Loading...
HomeMy WebLinkAbout01-09-2023 Minutesclry If SEIRASTUkN HOME OF PELICAN ISLAND CENTENNIAL CELEBRATION TASK FORCE MINUTES MONDAY, JANUARY 9, 2023 —10:00 A.M. CITY COUNCIL CHAMBER 1225 MAIN STREET, SEBASTIAN, FLORIDA Staff Present Brian Benton, Leisure Services Director Cathy Testa, Records Specialist Jeanette Williams, City Clerk Paul Carlisle, City Manager Participants Present Marc Gingras Michelle Morris Britney Melchiori Sally Maio Cara Irwin Rich O'Connor Donna Ware 1. ORDER The Centennial Celebration meeting was called to order at 10:00am 2. REPORTS A. Staff Items MOTION by Ms. Williams and a SECOND by Mr. Carlisle to approve the minutes from December 12, 2022. MOTION approved by unanimous voice vote. Ms. Williams drafted a Proclamation for the Mayor to read at a future Council meeting inviting citizens to participate in the centennial celebration by sharing old photos and stories. Everyone agreed they would like to have the Mayor read the proclamation to promote the centennial celebration. Mr. Benton discussed the idea of designing a Christmas ornament as a memento for residents to purchase during the centennial celebration. Everyone liked the idea. He will discuss pricing options with the company and have a report for the February meeting. B. Marketing & Promotion Mr. Carlisle will meet with the Sheriff's office tomorrow to discuss printing prices. Centennial Celebration Committee Meeting January 9, 2023 Page 2 Mr. Benton spoke with Mr. Enns from Indian River Magazine he said once a contract is signed he will begin to promote selling ads to their contacts that would be from outside the city, which would be different from the people we would be selling to. The majority of the committee is interested in having the Indian River Magazine produce our centennial magazine. The writers are professionals and have been in the area for years, they know the history. We want the magazine to be a keepsake so it should be professionally designed. Ms. Ware explained that she has worked with the Sheriff department's print shop and they will need to know how many copies, the type of paper and the color. The cost will be figured on how many sheets of paper needed then times it by two to cover the cost for replacement paper. Mr. Benton said to begin we should print 500 sponsorship packets and 1500 coloring books. C. Art The committee chose photographs for the coloring book: 1. Fisherman's Landing 2. Kroegel Statute 3. Old Schoolhouse 4. Main Street Boat Ramp 5. Pelican Island National Wildlife Refuge Stamp 6. The Train Station 7. The Chesser family standing with their horses 8. Kayaker in the Sebastian River D. Historical Ms. Maio has been working on the historical facts and should be done by the end of March. Ms. Williams shared with the group a picture of a tree with handmade Christmas ornaments. Each ornament has a piece of history shellacked on a small piece of wood. She would like to do this with the tree that is in City Hall's lobby during the holidays in 2024. E. Parades & Special Events Mr. Gingras said the there is a company in the area that makes snow and would like to incorporate them into the events for the kids to enjoy. F. Sponsorships Mr. Benton reviewed the sponsorship packet and asked for input. Mr. Gingras requested the QR code be added to the application. A MOTION by Mr. Carlisle and a SECOND by Ms. Williams to have the Pelican level receive 10 copies of the magazine. Motion approved by unanimous voice vote. Centennial Celebration Committee Meeting January 9, 2023 Page 3 Mr. Gingras will review the names of the events and send an updated list with the full event names to be printed in the packet. Mr. Benton suggested that everyone look over the packet any send any changes they have to Ms. Testa by January 16tn Ms. Melchiori asked when the website was going to be live. Mr. Benton said it should be by the end of this month. He will check to make sure after today's meeting. 3. NEXT MEETING The next meeting is scheduled for January 23, 2023 at 10:00am to finalize the sponsorship packet. The meeting in February is scheduled for February 13, 2023 at 10:00am. 4. ADJOURN Being no further business the meeting was adjourned at 10:36am.