAttom y PROPOSED CATEGORIES FOR CHARTER OFFICER CONTRACTS SALARY COLA/SALARY INCREASES HEALTH/DENTAL/VISION INSURANCE LIFE INSURANCE DISABILITY INSURANCE CITY'S 9% CONTRIBUTION TO 401 a VACATION TIME SICK TIME DISCRETIONARY TIME PROFESSIONAL ASSOCIATION DUES/SUBSCRIPTIONS/SEMINARS REIMBURSEMENT OF EXPENSES RELATED TO PERFORMANCE OF DUTIES MILITARY LEAVE VEHICLE BENEFITS AFFORDED TO OTHER FULL-TIME EMPLOYEES RESIDENCY EXCLUSIVELY EMPLOYED TERMINATION WITHOUT CAUSE NOTICE OF SEPARATION INDEMNIFICATION arc 1� SEBASTLAN HOME OF PELICAN ISLAND City Manager Goal Setting Worksheet for 2023-2024 Instructions and Guidelines Goals are statements of end results expected within a specked period of time How are goals defined? For each goal, describe the end result and indicate quantity, quality, time frame, percentages or other specific measures. Each goal should fit into and support the overall strategy of the Business Unit in this case the City. Example: To meet or exceed....; To assure that employees understand our strategy/tactics, and have incorporate them into the individual goals they have set for themselves and their staff for the year; To complete inspection reports within 30 days per policy; Frequency of Goals Goals should be set annually or per fiscal year Goals are set by Whom Goals should be set through mutual agreement between the Council and Charter Officer How Many Goals should be Set? Usually 4 or more goals are set. However, Council may require a minimum number of goals be set by each Charter Officer. Identify the Goals that should be achieved in the following areas: • Relations with the Governing Body 0 0 • Fiscal Management 0 0 • Personnel Management . Managing the Organization . Relations with the Public Relations with other Governments . Other Goals 07N�. SEB`ST_" �T = HOME OF PELICAN ISLAND City Attorney Goal Setting Worksheet for 2023-2024 Instructions and Guidelines Goals are statements of end results expected within a specified period of time How are goals defined? For each goal, describe the end result and indicate quantity, quality, time frame, percentages or other specific measures. Each goal should fit into and support the overall strategy of the Business Unit in this case the City. Example: To meet or exceed....; To assure that employees understand our strategy/tactics, and have incorporate them into the individual goals they have set for themselves and their staff for the year; To complete inspection reports within 30 days per policy; Frequency of Goals Goals should be set annually or per fiscal year Goals are set by Whom Goals should be set through mutual agreement between the Council and Charter Officer How Many Goals should be Set? Usually 4 or more goals are set. However, Council may require a minimum number of goals be set by each Charter Officer. Identify the Goals that should be achieved in the following areas: • Relations with the Governing Body 0 0 • Fiscal Management 0 0 • Office Management/Professionalism • Relations with the Public • Legislative/Legal Relations • Relationships with other Governments • Other Goals nna SE`ST�N HOME OF PELICAN ISLAND City Clerk Goal Setting Worksheet for 2023.2024 Instructions and Guidelines Goals are statements of end results expected within a specified period of time How are goals defined? For each goal, describe the end result and indicate quantity, quality, time frame, percentages or other speck measures. Each goal should fit into and support the overall strategy of the Business Unit in this case the City. Example: To meet or exceed....; To assure that employees understand our strategy/tactics, and have incorporate them into the individual goals they have set for themselves and their staff for the year; To complete inspection reports within 30 days per policy; Frequency of Goals Goals should be set annually or per fiscal year Goals are set by Whom Goals should be set through mutual agreement between the Council and Charter Officer How Many Goals should be Set? Usually 4 or more goals are set. However, Council may require a minimum number of goals be set by each Charter Officer. Identify the Goals that should be achieved in the following areas: • Relations with the Governing Body 0 0 • Fiscal Management 0 0 • Office Management/Professionalism . Relations with the Public . Legislative/Legal Relations . Other Goals